02-04-20 City Council Agenda
REGULAR MEETING AGENDA
1. Call to Order
A. Pledge of Allegiance – Girl Scouts to Lead Pledge Pages
B. Roll Call
C. Annual Discover St. Louis Park Presentation 3-16
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – January 7, 2020 17-20
2. City Council Executive Session – January 14, 2020 21
3. City Council Meeting – January 21, 2020 22-27
B. Approval of City Check Register 28
C. Licenses:
1. Approve General Business License – Multi-Family Rental Property 29-30
2. Gambling License Exemption and Waiver of Notice Requirement – Children’s
Hospital Association
31-35
D. Minutes of Boards and Commissions:
1. Civil Service Minutes – September 13, 2019 36-37
2. Environmental Commission – November 23, 2019 38-40
3. Human Rights Commission – December 17, 2019 41-42
4. Rising TIDES Task Force – December 10, 2019 43-45
5. Bassett Creek Watershed Management Commission – December 19, 2019 46-50
E. Approval of Bids, Quotes and Contracts:
1. Approve Purchase of Sanitary Sewer Flow Meter Upgrades 51-52
2. Authorize Agreement for Synthetic Turf on the Lawn Bowling Green at Brookview 53-63
3. Authorize Grant Agreement with Hennepin County for Scoreboards for Isaacson
Park
64-76
F. Acceptance of Grants and Donations:
1. Adopt Resolutions Supporting Hennepin County Grant Funding Applications 20-10,
20-11, 20-12, 20-13 and 20-14
77-84
G. Appointment of Election Judges and Absentee Ballot Board for Presidential Primary
Election on March 3, 2020 20-15
85-87
February 4, 2020 – 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley City Council Regular Meeting
February 4, 2020 – 6:30 pm
2
3.Consent Agenda - continued
H.Approve Resolution for 2020 Pavement Management Program to Approve the Plans and
Specifications and Order Advertisement of Bids, Project No. 20-01 20-16
88-91
I.Amending 2020 General Wages and Salaries for Equity, Inclusion & Volunteer Staff and
2020 Budget Amendment 20-17
92-93
4.Public Hearing
5.Old Business
6.New Business
All Ordinances listed under this heading are eligible for public input.
A.City Adoption of 2040 Comprehensive Plan 94
B.Review of Council Calendar
C.Mayor and Council Communications
1.Other Committee/Meeting updates
7.Adjournment
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
1. C. Annual Discover St. Louis Park Presentation
Prepared By
Tim Cruikshank, City Manager
Summary
Becky Bakken, President and CEO of Discover St. Louis Park will be in attendance to present the Council
with a year-end update for Discover St. Louis Park.
Financial Or Budget Considerations
Not applicable
Attachments
Discover St. Lousi Park 2019 Annual Report (2 pages)
Discover St. Louis Park PowerPoint Presentation (11 pages)
2019 ANNUAL REPORT
Discover St. Louis Park’s mission is to strengthen the awareness of St. Louis Park and
Golden Valley as a prime meeting and visitor destination, stimulate economic development
and support community growth.
TOURISM IN MINNESOTA TOURISM MEANS
ECONOMIC VITALITY$15.3 billion in gross sales per year
42 million per day
270,000 full & part-time jobs
11% of private sector employment
18% of all MN sales taxes
WHO ARE OUR VISITORS?
Average HHI: $103,208
Average party: 2
72% are married
Average age: 46 years old
74% leisure / 26% business
Length of stay: 1.9 nights
WHERE DO OUR VISITORS COME FROM?
75% of metro area visitors are from MN, ND, SD, IA & WI
53% from Minnesota
80% arrive via car and travel an average of 300 miles
one way
Spending
by sector
St. Louis Park and Golden Valley’s
9 hotel properties collectively
employed more than 495 people
in 2019.
Tourism generated 41 million in
visitor lodging spending and $158
million in visitor spending through-
out our communities.
MARKETING TACTICS
Digital Efforts
Print Advertising
Connected TV
Radio
Billboards
Other Channels
Without the tax revenue generated by tourism
the average Minnesota household would owe an
additional $625 in state and local taxes each year.
80%
81%
983%
NORTH DAKOTA
SOUTH DAKOTA
IOWA
73%
WISCONSIN
MINNESOTA
68% of our
web traffic
comes from
Minnesota & the
four surrounding states
25%
20%
16%
16%
7%
Food & Beverage
Lodging
16%
Retail
Transportation
Recreation
Other
EXECUTIVE SUMMARY
Engaging Social Media
St. Louis Park and Golden Valley lodging tax collection was up year over year by $43,459, even with
2018 being the year that Minneapolis hosted the Super Bowl.
Tourism’s total Estimated Economic Impact was up 26% over 2018.
Occupancy and Revenue Per Available Room (RevPAR) continue to remain up from years prior.
Annual Average Occupancy is 71% - This remains an attractive number for potential hotel growth
and expansion.
Bimonthly E- Newsletter
Sweet Happenings”
2,275 subscribers
17.8% open rate
FACEBOOK
8,285 followers
TWITTER
1,270 followers
INSTAGRAM
1,281 followers
3%
4%
32%
DSLP LODGING TAX SUMMARY
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
805,421 $828,223 $860,761
978,573
2014 2015 2016 2017 2018 2019
1,226,779 $1,270,238
LEAD GENERATION &
ESTIMATED ECONOMIC IMPACT
Groups Leads Sent 249
Total room night opportunities 52,729
Average EEI per lead $79,378
Leisure Leads -14,880
13 MEMBER
ACTIVE BOARD
DIGITAL MARKETING
26% over 2018
20,208,403TotalEstimated
Economic Impact
1/30/2020
1
112019EndofYear
R
CLOSE TO
MINNEAPOLIS.
FAR FROM ORDINARY.
Uber-close to Minneapolis attractions.
A stone’s throw from hiking and biking trails.
Walking distance to restaurants and shopping.
2
A Destination Marketing Organization
Representing St.Louis Park
And Golden Valley
Discover St.Louis Park’s mission is to strengthen the awareness of
St.Louis Park and Golden Valley as a prime meeting and
visitor destination,stimulate economic development
and support community growth.
1/30/2020
2
Minnesota State Statute
M.S.469.190 Local Lodging Tax
Ninety five percent of the gross proceeds from
any tax imposed under subdivision 1 shall be used
by the statutory or home rule charter city or town
to fund a local convention or tourism bureau for
the purpose of marketing and promoting the
city or town as a tourist or
convention center.
Discover St.Louis Park is a non profit organization 501 c)6,
governed by a 13 member board,plus representation
from Golden Valley
3
St.Louis Park and Golden Valley’s
nine hotel properties collectively
employed more than 495 people
in 2019.
Tourism generated 41 million in
visitor lodging spending and
another 158 million in visitor
spending throughout our
communities.
Tourism supports existing
companies,while stimulating the
development of new business and
event opportunity.
4
Tourism Means Economic Vitality for
St.Louis Park and Golden Valley
25%
20%
16%
16%
16%
7%
Travel Spending by Sector
Food
Beverage
Lodging
Retail
Transportation
Recreation
Other
1/30/2020
3
20
25
16 16 16
7
0
5
10
15
20
25
30
St.Louis Park Tourism Generates:
SLP Lodging Tax 3%):1,074,002
1,031,499 in SLP lodging tax collection 3%)
35 million in lodging revenues 97%)
Lodging is 20%of a visitors spend.
This equates to:
133 million in visitor spending
throughout the community.
Visitor Dollars:
20%spent on lodging
80%spent throughout the community
5
Sources:Explore Minnesota Tourism,The Economic Expenditures by Travelers
of Minnesota,Davidson Peterson Associates,MN Dept.of Revenue,MN Dept.of
Employment and Economic Development
80%of visitor spending is in the community while 20%is
on lodging.Without tourism,many of your favorite
businesses and establishments might not exist.
20
25
16 16 16
7
0
5
10
15
20
25
30
Golden Valley Tourism Generates:
GV Lodging Tax 3%):196,235
196,235 in GV lodging tax receipts 3%)
6.3 million in lodging revenues 97%)
Lodging is 20%of a visitors spend.
This equates to:
25 million in visitor spending
throughout the community.
Visitor Dollars:
20%spent on lodging
80%spent throughout the community
6
Sources:Explore Minnesota Tourism,The Economic Expenditures by Travelers
of Minnesota,Davidson Peterson Associates,MN Dept.of Revenue,MN Dept.
of Employment and Economic Development
80%of visitor spending is on Main Street”while 20%is on
lodging.Without tourism,many of your favorite businesses
and establishments might not exist.
1/30/2020
4
77
Cast of Hamilton
Twin Cities Film Fest
NCAA Final Four
Thai Street FoodFestivalMexicoCityCafé
Under PressureBrewingPubCurlingatBrookview
Dallas Smith Photography
LCMS Youth Synod NCAA Final Four Dampfwerk Distilling
The Block SLP
8
Who Are Our Visitors?
Average HHI 103,208
Average party 2
72%are married
Average age 46 years old
74%leisure 26%business
Length of say 1.9 nights
52%Day Trippers
1/30/2020
5
99
Where Do Our Visitors Come From?
75%of metro area visitors are from
MN,ND,SD,IA,and WI
53%are from Greater Minnesota
68%of our web traffic comes from MN the 4 surrounding states
North Dakota 80%
South Dakota 81%
Iowa 983%
Wisconsin 73%
80%arrive via car and travel
an average of 300 miles one way
Marketing Tactics
Digital
Improved website homepage
Robust digital marketing program,with
site retargeting geofencing
Strong social media presence
YouTube marketing
Chinook Book app with mobile coupons
Sweet Happenings newsletter
Print Advertising
Explore Minnesota Travel Guide
MPLS/St.Paul Official Visitors Guide
Minnesota Meetings Events
Twin Cities Business
Minnesota Bride
Minnesota Monthly
Midwest Living
Lavender
Videos
Sweet Escapes Video Itineraries
Radio
Twins Radio Network
Minnesota Public Radio
The Current
KFAN Network
KOOL 108 Xmas
Billboards
Greater MN,North and South Dakota
MSP Airport Concourses C,F,G
baggage claim
Other Channels
Mall of America kiosk distribution
MSP Airport brochure distribution
10
1/30/2020
6
1111
56%Female
44%Male
Website Statistics
40,231 unique visitors 20%over 2018
32%
26%
16%
7%
6%
5%
4%4%
Most Frequented Web Pages
Entertainment
Events
Restaurants
Shopping
Hotels
Contact
Blog
Plan
0%
5%
10%
15%
20%
25%
30%
35%
18 24 25 34 35 44 45 54 55 64 65+
1212
Digital Marketing
Bimonthly E Newsletter
Sweet Happenings”
2,275 subscribers
17.8%open rate
Engaging Social Media
Facebook 8,285 followers,3%
Twitter – 1,270 followers, 4%
Instagram 1,281 followers,32%
1/30/2020
7
Lead Generation
Estimated Economic Impact
Groups Leads Sent 249 (7%)
Total room night opportunities 52,729
Average EEI*per lead 79,378 (37%)
Group EEI 19,765,171
Explore Minnesota Tourism,The Economic Impact of Expenditures by Travelers on Minnesota,Davidson Peterson Associates;MN Dept.of Revenue,MN Dept.
of Employment Economic Development,Bureau of Labor Statistics;U.S.Travel Association.Sources
13
Leisure Leads**13,680
Leisure EEI***–$443,232
TOTAL ESTIMATED ECONOMIC IMPACT:20,208,403 26%)
Estimated Economic Impact:
Overnight visitor:245 x of nights stayed
Event attendee no room night):70 x of days attended
Leisure leads Destination Guides distributed to visitors
and residents print and digital)
1,368 x 108 x 3
21
Sources:Explore Minnesota Tourism,The Economic Impact of
Expenditures by Travelers on Minnesota,Davidson Peterson Associates;
MN Dept.of Revenue,MN Dept.of Employment Economic
Development,Bureau of Labor Statistics;U.S.Travel Association.
20
2019 Group Highlights
MYHockey Gopher State Outdoor Veterans Cup
Gopher State Presidents Cup
39 teams ages 9 14)from outside of MN
Hosted at the SLP Rec Center the ROC
1,101 Room nights in 2019 1st and 4th Quarter)
Estimated Economic Impact:451,675
Chinese Women’s National Hockey Team
Extended stay in the city while training at SLP Rec Center
20 nights Holiday Inn Express upon arrival
Estimated Economic Impact:58,800
Lutheran Church Missouri Synod 2019 Youth Gathering
Precursor to the 2021 ELCA Youth Gathering
Over 1,500 rooms contracted for the event
Estimated Economic Impact:367,500
1/30/2020
8
15
Community Partner:
Golden Valley
Brookview Golf Course
Annual Hole Sponsorship
Golden Valley Greens Classic
Benefitting Essential GV Services
Arts Music Festival
Pride Festival
DSLP Lodging Tax Golden Valley Summary
16
Collection began in January 2017
Two Hotels 244 Rooms
0
5000
10000
15000
20000
25000
2017 2018 2019
15,917 1,864
1/30/2020
9
DSLP Lodging Tax Summary
746,249 $
805,421 $
828,223 $860,761
978,573
1,226,779
1,270,238
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2013 2014 2015 2016 2017 2018 2019
32,538 +117,812
17
53,766 +59,172 +22,802 +207,389 +43,459
18
Looking Ahead Strategic Landscape
Metro area is a competitive market 22+DMO’s
Minneapolis had 2,000 more hotel rooms in 2019
than in 2018
Metro visitors continue to increase
We continue to foster relationships with
appropriate regional partners
Metrics for Occupancy and Revenue Per Available
Room represent a 3 year high
Annual average occupancy at 71%a solid
percentage)
1/30/2020
10
DSLP Team
19
Becky Bakken
President & CEO
Eva Hansen
Office Administrator
Trish Foster
Marketing Director
Seth Flolid
Business Development Director
Yande Musonda
Business Development
Manager
Beth Anderson,Area Director of Sales TPIHospitality
Brad Bakken Citizens Independent Bank Treasurer)
Keith Broady,Attorney Lommen Abdo,P.A.
Jodi Coyer,Senior Property Manager West End)MidAmerica Group Chair Elect)
Tim Cruikshank,City Manager Cityof Golden Valley
Shannon Full,President/CEO TwinWest Chamber of Commerce
Tom Harmening,City Manager City of St.Louis Park
Claire Holder,Director of Sales Minneapolis Marriott West Courtyard by Marriott
Mike Kottke,Director of Sales Marketing DoubleTree by Hilton Minneapolis Park Place Chair)
Shannon Full,President/CEO TwinWest Chamber of Commerce
Felicia Schaefer,Co Owner TwinCities Road Crew
Jatin Setia TwinCities Film Fest
John Smith SmithArchitects Past Chair)
Jake Spano,Mayor Cityof St.Louis Park
2020 Board of Directors
20
1/30/2020
11
21
Adam Turman Original Design
ST. LOUIS PARK & GOLDEN VALLEY
2020 DESTINATION GUIDE
Q
U
E
S
T
I
O
N
S
REGULAR MEETING MINUTES
1. Call to Order
Mayor Harris called the meeting to order at 6:30 pm.
1A. Outgoing Council Member Recognition
City Manager Cruikshank presented a gift of thanks to outgoing Council Members Clausen and
Schmidgall. The Council thanked Council Members Clausen and Schmidgall for their years of service
to the City. Council Members Clausen and Schmidgall thanked the Council, the Golden Valley
residents and City staff.
1B. Oath of Office
Judge Quaintance administered the Oath of Office to Mayor Harris and Council Member Harris.
Judge Hvass Sanberg administered the Oath of Office to Council Member Kimberly Sanberg.
1C. Seating of the Council
Council Members Sanberg and Harris thanked the Golden Valley residents, their volunteers who
assisted during their campaigns, their families and Council Members Clausen and Schmidgall for
their years of service. Mayor Harris thanked his family and supporters, the past Council, City staff
and welcomed the new Council Members.
1D. Pledge of Allegiance
1E. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian
Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
2. Additions and Corrections to Agenda
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to approve
the agenda of January 7, 2020, as submitted and the motion carried.
3. Approval of Consent Agenda
MOTION made by Council Member Rosenquist, seconded by Council Member Harris to approve
the consent agenda of January 7, 2020, as submitted and the motion carried.
3A. Approval of Minutes:
3A1. City Council Meeting – December 17, 2019
3B. Designate the Crystal/Golden Valley/New Hope/ Robbinsdale SunPost as the 2020 official
newspaper for the City of Golden Valley.
3C. Approve City Check Register and authorize the payments of the bills as submitted.
January 7, 2020 – 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley City Council Regular Meeting Minutes
January 7, 2020 – 6:30 pm
2
3. Approval of Consent Agenda - continued
3D. Adopt Resolution 20-01, Designating Depository for City Funds.
3E. Licenses:
3E1. Approve Temporary On-sale Liquor License for The Loppet Foundation for their
event to at 1221 Theodore Wirth Parkway on January 31 through February 2, 2020.
3E2. Receive and file the Gambling License Exemption and approve the waiver of notice
requirement for Pheasants Forever Northwest Suburban Chapter 839.
3F. Minutes of the Boards and Commissions:
3F1. Planning Commission – November 25, 2019
3F2. Board of Zoning Appeals – November 26, 2019
3F3. Human Rights Commission – November 26, 2019
3F4. Rising TIDES Task Force – November 15, 2019
3F5. Bassett Creek Water Management Commission – November 20, 2019
3G. Approval of Bids and Quotes:
3G1. Approve purchase of a 2020 Ford Fire Utility Vehicle from Tenvoorde Ford, Inc. in
the amount of $38,730.56.
3G2. Authorize the Mayor and City Manager to execute a contract with David Drown
Associates, Inc. in the form approved by the City Attorney for Compensation
Consultant services.
3H. Acceptance of Grants and Donations:
3H1. Adopt Resolution 20-02, supporting Submittal of Application to Minnesota
Department of Natural Resources Conservation Partners Legacy Grant Program.
3I. Approve usage of credit cards by any city employee who has received prior approval from
the appropriate supervisor and approved by the Finance Director and/or City Manager.
3J. Adopt Resolution 20-03, making Annual Elections for the 2020-2021 Insurance Policy.
3K. Authorize the Mayor and City Manager to execute an agreement for the 2020 Bike Lane
Improvement Project with Short, Elliott Hendrickson, Incorporated in the form approved by
the City Attorney to for the 2020 Bike Lane Improvement Project for an amount not to
exceed of $76,465.
3L. Authorize the Mayor and City Manager to execute the School Resource Officer Service
Agreement in the form approved by the City Attorney with Independent School District 281.
4. Public Hearing
5. Old Business
6. New Business
6A. Review of Council Calendar
Some Council Members may attend the Golden Valley Historical Society Presentation on January
9, 2020, at 7 pm at the Golden Valley Historical Society located at 6731 Golden Valley Road.
Some Council Members may attend the Winter Market in the Valley on January 12, 2020, from 10
am to 2 pm at Brookview located at 316 Brookview Parkway.
City of Golden Valley City Council Regular Meeting Minutes
January 7, 2020 – 6:30 pm
3
6A. Review of Council Calendar - continued
A City Council Closed Executive Session will be on January 14, 2020, at 6 pm in the Manager’s
Conference room.
The next Council/Manager meeting will be on January 14, 2020, at 6:30 pm.
Some Council Members may attend the Global Pointe Senior Living Ribbon Cutting event on
January 16, 2020, at 3:30 pm at Global Pointe Senior Living located at 5200 Wayzata Boulevard.
Some Council Members may attend the Narrow Lots Public Forum on January 16, 2020, at 7 pm in
the Council Chambers.
Some Council Members may attend the Comedy at Brookview on January 18, 2020, at 8 pm at
Brookview located at 316 Brookview Parkway.
Some Council Members may attend the Sweet Potato Pie Baking event on January 18, 2020, at 8
am at Calvary Church located at 7520 Golden Valley Road.
Some Council Members may attend the Beyond The Yellow Ribbon Quad Communities Bowling
Fundraiser on January 19, 2020, at 11 am at New Hope Bowl located at 7107 42nd Avenue in New
Hope.
Some Council Members may attend the Beyond The Yellow Ribbon Quad Communities Lunch on
January 19, 2020, following the bowling event at Crystal VFW Post #494 located at 5222 56th
Avenue in Crystal.
Some Council Members may attend the Sweet Potato Pie 6th Annual Dr. Martin Luther King, Jr.
event on January 19, 2020, from 2 to 4:30 pm at Brookview located at 316 Brookview Parkway.
City Offices are closed on January 20, 2020, in observance of Martin Luther King, Jr. Day.
Some Council Members may attend the 30th Annual MLK Holiday Breakfast event on January 20,
2020, at 7 am at the Minneapolis Armory located at 500 South 6th Street in Minneapolis.
The next Housing and Redevelopment Authority meeting will be January 21, 2020, at 6:30 pm.
The next City Council will be on January 21, 2020, immediately following the HRA meeting.
6B. Mayor and Council Communication
Council Member Rosenquist and Fonnest welcomed the new Council Members and thanked the
outgoing Council Members for the service to the City.
City of Golden Valley City Council Regular Meeting Minutes
January 7, 2020 – 6:30 pm
4
7. Adjourn
MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest and the
motion carried to adjourn the meeting at 7:09 pm.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
EXECUTIVE SESSION MINUTES
The meeting began at 6:02 pm in the City Manager’s Conference Room.
The following members were present: Mayor Harris, Council Members Harris, Rosenquist,
Fonnest and Sanberg.
Also present were: Timothy J. Cruikshank, City Manager; Jeff Oliver, City Engineer; Maria
Cisneros, City Attorney; June Hoidal, Attorney at Zimmerman Reed; Timothy Christensen,
Attorney at Zimmerman Reed; and Richard Hansen, Attorney at Zimmerman Reed.
The Mayor closed the meeting pursuant to Minn. Stat. § 13D.05, subd. 3(b). Attorneys from
Zimmerman Reed, one of the law firms representing the City in the lawsuit captioned In re
Municipal Stormwater Pond (Federal Case No. 18-cv-3495), were present to discuss recent
developments in the case and to provide legal advice regarding litigation strategy.
The meeting was adjourned at 6:31 pm.
Shepard M. Harris, Mayor
ATTEST:
Timothy J. Cruikshank, City Manager
January 14, 2019 – 6:00 pm
City Manager Conference Room
Golden Valley City Hall
7800 Golden Valley Road
REGULAR MEETING MINUTES
1. Call to Order
Mayor Harris called the meeting to order at 6:42 pm.
1A. Naturalization Recognition
Mayor Harris recognized City staff member Mr. Tomas Romano for completing the Naturalization
process and attending the Ceremony. Mr. Romano shared the naturalization process requirements
and his background. He thanked the City and staff . City Manager Cruikshank said the City would like
to continue the recognitions if other employees or Community members complete the process.
1B. Pledge of Allegiance
1C. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian
Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
1D. Representative Winkler
Mayor Harris introduced Representative Winkler. Representative Winkler provided information on
the upcoming legislative session, including information on the bonding bills, the State’s surplus and
policy changes. He answered questions from Council. The Council thanked him for coming.
1E. Resolution Affirming Commitment to Quad Communities Beyond The Yellow Ribbon
Mayor Harris introduced the item and read the Resolution affirming the City’s support of the Quad
Communities. Ms. Tiffany Kovaleski, president of Beyond The Yellow Ribbon Committee, said the
organization recently went through some changes and provided information on them. She also
provided the goals and other updates for the Beyond The Yellow Ribbon program. She thanked the
City for their support of the program. The Council thanked the Quad Communities for the services.
MOTION made by Council Member Rosenquist, seconded by Council Member to adopt Resolution
20-04, affirming the City’s commitment to Quad Communities Beyond The Yellow Ribbon initiative.
Upon a vote being taken the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris,
Gillian Rosenquist and Kimberly Sanberg, the following voted against: none and the motion carried.
2. Additions and Corrections to Agenda
MOTION made by Council Member Fonnest, seconded by Council Member Rosenberg to approve
the agenda of January 21, 2020, as submitted and the motion carried.
January 21, 2020 – Immediately
following the HRA meeting
Council Chambers
Golden Valley City Hall
City of Golden Valley City Council Regular Meeting Minutes
January 21, 2020 – 6:30 pm
2
3. Approval of Consent Agenda
MOTION made by Council Member Rosenberg, seconded by Council Member Sanberg to approve
the consent agenda of January 21, 2020, as revised removal of 3F1-Accept Grant and Donation for
Scoreboards at Isaacson Park, 3F2-Accept Donation of Golf Tee Pads for Brookview Golf Course and
3G-Approve 2020 Appointments, Assignments and Reimbursements and the motion carried.
3A. Approval of Minutes:
3A1. Council/Manager Meeting – December 10, 2019
3B. Approve City Check Register and authorize the payments of the bills as submitted.
3C. Licenses:
3C1. Authorize City Manager to sign license agreement with the Golden Valley Orchestra.
3D. Minutes of the Boards and Commissions:
3D1. Planning Commission – December 9, 2019
3D2. Human Services Commission – November 11, 2019
3E. Approval of Bids and Quotes:
3E1. Approve purchase of a 2020 Armored Ford T-350 Transit from The Armored Group,
LLC. in the amount of $148,485 and contracting the auction sale of Unit 812.
3E2. Approve purchase of a 2020 Caterpillar 440 Backhoe Loader from Ziegler Cat in the
amount of $159,619.36 and trade-in of Unit 675 to Ziegler Cat in the amount of
25,000.
3E3. Approve the purchase of a Core Aerator from MTI Distributing through the National
IPA Contract #150841 for a total purchase price, including Minnesota sales tax, in
the amount of $25,012.80.
3F. Acceptance of Grants and Donations:
3F1. Acceptance of Grant and Donation for Scoreboards at Isaacson Park.
3F2. Acceptance of Donation of Winter Disc Golf Tee Pads for Brookview Golf Course.
3G. Approve 2020 Appointments, Assignments and Reimbursement 20-07 and 20-08.
3H. Approve the City of Golden Valley 2020 Legislative Priorities.
3I. Authorize the Mayor, City Manager and Police Chief to sign the amended Community
Service Officer Agreement with Breck School for 2020-2021 and 2021-2022 school years.
3J. Authorize Mayor and City Manager to execute amendment to Legal Services Agreement with
Zimmerman Reed LLP in the form approved by the City Attorney for legal representation in
the case titled In Re Municipal Stormwater Pond.
3K. Approve Policy for the Design, Installation, Maintenance, and Enforcement of Grease
Removal Devices for the City of Golden Valley.
3. Items Removed From the Consent Agenda:
3F1. Acceptance of Grant and Donation for Scoreboards at Isaacson Park
The Council thanked the Golden Valley Little League Youth Baseball Association and the Hennepin
County Youth Sports Grant Program of their donation and grant for Isaacson Park.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt
Resolution 20-05, accepting a donation and grant for the addition of two scoreboards at Isaacson
Park. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep
Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the motion
carried.
City of Golden Valley City Council Regular Meeting Minutes
January 21, 2020 – 6:30 pm
3
3F2. Acceptance of Donation of Winter Disc Golf Tee Pads for Brookview Golf Course
The Council thanked the Gotta Go Gotta Throw business for their donation of disc golf tee pads for
Brookview Golf Course.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt
Resolution 20-06, accepting donation of Winter Disc Golf Tee Pads for Brookview Golf Course.
Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep
Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the motion
carried.
3G. Approve 2020 Appointments, Assignments and Reimbursement
City Manager Cruikshank said there were corrections to the 2020 Council assignments and he
presented the amended staff report.
Council Member Fonnest nominated Council Member Rosenquist as the 2020 Acting Mayor.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt the
following 2020 appointment of the Acting Mayor, the Board and Commission Liaisons, Committees
and Subcommittees assignments, the Joint Water Commission and Discover St. Louis Park Board
appointment and the Assistant Weed Inspectors and the motion carried.
The appointment of Council Member Rosenquist as the Acting Mayor for the year 2020.
Council Liaisons
Board of Zoning Appeals Fonnest
Civil Service Commission Rosenquist
Environmental Commission Fonnest
Human Rights Commission Harris, M.
Human Services Commission Sanberg
Open Space and Recreation Commission Sanberg
Planning Commission Rosenquist
Other Assignments
Beyond the Yellow Ribbon Campaign Mayor Harris
Golden Valley Business Council Council Member Harris (Delegate)
Mayor Harris (Alternate)
Golden Valley Historical Society Board Council Member Fonnest
Highway 55 Bus Rapid Transit Council Member Rosenquist
Hopkins School District 270 Caring Youth
Committee
Council Member Sanberg
Hopkins School District 270 Cities Joint Meetings Council Member Rosenquist (Delegate)
Mayor Harris (Alternate)
Legislative Liaison and Spokesperson Mayor Harris
Blue Line Now! Coalition Mayor Harris (Delegate)
Council Member Rosenquist (Alternate)
City of Golden Valley City Council Regular Meeting Minutes
January 21, 2020 – 6:30 pm
4
3G. Approve 2020 Appointments, Assignments and Reimbursement - continued
Other Assignments - continued
Bottineau Light Rail Community Works Steering
Committee
Council Member Rosenquist (Delegate)
Council Member Fonnest (Alternate)
METRO Blue Line Extension Corridor Management
Committee
Mayor Harris (Delegate)
Council Member Rosenquist (Alternate)
Metro Cities Council Member Fonnest
Minneapolis Water Advisory Board Mayor Harris
Northwest Suburbs Cable Communications/ CCX Council Member Sanberg
Regional Council of Mayors Mayor Harris
Robbinsdale School District 281 Government
Advisory Committee
Council Member Rosenquist
Sochacki Park Governance Policy Board Mayor Harris (Delegate)
Council Member Fonnest (Delegate)
The appointment of City Manager Cruikshank to the Joint Water Commission and the Discover St.
Louis Park Board.
The appointment of Dave Gustafson, Jake Dashiell, Al Lundstrom, and Tim Teynor, as the Assistant
Weed Inspectors for a one-year term.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to adopt
Resolution 20-07, outlining the method for approval of meetings eligible for reimbursement under
City Code § 2-43. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice
Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none
and the motion carried.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to adopt
Resolution 20-08, appointing the City Manager as City of Golden Valley Representative on the
Golden Valley, Crystal, New Hope Joint Water Commission. Upon a vote being taken, the following
voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly
Sanberg, the following voted against: none and the motion carried.
4. Public Hearing
4A. Public Hearing on Proposed Improvements for the 2020 Pavement Management Program,
Project No 20-01
Assistant City Engineer Kakach presented the staff report and answered questions from Council.
Mayor Harris opened the public hearing.
Ms. Maureen Ziezulewicz, 2380 Zealand Avenue, said she has lived in her house since 1985 and has
been waiting for her street to be improved, because she planned to get a new driveway at that
time. She said she was upset with the street width change from 26 to 28 feet because her
assessment fee amount went up due to the change. She said she felt that not all of the homes
City of Golden Valley City Council Regular Meeting Minutes
January 21, 2020 – 6:30 pm
5
4A. Public Hearing Proposed Improvements for the 2020 PMP – continued
involved in the project were aware of the proposed change and that it seemed to be just a small
group of residents.
Ms. Ruth Paradise, 8515 Duluth Street, said her street is scheduled for improvement in 2021. She
asked what the guidelines for the neighborhood would be for the land because Duluth Street is
very wide with additional ground.
Mayor Harris closed the public hearing.
There was Council discussion regarding the 2020 Pavement Management Program.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt
Resolution 20-09, accepting the Feasibility Report and Order Construction of Certain Proposed
Public Improvements for 2020 Pavement Management Program. Upon a vote being taken, the
following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and
Kimberly Sanberg, the following voted against: none and the motion carried.
5. Old Business
6. New Business
6A. Receive and File Downtown Study Phase II Interim Report
Planning Manager Zimmerman presented the staff report and answered questions from Council.
He introduced Mr. Jeff Miller of the Hoisington Koegler Group. Mr. Miller provided the Downtown
study background, purpose, the different Downtown Study Phases and issues identified during the
study. He also provided information on the walk/bike connectivity report and answered questions
from Council.
There was Council discussion regarding the Downtown Study report.
MOTION made by Council Member Rosenquist, seconded by Council Member Harris to receive and
file the Downtown Study Phase II Interim Report and the motion carried:
6B. Review of Council Calendar
Some Council Members may attend the Golden Valley Business Council on January 23, 2020, from
7:30 to 9 am at Brookview located at located 316 Brookview Parkway.
Some Council Members may attend the League of Minnesota Cities Elected Leaders Institute on
January 24 and 25, at 10:30 am at Crown Plaza Minneapolis West located at 3131 Campus Drive,
Plymouth.
The Annual Council Strategic Plan meeting on January 29, 2020, at 5:30 pm at Brookview located at
316 Brookview Parkway.
City of Golden Valley City Council Regular Meeting Minutes
January 21, 2020 – 6:30 pm
6
6B. Review of Council Calendar - continued
Some Council Members may attend the Artist Showcase Opening Night on January 31, 2020, from
5 to 9 pm at Brookview located at 316 Brookview Parkway.
Some Council Members may attend the Girl Scouts visit event on February 4, 2020, at 5:45 pm in
the Council Chambers.
The next City Council meeting will be on February 4, 2020, at 6:30 pm.
Some Council Members may attend the Annual Crystal Legislative Breakfast on February 8, 2020,
at 9:30 am at the Crystal City Hall located at 4141 Douglas Drive, Crystal.
Some Council Members may attend the League of Women Voters event on February 8, 2020, from
9:30 to 11:30 am at Brookview located at 316 Brookview Parkway.
Some Council Members may attend the Winter Family Festival on February 8, 2020, from noon to 2
pm at North Wesley Park.
Some Council Members may attend the Seven Dreams Education Foundation “Bird Bash” on
February 8, 2020, from 5 to 9 pm at Marriott Northwest located at 7520 Golden Valley Road,
Brooklyn Park.
Some Council Members may attend the Winter Market in the Valley on February 9, 2020, from 10
am to 2 pm at at Brookview located at 316 Brookview Parkway.
Some Council Members may attend the West Metro Home Remodeling Fair on February 9, 2020,
from 10:30 am to 3 pm at Eisenhower Community Center located at 1001 Highway 7, Hopkins.
6E. Mayor and Council Communication
Mayor Harris thanked the City and the Human Right Commission for their assistance at the Annual
Sweet Potato Comfort Pie event and for hosting a table at the Dr. Martin Luther King Jr. breakfast.
7. Adjourn
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist and the
motion carried to adjourn the meeting at 8:51 pm.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/browse.aspx?id=717279&dbid=2&repo=GoldenValley
The check register for approval:
o 01/24/20 Check Register
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. C. 1. Multi-Family Rental Property Licenses
Prepared By
Ted Massicotte, Deputy Fire Chief
Jill Lund, Administrative Assistant
Summary
The following multi-family rental properties are up for renewal March 1, 2020. They are all on an
annual March 1 renewal cycle. All have had their annual rental inspections within the last few months,
and have corrected or are in the process of correcting any issues noted during those inspections. Fees
are based on participation in the S.T.A.R. Program through the police department. Staff is
recommending approval of the following license renewals:
PROPERTY LICENSE FEE
Arcata Apartments - 901 Xenia Avenue South $ 3,600
Calvary Center Apartments - 7650 Golden Valley Road $ 225
Central Park West Apartments - 1511 Utica Avenue South $ 3,025
Colonial Apartments - 5743/5745/5747 Glenwood Avenue $ 525
Copacabana Apartments - 1725 Lilac Drive North $ 175
Cornerstone Creek Apartments - 9280 Golden Valley Road $ 175
Crosswoods Apartments - 5601 Glenwood Avenue $ 1,400
Dover Hill Complex - 2400 Rhode Island Avenue North $ 2,325
Duluth Street Flats - 6150 St. Croix Avenue $ 2,010
Flourish - 9000 Golden Valley Road $ 3,795
Golden Valley Road Apartments - 6200 Golden Valley Road $ 175
City Council Regular Meeting Executive Summary
City of Golden Valley
February 4, 2020
2
Golden Valley Townhomes - 2120 Douglas Drive $ 350
Golden Valley Townhomes - 3354 Lilac Drive $ 175
Hello Apartments - 9201 Golden Valley Road $ 6,320
Herbeck Triplex - 1510 Kelly Drive $ 280
Laurel At West End Apartments - 5610 Laurel Avenue $ 2,500
The Laurel Apartments - 250 Turners Crossroad South $ 3,235
Liberty Crossing Apartments - 2450 Winnetka Avenue North $ 6,845
Mallard Creek Apartments - 8300 / 8400 Golden Valley Road $ 4,720
Medley Park Townhomes - 2343/2350/2389/2391 Mendelssohn Lane $ 1,300
Rutter 4-plex - 2425 Mendelssohn Avenue North $ 280
Southwirth Apartments - 501 Theodore Wirth Parkway $ 225
Talo Apartments - 5100 Wayzata Boulevard $ 10,905
Trentwood Apartments - 9110/9140/9200/9210/9240 Golden Valley Road $ 2,765
Valley Creek West Apartments - 1370 Douglas Drive $ 175
Valley Square Commons - 749 Winnetka Avenue North $ 1,225
Valley View Apartments - 6537 Golden Valley Road $ 1,050
Valley Village Apartments - 600 Lilac Drive North $ 1,050
West End Apartments - 241/251/261/271 Yosemite Circle $ 700
West End Trails - 1400/1450/1500/1600 Douglas Drive $ 700
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to authorize the renewal of the above multi-family rental licenses for the period of March 1,
2020 through February 28, 2021.
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. C. 2. Gambling License Exemption and Waiver of Notice Requirement – Children’s Hospital
Association
Prepared By
Kris Luedke, City Clerk
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or denied
by the City. Depending upon the timing of the permit the applicants may request the City to waive
the 30-day waiting period.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Children’s Hospital Association.
Attachments
Application for Exempt Permit (4 pages)
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
11/17
Page 1 of 2
organization that: Applications are processed In the order received. If the application •conducts lawful gambling on five or fewer days, and•
awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the
year.application fee is $100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization
Name: Children's Hoseital Association
Previous Gambling
Pennit Number: X-62164
Minnesota Tax ID Federal Employer ID
Number, if any: Number (FEIN), if any: 41-0711605
Mailing Address: 347 North Smith Avenue, Suite 501
City: St. Pau l State: MN Zip: 55102 County: Ramsey
Name of Chief Executive Officer (CEO): Erin Herman
CEO Daytime Phone: 952-715-7198 CEO Email: erin.a.herman@gmail.com
permit will be emailed to this email address unless otherwise Indicated below)
Email permit to (If other than the CEO): emma.myhre@childrensm n.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one): D Fraternal D Religious D Veterans IZ] Other Nonprofit Organization
Attach • copy of .QUof the following showing proof of nonprofit status:
DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 W'tJ.'tJ.,SQS,stat.rn,U:i
0
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS Income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal Income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS -Affiliate of national, statewide, or International parent nonproflt organization (charter)
If your organization falls under a parent organization, attach copies of QQth of the following:
1.IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and2.the charter or letter from your parent organization recognizing your organization as a subordinate.
GAM8UNG PREMISES INFORMATION
Name of premises where the gambling event wlll be conducted (
for raffles, list the site where the drawing will take place): Metroeolitan Ballroom and Clubroom
Physical Address (do not use P.O. box): 5418 Wa zata Blvd
Check one: [
ZJCity: old n Vall Y Zip: 55416 County: Henni12in
Orownship: Zip: County:
Date(s) of activity (for raffles, indicate the date of the drawing): May 6th. 2020
Check each type of gambling activity that your organization will conduct:
Bingo D Paddlewheels Pull-Tabs OTipboards [Z)Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tlpboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Application for Exempt Permit 11/17
Page 2 of 2
LOCAL UNIT Of GOVERNMENT ACKNOWLEDGMENT (required before aubmlttlng appllcetlon to
the Minnesota Gambling Control Board)
CITY APPROVAL
for a gambling premises
located within city limits
E3The application Is Od<nowledged with no waiting period.
The application Is acknowledged with a 30-day waitingperiod, and allows the Board to issue a permit after 30 days (60 days for a 1st class city).
The application is denied.
Print City Name: &o l Jell) L)a., l [
Slg;fZ::i'i:"ne!t-
Title: C, kl Cf ev!L.. Date: J- Y· )0
The city or county must sign before
submitting application to the
Gambling Control Board.
COUNTY APPROVAL
for a gambling premises
located in a township
Bhe appliration Is acknowledged with no waiting pe,iod.
he application Is acknowledged with a 30-day waitingperiod, and allows the Board to Issue a permit after30days.
Ohe application Is denied.
Print County Name:
Signature of County Personnel:
Title: Date:
TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organizationIsapplyingforexemptedgamblingactivitywithinthetownshiplimits. (A township has no statutory authority to approve ordenyanapplication, per Minn. Statutes, section 349.213.)
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIIP IXECUTIVI OPFICU'S SIGNATURI {required)
The information provided In this applica on is complete and accurate to the best of my knowledge. I acknowledge that thefinancialreportwillbecompletedandreturnetth rd ?!Pl 3? daysjhe event date.
Date: t lizl 7,A)WChiefExecutiveOfficer's Signature: 'J 1/111. 1/ vi)/ V/li I '
Print Name: (,("if\ H (
Slgriat'uremust be CEO's signature; deslgnee may not sign)
e,;'f(){,() {)o:l{) ud Pre.sidwi
REQUIREMENTS MAIL APPUCATXON AND ATTACHMENTS
Complete a separate application for: Mall application with: •all gambling conducted on two or more consecutive days; or __ a copy of your proof of nonprofit status; and •all gambling conducted on one day.__ application fee (non-refundable). If the application isOnlyoneapplicationisrequiredifoneormoreraffledrawingsarepostmarkedorreceived30daysormorebeforetheevent, conducted on the same day. the application fee is $100; otherwise the fee is $15D.
Financial reportto be completed within 30 days afterthe Make check payable to State of Minnesota.
gambllng activity Is done: To: Minnesota Gambling Control BoardAfinancialreportformwillbemailedwithyourpermit. CompleteandreturnthefinancialreportformtotheGamblingControl 1711 West County Road B, Suite 300 South
Board. Roseville, MN 55113
Questions? Your organization must keep all exempt records and reportsfor Call the licensing Section of the Gambling Control Board at3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
Data privacy notice: The Information requestedonthisform (and any attachments) will be usedbytheGamblingControlBoard (Board) todetermineyourorganization's qualifications tobeInvolvedInlawfulgamblingactivitiesInMinnesota. Your organization has the right torefusetosupplytheInformation; however, Ifyourorganizationrefusestosupplythisinformation, the Board may not be able todetermineyourorganization's qualifications and, as a consequence, may refuse to Issue a permit. If your organization supplies the Informationrequested, theBoard will be able to process the
651-539-1900.
appllcatlon. Your organization's name andaddresswillbepublicInformationwhenreceivedbytheBoard. All other Information provided willbeprivatedataaboutyourorganizationuntiltheBoardIssuesthepermit. When the Board issuesthepermit, all information provided will becomepublic. If the Board does not issue a permit, allinformationprovidedremainsprivate, with theexceptionofyourorganization's name andaddresswhichwillremainpublic. Private dataaboutyourorganizationareavailabletoBoardmembers, Board staffwhose work requiresaccesstotheinformation; Minnesota's Depart-
ment of Public Safety; Attorney General; Commissioners of Administration, MinnesotaManagement & Budget, and Revenue; LegislativeAuditor, national and International gamblingregulatoryagencies; anyone pursuant to courtorder; other lndlvlduais and agencies speclflcallyauthorizedbystateorfederallawtohaveaccesstotheInformation; Individuals and agencies forwhichlaworlegalorderauthorizesanewuseorsharingofInformationafterthisnoticewasgiven; and anyone with your written consent.
This form will be made available In alternative format (I.e. large prtnt, braille) upon request.
An equal opportunity employer
MINNESOTA LAWFUL GAMBLING 11/17
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that:
conducts lawful gambling on five or fewer days, and
Applications are processed in the order received. If the application
awards less than
gambling
50,0 0 in prizes during a calendar
is postmarked or received 30 days or more before the event, the
application fee is$100; otherwise the fee is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications,payment of
1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900.
service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name:Children's Hospital Assocation Permit Number: X-62164
Minnesota Tax ID Federal Employer ID
Number, if any:Number(FEIN), if any: 41-0711605
Mailing Address: 347 North Smith Avenue, Suite 501
City: St. Paul State: MN Zip: 55102 County: Ramsey
Name of Chief Executive Officer(CEO): Erin Herman
CEO Daytime Phone: 952-715-7198 CEO Email: erin.a.herman@gmail.com
permit will be emalled to this email address unless otherwise indicated below)
Email permit to(if other than the CEO): emma.myhre@childrensmn.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal Religious Q Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS Income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS-Affiliate of national,statewide,or International parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of b t of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
for raffles, list the site where the drawing will take place): Golden Valley Country Club
Physical Address (do not use P.O. box): 7001 Golden Valley Rd
Check one:
o City: Golden Valley zip: 55427 County: Hennapin
ED Township: Zip: County:
Date(s) of activity (for raffles, indicate the date of the drawing):
Check each type of gambling activity that your organization will conduct:
Q Bingo =Paddlewheels =Pull-Tabs =Tipboards El Raffle
Gambling equipment for bingo paper,bingo boards, raffle boards, paddlewheels, pull-tabs,and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
11/17
LG220 Application for Exempt Permit Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Coidtrol Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. he application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting
period,and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after
60 days for a 1st class city). 30 days.
The application is denied.Ohe application is denied.
Print City Name: G o J te Ilk Oct Print County Name:
SignItur,eyor City Personnel: n
Civ
Signature of County Personnel:
Title:_ 1
jte
Date: - / I-0 Title:Date:
TOWNSHIP(if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
C"12F EXICUTWO OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned the Board ithin 30 days of the event date.
Chief Executive Officer's Signature: 1 r;,.
l
Date:
L nn(
Signature must be CEO'sQsig n at ure;deigrnee may not sign)
Print Name: 1_fl
REQUIREMIENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; andallgamblingconductedononeday.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are
postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is$100; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done:
To: Minnesota Gambling ControlBoardAfinancialreportformwillbemailedwithyourpermit. Complete
1711 West County Road B,Suite 300SouthandreturnthefinancialreportformtotheGamblingControlRoseville, MN 55113
Boa rd.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900.
Data privacy notice: The Information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota
by the Gambling Control Board (Board)to by the Board. All other Information provided will Management&Budget,and Revenue; Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and International gambling
be involved In lawful gambling activities in Board Issues the permit. When the Board Issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all information provided will become order;other Individuals and agencies specifically
refuse to supply the Information; however,If public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this Information provided remains private,with the to the information; Individuals and agencies for
information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of Information after this notice was
as a consequence, may refuse to Issue a permit. about your organization are available to Board given;and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the information; Minnesota's Depart-
This form will be made available in alternative format(i.e.large print,braille)upon request.
An equal opportunity employer
f ' ; „-,
17t 7 Gold n V il y Roar;Golci n t a(ley,tV1R 55427
ii ,I, tfU,4(TTY 7Eri 4 3z 968 It 3 3 t3(79t?(tax.,e rw.c ald r valit ymn.gov
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September 13,2019—10:00 am
SPECIAL MEETING MINUTES
CouncilConferenceRoom
Golden Valley City Hall
7800 Golden Valley Road
Call to Order
The meeting was called to order at 10:00 am by Commissioner Schulz.
Roll CaU
Commissioners present: Ralph Schulz, Secretary
Gloria Kumagai
Commissioners absent: Andrew Wold, Chair
Staff present: Jason Sturgis, Chief of Police
Amanda Johnson, Administrative Assistant
Approval of Agenda
Commissioner Kumagai inquired whether the agenda should include a follow-up discussion from the last
meeting concerning the voluntary collection of private demographic information on applications. Chief
Sturgis advised he was informed the data is currently being collected on city applications and the data
will be included in commission files in the future.
Motion by Commissioner Kumagai to approve the agenda. Seconded by Commission Schulz. Motion
carried 2-0.
Approval of Minutes
Motion by Commissioner Kumagai to approve the June 17, 2019 meeting minutes. Seconded by
Commissioner Schulz. Motion carried 2-0.
Agenda Item
Chief Sturgis presented an updated Officer Eligibility Register, having removed the names of candidates
who had voluntarily removed themselves from the register and candidates who did not successfully
complete the background investigation. There are currently six viable candidates remaining on the
register, one of which is a current Golden Valley CSO and is anticipated to fill the next officer vacancy in
the next couple months. Chief Sturgis advised the city is still short two officers and some candidates
remaining on the register are also in hiring processes in other cities. Chief Sturgis requested approval
from the commission to initiate a police officer hiring process.
Motion by Commissioner Schulz to approve the initiation of a police officer hiring process. Seconded by
Commissioner Kumagai. Motion carried 2-0.
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City of Golden Valley Civil Service Special Meeting Minutes 2
September 13,2019-10:00 am
The meeting was closed for a personnel discussion.
Commission Communicatfons
The updafied service register was reviewed.
Chief Sturgis displayed a 7 year outlook outlining anticipated retirements over the next several years.
Adjourn
Motion by Commission Kumagai to adjourn the meeting at 10:33 am. Seconded by Commissioner
Schulz. Mofiion carried 2-0.
T_.,_.__....._.,...._. ._
Andrew Wold, Chair
A. , P ,
Staff Name,Staff Position 5
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:30 pm by Chair Seys.
2. Roll Call
Commissioners present: Tracy Anderson, Tonia Galonska, Dawn Hill, Susan Phelps, Joseph Ramlet,
Scott Seys, Jim Stremel and Debra Yahle
Commissioners absent: none
Staff present: Eric Eckman, Development and Assets Supervisor; Drew Chirpich,
Environmental Specialist; Emma Pierson, GreenCorp member and Claire
Huisman, Administrative Assistant
3. Approval of Agenda
MOTION by Commissioner Hill, seconded by Commissioner Stremel to approve the agenda of November
25, 2019 as submitted and the motion carried.
4. Approval of Minutes
MOTION by Commissioner Hill, seconded by Commissioner Galonska to approve the minutes of October
28, 2019 as submitted and the motion carried.
5A. Waste Hauling Ordinance Adopted
The Waste Hauling Ordinance was approved by the Council and will go into effect on April 1, 2020. The
Council made one change to the draft ordinance that was submitted which was to add Mondays along
with Fridays to be the only days allowed for hauling in the City.
6A. Curbside Organics Options
Emma Pierson presented to the Commission the different options that the city could take for curbside
organic collection. The collection options include:
Require all haulers to provide curbside organic collection either by offering a separate bin or the
method by which a separate bag would be provided and then placed in the solid waste bin.
Contracting citywide service gives two options: All-in (everyone is charged and given a bin but
they do not have to participate) or Opt-in (those who want to participate would pay an additional
fee).
November 25, 2019 – 6:30 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
City of Golden Valley Environmental Commission Regular Meeting Minutes
November 25, 2019 – 6:30 pm
2
The Commission was asked to rate the various factors below in regard to curbside organic collection
options.
Participation Rates – The goal for participation should be 100% and considered high priority. It
was suggested that everyone should pay instead of the opt-in option.
Contamination Rates – The commission felt this was a high priority for consideration with cost as
well as in determining blue bag option or separate bin option. Staff will check with other cities
on how they handle contamination.
Education/outreach opportunities – Education is a high priority with the commission and should
be offered to all residents to help increase the participation rate. Ideas included: compostable
mailings; Hennepin County workshops; possible grants for education; booth at Farmers Market.
Number of Bins – This is a high priority in considering the organics program.
Cost – cost is a very important factor and everyone should pay.
Infrastructure Wear and Tear – High priority item. Staff will talk with haulers about their
infrastructure plan.
Number of Trucks – High priority item.
Staff Time – Medium priority item. Staff will check with other cities on how staff time has been
affected by their organics program.
Availability of compost to residents – Medium priority item. Offer compost to the residents that
participate in the program. Commissioners felt residents should be able to pick up compost at a
local area such as Brookview. Staff will look to other cities on ideas for offering compost to
their residents.
Collection Frequency – weekly collection is preferable.
Density/Efficiency of route – They should go with the route that is the least expensive for the
hauler.
Hauler Staff Time
Tonnage Data Collection – County offers incentives to cities for resident participation in the
organics program.
Recovery Rate – Blue bag vs separate bin. Also, what can be collected and how much is lost in
transit.
End Product – The commission questioned, “How does contamination affect the end product?”
6B. City Hall Waste Sort
Emma Pierson gave a brief summary of the two recent waste sorts that she conducted in the City Hall
break room prior to implementing organic recycling collection within City Hall. The results showed that
after removing organic material and recyclables from the garbage only 7% of the 15 gallons of material
were actually trash, 86% were organic & 7% were recyclables and the second waste sort resulted in 18%
of the 11 gallons of material were trash, 73% were organic material and 9% were recyclables.
6C. 2020 Meeting Dates
MOTION by Commissioner Stremel, seconded by Commissioner Anderson to approve moving the regular
scheduled meeting on May 25, 2020 (Memorial Day) to May 18, 2020. Also approved to cancel the
December 2020 meeting and the motion carried unanimously.
City of Golden Valley Environmental Commission Regular Meeting Minutes
November 25, 2019 – 6:30 pm
3
6D. Program/Projects Update
The complete Program/Project Update is on file.
6E. Council Updates - None
6F. Other Business
Batteries are no longer accepted for disposal at City Hall. Alkaline batteries can be thrown in the trash
but rechargeable and lithium batteries are considered hazardous waste and should be disposed of
properly. Commissioners asked staff to look into offering hazardous battery disposal during Mighty
Tidy days or work with Tech Dump to offer a collection site for hazardous batteries. Also for Mighty
Tidy days, to add a drop off for sharps/needles.
7. Adjournment
MOTION by Commissioner Ramlet, seconded by Commissioner Yahle to adjourn the meeting at 8:10pm
and the motion carried.
ATTEST:
Claire Huisman, Administrative Assistant
7800 Golden Valley Road I Golden Valley, MN 55427
Cl t tl ()
763-593-3989 1 TTY 763-593-39681763 593-8198 (fax) I www.goldenvalleymn.gov
g° l d e f i
Human Rights Commission Valley
REGULAR MEETING MINUTES
December 17,201renceRpm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
Call to Order
The meeting was called to order at 6:56 pm by Chair Mitchell.
Roll Call
Commissioners present: Maurice Harris, Chris Mitchell, Teresa Martin, Jonathan Burris, Carrie Yeager,
Leah Persky, Kyle Scott, Destiny Nathan, and Eve Clarkson
Staff present: Kirsten Santelices, Human Resources Director/Staff Liaison
Commission took moment to recognize and thank Commissioner Harris for his service on the commission
and congratulations on his election to the City Council. Staff Santelices shared a few administrative
updates.
Approval of Agenda
MOTION by Commissioner Burris to reorder new business items, switching A. Land
Acknowledgement Discussion and item B. Impact of Climate Change on Human Rights,
seconded by Commissioner Martin. Approved 9-0.
MOTION by Commissioner Harris to approve amended agenda, seconded by Commissioner
Burris. Approved 9-0.
Approval of Minutes
MOTION by Commissioner Burris to approve November 26, 2019 meeting minutes as
submitted. Seconded by Commissioner Scott. Motion Carried 9-0.
MLK Literary Contest
Staff shared that there have not been any submissions yet. Commission discussed reposting the contest
details with their networks and reminding everyone of the deadline. The Commission also discussed
whether or not to lower the age requirement on the contest and/or build a strong relationship with a
specific school. The Commission agreed to consider both items for next year. Staff will send the rubric to
the judges after January 3, and the Chair of the subcommittee will contact the winner. Commissioner
Martin shared that if there isn't a contest winner there may be more time for the Commission to conduct
a presentation at the Sweet Potato Comfort Pie event on Sunday, January 19.
Impact of Climate Change on Human Rights
Commissioner Persky shared with the Commission some information on the cities of St. Paul and
Minneapolis who received grants for their work on climate change and joining the initiatives set forth by
Mayor Bloomberg. The Commission discussed the types of work that the City can do to support these
efforts. Commissioner Persky shared some specific ideas, including initiatives to lower gas emissions,
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City of Golden Valley Human Rights Commission Regular Meeting Minutes
Dec 17, 2019 — 6:30 pm
introducing community gardens, etc. The Commission discussed ideas like partnering with the
Environmental Commission or Spirt of Hope Church who have started work on climate justice.
Staff shared with the Commission a discussion with the City's Environmental Resources Supervisor about
the work of the Environmental Commission, specifically related to the Resiliency and Sustainability
chapter of the 2040 Comprehensive Plan. Staff will share the link to that chapter with the Commission.
The group shared their interest in learning about the work the Environmental Commission is doing, and
the possibility of co -sponsoring an educational event or program. The Commission asked how the City
will decide to spend the funds that the City Council budgeted for environmental initiatives. Staff will find
out more and report back to the Commission.
The Commission continued to discuss opportunities like hosting events, inviting speakers, working with
schools, etc. Other ideas included exploring the impact of climate change on transportation, working
with the University of Minnesota, particularly Mark Seely and Ken Blumenfeld, using photos to spread
the messages, and hosting question and answer sessions.
The Commission discussed next steps, including reaching out to the Environmental Commission.
MOTION by Commissioner Burris to ask the City's Environmental Resources Supervisor to
attend the next HRC meeting and share with the Commission. Seconded by Commissioner
Harris with the amendment to include a member of the Commission. Motion Carried 9-0.
Staff will also add this topic to the 2020 Work Plan discussion in January.
The Commission also discussed briefly the 2020 Work Plan and staff suggested that the Commissioners
email any ideas Wednesday prior to the January meeting.
Land Acknowledgement
Commissioner Martin shared background on the topic of Land Acknowledgement, which is done to
recognize the Native persons who were here first. Commissioner Martin asked if the Commission is
interested in looking into this further. The Commission asked about the details of a land
acknowledgement. Commissioner Martin shared that she reached out to a Tribal Historical Preservation
Officer for the Lower Sioux, Cheyanne St. John, who advised that the Commission approach this topic
cautiously. Staff will add "Research Land Acknowledgement" to the work plan.
Adjourn
MOTION by Commissioner Scott to adjourn at 8:00 pm. Motion carried by unanimous
consent. /J /,
4,
Chris Mitchell, Chair
J I>
Kirs n Santelices, Staff Liaison
Rising TIDES Task Force
REGULAR MEETING MINUTES
Call to Order
The meeting was called to order at 5:19 pm by Vice Chair Harris.
Roll Call
Members present: Sam Powers, Sheri Hixon, Ajani Woodson, Ruth Paradise, Amber Alexander,
Maurice Harris, and Joelle Allen (5:25 pm)
Members absent: Melissa Johnson and Brad Davis
Staff present: Kirsten Santelices, Human Resources Director
Approval of Agenda
Member Paradise requested to add “City Website and Rising TIDES Brochure” to new business. Vice
Chair Harris and seconded by Member Alexander to approval agenda.
MOTION by Member Paradise to approve the agenda with the addition. Seconded by
Member Woodson. Motion carried 6-0.
Approval of Minutes
MOTION by Member Alexander to approve the November 12, 2019 meeting minutes.
Seconded by Member Powell. Motion carried 6-0.
Recommendations Discussion: Diversifying Employee Recruitment
The Task Force reviewed the recommendations memo prepared by Member Alexander. Members posed
some questions to City staff around turnover of staff. Member Alexander read through some of the
recommendations memo and members discussed additional ways the City can address recruitment and
retention. The members agreed that the use of social media in particular is a great way to build
relationships and networks in the recruitment process. Similarly, members agreed that sending job links
to existing networks, including boards and commissions is a great option.
City staff shared that some of the recommendations from the memo can be explored without the City
Council Member’s approval (such as implementing stay interviews to assess culture and values), while
others, like having a bonus referral program will require the City Council’s input and approval.
Staff shared that the City is very interested in developing a recruitment strategy that includes attending
career fairs and training employees to attend the career fairs. Staff shared that the City has been
reviewing all jobs to ensure minimum qualifications are appropriate and do not create unequitable
barriers. Staff shared that it would be helpful for the Task Force provide suggestions on procedures for
job titles, developing a program to send individuals to college fairs, and assisting with creating accurate
job advertising language. The Task Force also discussed the recruitment platforms that are available to
the City, and how to determine where the City can go to post positions.
December 10, 2019 – 5:15 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
MEETING MINUTES – Rising TIDES Task Force
December 10, 2019
2
Staff will update the recommendations memo with some of the recommendations from the group,
including adding “upon entry” after minimum qualifications, updating the website with photos and
testimonies from current employees, and connecting with school advisors and teachers to build
pipelines. Staff also shared that the website is going to be redesigned and the City intends to incorporate
some of the career page recommendations that the 2019 BrookLynk Intern presented at the end of her
internship. Additionally, publications often highlight stories on mentors/mentee relationships, which
could help showcase the City’s culture. Staff asked for some examples of publications that often do these
highlights. Member Alexander suggested using CCX as a way to continually highlight employee culture.
The Task Force also discussed the Why I Serve campaign and staff shared that the Communications
department has started reaching out to boards and commissions to begin that work. The Task Force
members recommended that pictures are helpful and would be best to highlight the diversity of our
boards and commissions.
The Task force discussed having opportunities for the community to interface with the Task Force,
setting up a platform for individuals to ask questions and get to know the members. A suggestion was
made that the Task Force take 10 minutes each meeting to field questions from community members,
which will help them understand where the community is, what they need, and will allow the Task Force
to better inform the City Council. The City can explore setting up a Wufoo page that will connect
individuals to the Task Force to discuss questions of equity. The Task Force can record responses to these
questions. The questions and answers should post in places beyond the City website. The group agreed
that some questions may need to go to the City Council or City Manager who may be able to respond in
collaboration with the member of the Task Force.
Open Forum Planning
The Task Force discussed options for the next open forum, including the location and dates/times.
The group agreed that Brookview was the best option given the amenities and cost.
MOTION by Paradise to host the Open Forum on Wed, March 11, from 5:30-7:30 at Brookview.
Staff will book time from 5-8 to set-up and take-down. The Task Force decided that the open forum
include two topics of discussion: 1. Employee Recruitment and Retention; 2. Ensuring equity in
programs, facilities, and services. The group will also highlight what the Task Force has accomplished
in the last calendar year, which can also be highlighted in social media.
The Task Force will also include language in the marketing materials that the event is family and kids-
friendly. The group will explore options to entertain children. The Task Force also wants to serve
refreshments. The group will discuss again at the next meeting the format for the event.
Website Discussion
Member Paradise suggested that the Task Force formalize some recommendations for the
Communications team when they update the website.
Adjournment
MOTION by Member Allen. Seconded by Member Alexander. Meeting adjourned at
6:19 pm.
MEETING MINUTES – Rising TIDES Task Force
December 10, 2019
3
Joelle Allen, Chair
ATTEST:
Kirsten Santelices, Human Resources Director
1. CALL TO ORDER and ROLL CALL
On Thursday, December 19, 2019 at 8:35 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden
Valley Rd.), Vice Chair Welch called the meeting of the Bassett Creek Watershed Management Commission (BCWMC) to
order.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal Dave Anderson Vacant Position Absent
Golden Valley Stacy Harwell (Treasurer) Jane McDonald Black Jeff Oliver
Medicine Lake Absent Gary Holter Absent
Minneapolis Michael Welch (Vice Chair) Vacant Position Shahram Missaghi, Liz Stout,
Lisa Goddard
Minnetonka Mike Fruen Absent Sarah Schweiger
New Hope Absent Patrick Crough Megan Hedstrom
Plymouth Jim Prom (Chair) Catherine Cesnik Ben Scharenbroich
Robbinsdale Vacant Position Absent Marta Roser, Richard McCoy
St. Louis Park Jim de Lambert Absent Erick Francis
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler, Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Dave Anderson, Kennedy & Graven
Presenters/
Guests/Public
Chris Meehan and Eileen Weigel, Wenck Associates
Ryan Lunderby, Brady DeVore, and Casey Harris, Dominium
Sam Trebesch, Val Anderson, and Mike St. Martin, Loucks
McKenzie Erickson, Minneapolis Resident
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, December 19, 2019
8:30 a.m.
Golden Valley City Hall, Golden Valley MN
BCWMC December 19, 2019 Meeting Minutes
Page 2 of 5
2. CITIZEN FORUM ON NON-AGENDA ITEMS
No comments.
3. APPROVAL OF AGENDA
Administrator Jester requested the addition of an agenda item: 5E Approval to Amend Agreement with Met Council for
Work Related to Blue Line LRT. [Chair Prom arrives.]
MOTION: Commissioner de Lambert moved to approve the agenda as amended. Commissioner Harwell seconded the
motion. Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
4. CONSENT AGENDA
The following items were approved as part of the consent agenda: November 20, 2019 Commission meeting minutes,
December 2019 financial report, payment of invoices, approval of City of Plymouth reimbursement request for Plymouth
Restoration Project, approval of grant agreement with MPCA for Sweeney Lake Water Quality Improvement Project,
approval to amend educational services contract with Lawn Chair Gardener Creative Services, approval of single-family
home redevelopment in Medicine Lake, and approval to direct commission engineer to submit flood control inspection
report to cities, MN DNR, and U.S. Army Corps of Engineers.
The general and construction account balances reported in the December 2019 Financial Report are as follows:
Checking Account Balance $ 444,464.33
TOTAL GENERAL FUND BALANCE $ 444,464.33
TOTAL CASH & INVESTMENTS ON-HAND (12/19/19) $4,900,393.15
CIP Projects Levied – Budget Remaining $ (6,791,968.15)
Closed Projects Remaining Balance $ (376,903.12)
2012-2017 Anticipated Tax Levy Revenue $ 8,547.78
2018 Anticipated Tax Levy Revenue $ 10,861.11
Anticipated Closed Project Balance $ (357,494.23)
MOTION: Commissioner Welch moved to approve the consent agenda. Commissioner de Lambert seconded the motion.
Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
5. BUSINESS
A. Consider Approval of Final Bassett Creek Valley Study Report
Administrator Jester introduced Chris Meehan from Wenck Associates who explained that some minor changes were
made to the report since the Commission reviewed the draft report last month. He went through cost adjustments,
made comparisons to similar regional projects, and explained why the final draft only discusses the third option
presented in the BCWMC’s Bryn Mawr Meadows Water Quality Improvement Project feasibility study, as the
BCWMC decided this was the most viable option to pursue. Mr. Meehan noted the next steps in the process are to
work with the Minneapolis Park and Recreation Board (MPRB) on Bryn Mawr Meadows Park redevelopment and
Luce Line projects, work with permitting agencies, and complete sediment testing in the city’s west impound lot.
BCWMC December 19, 2019 Meeting Minutes
Page 3 of 5
TAC member Liz Stout added that the City of Minneapolis recognizes that the completion of this study is a first step
because partners and funding still need to be identified.
Commission Engineer Chandler mentioned that the report could clarify next steps because the report currently
implies that construction is the next step. Since it is a collaborative process, there is a need to keep looking at
regional solutions. She noted she would also like to further discussion about how this project would complement the
Commission’s Bryn Mawr Meadows CIP project.
Commissioner Welch stated that the report does a nice job of laying out the issues and finding viable solutions. He
noted that the MPRB needs to be aware of the results of the sediment testing in the impound lot and asked that
results be provided to commissioners as well.
MOTION: Commissioner Welch moved to approve the final Bassett Creek Valley Floodplain and Stormwater
Management Study report. Commissioner Harwell seconded the motion. Upon a vote, the motion carried 8-0, with
the City of Robbinsdale absent from the vote.
B. Receive Presentation and Discuss Dominium Project Plans and Agreements for Four Seasons Area Mall
Redevelopment
Administrator Jester reminded commissioners that a local developer, Dominium, plans to redevelop the Four
Seasons Mall Site in Plymouth and to incorporate water quality treatment that exceeds the Commission’s
redevelopment requirements. She noted that BCWMC staff have been working with Dominium staff on structuring
an agreement to reimburse Dominium up to $824,000 in CIP funds for the “above and beyond” stormwater
treatment, and to review the stormwater analyses for both the redevelopment site and the CIP project.
Ryan Lunderby with Dominium introduced the project and reported that Dominium is under contract with Walmart
for redevelopment in this location. They are planning to develop 418 apartments in 3 buildings that include senior
living and affordable housing with 4 retail spaces and a park and ride. He reported the project received PUD approval
from the City of Plymouth and that they are working toward closing in June 2020.
Sam Trebesch with Dominium’s consulting engineering firm, Loucks, presented more information on the proposed
site plan which is situated adjacent to the North Branch of Bassett Creek and also near public and private wetlands.
He gave an overview of the stormwater management components of the redevelopment project noting a mix of
ponds and underground treatment. For the “above and beyond” treatment, they propose a new stormwater pond
in the northwest corner of the property, a new pond located within the wetland area to the south, routing of the
creek through the new pond for additional treatment, and restoring the remaining southern wetland to provide
additional treatment. Ben Scharenbroich (city of Plymouth), noted a forebay would also be installed in the southern
wetland to help treat stormwater flowing from the neighborhood to the west.
Mr. Trebesch noted the project will remove approximately 136.2 pounds of phosphorus which is 123.6 pounds
above the minimum 12.6 required by BCWMC stormwater rules. Commissioner Harwell asked whether there will be
filtration benches in the stormwater pond. Mr. Trebesch responded that there will be and that infiltration is not
possible because of clay soils. He noted that iron enhanced sand will likely be used in the stormwater pond’s bench
to capture more phosphorus.
Commission Engineer Chandler noted that data gathered by the city of Plymouth shows pollution concentrations in
the creek are even higher than known during the Agora Project development and that the P8 model was updated
with this new information. She reported that this design captures a significant amount of pollution but also noted
that due to P8 model changes, this project captures a lower percentage of overall pollution as compared to the
Agora redevelopment project.
Commissioner Harwell asked that the agreement with Dominium include a requirement for chloride management
similar to the original agreement for the Agora Project.
BCWMC December 19, 2019 Meeting Minutes
Page 4 of 5
Commission Attorney Anderson reported that he has been negotiating terms of the agreement with Dominium,
noting this agreement will be directly with the private developer. He mentioned that Dominium had hoped to
structure the agreement as a loan to be forgiven at some point in the future, rather than a “grant” as it was
structured for the Agora Project. He noted that a loan arrangement does not appear to be permissible by law.
There was further discussion about the amount of total phosphorus removals, city of Plymouth’s ongoing review and
comments on the project, and further modeling needed before project plans are complete. Engineer Chandler also
noted the need for Dominium to discuss the project with the MDNR as a permit may be needed to work in the creek.
Alternate Commissioner McDonald Black stated that the Agora Project included an educational component.
Attorney Anderson replied that the current draft agreement does include an educational component requirement.
Administrator Jester asked about timing of the project and agreements moving forward. Mr. Lunderby noted that a
formal commitment on funding from the Commission is necessary in the near future in order to apply for affordable
housing funds. He noted that if costs for the “above and beyond” treatment are higher than the CIP funds available,
then it may not make sense to do the project. He noted that loaned funding doesn’t have a tax burden like granted
funds. Attorney Anderson said he appreciated Dominium’s concerns, but that the Commission cannot be put at risk
legally; that the Commission only has so much statutory authority for use of CIP funds.
This was an informational item only at this point. Staff was directed to continue working with Dominium on the
project plans and the agreement and to bring refined plans to a future meeting.
C. Receive Report on MN Association of Watershed District (MAWD) Annual Meeting
Chair Prom and Vice Chair Welch attended the MAWD annual meeting in Alexandria as delegates of the BCWMC.
Administrator Jester also attended. Chair Prom reported he believes it’s beneficial for the Commission to be a
MAWD member and that it was beneficial to network with others, and that there is a significant amount of
institutional knowledge that can be valuable to the Commission. Commissioner Welch said that hopes more
Commissioners will attend future MAWD conferences. He also noted that the quarterly Metro MAWD meetings are
beneficial. Commissioner Fruen also added support for being a MAWD member noting that when he attended the
MAWD meeting in 2018, he found value in the peer conversations.
Administrator Jester noted the BCWMC was recognized for its 50th anniversary at the Friday night banquet.
D. Receive Update on October/November TAC Meetings and Assign January TAC Meeting Liaison
The TAC met on October 4th and November 25th to discuss a variety of topics, but mostly to review the BCWMC
water monitoring program. A TAC recommendation regarding the water monitoring program is expected at the
January Commission meeting. The Commission appointed Commissioner de Lambert as the liaison for the January
10th TAC meeting.
E. Amend the agreement with the Met Council to extend the term of the agreement related to work on the Blue Line
LRT until Dec. 31, 2020
MOTION: Commissioner Welch moved the amendment to the agreement. Alternate Commissioner Crough
seconded the motion. Upon a vote, the motion carried 8-0, with the City of Robbinsdale absent from the vote.
6. COMMUNICATIONS
A.Administrator’s Report
i.Update on BSWR Watershed-Based Funding. Administrator Jester attended an informational meeting and
reported (similar to earlier reports) that the watershed groups on the west side of the Mississippi River will
work together to determine projects for watershed based funds based on targeted, prioritized, and
BCWMC December 19, 2019 Meeting Minutes
Page 5 of 5
measurable goals. She noted that meetings convening the watershed groups will include representatives
from two cities and will be led by BWSR staff.
ii.Update on MTDs Discussion. Administrator Jester noted that the MPCA is working to set up a meeting of
staff with watersheds interested in this topic so progress continues.
iii.Administrator Jester reminded commissioners to complete the State Campaign and Finance Board’s
required paperwork and that it’s different from the conflict of interest form she will distribute next month.
B.Chair
i. Update on Staff Evaluations. Chair Prom noted that most comments have been received from TAC members
and that he is still looking for Commissioners to respond. Commissioner Welch noted that Chair Prom
should have discretion on whether or not to call an Administrative Services Committee meeting to review
the evaluations. Chair Prom noted that he will likely simply compile the results and bring to the January
meeting.
C.Commissioners
i. Commissioner Welch talked about chloride legislation noting that the Minnesota Nursery and Landscape
Association is not going to lobby for the bill again this year. Commissioner Welch thinks BCWMC needs to
communicate with MAWD requesting that they spearhead an effort to get the legislation passed.
Administrator Jester will forward the Hennepin Chloride work/presentation to the Commission. Ms. Pape
stated that the state efforts of training applicators are going well, but some applicators are still over
applying because there is still a demand from consumers to over apply. She noted we need a top-down and
bottom-up education approach. BCWMC “Salt Smart” education campaign is a start in changing cultural
norms of over salting, but we need active participants (like Commissioners) to help distribute information
cards.
Administrator Jester was directed to draft a letter to MAWD regarding support of the legislation and bring
to January meeting.
D.TAC Members
i. Upcoming meeting 1/10
ii.Committees - No reports
E.Education Consultant
i. Volunteers needed at the Mid-winter Lions Convention January 10 th and 11th – Commissioners Welch, Noon
via email), and Holter stepped forward to volunteer
F.Legal Counsel - No report
G.Engineer
i. Update on Sewer Line Crossing Bassett Creek and WOMP Station
Engineer Chandler reported that the sewer line crossing at Irving Ave will impact the WOMP station and
that through their work on the project, the city found petroleum contamination in Bryn Mawr Meadows
Park at the location where the ponds for the Commission’s CIP project are slated.
7. INFORMATION ONLY (Information online only)
A. Administrative Calendar
B. CIP Project Updates http://www.bassettcreekwmo.org/projects
C. Grant Tracking Summary and Spreadsheet
D. WMWA November Meeting Minutes
E. Hennepin Co. AIS Prevention Grant Report
F. WCA Notices of Decision, Plymouth
G. WCA Notices of Application and Decision, Medicine Lake
H. WCA Notice of Application and Decision, Luce Line Trail
8. ADJOURNMENT - The meeting adjourned at 10:02 a.m.
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. E. 1. Approve Purchase of Sanitary Sewer Flow Meter Upgrades
Prepared By
Tim Kieffer, Public Works Director
Summary
The sanitary sewer flow meters need to be upgraded from 2G to 4G cellular service because the
current cellular provider is discontinuing 2G service. The upgrades will enable the flow meters to
continue transmitting flow data and notify staff of alarms. Staff recommends replacing just the cellular
units and not the entire flow meter to save money.
Financial Or Budget Considerations
Staff recommends purchasing the equipment from the state contract through the State of Minnesota’s
cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded
contract number 78637 through the CPV.
The 2020 Water & Sanitary Sewer Capital Improvement Program (CIP) includes $35,000 for the
purchase of sewer flow meters (W&SS-076). The total cost to replace all 15 cellular units is $35,167.50.
The additional $167.50 will come from reserve funds.
Recommended Action
Motion to approve purchase of sanitary sewer flow meter upgrades from Tech Sales Co. in the amount
of $35,167.50.
Supporting Documents
Tech Sales Co. Quote (1 page)
Q U O T A T I O N
Quotation From:
Page: 1
TECH SALES CO.
311 W. 44TH STREET
MINNEAPOLIS MN 55409
Ph: (612) 823-8238 Fx: (612) 823-4272
Quotation For:
City of Golden Valley Quotation#: 2190051
7800 Golden Valley Road Revision#:
Golden Valley MN 55427 Date: 01/22/20
Ph: (763) 593-8075 Fx: (763) 593-3988
Attn: Scott Johnson E-Mail: sdjohnson@goldenvalleymn.gov
Ref: Isco 2103ci LTE Modems
FOB: Destination
Please Address Order To: Shipment: 3-4 Weeks ARO
Salesman: Travis DeGroot
TECH SALES CO. Validity: 30 Days
311 W. 44TH STREET Terms: NET 30 DAYS
MINNEAPOLIS MN 55409
Pricing per MN State Contract# 78637 & Free Shipping***
Item Qty Part#/Description Unit Price Total Price
1 15 682000098 2,194.50 32,917.50
Isco 2103ci CDMA/LTE 4G Cell Phone Package w/ magnetic
mount dual band antenna. Provides wireless communica-
tions (configuration, data retrieval, push data, text
message alarms) with the 2100 Series site. Powered
from the module stack.
Requires customer provided Verizon account with static
IP service, paid by customer.
2 15 605314908 150.00 2,250.00
SPA 1908. Blade Antenna with SMB style connector.
Quote Total: 35,167.50
Prices shown do include freight but NOT sales tax. MasterCard/Visa payments are
accepted but may be subject to a 4% surcharge. Please review this quotation and
let us know if you have any questions.
By: ___________________
Travis DeGroot
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. E. 2. Authorize Agreement for Synthetic Turf on the Lawn Bowling Green at Brookview
Prepared By
Mike Ward, Golf Maintenance Manager
Rick Birno, Director of Park and Recreation
Summary
Due to the popularity and extensive use patterns of the Lawn Bowling Green at Brookview, staff is
struggling to maintain natural turf on the playing surface. In order to meet current demand for rental
use, league play and extend the season both opening earlier in the spring and keeping the facility open
much later in the fall, staff is recommending replacing the natural turf with a synthetic turf product.
The proposed synthetic turf will also allow staff the opportunity to potentially offer a more diverse
group of activities on the green including social gatherings, outdoor movies, croquet, bag leagues,
curling, skating rink, etc. If approved, project would begin spring of 2020.
Financial Or Budget Considerations
The 2020 - 2029 Golf Course Capital Improvement Program budget includes $145,750 for the
replacement of the natural turf with synthetic turf. Staff hosted three contractors’ onsite to review the
proposed project and the following quotes were received:
Peterson Companies, Inc. $139,870
SYNLawn, Inc. $189,000
Alta Falls – Grass Tex No Written Quote Received
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Agreement with Peterson Companies,
Inc. in the form approved by the City Attorney for the purchase and installation of synthetic turf on the
Lawn Bowling Green at Brookview in the amount of $139,870.
Supporting Documents
Agreement with Peterson Companies to Purchase and Install Synthetic Turf on Brookview Lawn
Bowling Green (10 pages)
1
AGREEMENT BETWEEN THE CITY OF GOLDEN VALLEY
AND PETERSON COMPANIES, INC.
TO PURCHASE & INSTALL SYNTHETIC TURF
ON BROOKVIEW LAWN BOWLING GREEN
THIS AGREEMENT is made this 4th day of February, 2020 (“Effective Date”) by and between Peterson
Companies, Inc., a Minnesota corporation with its primary place of business located at 8326 Wyoming
Trail, Chisago City, MN 55013 (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota
municipal corporation located at 7800 Golden Valley Road, Golden Valley, Minnesota 55427 (“City”):
RECITALS
A. Contractor is engaged in the business of providing synthetic turf, including installation and
related services.
B. The City desires to hire Contractor to provide new synthetic turf and to install said turf at the
City-owned Lawn Bowling Green.
C. Contractor represents that it has the professional expertise and capabilities to provide the
City with the requested work.
D. The City desires to engage Contractor to provide the work described in this Agreement and
Contractor is willing to provide such work on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City and
Contractor agree as follows:
AGREEMENT
1. The Work. Contractor shall perform the work more fully described in the attached Exhibit A
the “Work”). The Work includes all work and services required by this Agreement, whether
completed or partially completed, and includes all labor, materials, equipment, and services provided
or to be provided by Contractor to fulfill Contractor’s obligations. All Work shall be completed
according to the specifications set forth in the attached Exhibit A. Contractor shall at all times keep
the premises free from accumulation of waste materials and debris caused by Contractor’s
operations.
2. Time for Completion. Contractor shall commence Work on or before May 1, 2020.
Contractor shall proceed diligently and shall complete the Work to the satisfaction and approval of
the City’s golf maintenance supervisor on or before May 15, 2020 (the “Contract Time”). Contractor
shall notify the City in writing of any cause of delay of the Work within 24 hours after such cause of
delay arises. If Contractor fails to complete the Work by the Contract Time, the City may immediately,
or at any time thereafter, proceed to complete the Work at the Contractor’s expense. If Contractor
gives written notice of a delay over which Contractor has no control, the City may, at its discretion,
extend the Contract Time.
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3. Consideration. The consideration, which the City shall pay to Contractor, shall not exceed
139,870.00. The consideration shall be for both the Work performed by Contractor and the expenses
incurred by Contractor in performing the Work. Contractor shall invoice the City for all amounts due
upon final completion of the Work and the City’s payment shall be made within 30 days after
Contractor’s statement. Contractor’s statement shall contain a detailed list of project labor and
supplies provided by Contractor.
4. Expense Reimbursement. Contractor shall not be compensated separately for necessary
incidental expenses. All expenses of Contractor shall be built into Contractor’s fixed compensation
rate, unless reimbursement is provided for an expense that received the prior written approval of the
City, which approval may be provided via electronic mail.
5. Approvals. Contractor shall secure the City’s written approval before making any
expenditures, purchases, or commitments on the City’s behalf beyond those listed in the Work. The
City’s approval may be provided via electronic mail.
6. Protection of Persons and Property. Contractor shall be responsible for initiating,
maintaining and supervising all safety precautions and programs in connection with the performance
of the Work. Contractor shall take reasonable precautions for the safety of, and shall provide
reasonable protection to prevent damage, injury, or loss to:
a. Persons performing the Work and other persons who may be affected by the Work;
b. The Work and materials and equipment to be incorporated therein; and
c. Other property at the site or adjacent to the site, such as structures and utilities.
Contractor shall promptly remedy damage and loss to property caused in whole or in part by
Contractor or any of its subcontractors, agents, or anyone directly or indirectly employed by any of
them.
7. Acceptance of the Work. All of the Contractor’s work and labor shall be subject to the
inspection and approval of the City. If any materials or labor are rejected by the City as defective or
unsuitable, then the materials shall be removed and replaced with other approved materials and the
labor shall be done to the satisfaction and approval of the City at the Contractor’s sole cost and
expense. Contractor shall replace at Contractor’s expense any loss or damage to the Work, however
caused, which occurs during the construction thereof or prior to the final delivery to and acceptance
of the Work by the City. Any payment made to Contractor, shall not be construed as operating to
relieve Contractor from responsibility for the construction and delivery of Work. Acceptance of the
completed Work shall be evidenced only by a Certificate of Final Completion issued by the City, which
shall state the date on which the City accepts the completed Work (the “Final Completion Date”).
8. Warranties.
a. Contractor represents and warrants that it has the requisite training, skills, and
experience necessary to complete the Work, is appropriately licensed by all applicable
agencies and governmental entities, and will complete the Work in a manner consistent
with the level of care and skill ordinarily exercised by professionals currently providing
3
similar work. Contractor further represents and warrants to the City that the materials
and equipment furnished under this Agreement are of good quality and new, unless this
Agreement requires or permits otherwise. Contractor further warrants that the Work will
conform to the requirements of this Agreement and will be free from defects. Work,
materials, or equipment not conforming to these requirements may be considered
defective. Contractor shall promptly correct any defective Work. Costs of correcting such
defective Work, including additional testing and inspections, the cost of uncovering and
replacement, and compensation for any additional services and expenses made necessary
thereby, shall be at Contractor’s expense. Contractor’s warranty shall exclude remedy for
damage or defect caused by abuse, alterations to the Work not executed by Contractor
or its subcontractors, agents, or anyone hired or employed by any of them, improper or
insufficient maintenance, improper operation or normal wear and tear under normal
usage.
b. Contractor guarantees and agrees to maintain the stability of the Work and materials
furnished and installed under this contract for a period of one year after the Final
Completion Date (the “Guarantee Period”). Contractor agrees to perform fully all other
guarantees as set forth in herein. If, in the opinion of the City, any repairs are made
necessary by reason of defective design, material or workmanship, or by reason of
nonconformance with the terms of this Agreement during the Guarantee Period,
Contractor shall correct complete all required repairs and replacements, at its sole
expense, promptly after receipt of notice from the City to do so. The City shall give such
notice promptly after discovery of the condition. If Contractor fails to correct
nonconforming Work within a reasonable time after receipt of notice from the City, the
City may correct the Work at Contractor’s expense.
The Guarantee Period shall be extended with respect to portions of Work first performed
after the Final Completion Date by the period of time between final payment and the
actual completion of that portion of the Work. The one-year period for correction of
Work shall not be extended by corrective Work performed by Contractor pursuant to this
Section.
Nothing contained in this Section shall be construed to establish a period of limitation
with respect to other obligations Contractor has under the Contract Documents.
Establishment of the one-year period for correction of Work as described in this Section
relates only to the specific obligation of Contractor to correct the Work, and has no
relationship to the time within which the obligation to comply with the Contract
Documents may be sought to be enforced, nor to the time within which proceedings may
be commenced to establish Contractor’s liability with respect to Contractor’s obligations
other than specifically to correct the Work. Contractor hereby assigns and transfers all
available warranty rights with respect to the materials to the City.
9. Termination. This Agreement shall remain in force and effect commencing from the effective
date and continuing until the completion of all of the parties’ obligations hereunder, unless
terminated by the City or amended pursuant to the Agreement. Notwithstanding any other provision
hereof to the contrary, this Agreement may be terminated as follows:
4
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the
City upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Work performed to the date of
termination and for all costs or other expenses incurred prior to the date of termination.
10. Amendments. No amendments may be made to this Agreement except in a writing signed
by both parties.
11. Remedies. In the event of a termination of this Agreement by the City because of a breach
by Contractor, the City may complete the Work either by itself or by contract with other persons or
entities, or any combination thereof. These remedies provided to the City for breach of this
Agreement by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more
other legal or equitable remedies available because of Contractor’s breach.
12. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees
that the books, records, documents, and accounting procedures and practices of Contractor, that are
relevant to the contract or transaction, are subject to examination by the City and the state auditor
or legislative auditor for a minimum of six years. Contractor shall maintain such records for a
minimum of six years after final payment. The parties agree that this obligation will survive the
completion or termination of this Agreement.
13. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s
successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers,
officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any
kind, nature, or character; damages; losses; and costs, disbursements, and expenses of defending the
same, including but not limited to attorneys’ fees, professional services, and other technical,
administrative or professional assistance resulting from or arising out of Contractor’s (or its
subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of
the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act
or omission or willful misconduct by Contractor, or arising out of Contractor’s failure to obtain or
maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver
or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that
these indemnification obligations shall survive the completion or termination of this Agreement.
14. Insurance. Contractor shall maintain reasonable insurance coverage throughout this
Agreement. Contractor agrees that before any work related to the approved project can be
performed, Contractor shall maintain at a minimum:
a. Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181;
b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles
used by Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily
injury, death of any person, and property damage arising out of the ownership,
5
maintenance, and use of such motor vehicles, along with any statutorily required
automobile coverage;
c. Commercial General Liability in an amount of not less than $2,000,000.00 per occurrence,
2,000,000 general aggregate, and $2,000,000 for products-completed operations
hazard, providing coverage for claims including:
i. Damages because of bodily injury, sickness or disease, including occupational
sickness or disease, and death of any person;
ii. Personal and advertising injury;
iii. Damages because of physical damage to or destruction of property, including
loss of use of such property;
iv. Bodily injury or property damage arising out of completed operations; and
v. Contractor’s indemnity obligations under this Agreement.
To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may
use a combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor
shall provide the City with a current certificate of insurance including the following language: “The
City of Golden Valley is named as an additional insured with respect to the commercial general
liability, business automobile liability and umbrella or excess liability, as required by the contract. The
umbrella or excess liability policy follows form on all underlying coverages.” Such certificate of liability
insurance shall list the City as an additional insured and contain a statement that such policies of
insurance shall not be canceled or amended unless 30 days’ written notice is provided to the City, or
10 days’ written notice in the case of non-payment.
15. Compliance with State Withholding Tax. Before final payment is made for the Work on this
project, Contractor must make a satisfactory showing that it has complied with the provisions of
Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid
employees on this project by providing to the City Engineer a Certificate of Compliance from the
Commissioner of Taxation. Contractor is advised that before such Certificate can be issued,
Contractor must first place on file with the Commissioner of Taxation an affidavit, in the form of an
IC-134, that Contractor has complied with the provisions of Minnesota Statutes Section 290.92.
16. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under
or interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any
assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign,
or transfer any rights under or interest (including, but without limitation, moneys that may become
due or moneys that are due) in the Agreement without the written consent of the other except to
the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release or discharge the assignor
from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall
prevent Contractor from employing such independent consultants, associates, and subcontractors,
as it may deem appropriate to assist it in the performance of the Work required by this
Agreement. Any instrument in violation of this provision is null and void.
6
17. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall
be performed with the understanding that Contractor has special expertise as to the Work which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar work for others. Contractor shall provide or contract for all required equipment and
personnel. Contractor shall control the manner in which the Work is performed; however, the nature
of the Work and the results to be achieved shall be specified by the City. The parties agree that this
is not a joint venture and the parties are not co-partners. Contractor is not an employee or agent of
the City and has no authority to make any binding commitments or obligations on behalf of the City
except to the extent expressly provided in this Agreement. All Work provided by Contractor pursuant
to this Agreement shall be provided by Contractor as an independent contractor and not as an
employee of the City for any purpose, including but not limited to: income tax withholding, workers'
compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for
employee benefits.
18. Compliance with Laws. Contractor shall exercise due professional care to comply with
applicable federal, state and local laws, rules, ordinances and regulations in effect as of the Effective
Date. Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers,
representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment
and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well
as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of
persons on City property, at all times while performing duties pursuant to this Agreement. Contractor
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a
breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the
City.
19. Entire Agreement. The Contract Documents shall constitute the entire agreement between
the City and Contractor, and supersede any other written or oral agreements between the City and
Contractor.
20. Third Party Rights. The parties to this Agreement do not intend to confer any rights under
this Agreement on any third party.
21. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this
Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all
parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on
convenience or otherwise.
22. Work Products and Ownership of Documents. All records, information, materials and other
work products, including, but not limited to the completed reports, drawings, plans, and
specifications prepared and developed in connection with the provision of the Work pursuant to this
Agreement shall become the property of the City, but reproductions of such records, information,
materials and other work products in whole or in part may be retained by Contractor. Regardless of
when such information was provided, Contractor agrees that it will not disclose for any purpose any
information Contractor has obtained arising out of or related to this Agreement, except as authorized
by the City or as required by law. These obligations survive the termination of this Agreement.
7
23. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest,
Contractor shall advise the City and, either secure a waiver of the conflict, or advise the City that it
will be unable to provide the requested Work.
24. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and
service providers for this or other matters, in the City’s sole discretion.
25. Data Practices Act Compliance. Any and all data provided to Contractor, received from
Contractor, created, collected, received, stored, used, maintained, or disseminated by Contractor
pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements
of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees
to notify the City within three business days if it receives a data request from a third party. This
paragraph does not create a duty on the part of Contractor to provide access to public data to the public
if the public data are available from the City, except as required by the terms of this Agreement. These
obligations shall survive the termination or completion of this Agreement.
26. No Discrimination. Contractor agrees not to discriminate in providing the Work under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights
Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City
from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or
proceeding brought alleging a violation of these laws by Contractor or its guests, invitees, members,
officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request,
Contractor shall provide accommodation to allow individuals with disabilities to participate in all
Work under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to
comply with ADA requirements for effective communication with individuals with disabilities.
27. Authorized Agents. The City’s authorized agent for purposes of administration of this contract
is Rick Birno, Park and Recreation Director, or designee. Contractor’s authorized agent for purposes
of administration of this contract is Janelle Miller, or designee who shall perform or supervise the
performance of all Work.
28. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONTRACTOR THE CITY
Peterson Companies
Attn: Janelle Miller
8326 Wyoming Trail
Chisago City, MN 55013
City of Golden Valley
Attn: Michael Ward
7800 Golden Valley Road
Golden Valley, MN 55427
mward@goldenvalleymn.gov
8
or such other contact information as either party may provide to the other by notice given in
accordance with this provision.
29. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a
waiver of any other provisions or any other or further breach, and no such waiver shall be effective
unless made in writing and signed by an authorized representative of the party to be charged with
such a waiver.
30. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
31. Payment of Subcontractors. Contractor agrees to pay all laborers employed and all
subcontractors furnishing material to Contractor in the performance of this contract. If Contractor
fails to pay any claims and demands for labor and materials, the City may apply the monies due to
Contractor toward paying and satisfying such claims and demands. The City has the right to apply
monies due to Contractor towards paying any accrued indebtedness or any claim which may
hereafter come due against Contractor. The amount of such payments shall be deducted from the
balance due to the Contractor; provided that nothing herein nor any variation from the amounts and
timing of the installments shall be construed as impairing the right of the City or of those to whose
benefit the bond herein agreed upon shall insure, to hold Contractor or surety liable on the bond for
any breach of the conditions of the same nor as imposing upon the City any obligation to laborers,
materialmen, contractors, or sureties to pay or to retain for their benefit any monies coming to the
contractor hereunder.
Pursuant to Minnesota Statutes, Section 471.425, Subdivision 4(a), Contractor must pay any
subcontractor within ten (10) days of Contractor’s receipt of payment from the City for undisputed
services provided by the subcontractor. Contractor must pay interest of one and one-half percent
1½%) per month or any part of a month to the subcontractor on any undisputed amount not paid on
time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of
100.00 or more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the
actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect
interest penalties from the Contractor shall be awarded its costs and disbursements, including
attorney’s fees, incurred in bringing the action.
32. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in
full force and effect.
33. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that
they are duly authorized to sign on behalf of their respective organization. In the event Contractor
did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for
the duties and liability of Contractor, described in this Agreement, personally.
34. Counterparts and Electronic Communication. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which taken together shall
9
constitute one and the same instrument. This Agreement may be transmitted by electronic mail in
portable document format (pdf) and signatures appearing on electronic mail instruments shall be
treated as original signatures.
35. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor
Agreement to be executed by their duly authorized representatives in duplicate on the respective
dates indicated below.
PETERSON COMPANIES: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Shepard M. Harris, Mayor
By: _________________________________
Timothy J. Cruikshank, City Manager
EXHIBIT A
SCOPE OF WORK
Contractor shall complete the following work to convert the 120’X120’ (14,400 SF) natural grass lawn
bowling pitch to a synthetic turf lawn bowling pitch:
Install weight distribution mats from the parking lot over existing landscaping and sidewalk for
protection of existing features to remain
Excavate, load and dispose of existing grass and root zone at 2” depth. These materials will be
exported from the site and properly disposed of.
Sub cut remaining depth to allow for proposed aggregate sections for synthetic turf base material.
The sand peat materials will be trucked to local city stockpile and dumped. Owner to push up
materials on dump end. Approximate quantity of sand peat hauled to stockpile will be 400 CY.
Locate existing drainage and extend rock to surface in a few locations to ensure efficient drainage
Furnish and install treated 2”X4” nailer board on all sides of bowling pitch to existing concrete
Furnish and install non-woven geotextile separation fabric on subgrade
Furnish and install 4” of ¾” crushed igneous rock (industry standard for synthetic turf fields)
Furnish and install 2” of 3/8” minus crushed igneous rock (industry standard for synthetic turf fields)
Laser tolerance grade entire pitch to prepare for synthetic turf install
Install synthetic turf desired for application complete, ready for play
Remove access and sweep parking lot following completion of all work.
Estimated project duration is less than 2 weeks.
Proposal specifically excludes the following:
Permits (assumed to be none)
Performance/Payment bonds
Replacement of shrubs/mulch, natural turf, etc. for area used as access
Pushing on city dump end where sand peat will be stockpiled. Owner to provide necessary pushing
at stockpile area.
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. E. 3. Authorize Grant Agreement with Hennepin County for Scoreboards for Isaacson Park
Prepared By
Rick Birno, Parks & Recreation Director
Summary
The City, in cooperation with Golden Valley Little League, applied for and was awarded $4,120 through
the Hennepin County Youth Sports Grant Program. The grant money will be used to purchase and
install scoreboards on fields #2 and #3 at Isaacson Park. The City Attorney has reviewed agreement for
approval.
Financial Or Budget Considerations
Funds have been budgeted in the 2020 – 2029 Park CIP fund to partner with the Hennepin County
grant and the Golden valley Little League donation.
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Hennepin County Youth Sports Grant
Agreement in the form approved by the City Attorney for Scoreboards for Isaacson Park.
Supporting Documents
Hennepin County Youth Sports Grant Agreement (12 pages)
Grant Form 101 (Revised 8/2019) 1
Contract No: PR00001833
GRANT AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300
Government Center, Minneapolis, Minnesota 55487 (“COUNTY”), and the City of Golden
Valley, 7800 Golden Valley Road, Golden Valley, MN 55427 (“GRANTEE”).
Recitals
1. Section 473.757, subd. 2 of Minnesota Statutes authorizes COUNTY to make grants for
youth activities and youth and amateur sports within Hennepin County with certain funds
collected as part of the sales tax authorized in Section 473.757, subd. 10 of Minnesota
Statutes.
2. Pursuant to Hennepin County Board Resolution 09-0320R3, COUNTY created the
Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants for
youth sports and activities and amateur sports within Hennepin County.
3. GRANTEE applied for a grant award from the Hennepin Youth Sports Program, and
COUNTY authorized an award to Grantee through Resolution 19-0488R1 dated
December 12, 2019. This award is to be distributed pursuant to the terms herein.
The parties agree as follows:
1. TERM AND AMOUNT OF GRANT
GRANTEE shall complete all grant requirements (“Grant Requirements”) commencing
January 1, 2020 and expiring December 31, 2020, unless cancelled or terminated earlier
in accordance with the provisions herein.
The grant funds awarded to GRANTEE shall not exceed $4,120 (“Grant”).
2. GRANT REQUIREMENTS
GRANTEE shall complete the activities outlined in its Hennepin Youth Sports Program
application submitted to COUNTY (“Project”), namely: purchase of Daktronics baseball
scoreboard for use at Isaacson Park.
Within ninety (90) days of completion of the Project, GRANTEE shall report information
about the Project and other data related to the Project as may be reasonably requested by
COUNTY.
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
3. GRANT DISBURSEMENT
COUNTY shall reimburse Project expenditures up to the amount identified in Section 1.
GRANTEE must request disbursement of funds following completion of the Project and
provide documentation of Project expenditures. This request shall be made to the
Minnesota Amateur Sports Commission in the form of Attachment A.
Except for the Grant funds, COUNTY shall not pay or be responsible for any amounts to
GRANTEE.
Payments shall be made pursuant to COUNTY’s then applicable payment policies,
procedures, rules and directions. COUNTY is not responsible for remedying fraudulent
or unauthorized payments requested in GRANTEE’s name.
4. INDEPENDENT CONTRACTOR
GRANTEE shall select the means, method, and manner of performing Grant
Requirements, if any. Nothing is intended nor should be construed as creating or
establishing the relationship of a partnership or a joint venture between the parties or as
constituting GRANTEE as the agent, representative, or employee of COUNTY for any
purpose. GRANTEE is and shall remain an independent contractor under this
Agreement. GRANTEE shall secure at its own expense all personnel required in
completing Grant Requirements, if any, under this Agreement. GRANTEE’s personnel
and/or subcontractors engaged to perform any work required by this Agreement will have
no contractual relationship with COUNTY and will not be considered employees of
COUNTY. COUNTY shall not be responsible for any claims related to or on behalf of
any of GRANTEE’s personnel, including without limitation, claims that arise out of
employment or alleged employment under the Minnesota Unemployment Insurance Law
Minnesota Statutes Chapter 268) or the Minnesota Workers’ Compensation Act
Minnesota Statutes Chapter 176) or claims of discrimination arising out of state, local or
federal law, against GRANTEE, its officers, agents, contractors, or employees. Such
personnel or other persons shall neither accrue nor be entitled to any compensation,
rights, or benefits of any kind from COUNTY, including, without limitation, tenure
rights, medical and hospital care, sick and vacation leave, workers’ compensation,
unemployment compensation, disability, severance pay, and retirement benefits.
6. NON-DISCRIMINATION
In accordance with COUNTY’s policies against discrimination, GRANTEE shall not
exclude any person from full employment rights nor prohibit participation in or the
benefits of any program, service or activity on the grounds of any protected status or class
including but not limited to race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public assistance status, or national origin. No person who is
protected by applicable federal or state laws against discrimination shall be subjected to
discrimination.
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
7. AFFIRMATIVE ACTION
GRANTEE may be granted an exemption from the requirements of this Section for one
of the following reasons:
1) Agreement is for emergency or life safety-related purchases;
2) GRANTEE has no facilities and has no more than one employee operating
within the geographic boundaries of Hennepin County;
3) GRANTEE had an average of forty (40) or fewer full-time/benefit-earning
employees during the twelve (12) months preceding the submission of the bid,
request for proposal or execution of this Agreement; or
4) Pursuant to Hennepin County Board policy, the County Administrator or
his/her designee granted an exemption.
A. Requirements. In accordance with Hennepin County Board Resolution and
subject to the applicable exemptions, if any, listed above, if this Agreement is for
a sum over $100,000 or is amended to exceed $100,000, then GRANTEE shall
abide by COUNTY’s Affirmative Action requirements for COUNTY contractors.
Those requirements, for purposes of this Agreement, are consistent with those
imposed for state contractors pursuant to Minnesota Statutes, sections 363A.36 to
37 and Minnesota Rules, parts 5000.3200 to 5000.3600.
B. Compliance; Remedies. GRANTEE shall demonstrate compliance by submitting
and maintaining a workforce certificate from the Minnesota Department of
Human Rights (MDHR), unless COUNTY provides for alternative certification.
GRANTEE shall remain in compliance with all applicable requirements through
the term of this Agreement. GRANTEE shall also provide all compliance
documentation requested by the MDHR or by COUNTY, and shall cooperate with
all compliance activities, including but not limited to site visits. If GRANTEE
fails to demonstrate good faith efforts to correct any identified Affirmative Action
deficiencies or fails to submit requested reports or information required by
COUNTY or the MDHR, or has engaged in discriminatory practices, COUNTY
may consider this a violation of this Agreement and may exercise any remedies
available to it in law or in equity, including, but not limited to, cancellation or
termination of this Agreement.
8. INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless COUNTY, its present and former
officials, officers, agents, volunteers and employees from any liability, claims, causes of
action, judgments, damages, losses, costs, or expenses, including attorney’s fees,
resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor,
anyone directly or indirectly employed by them, and/or anyone for whose acts and/or
omissions they may be liable in the performance of this Agreement, and against all loss
by reason of the failure of GRANTEE to perform any obligation under this Agreement.
For clarification and not limitation, this obligation to defend, indemnify and hold
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
harmless includes but is not limited to any liability, claims or actions resulting directly or
indirectly from alleged infringement of any copyright or any property right of another,
the employment or alleged employment of GRANTEE personnel, the unlawful disclosure
and/or use of protected data, or other noncompliance with the requirements of these
provisions.
9. INSURANCE
INTENTIONALLY OMITTED]
10. DUTY TO NOTIFY
GRANTEE shall promptly notify COUNTY of any demand, claim, action, cause of
action or litigation brought against GRANTEE, its employees, officers, agents or
subcontractors, which arises out of this Agreement. GRANTEE shall also notify
COUNTY whenever GRANTEE has a reasonable basis for believing that GRANTEE
and/or its employees, officers, agents or subcontractors, and/or COUNTY, might become
the subject of a demand, claim, action, cause of action, administrative action, criminal
arrest, criminal charge or litigation arising out of this Agreement.
11. DATA PRIVACY AND SECURITY
GRANTEE, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall, to the extent applicable, abide by the provisions of the Minnesota
Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all other
applicable state and federal laws, rules, regulations and orders relating to data or the
privacy, confidentiality or security of data, which may include the Health Insurance
Portability and Accountability Act of 1996 and its implementing regulations (HIPAA).
For clarification and not limitation, COUNTY hereby notifies GRANTEE that the
requirements of Minnesota Statutes section 13.05, subd. 11, apply to this Agreement.
GRANTEE shall promptly notify COUNTY if GRANTEE becomes aware of any
potential claims, or facts giving rise to such claims, under the MGDPA or other data, data
security, privacy or confidentiality laws, and shall also comply with the other
requirements of this Section.
Classification of data, including trade secret data, will be determined pursuant to
applicable law and, accordingly, merely labeling data as “trade secret” by GRANTEE
does not necessarily make the data protected as such under any applicable law.
12. RECORDS – AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, the
State Auditor, or any of their authorized representatives, at any time during normal
business hours, and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
GRANTEE and involve transactions relating to this Agreement. GRANTEE shall
maintain these materials and allow access during the period of this Agreement and for six
6) years after its expiration, cancellation or termination.
13. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
A. GRANTEE binds itself, its partners, successors, assigns and legal representatives
to COUNTY for all covenants, agreements and obligations herein.
B. GRANTEE shall not assign, transfer or pledge this Agreement whether in whole
or in part, nor assign any monies due or to become due to it without the prior
written consent of COUNTY. A consent to assign shall be subject to such
conditions and provisions as COUNTY may deem necessary, accomplished by
execution of a form prepared by COUNTY and signed by GRANTEE, the
assignee and COUNTY. Permission to assign, however, shall under no
circumstances relieve GRANTEE of its liabilities and obligations under the
Agreement.
C. GRANTEE shall not subcontract this Agreement whether in whole or in part,
without the prior written consent of COUNTY. Permission to subcontract,
however, shall under no circumstances relieve GRANTEE of its liabilities and
obligations under the Agreement. Further, GRANTEE shall be fully responsible
for the acts, omissions, and failure of its subcontractors in the performance of any
specified contractual services, and of person(s) directly or indirectly employed by
subcontractors. Contracts between GRANTEE and each subcontractor shall
require that the subcontractor’s services be performed in accordance with this
Agreement. GRANTEE shall make contracts between GRANTEE and
subcontractors available upon request. For clarification and not limitation of the
provisions herein, none of the following constitutes assent by COUNTY to a
contract between GRANTEE and a subcontractor, or a waiver or release by
COUNTY of GRANTEE’s full compliance with the requirements of this Section:
1) COUNTY’s request or lack of request for contracts between GRANTEE and
subcontractors; (2) COUNTY’s review, extent of review or lack of review of any
such contracts; or (3) COUNTY’s statements or actions or omissions regarding
such contracts.
D. As required by Minnesota Statutes section 471.425, subd. 4a, GRANTEE shall
pay any subcontractor within ten (10) days of GRANTEE’s receipt of payment
from COUNTY for undisputed services provided by the subcontractor, and
GRANTEE shall comply with all other provisions of that statute.
14. MERGER, MODIFICATION AND SEVERABILITY
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
made a part of this Agreement. If there is any conflict between the terms of this
Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
GRANTEE and/or COUNTY are each bound by its own electronic signature(s)
on this Agreement, and each agrees and accepts the electronic signature of the
other party.
B. Any alterations, variations or modifications of the provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties. Except as expressly provided, the
substantive legal terms contained in this Agreement including but not limited to
Indemnification, Insurance, Merger, Modification and Severability, Default and
Cancellation/Termination or Minnesota Law Governs may not be altered, varied,
modified or waived by any change order, implementation plan, scope of work,
development specification or other development process or document.
C. If any provision of this Agreement is held invalid, illegal or unenforceable, the
remaining provisions will not be affected.
15. DEFAULT AND CANCELLATION/TERMINATION
A. COUNTY may upon written notice immediately cancel or terminate this
Agreement in its entirety. Additionally, failure to comply with the terms of this
Agreement shall be just cause for COUNTY to delay payment until GRANTEE’s
compliance. In the event of a decision to withhold payment, COUNTY shall
furnish prior written notice to GRANTEE. In the event of
cancellation/termination, COUNTY shall have no obligation to reimburse Project
expenditures for which a reimbursement request has not been received by the date
of cancellation/termination.
B. Notwithstanding any provision of this Agreement to the contrary, GRANTEE
shall remain liable to COUNTY for damages sustained by COUNTY by virtue of
any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the
claimed breach and the amount of the claimed damage, COUNTY may withhold
any payments to GRANTEE for the purpose of set-off until such time as the exact
amount of damages due COUNTY from GRANTEE is determined. Following
notice from COUNTY of the claimed breach and damage, GRANTEE and
COUNTY shall attempt to resolve the dispute in good faith.
C. The above remedies shall be in addition to any other right or remedy available to
COUNTY under this Agreement, law, statute, rule, and/or equity.
D. COUNTY’s failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
16. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement do survive such term, cancellation or termination. Such
provisions include but are not limited to: GRANT REQUIREMENTS; INDEPENDENT
CONTRACTOR; INDEMNIFICATION; DUTY TO NOTIFY; DATA PRIVACY AND
SECURITY; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND
CANCELLATION/TERMINATION; MEDIA AND MARKETING; and MINNESOTA
LAW GOVERNS.
17. GRANT ADMINISTRATION
Grant Administrator”), shall manage this Agreement on behalf of COUNTY and serve
as liaison between COUNTY and GRANTEE.
Rick Birno (763) 512-2342 (rbirno@goldenvalleymn.gov) shall manage the agreement
on behalf of GRANTEE. GRANTEE may replace such person but shall immediately
give written notice to COUNTY of the name, phone number and email/fax number (if
available) of such substitute person and of any other subsequent substitute person.
18. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. GRANTEE shall comply with all applicable federal, state and local statutes,
funding sources, regulations, rules and ordinances currently in force or later
enacted.
B. GRANTEE certifies that it is not prohibited from doing business with either the
federal government or the state of Minnesota as a result of debarment or
suspension proceedings.
19. PAPER RECYCLING
COUNTY encourages GRANTEE to develop and implement an office paper and
newsprint recycling program.
20. NOTICES
Unless the parties otherwise agree in writing, any notice or demand which must be given
or made by a party under this Agreement or any statute or ordinance shall be in writing,
and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the
County Administrator with a copy to the originating COUNTY department at the address
given in the opening paragraph of this Agreement. Notice to GRANTEE shall be sent to
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
the address stated in the opening paragraph of this Agreement or to the address stated in
GRANTEE’s Form W-9 provided to COUNTY.
21. CONFLICT OF INTEREST
GRANTEE affirms that to the best of GRANTEE’s knowledge, GRANTEE’s
involvement in this Agreement does not result in a conflict of interest with any party or
entity which may be affected by the terms of this Agreement. Should any conflict or
potential conflict of interest become known to GRANTEE, GRANTEE shall immediately
notify COUNTY of the conflict or potential conflict, specifying the part of this
Agreement giving rise to the conflict or potential conflict, and advise COUNTY whether
GRANTEE will or will not resign from the other engagement or representation. Unless
waived by COUNTY, a conflict or potential conflict may, in COUNTY’s discretion, be
cause for cancellation or termination of this Agreement.
22. MEDIA AND MARKETING
The parties shall cooperatively and collaboratively develop Project marketing including
but not limited to a permanent plaque or sign, news releases, public announcements,
social media, video, civic opportunities, logos and community events. GRANTEE shall
not unreasonably refuse or withhold participation from any COUNTY initiated marketing
project, plan or strategy.
GRANTEE shall provide an advance copy of any independently developed messaging
and marketing materials regarding the Project to COUNTY for review and approval.
COUNTY may, in its sole discretion, reject any proposed marketing if COUNTY
determines the proposed marketing does not reflect the spirit or intent of the Project, this
grant or is otherwise contrary to COUNTY’s best interests.
For clarification and not limitation, this section applies all media, social media, news
releases, external facing communications, advertising, marketing, promotions, client lists,
civic/community events or opportunities and/or other forms of outreach created by, or on
behalf of, GRANTEE (i) that reference or otherwise use the term “Hennepin County,” or
any derivative thereof; or (ii) that directly or indirectly relate to, reference or concern the
County of Hennepin, this Agreement, the Grant Requirements performed hereunder or
COUNTY personnel, including but not limited to COUNTY employees and elected
officials.
23. MINNESOTA LAWS GOVERN
The laws of the state of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, state of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the state of Minnesota.
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
24. HENNEPIN COUNTY PERSONAL PROPERTY TAX AND PROPERTY TAX
GRANTEE affirms that it and its officers have paid all Hennepin County personal
property taxes and property taxes due on all of its Hennepin County properties for taxes
owed on or before the date of the execution of this contract. If the County finds that
property taxes have not been paid by GRANTEE, GRANTEE’s owner and GRANTEE’s
board of directors (if any), County may refuse to disburse funds or require the return of
all or part of the funds already disbursed.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
COUNTY BOARD AUTHORIZATION
Reviewed for COUNTY by
the County Attorney's Office:
Sig_es_:signer3:signature}}
userstamp3_es_:signer3:stamp}}
Reviewed for COUNTY by:
Sig_es_:signer4:signature}}
userstamp4_es_:signer4:stamp}}
Board Resolution No:
BoardResolution_es_:signer4:brs}}
Document Assembled by:
Sig_es_:signer1:signature}}
userstamp1_es_:signer1:stamp}}
Exh_es_:signer1:attachment:label("Attachments")}}
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
Sig_es_:signer6:signature}}
userstamp6_es_:signer6:stamp}}
ATTEST:
Sig_es_:signer7:signature}}
userstamp7_es_:signer7:stamp}}
By:
Sig_es_:signer5:signature}}
userstamp5_es_:signer5:stamp}}
0++
0++0.
0)/4
4./
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
GRANTEE
GRANTEE warrants that the person who executed this Agreement is authorized to do so on
behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.*
By:
Sig_es_:signer2:signature}}
userstamp2_es_:signer2:stamp}}
ttl_es_:signer2:title}}
GRANTEE represents and warrants that it has submitted to COUNTY all applicable
documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's
delegation of authority. Documentation is not required for a sole proprietorship.
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Grant Form 101 (Revised 8/2019) as modified for Youth Sports Grants 1/2020
HENNEPIN YOUTH SPORTS PROGRAM GRANT
ATTACHMENT A
VERIFICATION OF PROJECT COMPLETION AND
REQUEST FOR REIMBURSEMENT
Grantee Name Grant Agreement No.
Address of Project Location
Description of Project
Maximum Grant Award Grant Amount Requeste d
Grantee verifies and requests as follows:
1. The Project described in the Grant Agreement has been completed.
2. A Certificate of Occupancy for the Project has been obtained, if required.
3. Any signage required by the Grant Agreement is in place.
4. The Grant Amount Requested has been expended on the Project, and documentation of
Project expenses totaling the Grant Amount Requested is attached.
Name of Authorized Official Title
Signature Date
This document is to be mailed to:
Lynda Lynch
Minnesota Amateur Sports Commission
1700 105th Avenue NE
Blaine, MN 55449
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. F. 1. Approve Resolutions Supporting Hennepin County Grant Funding Applications
Prepared By
Myles Campbell, Planner
Summary
The following non-profit organizations have requested a letter of support from the City of Golden Valley
for their grant funding applications. The funding pools include the Community Development Block Grant
CDBG), HOME, and Affordable Housing Incentive Fund (AHIF). All of these programs are funded by the
Federal government and administered by Hennepin County. Resolutions authorizing the submittal of
letters of support from the City are attached. In general, the City provides letters of support for programs
that meet a demonstrated need in the community. In addition, the City has been supportive of services
that the City does not typically provide, such as social services for elderly, low-and-moderate income,
special needs, and homeless populations. This is consistent with the City’s goals and vision set forth in
the 2040 Comprehensive Plan. The following non-profit organizations have been successful with past
grant awards and staff expects that this will continue in 2020.
Hammer Residences
Hammer Residences is a non-profit organization that provides housing and support services to adults and
children living with developmental disabilities. The organization works throughout the western Metro
area, and operates two group homes within Golden Valley. The organization has developed a proposal
for the use of Hennepin County CDBG funds for the purpose of continued renovations and maintenance
at both of these sites. A six-person group home on Lee Avenue will be renovated to provide updated
flooring and stair materials, while a four-person group home on Unity Avenue needs its driveway to be
replaced. Hennepin County’s CDBG program is one of many funding sources that Hammer utilizes to
maintain high quality housing for its residents.
HOME Line
HOME Line is a non-profit organization that provides free and low-cost legal, organizing, education, and
advocacy services. HOME Line provides renters with the tools necessary to keep their homes safe, in
good repair, and affordable. The organization has developed a proposal for the use of Hennepin County
CDBG funds for their Tenant Hotline, which provides free legal advice to tenants about landlord and
tenant law. These services prevent problems ranging from homelessness to illness from unsafe living
conditions, and result in reducing the use of local emergency resources. In 2019, HOME Line advised
approximately 53 renter households in Golden Valley. The most common issues they advised on included
City Council Regular Meeting Executive Summary
City of Golden Valley
February 4, 2020
2
repairs, evictions, and security deposits. The CDBG program is one of many funding sources for this
program.
PRISM
People Responding in Social Ministry (PRISM) is a community-based non-profit organization with a
mission to provide social services and connections that empower people in the community to build
healthy, stable lives. PRISM has developed a proposal for the use of Hennepin County CDBG funds for
income-qualified people living in Golden Valley as well as other nearby communities. The proposal
requests CDBG funding for the Homelessness Prevention Program. This program provides financial
assistance to individuals and families who are at risk of losing their home and facing homelessness due to
a crisis or temporary circumstance. In addition to providing emergency assistance for rent and other
housing costs, PRISM negotiates with landlords to help participants avoid costly housing court
proceedings, obtains security deposits to allow timely move-ins, assists in applying for energy assistance
programs, provides referrals for community resources, and more.
WHAHLT
West Hennepin Affordable Housing Land Trust (WHAHLT), doing business as Homes Within Reach, is a
community-based non-profit organization with a mission to use the Community Land Trust model to
create and preserve affordable homeownership opportunities for families in suburban Hennepin
County. There are three single-family homes in the land trust in Golden Valley. WHAHLT has developed
a proposal for the use of CDBG and Hennepin County HOME and Affordable Housing Incentive Funds
AHIF) for the acquisition, rehabilitation, and sale of an entry-level single-family home to income-
qualified families and individuals who otherwise would be unable to buy a home in Golden Valley. The
City would not contribute any funding for this project. After having success last year in acquiring
funding for a home acquisition, WHAHLT is looking to acquire and rehabilitate a new location that
could then be sold to an income-qualified household.
Financial Or Budget Considerations
For each of these applications, the City is providing no monetary aid or assistance other than the letter
of support for each.
Recommended Action
Motions to adopt Resolutions Supporting the following Hennepin County Grant Funding Applications:
A. Application by Hammer Residences to Hennepin County for Community Development Block
Grant Funding.
B. Application by HOME Line to Hennepin County for Community Development Block Grant
Funding.
C. Application by PRISM to Hennepin County for Community Development Block Grant Funding.
D. Application by WHAHLT to Hennepin County for Community Development Block Grant Funding.
E. Application by WHAHLT to Hennepin County for HOME and AHIF Funding.
Attachments
Resolution Supporting Application by Hammer Residences to Hennepin County for Community
Development Block Grant (CDBG) Funding (1 page)
City Council Regular Meeting Executive Summary
City of Golden Valley
February 4, 2020
3
Resolution Supporting Application by HOME Line to Hennepin County for Community Development
Block Grant (CDBG) Funding (1 page)
Resolution Supporting Application by People Responding in Social Ministry (PRISM) to Hennepin
County for Community Development Block Grant (CDBG) Funding (1 page)
Resolution Supporting Application West Hennepin Affordable Housing Land Trust (WHAHLT) to
Hennepin County for Community Development Block Grant (CDBG) Funding (1 page)
Resolution Supporting Application by West Hennepin Affordable Housing Land Trust (WHAHLT) for
Hennepin County Home and Affordable Housing Incentive (AHIF) Funding (1 page)
RESOLUTION NO. 20-10
RESOLUTION SUPPORTING APPLICATION BY HAMMER RESIDENCES FOR
HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM FUNDING
WHEREAS, Hammer Residences is a non-profit organization that provides
residential services for adults with physical and developmental disabilities, with a mission
to use the Community Land Trust model to create and preserve affordable homeownership
opportunities for families in suburban Hennepin County; and
WHEREAS, Hammer has developed a proposal for the use of Hennepin County
CDBG funds; and
WHEREAS, the proposal requests funding for the renovation of two existing group
home properties in Golden Valley that are in need of repairs that are directly related to the
residents’ safety and quality of life.
NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that
the Council supports the application for funding from Hennepin County CDBG and
authorizes submittal of a letter of support for the funding application.
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-11
RESOLUTION SUPPORTING APPLICATION BY HOME LINE TO HENNEPIN COUNTY
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
WHEREAS, HOME line is a non-profit organization that provides free and low-cost
legal, organizing, education, and advocacy services to renters that keeps their homes safe,
in good repair, and affordable; and
WHEREAS, HOME line has developed a proposal for the use of Hennepin County
CDBG funds to serve renters living in Golden Valley; and
WHEREAS, the proposal requests CDBG funding for the HOME Line Tenant
Hotline, which provides free legal advice to tenants about landlord and tenant law.
NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the
Council supports the application for funding from the Hennepin County CDBG Program and
authorizes submittal of a letter of support for the funding application.
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-12
RESOLUTION SUPPORTING APPLICATION BY PEOPLE RESPONDING IN SOCIAL
MINISTRY (PRISM) TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING
WHEREAS, PRISM is a community-based non-profit organization with a mission to
provide social services and connections that empower people in the community to build
healthy, stable lives; and
WHEREAS, PRISM has developed a proposal for the use of Hennepin County
CDBG funds for income-qualified people living in Golden Valley as well as other nearby
communities; and
WHEREAS, the proposal requests funding for the Homelessness Prevention Program,
which provides financial assistance to individuals and families who are at risk of losing their
home and facing homelessness due to a crisis or temporary circumstance.
NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the
Council supports the application for funding from Hennepin County CDBG Program and
authorizes submittal of a letter of support for the funding application.
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-13
RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE
HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDING
WHEREAS, WHAHLT is a community-based non-profit organization, doing
business as Homes Within Reach, with a mission to use the Community Land Trust model
to create and preserve affordable homeownership opportunities for families in suburban
Hennepin County; and
WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County
CDBG funds; and
WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and
sale of entry-level properties to income-qualified families and individuals.
NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that
the Council supports the application for funding from Hennepin County CDBG and
authorizes submittal of a letter of support for the funding application.
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-14
RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE
HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY HOME AND
AFFORDABLE HOUSING INCENTIVE (AHIF) FUNDING
WHEREAS, WHAHLT is a community-based non-profit organization, doing business
as Homes Within Reach, with a mission to use the Community Land Trust model to create
and preserve affordable homeownership opportunities for families in suburban Hennepin
County; and
WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County
HOME and AHIF funds; and
WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and
sale of entry-level properties to income-qualified families and individuals.
NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that
the Council supports the application for funding from Hennepin County HOME and AHIF
Programs and authorizes submittal of a letter of support for the funding application.
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. G. Appointment of Election Judges and Absentee Ballot Board for the Presidential Primary Election
on March 3, 2020
Prepared By
Kris Luedke, City Clerk
Summary
As required per Minnesota Statute 204B.21, Council needs to approve the appointment of the Election
Judges and Absentee Ballot Board for the upcoming general election. The Absentee Ballot Board judges
will have the responsibility of accepting and rejecting absentee ballots based on the criteria set by the
State.
Hennepin County will appoint Absentee Ballot Board judges that will be responsible for
accepting/rejecting all mail in absentee ballots received at the Hennepin County Government Center.
Financial Or Budget Considerations
Per Minn. Stat. 207A.15 Presidential Nomination Primary Election Expenses; Local Reimbursement, the
City will be reimbursed for the salaries of the election judges for the Presidential Primary.
Recommended Action
Motion to adopt Resolution approving appointment of the Election Judges and Absentee Ballot Board
for the Presidential Primary Election on March 3, 2020.
Attachments
Resolution approving the appointment of Election Judges and Absentee Ballot Board for the
Presidential Primary Election on March 3, 2020 (2 pages)
RESOLUTION 20-15
RESOLUTION APPROVING THE APPOINTMENT OF ELECTION
JUDGES AND ABSENTEE BALLOT BOARD FOR THE
PRESIDENTIAL PRIMARY ELECTION ON MARCH 3, 2020
WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as
election judges be appointed by the City Council at least 25 days before the election.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council that the
individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as
the City of Golden Valley Election Judges and Absentee Ballot Board Judges for the March
3, 2020, Presidential Primary Election.
BE IT FURTHER RESOLVED the Golden Valley City Council also appoints other
individuals and all members appointed to the Hennepin County Absentee Ballot Board as
authorized under Minn. Stat. 204B.21, subd. 2 under the direction of the Election Manager
to serve as members of the Absentee Ballot Board.
BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any
substitutions or additions as deemed necessary.
Adopted by the City Council of Golden Valley, Minnesota on the 4th day of February, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Resolution No. 20-15 -2- February 4, 2020
Exhibit A
2020 Election Judges
The following individuals are appointed to serve at the Presidential Primary Election on
March 3, 2020:
Anderson, Chuck
Bartol, Colin
Beman, David
Bergman, Roger
Bergquist, Renee
Bucklin, Alision
Burke-Scheffle, Kathleen
Cohen, Gary
Condon, Marilyn
Decker, Kay
Decker, Daniel
George, Teresa
George, Janet
Gerber, Dale
Girard, Pierre
Hasselbusch, Cynthia
Hietala, Connie
Hoffstedt, Diane
Ihrke, Toni
Johnson, Maria
Jorgens, Gwen
Kilner, Marilyn
King, Dwayne
Krenn, Barbara
L’Enfant, Julia
Mitchell, Norm
Myers, Kay
Neudecker, Joan
Osvold, Dianne
Osvold, Bruce
Pagenkopf, Jane
Palmquist, Lois
Pugh, Laura
Robinson, Beverly
Scanlon, Tom
Schulte, Bill
Schulte, Janet
Strobel, Nancy
Sunderland, Delphine
Tiffin, Marie
Tillman, Barb
Toll, Sharon
Toren, Hilary
Tvedt, Gordon
Van Hook, Mary
Wells, Jackie
Yeager, Carrie
Absentee Ballot Board
Gate, Danii
Hietala, Connie
Huisman, Claire
Romano, Tomas
Schwable, Sue
Stresemann, Marjorie
Watson, Sue
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. H. Approve Resolution for 2020 Pavement Management Program to Approve the Plans and
Specifications and Order Advertisement of Bids, Project No. 20-01
Prepared By
Jeff Oliver, City Engineer
R.J. Kakach, Assistant City Engineer
Summary
On January 21, 2020, the Council held a public hearing regarding the improvements proposed for the
2020 Pavement Management Program. The proposed improvements include rehabilitation of 1.3 miles
of local streets identified on the attached project location map. Council is now asked to consider a
resolution approving the plans and specifications and ordering the advertisement of bids. The plans
and specification for the project are available in the City Clerk’s office as required by statute. The
specifications include the contract, general conditions, and special conditions as well as the
construction plans.
The estimated total project costs are as follows:
2020 PMP = $5,545,000
The estimated costs include all street rehabilitation, sanitary sewer and water main repair and
replacement, and storm sewer construction. An estimated 25% of the construction costs have been
included for indirect project costs, which includes project design, staking, construction observation
administration, and legal expenses. Also included in the street construction cost is a $40,000 incentive
to be paid to the contractor for substantially completing the work on or before the specified
completion date. The substantial completion date for this project has been established to be Friday,
October 2, 2020.
The anticipated project schedule is as follows:
Public Hearing for Improvements January 21, 2020
Open Bids for 2020 PMP February 27, 2020
Award Contract 2020 PMP April 7, 2020
Public Hearing for Special Assessments April 7, 2020
Begin Construction 2020 PMP May 2020
Project Completion 2020 PMP October 2020
City Council Regular Meeting Executive Summary
City of Golden Valley
February 4, 2020
2
Financial Or Budget Considerations
The proposed project financing is as follows:
Sewer and Water Reserve Fund (SS-01) $1,200,000
Storm Sewer Improvement Fund (W&SS-001) $ 750,000
Street Improvement Funds (S-001) $3,595,000
Total Project Cost $5,545,000
These financing sources are consistent with the City’s 2020 Capital Improvement Plan, except that
expenses to be paid from the Street Improvement Fund (S-001) have increased $245,000 as a result of
the decision to increase the street width from 26’ to 28’ and the inclusion of the incentive payment.
Special assessments will fund the increase and reimburse the Street Improvement Fund.
Recommended Action
Motion to adopt Resolution ordering the approval of the plans and specification and ordering the
advertisement of bids for the 2020 Pavement Management Program.
Supporting Documents
• Project Location Map (1 page)
• Resolution ordering construction of certain proposed public improvements and authorizing
advertisement for bids for City Project 20-01, 2020 Pavement Management Program (1 page)
BroggerCir Wisconsin Ave N23rd Ave NXylon Ave NElgin Pl
Medicine Lake Rd
AquilaAveNWinnetkaHeightsDr
ZealandAveNA q uilaAveNZealandAveNRose
ManorCavellAveN24th Av e N
WisconsinAveN
I
0 250 500125Feet
2020 PMP Print Date: 10/22/2019Sources:-Hennepin County Surveyors Office for Property Lines (2019) & Aerial Photography (2018).-City of Golden Valley for all other layers.
CIP Streets
2020 1.27 miles local
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
3. I. Budget Adjustment for Equity, Inclusion & Volunteer Staff
Prepared By
Kirsten Santelices, Human Resources Director
Summary
In December 2019, the City Council approved the addition of an Equity, Inclusion, and Volunteer
employee. Upon further review of the City’s needs in the areas of equity, inclusion, and the City’s
volunteer program, the City has updated the job description to include additional duties and
increased the role from a Coordinator to a Manager. It is anticipated that the change in essential
responsibilities and increase in salary will result in a broader pool of qualified candidates.
Upon approval by the City Council, the changes in position will be effective on February 5, 2020.
Financial Or Budget Considerations
The reflection on the total 2020 budget is $19,120.
Recommended Action
Motion to adopt Resolution amending the 2020 General Wages and Salary for the Equity, Inclusion,
and Volunteer Manager position.
Supporting Documents
• Resolution Amending 2020 Wages and Salaries for the Equity, Inclusion, and Volunteer Manager
and 2020 Budget Amendment (1 page)
RESOLUTION NO. 20-16
RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED
PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISEMENT FOR BIDS
FOR THE 2020 PAVEMENT MANAGEMENT PROJECT
WHEREAS, pursuant to Resolution No. 20-09 passed by the city council on
January 21, 2020, the city engineer has caused plans and specifications to be prepared
for the improvement of the 2020 Pavement Management Program, City Project #20-01
(the “Improvement”) and has presented such plans and specifications to the council for
approval.
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows:
1. The City Engineer, as the designated engineer for the Improvement, is hereby
authorized, ordered and instructed to obtain proposals for the same in accordance
with said report.
2. The City Clerk shall prepare and cause to be inserted in the official paper an
advertisement for bids for the making of the Improvement under the approved plans
and specifications. The advertisement shall be published for 14 days, shall specify the
work to be done, shall state that bids will be received by the clerk until 10 am on
March 5, 2020, at which time they will be publicly opened in the city council chambers
of the city hall by the city engineer, will then be tabulated, and will be considered by
the council on April 7, 2020. Any bidder whose responsibility is questioned during
consideration of the bid will be given an opportunity to address the council on the
issue of responsibility. No bids will be considered unless sealed and filed with the
clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check
payable to the City of Golden Valley for 5% percent of the amount of such bid.
3. The cost of said improvements shall be paid in part out of special assessments to be
levied.
Adopted by the City Council of Golden Valley, Minnesota this 4th day of February, 2020.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-17
RESOLUTION AMENDING 2020 WAGES AND SALARIES FOR THE EQUITY,
INCLUSION, AND VOLUNTEER MANAGER AND 2020 BUDGET AMENDMENT
WHEREAS, in the 2019 Budget was adopted on December 3, 2019; and
WHEREAS, in 2020 the need for certain positions in the Manager’s Department;
and
WHEREAS, the Equity, Inclusion, and Volunteer Manager position and wage will be
adjusted; and
WHEREAS, this amendment allocates Fund Balance to those expenditures for each
area outlined below; and
WHEREAS, the Manager’s Department Fund will be reflected with the 2020 Budget
process; and
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that
the wage of Equity, Inclusion, and Volunteer Manager is as follows:
EXEMPT Step 1 Step 2 Step 3 Step 4 Step 5
Equity, Inclusion, and Volunteer
Manager
$72,228 $75,668 $79,107 $82,547 $85,986
BE IT FURTHER RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that the 2020 Amended General Fund Budget is hereby given final approval.
DIVISION DESCRIPTION AMOUNT
Expenses
018 Manager’s Department (1030-6110) $19,120
Fund Balance $19,120
Adopted by the City Council of Golden Valley, Minnesota on this 4th day of February, 2020.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
February 4, 2020
Agenda Item
6. A. City Adoption of 2040 Comprehensive Plan
Prepared By
Jason Zimmerman, Planning Manager
Summary
As required by Minnesota State Statute 473.864, all local governments in the Twin Cities metropolitan
area must submit an update of their Comprehensive Plan to the Metropolitan Council every ten years.
The Met Council, as guided by State law, then ensures that each Comprehensive Plan adheres to the
regional framework and is not in conflict with the metropolitan system plans.
On November 13, 2018, the Planning Commission reviewed the final draft of the City’s proposed 2040
Comprehensive Plan and unanimously recommended it be approved. On December 4, 2018, the City
Council held a public hearing and voted to approve the plan.
The plan was submitted to the Met Council in January of 2019 and, after a lengthy period of conversation
and revisions to targeted sections of the document, it was ultimately approved by the full Council on
January 22, 2020.
The final step in the process is now for the City Council to adopt the 2040 Comprehensive Plan, which will
allow the City to move forward with implementation.
An online version of the entire document with all appendices can be found on the City’s web site here:
http://www.goldenvalleymn.gov/planning/comprehensiveplanupdate/index.php
Financial Or Budget Considerations
None
Recommended Action
Motion to adopt Golden Valley’s 2040 Comprehensive Plan.