12-03-19 CC Agenda packet (entire)
REGULAR MEETING AGENDA
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Receipt of Human Services Commission 2020 Allocation Report 3
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion of
these items unless a Council Member so requests in which event the item will be removed
from the general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – November 6, 2019 4-7
2. Special City Council Meeting – November 12, 2019 8
B. Approval of City Check Register 9
C. Minutes of Boards and Commissions:
1. Planning Commission – October 28 and November 12, 2019 10-26
2. Board of Zoning Appeals – October 22, 2019 27-39
3. Rising TIDES Task Force – October 15, 2019 40
4. Open Space and Recreation Commission – October 28, 2019 41-43
5. Bassett Creek Watershed Management Commission – October 17, 2019 44-49
D. Bids and Quotes:
1. Authorize Agreements for Custodial Services: 50-102
a. Award City Campus Cleaning Contract
b. Award Brookview Cleaning Contract
2. Award Contract for DeCola Ponds B & C Restoration Project 103-110
E. Approval of Grants and Donations:
1. Approve Amendment #1 to the Grant Agreement with the DNR for DeCola Ponds
B & C Restoration Project
111-122
2. Authorize Acceptance of Donation of Smoke and Carbon Monoxide Alarms 19-66 123-124
F. Adoption of 2020-2021 Budget for Enterprise, Special Revenue and Internal Services
Funds 19-67
125-137
G. Adoption of 2020-2029 Capital Improvement Program 19-68 138-147
H. Approve Three Rivers Park District Trunk Highway 100 Pedestrian Bridge Ownership
Agreement
148-151
I. Approve Trunk Highway 100 Pedestrian Bridge Termination Agreement 152-154
J. Board/Commission Appointment 155
December 3, 2019 – 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley City Council Regular Meeting
December 3, 2019 – 6:30 pm
2
4. Public Hearing
A. Public Hearing – Adoption of 2020-2021 General Fund Budget and Property Tax Levies
for Taxes Payable 2020 19-69 and 19-70
156-166
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. First Consideration – Ordinance #676 – Amendment to the 2020 Fee Schedule for
Street Assessment Fees
167-168
B. Review of Council Calendar
C. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
1. C. Receipt of Human Services Commission 2020 Allocation Report
Prepared By
Brian Erickson, Recreation Supervisor
Summary
The Human Services Commission (HSC) met on Monday, November 11, to review funding requests from
agencies. The following requests were received and approved by the HSC for allocation at the
November 11 meeting:
Financial Or Budget Considerations
Agency Request Recommended allocation
Crisis Nursery $ 8,000 $ 5,000
Dinner at Your Door $ 9,000 $ 9,000
PRISM $20,000 $ 20,000
Senior Services HOME $ 7,000 $ 7,000
Senior Services Outreach $ 5,000 $ 5,000
Sojourner Project $ 7,500 $ 7,500
The Bridge for Youth $ 5,000 $ 5,000
TreeHouse $ 5,000 $ 3,000
YMCA - New Hope $ 5,000 $ 4,000
HUG $ 5,000 $ 5,000
Resource West $ 5,000 $ 5,000
Community Mediation $ 5,000 $ 3,000
TOTAL $ 86,500 $ 78,500
Agencies will be directed to use the funds for program costs for Golden Valley residents, when
possible. Aaron Black, Chair, will be at the meeting to review the Allocation Report and recap the 2019
activities.
Recommended Action
Motion to receive and file the 2020 Allocation Report and approve notifying the twelve agencies of
their 2020 allocation amount.
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:33 pm by Mayor Harris.
1A.Pledge of Allegiance
1B.Roll Call
Present:Mayor Shep Harris,Council Members Joanie Clausen,Larry Fonnest,Gillian
Rosenquist and Steve Schmidgall
Staff present:City Manager Cruikshank,City Attorney Cisneros and City Clerk Luedke
2.Additions and Corrections to Agenda
MOTION made by Council Member Fonnest,seconded by Council Member Clausen to approve
the agenda of November 6,2019,as submitted and the motion carried.
3.Approval of Consent Agenda
MOTION made by Council Member Schmidgall,seconded by Council Member Rosenquist to
approve the consent agenda of November 6,2019,as submitted and the motion carried.
3A.Approval of Minutes:
1.City Council Meeting October 15,2019
3B.Approve City Check Register and authorize the payments of the bills as submitted.
3C.Minutes of the Boards and Commissions:
1.Planning Commission August 12 and October 14,2019
2.Human Services Commission August 12,2019
3.Board of Zoning Authority September 24,2019
4.Environmental Commission September 23,2019
3D.Receive and file the September 2019 Financial Reports.
3E.Adopt Resolution 19 59,designating polling places for the 2020 election cycle.
4.Public Hearing
5.Old Business
6.New Business
6A.First consideration Ordinance 673 and 674 Regulating Solid Waste Collection and
Solid Waste
Physical Development Director Nevinski presented the staff report and answered questions from
Council.City Attorney Cisneros answered questions for Council.
November 6,2019 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley City Council Regular Meeting Minutes
November 6,2019 6:30 pm
2
6A.First consideration Ordinance 673 674 Regulating Solid Waste continued
Mayor Harris stated that per the Council’s agenda all ordinances listed under new business are
eligible for public input.The following participants addressed the Council.
Mr.Andy Snope,1030 Angelo Drive,said when he left the Council he challenged the Council to
take on this issue.He said he was pleased with the open process used in drafting the ordinance
and felt the majority of residents would be happy with it.He thanked the Council for taking up
the challenge and said there may be some future tweaks but this was a great start.He said he
appreciated the community coming together on this issue.
Mr.Christopher De La Forest,ACE Solid Waste,said his company is supportive of the ordinance
and felt overall that it represented the best practices of waste collection.He said his company
appreciated the work of staff and Council on it and felt his company can reach their goals and
continue to service their customers in the same way.
Ms.Julie Ketchum,Waste Management Public Affairs,thanked the Council for the opportunity
to speak and said she echoed what the other speakers had said.She said her company
appreciated working with staff and felt the City listened to them.She said they have one
concern,which is rate reporting because it could lead to rate restricts.She asked what the
purpose of reporting would serve because the rates are in the moment that can change
frequently and with an open market system,residents could chose to switch haulers.She also
asked because the due date of the rate information is the same time as the license could the
Council decide they do not like the rates and not allow a hauler to get a license.
Mr.Andy Welter,2510 Aquila Avenue,asked if there was anything in the ordinance to set the
minimum haulers so that the City would keep a balance for competition.
There was Council discussion regarding the proposed ordinance regulating solid waste collection
including collection days and rate requirements.The Council thanked staff,the Environmental
Commission,the League of Women Voters and the citizens that had worked on the process.
MOTION made by Council Member Clausen,seconded by Council Member Rosenquist to amend
the Ordinance 673,section 16 194 e)(1)to read:Residential and Multiple Dwelling Districts.
Collection of MSW,recyclables,bulky waste,SSOM,and yard waste in a residential or multiple
dwelling zone shall occur only on Fridays and Mondays between 7:00 a.m.and 6:00 p.m.Upon a
vote being taken the following voted in favor of:Clausen,Harris and Rosenquist,the following
voted against:Fonnest and Schmidgall and the motion carried.
MOTION made by Council Member Clausen,seconded by Council Member Schmidgall to adopt
the first consideration Ordinance 673,repealing in its Entirety Chapter 16 License,Taxation
and Misc.Regulations,Article VII.Collectors of Solids Waste,Recyclables,and adding a new
Article VII.Solid Waste and Recyclables Collection as amended.Upon a vote being taken the
following voted in favor of:Clausen,Fonnest,Harris,Rosenquist and Schmidgall,the following
voted against:none and the motion carried.
City of Golden Valley City Council Regular Meeting Minutes
November 6,2019 6:30 pm
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6A.First consideration Ordinance 673 674 Regulating Solid Waste continued
MOTION made by Council Member Rosenquist,seconded by Council Member Clausen to adopt
the first consideration Ordinance 674,repealing in its Entirety Chapter 22 Solid Waste and
Replacing it with a new Chapter 22 Solid Waste.Upon a vote being taken the following voted
in favor of:Clausen,Fonnest,Harris,Rosenquist and Schmidgall,the following voted against:
none and the motion carried.
6B.Second Consideration Ordinance 671 Gambling Ordinance Amendments
City Clerk Luedke presented the staff report and answered questions from Council.
MOTION made by Council Member Rosenquist,seconded by Council Member Fonnest to adopt
second consideration Ordinance 671,amending Article XVI.GAMBLING by removing Section
16 434.Licensing and Investigation Fee and updating Section 16 436 Responsible Parties.Upon
a vote being taken the following voted in favor of:Clausen,Fonnest,Harris,Rosenquist and
Schmidgall,the following voted against:none and the motion carried.
6C.Second Consideration Ordinance 672 Establishing a 2019 Master Fee Schedule
Finance Director Virnig presented the staff report and answered questions from Council.
MOTION made by Council Member Rosenquist,seconded by Council Member Fonnest to adopt
second consideration Ordinance 672,establishing a 2020 Master Fee Schedule.Upon a vote
being taken the following voted in favor of:Clausen,Fonnest,Harris,Rosenquist and Schmidgall,
the following voted against:none and the motion carried.
MOTION made by Council Member Schmidgall,seconded by Council Member Rosenquist to
approve Summary of Ordinance 672,for Publication based on the finding that the title and
summary clearly inform the public of the intent and effect of the ordinance and the motion
carried.
6D.Review of Council Calendar
Some Council Members may attend the Grand Opening of the Outdoor Pub Curling event on
November 8,2019,from 5 to 8 pm located at Brookview at 316 Brookview Parkway.
Some Council Members may attend the League of Women Voters presentation on November 9,
2019,from 9:30 to 11:30 am located at Brookview at 316 Brookview Parkway.
City Offices are closed on November 11,2019,in observance of Veterans Day.
Some Council Members may attend the Quad Community Veterans Day event on November
11,2019,from 7:30 to 8:30 am located at Cooper High School at 8230 47th Avenue,New Hope.
Some Council Members may attend the Chester Bird American Legion Veterans Day event on
November 11,2019,from 11 am to 9 pm located at Chester Bird Post 523 American Legion at
200 Lilac Drive North.
City of Golden Valley City Council Regular Meeting Minutes
November 6,2019 6:30 pm
4
6D.Review of Council Calendar
The next Rising TIDES Task Force meeting will be on November 12,2019,at 5:15 pm.
A Special City Council meeting to canvass the election results will be on November 12,2019,at
6:30 pm.
The next Council/Manager meeting will be on November 12,2019,immediately following
special meeting.
Some Council Members may attend the League of Minnesota Cities 2019 Regional meeting on
November 14,2019,at 11:30 am at the Sheraton Minneapolis West located in Minnetonka.
Some Council Members may attend an open house for the New Hope City Hall/Police Building
on November 14,2019,at 5 pm at the New Hope City Hall located at 4401 Xylon Avenue North.
The next City Council meeting will be on November 19,2019,at 6:30 pm.
City Offices are closed on November 28 and 29,2019,in observance of Thanksgiving.
The next City Council meeting will be on December 3,2019,at 6:30 pm.
6E.Mayor and Council Communication
Mayor Harris thanked City Clerk Luedke and the election judges for a smooth election day.She
provided election turnout information.He also thanked staff for the great Down Town Study
open house and the Council and community members that attended.
Council Member Rosenquist provided an update on the Hopkins School District 270 Cities Joint
meeting she attended and said the school district is currently conducting a facilities study on all
of their buildings.She also provided an update on the Open Space Recreation Committee.
Council Member Clausen said the Beyond the Yellow Ribbon Campaign recently had a luncheon
and that they plan to hold them quarterly going forward.
7.Adjourn
MOTION made by Council Member Schmidgall,seconded by Council Member Clausen and the
motion carried to adjourn the meeting at 7:45 pm.
Shepard M.Harris,Mayor
ATTEST:
Kristine A.Luedke,City Clerk
SPECIAL MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:30 pm by Mayor Harris.
1A.Roll Call
Present:Mayor Shep Harris,Council Members Joanie Clausen,Larry Fonnest,Gillian
Rosenquist and Steve Schmidgall
Staff present:City Manager Cruikshank and City Clerk Luedke
2.Canvass 2019 Election Results
City Clerk Luedke presented the election returns for the City Election held on November 5,2019,
and answered questions for the Council.
MOTION made by Council Member Schmidgall,seconded by Council Member Fonnest to accept
the submitted Hennepin County’s Election Abstract of Votes Cast in the Precincts of the City of
Golden Valley and declare the Results from the Abstract to be the Official Results and the
motion carried.
3.Adjourn
MOTION made by Council Member Rosenquist,seconded by Council Member Clausen and the
motion carried to adjourn the meeting at 6:37 pm.
Shepard M.Harris,Mayor
ATTEST:
Kristine A.Luedke,City Clerk
November 12,2019 6:30 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/Public/Browse.aspx?startid=717279&dbid=2
The check register for approval:
o 11/29/2019 Check Register
REGULAR MEETING MINUTES
Call to Order
The meeting was called to order at 7 pm by Chair Blum.
Roll Call
Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Lauren Pockl, Ari
Prohofsky, Ryan Sadeghi, and Chuck Segelbaum
Commissioners absent: None
Staff present: Planning Manager Jason Zimmerman, Planner Myles Campbell, and Finance
Director Sue Virnig
Council Liaison present: Steve Schmidgall
Approval of Agenda
MOTION made by Johnson, seconded by Segelbaum, to approve the agenda of October 28, 2019, as
submitted and the motion carried unanimously.
Approval of Minutes
MOTION made by Baker, seconded by Pockl, to approve the October 14, 2019, minutes as submitted and
the motion carried unanimously.
Public Hearing – Conditional Use Permit Amendment
Applicant: Borton Automotive
Address: 721 Hampshire Avenue South
Purpose: To allow for pre-owned vehicle sales in the I-394 Mixed Use Zoning District
Campbell introduced the Conditional Use Permit Amendment, which would allow for used auto sales at a
location where auto repair was already taking place. He noted the property owner also owns the site to
the south where they offer new vehicle sales. The site was temporarily used for vehicle sales while the
showroom was under construction, and Borton would now like to use it for used vehicle sales. It is
currently zoned for mixed use but is targeted to be returned to commercial zoning in the future. He
stated that the current CUP, allowing for auto repair, would need to be amended to allow for auto sales.
Campbell noted that the site is 2.27 acres and there is a building footprint of roughly 39,856 square feet.
There are 120 parking spaces currently provided and an internal drive access with the property to the
south. A cross-access agreement is recorded. He showed a photo from the street to point out the
existing landscaping and noted that no exterior changes are anticipated beyond some cosmetic
improvements to the façade.
October 28, 2019 – 7 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
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The existing nine bays used for auto repair would be retained and an indoor showroom would be added
for auto display. He noted that staff analyzed the amount of square footage proposed for each of the
individual uses and calculated the number of required parking spaces at 54. With the 64 spaces set aside
for outdoor display, there would be 118 spaces used leaving a surplus of two spaces. Campbell noted
that the proposed hours of operation were fairly typical with 8 am to 8 pm on Monday through
Thursday, 8 am to 6 pm on Friday, and 9 am to 5 pm on Saturday. With no residential uses in the area,
there were no concerns.
He listed the 11 findings used to evaluate the CUP amendment and said that with conditions around
limiting parking on Laurel Avenue, requiring vehicles to be loaded and unloaded on-site only, and adding
some landscaping to comply with the I-394 Mixed Use Development Standards, that staff would be
comfortable recommending approval.
Campbell covered the parking screening standards associated with the mixed use district which would
mean adding screening 3.5 to 4 feet tall along Hampshire Avenue.
Segelbaum asked is staff had any thought on how much additional screening should be added. Campbell
stated that the requirement is 50% opacity along any main frontage. Segelbaum asked why there was no
screening requirement along Laurel Avenue. Campbell pointed out the issue of the parallel railroad track
which does not leave room for screening to be installed.
Brookins asked about the parking concerns on Laurel and if there would be enough space on the site for
employees to park. Campbell replied that the division of parking spaces between customers, employees,
and display spaces would leave sufficient spaces for employees to park on-site. Brookins asked if there
was enough room for loading and loading to take place on-site. Campbell replied that he believed there
was enough space for this to happen.
Pockl asked about the proposed sign permit. Campbell noted that the sign would simply advertise the
used car sales. Once the CUP Amendment was approved the sign permit could move forward. Pockl also
asked about any other improvements to the exterior of the building or the site. Campbell replied that
nothing else was planned at this time.
Johnson asked about the sequence that resulted in auto sales taking place at this location. Zimmerman
replied that while the showroom reconstruction was taking place, the Building Official gave permission
for sales to be conducted out of the north lot. After the new car sales moved back, the used sales
continued until it was noted that a CUP Amendment was needed to continue going forward. Johnson
asked why the number of service bays were being limited in the proposed conditions. Campbell
explained that the number of required parking spaces is partially dependent on the number of service
bays so any addition of a service bay would impact the parking plan and would need to come back to the
City for approval.
Blum asked if the site needed to be brought into compliance with the City’s lighting standards. Campbell
stated that no lighting changes were being proposed, but any future changes would need to comply with
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
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the dark skies requirements. Segelbaum clarified that the lighting would be grandfathered in, but the use
was changing so perhaps the lighting using might also change. Campbell agrees that the lighting for the
auto sales use would need to meet the City’s requirements. Zimmerman noted that a condition would
not be needed since the use would normally be required to comply. Blum asked about checking on the
compliance regarding parking. Campbell stated that the concerns of Public Works would likely result in
occasional checks and staff would respond to any complaints.
Pat Sutter, applicant and owner of Borton Volvo, stated that they are trying to get employees off of
Laurel Ave but some of those parking there are members of the public using the green space to the
north. He asked why other dealerships in the area were not prohibited from parking on Florida Ave and
also how screening for other dealerships would compare to what is being asked of him.
Segelbaum asked if the parking on Laurel Ave was coming from Borton Volvo or from other businesses.
Sutter replied it was a combination, and that it was convenient for some of his technicians to park there
because it was close to their entrance. He acknowledged that future bike lanes would likely remove
some or all of the parking. Segelbaum asked to clarify the questions regarding screening. Sutter replied it
was not an issue if they should screen or not, but what the screening should look like. He said customers
more often look online now instead of driving by the lot. Blum asked if changes were planned for the
lighting on the site. Sutter stated that the current lights would remain and had been upgraded when the
lights on the neighboring lot were upgraded in 2014. Pockl asked if any other changes would be made on
the exterior of the building. Sutter said no, it was just paint and minor glazing.
Blum opened the public hearing. Seeing no one wishing to speak, he closed the public hearing.
Johnson asked about the screening at the neighboring site. Zimmerman replied the Commission had
previously modified the language in that CUP because of limited space at that site. Blum asked when the
City’s new lighting standards had been approved. Zimmerman replied he believed it would have been in
2010 or 2011. Blum asked if that meant the new lighting was compliant. Zimmerman agreed. Segelbaum
commented that it is a dark corner and he would not want to restrict lighting any further.
Pockl asked who would review and approve the screening. Zimmerman said that the applicant could
provide information to staff for review.
Segelbaum asked about the condition limiting parking on Laurel Ave. Blum stated he believed it was
appropriate to require the applicant to provide enough parking on the site and keep cars of the street.
Brookins agreed. Baker pointed out that the condition not only requires enough parking be provided on
site, but that no employees park on Laurel. Segelbaum stated that if parking is being restricted in
anticipation of the future bike lanes, it might be better to wait until that action took place in order to be
fair to all businesses along Laurel. Baker agreed that there is a fair amount of parking along Laurel, but
did not think it was appropriate to restrict use by the applicant only. Segelbaum suggested the condition
be revised to state that the employer shall provide adequate parking on site. Brookins said he would
prefer to leave the language at recommended as he has noticed the parking situation on Laurel. Johnson
noted that if bike lanes remove parking then then proposed condition would be redundant. Pockl
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
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pointed out that the business has shown enough spaces to be in compliance with code, and therefore it
seems redundant to require the applicant to provide enough spaces. Zimmerman agrees that the
proposed modification to the language would restate what is already required. Segelbaum said in that
case he would favor striking the condition altogether.
Blum expressed concern that employee and customer spaces could be replaced with display spaces,
pushing other cars out onto Laurel. Baker pointed out that this would be in violation of the parking
requirements and the applicant would then be risking the CUP and he didn’t think that was likely.
MOTION made by Segelbaum, seconded by Johnson, and motion carried 5-2 to recommend approval of
an amendment to Conditional Use Permit 124 to allow for automobile sales and repair in the I-394 Mixed
Use District at 721 Hampshire Avenue South, subject to the following findings and conditions.
Commissioners Blum and Brookins voted no.
Findings:
1. Demonstrated Need for Proposed Use: Standard met. Borton Volvo’s creation of a secondary
location to complement their existing facility indicates there is a local market for the goods and
services being provided.
2. Consistency with the Comprehensive Plan: Standard met. In the City’s 2040 Future Land Use Map,
this property is guided towards a Retail/Service Use. It is also in line with the City’s stated goals of
locating redevelopment along major corridors and increasing the job and tax base within the
community.
3. Effect upon Property Values: Standard met. Staff anticipates the new uses would have no impact on
the surrounding property values, as it is isolated from any residential uses.
4. Effect on Traffic Flow and Congestion: Standard conditionally met. Staff does not anticipate a major
change in the number of trips generated by the proposed use compared to former tenants. Trips
generated from the proposed uses would not exceed the capacity of the roadways. All vehicle
deliveries and storage of inventory would be required to take place on-site and not on the street.
The number of service bays, which helps set the number of required parking spaces, may not be
increased without City approval.
5. Effect of Increases in Population and Density: Standard met. The proposed uses may generate an
increase in the number of employees and customers at the location compared to the past uses, but
are consistent with the other properties surrounding the site.
6. Compliance with the City’s Mixed-Income Housing Policy: Not applicable.
7. Increase in Noise Levels: Standard conditionally met. The proposed uses are not anticipated to
cause a significant increase in noise levels. Automobile repair work would be conducted within an
enclosed building and would take place during normal business hours. No outside music,
loudspeakers, or public address system would be allowed.
8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed uses are not
anticipated to cause an increase in dust or odor. Minimal vibrations may be associated with the auto
repair use but should not impact any adjacent uses.
9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests.
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
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10. Visual Appearance: Standard conditionally met. The visual impacts of dealership inventory stored in
the parking lot will be mitigated through the addition of screening. Any exterior dumpster or other
disposal unit would be screening with material compatible with the building.
11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. Staff does not
anticipate any other negative effects of the proposed uses. The location is surrounded by
automobile, warehouse, and commercial properties and has adequate parking.
Conditions:
1. All vehicle deliveries and storage of inventory shall take place on-site and shall not take place
on the street.
2. No parking shall be allowed within any existing landscaped area.
3. The owner shall provide an adequate number of parking spaces for all employees to park on-site.
4. The number of service bays on-site shall be limited to nine.
5. Any exterior dumpster shall be screened from view and made of material compatible with the
building façade.
6. No outside music, loudspeakers, or public address system will be allowed.
7. Additional screening shall be installed consistent with the Development Standards for parking
screening listed in the Zoning Code for the I-394 Mixed Use District. If vegetative screening is
used, the applicant must submit a landscaping plan (number of plantings, species of plantings,
etc.) to be reviewed and approved by the City Forester.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
Presentation – Capital Improvement Program 2020-2029 – Sue Virnig, Finance Director
Zimmerman told the Commissioners that one of their duties was to review the CIP and to find that it is
consistent with the goals of the Comprehensive Plan. He noted that while past plans have covered a five
year time frame, the new plan covers a ten year time frame. Some of the anticipated projects will need
to find dollars through grants or other sources if they are to be funded, but by plugging them into the CIP
they can be planned for.
Virnig stated that any expenditure of $5,000 is included in the plan. She reviewed an example of the
Parks section of the CIP and how it tracks funding. She stated that the City moved to a ten year plan
because it is better aligned with the Comprehensive Plan, and that the plan is rolling so that each year
when it is reviewed a new year is added. Virnig outlined the sections, including Vehicles and Equipment,
Parks, Golf Course, Buildings, Cable Casting, Storm Water, Water and Sewer, and Streets. She noted that
the CIP includes the remodel of the City Council Chambers in 2020.
Segelbaum asked about the off-leash pet area budgeted for 2020. Virnig stated that the pet area was
being discussed that evening at the Park and Recreation meeting and that details would be forthcoming.
It was anticipated to be in Medley Park. Brookins asked about how money from other groups was
tracked. Virnig replied that expected revenues are included in the front section of the CIP. Johnson asked
if there are any items from the Comprehensive Plan that are not included in the CIP. Zimmerman replied
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
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that the broad goals of the Comprehensive Plan are matched up with the infrastructure projects of the
City and that some obvious alignments include flood mitigation, sanitary left station reconstruction, and
transportation projects. Some projects are not included until there is a better sense of where the money
might come from. Other policy goals, such as support for affordable housing, fall outside of the CIP.
Johnson asked if would make sense to list the goals from the plan that are not being funded. Zimmerman
replied that it would be difficult to create a list of all of the unfunded projects. Baker agreed that the
charge of the Commission is to review the consistency of the items being proposed, but not to review
things that are not included. Zimmerman noted that the City Council has a chance every January during
their goal setting session to add new priorities to the list for the year.
Johnson asked about an increase in the sanitary sewer and water line repair/reconstruction between
2023 and 20204 when the Infrastructure Renewal Plan begins. Virnig replied that this marks a change
from the Pavement Management Program to the IRP. Blum asked if the expenditures matched the
financing for those projects. Virnig said it matched the projected financing. Johnson asked about a
stormwater expenditure for Brookview and wondered if the golf course was self-funding. Virnig replied
that this was not a golf course expenditure, but a stormwater expenditure that happens to be in the
Brookview area. Johnson asked about the Douglas roundabout expenditure and if it included the
proposed tunnel. Virnig replied that it did include all improvements, including the tunnel, but it was
dependent on state funding. Johnson asked about hockey rink placement. Virnig replied that it involved
replacing boards around the hockey rinks and that one rink would be replaced each year.
Blum stated that he believes the expenditures are consistent with the Comprehensive Plan. He noted
that many of the Parks projects are great additions, but wondered if there should be a greater focus on
passive open space in the future.
MOTION made by Brookins, seconded by Sadeghi, to adopt a finding that the 2020-2029 Capital
Investment Program is consistent with the goals and objectives of the 2040 Comprehensive Plan, and the
motion carried unanimously.
Discussion – Narrow Lots
Zimmerman reviewed the City Council’s charge to the Planning Commission, which is to review the
regulations around narrow lots and recommend any zoning code changes they think might be
appropriate. He stated that narrow lots are 50 feet in width or less and that the conversation would
involve some outside experts to provide input. The goal is to bring forward recommendations prior to
the spring building season.
Zimmerman said tonight’s conversation would cover existing regulations around setbacks in side yards
and front yards of corner lots, height, and massing, and would compare similar regulations of peer cities.
He noted that there are some other efforts going on, including the creation of background educational
materials, community engagement with residents, and the development of a forum for December 9.
He stated that there are approximately 600 narrow lots that have been developed with about 450 of
them 55 to 65 feet wide and about 150 less than 55 feet wide. He displayed a map that showed where
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
7
the concentrations of these are across the city. There are approximately 720 combined lots throughout
the city with about 300 that are made up of exactly two lots and 420 that consist of one-and-a-half lots
and are therefore more challenging to redevelop. Zimmerman said a majority of these are 50 foot wide
lots and that there is a cluster of 40 foot wide lots near Theodore Wirth Park. He displayed a second map
that showed where the concentrations of these lots are across the city. He said if all of the combined lots
were reestablished there could be approximately 500 new lots, though if only the most easily
uncombined lots were reestablished there would be approximately 300. In the past six years there have
only been five tax parcels divisions and only three of those involved narrow lots.
Segelbaum asked if any of the lots being discussed tonight were R-2 lots or part of PUDs. Zimmerman
said no, lots within PUDs were governed by different regulations and none of the lots being counted
tonight were R-2 zoned properties.
Zimmerman provided a review of where front, rear, and side yards are located on a lot, and what the
zoning standards are for side setbacks in Golden Valley. He provided a table of side setback requirements
for narrow lots in peer cities and concluded that Golden Valley has the largest setbacks compared to the
other cities. He also discussed secondary front lots that are located on corner lots and showed how
Golden Valley applies setbacks there and how it can make a lot unbuildable. In all other peer cities,
exceptions to the setback in the secondary front yard provide relief and allow a larger buildable
envelope. Segelbaum asked if these regulations were all for the narrowest lots. Campbell said yes, that
was the case. Zimmerman said the lack of an exception in the Golden Valley code has led to a handful of
variance requests. Blum asked if there is a minimum building width. Zimmerman said it is 22 feet wide.
Zimmerman provided an overview of how height is measured and compared it to peer cities. Generally,
Golden Valley has a stricter limit on maximum height. Most cities measure from the grade at the front of
the building to the midpoint of the highest pitched roof, though Edina does have a hard cap on maximum
height. He demonstrated how average grade is established if the grade changes across the front of the
building and discussed the regulation that only allows the average grade to increase by one foot when a
new home is built. This can cause problems when the lot has issues with drainage or other building code
requirements. Edina requires a variance if the increase is proposed to be greater than one foot and there
are additional requirements beyond the typical variance points of evaluation. Blum stated he is
interested in learning more about those additional requirements as they seem relevant.
Zimmerman provided a review of the tent-shaped building envelope the requires structures to step back
as they rise above 15 feet and pointed out that the step back is slightly steeper for narrow lots compared
to other lots. He said one potential change to the code could be to make the two slopes consistent,
though it would be important to talk to architects and builders to understand how it might impact
floorplans. He also pointed out that certain objects, such as bay windows, chimneys, air conditioning
units, and other things, are allowed to extend into the side setback area and further restrict the space
between homes.
He discussed lot coverage and compared the Golden Valley standard of 40% to that of peer cities which
are typically 30% to 35%. He also explained Floor Area Ratio and said that only Minneapolis uses it locally
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
8
for residential lots and it is probably overly complicated for Golden Valley to consider and establishing
the correct height and coverage regulations would probably accomplish the same thing.
Zimmerman directed the Commission to some questions to think about as the conversation around
narrow lots continues. He asked for any general observations or comments.
Segelbaum asked about what limits there are on regulating narrow lots. Zimmerman said if you regulate
a lot until is unbuildable, it is likely a taking. However, the City certainly has rights to regulate in order to
mitigate potential impacts. The challenge is to find the balance between letting people build a home and
not impacting neighbors too much. Johnson asked if there could be a way to examine surrounding
homes or lots and regulate based on averages. Zimmerman said that could be a possibility, but needing
to survey all neighboring structures would be prohibitively difficult. Segelbaum stated that this approach
has worked well in the past it he thinks it would be a good starting point for creating new regulations.
Blum stated he felt the more important point was that people know what to expect when they read the
regulations, and not providing openings to circumvent the regulations through variances or other means.
He noted that there is some flexibility building into the zoning code, including a rounding provision. He
added that based on the data, Golden Valley has larger setbacks and that it is a competitive advantage
and that people appreciate this and it should be protected. Sadeghi agreed that this character is
important, though in pockets with any narrow lots this may need some adjustment.
Johnson noted that the two factors he thinks are the most important are height and the building
envelope. Sadeghi commented that he was eager to hear from the realtors, architects, and builders to
understand how the regulations play out. Segelbaum stressed he wants to primarily focus on narrow
lots, however that is defined. Blum added that he thinks overlay districts could help manage the
character of specific areas.
Short Recess--
Council Liaison Report
No report was given.
Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning
Appeals, and other meetings
No other reports were discussed.
Other Business
Blum shared a recent experience as the Planning Commissioner representative on the Board of Zoning
Appeals. He was concerned that the Board Members were overly lenient when it came to approving
some variances, even when other options existed. Segelbaum noted that there is a regular education for
the Board Members about the standard criteria for approving variances. Baker asked if there was
agreement on how success should be measured – by keeping the number of variances to a minimum or
by working with residents to find workable solutions? Johnson wondered if the two groups should meet
City of Golden Valley Planning Commission Regular Meeting
October 28, 2019 – 7:00 pm
9
to talk about the concern. Baker suggested at the appropriate time the Commission could send word to
the Council and suggest they look at the topic more closely.
Adjournment
MOTION made by Baker, seconded by Johnson, and the motion carried unanimously to adjourn the
meeting at 9:12 pm.
Adam Brookins, Secretary
Jason Zimmerman, Planning Manager
REGULAR MEETING MINUTES
Call to Order
The meeting was called to order at 7 pm by Chair Blum.
Roll Call
Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Lauren Pockl, Ari
Prohofsky, Ryan Sadeghi, and Chuck Segelbaum
Commissioners absent: None
Staff present: Planning Manager Jason Zimmerman, Planner Myles Campbell
Council Liaison present: None
Approval of Agenda
MOTION made by Brookins, seconded by Sadeghi, to approve the agenda of November 12, 2019, as
submitted and the motion carried unanimously.
Discussion – Narrow Lots
Prior to the discussion on narrow lots, Blum noted that a previously scheduled meeting on an unrelated
PUD Amendment had been postponed, and that interested persons should look at future meeting
agendas for information on when the business would be brought back to the Commission.
Zimmerman reminded Commissioners about the process and goals of examining the City’s regulation
around narrow lot residential homes. The previous meeting discussed setbacks, height, and massing.
Zimmerman explained that tonight’s discussion would include presentations by realtors with experience
selling and marketing narrow lots. Discussion would also cover tree removal regulations and storm water
management. Zimmerman discussed some changes to the schedule of meetings around narrow lots; he
said the next discussion meeting would be in December, with a new engagement-focused meeting in
January. In addition to the January event, Zimmerman highlighted additional materials for engagement,
surveys, and education.
Zimmerman introduced the realtor discussion. He noted that staff submitted some preliminary questions
to the realtors to get some perspective from outside experts on the market. He noted Nancy Nelson was
not able to attend the meeting but submitted a written memo instead. Zimmerman asked if there were
any questions prior to bringing Karla Rose up to discuss the real estate market factors.
Johnson asked how Commissioners should handle political or monetary considerations, and how it
should potentially influence their decision-making. Zimmerman stated that residents’ questions and
concerns are very market-related, and that understanding the impacts regulatory actions will have on
the market is important. He felt it was better to try to understand what works for residents and builders.
November 12, 2019 – 7 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
2
In the end, after examining this market angle as part of its research, the City’s eventual actions would be
done through its zoning regulations.
Johnson asked if discussion could then be limited to market demand for types of homes, as opposed the
resale or demographic factors. Zimmerman noted that Commission could determine which questions or
angles of discussion they chose to pursue, and eliminate lines of questioning as well. Segelbaum
responded that it was still useful to understand impacts of actions on property values and neighbors’
property values. Pockl commented that the demographics are also important to understand to get a
grasp on the topic and the demands of broader population groups. Segelbaum asked if Johnson could
clarify what he may want removed from discussion. Johnson stated that the questions seemed overly
political and outside the realm of their usual actions and responsibilities and that commenting on them
would be beyond the scope of the Commission’s responsibilities. He stated he was not for expanding
into these areas of discussion but that he would abide by the will of the rest of the Commission.
Zimmerman responded that this is different from the Commission’s usual activity when compared to
cases where a strict set of rules needs to be applied. He explained this was a relatively flexible process
that sought to better understand residents’ desires and motivations in the use of small lot residential
properties. With that being said, Zimmerman noted that Planning Commission had full control over what
exactly they included within the narrow lot study.
Blum directed Johnson to identify the questions he felt were appropriate or inappropriate to cover.
Jonson identified the question of how residents used narrow lots differently as the only one that was
related to their usual scope of analysis. Johnson felt that the Planning Commission is the expert in
consistency in land use regulations, and should not take on issues around market or demographic
factors. Zimmerman responded that while with certain tasks the Planning Commission must follow a
strict set of standards such as with a Conditional Use Permit or PUD, in a case like the narrow lot
discussion, the Commission had more room to define their own scope of research and what they felt was
relevant to discussion. Blum asked Zimmerman for clarification on the roles and responsibilities of the
Commission in its quasi-judicial vs. its legislative role. Zimmerman answered that quasi-judicial is the role
played when examining an application against the City’s standards, where consistency is the top concern.
The legislative role gives Commissioners more flexibility to advise the City Council in making decisions
that are in the best interest of the community.
Blum asked if Johnson would like to make a motion to strike a question. Johnson answered that he will
go along with questions as written, but with concerns as to whether any good will come of it. Segelbaum
asked for further clarification about Planning Commission’s role and whether there is a limit to legislative
power in cases where they may create legal conflict. Zimmerman replied that when a lot is made totally
unusable, there are issues regarding takings law, but that staff are aware and take steps to avoid such
issues. He said the goal is to find a potential solution to issues currently facing narrow lots without
making them unusable. Segelbaum clarified that he only meant that tonight’s discussion was meant to
figure out the conditions, so that later on those regulatory concerns are avoided. Zimmerman agreed,
and added that the Commission was also trying to determine if the market was working for narrow lot
homes within the city.
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
3
Karla Rose approached the podium and asked if another real estate agent would be allowed to come up
and speak. No staff or commissioners objected. Karla Rose and Vicky McGinty introduced themselves.
McGinty noted that this discussion is about the concern of Golden Valley residents who have lived in the
area long-term as well as the new residents arriving. McGinty referenced city codes and regulation that
she believed were recently adopted but which were now not being enforced. She expressed an interest
in preserving property owners right to use their property as they saw fit, but while acknowledging the
necessary role of zoning and regulation. She said development changes and impacts the surrounding
properties. She noted that established residents are longtime taxpayers, compared to new residents or
builders flipping homes. Rose noted that Golden Valley is a larger lot community and that builders like
building bigger houses. McGinty noted that the City’s role is in crafting ordinance and then enforcing
those ordinances.
Johnson clarified that Rose and McGinty can bring any information to the meeting they would like since
the Commission decided not to strike any areas of discussion. Rose mentioned she would be happy to go
over the questions with the Commissioners in person, or send her answers to Commissioners later.
Segelbaum asked Rose and McGinty if there are any areas of the city with slower market conditions
where narrow lots could help. Rose mentioned that it is difficult to think of a stagnant area in the city;
generally properties in Golden Valley sell quickly. She noted that location and surrounding amenities
have a major impact on sale price as well as how long the property is listed. She noted that she is seeing
multiple offers on most properties she has listed within the city. McGinty mentioned that the definition
of affordable housing is different for many people, but she thinks of a single-family starter home. Many
newer families are interested in buying existing older properties and putting money into them through
renovations. She reiterated that location is key.
Segelbaum asked for clarification on property location information in regard to distance from a highway
or other examples. Rose answered that she did not think there would be major difference in impact on a
narrow versus a larger lot. Both would be impacted by the nearby infrastructure. Segelbaum asked if this
would be true even with it being new construction. Rose answered that it may potentially sell better if it
is new construction, but that it is hard to make that forecast. Both realtors confirmed that location was a
key influence on price and that home-buyers seemed to love the older mid-century modern homes that
are in Golden Valley. McGinty reiterated the need to consider both new and existing residents and the
impact of changes to the regulations surrounding narrow lots.
Baker said the general note he had taken from the realtors’ discussion thus far was the value of
character. He asked both realtors whether they had heard of instances where a person bought combined
lots with the knowledge that the home could be split into multiple developable lots. Rose responded
that she’s sold homes that include land to be split off in the future, however those typically are larger
lots that may have included an outlot originally. These properties were typically over an acre. Baker then
asked if she had ever seen a similar situation but with a smaller lot. Rose and McGinty said they had not.
After further discussion on the subject, Commissioners as well as the speaking realtors asked staff for
clarification on the topic of discussion and the definition for a tax-parcel division.
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
4
Zimmerman clarified that the discussion is not solely focused on tax parcel divisions, but on all narrow
lots. The regulations that come from the study will impact all home on existing narrow lots, in addition to
any combined 80 foot lots that are split at some point in the future. The rules will regulate the limits and
allowances for new construction, but it will be applied to all narrow lots. Rose returned to Baker’s initial
question and noted that while she has not handled such properties, she has occasionally seen those
types of lots advertised as being splittable. Buyers though still often choose to purchase and live in the
home rather than split them. McGinty said she did not have a specific example to answer the question
but offered that a survey of residents may help to find the motivation to split lots.
Blum asked Rose and McGinty what is driving activity on narrow lots and if it is an organic activity. Rose
answered that it primarily investors and developers who are buying lots; families and small buyers are
less common. Blum asked whether this development is starter homes or larger homes. Rose noted that
to make money on a project the product needs to be worth a certain amount of money to meet costs
and make a profit for parties involved. McGinty stated that she has had clients that paid over $500,000
to demolish homes and put in new larger homes. Rose said she heard of some tear down activity, but
heard of less of it occurring on narrow lots.
Johnson commented that he felt the discussion had gotten into what he had hoped to avoid. Discussion
of individual cases would give them different outcomes and circumstances based on their variables.
There was discussion between Commissioners and presenters about the definition of an affordable
home. Johnson asked presenters what the cost of building a new home on a narrow lot was. Rose
answered that it is tough to pin down but on average around $400,000. She noted it is hard to build
anything new with costs under $300,000.
McGinty asked whether Johnson would place limits or restrictions on the narrow lots. Blum clarified that
this is an informal discussion; however, the Commission does not normally answer questions from
presenters. Baker noted that the question and answer format was being effective thus far and
Segelbaum agreed. Zimmerman checked if the other presenting realtor was at the meeting to make sure
he had a chance to speak, but he was not in attendance. After some further discussion, the presentation
continued.
Johnson asked for further clarification on the baseline cost of building a home on a narrow lot, and
whether the cost of development would even allow it. Rose stated it is difficult in terms of cost,
especially since there are not many lots to build on in the first place. The cost ratio when building a new
home on an empty lot would usually have the lot at around 25% of total build cost. With these combined
lots, you have the cost of buying the existing home, the tear down, splitting the lots and putting in
utilities on both, and the eventual cost to build the new homes. Blum asked realtors to clarify, does the
cost of land in Golden Valley completely rule out locating affordable development on narrow lots?
Realtors agreed that new construction is expensive and there are ways to save on costs but it’s
challenging. Discussion continued and there was some disagreement about whether single-story
development would reduce build cost and whether there is a market for new single-story homes.
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
5
Baker asked for clarification. If height is restricted to one-story, does that make it a non-market friendly
property given the cost of new construction throughout the city. Rose agreed that it is not common in
the market in most cases. McGinty agreed with Rose, but did not see enough evidence to fully comment
since she did not see cases of individual homeowners undertaking the project. Baker argued that it did
not seem economically feasible whether it was a homeowner or a developer undertaking the work.
Sadeghi agreed that from the economic standpoint it did not make sense. Rose clarified that it could
happen with the right motivated party who was less interested in their return on investment. Rose
commented it is more common to see renovation work on existing single-story homes rather than new-
build ramble-style homes.
Blum asked about the marketability of a two-stories house that was built narrowly due to larger side
setbacks. Rose mentioned a lot on Boone that sold recently but it was closer to 60 feet wide. Blum
argued that might show that there is still value after enforcing stronger setbacks.
Brookins stated that the word character had been mentioned through the night and specifically Golden
Valley’s character. He asked how does the local character differ amongst the core areas of the city with
narrow lots and how should that impact zoning decisions? Both realtors agreed the value of those areas
are completely different. School districts, surrounding home values, and more would all have different
characters. McGinty mentioned that overlay districts could have different regulations to match the
area’s character. Discussion continued on the topic of character and what it meant in the city.
Blum stated that a theme he was hearing was that Golden Valley’s diversity of housing brings value to
the city. Rose clarified that when she was discussing character she was referring to the era of the home,
its materials, layout, etc. She asked whether she was missing the point of the character question. Blum
acknowledged that this was still to the point of character. Rose elaborated that many of her clients are
moving to the city because they like the character of the home, but that it did not preclude them from
making changes. She felt that new development feels slightly out of place for the city, and that those are
different from established neighborhoods.
Segelbaum asked whether teardowns will become more common in Golden Valley generally in the
future. McGinty stated she did not know, but that some of the older homes are getting to the age that
the cost to renovate is higher than new construction. Rose said she has not gotten a sense that there is
anything big on the horizon. There is not much change recently. Sadeghi noted that teardowns were
probably uncommon citywide due to the usability of the post-war home stock today in terms of their
style and layout. Rose foresaw little change in terms of teardowns, and reiterated that renovation was
still more economically logical rather than full teardown.
Segelbaum asked the realtors to talk a bit more about buyers’ intent to renovate and add on to homes.
McGinty mentioned that almost all of the homes she has sold on Glenwood recently saw renovation
after purchase. A lot of the renovation work being done is interior. Segelbaum clarified that he
wondered about renovations that expand the home they purchase. Rose mentioned she has a client
looking into it currently, but that it is somewhat location specific. They do not see major renovations that
add height however.
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
6
Pockl asked for clarification on the cost to build a rambler vs. a two-story home. Rose clarified that
building tall is cheaper than building wide due to the cost of foundation to install. A larger foundation is a
higher cost to build. Johnson added that it is important to consider the cost added for one-story. There
was further discussion as to whether there is a builder and a buyer for a small single story home at the
cost it would take to build one in Golden Valley. Rose noted that she had seen similar type projects with
townhome developments but not as infill for existing narrow lot residential areas. She stated that there
is a potential for that type of market, but that she has not seen a reason to anticipate it happening for
that size of new construction.
McGinty asked the Commission whether zoning ordinance regulation could be applied differently
depending on adjacent properties’ conditions. Blum noted that a response to the question could be in
what he saw as a gray area of it being a legal opinion. Baker answered that something similar had been
done previously during their rework of the subdivision ordinance.
Johnson noted that from what he had heard from realtors, new single-story homes were not feasible to
be built given market conditions. He asked then if it was in the Commission’s interest to restrict lots to
undesirable market conditions for their use. Rose noted that with deeper lots there might be a market
for builders if the building pad could be increased to certain levels. 1,200 square feet not including a
garage is around the minimum to make practical work for builders. Pockl asked if there was an ideal
amount of square footage that Rose and McGinty’s clients prefer. They replied that it was dependent
more so on other factors such as location, size of the family, and price point.
Segelbaum asked whether it makes economic sense for someone to build a 1,800 square foot home for
450,000. Rose and McGinty agreed. Sadeghi pointed out the sale price of that home, considering costs,
would have to be over $500,000 to make a profit. Rose pointed out that while true, this price point could
make sense in a neighborhood with higher home values and prime location. However, it would be less
likely in an area with lower average home values. Sadeghi noted that the build cost could go down if the
development went up rather than outward.
Commissioners had no further questions for the presenters. Blum thanked them for their time and both
agreed to share their statistical analysis with the Commissioners. Rose did note that smaller lots on
average took slightly longer to sell on the market, but not significantly more than larger lot homes.
Zimmerman stated that after the real estate discussion he wanted to cover a few other topics of review
in regard to narrow lots. He stated that mapping staff had updated the figures for currently combined
lots, which are now further delineated by lot width for more accuracy. Segelbaum asked for clarification
on the term “lot-and-a-half”. Zimmerman stated that he did not know the exact mechanics of how the
transaction was handled at the time, but that often two parties bought lots with one spare in the middle,
and then split this empty lot in half to add on to their own properties.
Zimmerman described the City’s regulations on tree protection and regulation when modifying a lot. A
permit is required in cases where significant construction or additions are occurring. The permit should
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
7
identify tree types, locations, and replacement types. Zimmerman described that the requirements differ
based on the scale of development. Segelbaum asked a question about when mitigation is required for a
property. Zimmerman stated that under a threshold, no mitigation would be required, but after a certain
level of removal is met, mitigation becomes required. Johnson asked Zimmerman to describe what the
lookback period was for mitigation. Zimmerman stated that the lookback is meant to capture the
cumulative amount of tree removal during a two-year period.
Zimmerman noted that staff reviewed peer city tree protection regulations. He noted that the various
cities have different degrees of intensity in terms of mitigation and removal.
Zimmerman discussed stormwater regulations and standards. He noted that some of the issues with
residential stormwater management are magnified on narrow lots where there is less pervious surface
and area for drainage or treatment. Zimmerman also presented some takeaway questions for
Commissioners.
Segelbaum asked whether there was a significant difference between the amount of pervious surface
between narrow or wider lots given the City’s current regulations. Zimmerman noted that by code, the
narrower lots are allowed a higher ratio of impervious surface and land coverage in order to allow for a
reasonable sized home. The secondary issue would be that with narrower side yards, there would be less
room for filtration and treatment systems. Segelbaum asked if there was anything unique to tree
preservation in regard to narrow lots. Zimmerman answered that there was nothing in code currently.
Johnson commented that when talking about limiting height, Commissioners should consider the
impervious surface limits, since a wider rather than tall home would take up more land area. He stated
that their actions could remove the ability to build a reasonable home. Blum clarified that there is a
distinction between being unable to build any structure, and being able to build what Commissioners
thought of as a reasonable structure, specifically relating to the takings standard. Segelbaum added that
there is also the impact on the existing homes, which become non-conforming via changes to regulation.
Zimmerman agreed that there are a number of thresholds to consider in revising the regulation. There is
the legal takings threshold but then there is the reasonable or usable threshold that is what makes sense
for a residential property.
Short Recess--
Council Liaison Report
No report was given.
Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning
Appeals, and other meetings
Zimmerman stated that Board of Zoning Appeals would have the continuation of an item from the
previous meeting and two new items as well.
City of Golden Valley Planning Commission Regular Meeting
November 12, 2019 – 7:00 pm
8
Other Business
Commissioners continued a discussion from the previous Planning Commission meeting regarding the
expected role of the Board of Zoning Appeals. There was some discussion as to how the work of the
Board of Zoning Appeals may or may not be related to the Planning Commission’s work specifically
around narrow lots. Commissioners expressed interest in potentially creating a work session once new
City Council members are introduced in January. Commissioners also agreed to begin drafting a
document or communication, which they would then forward to the City Manager.
Adjournment
MOTION made by Baker, seconded by Segelbaum, and the motion carried unanimously to adjourn the
meeting at 9:10 pm.
Adam Brookins, Secretary
Jason Zimmerman, Planning Manager
REGULAR MEETING MINUTES
Call To Order
The meeting was called to order at 7 pm by Chair Nelson.
Roll Call
Members present: Kade Arms-Regenold, Nancy Nelson, Richard Orenstein, David Perich, and
Planning Commissioner Ron Blum
Board Members absent: Andy Snope
Staff present: Planning Manager Jason Zimmerman and Planner Myles Campbell
Approval of Agenda
MOTION made by Orenstein, seconded by Perich to approve the agenda of October 22, 2019, as
submitted and the motion carried unanimously.
Approval of Minutes
MOTION made by Orenstein, seconded by Perich to approve the September 24, 2019, Meeting minutes
as submitted and the motion carried unanimously. Commissioner Blum abstained
4400 Tyrol Crest
Brock Peterson, Applicant
Request: Waiver from Section 113-152, Screening and Outdoor Storage, Subd. (c)(1)(a) Height
Requirements
2 ft. taller than the allowed 4 ft. in height for fences in a front yard.
Purpose: To allow for a 6-foot tall fence along Wayzata Blvd.
Campbell referred to a location map of the property and stated that the house was built in 1952. He
noted that the property’s access is on Tyrol Crest, but it also has the Wayzata Boulevard frontage road,
which is at a different topographical height, abutting the rear lot line creating a second front setback for
the rear yard.
Campbell explained that Zoning Code states that fences in all front yards shall not exceed four feet
height and fences in side and rear yards shall not exceed six feet in height. He showed the Board a
drawing that illustrates where on the property the applicant would like to construct a 6 ft. tall fence.
Campbell stated that the staff analysis of this proposal is that the space is sufficiently separated from the
frontage road already and a privacy fence is a reasonable use in this context. The location of the frontage
October 22, 2019 – 7 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
2
road was not created by the applicant which is what is creating the front yard issue, and surrounding
properties have privacy fences so a fence on this property would not alter the character of the
neighborhood.
Campbell stated that staff is recommending approval of the request to allow for an increase in the
maximum fence height allowed at the rear of the lot from 4 ft. to 6 ft.
Blum asked if there are any similar scenarios like this in the City. Nelson said the Board has been tough
on fence variances in the past. She noted that variances have been granted along the Highway 55
frontage road.
Brock Peterson, applicant, said the property along Wayzata Blvd. really acts like a rear yard.
Nelson opened the public hearing. Seeing and hearing no one wishing to comment, Nelson closed the
public hearing.
MOTION made by Orenstein, seconded by Perich to approve the variance request for 2 ft. of additional
height than allowed in a front yard to allow for a 6-foot tall fence along Wayzata Blvd and the motion
carried 4 to 0.
1109 Winnetka Avenue North
Trisha Fry and Mike Olson, Applicants
Request: Waiver from Section 113-88, Single Family Residential, Subd. (f)(1)(c)(2) Height Requirements
7.17 ft. off of the required 12.5 ft. to a distance of 5.33 ft. at its closest point to the side yard (south)
property line.
Purpose: To allow for a garage addition.
Campbell referred to a location map of the property and explained the applicant’s request for a variance
of 7.17 ft. off the required 12.5 ft. to a distance of 5.33 feet at its closest point to the side yard (south)
property line in order to convert the existing breezeway space to livable space and to add a second
garage stall.
Campbell explained that Zoning Code required lots having a width greater than 65 ft. and less than 100
ft. the side setbacks for any portion of a structure 15 ft. or less in height shall be 12.5 ft.
Campbell stated the staff analysis is that a two stall garage is a reasonable use and is the norm for most
newly constructed home. The location of the addition would put it behind the front plane of the house
and preserve the existing front facade. The lot is somewhat undersized compared to current R-1
requirements and the location of an emergency exit inhibits some development to the rear. He added
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
3
that many surrounding and nearby properties have garages for one or two cars to this proposal would
not impact the essential character of the neighborhood.
Campbell stated that staff is recommending approval of the requested variance.
Orenstein asked about the setback requirement on the north side of the property and if there would be
any changes on the north side. Campbell said the setback on the north side is also 12.5 ft. and there
would be no changes made to that side of the property.
Nelson asked if the new driveway would meet the required setback. Campbell said yes, the driveway
would be 3 ft. from the side yard property line as required.
Blum said he has questions about the feasibility of other options. He asked about the size of the current
garage and the proposed new garage. Campbell said the current garage is approximately 11.5 ft. wide x
21 ft. deep and the proposed new garage would be 20.5 ft. wide x 26 ft. deep. He noted that the existing
breezeway is proposed to be used for a kitchen remodel. Blum asked about the length of the breezeway.
Campbell said it is 10.4 ft. long. Zimmerman added that the proposed new garage would be
approximately 8 ft. wider than the existing garage. Blum said he thinks the breezeway could be used for
additional garage space. Campbell said the breezeway and garage will both need foundation work to do
any type of addition. Blum asked if there is anything to the rear of the current garage and breezeway
that would prevent an addition to the rear of the property. Campbell said there is an existing deck in the
rear yard. Blum asked about the rear yard setback. Campbell said the rear yard setback is 25 ft. Blum said
it seems like there is nothing to prevent the applicant from building a tandem two stall garage to the rear
of the existing structure.
Mike Olson, applicant, stated that they want to make the home more usable and have enough space for
two cars in the garage.
Nelson asked if there is an egress window behind the house. Trisha Fry, applicant said yes, there is a
small galley kitchen that they would like to expand into the breezeway space and that there is an egress
window under the kitchen.
Nelson opened the public hearing. Seeing and hearing no one wishing to comment Nelson closed the
public hearing.
Blum said he thinks the variance request is substantial and said there would be no difficulty in
constructing a tandem garage without a variance. He said there is more than enough room between the
existing house and garage for a garage addition if the breezeway was used for garage space. He added
that is different from other garage variances he’s seen because in those cases the garage was attached
to the house and in this case there are at least two other options that could be used by the applicant to
build a two stall garage.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
4
Nelson said in order to allow people a two stall garage the Board has granted variances in the past that
are closer to the side yard property line than what is currently being requested. She said she
understands Blum’s concern about using the breezeway for additional garage space but to her a tandem
garage is not very desirable or useful.
Blum asked if a tandem garage, despite being undesirable, constitutes the level of hardship that is
required when approving variances. Nelson said she thinks it would.
Orenstein agreed the Board has a history of approving variances in order to allow a second garage stall.
He said he understands this is a substantial variance request but he would be supportive of it. Blum said
there are ways the applicant can build a second garage stall without needing a variance.
Nelson asked the applicants to explain the square footage of the home and their plans for the breezeway
space. Fry said there is approximately 1,300 square feet and using the breezeway would give them about
170 square feet of additional space. She stated that the existing kitchen is a tiny, galley style kitchen and
it is difficult for two people to be in it at the same time. Olson added that they would also like the
additional living and entertaining space. Fry said they would be willing to use some of the breezeway
space in order to have a side by side garage, but they have different work schedules so a tandem garage
would be difficult for them.
Perich said he thinks the proposal is reasonable and noted that a 20 foot wide garage is really the bare
minimum size for a two stall garage. He said the proposal won’t alter the essential character of the
neighborhood so he would vote in favor of the variance as requested.
Nelson said she thinks a two stall garage will improve the property and she is in favor of the variance
request as proposed.
MOTION made by Nelson, seconded by Perich to approve the variance request for 7.17 ft. off of the
required 12.5 ft. to a distance of 5.33 ft. at its closest point to the side yard (south) property line to allow
for a home/garage addition. The motion carried 3 to 1. Blum voted no.
5410 Wayzata Boulevard
Webb Golden Valley, LLC, Applicant
Request: Waiver from Section 113-151, Off-Street Parking and Loading, Subd. (b)(8) Design Standards
22 ft. wide drive aisles rather than the required 24 ft. in the north parking lot area.
Zimmerman referred to a location map and aerial photo of the property and stated that the property is
4.5 acres and is split by a public alley. He stated that the south portion of the property contains one
building that houses Good Day Cafe, Metropolitan Ballroom, and D’Amico Catering and that the variance
request pertains only to the north portion of the site which is a parking lot. He explained that
construction of I-394 and the apartment/senior buildings to the east have reduced parking and that a
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
5
better parking layout could increase the number of parking stalls from 354 to 395. He added that all of
the proposed parking stalls would meet the minimum required dimensions.
Zimmerman referred to a plan of the existing parking lot layout and the proposed new layout which
proposes 22 ft. wide drive aisles rather than the required 24 ft.
Zimmerman stated that the staff analysis of this proposal is that the use of the parking lot is reasonable
and the required drive aisle width prevents a more efficient layout from being implemented. The existing
lot dimensions create challenges in reorienting the parking stalls and previous actions by MnDOT and the
City have reduced the parking options. He added that the character of the area would not be altered
because the north portion of the lot is already being used for parking. He noted that one alternative is to
shift and reconstruct the north curb line but that would require the relocation of 5 light poles, threaten
the health of approximately ten mature trees, and reduce the amount of pervious surfaces.
Zimmerman stated that staff is recommending approval of the variance as requested.
Perich asked if a 24 ft. drive aisle is standard. Zimmerman said the 22 ft. to 24 ft. range is common.
Doug Feickert, representing the applicant, said he didn’t have anything to add but is happy to answer
questions.
Nelson said she has been to many events at this location and agrees that the existing parking lot is a
problem. Feickert agreed and said they used to use an existing vacant parking lot but that is no longer
available. He added that the proposed parking lot layout will be a substantial improvement.
Nelson opened the public hearing. Seeing and hearing no one wishing to comment, Nelson closed the
public hearing.
Nelson said this is a reasonable use, the need for a variance is not caused by the landowner, and the
essential character of the area won’t be impacted so she feels it meets all the criteria used in considering
variance requests.
MOTION made by Nelson, seconded by Blum to approve the variance request for 2 feet off the required
24 feet of drive aisle width to a distance of 22 feet for two drive aisles within the north parking lot and
motion carried unanimously.
901 Ottawa Avenue North
Jacqueline Kantor, Applicant
Request: Waiver from Section 113-88, Single Family Residential (g)(1)(a) Accessory Structure Location
Requirements
The proposed pool would be closer to the front setback than the principal structure.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
6
Purpose: To allow for the construction of a pool.
Request: Waiver from Section 113-88, Single Family Residential (f)(1)(b) Rear Yard Setback
Requirements
21.83 ft. off the required 25 ft. to a distance of 3.17 ft. at its closest point to the rear yard property
line.
Purpose: To allow for the construction of a deck.
Request: Waiver from Section 113-152, Screening and Outdoor Storage, Subd. (c)(1)(a) Height
Requirements
1 ft. taller than the allowed 4 ft. in height for fences in a front yard.
Purpose: To allow for a 5-foot tall fence in a front yard.
Campbell referred to a location map of the property and explained the requested variances. He stated
that the applicant is requesting a fence height of five feet which is one foot above the permitted
maximum height for front yard fences. The applicant is also requesting to put a swimming pool in the
front yard that would be approximately 1 ft. closer to the property line than the home, and a deck that
would be 3.17 ft. away from the rear property line instead of the required 25 ft.
Campbell gave some background information about the property and said that it is an oddly shaped
corner lot with fronts on both Ottawa Avenue North and Killarney Drive resulting in no side yards, and
the house is set 12 ft. back from the rear property line leaving little to no room for additions to the rear
of the principal structure.
Campbell stated that the staff analysis is that the location of the proposed pool, the privacy fence, and
the deck are all unreasonable given the new site issues they create related to privacy and the view from
the street. The property shape and layout create issues for any uses that aren’t allowed in a front yard as
well as limiting the use of the rear yard, and the pool and high privacy fence would both be out of
character with the nearby homes. He added that a pool in the front yard would be especially out of
character for the area. Therefore, staff is recommending denial of all three variance requests.
Arms-Regenold asked if staff would recommend approval of just one of the requests. Campbell explained
that without the pool request there wouldn’t need to be a 5 ft. fence in a front yard.
Perich asked about the front yard setback requirement. Campbell stated that any accessory structure
with frost footings, in this case the pool, has to be behind the front plane of the house.
Orenstein asked about the setback requirement for the proposed deck. Campbell said it is 25 ft. He
added that a patio could be 3 ft. from the rear yard property line.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
7
Jacqueline Kantor, applicant, said she understands the front yard setback requirements but that is not
how the house flows or how they use it. She said they made the plans with input from their neighbors
and they have a letter from the neighbors that states they think it will add value to the area and will not
change the character of the neighborhood. Alexis Kantor, applicant, said the deck is more of a step out
deck over the patio.
Nelson said she understands this is a challenging lot however, the Board is typically strict about front
yard variance requests. Jacqueline Kantor noted that there are lilac bushes along Ottawa Avenue and
that the fence would be behind those bushes so the view from the street would still be that foliage.
Perich asked what other options were considered for the pool. Jacqueline Kantor said they considered
using the other side of the property but they were discouraged by staff.
Nelson asked the applicants if they don’t get the variance for the pool if they are interested in the other
variances. Jacqueline Kantor said no.
Zimmerman referred to the site plan and discussed some other potential options. He stated that the
pool can be located where it is proposed it just has to be behind the front plane of the house so the pool
could be made smaller. He referred to the variance request regarding the fence and stated that the
Building Code requires a 5 ft. fence around pools however, the proposed fence could be brought further
away from the front property line where it is allowed to be up to 6 ft. in height. He said the deck could
be kept under 8 inches in height and could then be located 3 ft. from the property line.
Arms-Regenold asked how much pool space they would lose if it were in a conforming location.
Zimmerman said he thinks the pool could be a different shape or shifted slightly and a variance wouldn’t
be required.
Nelson asked the applicant’s how they feel about changing their plans to avoid variances. Jacqueline
Kantor said moving the fence would take away almost the whole yard.
Orenstein said he thinks some reasonable alternatives have been offered. Perich agreed that there are
some alternatives to work with. Nelson and Blum agreed.
Alexis Kantor asked the Board if they could table the proposal and come back with a plan that is a
compromise from what they want but is closer to what the Board might feel comfortable with. Orenstein
said they would have to see a new plan first in order to make decisions.
Jacqueline Kantor reiterated that the neighbors don’t think the character of the neighborhood would be
impacted and asked the Board how much weight they place on neighbors comments. Nelson said the
Board tries to be consistent with the variances they approve throughout the City.
MOTION made by Blum, seconded by Orenstein to table the variance requests and the motion carried
unanimously.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
8
1601 Noble Drive
John Gabbert, Applicant
Request: Waiver from Section 113-123, Planned Unit Development and Overlay Districts Subd.
c)(7)(c)(6) Private Streets
2 ft. narrower than the required 20 ft. of street width.
Purpose: To allow for the existing 18 ft. wide private roadway.
Zimmerman referred to a location map of the property and gave some background. He explained that
the Sweeney Lake Woods PUD was created in 2015 and consists of three single family lots along
Sweeney Lake which are connected to Noble Drive via a private road. The private road is 18 ft. wide
within a 20 ft. wide outlot. He stated the PUD standards call for a 20 ft. wide paved road within an
easement that is at least 4 ft. wider so the existing 18 ft. wide road is nonconforming. He stated that
there is a proposed PUD amendment plan pending that would expand the PUD boundary and
incorporate additional land, however in order to address the nonconformity the applicant must widen
the existing road to 20 feet or obtain a variance to allow it to remain 18 ft. wide.
Zimmerman stated the City Code requires common sections private streets serving three or more
dwellings be paved to 20 ft. of width which ensures sufficient access for emergency (fire) vehicles. He
added that the Fire Department has stated that they would be okay with the existing 18 ft. wide
driveway if any new homes have a sprinkler system installed when they are constructed. Zimmerman
noted that it is difficult to acquire additional land to expand the existing private road and that poor soils
and minimum construction standards to support fire trucks would require complete reconstruction of
the road if it were widened.
Zimmerman discussed the staff analysis and stated that the use of the private road is reasonable and the
minimum width standards are preventing the PUD amendment from being approved, also the width of
the outlot is pre-existing and established prior to PUD standards. If approved the road would continue to
serve a small development of single family homes so the character of the area would not be impacted
and the only other alternative is to acquire additional land or an easement to expand the road with
which would require complete reconstruction. He added that two feet is the minimum amount need to
meet the needs of the applicant and to satisfy the PUD standards.
Zimmerman stated that staff is recommending approval of the requested variance with the following
two conditions: 1) Fire sprinkler systems shall be required in all new homes subsequently constructed
within the PUD, and 2) The variance shall only take effect upon the approval of the pending PUD
amendment.
Nelson asked about the status and timeline of the pending PUD amendment. Zimmerman stated that it
will go to the Planning Commission in November and the City Council in December. He said he thinks
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
9
generally there is support for the PUD amendment but there are some engineering details to be worked
out around stormwater management.
Nelson asked how many new homes there would be with the PUD amendment. Zimmerman said they
are proposing to take away one of the existing lots and add two more so there would be a net gain of
one lot in the development.
Orenstein asked if the surface of the driveway would change. Zimmerman said it would be kept as is if
the variance is approved. Perich asked if it was a driveway before the PUD was created. Zimmerman said
it was a driveway that was not paved. Perich asked if the 20 ft. wide road requirement was in place at
the time the PUD was created. Zimmerman said yes, and that staff and the Planning Commission
supported requiring a wider public street, however the Council ultimately approved the PUD to allow the
existing 18 ft. wide private road.
Jacquie Day, representing the applicant, said she wanted to clarify the hearing notice that was sent
which stated that up to seven lots could be created. She said they are not creating seven lots, it deals
with making changes that would touch seven lots. She referred to a map of the development and
discussed the lots that use the private road for access. She said the private road access for two lots
would be taken away so really only four homes would be using the private road.
Perich asked Day how she felt about the condition regarding adding sprinkler systems to the new houses.
Day said the applicant plans to build first class homes and is fine with that condition.
Perich asked if the applicant has considered purchasing the extra two feet in order to make the driveway
width 20 feet. Day said there are many reasons why that is not possible. She said there is an existing
home (1807 Noble Drive) that is not part of the PUD and abuts the driveway and the existing driveway
was only put in a few years ago and was very expensive to build and would have to be torn out and
reconstructed. She added that the proposal will remain low density residential and the new homes will
have sprinkler systems.
Nelson opened the public hearing.
Amar Alshash, 1807 Noble Drive, said he is concerned about this variance and he would like to keep the
road as is. He said he supported the original PUD development and preventing the driveway from
becoming a street for more homes to be developed. He said he believes that at the time it was said that
only three new homes would be developed as a result of leaving the driveway alone, not four as Ms. Day
stated, now developers want to add two more homes next to his property with a net gain of one home.
He said the character of the neighborhood will be completely altered by this development. He said he
has a legal easement on the private driveway and no one has requested his permission to move forward
with this proposal. He said he got a phone call from Ms. Day asking for two feet of land and he said he
was open to discussion about how that would work but he never heard a follow up. He said he is
disappointed that they are adding more homes than the City initially agreed to and that the developers
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
10
have not asked his permission even though his easement will be improperly burdened by more traffic
with the addition of more homes.
Robert Meller, 1800 Major Drive, said this variance request should be denied for three reasons. The first
is that it is based on a materially inaccurate application because it says the driveway is currently serving
four lots which is not true, and it says it will serve four lots afterwards which is simply not true because
at least one lot would be added. He said it would be a horrible precedent to approve a variance based on
an inaccurate application. He said the second reason is that the application is premature. He said a
mistake was made when a nonconforming 18 foot wide driveway was allowed and if the applicant wants
to alter it that they should go through a different process to fix the mistake, they are not doing that they
are asking for a variance. He said if the variance is granted it would be for three lots which is not needed
because it is working just fine. He said either it satisfies the requirements or it doesn’t and should be
denied. He said the third reason is that they didn’t even try to negotiate to get the additional two feet
they need to widen the driveway. He added that economic hardship in regard to rebuilding the driveway
should not be considered.
Jacquie Day stated that the original road was approved for four lots. She said as far as approaching Mr.
Alshash it was prior to them investigating and finding out that they couldn’t really just add two feet, the
driveway would have to be completely taken out and rebuilt so they didn’t pursue talking to Mr. Alshash.
Seeing and hearing no one else wishing to comment, Nelson closed the public hearing.
Nelson explained that the Board isn’t here to comment on how many lots were approved or not, they
are only considering the requested variance about the width of the private road. Zimmerman added that
he would encourage people to come to the Planning Commission and City Council to speak to the
development as a whole and the changes being proposed. He stated that Ms. Day is correct that the
original road was approved for four lots and that a variance for the driveway is the appropriate process
along with the parallel process of the PUD amendment.
Blum asked if the width of the driveway was a substantial part of the Planning Commission’s discussion
when the original PUD was approved. He asked if the driveway is a substantial part of the PUD why this
isn’t a PUD amendment request instead of a variance request. Zimmerman said the Planning Commission
and staff recommendation was to require the driveway to be widened however the Council did not
approve the PUD that way so the driveway was left in a nonconforming situation. The PUD Code
language requires that nonconformities be addressed and a variance is a common way to address
nonconformities.
Arms-Regenold asked if the applicant bought two feet of Mr. Alshash’s property if that would be City
right-of-way. Zimmerman said Mr. Alshash could sell the applicant two feet of property or create a
private easement.
Blum said he thinks there are some difficulties with the land in regard to the driveway construction but
that is not sufficient for him to approve the variance request.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
11
Orenstein noted that the Board’s decision could be appealed to the City Council.
Perich stated that the essential character shouldn’t be altered and in his opinion the essential character
would be altered.
Nelson said she isn’t comfortable at this point to approve this variance request and that the Planning
Commission or City Council might be a better forum for this discussion.
MOTION made by Perich, seconded by Orenstein to deny the variance as requested and motion carried
4 to 0.
1126 Florida Avenue North
Dan Grossman, Applicant
Section 113-152 (c)(1)(a) – Fences in all front yards shall not exceed four feet in height. Fences in side
and rear yards shall not exceed six feet in height.
The Board of Zoning Appeals will decide whether or not staff is interpreting the above language
correctly in regard to the height of a recently constructed fence at 1126 Florida Avenue North.
Zimmerman explained that this is not a variance request, it is an interpretation of the Zoning Code
language. He said the two questions with this item are if the measurement of fence height should be
taken from grade or from the top of a retaining wall, and if it can be determined if a fence extension at
1126 Florida Ave N was added before or after 2004 when the City Code was revised.
Zimmerman gave some background information about the property and explained that in the summer of
2019 the applicant contacted staff about replacing a nonconforming fence. In August of 2019, a Zoning
Permit application was submitted and approved for a 6 ft. tall fence which included a portion in the front
yard. The neighbor at 6420 Golden Valley Road contacted staff to say the fence was too tall and there
was also an illegal fence extension in place so staff visited the site on August 23 to investigate. Staff
found that the new 6 ft. tall fence was constructed above an existing 18 inch stone wall and the total
height of the fence from grade measured approximately 7.5 ft. He stated that a fence extension of
approximately 22 inches had been added at some point in the past. The applicant believes the extension
was done in 2002, the neighbor believes it was done after 2006. If the extension was done prior to
October of 2004, it would be allowed as a legal nonconforming structure.
Zimmerman showed the Board several pictures of the subject property and explained the City Code
requirements that state “Fences in all side and rear yards shall not exceed six feet in height,” and “Any
nonconformity existing at the time of adoption of an additional control…may be continued, including
through repair, replacement, restoration, maintenance, or improvement, but not including expansion.”
Zimmerman stated that the staff analysis is that even though the Code does not say that fence height
should be measured from grade common sense dictates that the height of the fence should be measured
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
12
from grade as it is with homes and other structures and that the new fence should be reduced in height
to match the previous height. He added that absent any other evidence, staff has no reason to believe
the fence extension was installed after 2004 and it should be allowed to remain.
Blum asked if the Hennepin County map system gives any clarity as to when the fence was constructed.
Zimmerman stated that the City has aerial photos from 2002 and 2004 and they indicate that the fence
was most likely built in 2003 or early 2004.
Arms-Regenold asked if staff knows who constructed the fence. Zimmerman said the homeowner put in
the extension and the fence.
Perich asked if the extension is remaining and if the new fence goes up the extension. Zimmerman said
that is correct, the new fence is taller than allowed and the extension is taller still.
Orenstein asked if there are different requirements for fences on top of retaining walls. Zimmerman said
all of the fence requirements are the same.
Dan Grossman, Applicant, said there was an existing fence in place. He showed pictures of the property
and the new fence and said it is the same height and if it changed it is maybe by an inch or two. He
discussed the location of the retaining wall and the grading and drainage of the property. He added that
the fence is 6 ft. tall from the top of the retaining wall to the top of the fence. He asked if the grade was
built up more if that would solve the problem.
Orenstein asked if the top of the retaining wall was at grade at some point. Grossman said no. Orenstein
asked who owns the retaining wall. Grossman said he does.
Nelson opened the public hearing.
Jeffrey Polinchock, 6420 Golden Valley Road, said he submitted pictures showing the fence extension
was built after 2003. He said he asked Mr. Grossman at that time if the extension was permissible and he
grumbled something and laughed.
Nelson asked Polinchock how long he has lived at his property. Polinchock said since 2001 or 2002. He
referred to several pictures and discussed the height of the fence in various places and the fence
extension. He said he talked to Mr. Zimmerman as the fence was going up because it was obvious that it
was significantly taller than the previous fence.
Seeing and hearing no one else wishing to comment, Nelson closed the public hearing.
Nelson said there doesn’t seem to be definitive proof as to when the extension was built so she can’t
find a compelling reason to require the extension to be taken down. Perich and Orenstein agreed.
City of Golden Valley BZA Regular Meeting
October 22, 2019 – 7 pm
13
Blum asked if ordinances were approved in the past that were applied retroactively. Zimmerman said
those were specific to homes, not to fences. Blum said testimony is evidence if they think it is, so they
could take either side’s testimony as sufficient evidence.
MOTION made by Nelson, seconded by Perich that the Board cannot determine when the fence
extension was made, therefore it is allowed to remain and the motion carried unanimously.
Nelson said that in regard to how the fence should be measured she thinks it should be from grade to
the top of the fence. Perich agreed.
Arms-Regenold asked if the fence was built legally if the applicant should be allowed to keep it as is.
Zimmerman said the applicant was allowed to replace the fence at the same height, but it was built taller
than the previous fence.
MOTION made by Orenstein, seconded by Perich that the Board’s interpretation is that fence height
should be measured from grade. Therefore the fence that was constructed taller than 6 ft. should be
corrected and the motion carried unanimously.
Grossman asked if he could build up the grade. Zimmerman said he could but he would have to get the
proper grading and stormwater permits from the City.
Adjournment
MOTION made by Nelson, seconded by Orenstein and the motion carried unanimously to adjourn the
meeting at 9:21 pm.
Nancy Nelson, Chair
Myles Campbell, Planner
7800 Golden Valley Road I Golden Valley, MN 55427
763-593-3991 1 TTY 763-593-3968 1 763-593-81 D9 (fax) I www.goldenvalleymn.gov
Rising TIDES Task Force
REGULAR MEETING MINUTES
Call to Order
The meeting was called to order at 5:22 pm by Chair Allen.
Roll Call
city of
golden...'.
e
October 15, 2019 — 5:15 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
Members present: Joelle Allen, Ajani Woodson, Ruth Paradise, Amber Alexander, and Maurice
Harris
Members absent: Sam Powers, Sheri Hixon, Melissa Johnson, and Brad Davis
Staff present: Kirsten Santelices, Human Resources Director
The Task Force discussed the format for the October 23 Open Forum. Chair Allen provided an overview
of the proposed format, which included: Phase I: Introducing the Task Force members and the topics;
Phase 2: Facilitated discussion around the three topics, specifically requesting feedback on the
recommendations the Task Force has made; Phase 3: Wrap-up and share City resources. Members were
positive and enthusiastic about the proposed format.
Chair Allen and Santelices shared the locations that the Open Forum had been advertised, including: City
Website, social media, current board and commission members, the League of Minnesota Cities, and the
library. The information was also sent to several media outlets. Chair Allen encouraged all members to
share with their own networks. Several members provided examples of organizations and individuals
with whom they should share the event details.
Santelices shared a document that encompassed the draft recommendations for each topic and
additional notes and considerations. Members agreed that the document should be presented to
attendees. The document shows the progress the Task Force has made over the past ten months.
Santelices will update the document to add a column for community member feedback.
The Commission discussed a few logistics, including room set-up, sign -in procedures, and Santefices
clarified which items staff was to provide. Santelices will remind the entire Task Force to send their
pictures for inclusion in the presentation.
Adjournment
Meeting adjourned at 6:04 pm.
ATTE
Kirs en Santelices, Human Resources Director
Joelle en, Chair
7800 Golden Valley Road I Golden Valley, MN 55427
763-512-2347 1 TTY 763-593-39681 763-512-2344 (fax) I www.goldenvalleymn_gov
Open Space & Recreation
Commission
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:30 pm by Mattison.
2. Roll Call
City of
goldvall y
October 28, 2019 — 6:30 pm
Valley North Room
Brookview Golden Valley
316 Brookview Parkway S
Commissioners present: Roger Bergman, John Cornelius, Bill Delaney, Max Hyberger, Bob
Mattison, Kimberly Sanberg, Matthew Sanders, Dawn Speltz, and Della
Daml.
Commissioners absent: Kelly Kuebelbeck
Staff present: Rick Birno, Director of Parks and Recreation, Al Lundstrom, Park
Maintenance Supervisor, and Sheila Van Sloun, Administrative Assistant.
3. Agenda changes or Additions
None.
4. Approval of September 23, 2019 Minutes
MOTION moved by Bergman and seconded by Hyberger to approve the September 23, 2019 meeting
minutes. Motion carried unanimously.
S. New Commissioner Bill Delaney — Introduction and Swearing In
Prior to the start of the meeting, Mattison formally swore in Delaney.
Delaney gave a brief introduction of himself. Commissioners and staff introduced themselves and
welcomed Delaney.
6. City Hall Area Audit Walk Update — Commissioner Bergman
Bergman said on September 20t", a group of staff and residents did a walking tour of the city hall
campus area to provide input on the city hall campus audit.
Bergman added that a public meeting was hosted on October 21St to update the community of the
City's downtown study and discuss the exploration on the four quadrants at Golden Valley Road and
Winnetka Avenue. Sanberg added that the presentation boards from the meeting were very helpful.
This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc.
City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes 2
October 28, 2019 — 6:30 pm
7. Luce Line Trail Season Access Update — Commissioner Mattison
Mattison said staff contacted Three Rivers Park District, Minneapolis Recreation and Park Board, and
the Loppet to schedule a meeting in November to discuss the trail conditions and ski traffic issues.
Mattison said trail flooding in the same area is also a concern during the spring, summer, and fall
seasons. Lundstrom added the city engineering department is studying the flooding issue and looking
at the watershed for possible solutions.
8. Medley Park Proposal
Birno shared all the community input he has received via phone, email, website, and the public
informational meeting.
Birno shared amenity design concepts and an updated facility layout, which excludes the wooded
area on the north end of Medley Park as part of the dog park concept. Discussion then focused on
design ideas and usage of the proposed amenities.
Birno discussed the issues with the existing tennis courts and the replacement costs involved, which
is estimated at $400-500K. Sanberg wanted to also clarify that the city doesn't want to take away the
tennis courts as an amenity at Medley, however, they cannot justify the cost involved in the
replacement.
Birno and Commissioners then discussed an electronic community survey and/or an open house to
gain additional public input. After discussion, the following motions were made:
MOTION moved by Sanberg and seconded by Cornelius to host a public open forum on the proposed
changes at Medley Park during the regularly scheduled Open Space and Recreation Commission
meeting scheduled for November 25t". Motion carried unanimously.
MOTION moved by Sanberg and seconded by Hyberger to obtain additional input from the
community through an electronic community survey on the city's website for the proposed
community garden and dog park at Medley Park. Motion carried unanimously.
Commissioners then discussed and recommended a meeting format and provided guidance to staff
on the questions for the survey.
9. Commission and Staff Updates
A. Commission Updates
None.
B. Brookview Winter Recreation Trail Lights
Birno said the light poles have been set on the golf course. He also noted the lights for the trail
are a partnership with Three Rivers Park District.
City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes 3
October 28, 2019 — 6:30 pm
C. Winter Disc Golf
Birno said Gotta Go Gotta Throw has partnered with Brookview and Fort Snelling Golf Course for
use of 18 baskets to expand the Brookview baskets from 18 to 36.
D. Outdoor Synthetic Curling Rinks
Birno said four outdoor curling rinks have been added for the winter season. Brookview will be
hosting a free open house November 81h. Curling leagues then begin the following week.
E. Issacson Crosswalk Light
Lundstrom said this is the first wireless Bluetooth temporary crosswalk light in the city. Birno
noted that this crossing will eventually become a formal crosswalk area.
F. Stainless Steel Slide at Schaper Park
Birno said the slide was installed at Schaper Park to support park patrons with Cochlear implants.
He also noted Three Rivers Park District fiscally supported this improvement.
G. Safety Bollards at Schaper Park
Mattison said the added bollards along the bike trail at Schaper to separate the trail and play area
are a good addition.
H. Adopt -A -Recycling Bin at Neighborhood Parks
Birno said a resident inquired about recycling containers at Stockman Park. Birno said the issue is
that the recycling bins need to be pulled to the curb for pick up each week and then returned to
the park areas. Staff is not available for this type of micro removal. During discussions regarding
alternative options with the neighborhood residents, the idea of an Adopt -A -Recycling Bin was
proposed. Birno said the program will be advertised in the winter catalog and hopefully
implemented spring of 2020.
10. Adjournment
MOTION moved by Cornelius and seconded by Mattison to adjourn at 8:40 pm.
Bob Mattison, Chair
Sheila Van Sloun, Administrative Assistant
1. CALL TO ORDER and ROLL CALL
On Thursday, October 17, 2019 at 8:31 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden
Valley Rd.), Vice Chair Prom called the meeting of the Bassett Creek Watershed Management Commission (BCWMC) to
order.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal Dave Anderson Vacant Position Mark Ray
Golden Valley Stacy Harwell (Treasurer) Jane McDonald Black Eric Eckman
Medicine Lake Clint Carlson Gary Holter Susan Wiese
Minneapolis Michael Welch (Vice Chair) Vacant Position Shahram Missaghi
Minnetonka Mike Fruen Absent Sarah Schweiger
New Hope Absent Pat Crough Megan Hedstrom
Plymouth Jim Prom (Chair) Absent Ben Scharenbroich
Robbinsdale Vacant Position Absent Richard McCoy, Marta Roser
St. Louis Park Absent Patrick Noon Erick Francis
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler and Greg Wilson from Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Dave Anderson, Kennedy & Graven
Presenters/
Guests/Public
Ted Hoshal, Medicine Lake resident
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, October 17, 2019
8:30 a.m.
Golden Valley City Hall, Golden Valley MN
BCWMC October 17, 2019 Meeting Minutes
Page 2 of 6
2. CITIZEN FORUM ON NON-AGENDA ITEMS
None.
3. APPROVAL OF AGENDA
MOTION: Commissioner Welch moved to approve the agenda. Commissioner Fruen seconded the motion. Upon a vote,
the motion carried 8-0, the City of Robbinsdale absent from the vote.
4. CONSENT AGENDA
The following items were approved as part of the consent agenda: September 19, 2019 Commission meeting minutes,
acceptance of the October 2019 financial report, and payment of invoices.
The general and construction account balances reported in the October 2019 Financial Report are as follows:
Checking Account Balance $ 569,608.22
TOTAL GENERAL FUND BALANCE $ 569,608.22
TOTAL CASH & INVESTMENTS ON-HAND (10/09/19) $ 4,280,847.84
CIP Projects Levied – Budget Remaining $ (6,830,281.49)
Closed Projects Remaining Balance $ (345,053.42)
2012-2017 Anticipated Tax Levy Revenue $ 7,330.29
2018 Anticipated Tax Levy Revenue $ 8,770.47
Anticipated Closed Project Balance $ (328,952.66)
MOTION: Commissioner Fruen moved to approve the consent agenda. Commissioner Carlson seconded the motion.
Upon a vote, the motion carried 8-0, the City of Robbinsdale absent from the vote.
5. BUSINESS
A. Receive Presentation on Results of Carp Population Study on Schaper Pond and Sweeney Lake
Administrator Jester noted that at the September 2018 meeting, the Commission approved additional study on the
movement and population of carp in Schaper Pond and Sweeney Lake after an initial survey found large numbers of
carp in Schaper Pond that may be impacting water quality in the pond and downstream in Sweeney Lake.
Commission Engineer, Greg Wilson, gave a presentation with an overview of pollutant loads in Schaper Pond and the
final results of the carp study. And, he made management recommendations to consider as part of the grant-funded
Sweeney Lake Water Quality Improvement Project.
Engineer Wilson explained that there were a few potential factors that could be limiting the effectiveness of the
pond to remove pollutants including limited time to equilibrate to start up conditions after the Schaper Pond
Diversion Project, high flows through the pond, carp, watershed construction on Douglas Drive, new upstream water
treatment, and changes to bathymetry. He noted it was clear just by looking at the pond that carp were a major
factor because they were visible from the surface in three areas of the pond.
BCWMC October 17, 2019 Meeting Minutes
Page 3 of 6
Commissioner Welch asked if the baffle (diversion project) made a difference? Engineer Wilson replied there was no
evidence of that so far, that total phosphorus and total suspended solids concentrations had increased since the
project was complete.
Engineer Wilson reported that a bathymetric survey and initial carp population survey were completed and the carp
survey showed that Schaper Pond is likely serving as a carp hatchery. He described how the carp survey was
completed by PIT tagging the carp and noted that most of the 206 tagged carp stayed where they were tagged and
didn’t move between Schaper Pond and Sweeney Lake. He reported that the 2018-19 carp monitoring confirmed
large numbers of carp inhabit Schaper Pond and Sweeney Lake at densities five to ten times higher than the
threshold associated with water quality impacts. PIT tag monitoring indicated movement between Schaper and
Sweeney in the spring, along with upstream movement. There was no movement of the young of year carp
confirming that Schaper functions as a nursery.
Engineer Wilson recommended removing as many carp as possible in spring 2020, performing post-removal
monitoring, and determining additional actions, if needed.
Commissioner Welch asked if the baffle could have increased the carp population. Engineer Wilson didn’t see
evidence of that, explaining that there is no impediment to carp movement on either side of the pond, and there is
no way to build a structure to impede movement.
Commissioner Welch asked if removing carp from the pond is just temporary solution. There was a discussion about
tagging and tracking of carp to better target carp removal.
Engineer Wilson reported the first alum treatment in Sweeney Lake is scheduled for the fall of 2020. It will be
followed by post-treatment monitoring. The second phase of the alum treatment will take place some time
thereafter.
Commissioner Welch noted that he likes the idea of barriers in addition to carp removal. Engineer Wilson said there
are non-physical barriers (electrical current, for instance) that could be considered. The Commission would like to
keep apprised of management techniques.
Alternate Commissioner McDonald Black asked if more curly-leaf pondweed is likely to grow as a result of better
water quality following alum treatment. Chair Prom shared a similar experience on a different lake where more
curly-leaf pondweed grew after an alum treatment.
Engineer Wilson noted that carp are not likely to affect alum treatment because they are in shallow areas and alum
is effective in deeper waters. Commissioner Welch mentioned again that he thinks it’s important to prioritize the
investigation of carp barriers in addition to carp removal.
Engineer Wilson’s recommendations include implementing carp removal and control consistent with the 319 grant
funded workplan/budget. The project should be designed to:
o Obtain necessary permits
o Drawdown Schaper Pond (water level)
o Electrofish and remove carp from Schaper Pond and Sweeney Lake in the spring of 2020
o Install four baited box nets for carp removal from Sweeney Lake.
o Perform post-treatment carp monitoring. If the post-treatment monitoring shows original carp, we can
determine the difference in population before and after removal. Pollutant removal can be estimated from
the number of carp removed. The post-treatment monitoring will include looking at longitudinal total
phosphorus monitoring.
B. Receive Update on Jevne Park Stormwater Improvement Project
Administrator Jester reported that the Medicine Lake City Council voted not to move forward with the Jevne Park
Stormwater Quality Improvement Project at their October 4, 2019 city council meeting. The Commission discussed
options for moving forward: putting the project on indefinite hold or removing the project from its 2020 CIP list and
BCWMC October 17, 2019 Meeting Minutes
Page 4 of 6
reallocating those 2020 levy funds to a different project. Administrator Jester noted she had discussed the situation
with Hennepin County staff and that the timing was such that if the Commission decided to remove the project from
the 2020 list right now, the $500,000 that was allocated to the Jevne Project could be allocated to a different project
on the 2020 list before the County Board approves the final 2020 list of projects and levy. She noted that either way,
the Commission can and should keep the final levy at its current level – it’s just a matter of which projects are
officially on the list.
Commissioner Carlson explained that the city council meeting was confusing, at times hard to distinguish fiction
from fact, and that there was a brand-new city council member in attendance, and another city council member who
may have supported the project was absent. He noted the city had selected Wenck Associates to design the project
and that their quote was $27,000 less than estimated in the feasibility study. He requested that the Commission not
remove the project from the 2020 list right now in order to have more time to make sure all facts are presented to
the city council.
Chair Prom noted that the Medicine Lake City Council still had not agreed to the language in the draft agreement
between the City and the Commission.
MOTION: Alternate Commissioner Crough moved to table discussion of the Jevne Park Stormwater Improvement
Project regarding its placement on or off of the 2020 CIP list. Commissioner Fruen seconded the motion.
Discussion: The Commission discussed how approval of the motion would result in giving the city more time to
discuss the project by ending discussion of the project at this meeting. Administrator Jester provided a recap of the
implications of removing the project from the 2020 CIP list and noted it would not mean a different project that
currently is not on the 2020 list would get added. Commissioner Harwell indicated that it doesn’t feel like the right
time to totally remove the project from the list. Commissioner Welch noted that there are a long list of good
projects. Chair Prom noted he wasn’t comfortable with this project due to possible construction impacts on the road
or adjacent properties.
VOTE: Upon a roll call vote, the motion carried 6-2, the cities of Crystal, Golden Valley, Medicine Lake, Minnetonka,
New Hope, and St. Louis Park voting in favor of the motion; the cities of Minneapolis and Plymouth voting against
the motion; and the City of Robbinsdale absent from the vote.
C. Receive Update on Rice Ponds/Sochaki Park Subwatershed Assessment
Administrator Jester reminded the Commission about a meeting with residents near South Rice Pond about their
frustration with the poor water quality in the ponds (including North Rice Pond and Grimes Pond). She noted that
Three Rivers Park District (TRPD) is committed to improving Sochacki Park and assessing the ponds. Also, the
Sochacki Park Joint Powers Agreement (JPA) group that includes Golden Valley, Robbinsdale, and TRPD recently
approved a resolution to create and develop a water resources plan for the ponds. She reported that she and
Commission Engineer Chandler recently met with TRPD staff to discuss the scope of the project. Engineer Chandler
added that Grimes Pond is outside of the park, but will be included in some of the monitoring and subwatershed
analysis.
Administrator Jester informed the Commission about the subwatershed assessment and explained there might be a
future request for funding or technical support from the Commission to perform the assessment.
D. Receive Additional Information on Status of Main Stem Erosion Repair Project
Administrator Jester noted that at the September meeting, the city of Minneapolis provided an update and memo
on new developments and constraints related to this project. At that meeting, the Commission requested additional
information about the implications of these changes. Answers to those questions are included in the memo in the
meeting packet. TAC member Shahram Missaghi, Minneapolis, was there to answer questions, but there were none.
E. Appoint Delegates to Minnesota Association of Watershed Districts (MAWD)
Administrator Jester reported that according to the MAWD bylaws, the Commission should appoint two delegates to
attend the MAWD conference and may also appoint alternate delegates. The delegates (or alternates in the
BCWMC October 17, 2019 Meeting Minutes
Page 5 of 6
delegates’ absence) would represent the Commission at MAWD meetings and would cast votes on resolutions and
other business. She noted that ideally, the delegates would attend MAWD’s annual meeting in Alexandria December
5 – 7 (or at least the business meeting and regional caucus on December 6).
MOTION: Chair Prom moved to appoint Michael Welch as one delegate. Commissioner Fruen seconded the motion.
Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
MOTION: Commissioner Welch moved to appoint Jim Prom as a second delegate. Commissioner Fruen seconded the
motion. Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
MOTION: Chair Prom moved to appoint Stacy Harwell as the alternate delegate. Commissioner Welch seconded the
motion. Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
6. COMMUNICATIONS
A.Administrator’s Report
i.Reminder: WEDNESDAY November 20 Commission Meeting
ii.Administrator Jester noted there was progress regarding the manufactured treatment devices (MTD) with
MPCA responding to the Commission’s letter from July and asking clarifying questions (to which the
Commission and partnering watersheds responded) and requested a meeting with watersheds.
B.Chair
i. Nothing to report
C.Commissioners
i. Report on Golden Valley Sustainability Fair—TAC member Susan Wiese noted it was cold and wet and that she
and Commissioner Harwell were present and talked with a few folks.
ii. Commissioner Harwell noted she attended a session on effective signage and how to develop educational
signage at the Water Resources Conference. She will share the presentation with the Commission.
iii. Alternate Commissioner McDonald Black noted she met the executive director of BOMA, Kevin Lewis. She
shared that this would be a great organization to partner with, particularly on chloride reduction.
iv. Commissioner Welch talked about the watershed “reform” group that is organizing and meeting. He noted it is
a nonprofit comprised of a small group of people who have proposed legislation with unreasonable restraints on
water resource protection agencies.
v. Commissioner Carlson asked Ben Scharenbroich about the Medicine Lake dam survey. The survey results will be
included in the Flood Control Inspection report to the Commission.
D.TAC Members
i. Report on 10/4 TAC Meeting. TAC chair, Mark Ray, noted the TAC discussed the current monitoring
program, brainstormed goals for the program, and prioritized those goals.
E.Education Consultant
i. Update on Chloride Education Activities. Education Consultant, Dawn Pape, gave a presentation. She
explained that the MPCA wants the Commission to concentrate efforts on educating residents, rather than
contract applicators. She outlined the audiences, objectives, messages, strategies and timeline. She also
walked through potential partners and showed rough drafts of the hand-outs and saltsmart.info website.
Ms. Pape explained that websites are efficient ways to link to information through social media, etc. While
the MPCA’s website is comprehensive, it is not geared for our audiences and is difficult to link to.
Commissioner Harwell thought was a great idea to catch people doing good practices, but wondered if
store managers needed to attend trainings. Ms. Pape replied that attending trainings will always be
encouraged, but the basic best practices are simple to summarize and implement without trainings. Harwell
suggested to add that salt “permanently” pollutes to the handout.
F.Legal Counsel
i. Nothing to report.
BCWMC October 17, 2019 Meeting Minutes
Page 6 of 6
G.Engineer
i. Engineer Chandler reported that she attended the chloride session at the Water Resources Conference.
7. INFORMATION ONLY (Information online only)
A. Administrative Calendar
B. CIP Project Updates http://www.bassettcreekwmo.org/projects
C. Grant Tracking Summary and Spreadsheet
D. WMWA August and September Meeting Minutes
E. WCA Notice of Decision, Four Seasons Area Plymouth
F. WCA Notice of Application, Crystal
8. ADJOURNMENT
The meeting adjourned at 10:30 a.m.
Signature/Title Date
Signature/Title Date
gofdt�II EXECUTIVE SUMMARY Public Works va ey 763-593-8030 I 763-593-3988 (fax)
Agenda Item
3.D. 1. Authorize Agreements for Custodial Services
a. Award City Campus Cleaning Contract
b. Award Brookview Cleaning Contract
Prepared By
Tim Kieffer, Public Works Director
Rick Birno, Park and Recreation Director
Summary
Golden Valley City Council Meeting
December 3, 2019
The current contracts for custodial services for City facilities expire December 31, 2019. The City issued
two Request for Proposals (RFP) for custodial services. In addition to posting the RFPs to the City's
website, staff sent them to 26 companies including 18 that are Minority-owned or Women-owned
Business Enterprises. Companies were given a tour of the facilities to ensure the scope of work was
understood. Staff reviewed the RFPs based on several factors including cost, environmental
considerations, sustainability, and service approach.
The first RFP is for custodial services for the Main Campus including City Hall, Public Safety, Public
Works Maintenance buildings, and two remote fire stations. Four RFPs were received. Staff selected
Jani-King as the preferred vendor because of cost. The estimated annual expense for the Main Campus
and fire stations is $64,158.24.
The second RFP includes custodial services for Brookview, Golf Maintenance, and Schaper and
Brookview Park shelters. Banquet rooms and park shelters will be cleaned on an as-needed basis
following facility rentals. Three RFPs were received. Staff selected Stratus because of the lower shelter
cleaning costs and their use of Green Seal products and sustainability practices. The estimated annual
expense for Brookview, Golf Maintenance and park shelters is $60,675.
Financial Or Budget Considerations
The combined total for custodial services for City facilities is $124,833.24. The 2020 Park Maintenance
operating budget (1620.6382) has $3,000 for shelter cleaning. The 2020 Building operating budget
(1180.6382) has $120,000 for custodial services. The overall budget for Contractual Maintenance
(1180.6382) is $278,500. Additional funds for the overages will come from reducing work within the
line item to stay on budget.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 3, 2019
2
Recommended Action
Motion to authorize the Mayor and City Manager to execute Custodial Agreement with Jani-King of
Minnesota, Inc. in the form approved by the City Attorney to authorize custodial services for the Main
Campus and fire station facilities.
Motion to authorize the Mayor and City Manager to execute Custodial Agreement with Stratus Building
Solutions in the form approved by the City Attorney to authorize custodial services for Brookview, Golf
Maintenance, and park shelter facilities.
Supporting Documents
2020 Custodial Services Tabulation Sheet (1 page)
Custodial Agreement for the Main Campus and Fire Station facilities (33 pages)
Custodial Agreement for Brookview, Golf Maintenance and park shelter facilities (17 pages)
2020 Custodial Services Tabulation Sheet
Main Campus and Fire Stations
City Wide Maintenance of Minnesota $142,740.00
Jani-King of Minnesota, Inc. $ 64,158.24
Stratus Building Solutions $111,300.00
Vanguard Cleaning Systems of Minnesota $102,120.00
Brookview, Golf Maintenance, and Park Shelters
Brookview
Small Shelter
Brookview
Large Shelter
Jani-King of Minnesota, Inc. $106,286.00 $875.00 $425.00
Stratus Building Solutions $ 60,675.00 $20.00 $ 30.00
Vanguard Cleaning Systems of Minnesota $ 60,339.00 $40.00 $ 60.00
THIS CUSTODIAL SERVICES AGREEMENT FOR MAIN CAMPUS AND FIRE
STATIONS (the “Agreement”) is made and entered by and between Jani-King of Minnesota, Inc.
Contractor”) and the City of Golden Valley (the “City”) (collectively the “Parties” and
individually a “Party”).
RECITALS
WHEREAS, the City desires to engage a contractor to provide custodial services at certain
City-owned locations;
WHEREAS, the City issued a Request for Proposals for Custodial Services (the “RFP”),
for the purpose of soliciting proposals for the provision of custodial services at the City-owned
locations;
WHEREAS, Contractor submitted a Proposal to provide custodial services; and
WHEREAS, the City wishes to retain Contractor to provide custodial services at certain
City-owned locations, and Contractor is willing to undertake such responsibilities, on the terms
and subject to the conditions set forth herein.
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
1. Locations; Services; Access; Modification. Contractor shall provide the services
Services”) at the locations (“Locations”) described on the attached Schedule A. The City may,
in its sole discretion and at any time, modify the Services and the time for performance. The City
shall provide Contractor with reasonable access to the Locations so that Contractor may perform
its obligations under this Agreement. Contractor shall provide all equipment and cleaning products
necessary to perform its obligations under this Agreement. The City shall provide certain
disposable products, including paper towels, toilet paper, soap, and liners, for Contractor’s use for
restocking. Contractor’s staff shall, if requested by the City, wear City IDs and/or uniforms while
performing the Services.
2. Compensation; Billing. The City shall compensate Contractor $5,346.52 per
month for Services performed. Contractor shall submit monthly invoices to the City that describe
in sufficient detail the Services rendered. Invoices (“Invoices”) shall be submitted to the City
Council for approval at the first City Council meeting following receipt. The City shall pay
Contractor within thirty-five (35) days after each Invoice is approved.
3. Term. The initial term of this Agreement shall commence on January 1, 2020 and
continue through December 31, 2020, unless earlier terminated pursuant to the provisions of this
Agreement. The Parties may extend this Agreement for up to four (4) additional one-year periods
by mutual written agreement at least ninety (90) days prior to expiration of the then-current term.
4. Termination. Either Party may terminate this Agreement by giving ninety (90)
days’ prior written notice to the other Party. In the event of termination of this Agreement,
Contractor shall cease its provision of Services and the City shall pay to Contractor all undisputed
amounts due for Services provided by Contractor prior to the date of termination.
5. Ownership; Assumption of Risks. All equipment owned by Contractor and
brought to the Locations shall remain the property of the Contractor. Contractor assumes all risk
of loss or damage of Contractor’s equipment at the Locations, including any loss or damage caused
by water leakage, fire, explosion, theft, vandalism, or any other cause.
6. Independent Contractor Relationship. The City and Contractor agree that
Contractor is an independent contractor and not an employee of the City. Contractor shall retain
the sole and exclusive right to control the manner and means by which the Services are performed
under this Agreement. Contractor shall be solely and entirely responsible for its acts and for the
acts of its employees, agents, and subcontractors in connection with its provision of Services.
Contractor shall be responsible for the compensation and benefits of Contractor’s employees and
for payment of all federal, state and local taxes payable with respect to any amounts paid to
Contractor under this Agreement. No payroll or employment taxes of any kind shall be withheld
or paid by the City with respect to payments to Contractor, including but not limited to, FICA,
FUTA, federal and state personal income tax, state disability insurance tax and state
unemployment tax. Contractor shall not be entitled to any benefits from the City, including,
without limitation, insurance benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement benefits.
7. Background Checks. All of Contractor’s employees and independent contractors
having access to City facilities shall submit to a background check conducted by the City of Golden
Valley Police Department and must wear ID badges and company uniforms while working on City
property. All background checks shall be completed prior to granting access to City facilities.
8. Compliance with Applicable Laws; Representations; Performance. Contractor
shall comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances
and orders. Contractor represents that it has in effect, and shall maintain in effect, all permits,
licenses, and other authorizations necessary for its provision of the Services. Contractor is not
aware of any fact or circumstance that would prevent Contractor from performing in accordance
with this Agreement. Contractor represents and warrants that Contractor has the requisite training,
skills, and experience necessary to provide the Services contemplated by this Agreement and that
the Services will be performed using personnel, equipment, and material qualified and suitable to
perform the Services requested. Contractor will perform its obligations hereunder with reasonable
care and skill, in a diligent and professional manner and in accordance with accepted professional
practices and industry standards.
9. Insurance. Contractor, at its expense, shall procure and maintain in force for the
duration of this Agreement the following minimum insurance coverages:
a. General Liability. Contractor agrees to maintain commercial general
liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual
aggregate. The policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The City shall
be endorsed as additional insured on all relevant insurance policies obtained by Contractor.
b. Automobile Liability. Contractor shall maintain commercial automobile
liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability
limit of $1,000,000 combined single limit.
c. Workers’ Compensation. Contractor agrees to provide workers’
compensation insurance for all its employees in accordance with the statutory requirements of the
State of Minnesota. Contractor shall also carry employers liability coverage with minimum limits
are as follows: $500,000 – Bodily Injury by Disease per employee; $500,000 – Bodily Injury by
Disease aggregate; and $500,000 – Bodily Injury by Accident.
Prior to commencing the Services, Contractor shall deliver to the City a Certificate of Insurance
as evidence that the above coverages are in full force and effect. The insurance requirements may
be met through any combination of primary and umbrella/excess insurance. Contractor’s policies
shall be the primary insurance to any other valid and collectible insurance available to the City
with respect to any claim arising out of Contractor’s performance under this Agreement.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days advanced written notice
to the City.
10. Indemnification. Contractor agrees to defend, indemnify and hold harmless the
City, its elected officials, officers, employees and/or agents from any liability, claims, demands,
suits, penalties, personal injury, judgments and/or costs of any kind whatsoever, arising out of, or
in any way resulting from, the acts or omissions of Contractor, its officers, employees and agents,
with respect to Contractor’s provision of Services or any breach of this Agreement by Contractor.
Defense of any action or proceeding shall be at the expense of the Contractor by counsel reasonably
satisfactory to the City. The provisions of this Section 10 shall survive termination of this
Agreement.
11. Notices. All notices and other communications provided for in this Agreement
shall be in writing and delivered in person, by electronic delivery with receipt confirmed, or
deposited in the United States mail, first class postage prepaid, addressed as follows:
City of Golden Valley: Tim Kieffer, Public Works
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Contractor: Jani-King of Minnesota, Inc.
5930 Shingle Creek Parkway
Brooklyn Center, MN 55430
12. Severability. If any provisions of this Agreement are declared invalid or
unenforceable, the remainder of this Agreement shall continue in full force and effect.
13. Entire Agreement. This Agreement, together with the terms of the RFP, constitute
the entire agreement between the Parties concerning the subject matter herein and shall replace
and supersede any and all other previous oral or written agreements between the Parties on that
subject matter. In the event that the terms of this Agreement conflict with the terms of the RFP,
the terms of this Agreement shall control.
14. Amendment. This Agreement may be modified only by a written amendment
signed by the Parties.
15. Assignment. The Parties may not transfer or assign this Agreement or any of their
rights or obligations hereunder without the prior written consent of the other Party. This Agreement
shall be binding upon, and shall inure to the benefit of, the Parties and their respective permitted
successors and assigns.
16. Counterparts. This Agreement may be executed in any number of counterparts,
all of which shall constitute a single Agreement.
17. Governing Law; Forum. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Minnesota. Any action to enforce any provision of this
Agreement shall be commenced in the Hennepin County District Court, Fourth Judicial District in
Minnesota.
18. Government Data/Privacy. Contractor shall abide by the applicable provisions of
the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (the “Act”), and all
other applicable state or federal rules, regulations, or orders pertaining to privacy or
confidentiality. Contractor understands that all of the data created, collected, received, stored,
used, maintained, or disseminated by Contractor in performing those functions that the City would
perform is subject to the requirements of the Act, and Contractor must comply with those
requirements as if it were a government entity. This does not create a duty on the part of Contractor
to provide the public with access to public data if the public data is available from the City, except
as required by the terms of this Agreement.
19. Nondiscrimination. In the hiring of employees to perform work under this
Agreement, Contractor shall not discriminate against any person by reason of any characteristic or
classification protected by state or federal law.
20. Waiver. The waiver by either Party of any breach or failure to comply with any
provision of this Agreement by the other Party shall not be construed as or constitute a continuing
waiver of such provision or a waiver of any other breach of or failure to comply with any other
provision of this Agreement.
Signature Page to Follow]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
stated above.
CITY OF GOLDEN VALLEY
By: Shepard M. Harris
Its: Mayor
By: Timothy J. Cruikshank
Its: City Manager
JANI-KING OF MINNESOTA, INC.
By:
Its:
Signature Page to Custodial Services Agreement between City of Golden Valley and Jani-King
of Minnesota, Inc.]
SCHEDULE A
SERVICES AND LOCATIONS
City Hall – 7800 Golden Valley Road, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at City Hall Monday through Friday after 5:00
pm. The City may modify the Services and the times during which they are provided in its sole discretion
and at any time.
City Hall Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
City Hall Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchens (2) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms (5) & Council Chamber (1) DAILY WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Elevators (2) DAILY WEEKLY MONTHLY
Vacuum and spot clean carpeted floors X
Clean and polish elevator brightwork X
Vacuum edges and corners using tank vacuum X
Detail clean elevator tracks removing visible soil, polish as needed X
General Offices (5 Non-Public Areas) DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops, ledges and blinds within normal
reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways (2 Public) and Stairways (2 Public) DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces including furniture tops, railings and ledges within normal
reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closets (2) DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Main Lobby and Entry Vestibules DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors Bi-Monthly
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Other Entry Vestibules (3) and Mud Rom DAILY WEEKLY MONTHLY
Dust all surfaces including furniture tops and ledges within normal reach X
Spot clean windows, partitions and glass doors X
Wipe non-glass doors and kick plates X
Vacuum mats X
Dust and wet mop all hard surface floors X
Extract inlay and walk-off mats in winter months X
Office Work Stations (45 Workstations) DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, and ledges within reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms (6) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant X
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
Tile Floor Care (Approximately 900 SF on Lower Level) FREQUENCY
Strip and Wax ANNUALLY
Vehicle Maintenance Building – 7730 Golden Valley Road, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Vehicle Maintenance Building Monday
through Friday after 3:30 pm. The City may modify the Services and the times during which they are
provided in its sole discretion and at any time.
Vehicle Maintenance Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Vehicle Maintenance Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Areas (2) & Lunchroom (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (3), Mezzanine, and Stairway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (3) / Locker Rooms (2) / Showers (2) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Utility Maintenance Building – 7720 Golden Valley Road, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Utilities Maintenance Building Monday
through Friday after 3:30 pm. The City may modify the Services and the times during which they are
provided in its sole discretion and at any time.
Upper Level
Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Area (1) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (3), Hallway, Stairway, and Entryway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (1) / Locker Rooms (2) / Showers (1) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Park Maintenance Building – 7708 Golden Valley Road, Golden Valley, MN 55427
Street Maintenance Building – 7710 Golden Valley Road, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Parks and Streets Maintenance Buildings
Monday through Friday after 3:30 pm. The City may modify the Services and the times during which
they are provided in its sole discretion and at any time.
Upper Level
Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Area (1) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (2), Storeroom (1), and Stairway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (2) / Locker Rooms (1) / Showers (1) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Public Safety Building – 7700 Golden Valley Road, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Public Safety Building Monday through
Saturday after 5:00 pm. The City may modify the Services and the times during which they are provided
in its sole discretion and at any time.
Public Safety Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Public Safety Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Coffee Stations (__), Kitchens (2), Lunchrooms (2) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms (__) DAILY WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Elevator (1) DAILY WEEKLY MONTHLY
Vacuum and spot clean carpeted floors X
Clean and polish elevator brightwork X
Vacuum edges and corners using tank vacuum X
Clean elevator tracks removing visible soil; polish X
Exterior Entrance Services DAILY WEEKLY MONTHLY
Empty waste and remove trash and recycling X
Common Areas DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash X
Empty recycling containers and remove recyclables X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, ledges and blinds within reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways and Stairways DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheets and Cleaning Log Book X
Lobby and Entry Vestibules DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors BI-MONTHLY
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Office Work Stations DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops and ledges within normal reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms / Locker Rooms / Showers DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all showers, sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
Public Safety Squad Car Garages (11 Stalls) DAILY WEEKLY MONTHLY
Broom clean and empty trash receptacles X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Fire Station 2 – 400 Turners Crossroads South, Golden Valley, MN 55416
Fire Station 3 – 3700 Golden Valley Road, Golden Valley, MN 55422
Contractor shall provide the Services in the table below at Fire Station No. 2 and Fire Station No. 3 three
times per week on weekdays during the mid-afternoon. The City may modify the Services and the times
during which they are provided in its sole discretion and at any time.
Fire Station 2
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Fire Station 3
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchens and Lunchrooms 3 TIMES PER
WEEK WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Exterior Entrance Services 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty waste and remove trash and recycling to designated areas X
General Offices 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, ledges and blinds within reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheets and Cleaning Log Book X
Lobby and Entry Vestibules 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors X
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Work Stations 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops and ledges within normal reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms / Locker Rooms / Showers 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all showers, sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
THIS CUSTODIAL SERVICES AGREEMENT FOR BROOKVIEW, GOLF
MAINTENANCE, AND PARK BUILDINGS (the “Agreement”) is made and entered by and
between Stratus Building Solutions (“Contractor”) and the City of Golden Valley (the “City”)
collectively the “Parties” and individually a “Party”).
RECITALS
WHEREAS, the City desires to engage a contractor to provide custodial services at certain
City-owned locations;
WHEREAS, the City issued a Request for Proposals for Custodial Services (the “RFP”),
for the purpose of soliciting proposals for the provision of custodial services at the City-owned
locations;
WHEREAS, Contractor submitted a Proposal to provide custodial services; and
WHEREAS, the City wishes to retain Contractor to provide custodial services at certain
City-owned locations, and Contractor is willing to undertake such responsibilities, on the terms
and subject to the conditions set forth herein.
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
1. Locations; Services; Access; Modification. Contractor shall provide the services
Services”) at the locations (“Locations”) described on the attached Schedule A. The City may,
in its sole discretion and at any time, modify the Services and the time for performance. The City
shall provide Contractor with reasonable access to the Locations so that Contractor may perform
its obligations under this Agreement. Except as otherwise indicated in Schedule A, Contractor
shall provide all equipment and cleaning products necessary to perform its obligations under this
Agreement. The City shall provide certain disposable products, including paper towels, toilet
paper, soap, and liners, for Contractor’s use for restocking. Contractor’s staff shall, if requested by
the City, wear City IDs and/or uniforms while performing the Services.
2. Compensation; Billing. The City shall compensate Contractor in accordance with
the payment terms detailded on the attached Schedule B. Contractor shall submit monthly invoices
to the City that describe in sufficient detail the Services rendered. Invoices (“Invoices”) shall be
submitted to the City Council for approval at the first City Council meeting following receipt. The
City shall pay Contractor within thirty-five (35) days after each Invoice is approved.
3. Term. The initial term of this Agreement shall commence on January 1, 2020 and
continue through December 31, 2020, unless earlier terminated pursuant to the provisions of this
Agreement. The Parties may extend this Agreement for up to four (4) additional one-year periods
by mutual written agreement at least ninety (90) days prior to expiration of the then-current term.
4. Termination. Either Party may terminate this Agreement by giving ninety (90)
days’ prior written notice to the other Party. In the event of termination of this Agreement,
Contractor shall cease its provision of Services and the City shall pay to Contractor all undisputed
amounts due for Services provided by Contractor prior to the date of termination.
5. Ownership; Assumption of Risks. All equipment owned by Contractor and
brought to the Locations shall remain the property of the Contractor. Contractor assumes all risk
of loss or damage of Contractor’s equipment at the Locations, including any loss or damage caused
by water leakage, fire, explosion, theft, vandalism, or any other cause.
6. Independent Contractor Relationship. The City and Contractor agree that
Contractor is an independent contractor and not an employee of the City. Contractor shall retain
the sole and exclusive right to control the manner and means by which the Services are performed
under this Agreement. Contractor shall be solely and entirely responsible for its acts and for the
acts of its employees, agents, and subcontractors in connection with its provision of Services.
Contractor shall be responsible for the compensation and benefits of Contractor’s employees and
for payment of all federal, state and local taxes payable with respect to any amounts paid to
Contractor under this Agreement. No payroll or employment taxes of any kind shall be withheld
or paid by the City with respect to payments to Contractor, including but not limited to, FICA,
FUTA, federal and state personal income tax, state disability insurance tax and state
unemployment tax. Contractor shall not be entitled to any benefits from the City, including,
without limitation, insurance benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement benefits.
7. Background Checks. All of Contractor’s employees and independent contractors
having access to City facilities shall submit to a background check conducted by the City of Golden
Valley Police Department and must wear ID badges and company uniforms while working on City
property. All background checks shall be completed prior to granting access to City facilities.
8. Compliance with Applicable Laws; Representations; Performance. Contractor
shall comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances
and orders. Contractor represents that it has in effect, and shall maintain in effect, all permits,
licenses, and other authorizations necessary for its provision of the Services. Contractor is not
aware of any fact or circumstance that would prevent Contractor from performing in accordance
with this Agreement. Contractor represents and warrants that Contractor has the requisite training,
skills, and experience necessary to provide the Services contemplated by this Agreement and that
the Services will be performed using personnel, equipment, and material qualified and suitable to
perform the Services requested. Contractor will perform its obligations hereunder with reasonable
care and skill, in a diligent and professional manner and in accordance with accepted professional
practices and industry standards.
9. Insurance. Contractor, at its expense, shall procure and maintain in force for the
duration of this Agreement the following minimum insurance coverages:
a. General Liability. Contractor agrees to maintain commercial general
liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual
aggregate. The policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The City shall
be endorsed as additional insured on all relevant insurance policies obtained by Contractor.
b. Automobile Liability. Contractor shall maintain commercial automobile
liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability
limit of $1,000,000 combined single limit.
c. Workers’ Compensation. Contractor agrees to provide workers’
compensation insurance for all its employees in accordance with the statutory requirements of the
State of Minnesota. Contractor shall also carry employers liability coverage with minimum limits
are as follows: $500,000 – Bodily Injury by Disease per employee; $500,000 – Bodily Injury by
Disease aggregate; and $500,000 – Bodily Injury by Accident.
Prior to commencing the Services, Contractor shall deliver to the City a Certificate of Insurance
as evidence that the above coverages are in full force and effect. The insurance requirements may
be met through any combination of primary and umbrella/excess insurance. Contractor’s policies
shall be the primary insurance to any other valid and collectible insurance available to the City
with respect to any claim arising out of Contractor’s performance under this Agreement.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days advanced written notice
to the City.
10. Indemnification. Contractor agrees to defend, indemnify and hold harmless the
City, its elected officials, officers, employees and/or agents from any liability, claims, demands,
suits, penalties, personal injury, judgments and/or costs of any kind whatsoever, arising out of, or
in any way resulting from, the acts or omissions of Contractor, its officers, employees and agents,
with respect to Contractor’s provision of Services or any breach of this Agreement by Contractor.
Defense of any action or proceeding shall be at the expense of the Contractor by counsel reasonably
satisfactory to the City. The provisions of this Section 10 shall survive termination of this
Agreement.
11. Notices. All notices and other communications provided for in this Agreement
shall be in writing and delivered in person, by electronic delivery with receipt confirmed, or
deposited in the United States mail, first class postage prepaid, addressed as follows:
City of Golden Valley: Greg Simmons, Park & Recreation
City of Golden Valley
316 Brookview Parkway South
Golden Valley, MN 55426
Contractor: Stratus Building Solutions
442 Hayward Avenue North
Oakdale, MN 55128
12. Severability. If any provisions of this Agreement are declared invalid or
unenforceable, the remainder of this Agreement shall continue in full force and effect.
13. Entire Agreement. This Agreement, together with the terms of the RFP, constitute
the entire agreement between the Parties concerning the subject matter herein and shall replace
and supersede any and all other previous oral or written agreements between the Parties on that
subject matter. In the event that the terms of this Agreement conflict with the terms of the RFP,
the terms of this Agreement shall control.
14. Amendment. This Agreement may be modified only by a written amendment
signed by the Parties.
15. Assignment. The Parties may not transfer or assign this Agreement or any of their
rights or obligations hereunder without the prior written consent of the other Party. This Agreement
shall be binding upon, and shall inure to the benefit of, the Parties and their respective permitted
successors and assigns.
16. Counterparts. This Agreement may be executed in any number of counterparts,
all of which shall constitute a single Agreement.
17. Governing Law; Forum. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Minnesota. Any action to enforce any provision of this
Agreement shall be commenced in the Hennepin County District Court, Fourth Judicial District in
Minnesota.
18. Government Data/Privacy. Contractor shall abide by the applicable provisions of
the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (the “Act”), and all
other applicable state or federal rules, regulations, or orders pertaining to privacy or
confidentiality. Contractor understands that all of the data created, collected, received, stored,
used, maintained, or disseminated by Contractor in performing those functions that the City would
perform is subject to the requirements of the Act, and Contractor must comply with those
requirements as if it were a government entity. This does not create a duty on the part of Contractor
to provide the public with access to public data if the public data is available from the City, except
as required by the terms of this Agreement.
19. Nondiscrimination. In the hiring of employees to perform work under this
Agreement, Contractor shall not discriminate against any person by reason of any characteristic or
classification protected by state or federal law.
20. Waiver. The waiver by either Party of any breach or failure to comply with any
provision of this Agreement by the other Party shall not be construed as or constitute a continuing
waiver of such provision or a waiver of any other breach of or failure to comply with any other
provision of this Agreement.
Signature Page to Follow]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
stated above.
CITY OF GOLDEN VALLEY
By: Shepard M. Harris
Its: Mayor
By: Timothy J. Cruikshank
Its: City Manager
STRATUS BUILDING SOLUTIONS
By:
Its:
Signature Page to Custodial Services Agreement between City of Golden Valley and Stratus
Building Solutions]
SCHEDULE A
SERVICES AND LOCATIONS
Brookview – 316 Brookview Parkway South, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at Brookview daily Sunday through Thursday
between 11:00 p.m. and 5:00 a.m., and on Friday and Saturdays between 12:00 a.m. and 5:00 a.m. The
City may modify the Services and the times during which they are provided in its sole discretion and at
any time. The City will provide cleaning chemicals and a floor scrubber for this location.
Lower Level
Upper Level
1. Kitchen & Senior Lounge - Valley Room South Daily Weekly Monthly
a. Empty trash receptacles, replace liners, and remove trash
to designated areas
X
b. Spot clean walls, appliances, light switches and doors X
c. Clean and disinfect counter tops and sinks X
d. Clean sides of counters and trash receptacles X
e. Clean interior of oven, microwave & trash receptacles X
f. Dust furniture, fixtures, equipment and accessories within
normal reach
X
g. Vacuum edges and corners using tank vacuum X
h. Clean all ceiling vents X
i. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
2. Conference Rooms - Sweeny Lake & Rice Lake
Conference Rooms
Daily Weekly Monthly
a. Empty wastebaskets X
b. Spot clean walls, light switches and doors X
c. Spot clean and vacuum all carpeted floors X
d. Wipe down table tops X
e. Dust furniture, fixtures, equipment and accessories within
normal reach
X
f. Vacuum edges and corners using tank vacuum X
g. Clean all ceiling vents X
h. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
3. Elevator Daily Weekly Monthly
a. Vacuum and spot clean carpeted floors X
b. Clean and polish elevator brightwork X
c. Vacuum edges and corners using tank vacuum X
d. Detail clean elevator tracks removing visible soil, polish as
needed
X
4. Hallways and Stairways Daily Weekly Monthly
a. Clean all furniture, fixtures, equipment and accessories X
b. Dust all surfaces including furniture tops, railings and
ledges within normal reach
X
c. Clean glass partitions and door glass 2 x per
week
d. Spot clean walls, light switches and doors X
e. Dust mop open areas X
f. Dust and wet mop all hard surface floors X
g. Vacuum and spot clean carpeted floors X
h. Clean all ceiling vents X
i. Empty waste baskets and remove trash X
j. Clean drinking fountains X
5. Janitor Closet Daily Weekly Monthly
a. Clean and arrange all equipment X
b. Empty vacuum cleaner bags X
c. Maintain MSDS Sheets and Cleaning Log Book X
6. Main Entrance, Lobby and Entry Vestibules Daily Weekly Monthly
a. Empty wastebaskets and remove trash and recycling X
b. Dust high and low surfaces within reach X
c. Clean glass partitions and glass doors 2 x per
week
d. Clean furniture, walls, switches and doors X
e. Clean and polish all metal brightwork X
f. Vacuum and spot clean all carpeted floors X
g. Vacuum walk-off mats X
h. Dust and damp mop all hard surface floors X
i. Vacuum edges and corners X
j. Remove and vacuum below tread mats X
k. Clean all ceiling wall vents and cold air returns X
l. Machine scrub hard surface floors X
m. Dust rails and ledges, spot clean walls, sweep and damp
mop stairwells
X
n. Clean stairwell glass 2 x per
week
o. Dust high level ledges, sills X
p. Wipe non-glass doors and kick plates X
7. Restrooms / Locker Rooms / Showers Daily Weekly Monthly
a. Clean drinking fountains X
b. Clean and sanitize all fixtures X
c. Clean ceiling fan vents X
d. Inspect and fill dispensers X
e. Empty waste receptacles X
f. Damp wipe all waste receptacles with a disinfectant X
g. Clean and polish mirrors X
h. Dust and spot clean all surfaces to include: dispensers,
partitions, walls and doors
X
i. Clean and sanitize all sinks, counter tops tile walls and
partitions
X
j. Clean, polish all metal brightwork X
k. Sweep, mop and disinfect all floors X
l. Replace paper products X
m. Machine scrub floors using germicidal disinfectant X
n. Wash partitions on both sides using disinfectant X
o. Clean and disinfect toilets X
p. Clean and disinfect showers X
q. Damp wipe and disinfect locker surfaces X
8. Meeting Rooms - Wirth Lake Room & Valley Room North Daily Weekly Monthly
a. Vacuum and spot clean carpet X
b. Sweep and mop floors X
c. Damp wipe and disinfect sufaces X
d. Refill paper towels and soap dispenser X
e. Wipe walls and window ledges X
f. Clean and polish mirrors 2 x per
week
9. Playground Area - Backyard Indoor Play Area and Party
Rooms
Daily Weekly Monthly
a. Clean walkways X
b. Empty trash X
c. Clean windows and glass partitions 2 x per
week
d. Dust and wet mop floors in party rooms X
e. Clean tables and countertops in party rooms X
10. Banquet Room - Basset Creek North & South Daily Weekly Monthly
a. Empty wastebaskets X
b. Spot clean walls, light switches and doors X
c. Clean and vacuum all carpeted floors X
d. Dust and wet mop all hard floors X
e. Machine scrub hard floors X
d. Dust furniture, fixtures, equipment and accessories within
normal reach
X
g. Vacuum edges and corners using tank vacuum X
h. Clean all ceiling vents X
i. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
Golf Maintenance Building – 101 Brookview Parkway, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Golf Maintenance Building daily Monday
through Friday between April 1st and October 31st, and Monday, Wednesday, and Friday between
November 1st and March 31st between 5:00 pm. – 5:00 a.m. The City may modify the Services and the
times during which they are provided in its sole discretion and at any time. The City will provide cleaning
chemicals for this location.
1. Office Work Stations Daily Weekly Monthly
a. Empty wastebaskets and remove trash to designated areas X
b. Empty recycling containers and remove recyclables to
designated areas
X
c. Vacuum carpeted floors X
d. Dust all furniture, fixtures, equipment and accessories X
e. Dust all surfaces including furniture tops and ledges within
normal reach
X
f. Vacuum edges and corners using tank vacuum X
g. Damp mop plastic carpet savers under desk chairs X
2. Restrooms / Locker Rooms / Showers Daily Weekly Monthly
a. Clean drinking fountains X
b. Clean and sanitize all fixtures X
c. Clean ceiling fan vents X
d. Inspect and fill dispensers X
e. Empty waste receptacles X
f. Damp wipe all waste receptacles with a disinfectant X
g. Clean and polish mirrors X
h. Dust and spot clean all surfaces to include: dispensers,
partitions, walls and doors
X
i. Clean and sanitize all sinks, counter tops tile walls and
partitions
X
j. Clean, polish all metal brightwork X
k. Sweep, mop and disinfect all floors X
l. Replace paper products X
m. Machine scrub floors using germicidal disinfectant X
n. Wash partitions on both sides using disinfectant X
o. Clean all ceiling vents X
3. Coffee Stations & Kitchens Daily Weekly Monthly
a. Empty trash receptacles, replace liners X
b. Remove trash to designated areas X
c. Spot clean walls, appliances, light switches and doors X
d. Clean and disinfect counter tops and sinks X
e. Clean sides of counters and trash receptacles X
f. Clean interior of oven, microwave & trash receptacles X
g. Mop tile X
Brookview Park Small Shelter & Tennis Building Bathrooms – 300 & 401 Brookview Parkway
North, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Brookview Park Small Shelter and Tennis
Building Bathrooms on an as-needed basis between May 1st and October 31st on Saturday and Sunday
mornings before 11:00 AM and in the afternoons between 4:00 and 5:00 PM. The City may modify the
Services and the times during which they are provided in its sole discretion and at any time. The City will
provide cleaning chemicals for these locations.
300 & 401 Brookview Parkway N Each
Cleaning
a. Clean drinking fountains X
b. Clean and polish mirrors and fixtures X
c. Refill toilet paper, paper towels, and soap dispensers X
d. Empty and wipe down waste receptacles X
e. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
f. Sweep, mop and disinfect all restoom and shelter floors X
g. Wipe down all picnic table benches and tops X
h. Scrape grill surfaces X
i. Pick up trash around shelters X
Brookview Park Large Shelter – 200 Brookview Parkway North, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Brookview Park Large Shelter and
Bathrooms are required on an as-needed basis between May 1st and October 31st on Saturday and
Sunday mornings before 11:00 AM and in the afternoons between 4:00 and 5:00 PM. The City may
modify the Services and the times during which they are provided in its sole discretion and at any time.
The City will provide cleaning chemicals for this location.
200 Brookview Parkway N Each
Cleaning
a. Clean and polish mirrors and fixtures X
b. Refill toilet paper, paper towels, and soap dispensers X
c. Empty and wipe down waste receptacles X
d. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
e. Sweep, mop and disinfect all restoom and shelter floors X
f. Wipe down all picnic table benches and tops X
g. Scrape grill surfaces X
h. Pick up trash around shelters X
i. Wipe down all counter spaces X
Schaper Park Bathrooms – 631 Ottowa Avenue North, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Schaper Park Bathrooms is required from
April 1st to October 31st on Saturday and Sunday afternoons. The City may modify the Services and the
times during which they are provided in its sole discretion and at any time. The City will provide cleaning
chemicals for this location.
631 Ottowa Ave N Each
Cleaning
a. Clean drinking fountains X
b. Clean and polish mirrors and fixtures X
c. Refill toilet paper, paper towels, and soap dispensers X
d. Empty and wipe down waste receptacles X
e. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
f. Sweep, mop and disinfect all restoom and shelter floors X
SCHEDULE B
COMPENSATION; BILLING
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. D. 2. Award Contract for DeCola Ponds B & C Restoration Project
Prepared By
Marc Nevinski, Physical Development Director
Summary
The low bidder, Outdoor Lab Landscape Design, has withdrawn its bid for this project. Staff is
recommending Council award the contract to the next lowest bidder, Applied Ecological Services.
Financial Or Budget Considerations
The bid by Applied Ecological Services is $54,000.50 more than the bid from Outdoor Lab Landscape
Design. This bid remains within the project budget.
Recommended Action
Motion to authorize the Mayor and City Manager to execute the DeCola Ponds B & C Restoration
contract with Applied Ecological Services in the form approved by the City Attorney in the amount of
$221,154.50.
Supporting Documents
•Revised Contract (5 pages)
Rhode Island Ave NRhode Island Ave NDeColaPond B
PennsylvaniaWoods
PublicEasementArea
Winnetka Ave NMedicine Lak e R d
DeColaPond C
DeCola Pond A DeCola Pond DRosalyn Ct23rd Av e N
Pennsylvania Ave NDeCola P onds B & C Improvement ProjectLocation Map
ApproximateProject Limits
FC-1
PROJECT NO. 19-17
CONTRACT FOR THE DeCOLA PONDS B & C RESTORATION CONTRACT
CITY IMPROVEMENT #19-17
THIS AGREEMENT (the “Agreement”), entered into the third day of December 2019
between the City of Golden Valley (the “City”), a municipal corporation, existing under
the laws of the State of Minnesota, and Applied Ecological Services Incorporated, a
Corporation (Domestic), under the laws of Minnesota (“Contractor”).
ARTICLE 1. The Contract Documents. The Contract Documents consist of: this Agreement, the Proposal and Bid of the Contractor, the Contractor’s Bonds, the General Conditions, Special Conditions and any supplementary conditions, drawings, plans, specifications, addenda issued prior to execution of this Agreement, other documents listed herein or in any of the foregoing documents, and Modifications of the same issued after execution of this Agreement (collectively the “Contract” or “Contract Documents”). A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or (4) a written order for a minor change in the Work issued by the Engineer. ARTI CLE 2. The Work. Contractor, for good and valuable consideration the sufficiency of which is hereby acknowledged, covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all work and labor necessary for the 2019 DeCola Ponds B & C Native Vegetation Contract City Improvement Project (19-17) (the “Project”) according to the Plans and Specifications and all of the Contract Documents (the “Work”). Contractor shall commence and conclude the W ork in accordance with the Contract Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall complete the Work in accordance with the time schedule for commencement and completion of the Work set forth in the Contract Documents. Contractor shall complete the W ork in every respect to the satisfaction and approval of the City.
ARTICLE 3. Contractor’s Bonds. Contractor shall make, execute and deliver to the City corporate surety bonds in a form approved by the City, in the sum of $221,154.50 for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the Project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law. This Agreement shall not become effective unless and until said bonds have been received and approved by the City. ARTICLE 4. The City’s Responsibilities. In consideration of the covenants and agreements stated above, the City shall pay Contractor the sum stated in Contractor’s proposal or Bid (the “Contract Price”). Installment payments, if any, on account of the Work shall be made in accordance with the provisions of the General Conditions. Final payment shall be due and payable on or before thirty (30) days after receipt of a Certificate of Final Completion issued by the City Engineer confirming that the W ork has been fully completed and the Contract fully performed by Contractor.
FC-2
PROJECT NO. 19-17
ARTICLE 5. Acceptance of the Work. The City, through its authorized agents, shall be the sole and final judge of the fitness of the Work and its acceptability, and no payment shall be made to Contractor hereunder until the Work shall have been accepted by the City and a certificate of final completion shall have been issued.
ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an account of the labor and materials used in the execution of the Work as is possible, and shall submit and make this information available as maybe requested by the City.
ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order of Applied Ecological Services, Incorporated, and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties.
ARTICLE 8. Cancellation prior to Execution. The City reserves the right, without
liability, to cancel the award of the Contract at any time before the execution of the
Contract by all parties.
ARTICLE 9. Termination. The City may by written notice terminate the Contract, or
any portion thereof, when (1) it is deemed in the best public, state or national interest to
do so; (2) the City is unable to adequately fund payment for the Contract because of
changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons
beyond Contractor’s control, Contractor is prevented from proceeding with or
completing the W ork within a reasonable time.
In the event that any work is terminated under the provisions hereof, all completed items
or units of work will be paid for at Contract Bid Prices. Payment for partially completed
items or units of work will be made in accordance with the procedure on the attached
Exhibit A and as otherwise mutually agreed.
Termination of the Contract or any portion thereof shall not relieve Contractor of
responsibility for the completed W ork, nor shall it relieve Contractor’s Sureties of their
obligations for and concerning any just claims arising out of the W ork.
IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed on their respective behalves by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written.
FC-3
PROJECT NO. 19-17
THE CITY OF GOLDEN VALLEY, MINNESOTA
BY
Shepard M. Harris, Mayor
BY
Timothy J. Cruikshank, City Manager
CONTRACTOR
BY
ITS
BY
ITS
FC-4
EXHIBIT A
Elimination of Work
Should any Contract items be eliminated from the Contract or any work be deleted or
should the City order termination on a Contract item before completion of that unit,
Contractor shall be reimbursed for all costs incurred prior to notification that are not the
result of unauthorized work. Compensation will be made on the following basis:
(1) Accepted quantities of Work completed in accordance with the Contract
will be paid for at the Contract prices.
(2) For materials that have been ordered but not incorporated in the Work,
reimbursement will be made in accordance with the procedure set out
below for Surplus Material.
(3) For partially completed items, accepted W ork shall be paid for on the basis of
a percentage of the Contract bid price equal to the percentage of actual
accomplishment toward completion of the item. In arriving at this
percentage, the value of materials incorporated in the partially completed
items will be considered to be the actual purchase price of the materials, plus
transportation costs, to which will be added fifteen percent (15%) of the sum
thereof.
(4) Contractor shall also be reimbursed for such actual expenditures for
equipment, mobilization, and overhead as the City considers directly
attributable to the eliminated work and that are not recovered as part of
the direct payment for the W ork.
Payment for completed Work at the Contract prices and for partially completed Work and
materials in accordance with the above provisions, together with such other allowances as
are made for fixed costs, shall constitute final and full compensation for the Work related to
those Contract items that have been partially or totally eliminated from the Contract.
Payment for Surplus Material
Payment for materials that have been ordered in furtherance of the Work, but that are
not to be used because (1) of cancellation of the Contract or a portion thereof; (2) of an
order to terminate the Work before completion of the entire unit; or (3) the quantity
ordered by the Engineer was in excess of the quantity needed, will be made in
accordance with the following provisions, unless Contractor or one of Contractor’s
suppliers elects to take possession of the surplus material without expense to the City:
(1) Payment for surplus materials that have been purchased and shipped or
delivered to the Project will be made at the Contract bid price when the
pay item covers the furnishing and delivering of the material only.
FC-5
(2) When the Contract bid price covers the furnishing and placing of the
material, the City will take possession of the surplus materials that have
been purchased and shipped or delivered to the Project, or will order the
material returned to the supplier for credit and will pay the Contractor the
actual purchase price of the material plus transportation costs, to which
will be added fifteen percent (15%) of the total thereof, and from which will
be deducted any credits received by the Contractor for materials returned.
(3) Materials that have been ordered but have not been consigned for
shipment shall be paid for upon delivery the same as materials in transit or
delivered only when the supplier is unwilling to cancel or modify the order
such as in the case of materials requiring special manufacture, fabrication,
or processing so as to be unsuitable for general use.
In no case shall payment for surplus materials exceed the Contract Price for the
materials complete in place. Contractor shall furnish invoices or an affidavit showing
the purchase price and transportation charges on materials to be taken over by the City.
Surplus materials that are taken over by the City shall be delivered to the storage sites
designated by the Engineer.
Except as above provided, no payment shall be made to Contractor for any materials
that are not incorporated in the Work. Materials shall be ordered in the quantities
needed unless a specific quantity is to be furnished by direct order of the Engineer.
No payment shall be made for surplus materials that have not been inspected, tested,
and accepted for use, nor will any payment be made for accepted materials that have
not been properly preserved, stored, and maintained to the date on which they are
delivered to the City.
gofdt:v'11va ey EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax)
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. E. 1. Approve Amendment #1 to the Grant Agreement with the Department of Natural Resources for
the Decola Ponds B & C Improvement Project
Prepared By
Jeff Oliver, City Engineer
Eric Eckman, Development and Assets Supervisor
Summary
On September 3, 2018, the City approved the execution of a grant agreement with the Minnesota
Department of Natural Resources (DNR) to help fund the construction of the Decola Ponds Band C
Improvement Project (see location map). The project involves the expansion of flood storage in the
Decola Ponds Band C area to help alleviate a chronic flooding problem and is one of several projects
identified in the Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan
developed by the cities of Golden Valley, Crystal, and New Hope in 2016.
The primary benefits of the project include reducing flood damage to nearby homes and businesses,
protecting public health, and improving public safety by lowering flood levels on Medicine Lake Road
and surrounding local streets. Additional benefits include improving water quality, restoring vegetation
and wildlife habitat, and improving recreation and park user experience.
Under the grant agreement, the DNR is providing $2,300,000 towards the $4,600,000 flood mitigation
project. Construction of the Decola Ponds Band C Improvement Project began in August 2019.
Restoration, planting, and establishment of trees, shrubs, native grasses and wildflowers will begin in
spring 2020.
The term of the original agreement will expire on December 31, 2019. Amendment #1 extends the
term of the grant agreement to allow more time to complete the project.
Financial Or Budget Considerations
The dates will allow the follow through of grant monies to the City of Golden Valley.
Recommended Action
Motion to authorize the Mayor and City Manager to execute Amendment #1 of the Grant Agreement
with the Department of Natural Resources in the form approved by the City Attorney for the Decola
Ponds Band C Restoration Project.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 3, 2019
2
Supporting Documents
Location Map (1 page)
Grant Agreement with the Department of Natural Resources for the DeCola Ponds B and C
Improvement Project (7 pages)
Amendment #1 to the Grant Agreement with the Department of Natural Resources for the
DeCola Ponds B and C Improvement Project (2 pages)
RhodeIsland
Ave
NRhode
Island Ave NDeColaPond B PennsylvaniaWoods
PublicEasementAreaWinnetka
Ave NMedicine Lak
e R d DeColaPond
C DeCola Pond A DeCola PondDRosalynCt23rd
Ave
147299/3000140570
STATE OF MINNESOTA GENERAL OBLIGATION BOND GRANT CONTRACT
WITH THE CITY OF GOLDEN VALLEY FOR A FLOOD RISK REDUCTION PROJECT
This grant conflact is between the State of Minnesota, acting through its Commissioner of Natural ResoW"Ces,
("State") and the City of Golden Valley, 7800 Golden Valley Road, Golden Valley, Minnesota, 55427 ("Grantee").
Recitals
I.Under Minnesota. Statutes, Section I 03 F .1 �I, Subdivision l, the State is empowered to enter into this gnmtagreement.
2.The State agrees that reducing flood damage potential to public and private infrastructure is in the interest of1he State.
3.The Grantee repre•n• that it is duly qualified and agrees to perfonn all services described in this grantcontract to the satisfaction ofthe State. Pursuant to Minnesota Statutes §16B.98 Subdivision 1, the Granteeagrees to minimize administrative costs as a condition of tbis grant contract.4.The Grantee atfests it has the financial capacity to provide any required local match for the project or phasefu11ded under the terms of this grant contract. and agrees to complete the project or phase if the cost of theproject or phase exceeds the amount of state funding and required local match.5.The monies allocated to fund the gr-.dllt to the Grantee are proceeds of state � obligation (G.O.) bondsauthorized to be issued under Article XI, § S(a} of the Minnesota Constitution; and6.The<3rantee•s receipt and use of the G.O. Grant 10 acquire an ownership interest in and/or improve�property (the "Real Property") and, if applicable. st,uctures situated thereon (the "Facility") will cause thePublic Entity's ownership interest in aJl of such reaJ pn,perty and structures to become "state bond financedproperty", as such tennis used in Minn. Stat.§ l�A.695 (the "0.0. Compliance Legislation") and in that�rtain "Fourth. Order Amending Order of the Commissioner of Finance Relating to Use and Sale of StateBond Financed Property" executed by the Commissioner of Minnesota Management �d Budget IUld datedJuly 30, 2012, as amended (the "Commissioner's Or4er1'), even though such funds may only be a portion of thefunds ·being used to acquire suc.h ownership intemt and/or improve such real property and structures and thatsucJ1 funds may be used to only acquire sucb ownership interest and/or improve a part of such real property andstructttres.
Grant Contract
l Term of Grant ContractI. I Effectwe date: September 15, 2018, or the date the State obtains all require d signatures under .MinnesotaStatutes §l6C.05, subdh1ision 2, whichever is later.J .2 Expiration dattt: December 31, 2019, or until all obliga1ions have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Tmns. The following clauses survive the expiration or caocelJation of tliis grant contract: 8.Liability; 9. State Audits; 10. Government Data Practices and lntellectual Property� 13. Publicity andEndorsement; 14. Governing Law, Jurisdiction, and Venue; and 16. Data Disclosure.
2 Gran1eet s Duties The Grantee, w1'o is not a &tale employee, wm be .responsible for: Engineering, design, acquisition of right-of�way, and construction of a community flood risk reduction project referred to as De Cola Ponds IJ ondC Expansion &Pennsylvania Woods Flood Mitigation Pro/eels, as described in the Medicine Lake Road and Winnetka Avenue Area Lon�Tcnn Flood Mitigation Plan dated May 31, 2016, and the Oran tee's application for state funding assistance dated December 29, 2016.
Property acquired or bettered by the Grantee shall remain in permanent public own�rship. '!'he Grantee agrees that the land shall be used only for public purposes compatible with open space, n:creationlll, or
wetlands or stormwater manqement practices per adopted State and local floodplain and shoreland management ordinances.
Onnt (Rev. 08/18)
147299 / 3000140570
AH project expenses not identified as being related to work outlined above, or as subsequently amended in this agreement, must be approved by the State in writing prior to the Grantee incurring said expense.
3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence.
4 Consideration and Payment 4.1 Consideration. The State will reimburse for all eJigibJe services performed by the Grantee under this grant contract as follows:
(a)Comp�nsotion. The Grantee will be reimbursed SO% for eligible project expenses, not to exceed$2,300,000.00. Grantee must provide a match equal to the State's contributiQn.(b) Tr11vel .Expenses. Reimbu,sem�nt for eligible project-related travel and· subsi�ence expenses actuaJly and necessilfi)y incurred by the Grantee as a result of this grant contract wjll be reimbursed in the same manner and in no gteater amount than provided in the current "Comrnissi<>ner•s Plan" promulgated by the Commissioner ofMitmesota Management and Budget (MMB). The GI'lintec will not be reimbursed for ttaveJ and subsistence expenses incurred outside Minnesota unless it has received the. State's prior written approval for out of stare 1ravel, Minnesota will t,e cor»sidered the hom.utate for detennining whether travel is out of state. (c) Eligiblr.EJq,elfS6S, Eligible expenses are those costs directly incwred by the Grantee that are solelyrelated to and necessary for producing the work products descn'bed in Provision 2 of th.is Agreement.Eligible costs tnay include th.e following:
advertising costs for bids and proposals; �pital expendituzes for fiicililie.s, equipment and other capitalassets as expressly approved by the State; materials and supplies; architectural and e.nginecrillg services;construction management and inspection services; surveys and soil borings; attomay fees solely related andnecessary to accot11plish the Project. as determined by the State and actual construction of the Project;
Certain other types of costs may be eligible provided thatthey are ( l} directly incurred by the Grantee; (2)are solely related fo, and necessary for, producing the work products described in Provision 2; and (3) haveprior written approval of-the State. Any cos( not defined 8li an eHgible cost or not included in the ProjectJ>lao shell not be paid from State f\lnds eonunitted to the Projec;L
(d)Ineligible Exp�,ues. Non-eligible COst!l for �imbursement means all costs not defined as eligiblecosts, including but not limited to the following:
Any costs incurred before the effective date of this Grant; flirl� raising; taxes. except sales tax on goodsand services; insurance. except title insurance; attorney fees notp� to accompllah the project; loans,gnmts, or subsidies fo persons or entities for dc..-velopment; financir:ig; bad debts or contlnpcy .funds;interest; operation and maintenance costs; options for acquisition of real estate; lobbyists; and politicalcontribution$.
4.2.Payment Invokes. To obtain reimbursement for eligible costs under this �t, the Grantee shall provide the State with invoices and evidence that ihe portion of the Project for which payment is requested has been satisfactorily coinplete<t All invoices shall.be'sent to the person designated in Section 6. Grantee shall submit invoices and evidence that the required contribution toward any required local match are being met. Invoices will be submitted for the amount and :Jbould differentiate, when applicable, between the Federal and Non-Federal Project costs, as well as the State and local share of the Project costs. Invoices must be received by the Stat.e within thirty (30) days after the completion of the Project or the expiration of this Grant as set forth in Section 1.2, whichever occurs first. Il\voices received after that date may not . be e1igible for reimbursement, at the State's discretJon. The State's authorized agent has final o.utllorlty for
Grant (Rev. 08/18) 2
Amendment # 1 for General Obligation Bond Grant Contract #147299/3000140570
Contract Start Date: October 2, 2018 Total Contract Amount:
Original Contract Expiration Date: December 31, 2019 Original Contract:
Current Contract Expiration Date: December 31, 2019 Previous Amendment(s) Total:
Requested Contract Expiration Date: December 31, 2021 This Amendment:
2,300,000.00
2,300,000.00
0.00
0.00
This amendment is by and between the State of Minnesota, through its Commissioner of Natural Resources ("State") and
the City of Golden Valley, 7800 Golden Valley Road, Golden Valley, Minnesota 55427 ("Grantee").
Recitals
1. The State has a grant contract with the Grantee identified as #3000140570 dated October 2, 2018 ("Original Grant
Contract") to provide funding for a flood risk reduction project known as DeCola Ponds.
2. Minnesota Session Laws 2018, Chapter 214, Article 1, Section 7, subdivision 3 appropriated funds for flood hazard
mitigation projects.
3. The State and Grantee agree additional time is necessary to complete the work for which State funding was awarded.
4. The State and the Grantee are willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
REVISION 1. Clause 1. "Term of Grant Contract" is amended as follows:
1.1 Effective date: September 15, 2018, or the date the State obtains all required signatures under Minnesota Statutes
16C.05, subdivision 2, whichever is later.
1.2 Expiration date: December 31, 24}2021, or until all obligations have been satisfactorily fulfilled, whichever
occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract:
8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 13. Publicity and
Endorsement; 14. Governing Law, Jurisdiction, and Venue; and 16. Data Disclosure.
Except as amended herein, the terms and conditions of the Original Grant remain in full force and effect.
Signature page follows
Rev. 6/11
1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY
Individual certifies that fends have been encumbered as Individual certifies the applicable provisions of Minn. Stat.
required by Minn. Stat. §§16A. IS and 16C.05. §16C.08, subdivisions 2 and 3 are reaffirmed.
Signed: FB_ By:
with delegated authority)
Date: 11/13/2019 Title: Director. Ecological & Water Resources
Contract Number: 147299/3000140570 Date:
2. GRANTEE
The Grantee certifies that the appropriate person(s) have
executed the grant contract on behalf of the Grantee as required
by applicable articles, bylaws, resolutions, or ordinances.
By:
Title:
Date:
By:
Title: Distribution:
Agency
Date: Contractor
State' s Authorized Representative - Photo Copy
gofdt:v'11 EXECUTIVE SUMMARY Fire va ey 763-593-8079 / 763-593-8098 (fax)
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. E. 2. Authorization to accept donation of smoke and carbon monoxide alarms as part of Operation
Save a Life program
Prepared By
Bethany Brunsell, Assistant Fire Chief
Summary
Operation Save a Life is a partnership between Kidde United Technologies, a manufacturer of fire
safety equipment, and ABC television. The goal of the partnership is to educate consumers on the
dangers of fire and carbon monoxide poisoning.
This year, Kidde selected the Golden Valley Fire Department to receive a donation of 100 smoke alarms
and 100 carbon monoxide alarms. The Fire Department wishes to distribute the donated alarms to
residents who would likely be unable to purchase or install these life saving devices on their own,
including low-income residents, seniors, residents with disabilities, or other residents in need. Golden
Valley, Minneapolis, and St. Paul are the only three fire departments in Minnesota chosen by Kidde to
participate in Operation Save a Life this year.
Financial Or Budget Considerations
None
Recommended Action
Motion to adopt Resolution accepting donation of 100 smoke alarms and 100 carbon monoxide alarms
from Kidde United Technologies as part of its Operation Save a Life partnership with ABC Television.
Supporting Documents
•Resolution Accepting a Donation from Kidde United Technologies' Operation Save a Life Program (1
page)
RESOLUTION NO. 19-66
RESOLUTION ACCEPTING A DONATION FROM
KIDDE UNITED TECHNOLOGIES’ OPERATION SAVE A LIFE PROGRAM
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution and Minnesota Statutes, section 465.03 state that a
grant or gift of real or personal property must be accepted by the City Council by resolution
and be approved by a two-thirds majority of the Council; and
WHEREAS, the City of Golden Valley was selected to participate in the Operation
Save a Life program, a public service awareness campaign to educate the public on the
dangers of fire and carbon monoxide poisoning; and
WHEREAS, Operation Save a Life is a partnership between Kidde United
Technologies (“Kidde”) and ABC Television that has donated more than 1.5 million smoke
and carbon monoxide alarms to fire departments around the country; and
WHEREAS, as part of the 2019 Operation Save a Life program, Kidde wishes to
donate 100 smoke alarms and 100 carbon monoxide alarms to the Golden Valley Fire
Department; and
WHEREAS, the Golden Valley Fire Department wishes to accept the smoke and
carbon monoxide alarms so that it may distribute them to low-income residents, seniors,
residents with disabilities, and other residents in need.
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following
donation on behalf of its citizens:
100 smoke alarms and 100 carbon monoxide alarms from Kidde United
Technologies as part of its Operation Save a Life partnership with ABC Television.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of December, 2019.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. F. Adoption of 2020-2021 Budget for Enterprise, Special Revenue and Internal Service Funds
Prepared By
Sue Virnig, Finance Director
Summary
The 2020-2021 Proposed Budgets of the above funds were submitted to the Council in July. All budgets
were reviewed previously at the Council/Manager meetings in September. The 2021 Budget is
approved “in concept” only and will be revised with the budget process in 2020. Detailed budgets are
located on the city’s website at http://www.goldenvalleymn.gov/budget. The tab for 2020-21
Proposed Biennial Budget has Sections 4-6 that refer to the budgets above.
Financial Or Budget Considerations
The supporting documents set the budget for 2020. The budget is a plan that will give departments a
guideline to conduct business.
Recommended Action
Motion to adopt Resolution adopting the 2020-2021 Budget for Enterprise, Special Revenue and
Internal Services Funds.
Supporting Documents
Resolution Adopting the 2020-2021 Budget for Enterprise, Special Revenue and Internal Services
Funds (1 page)
Summary Budgets:
o Recycling (1 page)
o Water & Sewer Utility Maintenance (1 page)
o Brookview Golf Course (1 page)
o Motor Vehicle Registration (1 page)
o Storm Water Utility Maintenance (1 page)
o Human Services Commission (1 page)
o Brookview Facility (1 page)
o DWI Enforcement (1 page)
o Violent Offenders Task Force (VOTF)(1 page)
o Lodging Tax (1 page)
o Vehicle Maintenance (1 page)
RESOLUTION NO. 19-67
RESOLUTION ADOPTING THE 2020-2021 BUDGETS FOR ENTERPRISE,
SPECIAL REVENUE AND INTERNAL SERVICE FUNDS
WHEREAS, in 2019, the City Manager presented a biennial budget cycle with a
proposed current budget year (2020) and an in concept budget proposal for the second
year (2021); and
WHEREAS, this proposed 2020 operating budget is submitted by the City in
accordance with Minnesota Statutes and other applicable laws in effect on this date.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, that the 2020 Budgets are hereby given final approval.
FUND DESCRIPTION AMOUNT
7001 Recycling $526,905
7120 Water and Sewer Utility 11,126,230
7150 Brookview Golf Course 3,455,635
7200 Motor Vehicle Licensing 515,050
7300 Storm Sewer Utility 3,995,700
2020 Human Services Fund 95,600
2040 Brookview Facility 419,830
2010 DWI Fund 0
2011 VOTF Fund 15,000
2040 Lodging Tax 0
8200 Vehicle Maintenance 395,445
TOTAL 2020 BUDGET $20,545,395
BE IT FURTHER RESOLVED by the City Council that the sources of financing are
through user fees, fundraisers, charges for services, and those applicable revenues
described in each specific budget.
BE IT FURTHER RESOLVED, that the City Council declares its intent to take all
necessary actions legally permissible to the submission and approval of the City’s budget
both proposed and final.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of December, 2019.
Shepard Harris, Mayor
ATTEST:
Kristine A Luedke, City Clerk
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: Recycling(081) PROGRAM: Recycling(7001)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Supplies and Services
6320 Operating Supplies 0 0 3,000 0 3,000 3,000 3,000
6340 Professional Services 297,285 319,698 389,320 373,940 415,995 415,995 431,100
6342 Postage 657 2,800 1,000 1,000 1,000 1,000
6352 General Notices&Information 3,100 1,624 7,300 6,210 5,300 6,210 6,210
6440 Contractual Services 36,929 35,464 47,775 47,775 50,265 49,200 60,675
TOTAL Supplies and Services 337,971 356,786 450,195 428,925 475,560 475,405 501,985
Transfers
7220 Overhead Transfer-General Fund 51,500 51,500 51,500 51,500 51,500 51,500 51,500
TOTAL Transfers 51,500 51,500 51,500 51,500 51,500 51,500 51,500
TOTALS 389,471 $408,286 $501,695 $480,425 $527,060 $526,905 $553,485
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: Utility Maintenance(082)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees 742,943 $782,576 $917,130 $914,715 $940,605 $943,805 $969,620
6111 Overtime-Regular Employees 63,799 61,392 47,465 47,465 48,440 48,950 50,420
6130 Salaries-Temporary Employees 28,384 26,396 39,780 26,350 40,975 49,800 51,460
6150 Employee Insurance 187,849 192,916 215,905 215,545 222,385 222,335 232,700
6160 Retirement 126,375 119,140 155,505 155,505 160,170 160,355 169,895
TOTAL Personal Services 1,129,350 1,182,420 1,375,785 1,359,580 1,412,575 1,425,245 1,474,095
Supplies and Services
6320 Operating Supplies 169,757 208,459 212,350 216,350 212,350 233,750 236,250
6324 Clothing 5,933 8,338 8,750 8,750 8,750 8,750 8,850
6331 Equipment Parts 1,336 8,592 1,500 1,500 1,500 2,000 2,000
6340 Professional Services 194,763 303,658 263,600 266,600 263,600 309,200 309,200
6343 Telephone 12,108 14,681 19,500 19,500 19,500 19,700 20,200
6371 Electric Service-NSP 4,501 4,221 5,000 5,000 5,000 5,000 5,000
6390 Rentals 1,743 1,718 1,800 1,800 1,800 1,800 1,800
6411 Conferences and Schools 7,943 12,013 16,550 16,550 16,550 16,950 18,450
6413 Dues and Subscriptions 2,505 1,938 2,450 2,450 2,450 2,650 2,650
6440 Other Contractual Service 2,499,270 2,798,921 3,128,070 3,128,070 3,238,545 3,347,985 3,464,755
6840 Merchandise for Resale 2,695,415 2,958,595 2,870,070 2,912,180 3,011,825 3,011,825 3,100,925
TOTAL Supplies and Services 5,595,274 6,321,134 6,529,640 6,578,750 6,781,870 6,959,610 7,170,080
Vehicle Maintenance Charges
7401 Maintenance Charges-Labor 41,158 35,448 47,435 47,435 48,855 48,855 50,320
7402 Maintenance Charges-Parts 28,331 17,734 43,940 43,940 45,250 45,250 46,605
7403 Motor Fuels 20,888 26,633 27,400 27,400 29,830 29,830 30,875
TOTAL Vehicle Maintenance Chgs 90,377 79,815 118,775 118,775 123,935 123,935 127,800
Capital Outlav
6960 Capital Outlay 2,190,516 2,587,066 2,690,000 2,211,470 1,765,000 1,940,000 2,765,000
TOTAL Capital Outlay 2,190,516 2,587,066 2,690,000 2,211,470 1,765,000 1,940,000 2,765,000
Transfers
7220 Overhead Transfer-General Fund 275,000 275,000 275,000 275,000 275,000 275,000 275,000
TOTAL Transfers 275,000 275,000 275,000 275,000 275,000 275,000 275,000
Debt Services
7310 Debt Service-Principal 352,000 352,000 352,000 352,000 352,000 352,000 352,000
7315 Debt Service-Interest 76,371 67,219 59,595 55,595 50,440 50,440 41,290
TOTAL Debt Services 428,371 419,219 411,595 407,595 402,440 402,440 393,290
TOTALS 9,708,888 $10,864,654 $11,400,795 $10,951,170 $10,760,820 $11,126,230 $12,205,265
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
Division: Golf Course(085)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees 507,235 $566,320 $693,390 $683,240 $722,725 $715,080 $745,735
6111 Overtime-Regular Employees 4,782 4,463 1,200 1,200 1,200
6130 Salaries-Temporary Employees 485,859 750,984 733,570 697,030 763,925 724,325 728,235
6131 Overtime-Temporary Employees 3,874 1,685 2,300 2,100 2,300 2,100 2,100
6150 Employee Insurance 148,032 215,847 253,910 239,830 265,195 263,085 270,835
6160 Retirement 145,862 200,686 226,590 221,650 237,120 232,515 239,300
TOTAL Personal Services 1,295,644 1,739,985 1,909,760 1,845,050 1,991,265 1,938,305 1,987,405
Supplies and Services
6320 Operating Supplies 154,765 487,070 205,500 212,560 198,750 190,000 200,700
6324 Clothing 1,158 2,316 2,165 1,965 2,230 2,425 2,425
6331 Equipment Parts 20,495 23,039 23,000 23,000 23,000 24,000 37,000
6335 Landscape Materials 26,238 27,591 28,000 28,000 28,000 28,000 28,000
6343 Telephone 4,989 2,824 2,000 1,800 2,000 1,800 1,800
6344 Use of Personal Auto 299 58 400 250 400 250 250
6371 Electric Service 15,806 22,253 17,600 23,000 17,600 23,000 23,000
6375 Waste Disposal 2,508 3,555 4,000 5,000 4,000 5,000 5,000
6382 Contractual Maintenance 8,143 10,658 10,900 26,500 10,900 14,100 19,100
6390 Rentals 136,448 177,576 141,300 174,140 139,300 174,140 168,650
6411 Conferences and Schools 2,470 1,418 1,910 1,770 2,250 4,450 2,250
6413 Dues and Subscriptions 5,140 3,480 3,760 3,545 3,840 3,590 3,590
6440 Other Contractual Services 80,555 139,490 159,965 146,775 156,965 157,415 178,415
6839 Pop for Resale 33,962 32,796 40,000 38,000 40,000 40,000 40,000
6840 Merchandise for Resale 45,738 52,863 40,000 60,000 40,000 60,000 60,000
6842 Food for Resale 87,074 259,603 230,000 265,000 230,000 280,000 280,000
6843.1 Beer for Resale 71,859 83,569 98,300 85,000 98,300 87,000 87,000
6843.2 Wine for Resale 5,738 24,926 25,675 23,000 25,675 25,000 25,000
6843.3 Liquor for Resale 16,436 34,179 30,000 22,000 30,000 23,000 23,000
6855 Miscellaneous for Resale 1,974 1,665 2,000 2,200 2,000 2,500 2,500
TOTAL Supplies and Services 721,795 1,390,929 1,066,475 1,143,505 1,055,210 1,145,670 1,187,680
Vehicle Maintenance
7403 Motor Fuels 22,623 15,027 16,840 11,000 17,730 11,660 12,010
TOTAL Vehicle Maintenance Charges 22,623 15,027 16,840 11,000 17,730 11,660 12,010
Capital Outiav
6960 Capital Outlay 196,392 130,445 102,675 95,285 106,000 275,000 115,000
TOTAL Capital Outlay 196,392 130,445 102,675 95,285 106,000 275,000 115,000
Transfers
7220 Overhead Transfer-General Fund 85,000 85,000 85,000 85,000 85,000 85,000 85,000
7315 Debt Service-Interest
TOTAL Transfers 85,000 85,000 85,000 85,000 85,000 85,000 85,000
TOTALS 2,321,454 $3,361,386 $3,180,750 $3,179,840 $3,255,205 $3,455,635 3,387,095
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: Motor Vehicle(086) Program: Motor Vehicle Registration(7200)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees 226,597 $216,092 $235,465 $251,075 $242,500 $294,935 $303,730
6111 Overtime-Regular Employees 6,909 3,807 5,000 6,000 5,000 6,000 6,000
6130 Salaries-Temporary Employees 22,812 11,830 12,185
6150 Employee Insurance 50,932 55,019 61,815 64,025 63,665 73,735 75,935
6160 Retirement 36,184 34,165 39,525 40,175 40,710 47,200 48,600
TOTAL Personal Services 320,622 331,895 353,635 361,275 364,060 421,870 434,265
Supplies and Services
6320 Operating Supplies 5,896 9,210 1,500 1,920 1,500 1,920 1,920
6340 Professional Services 57 515 600 595 600 610 640
6344 Use of Personal Auto 66 70 100 100 100 150 150
6382 Contractual Maintenance 1,188 1,559 1,600 1,500 1,600 1,600 1,600
6390 Rentals 24,105 24,237 24,500 24,500 24,500 24,600 24,600
6411 Conferences and Schools 130 184 350 350 350 350 350
6413 Dues and Subscriptions 970 615 595 1,320 515 750 800
6440 Contractual Services 1,592 2,834 3,200 3,200 3,200 3,200 3,200
TOTAL Supplies and Services 34,004 39,224 32,445 33,485 32,365 33,180 33,260
Capital Outlav
6960 Capital Outlay 12,667
TOTAL Capital Outlay 12,667
Transfers
7110 Permanent Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000
7220 Overhead Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000
TOTAL Transfers 60,000 60,000 60,000 60,000 60,000 60,000 60,000
TOTALS 427,293 $431,119 $446,080 $454,760 $456,425 $515,050 $527,525
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
Division: Storm Water Utility Maintenance(093)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees 201,792 $218,811 $273,040 $273,040 $287,270 $287,345 $298,605
6111 Overtime-Regular Employees 8,021 10,434 12,730 16,000 12,835 11,835 11,835
6130 Salaries-Temporary Employees 6,624 3,594 9,270 9,270 9,550 15,960 16,450
6150 Employee Insurance 45,819 53,767 71,075 72,270 74,600 74,600 76,845
6160 Retirement 32,981 32,127 47,320 47,760 49,540 50,450 52,205
TOTAL Personal Services 295,237 318,733 413,435 418,340 433,795 440,190 455,940
Suoolies and Services
6320 Operating Supplies 46,020 52,813 57,250 57,250 57,250 57,250 57,250
6324 Clothing 175 250 250 250 250 250
6340 Professional Services 149,167 58,303 162,400 162,900 162,400 216,300 216,300
6342 Postage 1,200 1,200 1,200 1,200 1,200
6343 Telephone 550 550 550 500 500
6344 Use of Personal Auto 55
6352 General Notices and Publications 273 2,500 2,500 2,500 2,500 2,500
6371 Electric Service 2,239 4,358 4,000 4,000 4,000 4,000 4,000
6372 Gas Service 288 316 300 300 300 500 500
6375 Waste Disposal 4,463 10,818 5,500 5,500 5,500 7,500 7,500
6382 Contractual Maintenance 36,929 35,464 47,775 47,775 50,265 50,265 51,775
6390 Rentals 109
6411 Conferences and Schools 1,171 1,594 5,445 5,045 4,825 5,825 5,825
6413 Dues&Subscriptions 965 1,470 1,335 1,365 1,335 1,885 1,885
6440 Other Contractual Services 131,318 134,649 138,555 138,555 142,710 142,710 147,990
TOTAL Supplies and Services 372,833 300,124 427,060 427,190 433,085 490,685 497,475
Vehicle Maintenance Charges
7401 Maintenance Charges-Labor 25,611 28,851 21,235 26,235 21,725 28,725 28,725
7402 Maintenance Charges-Parts 7,856 15,752 13,500 18,000 13,500 20,000 20,000
7403 Motor Fuels 5,558 6,306 7,005 5,850 7,455 6,350 6,890
TOTAL Vehicle Maintenance Chgs 39,025 50,909 41,740 50,085 42,680 55,075 55,615
Capital Outlav
6960 Capital Outlay 5,928,630 1,469,412 5,365,000 5,693,370 2,287,000 2,627,000 2,765,000
TOTAL Capital Outlay 5,928,630 1,469,412 5,365,000 5,693,370 2,287,000 2,627,000 2,765,000
Transfers
7110 Permanent Transfers
7220 Overhead Transfer-General Fund 200,000 200,000 200,000 200,000 200,000 200,000 200,000
TOTAL Transfers 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Debt Services
7310 Debt Service-Principal 120,000 120,000 120,000
7315 Debt Service-Interest 61,054 61,443 63,500 63,500 62,300 62,300 59,900
7320 Fiscal Charges 450 450 450 450 450 450 450
TOTAL Debt Services 61,504 61,893 63,950 63,950 182,750 182,750 180,350
TOTALS 6,897,229 $2,401,071 $6,511,185 $6,852,935 $3,579,310 $3,995,700 $4,154,380
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: Human Services(094) PROGRAM: Human Services Commission(2020)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Supplies and Services
6320 Supplies 12,565 $17,641 $17,100 $17,100 $17,100 $17,100 $17,100
6440 Other Contractual Services 59,717 58,250 75,000 75,000 60,000 78,500 60,000
TOTAL Supplies and Services 72,282 75,891 92,100 92,100 77,100 95,600 77,100
TOTALS 72,282 $75,891 $92,100 $92,100 $77,100 $95,600 $77,100
i
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
Division: Brookview Facility(020)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular 29,661 $122,834 $107,980 $107,980 $113,620 $121,825 $129,505
6111 Salaries-Overtime 2,227 3,000 2,500 3,000 2,500 2,500
6130 Salaries-Temporary Employees 25,319 122,883 111,160 111,160 125,145 118,960 127,875
6150 Employee Insurance 8,202 34,968 40,190 40,190 42,020 44,670 47,380
6160 Retirement 7,836 32,113 36,770 34,680 38,260 38,445 40,770
TOTAL Personal Services 71,018 315,025 299,100 296,510 322,045 326,400 348,030
Supplies and Services
6320 Operating Supplies 12,369 40,082 47,300 46,685 47,800 47,800 47,800
6324 Clothing 2,288 485 1,000 1,200 1,000 1,100 1,100
6340 Professional Services 514 1,582
6343 Telephone 1,007 860 860
6352 Public Information 14,609 18,590 29,000 24,000 29,000 24,000 26,250
6382 Contractual Maintenance 2,688 15,000 5,000 15,000 5,000 5,000
6390 Rentals 202 2,250 2,500 2,500 2,500 3,315 3,315
6411 Conferences and Schools 500 500 500 750 750
6440 Other Contractual Services 471 18,557 8,000 10,605 8,000 10,605 10,605
TOTAL Supplies and Services 30,453 85,241 103,300 90,490 103,800 93,430 95,680
Transfers
7110 Permanent Tranfers-BV Facility Reser 50,000
TOTAL Transfers 0 0 0 0 0 0 50,000
TOTALS 101,471 $400,266 $402,400 387,000 $425,845 419,830 493,710
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: DWI Fund(2010) PROGRAM: DWI Fund(2010)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6111 Overtime-Regular Employees 844 1,035 0 1,200 0
6160 Retirement 134 165 195
TOTAL Personal Services 978 1,200 1,395
Supplies and Services
6320 Supplies 42,766 54,175 20,000
6411 Conferences and Schools 375 274 400
TOTAL Supplies and Services 43,141 54,449 20,400
Capital Outlav
6960 Capital Outlay 6,809 5,315
TOTAL Capital Outlay 6,809 5,315
Transfers
7110 Transfers 152,572 9,000
TOTAL Supplies and Services 0 152,572 9,000 0 0 0 0
TOTALS 50,928 $213,536 9,000 $21,795 0 0 0
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: VOTF Fund(2017) PROGRAM: VOTF Fund(2017)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Supplies and Services
6320 Supplies 3,350 4,000
TOTAL Supplies and Services 3,350 4,000
Transfers
7110 Transfers to General Fund 10,000 10,000 15,000
TOTAL Supplies and Services 0 0 10,000 10,000 0 15,000 0
TOTALS 0 3,350 $10,000 $14,000 0 $15,000 0
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
DIVISION: Lodging Tax(2040) PROGRAM: Lodging Tax Collected(2040)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Supplies and Services
6340 Professional Services 0 0 0 0 0 0 $50,000
7110 Transfers to General Fund
TOTAL Supplies and Services 0 0 0 0 0 0 50,000
TOTALS 0 0 0 0 0 0 $50,000
CITY OF GOLDEN VALLEY
2020-2021 OPERATING BUDGET
Division: Vehicle Maintenance(070) Program: Vehicle Maintenance(8200)
2017 2018 2019 2019 2020 2020 2021
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees 190,807 $197,507 $220,405 $213,435 $226,995 $207,220 $221,320
6111 Overtime-Regular Employees 383 2,509 3,000 3,000 3,000 3,090 3,190
6130 Salaries-Temporary Employees 3,263 6,100 6,100 6,285 9,600 9,920
6150 Employee Insurance 43,116 48,203 57,365 55,495 59,080 59,060 60,835
6160 Retirement 30,001 27,835 36,210 35,125 37,545 37,545 38,670
TOTAL Personal Services 267,570 276,054 323,080 313,155 332,905 316,515 333,935
Supplies and Services
6320 Operating Supplies 39,253 15,975 15,375 15,375 15,375 15,375 15,375
6324 Clothing 3,899 5,096 3,525 3,525 3,525 4,175 4,175
6331 Equipment Parts 64,239 26,409 2,500 2,500 2,500 2,500 2,500
6343 Telephone 698 741 850 850 850 850 850
6382 Contractual Maintenance 21,309 19,700 10,700 10,700 10,700 13,400 13,900
6390 Rentals 26,989 27,280 27,500 27,500 27,500 27,500 27,500
6411 Conferences and Schools 1,571 4,086 3,325 3,325 1,825 3,625 3,175
6413 Dues and Subscriptions 367 100 375 375 375 375 375
6414 Licenses and Taxes 25 268 410 410 410 410 410
TOTAL Supplies and Services 158,350 99,655 64,560 64,560 63,060 68,210 68,260
Capital Outlav
6960 Capital Outlay 89,901
TOTAL Capital Outlay 89,901
Vehicle Maintenance
7401 Maintenance Charges-Labor 1,812 4,980 6,000 5,500 6,000 6,000 6,300
7402 Maintenance Charges-Parts 494 5,813 3,000 3,000 3,000 3,000 3,000
7403 Motor Fuels 2,009 1,866 3,000 1,590 3,000 1,720 1,970
TOTAL Vehicle Maintenance Chgs 4,315 12,659 12,000 10,090 12,000 10,720 11,270
TOTALS 520,136 388,368 399,640 387,805 407,965 395,445 413,465
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. G. Adoption of 2020-2029 Capital Improvement Program
Prepared By
Sue Virnig, Finance Director
Summary
The 2020-2029 Capital Improvement Program (CIP) was reviewed by the City Council at the Council
Manager meeting on September 8. It was reviewed by the Planning Commission at their meeting of
October 28. The financing section outlines the appropriate budget for each section. The entire CIP is
located on the City website under http://www.goldenvalleymn.gov/budget/index.php.
Financial Or Budget Considerations
The supporting documents are projects planned for the next 10 years. The current year is included in
the 2020-2021 biennial budget.
Recommended Action
Motion to adopt Resolution adopting the 2020-2029 Capital Improvement Program.
Supporting Documents
Resolution Adopting the 2020-2029 Capital Improvement Program (1 page)
2020-2029 Projects by Department (8 pages)
RESOLUTION NO. 19-68
RESOLUTION APPROVING 2020-2029 CAPITAL IMPROVEMENT PROGRAM
WHEREAS, the City Council has reviewed the proposed 2020-2029 Capital
Improvement Program at the September 8, 2019 Council/Manager meeting; and
WHEREAS, the Planning Commission reviewed the proposed 2020-2029 Capital
Improvement Program on October 28, 2019; and
WHEREAS, financing for projects outlined in the 2020-2029 Capital Improvement
Program will be reviewed each year and provided for by current approved budget or
specifically identified in the financing section in this document.
NOW, THEREFORE, BE IT RESOLVED that the City of Golden Valley approves the
2020-2029 Capital Improvement Program.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of December, 2019.
Shepard M. Harris, Mayor
ATTEST:
Kristine A Luedke, City Clerk
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gofdt:v'11 EXECUTIVE SUMMARY va ey Physical Development 763-593-8030 / 763-593-8109 (fax)
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. H. Approve Three Rivers Park District Trunk Highway 100 Pedestrian Bridge Ownership Agreement
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
In May of 2018, the City of Golden Valley partnered with the City of Crystal in a joint powers
agreement to perform maintenance repairs on the Trunk Highway 100 Pedestrian Bridge near
Briarwood Nature Area. The two Cities worked with Three Rivers Park District (TRPD) to develop a
scope for the maintenance work in anticipation of TRPD eventually taking over ownership and
maintenance of the bridge. The bridge currently connects two legs of their Bassett Creek Regional Trail
and TRPD will take ownership of this bridge to connect the trail along each side.
Financial Or Budget Considerations
Long term maintenance and electricity costs will be eliminated.
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Trunk Highway 100 Pedestrian Bridge
Conveyance Agreement with the City of Crystal and Three Rivers Park District in the form approved by
the City Attorney to convey ownership of the bridge to Three Rivers Park District.
Supporting Documents
•Bridge Ownership Agreement (3 pages)
1
HIGHWAY 100 PEDESTRIAN
BRIDGE CONVEYANCE AGREEMENT
This agreement (the “Agreement”) is made and entered into this ___ day of
2019, by and between the Three Rivers Park District, a body corporate
and politic and a political subdivision of the State of Minnesota (“Park District”), the City of
Golden Valley, a Minnesota municipal corporation (“Golden Valley”), and the City of Crystal,
a Minnesota municipal corporation (“Crystal”). Golden Valley and Crystal shall be hereinafter
collectively referred to as the “Cities.”
WHEREAS, Park District is a political subdivision of the State of Minnesota authorized
by statute to acquire, establish, operate, and maintain park facilities and regional trail
systems; and
WHEREAS, the Cities entered into a joint powers agreement titled the Joint and
Cooperative Agreement for Construction and Maintenance of TH 100 Pedestrian Bridge at
Bassett Creek on or about March 4, 2002 in order to construct a pedestrian bridge across
Trunk Highway 100 at Bassett Creek (hereinafter the “Bridge”), as depicted on the attached
Exhibit A; and
WHEREAS, the Cities constructed the Bridge pursuant to a limited use permit issued
by MnDOT to provide a connection between the Cities and the Cities jointly own the Bridge;
and
WHEREAS, the Cities entered into a subsequent joint powers agreement titled Joint
and Cooperative Agreement for Lighting Installation and Maintenance of Highway 100
Pedestrian Bridge at Bassett Creek on or about July 15, 2008 to install lighting on the Bridge;
and
WHEREAS, the Cities entered into another joint powers agreement titled 2017 – Trunk
Highway 100 Pedestrian Bridge Maintenance Project Golden Valley-Crystal Joint Powers
Agreement on or about December 19, 2017 to make aesthetic and functional improvements
to the Bridge; and
WHEREAS, the Cities completed improvements to the Bridge on or about April 19,
2019 and entered into a TH 100 Pedestrian Bridge Termination Agreement to terminate all of
the previous joint powers agreements between the Cities; and
WHEREAS, the Cities desire to convey ownership of the Bridge to the Park District
and the Park District is willing to accept ownership of the Bridge and to maintain said Bridge.
NOW THEREFORE, in consideration of the mutual covenants herein, and other good
and valuable consideration, the sufficiency of which is hereby acknowledged, the Cities hereby
convey ownership of the Bridge to the Park District as follows:
1. Conveyance of Bridge. Effective as of the date of this Agreement, the Cities
hereby convey and transfer their respective ownership interests in the Bridge to the
Park District. The Park District hereby accepts the conveyance and transfer of the
Bridge in its “As Is” condition on the effective date of this Agreement. The Park
District assumes all responsibility and liability for ownership, maintenance, repair,
and removal of the Bridge as may be required. The Cities agree to, and do hereby,
waive any claims of ownership in or to the Bridge now or hereafter existing, and
2
hereby conveys, transfers, and assigns to the Park District all of their rights, title and
interests in the Bridge.
2. Authority. The Cities warrant that they own the Bridge and have full rights and
authority to convey ownership of said Bridge to the Park District.
3. No Warranties. It is specifically understood that the Cities make no warranties of
any kind as to the condition, quality, fitness or merchantability of the Bridge.
IN WITNESS WHEREOF, Park District and Cities have entered into this Agreement
effective as of the date and year first above written.
Three Rivers Park District, a public corporation and
political subdivision of the State of Minnesota
Dated: By:
Its Chair – Board of Commissioners
Dated: By:
Its Superintendent
And Secretary to the Board
City of Golden Valley, a Minnesota municipal
corporation
Dated: By:
Its Mayor
Dated: By:
Its City Manager
City of Crystal, a Minnesota municipal corporation
Dated: By:
Its Mayor
Dated: By:
Its City Manager
3
EXHIBIT A
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. I. Approve Trunk Highway 100 Pedestrian Bridge Termination Agreement
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
In March of 2002, the City of Golden Valley entered into a Joint Powers Agreement (JPA) with the City
of Crystal to construction and maintenance on the Trunk Highway 100 Pedestrian Bridge at Bassett
Creek near Briarwood Nature Area. In 2008, an updated JPA was executed by both Cities to add lighting
on the pedestrian bridge. The 2008 JPA terminated the 2002 JPA. In 2017, the City of Golden Valley and
the City of Crystal entered into a third JPA to perform maintenance on the bridge in coordination with
Three Rivers Park District for future ownership transfer of the bridge to Three Rivers Park District.
This agreement hereby terminates the JPA between the City of Crystal and the City of Golden Valley
pursuant to an ownership agreement by Three Rivers Park District.
Financial Or Budget Considerations
None
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Trunk Highway 100 Pedestrian
Termination Agreement with The City of Crystal and in the form approved by the City Attorney to
terminate the existing Highway 100 Pedestrian Bridge Joint Powers Agreement.
Supporting Documents
Bridge Termination Agreement (2 pages)
TH 100 PEDESTRIAN BRIDGE TERMINATION AGREEMENT
This Termination Agreement is entered into by and between the City of Crystal, a
Minnesota municipal corporation (“Crystal”), and the City of Golden Valley, a Minnesota
municipal corporation (“Golden Valley”) (collectively, the “Parties”).
Recitals
1. On or about March 4, 2002, the Parties entered into a joint powers agreement titled the
Joint and Cooperative Agreement for Construction and Maintenance of TH 100 Pedestrian
Bridge at Bassett Creek between the Cities of Golden Valley and Crystal, Minnesota (the “2002
JPA”). The purpose of the 2002 JPA was to bring about the construction of a pedestrian bridge
across Trunk Highway 100 at Bassett Creek (the “Bridge”), to provide a connection between the
Cities, and to provide for joint ownership of the Bridge by the Parties.
2. On or about July 15, 2008, the Parties entered into a joint powers agreement titled Joint
and Cooperative Agreement for Lighting Installation and Maintenance of Highway 100
Pedestrian Bridge at Bassett Creek (the “2008 JPA”). The 2008 JPA terminated the 2002 JPA.
The purpose of the 2008 JPA was to bring about the installation of lighting on the Bridge.
3. On or about December 19, 2017, the Parties entered into a joint powers agreement
titled 2017—Trunk Highway 100 Pedestrian Bridge Maintenance Project Golden Valley-Crystal
Joint Powers Agreement (the “2017 JPA”). The purpose of the 2017 JPA was to bring about
certain aesthetic and functional improvements to the Bridge (the “Improvements”).
4. The Parties completed the Improvements on or about April 19, 2019 and this
termination of the remaining joint powers agreements is occurring in conjunction with the
Parties transferring ownership of the Bridge to Three Rivers Park District, as contemplated in
the 2017 JPA, pursuant to a separate agreement.
Agreement
In consideration of the mutual promises contained herein, the Parties hereby agree as
follows:
1. Terminate JPAs. The Parties hereby agree to terminate the 2008 JPA and the 2017 JPA
collectively, the “JPAs”).
2. Termination of Other Agreements. The Parties further agree to terminate any and all
easements, licenses, and other agreements entered into by and among the Parties that
are related to or were created by or pursuant to the JPAs.
3. Waiver. The Parties further agree to waive existing breaches of the JPAs, if any, as well
as all termination requirements in the JPAs, including any required notice.
This agreement is effective as of the date of the last signature below.
CITY OF CRYSTAL
Date: ________
Jim Adams, Mayor
Date: ________
Anne Norris, City Manager
CITY OF GOLDEN VALLEY
Date: ________
Shepard M. Harris, Mayor
Date: ________
Timothy J. Cruikshank, City Manager
EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax)
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
3. J. Board/Commission Appointment
Prepared By
Tim Cruikshank, City Manager
Summary
As opening in board and/or commissions and task forces arise, the City Council conducts
interviews with individuals who have applied to serve on them. After tonight's interview is
conducted, the Council may decide to make an appointment.
Financial Or Budget Considerations
Not applicable
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
4. A. Public Hearing – Adoption of 2020-2021 General Fund Budget and Property Tax Levies for Taxes
Payable 2020
Prepared By
Sue Virnig, Finance Director
Summary
At this meeting, City Council will consider the resolution adopting the property tax levies for taxes
payable 2020 and the 2020 General Fund Budget. The 2021 budget is for future planning purposes and
is approved “in concept” only. Staff will present an overview of the 2020 – 2021 budget process. The
complete 2020-2021 Proposed General Fund Budget is located on the city website at
http://www.goldenvalleymn.gov/budget/index.php.
Financial Or Budget Considerations
The supporting documents set the budget for 2020. The budget is a plan that will give departments a
guideline to conduct business.
Recommended Action
Motion to adopt Resolution adopting the 2020 Budget of the General Fund Budget.
Motion to adopt Resolution adopting the Property Tax Levies for Taxes Payable 2020.
Supporting Documents
Resolution Adopting the 2020 Budget of the General Fund Budget (2 pages)
Resolution Adopting the Property Tax Levies for Taxes Payable 2020 (1 page)
Proposed 2020-2021 General Fund Budget-Revenue (3 pages)
Proposed 2020-2021 General Fund Budget-Expenditures (3 pages)
Proposed 2020-2021 Fund Balance (1 page)
RESOLUTION NO. 19-69
RESOLUTION ADOPTING THE 2020 BUDGET
OF THE GENERAL FUND BUDGET
WHEREAS, in 2019, the staff presented a biennial budget cycle with a proposed
2020 current budget year and a 2021 “in concept” budget proposal; and
WHEREAS, in 2020, the benefit earning employees of the City of Golden Valley
receive the dollar amount of the City's contribution for benefits of $1,477.00 per month
effective January 1, 2020. The City will also pay the cost of group term life IRS maximum
non-taxable level and group long term disability insurance for those employees; and
WHEREAS, in 2020, the benefit earning employees of the City of Golden Valley
that were classified under Management Team and/or Division Head/Supervisor
categories who have been appointed in such designated positions prior to May 1, 2011
will be $1,498.00 per month plus 2% of monthly salary on January 1, 2020. The City will
also pay the cost of group term life IRS maximum non-taxable level and group long term
disability insurance for those employees; and
WHEREAS, in 2020, Employees who successfully participated in the City wellness
program in 2019 will receive an additional $20.00 per month in the City's contribution
towards benefits; and
WHEREAS, Employee service awards are outlined in the Public Purpose
Expenditure Policy and shall be considered compensation with IRS regulations; and
WHEREAS, in 2020, all City of Golden Valley non-union employees will receive
3% increase in wages and salaries starting January 1; and
WHEREAS, this proposed 2020 Operating Budget Resolution and the
accompanying proposed tax levies contained in Resolution 19-69 are submitted by the
City in accordance with Minnesota Statutes and other applicable laws in effect on this
date; and
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota,
that the 2020 General Fund Budget are hereby given final approval.
DIVISION DESCRIPTION AMOUNT
001 Council $453,425
003 City Manager 1,036,320
004 Transfers Out 2,567,580
005 Administrative Services 2,213,775
006 Legal Services 195,545
007 Risk Management 320,000
011 Building Operations 735,880
016 Planning 428,025
018 Inspections 795,005
Resolution No. 19-69 -2- December 3, 2019
022 Police 6,608,080
023 Fire 1,685,290
035 Physical Development 324,975
036 Engineering 485,810
037 Streets 2,289,120
066 Park and Recreation Administration 851,625
067 Park Maintenance 1,363,945
068 Park and Recreation Programs 409,350
068 Park and Recreation Programs 50,000
TOTAL 2020 BUDGET $22,813,750
BE IT RESOLVED by the City Council that the sources of financing the sums
appropriated shall be:
DESCRIPTION AMOUNT
Ad Valorem Taxes $19,474,140
Licenses 233,100
Permits 913,500
State Grants 15,190
Charges for Services 1,540,500
Fines and Forfeitures 255,000
Interest on Investments 150,000
Miscellaneous Revenue 202,320
Transfers In 30,000
TOTAL 2020 BUDGET $22,813,750
BE IT FURTHER RESOLVED, that the City Council declares its intent to take all
necessary actions legally permissible to the submission and approval of the City’s budget
and property tax levies both proposed and final.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of December, 2019.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
RESOLUTION NO. 19-70
RESOLUTION ADOPTING THE PROPERTY TAX LEVIES FOR TAXES PAYABLE 2020
WHEREAS, the City Council has approved the preliminary proposed budget and proposed levy for calendar year 2020 on September 17; and
WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property within the City of Golden Valley; and
WHEREAS, the debt service levy as established in the bond documents for the
Equipment Certificates, Series 2017 A (2824B), the amount of $302,820 will not be levied
through a debt levy but paid partially with a General Fund Levy (General Fund Transfer);
and
WHEREAS, the debt service levy as established in the bond documents for the
General Obligation Bonds, Series 2016C (2822), the amount of $390,036 will not be levied
due to the utilization of the franchise fees collected from gas and electric utilities; and
WHEREAS, the debt service levy as established in the bond documents for the
General Obligation Bonds, Series 2017B (2825A), the amount of $22,003.21 will not be
levied due to the utilization of the internal state aid monies.
NOW, THEREFORE BE IT RESOLVED, by the City Council, that the following sums
of money be raised by property tax on taxable property within the City of Golden Valley for
taxes payable in 2020 as set out in the 2020-2021 adopted City budgets:
2019 Property Tax Levy Payable in 2020
General Tax Levy
Bonded Debt Levy:
Certificates of Indebtedness
Brookview Center
Street Improvement Bonds
TOTAL Tax Levy
$19,649,140
0
1,218,300
4,205,594
$25,073,034
BE IT FURTHER RESOLVED, that said property tax levy be certified to the County
Auditor of Hennepin County.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of December, 2019.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
2017 2018 2019 2019 2020 2021
Actual Actual Adopted Estimated Proposed Concept
AD VALOREM TAXES
4011 AD VALOREM TAXES 14,742,906 17,324,086 18,625,845 18,625,845 19,649,140 20,497,850
ALLOWANCE FOR ABATEMENTS/DEL 79,156 (163,872) (175,000) (300,000) (175,000) (175,000)
LESS HOMESTEAD CREDIT
4012 PENALTIES & INTEREST 31,559 21,223
TOTAL AD VALOREM TAXES 14,853,621 17,181,437 18,450,845 18,325,845 19,474,140 20,322,850
LICENSES
4021 LICENSE-GAS/OIL 25 - - - - -
4022 LICENSE-VEHICLE REPAIR 25 - - - - -
4023 LICENSE-NEW/USED VEHICLES 4,800 4,800 4,800 4,800 4,800 4,800
4025 LICENSE-TEMPORARY LIQUOR 800 800 400 600 400 600
4026 LICENSE-WINE ON/SALES 15,000 15,875 14,100 13,500 13,500 13,500
4027 LICENSE-LIQUOR ON/SALE 96,900 97,700 89,700 113,450 113,450 113,450
4028 LICENSE-LIQUOR OFF SALE 1,000 1,000 1,000 1,000 1,000 1,000
4029 LICENSE-NONINTOX ON SALE 4,250 4,125 3,500 3,375 3,500 3,500
4030 LICENSE-NONINTOX OFF SALE 450 450 450 450 450 450
4031 LICENSE-SUNDAY LIQUOR 2,400 2,600 2,400 3,000 3,000 3,000
4032 LICENSE-TAVERN 375 - - - - -
4033 LICENSE-CIGARETTE 3,850 3,850 3,850 550 550 550
4034 LICENSE-DOG (KENNEL) 1,000 2,900 - 250 - -
4038 LICENSE-GARBAGE COLLECTORS 4,000 3,250 3,250 3,300 3,000 3,000
4041 LICENSE-PEDDLER/SOLICITOR 2,590 2,610 2,000 270 750 750
4044 LICENSE-GAS STATION 3,650 3,575 3,650 3,575 3,575 3,575
4046 LICENSE-APARTMENT 83,219 73,205 65,000 65,000 65,000 65,000
4047 LICENSE-GAMBLING 550 2,300 250 250 250 150
4048 LICENSE-AMUSE DEVIC 210 225 210 150 150 150
4052 LICENSE-HEATING 14,475 14,475 13,500 13,500 13,500 13,500
4058 LICENSE-MASSAGE 9,720 6,200 3,820 6,000 6,000 6,000
4059 LICENCE-CHICKEN COOP/RUN 150 275 150 225 225 225
TOTAL LICENSES 249,439 240,215 212,030 233,245 233,100 233,200
PERMITS
4101 PERMIT-BUILDING 2,008,630 898,525 550,000 834,580 560,000 560,000
4102 PERMIT-PLUMBING 184,073 104,702 40,000 60,000 60,000 60,000
4103 PERMIT-SEWER 29,700 23,900 30,000 30,000 25,000 25,000
4104 PERMIT-HEATING 421,270 265,510 125,000 160,000 125,000 125,000
4105 PERMIT-WATER 8,300 4,700 2,500 2,500 2,500 2,500
4107 PERMIT-STREET EXCAVATING 72,455 74,995 30,000 30,000 30,000 30,000
4109 PERMIT-BILLBOARD 9,522 10,851 7,500 7,500 7,500 7,500
4114 PERMIT-TEMPORARY OCCUPENCY 4,400 10,697 2,000 2,000 2,000 2,000
4115 PERMIT-REFUNDS(20%) 421 2,345 - - - -
4116 PERMIT-GRADING/DRAINAGE/EROSI 5,875 5,750 5,000 5,000 5,000 5,000
4117 PERMIT-TREE PRESERVATION 1,950 2,700 900 900 900 900
4119 PERMIT-ELECTRICAL 145,050 132,782 94,660 112,000 95,000 95,000
4120 PERMIT-FIREWORKS 300 100 100 100 100 100
4121 PERMIT-SPECIAL EVENTS 525 550 300 300 300 300
4122 ELECTRIC DOCUMENTATION FEE - - - 200 200 200
TOTAL PERMITS 2,892,471 1,538,107 887,960 1,245,080 913,500 913,500
FEDERAL GRANTS (1)
4132.1 FED VEST PROGRAM - -
4132 JAG GRANT - -
4132.3 SAFE AND SOBER 19,785 21,427 -
TOTAL FEDERAL GRANTS 19,785 21,427 - - - -
STATE AID/GRANTS (1)
4149 LOCAL PERFORMANCE AID 3,018 -
4150 FIRE POST BOARD TRAINING GRANT 77,565 45,427 5,440 5,440 5,440 5,440
4151 STATE AID - -
4152 LOCAL GOVERNMENT AID (LGA) 252,895 37,185 -
City of Golden Valley
Proposed 2020 - 2021 General Fund Revenue Report
2017 2018 2019 2019 2020 2021
Actual Actual Adopted Estimated Proposed Concept
City of Golden Valley
Proposed 2020 - 2021 General Fund Revenue Report
4153 POLICE TRAINING 16,591 3,517 9,750 9,750 9,750 9,750
4153.1 OPERATION NIGHT CAP -
4153.6 VEST REIMBURSEMENT GRANT - 1,060
TOTAL STATE GRANTS 350,069 87,189 15,190 15,190 15,190 15,190
COUNTY AID/GRANTS (1)
4173 OTHER COUNTY GRANTS 408 1,319
TOTAL COUNTY GRANTS 408 1,319 - - - -
GENERAL GOVERNMENT
4191 CERTIFICATION FEE 13,740 14,490 12,000 12,000 12,000 12,000
4194 ADMIN LIQUOR LICENSE 1,000 2,500
4196 GENERAL GOVT-GEN SER 32,592 12,294 10,000 10,000 10,000 10,000
4197 FILING FEES 25 - 25
4200 LIQUOR LICENSE CHECKING 2,600 2,700 2,500 2,500 2,500 2,500
4203 COPY/MAILING FEES 757 1,484 750 750 750 750
4204 DOMESTIC PARTNERSHIP REG 80 -
4207 LEGAL FEES - 700 - 1,525
TOTAL GENERAL GOVERMENT 50,794 34,168 25,250 26,800 25,250 25,250
PUBLIC SAFETY
4226 BRECK TRAFFIC CONTROL 27,427 28,137 27,800 28,650 28,650 28,650
4228 ALARM ORDINANCE VIOLATION 11,050 7,364 3,700 3,700 3,700 3,700
4229 SECURITY SERVICES 17,199 35,546 17,000 17,000 17,000 17,000
4230 POLICE DEPT CHARGES
SCHOOL RESOURCE OFFICER-281 43,452 86,417 66,000 66,000 66,000 66,000
4231 FIRE DEPT CHARGES 46,546 33,398 44,000 44,000 44,000 44,000
4232 ANIMAL IMPOUND FEES 1,350 670 1,200 1,200 1,200 1,200
4233 ACCIDENT REPORTS 301 60 300 300 300 300
4237 NUISANCE VIOLATION (900) 1,150 500 500 500 500
4239 ANIMAL IMPOUND CONTRACT-RO 5,620 3,450 3,000 3,000 3,000 3,000
TOTAL PUBLIC SAFETY 152,045 196,192 163,500 164,350 164,350 164,350
PUBLIC WORKS
4258 PLANNING & ZONING FEES (21,675) 13,415 6,000 7,500 7,500 7,500
4251 CHGS FOR STREET DEPT 11,912 11,909 7,500 11,500 8,000 8,000
4253 CHGS FOR PARK DEPT - 185 - 185
4254 WEED CUTTING 1,866 4,254 3,800 3,800 3,800 3,800
4255 STREET LIGHT MAINT CHGS 159,423 165,721 150,000 160,000 160,000 160,000
TOTAL PUBLIC WORKS 151,526 195,484 167,300 182,985 179,300 179,300
PARK & RECREATION
4305 MISC INCOME-BROOKVIEW 85 315 1,000 1,000 1,000 1,000
4307 PICNIC SHELTER RENTAL 33,882 33,306 22,000 22,000 22,000 22,000
4308 LIQUOR PERMIT-BV 870 3,600 1,500 1,500 500 500
4309 ATHLETIC FACILITY RENTALS 4,816 48,850 48,000 48,000 48,000 48,000
4311.1 MEADOWBROOK RENTAL 28,343 31,497 28,000 28,000 28,000 28,000
4311.2 MEADOWBROOK PROGRAMS 8,263 7,614 8,000 8,000 8,000 8,000
4314 FINANICAL ASSISTANCE (48) (1,698) (1,500) (1,500) (1,500) (1,500)
4315 FOOD TRUCK PERMITS 1,700 4,340 1,000 1,000 2,000 2,000
4316 SPONSORSHIPS 800 500 - -
4317 GV LOGO CLOTHING - 1,712 - - 1,500 1,500
4325.1 ADULT-ATHLETICS 9,700 15,890 18,000 18,000 21,600 21,600
4325.2 ADULT SOFTBALL 35,970 34,555 36,500 36,500 35,000 35,000
4325.3 ADULT-PROGRAMS & EVENTS 28,547 36,624 33,000 33,000 34,000 34,000
4355.2 YOUTH-SUMMER PLAYGROUND 12,944 19,776 22,000 22,000 35,000 35,000
4355.1 YOUTH-ATHLETICS 69,136 37,926 80,000 80,000 76,000 76,000
4355.3 YOUTH-PROGRAM & EVENTS 44,386 47,237 45,000 45,000 45,000 45,000
4389 FIELD MAINTENANCE FEES 12,876 13,151 12,000 12,000 12,000 12,000
4405.1 SENIOR-PROGRAMS & EVENTS 2,465 2,600 4,000 4,000 4,000 4,000
2017 2018 2019 2019 2020 2021
Actual Actual Adopted Estimated Proposed Concept
City of Golden Valley
Proposed 2020 - 2021 General Fund Revenue Report
4405.2 SENIOR-TRIPS 90,105 80,962 58,000 58,000 58,000 58,000
TOTAL PARK AND RECREATION 384,840 418,757 416,500 416,500 430,100 430,100
OTHER FUNDS
4433 CHGS TO CONSTRUCTION FUND 124,628 137,222 50,000 70,000 100,000 100,000
4434 CHGS TO UTILITY FUND 275,000 275,000 275,000 275,000 275,000 275,000
4435 CHGS TO BROOKVIEW FUND 85,000 85,000 85,000 85,000 85,000 85,000
4436 CHGS TO MOTOR VEHICLE FUND 30,000 30,000 30,000 30,000 30,000 30,000
4437 CHGS TO RECY FUND 51,500 51,500 51,500 51,500 51,500 51,500
4438 CHGS TO CEMETARY FUND 400 400
4440 CHGS TO STORM UTILITY FUND 200,000 200,000 200,000 200,000 200,000 200,000
TOTAL OTHER FUNDS 766,528 779,122 691,500 711,500 741,500 741,500
FINES & FORFEITURES
4155 COURT FINES & FORFEITURES 400,233 379,708 340,000 255,000 255,000 255,000
TOTAL FINES & FORFEITURES 400,233 379,708 340,000 255,000 255,000 255,000
INTEREST ON INVESTMENTS
4471 INTEREST ON INVESTMENTS 102,007 180,776 100,000 150,000 150,000 150,000
INTEREST ON INVESTMENTS 102,007 180,776 100,000 150,000 150,000 150,000
TRANSFERS IN
4501 PERMANENT TRANS-MOTOR VEH 30,000 30,000 30,000 30,000 30,000 30,000
TOTAL TRANSFERS IN 30,000 30,000 30,000 30,000 30,000 30,000
OTHER REVENUE
4479 TOWER RENTAL 14,345 60,867 - 14,820 14,820 14,820
4480 BUILDING RENTS
BROOKVIEW GOLF COURSE 127,200 127,200 127,200 127,200 127,200 127,200
MOTOR VEHICLE LICENSING 22,000 22,000 22,000 22,000 22,000 22,000
VEHICLE MAINTENANCE 24,000 24,000 24,000 24,000 24,000 24,000
4478 SPECIAL ASSESS COLL-COUNTY 14,506 6,156 10,000 6,000 6,000 6,000
4483 CONTRIBUTIONS & DONATIONS 3,500 2,620 -
TOTAL OTHER REVENUE 205,551 242,843 183,200 194,020 194,020 194,020
MISCELLANEOUS COSTS
4476 BURIAL CHARGE-CEMETERY 3,000 950 2,000 2,250 2,000 2,000
4707 PENALTIES 5,875 - - -
4474 SCRAP METAL 7,224 6,119 3,000 3,000 3,000 3,000
4486 MISCELLANEOUS RECEIPTS 336 (288) 2,500 2,500 2,500 2,500
4489 ATM 671 607 800 800 800 800
TOTAL MISCELLANEOUS COSTS 17,106 7,388 8,300 8,550 8,300 8,300
GENERAL FUND TOTAL 20,626,423$ 21,534,132$ 21,691,575$ 21,959,065$ 22,813,750$ 23,662,560$
1) Grants received will be recorded in fund benefited.
2017 2018 2019 2019 2020 2021
ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPT
001 COUNCIL
1001 COUNCIL $302,388 $318,439 $339,500 $338,140 $357,200 $359,210
1002 CIVIL SERVICE COMMISSION 1,000 1,000 4,000 4,000 4,000 4,000
1003 HUMAN RIGHTS COMMISSION 625 2,453 3,500 3,500 3,500 3,500
1040 ENVIRONMENTAL COMMISSION - 1,500 3,500 3,500 3,500 3,500
1050 PLANNING COMMISSION 1,582 810 3,820 1,640 3,820 3,820
1060 PARK & OPEN SPACE COMM 754 694 1,100 1,100 1,100 1,100
1070 BOARD OF ZONING APPEALS 558 215 1,145 1,145 1,145 1,145
1142 ELECTIONS - 47,134 27,580 30,680 79,160 30,430
TOTAL DIVISION (001)306,907 372,245 384,145 383,705 453,425 406,705
003 CITY MANAGER
1030 CITY MANAGER 726,963 747,716 921,015 934,970 1,036,320 1,148,690
TOTAL DIVISION (003)726,963 747,716 921,015 934,970 1,036,320 1,148,690
004 TRANSFERS OUT
1025 TRANSFERS OUT 2,731,420 3,497,173 2,207,580 2,242,580 2,567,580 2,682,580
TOTAL DIVISION (004)2,731,420 3,497,173 2,207,580 2,242,580 2,567,580 2,682,580
005 ADMINISTRATIVE SERVICES
1101 GENERAL SERVICES 745,576 775,106 776,940 780,215 805,965 830,470
1102 ACCOUNTING 298,422 297,602 310,390 308,670 345,595 357,335
1105 COMPUTER SERVICES 795,988 843,321 989,615 996,315 1,062,215 1,106,920
1142 ELECTIONS 20,556 - - - - -
TOTAL DIVISION (005)1,860,542 1,916,029 2,076,945 2,085,200 2,213,775 2,294,725
006 LEGAL SERVICES
1121 LEGAL SERVICES 206,807 201,477 183,340 179,800 195,545 206,880
TOTAL DIVISION (006)206,807 201,477 183,340 179,800 195,545 206,880
007 RISK MANAGEMENT
1115 INSURANCE 225,617 318,934 310,000 310,155 320,000 330,000
TOTAL DIVISION (007)225,617 318,934 310,000 310,155 320,000 330,000
011 BUILDING OPERATIONS
1180 BUILDING OPERATIONS 533,166 672,356 728,980 727,680 735,880 741,120
TOTAL DIVISION (011)533,166 672,356 728,980 727,680 735,880 741,120
016 PLANNING
1166 PLANNING 317,174 321,324 421,025 410,525 428,025 399,800
TOTAL DIVISION (016)317,174 321,324 421,025 410,525 428,025 399,800
PROGRAM
DIVISION
CITY OF GOLDEN VALLEY
PROPOSED 2020 - 2021 OPERATING BUDGET
2017 2018 2019 2019 2020 2021
ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPTPROGRAM
DIVISION
CITY OF GOLDEN VALLEY
PROPOSED 2020 - 2021 OPERATING BUDGET
018 INSPECTIONS
1162 INSPECTIONS 714,043 752,027 917,925 914,805 795,005 831,445
TOTAL DIVISION (018)714,043 752,027 917,925 914,805 795,005 831,445
022 POLICE
1300 POLICE ADMINISTRATION 984,557 940,562 1,083,560 1,123,455 1,097,870 1,142,395
1320 POLICE OPERATIONS 4,268,056 4,377,998 5,163,035 4,948,565 5,199,675 5,576,360
1322 SPECIAL EVENTS - 25,299 - - - -
1323 SAFE AND SOBER 19,304 21,717 - - - -
1130 PROSECUTION AND COURT 272,784 266,913 299,255 306,255 310,535 313,815
TOTAL DIVISION (022)5,544,701 5,632,489 6,545,850 6,378,275 6,608,080 7,032,570
023 FIRE
1346 FIRE ADMINISTRATION 1,348,890 1,357,350 1,579,315 1,501,890 1,685,290 1,715,655
TOTAL DIVISION (023)1,348,890 1,357,350 1,579,315 1,501,890 1,685,290 1,715,655
035 PHYSICAL DEVELOPMENT ADMIN
1400 PHYSICAL DEVELOPMENT ADMIN 293,559 292,794 316,110 315,240 324,975 334,155
TOTAL DIVISION (035)293,559 292,794 316,110 315,240 324,975 334,155
036 ENGINEERING
1420 GENERAL ENGINEERING 442,632 477,700 470,155 470,760 485,810 512,180
1425 TRAFFIC SIGNALS 48,614 22,879 49,000 49,000 - -
1430 STREET LIGHTING 230,266 221,639 220,000 229,210 - -
1452 MISC CONCRETE REPAIR 11,760 23,924 35,750 30,000 - -
TOTAL DIVISION (036)733,272 746,142 774,905 778,970 485,810 512,180
037 STREETS
1440 STREET MAINTENANCE 1,272,534 1,510,320 1,644,840 1,622,825 1,775,515 1,818,850
1448 SNOW AND ICE CONTROL 135,639 273,995 204,690 284,345 225,605 236,235
1449 STREET LIGHTS - - - - 235,000 235,000
1450 TRAFFIC SIGNALS - - - - 53,000 53,000
TOTAL DIVISION (037)1,408,173 1,784,315 1,849,530 1,907,170 2,289,120 2,343,085
066 PARK AND REC ADMINISTRATION
1600 PARK AND REC ADM 738,561 715,266 815,695 821,110 851,625 874,105
TOTAL DIVISION (066)738,561 715,266 815,695 821,110 851,625 874,105
067 PARK MAINTENANCE
1620 PARK MAINTENANCE 969,722 1,022,668 1,104,580 1,095,220 1,150,810 1,181,870
1646 TREE MAINTENANCE 183,507 147,302 208,225 208,225 213,135 216,125
TOTAL DIVISION (067)1,153,229 1,169,970 1,312,805 1,303,445 1,363,945 1,397,995
2017 2018 2019 2019 2020 2021
ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPTPROGRAM
DIVISION
CITY OF GOLDEN VALLEY
PROPOSED 2020 - 2021 OPERATING BUDGET
068 PARK AND REC PROGRAMS
ADULT PROGRAMS:
1596 ADULT-ATHLETICS 8,218 8,243 12,265 16,265 16,100 16,100
1597 ADULT-SOFTBALL 26,306 25,733 28,550 28,550 27,750 29,250
1680 ADULT-PROGRAMS & EVENTS 29,713 33,870 30,955 30,955 30,955 30,975
TOTAL ADULT PROGRAMS 64,237 67,846 71,770 75,770 74,805 76,325
YOUTH PROGRAMS:
1660 YOUTH-SUMMER PLAYGROUND 46,289 55,504 62,000 61,400 67,225 67,225
1670 YOUTH-PROGRAMS & EVENTS 41,108 35,674 56,530 52,930 55,530 55,530
1673 YOUTH-ATHLETICS 29,175 37,057 58,350 54,250 54,235 54,235
1679 YOUTH-RINK SUPERVISION 21,112 29,567 25,300 25,300 25,300 25,300
TOTAL YOUTH PROGRAMS 137,684 157,802 202,180 193,880 202,290 202,290
SENIOR PROGRAMS:
1691 SENIOR-PROGRAMS & EVENTS 27,620 26,020 30,430 30,430 30,430 30,430
1694 SENIOR-TRIPS 76,245 73,924 56,200 56,200 56,200 56,200
TOTAL SENIOR PROGRAMS 103,865 99,944 86,630 86,630 86,630 86,630
RONALD B DAVIS COMM CTR:
1695 MEADOWBROOK COMM CTR 46,860 55,278 44,270 34,745 45,625 45,625
TOTAL RONALD B DAVIS COMM 46,860 55,278 44,270 34,745 45,625 45,625
TOTAL DIVISION (068)352,646 380,870 404,850 391,025 409,350 410,870
099 CONTINGENCIES
1900 CONTINGENCIES - - - - $50,000 -
TOTAL DIVISION (099)- - - - 50,000 -
GENERAL FUND
TOTAL DIVISIONS 19,195,670 20,878,477 21,750,015 21,586,545 22,813,750 23,662,560
Fund Balance @ 01/01/19 $13,059,502
Estimated Revenue - 2019 $21,959,085
Estimated Expenditures- 2019 21,586,545
Excess of Revenue Over (Under) Expenditures 372,540
Estimated Fund Balance @ 12/31/19 13,432,042
of 2019 Proposed Expenditures 62.22%
Fund Balance @ 01/01/20 $13,432,042
Proposed Revenue - 2020 22,813,750
Proposed Expenditures - 2020 22,813,750
Excess of Revenue Over (Under) Expenditures 0
Projected Fund Balance @ 12/31/20 $13,432,042
of 2020 Proposed Expenditures 58.88%
Fund Balance @ 01/01/21 $13,432,042
Concept Revenue - 2021 $23,662,560
Concept Expenditures- 2021 23,662,560
Excess of Revenue Over (Under) Expenditures 0
Proposed Fund Balance @ 12/31/21 13,432,042
of 2021 Proposed Expenditures 56.76%
CITY OF GOLDEN VALLEY
GENERAL FUND
FUND BALANCE ANALYSIS
Golden Valley City Council Meeting
December 3, 2019
Agenda Item
6. A. First Consideration – Ordinance #676 – Amendment to the 2020 Master Fee Schedule for Street
Assessment Fees
Prepared By
Sue Virnig, Finance Director
Summary
The Master Fee Schedule was approved on November 6, 2019. Since that time discussion was held on
the street width and financial incentives. On November 19, the current width was changed from 26
feet to 28 feet and financial incentives were included in the project so the cost of the project has
increased.
Financing the street portion of the project comes from two revenues sources: bonded debt and special
assessments. The total amount of the special assessments must the minimum of twenty percent (20%)
to sell bonds to help finance the remainder of the project. Since the amount has changed, staff
recommendation is amend the master fee schedule and delete the street assessment.
Staff will make a presentation of the new time line for the 2020 Pavement Management Program at
this meeting.
Financial Or Budget Considerations
The special assessment rates will be discussed at the time of the contract approval and assessment
hearing. The rate will increase due to the increase in costs for the 28 foot road width and will present
this rate at the time of bid approval.
Recommended Action
Motion to adopt first consideration Ordinance #676, amending the 2020 Master Fee Schedule for
Street Assessment fees.
Supporting Documents
Ordinance #676, Amending the 2020 Master Fee Schedule for Street Assessments Fee (1 page)
ORDINANCE NO. 676
AN ORDINANCE AMENDING THE CITY CODE
Amending the 2020 Master Fee Schedule
For Street Assessments Fees
The City Council for the City of Golden Valley hereby ordains:
Section 1. The City Code requires that certain fees for City services and licenses be
established from time to time by the City Council.
Section 2. The 2020 Master Fee Schedule was adopted as the city’s fee schedule
effective January 1, 2020, on November 6, 2019, including the Street Assessment fees.
Section 3. The 2020 Master Fee Schedule for the Street Assessments Fees of the
City Code are hereby amended by revising the following:
ENGINEERING Adopted
2020 Fee
Proposed
2020 Fee
STREET ASSESSMENTS
Residential/Single Family/Duplex, per dwelling unit on local street $7,500.00 $7,500.00
Multi Unit Residential (more than 2 dwelling units) on local street $82.52/ft $82.52/ft
Residential/Single Family/Duplex, per dwelling unit on state aid
street
1,875.00 $1,875.00
Multi Unit Residential (more than 2 dwelling units) on state aid
street
88.38/ft $88.38/ft
Other Zonings, Local Streets $104.17/ft $104.17/ft
Other Zonings, State Aid Streets $107.30/ft $107.30/ft
Administrative Fee for Driveways and/or Sanitary Sewer repairs
Seven percent of total or maximum fee -whichever lessor)
When a project does not follow the above assessment rates, the
rates will be approved at the time of the project hearing.
Section 4. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled
General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference,
as though repeated verbatim herein.
Section 5. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 3rd day of December, 2019.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk