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02/11/97 Meeting Minutes Golden Valley Police Civil Service Commission Annual Meeting February 11, 1997 Golden Valley Public Safety Building 7800 Golden Valey Road Golden Valley, MN 55427 MINUTES The meeting was called to order at 5:05 p.m. by Chairperson Peterson. Present at the meeting were Bill Hobbs, Carol Johnson, Bruce Peterson, Dean Mooney, Robert Shellum, Roger Johnson, Judy Smith. The minutes of the September 9, 1996 meeting were unanimously approved by those commissioners in attendance. The agenda for the February 11, 1997 meeting was unanimously approved with the following additions: Under item#5 - add: 1. Department goals - 1996 & 1997 2. JonThomas Cross status 3. New officers hired since 9/9/96 4. Update on homicides 5. Letter from chair of Golden Valley Human Rights Commission REPORT ON MPRS LAWSUIT Mooney gave a brief overview of the history of this lawsuit. He shared the resolution authorizing participation in cooperative activies of MPRS with members (copy attached to these minutes). He advised the the League of Minnesota Cities has been asked to financially�upp:�rt a:� ap�eal �f this lawsuit. Golden Valley voted against this, but a rna��rityr c;f zhe ci*aes ir_��alved in the suit voted yes in asking for h.�lp fro�the League. ivi:i.�rYt��':iri� '��.tus F��zThcr��.s �����s will be eligible to be placed on:hs roster a.a soon as he passes the 1'rc�llaaa��test. He is r..�xt up to be hired. 'i`i:��otice departm.:?�t has hir�-t�Loui�,�z�:1(a Vietnamese) as a Community Service Officer. This addition will allow for further diversification of the department. Mooney advised that MPRS is no longer a testing facility,those duties having been suspended due to the lawsuit. He stated that the proposed resolution says that Golden Valley will cooperate with MPRS in having them collect the necessary data from the cities involved in the lawsuit. MPRS will be the reporting entity to the courts for this information. Letter from Golden Va11ey Human Ri�hts Commission The letter received from Julie Shannon, chair of the HRC makes reference to Mooney's presentation to the HRC on the MPRS lawsuit. She wanted to let the CSC know that the HRC supports the city's position on the lawsuit. Mooney reminded everyone present that through all of this, it is important not to lose sight of the goal, which is the hiring of quality minority candidates. Carol Johnson mentioned making sure that MPRS is doing the job the court is intending them to do. A motion was made and passed unanimously to support the Golden Va11ey police administration position to be in compliance with MPRS lawsuit directives and forego the appeal process and continue to pursue good faith minority candidate recruitment efforts. DIRECTOR'S REPORT Mooney asked Roger Johnson to report on Mike Meehan. Mike, a former CSO who has been hired as a police officer and now has completed his FTO training, is now working on the street on his own. Johnson also reported that JonThomas Cross will be first on the list after he passes the POST licensing test. The next two people on the current list have been hired by other agencies. Shellum reported that 1996 was a very difficult year for Golden Va11ey Investigators due to the August 1995 homicide, the February 1996 homicide and the Wirth Park homicides in 1996. He has been working with the media to advertise that the reward amount in the homicides has been raised to $50,000, and to keep the public reminded of these crimes in the hopes someone with information will come forward. One Golden Valley officer has been assigned to the task force which is charged with investigating these crimes. One person is in custody and has been charged with one of the Wirth Park homicides. Mooney gave an overview of the department's 1996 goal accomplishments. A copy is attached to these minutes. Roger Johnson gave a report on the 1997 police division goals. A copy is attached to these minutes. Robert Shellum reported on the police administration 1997 goals. A copy is attached to these minutes. Shellum reported that a career development position is now available in the Investigation Unit. Officer Dave Larson has approximately six months left to complete in this position and the department will look at re-staffing after Dave leaves the position. Johnson reported on the change by officers in the patrol divison to twelve hour shifts. It started last April and the officers have chosen to stay on this schedule for 1997. OTHER BUSINESS Peterson noted that the letter from Julie Shannon, Chair of the Human Rights Commission, which expressed the HRC's support of the Coop Northwest Program was received and filed. ELECTION OF OFFICERS Motions were made, seconded and unanimously approved to nominate and elect Bruce Peterson as Chair and Bill Hobbs as Secretary of the CSC for 1997. Peterson advised that the CSC appreciates the hard wark done by the police department, its involvement in the community and providing community education. He also thanked Judy Smith for recording the meeting minutes. A motion was made, seconded and passed unanimously to add JonThomas Cross to the eligibility register dated 9/9/96, subject to his providing evidence of completion of the POST Board testing process. The expiration of his eligibility will be 9/8/98. Additionally, members of the CSC will be contacted by phone and advised of his addition to the register, and the new eligibility register will be signed by the Chair. The meeting was adjourned at 6:30 P.M. Respectfully submitted, L„�%/-f�l� • �/���" !� " V , [�Gc.c� � Judith A. Smith, Recorder CITY OF STATE OF MINNESUTA RESOLUTION NO. RESOLUTION AUTHORIZING AND APPROVING PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM WHEREAS, the City of is a defendant atong with the Minnesota Police Recruitment System, a Minnesota joint powers organization ("MPRS"), and 35 other Minnesota cities in two companion civil actions in Hennepin County District court entitled Fields v. MPRS et al. and Starks v. MPRS. et al., District Court File Numbers EM 93-218 azld EM 93-219 (collectively referred to as the "Action"); and WHEREAS, by order of the court dated November 7, 1996 (the "Order") in the action, the defendants aze obligated to undertake certain activit;es relating to the recruitment and hiring of minority persons; and WHEREAS, the MPRS has offered to undertake certain of such activities on behalf of defendant cities which wish to act cooperatively to fulfill their obligation as set forth in the Order, on terms and conditions established by the MPRS; and WHEREAS, the city council has determined that it is in the best interests of the city to participate cooperatively in the MPRS program; NOW, THEREFORE, BE IT RESOLVED by the city council of the City of , Minnesota as follows: 1. The city authorizes and approves participation in the cooperative activities of the MPRS in accordance with the terms and conditions established for such participation by the MPRS. CLL11712P MP110-2 2. The city is authorized and directed to take such actions as aze necessary to participate in the MPRS program. 3. Data provided by the city to the MPRS are to be administered in accordance with Minnesota Statutes, Chapter 13, and the MPRS shall maintain data on individuals in accordance with statutory provisions applicable to that data. 4. The city clerk is directed to file a certified copy of this resolution with the president of the MPRS. Adopted this day of , 1997. ayor ATTEST: rty er CLL117128 MP110-2 MI�fNESOTA POLICE RECRUITMENT 5YSTEM RESOLUTION AUTHORIZING PROVISION OF CERT'AIN SERVICES TO MEMBERS AND NON- ME�SB ERS WHEREAS, the Minnesota Police Recruitment System (MPRS) and thirty-six named Minnesota cities are defendants in two companion civil actions in Hennepin County District Court, entitled Fields v. MPRS, et al. and Starks v. MPRS, et al., District Court File Numbers EM93-21 S and EM 93-219 (hereinafter collectively referred to as the "Action"); and WHEREAS, by order of the court dated November 7, 1996, in the Action said defendants are obligated to undertake certain activities relating to the recruitment and hiring of minority persons; and WHEREAS, the board has determined that it would be more economical and efficient for the MPRS to undertake certain of these activities on behalf of other defendants which elect to participate in such common activities; and WHEREAS, the MPRS is authorized to provide such services to members and non- members; NOW, THEREFORE, BE IT RESOLVED By the�Boazd of Directors of the Minnesota Police Recruitment System as follows: 1. The MPRS will undertake to provide certain services to participating members and non-members relating to the obligations of the defendant cities imposed by the order of the court dated November 7, 1996, in the Action, which services may include, but aze not limited to the following: 1.1 Develop, update and maintain, for use by the participating cities, checklists of affirmative action activities described in the Affirmative Action Program submitted on behalf of all of the defendant cities (except Mendota Heights and Brooklyn Park) on March 1, 1996 and the court's order of November 7, 1996. 1.2 Develop, for use by the participating cities, reporting forms to be used to document compliance with the Affirmative Action Program and the court's order of November 7, 1996. 1.3 Collect and retain reporting forms completed by participating cities. 1.4 Make such periodic reports to the court on behalf of participating cities as are required by the court's order of November 7, 1996, or as such order may be amended. CLL117054 MP110-2 1.5 Undertake certain affirmative action activities on behalf of participating cities which may include but are not limited to activities described in the Affirmative Action Program. I.6 Seek modification of, or release from, the order of the court of November 7, 1996. 1.7 Collect from the cities relevant statistics on selection of minorities for entry level police positions and present such information to the court as required by the order. 2. The Executive Committee is authorized and directed to retain such consultants or to secure such services and to take such other action as it deems reasonably necessary to accomplish the purposes and objectives of this resolution. 3. Any defendant city in the Action, whether or not a member of the MPRS, may apply to become a participating city by filing with the Secretary of the MPRS a certified resolution of its city council authorizing such participation and agreeing to shaze in the costs of providing such service. Each such city shall become a participating city upon approval and acceptance of the form of resolution by the Executive Committee, provided such city does not have unpaid financial obligations to the MPRS. The Executive Committee may terminate participation by any city upon a determination that the financial obligations of that city are unpaid and delinquent according to such terms and conditions of payment as are established in writing by the Executive Committee; provided that such termination shall not release the city from its obligation to meet its financial commitments to the MPRS. 4. The MPRS shall recover from all participating cities the costs of providing such services including but not limited to consultant fees, printing and publication costs, insurance premiums, attorneys fees, accounting and audit fees, and administrative costs. Costs shall be shared by participating cities on the following basis: twenty (20) percent of such costs shall be divided equally among the participating cities and eighty (80) percent of such costs shall be divided pro rata on the basis of the population served by the cities' police departments as of April 1, 1993 (population to be determined on the basis of Metropolitan Council estimate fo: cities in the metropolitan azea and on the basis of the State Demographer's estimate for cities outside the metropolitan area.) 5. The Executive Committee is authorized and directed to establish such terms and conditions for participants as it deems appropriate to accomplish the purposes and objectives of this resolution. Adopted by the MPRS Board of Directors this day of , 1997. President ATTEST: Secretary CLL117054 MP110-2 DATE: December 20, 1996 TO: City �ianager FROM: Director Mooney SUBJECT: ]996 Police Division Accomplishments Conducted parallel homicide investigations resulting in the arrest of serial killer Mark Profit. Unrelated homicide investigations of male shooting victims in the city ongoing, Developed Wirth Park Public Safety Response Plan with all agencies sharingjurisdiction in the park. Developed police/school access to students model policy for Hennepin County jurisdictions. The policy is scheduled for final adoption in Golden Valley's public schools in early 1997. Prepared community notification procedure to be followed per state law when sex offenders are released in Golden Valley after 1 January 1997. Implemented career development progam in police investigative unit with assignment of Officer Dave Larson to the detective division. He was subsequently given temporary re- assignment to the serial killer task force working the Wirth homicides. Expanded alarm monitoring program with the addition of District#281 as our largest client in this progam. Strengthened tobacco ordinace to more effectively prevent illegal sales to minors. Amended litter and refuse ordinance to allow for civil remedy to abate chronic violations on private property. Participated in the Coop Northwest Police Cadet Training Program, hiring a minority student as a community service officer. Also modified our Civil Service Rules in conjunction with the program to allow for greater opportunity to employ o�cers in the police department from the ranks of CSO's. Worked with representatives of the police department and developed a more concise and updated mission statement. Conducted full scale emergency preparedness drill and fulfilled requirements necessary to receive continued EMA funding. Conducted joint selected traffic enforcement activities with adjoining cities as well as S.��1E Lane and other violations in higher risk areas. Institituted Kids and Cops Program with at risk young people at Sandburg Middle School in cooperation with the Optimists Club, and juvenile officers of Golden Valley and Crystal. Completed an array of community policing initiatives including oversight of over 150 Neighborhood Watch Groups, Safety Camp, CounterAct, National Night Out activities, Apartment Managers Association meetings and police reserve activities. PERSONAL/PROFES SIONAL Served as the secretary/treasurer of the Golden Valley Rotary Club. Represented Suburban Police Chiefs on the Hennepin County Criminal Justice Coordinating Committee. Served on nominating committee and juvenile committee of Hennepin County Chiefs of Police Association. Golden �'alley Police Department 1997 GOALS Police Administrative Division Submitted by: Captain Robert Shellum December 5,1996 Technology Training Conduct training on the changine and developing technologies within the department. This includes the mobile compiiters, the records system, the uses of e-mail and the Internet, and the various communications systems. Personnel Selection Research options for the screening and selection of police officer. Community Notification Implement new polic�- in response to the state mandate regarding sex offender re�istration , and community notification when those offenders are released into the community. Juvenile Tobacco Project Follow-up on tobacco compliance checks to comply with appropriate City ordinances, with continued emphasis on vendor responsibilities through educational fonims. Alarm Monitoring Continue to expand alarm monitoring services with particular emphasis on soliciting acco�mts from new business and residential dev�joprn�n�s i� the City. 1997 GOALS POLICE OPERATIONS DIVISION SUBMITTED BY CAPTAIN ROGER JOHNSON 1. COMMUIVITY ORIENTED POLICING INITIATIVES To identify properties subject to repeated citizen complaints and apply law enforcement, inspections department,and prosecution resources to bear on the circumstances causing neighborhood concern for peace, safety, sanitation, and aesthetic issues. To continue to improve the integration and communication of the police with citizens of the community through expansion of neighborhood watch, apartment managers' association, neighborhood and pazk bicycle patrol, safety camp and other juvenile programs. 2. TRAFFIC ENFORCEMENT To conduct enhanced traffic enforcement efforts in areas of community concern including school zones, pedestrian crosswallcs, and streets adjacent to city parks. When personnel resources are available, to participate with surrounding police agencies in multijurisdictional traffic enforcement projects. 3. EMERGENCY MANAGEMENT To revise and update the city emergency plan to conform with county and state Division of Emergency Management requirements and to conduct annual emergency preparedness training exercises for staff.