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02/06/95 Meeting Minutes GOLDEN VALLEY POLICE CIVIL SERVICE COMMISSION ANNUAL MEETING, FEBRUARY 6, 1995 The meeting was called to order at 5 :45 P.M. by Chairperson Johnson. The following people were present: Carol Johnson, Bruce Peterson, Arthur Sirkin, Dean Mooney, Roger Johnson, Robert Shellum, Judy Smith. C. Johnson introduced and welcomed Arthur Sirkin, recently appointed Civil Service Commissioner. The minutes of the 11/7/94 meeting were accepted as written. STATUS OF M.P.R.S. Mooney provided an overview of the court case, and provided copies of the court order issued by Judge Solomon subsequent to his finding that the (Minnesota Police Recruitment System (M.P.R.S. ) test was inadequate with respect to discrimination. He has issued this order so that the test can continue to be used with some modification. It is lawful to use the test as needed. As of April, 1995, there is a second court hearing scheduled to place a permanent order on the system as to how it should be modified and also to determine damages to the plaintiffs in this case. Golden Valley can still use the test. We will re-visit this issue after the judge orders permanent changes and decide if we want to continue with M.P.R.S. or perhaps look at alternate testing to select entry level police officer candidates. In any event, Golden Valley does not expect to be hiring this year (1995) unless we get an officer as part of the Clinton administration's crime bill. Mooney thinks we should be educating ourselves about the alternatives because the M.P.R.S. test may be counter productive to hiring because it is widely disliked by the minority community. PDI is working on developing a test with the U.S. Dept. of Justice, but the cost per candidate is not yet available. Shellum advised we have only hired three candidates since 1982 from the M.P.R.S. list and this has proven to be expensive for the city. Peterson asked about legal fees the city may incur as a result of the lawsuit. Mooney advised that Golden Valley is covered by insurance in this instance. Mooney recommends staff work with PDI to bring an alternative test to Civil Service Commission after final court decision and then .make a recommendation to Council for funding. Peterson wants tv make sure all the steps will be delineated about how the new test process will work for the Civil Service Commission and the Council. Mooney suggested that a work session would be helpful to sort all of this out. A representative of PDI should also meet with these two groups. C. Johnson asked if using PDI means a change in the structure of the process or the content. Shellum advised that PDI test instruments are designed exclusively for police officer testing. Also, PDI can structure the test to whatever criteria Golden Valley needs for a police officer (using the Employment Inventory. } He also feels that Civil Service Commission participation would enrich the process of structuring the test. After the Employment Inventory, which covers the dimensions of importance to Golden Valley, the Police Career Index and Accomplishment Record Index would be given also. DIRECTORrS REPORT Mooney reported on 1994 accomplishments: 1. PSB remodel and expansion. The old building was very inadequate and not user friendly. The new building has appropriate interview areas, etc. Volunteers are necessary to help us expand our services to the community. The new building provides adequate space for the volunteers. 2. Dispatch re-located to St. Louis Park. There is a User Group in place to facilitate this joint venture. 3 . COPS Program - consists of Bike Patrol, Apartment Managers Association, Neighborhood Watch, Turn Off the Violence, Public Safety Awareness classes. 4. Northwest Metro Drug Task Force - street level drug enforcement. _ 5. FBI National Academy, Quantico, VA. Sgt. Dennis Smith attended during fall of 1994. There are now three NA graduates on our department, a remarkable number given the size of the department. 6. Crime Alert Network - working with the State of Minnesota on this project. Sheila Miller, our crime prevention specialist is on loan to the state for one year to implement and coordinate this important project. Police Operations Goals (See attached) R. Johnson advised that in addition to Sandburg Middle School, the juvenile officer works at the Technical Learning Campus (TLC) in Robbinsdale and is assigned cases involving Golden Valley children. Two sergeants have completed probation in 1994. Both completed a 14 month supervisory course. Mooney reported that the Ministry of Defense Police Force in England has offerred to train one of our sergeants. He is hoping to do that, and it would involve a three week course with the timeline being next fall. The only expense to us would be airfare to England and back. Part I crimes are up slightly over 1993 , but the city is still a very safe place to live. R. Johnson reported that many commendations were given out in 1994 . We have a very active police force and need to recognize this good work. He outlined several cases where commendations were given. Police Administration Goals (See attached) Shellum advised on certain aspects of the new building. Ae indicated the front desk is the true focal point of the building, to greet people and make them comfortable with being in a police department. There will be an alarm monitoring service installed in the new building which will finance the 24-hour operation of the police department. Golden Valley and National Guardian will monitor both residential and business alarms, and this service is scheduled to be on-line by second quarter of 1995. ELECTION OF OFFICERS A motion was made by C. Johnson to continue with current officers. This motion was unanimously approved. President - Carol Johnson, Secretary - Bruce Peterson._ Peterson asked that the letter to Rosemary Thorsen thanking her for her years of service to the Commission be sent by C. Johnson. A short discussion on how the Civil Service Commission can be involved in the police department beyond the mandate of the Commission resulted in the Commissioners offering to be a resource, if needed, as long as there is no conflict of interest. Peterson suggested that the Civil Service Commission should be involved in the process of hiring, promotion and discipline as per legislative mandate. Feedback from the community is appreciated by the department. Peterson asked if any response would be made to the recent city-wide survey, since the overall response from the community was an extremely high level of support for the police. Peterson made a motion which was seconded and passed unanimously to commend the Golden Valley Police Department and its administration for the wonderful response they got in the survey. This was a remarkable achievement. The next meeting will be called contingent with results of the court order. The meeting was adjourned at 7:16 P.M. Respectfully submitted, Judith A. Smith, Recorder 1995 GOAIS OPERATIONS DIVISION 1. REMODELED POLICE DEPARTMENT BUILDING TRANSZTION To move back to our remodeled building and adjust our police operations to make use of the additional space, detention area, customer service areas, and the overall building design, in order to maximize the efficiency of our personnel so that they will be better able to carry out their duties in serving the community. 2 . COMMUNITY ORIENTED POLICING INITIATIVES Along with continuing to serve the community in our traditional police functions, to continue our community oriented policing initiatives including school liaison, counteract drug education, safety camp, apartment manager liaison and association, commercial facility liaison, and bicycle patrol. - 3 . TRAFFIC ENFORCEMENT • To implement additional traffic enforcement on neighborhood streets using both enforcement and public awareness strategies. To provide additional DWI/traffic enforcement on a selective basis during times when DWI violations peak. The foregoing efforts will be contingent on the availability of budgetary resources. 4. EMERGENCY PREPAREDNESS To configure a new Emergency Operations Center in the lower level of the Public Safety Building and conduct required exercises to train staff and fulfill all emergency preparedness requirements. . � � ' 1995 GOAIS ADMINZSTRATIVE DZVISION 1. BUILDING PROJECT Monitor completion of PSB Expansion/Remodeling Project including separate contracts for cabling, signage, furnishings .and moving. Plan and oversee integration of public safety department computer system in City LAN as well as complete design and installation of phone system in new facility. 2 . ALARM MONITORING Establish alarm monitoring program by purchasing hardware, hiring additional employees, training employees on system (and jail monitoring responsibilities) and marketing this service to residential and business customers. 3 . MDT/RECORDS Continue to work with Logis to develop and install MDT system for patrol and integrate it into communications & , records systems. 4 . PERS�NNEL Conduction orientation for new Police Civil Service Commissioner, and work with Commission, City Manager and City Council to establish new system for police officer selection.