06-02-20 City Council Agenda
REGULAR MEETING AGENDA
This meeting will be held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast
cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the
meeting code 284 102 742. The public may participate in this meeting during public comment
sections, including the public forum beginning at 6:20 pm, by calling 763-230-7454. Additional
information about monitoring electronic meetings is available on the City website. For technical
assistance, please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If
you incur costs to call into the meeting, you may submit the costs to the City for reimbursement
consideration.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. Council/Manager Meeting – March 10, 2020 3-4
B. Approval of City Check Register 5
C. Licenses:
1. Approve 2020-2021 Liquor License Renewals 6-7
D. Minutes of Boards and Commissions:
1. Environmental Commission – April 27, 2020 8-11
E. Approval of Bids, Quotes and Contracts:
1. Approve Purchase of City Vehicles 12-15
F. Acceptance of Grants and Donations:
1. Acceptance of Donations of Face Mask and Filters Res. 20-32 16-17
G. Accept Resignation from Open Space & Recreation Commission 18
4. Public Hearing
A. Public Hearing – Schuller’s Tavern – 7345 Country Club Drive
1. Amendment to the Future Land Use Map 19-63
2. Amendment to the Zoning Map 64-74
June 2, 2020 – 6:30 pm
City of Golden Valley City Council Regular Meeting
June 2, 2020 – 6:30 pm
2
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Noah Joynes Youth Recreation Fund Res. 20-33 75-78
B. Environment Commission Amendments
1. Second Consideration – Ordinance 681 – Modifying the Responsibilities of the
Environment Commission
79-82
2. Approval of Modifications to Environmental Commission Bylaws 83-90
C. COVID-19 Pandemic Emergency Administrative Actions 91-154
D. Review of Council Calendar
E. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
REGULAR MEETING MINUTES
The meeting began at 6:30 pm in the Council Conference Room.
Present: Mayor Harris and Council Members; Rosenquist, Fonnest, Sanberg and Harris.
Staff present: City Manager Cruikshank, Human Resources Director Santelices
1. Boards/Commissions Work Plan and/or Annual Report
Mayor Harris took a moment to acknowledge the City’s behind the scene work in relation to
COVID-19 and shared that City Manager Cruikshank would update the Council on the latest
information.
Human Resources Director Santelices presented the staff report that the Human Rights
Commission prepared. This includes a 2019 review and work plan accomplishments as well as a
breakdown of the 4 quarter’s work for that year.
Santelices provided an outline of the 2020 proposed workplan and addressed questions from the
Council.
2. Review of Council Procedures
Mayor Harris gave an overview of items for the Council to discuss. certain procedures like having
the agendas on a large screen, outreach processes for open houses, and how the City is upholding
the Valley Values. The Council also discussed the process of generating agendas and how any
potential additions to an existing agenda could be suggested for future draft agendas. Setting a
preliminary stop to Council meetings and the policy for the public to offer commentary during
public hearings and open forum were also addressed.
City Manager Cruikshank gave an update on the current evolving COVID-19 situation and the City’s
preparation practices. Cruikshank anticipated that if the City operations were to get impacted and
some or all City facilities were to close, to the extent possible City staff would work remotely
through City issued devices and a virtual private network and continue to be paid.
3. Council Review of Future Draft Agendas, City Council March 17, City Council April 7, and
Council/Manager March 14, 2020
No changes were submitted for future draft agendas.
The meeting adjourned at 8:53 pm.
March 10, 2020 – 6:30 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
2
City of Golden Valley City Council/Manager Regular Meeting Minutes
March 10, 2020 – 6:30 pm
Shepard M. Harris, Mayor
ATTEST:
Tomas Romano, Assistant to the City Manager’s Office
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/browse.aspx?id=717279&dbid=2&repo=GoldenValley
The check register for approval:
o 05/29/20 Check Register
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. C. 1. Approve 2020-2021 Liquor License Renewals
Prepared By
Kris Luedke, City Clerk
Summary
The following establishments have applied for renewal of their liquor license for the 2020-2021 license
term. The applicants listed below have met City Code and State requirements for the renewal of their
licenses. The Golden Valley Police Department has conducted background investigations on the
establishments listed below and they meet City licensing guidelines. Staff is recommending approval of
the following license renewals:
Licensee Address License Type
Benihana 850 Louisiana Avenue N. On-Sale and Sunday
Brookview Golf Course 200 Brookview Parkway On-Sale and Sunday
Chester Bird American Legion Post 523 200 Lilac Drive N. Club On-Sale and Sunday
D'Amico and Sons, Inc. 7804 Olson Memorial Hwy. On-Sale Beer and Wine
Davanni's Pizza & Hoagies 663 Winnetka Avenue N. On-Sale Beer and Wine
Golden Valley Country Club 7001 Golden Valley Road On-Sale and Sunday
Golden Valley Holiday #3519 600 Boone Avenue 3.2 Off-Sale
Golden Valley Liquor Barrel 7890 Olson Memorial Hwy. Off-Sale
Good Day Cafe 5410 Wayzata Blvd. On-Sale and Sunday
Holiday Inn Express 6051 Golden Valley Drive 3.2 Off-Sale
J.J's Clubhouse 6400 Wayzata Blvd. On-Sale and Sunday
JLD Group 1301 Theodore Wirth Pky On-Sale Beer and Wine
Lakeridge Wine & Spirits 2580 Hillsboro Avenue N. Off-Sale
LAT 14 Asian Eatery 8815 7th Avenue N. On-Sale and Sunday
Lunds & Byerlys Wine & Spirits 5719 Duluth Street Off-Sale
Metropolitan Ballroom & Clubroom 5418 Wayzata Blvd. On-Sale and Sunday
Ramada Minneapolis West 6300 Wayzata Blvd. On-Sale Beer and Wine
Red Lobster #157 8900 Golden Valley Road On-Sale and Sunday
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
2
Licenses Address License Type
Schuller's Tavern 7345 Country Club Drive On-Sale; Sunday and Off-Sale
Smashburger 509 Winnetka Avenue N. On-Sale Beer and Wine
Sodexo America One General Mills Blvd. On-Sale
Teresa's Mexican Restaurant 5621 Duluth Street On-Sale and Sunday
Under Pressure Brewer 8806 7th Avenue N. Brewer Taproom, Brewer Off-
Sale and Sunday
The following establishments have applied for renewal of their liquor license for the 2020-2021 license
term. The Golden Valley Police Department will be conducting background investigations on the
establishments. Staff recommend approval contingent upon a successful back ground investigation:
Licensee Address License Type
Cedar Lake Wine 7702 Olson Memorial Hwy. Off-Sale
Doolittles Woodfire 550 Winnetka Avenue N. On-Sale and Sunday
Speedway #4443 1930 Douglas Drive N. 3.2 Off-Sale
Speedway #4497 6955 Market Street 3.2 Off-Sale
Financial Or Budget Considerations
Fees received for liquor licenses help to defray costs the City incurs to administer license requirements.
Recommended Action
Motion to approve the renewal of the liquor licenses for the applicants listed above for the license
period of July 1, 2020, through June 30, 2021.
REGULAR MEETING MINUTES
This meeting was held via Cisco Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-655-0001
and entering the meeting code 803 278 120. For technical assistance, please contact support staff
at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting,
you may submit the costs to the City for reimbursement consideration. Additional information
about for monitoring electronic meetings is available on the City website.
1. Call to Order
The meeting was called to order by Chair Seys at 6:33
2. Roll Call
Commissioners present: Tracy Anderson, Tonia Galonska, Dawn Hill,
Joseph Ramlet, Scott Seys, Jim Stremel and Debra Yahle
Commissioners absent: Susan Phelps
Council Members present: Larry Fonnest
Staff present: Eric Eckman, Environmental Resources Supervisor;
Drew Chirpich, Environmental Specialist;
Emma Pierson, MN GreenCorps Member;
Carrie Nelson, Administrative Assistant
3. Approval of Agenda
MOTION by Commissioner Hill, seconded by Commissioner Stremmel to approve the agenda of
April 27, 2020 and the motion carried with the following change by Chair Seys:
Add announcements in between items 4 and 5.
4. Approval of February 24, 2020 Regular Meeting Minutes
MOTION by Commissioner Hill, seconded by Commissioner Ramlet to approve the minutes of
February 24, 2020 as submitted and the motion carried with the following changes:
Correct the spelling of Commissioner Galonska’s name in items 3 and 4.
Announcement:
Chair Seys wanted to thank outgoing Commissioners Tracy Anderson and Youth Commissioner
Joe Ramlet for their participation on the Commission.
April 27, 2020 – 6:30 pm
City of Golden Valley Environmental Commission Regular Meeting
April 27, 2019 – 6:30 pm
2
5. Old Business
A. Partners in Energy update
Eric Eckman gave an update on the Partners in Energy Program:
Early April – Internal kick-off meeting with staff and members of the Partners in
Energy Team to figure out what everyone’s role will be.
o What will success look like?
Quantifiable Metrics
Having actionable and measurable work tasks
Building relationships and support within the community
How to support and expand the usage of electric vehicles
Increase renewable and clean energy – solar
Start recruitment process for the Partners in Energy Team in 4-6 weeks
Covid-19 shouldn’t affect the timeline of the program
Important to reach out to traditionally under-represented communities to be on the
action team.
o Engage with Human Rights Commission
o Working with multi-family property owners/tenants
o Engage with representatives who work with vulnerable populations or
economically disadvantaged and elderly populations.
B. 2019 Annual Report and 2020 Work Plan
MOTION by Commissioner Stremel, seconded by Commissioner Galonska to
approve the 2019 Annual Report and 2020 Work Plan and the motion carried
with the following changes as presented by staff in an updated report from the
Communications Department:
New Pollinator themed picture on front page of the 2019 Annual Report
A new picture of the DeCola Ponds on page 5 of the 2019 Annual Report
Added and bolded the titles where needed on the 2020 Proposed Work
Plan
Picture of butterfly added on 2020 Proposed Work Plan
C. Update on Solid Waste Licensing
Drew Chirpich gave an update on solid waste licensing:
All 10 haulers renewed their licenses for 2020-2021 (7 residential, 3
commercial). There was no change in license numbers from the previous year
despite new license requirements being adopted by Council in late 2019.
New license information provided to the City from the haulers for each
truck include:
Vehicle Number
Fuel Type Used
Number of Axles each truck has
City of Golden Valley Environmental Commission Regular Meeting
April 27, 2019 – 6:30 pm
3
What it’s used for
Collection Type
Inspection Records
No minimum number of customers or market share is needed to retain
a license
D. Curbside Organics Collection
Emma Pierson presented a summary of all information reviewed and work products
produced by the Commission as part of its study of Curbside Organics Recycling options
in Golden Valley. Staff requested feedback from the Commission to gauge whether it
had enough information to determine its preferences or to make a recommendation to
the City Council. The Commission discussed the matter and voted to recommend the
All-In – Everyone Pays” option and requested that staff prepare a brief report for the
May meeting that includes the recommendation with added language about the
uncertainties surrounding COVID-19, and that staff present the results to date of the
citizen survey and virtual open house for informational purposes.
MOTION by Commissioner Yahle, seconded by Commissioner Hill to approve the
recommendation to City Council of an “All-In – Everyone Pays” Curbside Organics
Collection option and the motion carried.
The Commission recommendation and all other community engagement and
stakeholder feedback will be presented to City Council at the Council/Manager Meeting
in June.
6. New Business
A. GreenStep Cities Step 4 & 5 - New Stormwater Assessment Tool
Our score in the New Stormwater Assessment Tool went down slightly because the new
tool is more comprehensive than the old tool that was retired. Also, the heavy, wet, clay
soils in Golden Valley are very limiting in terms of what we can do with Volume
Reduction Practices like infiltration. However, there is room for improvement and this
will be addressed as part of the City’s Step 5 actions in 2020-21.
On the positive side, the City is doing a lot with floodplain management. Its participation
in FEMA’s Community Rating System has made it possible for eligible residents to
participate in the City’s flood mitigation cost share program and to receive discounts on
flood insurance.
MOTION by Commissioner Galonska, seconded by Commissioner Yahle to approve the
New Stormwater Assessment for GreenStep Cities and the motion carried.
B. Program/Project Updates
There are 4 ponds currently being inspected by the City. We look at:
City of Golden Valley Environmental Commission Regular Meeting
April 27, 2019 – 6:30 pm
4
Condition of Stormwater Pipes and Structures
The extent of erosion and sediment deposition
Pond depths and treatment capacity
Waste Zero Simple Textile Curbside Recycling Program temporarily stopped pick-up
due to Covid-19 but did resume as of April 27, 2020.
C. Council Updates
Council Member Fonnest gave some Council Updates:
Due to Covid-19, in the interest of conserving funds and resources, the Council voted
to postpone the 2020 PMP and the 2020 Bike Lane Project.
The City recently furloughed 65 employees, mainly from the Parks & Rec Department
due to Covid-19.
The Council has been working with Governor Walz’s office and our Representatives to
learn of any upcoming resources being made available to the City in upcoming months.
The main goal of the Council is to safeguard the residents from any unnecessary
burdens in the future.
D. Other Business
None
7. Adjournment
MOTION by Commissioner Ramlet, seconded by Commissioner Galonska to adjourn the
meeting at 8:14 pm and the motion carried.
ATTEST:
Carrie Nelson, Administrative Assistant Scott Seys, Chair
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. E. 1. Approve Purchase of City Vehicles
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Supervisor
Summary
Staff replace City vehicles yearly to keep the fleet in good working condition and stabilize the
budgetary impact from year to year. Staff evaluate vehicles and equipment on an annual basis to
determine replacement programing. Staff continue to use these vehicles on a daily basis and
recommend pursuing purchasing replacement vehicles despite the current environment.
The vehicles scheduled for replacement meets the criteria set forth in the City’s Vehicle Replacement
Policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment
scheduled for replacement. Any vehicle/equipment scoring 23 to 27 points meets the category of
qualifies for replacement.” A vehicle or equipment scoring 28 points and above meets the category of
needs immediate consideration.” Below is a summary of the ratings:
Vehicle Condition Index
Qualifies for Replacement
23-27
Needs Immediate Consideration
28 and above
Vehicle Unit No. Year/Make/Model VCI
Park Maintenance Hook Truck 477 2010 Ford F-550 Hook Truck 29
Utility Maintenance Hook Truck 690 2010 Ford F-550 Hook Truck 25
Street Maintenance Hook Truck 791 2010 Ford F-550 Hook Truck 26
Staff recommend purchasing the vehicles and hook systems from the state contract through the State
of Minnesota’s cooperative purchasing venture (CPV). Staff proposed to use contract numbers 170310
and 167783.
The existing roll-off dump bodies will be reused with the new truck chassis to reduce the overall cost of
the purchases.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
2
Financial Or Budget Considerations
The 2020 Vehicles and Equipment Capital Improvement Program includes $160,000 for the purchase of
the Park and Street Maintenance vehicles (V&E-142 and V&E-146 respectfully). The total cost for the
two vehicles is $141,261.84.
The 2020 Water & Sewer Systems CIP includes $80,000 for the purchase of the Utility Maintenance
vehicle (W&SS-004). The total cost for the truck is $70,630.92.
Recommended Action
Motion to approve purchase of three F-550 cab and chassis from Midway Ford in the amount of
129,215.77.
Motion to approve purchase of three Swaploader hook systems from Aspen Equipment in the amount
of $82,677.00.
Supporting Documents
Midway Ford Quote (1 page)
Aspen Equipment Quote (1 page)
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FCCM40 Contract # 170310
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags 4-Wheel ABS Brakes Rubber Floor Covering
AM/FM Radio Air Conditioning Black Bumper
Tilt Wheel 225/70r19.5 All Season Tires 7.3L V8
Upfitter Switches
Options Code Price Select
4.88 Limited Slip X8L $328 x
19,500 GVWR 68M $1,051 x Exterior Colors Code Select
Traction Tires TGK $195 x Blue Jeans Metallic N1
Spare Wheel & Tire 512 $319 x Race Red PQ
Power Group 90L $832 x Caribou Metallic LQ
Snow Plow prep 473 $228 x Agate Black UM
Block Heater 41H $91 x Magnetic Metallic J7
PTO provision 62R $254 x Ingot Silver Metallic UX
Dual Batteries 86M $191 x Oxford White Z1 x
397 Amp alternator 67B $104 x
Brake Controller 52B $246 x
Daytime Running lights 942 $41 x Extended Service Contracts Cost Select
Rear View Camera 872 $377 x 7 year/75,000 mile $2,570
TigerTough Seat Covers $400 x PremiumCare Warranty
WeatherTech Mats $110 x (Bumper to Bumper)
Luverne Boards $750 x
Option Total $5,517
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
34,761.80 Purchase Order required prior to order placement
Options Price Totals $5,517.00
Extended Warranty PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic $55.00
6.5% Sales Tax $2,618.12 Name of Organization
Document fee $100.00
Sub total per vehicle $43,071.92
Number of Vehicles 3 Address
Grand Total for all units $129,215.77
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2020 F-550 4x4 Regular Cab- 84" CA DRW XL F5H
Cust Name:City Of Golden Valley Quote Number:
Contact:Marshall Beugen CITY OF GOLDEN VALLEY-25-SWA-43840-12-50-v1
763-593-8085
E-Mail:
Qty Carryout Installed
1 $18,720.00
100
100
100
100
100
100
100
100
100
100
100
100
100
1 $852.00
1 $872.00
1 $1,266.00
1 $566.00
1 $2,520.00
1 $462.00
1 $535.00 $939.00
2 $139.00 $288.00
1 $259.00 $259.00
1.5 $693.00
1 $116.00
2 $6.00 $6.00
100
100
100
100
0
0
0
0
0
0
0
0
0
27,559.00
0.00 $0.00
0.00 $0.00
Estimated Sales Tax:$0.00
0.00
0.00
F.O.B.: Bloomington, MN (Unless otherwise specified)
Total:$27,559.00
Estimated F.E.T. :
Trade in Allowance:
Submitted by,
blank
5.16 913QRMSAR4-53-BP20
blank
12 gauge, 50" steel tapered head sheet with integral cab shield
blank
45-degree dirt shedding floor/side intersection
Mount strobe pair, route wire to switch, tie-up and guard.8.314 Strobe Installation PR
blank
Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame
rails, shortening or lengthening frame rails and the like will be added to the selling price. **Mfg's Surcharges may be added to this quotation.
Minimizer poly fender pair,fits 19.5" wheel, Poly brackets
blank
blank
Henderson 9' MS, 13" sides, Elec BP20 sciss, AR400 floor
One-piece 3/16" steel floor AR400 Steel
Exhaust Systems : With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust
systems are configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST
SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every
chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to
delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen
Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure
that installations are completed without additional charges to the customer.
Dual double acting hydraulic lift/load cylinders
Jib lock (Prevents jib operation while in the dump mode)
Sliding Jib (Greater dump capacity and adj. weight distribution)
Heavy-duty beveled rear rollers
Heavy-duty rear pivot assembly
Hoist mainframe constructed with “Z” rail configuration
blank
blank
blank
Low pressure hydraulics with single section pump
Dual cab mounted cable control levers
blank
Frame mounted reservoir with sight level, thermometer and filter
8.276 3861A
Painting of hoist assembly single stage black (SL105-SL145)
Light Bar STT, Backup, License, Marker in sealed enclosure
blank
blank
blank
blank
Nylatron slide/wear pads ½” thick, 3 per side
blank Factory coating only, painting optional
Installed
Dealership:
Aspen Equipment is pleased to offer the following quotation for your consideration
Quote Date:1/10/2020
CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 - Phone: (952) 888-2525 · Fax: (952) 656-7159 · Website: www.aspenequipment.com
Phone:
Contact:
Fax:MBeugen@goldenvalleymn.gov
8.369 50-60700-3
blank
Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice
State of Minnesota Contract 167783
7.01 12H55
blank
Tax Note:
7.05 PAINT (SM)
8.293 R1LPPA
7.08 LED-LB
8.317 Wire Hot
blank
8.006 Poly Fenders LT
blank
blank
blank
blank
SL-105 Swaploader fixed jib 35-5/8”, 10,500 lb. cap, 10' to 13' body length
Integral slide through body lock downplatesblank
Relocate factory installed backup camera system, Over 10,000 GVWR, please advise view
7.11 52H11
7.02 Hotshift PTO 1075586
8.004 Backup Camera
Part/Spec Number
blank
Description
Pump Assembly for SL-1057.03 LH-20P31 or RH-21P02
Quick Release Double acting tailgate
Wire Strobes Hot
Rubber Grommet for strobe lights,
Whelen 15" Low Profile CON3 Amber Strobe Bar, Permanent Mount, Class 1
blank
Single wall 10 GA sides & tailgate w/ boxed Debris shedding top rail
Single handle quick release fold down sides & tailgate
12 gauge, steel 4 ¾” x 8” full depth rear corner posts
Crossmemberless design w/ structural longsills
blank
blank
Rear Bumper (Fits all models)
Hotshift PTO for Automatic Transmission (Light truck) Diesel 15GPM (CCCS)
ECCO 2" x 6" Grommet Mount Amber LED Strobe, Class 1
Transit Tax:
Mark Lundeen
Equipment Specifications subject to change
Quote valid for 30 days from date of quotation
Discount:
Quote Sub Total:
612-719-4414
1 of 1
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. F. 1. Acceptance of Donation of Face Masks and Filters
Prepared By
Sue Virnig, Finance Director
Summary
On May 27, Joanie Clausen donated 84 face masks and filters, 74 to public safety and 10 to the
management team employees. Ms. Clausen wanted to make sure our employees were safe during
this pandemic.
As adopted In the Donation Gift Policy, a gift of real or personal property must be accepted by the City
Council by resolution and be approved by two-thirds majority of the Council.
Financial Or Budget Considerations
None.
Recommended Action
Motion to adopt Resolution accepting a donation of 84 face masks and filters.
Supporting Documents
•Resolution Accepting a Donation of 84 face masks and filters (1 page)
RESOLUTION NO. 20-32
RESOLUTION ACCEPTING THE DONATION OF FACE MASKS AND FILTERS
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority; and
WHEREAS, the 84 face masks and filters were donated for its essential public safety and management team employees by Joanie Clausen.
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following donations on behalf of its citizens:
84 face masks and filters
Adopted by the City Council of Golden Valley, Minnesota this 2nd day of June, 2020.
___________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. G. Accept Resignation from the Open Space and Recreation Commission
Prepared By
Tomás Romano, Assistant to the City Manager´s Office
Summary
Commissioner Max Hyberger has submitted his resignation from the Open Space and Recreation
Commission
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to accept the resignation of Max Hyberger from the Open Space and Recreation Commission.
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
4. A. 1. Public Hearing – Amendment to the Future Land Use Map – 7345 Country Club Drive
Prepared By
Jason Zimmerman, Planning Manager
Summary
Paul Jacob is proposing to amend the Future Land Use Map to guide the property at 7345 Country Club
Drive for Retail/Service use instead of the current guidance as Low Density Residential. In addition, he
proposes to rezone the property from Single-Family Residential (R-1) to Commercial. These changes are
necessary in order to eventually construct an outdoor patio on the property, providing a new amenity
that the applicant hopes will enhance the experience for current patrons and attract new customers.
The Planning Commission recommended denial of the amendment (7-0) at its meeting on May 11.
The 60 day deadline for action on this item was April 27. A 60 day extension was granted through June 26.
Background
Although Schuller’s Tavern has operated at this location for decades, the guided land use has been
designated as Single-Family or Low Density Residential since at least 1977 and likely for a period of time
before that. A Zoning Map from the first part of 1956 shows the property zoned as Commercial, but at
some point later that year it was rezoned to Single-Family Residential (R-1) along with other parts of
Golden Valley.
In 2012, the property owner submitted an application essentially identical to the current one in order to
reguide the property for Retail/Service use and to rezone it to Commercial. The Planning Commission
recommended denial at that time, and the City Council tabled the request without taking action. In 2013,
the City Council discussed the possibility of reguiding this property at a Council/Manager meeting and
declined to support doing so. In 2014, the topic was once again on a Council/Manager agenda and this
time the Council indicated they were open to considering the changes. The property owner subsequently
indicated in a letter to the City Council that they intended to move forward with the process, but no
action was taken.
Required Process
The path to constructing an outdoor patio has many steps, even beyond the change in guided land use
and the rezoning which each require a two-thirds affirmative vote at City Council. While a bar/restaurant
did not require a Conditional Use Permit to operate when Schuller’s was established, the current zoning
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
2
code does have that requirement and the change in zoning designation would trigger it. Assuming a
Conditional Use Permit is granted by the City, the final hurdle is that the existing building is non-
conforming with respect to a handful of current zoning requirements (mostly around setbacks). These
non-conformities would need to be approved via variances at the Board of Zoning Appeals before plans
for the outdoor patio could move forward. In addition, the patio itself would need a variance to be
located within the front yard, or first 35 feet of the site.
Neighborhood Notification
The City’s adopted Neighborhood Notification Policy requires a neighborhood meeting be held for
proposals that would change the designation of a property from residential to commercial. However,
due to the social distancing guidelines established by the State of Minnesota and the State of Emergency
declared by the City Council, this requirement was altered and instead of a neighborhood meeting, a
letter was sent to property owners within the notification radius in late March and extended time was
allowed for comments to be collected by City staff in advance of the public hearing before the Planning
Commission.
Staff received three written comments on the proposal prior to the Planning Commission meeting
attached) – two were in opposition and one was in favor of the change. Three residents also called in to
the meeting and all three opposed changing the guided land use. Those in opposition cited the likelihood
of additional noise and congestion associated with the installation of an outdoor patio, the potential
incompatibility of other potential commercial uses with the surrounding residential neighborhood, and
the possibility the change could be classified as spot zoning.
Evaluation of Request
The City Code does not set for specific standards for changing a future land use designation, and the City
Council – with the input of the Planning Commission – has a great deal of latitude in deciding if the
request can be considered to be consistent with the overall direction and vision of the Comprehensive
Plan. In making a determination, the City should take into account the land use descriptions outlined in
the plan as well as any potential impacts on the character of the area.
The 2040 Comprehensive Plan has the following description of the Retail/Service land use:
This category includes land used for the provision of goods and services, which
encompasses a large variety of establishments such as shops, restaurants, medical
offices, hotels, and entertainment facilities. This land use is located near high-density
residential, office, and institutional uses while generating employment and providing
services in the community.
The Low Density Residential land use is described as:
This category includes primarily single-family detached units but may include single-
family and two-family attached units in scattered locations as appropriate. This land use
should be surrounded by other land uses with minimal impacts, such as institutional and
open space.
Amending the Future Land Use Map to allow Retail/Service uses at this site would not just provide an
opening for Schuller’s Tavern to expand its business with an outdoor patio, but would lay the
City Council Regular Meeting
City of Golden Valley
June 2, 2020
Executive Summary 3
groundwork for other business activity at this location should Schuller's close at some point in the future.
While many might support Schuller's given its long history as a bar and social gathering place, and would
perhaps feel comfortable accommodating any increase in patron activity on the property (via the new
outdoor patio) or in the neighborhood (as vehicles come and go from in front of surrounding homes),
many other possible uses allowed under the proposed land use designation might be less tolerated.
The Planning Commission indicated the proposed change in land use would create the opportunity for
negative impacts to the single-family neighborhood that surrounds the subject property in terms of
noise, light, parking congestion, and late night activity in the near term and the possibility of greater
impacts from other commercial uses in the longer term. Given the shape of the lot and the manner in
which it extends and is partially surrounded by single-family homes, a change to a Retail/Service land use
designation does not appear to be consistent with the Comprehensive Plan's stated goal of Minimizing
Conflicts and Impacts of Change (Land Use Goal 2) and the objectives of Protecting Existing Residential
Neighborhoods (Objective 1) and Supporting Non-Residential Growth Opportunities while Respecting
Adjacent Properties (Objective 2).
Financial Or Budget Considerations
None
Recommended Action
Based on the findings below, motion to deny the requested amendment to the Future Land Use Map,
changing the guided land use for 7345 Country Club Drive from Low Density Residential to
Retail/Service.
Findings for denial:
1.The change in guided land use would create opportunities for negative impacts (noise, lights,
congestion) to the single-family neighborhood that surrounds Schuller's Tavern. This is
inconsistent with the 2040 Comprehensive Plan objectives of Protecting Existing Residential
Neighborhoods and Supporting Non-Residential Growth Opportunities while Respecting
Adjacent Neighborhoods.
2.The change in guided land use would pave the way for the possibility of greater impacts in the
future through the establishment of other permitted or conditional commercial uses. This is
inconsistent with the 2040 Comprehensive Plan goal of Minimizing Conflicts and Impacts of
Change.
Approval of the requested amendment would require four votes from the City Council (a two-thirds
majority). Should the Council vote to approve the change, the amendment would need to be
submitted to the Metropolitan Council for review prior to a zoning change being completed.
Supporting Documents
•Memo to the Planning Commission dated May 11, 2020 (4 pages)
•Minutes of the Planning Commission meeting dated May 11, 2020 (5 pages)
•Location Map (1 page)
•Letters from Neighbors (23 pages)
•Minutes from Planning Commission meeting dated July 9, 2012 (8 pages)
1
Date:May 11,2020
To:Golden Valley Planning Commission
From:Jason Zimmerman,Planning Manager
Subject:Informal Public Hearing Future Land Use Map Amendment for
7345 Country Club Drive
Property address:7345 Country Club Drive
Applicant:Paul Jacob Property owner:Ramez Jacob
Zoning District:Single Family R 1)Residential Lot size:21,402 sq.ft.0.49 acres)
Current use:Bar/Restaurant Schuller’s Tavern)Future land use:Low Density Residential
Adjacent uses:Single family homes,Golden Valley Country Club,Meadow Ridge Senior Living
2018 aerial photo Hennepin County)
2
Summary of Request
Paul Jacob is proposing to amend the Future Land Use Map to guide the property at 7345 Country
Club Drive for Retail/Service use instead of the current guidance as Low Density Residential.In
addition,he proposes to rezone the property from Single Family Residential R 1)to Commercial.
These changes are necessary in order to eventually construct an outdoor patio on the property,
providing a new amenity that the applicant hopes will enhance the experience for current patrons
and attract new customers.
Background
Although Schuller’s Tavern has operated at this location for decades,the guided land use has been
designated as Single Family or Low Density Residential since at least 1977 and likely for a period of
time before that.A Zoning Map from the first part of 1956 shows the property zoned as
Commercial,but at some point later that year it was rezoned to Single Family Residential R 1)
along with other parts of Golden Valley.
In 2012,the property owner submitted an application essentially identical to the current one in
order to reguide the property for Retail/Service use and to rezone it to Commercial.The Planning
Commission recommended denial at that time,and the City Council tabled the request without
taking action.In 2013,the City Council discussed the possibility of reguiding this property at a
Council/Manager meeting and declined to support doing so.In 2014,the topic was once again on a
Council/Manager agenda and this time the Council indicated they were open to considering the
changes.The property owner subsequently indicated in a letter to the City Council that they
intended to move forward with the process,but no action was taken.
The primary concern expressed by the Planning Commission and City Council in 2012 was the
permanence of the zoning change that was being considered.If,after the property was rezoned,
Schuller’s were ever to close,the site would remain zoned for Commercial use and any number of
businesses could locate there by right or with a Conditional Use Permit.The City would have little
to no control over any future commercial use and there was concern that some of these could be
detrimental to the surrounding single family neighborhood.In addition,many residents from the
area spoke at the public hearings expressing concern about the likely increase in noise associated
with an outdoor patio as well as additional parking and general disruptions along the streets in
front of their homes as a result of a greater number of patrons using the patio.
Existing Conditions
Schuller’s Tavern sits on a triangular piece of land directly south of the Golden Valley Country Club
and just north of a single family neighborhood.A senior facility and other non residential uses are
located within a block or two to the west of the site.
There is a large parking lot with approximately 113 parking spaces in the widest portion of the lot
while a one story building sits in the narrower portion.The proposed outdoor patio would sit in the
far western portion of the lot in an area that is currently lawn.
3
Updates were made to the interior of the building in 2020 to make it ADA compliant.The sanitary
sewer line was also inspected in early 2020 in order to determine if it met the City’s Inflow and
Infiltration standards.A Certificate of Compliance was issued in early March.
Required Process
The path to constructing an outdoor patio has many steps,even beyond the change in guided land
use and the rezoning which each require a two thirds affirmative vote at City Council.While a
bar/restaurant did not require a Conditional Use Permit to operate when Schuller’s was
established,the current zoning code does have that requirement and the change in zoning
designation would trigger it.Assuming the City grants a Conditional Use Permit,the final hurdle is
that the existing building is non conforming with respect to a handful of current zoning
requirements mostly around setbacks).These non conformities would need to be approved via
variances at the Board of Zoning Appeals before plans for the outdoor patio could move forward.In
addition,the patio itself would need a variance to be located within the front yard,or first 35 feet
of the site.
Neighborhood Notification
The City’s adopted Neighborhood Notification Policy requires a neighborhood meeting be held for
proposals that would change the designation of a property from residential to commercial.
However,due to the social distancing guidelines established by the State of Minnesota and the
State of Emergency declared by the City Council,this requirement was altered and instead of a
neighborhood meeting,a letter was sent to property owners within the notification radius in late
March and extended time was allowed for comments to be collected by City staff in advance of the
public hearing before the Planning Commission.
Staff received three written comments on the proposal attached)two were in opposition and
one was in favor of the change.Those in opposition cited the likelihood of additional noise and
congestion associated with the installation of an outdoor patio,the potential incompatibility of
other potential commercial uses with the surrounding residential neighborhood,and the possibility
the change could be classified as spot zoning.
Staff Review
The City Code does not set specific standards for changing a future land use designation,and the
City Council with the input of the Planning Commission has a great deal of latitude in deciding if
the request is consistent with the overall direction and vision of the Comprehensive Plan.In making
a determination,the City should take into account the land use descriptions outlined in the
Comprehensive Plan as well as any potential impacts on the character of the area.
The 2040 Comprehensive Plan has the following description of the Retail/Service land use:
This category includes land used for the provision of goods and services,which
encompasses a large variety of establishments such as shops,restaurants,medical
offices,hotels,and entertainment facilities.This land use is located near high
4
density residential,office,and institutional uses while generating employment and
providing services in the community.
The Low Density Residential land use is described as follows:
This category includes primarily single family detached units but may include
single family and two family attached units in scattered locations as appropriate.
This land use should be surrounded by other land uses with minimal impacts,such
as institutional and open space.
Amending the Future Land Use Map to allow Retail/Service uses at this site would not only provide
an opening for Schuller’s Tavern to expand its business with an outdoor patio,but would lay the
groundwork for other business activity at this location should Schuller’s close at some point in the
future.While many might support Schuller’s given its long history as a bar and social gathering
place,and would perhaps feel comfortable accommodating any increase in patron activity on the
property via the new outdoor patio)or in the neighborhood as vehicles come and go from the
site),many other possible uses allowed under the proposed land use designation might be less
tolerated.
Staff believes the proposed change in land use would create the opportunity for negative impacts
to the single family neighborhood that surrounds the subject property in terms of noise,light,
parking congestion,and late night activity in the near term and the possibility of greater impacts
from other commercial uses in the longer term.Given the shape of the lot and the manner in which
it extends and is partially surrounded by single family homes,a change to a Retail/Service land use
designation does not appear to be consistent with the Comprehensive Plan’s stated goal of
Minimizing Conflicts and Impacts of Change Land Use Goal 2)and the objectives of Protecting
Existing Residential Neighborhoods Objective 1)and Supporting Non Residential Growth
Opportunities while Respecting Adjacent Properties Objective 2).
Recommended Action
Based on the findings above,staff recommends denial of the requested amendment to the Future
Land Use Map,changing the guided land use for 7345 Country Club Drive from Low Density
Residential to Retail/Service.
Attachments:
Location Map 1 page)
Future Land Use Map from 2020 Comprehensive Plan 1 page)
Letters from Neighbors 4 pages)
Minutes from Planning Commission meeting dated July 9,2012 8 pages)
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Planning Commission meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16,by streaming it on
CCXmedia.org,or by dialing in to the public call in line.The public was able to participate in this
meeting during public comment sections,by dialing the public call in line.
1. Call to Order
The meeting was called to order at 7:05 by Chair Blum.
Roll Call
Commissioners present:Rich Baker,Ron Blum,Adam Brookins,Andy Johnson,Lauren Pockl,Ryan
Sadeghi,Chuck Segelbaum,
Commissioners absent:Ari Prohofsky
Staff present:Jason Zimmerman Planning Manager
Council Liaison present:Gillian Rosenquist
2. Approval of Agenda
Chair Blum,asked for a motion to approve the agenda.
MOTION made by Commissioner Brookins,seconded by Commissioner Segelbaum to approve the
agenda of May 11,2020,as submitted.Staff called a roll call vote and the motion carried unanimously.
3. Approval of Minutes
Chair Blum made a correction to the minutes from the April 27,2020 meeting and assuming those
corrections were made,asked for a motion to approve the minutes from April 27,2020.
MOTION made by Commissioner Brookins,seconded by Commissioner Johnson to approve the
meeting minutes,after the correction was made,from April 27,2020.Staff called a roll call vote
and the motion carried unanimously.
4. Informal Public Hearing Amendment to Future Land Use Map
Applicant:Paul Jacob
Address:7345 Country Club Drive
Purpose:To modify the guided land use from Low Density Residential to Retail/Service
ITEM 4 5 ARE PRESENTED TOGETHER]
May 11,2020 7 pm
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
2
5. Informal Public Hearing Amendment to Zoning Map
Applicant:Paul Jacob
Address:7345 Country Club Drive
Purpose:To modify the zoning designation from Single Family Residential R 1)
to Commercial
Jason Zimmerman,Planning Manager,started by explaining the proposal by the applicant to amend
the Future Land Use Map which would be a modification of the 2040 Comprehensive Plan.This
amendment changes the land use designation from Low Density Residential to Retail/Service.The
applicant’s second proposal was to amend the Zoning Map in order to rezone Schuller’s.This
amendment would change the zoning from Single Family Residential to Commercial.The elements of
the proposal have an end goal of creating an outdoor patio for customers.Adding the patio qualifies
as an expansion and in order to do so,zoning and land use designations must be changed as the
current non conforming statute allows use to continue but not expansion.
By way of background,Zimmerman explained Schuller’s is a bar/restaurant,operating at its current
location for decades and is considered non conforming.The guided land use has been designated as
a Single Family or Low Density Residential since at least 1977.A zoning map from the first part of
1956 shows the property zoned as commercial,but later that year it was rezoned to a Single Family
Residential R 1).
Zimmerman reminded the Commissioners that Schuller’s made a similar request in 2012,the
Planning Commission recommended denial and City Council tabled the item and did not vote.In 2013
the City Council discussed the change and did not support it.In 2014 the Council supported moving
forward but there was not an application submitted.
Moving on to the steps in the process,Zimmerman stated that if the land use change was approved
by the City,it must follow these next steps:
1. Be approved by the Metropolitan Council as a Comprehensive Plan amendment.
2. Once Met.Council grants approval,the zoning change may occur.
3. Then a CUP is needed which may then set additional regulations on setbacks,hours,
noise,etc
4. Variances would be needed for existing setbacks as well as for the new patio.
Zimmerman informed the group on the neighbor notification process for this proposal and typically
that includes a neighborhood meeting.Current Covid 19 restrictions discouraged this and a
neighborhood mailing was sent instead with an extended comment period.Planning staff received
three emails and two phone calls.
Zimmerman expanded on the zoning and land use definitions as well as the idea of spot zoning”.
Regarding Land Use changes,there aren’t specific standards outlined in the City Code but the City
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
3
Attorney urges the Planning Commission to consider land use descriptions that are contained in the
comprehensive plan.When looking at the zoning changes,the City Attorney urges the Commissioners
to consider the purpose of the Zoning Chapter to regulate land use for the purpose of promoting the
health,safety,order,convenience,and general welfare of all citizens of the City.
Staff has two primary concerns regarding this proposal:
1. The construction of an outdoor patio in a primarily single family neighborhood increases the
likelihood of complaints related to noise,lights,traffic,etc.
2. Potential changes would not be limited to Schuller’s,but would include any other future
Permitted or Conditional Use in the Commercial Zoning District
Aside from that,changing the land use does not appear to be consistent with the following Comp.Plan
goals and objectives:
Minimizing Conflicts and Impacts of Change Land Use Chapter,Goal 2)
Protecting Existing Residential Neighborhoods Objective 1)
Supporting Non residential Growth Opportunities while Respecting Adjacent Properties
Objective 2)
Being that the request to change the land use designation of the property from Low Density Residential
to Retail/Service would be inconsistent with the goals and objectives of the 2040 Comprehensive Plan,
staff recommends denial.
Being that the request to rezone the property from Single Family Residential R 1)to Commercial
would likely introduce significant impacts to surrounding properties,staff recommends denial.
Commissioner Baker asked staff how often Land Use and Zoning Changes were approved and what
the conditions were.Zimmerman responded that there have been about six or so approved and it was
generally to accommodate a use for the area that wasn’t considered before.Those that were denied,
were generally because an applicant wanted to create something new and change a use all together.
Commissioner Johnson asked what the maximum height is for a structure in the rezoning proposal.
Zimmerman responded that it’s about 2 3 stories,not much taller than the single family zoning allows.
Paul Jacob,Applicant,is the son of the previous owner of 30 years.Jacob stated that Schuller’s loses
about 30%of their business in the summer and it seems to be due to lack of outside patio seating.
Recently renovations have taken place to help upgrade the building and the owners would like to
continue business at the current location.Jacob said they’re willing to make accommodations to
reduce noise in order to obtain a patio.Given the current social distancing requirements,the owners
feel that once customers are allowed to go to restaurants again,folks will feel the most comfortable
with outdoor seating.Being that they can’t offer that at all,the owners are concerned for the future
of Schuller’s.
Commissioner Segelbaum asked the applicants if they had comments regarding staff concern over re
zoning and opening the door for another restaurant to open in the future.The applicants responded
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
4
that their goal was not to rezone but it was part of the process they needed to follow in order to expand
and build a patio.They also restated their desire to keep Schuller’s.
Chair Blum opened the informal public hearing at 7:32pm.
Caller 1:Peter Pluvak,510 Kelley Drive
Would like the Commission to recommend denial of the proposal and is concerned about the
increased traffic to the restaurant and the danger that will lead to residents.
Caller 2:John Ebber 7421 Glenwood Ave
Stated that the neighborhood is low density residential and is in the 2040 Comprehensive
Plan as such.Caller is concerned this is spot zoning and is inconsistent with the land use and
zoning maps.Economic considerations are enough to constitute a rezoning,as he said was
stated by the BZA.Resident encouraged the Commission to recommend denial to the City
Council.
Caller 3:Ben Harkins 7028 Schuller Circle
Caller doesn’t feel the plan serves the neighborhood and appears to have negative impact.
He also stated that he doesn’t understand how a blocked off or sheltered patio will be
desirable to patrons.Caller is also concerned with the increased traffic,noise and is very
concerned about the business being sold and another,larger establishment takes root.
Chair Blum closed the public hearing at 7:42pm.
Chair Blum asked staff about the applicants offer to create conditions tied to their patio proposal.
Zimmerman responded that conditions can’t be tied to a land use or a rezoning request but rather to
a CUP once the former is approved.
Commissioner Pockl asked the applicants if there have been changes since the 2012 denial that
promotes the request a second time.The applicant responded that it’s part of their improvement
process.By doing other work and investing in to the building,they were hoping to show the City that
they’re committed to staying in the building and to keep Schuller’s running.Pockl asked if there were
more upgrades planned.Applicant responded that they already made a few upgrades:new ceiling,
new booths,new windows,made the entrance handicap accessible.Pockl asked if they’ve experienced
people parking outside of the parking lot when busy.The applicant responded that it has happened
but it’s really rare and the few added seats that the patio will provide,wouldn’t make a noticeable
traffic impact.Commissioner Brookins asked if there was another zoning type that would be a better
fit.Zimmerman stated Commercial was the best for a bar restaurant,mixed use is possible but it opens
the door to even more possible future uses.
Chair Blum stated that after reviewing the items and regulations,he’s in favor of recommending denial
as the location is in a clearly defined residential area.Commissioner Segelbaum stated that while he’s
sensitive to the applicant as a business owner,the area is clearly residential and not an appropriate
location for a commercial/retail district.Commissioner Johnson sited staff’s presentation and stated
that he feels rezoning this location is inconsistent with the surrounding area.Commissioner Baker
echoed these comments.Pockl stated that this will be spot zoning and doing so is not reasonably
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
5
related to public health,safety,morals,and welfare,therefore she is in support of recommending
denial.
MOTION made by Commissioner Segelbaum to recommend denial to both items:
1. Amendment to Future Land Use Map To modify the guided land use from Low Density
Residential to Retail/Service
2. Amendment to Zoning Map To modify the zoning designation from Single Family Residential
R 1)to Commercial
Commissioner Baker made a second on the motion
Staff called a roll call vote for each motion and the both passed unanimously.
6. Narrow Lots Discussion
Jason Zimmerman,Planning Manager,reviewed the narrow lot discussion thus far and informed the
Commissioners on the City’s strategic plan moving forward.Considering the possibility of the formal
public hearing being via Webex,the Communications team will be creating online resources for
residents to gather information,pose questions to staff,and make public comment.This added
resource will help alleviate public comment congestion on the call in line when the meeting takes place.
Zimmerman started his presentation by giving a review of past meetings,recommendations,and the
nine proposed changes made at the March 9th meeting.
Menu”of Proposed Changes
1. Minimum side yard setback of 5 feet
2. Allow one car garages for lots 50 feet in width or less;limit garage width to 65%of façade
3. Set vertical:horizontal slope of tent”portion of building envelope to 2:1
4. Lower wall height at side setback line to 13 feet
5. Allow second story dormers to extend outside building envelope
6. Prohibit side wall articulation from extending into side yard setback;no principal structures
within 5 feet of property line
7. Reduce secondary front yard setback to 15 feet for lots 65 feet in width or less;maintain 22
feet of building envelope width
8. Reduce lot coverage allowance to 30%for lots under 6,000 square feet
9. Impervious Surfaces No Changes
Commissioners and staff had a discussion on each item listed.After each item held its conversation,
the Chair confirmed consensus on each one until the list concluded.Zimmerman reiterated that a
webpage with this information will soon be up for public review and comment.
Televised portion of the meeting concluded at 9:32 pm
SUBJECT PROPERTY
April 3, 2020
I live on Kelly drive and as a neighbor of Schuller's Tavern, our family is IN SUPPORT of their
rezoning request from residential to commercial.
I can be contacted at this e-mail address with any other questions.
Thanks,
Sam Lezon
April 15,2020
Hello Golden Valley Planning team,
I recently received a letter regarding the request for rezoning of 7345 Country Club Drive Schuller’s)
from Single Family residential to Commercial.I am writing to oppose this type of rezoning in my
neighborhood.I certainly look forward to attending the WebEx meeting and sharing opinions,but given
the very unique times we’re all in felt it appropriate to share my thoughts and concerns first via letter
in case I’m unable to attend for any reason.
In regards to Schullers’request for an outdoor patio,I'm not sure I understand their concern that it's
harder as the years go on to compete with surrounding businesses."All other businesses with patios
are in commercially zoned areas.With so many empty business fronts in our local strip mall and sadly
more to come after this pandemic),I simply don’t see a burning platform rezone for this oddly specific
request.
In addition,their building is dated and old with peeling paint,the parking lot filled with potholes,and
the patrons are noisy enough when smoking outside or heading to their cars occasionally parked in
front of my home and overflowing from the parking lot.I’m not sure how I’m supposed to be confident
in their ability to maintain an enclosed patio that wouldn’t be a neighborhood nuisance when I don’t
have a lot of confidence already in the upkeep and care today.
This leads to my primary concern rezoning a lot in my neighborhood into a commercial zone and the
long term impacts this may have.While the Jacobs family can make any argument they may about their
business,none of that would matter if the parcel were sold to any other commercial business.Given the
extra volatile nature of the industry now,it seems like a valid concern.I would not want this very
desirable lot near my home to be fair game for commercial business.It would certainly bring noise,
traffic,light pollution,and additional congestion to a neighborhood planned for homes and not
commercial businesses.This is the whole point of zoning and why I would be incredibly disappointed to
see this lot rezoned to commercial.
I appreciate you taking the time to read through my concerns and take them into consideration as
decisions are made.And thank you for getting creative to allow us to share opinions in such a very
different environment than we’re all used to.
Stay well,
Caroline Jansen
530 Kelly Drive
920)360 4388
4/21/2020
Dear Planning Commissioner,
This letter is regarding the property at 7345 Country Club Drive Schuller’s Tavern)and the upcoming Planning
Commission meeting on April 27th.Specifically the request from Schuller’s Tavern requesting the reguiding of the
property from Low Density Residential to Commercial Retail/Service and rezoning the property from Single
Family Residential R 1)to Commercial.
We are residents at 7421 Glenwood Ave which is located directly across the street from Schuller’s Tavern.
Schuller's Tavern is grandfathered into our residential neighborhood as a non conforming use.This zoning allows
Schuller's to remain open in their current state,but they are not allowed to expand their footprint,which has
protected our neighborhood from further impacts.Before we purchased our property,we met with City Staff
about whether Schuller’s would be able to expand and we were told there were not able to,due to the zoning
restrictions.When the Jacob's purchased their property in 1989,they were aware of these same restrictions.The
Schuller’s request now wants to change their zoning to Commercial to allow for an expansion of an outdoor
drinking area/patio,and granting the request will cause great disturbance and would greatly change the character
of the neighborhood.
Our neighborhood has been designated low density residential on the General Land Use Map of Golden Valley
since 1959.It has been zoned single family residential since the 1970's,all within the period that Schuller’s has
been in business.In our opinion,this has been to allow Schuller’s to remain in business while protecting the
neighborhood from this type of expansion and preventing the loud noise and disturbance an outside drinking
area/patio like this would cause.If there had been a historic desire for expansion of the Schuller’s property by the
City,it would have been part of these plans.
The City of Golden Valley has recently completed their Vision of the Communities future with the 2040
Comprehensive Plan.This plan was crafted in 2016 2018 with the input of residents,businesses,City
Commissions,and the City Council and approved by the Metropolitan Council.The Comprehensive plan guides re
development in the City.The Future Land Use of our neighborhood and of Schuller’s is identified in the Plan as
Low Density Residential,not Commercial or Mixed Use.A number of other new potential Mixed Use Areas were
also identified within this Plan,none of these including our Area or Schuller’s Tavern.
The plan also identified four Planning Districts,one of which is the Downtown West District the four quadrants
surrounding Winnetka Ave N and Golden Valley Rd)which contain our neighborhood.The city initiated a
Downtown Study for this District to determine if anything within that area required further exploration for
targeted re development opportunities,to determine where redevelopment pressure may occur,as well as
suggest which parts of the city should be protected from extensive change.Specifically four Sites within the
Downtown West District were identified in this process and our neighborhood was not one of them nor was there
any discussion about changes in zoning to Schuller’s.
So not only in historic planning,but in future City planning,this area has been identified to remain zoned as
residential.We feel Schuller’s request is simply a spot zoning request that doesn't fit any of the Cities long term
land use or development plans and would open this option up to other people making similar zoning requests to
open a commercial business within other residential zoned area.
Schuller’s request has come up in the past.In 2012 the Planning Commission reviewed a similar request and
recommended for denial.The Planning Commissioners stated in their meeting notes:
they didn't feel any commercial use would work at this property,due to the distance to residential
properties and this is the reason for zoning and general land use map are the way they are
that re designating the land use and re zoning the property opens it up to too many other possible land
uses so it doesn't make sense to amend the general land use map.
4/21/2020
there isn't any way to construct a patio without re zoning,which opens a Pandora's Box;and while a
unique property,it would be stretching the purpose of the general land use plan and zoning designation
to allow this and they were not in favor of the change
A planning council member who voted against the denial,did so because he was opposed to the planning council
trying to find ways to solve Schuller's attempt to get a patio,as that is not what the commission is for.Another
commission member stated they were not optimistic that any zoning category would solve this properties
problems.
So my question is what has changed since 2012 that would suddenly make this Schuller’s zoning request change
palatable or acceptable?There has been no change in the Land Use,Zoning,or the Cities long term plan for this
area.
We understand Schuller’s upgraded their bathrooms and they are able to do this under their
current Zoning,but just doing this doesn’t mean they can get their property re zoned to
Commercial.
A rationale Schuller's states in a letter we received them about this process is they need this
change in zoning to stay competitive.They have operated under these limitations relative to
expansion since they bought this establishment 31 years ago.Within the City Zoning Ordinances
and from the Board of Zoning Appeals it references that economic considerations alone do not
constitute practical difficulties in getting a zoning change and we do not feel this should be the
reason this request is granted.
We understand there are other Bars/restaurants/pubs in Golden Valley that have outside seating
and patios,but they are located in commercially zoned areas where this expansion is allowed
and there activities will not disturb the residents of a neighborhood.Unfortunately Schuller’s is
not located in one of these areas and they were aware of this when they purchased the property.
No one disputes that it would be nice for Schuller’s to have a patio and we are sure many of their patrons would
favor this.However there are reasons why we have long range plans and zoning in place and that is to guide
development thoughtfully.If this zoning is changed to commercial,Schuller's could be expanded in size well
beyond a patio or it could be sold and another business could come in and develop it into something else that fits
commercial zoning.This is why denying the change to commercial and keeping the current non conforming zoning
is so critical to protecting the character of our neighborhood.
This is a bigger issue than whether it is nice to be able to have a drink or eat outside and it comes down to whether
the Cities long term planning is driving development and zoning decisions in the City and will help protect our
neighborhood.We appreciate your consideration of our letter and hope the Planning Commission will again
recommend denying Schuller’s request to change their Zoning to Commercial to the City Council.Please feel free
to contact us with any questions.
Sincerely Yours,
John and Cate Hiebert
7421 Glenwood Ave
Golden Valley MN 55427
763 957 2022
May 28, 2020
To Whom It May Concern:
I have been a patron of Schuller’s for over 30 years. I totally support their request to have patio seating
for their restaurant. Given that we are living in the Age of Corona, I think that we need to help support
restaurants and other businesses as best we can. Certainly, the addition of patio seating would enhance
Schuller’s and give our community a place to sit outside and enjoy the outdoors while eating. With the
bike path traffic, this would afford a place for rest and as well as a great dining experience.
I enjoy the outdoor patio dining at Brookview Golf Course very much. I would hope that we could afford
the same opportunity for the owners of Schuller’s
Sincerely,
Bill and MaryPat Gibbs
1113 Welcome Circle
Golden Valley, MN 55422
612-940-5973
763-525-1485
1
Luedke, Kris
Subject:FW: Email the City Manager's Department [#718]
From: City of Golden Valley
Sent: Tuesday, June 2, 2020 3:36 PM
To: Romano, Tomas
Subject: Email the City Manager's Department [#718]
Name * Feriale El-Khouri
Email *
Comments * I am writing to you to voice my opinion about allowing Schullers
restaurant to have a permanent patio. As Covid-19 crisis is threatening
small businesses of our community, Shullers is one of our favorite
places that we don t want to see disappear for a reason that could be
avoided by your decision. Please help our community and allow the
small businesses to survive. In such circumstances humanity should
prevail. Shullers is part of our community and we would like it to
survive.
1
Luedke, Kris
Subject:FW: Email the City Manager's Department [#716]
From: City of Golden Valley
Sent: Tuesday, June 2, 2020 11:59 AM
To: Romano, Tomas
Subject: Email the City Manager's Department [#716]
Name * Henry Estephan
Email *
Comments * I encourage the city to give Schullers Tavern a permanent patio license.
They have the space and they need it.
1
Luedke, Kris
Subject:FW: Email the City Manager's Department [#719]
From: City of Golden Valley
Sent: Tuesday, June 2, 2020 3:48 PM
To: Romano, Tomas
Subject: Email the City Manager's Department [#719]
Name * Margaret Peck
Email *
Comments * I am emailing to support Schuller's Restaurant request to obtain a
permanent patio request. Thank you.
1
Luedke, Kris
Subject:FW: Email the City Manager's Department [#717]
From: City of Golden Valley
Sent: Tuesday, June 2, 2020 12:04 PM
To: Romano, Tomas
Subject: Email the City Manager's Department [#717]
Name * Amy Lotsberg
Email *
Comments * Please allow Schuler's to have a permanent patio!
Thank you!
1
Luedke, Kris
Subject:FW: Schullers patio
From: MIKE D DIETRICH
Sent: Tuesday, June 2, 2020 9:50 AM
To: Sanberg, Kimberly
Subject: Schullers patio
As a 30+ year resident of Golden Valley I believe it's about time to allow Schullers to compete with the rest of the
restraunts in your city. They are the only one I know of that has not been allowed to have outdoor seating. They have just
completed long overdue renovations inside and now they should be allowed to make a nice patio. Schullers is a locals bar
and is frequented by many members of the GV city staff and surrounding businesses but we often hear people say they
are leaving after finding out they can't sit outside on a nice afternoon or evening.
Please approve this request.
Mike Dietrich
8220 Golden Valley Road
Sent from Xfinity Connect Application
1
Luedke, Kris
Subject:FW: Schuller's Outdoor Patio Request
From: Emily Johnson Piper
Sent: Tuesday, June 2, 2020 1:56 PM
To: Harris, Shep; Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Schuller's Outdoor Patio Request
Dear Mayor Harris and Councilmembers,
We write to you today in support of Schuller’s request for a patio, which our understanding is scheduled to come before
the City Council for approval this evening. As Golden Valley residents for the last 13 years, we see and experience daily
many of the things that make our community great‐ including our city’s family owned businesses. Over the years, we
have been not only patrons of Schullers, but have borne witness to the community stewardship the owners and
employees have provided for the benefit of many in our city.
It is true that COVID‐19 has ravaged our hospitality industry, owners and employees, and has required restaurant
owners to take extraordinary steps to safely partially re‐open in the short term. It is also true that many businesses,
including restaurants, are experiencing permanent changes to their models of service going forward and are making
capital investments at a time of great difficulty to ensure they can continue to operate during and post‐pandemic. It is
the government's responsibility, particularly in this difficult time, to support their efforts to adapt and maintain viability,
now and into the future.
Ultimately, we know we are not alone in hoping to see a more walkable community‐ where we have more family‐owned
businesses like Schullers to patronize and receive community benefit from. A step the City Council can take to make that
happen tonight is to do what it can to preserve and support the good businesses we already have, in this case by
allowing them to serve people in new ways going forward. We strongly support Schuller’s application to allow
permanent outdoor seating, can't wait to sit there, and hope you will as well.
Thank you,
Jeff and Emily Piper
1
Luedke, Kris
Subject:FW: Petition for Patio Golden Valley Citizen
From: Stephanie Evans
Sent: Tuesday, June 2, 2020 1:21 PM
To: Rosenquist, Gillian; Sanberg, Kimberly; Larry Fonnest; Harris, Maurice; Harris, Shep
Subject: Petition for Patio Golden Valley Citizen
Dear Mayor Harris and City Council Members,
My name is Stevi Evans, and I love Golden Valley. I grew up in Golden Valley, I am now raising my four
children in Golden Valley, and I work in Golden Valley. We love being by the city and having options to
walk/bike to eat and socialize. We bike to D’amicos regularly in the summer to have an option of outdoor
seating in Golden Valley, and you can find us at the outdoor patio of the 316 and New Bohemia. Yet, one of
our favorite family owned and long standing restaurants is Schullers. We strongly support Schullers’ petition to
get a patio. People, more than ever, are looking for places to be able to gather and support local businesses. I
have biked past Schullers countless times on summer evenings wishing I could grab a bite on a patio there.
We have so few months to be outside and enjoy the beauty of Golden Valley. More and more people buying
homes, especially in Golden Valley, want family owned businesses they can walk/bike to and support. Plus,
community is built through being able to socialize together. I’m hard pressed to think of a patio restaurant that
didn’t help a community!
Schullers is family owned and in it for the long haul; they are a family of dedication and support to the local
communities they serve.
Please consider allowing a permanent patio, as I am speaking from a demographic of Golden Valley citizens
than often do not take time to voice their opinions on, which I will begin to do so more frequently, in hopes to
help our city improve and continue to be the amazing place it is.
Thanks for consideration,
Stevi Evans and family
Citizens of Golden Valley
1
Luedke, Kris
Subject:FW: Schullers Tavern
From: Kayla Wiebe
Sent: Tuesday, June 2, 2020 12:11:34 PM
To: Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Schullers Tavern
Dear City Council,
I hope this email finds you well. I am writing you in regards to your city council meeting addressing a
permanent patio for Schullers Tavern.
Schullers is a safe resort for many community members. The Jacobs Family has created an establishments
that both respects their employees and regulars, they are treated as family. Schullers is a staple in the city to
many people, including myself. The Country Club members come over for food and off sale, even the local
police enjoy lunch as the Schu. Essentially the 'Cheers' of Golden Valley.
In case you were not aware before COVID hit, Schullers was working hard and diligently to remodel the
bathrooms and upgrade the space to be just as lovely as the people who come in. They have made
improvements to the inside so why not do the same to the outside. After the hard year 2020 has been let's help
make a positive difference to a LOCAL and FAMILY OWNED business. As a state we have all been hit hard
enough, lets shed some light on the situation both literally and figuratively. Cheers to a fresh new patio!
Thank you for reading, Kayla Wiebe
1
Luedke, Kris
Subject:FW: Schullers Tavern Patio Hearing
From: Mark Opdahl
Sent: Tuesday, June 2, 2020 11:45 AM
To: Sanberg, Kimberly; Rosenquist, Gillian; Harris, Maurice; Fonnest, Larry; Harris, Shep
Subject: Schullers Tavern Patio Hearing
To Whom Concerned,
My name is Mark Opdahl and although I am not a resident of Golden Valley, I am a neighbor over in
Minnetonka. Being neighbors allows me quick accessibility to a bunch of great businesses in your community.
One of those places that I go out of my way to enjoy with friends is Schullers Tavern. It's not just for the wings
that are some of the best in the state. The bumper pool table that we do use plenty of hours of the year.
It's the character of a family owned neighborhood establishment. You can feel that as soon as you enter the
front door. The staff is friendly, the place is clean, and you won't find a more respectable group of patrons.
Some may say that you should force them into a situation that would cause them to sell the business and let
that area be developed. But why would you want to take away the charm that is the neighborhoods of Golden
Valley? You have proprietors that have integrity and want to keep that charm. While constantly improving
themselves to provide the best experience possible to the community, and its surrounding area. I could go to
100 different establishments a year but instead only go to a few and one of them is Schullers Tavern. So
please grant them the license to have a permanent patio.
We need Family Owned Small Businesses!
Thank You
Mark Opdahl
1
Luedke, Kris
Subject:FW: Permanent patio license for Schuller's Tavern
From: Hillary Ross
Sent: Tuesday, June 2, 2020 10:07 AM
To: Harris, Shep; Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Permanent patio license for Schuller's Tavern
Hello members of the Golden Valley City Council,
I ask that you would please grant Schuller's Tavern a permanent patio license during your vote tonight.
Schuller's is one of my family's favorite places to dine out in Golden Valley because of it's charm and its staff
and patrons. It is a family-owned establishment and they deserve to be supported and allowed to thrive.
The family that owns this business supports the city of Golden Valley and their children attend Good Shepherd
School. I ask that the city support them as well. Having a permanent patio would greatly enhance their
restaurant and business and would be a boon for our Golden Valley as we essentially have no outdoor
eating space at restaurants in our community. Thank you for your time.
Respectfully,
Hillary Ross
1
Luedke, Kris
Subject:FW: Schuller's Tavern - Patio License
From: Jonathan Nelson
Sent: Tuesday, June 2, 2020 11:15 AM
To: Harris, Shep; Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Schuller's Tavern ‐ Patio License
Hello,
I've been a Golden Valley resident since 2013 and have enjoyed being able to frequent Schuller's Tavern
these last 7+ years. I would like to share my support in approving their request for a permanent patio license.
Thank you,
Jon Nelson
1
Luedke, Kris
Subject:FW: Grant Schullers Tavern permanent patio
From: Joyce Zerka
Sent: Tuesday, June 2, 2020 2:30 PM
To: Sanberg, Kimberly
Subject: Grant Schullers Tavern permanent patio
Dear Ms. Sandberg,
As a resident of Golden Valley, I urge you to allow Schullers to have a permanent patio. It’s a neighborhood institution and
we don’t have to see them suffer anymore, or worse shut down, if they can’t get some business from their loyal patrons for
the next 18-24 months (or more) due to COVID-19.
At the same time, we don’t have many mom and pop dining options with a patio in GV. This would be a wonderful addition
to the community!
Please work with them and say YES!
Thank you and see you at the city council meeting shortly on Zoom!
Respectfully,
Joyce Z.
2440 Ensign Avenue N
1
Luedke, Kris
Subject:FW: Support for Schullers patio
From: Ellie Radaj
Sent: Tuesday, June 2, 2020 3:17 PM
To: Sanberg, Kimberly
Subject: Support for Schullers patio
Schullers is a long-standing business in our community, and we must support our local businesses! Please
grant them permission to build a patio so they can weather the messy storm that COVID has created for small
businesses. I am a resident of the Hampshire Park neighborhood and love supporting our local businesses!
1
Luedke, Kris
Subject:FW: Grant Schullers Tavern Permanent Patio
From: Nathalie Beaine
Sent: Tuesday, June 2, 2020 3:23 PM
To: Sanberg, Kimberly
Subject: Grant Schullers Tavern Permanent Patio
Dear Ms. Sandberg,
As a resident of Golden Valley, I urge you to allow Schullers to have a permanent patio. It’s a neighborhood
institution and we don’t have to see them suffer anymore, or worse shut down, if they can’t get some business
from their loyal patrons for the next 18-24 months (or more) due to COVID-19.
At the same time, we don’t have many mom and pop dining options with a patio in GV. This would be a
wonderful addition to the community!
Please work with them and say YES!
Thank you and see you at the city council meeting shortly on Zoom!
Respectfully,
Nathalie Beaine
7019 Winsdale St. N
Golden Valley, MN 55427
1
Luedke, Kris
Subject:FW: Schullers Tavern
From: Michelle L Shull
Sent: Tuesday, June 2, 2020 4:02 PM
To: Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Schullers Tavern
Council Members,
I known that you will be discussing plans to add a permanent patio/outdoor seating area at Schullers Tavern.
I would like you consider the benefits that this patio could add to the Golden Valley community, as well as showing your
support of a family owned business that has called Golden Valley their home for many years. Schullers has provided
financial support to schools, fundraisers and sports teams over the years. The family that owns this business is generous,
loyal and people we want to see succeed with their business in Golden Valley.
I can understand you may have concerns about space, zoning, etc., and maybe their outdoor seating plans don’t comply
with the current policies in place, but I would hope that you could all find a way to compromise and come up with a plan
that can benefit all.
I know the family that owns Schullers.
I know they have had a difficult time with COVID-19 as many other businesses have. Please don’t let this business be a
part of Golden Valley’s history, but rather a part of it’s future.
You say you support small business in Golden Valley and I believe that is true. Please support this one.
Thank you for considering.
Michelle Shull
2460 Kyle Ave, GV
1
Luedke, Kris
Subject:FW: In support of Shullers Tavern patio
From: Greg Wanzek
Sent: Tuesday, June 2, 2020 2:03 PM
To: Harris, Shep; Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: In support of Shullers Tavern patio
Dear Mayor Harris and Golden Valley City Council,
We write to you today in support of Schullers Tavern’s request for a patio, which our understanding is scheduled to
come before the City Council for approval this evening. As Golden Valley residents for the last 20 years, we see and
experience daily many of the things that make our community great, including our city’s family‐owned businesses. Over
the years, we have been not only patrons of Schullers, but have borne witness to the community stewardship the
owners and employees have provided for the benefit of many in our city. It is true that COVID‐19 has ravaged our
hospitality industry, owners and employees, and has required restaurant owners to take extraordinary steps to safely
partially re‐open in the short term. It is also true that many businesses, including restaurants, are experiencing
permanent changes to their models of service going forward and are making capital investments at a time of great
difficulty to ensure they can continue to operate during and post‐pandemic. It is the government's responsibility,
particularly in this difficult time, to support their efforts to adapt and maintain viability, now and into the future.
Ultimately, we know we are not alone in hoping to see a more walkable community, where we have more family‐owned
businesses like Schullers to patronize and receive community benefit from. A step the City Council can take to make that
happen tonight is to do what it can to preserve and support the good businesses we already have, in this case by
allowing them to serve people in new ways going forward. We strongly support Schullers Tavern’s application to allow
permanent outdoor seating, can't wait to sit there, and hope you will as well.
Thank you,
Greg and Tricia Wanzek
1
Luedke, Kris
Subject:FW: Schuller's Tavern
From: Libby Fishbein
Sent: Tuesday, June 2, 2020 4:20 PM
To: Harris, Shep; Fonnest, Larry; Harris, Maurice; Rosenquist, Gillian; Sanberg, Kimberly
Subject: Schuller's Tavern
Dear City Council Members ~
I am writing today in support of Schuller’s Tavern request for a permanent patio license. This local, family‐owned
business, has been hit hard by COVID‐19 and approving their permit request will allow them the chance to fight through
these hard economic times we are all facing. We need to support our local restauranteurs.
Best regards,
LIBBY FISHBEIN
ACCOUNT EXECUTIVE
convergeone.com
NOTICE: This email message and any attachments hereto may contain confidential
information. Any unauthorized review, use, disclosure, or distribution of such
information is prohibited. If you are not the intended recipient, please contact
the sender by reply email and destroy the original message and all copies of it.
1
Luedke, Kris
Subject:FW: Schullers
From: Julie Christianson
Sent: Tuesday, June 2, 2020 5:03 PM
To: Sanberg, Kimberly
Subject: Schullers
Hi Kimberly,
As a Golden Valley resident, I am asking you to approve Schuller’s Tavern for a permanent patio license to serve. The
Jacob family does a lot for our community. We would like their business to remain successful in Golden Valley! Thank
you!
Julie Christianson, MSW, LICSW
1
Luedke, Kris
Subject:FW: Schuller’s Outdoor Patio Support
From: Sheena Oswald
Sent: Tuesday, June 2, 2020 5:48 PM
To: Harris, Shep; Fonnest, Larry; Rosenquist, Gillian; Sanberg, Kimberly; Harris, Maurice
Subject: Schuller’s Outdoor Patio Support
I am writing to you to voice my support for Schullers request for a permanent patio license.
Schuller's has been part of the community for a long, long time and I believe it's time to allow them to open a permanent
patio. Mark and Paul have just completed long overdue renovations inside and now should be allowed to make a nice
patio. They are outstanding business owners for Golden Valley and it would be a shame to lose them and Schullers due
to not being able to compete with surrounding restaurants. Schullers is a locals bar, it’s Golden Valley’s “Cheers”!
It is sad to see that during the summer their daytime business slow due to folks wanting to enjoy the outdoors while they
can here Minnesota. Please allow the legacy of Schullers live on and continue to grow and serve the Golden Valley
residents and surrounding communities.
Thank you in advance for your consideration of this request.
Sheena Oswald
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 3
3. Informal Public Hearing – General Land Use Plan Map Amendment –
7345 Country Club Drive – CPAM-51
Applicant: City of Golden Valley
Address: 7345 Country Club Drive (Schuller’s)
Purpose: To change the designation on the General Land Use Plan Map from
Low Density Residential to Commercial-Retail
Grimes stated that this is a General Land Use Plan Map Amendment brought forth by the
City Council. He explained that the City is the applicant and only the City Council can
amend it since it is the City’s plan. He stated that at the June 12, 2012 Council/Manager
meeting Schuller’s Restaurant asked the City Council to consider changing the General
Land Use Plan Map designation from Low Density Residential to Commercial-Retail in
order to allow them to construct an outdoor patio. Grimes explained that staff and the City
Attorney believe that the addition of a patio would be considered an expansion of an
existing non-conforming use which is not allowed per City Code. He stated that he
researched the history of this property in order to try to figure out how long this property
has been designated Low Density Residential. The first Comprehensive Plan (1959) had
the property designated Low Density Residential and it has been zoned Single Family
Residential since at least the early 1970s. He added that there are a number of steps
involved before expanding the restaurant would even be possible. The General Land Use
Plan Map would have to be amended, the property would then have to be rezoned, a
Conditional Use Permit to allow for a restaurant would have to be obtained and variances
would be required because the building is non-conforming with setback requirements.
Waldhauser asked about uses that would be allowed if the property were rezoned.
Grimes stated that one of the concerns he has is regarding the uses that would be
allowed if the property were zoned Commercial. He said offices, retail uses, restaurants,
auto-related uses with a Conditional Use Permit and anything else allowed in the
Commercial zoning district would be allowed at this property if it were rezoned. He added
that the building could also be torn down and a different one built. He explained that
another concern is the impact of the land use changes on the residential and institutional
properties adjacent to the property. Staff believes the General Land Use Plan Map should
not be changed.
Waldhauser asked if Schuller’s would be allowed to reconfigure the building. Grimes said
they are allowed to maintain, repair and replace the existing building, but they cannot
expand it.
Schmidgall referred to the potential new Light Commercial zoning district and asked what
types of uses would be allowed if the property was rezoned Light Commercial. Grimes
stated that many of the same uses as the Commercial zoning district, with the exception
of auto-related uses, could potentially be allowed in the Light Commercial zoning district.
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 4
Schmidgall asked if there is any other way a patio could be added to this property. Grimes
reiterated that as long as the patio is going to be used by their customers it would be
considered an expansion and in order to expand , the property would need to be rezoned.
Segelbaum asked if the General Land Use Plan Map and Zoning re-designations could
go through the amendment process simultaneously since the two plans ultimately have to
match. Grimes stated that there is a period of time allowed after the General Land Use
Plan Map is amended to change the Zoning designation.
Kluchka referred to the General Land Use Plan Map and asked what the “semi-public
facilities” category means. Grimes stated that is the designation for nursing homes,
hospitals, etc.
Kisch questioned if Schuller’s would need a Conditional Use Permit if the Zoning of the
property were to change. Grimes said yes and explained that if the property were to be
rezoned it opens all sorts of issues with the Building Code, Zoning Code and other
requirements.
Kluchka asked how the building got built in the first place. Grimes explained that it was
built in 1929 before the City had a Zoning Code. He added that at that time Country Club
Drive was more of a crossroad than it is currently.
Segelbaum asked if the request gets to the Conditional Use Permit phase if conditions
could be placed on it regarding noise, hours, etc. Grimes said yes and stated that
because this property is in a unique area, next to residential properties, there may be
more conditions than usual such as sound mitigation, screening, and lighting. Segelbaum
stated that the opportunity to address some of the concerns could arise during the
potential Conditional Use Permit process.
Schmidgall said he would enjoy Schuller’s having a patio but he is nervous to think about
what else could potentially be located at this property if it were to be rezoned. He asked if
the City could pass an ordinance to allow the patio addition. Grimes said no, the City
could not pass an ordinance approving a patio. Schmidgall asked if covenants could be
put in place or if a Conditional Use Permit or Rezoning could be revoked if Schuller’s ever
left this location. Grimes said he thinks there would be property rights issues involved with
that kind of action. He reiterated that if the City wants to allow Schuller’s to expand than
the process that has been discussed is the way it has to be done.
Segelbaum asked if the Single Family Residential zoning district could be amended to
add a bar use. McCarty asked if the occupancy could be limited. Grimes stated that
Schuller’s adding more seats to their restaurant equals an expansion which means the
General Land Use Plan Map and Zoning for the property would need to change .
Kluchka asked Grimes to summarize the recommendation in the staff report. Grimes
stated that staff is recommending denial of the amendment to the General Land Use Plan
Map finding that the property has been guided Low Density Residential since 1959
implying to the surrounding homeowners that the property cannot be expanded as a
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 5
commercial venue, there have been significant concerns from the neighborhood
regarding the negative impacts this could have and establishing the property as
Commercial-Retail would allow other commercial uses on this property.
Waldhauser stated that most of the commercial uses that could potentially operate at this
property would be similar in use to the current use such as a small restaurant or small
office building. She added that the only objectionable use would be the auto related uses.
Kluchka asked about the City Council’s discussion of this proposal. Grimes stated that
Schuller’s brought their idea of constructing a patio to the City Council and that the
majority of the Council thought this proposal was something they would like to consider so
the direction by the Council was to start the process by having the Planning Commission
consider amending the General Land Use Map designation . He added that on the surface
this proposal doesn’t seem to be a big deal, but there are some legitimate concerns by
the neighbors regarding noise, etc. and the City has to be realistic about being able to
enforce any conditions that could be placed on the property.
Steve Sands, 1400 Sumter Avenue North, representing Schuller’s, gave the Planning
Commissioner’s a drawing of the proposed patio and landscape design. He also
submitted a petition from bar patrons who support the proposed patio addition. He stated
that Schuller’s has had offers from people to purchase the property, but they have turned
them down. He referred to a rumor circulating that Schuller’s paid people for their
signatures on the petition he submitted and explained that signatures were not bought,
but Schuller’s did give some gift cards to people as a way of saying thank you.
Ray Jacob, Schuller’s owner, stated that he has been in the restaurant business since
1961. He said he owns three restaurants and two of them have patios under construction.
He reiterated that he has had many offers to sell Schuller’s but he is not interested in
selling because his plan is to pass the restaurant on to his children. He said his business
is down and they’ve had to reduce staff. As a result he is trying to improve business by
adding a patio. He stated that Schuller’s supports many activities, groups and events in
Golden Valley such as softball, volleyball, tennis, church events and school events. He
added that he has had some of his employees since 1968 and that he his good to his
employees and his customers.
Mark Jacob, representing Schuller’s said the restaurant has always been a place that is
close to his heart and he could never sell it, they just want to update it.
Waldhauser asked Ray Jacob when he purchased the property. Jacob said he bought the
property in 1989.
McCarty asked when they started reducing staff. Mark Jacob said they started reducing
staff approximately two years ago.
Segelbaum asked Ray and Mark Jacob if they could address the concerns they’ve heard
from the neighbors.
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 6
Mark Jacob showed the illustration of the patio design and explained that there will be
trees added as a buffer and screening. Waldhauser asked if they are planning any other
modifications to the building. Ray Jacob said he would like to install more windows on the
west to better view and monitor the proposed patio. Mark Jacob added he is also
concerned that he cannot re-build the structure if it were to burn down. Grimes clarified
that legally non-conforming uses may be continued, including repair, replacement,
restoration, maintenance or improvement, but not including expansion.
Cera asked the Jacobs if they’ve had a neighborhood meeting. Ray Jacob said they have
not. Kisch reminded the Commission that this item was brought forward by the City and
that Schuller’s is not the applicant at this point in the proposal.
Waldhauser opened the public hearing.
Peter Pluwak, 510 Kelly Drive, said knows the owners say that Schuller’s is a family
restaurant but he has seen cars leave Schuller’s parking lot and hit mailboxes. He said
there are two group homes on Kelly Drive and a nursing home on Glenwood and that
wheelchair-bound people go up and down Kelly Drive where there are no sidewalks so he
concerned about more traffic in the area and accidents happening.
Cate Zottola, 7421 Glenwood Avenue, said she purchased her property in a residential
neighborhood not a commercial area. She said that property values in her neighborhood
have gone down and any change to the zoning of the Schuller’s property will have
unintended consequences. She said she talked to the City when she purchased her home
and was assured that the Schuller’s property was zoned residential and that it had been
for many, many years and she purchased her home knowing that it would be a challenge
to change the zoning on the Schuller’s property. She said she understands Schuller’s
desire to expand however she believes that would come at a high price especially if the
use were to change to an undesirable business. She said Schuller’s is requesting this
because they feel they are not competitive without an outdoor patio space but they knew
their limitations when the purchased the property. She referred to the City’s variance
regulations and stated that economic considerations alone shall not constitute a hardship.
She stated that an expansion of Schuller’s would bring incremental noise, outdoor alcohol
consumption, traffic and disruption into this generally quiet part of the City. She said the
bar patrons can come and go, but this is her neighborhood and she can’t go anywhere
else and is stuck listening to the noise. She encouraged the Planning Commission to
deny this request.
John Hiebert, 7421 Glenwood Avenue, said the Mayor referred to Schuller’s as an icon
and he cannot find anywhere in the City Code where it lists Schuller’s as an icon. He said
Schuller’s knew when they bought this property that they couldn’t expand. He said he’s
taken a lot of time trying to educate himself on how this process works. He stated that the
Schuller’s property has been designated Low Density Residential on the General Land
Use Plan map since 1959 and there is a reason why it’s been that way. This property has
been zoned Single Family Residential since the 1970s, therefore it is a non -conforming
land use that is allowed to remain in its current location, but it is not allowed to expand.
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 7
He said the zoning is the way it is in order to protect the residential neighborhood and he
respectfully suggests that the proposal be denied.
Ed Vizard, 7101 Glenwood Avenue, said he would like to see the patio constructed
because it would be a good thing for the business and it should not be a big deal to put in
a patio. However, changing the zoning to Commercial is a big deal. He said the concern
is what will happen if Schuller’s is no longer there. He said the City is dealing with a
business that has been at this location for 80 years so he doesn’t understand why the City
can’t find a way to allow a patio. He said it sounds to him like the Council is trying to open
a “commercial wedge” in what is a neighborhood enclave. That is what should be
considered, not the merits of a patio, but what the rezoning will do the neighborhood.
Karen Reeves, 605 Pennsylvania Avenue, said she has to shut her windows and can’t
hear her TV because of the noise from Schuller’s. She has heard people at 2 am when
they get in their cars and go home. She can’t leave; she has to live here with the noise.
She said she respects the local business and Schuller’s does a good business as is . She
said the property will be worth a lot more if it is rezoned to Commercial and she is
concerned about what other type of use could go in if it were rezoned. She asked that the
City not allow the patio.
John Gentrup, 7101 Glenwood Avenue, said he thinks the patio will go a long way in
beautifying the peninsula and he thinks a patio would be a good idea. He said he thinks
businesses in general face a lot of onerous difficulties when they try to make changes so
he would be in favor of this proposal.
Steve Sands, 1400 Sumter Avenue North, noted that some of the residents have said that
Ray Jacob knew the property was zoned residential when he bought it, which is true, but
the residents also knew that Schuller’s was there when they bought their properties. He
said he is not convinced that staff’s and the City Attorney’s opinion regarding the process
to allow a patio is correct. He said there are a lot of bars in Northeast Minneapolis that
have been around since the 1930s, they have patios and are within 20 feet of a
residential property so they seem to have a way to deal with this type of situation in
Minneapolis and they he can’t figure it out in Golden Valley. He stated that Mr. Jacob is
not asking for the world with this request. He said they would stop serving by 8 pm and
have people off the patio by 9 pm and noted that the noise ordinance regulations don’t
apply until 10 pm. He said he understands the neighbor’s concerns about a different use
in the future however the property really has no commercial value because it is not visible
from any major road and any future uses would have to be approved by the City. He said
there has been some talk about installing the patio on the north side of the property but
that would also require variances. Also, a patio on the north side would be a liability
because of golf balls from the country club and the servers would have to go up and down
steps on that side of the building. He reiterated that Schuller’s is a community gathering
place and has been an asset to the community.
Waldhauser stated the she understands the difficult position Schuller’s is in but the
Planning Commission can’t change the laws, or the process.
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 8
Cate Zottola, 7421 Glenwood Avenue, stated that as a resident who lives across the
street, she has observed things that Schuller’s isn’t policing now including people
smoking and parking where they are not allowed. She said that an expansion to
Schuller’s would make her quality of life suffer.
Kluchka asked Zottola about the traffic on Kelly Drive. Zottola said Kelly Drive has fairly
heavy traffic that increases at happy hour and with motorcycles on Saturdays.
Ray Jacob, stated that he has told people not to park where they are not supposed to and
the only other people that park there are the police who come at lunchtime. He said he
does the best he can to monitor his customers.
Seeing and hearing no one else wishing to speak. Waldhauser closed the public hearing.
McCarty said this is a difficult proposal because while it is nice to be able to sit outside, he
has a hard time considering rezoning this property because of what it could become in the
future. He added that if there was another way to consider allowing a patio he would.
Kisch said he is also concerned about rezoning the property. However, due to the site
configuration it probably couldn’t handle a significantly different use. He agreed that it
would be nice to allow people to sit outside and that there are ways to mitigate noise and
other issues, he just doesn’t feel there is a current zoning district that he would be
comfortable recommending at this point, but he feels this opens up the discussion to
explore a new or different zoning district.
Grimes suggested that if the City Council considers different zoning language they should
do so before they amend the General Land Use Plan Map.
Kluchka asked if there has been a demand or queries from other developers for this type
of neighborhood bar concept. Grimes said no. He noted that the Applebee’s restaurant
didn’t make it and that there are other locations in the City where a bar with a patio would
be allowed. The Schuller’s property is just very unique.
Segelbaum said it seems like Schuller’s has made some effort to talk to the neighbors. He
said he thinks re-designating the land use and rezoning the property opens it up to for too
many other possible uses so it doesn’t make sense to him to amend the General Land
Use Plan Map.
Cera stated that Golden Valley is not Minneapolis the two cities developed and grew
completely differently. He said he doesn’t feel any commercial use would work at this
property because of the distance to residential property. He said there are reasons the
Zoning Map and the General Land Use Plan Map are the way they are.
Waldhauser said she thinks it would be good for Schuller’s to invest in their property and
that a patio would be an amenity to the neighborhood as long as the noise issues are
resolved, but there isn’t any way to construct the patio without rezoning which opens up a
Pandora’s Box of other issues. She agreed that this is a unique property but it would be
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 9
stretching the purpose of the General Land Use Plan and the zoning designation to allow
this, so she would not be in favor of recommending approval at this point.
Schmidgall noted that the City will be considering a new Light Commercial zoning district
and that this might be an appropriate location to consider that new zoning district. He said
he would like to move this discussion forward by recommending approval of this proposed
land use amendment. Grimes explained that the Light Commercial zoning district is being
considered for the Douglas Drive/Highway 55 area and he isn’t sure that the uses being
proposed for the Light Commercial zoning district would satisfy the neighbor’s concerns.
He stated that the Planning Commission could tell the Council that the only way the
Commission is comfortable moving forward with this request is if any proposed new
zoning language would be acceptable. He added that the City Council will be reviewing
the proposed new Light Commercial zoning district language again before it comes back
to the Planning Commission for review.
McCarty said he doesn’t feel that this one property is enough to justify months of
discussion of a new type of zoning district that could be still be different from what is
considered in other areas as well. Kluchka said he would like to better understand the
implications of a new zoning district. Segelbaum said he would like to see the Planning
Commission recommendation include that there be a different type of zoning option
available.
MOVED by Kisch, seconded by Schmidgall to recommend approval of changing the
designation on the General Land Use Plan Map from Low Density Residential to
Commercial-Retail for the property located at 7345 Country Club Drive (Schuller’s) with
the caveat that as it moves forward the Planning Commission would like to further explore
additional zoning opportunities.
Grimes said it seems like there is a real concern about the property being zoned
Commercial as per the City Code today. So perhaps the message to the City Council is
that under the status quo the Planning Commission doesn’t want to see the General Land
Use Plan Map changed but if the Council gives direction to study the zoning maybe the
Commission could come up with different zoning language. He added that he doesn’t
know if recommending approval of the General Land Use Plan Map is sending the right
message.
McCarty added that he thinks the Planning Commission can still have a conversation
regarding new zoning language at the direction of the City Council without approving this
proposed amendment. He said approving this proposal is not to generate a discussion of
different zoning districts it is to generate the possibility of a patio for Schuller’s and a
rezoning of the property.
Kisch withdrew his motion, Schmidgall withdrew his second of the motion.
MOVED by Segelbaum, seconded by Schmidgall and motion carried 5 to 2 to recommend
denial of changing the designation on the General Land Use Plan Map from Low Density
Residential to Commercial-Retail for the property located at 7345 Country Club Drive
Minutes of the Golden Valley Planning Commission
July 9, 2012
Page 10
Schuller’s) with the strong recommendation that the City Council directs the Planning
Commission to further explore the creation of different types of zoning categories that
might permit this type of request. Commissioners Cera and McCarty voted no.
Cera explained that he is in favor of recommending denial of this request, but he voted
against it because he is against the Planning Commission looking for ways to solve
Schuller’s attempt at getting an outdoor patio. McCarty said he agrees with Cera and
thought the minutes will reflect the Planning Commissions thoughts of the issue without
having to ask the Council for direction on exploring new zoning categories. Schmidgall
said he doesn’t want the property to be rezoned, but he feels Segelbaum’s motion is key
to driving further discussion. Waldhauser said she is not optimistic that any new zoning
category that will solve this property’s problems.
Short Recess--
5. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
No reports were given.
6. Other Business
Planning Commission Bylaws Amendment
MOVED by Cera, seconded by Kisch and motion carried unanimously to amend the
Planning Commission Bylaws to make them consistent with the existing City Code.
7. Adjournment
The meeting was adjourned at 9:11 pm.
David A. Cera, Secretary
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
4. A. 2. Public Hearing – Amendment to the Zoning Map – 7345 Country Club Drive
Prepared By
Jason Zimmerman, Planning Manager
Summary
Paul Jacob is proposing to amend the Zoning Map to rezone the property at 7345 Country Club Drive as
Commercial instead of the current zoning as Single-Family Residential. This request complements a
proposed change to the Future Land Use Map to guide the property for Retail/Service use instead of Low
Density Residential use (see accompanying memo). These changes are necessary in order to eventually
construct an outdoor patio on the property, providing a new amenity that the applicant hopes will
enhance the experience for current patrons and attract new customers.
The Planning Commission recommended denial of the amendment (7-0) at its meeting on May 11.
The 60 day deadline for action on this item was April 27. A 60 day extension was granted through June 26.
Evaluation of Request
The City Code does not set forth specific standards for changing a zoning designation, and the City
Council – with the input of the Planning Commission – has a great deal of latitude in deciding if the
request can be considered to be consistent with the broader zoning map for the City. In making a
determination, the City should take into account the purpose of zoning as outlined in the City Code,
which is “to regulate land use within the City, including the location, size, use, and height of buildings,
the arrangement of buildings on lots, and the density of population within the City for the purpose of
promoting the health, safety, order, convenience, and general welfare of all citizens of the City.” (Sec.
113-2)
The Zoning Chapter includes the following purpose statement for the Commercial Zoning District:
The purpose of the Commercial Zoning District is to provide for the establishment of
commercial and service activities which draw from and serve customers in the
community and are located in areas which are well served by collector and arterial
streets.
The Single-Family Residential Zoning District has the following:
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
2
The purpose of the Single-Family Residential Zoning District is to provide for detached
single-family dwelling units at a low density along with directly related and
complementary uses.
The City many choose to grant the Schuller’s rezoning request, provided there are adequate factual
findings in the record to support the decision. Some examples of factual findings that would support a
decision to rezone include:
Findings linking the rezoning to beneficial changes to the social or economic fabric of the area.
Findings that rezoning the property would create an appropriate transitional area between the
City’s downtown area to the west, which contains properties zoned Institutional, Office, and High
Density Residential, and the single-family homes to the east and south.
Findings that the rezoning is unlikely to significantly impact the value of the abutting properties.
However, just because there are potential findings to support a rezoning that does not mean the
rezoning must or should be approved. To the contrary, after weighing the facts presented so far, the
Planning Commission indicated the proposed zoning change would not be in the best interest of the City.
Findings to support that conclusion are provided in the recommendation.
Financial Or Budget Considerations
None
Recommended Action
Based on the findings below, motion to deny the requested amendment to the Zoning Map, rezoning
the property at 7345 Country Club Drive from Single-Family Residential to Commercial.
Findings for denial:
1. The change in zoning, from Single-Family Residential to Commercial, would likely negatively
impact the residents who live in the surrounding homes as it would allow the applicant to
introduce a new activity that has the potential to increase noise, light, and other activity on the
site and on adjacent streets.
2. An outdoor patio is, by definition, more likely to cause disruptions due to its immediate proximity
to surrounding properties and the lack of walls or other screening mechanisms which could
muffle the sound of conversation by patrons.
3. The applicant has indicated a reason for installing the outdoor patio is to attract new customers.
Additional cars parked on the streets near Schuller’s have the potential to create further
disruptions as patrons leave the premises at night, exacerbating a situation that already
generates concerns from homeowners.
4. A change in zoning would open the door to other Commercial businesses should Schuller’s close,
either by-right or through a Conditional Use Permit. Some of these uses could be even more
impactful than the current bar/restaurant use. Given the current economic environment resulting
rom COVID-19, the chances of this happening might be greater now or in the immediate future
than in recent years.
5. Given these concerns, a rezoning would not promote the health, safety, order, convenience, and
general welfare of all citizens of the City.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
3
Approval of the requested amendment would require four votes from the City Council (a two-thirds
majority). Should the Council be inclined to support a rezoning after approving a change in the guided
land use, a vote should be tabled until the Metropolitan Council has approved the amendment to the
Future Land Use Map.
Supporting Documents
Memo to the Planning Commission dated May 11, 2020 (5 pages)
Memo from the City Attorney dated May 8, 2020 (2 pages)
Zoning Map dated May 6, 2020 (1 page)
1
Date:May 11,2020
To:Golden Valley Planning Commission
From:Jason Zimmerman,Planning Manager
Subject:Informal Public Hearing Zoning Map Amendment for 7345 Country Club Drive
Property address:7345 Country Club Drive
Applicant:Paul Jacob Property owner:Ramez Jacob
Zoning District:Single Family R 1)Residential Lot size:21,402 sq.ft.0.49 acres)
Current use:Bar/Restaurant Schuller’s Tavern)Future land use:Low Density Residential
Adjacent uses:Single family homes,Golden Valley Country Club,Meadow Ridge Senior Living
2018 aerial photo Hennepin County)
2
Summary of Request
Paul Jacob is proposing to amend the Zoning Map to rezone the property at 7345 Country Club
Drive as Commercial instead of the current zoning as Single Family Residential R 1).This request
complements a proposed change to the Future Land Use Map to guide the property for
Retail/Service use instead of Low Density Residential use see accompanying memo).These
changes are necessary in order to eventually construct an outdoor patio on the property,providing
a new amenity that the applicant hopes will enhance the experience for current patrons and attract
new customers.
Staff Review
The City Code does not set forth specific standards for changing a zoning designation,and the City
Council with the input of the Planning Commission has a great deal of latitude in deciding if the
request can be considered to be consistent with the broader zoning map for the City.In making a
determination,the City should take into account the purpose of zoning as outlined in the City Code,
which is to regulate land use within the City,including the location,size,use,and height of
buildings,the arrangement of buildings on lots,and the density of population within the City for
the purpose of promoting the health,safety,order,convenience,and general welfare of all citizens
of the City.”Sec.113 2)
The Zoning Chapter includes the following purpose statement for the Commercial Zoning District:
The purpose of the Commercial Zoning District is to provide for the establishment
of commercial and service activities which draw from and serve customers in the
community and are located in areas which are well served by collector and arterial
streets.
The Single Family Residential R 1)Zoning District has the following purpose:
The purpose of the Single Family Residential R 1)Zoning District is to provide for
detached single family dwelling units at a low density along with directly related
and complementary uses.
The following principal uses are listed as being permitted by right in the Commercial Zoning
District:
1. Bakeries
2. Barbershops and/or beauty parlors
3. Catering establishments
4. Comfort stations
5. Delicatessens
6. Dressmaking and tailoring establishments,including retail sales of clothing
7. Clothing,shoes and/or accessories sales retail)
8. Electric repair shops
9. Electronic equipment sales
10. Financial institutions
3
11. Floral shops not to include nurseries)
12. Furniture sales and repair
13. Hardware,paint,and decorating stores
14. Hotels/motels
15. Lodge halls
16. Messenger and telegraph services
17. Offices,including medical and dental
18. Pharmacies
19. Photograph supplies and/or galleries
20. Plumbing shops
21. Post offices
22. Printing shops
23. Public garages
24. Recreation buildings and structures public and private),including gymnasium,
racquetball,etc.
25. Class I restaurants
26. Seasonal farm produce sales
27. Shoe repair shops
28. Skating rinks ice or roller)privately owned and operated for profit
29. Shopping centers general retail convenience shopping)
30. Tanning parlors
31. Theaters
32. Trade school or training centers,both public and private
33. General retail services and/or sales that are consistent with the purpose of the
Commercial Zoning District and not otherwise listed as a conditional use in Subsection
e)of this section
34. Adult oriented services that require City licensing pursuant to other provisions of the
City Code;and
35. Essential services,Class I.
The following uses are listed as conditional uses in the Commercial Zoning District and may be
allowed after review by the Planning Commission and approval by the City Council:
1. Animal hospitals,veterinary clinics,and/or pet grooming facilities
2. Auto repair shops,including tire and auto accessory repair and installation
3. Car washes
4. Convenience food stores
5. Drive through retail establishments,such as banks,cleaners,Class II restaurants,and
similar uses
6. Mortuaries
4
7. Off street parking for adjacent commercial or industrial uses
8. Outdoor sales,including car lots,auto,and equipment rentals
9. Outdoor storage and/or sales of horticultural nursery sites,temporary farmers market,
and itinerant sales
10. Pool halls
11. Class III restaurants,bars,night clubs,etc.
12. Sales or show rooms auto,machinery,boats,etc.)
13. Service stations
14. Unattended business operations,such as vending machines,coin or token operated
machines and equipment,and similar uses
15. Heliports
16. Child care centers
17. Marine engine repair
18. Adult day care center
19. Essential services,Class III,except for peaking stations and substations
20. Brewpubs;and
21. Principal or conditional uses in buildings greater than three stories in height.
The issue of spot zoning was raised during the 2012 Planning Commission deliberations and in one
of the letters submitted by the public.The attached memorandum from the City Attorney discusses
the concept of spot zoning and concludes that the City may choose to rezone the property in a
manner that does not conform to the Comprehensive Plan,even when the rezoning is inconsistent
with some of the surrounding uses,provided the decision is supported with a factual record that
shows the decision was not arbitrary and capricious and was reasonably related to the promotion
of public health,safety,morals,and general welfare.
The City many choose to grant the Schuller’s rezoning request,provided there are adequate factual
findings in the record to support the decision.Some examples of factual findings that would
support a decision to rezone include:
Findings linking the rezoning to beneficial changes to the social or economic fabric of the
area.
Findings that rezoning the property would create an appropriate transitional area between
the City’s downtown area to the west,which contains properties zoned Institutional,Office,
and High Density Residential R 4),and the single family homes to the east and south.
Findings that the rezoning is unlikely to significantly impact the value of the abutting
properties.
However,just because there are potential findings to support a rezoning that does not mean the
rezoning must or should be approved.To the contrary,after weighing the facts presented so far,
staff believes the proposed zoning change would not be in the best interest of the City and offers
the following findings in support of that conclusion:
5
1. The change in zoning,from Single Family Residential R 1)to Commercial,would likely
negatively impact the residents who live in the surrounding homes as it would allow the
applicant to introduce a new activity that has the potential to increase noise,light,and
other activity on the site and on adjacent streets.
2. An outdoor patio is,by definition,more likely to cause disruptions due to its immediate
proximity to surrounding properties and the lack of walls or other screening mechanisms
which could muffle the sound of conversation by patrons.
3. The applicant has indicated a reason for installing the outdoor patio is to attract new
customers.Additional cars parked on the streets near Schuller’s have the potential to create
futher disruptions as patrons leave the premises at night,exacerbating a situation that
already generates concerns from homeowners.
4. A change in zoning would open the door to other Commercial businesses should Schuller’s
close,either by right or through a Conditional Use Permit.Some of these uses could be
even more impactful than the current bar/restaurant use.Given the current economic
environment resulting rom COVID 19,the chances of this happening might be greater now
or in the immediate future than in recent years.
Given these concerns,it is staff’s opinion that rezoning the subject property to Commercial would
not promote the health,safety,order,convenience,and general welfare of all citizens of the City.
Recommended Action
Based on the findings above,staff recommends denial of the requested amendment to the Zoning
Map,changing the zoning designation for 7345 Country Club Drive from Single Family Residential
R 1)to Commercial.
Attachments:
Memo from the City Attorney dated May 8,2020 2 pages)
Zoning Map dated May 6,2020 1 page)
Date: May 8, 2020
To: Jason Zimmerman, Planning Manager
From: Maria Cisneros, City Attorney
Subject: Spot Zoning
Issue
What is spot zoning and does it preclude the City from rezoning a property in a way that is not
consistent with the City’s comprehensive plan or the zoning of surrounding properties?
Short Answer
Spot zoning refers to impermissible zoning changes, typically limited to small plots of land, which
establish a use classification inconsistent with surrounding uses and create an island of
nonconforming use within a larger zoned district.
A City may choose to rezone a property in a manner that does not conform to the comprehensive
plan, even when the rezoning is inconsistent with some of the surrounding uses, provided the
decision is supported with a factual record that shows the decision was not arbitrary and capricious
and was reasonably related to the promotion of public health, safety, morals and general welfare.
Decisions supported in this way are not considered spot zoning.
Analysis
The term spot zoning applies to impermissible “zoning changes, typically limited to small plots of
land, which establish a use classification inconsistent with surrounding uses and create an island
of nonconforming use within a larger zoned district.” State by Rochester Ass'n of Neighborhoods
v. City of Rochester, 268 N.W.2d 885, 891 (Minn.1978). In some cases, courts have found that a
zoning change constitutes spot zoning when the change fails to conform to an existing
comprehensive plan. While spot zoning is not allowed, it is clear that cities may make zoning
changes that are inconsistent with an adopted comprehensive plan so long as the change is not
arbitrary and capricious and it is reasonably related to the promotion of public health, safety,
morals and general welfare. Id. 268 N.W.2d at 890.
For example, in State by Rochester Ass'n of Neighborhoods v. City of Rochester, 268 N.W.2d 885,
the Minnesota Supreme Court held that the City of Rochester’s decision to rezone a parcel from
low‐density residential to high‐density residential was not arbitrary and capricious where the
property was located within three blocks of the central business district and was already adjoined
on two sides by high‐density residential and institutional uses, though bounded on one side by
single‐family residences.
Thus, the City may choose to rezone a property in a manner that does not conform to the
comprehensive plan, even when the rezoning is inconsistent with some of the surrounding uses.
To avoid spot zoning, such decisions must be supported with a factual record that shows the
decision was not arbitrary and capricious and was reasonably related to the promotion of public
health, safety, morals and general welfare.
M
edi
c
i
neLakeBranchIkePond
Colonial
Pond
OttawaPond
Glen-
woodPond
EgretPond
LilacPond
DuluthPond
St.
CroixPond
ChicagoPond
LilacPond
Pond CTurners PondGlen
1
PondDuckPond
LoopEPond
LoopFPond
Sweeney LakeWirth LakeTwin LakeB a s settC
ree
kHampshire
Pond
DecolaPondA NorthRicePond West
RingPondCortlawn Pond
DecolaPonds
B &
C
Westwood
LakeSchaperPond
SouthRicePond EastRingPond
Bassett CreekDecolaPondE
DecolaPond
F
BreckPond
NatchezPond
MinnaquaPond
WirthPond
Toledo/AngeloPond
HoneywellPond
StrawberryPond
DecolaPond
D
Bas
s
ett
Cr
eek
BassettC
r
e
e
k Basset t Cr eekBassettC
r
e e
kBassettC
reekSweeney
L
akeBranchSweeney Lake
BranchNW LoopPondBoone
AvenuePondMain
StemPond
B
Pond
CBassett
CreekNatureAreaPond
Medicine Lake
BrookviewPond A
Hidden LakesPond
1
Pond
2A Pond
2B Pond
3 Schaper BallfieldPondPondO
Pond
JSpiritof
Hope
Church
Pond GoldenRidgePond
Golden MeadowsPondSoccerFieldPond
WestPond
201GeneralMillsPond
HaroldPondMedicine
Lake
Road
Pond
XeniaMitigationPond
10thAvePond
SpringPond
Briar-
woodPond
LaurelHills
PondJFBNWPond
LogisPond BrownieLake
BirchPond MinnaquaWetlandGrimesPondBassett
CreekPark
Pond
SweeneyLakeBranchPondM
PondF
Pond
DP
ond
E
Dover
HillPondLiberty
BasinBrookviewGolf
Course
LionsPark WesleyPark Sochacki
Park
SchaperPark
ScheidParkHampshireParkMedleyPark
BriarwoodLaurel
Avenue
Greenbelt
Glenview
TerraceParkNorth
TyrolPark
WesternAvenueMarsh
Nature
Area
GeartyPark
Sandburg
AthleticFacility
NatchezPark
ValleyView
ParkPennsylvaniaWoodsBassettCreekNature
Area
WildwoodPark
IsaacsonParkSouthTyrol
ParkSeemanPark
AdelineNature
Area
YosemiteParkStockmanParkGolden
OaksPark St CroixParkLakeviewParkSweeneyPark
Perpich
CenterBall
FieldsRonaldB. Davis
Community
CenterBrookviewPark
Westwood HillsNatureCenter (SLP)MPRB)Theodore
WirthRegionalPark
EloiseButlerWildflowerGarden
and Bird
Sanctuary
Wirth LakeBeachGoldenRidgeNature
Area
GeneralMills
NaturePreserve
General
Mills
ResearchNature
AreaBooneOpenSpace
GoldenHills
Pond
MadisonPond
SouthTyrolPond
LibraryHill IdahoWetland GeorgiaOpen Space ArdmoreNorth&SouthPonds JanalynPond MeadowPond O
p
e
n
S
p
a
c
e
OrklaOpenSpace PicnicPavilion Chalet SochackiPark (Three
Rivers
Park
Dist.)
Bassett
Valley
Open
Space
ByrdBluffOpenSpace FishingDock PaisleyPark XeniaOpenSpace
DahlbergOpenSpaceMinnaqua Greenbelt TRPD)
Mpls
Park &
Rec
Board)
Plymouth
Avenue
The
Trailhead
456766
456770
456766
456740
456740
4567156
4567102
394 394 Æÿ55
Æÿ55 Æÿ100 Æÿ100
169 169
34th Ave
N
Medicine Lake
Rd
BroggerCir
Knoll St Lilac
Dr
NLilac Dr
NThotland Rd Mendelssohn
Ave NWinnetka
Ave NSunnyridgeCir
Western Ave (
WaterfordDr)Hillsboro
Ave NZealandAve
N Aquila
Ave NOrkla
DrWisconsin Ave N23rd Ave N KalternLn Wynnwood Rd 25th Ave NBies
DrJonellen Ln
Sumter Ave NRhodeIslandAveNPatsy LnValders
Ave
NWinnetka
Ave
NDuluth St
Florida Ave
NSandburg Rd
HeritageCirKentley Ave Wynnwood Rd Kenneth
Way
Unity
Ave
NB
a
s
s e
ttC
r
e
e
k D rQuailAveNScott Ave
NLilac
Dr NLowry
Ter 33rd Ave
N Noble
Ave NCross
LnQuail Ave NScott
Ave NRegent Ave
NToledo Ave NIndiana
AveN(
BridgewaterRd)(WaterfordCt)(
Hid d
e
nLnkesPkwy)Meadow Ln NFrance Ave NTopel Rd
Unity
Ave
NPhoenix
St
Parkview
TerWelcomeAveNWelcomeC
ir
W
e
l
c o
meAveNXeniaAveNZ a n
e Av e NLindsay
St
St
Croix
Ave NSt
Croix
Ave
N Yosemite Ave
NWolfberryLnBrunswick Ave
NCounty
Rd 102Westmore
Way Green Valley
Rd Louisiana
Ave NKelly
DrMaryland Ave
NOlympia St
Winsdale St
Winnetka
Ave
NYukon
CtWesleyDr Wesley Dr
Plymouth Ave N
10th Ave
N Kelly DrVarner
CirPennsylvania Ave
NFaribaultStQuebecAveNRhodeIsland
Ave
NPhoenix
St
Knoll
St
County
Rd
156Jersey Ave NCountryClubDr
P
h
o
e
n
ix
S
tDouglas
DrGeorgia
Ave
NCou
n
ty
R
d40
Hampshire
Ave
NWestch
esterCirJersey
Ave
NGardenParkQuebe
c
Av
e
SWinnetka
Ave
NWally St Ensign Ave N7th AveNGoldenValleyRdDecaturAveN10thAveNNatchez
Ave
NXerxes AveN (
Mpls)
Olson
Memorial Hwy
Cutacross Rd
Olson Memorial Hwy Earl
St Flag
Ave NHampshire
LnJersey
Ave
NFloridaAveNEdgewoodAve
NDouglas
DrDuluth
Ln Scott Ave N
Drake Rd
LowryTer
Kyle
Ave
NQuail
Ave NPerry Ave
NNobleAve
NCulver RdDawnview
Ter Dona
Ln Noble
Ave NScottAveNGl endenTerCulver
R d
Marie Ln
W HamptonRdRegentAveNPerryAveNLilac
Dr N27th Ave N Merribee Dr Kyle Ave NHampton RdOrchard Ave
NMarieLn
E LeeAve
NKyleAve
NDresdenLnKewanee
W ay
26th Ave
N Me
ri d
i a
n D r
P
a
r k vi
e w B
lv d Terrace
LnManor DrMcNair DrByrd
Ave N B
a s
s ettCreekDrMaryHillsDrZenith AveNVista DrXerxes Ave NYork
Ave
NS t
Margare
tD
rZephyrPlXerxes
Ave NXerxes
Ave N (
Mpls)(SkylineDr)
SpruceTrKylePlWes
tbr
o o
k R
d Noble Ave
Frontage
RdCircleDownOrchard Ave
NPerryAveNWindsorWayWestbendR
dUnity Ave
NG
reenview
LnRegent
Ave
NSorell
AveFrontenac
Ave Quail
Ave NSt
Croix Ave
NWinsdale
St
StCroixCirAngelo DrUnity Ave NAlfred Rd Spring Valley RdN o
b
l
e
DrMajor DrAdeline LnAngelo
DrAngelo DrWills
PlToledo
Ave NOttawa Ave
NKillarney DrZane Ave
NWoodstockA
v e Woodstock
Ave Loring LnYosemiteAveN
Turners
Crossroad NWestchesterCirN F
r
ontageRdFlorida Ave
NHampshireAveNPlymouthAveNIdahoAve
NOlympia StHampshire Ave NArcher Ave
NKelly DrPennsylvania Ave NDuluth St Xylon Ave NWisconsin Ave NSumter Ave
NBoone Ave NWinsdale St Meadow Ln N DahlbergD r Woodstock Ave
Poplar
Dr
Meadow
Ln NChatelain
T
e
r
Natchez
Ave
NEdgewood
Ave
NK
i
n
g
s
t
o
n
C
i r
Glenwood Ave Country
Club
DrValdersAveNOrkla
DrElgin
PlDecaturAveN
Indiana Ave NRoanoke CirWestern
Ave
Western
Ave
HaroldAve Loring
Ln WestwoodDrNArdmoreDrWinsdale
St
Knoll
St
Oak
Grove
CirDuluth St
Zane
Ave
NDouglasDr27th
Ave N
Bonnie
Ln
Medicine
Lake
Rd Madison
Ave
W Nevada
Ave NLouisiana Ave
NCounty
Rd
70
ValdersAve NValders Ave
N23rd AveNRhode IslandAveNCounty Rd 156Medicine
Lake Rd
Mendelssohn
Ave
NWinsdale St St Cr oi
x
Av
e
N
June
Ave
NLegend
DrLegendLn General Mills BlvdBoone Ave NSunnyridge LnGlenwood Ave
Janalyn CirJanalyn CirGlencrestRdMeadow
Ln
SWayzata
BlvdWestwood
Dr
SWestwoodLn StrawberryLnOttawa Ave NOttawa Ave SNatchez Ave
S Tyrol
Crest SussexRdJune
Ave
SWayzata Blvd FairlawnWayNatchez Ave
SOttawa Ave
SPrincetonAve SDouglas Ave Circle DownTurners Crossroad
SGolden Hills
Dr Laurel
AveLaurelAve Hampshire Ave SDakota Ave SBrunswick Ave SKing Hill
RdGlenwood Ave Colonial Dr Medicine Lake Rd FloridaAveSAlley
Market StMarket St Louisiana Ave SLaurel
AvePennsylvania
Ave
SRhode
Island
Ave
SSumter Ave SUtah
Ave
SGregory
Rd
VermontAve
SWi
sc ons i nAve SGeneral Mills
BlvdHanley
RdRidgeway Rd Laurel
Ave QubecAve
S
County
Rd 102Nevada
Ave SColonial RdLouisianaAveSKentucky
Ave SJersey Ave SHeathbrookeCir Glen
w o o d P k w y(Carriage Path)Xenia
Ave SFlorida CtLilac D r NOlson Memorial Hwy Schaper Rd Lilac Dr NG
olden
V
alley
R
d Lilac
Dr
N(
WoodlandTrail)(
Wat.
Dr)BassettCreek Ln
NobleDr)
France
Ave
S (
Mpls)
N
Frontage
Rd SFrontage
Rd
Olson
Mem
HwyAdair Ave NAdair
Ave
NWestbrookRd34th Ave N
Mendelssohn Ave NAlley-
Unimproved--Unimproved-Wayzata
Blvd
Wayzata BlvdBoone Ave
NG o
ld e
n V a lle y D rSchullerCirN
F
r
o n t a g e
R d
S F
r
o
n t a
g e
R
d Rhode IslandAve
N
Pennsylvania
Ave
SAlley
AlleyPrivate)
AlleyAlleyLilac Dr
NXerxes AveN (
Mpls)
Harold
Ave
WestwoodDr N
ArdmoreDrT h
e o
d o
r e
Wirth
P k
w
y
TyrolTr(Mendelssohn
Ln)AlleyS Frontage Rd
AlpinePassBren n e r
PassDoug la s Ave
QuentinAveSTyrol TrailTyro
l T
r
a ilSunset
Ridge WestwoodDrS
RavineTrTyrol
Trai l Janalyn C irMaddusLn MeadowLnS
AvondaleRdBurntsideDr S
u
nnyridgeLnBru
n
swickAveNLeberLn C
loverleafDrCloverLnCloverleaf
D
r
TheodoreWirthPkwyBeverly
Ave
B
u
rn
tsideDrSpringValleyRdT oledoAveN
Duluth
St
GoldenValley
R
dSpringValleyCirC
o
u
n t y Rd 66 Island Dr)(
IslandDr)GoldenValley Rd TheodoreWirthPkwyW irth P kw y W ay
z a t a Blvd
G
le
n
wo
o d P kwyPlymouthAve N (Mp
l s )ZenithAveNCrest vi
ewA ve ByrdA
v
e N Hwy 55 Glenwood Ave Bassett CreekDrLegend
DrLeeAveNLeeAveNMajorAveNLeeAveNE
l m daleRd Adell
A
veM
in
n a
quaDr M
innaquaD r ToledoAveNOrdwayMa rkayRidge Orchard
Ave NN o r m a n d y P l CherokeePlQuailAveNRegentAveNTr ito n DrTrito
n D rL o w
r y Ter
3 3rd AveN
SandburgLn LamplighterLn BrookridgeAveNValeCrestRdWinfieldAveCounty Rd
66 P ark Place
Blv
d SLP)I-
394SFr o n tag eRd (
SLP )Xeni aAveSCounty
Rd
70L
ilacD
rNLilacDrNLilacD r
NConstanceDrWConstanceDrESandburg
Rd S
Frontage Rd N Frontage
Rd
N Frontage RdOlsonMemorialHwy S F r o n t
a g
e R d O ls o
n
M
e
m o
r
ia
lH
w
y
OlsonMemorialHwy
Valleywo
odCirYosemite
CirLawn
TerR
adisson
Rd
Turnpike
RdA
lle
y
AlleyTu
rn pikeRd Col on ial Dr GlenwoodAve BrunswickAve NMeanderRd MeanderRdIdahoAveNHaroldAve
Wayzata Bl vd I-394SFrontageRd Edgewo odAveSIdahoAveNCortlawnCirWCortlawnCir S CortlawnCirN Dawn
v i
ewTerCounty
Rd
70 EdgewoodAveSK
in g
CreekRdKentu ckyAveNLouisianaAveNMarylandAve SRhodeIslandAveSRidgewayRdEwald
T e rWestern
Ter
FieldD
rBrookviewPk
wyN
HaroldAveHalfMoonDr
RidgewayRdG
oldenValleyR d(B
a
s settCreekBlvd)
LewisRd
10thAve
NEllisLnPlymouthAveN
PlymouthAve N
FaribaultSt
OrklaDrCastleCt
WinnetkaHeights
DrKelly
Dr
Maryland
Av eNHampshire
Pl
Olympia
StOregon
Ave
NQuebecAveNValdersAveNOrklaDrKnoll
S
tWisconsin
AveNWinsdaleSt
Mandan
AveNCounty Rd102AquilaAveNAquilaAveNZealandAveNJulianne
Ter
J
ulia
nneTerPatsy
LnWisconsinAveNAquilaAveNWestbend
Rd
WinnetkaHeightsDr ZealandAveNOrklaDrValdersCtValdersAve
NWinnetkaHeights Dr
A quilaAveNZealandAveNScottAveNRoseManorDuluthSt
Duluth St CavellAveNEnsignAveNEl g in Pl 23 rd Ave N Medle y L n Medley Rd)Medley C ir)H illsboroAveN(English Cir Mayf airR d)(
Kin g sV a l l e y Rd)(K ings V al leyRdE)(KingsValle yRd W )
S tr o d e n C ir)(Tamarin Tr )Mar qui sRd)Ski Hill R d
MajorCirLeeAveNMajorAveNRhodeIslandAveNG o ld
en V alleyR d G o ld e n V a lle y
R dG olden V alleyRdHwy100Hwy 10 0Hwy100Hwy100Hwy100Hwy100 H w y3
9
4
Hwy
394
Hwy
394
Hwy
394
Hwy
394ColoradoAve
NHwy169Hwy169Hwy169Hwy169Hwy169Colorado
Ave
SGoldenHills
DrPaisleyLnPaisleyLn
I-
394NFrontageRd
I -
3
9
4
N
Frontage
Rd
WayzataBlvd
I-
394SFrontag
e
R
d
York
AveNValeryRdW
asatchLn
Hwy
55
Hwy 55
H
w
y
5
5 O
l
s o
n
M
e
m o
r
i a
l
H
w
yHwy
55
H
w
y
5
5
County
Rd
40
County
Rd
40 Glenwood A
v
e
CountyR
d
4
0
CountyRd40
GoldenValley R
d
C
o u ntyRd66ManchesterDrCountyRd156OregonAveS24thAveNLilacDrNRoanokeRdLouisianaAveNTurnpikeRdLilacLoop (SunnyridgeLn)WisconsinAveN
GettysburgCt(Laurel Pt)
Laure lCurv)
Independence Ave NGettysburg Ave
NFlag Ave NWheelerBlvdAlleyNaper St B
e tty CrockerDr Decatur Ave N(WesleyCommonsDr)Winnetka Ave S Winnetka Ave SHanley RdBrookviewPkwySWayzataBlvd I-394SFrontageRdOlympiaStIndependenceAveNHillsboroAveNGettysburg
Ave NU n io n
P acific RailroadCanadianPacific
Railroad B u rlin g to n N o rt h e r n Sant
aFeRailroadCanadianPacificRailroadC anadianP acificR ailroadCanadian
P a c i f i c R
ailroad U nion Pacific R a i l
r o a d Breck School SandburgMiddleSchool Perpich
Center for Arts Education MNDOT District Office &
State
Highway Patrol
NobleElementarySchool CalvaryLutheranChurch Speak
theWord Church
10th AvenueCold Storage School ofEngineeringand Arts
GovernmentCenter &Fire
Station #1 MeadowbrookElementarySchool King of GraceLutheranChurchand
School Churchof
St.MargaretMary Good
ShepherdCatholic Church&
Good ShepherdSchool GoldenValleyLutheranChurch Spirit ofHopeChurch
Oak Grove Church HennepinCounty SheriffCommunications
Hennepin CountyLibrary Fire Station#3
Valley Community Presbyterian Church ChristianLifeCenter
UnityChristChurch RedeemerReformedChurch FireStation#2 Valley
of PeaceLutheran Church Golden ValleyCemetery
Golden ValleyHistoricalSociety BrookviewCommunityCenter Breck IceArena
WaterReservoir U.S.Post Office Loveworks
Academy forVisual &
Performing Arts C I
T Y O F N E W H O P E C I T Y OFCRYSTALCITYOFROB
B I N S D A L E CITY OF MINNEAPOLISC ITYOFST . L O U I
S P A R K CITY OF MINNEAPOLISCITY OFST.
LOUIS PARKCITY OF ROBBINSDALECITY
OF CRYSTAL
CITY OF CRYSTALC I T Y O FN
E W H
O P E CITYOFPLYMOUTHCITYOFMINNEAPOLISCIT
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
6. A. Noah Joynes Youth Recreation Fund
Prepared By
Sue Virnig, Finance Director
Rick Birno, Parks & Recreation Director
Summary
Noah Joynes was born and raised in Golden Valley along with his brother, Will Joynes, and sister, Abby
Joynes Schulte. His parents, Bill and Judy (Ostrom) Joynes, have been Golden Valley residents for 36
years. Bill was Golden Valley City Manager from 1984 to 2003.
Noah was an active participant in Golden Valley Parks and Recreation programs while growing up. His
first job was summer Playground Leader and Puppet Wagon Master at Lions Park. He continued
working for Parks and Recreation through high school and during summers while in college. After
starting his career at Golden Valley’s Allianz Life Insurance, he continued working at Brookview Golden
Valley because he so enjoyed his Golden Valley Parks and Recreation family and all the Brookview
activities. Noah passed away unexpectedly at age 30 from an undiagnosed heart condition.
Noah was a wonderful, fun-loving mentor to the children participating in Golden Valley Parks and
Recreation programs. He would be honored and appreciative to have his name associated with
benefiting Golden Valley Parks and Recreation youth programs, participants, and facilities.
The Joynes family decided to donate memorial funds to develop the Noah Joynes Youth Recreation
Fund. Its mission is to honor Noah’s life by:
providing financial support to Golden Valley resident youth 0-18 years old to participate in Golden
Valley recreational and educational activities, programs, athletics, lessons, and events
offering an annual grant program to fiscally support Golden Valley residents, Golden Valley
established nonprofit 501(c)(3) organizations, and Golden Valley-based youth organizations to
submit requests for youth-focused services, recreation programs, and facilities that are within the
confines of existing programs and services currently provided
Staff will have an annual check-in with the Joynes family before the budget is prepared for the
upcoming year. From that staff will review youth participation requests and approve based on allotted
funds.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 2, 2020
2
Financial Or Budget Considerations
The acceptance of memorials as donations will allow Noah Joynes’ legacy to support the Golden Valley
Parks and Recreation Department to provide assistance for youth in the community. The total amount
of donations is $9963.
Recommended Action
Motion to adopt Resolution Accepting Donations for the Noah Joynes Youth Recreation Fund from the
Joynes Family.
Supporting Documents
Resolution Approve Accepting Donations for the Noah Joynes Youth Recreation Fund (1 page)
RESOLUTION NO. 20-33
RESOLUTION ACCEPTING DONATIONS FOR THE
NOAH JOYNES RECREATION FUND
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of the
Council. A cash donation must be acknowledged and accepted by motion with a simple
majority; and
WHEREAS, the Joynes Family want to memorialize their son, Noah, who passed
away too early in life, by providing youth the opportunity to be involved in programs.
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following
donations in memory of Noah Joynes:
Exhibit A-Noah Joynes Youth Recreation Fund
Adopted by the City Council of Golden Valley, Minnesota this 2nd day of June, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Catherine Feste 30 Darlene Hall 100
Anne Kaphingst 30 Rick/Cathy Jacobson 100
Harriet Swartz 35 Janice/John Ores 100
Suzanne Weisenburger 150 Janice Apple Tstee 100
Dave MacGillivray 200 Mary Henry 100
James Joynes 250 Jean Palkert 100
Dianne Parrish 250 Patricia Gilbertson 100
Nancy Azzam 500 Don/Donna Taylor 100
Cheryl Schulte 500 Cheryl Back 100
Dean Becker/Ruth Ostrom 500 Kathryn Wilcox 100
Kathryn Karel 600 Susan Ferbuyt 100
Shele Toftey 50 Mary E Anderson 100
Linda Roth 50 Randy Englund 100
Julie Carlson 50 Wendy Lazear 100
Margaret Joynes 50 Allen/Andra Barnard 100
Nancy Zinter 50 Jean Strande 100
Gay Castle 50 Marella Jacobsen 100
Randy Birk 50 Brenda Haberman 100
Nancy Gordon 50 Carolyn Anderson 100
Leann Anderson 50 Holly Schultz 100
Jeanne Mohler 50 Peter Schaefer 100
Kirstin Thomas 50 Nathan Gove 100
Thomas Kern 50 Mary Steinbicker 100
David Melle 50 Jesse/Julie Ostrom 100
Heather Linbo 50 Martha Micks 100
Susan McManus 50 Linda Loomis 100
Jeannine Clancy 50 Jon Segner 100
Kathleen Watkins 50 Bradley Nielsen 100
Mary Wilczyk 50 The Wealth Group 100
Patrick Schafer 50 Ivers Vancers 100
Dean Mooney 50 Judith Semsch 25
Richard Birno 50 Elizabeth Swanson 25
Michelle Caron 20 Jeanne McManus 25
Mary Holasek 20 Lois Lenarz 25
Gary & Katie Aus 50 Walter Wysopal 25
Rae Hale 20 Constance Skoy 25
Carol & Paul LaBonte 50 Arlene Monk 25
Barb Arentson 10 Jan Bettner 25
Amanda Moriarty 20 George Grau 25
Shanon Hanson 20 Marilyn Pickard 25
Kathleen Cook 15 Robert Poppitz 25
Amy Whiteford 20 Rebecca Hale 25
Sheila Cullen 20 Patricia Callahan 25
Heather Bjork 55 Elizabeth Coughlin 20
Joanie Clausen 50 Susan List 20
Darcie/Lyle Pringnitz 10 Jeanene Hodge 20
Marion, Pete, & Laure Franz 50 John Ostrom 1000
Leslie Linster 50 Janice Pearson 30
Robert Hernz 100 Mary Sand 10
Bob Mayeron 18 Guy & Kathy Ostrom 150
City of Golden Valley 100 Larry Bakken 100
Mark Niblick 100 Dee Pederson 25
Martin Spangler 50 Marietta Jacobsen 200
Kathryn Dristsas 50 Susan Larue 50
TOTAL $9,963
EXHIBIT A- Noah Joynes Youth Recreation Fund
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
6. B. 1. Second Consideration Modifying the Responsibilities of the Environmental Commission
Prepared By
Eric Eckman, Environmental Resources Supervisor
Summary
The Environmental Commission recently reviewed its by-laws and is recommending expanding the
scope of its responsibilities to more fully reflect its evolving role in supporting the achievement of the
City’s environmental goals. However, before the by-laws can be amended, the ordinance from which
they are drawn must be updated. The Commission recommends its responsibilities include adding
advisement to the Council on matters affecting not only the environment but human health.
Additionally, the Commission recommends adding language that it develops and make
recommendations regarding waste reduction, recycling, and organics/composting, and review and
make recommendations on the City’s resilience and sustainability policies and actions to address
climate variations.
The City Council adopted the first consideration of the Ordinance at its May 19, 2020, meeting
following a public hearing. There were no comments provided by the public.
If the second consideration is adopted, the Ordinance will become effective after publication June 11.
Financial or Budget Considerations
None
Recommended Action
Motion to adopt second consideration of Ordinance 681 deleting in its entirety City Code Chapter 2
Administration, Article V. Boards and Commissions, Section 2-131 Environmental Commission and
replacing with a new Section 2-131.
Supporting Documents
City Code Section 2-131 with underline/ overstrike (1 page)
Ordinance 681 Deleting in its entirety Chapter 2 Administration, Article V. Boards and Commissions
Sections 2-131: Environmental Commission and Replacing with a New Section 2-131:
Environmental Commission (2 pages)
Sec. 2-131. - Environmental Commission.
a) Establishment and Composition. An Environmental Commission is hereby established,
composed of eight members, seven who shall serve three-year staggered terms and
one youth, who shall serve a one-year term.
b) Duties and Responsibilities. It is the duty of the Environmental Commission to advise
and make recommendations to the Council in matters relating to and affecting the
environment and human health. Specifically, it shall:
1) Develop and make recommendations to educate the public on environmental
regulations, policies, practices and tools
2) Develop and make recommendations as an advisory review body for amendments to
or revisions of the City's Surface Water Management Plan and provide advice as
requested by the Council on other City programs and initiatives
3) Review and make recommendations regarding the City's existing environmental
ordinances, policies and guidelines
4) Develop and make recommendations on management practices for the City's nature
areas, public and private ponding areas, and other such City-owned properties as
directed by the Council
5) Develop and make recommendations regarding waste reduction, recycling, and
organics/composting
5) (6) Review and make recommendations on the City’s resilience and sustainability
policies and actions to address climate variations
6) (7) Identify and advise the Council on activities initiated by other public and quasi-public
agencies regarding environmental issues and participate as directed by the Council;
and
8) Advise and recommend such other functions or procedures as may be assigned to
them by the City Code or the Council.
Code 1988, § 2.56; Ord. No. 333, 2nd Series, 9-30-2005; Ord. No. 619, 2nd Series, § 5, 3-
21-2017)
ORDINANCE NO. 681
AN ORDINANCE AMENDING THE CITY CODE
Deleting Chapter 2 Administration, Article V. Boards and Commissions,
Section 2-131: Environmental Commission and Replacing with a new Section 2-131:
Environmental Commission
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 2 Administration, Article V. Boards and Commissions,
Section 2-131 Environmental Commission is hereby deleted in its entirety and replaced
with the following:
Sec. 2-131. – Environmental Commission
a) Establishment and Composition. An Environmental Commission is hereby established,
composed of eight members, seven who shall serve three-year staggered terms and
one youth, who shall serve a one-year term.
b) Duties and Responsibilities. It is the duty of the Environmental Commission to advise
and make recommendations to the Council in matters relating to and affecting the
environment and human health. Specifically, it shall:
1) Develop and make recommendations to educate the public on environmental
regulations, policies, practices and tools
2) Develop and make recommendations as an advisory review body for
amendments to or revisions of the City's Surface Water Management Plan and
provide advice as requested by the Council on other City programs and initiatives
3) Review and make recommendations regarding the City's existing environmental
ordinances, policies and guidelines
4) Develop and make recommendations on management practices for the City's
nature areas, public and private ponding areas, and other such City-owned
properties as directed by the Council
5) Develop and make recommendations regarding waste reduction, recycling, and
organics/composting
6) Review and make recommendations on the City’s resilience and sustainability
policies and actions to address climate variations
7) Identify and advise the Council on activities initiated by other public and quasi-
public agencies regarding environmental issues and participate as directed by
the Council; and
8) Advise and recommend such other functions or procedures as may be assigned
to them by the City Code or the Council.
Section 2. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled
General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference,
as though repeated verbatim herein.
Ordinance No. 681 -2- June 2, 2020
Section 3. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 2nd day of June, 2020.
s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
s/ Kristine A. Luedke
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
6. B. 2. Approval of Modifications to Environmental Commission Bylaws
Prepared By
Eric Eckman, Environmental Resources Supervisor
Summary
The Environmental Commission recently reviewed its bylaws and is recommending expanding the
scope of its responsibilities to more fully reflect its evolving role in supporting the achievement of the
City’s environmental goals.
Before the bylaws could be modified, City Code Chapter 2 Administration, Article V. Boards and
Commissions, Section 2-131 Environmental Commission, had to be updated first. City Council adopted
the first consideration of Ordinance 681 updating City Code Section 2-131 at its May 19, 2020, meeting
and is considering adoption of the second consideration at its meeting June 2.
Pending adoption of the code update, the Commission recommends its bylaws be modified to include
advisement to the Council on matters affecting not only the environment but human health.
Additionally, the Commission recommends adding language that it develops and make
recommendations regarding waste reduction, recycling, and organics/composting, and review and
make recommendations on the City’s resilience and sustainability policies and actions to address
climate variations.
Financial or Budget Considerations
None
Recommended Action
Motion to approve Modifications to Environmental Commission Bylaws.
Supporting Documents
Bylaws of the Environmental Commission with underline/overstrike (4 pages)
Bylaws of the Environmental Commission – clean version (3 pages)
BYLAWS
Environmental Commission
Article I: Purpose, Mission, and Duties
The Environmental Commission shall be an advisory commission to the City Council on matters relating to the
environment and human health. The Commission shall:
develop and make recommendations to educate the public on environmental regulations, policies,
practices and tools
develop and make recommendations as an advisory review body for amendments to or revisions of
the City’s Surface Water Management Plan and provide advice as requested by the Council on other
city programs and initiatives
review and make recommendations regarding the city’s existing environmental ordinances, policies,
and guidelines
develop and make recommendations on management practices for the City’s nature areas, public and
private ponding areas, and other such city-owned properties as directed by the City Council
Develop and make recommendations regarding waste reduction, recycling, and organics/composting
Review and make recommendations on the City’s resilience and sustainability policies and actions to
address climate variations
participate, as directed by the City Council, in local activities initiated by other public and quasi-public
agencies regarding environmental issues
advise and recommend such other functions or procedures as may be assigned to them by the City
Code or the Council
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of seven regular members, and one voting youth member. Regular members
shall be qualified voters and residents of the City. Youth members shall live or attend school within Golden
Valley and enrolled in school grades 9 through 12. A vacancy shall be deemed to exist if a member ceases
to meet the residency requirements.
B. Appointments and Terms
Appointments are made effective May 1 of each year. The Council shall appoint regular members of the
Commission for three-year staggering terms. Youth members shall be appointed for a one-year term. The
terms of Commission members shall be fixed and determined at the time of appointment by the governing
ordinance. Emphasis in appointments will be made based on knowledge of environmental issues and their
relationships to the natural environment and the quality of life in the City. The City Council shall appoint
the members of the Commission and to fill vacancies for unexpired terms.
C. Officers
The Commission shall elect officers of Chair and Vice-Chair from the Commission membership by its voting
members at its regular annual meeting, (no later than the second meeting after May 1 in each year). The
Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or
Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor
BYLAWS – Environmental Commission 2
from its membership at the next regular meeting and such election shall be for the unexpired term of said
office. Officers may also delegate the duties of their position to other Commissioners as deemed
appropriate by the Commission.
Chair responsibilities include:
work with staff liaison to develop meeting agendas
conduct and preside at all meetings in a productive and time-efficient manner
ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
appoint Commissioners to subcommittees
monitor and ensure the progress of the Commission
report to the City Council
Vice-Chair responsibilities:
perform the duties of the Chair in the absence or incapacity of the Chair
perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
A. Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law
and City Code. This means all business and discussion occurs at a meeting which has been posted and is
open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall constitute
a quorum for the purpose of conducting its business and exercising its powers and for all other purposes.
In the event a quorum is not reached, a smaller number of members may meet to have informal
discussion, however, formal action shall not be taken and must be reserved for such time as when a
quorum of the Commission is reached. A quorum of the members should not discuss Commission business
by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled
by the staff liaison if there are no items on the agenda for discussion.
The proceedings of meeting should be conducted using standard parliamentary procedure.
i. Regular Meeting
The regular meeting of the Commission shall be held on the fourth Monday of the month at City
Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates for any
reason provided proper public notice of the changed meeting is provided.
ii. Annual Meeting
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after
May 1 of each year, at which time elections will be held.
iii. Special Meetings
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each commissioner, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
BYLAWS – Environmental Commission 3
B. Attendance
Absences in one year should not exceed three consecutive meetings or more than 25 percent of the total
meetings for the year. If a member is unable to attend a meeting, that member should contact the staff
liaison, who will inform the chair if a quorum cannot be attained and the meeting will be cancelled.
A standardized letter of warning will be sent from the City Manager’s office to any member after two
consecutive or two total absences for groups meeting once a month. For those meeting twice a month the
letter would be sent from the chair after two consecutive or five total absences. If a member exceeds the
allowable number of absences the City Manager’s office will send a standardized letter stating the
member must step down because of the importance of regular attendance and the number of citizens
interested in serving. If the City Manager’s office feels there are extenuating circumstances in a case of a
member who has not met the attendance requirements, an exception can be made.
Article IV: Rules
A. Recordkeeping
All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures,
Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act.
B. Work Plan
The Commission will draft an annual work plan that details activities and projected timelines for the
upcoming year.
The Chair may appoint Commissioners to be primarily responsible for each work plan activity.
The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager
meeting to discuss the annual work plan with the City Council.
The Commission’s work plan must be agreed upon by the City Council.
C. Annual Report
The Commission shall submit an annual report to the City Council summarizing the past year's activities.
The report may highlight information the Commission feels appropriate to convey to the City Council.
D. Performance of Duties
Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an
assigned task should notify the commission chair or subcommittee chair as soon as possible. The
Commission staff liaison may ask the City Council to review a Commissioner’s appointment based upon its
assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
BYLAWS – Environmental Commission 4
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least 10
business days before the meeting. The Council must review and approve any changes to, and has final
authority regarding, these bylaws.
Amended and approved June 18, 2019
BYLAWS
Environmental Commission
Article I: Purpose, Mission, and Duties
The Environmental Commission shall be an advisory commission to the City Council on matters relating to the
environment. The Commission shall:
develop and make recommendations to educate the public on environmental regulations, policies,
practices and tools
develop and make recommendations as an advisory review body for amendments to or revisions of
the City’s Surface Water Management Plan and provide advice as requested by the Council on other
city programs and initiatives
review and make recommendations regarding the city’s existing environmental ordinances, policies,
and guidelines
develop and make recommendations on management practices for the City’s nature areas, public and
private ponding areas, and other such city-owned properties as directed by the City Council
participate, as directed by the City Council, in local activities initiated by other public and quasi-public
agencies regarding environmental issues
advise and recommend such other functions or procedures as may be assigned to them by the City
Code or the Council
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of seven regular members, and one voting youth member. Regular members
shall be residents of the City. Youth members shall live or attend school within Golden Valley, the
Robbinsdale Area District or Hopkins School District and be enrolled in school grades 9 through 12. A
vacancy shall be deemed to exist if a member ceases to meet the residency requirements.
B. Appointments and Terms
Appointments are made effective May 1 of each year. The Council shall appoint regular members of the
Commission for three-year staggering terms. Youth members shall be appointed for a one-year term. The
terms of Commission members shall be fixed and determined at the time of appointment by the governing
ordinance. Emphasis in appointments will be made based on knowledge of environmental issues and their
relationships to the natural environment and the quality of life in the City. The City Council shall appoint
the members of the Commission and to fill vacancies for unexpired terms.
C. Officers
The Commission shall elect officers of Chair and Vice-Chair from the Commission membership by its voting
members at its regular annual meeting, (no later than the second meeting after May 1 in each year). The
Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or
Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor
from its membership at the next regular meeting and such election shall be for the unexpired term of said
office. Officers may also delegate the duties of their position to other Commissioners as deemed
appropriate by the Commission.
BYLAWS – Environmental Commission
Amended and approved June 18, 2019
2
Chair responsibilities include:
work with staff liaison to develop meeting agendas
conduct and preside at all meetings in a productive and time-efficient manner
ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
appoint Commissioners to subcommittees
monitor and ensure the progress of the Commission
report to the City Council
Vice-Chair responsibilities:
perform the duties of the Chair in the absence or incapacity of the Chair
perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
A. Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law
and City Code. This means all business and discussion occurs at a meeting which has been posted and is
open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall constitute
a quorum for the purpose of conducting its business and exercising its powers and for all other purposes.
In the event a quorum is not reached, a smaller number of members may meet to have informal
discussion, however, formal action shall not be taken and must be reserved for such time as when a
quorum of the Commission is reached. A quorum of the members should not discuss Commission business
by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled
by the staff liaison if there are no items on the agenda for discussion.
The proceedings of meeting should be conducted using standard parliamentary procedure.
i. Regular Meeting
The regular meeting of the Commission shall be held on the fourth Monday of the month at City
Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates for any
reason provided proper public notice of the changed meeting is provided.
ii. Annual Meeting
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after
May 1 of each year, at which time elections will be held.
iii. Special Meetings
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each commissioner, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
BYLAWS – Environmental Commission
Amended and approved June 18, 2019
3
B. Attendance
Absences in one year should not exceed three consecutive meetings or more than 25 percent of the total
meetings for the year. If a member is unable to attend a meeting, that member should contact the staff
liaison, who will inform the chair if a quorum cannot be attained and the meeting will be cancelled.
A standardized letter of warning will be sent from the City Manager’s office to any member after two
consecutive or two total absences for groups meeting once a month. For those meeting twice a month the
letter would be sent from the chair after two consecutive or five total absences. If a member exceeds the
allowable number of absences the City Manager’s office will send a standardized letter stating the
member must step down because of the importance of regular attendance and the number of citizens
interested in serving. If the City Manager’s office feels there are extenuating circumstances in a case of a
member who has not met the attendance requirements, an exception can be made.
Article IV: Rules
A. Recordkeeping
All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures,
Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act.
B. Work Plan
The Commission will draft an annual work plan that details activities and projected timelines for the
upcoming year.
The Chair may appoint Commissioners to be primarily responsible for each work plan activity.
The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager
meeting to discuss the annual work plan with the City Council.
The Commission’s work plan must be agreed upon by the City Council.
C. Annual Report
The Commission shall submit an annual report to the City Council summarizing the past year's activities.
The report may highlight information the Commission feels appropriate to convey to the City Council.
D. Performance of Duties
Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an
assigned task should notify the commission chair or subcommittee chair as soon as possible. The
Commission staff liaison may ask the City Council to review a Commissioner’s appointment based upon its
assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least 10
business days before the meeting. The Council must review and approve any changes to, and has final
authority regarding, these bylaws.
EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax)
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
6. C. COVID-19 Pandemic Emergency Administrative Actions
Prepared By
Tim Cruikshank, City Manager
Maria Cisneros, City Attorney
Summary
The City Manager and City Attorney recommend that the City Council ratify the attached eight
Emergency Administrative Actions that staff has taken since May 5, 2020 in response to the COVID-19
pandemic. The new actions include:
•Emergency Administrative Action 20-44 Amending the License Agreement with the Golden
Valley Orchestra
•Emergency Administrative Action 20-45 Modifying Requirements for Special Event Permits
•Emergency Administrative Action 20-46 Moving Night to Unite from August 4 to October 6,
2020.
•Emergency Administrative Action 20-47 Adopting Updated Temporary Employment Policies
•Emergency Administrative Action 20-48 Adopting Updated Temporary Worksite Safety Policies
•Emergency Administrative Action 20-49 Approving Temporary Outdoor Service Permits and
Amendments to Liquor Licenses Relating to Temporary Outdoor Service
The City Manager and City Attorney recommend the Council ratify these Emergency Administrative
Actions.
Financial or Budget Considerations
Not Applicable
Recommended Action
Motion to ratify Emergency Administrative Actions 20-44 through 20-49.
Supporting Documents
•Emergency Administrative Actions 20-44 through 20-49 (48 pages)
EMERGENCY ADMINISTRATIVE ACTION 20-44
AMENDING THE LICENSE AGREEMENT
WITH THE GOLDEN VALLEY ORCHESTRA
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley approves the attached Third Amendment to the License Agreement with the
Golden Valley Orchestra and authorizes the Mayor and City Manager to sign the amendment
upon ratification of this Emergency Administrative Action by the City Council.
Date: May 20, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
Page 1 of 2
THIRD AMENDMENT TO
LICENSE AGREEMENT BETWEEN
CITY OF GOLDEN VALLEY &
THE GOLDEN VALLEY ORCHESTRA
THIS THIRD AMENDMENT TO LICENSE AGREEMENT BETWEEN CITY OF
GOLDEN VALLEY & THE GOLDEN VALLEY ORCHESTRA (this “Third Amendment”)
is made effective as of June 2, 2020 (the “Amendment Effective Date”) by and between the City
of Golden Valley (“Licensor”) and the Golden Valley Orchestra (“Licensee”), a Minnesota
nonprofit corporation.
RECITALS
WHEREAS, Licensor and Licensee are parties to a License Agreement, dated January 1st,
2018 and amended on May 7, 2019 and January 21, 2020 (the “License”).
WHEREAS, the parties desire to amend the License as provided herein.
WHEREAS, upon the mutual written agreement of the Licensor and Licensee, the terms
of the License may be modified.
WHEREAS, the parties wish to amend the License as set forth below.
AGREEMENT
The parties agree to amend the License as follows, effective as of the Amendment Effective
Date:
1.Recitals. The recitals set forth above are true and correct and are hereby incorporated
herein by reference. Any capitalized terms used herein but not defined have the same
meaning as that ascribed to them in the License.
2.Extension of Term. The term of the License shall be extended and the License shall
continue in effect until December 31, 2025. No later than December 1 of each year, the
parties shall meet to determine a schedule for the following calendar year and shall jointly
prepare updates to Exhibit B: List of Rehearsal Dates and Board Meetings, and Exhibit
C: Agreed Services to the City. Once approved and signed by the authorized party for the
GVO and the City Parks and Recreation Director, the Parks and Recreation Director shall
file the updated Exhibits B and C with the City Clerk no later than January 1 each year.
3.Temporary Suspension. Pursuant to Mayoral Proclamation and Council Resolution,
effective March 17, 2020, the City of Golden Valley closed all of its facilities to the
public due to the COVID-19 pandemic. As a result of the facility closing and other
complications related to the COVID-19 pandemic, the parties agree to suspend the
obligations of both parties indefinitely. The parties may resume their respective
Page 2 of 2
obligations under the License at any time by mutual agreement. The City Manager shall
have the authority to resume the City’s obligations under this paragraph.
4.Force Majeure. Neither party shall be responsible or liable to the other for any failure or
delay in the performance of its obligations hereunder arising out of or caused by, directly
or indirectly, forces beyond its control, including, without limitation, strikes, work
stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or
natural catastrophes or acts of God, pandemic, and interruptions, loss or malfunctions of
utilities, communications or computer (software and hardware) services; it being
understood that the parties shall use reasonable efforts to resume performance as soon as
practicable under the circumstances.
5.Ratification. Except as specifically provided in this Third Amendment, each and every
provision of the License, as amended through the date hereof, remains, and is, in all
respects, in full force and effect.
6.Counterparts. This Third Amendment may be executed in any number of counterparts,
including facsimile and .pdf, each of which constitutes an original and all of which,
collectively, constitute one and the same instrument. The signatures of the parties need not
appear on the same counterpart.
7.Miscellaneous. (i) The provisions hereof are binding upon and inure to the benefit of the
parties and their respective successors and assigns; and (ii) this Third Amendment along
with the License, as previously amended, constitute the entire understanding between the
parties in respect to the subject matter hereof.
INTENDING TO BE LEGALLY BOUND HEREBY, the parties have executed this
Third Amendment as evidenced by the signatures of their authorized representatives below.
Signed:
Golden Valley Orchestra,
a Minnesota nonprofit corporation
By: _____________________________
Print Name: ______________________
Its (Title):________________________
Signed:
City of Golden Valley,
a Minnesota municipal corporation
By ______________________________
Shepard M. Harris, Mayor
By ______________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-45
RESCHEDULING NIGHT TO UNITE
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley reschedules the 2020 Night to Unite event from August 4, 2020 to October 6,
2020. The City is taking this action in accordance with recommendations from the Minnesota
Crime Prevention Association.
Date: May 20, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-46
ESTABLISHING ADDITIONAL REQUIREMENTS
FOR SPECIAL EVENT PERMITS
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley establishes the following additional requirements for Special Event Permits:
For events held on City-owned land or public right of way, the organization or group
sponsoring the event (the “Organizer”) shall:
o Be solely responsible for all safety precautions on the site for the duration of the
event, including setup and teardown.
o Provide general liability insurance of at least $1,000,000 per occurrence if no
alcohol is served and $2,000,000 if alcohol is served and name the City as an
additional insured.
o Defend and indemnify the City for any claims arising from or related to the
event.
o Enter into an agreement with the City in a form approved by the City Attorney,
which shall include the foregoing requirements and which may include additional
requirements as determined by the City Manager and City Attorney.
o Submit to the City a certification that the group or organization has adopted a
COVID-19 preparedness plan that meets the requirements of the United States
government and the State of Minnesota.
o Submit a copy of its COVID-19 preparedness plan to the City for review.
For events held on private property, the Organizer shall:
o Submit to the City a certification that the group or organization has adopted a
COVID-19 preparedness plan that meets the requirements of the United States
government and the State of Minnesota.
o Submit a copy of its COVID-19 preparedness plan to the City for review.
These requirements are in addition to the rules and requirements in Golden Valley City Code,
section 26-9. This action will continue indefinitely unless repealed by subsequent City Manager
or Council action.
Date: May 26, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-47
UPDATING TEMPORARY EMPLOYMENT
POLICIES IN RESPONSE TO COVID-19
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley adopts the attached updated City of Golden Valley Temporary Employment
Policies in Response to COVID-19, effective May 28, 2020.
These Temporary Employment Policies shall remain in effect indefinitely unless modified by
subsequent City Manager or Council action.
Date: May 28, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
Temporary Employment Policies in
Response to COVID-19 Pandemic
1
The City of Golden Valley values the health and safety of its employees and community members.
In response to the COVID-19 pandemic, the City Manager enacts the following temporary
employment policies:
Employee Travel Policy ........................................................................................................................................ 2
Screening and Symptoms .................................................................................................................................... 4
Flexible Work Arrangements Policy .................................................................................................................... 8
Temporary Employee Recall Policy ................................................................................................................... 11
PTO and Vacation Maximum Accrual ................................................................................................................ 12
Supervisor Responsibilities ................................................................................................................................ 13
Temporary Employment Policies in
Response to COVID-19 Pandemic
2
Employee Travel Policy
Effective 3/12/2020 – Revised 3/19/2020 – Revised 5/15/2020
Employee Travel Generally
Except as provided in the Travel Waiver Policy below, all employee business-related travel is
prohibited. Employees should contact their supervisor if they have questions about
traveling for business purposes. Employees may travel locally to perform the essential
responsibilities of their jobs provided they obtain supervisor approval and follow all City
policies, including but not limited to applicable social distancing and facial coverings (mask)
policies.
Non-critical internal meetings shall be cancelled, or hosted virtually.
Employees who are planning to travel for personal reasons, or have recently returned from
a trip, should notify their supervisor immediately. Employees are encouraged to follow CDC
Guidelines and Recommendations.
o Employees returning from vacation may be asked to self-quarantine for a period of
up to 14 days without symptoms. Employees may continue to work remotely if they
are able.
o If at any time an employee develops symptoms, they should contact their supervisor
as soon as practicable.
Travel Waiver Policy
The City of Golden Valley hereby implements the following Temporary Travel Waiver Approval
Process.
Temporary Travel Waiver Approval Process
To authorize travel during the COVID-19 pandemic, supervisors must first consult with their
department head to determine if the travel is necessary.
If the travel is necessary, the Department Head must email a completed Temporary Travel
Waiver Request to Kirsten Santelices in Human Resources. The Human Resources Director
and City Manager will review the business case for the request, and either approve or deny
the request in a timely fashion. Departments may authorize employee travel after the City
Manager and Human Resources director have issued a pre-approval.
Temporary Travel Waiver Criteria
The request must comply with all requirements of any Minnesota Executive Orders and
other applicable laws, rules, and polices in effect at the time of the request.
The request may only be granted when all of the following criteria are met:
Temporary Employment Policies in
Response to COVID-19 Pandemic
3
o The travel is required to perform the employee’s job or is required to obtain or
maintain a professional license or certification that is required for the employee to
perform their job;
o There is no alternative that does not require travel; and
o The City has the ability to fund the travel.
If the travel is approved, the employee shall follow all applicable City Policies for the
duration of the trip.
This action modifies in part Emergency Executive Action 20-08. This action shall remain in effect
indefinitely unless modified by subsequent City Manager or Council action.
Temporary Employment Policies in
Response to COVID-19 Pandemic
4
Screening and Symptoms
The purpose of this section is to provide protocols that will ensure the prompt identification and
isolation of sick persons at City Facilities. The City has implemented a number of temporary policies
to address illness, leave options, and COVID-19 exposure. Employees are required to adhere to all
of these policies.
The City will provide accommodations for workers with underlying medical conditions or who have
household members with underlying health conditions.
Employee Health Screening
Employees are required to actively monitor their own health. Each day, employees shall use the
CDC “Self-Checker.” prior to performing work on-site. The employee shall only be required to notify
their supervisor if they are experiencing symptoms or the CDC Self-Checker recommends isolation
or medical attention.
Employees are required to continually screen themselves for the following symptoms:
Persistent cough
Runny nose
Sore throat
Fever (100.4 degrees oral)
Shortness of breath
Chills
Muscle pain
Vomiting or diarrhea within the last 24 hours
New loss of smell or taste
Employee or Household Illness
If an employee or a person in the employee’s household, or someone under the care of an
employee is exhibiting any of the symptoms listed above the employee should notify their
supervisor as soon as practically possible and follow these guidelines:
Temporary Employment Policies in
Response to COVID-19 Pandemic
5
COVID-19 Exposure Policy
Employee Secondary Exposure
If a member of the employee’s household, or someone under the care of an employee is exposed
to a suspected or confirmed case of COVID-19, the employee should notify their supervisor, but
may continue to work on-site as long as the employee and members of the employee’s household
remain asymptomatic. If at any time the employee or member of the employee’s household starts
to show symptoms, the employee shall notify their supervisor immediately.
Employee Direct Exposure to Suspected or Confirmed Case of COVID-19
If at any time an employee has come in contact with someone who has a suspected or confirmed
positive case of COVID-19 the employee should notify their supervisor and human resources
immediately. The City shall implement the following measures recommended by the CDC and
MDH.
Removal from On-Site Work
If the employee is at work and learns that someone with whom they have been in contact has a
suspected or confirmed case of COVID-19, they shall be sent home immediately. If the employee is
at home, they shall be instructed not to report to work on-site.
Conduct Exposure Risk Analysis
Human Resources and the supervisor shall conduct a risk analysis using the table below to
determine if contact exposure has occurred. The Human Resources Department shall update the
table as the CDC’s Public Health Recommendations for Community Related Exposure and Guidance
for Risk Assessment and Work Restrictions for Healthcare Personnel change and as any other
guidance from the CDC or MDH is released.
Person: Exposure to: Recommended Precautions:
Member of employee’s household
Employee’s intimate partner
Individual providing care in a
household without using
recommended infection control
precautions
Individual who has had close
contact 1 with employee for a
prolonged period of time,2 unless
employee is an emergency
responder and contact occurred
while employee was wearing
personal protective equipment
PPE).
Person with symptomatic
COVID-19 during period
from 48 hours before
symptoms onset until
meets criteria for
discontinuing home
isolation
can be a laboratory-
confirmed disease or a
clinically compatible illness
in a state or territory with
widespread community
transmission)
Stay home until 14 days after last
exposure and maintain social distance
at least 6 feet) from others at all times
Self-monitor for symptoms
o Check temperature twice a day
o Watch for fever (100.4°F; oral),
cough, or shortness of breath
Avoid contact with people at higher
risk for severe illness (unless they live
in the same home and had same
exposure)
Follow CDC guidance and inform
supervisor if employee develops
symptoms
1 Contact means < 6 feet
2 Prolonged period of time means 15 minutes or more
Temporary Employment Policies in
Response to COVID-19 Pandemic
6
The employee shall remain home while the City conducts this analysis. The employee shall be paid
their regular rate of pay during this time and shall not be required to use PTO or other leave.
At the conclusion of the risk analysis, the City shall inform the employee if a period of isolation is
required.
Period of Isolation
If a period of isolation is required, the duration of such time shall be determined by the Minnesota
Department of Health “COVID-19 and When to Return to Work” guidance. However, the employee
may return sooner if one or both of the following occur:
It is determined that the individual with the suspected case of exposure is confirmed
negative; or
The employee voluntarily submits a confirmed negative viral COVID-19 test following the
advice of the employee’s medical provider. Antibody tests shall not be accepted.
o The employee shall submit their proof of negative results to Human Resources.
These results shall be kept confidential in accordance with HIPPA and the Minnesota
Data Practices Act.
Employee Pay During Period of Isolation
If a period of isolation is required:
Employees who are able may work remotely (telework).
If the employee is unable to work due to any reasons under the City’s COVID-19 Temporary
Federal Leave Policies the employee may qualify for paid emergency sick leave.
If the employee is unable to telework due to the requirements of their job and does not
qualify for emergency paid sick leave, the employee will be required to follow existing City
paid leave policies (including sick, vacation, PTO, and comp time).
If the employee develops symptoms at any time, the employee should notify their supervisor and
continue to remain offsite.
Employee Confirmed Positive Case of COVID-19
If at any time an employee is confirmed to have COVID-19, the employee shall immediately notify
their supervisor and human resources. The employee’s supervisor or designee shall serve as the
point of contact with the employee. The following procedures shall be followed.
Removal from On-Site Work
If the employee is at work, they shall be sent home immediately. If the employee is at home, they
shall be instructed not to report to work on-site.
Period of Isolation
During the period of isolation:
Employees who are able shall work remotely (telework).
If the employee is unable to work due to sickness, the employee may qualify for paid
emergency sick leave under the City’s COVID-19 Temporary Federal Leave Policy.
Temporary Employment Policies in
Response to COVID-19 Pandemic
7
If the employee is unable to telework due to the requirements of their job and does not
qualify for emergency paid sick leave, the employee will be required to follow existing City
paid leave policies (including sick, vacation, PTO, and comp time).
Reporting Exposure
The City shall compile information on persons who had contact with the ill employee during work
hours during the time the employee had symptoms and up to 48 hours prior to showing symptoms.
Any other individuals who have had close contact (within 6 feet of the employee during this
time) may be considered “exposed” and shall be subject to the COVID-19 “direct exposure”
provisions of this policy.
The City shall notify all of the identified individuals of the potential exposure. Pursuant to the MN
Data Practices Act and the Americans with Disabilities Act (ADA), the City will not share the name of
the individual with anyone.
Additional Decontamination
All workspace surfaces, vehicles, and equipment that the employee used up to 48 hours prior, will
be cleaned and disinfected following CDC cleaning and disinfecting recommendations.
Returning to Work
An employee who had COVID-19 may return to work once the conditions under the CDC’s guidance
on “Ending Home Isolation” are met.
Communication Regarding Employee Health
The City will protect the privacy of all employees, employees’ medical information, and information
about accommodations or leaves in accordance with all applicable federal and state laws.
Temporary Employment Policies in
Response to COVID-19 Pandemic
8
Flexible Work Arrangements Policy
Effective 3/15/2020 – Revised 4/3/2020 – Revised 4/10/2020 – Revised 04/17/2020 – Revised 4/30/2020
All employees will continue to be paid at their normal rate of pay.
Employees who are able to work remotely, should do so until further notice.
o Employees who work remotely should continue to work their normal hours unless
they have made other arrangements with their supervisor.
o Employees who are unsure whether or not they can work remotely, should contact
their supervisor.
o Employees who need to make arrangements to work remotely should work with
their supervisor to make the required preparations. If employees need to visit the
office, the employee and supervisor should work together to arrange a specific time
for the employee to come to the office. Staff should make every effort to minimize
the number of people in the building.
o All staff visiting City buildings shall follow the Temporary Decontamination
Policy (Temporary Worksite Safety Policies).
o Employees deemed critical who are able to work on-site shall follow the City’s
Temporary Worksite Safety Policies and department-specific policies related to
worksite safety and use of personal protective equipment (PPE).
Employees who cannot work remotely should be available to work during their regular
hours, but should not report to work unless instructed to do so by their supervisor. All
employees will continue to be paid at their normal rate of pay, unless otherwise noted
below.
Employees may be called in to work as situations change/evolve.
o This means that all employees should be reachable and available to work during
their regular work hours. If an employee has a pre-approved vacation the employee
must use PTO/Vacation for that time, unless the vacation is cancelled. Employees
should notify their supervisor if they intend to cancel their vacation.
o Additionally, if an employee is unable work because they are sick or are caring for a
family member who is sick, unrelated to COVID-19, the employee shall use PTO/sick
leave until they are able to return to work. In this case, other leave benefits may
apply, please contact human resources with questions. If the employee is unable to
work based on a situation related to COVID-19, the employee should refer to the
COVID-19 Temporary Federal Leave Policies and contact human resources.
The City may provide additional or alternative non-ADA accommodations to support its
employees as they work during the COVID-19 pandemic. Employees requesting such
Temporary Employment Policies in
Response to COVID-19 Pandemic
9
accommodations should refer to the COVID-19 Non-ADA Accommodation Procedures &
Request Form.
All non-regular employees (including interns and Brookview staff) will be paid for all of the
hours for which they have been scheduled.
Beginning April 2, 2020 the following policy amendments shall take effect:
o Except as noted below, non-regular employees who are no longer scheduled to work
due to facility closures shall continue to be paid bi-weekly at their regular rate of
pay. The number of hours for which the employee will be paid each pay period shall
be based upon the average number of hours the employee worked over the
previous six pay periods (from 12/23/2019-3/15/2020). Three One Six Restaurant
employees shall be paid for the average number of hours worked over the same six
pay periods, excluding the week of February 3 – February 9 (during which time the
facility was closed for operational repairs).
o For the purposes of this policy, non-regular employees include individuals in the
following positions:
Server
Bartender
Cook
Dishwasher/Bar-Back
Restaurant and Banquet Staff Coordinator
Golf Staff Coordinator
Lead Pro-Shop Cashier/Pro-Shop Cashier
Guest Services Lead
Community Center Attendant
Indoor Playground Attendant
Sports Instructor
Assistant Senior Program Coordinator
Building and Grounds Maintenance Worker
o Temporary employees whose positions have an established end date based on
normal operating procedures shall end their employment on the normally scheduled
date and shall not be entitled to pay after that date. These positions include:
Warming House Attendants, Sports/Athletic Instructors, and Accounting Intern.
Beginning April 17, 2020, 5 pm, the City has implemented temporary layoffs of employees in
the positions listed above.
Temporary Employment Policies in
Response to COVID-19 Pandemic
10
Emergency Management/Public Safety personnel shall follow directives of their department
leadership.
Temporary Employment Policies in
Response to COVID-19 Pandemic
11
Temporary Employee Recall Policy
Effective 4/21/2020
As the City resumes normal business operations, the City may, recall employees who have been
temporarily laid off. Departments wishing to recall laid off employees shall follow the requirements
of the Hiring Suspension Waiver Approval Process, as modified from time to time. See Emergency
Administrative Action 20-31.
The City shall determine which employees to recall according to the following factors:
The needs of the City, including the needs to fulfill project requirements, deadlines, etc;
The employee’s transferable skills (if the role has changed);
How the employee performed in their old role; and
How long the employee has worked at the organization (tenure).
An official notice of recall shall be sent to each recalled employee by email. The employee must
respond to the recall notice within three days following receipt of the notice or its attempted
delivery, or it will be assumed that the employee is refusing the recall.
If an employee has been laid off for a period of three months or more, the employee may be
required to complete pre-employment conditions prior to returning to work.
Temporary Employment Policies in
Response to COVID-19 Pandemic
12
PTO and Vacation Maximum Accrual
Effective 4/8/2020
Under the City’s existing leave policies employees accrue vacation hours or paid time-off (PTO)
hours each pay period. The hours are accrued according to an accrual schedule, which is based on
an employee’s years of service. Each accrual schedule has a maximum number of accrual hours.
The City’s current vacation and PTO accrual schedules can be found here. Under existing policies,
an employee no longer accrues vacation or PTO hours once they have reached the maximum
number of accrual hours within their schedule.
Temporary Policy and Conditions
Under this temporary policy, employees are eligible to accrue vacation and PTO hours beyond their
existing maximum accrual, provided all of the following conditions are met:
The employee is a full-time regular or part-time regular benefit earning employee;
The employee is within 40 hours of, or has already exceeded, their existing maximum
accrual balance at any time between April 8, 2020 and December 31, 2020;
the employee has submitted a vacation or paid time-off request between April 8, 2020
and December 31, 2020, and
the employee’s Department Head or the City Manager denied the employee’s vacation
or paid-time off request to preserve continuity of City operations.
If an employee reaches the maximum vacation or PTO accrual within their schedule, but has not
been denied the opportunity to use such leave, the employee shall stop accruing leave hours
pursuant to the existing vacation and PTO policies.
Process
When an employee meets the conditions listed above the employee should email their department
head and human resources with a request to extend their vacation or PTO maximum accrual. The
request shall be reviewed and approved or denied by the City Manager.
Upon approval, employees shall continue to accrue vacation or PTO hours above their existing
maximum accrual until December 31, 2020. All vacation hours and PTO hours accrued beyond the
existing maximum accrual must be used by December 31, 2020. Employees shall follow normal
vacation or PTO request policies and procedures.
Vacation or PTO hours accrued beyond the existing maximum accrual shall not carry over to the
following calendar year, nor will the accrued hours be paid out to employees in the form of cash or
any other type of compensation.
Additionally, all vacation hours and PTO hours that are accrued above the employee’s existing
maximum accrual will not be paid out to an employee upon separation from employment in the
form of cash, or used in any manner other than what is stated in this policy.
Temporary Employment Policies in
Response to COVID-19 Pandemic
13
Supervisor Responsibilities
Supervisors are responsible for the following responsibilities:
Ongoing and regular communication with employees (both working and non-working)
including messages from the Emergency Management Team and Department Head.
Fill out and approve timecards.
Supervisors: please ensure you have the primary phone number and email for each of your
employees, your direct supervisor, and your Department Head. Additionally, you should have the
contact information for the following individuals:
Tim Cruikshank, City Manager – (763-593-8003)
Kirsten Santelices, Human Resources Director (all employee-related questions) – (763-
593-3989)
Ted Massicotte, Deputy Fire Chief (Interim Emergency Management Director) – (763-
593-8080)
Internal Only Public Safety Line – (763-593-8056)
Wanita Williams, Accountant (payroll questions) – (763-593-8011)
Sue Virnig, Finance Director (back-up payroll questions; expenses) – (763-593-8010)
Cheryl Weiler, Communications Director (Crisis Communications Director) – (763-593-8004)
EMERGENCY ADMINISTRATIVE ACTION 20-48
UPDATING TEMPORARY WORKSITE SAFETY POLICIES
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley adopts the updated City of Golden Valley Temporary Worksite Safety Policies
effective May 22, 2020 and updated May 29, 2020.
These Temporary Worksite Policies shall remain in effect indefinitely unless modified by
subsequent City Manager or Council action.
Date: May 29, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Introduction and Purpose
The City of Golden Valley values the health and safety of its employees and community
members. In response to the COVID-19 pandemic, the City Manager enacts these Temporary
Worksite Safety Policies. These policies shall remain in place until repealed by action of the City
Manager. Where there is a conflict between any Temporary Worksite Safety Policy and a
department specific policy (approved by human resources), the department specific policy shall
control. Employees must continue to follow the City’s Temporary Employment Policies.
Current Temporary Worksite Safety Policies:
Temporary Decontamination Policy ............................................................................................... 2
Temporary Vehicle and Equipment Use Policy ............................................................................... 4
Temporary Facial Covering (Masks) Policy ..................................................................................... 5
Temporary Field Inspections Policy ................................................................................................ 7
Temporary Public Works On-Site Work Policy ............................................................................... 8
Temporary City Park and Open Space Monitoring Policy ............................................................... 9
Temporary Golf Course Maintenance Policy ................................................................................ 11
Temporary Golf Course Operations Policy ................................................................................... 12
Temporary Restaurant Operations Policy..................................................................................... 15
Temporary Motor Vehicle License Operations Policy .................................................................. 17
Temporary Fire Department Training Policy ................................................................................ 19
1
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Decontamination Policy
Effective 04/17/2020
Introduction
During a health emergency, some City facilities may be closed. In these situations, staff shall, to
the extent possible, work remotely. Periodically employees may need to enter City facilities to
perform critical services. In addition to the requirements of this Decontamination Policy, the
City shall follow the preventative measures and recommendations of the Center for Disease
Controls (CDC) and OSHA. Employees may refer to the short video guides for the
decontamination procedures below.
Purpose
The purpose of this Decontamination Policy is to provide employees with procedures to
consistently and effectively maintain the cleanliness of City property and facilities, thereby
minimizing the spread of germs.
All employees entering City facilities, operating City equipment, or handling City property
during a closure shall follow this Decontamination Policy.
Supplies
The City will provide the necessary equipment and supplies needed to carry out this
Decontamination Policy. The supplies inventory will be maintained by Public Safety Staff and
employees should immediately notify the on-duty employee at the Public Safety front desk
763-593-8056) when inventory is low in any City facility. The following supplies will be located
at or near the main entrances in each building:
Spray bottles (3% bleach to water solution)
Paper towels
Hand Sanitizer
Gloves
Cleaning and Disinfecting Procedures
Facilities
1.Employees shall obtain the necessary supplies upon entering the building.
2.Employees shall use the supplies to decontaminate/wipe down the following:
any door handles encountered on the way to their work areas,
the employee’s personal workspace, and
common places including, door knobs, plumbing fixtures, counter tops, desks,
computers, etc.
3.Employees may not handle equipment, office supplies, or other such materials
belonging to another employee.
2
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
4. Any shared electronics, including computer monitors, tablets, and the copier control
screens must be cleaned with antibacterial or disinfecting wipes. Employees should not
use bleach spray or other harsh chemicals on these items.
Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or
by spraying bleach solution into a rag and wiping it down. Employees should
ensure liquid solution does not drip into the electronics and allow ample time for
drying before use.
5. Employees shall also wash their hands upon entry and exit from the building and after
using the restroom.
Employees are also encouraged to wash their hands regularly while performing
their tasks in the City facilities.
6. Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment
1. Employees shall decontaminate/wipe down assigned vehicles and equipment before
and after each use. This includes, but is not limited to door handles, steering wheels,
levers, controls, buttons, and the dashboards.
Employees are encouraged to discuss any concerns and questions with their supervisor or
Department Head.
3
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Vehicle and Equipment Use Policy
Effective 04/17/2020 – Revised 05/22/2020
The purpose of this temporary policy is to reduce the risk of exposure to COVID-19 while
employees complete critical services that require the use of City vehicles and equipment.
1. Only one employee is permitted to occupy a City vehicle at one time, and shall only
operate the vehicle or equipment that the employee is assigned, with the following
exceptions:
a. Public Safety Personnel are conducting work that requires more than one
individual in the vehicle. All employees shall adhere to the Facial Covering
Masks) Policy.
b. Vehicle Maintenance Repair Transport. In this situation, one person shall occupy
the driver’s seat and one shall occupy the back seat and both employees shall
adhere to the Facial Coverings (Masks) Policy.
c. Public Works Maintenance Work where current vehicle or equipment inventory
does not support isolated use. In this situation, to the extent possible, one person
shall occupy the driver’s seat and one shall occupy the back seat and both
employees shall adhere to the Facial Coverings (Masks) Policy.
2. If an employee is required to operate machinery or equipment, the employee should
make every effort to stay in the equipment or vehicle as much as possible.
3. Employees shall follow the City’s Temporary Decontamination Policy for use of all
vehicles and equipment.
4
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Facial Covering (Masks) Policy
Effective 04/17/2020 – Replaced 05/22/2020
Except as otherwise noted in this policy, the City requires employees to wear a mask or similar
face covering (“Mask”) in the workplace during the COVID-19 health crisis until face coverings
are no longer recommended by the CDC. Employees should refer to the short video guide for
proper mask use.
Required Masks
Employees that perform on-site job responsibilities must wear a Mask while they are
performing those responsibilities. This policy applies to all employees conducting on-site work,
and work-related travel, except under the following circumstances:
Employee is performing individual, isolated work at their own desk/workstation; or
Employee is performing individual, isolated outdoor field work and social distancing
requirements are maintained at all times; or
Employee is isolated in a City vehicle; or
Police department employees involved in the field training program, only while
employees are in police vehicles and with their assigned FTO.
The City will provide a simple disposable Mask to employees who are required to wear them
under this policy. Per CDC guidelines, employees who are not performing the functions of a
healthcare worker or medical first responder shall not be issued surgical masks or N-95
respirators. Employees may also choose to wear their own mask. Employees will be responsible
for ensuring that masks meet the standards set forth by the CDC and for the laundering services
of their own face masks (see ‘Homemade Masks’ below).
Additionally, under ADA requirements the City will provide reasonable accommodations to
individuals who are unable to wear facial coverings.
Voluntary Masks
Employees who are not required, but prefer to wear a face Mask, may do so as long as the
employee is still able to perform the essential functions of their job.
Homemade Masks
Employees other than healthcare workers or medical first responders may bring their own
Masks. Employees who bring their own Masks should consult and follow CDC Guidelines
Appendix A) and CDC Face Covering Do’s and Don’ts (Appendix B). Employees may not use
materials that violate the City’s Respectful Workplace policy, including materials that contain
offensive pictures or language. Additionally, employees who voluntarily use Masks are
encouraged to consult and follow the CDC guidelines on laundering masks and clothing items.
5
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Personal Protective Equipment (PPE)
Employees shall continue to follow all current department policies on the use of Masks and
Personal Protective Equipment (PPE). This includes, but is not limited to Police, Fire, Public
Works, and Golf Maintenance.
6
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Field Inspections Policy
Effective 04/17/2020 – Revised 05/15/2020
The purpose of this Temporary Field Inspections Policy is to ensure the safety and health of City
employees while they perform essential field inspections during the COVID-19 health
pandemic. Employees identified to perform such responsibilities are listed on the City’s Critical
Services Determination Table. Under this policy, employees shall follow the procedures
outlined below.
1.Employees shall take precautions by using PPE (including masks and gloves) and by
following the City’s Temporary Decontamination Policy and the Temporary Facial
Covering Policy.
2.To the greatest extent possible on-site field inspections shall be completed through the
use of video, live-streamed video (e.g., FaceTime), or review of high-quality pictures
submitted by the permit holder.
3.Field inspections shall be conducted only when, in the sole discretion of the City
Engineer, Building Official or Deputy Fire Chief, all of the following requirements are
met:
Pictures, video, or other information are not adequate, practical, or available to
adequately evaluate site conditions or determine code compliance;
The field inspection takes place outside, such as a new construction site, and the
employee does not enter a building, construction trailer, or vehicle with another
occupant;
The employee follows all social distancing requirements related to COVID-19 and
recommended by the Centers for Disease Control and Prevention (as amended from
time to time);
The job site or inspection location is unoccupied by others; and
The employee does not enter an occupied or inhabited home.
4.Employees shall follow the City’s Temporary Vehicle and Equipment Use Policy.
If any of these conditions are not met, the Deputy Fire Chief shall determine if an inspection is
required due to a life safety hazard. Additionally, any employee, upon arrival at a job site, may
elect not to complete an inspection if they determine the conditions are unsafe, unsanitary, or
social distancing protocols have not been or cannot be followed. If an employee determines
that an inspection will not take place, the employee shall immediately notify their supervisor
and department head.
7
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Public Works On-Site Work Policy
Effective 04/17/2020
The purpose of this Public Works Work-Site Policy is to ensure the safety and health of City
employees while they deliver critical services during the COVID-19 health pandemic. Employees
identified to perform such responsibilities are listed on the City’s Critical Services Determination
Table. Under this policy, employees shall follow the procedures outlined below.
1. To the extent possible, only one employee shall perform the required tasks to deliver
critical services and perform daily rounds.
2.When two or more employees are required to deliver critical services, the department
supervisors may stagger the start and end times of each employee. Additionally,
employees shall:
Perform only assigned tasks, using only assigned equipment;
Follow the City’s Temporary Decontamination Policy and Temporary Facial
Coverings (Masks) Policy;
Follow the City’s Temporary Vehicle and Equipment Use Policy;
To the extent possible, remain in their assigned vehicle or equipment;
Alternate break times and take breaks individually in separate locations; and
Report daily time and resources to their division Crew Lead to track in
Cartegraph.
Maintenance employees who have been assigned an IPad or tablet may
use such device to report time and resources.
3.Employees shall follow all social distancing requirements related to COVID-19 and
recommended by the Centers for Disease Control and Prevention (as amended from
time to time).
4.Staff shall complete their individual timesheets remotely.
8
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary City Park and Open Space Monitoring Policy
Effective 04/17/2020
The purpose of this policy is to ensure the health and safety of City employees as they perform
critical services and monitor the City’s parks and open spaces for public compliance with
Executive Order 20-20. Employees identified to perform such responsibilities are listed on the
City’s Critical Services Determination Table. The City shall schedule employees on a staggered
and rotating basis to monitor the City parks and open spaces. Using City vehicles employees will
monitor and encourage members of the public to adhere to Emergency Executive Order 20-33
and social distancing recommendations. Employees shall follow the procedures outlined below.
1. Employees shall follow the City’s Temporary Decontamination Policy and Temporary
Facial Coverings (Masks) Policy.
2. Employees shall follow the City’s Temporary Vehicles and Equipment Use Policy.
In the event that the employees’ assigned vehicle is inoperable, the employee
should notify their supervisor and pick out a new vehicle (adhering to
decontamination procedures).
3. Public Safety (763-593-8079) shall be notified of the Park Monitoring staff on duty.
4. Employees shall perform rounds on throughout the City, monitoring City parks and open
spaces for the following occurrences:
Individuals using playground equipment; or
Groups of 10 or more individuals engaging in activity that is inconsistent with
social distancing practices.
5. Employees shall follow all social distancing requirements related to COVID-19 and
recommended by the Centers for Disease Control and Prevention (as amended from
time to time).
6. If an employee encounters any person(s) engaging in the activities listed above, the
employee shall:
Maintain a distance of a minimum of six feet from any other person;
Communicate the following in a courteous and respectful manner:
Inform the individual(s) of Emergency Executive Order 20-33, including
the guidance on social distancing;
Thank everyone for helping to keep the City safe and healthy; and
Point individuals to the City Website for City COVID-19 updates.
7. Under no circumstances should an employee initiate or respond to any conflict with any
person(s).
If any employee feels uncomfortable, or encounters individuals who are hostile,
the employee should remain calm, immediately remove themselves from the
situation, and if necessary, employees may contact the Golden Valley Police
department (763-593-8079).
9
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
8. Employees shall keep a log of any contact with members of the public and turn the log
in to Public Safety at the conclusion of their shift.
9. Employees shall not allow anyone to access to City vehicles or offer a ride.
10. Upon completion of their shift, the employee shall follow closing procedures.
10
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Golf Course Maintenance Policy
Effective 04/17/2020
The purpose of this policy is to ensure the health and safety of City employees performing
essential functions for Golf Course Maintenance. Employees identified to perform such
responsibilities are listed on the City’s Critical Services Determination Table. Employees shall
follow the procedures outlined below.
1. To the extent possible, only one employee shall perform the required tasks to deliver
critical services and perform maintenance duties.
2. When two or more employees are required to deliver critical services, the department
supervisors may stagger the start and end times of each employee. Additionally,
employees shall:
Perform only assigned tasks, using only assigned equipment;
Follow the City’s Temporary Decontamination Policy and Temporary Facial
Coverings (Masks) Policy;
Follow the City’s Temporary Vehicle and Equipment Use Policy;
To the extent possible, remain in their assigned vehicle or equipment; and
Alternate break times and take breaks individually in separate locations.
3. Employees shall follow all social distancing requirements related to COVID-19 and
recommended by the Centers for Disease Control and Prevention (as amended from
time to time).
11
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Golf Course Operations Policy
Effective 04/17/2020 – Revised 04/22/2020 – Revised 05/22/2020
The purpose of this policy is ensure the health and safety of the City employees performing
essential functions operating the City’s golf course allowable under Emergency Executive Order
20-38. Employees identified to perform such responsibilities are listed on the City’s Critical
Services Determination Table. Employees shall follow the procedures outlined below.
1. Employees shall follow the City’s Temporary Decontamination Policy and Temporary
Facial Coverings (Masks) Policy.
2. Upon entry to the building employees shall initiate regular operations opening
procedures.
3. Employees shall follow the City’s Temporary Vehicles and Equipment Use Policy.
In the event that the employees’ assigned vehicle is inoperable, the employee
should notify their supervisor and pick out a new cart (adhering to
decontamination procedures).
4. Employees shall perform responsibilities in the following areas:
Driving range;
Par 3;
Golf shop;
Golf course monitoring; and
Facilities cleaning
5. Upon completion of their shift, the employee shall follow regular operations closing
procedures.
Driving Range & Equipment Responsibilities
Employees shall staff the driving range to monitor for proper usage. Employees shall also wear
appropriate protective equipment to collect golf balls and sanitize the balls, ball basket, and the
driving range tee-box after each use. Employees should refer to the Decontamination Policy for
cleaning procedures.
Employees responsible for driving range duties shall also be responsible for the rental, storage,
and decontamination of all rented equipment. The following equipment is available for rent:
Powered golf carts
Push carts
Staff shall take the following steps when renting equipment:
Employees may accept payment for equipment rental by credit card payments over the
phone or at the window.
o A credit-card machine shall be located on the outside of the driving range
12
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
building Plexiglas.
o Staff shall not at any time touch a customer’s credit card.
o Employees will use the check presenter to transport the customer’s receipt
through the Plexiglas.
o The customer shall return the signed receipt and place used pen in the
designated “dirty bin.”
o Employees will collect the dirty bin to decontaminate the used pens and check
presenters after each use.
All equipment shall be decontaminated before and after each patron use following the
City’s Temporary Decontamination Policy.
Before assigning equipment to a patron, staff shall inform the patron that golfers not
from the same household may not share equipment, including golf carts.
Rented equipment shall be collected at the designated drop off zone, which shall be
marked with barricades and signage.
Par 3 Responsibilities
Employees shall staff the Par 3 Building to receive incoming calls and process reservations.
Employees will take credit card payments over the phone and at the window. The Par 3 building
shall be staffed by one person during regular business hours.
1. A credit-card machine shall be located on the outside of Plexiglas.
2. Staff shall not at any time touch a customer’s credit card.
3. Employees will use the check presenter to transport the customer’s receipt through the
Plexiglas.
4. The customer shall return the signed receipt and place used pen in the designated “dirty
bin.”
5. Employees will collect the dirty bin to decontaminate the used pens and check presenters
after each use.
Golf Shop Responsibilities
Employees shall staff the desk at the pro shop to receive incoming calls and process
reservations. Employees will take credit card payments over the phone. No in-person
reservations may be accepted, nor shall staff accept any cash payments.
Golf Course Monitoring Duties
Employees shall be scheduled to operate a golf cart and perform golf course monitoring duties.
During these monitoring duties, employees shall continually inspect for the following:
Proper signage displays and replace any that may be damaged;
Proper placement of flag sticks;
Social distancing measures, including black “x’s” are preserved; and
Golfers are starting at the appropriate tee-times.
13
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Additionally, employees shall ensure that individuals are following golf course etiquette and
established “golfing during COVID-19” requirements. If an employee encounters an individual
or group of individuals using the golf course improperly, the employee shall:
maintain a distance of a minimum of six feet from any other person; and
remind individual(s) of the expectations
If any person(s) does not cooperate or respond, the employee shall contact a supervisor and if
necessary, contact the Golden Valley Police department (763-593-8079).
Disinfecting Facilities
The employees scheduled to work will be responsible for ensuring that the City public-facing
restroom facilities, including portable toilets, are appropriately supplied with handwashing
supplies and cleaned regularly.
Employees shall follow the CDC’s Recommendations on Disinfecting Facilities. Employees will
also ensure that proper signage is displayed and replace signs any that may be damaged.
The Parks & Recreation Director shall arrange for all facilities to be cleaned and disinfected
according to the procedures and requirements detailed in the City’s Continuity of Operations
Plan, CDC Recommendations on Disinfecting Facilities, and any other requirements of the
Federal Government or State of Minnesota.
14
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Restaurant Operations Policy
Effective 04/30/2020
The purpose of this policy is ensure the health and safety of the City employees performing
essential functions operating the City’s restaurant as allowable under Emergency Executive
Order 20-04. Employees identified to perform such responsibilities are listed on the City’s
Critical Services Determination Table. Employees shall follow the procedures outlined below.
1. Employees shall follow the City’s Temporary Decontamination Policy and Temporary Facial
Coverings (Masks) Policy.
Employees shall contact their supervisor for procedures of laundering masks.
2. Upon entry to the building employees shall initiate regular operations opening procedures.
3. Employees shall follow the City’s Temporary Vehicles and Equipment Use Policy.
4. Employees shall perform responsibilities in the following areas:
Kitchen Responsibilities;
Front of House Responsibilities; and
Facilities cleaning
5. Maintain social distancing of a minimum of six feet at all times practical.
If social distancing cannot be maintained, employees must follow the City’s
Temporary Facial Coverings (Masks) Policy.
6. Upon completion of their shift, the employee shall follow regular operations closing
procedures.
Kitchen Responsibilities
Employees shall prepare food listed on the limited menu set by the Restaurant and Catering
Manager. Employees shall follow normal operating food safety and sanitization regulations.
Additionally, all employees must:
Wear gloves while preparing and packaging food,
Package and deliver food in “food-safe, one-time use, to-go containers.”
Once prepared, food orders shall be placed on the warming shelf.
Front of House Responsibilities
Employees shall sit near the Three One Six service window to answer phone calls and take to-go
food orders. Employees shall take the following steps to accept payments and deliver food
orders to customers:
Employees shall only use the Three One Six service window, and shall only open the
window upon guest arrival and stay behind the Plexiglas barrier on the window.
Employees shall take payment at the window using credit card only. No cash payments
will be accepted.
A credit-card machine shall be located on the outside counter.
Staff shall not at any time touch a customer’s credit card.
Employees will use the designated “clean bin” to transport the customer’s receipt and a
pen through the window.
The customer shall place the signed receipt and used pen in the designated “dirty bin.”
Employees will collect the dirty bin to decontaminate the used pens and file the
15
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
receipts.
Employees shall pick up the prepared orders that have been placed on the warming
shelf.
Employee should wear gloves when handling and delivering products to customers.
Employees may only sell alcoholic beverages to guests if all of the following rules are
followed:
o Only the purchase of wine, beer, cider, or seltzer is authorized; and
o All alcohol must be unopened; and
o Alcohol may only be purchased with the purchase of a to-go food item; and
o Only six cans of beer, cider, or seltzer or one bottle of wine is permitted per
guest; and
o Purchaser has provided valid identification and has legal ability to purchase
alcohol.
Employees must instruct the customer to remove their identification from any case, and
show the employee both sides of the ID.
o The employee should not touch the customer’s identification unless the
identification is faded, or severely damaged.
o If an ID requires further inspection, the employee should use gloves to accept
the ID, and use sanitizer immediately upon returning the customer’s ID.
Employees should verbally inform guests that all food and beverage orders must be
taken off premises.
Facilities and Equipment Cleaning
At the conclusion of each shift the employee is responsible for decontamination and
sterilization of proper equipment and the Three One Six Bar + Grill facility.
Kitchen Cleaning
All cooking equipment, utensils, and containers;
All cooking and preparation counters;
Prep station cutting boards, cupboard doors and handles;
Walk-in cooler doors and handles;
All sinks, faucets, knobs, and basins.
Front of House Cleaning
All high-touch materials, including workstations, including desks, counter spaces, POS,
phones;
Cooler doors and handles;
Indoor and outdoor door handles;
Outdoor counter, Plexiglas, shelf, and window (on service window area);
Pens, paper, any other materials used frequently.
16
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Motor Vehicle License Operations Policy
Effective 05/14/2020
The purpose of this policy is ensure the health and safety of the City employees performing
essential functions conducting auto tab renewals and auto dealership transactions allowable
under Emergency Executive Order 20-20. Under this policy only two employees may work in the
Motor Vehicle License office at once time. Employees identified to perform such responsibilities
are listed on the City’s Critical Services Determination Table. Employees shall follow the
procedures outlined below.
1.Employees shall follow the City’s Temporary Decontamination Policy and Temporary Facial
Coverings (Masks) Policy.
Employees shall contact their supervisor for procedures of laundering masks.
2.Employees shall enter and exit only through the back DMV door.
3.Employee shall perform only assigned work responsibilities:
Dealership work; or
Drop box tab renewal
4.Employees may use the breakroom located within the Motor Vehicle License offices to keep
their lunches. Employees shall follow decontamination policies when retrieving their
lunches and shall eat at their desks.
The City Hall employee breakroom is closed at this time.
Employees are encouraged to wash their hands before and after eating.
5.Employees shall use the restrooms located in the hallway in between the MVL Office and
Physical Development department.
Employees should use bleach spray to wipe down any surfaces that they contact.
Dealership Work
1.The employee processing dealership work shall process all dealership work at their desk.
2.The employee shall use paper towel and bleach spray to lightly decontaminate all of the
envelopes before removing their gloves.
3.Employees may remove gloves to perform dealership work at their desk.
4.Employees shall process payments at the counter using only the assigned point of sale
terminal and assigned office supplies.
5.Employees shall select license plates and stickers from cabinets while maintaining social
distancing measures from all other employees.
6.The employee shall then place dealer work in an envelope and contact the dealer to
schedule a pick-up time.
7.Upon arrival, the employee shall wear a mask and gloves and meet the dealer at the back
door.
Drop Box Tab Renewal
1.Upon arrival, the employee assigned to tab renewals shall complete decontamination
procedures and use gloves retrieve tab renewal requests from the drop box.
17
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
2. The employee shall bring all tab renewal requests to their desk for completion.
3. The employee shall use paper towel and bleach spray to lightly decontaminate all of the
envelopes before removing their gloves.
4. Employees may remove gloves to perform tab renewal work at their desk.
5. Employees shall process payments at the counter using only the assigned point of sale
terminal and assigned office supplies.
6. Employees shall select license plates and stickers from cabinets while maintaining social
distancing measures from all other employees.
7. The employee shall then place tab renewal in an envelope.
8. Once all tab renewals are complete, the employee shall use the stairway to the second floor
general services office to stamp all of the envelopes.
Employees unable to use the staircase due to a disability or medical condition may
request a reasonable accommodation from the City.
The employee shall carefully follow decontamination procedures by wiping each
doorknob and piece of equipment.
9. At the conclusion of the employees shift, the employee shall follow exit decontamination
procedures and use their vehicle to drop off the stamped envelopes at the City of Golden
Valley United States Postal Office.
18
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Temporary Fire Department Training Policy
Effective 5/29/2020
The purpose of this Temporary Fire Department Training Policy is to ensure the safety and
health of City employees while they perform essential training during the COVID-19 health
pandemic. Employees identified to perform such training are all full time and Paid on Call
firefighters. Under this policy, employees shall follow the procedures outlined below.
To the greatest extent possible, training will be conducted remotely. Training sessions that
cannot be sufficiently completed remotely shall be conducted in-person and employees shall
follow the procedures below. Additionally, all firefighters are required to follow the City’s
Temporary Employment policies.
1.Before reporting to work or training, employees shall complete the health screening
procedures under the City’s Symptoms and Screening and Policy.
2.While at work or training, employees shall continue to follow all City of Golden Valley
policies and the following temporary City policies:
The Facility Use and Employee Workstation Decontamination Policy.
The Hygiene and Respiratory Etiquette Policy.
The City’s Temporary Facial Covering Policy, unless circumstances or training require
the use of other PPE. Additionally, employees shall use additional PPE whenever
directed to do so by their supervisor or training officer in charge.
The City’s Facility, Vehicle, and Equipment Use Policy.
3.The following procedures shall apply to all in-person training:
Firefighters shall sign up for a training session using Aladtec in advance for training.
No Firefighter shall attend a training without having first received approval to attend
the training on Aladtec.
Training will be facilitated in groups of no larger than 10 people (including trainees
and trainers).
Prior to the scheduled training each group with be given instructions regarding
where to meet.
Firefighters should not gather before or after the training session for any
reason.
To the greatest extent possible, all training will be held outdoors, but may be held
indoors when necessary.
During training, employees shall maintain social distancing whenever possible.
When social distancing cannot be maintained because of space limitations
or because of the nature of the training, employees shall wear facial
coverings (as required by the Temporary Facial Covering Policy) and
employees shall wear gloves if they touch other individuals or shared
equipment.
19
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
4.West Suburban Fire Academy (“WSFA”)
The WSFA is a collaboration among various fire departments with different internal COVID-
19 policies. In order to keep all participants in the WSFA safe and meet the requirements of
all of its participating cities, the participants created the WSDA COVID-19 Mitigation Plan
attached hereto as Exhibit A. When employees report to trainings hosted by the WSFA, the
following policies shall apply:
Employees shall follow the Health Screening Requirements in the WSFA COVID-19
Mitigation Plan (the “WSFA Plan”).
Time spent waiting for the health screening should be recorded as time worked for
nonexempt employees.
Except for the Health Screening Requirements, wherever the WSFA Plan does not
address a topic covered in this Policy or conflicts with this policy, employees shall
follow this policy.
20
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Appendix A: CDC Guidelines Use of Cloth Face Coverings to
Help Slow the Spread of COVID-19
21
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
22
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
23
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
24
Temporary Worksite Safety Policies in
Response to COVID-19 Pandemic
Appendix B: Face Covering Do’s and Don’ts
25
gofilt�IIva ey
7800 Golden Valley Road
Golden Valley, MN 55427
EMERGENCY ADMINISTRATIVE ACTION 20-49
APPROVING TEMPORARY OUTDOOR SERVICE PERMITS
AND AMENDMENTS TO LIQUOR LICENSES RELATING
TO TEMPORARY OUTDOOR SERVICE
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, and City
Council Resolution 20-31, the City Manager of the City of Golden Valley administratively issued
the following Temporary Outdoor Service Permits and Liquor License Amendments:
•Schuller's (Temporary Outdoor Service Permit & Liquor License Amendment)
•Lat 14 (Temporary Outdoor Service Permit & Liquor License Amendment)
•Under Pressure Brewing (Temporary Outdoor Service Permit & Liquor License
Amendment)
Pursuant to the requirements of the Resolution 20-31, the City Manager recommends that the
City Council ratify the above listed Temporary Outdoor Service Permits and Liquor License
Amendments.
Date: May 29, 2020 Timothy J. Cruikshank, City Manager
763-593-8000 FAX 763-593-8109 TTY 763-593-3968 www.goldenvalleymn.gov
Temporary Outdoor Service Area Permit Page 1 of 2
General Information
Name of business (“Permittee”)
Business address
Planning & Inspections Approval
This Permittee listed above is authorized to temporarily conduct its businesses in the outdoor service area at the
address listed above and depicted on the attached Exhibit A (the “Temporary Outdoor Service Area”). All accessible
routes, table spacing, and barriers depicted in Exhibit A shall remain in place for the duration of this permit. Exhibit A
may be amended with written approval of the City Manager.
Upon review, the CIty deems the permit application and associated materials to be complete and sets the following
additional conditions:
Planning signature
X _________________________________________
Date
Inspections signature
X _________________________________________
Date
Liquor License Amendment Approval
☐ This approval constitutes a temporary amendment to the City of Golden Valley Liquor License listed below (the
“Liquor License”) to allow Permittee to serve and sell alcohol in the Temporary Outdoor Service Area. Other than
extending the Permittee’s licensed premises, this approval does not waive or modify any other terms, conditions, or
requirements of the Liquor License. Permittee shall maintain liquor liability insurance covering the entire licensed
premises, including the Temporary Outdoor Service Area, in force for the duration of this temporary permit. Any
violations of Federal, State, or City regulations in the Temporary Outdoor Service Area may result in revocation of
this temporary amendment to Permittee’s liquor license, or in civil or criminal penalties against Permittee or their
license.
Liquor license holder City of Golden Valley Liquor License No.
City Clerk signature
X _________________________________________
Date
Physical Development–Planning Department | 7800 Golden Valley Road, Golden Valley, MN 55427
763-593-8095 | FAX: 763-593-8109 | TTY: 763-593-3968 | www.goldenvalleymn.gov
t continued
This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY:
763-593-3968) to make a request. Examples of alternate formats may include large print, electronic,
Braille, audiocassette, etc.
5/27/20
Schuller's Tavern
7345 Country Club Dr Golden Valley, MN 55427
Schuller's Tavern 11213
5/30/20
5/30/20
5/30/20
Other Required Approvals
☐ This outdoor service area will include a tent structure that has been reviewed and permitted by the City’s Fire
Department (Tent Permit attached)
Fire signature
X _________________________________________
Date
City Manager Approval
The City Manager hereby approves the temporary permit and, if applicable, Amendment to Liquor License
No. _______. This permit shall be valid beginning on the date below and shall expire Nov 30, 2020, unless
earlier terminated by City Manager or City Council action.
City Manager signature
X _________________________________________
Date
Temporary Outdoor Service Area Permit Page 2 of 2
11213
5/30/20
5/30/20
([KLELW$
6LWH3ODQ
Temporary Outdoor Service Area Permit Page 1 of 2
General Information
Name of business (“Permittee”)
Business address
Planning & Inspections Approval
This Permittee listed above is authorized to temporarily conduct its businesses in the outdoor service area at the
address listed above and depicted on the attached Exhibit A (the “Temporary Outdoor Service Area”). All accessible
routes, table spacing, and barriers depicted in Exhibit A shall remain in place for the duration of this permit. Exhibit A
may be amended with written approval of the City Manager.
Upon review, the CIty deems the permit application and associated materials to be complete and sets the following
additional conditions:
Planning signature
X _________________________________________
Date
Inspections signature
X _________________________________________
Date
Liquor License Amendment Approval
☐This approval constitutes a temporary amendment to the City of Golden Valley Liquor License listed below (the
“Liquor License”) to allow Permittee to serve and sell alcohol in the Temporary Outdoor Service Area. Other than
extending the Permittee’s licensed premises, this approval does not waive or modify any other terms, conditions, or
requirements of the Liquor License. Permittee shall maintain liquor liability insurance covering the entire licensed
premises, including the Temporary Outdoor Service Area, in force for the duration of this temporary permit. Any
violations of Federal, State, or City regulations in the Temporary Outdoor Service Area may result in revocation of
this temporary amendment to Permittee’s liquor license, or in civil or criminal penalties against Permittee or their
license.
Liquor license holder City of Golden Valley Liquor License No.
City Clerk signature
X _________________________________________
Date
Physical Development–Planning Department | 7800 Golden Valley Road, Golden Valley, MN 55427
763-593-8095 | FAX: 763-593-8109 | TTY: 763-593-3968 | www.goldenvalleymn.gov
t continued
This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY:
763-593-3968) to make a request. Examples of alternate formats may include large print, electronic,
Braille, audiocassette, etc.
5/27/20
Latitude 14 Inc
8815 7th Ave N Golden Valley, MN 55427
Latitude 14 Inc.11233
5/29/20
5/29/20
5/29/20
Other Required Approvals
☐This outdoor service area will include a tent structure that has been reviewed and permitted by the City’s Fire
Department (Tent Permit attached)
Fire signature
X _________________________________________
Date
City Manager Approval
The City Manager hereby approves the temporary permit and, if applicable, Amendment to Liquor License
No. _______. This permit shall be valid beginning on the date below and shall expire Nov 30, 2020, unless
earlier terminated by City Manager or City Council action.
City Manager signature
X _________________________________________
Date
Temporary Outdoor Service Area Permit Page 2 of 2
11233
5/29/20
5/29/20
x Site plan
x Dimensions of outdoor service area
o Outdoor seating area 30’ x 60’ (Tent)
o Waiting area 70’ x 40’ (Approximately)
x Entrance/exist to outdoor service area in relation to building entrance/exit
o See attached site plan
x Dimensioned diagram of seating area with seating plan and number of people
that can be accommodated
o See attached seating plan.
o Total occupancy 50 guests
x Number of parking spaces (total and those occupied by outdoor service area)
o Total 74 parking spaces, 18 spaces will be occupied by the out door
service area and 56 spaces available.
([KLELW$
6LWH3ODQ
x Proposal narrative
x Description of tent to be used (does it have sides? if so, this will provide an
adequate barrier to meet liquor license requirements)
o A freestanding Frame Tent, anchored with 14 – 650 lb concrete
weight
o P rotected with ropes and planters
x Description of the barrier to be used between the pick-up window and the tent
(to meet liquor license requirements)
o Protected with ropes and planters. See site plan.
x Description of the site parking and circulation plan
o Lat14 will provide onsite 56 parking spaces including 2 handicap
spaces for total 50 guests. We accepted have two turns during dinner
service.
x Liquor License
x Confirm you are the property owner (T&A Properties)
o Tarique and Ann Ahmed owns both T&A properties and Lat14 Asian
Eatery
x COVID-19 Business Preparedness Plan Certification (attached)
x Sign and return
o Signed certification attached
Temporary Outdoor Service Area Permit Page 1 of 2
General Information
Name of business (“Permittee”)
Business address
Planning & Inspections Approval
This Permittee listed above is authorized to temporarily conduct its businesses in the outdoor service area at the
address listed above and depicted on the attached Exhibit A (the “Temporary Outdoor Service Area”). All accessible
routes, table spacing, and barriers depicted in Exhibit A shall remain in place for the duration of this permit. Exhibit A
may be amended with written approval of the City Manager.
Upon review, the CIty deems the permit application and associated materials to be complete and sets the following
additional conditions:
Planning signature
X _________________________________________
Date
Inspections signature
X _________________________________________
Date
Liquor License Amendment Approval
☐This approval constitutes a temporary amendment to the City of Golden Valley Liquor License listed below (the
“Liquor License”) to allow Permittee to serve and sell alcohol in the Temporary Outdoor Service Area. Other than
extending the Permittee’s licensed premises, this approval does not waive or modify any other terms, conditions, or
requirements of the Liquor License. Permittee shall maintain liquor liability insurance covering the entire licensed
premises, including the Temporary Outdoor Service Area, in force for the duration of this temporary permit. Any
violations of Federal, State, or City regulations in the Temporary Outdoor Service Area may result in revocation of
this temporary amendment to Permittee’s liquor license, or in civil or criminal penalties against Permittee or their
license.
Liquor license holder City of Golden Valley Liquor License No.
City Clerk signature
X _________________________________________
Date
Physical Development–Planning Department | 7800 Golden Valley Road, Golden Valley, MN 55427
763-593-8095 | FAX: 763-593-8109 | TTY: 763-593-3968 | www.goldenvalleymn.gov
continued
This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc.
5/27/20
Under Pressure Brewing
8806 7th Ave N
Customers may only order/pick-up alcohol from the bar once upon arrival; susequent orders must be made from tables.
Under Pressure Brewing LLC 11237
6/1/20
6/1/20
6/1/20
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
Other Required Approvals
☐This outdoor service area will include a tent structure that has been reviewed and permitted by the City’s Fire
Department (Tent Permit attached)
Fire signature
X _________________________________________
Date
City Manager Approval
The City Manager hereby approves the temporary permit and, if applicable, Amendment to Liquor License
No. _______. This permit shall be valid beginning on the date below and shall expire Nov 30, 2020, unless
earlier terminated by City Manager or City Council action.
City Manager signature
X _________________________________________
Date
Temporary Outdoor Service Area Permit Page 2 of 2
11237
6/1/20
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E
DocuSign Envelope ID: 2041600E-0E13-4EF3-88BB-9938DE69194E