2020-03-11Golden Valley - Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
March 11, 2020-1:30 pm
City Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — February 5, 2020 ,Approved 3-0)
3. Approve Amendment #1 for the Reconditioning of the Two (2) 4,500,000 Gallon Ground
Storage Reservoirs with KLM Engineering (#19-19) %Approved 3-0)
4. Web -Site Update
S. Authorize Advertising for Bids for Golden Valley Water Tower Rehabilitation Project
(Approved 3-0)
6. TAC Update, February 27, 2020
7. Other Business
Next Scheduled Meeting April 7, 2020
S. Adjournment
This document is available in alternate formats upon a 72-hour request Please call
763-593-8006 (M: 763-593-3968) to make a request Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc.
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 5, 2020
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at
1:30 pm in the City of Golden Valley Council Chambers.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Jeff Oliver, City Engineer, Golden Valley
Joe Hansen, Utilities Supervisor, Golden Valley
Dave Lemke, Operations Manager, New Hope
Mark Ray, Director of Public Works/City Engineer, Crystal
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
AP Droval of Minutes —January 8 2020
Moved by McDonald seconded by Cruikshank to approve the minutes of the January 8, 2020 Joint Water
Commission Meeting. Motion carried.
Approve Chan& Order #1 for Joint Water Commission Golden Valley Reservoir Repair Project L#19-19)
The Joint Water Commission (JWC) awarded the Golden Valley Reservoir Repair Project on December 4,
2019. Construction began in January of 2020 and shortly thereafter, two leaks were discovered with water
leaking In to the empty reservoir tank. The first leak is located in the pipe that connects the south reservoir
to the clearwell. The second leak is near the Inlet pipes into the reservoirs located in the north reservoir.
These leaks contribute an estimated 400 to 500 gallons per day to the reservoir in areas that crews are
working to keep dry for the crack repair portion of the project. In order to complete necessary repairs that
were part of the original scope of the project, these leaks need to be sealed. The JWC TAC received a
change order to repair the leaks. The TAC has evaluated Change Order #1 and recommends approval.
Motion by Cruikshank seconded by McDonald to approve Change Order #1 for the Joint Water Commission
Golden Valley Reservoir Repair Project (#19-19) in the amount of $22,750. Motion Carried.
Approve Nqw Rates for Maintenance Work
Staff reported that employees from the cities of Crystal, Golden Valley, and New Hope all work on facilities
that belong to the Joint Water Commission. When an employee works on the system, the respective city
bills an hourly rate to the JWC. A survey was done from all three cities and new rates were determined. The
new rate for straight time is $31.22 and the overtime rates is $46.83. The 2020 JWC budget includes
$100,000 for maintenance and labor. In 2019, labor reimbursement was $38,738.93.
Motion by McDonald seconded by Cruikshank to Approve New Rates for Maintenance Work. Motion
carried.
Joint Water Commission
February 5, 2020
Page 2 of 2
TAC update
Staff reported on the following:
a Elevated Towers: Worked completed except turf and hard surface restoration.
Scheduled for spring.
• Reservoir Work
65-17: Project complete. Staff completed final closeout documentation.
Crystal pump and motor will be pulled and replaced late winter/early spring.
Golden Valley Reservoir Crack Filling: Slack Painting has begun crack repair.
• Valve Replacement
2020 project will focus near Crystal reservoir and on 42nd heading west from
Douglas.
Replace a 16-inch valve within Crystal M&O project — Pennsylvania and 32nd.
Determination that all valve will now be gate valves Instead of butterfly valves.
• Tower Painting
KLM provided specs and project manual for Golden Valley tower painting in 2020.
Staff is working with KLM on specs (May 2020 to Aug 2021 construction).
Golden Valley will replace altitude valve while tower is down for painting.
• Miscellaneous
Parts Storage Medicine Lake Tower: Staff is acquiring racking or tower.
Staff will now stock two sets of PCCP to DIP pipe adapters for each size JWC pipe.
Adapters to be stored in Medicine Lake Road Tower. Parts have been ordered.
JWC TAC will perform an EPA Vulnerability Self -Assessment and work with a local
Overview of JWC website. www!iwcontap.com
Staff to obtain proposal from Total Control to add power failure alarm to Towers
and Tower Altitude Valve Pits through SCADA.
oher Business
Chair Ann Norris requested the next Joint Water Commission be rescheduled to March 11, 2020 pending an
agenda.
Ad
ournment
Moved by McDonald seconded by Norris to adjourn meeting. Motion carried.
Chair Norris adjourned the meeting at 1:30 pm.
, -( - 14-4 6(-,
Chaff Anne Norris
ATTEST:
Sue Schwalbe, Recording Secretary
Joint Water Commission TAC Memo
March 11, 2020
Agenda Item #3
Amendment #1 to Contract for the Recondition of the Two (2) 4,500,000 Gallon Ground Storage
Reservoirs (#19-19)
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
On February. 5, 2020, the Joint Water Commission approved Change Order #1 with Slack
Painting to repair two leaks in the reservoir tank. The leaks needed to be repaired to complete
the original scope of the project.
The increase is a result of providing additional NACE inspection services to monitor the repair
procedures during the additional three-week extension granted to the contractor to perform
the repairs.
Original Amount $25,418
Amendment #1 $ 6,332
Total Revised Contract Amount $31,750
Recommended Action
Motion to accept KLM Engineering Professional Services Amendment #1 for the 4,500,000
Gallon Ground Storage Reservoirs in the amount of $6,332.
Attachments
KLM Engineering, Inc. Amendment #1(1 pages)
I:W01nt Water CommisslonUM Agendes12020 Aganda103.11-20Ytem #3.do=
AMENDMENT TO THE CONTRACT
CITY OF GOLDEN VALLEY
KLM PROJECT MN3099 & MN3092
RECONDITIONING OF THE TWO (2)
495009000 GALLON GROUND STORAGE RESERVOIRS
Reason for Amendment:
Provide quality assurance by providing additional NACE inspection services to monitor
the repair procedures during the additional three-week extension granted to the contractor
to perform the repairs.
Summary of changes in contract amount:
Original Contract Amount:
Amendment No.1
Total Revised Contract Amount:
r
U:TropoealslGolden Valley, MN aSR AmwWmeW No.1.Doc
$25,418.00
NACE Inspections $6,332.00
$31,750.00
_ Dewey Priming _
(KLM Engineering, Inc.)
VP of Business Develol)ment
(Title)
Feb-LE;ln 27. 2020
— (Date)
Joint Water Commission TAC Memo
1' larch 11, 2020
Agenda Item #4
Website Update
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
At the February 5, 2020 the Joint Water Commissioners (JWC) directed staff to complete a
cursory assessment of the Joint Water Commission website www.iwcontaa.com
Staff has updated the agenda packets through 2019, Inserted the 2020 JWC Meeting Calendar
and will update the agendas on a monthly basis.
The next step will be for the Communications Departments from the three cities to meet and
discuss the options for updating the website's content.
Recommended Action
To direct Staff to present a web -site update at the next Joint Water Commission Meeting
scheduled for April 1, 2020.
INOInt Water CommisslonUM Agandas12020 AgandaM-11-2011tem #4.docx
Joint Water Commission TAC Memo
March 11, 2020
Agenda Item #5
Approve the Plans and Specifications and Order Advertisement of Bid for the Golden Valley
Water Tower Rehabilitation Project
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
At the May 1, 2019 Joint Water Commission (JWC) meeting, the Commissioners awarded the
Golden Valley Water Tower Rehabilitation Professional Engineering Services Agreement to KLM
Engineering, Inc.
Staff worked with KLM Engineering to draft plans and specifications that include interior
abrasive blast and coating and exterior spot repair coating and power wash.
The anticipated project schedule is as follows:
Pre -Bid Conference*
March 17, 2020
Open Bids*
March 26, 2020
JWC Awards Contract*
April 1, 2020
Golden Valley City Council Awards Contract*
April 7, 2020
Begin Project
June 15, 2020
Complete Project
July 31, 2020
Subject to change*
Financial Or Budget Considerations
The 2020 JWC Capital Improvement Project Includes $663,000 for the rehabilitation of the
Golden Valley water tower. The estimated cost is as follows:
Interior abrasive blast and coating $220,000.00
Exterior spot repair coating and power wash $80,000.00
Design, specification, and inspection services $46,700.00
Total cost of project $346,700.00
Recommended Action
Motion to approve the plans and specifications and order advertisement of bid for the Golden
Valley Water Tower Rehabilitation Project.
I:Uolnt Water CommlaalonU= Agendas=20 AgendaW3-11-201item #5 Tower Rehabilltatlon.do=
Joint Water Commission TAC Meeting
Thursday, February 27, 2020 2:00 PM
AGE1DA ITEM #6
Project Updates
1. Towers
A. New Hope
• Work completed except turf and hard surface restoration —scheduled for spring.
B. Golden Valley
• KLM provided specs and project manual for Golden Valley tower painting in
2020.
• Staff is working with KLM on specs (May 2020 to Aug 2020 construction)
• Golden Valley will replace altitude valve while tower is down for painting.
2. Reservoirs
• Slack Paining has begun on GV Reservoir crack repairs.
+ Change Order #1—seal leak around crossover pipe. Done
• Amendment #1— additional NACE inspections ($6,332.00)
3. Pumps
• Crystal pump and motor will be pulled and replaced late winter/early spring once GV
Reservoir is back online. Keys needs to find new electrical contractor, which Is
pushing the project back to June or July.
4. Valves
• 2020 project'will focus near Crystal reservoir and on 42nd heading west from
Douglas.
• Replace 16-Inch valve within Crystal M&O project— Pennsylvania and 32nd.
Miscellaneous
1. Medicine Lake Tower part storage — on hold until spring (parts are in).
2. EPA Vulnerability Self -Assessment— Mark has drafted assessment.
3. JWC Website —working with Communications to update website. (hope to bring to the
next Commission meeting)
4. Joe, Pat, and Matt will work to obtain a proposal from Total Control to add power failure
alarms to Towers and Tower Altitude Valve Pits through SCADA. Look at other
contractors for SCADA to provide redundancy. Most likely will require entirely new
software program.
LUolnt Water CommisslonUM PgendnWO20 Igend;@M-11-20%item N.docx
S. Bassett Creek Regional Trail — possibly move 24" watermain In 2024-25 to avoid
conflicts on Golden Valley Road.
Active Projects
23-12 Cty Rd 9
50-16 Replace Trunk Valves
63-17
North Tower Blast & Repaint j
65-17
Replacement at Pump Station
67-17
Replacement at Pump Station
70-18
SCADA Updates
Reservoir Repairs
19-01
Future Projects
51-16
Security -All Towers
52-16
Tower Rehabilitation GV
64-17
48" Gate Valve -Reservoir (GI
71-18
Rehab PCCP Pipe
73-18
Effluent Meters at Reservoir
19-02
New Tower (NH)
14-A
Emeraencv Water Sunpl►+- (G'
14-027-annual fund
H) 15-003
3V) 16-001-annual fund
.RY) 17-003-annual fund
14-029
14-037
15-002-annual fundin
15-006-move to 2021
18-001-annual fundin,
19-002-annual fundin,
I:IJolnt Water CommlealonUWC Agendas12020 AgendaW3-11-2011tem ftdoax