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2020-02-05Golden Valley - Crystal - New Hope AGENDA JOINT WATER COMMISSION February 5, 2020-1:30 pm City Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes —January 8, 2020 (Approved 3-0) 3. Approve Change Order #1 for JWC Golden Valley Reservoir Repair Project (#19-19) (Approved 3-0) 4. Approve New Rates for Maintenance Work (Virnig) (Approved 3-0) 5. TAC Update, January 27, 2020 6. Other Business Next Scheduled Meeting March 4, 2020 7. Adjournment This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. W_J JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 8, 2020 The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm in the City of Golden Valley Council Chambers. Commissioners Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Jeff Oliver, City Engineer, Golden Valley Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Marc Nevinski, Physical Development Director, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope R.J. Kakach, Assistant City Engineer, Golden Valley Approval of Revised Minutes — December 4. 2019 Moved by McDonald seconded by Cruikshank to approve the minutes of the December 4, 2019 Joint Water Commission Meeting. Motion carried. Approve Purchase of ErneEgency Repair Parts Staff reported the Joint Water Commission requires specific equipment in the inventory to effectively repair the PCCP in the event of a water main break. Staff has completed a parts inventory in Crystal, Golden Valley, and New Hope and determined the following items as necessary to replace inventory. Each City will have two sets of parts to make repairs as necessary. Motion by Cruikshank seconded by McDonald to approve the Purchase of Emergency Repair Parts with Ferguson Waterworks for $20,337.75. Motion carried. Authorize Agreement with Total Control for C stal Pump Station Cradle Point Upgrades Staff reported that the Crystal Pump House Cradle Point will create communication redundancy for all Joint Water Commission properties in the event of fiber communication failure. The funding for this upgrade will come from the professional services budget of the General Fund. Moved by McDonald seconded by Cruikshank to authorize agreement with Total Control Systems for the Crystal Pump Station Cradle Point Upgrades in the amount of $6,798.18. Motion carried. �sprove Resolution #20-01 Designatine Depositories for Joint Water fund Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION 20-01 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; Joint Water Commission January 8, 2020 Page 2 of 3 and the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Appwe Resolution #20-02 Making Annual Elections for the 2020-2021 Insurance Polic Commission Cruikshank introduced the following resolution and moved its adoption: RESOLUTION 20-02 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2020-2021 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Approve Contract with MMRK Certified Public Accountants to perform the December 31 2019 Audit Staff reported that every year the Joint Water Commission is required to have a State Legal Compliance Audit performed in accordance with the auditing standards established by the Auditing Standards Board and Minnesota Statues. Staff is recommending the authorization for services with MMRK for the 2019 audit in the amount of $10,000. This amount is $200 more than 2018 audit services. Preliminary fieldwork will begin in January with final fieldwork starting on February 24, 2020. Staff stated that the rate remains low due to bundling of services and that there will be a Request for Proposal next year. Moved by McDonald seconded by Cruikshank to approve the contract with MMRK Certified Public Accountants to perform the December 31, 2019 audit. Motion carried LAC Update Staff reported on the following: • Elevated Towers: Worked completed except turf and hard surface restoration. Scheduled for spring. • Reservoir Work 65-17: Awarded to Keys Well Drilling: Pump has been installed and will be wired and balanced in December. Crystal pump and motor will be pulled and replaced late winter/early spring. GV reservoir crack filling: Recommend award to Slack Painting GV will drain reservoir in December to prepare for crack filling project • Valve Replacement Douglas and 39th valve replaced this year. 2020 project will focus near Crystal reservoir and on 42nd heading west from Douglas. Replace a 16-inch valve within Crystal M&O project — Pennsylvania and 32nd • Tower Painting KLM provided specs and project manual for Golden Valley tower painting in 2020. Staff is working with KLM on specs (May 2020 to Aug 2021 construction). Golden Valley will replace altitude valve while tower is down for painting. • Miscellaneous Between the three JWC cities, we will stock two sets of PCCP to DIP pipe adapters for each size JWC pipe. Adapters to be stored in Medicine Lake Road tower. Will bring quotes to JWC for purchase. Joint Water Commission January 8, 2020 Page 3 of 3 JWC TAC will perform an EPA Vulnerability Self -Assessment and work with a local Management team to present our Emergency Response Plan. NH will bring Stantec overage to next JWC meeting GV will bring amended CAT Ziegler generator maintenance agreement to include Crystal Oher Business None at this time Adjournment Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 1:30 pm. Chaff Anne Norris ATTEST - Sue Schwalbe, Recording Secretary Joint Water Commission TAC [demo February 5, 2020 Agenda Item #3 Approve Change Order #1 for Joint Water Commission Golden Valley Reservoir Repair Project Prepared by Joint Water Commission Technical Advisory Committee Summary The Joint Water Commission awarded the JWC Golden Valley Reservoir Repair Project on December 4, 2019. Construction began in January of 2020 and shortly thereafter, two leaks were discovered with water leaking into the empty reservoir tank. The first leak is located in the pipe that connects the south reservoir to the clearwell. The second leak is near the inlet pipes into the reservoirs located in the north reservoir. These leaks contribute an estimated 400 to 500 gallons per day to the reservoir in areas that crews are working to keep dry for the crack repair portion of the project. In order to complete necessary repairs that were part of the original scope of the project, these leaks need to be sealed. The JWC TAC received the attached Change Order #1 with a proposed cost to repair the leaks. The updated contract amount with change order and project budget are shown below: Original Contract Amount $138,000 Change Order #1 $ 22,750 Updated Contract Amount $160,750 JWC CIP Project Budget $300,000 The Technical Advisory Committee has evaluated Change Order #1 and recommends approval. Recommended Action Motion to authorize the execution of Change Order #1 for the JWC Golden Valley Reservoir Repair Project with Slack Painting, LLC in an amount not to exceed $22,750. Attachments Change Order #1 (1 page) 1:1Joint Water CommissionUM Agendas12020 Agenda102-05-2013a - Agenda Item.dom January 23, 2020 Mr. R.J. Kakach, P.E. Assistant City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 KLMENGINEE'1a 1976 Wooddale Drive, Suite 41 Woodbury, MN 55125 Phone (651) 773-5111 1 Pax (651) 773-5222 by Email KLM Project No: MN3092; Owner Project No: 19-18 Description: Cleaning, Repairing, and Painting the 4,600,000 Gallon North and South Reservoirs and Clearwell. Contractor: Slack Painting LLC Change Order No. 1 — The following change order is in addition to the original contract. • Fixing the leak on the crossover pipe from the clearwell to the south reservoir. • Sandblasting affected area prior to having leak fixed • Remobilization of dehumidifier • Purchasing and installing an additional product to stop the leaks in the inlet pipe penetrations in the north reservoir • Extending the schedule three additional weeks, adjusting the specified completion date to March 6, 2020 Total Additional Authorized Work: $22,760.00 Original Contract Amount $138,000.00 Change Order No. 1 $ 22,750.00 New Contract Balance $160,750.00 APPROVALS: Joint Water Commissio . By: le: (A/6/Date: Z Slack Arting LLC: By: Title: 6,1' 01,aAe,r= Date: I _ 7�z c� KLM ,Engineering, Inc.: By: ^� e` '' "` Title: Project Field Su ervisor Date: January 23. 2020 CC: Joe Hansen — City of Golden Valley, Tom Slack — Slack Painting LLC 1IPat;c Joint Water Commission Golden Valley -Crystal -New Hope February 5, 2020 Agenda Item 4 Approve reimbursement rate for 2020 Prepared by Sue Virnig, Golden Valley Finance Director Summary All three cities work on facilities that belong to the Joint Water Commission. When an employee works on the system, they bill an hourly rate to the Joint Water Commission. A survey was done from all three cities. The new rate for straight time is $31.22 and the overtime rate is $46.83. Finance or Budget Consideration The 2020 budget includes $100,000 for maintenance and labor. In 2019, labor reimbursement was $38,738.93. Recommended Action Motion to Approve New Rate at $31.22 for straight time and $46.83 for overtime for work on the Joint Water Commission facilities. Attachments 2020 Hourly Rates with no benefits. 1:\Joint Water Commission\JWC Agendas\2020 Agenda\02-06-20\4a - Approve New Utility Rate.docx 2020 Average Hourly Rate with no benefits Golden Valley (Step C) 30-99 32.15 New Hope 27:97- 30.88 Crystal 28.29 30.62 Average 29.95 31.22 Use 29:95 31.22 � Overtime 43.58 46.83 Joint Water Commission TAC Meeting Tuesday January 27, 2020 2:00 PM AGENDA ITEM #5 1. Project Updates a. Elevated Towers • Worked completed except turf and hard surface restoration — scheduled for spring. b. Valve Work c. Reservoir Work • 65-17: Project complete • Working on final closeout documentation • Crystal pump and motor will be pulled and replaced late winter/early spring, once GV Reservoir is back online. • GV reservoir crack filling • Slack Painting has begun crack repair • Working to seal off some leaks that were found in reservoir — see Change Order #1 d. Valve Replacement • 2020 project will focus near Crystal reservoir and on 42nd heading west from Douglas. • Will also replace a 16-inch valve within Crystal M&O project — Pennsylvania and 32"d. • Determination that all valve will now be Gate Valves instead of Butterfly Valves. e. Tower Painting • KLM provided specs and project manual for Golden Valley tower painting in 2020. ■ Staff is working with KLM on specs (May 2020 to Aug 2021 construction). • Golden Valley will replace altitude valve while tower is down for painting. f. Miscellaneous • Parts Storage Medicine Lake Tower —working on getting racking for tower. • Between the three JWC cities, wewill stock two sets of PCCP to DIP pipe adapters for each size JWC pipe. Adapters to be stored in Medicine Lake Road tower. ® Parts have been ordered JWC TAC will perform an EPA Vulnerability Self Assessment and work with a local Emergency + Mark is working through process. ■ JWC Website — can we eliminate? Has not been updated in years. ■ Joe, Pat, and Matt will work to obtain a proposal from Total Control to add power failure alarms to Towers and Tower Altitude Valve Pits through SCADA. Have had issues in past where power failed and we did not know until later date. Active Projects 23-12 Cty Rd 9 _ 14-027-annual Replace Trunk Valves funding 50-16 63-17 North Tower Blast & Repaint (NH) 15-003 65-17 Replacement at Pump Station (GV) 16-001-annual funding 67-17 Replacement at Pump Station (CRY) 17-003-annual funding 70-18 SCADA Updates 14-029 19-01 Reservoir Repairs Future Projects 51-16 Security - All Towers Tower Rehabilitation GV 14-037 52-16 15-002-annual funding 64-17 48" Gate Valve -Reservoir (GV) 15-006-move to 2021 71-18 Rehab PCCP Pipe 18-001-annual funding 73-18 Effluent Meters at Reservoir 19-002-annual funding 19-02 New Tower (NH) 14-A Emergency Water Supply (GV)