06-16-20 City Council Agenda
REGULAR MEETING AGENDA
This meeting will be held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast
cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the
meeting code 133 138 0194. The public may participate in this meeting during public comment
sections, including the public forum beginning at 6:20 pm, by calling 763-230-7454. Additional
information about monitoring electronic meetings is available on the City website. For technical
assistance, please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If
you incur costs to call into the meeting, you may submit the costs to the City for reimbursement
consideration.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Proclamation Recognizing Dr. Evans-Becker Principal of Meadowbrook Elementary School 3-4
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – May 19, 2020 5-8
2. Special City Council Meetings – May 29, 2020 9-12
B. Approval of City Check Register 13
C. Licenses:
1. 2020-2021 Liquor License renewals 14
2. Approve On-Sale Intoxicating with Sunday Sale Liquor License – New Bohemia Wurst
& Bier Haus
15
D. Minutes of Boards and Commissions:
1. Planning Commission – May 11 and May 27, 2020 16-30
2. Open Space & Recreation Commission – April 27, 2020 31-34
3. Bassett Creek Watershed Management Commission – April 16, 2020 35-40
E. Approval of Bids, Quotes and Contracts:
1. Award Welcome Avenue Sanitary Sewer Extension Project 41-81
2. Authorize Limited Use Permit with Three Rivers Park District for Permitting Land
Usage on the Trunk Highway 100 Pedestrian Bridge
82-88
June 16, 2020 – 6:30 pm
City of Golden Valley City Council Regular Meeting
June 16, 2020 – 6:30 pm
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3. Consent Agenda - continued
E. Approval of Bids, Quotes and Contracts - continued
3. Approve Emergency Repairs to Winnetka Avenue Storm Sewer Crossing at Knoll
Street
89-110
F. Establishing Polling Place Changes for the 2020 State Primary and General Elections Res.
20-35
111-114
G. Approval of Twelve Month Extension for Conditional Use Permit 166 – 1030 Angelo
Drive
115-118
H. Approval of Three Month Extension for Conditional Use Permit 161 – 2425 Douglas
Drive
119-123
I. Board and Commission Appointments 124
J. Receive and File Rising TIDES Task Force Recommendations Report 125-141
4. Public Hearing
A. Public Hearing – Ordinance 683 - Amending Sections 113-1: Definitions, 113-92:
Commercial Zoning District of the City Code to restrict the sale of tobacco in the City
142-152
B. Public Hearing to Vacate Easements at 1421 Rhode Island Avenue North Res. 20-36 153-155
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Variance Appeal – 1421 and 1435 Rhode Island Avenue North 156-173
B. Variance Appeal – 4725 Olson Memorial Highway 174-192
C. Approval of Plat – Ward Addition (1421 Rhode Island Avenue North) Res. 20-37 193-195
D. Adopt COVID-19 Operations Recovery and Readiness Plan 196-433
E. Adopt Resolution Ending Local Emergency Res. 20-38 434-435
F. COVID-19 Pandemic Emergency Administrative Actions 436-462
G. Review of Council Calendar 463
H. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
1. C. Proclamation Recognizing Dr. Evans-Becker Principal of Meadowbrook Elementary School
Prepared By
Kris Luedke, City Clerk
Summary
Dr. Greta Evans-Becker has been the principal at Meadowbrook Elementary School, 5430 Glenwood
Avenue, for 12 years. The City would like to recognize Dr. Evans-Becker for her leadership in education,
the City of Golden Valley and the Meadowbrook Elementary Community. Dr. Evans-Becker will
attended the meeting remotely to accept the proclamation.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to adopt Proclamation recognizing Dr. Evans-Becker Principal of Meadowbrook Elementary
School.
Attachments
Proclamation in recognition of Dr. Greta Evans-Becker Principal of Meadowbrook Elementary
School (1 page)
CITY OF GOLDEN VALLEY
PROCLAMATION IN RECOGNITION OF DR. GRETA EVANS-BECKER
PRINCIPAL OF MEADOWBROOK ELEMENTARY
WHEREAS, Dr. Greta Evans-Becker has served as the Principal of
Meadowbrook Elementary School for 12 years; and
WHEREAS, Dr. Evans-Becker provided fearless leadership to education, the
City of Golden Valley, and the Meadowbrook Elementary Community; and
WHEREAS, Dr. Evans-Becker created a positive school environment focused
on health and wellness by planting and tending vegetable and fruit gardens,
establishing a school-wide 5K run, and being an early adopter of flexible seating; and
WHEREAS, Dr. Evans-Becker educated generations upon generations of
children, laying the foundation for future educators, doctors, lawyers, inventors,
politicians, and all other professions imaginable by students in a caring, supportive,
and inspiring environment; and
WHEREAS, Dr. Evans-Becker dedicated her time and energy to well-being and
vitality of the Meadowbrook Elementary community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Golden Valley do hereby proclaim our appreciation to Dr. Greta Evans-Becker, for the
12 years of dedication to Meadowbrook Elementary School, and recognize all
achievements there in as a direct result of her tireless and fearless leadership.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Golden Valley to be affixed this 16th day of June, 2020.
Shepard M. Harris, Mayor
REGULAR MEETING MINUTES
In light of the recently declared COVID-19 health pandemic, the Mayor of the City of Golden Valley
declared a local emergency under Minnesota Statute, section 12.37. In accordance with that
declaration, beginning on March 16, 2020, all meetings of the City Council held during the emergency
were conducted by telephone or other electronic means.
The City used WebEx to conduct this meeting electronically. Members of the public were able to
monitor the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org,
and by dialing in to the public call-in line. The public was able to participate in this meeting during
public comment sections, including the public forum, by dialing in to the public call-in line.
1. Call to Order
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian
Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
2. Additions and Corrections to Agenda
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to approve
the agenda of May 19, 2020, as submitted. Upon a vote being taken, the following voted in favor of:
Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following
voted against: none and the motion carried.
3. Approval of Consent Agenda
MOTION made by Council Member Rosenquist, seconded by Council Member Harris to approve the
consent agenda of May 19, 2020, as revised: removal of 3E-Accept Environmental Commission 2019
annual report and 2020 work plan and 3I-Board/Commission Appointments. Upon a vote being
taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist,
and Kimberly Sanberg, the following voted against: none and the motion carried.
3A. Approval of Minutes:
3A1. City Council Meeting – May 5, 2020
3B. Approve City Check Register and authorize the payments of the bills as submitted.
3C. Licenses:
3C1. Approve the issuance of an On-Sale Wine (including strong beer) and 3.2 % Malt
Liquor License to Mill Valley Market located at 1221 Theodore Wirth Parkway for
the license period of May 19 through June 30, 2020.
May 19, 2020 – 6:30 pm
City of Golden Valley City Council Regular Meeting Minutes
May 19. 2020 - 6:30 pm
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3. Approval of Consent Agenda - continued
3D. Minutes of the Boards and Commissions:
3D1. Civil Service Commission – February 3, 2020
3D2. Planning Commission – April 13 and 27, 2020
3D3. Environmental Commission – February 24, 2020
3D4. Human Services Commission – February 10, March 9 and April 28, 2020
3E. Accept the Environmental Commission 2019 annual report and approve the 2020 work plan.
3F. Accept the Planning Commission 2019 Annual Report and approve the 2020 Work Plan.
3G. Accept the Board of Zoning Appeals 2019 Annual Report.
3H. Receive and file the April 2020 Financial Reports.
3I. Board/Commission Appointments.
3. Items Removed From the Consent Agenda:
3E. Accept Environmental Commission 2019 annual report and approve the 2020 work plan
Environmental Resources Supervisor Eckman presented the 2019 Annual report and 2020 work plan
and answered questions from Council. The Council thanked the Environmental Commission their
service to the City.
MOTION made Council Member Fonnest, seconded by Council Member Rosenquist to accept the
Environmental Commission 2019 annual report and approve the 2020 work plan. Upon a vote being
taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist,
and Kimberly Sanberg, the following voted against: none and the motion carried.
3I. Board and Commission Appointments and Reappointments
Council Member Rosenquist said the Council interviewed Ms. Esther Black before the meeting and
that she would like to make a motion to appoint Ms. Black to the Human Services Commission as a
youth member.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to appoint
Ms. Esther Black to the Human Services Commission as a youth member with a term to expire on
April 30, 2021. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice
Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and
the motion carried.
4. Public Hearing
5. Old Business
6. New Business
6A. First Consideration – Ordinance 681 – Modifying the Responsibilities of the Environment
Commission
Environmental Resources Supervisor Eckman presented the staff report.
City of Golden Valley City Council Regular Meeting Minutes
May 19. 2020 - 6:30 pm
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6A. First Consideration – Modifying Responsibilities of Environment Commission – continued
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt the
first consideration Ordinance 681, deleting in its entirety City Code Chapter 2 Administration, Article
V. Boards and Commissions, Section 2-131 Environmental Commission and replacing with a new
Section 2-131. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice
Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and
the motion carried.
6B. COVID-19 Pandemic Emergency Administrative Actions
City Manager Cruikshank presented the staff report and answered questions from Council.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to ratify
Emergency Administrative Actions 20-37 through 20-43. Upon a vote being taken, the following
voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly
Sanberg, the following voted against: none and the motion carried.
6C. Review of Council Calendar
The City Offices will be closed on May 25, 2020, in observance of Memorial Day.
Some Council Members may attend the virtual Golden Valley Business Council meeting on May 28,
2020, at 9 am.
The next City Council meeting will be held virtually on June 2, 2020, at 6:30 pm.
The 2020 Run the Valley will be held virtual from June 5 through June 14, 2020.
6D. Mayor and Council Communication
Council Member Rosenquist reminded residents to complete the 2020 Census because it is
important for the City of Golden Valley and the State of Minnesota.
Council Member Fonnest said the Golden Valley Historical Society received the National Award of
Excellence from the American Association of State and Local History which is one of the most
prestige awards in the nation.
Mayor Harris congratulated the School of Engineering and Arts School District for receiving the
Green Ribbon Award. He also said he attended a virtual meeting with the Blue Line Extension
Coalition regarding the funding for Blue Line Extension and provided information regarding the
funding. Mayor Harris also thanked the Golden Valley Delegation for their support for funding of
Golden Valley projects.
City of Golden Valley City Council Regular Meeting Minutes
May 19. 2020 - 6:30 pm
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7. Adjourn
MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to adjourn
the meeting at 7:46 pm. Upon a vote being taken, the following voted in favor of: Larry Fonnest,
Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against:
none and the motion carried.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
SPECIAL CITY COUNCIL MEETING MINUTES
In light of the recently declared COVID-19 health pandemic, the Acting Mayor of the City of Golden
Valley declared a local emergency under Minnesota Statute, section 12.37. In accordance with that
declaration, beginning on March 16, 2020, all meetings of the City Council held during the emergency
were conducted by telephone or other electronic means.
The City used WebEx to conduct this meeting electronically. Members of the public were able to
monitor the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org,
and by dialing in to the public call-in line. The public was able to participate in this meeting during
public comment sections, including the public forum, by dialing in to the public call-in line.
1. Call to Order
Mayor Harris called the meeting to order at 9 am.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian
Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
In memory of Mr. George Floyd, Mayor Harris asked of a moment of silence.
2. Additions and Corrections to Agenda
MOTION made by Council Member Harris, seconded by Council Member Sanberg to approve the
agenda of May 29, 2020, as submitted. Upon a vote being taken, the following voted in favor of:
Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist and Kimberly Sanberg, the following
voted against: none and the motion carried.
3. New Business
3A. Adopt Resolution Creating Outdoor Service during Local Emergency for COVID-19
Planning Manager Zimmerman presented the staff report and answered questions from Council. City
Attorney Cisneros and City Clerk Luedke answered questions from Council.
Council thanked city staff for their work on the process to create temporary outdoor service areas for
the local establishments to be used during the local emergency.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to adopt
Resolution 20-31, creating an Outdoor Service during Declared Local Emergency for COVID-19.
Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris,
Gillian Rosenquist and Kimberly Sanberg, the following voted against: none and the motion carried.
May 29, 2020 – 9 am
City of Golden Valley City Council Special Meeting Minutes
May 29, 2020 – 9 am
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4. Adjourn
MOTION made by Council Member Rosenquist, seconded by Council Member Harris to adjourn the
meeting at 9:26 am. Upon a vote being taken, the following voted in favor of: Larry Fonnest,
Maurice Harris, Shep Harris, Gillian Rosenquist and Kimberly Sanberg, the following voted against:
none and the motion carried.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
SPECIAL CITY COUNCIL MEETING MINUTES
In light of the recently declared COVID-19 health pandemic, the Acting Mayor of the City of Golden
Valley declared a local emergency under Minnesota Statute, section 12.37. In accordance with that
declaration, beginning on March 16, 2020, all meetings of the City Council held during the emergency
were conducted by telephone or other electronic means.
The City used WebEx to conduct this meeting electronically. Members of the public were able to
monitor the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org,
and by dialing in to the public call-in line. The public was able to participate in this meeting during
public comment sections, including the public forum, by dialing in to the public call-in line.
1. Call to Order
Mayor Harris called the meeting to order at 9:22 pm.
1A. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian
Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
2. Additions and Corrections to Agenda
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to approve
the agenda of May 29, 2020, as submitted. Upon a vote being taken, the following voted in favor of:
Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist and Kimberly Sanberg, the following
voted against: none and the motion carried.
3. New Business
3A. Adopt Resolution Recognizing and Extending Local Emergency
City Manager Cruikshank provided background information regarding extending the local
emergency and answered questions from Council. City Attorney Cisneros said the purpose of
extending the local emergency was required to grant the City the authority to declare a city-wide
curfew through one consideration of the ordinance instead of the required two considerations. She
answered questions from Council.
MOTION made by Council Member Fonnest, seconded by Council Member Sanberg to adopt
Resolution 20-34, recognizing and extending local emergency. Upon a vote being taken, the
following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist and
Kimberly Sanberg, the following voted against: none and the motion carried.
May 29, 2020 – 9 pm
City of Golden Valley City Council Special Meeting Minutes
May 29, 2020 – 9 pm
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3B. Adopt Ordinance Declaring City-Wide Nighttime Curfew
City Attorney Cisneros provided information on the proposed ordinance declaring a city-wide curfew
and answered questions from Council. She said this action would match that other cities in our
region who have already declared a curfew so that our city is not the only one in the area without
one. City Manager Cruikshank answered questions from Council. Chief Sturgis provided additional
information on the proposed curfew.
Mayor Harris stated that per the Council’s agenda all ordinances listed under new business are
eligible for public input. No public input was offered.
There was Council discussion regarding declaring a city-wide nighttime curfew.
MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to adopt
Ordinance 682, declaring a city-wide curfew. Upon a vote being taken, the following voted in favor
of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist and Kimberly Sanberg, the
following voted against: none and the motion carried.
4. Adjourn
MOTION made by Council Member Harris, seconded by Council Member Fonnest to adjourn the
meeting at 10:20 pm. Upon a vote being taken, the following voted in favor of: Larry Fonnest,
Maurice Harris, Shep Harris, Gillian Rosenquist and Kimberly Sanberg, the following voted against:
none and the motion carried.
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 2, 2020
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/browse.aspx?id=717279&dbid=2&repo=GoldenValley
The check register for approval:
o 06/12/20 Check Register
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. C. 1. Approve 2020-2021 Liquor License Renewals
Prepared By
Kris Luedke, City Clerk
Summary
The following establishments have applied for renewal of their liquor licenses for the 2020-2021
license term. The applicants listed below have met City Code and State requirements for the renewal
of their license. The Golden Valley Police Department has conducted a background investigation on the
establishment listed below and they meet City licensing guidelines. Staff is recommending approval of
the following license renewal:
Licensee Address License Type
Mill Valley Market 1221 Theodore Wirth Parkway On-Sale Wine and 3.2 Malt Liquor
The following establishment has applied of their liquor license for the 2020-2021 license term. The
Golden Valley Police Department will be conducting background investigation on the establishment.
Staff recommends approval contingent upon a successful background investigation:
Licensee Address License Type
Mort’s 525 Winnetka Avenue On-Sale Wine and 3.2 Malt Liquor
Financial Or Budget Considerations
Fees received for liquor licenses help to defray costs the City incurs to administer license requirements.
Recommended Action
Motion to approve the renewal of the liquor licenses for the applicants listed above for the license
period of July 1, 2020, through June 30, 2021.
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. C. 2. Approve On-Sale intoxicating with Sunday Sales Liquor License – New Bohemia Wurst & Bier
Haus
Prepared By
Kris Luedke, City Clerk
Summary
New Bohemia Wurst & Bier Haus located at 8040 Olson Memorial Highway has submitted its liquor
license application for the 2020-2021 license period. The establishment is requesting to change its
liquor license from an On-Sale Wine and 3.2 Percent Malt Liquor to an On-Sale Intoxicating liquor
license with Sunday Sales.
The City Attorney has reviewed the application and noted a few minor deficiencies that should be
corrected prior to issuing the license. The City Clerk is working with the applicant to remedy the
deficiencies. The Golden Valley Police Department has conducted the background investigations and
found New Bohemia to meets the City licensing guidelines.
Financial Or Budget Considerations
Fees received for liquor licenses help to defray costs the City incurs to administer license requirements.
Recommended Action
Motion to approve the issuance of the of On-Sale Intoxicating Liquor License with Sunday Sales for
New Bohemia Wurst & Bier Haus located at 8040 Olson Memorial Highway for the license period of
July 1, 2020 through June 30, 2021 contingent upon provision of minor items missing from application
materials.
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Planning Commission meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16,by streaming it on
CCXmedia.org,or by dialing in to the public call in line.The public was able to participate in this
meeting during public comment sections,by dialing the public call in line.
1. Call to Order
The meeting was called to order at 7:05 by Chair Blum.
Roll Call
Commissioners present:Rich Baker,Ron Blum,Adam Brookins,Andy Johnson,Lauren Pockl,Ryan
Sadeghi,Chuck Segelbaum,
Commissioners absent:Ari Prohofsky
Staff present:Jason Zimmerman Planning Manager
Council Liaison present:Gillian Rosenquist
2. Approval of Agenda
Chair Blum,asked for a motion to approve the agenda.
MOTION made by Commissioner Brookins,seconded by Commissioner Segelbaum to approve the
agenda of May 11,2020,as submitted.Staff called a roll call vote and the motion carried unanimously.
3. Approval of Minutes
Chair Blum made a correction to the minutes from the April 27,2020 meeting and assuming those
corrections were made,asked for a motion to approve the minutes from April 27,2020.
MOTION made by Commissioner Brookins,seconded by Commissioner Johnson to approve the
meeting minutes,after the correction was made,from April 27,2020.Staff called a roll call vote
and the motion carried unanimously.
4. Informal Public Hearing Amendment to Future Land Use Map
Applicant:Paul Jacob
Address:7345 Country Club Drive
Purpose:To modify the guided land use from Low Density Residential to Retail/Service
ITEM 4 5 ARE PRESENTED TOGETHER]
May 11,2020 7 pm
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
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5. Informal Public Hearing Amendment to Zoning Map
Applicant:Paul Jacob
Address:7345 Country Club Drive
Purpose:To modify the zoning designation from Single Family Residential R 1)
to Commercial
Jason Zimmerman,Planning Manager,started by explaining the proposal by the applicant to amend
the Future Land Use Map which would be a modification of the 2040 Comprehensive Plan.This
amendment changes the land use designation from Low Density Residential to Retail/Service.The
applicant’s second proposal was to amend the Zoning Map in order to rezone Schuller’s.This
amendment would change the zoning from Single Family Residential to Commercial.The elements of
the proposal have an end goal of creating an outdoor patio for customers.Adding the patio qualifies
as an expansion and in order to do so,zoning and land use designations must be changed as the
current non conforming statute allows use to continue but not expansion.
By way of background,Zimmerman explained Schuller’s is a bar/restaurant,operating at its current
location for decades and is considered non conforming.The guided land use has been designated as
a Single Family or Low Density Residential since at least 1977.A zoning map from the first part of
1956 shows the property zoned as commercial,but later that year it was rezoned to a Single Family
Residential R 1).
Zimmerman reminded the Commissioners that Schuller’s made a similar request in 2012,the
Planning Commission recommended denial and City Council tabled the item and did not vote.In 2013
the City Council discussed the change and did not support it.In 2014 the Council supported moving
forward but there was not an application submitted.
Moving on to the steps in the process,Zimmerman stated that if the land use change was approved
by the City,it must follow these next steps:
1. Be approved by the Metropolitan Council as a Comprehensive Plan amendment.
2. Once Met.Council grants approval,the zoning change may occur.
3. Then a CUP is needed which may then set additional regulations on setbacks,hours,
noise,etc
4. Variances would be needed for existing setbacks as well as for the new patio.
Zimmerman informed the group on the neighbor notification process for this proposal and typically
that includes a neighborhood meeting.Current Covid 19 restrictions discouraged this and a
neighborhood mailing was sent instead with an extended comment period.Planning staff received
three emails and two phone calls.
Zimmerman expanded on the zoning and land use definitions as well as the idea of spot zoning”.
Regarding Land Use changes,there aren’t specific standards outlined in the City Code but the City
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
3
Attorney urges the Planning Commission to consider land use descriptions that are contained in the
comprehensive plan.When looking at the zoning changes,the City Attorney urges the Commissioners
to consider the purpose of the Zoning Chapter to regulate land use for the purpose of promoting the
health,safety,order,convenience,and general welfare of all citizens of the City.
Staff has two primary concerns regarding this proposal:
1. The construction of an outdoor patio in a primarily single family neighborhood increases the
likelihood of complaints related to noise,lights,traffic,etc.
2. Potential changes would not be limited to Schuller’s,but would include any other future
Permitted or Conditional Use in the Commercial Zoning District
Aside from that,changing the land use does not appear to be consistent with the following Comp.Plan
goals and objectives:
Minimizing Conflicts and Impacts of Change Land Use Chapter,Goal 2)
Protecting Existing Residential Neighborhoods Objective 1)
Supporting Non residential Growth Opportunities while Respecting Adjacent Properties
Objective 2)
Being that the request to change the land use designation of the property from Low Density Residential
to Retail/Service would be inconsistent with the goals and objectives of the 2040 Comprehensive Plan,
staff recommends denial.
Being that the request to rezone the property from Single Family Residential R 1)to Commercial
would likely introduce significant impacts to surrounding properties,staff recommends denial.
Commissioner Baker asked staff how often Land Use and Zoning Changes were approved and what
the conditions were.Zimmerman responded that there have been about six or so approved and it was
generally to accommodate a use for the area that wasn’t considered before.Those that were denied,
were generally because an applicant wanted to create something new and change a use all together.
Commissioner Johnson asked what the maximum height is for a structure in the rezoning proposal.
Zimmerman responded that it’s about 2 3 stories,not much taller than the single family zoning allows.
Paul Jacob,Applicant,is the son of the previous owner of 30 years.Jacob stated that Schuller’s loses
about 30%of their business in the summer and it seems to be due to lack of outside patio seating.
Recently renovations have taken place to help upgrade the building and the owners would like to
continue business at the current location.Jacob said they’re willing to make accommodations to
reduce noise in order to obtain a patio.Given the current social distancing requirements,the owners
feel that once customers are allowed to go to restaurants again,folks will feel the most comfortable
with outdoor seating.Being that they can’t offer that at all,the owners are concerned for the future
of Schuller’s.
Commissioner Segelbaum asked the applicants if they had comments regarding staff concern over re
zoning and opening the door for another restaurant to open in the future.The applicants responded
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
4
that their goal was not to rezone but it was part of the process they needed to follow in order to expand
and build a patio.They also restated their desire to keep Schuller’s.
Chair Blum opened the informal public hearing at 7:32pm.
Caller 1:Peter Pluvak,510 Kelley Drive
Would like the Commission to recommend denial of the proposal and is concerned about the
increased traffic to the restaurant and the danger that will lead to residents.
Caller 2:John Ebber 7421 Glenwood Ave
Stated that the neighborhood is low density residential and is in the 2040 Comprehensive
Plan as such.Caller is concerned this is spot zoning and is inconsistent with the land use and
zoning maps.Economic considerations are enough to constitute a rezoning,as he said was
stated by the BZA.Resident encouraged the Commission to recommend denial to the City
Council.
Caller 3:Ben Harkins 7028 Schuller Circle
Caller doesn’t feel the plan serves the neighborhood and appears to have negative impact.
He also stated that he doesn’t understand how a blocked off or sheltered patio will be
desirable to patrons.Caller is also concerned with the increased traffic,noise and is very
concerned about the business being sold and another,larger establishment takes root.
Chair Blum closed the public hearing at 7:42pm.
Chair Blum asked staff about the applicants offer to create conditions tied to their patio proposal.
Zimmerman responded that conditions can’t be tied to a land use or a rezoning request but rather to
a CUP once the former is approved.
Commissioner Pockl asked the applicants if there have been changes since the 2012 denial that
promotes the request a second time.The applicant responded that it’s part of their improvement
process.By doing other work and investing in to the building,they were hoping to show the City that
they’re committed to staying in the building and to keep Schuller’s running.Pockl asked if there were
more upgrades planned.Applicant responded that they already made a few upgrades:new ceiling,
new booths,new windows,made the entrance handicap accessible.Pockl asked if they’ve experienced
people parking outside of the parking lot when busy.The applicant responded that it has happened
but it’s really rare and the few added seats that the patio will provide,wouldn’t make a noticeable
traffic impact.Commissioner Brookins asked if there was another zoning type that would be a better
fit.Zimmerman stated Commercial was the best for a bar restaurant,mixed use is possible but it opens
the door to even more possible future uses.
Chair Blum stated that after reviewing the items and regulations,he’s in favor of recommending denial
as the location is in a clearly defined residential area.Commissioner Segelbaum stated that while he’s
sensitive to the applicant as a business owner,the area is clearly residential and not an appropriate
location for a commercial/retail district.Commissioner Johnson sited staff’s presentation and stated
that he feels rezoning this location is inconsistent with the surrounding area.Commissioner Baker
echoed these comments.Pockl stated that this will be spot zoning and doing so is not reasonably
City of Golden Valley Planning Commission Regular Meeting
April 27,2020 7 pm
5
related to public health,safety,morals,and welfare,therefore she is in support of recommending
denial.
MOTION made by Commissioner Segelbaum to recommend denial to both items:
1. Amendment to Future Land Use Map To modify the guided land use from Low Density
Residential to Retail/Service
2. Amendment to Zoning Map To modify the zoning designation from Single Family Residential
R 1)to Commercial
Commissioner Baker made a second on the motion
Staff called a roll call vote for each motion and the both passed unanimously.
6. Narrow Lots Discussion
Jason Zimmerman,Planning Manager,reviewed the narrow lot discussion thus far and informed the
Commissioners on the City’s strategic plan moving forward.Considering the possibility of the formal
public hearing being via Webex,the Communications team will be creating online resources for
residents to gather information,pose questions to staff,and make public comment.This added
resource will help alleviate public comment congestion on the call in line when the meeting takes place.
Zimmerman started his presentation by giving a review of past meetings,recommendations,and the
nine proposed changes made at the March 9th meeting.
Menu”of Proposed Changes
1. Minimum side yard setback of 5 feet
2. Allow one car garages for lots 50 feet in width or less;limit garage width to 65%of façade
3. Set vertical:horizontal slope of tent”portion of building envelope to 2:1
4. Lower wall height at side setback line to 13 feet
5. Allow second story dormers to extend outside building envelope
6. Prohibit side wall articulation from extending into side yard setback;no principal structures
within 5 feet of property line
7. Reduce secondary front yard setback to 15 feet for lots 65 feet in width or less;maintain 22
feet of building envelope width
8. Reduce lot coverage allowance to 30%for lots under 6,000 square feet
9. Impervious Surfaces No Changes
Commissioners and staff had a discussion on each item listed.After each item held its conversation,
the Chair confirmed consensus on each one until the list concluded.Zimmerman reiterated that a
webpage with this information will soon be up for public review and comment.
Televised portion of the meeting concluded at 9:32 pm
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Planning Commission meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16,by streaming it on
CCXmedia.org,or by dialing in to the public callin line.The public was able to participate in this
meeting during public comment sections,by dialing the public callin line.
1. Call to Order
The meeting was called to order at 7:05 by Chair Blum.
Roll Call
Commissioners present:Rich Baker,Ron Blum,Adam Brookins,Andy Johnson,Lauren Pockl,Ryan
Sadeghi,Chuck Segelbaum,
Commissioners absent:Ari Prohofsky
Staff present:Jason Zimmerman Planning Manager
Council Liaison present:Gillian Rosenquist
2. Approval of Agenda
Chair Blum,asked for a motion to approve the agenda.
MOTION made by Commissioner Brookins,seconded by Commissioner Segelbaum to approve the
agenda of May 11,2020,as submitted.Staff called a roll call vote and the motion carried unanimously.
3. Approval of Minutes
Chair Blum made a correction to the minutes from the April 27,2020 meeting and assuming those
corrections were made,asked for a motion to approve the minutes from April 27,2020.
MOTION made by Commissioner Brookins,seconded by Commissioner Johnson to approve the
meeting minutes,after the correction was made,from April 27,2020.Staff called a roll call vote
and the motion carried unanimously.
4. Informal Public Hearing Amendment to Future Land Use Map
Applicant:Paul Jacob
Address:7345 Country Club Drive
Purpose:To modify the guided land use from Low Density Residential to Retail/Service
ITEM 4 5 ARE PRESENTED TOGETHER]
May 11,2020 7 pm
City of Golden Valley
May 11, 2020 - 7 pm
Planning Commission Regular Meeting 2
5.Informal Public Hearing -Amendment to Zoning Map
Applicant: Paul Jacob
Address: 7345 Country Club Drive
Purpose: To modify the zoning designation from Single-Family Residential (R-1)
to Commercial
Jason Zimmerman, Planning Manager, started by explaining the proposal by the applicant to amend
the Future Land Use Map which would be a modification of the 2040 Comprehensive Plan. This
amendment changes the land-use designation from Low Density Residential to Retail/Service. The
applicant's second proposal was to amend the Zoning Map in order to rezone Schuller's. This
amendment would change the zoning from Single-Family Residential to Commercial. The elements of
the proposal have an end goal of creating an outdoor patio for customers. Adding the patio qualifies
as an expansion and in order to do so, zoning and land use designations must be changed as the
current non-conforming statute allows use to continue but not expansion.
By way of background, Zimmerman explained Schuller's is a bar/restaurant, operating at its current
location for decades and is considered non-conforming. The guided land use has been designated as
a Single-Family or Low Density Residential since at least 1977. A zoning map from the first part of
1956 shows the property zoned as commercial, but later that year it was rezoned to a Single-Family
Residential (R-1).
Zimmerman reminded the Commissioners that Schuller's made a similar request in 2012, the
Planning Commission recommended denial and City Council tabled the item and did not vote. In 2013
the City Council discussed the change and did not support it. In 2014 the Council supported moving
forward but there was not an application submitted.
Moving on to the steps in the process, Zimmerman stated that if the land use change was approved
by the City, it must follow these next steps:
1.Be approved by the Metropolitan Council as a Comprehensive Plan amendment.
2.Once Met. Council grants approval, the zoning change may occur.
3.Then a CUP is needed which may then set additional regulations on setbacks, hours,
noise, etc
4.Variances would be needed for existing setbacks as well as for the new patio.
Zimmerman informed the group on the neighbor notification process for this proposal and typically
that includes a neighborhood meeting. Current Covid-19 restrictions discouraged this and a
neighborhood mailing was sent instead with an extended comment period. Planning staff received
three emails and two phone calls.
Zimmerman expanded on the zoning and land use definitions as well as the idea of "spot-zoning".
Regarding Land Use changes, there aren't specific standards outlined in the City Code but the City
City of Golden Valley
May 11, 2020 - 7 pm
Planning Commission Regular Meeting 3
Attorney urges the Planning Commission to consider land-use descriptions that are contained in the
comprehensive plan. When looking at the zoning changes, the City Attorney urges the Commissioners
to consider the purpose of the Zoning Chapter to regulate land use ... for the purpose of promoting the
health, safety, order, convenience, and general welfare of all citizens of the City.
Staff has two primary concerns regarding this proposal:
1.The construction of an outdoor patio in a primarily single-family neighborhood increases the
likelihood of complaints related to noise, lights, traffic, etc.
2.Potential changes would not be limited to Schuller's, but would include any other future
Permitted or Conditional Use in the Commercial Zoning District
Aside from that, changing the land use does not appear to be consistent with the following Comp. Plan
goals and objectives:
•Minimizing Conflicts and Impacts of Change (Land Use Chapter, Goal 2)
•Protecting Existing Residential Neighborhoods (Objective 1)
•Supporting Non-residential Growth Opportunities while Respecting Adjacent Properties
(Objective 2)
Being that the request to change the land use designation of the property from Low Density Residential
to Retail/Service would be inconsistent with the goals and objectives of the 2040 Comprehensive Plan,
staff recommends denial.
Being that the request to rezone the property from Single-Family Residential (R-1) to Commercial
would likely introduce significant impacts to surrounding properties, staff recommends denial.
Commissioner Baker asked staff how often Land Use and Zoning Changes were approved and what
the conditions were. Zimmerman responded that there have been about six or so approved and it was
generally to accommodate a use for the area that wasn't considered before. Those that were denied,
were generally because an applicant wanted to create something new and change a use all together.
Commissioner Johnson asked what the maximum height is for a structure in the rezoning proposal.
Zimmerman responded that it's about 2-3 stories, not much taller than the single-family zoning allows.
Paul Jacob, Applicant, is the son of the previous owner of 30 years. Jacob stated that Schuller's loses
about 30% of their business in the summer and it seems to be due to lack of outside patio seating.
Recently renovations have taken place to help upgrade the building and the owners would like to
continue business at the current location. Jacob said they're willing to make accommodations to
reduce noise in order to obtain a patio. Given the current social distancing requirements, the owners
feel that once customers are allowed to go to restaurants again, folks will feel the most comfortable
with outdoor seating. Being that they can't offer that at all, the owners are concerned for the future
of Schuller's.
Commissioner Segelbaum asked the applicants if they had comments regarding staff concern over re
zoning and opening the door for another restaurant to open in the future. The applicants responded
City of Golden Valley
May 11, 2020 - 7 pm
Planning Commission Regular Meeting 4
that their goal was not to rezone but it was part of the process they needed to follow in order to expand
and build a patio. They also restated their desire to keep Schuller's.
Chair Blum opened the informal public hearing at 7:32pm.
Caller 1: Peter Pluvak, 510 Kelley Drive
Would like the Commission to recommend denial of the proposal and is concerned about the
increased traffic to the restaurant and the danger that will lead to residents.
Caller 2: John Ebber 7421 Glenwood Ave
Stated that the neighborhood is low density residential and is in the 2040 Comprehensive
Plan as such. Caller is concerned this is spot zoning and is inconsistent with the land use and
zoning maps. Economic considerations are enough to constitute a rezoning, as he said was
stated by the BZA. Resident encouraged the Commission to recommend denial to the City
Council.
Caller 3: Ben Harkins 7028 Schuller Circle
Caller doesn't feel the plan serves the neighborhood and appears to have negative impact.
He also stated that he doesn't understand how a blocked off or sheltered patio will be
desirable to patrons. Caller is also concerned with the increased traffic, noise and is very
concerned about the business being sold and another, larger establishment takes root.
Chair Blum closed the public hearing at 7:42pm.
Chair Blum asked staff about the applicants offer to create conditions tied to their patio proposal.
Zimmerman responded that conditions can't be tied to a land use or a rezoning request but rather to
a CUP once the former is approved.
Commissioner Pockl asked the applicants if there have been changes since the 2012 denial that
promotes the request a second time. The applicant responded that it's part of their improvement
process. By doing other work and investing in to the building, they were hoping to show the City that
they're committed to staying in the building and to keep Schuller's running. Pockl asked if there were
more upgrades planned. Applicant responded that they already made a few upgrades: new ceiling,
new booths, new windows, made the entrance handicap accessible. Pockl asked if they've experienced
people parking outside of the parking lot when busy. The applicant responded that it has happened
but it's really rare and the few added seats that the patio will provide, wouldn't make a noticeable
traffic impact. Commissioner Brookins asked if there was another zoning type that would be a better
fit. Zimmerman stated Commercial was the best for a bar restaurant, mixed-use is possible but it opens
the door to even more possible future uses.
Chair Blum stated that after reviewing the items and regulations, he's in favor of recommending denial
as the location is in a clearly defined residential area. Commissioner Segelbaum stated that while he's
sensitive to the applicant as a business owner, the area is clearly residential and not an appropriate
location for a commercial/retail district. Commissioner Johnson sited staff's presentation and stated
that he feels rezoning this location is inconsistent with the surrounding area. Commissioner Baker
echoed these comments. Pockl stated that this will be spot zoning and doing so is not reasonably
City of Golden Valley
May 11, 2020 - 7 pm
Planning Commission Regular Meeting 5
related to public health, safety, morals, and welfare, therefore she is in support of recommending
denial.
MOTION made by Commissioner Segelbaum to recommend denial to both items:
1.Amendment to Future Land Use Map -To modify the guided land use from Low Density
Residential to Retail/Service
2.Amendment to Zoning Map -To modify the zoning designation from Single-Family Residential
(R-1) to Commercial
Commissioner Baker made a second on the motion
Staff called a roll call vote for each motion and the both passed unanimously.
6.Narrow Lots -Discussion
Jason Zimmerman, Planning Manager, reviewed the narrow lot discussion thus far and informed the
Commissioners on the City's strategic plan moving forward. Considering the possibility of the formal
public hearing being via Webex, the Communications team will be creating online resources for
residents to gather information, pose questions to staff, and make public comment. This added
resource will help alleviate public comment congestion on the call in line when the meeting takes place.
Zimmerman started his presentation by giving a review of past meetings, recommendations, and the
nine proposed changes made at the March 9th meeting.
"Menu" of Proposed Changes
1.Minimum side yard setback of 5 feet
2.Allow one-car garages for lots SO feet in width or less; limit garage width to 65% of fac;:ade
3.Set vertical:horizontal slope of "tent" portion of building envelope to 2:1
4.Lower wall height at side setback line to 13 feet
5.Allow second story dormers to extend outside building envelope
6.Prohibit side wall articulation from extending into side yard setback; no principal structures
within 5 feet of property line
7.Reduce secondary front yard setback to 15 feet for lots 65 feet in width or less; maintain 22
feet of building envelope width
8.Reduce lot coverage allowance to 30% for lots under 6,000 square feet
9.Impervious Surfaces -No Changes
Commissioners and staff had a discussion on each item listed. After each item held its conversation,
the Chair confirmed consensus on each one until the list concluded. Zimmerman reiterated that a
webpage with this information will soon be up for public review and comment.
Televised portion of the meeting concluded at 9:32 pm
City of Golden Valley
May 11, 2020 - 7 pm
7.Council Liaison Report
Planning Commission Regular Meeting 6
Council Member Rosenquist updated the Commission on the bonding bill at the Legislature, which
include money for the Decola Ponds E & F project as well as the Douglas Drive and Hwy 55 intersection
improvement. She shared the emergency allocations that were approved by the Human Services
Commission and indicated that many non-profits received funds. Rosenquist reported that the Rhode
Island Ave subdivision was approved by the Council and that the Council also ratified a number of
Emergency Actions that the City had been taking in response to the COVID-19 pandemic.
8.Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning
Appeals, and other meetings
Planning Manager Zimmerman stated that a May Board of Zoning Appeals meeting would be held. He
said he would investigate which Planning Commissioner was scheduled to attend the meeting.
9.Other Business
Planning Manager Zimmerman open nominations for Chair, Vice Chair, and Secretary for 2020.
Commissioner Johnson nominated Chair Blum for a second term. Commissioner Baker seconded and
the motion was approved unanimously. Commissioner Segelbaum nominated Commissioner Brookins
for Vice Chair. Commissioner Brookins declined the nomination. Segelbaum nominated Commission
Pockl for Vice Chair. Chair Blum seconded and the motion was approved unanimously. Brookins
nominated himself for a second term as Secretary. Baker seconded and the motion was approved
unanimously.
10.Adjournment
MOTION made by Commissioner Segelbaum, seconded by Commissioner Sadeghi and the motion
carried unanimously to adjourn the meeting at 9:55 PM.
(J;� Adam Brookins, Secretary
Amie
7800 Golden Valley Road I Golden Valley, MN 55427
763-593-3992 I TTY 763-593-3968 I 763-593-8109 (fax) I www.goldenvalleymn.gov gocidf¥ Planning Commissio� _____ v_a_e_y_
May 27, 2020-7 pm
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. In accordance with that declaration, beginning on March 16,
2020, all Planning Commission meetings held during the emergency were conducted
electronically. The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16, by streaming it on
CCXmedia.org, or by dialing in to the public call-in line. The public was able to participate in this
meeting during public comment sections, by dialing the public call-in line.
1.Call to Order
The meeting was called to order at 7:00 by Chair Blum.
Roll Call
Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Lauren Pockl, Ryan
Sadeghi, Chuck Segelbaum,
Commissioners absent: None
Staff present: Jason Zimmerman -Planning Manager, Myles Campbell -Planner
Council Liaison present: Gillian Rosenquist
2.Approval ofAgenda
Chair Blum, asked for a motion to approve the agenda.
MOTION made by Commissioner Johnson, seconded by Commissioner Brookins to approve the
agenda of May 27, 2020, as submitted. Staff called a roll call vote and the motion carried unanimously.
3.Approval of Minutes
Chair Blum asked for a motion to approve the minutes from May 11, 2020.
MOTION made by Commissioner Baker, seconded by Commissioner Johnson to approve the May
11, 2020 meeting minutes. Staff called a roll call vote and the motion carried unanimously.
4.Informal Public Hearing -Zoning Code Text Amendment
Applicant: City of Golden Valley
Purpose: Amending zoning districts to regulate tobacco sales
Myles Campbell, Planner, started his presentation by reminding the group that the Planning
Commission was directed by the City Council to consider new zoning regulations on the sale of
tobacco products. Amendments to the handling of tobacco sales was first raised through a work item
in the City Council's 2019 goal setting process. The conversation with Planning Commission began at
This document is available in alternate formats upon a 72-hour request. Please call IJ
763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc.
City of Golden Valley Planning Commission Regular Meeting
May 27,2020 7 pm
2
their January 13,2020 meeting.A few more meetings continued this conversation and the main
points in the discussion are as follows:
x Commissioners preferred to limit tobacco retailers to the City’s Commercial Zoning District.
x Commissioners had a preference to handle tobacco retailers as a restricted use rather than a
conditional use,making its enforcement an administrative rather than Council action.
x Commissioners agreed with proximity restrictions between tobacco retailers and uses such as
schools that had large youth populations,but did not see a need to make a similar restriction
between different tobacco retailers.
x Commissioners wanted the ordinance to be cognizant of existing retailers and to limit the
economic impacts on those retailers as much as possible while still having meaningful impact
in reducing youth exposure and access to tobacco products.
The topic of proximity restrictions continued through a few meetings.This discussion covered
primarily two elements of the restriction:
o What was the correct distance to set as a buffer in between the tobacco retailer and
another use?
o How should those other uses be defined and referenced in the amended zoning
language?
Use existing zoning districts to restrict proximity
Define a new category of YouthOriented Facilities”
Based on the continued discussion,staff believes the best option for restricting the location of
tobacco retailers is to create a definition for facilities that have a large amount of youth activity.
The defined specific use has a clearer connection to the purpose of the zoning change and
the action is more clearly justified.
Impacts on commercial land are limited by excluding uses that may be zoned similarly but
have less youth activity
Selected land uses will be just as easy to track as using existing zoning designations.
At the previous Planning Commission meeting,staff proposed draft ordinance language changes
that redefined a YouthOriented Facility and added language to the Commercial Zoning District.
Staff presented a map,illustrating the distance tobacco retailers will need to be from these defined
facilities.Commissioners had concerns about the lack of restrictions around Theo Wirth Park as
well as the effect on current business owners and their potential resale value.
Staff addressed these concerns and is suggesting the definition of a YouthOriented Facility be
amended to read:A school,park,athletic field,or playground.The original definition included the
majority of parks within the City and this amendment adds three new parks that previously didn’t
carry this restriction Theo Wirth,Paisley Park,and Sochacki Park.Staff responded to concerns
about mitigating the impact on businesses by analyzing the restricted distance.Their original
City of Golden Valley Planning Commission Regular Meeting
May 27,2020 7 pm
3
recommendation was a 750 foot buffer but reduced that to 500 feet to leave about a city block
distance of separation between uses and thus have less of an impact on existing license holders.
A summary of actions are as follows:
x Tobacco retailers become restricted use,only allowed in the City’s Commercial Zoning District.
x YouthOriented Facilities are added to the zoning code’s definitions and include schools,parks,
playgrounds,and athletic fields.
x A 500foot proximity restriction between tobacco retailers and youthoriented facilities will be
required for new licensees.
x In multiuse properties,proximity will be measured from the portion of the property occupied
by the retailer.
Staff recommends amending Sections 1131 and 11392 of the City Code in order to restrict the
sale of tobacco in the city.
Commissioners entered into a discussion regarding this item.
Definition of park”was discussed as was the cap on tobacco retail stores.
Chair Blum opened the Public Hearing at 7:41pm.
No public comments came in at the time of opening the hearing but the Chair suggested leaving
the line open in case a delayed call came in.
The conversation continued and supported the 500 foot buffer as many members felt the 750
buffer was too restrictive.
Commissioner Baker made a MOTION to approve the recommendations of staff,there was a
second by Commissioner Sadeghi.Staff called a roll call vote:
Ayes:Baker,Blum,Brookins,Pockl,Sadeghi,Segelbaum
Nays:Johnson
Motion carries 6:1
Chair Blum closed the Public Hearing at 7:53pm.
Televised portion of the meeting concluded at 7:55 pm
City of Golden Valley Planning Commission Regular Meeting
May 27,2020 7 pm
4
5. Council Liaison Report
Council Member Rosenquist updated the Commission on the Special City Council meeting that was
being held to approve the process for allowing Temporary Outdoor Service Areas in the city.She noted
that some Housing and Redevelopment Authority initiatives were on hold due to COVID19.
6. Reports on Meetings of the Housing and Redevelopment Authority,City Council,Board of Zoning
Appeals,and other meetings
Planning Manager Zimmerman updated the Commission on the results of the Board of Zoning Appeals
meeting from the previous evening.He reported that information about proposed narrow lot
regulations was posted on the City’s web site and that some public comments were being received via
email in advance in order to help manage the virtual public hearing on June 8.
7. Other Business
Planner Campbell reported that after the recommendations on narrow lot were sent to the City
Council,the next item on the agenda for the Commission would be rezonings associated with the
Comprehensive Plan and other zoning updates that need to be addressed.
8. Adjournment
MOTION made by Commissioner Segelbaum,seconded by Commissioner Sadeghi and the motion
carried unanimously to adjourn the meeting at 9:55 PM.
Adam Brookins,Secretary
Amie Kolesar,Planning Assistant
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:30 pm by Mattison.
2. Roll Call
Commissioners present: Roger Bergman, John Cornelius, Bill Delaney, Max Hyberger, Kelly
Kuebelbeck, Bob Mattison, Matthew Sanders, Dawn Speltz, and Della
Daml.
Commissioners absent: None.
Staff present: Rick Birno, Director of Parks and Recreation, John Stutzman, Recreation
Supervisor; Recreation Coordinator; Kimberly Sanberg, City Council; and
Sheila Van Sloun, Administrative Assistant.
3. Agenda Changes or Additions
None.
4. Approval of January 27, 2020 Minutes
MOTION moved by Speltz and seconded by Kuebelbeck to approve the January 27, 2020 meeting
minutes. Motion carried unanimously.
5. Swearing In and Introduce New Commission Member Linden Weiswerda
Birno introduced Weiswerda to the Commission. Weiswerda said he’s been a Golden Valley resident
for a year and a half. He has two children and works for the Minneapolis Park Board. Commissioners
then introduced themselves and welcomed Weiswerda.
6. COVID-19 Parks & Recreation Services Update
Birno shared the current policy in place for COVID-19, which includes the closure of all rental and
recreation facilities, along with the cancellation of all recreation programs until further notice. He
said refunds have and will continue to be issued as the policy changes.
Birno said Brookview Golf Course opened Saturday, April 25 after Governor Tim Walz recently issued
an executive order that expands outdoor recreation opportunities. The course is open with limited
operations and temporary restrictions to help limit the spread of COVID-19. The Regulation Course,
Par 3 Course, Driving Range, Practice Greens, and Brookview restrooms are open. The Golf Shop,
April 27, 2020 – 6:30 pm
Virtual WebEx
City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes
April 27, 2020 – 6:30 pm
2
Lawn Bowling Green, and Three One Six Bar + Grill will remain closed until further notice. Tee times
may be booked online or by phone with credit card. No cash will be accepted.
Birno shared the addition of a Park Patrol, which will consists of staff patrolling parks and open
spaces to remind patrons of safe social distancing practices.
Birno said tennis court nets and basketball hoops are up.
Mattison asked about the status of Youth Athletic Association sports. Birno said they are hoping to
get the seasons in, but may need to be shortened based on policy changes in the future.
7. New HomeRECed Program – Next Steps
Stutzman shared details on HomeRECed, a free daily program offered through Golden Valley Parks
and Recreation in the comfort of your own home. The online program offers simple and fun activities
for everyone, including: scavenger hunts, basic yoga poses, and arts and crafts. He said the program
was spurred by the COVID-19 closures and offered to help individuals stay active and engaged
mentally and physically. He said in the last 35 days, over 3,200 people engaged in the program.
Weiswerda shared that he participated with his children and looks forward to more.
Birno encouraged the Commissioners to share any creative ideas they have for the program.
Stutzman announced that some of his youth activity contractors are now offering their classes
virtually, instead of cancelling all together.
Stutzman announced that organizers are working with sponsors to develop a virtual event that can
be viewed online for this year’s Bike Rodeo and Vehicle Fair. He encouraged the Commissioners to
check out the details on the city website.
Mattison thanked John and all the Park and Recreation staff for all their efforts during this difficult
time.
Mattison asked about the status of this year’s Step To It Challenge. Stutzman said the program will
still take place as normal. He said it helps that it’s already a virtual event.
8. 2020 Resolution to Approve Recognized Golden Valley Youth Athletic Associations
Birno shared the list of Youth Athletic Associations with the Commissioners. He said these
organizations offer programs the Park and Recreation Department is not able to offer. He also said
these organization do a great job in the community and get a considerable amount of youth
participation in their programs.
City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes
April 27, 2020 – 6:30 pm
3
Birno shared that he was recently contacted by Hopkins Girls Basketball to be considered as a
recognized Golden Valley Youth Athletic Association and begin having their contact information
shared in the Golden Valley seasonal activities catalogs.
MOTION moved by Bergman and seconded by Sanders to approve the current list of Recognized
Golden Valley Youth Athletic Associations, and add Hopkins Girls Basketball to that list, which
includes: Golden Valley Little League Baseball, Golden Valley Girls Slowpitch Softball, Armstrong
Cooper Youth Lacrosse, Armstrong Cooper Youth Hockey, Cooper/Armstrong Girls Fastpitch Softball,
Armstrong Cooper Youth Baseball Association, and Park Valley United FC Soccer Club. Motion carried
unanimously.
Birno said he would invite a representative from Hopkins Girls Basketball to a future meeting for
introductions.
9. DeCola Ponds E & F – Isaacson Park Industrial Area and Wildwood Park – SEA School
Birno shared information on the underground DeCola Ponds Flood Mitigation Plan near Medicine
Lake Road and Winnetka Avenue. He said the next phase includes exploring for flood storage in the
SEA School-Wildwood Park Area.
Kuebelbeck expressed concern on any impact the project would have on the SEA School or Wildwood
Park and would like to see those areas be preserved if possible.
Speltz suggested having the project take place and blend with ballfield improvements in the area.
10. Commission and Staff Update
Staff and Commission Updates
Speltz shared that the Rice Lake dock detached and flooded away from shore. She said a
resident retrieved it and brought it back. She inquired on when it would be fixed. Birno
said he would touch base with Public Works and report back to the OSRC.
Speltz shared that the trail drainage in Sochacki Park near Bonnie Lane is much better this
spring.
Mattison asked about winter trail use at Brookview this past winter. Birno said the trail
was extremely active this year with a ton more use than previous years. He said they
added solar trail lights and pub curling on the lawn bowling greens, which have been very
busy. They plan to offer it again next year.
OSRC 2019 Annual Report and 2020 Work Plan
Mattison said he recently presented the 2019 Annual Report and 2020 Work Plan to City
Council sharing four to five key items for each year. He said the presentation was well
received by the Council. One key item mentioned was park dedication fees. After brief
discussion, Weiswerda suggested having park dedication fees linked to number of residents
or jobs added by new construction, rather than by platting.
Due to the COIVD19 pandemic and in accordance with Minnesota Statutes Section 13D.021, on March 16, 2020, Chair Prom
declared that until further notice all meetings of the Bassett Creek Watershed Management Commission will be conducted by
phone or by electronic means as it is not prudent to hold in person meetings.
1. CALL TO ORDER and ROLL CALL
On Thursday, April 16, 2020 at 8:35 a.m. via Cisco WebEx, Chair Prom called the meeting of the Bassett Creek Watershed
Management Commission (BCWMC) to order.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal Dave Anderson Vacant Position Mark Ray
Golden Valley Stacy Harwell (Treasurer) Jane McDonald Black Eric Eckman
Medicine Lake Absent Gary Holter Absent
Minneapolis Michael Welch (Vice Chair) Vacant Position Absent
Minnetonka Mike Fruen Vacant Position Leslie Yetka, Chris Long
New Hope Absent Absent Megan Hedstrom
Plymouth Jim Prom Catherine Cesnik Ben Scharenbroich
Robbinsdale Vacant Position Wayne Sicora Marta Roser, Richard McCoy
St. Louis Park Jim de Lambert Absent Absent
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler and Josh Phillips, Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Dave Anderson, Kennedy & Graven
Presenters/
Guests/Public
McKenzie Erickson, resident; Jon Duesman - MPRB
Brady DeVoe and Logan Schmidt - Dominium Development and Acquisition, LLC
Val Anderson, Adam Austen and Sam Trebesch - Loucks
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, April 16, 2020
8:30 a.m.
Via Online Meeting
BCWMC April 16, 2020 Meeting Minutes
Page 2 of 6
2. PUBLIC FORUM ON NON-AGENDA ITEMS
None.
3. APPROVAL OF AGENDA
MOTION: Commissioner Welch moved to approve the agenda. Alternate Commissioner Holter seconded the motion.
Upon a vote, the motion carried 7-0, with the Cities of New Hope and Robbinsdale absent from the vote.
4. CONSENT AGENDA
Commissioner Welch requested to remove “approval of updated data practices policy” from consent agenda.
The following items were approved as part of the consent agenda: March 19, 2020 commission meeting minutes, April
financial report, payment of invoices, reimbursement request from St. Louis Park for Westwood Lake Improvement
Project (WST-2), agreement with Three Rivers Park District for Medicine Lake Activities, grant agreement for Bryn Mawr
Water Quality Improvement Project Clean Water Funds, grant agreement for Lawns to Legumes Neighborhood
Demonstration Project in the Harrison Neighborhood, sub-grant agreement with Metro Blooms for Lawns to Legumes
Grant Project, Education Committee Recommendations for 2020 Work Plan and Budget, contract with Lawn Chair
Gardener for 2020 Educational Services, approval to execute contract for Curly-leaf Pondweed Control on Medicine Lake.
The general and construction account balances reported in the April 2020 Financial Report are as follows:
Checking Account Balance 864,111.23
TOTAL GENERAL FUND BALANCE 864,111.23
TOTAL CASH & INVESTMENTS ON-HAND (4/8/20) 2,884,674.50
CIP Projects Levied – Budget Remaining (4,974,126.93)
Closed Projects Remaining Balance (578,500.14)
2012-2017 Anticipated Tax Levy Revenue 8,425.14
2018 Anticipated Tax Levy Revenue 11,050.60
Anticipated Closed Project Balance (559,024.40)
MOTION: Commissioner Welch moved to approve the consent agenda as amended. Alternate Commissioner Holter
seconded the motion. Upon a vote, the motion carried 7-0, with the Cities of New Hope and Robbinsdale absent from
the vote.
BCWMC April 16, 2020 Meeting Minutes
Page 3 of 6
5. ORGANIZATIONAL MEETING
A. Consider Approval of Dominium Redevelopment Project and 90% Plans for BCWMC CIP Water Quality Project at
Four Seasons Mall
Administrator Jester explained that at the December 2019 meeting, Commissioners received a presentation on the
proposed redevelopment at the old Four Seasons Mall site in Plymouth. The project plans for pollutant removals
above and beyond” those required by the Commission are now 90% complete and were reviewed by the
Commission Engineers. The Commission Engineers recommend conditional approval of the redevelopment project,
and conditional approval of the 90% plans for the CIP water quality project as expressed in the engineers’ memo.
Robbinsdale Alternate Commissioner Sicora joins the meeting]
Logan Schmidt with Dominium and Sam Trebesch with Loucks (Dominium’s consulting engineering firm) presented a
plan for the site including mixed-use housing, retail, and a park and ride. The site is currently a large strip mall and
parking lot with the North Branch Bassett Creek running along the north and east edge of the site and a large
wetland to the south. The proposed redevelopment plan will include four best management practices (BMPs) to
improve water quality leaving the site via the North Branch Bassett Creek and entering Northwood Lake east of
Highway 169. The BMPs to be built for “above and beyond” pollutant removals include a pond in the northwest
corner of the development site, and a large pond and enhanced wetland at the southern edge of the site.
Commissioner Harwell asked about how the “treatment train” (the three ponds) worked together. Dominium
answered that clean water won’t prevent dirty water upstream from being treated, it will give it a second chance to
be treated. Commission Engineer Chandler said that treatment scenario was accounted for in the P-8 modeling.
Commission Engineer Chandler reported that this development would remove two acres of impervious surfaces
meaning there will be less total phosphorus leaving the site. She also reported that there is no floodplain filling, but
rather, additional storage will be incorporated into the site. She also noted that rate control and erosion control
requirements are being met. Engineer Chandler walked the commission through the significant phosphorus
reductions including approximately 101.4 pounds above and beyond required removals. She also reviewed the
proposed wetland improvements including grading, creating a meandering flow path, and islands. Commission
Engineer Chandler indicated she is confident that at least 100 pounds of total phosphorus would be removed, even
though different levels of phosphorus removal were calculated by Loucks vs. the Commission Engineer.
Commission Engineer Chandler summed up her review comments as presented in the review memo. Alternate
Commissioner McDonald-Black asked if the “dollars per pound of phosphorus removal” was calculated. The
Commission Engineers said they did not calculate that but after a quick calculation, it is estimated to be around
500/pound of phosphorus.
There was discussion about the use of flexible treatment options, how the southern wetland would be altered to
improve water quality treatment, and the underground parking component. Commission Engineer Chandler noted
the wetland improvements provide significant pollutant removals calculated at 80 pounds total phosphorus.
Commission Attorney Dave Anderson confirmed that the agreement with Dominium specifies the requirement to
achieve at least 100 pounds of total phosphorus removal above the required pollutant removal amounts. He noted
the agreement includes itemized documentation and a hold back percentage that is tied directly to full completion
of the CIP project.
Commission Engineer Chandler noted that if the comments in the review memo are addressed, she would expect
the project to result in at least 100 pounds total phosphorus removal. However, if there are significant changes
proposed by Dominium, the project would come back to the Commission.
MOTION: Commissioner Welch moved to authorize the Commission Engineer, in consultation with the
Administrator, to provide administrative approval of the Dominium redevelopment project, including the CIP
BCWMC April 16, 2020 Meeting Minutes
Page 4 of 6
components, once project plans are finalized. Commissioner Fruen seconded the motion. Upon a vote, the motion
carried 8-0, with the City of New Hope absent from the vote.
B. Consider Approval of Agreement with Dominium Regarding Capital Improvement Program Funds
Administrator Jester reported that an agreement with Dominium is needed for the design, construction and
maintenance of the CIP components of the redevelopment project. She noted the final agreement language was
emailed to commissioners last night with changes tracked from the version sent with meeting materials. She noted
the agreement was discussed and negotiated between BCWMC Legal Counsel and attorneys for Dominium, with
input and review by herself and the Commission Engineers.
Commissioner Welch asked about the timing for approval of the agreement. Logan Schmidt from Dominium
answered there is some flexibility. Commissioner Welch recommended that more time be given for commissioners
to review the final agreement language and that this item be brought to the May meeting.
C. Consider Approval of Agreement with City of Plymouth Regarding Dominium Redevelopment Project
This item was held until the May meeting so it could be considered in conjunction with the agreement with
Dominium.
D. Review Draft Policy for Use of CIP Funds for Equipment Purchase
Administrator Jester reminded commissioners that at the February meeting, commissioners discussed a TAC
recommendation to add cost sharing of the purchase of a high-efficiency street sweeper to the 5-year CIP.
Commissioners requested further information and development of a draft policy on using CIP funds to purchase
equipment. Staff drafted a policy similar to a policy recently adopted by Shingle Creek and Elm Creek WMCs.
Administrator Jester noted that approval of the policy can be considered independently of the street sweeper
request from Plymouth in Item 5F below.
There was some discussion of the merit of the policy. Commissioner Welch stated that he didn’t support the policy
because it seems like a reactionary recommendation and not based on a Commission prioritization of CIP projects.
Commissioners/Alternate Commissioners Harwell, Sicora, de Lambert, Holter and Anderson expressed support for
the policy, noting that street sweeping and winter maintenance equipment upgrades are two of the few
mechanisms for reducing chloride pollution, that it’s good to have policies similar to adjacent organizations, that
street sweeping is a well-known mechanism to reduce pollution flowing into impaired waters. Alternate
Commissioner McDonald Black requested a cost-benefit analysis in order to help prioritize CIP funding.
Commissioner Harwell departs.]
MOTION: Commissioner Fruen moved to approve the policy on the use of CIP funds for city equipment purchases.
Alternate Commissioner Sicora seconded the motion.
Discussion: Chair Prom noted that this is a precedent setting decision; that this policy is in line with Commission
purposes, and the street sweepers and other equipment upgrades are one very important way to reduce chlorides.
Upon a vote, the motion carried 6-2, with the Cities of Minneapolis and Golden Valley voting against the motion; and
the City of New Hope absent from the vote.
E. Consider Approval of TAC Recommendations on 5-year Capital Improvement Program
i. Staff Memo on Street Sweeper Cost Share
Administrator Jester noted that given the policy just approved, the Commission should consider Plymouth’s request
to add cost sharing a high efficiency street sweeper to the 5-year CIP. She noted that staff reviewed available
BCWMC April 16, 2020 Meeting Minutes
Page 5 of 6
literature on the pollution mitigating abilities of street sweeping which are presented in the memo with meeting
materials. Additionally, Ben Scharenbroich (TAC member with Plymouth) informed the Commission that street
sweeping is recognized by the Minnesota Pollution Control Agency as a viable best management practice. He shared
a memo with additional information on the practice and expected pollutant removals in relation to costs. He also
noted that in general, cities cannot sweep effectively until the ice and snow is out of the curb line but with this
enhanced regenerative air sweeper, sweeping can start earlier. Mr. Scharenbroich continued to explain that in the
Medicine Lake TMDL, street sweeping was listed as a practice to help meet the goals of the TMDL and that this
sweeper could help address TMDLs for chloride in Parkers Lake, Plymouth Creek, and Bassett Creek. Finally, he
shared that a City of Edina study found costs ranging between $150-$190/pound of phosphorus, which is very cost
effective.
There was discussion about the various studies on effectiveness of street sweepers. Commission Engineer Chandler
clarified that sweeping in the fall greatly reduces phosphorus and sweeping early in the spring reduces chloride. She
mentioned that the added benefit of removing chloride even if the streets weren’t completely clear is a great
benefit. Mark Ray (TAC member with Crystal) noted that sweepers also reduce solids entering ponds and allow for
less frequent pond dredging.
MOTION: Alternate Commissioner McDonald Black moved to approve adding to the CIP the cost sharing of a high
efficiency street sweeper to the 2021 CIP list at a cost of $75,000. Alternate Commissioner Sicora seconded the
motion. Upon a vote, the motion carried 7-1, with the City of Minneapolis voting against the motion and the City of
New Hope absent from the vote.
ii. TAC Recommended 5-year CIP and Project Fact Sheets
Administrator Jester reminded commissioners that the complete 5-year CIP needs to be set as it impacts the minor
plan amendment and public hearing slated for the May meeting. She also noted approving the projects to be
included on the 5-year CIP is a separate decision from setting the 2021 maximum levy which would happen after
review of the feasibility studies for the 2021 projects at the May and June meetings.
Administrator Jester gave a brief overview of the Crane Lake Chloride Reduction Project and Leslie Yetka (TAC
member with Minnetonka) explained that the previous Crane Lake Improvement Project wasn’t successful at finding
a viable strategy for chloride management, so they are looking at alternatives such as re-using the brine runoff from
Ridgedale Mall. Chris Long (Minnetonka) stated he wanted to explore brining and expand the discussion with Met
Council. He noted the mall site presents a great opportunity to address chlorides. Commissioner Welch noted
support for the project.
Mr. Scharenbroich provided an overview of the proposed Plymouth Creek Restoration Project from Old Rockford Rd.
to Vicksburg Lane, which would include a partnership with an adjacent school and would hopefully engage private
residents along the creek.
MOTION: Commissioner Welch moved to approve the TAC’s recommendations on the 5-year CIP. Alternate
Commissioner Sicora seconded the motion. Upon a vote, the motion carried 8-0, with the City of New Hope absent
from the vote.
F. Review Draft Feasibility Study for Main Stem Lagoon Dredging Project
Chair Prom tabled this item until the May meeting.
6. Communications
A. Administrator’s Report
i. Adjusted Hennepin County Max Tax Levy Timeline – no decision needed until June Commission meeting
BCWMC April 16, 2020 Meeting Minutes
Page 6 of 6
ii. Sweeney Lake Water Quality Improvement Project Virtual Open House via WebEx – The meeting went
well with about 20 people in attendance. Q&As are posted on the project webpage along with the
presentation.
B. Chair
Thanked everyone for dealing the technology.
C. Commissioners
Commissioner Welch complimented the new educational video about stormwater runoff and pointed out a
typo. He also said the that the Luce Line bike trail is a great way to see many of the BCWMC projects.
D. TAC Members
Nothing to report.
E. Committees
i. Education Committee – recommendations were approved with consent agenda
ii. Budget Committee – met on April 6th, another meeting is scheduled for April 30th
F. Education Consultant
i. New Clean Your Stormdrain video, Ms. Pape thanked Welch for catching the typo.
ii. The next video will explore “water footprints”
G. Legal Counsel
i. Thanked the commission for everyone’s efforts to hold the meeting and patience during the meeting
H. Engineer
i. MTD Work Group Update Memo
7. INFORMATION ONLY (Information online only)
A. CIP Project Updates http://www.bassettcreekwmo.org/projects
B. Grant Tracking Summary and Spreadsheet
http://www.bassettcreekwmo.org/application/files/4815/8648/1919/Item_7B_Barr_Grant_Tracking_Database_April
2020_MN_Metro.pdf
C. 2020 BCWMC Administrative Calendar
D. WCA Notices of Decision, Plymouth
E. WCA Notices of Application, Plymouth
8. ADJOURNMENT
The meeting was adjourned at 11:03 a.m.
MOTION: Alternate Commissioner McDonald Black moved to adjourn the meeting. Alternate Commissioner Holter seconded
the motion. Upon a vote, the motion carried 8-0, with the City of New Hope absent from the vote.
Signature/Title Date
Signature/Title Date
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. E. 1. Award Welcome Avenue Sanitary Sewer Extension Project
Prepared By
Jeff Oliver, City Engineer
R.J. Kakach, Assistant City Engineer
Summary
In September of 2019, a deposit agreement was executed for three properties near the Welcome
Avenue North intersection with Golden Valley Road to install public sanitary sewer along the north
property line of 5540 Golden Valley Road. There are three properties that will benefit from this project:
5530 Golden Valley Road, 5540 Golden Valley Road, and 1530 Welcome Avenue North.
The new sanitary main is necessary to allow the above properties, specifically 5530 and 5540 Golden
Valley Road, to become compliant with the City’s Inflow and Infiltration (I&I) ordinance. This small
sanitary sewer project was originally bid with the 2020 PMP project, however, when that project was
delayed, staff separated the project and sought for quotes from several contractors. Four quotes were
received and listed below:
Contractor Total Bid
Schneider Excavating & Grading, Inc. $47,939.78
Dave Perkins Contracting, Inc. $57,380.00
Valley Rich Co., Inc. $66,024.00
Minger Construction $88,865.00
Staff negotiated with the low quote contractor, Schneider Excavating, to eliminate a few project items
to more adequately fit the project budget and received an updated quote of $37,962.75.
Financial Or Budget Considerations
The deposit agreement amount is $50,000 for design, construction, and construction
administration/staking. Once the deposit is drawn down to $3,500, the City will contribute $2,000 to
this work for a total project budget of $52,000. Approximately $4,500 has been spent to date on design
and survey and an estimated $5,000 will be spent on construction administration and staking.
Estimated Construction Costs $37,962.75
Design and Survey $ 4,500.00
Estimated Construction Admin and Staking $ 5,000.00
TOTAL PROJECT COST $47,462.75
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
Recommended Action
Motion to authorize the Mayor and City Manager to execute an agreement for the Welcome Avenue
Sanitary Sewer Extension Project with Schneider Excavating, incorporated in the form approved by the
City Attorney for the construction of the Welcome Avenue Sanitary Sewer Extension Project in the
amount of in the amount of $37,962.75.
Supporting Documents
Location Map (1 page)
Contract with Schneider Excavating Incorporated (38 pages)
GHH!!
5530
1530
5540
G
olden ValleyRdLilacDrNWelcomeAveN0408020Feetbythe City
of Golden Valley,
4/
2/2020
I Proposed Sanitary
Sewer Manhole
G Main H Service
CONTRACT FOR LOCAL IMPROVEMENT
THIS AGREEMENT is made this 16th day of June, 2020 (the “Effective Date”) by and between
Schneider Excavating & Grading, Incorporated, a corporation located at 405 South Central Avenue, Young
America, Minnesota 55368 (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota
municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A.Contractor is engaged in the business of extending sanitary sewer main into the easement area
along the north property line of 5540 Golden Valley Road.
B.The City desires to hire Contractor to extend sanitary sewer main into the easement area along
the north property line of 5540 Golden Valley Road.
C.Contractor represents that it has the professional expertise and capabilities to provide the City
with the requested work.
D.The City desires to engage Contractor to provide the work described in this Agreement and
Contractor is willing to provide such work on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City and
Contractor agree as follows:
AGREEMENT
1.The Work. Contractor shall perform the work more fully described in the attached Exhibit A (the
Work”). The Work includes all work and services required by this Agreement, whether completed or
partially completed, and includes all labor, materials, equipment, and services provided or to be provided
by Contractor to fulfill Contractor’s obligations. All Work shall be completed according to the
specifications set forth in the attached Exhibit B. Contractor shall at all times keep the premises free from
accumulation of waste materials and debris caused by Contractor’s operations.
2.Time for Completion. The Contractor shall proceed diligently and shall complete the Work to the
satisfaction and approval of the City’s authorized agent according to the deadlines set forth in Exhibit A
the “Contract Time”). Contractor shall notify the City in writing of any cause of delay of the Work within
24 hours after such cause of delay arises. If Contractor fails to complete the Work by the Contract Time,
the City may immediately, or at any time thereafter, proceed to complete the Work at the Contractor’s
expense. If Contractor gives written notice of a delay over which Contractor has no control, the City may,
at its discretion, extend the Contract Time.
3.Consideration. In consideration of the performance of the Work, the City shall pay to Contractor
the amount set forth herein Exhibit D (the “Contract Price”). The consideration shall be for both the Work
performed by Contractor and the expenses incurred by Contractor in performing the Work. Contractor
shall submit statements to the City containing a detailed list of project labor and hours, rates, titles, and
amounts undertaken by Contractor during the relevant billing period. The City shall pay Contractor within
thirty (30) days after receiving a statement from Contractor.
1
4. Extra Work. Unless approved by the City in writing, Contractor shall make no claim for extra work
done or materials furnished, nor shall Contractor do any work or furnish any materials not covered by the
plans and specifications of this Agreement. Any such work or materials furnished by Contractor without
written City approval shall be at Contractor’s own risk and expense. Contractor shall perform any altered
plans ordered by the City; if such alteration reduces the cost of doing such work, the actual amount of
such reduction shall be deducted from the contract price for the Work.
5. Contract Documents. The Contract Documents shall consist of this Agreement; all exhibits to this
Agreement, which are incorporated herein by reference; any supplementary drawings, plans, and
specifications; and other documents listed herein.
In the event of a conflict among the various provisions of the Contract Documents, the terms shall be
interpreted in the following order of priority:
a. Modifications to this Agreement
b. This Agreement, including all exhibits
c. Supplementary drawings, plans, specifications
d. Other documents listed in this Agreement
Drawings shall control over Specifications, and detail in drawings shall control over large-scale drawings.
All capitalized terms used and not otherwise defined in this Agreement, but defined elsewhere in the
Contract Documents, shall have the meaning set forth in the Contract Documents.
6. Expense Reimbursement. Contractor shall not be compensated separately for necessary
incidental expenses. All expenses of Contractor shall be built into Contractor’s fixed compensation rate,
unless reimbursement is provided for an expense that received the prior written approval of the City,
which approval may be provided via electronic mail.
7. Approvals. Contractor shall secure the City’s written approval before making any expenditures,
purchases, or commitments on the City’s behalf beyond those listed in the Work. The City’s approval
may be provided via electronic mail.
8. Protection of Persons and Property. Contractor shall be responsible for initiating, maintaining
and supervising all safety precautions and programs in connection with the performance of the Work.
Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to
prevent damage, injury, or loss to:
a. Persons performing the Work and other persons who may be affected by the Work;
b. The Work and materials and equipment to be incorporated therein; and
c. Other property at the site or adjacent to the site, such as trees, shrubs, lawns, walks,
pavement, roadways, structures and utilities.
Contractor shall promptly remedy damage and loss to property caused in whole or in part by Contractor
or any of its subcontractors, agents, or anyone directly or indirectly employed by any of them.
9. Acceptance of the Work. All of the Contractor’s work and labor shall be subject to the inspection
and approval of the City. If any materials or labor are rejected by the City as defective or unsuitable, then
2
the materials shall be removed and replaced with other approved materials and the labor shall be done
to the satisfaction and approval of the City at the Contractor’s sole cost and expense. Contractor shall
replace at Contractor’s expense any loss or damage to the Work, however caused, which occurs during
the construction thereof or prior to the final delivery to and acceptance of the Work by the City. Any
payment made to Contractor, shall not be construed as operating to relieve Contractor from responsibility
for the construction and delivery of Work. Acceptance of the completed Work shall be evidenced only by
a Certificate of Final Completion issued by the City, which shall state the date on which the City accepts
the completed Work (the “Final Completion Date”).
10. Warranty. Contractor represents and warrants that it has the requisite training, skills, and
experience necessary to complete the Work, is appropriately licensed by all applicable agencies and
governmental entities, and will complete the Work in a manner consistent with the level of care and skill
ordinarily exercised by professionals currently providing similar work. Contractor further represents and
warrants to the City that the materials and equipment furnished under this Agreement are of good quality
and new, unless this Agreement requires or permits otherwise. Contractor further warrants that the Work
will conform to the requirements of this Agreement and will be free from defects. Work, materials, or
equipment not conforming to these requirements may be considered defective. Contractor shall promptly
correct any defective Work. Costs of correcting such defective Work, including additional testing and
inspections, the cost of uncovering and replacement, and compensation for any additional services and
expenses made necessary thereby, shall be at Contractor’s expense. Contractor’s warranty shall exclude
remedy for damage or defect caused by abuse, alterations to the Work not executed by Contractor or its
subcontractors, agents, or anyone hired or employed by any of them, improper or insufficient
maintenance, improper operation or normal wear and tear under normal usage.
11. Guarantee. Contractor guarantees and agrees to maintain the stability of the Work and materials
furnished and installed under this contract for a period of one year after the Final Completion Date (the
Guarantee Period”). Contractor agrees to perform fully all other guarantees as set forth in the
specifications. If any of the Work is found to be not in accordance with the requirements of the Contract
during the Guarantee Period, Contractor shall correct it promptly after receipt of notice from the City to
do so. The City shall give such notice promptly after discovery of the condition. If Contractor fails to correct
nonconforming Work within a reasonable time after receipt of notice from the City, the City may correct
the Work at Contractor’s expense.
The Guarantee Period shall be extended with respect to portions of Work first performed after the Final
Completion Date by the period of time between final payment and the actual completion of that portion
of the Work. The one-year period for correction of Work shall not be extended by corrective Work
performed by Contractor pursuant to this Section.
Nothing contained in this Section shall be construed to establish a period of limitation with respect to
other obligations Contractor has under the Contract Documents. Establishment of the one-year period for
correction of Work as described in this Section relates only to the specific obligation of Contractor to
correct the Work, and has no relationship to the time within which the obligation to comply with the
Contract Documents may be sought to be enforced, nor to the time within which proceedings may be
commenced to establish Contractor’s liability with respect to Contractor’s obligations other than
specifically to correct the Work.
12. Termination. This Agreement shall remain in force and effect commencing from the effective
date and continuing until the completion of all of the parties’ obligations hereunder, unless terminated
3
by the City or amended pursuant to the Agreement. Notwithstanding any other provision hereof to the
contrary, this Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the
City upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason
at all; or
d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Work performed to the date of termination
and for all costs or other expenses incurred prior to the date of termination.
13. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
14. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Contractor, the City may complete the Work either by itself or by contract with other persons or entities,
or any combination thereof. These remedies provided to the City for breach of this Agreement by
Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Contractor’s breach.
15. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
16. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the
completion or termination of this Agreement.
17. Insurance. Contractor shall maintain reasonable insurance coverage throughout this
Agreement. Contractor agrees that before any work related to the approved project can be performed,
Contractor shall maintain at a minimum:
a. Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181;
4
b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles used
by Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily injury,
death of any person, and property damage arising out of the ownership, maintenance, and
use of such motor vehicles, along with any statutorily required automobile coverage;
c. Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence,
2,000,000 general aggregate, and $2,000,000 for products-completed operations hazard,
providing coverage for claims including:
i. Damages because of bodily injury, sickness or disease, including occupational sickness
or disease, and death of any person;
ii. Personal and advertising injury;
iii. Damages because of physical damage to or destruction of property, including loss of
use of such property;
iv. Bodily injury or property damage arising out of completed operations; and
v. Contractor’s indemnity obligations under this Agreement.
To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a
combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor shall
provide the City with a current certificate of insurance including the following language: “The City of
Golden Valley is named as an additional insured with respect to the commercial general liability, business
automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess
liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the
City as an additional insured and contain a statement that such policies of insurance shall not be canceled
or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case
of non-payment.
18. Compliance with State Withholding Tax. Before final payment is made for the Work on this
project, Contractor must make a satisfactory showing that it has complied with the provisions of
Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid
employees on this project by providing to the City Engineer a Certificate of Compliance from the
Commissioner of Taxation. Contractor is advised that before such Certificate can be issued, Contractor
must first place on file with the Commissioner of Taxation an affidavit, in the form of an IC-134, that
Contractor has complied with the provisions of Minnesota Statutes Section 290.92.
19. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or
interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any
assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign, or
transfer any rights under or interest (including, but without limitation, moneys that may become due or
moneys that are due) in the Agreement without the written consent of the other except to the extent that
the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any
written consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from
employing such independent consultants, associates, and subcontractors, as it may deem appropriate to
assist it in the performance of the Work required by this Agreement. Any instrument in violation of this
provision is null and void.
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20. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the Work which Contractor
is to perform and is customarily engaged in the independent performance of the same or similar work for
others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall
control the manner in which the Work is performed; however, the nature of the Work and the results to
be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties
are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any
binding commitments or obligations on behalf of the City except to the extent expressly provided in this
Agreement. All Work provided by Contractor pursuant to this Agreement shall be provided by Contractor
as an independent contractor and not as an employee of the City for any purpose, including but not limited
to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability
for torts and eligibility for employee benefits.
21. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the Effective Date.
Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives,
and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and
alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work
rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all
times while performing duties pursuant to this Agreement. Contractor agrees and understands that a
violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient
grounds for immediate termination of the Agreement by the City.
22. Entire Agreement. The Contract Documents shall constitute the entire agreement between the
City and Contractor, and supersede any other written or oral agreements between the City and
Contractor.
23. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
24. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
25. Work Products and Ownership of Documents. All records, information, materials and other work
products, including, but not limited to the completed reports, drawings, plans, and specifications prepared
and developed in connection with the provision of the Work pursuant to this Agreement shall become the
property of the City, but reproductions of such records, information, materials and other work products
in whole or in part may be retained by Contractor. Regardless of when such information was provided,
Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising
out of or related to this Agreement, except as authorized by the City or as required by law. These
obligations survive the termination of this Agreement.
26. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
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shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Work.
27. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and
service providers for this or other matters, in the City’s sole discretion.
28. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
29. No Discrimination. Contractor agrees not to discriminate in providing the Work under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation,
status with regard to public assistance, or religion. Violation of any part of this provision may lead to
immediate termination of this Agreement. Contractor agrees to comply with Americans with
Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota
Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify
the City from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or
proceeding brought alleging a violation of these laws by Contractor or its guests, invitees, members,
officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request,
Contractor shall provide accommodation to allow individuals with disabilities to participate in all
Work under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to
comply with ADA requirements for effective communication with individuals with disabilities.
30. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
City Engineer, or designee. Contractor’s authorized agent for purposes of administration of this contract
is Brian Wachholz, or designee who shall perform or supervise the performance of all Work.
31. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONTRACTOR THE CITY
Schneider Excavating & Grading, Inc. City of Golden Valley
405 South Central Avenue 7800 Golden Valley Road
Young America, MN 55368 Golden Valley, MN 55427
Brian@schneiderexc.com rkakach@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
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32. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
33. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
34. Payment of Subcontractors. Contractor agrees to pay all laborers employed and all
subcontractors furnishing material to Contractor in the performance of this contract. If Contractor fails to
pay any claims and demands for labor and materials, the City may apply the monies due to Contractor
toward paying and satisfying such claims and demands. The City has the right to apply monies due to
Contractor towards paying any accrued indebtedness or any claim which may hereafter come due against
Contractor. The amount of such payments shall be deducted from the balance due to the Contractor;
provided that nothing herein nor any variation from the amounts and timing of the installments shall be
construed as impairing the right of the City or of those to whose benefit the bond herein agreed upon
shall insure, to hold Contractor or surety liable on the bond for any breach of the conditions of the same
nor as imposing upon the City any obligation to laborers, materialmen, contractors, or sureties to pay or
to retain for their benefit any monies coming to the contractor hereunder.
Pursuant to Minnesota Statutes, Section 471.425, Subdivision 4(a), Contractor must pay any
subcontractor within ten (10) days of Contractor’s receipt of payment from the City for undisputed
services provided by the subcontractor. Contractor must pay interest of one and one-half percent (1½%)
per month or any part of a month to the subcontractor on any undisputed amount not paid on time to
the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or
more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the actual penalty due
to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the
Contractor shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing
the action.
35. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
36. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
37. Counterparts and Electronic Communication. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (pdf) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
38. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
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39. Responsible Contractor Certification. Contractor and subcontractor(s) shall be a “responsible
contractor” as defined in Minnesota Statutes §16C.285, subdivision 3. Contractor or subcontractor(s)
that do not meet the minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or
who fails to verify compliance with the minimum requirements, will not be a “responsible contractor”
and will be ineligible to perform the Work. Contractor and subcontractor(s) are that make a false
statement verifying compliance with any of the minimum criteria shall result in the termination of this
Agreement.
IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor Agreement to
be executed by their duly authorized representatives in duplicate on the respective dates indicated
below.
SCHNEIDER EXCAVATING AND GRADING, INC: CITY OF GODLEN VALLEY:
By:
Name:
Title:
By:
Shepard M. Harris, Mayor
By:
Timothy J. Cruikshank, City Manager
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EXHIBIT A
SCOPE OF WORK
1. Work. The Work shall include all labor and equipment necessary to install sanitary sewer main
along the easement adjacent to 5540 Golden Valley Road. Work will include but is not limited to removal
of bituminous pavement, subgrade preparation, installation of granular borrow, bituminous pavement,
concrete curb and gutter, and restoration.
2. Schedule. Contractor shall begin the Work within one week of execution of the contract and
complete all Work by September 15, 2020. Contractor shall have 30 working days from start of Work to
substantial completion as defined by the reopening of the street with pavement installed and functionality
of the new sanitary sewer main.
Without limiting the foregoing, if a conflict arises with existing private utilities during the commencement
or performance of the Work, Contractor shall proceed to work in areas without such conflict until the
conflicts are resolved. It is the express understanding of the parties with regard to all Work that Contractor
will undertake its performance in a manner to avoid or minimize any delays that may result from private
utility conflicts or any other possible causes of delay.
3. Location. The Location Map herein Exhibit A identifies the location of the Work.
EXHIBIT B
SPECIAL CONDITIONS
1. Construction Phasing: Contractor shall schedule its work to minimize inconvenience to residents.
This Work must be completed according to the following phasing requirements.
Contractor shall submit to the Engineer for review and approval, a detailed critical path phasing plan and
schedule a minimum of one (1) week before the pre-construction conference. The schedule must detail all
controlling operations. The following requirements/operations must be included in this plan:
A. Installation of sanitary sewer liners (mains and services) before installation of wear course. Once the
existing pavement is removed on a street, work must proceed in a continuous manner until it is
completed. Contractor must schedule the Work to avoid time when there is no work progressing on the
project.
B. Completion of the Project by the specified dates.
C. Once Contractor has raised all castings to their final grade, it must allow two (2) weeks in each area for
City staff to televise existing and new sewers before the wear course is placed. Contractor shall ensure
that all work on sewer manholes, catch basins and sewer lines is completed, and they are cleaned to the
Engineer’s satisfaction before any televising is performed. If the sewers are determined, at any time
during televising operations, to need any additional cleaning, the City will, at their discretion, clean
them with their own staff (at $420/hour with a four-hour minimum) or retain a cleaning service to
perform cleaning on all sewers remaining to be televised. All costs for such cleaning will be billed to
the Contractor or withheld from monies due.
Working hours for this project shall be limited to 7:00 a.m. to 7:00 p.m., Monday through Saturday, except as
otherwise stated in the Contract Documents, unless approved in writing by the City Engineer. Contractor shall
schedule its work to comply with this requirement.
Contractor shall perform some Work at times other than those indicated if the Engineer deems it is in the best
interest of the City and the property owners affected. No claims for extra compensation will be considered
for complying with this requirement.
2. Specifications Which Apply: The Specifications which apply to the Work shown in the Plans shall be as
follows:
A. These Special Conditions.
B. Standard Utilities Specifications for Watermain and Service Line Installation, Sanitary Sewer and Storm
Sewer Installation, and Trench Excavation and Backfill/Surface Restoration, Revised 2018, as prepared
by the City Engineers Association of Minnesota (CEAM) and published by the League of Minnesota
Cities, St. Paul, Minnesota, except as modified or supplemented in these Special Conditions. Copies of
the Standard Utilities Specifications are available from the Minnesota Society of Professional
Engineers by calling 651.292.8860, or from the CEAM website at http://ceam.org/.
C. Division I, 1507 (Utility Property and Service) and Division I, 1512 (Unacceptable and unauthorized
work) of the MnDOT Specification shall apply, except as modified or supplemented herein.
D. Division II (Construction Details) and Division III (Materials) of the MnDOT Specification shall apply,
except as modified or supplemented herein.
3. Reference: All references in the Specifications and Special Conditions to “MnDOT Specification” are
intended to mean the Minnesota Department of Transportation’s “Standard Specifications for Construction,” 2018
Edition, and its supplements. All reference therein to the State, the Department, the Department of Transportation
of the State of Minnesota and the Commissioner shall be read as reference to the City.
4. Pre-Construction Conference: Prior to the beginning of construction operations, a pre-construction
conference shall be held, and shall be attended by the authorized representatives of the City, the Engineer in charge
of the Project, and persons of the contracting firm or firms who will have direct responsibility for workmanship
and/or materials used on the Project. The conference will disclose all aspects for execution and schedule of the
Work. Agreement on any and all questionable measurements, materials, methods or other matters shall be made at
this conference.
Contractor shall submit the following at the preconstruction conference:
Critical path phasing plan and schedule, which details all controlling operations. This shall be
submitted a minimum of one (1) week before the pre-construction conference.
General project contact information including emergency contacts
Subcontractor list (discussed under Section 3 of these Special Conditions)
Material supplier list
Shop drawings
Traffic Control plan
5. Construction Meetings: Contractor shall be required to attend weekly construction meetings
scheduled for 10:00 a.m. on Wednesdays at Golden Valley City Hall.
Contractor must submit the following at each meeting:
A two-week Critical Path schedule of work bar graph/Gantt chart showing the two-week work
plan
The overall project schedule
Erosion Control Inspection Forms (see Erosion & Sedimentation Control Section in these
Specifications)
Written documentation of performed street sweeping (see Erosion & Sedimentation Control
Section in these Specifications)
A written request for any extra work
Failure to submit an approved, detailed Critical Path Schedule as required shall result in the City withholding
any monies due.
In the event delays are experienced on the Project due to weather or conflicts with private utility company
facilities, Contractor’s schedule must detail extra efforts to put the construction back on schedule.
6. Supervision of Work: Contractor shall provide a competent, reliable Superintendent to be present at all
times when Work is in progress in accordance with Section 1506 of the MNDOT Standard Specifications for
Construction and as modified herein.
The Superintendent must be the full time person identified in the Contractor Questionnaire with the Proposal, and
shall act as Contractor’s representative and supervise all of Contractors and subcontractors forces through all phases
of operations of the Work. Contractor shall not replace the Superintendent without written authorization by the
Engineer.
The Superintendent shall not change with phases of the Work nor shall a subcontractor’s superintendent act as the
Contractor’s Superintendent. Additionally, the Superintendent shall not be a working foreman of the Contractor or
subcontractor.
The Superintendent shall have the authority to represent the Contractor in all issues that may arise during execution
of the Work, and to obtain all the equipment and manpower needed to perform the Work as outlined in the Plans
and as directed by the Engineer. All orders from the Engineer shall be directed to the Contractor through the
Superintendent.
7. Emergency Contacts: Contractor shall provide the City, at or before the pre-construction conference, with
list of emergency contacts. This list shall include a telephone number to contact the Project superintendent 24-
hours a day until all of the Work is completed, as well as additional 24-hour emergency contacts for all
subcontractors.
8. Resident Project Representative: The Engineer shall designate an Inspector for this project. The Inspector
shall have the same authority as that specified for the Inspector in MnDOT Specification 1510 and the General
Conditions of these Specifications. The Contractor must direct all requests for extra compensation, or changes in
scope or character of the Work through the Inspector to the Engineer. Failure to direct such initial requests may be
cause for rejection of the request.
In order to ensure all communication to residents on this project is uniform and complete, Contractor shall direct all
communication to the City. Contractor shall, however, be responsible for disseminating daily construction notices,
or other communication as directed by the Engineer, to the residents on a daily basis indicating construction
operations and access conflicts. Failure to disseminate such information, as directed by the Engineer, shall be cause
for the City to withhold all compensation due.
9. Site Conditions: Contractor shall be required to keep the Project site in a clean, orderly condition at all
times. Littering of cans, bottles or other garbage/debris will not be tolerated. Contractor shall submit a plan to the
Engineer for approval, for debris and waste disposal within the Project area. It shall include, but not be limited to,
providing a dumpster for debris and waste materials.
No removal items, spoil or aggregate piles will be allowed within rights-of-way overnight except by express, written
consent of the Engineer. In the event piles are left in the rights-of-way at the end of the day, the City may, at its
discretion and without prior notification to Contractor, remove all piles with its own or contracted forces. All
costs associated with such removal shall be billed to Contractor or withheld from monies due.
10. Maintenance of Existing City Utilities: The City has cleaned and televised all sanitary sewer lines and storm
sewer lines prior to construction. Contractor shall be responsible for keeping all utilities clean during construction
including but not limited to gate valve stacks, utility lines, and manholes. In the event debris is found during the
post-construction televising of sewers, the City may, at its discretion, clean all remaining sewers to be televised
with its own or contracted forces. All costs associated with such cleaning shall be billed to Contractor or withheld
from monies due.
11. Construction Staking: The City, or its representative, will set construction stakes, lines, elevations and
grades for this construction as deemed necessary by the Engineer. The stakes established by the City will constitute
the field control Contractor will use to perform the Work. It will be Contractor’s responsibility to request any
additional staking necessary to perform the Work.
Contractor’s superintendent shall notify the Inspector a minimum of 48 hours in advance of the need for
construction stakes. This advance notification requirement must be strictly adhered to. No claims for down time or
delays in work due to Contractor’s negligence to request staking as described will be permitted. Contractor shall be
obligated to prepare the entire area to be staked before requesting staking. Failure to prepare the area to the
Engineer’s satisfaction shall result in staking delays until the area is prepared properly. No claims for lack of stakes
or schedule delays will be considered that are due to not properly preparing such areas.
Contractor shall be responsible for the preservation of all stakes and marks established by the City or its consultants.
If the Engineer determines that construction stakes have been carelessly or willfully destroyed or disturbed by
Contractor or by Contractor’s lack of protection of the stakes, the cost of replacing the stakes will be deducted from
monies due Contractor.
The City will provide Contractor with written notice of violation of this Section one time. This written notice shall
serve as notice of withholding of monies due Contractor so the City may recover its costs for failure to comply with
this requirement.
12. Quality Control and Quality Assurance Testing: Contractor shall be responsible for quality control testing in
accordance with the current Schedule for Material Testing found on the MnDOT website
http://www.dot.state.mn.us/materials/lab.html., as amended in these Specifications. All costs for such testing
shall be included in the unit prices for the items to be tested.
All testing must be done by a laboratory experienced with the testing procedures required by MnDOT and approved
by the Engineer. Certification of such experience shall be submitted to the Engineer at the pre-construction
conference.
Contractor shall also cooperate with the Engineer in collecting companion samples in accordance with MnDOT
Specifications to verify Contractor’s test results. Collecting companion samples shall be considered incidental for
which no direct compensation shall be made. The City will be responsible for testing such samples provided by
Contractor at its cost. The Engineer shall contact Contractor so he may be represented during sampling, and assist
as necessary.
13. Project Access and Staging Area: Construction traffic access to the Project areas shall be limited Welcome
Avenue, Golden Valley Road, and federal, state and county highways and City streets as approved by the Engineer,
or as otherwise noted in the plans.
The use of other non- designated routes shall be cause for ticketing. This requirement shall not waive Contractor’s
obligation to comply with existing statutes, local ordinances or any other existing laws; nor shall it waive the
governing authority from assigning penalty for violating such statutes, ordinances or laws.
Construction staging area to be submitted and approved by the City. This requirement shall not waive Contractor’s
obligation to comply with existing statutes, local ordinances or any other existing laws; nor shall it waive the
governing authority from assigning penalty for violating such statutes, ordinances or laws.
No extra compensation will be allowed for extra construction costs due to these restrictions.
14. Utility Conflicts: In order to minimize inconvenience to adjacent property owners and expedite the Project,
Contractor shall be expected to coordinate its efforts with the private utility companies so the Work can be done in
a timely manner. Contractor shall schedule or redirect its Work to ensure that utility company relocates,
installations and/or removals do not impede progress of the Project. Contractor shall also coordinate all
unanticipated utility relocations or adjustments determined to be necessary to complete the Work. The City will be
responsible for costs incurred by the utility companies for unanticipated relocations and adjustments only in cases
where prior, written authorization to perform the utility work is provided by the Engineer.
Contractor waives claims for any and all costs or damages due to alleged delay, disruption or acceleration, and
releases the City from any such claims, to the extent the claim is due to the failure of any private utility with facilities
affected by the Project to promptly relocate, remove, or adjust such facilities.
Utility company contacts for this Project are:
CenterPoint Energy - Anthony Laffrado (612.321.5505)
CenturyLink, Inc. - Lee Sexton (612.798.7705)
CenturyLink, Inc. (Consultant) - RJ Allison (651.295.2275)
Comcast - Scott Ruppert (651.493.5127)
MnDOT (Fiber Optic) - Ralph Adair (651.234.7027)
Xcel Energy - Dave Fitch (612.630.4127)
It is anticipated that some facilities will be in conflict with the Work on this project that Contractor will be expected
to guard and protect these facilities. No claims for extra compensation to perform the Work in accordance with
the Plans that are due to conflicts with in-place utilities shall be considered. Likewise, no claim for delays due to
conflicts with in-place utilities shall be considered. (Also see Exhibit A with regard to utility company
requirements)
15.Easements and Permits: The City shall work to obtain all required permanent and temporary easements
and permits for this project with the exception of the following:
A.Contractor shall obtain a City of Golden Valley Storm Water Management Permit and a Right-of-Way
Permit from the City. Contractor shall comply with all terms and requirements of the permits. No
additional permit fees or securities will be required to obtain these permits over the Contract
Performance and Payment Bonds required in Section VI, Item 18 “Requirements of Contract Bond”
of the General Conditions of this Contract.
All permit requirements pertaining to construction practices, application of erosion control methods and devices,
and implementation time requirements are hereby incorporated into the Construction Specifications by reference
and are made both integral and enforceable parts of the Contract.
The weekly inspection and maintenance requirements shall be the responsibility of Contractor. All site inspections
shall be completed in accordance with the requirements specified in the permit. An inspection form will be supplied
by the City. It shall be Contractor’s responsibility to provide blank copies of the log sheet as necessary for the life of
this Contract. The active and completed inspection forms shall be kept on the Project site in a secure, weatherproof
location, and shall be accessible by both Contractor and City personnel at all times. This information shall also be
made available to any other interested party upon request. Contractor shall provide copies of the previous week’s
original inspection form to the Engineer at every weekly construction meeting.
16. Measurement and Payment: Payment for all items shall be by the unit price bid.
Items on the Proposal Form have been listed in a logical order. Measurement for all items not specifically described
in these Specifications shall be done in accordance with MnDOT Standard Specifications.
Contractor shall submit all final quantities to the City within one month after wear course paving. Should
Contractor’s final quantities not be submitted within the required time, it shall be understood that the City’s
Quantities for the Work are accepted by Contractor.
Unclassified work authorized by the Engineer, will be paid for on a force account basis according to Section VIII, Item
8 of the General Conditions.
17. Tree and Landscape Preservation: Significant care must be taken to protect existing trees and shrubbery
that the Engineer feels may be impacted by the construction. Contractor shall meet with the Assistant City
Forester (763.593.3976) on-site to review procedures for successful protection of trees throughout the
construction process. Special care must be taken when in close proximity to any such vegetation to prevent
unnecessary cutting, breaking, or shredding of roots; wounding or scraping of trunks; smothering of root systems by
stockpiling of construction materials or excavated materials within their drip lines; excess foot or vehicular traffic; or
parking of vehicles within their drip lines.
Contractor shall exercise due caution to protect existing tree branches. All branches that have been damaged by
Contractor shall be properly trimmed in accordance with National Arboriculture Standards by the end of the
workday. Contractor shall also notify the Engineer immediately of any damaged branches.
When excavating near trees, Contractor shall cut cleanly back to the soil line, all exposed, shredded or torn roots
greater than 1-½” in diameter, with proper pruning equipment. The cost to cut roots shall be incidental for which
there shall be no direct compensation. When excavating or sloping within fifteen (15) feet of any tree, Contractor
shall coordinate all such efforts with the Assistant City Forester. Standard excavation procedures may need to be
modified for large trees that have their trunks closer than five (5) feet from the excavation or sloping limits.
Contractor shall be required to provide protection to all exposed oak tree roots that are cut prior to July 1.
Contractor shall have on-site an approved wound dressing to be applied to freshly cut root ends immediately (within
10 minutes) after excavation to prevent oak wilt infection. Wound dressing will not be permitted for any other
situation other than oaks damaged by construction before July 1. Contractor shall coordinate all such work with the
Assistant City Forester.
18. Responsibility For Damage Claims (1714): The provisions of MnDOT Specification 1714 are supplemented
as follows:
Contractor must have the City of Golden Valley, and Short Elliott Hendrickson Inc. named as additional
insureds on any insurance coverage Contractor is required to provide.
19. Mobilization (2021): The lump sum for mobilization is to include all aspects of work in accordance with
MnDOT Specification 2021, for the base bid.
20. Clearing and Grubbing (2101): In an effort to minimize tree removals, Contractor shall be obligated to
remove trees at any time throughout the duration of the Work. Contractor’s bid price shall take into consideration
multiple mobilizations. Contractor shall notify the Engineer of any trees he/she feels must be removed to complete
the Work as specified. The Engineer may wait until all pipe installation and/or sloping near such questionable trees
is complete to determine the necessity of removals. No claims for extra compensation shall be considered due to
Contractor’s compliance with this requirement. Clearing and grubbing shall be performed in accordance with the
provisions of MnDOT Section 2101, and the following:
The Engineer shall mark all trees, shrubbery and other items designated for clearing and grubbing, after grade stakes
have been established. Only those trees and items as marked may be removed. Any items removed or damaged
by Contractor not marked for removal will be Contractor’s responsibility to replace at its sole cost. All replacement
items must be approved by the Engineer. Only the Engineer or his designate is authorized to mark trees, brush or
shrubs for any purpose or in any manner. In addition, Contractor shall ensure that trees/landscaping not
designated for removal are not damaged, marked or defaced in any way.
Grinding of stumps will not be permitted. Stumps must be dug out.
All trees cleared and grubbed shall be promptly disposed of off the site with no additional compensation. Disposal
must be in accordance with all county and state disposal requirements. Contractor shall not leave removed trees,
stumps or debris on the Project site overnight.
Measurement for clearing and grubbing trees shall be the individual tree, or by the acre, as specified in the Plans or
as directed by the Engineer. Payment for clearing and grubbing trees under these items is for trees four (4) inches in
diameter and larger (measured at a point 24-inches above the ground) only, and shall be considered compensation
in full to remove each tree and stump as directed by the Engineer. Removal and disposal of all trees, brush and
shrubs smaller than four (4) inches in diameter shall be considered incidental for which no direct compensation shall
be made. No claims shall be considered for extra costs due to size for clearing and/or grubbing trees or shrubs as
directed by the Engineer. Trees, stumps, brush and shrubs the Engineer designates to be removed in conjunction
with private driveway construction, as part of this project, shall be performed and compensated for in accordance
with this Specification. Once the Engineer marks trees and shrubs for removal, Contractor shall promptly remove
such items and dispose of them off the Project area.
21. Removals and Salvages (2104): The unit price bid for all items designated for removal shall include disposal
at a site selected by Contractor and approved by the Engineer. Items designated to be removed must be loaded and
taken from the Project area as they are removed. In no case will removal items be allowed to remain on the
Project overnight without written consent of the Engineer. Failure to comply with this requirement may result in
the City withholding all money due until removal items have been disposed of off the Project.
The unit bid prices for remove sanitary service pipe shall also include the removal of fittings including, but not
limited to, tees, bends, and elbows.
22. Sawing Bituminous and Concrete Pavement (2104): Sawing concrete and bituminous pavements
shall be compensated for at the unit price bid for actual length of pavement sawed.
Sawing shall be paid for one time only. Contractor shall be required to take all precautions necessary to ensure that
pavement is removed cleanly along all saw cut joints. Any re-sawing of bituminous or concrete pavements deemed
necessary by the Engineer shall be done at Contractor’s expense.
Sawing at curb replacement locations shall be incidental to curb removal and will not be measured and paid for
separately under this item.
Bituminous saw cuts at match points with existing pavements shall be performed immediately prior to placement of
bituminous wear course.
It is assumed the existing pavement thickness in Welcome Avenue is four and a half (4.5) inches.
23. Select Granular (2105): Select Granular Borrow shall conform to the requirements of MnDOT Specification
3149.2B, except as herein amended:
Maximum particle size shall be four inches. Not more than 5% of the material passing a one-inch sieve may pass a
200 sieve. The unit price shall include all installation, grading, compacting and any other work necessary to
conform to the Plans.
Compaction shall be in accordance with the Standard Proctor Specified Density Method unless specifically noted
otherwise.
Contractor shall give the Engineer notification of borrow site two weeks prior to the use on the Project.
Contractor shall provide gradation testing performed by a party acceptable to the Engineer, for all materials under
this pay item and in accordance with the Schedule for Materials Control. All testing shall be at the rate specified in
the Materials Testing Schedule. Contractor shall schedule with the Engineer times for sampling the granular borrow
so the Engineer may be present. Measurement and payment will be measured on a per ton installed basis.
Contractor must provide accurate scale tickets. No requests for measurement by any other means will be
considered. In addition, Contractor will not be allowed to set up a portable scale to comply with this
requirement. All tickets must come from a permanent scale approved by the Engineer.
Contractor must submit all scale tickets for this item to the Engineer no later than noon of the day following
delivery to the Project. At Engineers discretion tickets that are not provided within the time specified may not be
accepted for payment.
Test Rolling/Compaction: Contractor shall not be allowed to place any aggregate base until the subgrade has been
approved by the Engineer. Test rolling shall meet the requirements of MnDOT Specification 2111. Contractor shall
furnish a test roller to verify adequate consolidation of all subgrade soils. Any visible deflection of the subgrade shall
be considered unacceptable, and the Engineer will require Contractor to take corrective measures to obtain a
consistent, stable subgrade. Compaction of all of the subgrade shall be in accordance with MnDOT Specification
2105.3F1, Specified Density Method. Compliance will be based on Standard Proctor Densities. No additional
compensation shall be considered to obtain specified densities in accordance with the Specifications. Test rolling
shall be considered incidental for which there shall be no direct compensation. All costs to excavate and compact
in-place subgrades to specified densities shall be included in the unit price bid for Install Sewer Pipe.
24. Contaminated and Debris-Impacted Soil: Although the City is not aware of buried debris or
contamination on the Project, Contractor should be aware that debris and/or contaminated materials may be
encountered in any excavation.
In the event Contractor suspects that contamination is present on the Project (organic vapor detector readings
above background, staining or discoloration, debris-rich fill, or olfactory evidence), Contractor shall stop Work and
IMMEDIATELY NOTIFY THE Engineer. The Engineer shall be responsible for notifying the necessary regulatory
agencies and other necessary parties.
Contractor shall be prepared to stop work at the suspected contaminated or debris-impacted site for a minimum
of 72 to 96 hours after notifying the Engineer to allow time to test for actual contamination and/or extent of
debris in the soil. The City’s Environmental Consultant shall collect samples of the suspect material for
characterization. No suspect material shall be removed from the site or moved from its position at the time of
discovery without the Engineer’s approval. No claims for costs for interrupted progress shall be considered.
A. Contaminated Soil
The soils shall be considered contaminated if laboratory results indicate the contamination
concentrations exceed the applicable risk or health based cleanup criteria established by the State
of Minnesota or U.S. Environmental Protection Agency. If the soils are determined to be
contaminated the City’s Environmental Consultant shall work with the appropriate regulatory
agency to develop project specific cleanup goals.
When the excavation resumes at a contaminated or potentially contaminated site, the City’s
Environmental Consultant shall conduct field monitoring to identify the materials that are to be
managed as contaminated. The Engineer shall direct Contractor on the appropriate management of
the contaminated soil.
Said material may be stockpiled, reused within the Project, or hauled off-site for treatment as
directed by the Engineer and in accordance with the Project-specific cleanup goals. Reuse and
stockpiling of said material are limited to areas within the Project limits and must meet the
guidelines included in the MPCA Best Management Practices for the Off-site Reuse of Unregulated
Fill (MPCA, February 2012) and Managing Petroleum Contaminated Soil at Public Works Projects
September, 2008).
B. Debris-Impacted Soil
The material shall be considered debris-impacted if the amount of debris in the soil exceeds 5% by
volume as verified by the Engineer. The Engineer will verify by “Charts for Estimating Proportions of
Mottles and Coarse Fragments” Munsell Soil Handbook, 2000 Edition. If the soils are determined to
be debris impacted, the City’s Environmental Consultant shall work with the appropriate regulatory
agency to develop project specific cleanup goals.
When the excavation resumes at a debris-impacted site, the City’s Environmental Consultant shall
conduct field monitoring to identify the materials that are to be managed as debris-impacted. The
Engineer shall direct Contractor on the appropriate management of the debris-impacted material.
With the approval of or under the direction of the Engineer, Contractor may be required to separate
debris from the soil to meet the 5% by volume guideline. Contractor will be required to reasonably
sort debris from soil in an effort to minimize disposal at the landfill.
When the excavation in the area where contaminated and/or debris-impacted soils are located is complete,
Contractor shall permit the City to collect samples from the bottom and sidewalls of the excavation. Soils shall not
be excavated beyond the limits shown on the cross-sections in the Plan, or as approved unless directed in writing by
the Engineer.
Contractor shall be obligated to comply with all applicable safety regulations imposed by federal and state law for
handling pollutants, contaminants, or hazardous substances, wastes or materials, including but not limited to,
29 C.F.R., Part 1910, and all subsequent revisions thereof.
Contractor may be required to temporarily stockpile contaminated or debris-impacted soil on the Project site or at a
City-owned location within the City (only as directed in writing by the Engineer). Excavated materials with different
physical characteristics (i.e. contaminated soil for off-site disposal, contaminated soil for on-site reuse, debris, etc.)
will be segregated into separate stockpiles. Contaminated or debris-impacted soil shall be stockpiled on an
impervious surface or reinforced plastic a minimum of 10 mils thick. Contractor shall cover contaminated soil
stockpiles with 10-mil reinforced plastic and securely anchor it from wind using sandbags, clean soil or an Engineer-
approved alternative. Any maintenance or recovering of stockpiles due to lack of adequate anchorage shall be at
Contractor’s expense. If the Engineer deems it necessary, the Contractor shall surround the stockpile with fencing to
provide extra security. Once established, stockpiles shall not be disturbed, moved or combined except as directed by
the Engineer.
The City reserves the right to retain responsibility to manage the disposal of soils determined to be unfit for use on
the Project due to contamination or debris. Suspect material that has been characterized and does not meet either
contaminated or debris-impacted criteria shall be Contractor’s responsibility to manage under the General
Excavation provisions with no additional expense to the City.
The City advises Contractor to coordinate for a secondary disposal site for soils containing debris below the
established levels. The City reserves the right to hire a different contractor for this operation if an agreement
regarding extra work compensation for contaminated and/or debris impacted soils cannot be established.
If directed by the Engineer, Contractor shall haul contaminated or debris-impacted materials to a permitted
treatment facility consistent with state and local requirements. The method of treatment shall be approved by the
Engineer and be in accordance with the approved project-specific cleanup goals. Contractor shall complete all
necessary permits and applications for the treatment facility. Contractor shall certify to the Engineer within 30 days
of completion of soil treatment that the soil has been treated/disposed as approved by the Engineer. Contractor
shall provide copies of all treatment facility applications, permits, approvals and disposal manifests to the City and
Engineer.
Handling, stockpiling and disposal of contaminated and debris-impacted materials shall be considered Unclassified
Work. The City shall compensate the Contractor for such Unclassified Work, as specified by the Engineer, at a rate
of the actual cost, plus 10 percent (10%). Contractor shall submit detailed records of the actual cost incurred for
such removal, stockpiling and disposal. Contractor shall separate contaminated and debris-impacted materials from
non-contaminated soil to the extent deemed practical by the Engineer. Unclassified Work for this section shall be
limited to work over and above the costs Contractor would have experienced to excavate and remove the soils per
the Contract.
25. Water Use on Project (2130): Project related water use for compaction, dust control, sod, and landscaping
shall be considered incidental. Should the Engineer deem that additional water must be used on the Project;
Contractor shall provide the water within two (2) hours of notification by the Engineer.
Contractor will not be charged for any project related water use. However, to receive permission to take water from
hydrants, Contractor shall be required to obtain a meter from the City Utilities Maintenance Department
763.593.3962). The meter requires a one thousand seven hundred fifty dollar ($1,750.00) deposit, which will be
refunded when Contractor returns the meter in good condition.
Contractor shall identify specific hydrants he/she wishes to take water from during construction and obtain
approval from the Engineer. Only hydrants approved by the Engineer will be available for use by Contractor.
26. Aggregate Base (2211): The Class 5 Aggregate Base shall be constructed in accordance with the Provisions
of Section 2211 of MnDOT Specifications. The aggregate base shall be compacted in accordance with MnDOT
Specification 2211.3C1, Specified Density Method.
Contractor may use Class 5 Recycled Aggregate on this Project. If recycled aggregate is used, Contractor shall be
responsible for providing testing certification for all recycled aggregate used. Contractor shall provide
documentation of product source and certification that recycled aggregate meets all requirements for Class 5
MnDOT Specification), including the percent crushing. Testing documentation shall be performed by a testing
agency approved by the City. The rate of testing shall be as follows:
The first test shall be performed before use on the Project, and thereafter one test every 2,000 tons used.
27. Plant Mixed Bituminous Mixtures (2360): All bituminous mixtures shall be in conformance with MnDOT
Specification 2360, except as modified or supplemented herein.
Bituminous mixtures to be used on this Project shall be Superpave mixtures as shown below. Refer to Plans for
locations of each mix type.
1. Wearing Course: Type SP 9.5 Wearing Course
Mix (2,C)
2. Non-Wearing Course: Type SP 12.5 Non-Wearing
Course (2,C)
3. Bituminous Mixture for
Patching:
Type SP 9.5 Wearing Course
Mix (2,C)
Contractor shall submit Q/C testing for Class B aggregates included in mix designs based on the following schedule:
1. For every 5,000 tons of bituminous mixture placed on the Project, or for mix placed 30 days
after the previous submittal, perform and submit the following Q/C testing from Class B
stockpile:
a. Soundness Testing (ASTM C 88)
b. Loss by Abrasion and Impact (ASTM C 131)
In addition, it shall be Contractor’s obligation to ensure the top surface is closed to the satisfaction of the Engineer.
The use of coarse mixtures that do not close to the Engineer’s satisfaction shall not be permitted.
Compaction shall be obtained in accordance with MnDOT Specification 2360.3.D.2, Ordinary Compaction.
Contractor shall have a certified person, approved by the City, with calibrated nuclear testing equipment to verify
roll patterns achieve maximum density.
Design of all mixtures used on this Project shall be approved by MnDOT, and mix certification documentation of such
shall be provided to the Engineer at least two weeks prior to placement.
The unit price bid for Bituminous Mixtures for Base and Wearing courses shall be considered compensation in full to
furnish and place the asphalt in accordance with MnDOT Specification 2360, the Plans and the Engineer except that
no incentives shall be included in the payment. Disincentives in accordance with the Specification shall apply.
Bituminous tack coat shall be CSS-1 or CSS-1h.
Any structural or surface defect of the driveway pavement which develops during the one-year warranty period
described in the General Conditions of these Specifications, including, but not limited to, cracking, roller marks,
settlement or heaving, or open surface condition, shall be cause for rejection and replacement of the entire
driveway at Contractor’s expense. Determination of defective materials to be replaced shall be solely made by the
Engineer.
The unit price bid for each mixture shall be compensation in full to place and warrant such mixture as specified.
All turf restoration and casting adjustments, including sealing and grouting, must be complete before the wearing
course on the street may be placed.
28. Pipe Bedding (2451): This shall consist of furnishing and placing bedding material as specified in
accordance with the provisions of MnDOT 2451 and 3149, the plan details for utility construction, and the following:
Select Granular Material (MnDOT 3149.2B.2) shall be used for bedding material, and pipe foundation for sanitary
sewer. Granular bedding used for sanitary sewer shall be measured and paid for by the ton of granular material
furnished and placed.
Any necessary excavation for pipe bedding and any disposal of excess material related to pipe bedding shall be
considered incidental for which no additional compensation shall be considered.
29. Crushed Rock for Stabilization (2451): Work shall consist of furnishing and placing crushed rock pipe
foundation material. The crushed rock shall meet the gradation requirements set forth under MnDOT 3137.E2 (CA-
1).
The crushed rock shall only be used for pipe foundation or manhole foundation, or as directed by the Engineer. In no
case will there be compensation allowed for crushed rock used for the purpose of dewatering. Geotextile fabric shall
be measured and paid for separately.
Measurement will be made by the weight of crushed rock material furnished and placed as specified. Payment will
be made under Item 2451.609, Crushed Rock for Stabilization, at the contract bid price per ton, which shall be
payment in full for all costs incidental thereto including, but not limited to, excavation of unstable soils to place the
rock as specified.
In no case will there be additional compensation allowed for removal and disposal of the material necessary to place
the crushed rock as specified.
30. Pipe Sewers (2503): Pipe Sewers shall be constructed in accordance with the provisions of MnDOT 2503,
and the most recent version of the Standard Utilities Specifications for Sanitary Sewer and Storm Sewer Installation,
as prepared by CEAM, except as modified below.
Contractor shall be responsible for providing all dewatering by such means as will preserve the structural stability of
the trench bottom and sides and provide a dry trench for the installation of the pipe and appurtenant structures. All
such dewatering, per the Engineer’s approval, shall be considered incidental to the pipe and appurtenant structures
for which no direct compensation will be made.
The unit price bid per linear foot for each size solid walled Polyvinyl Chloride Pipe (PVC) drain pipe shall be
considered compensation in full for all materials, equipment and labor to construct the sanitary sewer system in
accordance with MnDOT Specification 2503, CEAM Specifications and in conformance with the Plans.
It shall also include installation of a green with brown striped #12 solid copper tracer wire in accordance with the
details in the Plans. The PVC pipe shall also include installation of all other PVC fittings, including bends and caps.
The above items shall be considered incidental. Cleanouts and wyes as shown on the Plans shall be paid for
separately.
The unit price bid for each size sanitary Cleanout Assembly shall be considered compensation in full to construct a
cleanout in accordance with the detail in the Plans and as directed by the Engineer on the existing laterals for
connecting to private sanitary sewer pipes. The unit price shall include, but not be limited to, the wye, bends, a
green with brown striped #12 Solid Copper tracer wire in accordance with the detail in the Plans and vertical pipe
extending to the surface. The unit bid price for each size cleanout assembly does not include the casting assembly.
The cleanout casting assembly (McDonald 74M “A” Series) as shown in the detail shall be paid for separately.
Pipe materials specific to sanitary sewer construction shall be in accordance with CEAM specifications.
The unit price bid to Connect to Existing Sanitary Sewer shall be considered compensation in full for all materials,
equipment and labor to connect to an existing sanitary sewer line in accordance with the Plans, and as directed by
the Engineer. This includes, but not limited to, excavating, cutting the existing pipe, temporary bypass pumping and
securing the connection with a watertight strongback fernco.
The unit price bid to Connect to Existing Sanitary Sewer Service shall be considered compensation in full for all
materials, equipment and labor to connect to an existing sanitary sewer line in accordance with the Plans, and as
directed by the Engineer. This includes, but not limited to, excavating, cutting the existing pipe, temporary bypass
pumping, cleaning and securing the connection with a watertight strongback fernco.
Contractor shall supply an OSHA-approved trench box to minimize damage to adjoining landscaping due to
installation of pipes and appurtenant structures. All extra costs to provide the box and install the sewer or water
shall be considered incidental for which no extra compensation shall be considered.
31. 4” Polystyrene Insulation (2504): The unit price bid per square yard for 4” Polystyrene Insulation shall
be considered compensation in full to insulate water mains and sewers from freezing. It shall include all equipment,
materials and labor to place 4-inch thick high-density polystyrene Styrofoam insulation as directed by the Engineer
over the top of the pipe to be protected.
32. Manholes and Catch Basins (2506): All Manholes and Catch Basins shall be constructed in accordance
with the Provisions of Section 2506 of MnDOT Specifications, except as modified herein.
The use of a manhole debris catcher equal or equivalent to that provided by Grappler Specialty Products
www.grapplerusa.com) must be used when constructing, adjusting or reconstructing drainage structures on this
project. The intent is to catch falling debris such as mortar, soil, etc. All costs related to providing and use of such
product shall be considered incidental to such construction, adjustment or reconstruction of structures.
Sanitary Sewer Structures Design 4020 shall be constructed in accordance with the Plan details.
33. Furnish and Install Casting Assembly (2506): The unit price bid for each casting assembly shall be
considered compensation in full for all equipment, materials and labor to furnish and install the specified casting in
accordance with MnDOT Specification 2506, including but not limited to setting the casting to the correct height and
sealing the casting and rings in accordance with the detail, casting adjustment specification and as directed by the
engineer. Adjusting frame and ring casting will not be measured separately for any structures receiving a new
casting assembly. See Plans for schedule of castings assemblies.
Contractor shall adjust all castings within the roadway to 1/4-inch below the finished pavement surface within 48
hours after the base course paving is complete.
34. Concrete Curb and Gutter (2531): Concrete Curb and Gutter shall be placed in accordance with the
provisions of MnDOT Specification 2531, and these Specifications. Replacement of curbs will be paid for
under the bid items for 2531 Concrete Curb and Gutter Design B618. Concrete Curb and Gutter removals
shall be paid for under the Remove Concrete Curb and Gutter Item based on the per linear foot removed.
The unit price bid per linear foot of B618 Concrete Curb and Gutter shall be considered compensation in full
to construct curb and gutter as specified in the Plans and as directed by the Engineer, and in conformance
with MnDOT Specification 2531 and 2461, and the standard details shown in the Plans.
Necessary bituminous patching shall be paid for under the item for such work.
In some areas, the Engineer shall require Contractor to hand-place curbs, walks and pavements to avoid
damage to landscaping, retaining walls, etc. No request for additional compensation shall be considered to
accommodate this requirement.
35. Traffic Control and Maintenance (2563): Contractor shall maintain traffic at all times during construction in
accordance with the current Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) and its
supplements, and as it may be deemed necessary by the Engineer. Contractor shall submit a temporary
traffic control plan two weeks prior to construction.
In the event that the City must install additional signs for traffic control for safety purposes, the cost for such
measures shall be billed to Contractor or withheld from monies due. In order to facilitate project safety,
Contractor shall position and schedule deliveries of all materials to be incorporated into the Work, such as
pipe and castings, to minimize conflict with traffic flow. Failure to cooperate with the Engineer in this
respect shall authorize the Engineer to have such materials removed from the Project by any means
available until their use is imminent. The costs associated with such removal and return to the Project
site shall be borne by Contractor with no additional compensation.
Contractor shall be required to schedule his daily work to ensure that all excavations are filled in
completely; adequate drainage is provided to prevent any water from standing on the Project site; and an
adequate driving surface with Class 5 or salvaged bituminous millings is provided at the completion of
work each day.
Contractor shall also schedule equipment and its work so no removal items, spoil or aggregate piles are
left within the rights-of-way overnight except by express, written consent of the Engineer. All
requirements for drainage and access herein shall apply to this work also.
Throughout the duration of construction, Contractor shall coordinate with the City a minimum of at least
twenty-four (24) hours in advance, any inconveniences to local businesses and property owners. The City
will provide Contractor with printed door hangers that shall be placed in resident’s doors by Contractor no
later than 5:00 p.m. the day before work is to begin. Contractor is responsible for notifying property
owners of any limited access at least twenty-four (24) hours in advance.
36. Erosion and Sedimentation Control (2573): Contractor shall provide temporary erosion control in
accordance with the provisions of MnDOT Section 2573, the Bassett Creek Water Management Commission,
Minnesota Department of Natural Resources, Minnesota Pollution Control Agency and the Engineer. In
accordance with the Specifications, Contractor shall provide the Engineer with the name and 24-hour
contact information of the Erosion Control Supervisor at the pre-construction conference. The unit price bid
to provide an Erosion Control Supervisor for this project shall be considered compensation in full for the
person to perform all duties in accordance with MnDOT Specification 2573. Compensation shall be
considered all-inclusive on a lump sum basis, with no direct payment for each duty or for the number of
hours worked.
A. Street Sweeping: Contractor will be required to provide proof of ability to perform the street
cleaning at the pre-construction conference. This proof may include demonstration of the ability
to use his or her own equipment and forces, or an executed contract with a subcontractor.
All sweeping shall be done between 7:00 a.m. and 7:00 p.m. daily, or more often as directed by the
Engineer. The unit price bid per day to perform street sweeping shall be considered payment in full to sweep
all areas, on a daily basis, deemed necessary by the Engineer to prevent sediment from entering any water
body or storm sewer. Contractor shall furnish a pick-up sweeper, which actively controls dust and all trucks
or other equipment the Engineer deems necessary to remove all sediment. Any additional street sweeping
directed by the Engineer must be performed within four (4) hours of the Engineer’s order. Failure to
perform ordered street sweeping within this four-hour period would result in the sweeping being performed
by the City of Golden Valley staff (minimum charge of $400 per hour with a 2-hour minimum) or by a
contractor hired by the City. Any and all costs incurred by the City to perform street sweeping which is
Contractor’s responsibility will be deducted from the monies due to Contractor. Contractor shall be required
to provide the Engineer with written documentation of performed sweeping at each weekly meeting.
B. Storm Drain Inlet Protection:
1. Wimco Inlet Protection. Contractor shall provide Wimco Inlet Protection devices, or approved
equal, on all inlets where inlet protection is designated. Information on the Wimco devices can
be obtained at www.roaddrain.com. Payment will be made on the basis of each structure
protected through all phases of the Work. Use of different methods for protection in order to
phase the Work or for the ease of the construction shall not be cause for multiple payments over
one per structure.
C. Silt Fence: Contractor shall install machine sliced silt fence and maintain as shown on the Plans,
or as directed by the Engineer. Maintenance is to include repair of any torn or damaged silt fence
immediately following discovery of the problem. Accumulated silt is to be removed when
deposits reach approximately one-third the height of the silt fence, or more often as directed by
the Engineer.
D. Inspection of Erosion Control Measures: The Erosion Control Supervisor will be required to
inspect all erosion and sediment control measures on a daily basis, and complete an inspection
form to be provided by the City. These forms are then to be submitted to the Engineer at the
weekly construction meetings.
E. Concrete Washout Area: Contractor shall provide a concrete washout area that meets NPDES
requirements and the Storm Water Pollution Prevention Plan (SWPPP). This shall be considered
incidental. The concrete washout area shall include all necessary labor, materials and equipment
to provide an onsite washout facility as shown on the detail in the Plans.
F. Sediment Control Log Type Straw: Contractor shall furnish, install and maintain as shown on the
plans or as directed by the Engineer.
G. Filtered Log Type Rock: Contractor shall furnish, install and maintain as shown on the plans or as
directed by the Engineer.
H. Erosion Control Blanket: Contractor shall furnish, install and maintain category 3 erosion control
blanket as shown on the plans or directed by the Engineer.
I. Stabilized Construction Exit: Contractor shall furnish, install and maintain a stabilized
construction exit as shown on the Plans or directed by the Engineer.
37. Turf Establishment (2575): Turf establishment shall be performed in accordance with the Provisions of
MnDOT Specification 2575, except as modified herein:
Four inches (4”) of topsoil meeting the requirements of MnDOT Specification 3877 shall be included in the
unit price bid per square yard of hydroseeding. The Contractor shall take reasonable measures to ensure
topsoil is placed to the thickness required in the plans.
Topsoil provided shall be free of debris, rocks in excess of 1/2-inch diameter, large organic material or other
materials that do not contribute to plant growth. Evidence of such deleterious materials shall be cause for
rejection and replacement at Contractor expense.
All curbs shall be backfilled with Topsoil Borrow meeting the requirements of MnDOT Specification 3877
with no additional compensation. The Contractor shall also be required to examine the area behind the
curb and remove all construction debris, including but not limited to, concrete and asphalt chunks, large
stones, cement bags and cardboard fabric rolls.
Contractor will not be permitted to use any type of equipment to place topsoil or sod on driveways which
will, in the opinion of the Engineer, mar the surface with rubber tire marks (typically skid loaders) or topsoil.
Any damage, including rubber tire marks or excessive soil staining, caused by Contractor shall result in
replacement of the driveway to the Engineer’s satisfaction.
Hydroseeding:
The unit price bid per SY of Hydroseeding shall include 4” of topsoil and the slurry for hydroseeding,
including fertilizer, seed, water and Type Hydraulic Mulch. The unit bid price shall be compensation in full to
place and maintain per MnDOT specification and the Engineer’s satisfaction.
Seed shall be in accordance with MnDOT 3876, mixture 25-131. Fertilizer shall be in accordance with MnDOT
3881 and be a slow-release nitrogen type, 10-20-20. Type Hydraulic Mulch shall be in accordance with
MnDOT 3884, Type B2.
Construction requirements for Hydroseeding are as follows:
1. Apply slurry mixture over designated areas at a rate of 6,000 gallons per acre.
2. Apply seed uniformly by hydroseeding method.
3. Application rates for hydroseeding:
a. Fertilizer: 75 lbs per 1000 gallons of slurry mix.
b. Type Hydraulic Mulch Type B2: 350 lbs per 1,000 gallons of slurry mix.
c. Water: 875 gallons per 1,000 gallons of slurry mix.
4. Work shall consist of establishing perennial ground cover by using hydroseeder to
hydraulically apply seed, water, fertilizer, and type hydraulic mulch in one operation.
5. This item is in accordance with MnDOT Standard Specification 2575.3M – Rapid
Stabilization Method with the following exceptions:
a. The specified seed mixture, mixture 22-111, is not to be used for permanent
stabilization. Contractor shall use seed mixture 25-141 in accordance with
MnDOT 3876.
b. Work shall be completed within 7 days of final grading.
6. Apply seed at a rate specified under MnDOT 3876, according to the specified seed
mixture.
38. Restoration: Contractor shall restore all adjoining properties to the Engineer’s satisfaction. Contractor shall
work with adjoining property owners and the City in protecting and minimizing any damage to adjoining
landscaping, sprinkler systems, invisible pet fencing or other property. Indiscriminant damage to such systems shall
obligate Contractor to replace such systems at its cost.
39. Procedures in the Event of a Sewage Spill: In the event of a sewage release, Contractor shall immediately
notify the State of Minnesota Duty Officer at the Department of Public Safety at 651.649.5451 and the City Engineer
at 763.593.8030.
The Duty Officer will instruct Contractor on any further notification procedures. Contractor shall also take immediate
action to prevent sewage from entering any water body or storm sewer by directing any such sewage flow into the
existing sanitary sewer system.
EXHIBIT C
WELCOME AVENUE SANITARY SEWER EXTENSION PLANS
DULUTH
RD.
I-394
GLENWOODWINNETKAHWY. 55
HWY. JERSEY
AVE.
I-394
WINNETKALAURELGOLDE
N SO.AVE.DOUGLASVALLE Y169NO.AVE.DRIVECITY OF GOLDEN
VALLEY,
MINNESOTA PLAN
NO. ___
SHEET1
AVE.
I-
394 AVE.HWY. 55HWY.
10066ST.
GOL
D
E
N
S.C.H.
A.VALLEY RD.l aoGeldVn
DESIGN TEAM NO.BY
DESIGNER:
DRAWN BY:
CHECKED BY:
Date:Lic. No.REVISIONSDATE
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
THE LAWS OF THE STATE OF MINNESOTA.
554934/24/2020
Richard J. Kakach, PE
DESIGN TEAM NO.BY
DESIGNER:
DRAWN BY:
CHECKED BY:
Date:Lic. No.REVISIONSDATE
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
THE LAWS OF THE STATE OF MINNESOTA.
554934/24/2020
Richard J. Kakach, PE
eVallyendloG
GV-SS-020CITY
OF GOLDEN VALLE
Y
CITY
O F GOLDEN VALLEYAPPROVED JANUARY
1, 2018 eVallyendloG
GV-SS-040 APPROVED
JANUARY 1, 2018 DESIGN
TEAM
NO.BY
DESIGNER:DRAWN
BY:CHECKED BY:Date:
Lic. No.REVISIONSDATE I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR
UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE
STATEOFMINNESOTA.
554934/24/2020 Richard
S
RIM 882.26
S
EX MH
RIM 882.89
INV 872.30
881.95
TOP OF EXISTING SERVICE
MH 3220
0+53.82
S
MH 3219
0+00.00
BY OTHERS:
PROPERTY OWNER TO SALVAGE &
REINSTALL MAILBOX, RETAINING WALL &
FENCE
NOTES:
CONTRACTOR SHALL CONFIRM DEPTHS
OF BOTH SERVICES PRIOR TO STARTING
THE PROJECT & EX MH DEPTH &
LOCATION IN FIELD (ON WELCOME)
BEFORE INSTALLING PIPE
BULKHEAD & GROUT EXISTING HOLES IN
SAN MH & ABANDONED SERVICES.
SS
890.15
TOP OF EXISTINGSERVICE0+48.8253'
67'
111'
68'
20'
44'
870
875
880
885
890
870
875
880
885
890
0+00 0+50STA= 0+00TC= 882.68INV. 872.18 (E)3219 DES 40208" PVC SE W E R P I P E S D R 2 6 @ 6
5 STA= 0+53.82TC= 886.39INV. 876.39 (W)INV. 876.
49 (E)INV. 876.
45 (
S)3220
DES 40204"
PV C SE
W E R SERV I C E PI P E S D R 2
6 DESIGN TEAM NO.BY DESIGNER:DRAWN BY:CHECKED BY:Date:
Lic. No.REVISIONSDATE I HEREBY CERTIFY THAT
THIS PLAN WAS PREPARED
BY ME OR UNDER
MY DIRECT SUPERVISION AND THAT I
AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE
LAWS OFTHESTATEOFMINNESOTA.
INSTALL NEW SANITARY MANHOLE
ABANDON EXISTING SERVICES & MANHOLE ONCE CONNECTED
TO
NEW
8"
PVC
FIELD
VERIFY SERVICE LOCATIONS CONNECT TO NEW
SANITARY SERVICE
WITH CLEANOUTCONNECT TO NEW SANITARY MAIN WITH
A WYE
APPROX 5' WESTOF MH
3220 1503 5540
553015301525
WELCOMEBULKHEAD 2 SERVICES IN
P/L
2.0% SLOPE
12'
2.0% SLOPE
C/L
VARIES
P/L
60'
TYPICAL STREET SECTION
DETAIL A
TACK COAT, MnDOT SPEC. 2357
1.5" TYPE SP 9.5 WEARING COURSE MIX
6" AGGREGATE BASE (CV) CLASS 5
MnDOT SPEC. 2211
MIXTURE DESIGNATION SPWEA240C
12'
B618 CONCRETE CURB & GUTTER
24" SELECT GRANULAR (5% MOD)
WELCOME AVE
DETAIL A - TYPICAL SECTION
MAX 1 4
MAX 1:4
HYDROSEED W/4" TOPSOIL
GRADE TO DRAIN GRADE TO DRAIN
3" TYPE SP 12.5 NON WEARING COURSE MIX
MIXTURE DESIGNATION SPNWEB230C
MnDOT SPEC. 2105
DESIGN TEAM NO.BY
DESIGNER:
DRAWN BY:
CHECKED BY:
Date:Lic. No.REVISIONSDATE
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
THE LAWS OF THE STATE OF MINNESOTA.
554934/24/2020
Richard J. Kakach, PE
EXHIBIT D
PROPOSAL FORM
In accordance with the Advertisement for Bids of the City of Golden Valley,
inviting proposals in conformity with the plans and specifications on file in
the office of the City Engineer, City of Golden Valley, Minnesota, the
undersigned hereby certifies that an examination has been made of the
Specifications and the Plans, and the site of the work, and hereby proposes to
furnish all necessary machinery, equipment, tools, labor and other means of
construction and to furnish all materials specified in the manner and at the
time prescribed; and understands that the quantities of work shown herein
are approximate only and are subject to increase or decrease; and further
understands that all quantities of work, whether increased or decreased, are
to be performed at the following unit prices:
CITY OF GOLDEN VALLEY
CITY PROJECT NO. 20-01
BRIAN WACHHOLZ
952-292-4374
Line #Decription UNIT EST QTY.BID UNIT PRICE BID PRICE
1 MOBILIZATION LS 1 5,000.00 $5,000.00
2 CLEARING TREE 1 250.00 $250.00
3 GRUBBING TREE 1 250.00 $250.00
4 REMOVE CURB & GUTTER LF 50 6.00 $300.00
5 REMOVE BITUMINOUS PAVEMENT SY 69 6.00 $414.00
6 SAWING BIT PAVEMENT LF 50 5.00 $250.00
7 STREET SWEEPING DAY 5 75.00 $375.00
9 aggregate base, class 5 ton 24 50.00 $1,200.00
10 BITUMINOUS MATERIAL FOR TACK COAT GAL 3 20.00 $60.00
11 TYPE SP 9.5 BIT MIXTURE FOR PATCHING TON 6.25 225.00 $1,406.25
12 type sp 12.5 non wear course mix (2,c)ton 12.5 225.00 $2,812.50
13 CRUSHED ROCK FOR STABILIZATION TON 2 80.00 $160.00
14 PIPE BEDDING MATERIAL TON 10 14.00 $140.00
15 8" PVC PIPE SEWER. SDR 26 LF 55 72.00 $3,960.00
16 4" PVC PIPE SEWER SDR 26 (2 services)LF 85 51.00 $4,335.00
17 4" PVC PIPE DRAIN CLEANOUT EACH 0 300.00 $0.00
18 CONNECT TO EXISTING SANITARY EACH 1 1,500.00 $1,500.00
19 CONNECT TO EXISTING SANITARY SEWER SERVICE EACH 2 400.00 $800.00
20 F & I CASTING ASSEMBLY R-1733 EACH 1 850.00 $850.00
21 F & I CASTING MCDONALD 74M EACH 0 350.00 $0.00
22 CONTRUCT MANHOLE STRUCTURE EACH 1 4,600.00 $4,600.00
23 CONCRETE CURB AND GUTTER B618 LF 50 60.00 $3,000.00
24 TRAFFIC CONTROL LS 1 1,500.00 $1,500.00
25 SILT FENCE LF 200 11.50 $2,300.00
26 HYDRO SEEDING SY 222 5.00 $1,110.00
SELECT GRANULAR BORROW (5% MON)TON 100 14.00 $1,400.00
37,972.75
Quantity changed in red
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. E. 2. Authorize Limited Use Permit with Three Rivers Park District for Permitting Land Usage on the
Trunk Highway 100 Pedestrian Bridge
Prepared By
Jeff Oliver, City Engineer
R.J. Kakach, Assistant City Engineer
Summary
In December of 2019, the City Council approved two agreements relating to the ownership of the
Trunk Highway 100 (TH 100) pedestrian bridge near Briarwood Nature Area. The agreements
transferred the ownership of the pedestrian bridge from the Cities of Golden Valley and Crystal to
Three Rivers Park District. Shortly after the agreements were approved, it was determined that the
eastern leg of the bridge was located in Golden Valley right-of-way as opposed to MNDOT right-of-way.
The right-of-way was originally owned by MNDOT as part of the construction of TH 100, but was
transferred to Golden Valley in 2014. Therefore, Three Rivers Park District would require a limited use
permit for ownership of a structure located in Golden Valley right-of-way.
The Limited Use Permit with Three Rivers Park District would have been packaged with the two
ownership agreements in December of 2019 for approval had the right-of-way title been determined
at that time. Instead, the permit is brought to Council for approval as the final part of the bridge
ownership transfer to Three Rivers Park District.
Financial Or Budget Considerations
None
Recommended Action
Motion to authorize the Mayor and City Manager to execute a Limited Use Permit with Three Rivers
Park District for Permitting Land Usage on the Trunk Highway 100 Pedestrian Bridge.
Supporting Documents
Public Trailway Limited Use Permit (6 pages)
Trail LUP 1
PUBLIC TRAILWAY
LIMITED USE PERMIT
This Public Trailway Limited Use Permit (this “Permit”), made this ____ day of June, 2020, by
the City of Golden Valley, a Minnesota municipal corporation (“Grantor”) to Three Rivers Park
District, a political subdivision of the State of Minnesota, Hennepin County, Minnesota
Grantee”).
RECITALS
WHEREAS, Grantor and Grantee entered into a Bridge Conveyance Agreement
Agreement”) for a pedestrian bridge over Trunk Highway 100 for the Bassett Creek Regional
Trail (the “Trail”); and
WHEREAS, Grantor has legal authority to construct, maintain and operate sidewalks,
trails, and other such public ways within the area described and depicted on the attached
Exhibit A (the “Permit Area”); and
WHEREAS, Grantor wishes to convey to Grantee this Permit and Grantee wishes to
accept this Permit according to the terms and conditions contained herein for the purpose of
permitting construction, maintenance, and operation of the Trail within the Permit Area.
NOW THEREFORE, in consideration of the mutual covenants contained herein and
other good and valuable consideration, the sufficiency of which is hereby acknowledged, the
parties agree as follows:
TERMS OF PERMIT
1.) Grant of Permit. Grantor grants to Grantee a limited use permit to locate, install, construct,
reconstruct, operate, maintain, inspect, alter and repair the Trail for public use within the
Permit Area. This Permit shall not convey ownership of lands within the Permit Area to
Grantee. This Permit shall be non-exclusive; provided, however, any other permits issued
within the Permit Area shall be subject to and subordinate to, and shall not interfere with,
this Permit without Grantee’s written consent. Notwithstanding the foregoing, Grantor
may erect improvements or infrastructure owned by Grantor within the Permit area
without Grantee’s consent, provided Grantor gives advance notice to Grantee and
Grantor’s improvements do not interfere with Grantee’s use of the Permit Area.
2.) Scope of Permit. This Permit includes the right of Grantee, its contractor, agents, and
employees to locate, install, construct, reconstruct, operate, maintain, inspect, alter and
repair any of the following facilities and amenities within the Permit Area: public sidewalk
or trail, trail signage, informational kiosks, benches, bike racks, fences, trail
bridges/tunnels, and any other trail related structure (the “Improvements”). All such
Improvements shall be located within the Permit Area and no expansion beyond the Permit
Area shall be allowed without separate written permission from Grantor. Grantee’s use of
the Permit Area shall not interfere with or obstruct Grantor’s use of its adjacent property
or right-of-way.
3.) Term. This Permit shall be permanent and irrevocable, except that if the Minnesota
Department of Transportation revokes or declines to renew the Limited Use Permit for the
pedestrian bridge adjacent to the Permit Area, either party may terminate this Permit
after one year’s written notice to the other party.
Trail LUP 2
4.) Obstructions. Grantee shall at all times have the right to keep the Permit Area clear of
all buildings, structures, fences, trees, shrubbery, undergrowth, roots and other
obstructions that may interfere with or endanger usage of the Improvements. Grantee
shall defend and indemnify Grantor against any claims, losses and expenses, including
reasonable attorneys’ fees, arising from any actions of the Grantee to clear the Permit
Area.
5.) Trail Use and Purposes. This Permit is for public trailway purposes only. The Trail and all
Improvements shall be open to the general public, and the Trail shall be used exclusively
for outdoor recreation and commuting including but not limited to walking, jogging,
skating, biking, and uses allowed under State and Federal law including, but not limited
to, other personal driven mobility devices (OPDMD’s) and electric personal assistive
devices. In addition, motor vehicles used for maintenance, law enforcement or other public
uses will be permitted within the Permit Area.
6.) Loss of Property Rights. Grantor shall defend and indemnify Grantee against any loss of,
or interruption to the contiguity of the Trail caused by Grantor, and, further shall, at its
own expense, take all necessary action, including, but not limited to, the use of eminent
domain to secure a continuous and contiguous trail corridor within the Permit Area. These
obligations of Grantor may be specifically enforced by Grantee and further all costs of such
enforcement, including reasonable attorney’s fees, shall be paid by Grantor.
7.) Construction, Repair, and Maintenance. Any and all construction, repair, and maintenance
of the Trail shall be provided by Grantee at Grantee’s sole cost and expense, including,
but not limited to, plowing and removal of snow and installation and removal of regulatory
signs.
Remainder of page intentionally blank. Signature pages follow.]
Trail LUP 3
In witness whereof, the said parties have caused this instrument to be executed on the
date and year first written above.
CITY OF GOLDEN VALLEY
Shepard M. Harris, Mayor
Timothy J. Cruikshank, City Manager
Trail LUP 4
THREE RIVERS PARK DISTRICT, a
public corporation and political subdivision
of the State of Minnesota
Its Chair—Board of Commissioners
Its Superintendent and Secretary
to the Board
This instrument drafted by:
Eric J. Quiring
Three Rivers Park District
3000 Xenium Lane North
Plymouth, MN 55441
Trail LUP 5
Exhibit A
Description and Depiction of Permit Area
The area of the limited use permit is located in the southwest quarter of Section 7,
Township 29, Range 24, in the City of Golden Valley, Hennepin County, Minnesota; and
is south of Dawnview Terrace, east of the east Trunk Highway 100 Frontage Road, also
known as Lilac Drive; and south and west of Bassett Creek as it flows out of the culverts
under Trunk Highway 100.
Revised Date: 12/13/2019
Design Department
0 60 120 18024030Feet
N
TrailwayPermitExhibitA
Bassett Creek Regional Trail
Lilac Drive Right Of Way · City of Golden Valley
Area ofPermitL
i l a
c
D
r
i
v
e
NT
H
1
0
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. E. 3. Approve Emergency Repairs to Winnetka Avenue Storm Sewer Crossing at Knoll Street
Prepared By
Jeff Oliver, City Engineer
R.J. Kakach, Assistant City Engineer
Summary
CenterPoint Energy is currently replacing its trunk beltline gas main on Winnetka Avenue between 10th
Avenue and Medicine Lake Road. While removing pavement along this stretch of roadway, crews
noticed a small sink hole adjacent to a catch basin near the Winnetka Avenue intersection with Knoll
Street.
Staff performed a CCTV inspection of the storm sewer line that crosses Winnetka Avenue at Knoll
Street. This inspection showed significant deterioration of the pipe bottom within the storm sewer
that could result in collapse of the pipe. Therefore, staff has determined that emergency repairs are
needed on the storm sewer crossing of Winnetka Avenue at Knoll Street. The extent of the emergency
repairs may change based upon investigation of the pipe that is ongoing.
Staff is working with the County to determine ownership and maintenance of this storm sewer pipe.
The pipe was installed in 1960, well before any formal maintenance agreements were in place, and
while there is some uncertainty surrounding the ownership and maintenance responsibilities, both
agencies are working together towards a solution.
Without immediate action to rehabilitate the pipe, there is a very high risk of pipe failure in the near
future, including during installation of the beltline gas main performed by CenterPoint Energy. Staff is
currently working to determine the full extent of the problem and obtain quotes for this repair and will
have a contract available for council consideration at the June 16, 2020 council meeting.
Financial Or Budget Considerations
Staff has determined that a separate City contract with a to be determined contractor, is the
appropriate procedure for performing the emergency work. With the information currently available,
staff expects the cost of the emergency storm sewer repair to be $50,000 or less. Funding will be
provided from the Storm Sewer Utility Fund – 7301.6440 (Maintenance).
Recommended Action
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
Motion to approve contract with approved contractor to perform the emergency repairs to the storm
sewer crossing on Winnetka at Knoll Street.
Supporting Documents
• Location Map (1 page)
• Emergency Contract (19 pages)
Sinkhole
Storm Pipe inPoor Condition
Winnetka Ave NKnoll St
0 20 4010FeetDisclaimer: This is not a legal certificate of survey.
IWinnetka & KnollFailed Stor m Sewer
Sources: Print Date: 6/12/2020-Hennepin County Surveyors Office for Property Lines (2020) & Aerial Photography (2018).-MnDNR for 2-Foot Contours (2011)-City of Golden Valley for all other layers.
1
CONTRACT FOR STORM WATER REPAIRS WITH ____
THIS AGREEMENT is made this ___ day of _________, 2020 (the “Effective Date”) by and between
__________________________, a __________________ located at _________________________
(“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at
7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Contractor is engaged in the business of excavating to repair and replace storm water conveyance
infrastructure.
B. The City desires to hire Contractor to repair or replace storm water conveyance infrastructure.
C. Contractor represents that it has the professional expertise and capabilities to provide the City
with the requested work.
D. The City desires to engage Contractor to provide the work described in this Agreement and
Contractor is willing to provide such work on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City and
Contractor agree as follows:
AGREEMENT
1. The Work. Contractor shall perform the work more fully described in the attached Exhibit A (the
“Work”). The Work includes all work and services required by this Agreement, whether completed or
partially completed, and includes all labor, materials, equipment, and services provided or to be provided
by Contractor to fulfill Contractor’s obligations. All Work shall be completed according to the
specifications set forth in the attached Exhibit B. Contractor shall at all times keep the premises free from
accumulation of waste materials and debris caused by Contractor’s operations.
2. Time for Completion. The Contractor shall proceed diligently and shall complete the Work to the
satisfaction and approval of the City’s authorized agent according to the deadlines set forth in Exhibit A
(the “Contract Time”). Contractor shall to notify the City in writing of any cause of delay of the Work within
24 hours after such cause of delay arises. If Contractor fails to complete the Work by the Contract Time,
the City may immediately, or at any time thereafter, proceed to complete the Work at the Contractor’s
expense. If Contractor gives written notice of a delay over which Contractor has no control, the City may,
at its discretion, extend the Contract Time.
3. Consideration. In consideration of the performance of the Work, the City shall pay to Contractor
the amount set forth herein Exhibit D (the “Contract Price”). The consideration shall be for both the Work
performed by Contractor and the expenses incurred by Contractor in performing the Work. Contractor
shall submit statements to the City containing a detailed list of project labor and hours, rates, titles, and
amounts undertaken by Contractor during the relevant billing period. The City shall pay Contractor within
thirty (30) days after receiving a statement from Contractor.
2
4. Extra Work. Unless approved by the City in writing, Contractor shall make no claim for extra work
done or materials furnished, nor shall Contractor do any work or furnish any materials not covered by the
plans and specifications of this Agreement. Any such work or materials furnished by Contractor without
written City approval shall be at Contractor’s own risk and expense. Contractor shall perform any altered
plans ordered by the City; if such alteration reduces the cost of doing such work, the actual amount of
such reduction shall be deducted from the contract price for the Work.
5. Contract Documents. The Contract Documents shall consist of this Agreement; all exhibits to this
Agreement, which are incorporated herein by reference; any supplementary drawings, plans, and
specifications; and other documents listed herein.
In the event of a conflict among the various provisions of the Contract Documents, the terms shall be
interpreted in the following order of priority:
a. Modifications to this Agreement
b. This Agreement, including all exhibits
c. Supplementary drawings, plans, specifications
d. Other documents listed in this Agreement
Drawings shall control over Specifications, and detail in drawings shall control over large-scale drawings.
All capitalized terms used and not otherwise defined in this Agreement, but defined elsewhere in the
Contract Documents, shall have the meaning set forth in the Contract Documents.
6. Expense Reimbursement. Contractor shall not be compensated separately for necessary
incidental expenses. All expenses of Contractor shall be built into Contractor’s fixed compensation rate,
unless reimbursement is provided for an expense that received the prior written approval of the City,
which approval may be provided via electronic mail.
7. Approvals. Contractor shall secure the City’s written approval before making any expenditures,
purchases, or commitments on the City’s behalf beyond those listed in the Work. The City’s approval
may be provided via electronic mail.
8. Protection of Persons and Property. Contractor shall be responsible for initiating, maintaining
and supervising all safety precautions and programs in connection with the performance of the Work.
Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to
prevent damage, injury, or loss to:
a. Persons performing the Work and other persons who may be affected by the Work;
b. The Work and materials and equipment to be incorporated therein; and
c. Other property at the site or adjacent to the site, such as trees, shrubs, lawns, walks,
pavement, roadways, structures and utilities.
Contractor shall promptly remedy damage and loss to property caused in whole or in part by Contractor
or any of its subcontractors, agents, or anyone directly or indirectly employed by any of them.
9. Acceptance of the Work. All of the Contractor’s work and labor shall be subject to the inspection
and approval of the City. If any materials or labor are rejected by the City as defective or unsuitable, then
the materials shall be removed and replaced with other approved materials and the labor shall be done
3
to the satisfaction and approval of the City at the Contractor’s sole cost and expense. Contractor shall
replace at Contractor’s expense any loss or damage to the Work, however caused, which occurs during
the construction thereof or prior to the final delivery to and acceptance of the Work by the City. Any
payment made to Contractor, shall not be construed as operating to relieve Contractor from responsibility
for the construction and delivery of Work. Acceptance of the completed Work shall be evidenced only by
Final Payment (the “Final Payment”) issued by the City, which shall state the date on which the City
accepts the completed Work (the “Final Completion Date”).
10. Warranty. Contractor represents and warrants that it has the requisite training, skills, and
experience necessary to complete the Work, is appropriately licensed by all applicable agencies and
governmental entities, and will complete the Work in a manner consistent with the level of care and skill
ordinarily exercised by professionals currently providing similar work. Contractor further represents and
warrants to the City that the materials and equipment furnished under this Agreement are of good quality
and new, unless this Agreement requires or permits otherwise. Contractor further warrants that the Work
will conform to the requirements of this Agreement and will be free from defects. Work, materials, or
equipment not conforming to these requirements may be considered defective. Contractor shall promptly
correct any defective Work. Costs of correcting such defective Work, including additional testing and
inspections, the cost of uncovering and replacement, and compensation for any additional services and
expenses made necessary thereby, shall be at Contractor’s expense. Contractor’s warranty shall exclude
remedy for damage or defect caused by abuse, alterations to the Work not executed by Contractor or its
subcontractors, agents, or anyone hired or employed by any of them, improper or insufficient
maintenance, improper operation or normal wear and tear under normal usage.
11. Guarantee. Contractor guarantees and agrees to maintain the stability of the Work and materials
furnished and installed under this contract for a period of one year after the Final Completion Date (the
“Guarantee Period”). Contractor agrees to perform fully all other guarantees as set forth in the
specifications. If any of the Work is found to be not in accordance with the requirements of the Contract
during the Guarantee Period, Contractor shall correct it promptly after receipt of notice from the City to
do so. The City shall give such notice promptly after discovery of the condition. If Contractor fails to correct
nonconforming Work within a reasonable time after receipt of notice from the City, the City may correct
the Work at Contractor’s expense.
The Guarantee Period shall be extended with respect to portions of Work first performed after the Final
Completion Date by the period of time between Final Payment and the actual completion of that portion
of the Work. The one-year period for correction of Work shall not be extended by corrective Work
performed by Contractor pursuant to this Section.
Nothing contained in this Section shall be construed to establish a period of limitation with respect to
other obligations Contractor has under the Contract Documents. Establishment of the one-year period for
correction of Work as described in this Section relates only to the specific obligation of Contractor to
correct the Work, and has no relationship to the time within which the obligation to comply with the
Contract Documents may be sought to be enforced, nor to the time within which proceedings may be
commenced to establish Contractor’s liability with respect to Contractor’s obligations other than
specifically to correct the Work.
12. Termination. This Agreement shall remain in force and effect commencing from the effective
date and continuing until the completion of all of the parties’ obligations hereunder, unless terminated
4
by the City or amended pursuant to the Agreement. Notwithstanding any other provision hereof to the
contrary, this Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the
City upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason
at all; or
d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Work performed to the date of termination
and for all costs or other expenses incurred prior to the date of termination.
13. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
14. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Contractor, the City may complete the Work either by itself or by contract with other persons or entities,
or any combination thereof. These remedies provided to the City for breach of this Agreement by
Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Contractor’s breach.
15. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
16. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the
completion or termination of this Agreement.
17. Insurance. Contractor shall maintain reasonable insurance coverage throughout this
Agreement. Contractor agrees that before any work related to the approved project can be performed,
Contractor shall maintain at a minimum:
a. Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181;
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b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles used
by Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily injury,
death of any person, and property damage arising out of the ownership, maintenance, and
use of such motor vehicles, along with any statutorily required automobile coverage;
c. Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence,
$2,000,000 general aggregate, and $2,000,000 for products-completed operations hazard,
providing coverage for claims including:
i. Damages because of bodily injury, sickness or disease, including occupational sickness
or disease, and death of any person;
ii. Personal and advertising injury;
iii. Damages because of physical damage to or destruction of property, including loss of
use of such property;
iv. Bodily injury or property damage arising out of completed operations; and
v. Contractor’s indemnity obligations under this Agreement.
To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a
combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor shall
provide the City with a current certificate of insurance including the following language: “The City of
Golden Valley is named as an additional insured with respect to the commercial general liability, business
automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess
liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the
City as an additional insured and contain a statement that such policies of insurance shall not be canceled
or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case
of non-payment.
18. Compliance with State Withholding Tax. Before final payment is made for the Work on this
project, Contractor must make a satisfactory showing that it has complied with the provisions of
Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid
employees on this project by providing to the City Engineer a Certificate of Compliance from the
Commissioner of Taxation. Contractor is advised that before such Certificate can be issued, Contractor
must first place on file with the Commissioner of Taxation an affidavit, in the form of an IC-134, that
Contractor has complied with the provisions of Minnesota Statutes Section 290.92.
19. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or
interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any
assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign, or
transfer any rights under or interest (including, but without limitation, moneys that may become due or
moneys that are due) in the Agreement without the written consent of the other except to the extent that
the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any
written consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from
employing such independent consultants, associates, and subcontractors, as it may deem appropriate to
assist it in the performance of the Work required by this Agreement. Any instrument in violation of this
provision is null and void.
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20. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the Work which Contractor
is to perform and is customarily engaged in the independent performance of the same or similar work for
others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall
control the manner in which the Work is performed; however, the nature of the Work and the results to
be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties
are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any
binding commitments or obligations on behalf of the City except to the extent expressly provided in this
Agreement. All Work provided by Contractor pursuant to this Agreement shall be provided by Contractor
as an independent contractor and not as an employee of the City for any purpose, including but not limited
to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability
for torts and eligibility for employee benefits.
21. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the Effective Date.
Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives,
and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and
alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work
rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all
times while performing duties pursuant to this Agreement. Contractor agrees and understands that a
violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient
grounds for immediate termination of the Agreement by the City.
22. Entire Agreement. The Contract Documents shall constitute the entire agreement between the
City and Contractor, and supersede any other written or oral agreements between the City and
Contractor.
23. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
24. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
25. Work Products and Ownership of Documents. All records, information, materials and other work
products, including, but not limited to the completed reports, drawings, plans, and specifications prepared
and developed in connection with the provision of the Work pursuant to this Agreement shall become the
property of the City, but reproductions of such records, information, materials and other work products
in whole or in part may be retained by Contractor. Regardless of when such information was provided,
Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising
out of or related to this Agreement, except as authorized by the City or as required by law. These
obligations survive the termination of this Agreement.
26. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
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shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Work.
27. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and
service providers for this or other matters, in the City’s sole discretion.
28. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
29. No Discrimination. Contractor agrees not to discriminate in providing the Work under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Work under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
30. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Tim Kieffer, or designee. Contractor’s authorized agent for purposes of administration of this contract is
__________________________, or designee who shall perform or supervise the performance of all Work.
31. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONTRACTOR THE CITY
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
tkieffer@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
32. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
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33. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
34. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
35. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
36. Counterparts and Electronic Communication. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (pdf) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
37. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor Agreement to
be executed by their duly authorized representatives in duplicate on the respective dates indicated
below.
_______________________________: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Shepard M. Harris, Mayor
By: _________________________________
Timothy J. Cruikshank, City Manager
EXHIBIT A
SCOPE OF WORK
1. Work. The Work shall include all labor and equipment necessary to repair or replace storm water
conveyance infrastructure that includes arched or round reinforced concrete pipe, catch basins, castings,
and other components. The Work shall include, but not limited to, excavation; removal and disposal of
old reinforced concrete pipe, catch basins, and casting; installation of new reinforced concrete pipe, catch
basins, and casting; and backfill and compact the excavated trench. The City shall furnish new reinforced
concrete pipe, catch basins, and casting. Each excavation of reinforced concrete pipe, catch basins, and
casting may include supplemental work and restoration as follows:
A. Street Repair
Saw-cut, removal, and replacement of bituminous per City of Golden Valley Standard Details
herein Exhibit C. Installation of 6 inches of Class 5, 7½ inches of Type SP 12.5 Non-Wearing
Course (2,C), and 1.5 inches of Type SP 9.5 Wearing Course Mix (2,C).
B. Curb Repair
Saw-cut, removal, and replacement of concrete curb and gutter per City of Golden Valley
Standard Details herein Exhibit C. Installation of 4 inches of Class 5 below concrete areas.
Sod repair behind removed concrete per specifications herein Exhibit B, Section 16.
C. Sidewalk/Concrete Repair
Saw-cut, removal, and replacement of concrete sidewalk and/or driveway, including
truncated domes at existing pedestrian ramps, per City of Golden Valley Standard Details
herein Exhibit C. Installation of 4 inches of Class 5 below concrete areas. Sod repair behind
removed concrete per specifications herein Exhibit B, Section 16.
2. Schedule. Contractor shall complete the Work before CenterPoint Energy has commenced the
Winnetka Avenue 24” Gas BeltLine Project.
3. Location. The Location Maps herein Exhibit A identifies the location of each repair.
EXHIBIT B
SPECIAL CONDITIONS
1. Responsible Contractor Certification. Contractor and subcontractor(s) shall be a “responsible contractor”
as defined in Minnesota Statutes §16C.285, subdivision 3. Contractor or subcontractor(s) that do not meet the
minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or who fails to verify compliance
with the minimum requirements, will not be a “responsible contractor” and will be ineligible to perform the Work.
Contractor and subcontractor(s) are that make a false statement verifying compliance with any of the minimum
criteria shall result in the termination of this Agreement.
2. Pre-Construction Meeting. Prior to the beginning of construction operations, a pre-construction
meeting shall be held, and shall be attended by the authorized representatives of the City and persons of the
contracting company who will have direct responsibility for workmanship and/or materials used on the project.
The conference will disclose all aspects for execution and schedule of the Work. Agreement on any and all
questionable measurements, materials, methods or other matters shall be made at this conference. Contractor
shall submit the following at the pre-construction meeting:
A. Critical path phasing plan and schedule, which details all controlling operations. This shall be
submitted a minimum of three (3) days before the pre-construction meeting.
B. General project contact information including emergency contacts.
C. Traffic Control plan.
3. Safety Precautions and Accident Prevention. The Contractor shall observe and comply with all
requirements to the safety of the workforce to be employed on the project. Contractor shall comply with all
safety measures recommended and required by any governmental agency, including the Department of Labor
and Industry, Division of Accident Prevention of the Industrial Commission of Minnesota, and with the
requirements of the Workmen's Compensation Act and any amendments thereof. Attention is called to the
other paragraphs of these Special Conditions covering safety precautions and accident prevention. The
Contractor shall be responsible for all safety issues on this project. The Contractor shall comply with instructions
from the City for implementing any additional requirements for safety concerns.
4. Locating Utilities. Contractor shall obtain field locations or other assistance as may be required to
determine the existence and location of gas mains and other private utilities, as well as, public utilities of the
City, County or State, which may be underground or overhead within street and highway rights-of-way or within
easements and which may be interfered with by the Work prior to the Work. Existing underground, surface or
overhead structures are not necessarily shown on the Plans; and those shown are only correct to the level of
accuracy permitted by the locations both from field located and record drawings, established by the utility
owners. The City does not assume any responsibility for the accuracy of the disclosed locations. Contractor shall
be responsible for all verifying all utility location by contacting Gopher State One-Call (651.454.0002) prior to
beginning the Work. Contractor shall also make such investigations as are necessary to determine the extent to
which existing structures may interfere with the Work. Contractor shall not claim or be entitled to receive
compensation for any damages sustained by reason of the inaccuracy of the omission of any of the information
given relative to the surface, overhead or underground structures or by reason of Contractor’s failure to
properly protect and maintain such structures.
5. Utility Conflicts. Contractor shall coordinate its efforts with private utility companies so the Work can be
done in a timely manner. Contractor shall schedule or redirect its Work to ensure that utility company relocates,
installations, and/or removals do not impede progress of the Work. Contractor waives claims for any and all costs
or damages due to alleged delay, disruption, or acceleration; and releases the City from any such claims, to the
extent the claim is due to the failure of any private utility with facilities affected by the Work to promptly relocate,
remove, or adjust such facilities. It is anticipated that some facilities will be in conflict with the work on this project
that Contractor will be expected to guard and protect these facilities. No claims for extra compensation to perform
the Work are due to conflicts with in-place utilities shall be considered. Likewise, no claim for delays due to
conflicts with in-place utilities shall be considered. (See Exhibit A, Section 3 with regard to utility company
schedule)
6. Mobilization (2021). The lump sum for mobilization is to include all aspects of work and shall include
mobilization to all of the areas identified in the Location Maps herein Exhibit A.
7. DOT Compliance. All of Contractor’s drivers performing work for the City must be in compliance with DOT
requirements related to holding a Commercial Driver’s License (CDL). Contractor shall be responsible for ensuring
its own compliance with all applicable DOT regulations and requirements, including but not limited to DOT
regulations related to drug testing and the maintenance of drug testing records. Contractor shall indemnify and
hold harmless the City for any fines incurred as a result of Contractor’s failure to comply with DOT requirements
as set forth above. It shall be Contractor’s responsibility to comply and provide evidence to the City of DOT
compliance upon request.
8. Hours of Operation. Work shall occur Monday through Friday from 7:00 a.m. to 7:00 p.m., excluding
holidays.
9. Noise Elimination. The Contractor shall eliminate noise to as great an extent as possible at all times. Air
compressing plants shall be equipped with silencers, and the exhausts of all gasoline motors or other power
equipment shall be provided with mufflers approved by the manufacturer.
10. Care of Work. All work under this contract shall be accomplished with reasonable care and minimal
damage to affected properties. The Contractor shall provide quality cleanup after removal and repair of any
damage done by the Contractor’s equipment.
11. Traffic Control and Maintenance (2563). Contractor shall maintain traffic at all times while performing
the Work in accordance with the current Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) Field
Manual and its supplements, or as deemed necessary by the Engineer, when the Work occurs on or adjacent to
any street, alley or public place. Contractor shall provide, under the traffic control item, all construction signage
and traffic control devices for the protection of persons, property and the Work. Contractor shall be responsible
for maintaining traffic control devices during the Work. In the event that the City must install additional signs for
traffic control for safety purposes, the cost for such measures shall be billed to Contractor or withheld from
monies due. The Contractor shall be held responsible for all damaged from failure to protect the work zone.
When single lane traffic is necessary, flagmen must be provided to direct traffic. Contractor shall provide
certifications of all flagmen that will be working on this project.
12. Manual References. The Specifications which apply to the Work shown in the Plans shall be as follows:
A. Special Conditions herein Exhibit A, B, and C.
B. Standard Utilities Specifications for Watermain and Service Line Installation, Sanitary Sewer and
Storm Sewer Installation, and Trench Excavation and Backfill/Surface Restoration, Revised 2013, as
prepared by the City Engineers Association of Minnesota (CEAM) and published by the League of
Minnesota Cities, St. Paul, Minnesota, except as modified or supplemented in these Special
Conditions. The Standard Utilities Specifications are available from the Minnesota Society of
Professional Engineers by calling 651.292.8860, or from the CEAM website at http://ceam.org/.
C. The most current edition of the Minnesota Manual on Uniform Traffic Control Devices and its
supplements.
D. Division I, 1507 (Utility Property and Service) and Division I, 1512 (Unacceptable and unauthorized
work) of the Minnesota Department of Highways Standard Specification for Construction, 2018
Edition and its supplements, shall apply, except as modified or supplemented herein.
E. Division II (Construction Details) and Division III (Materials) of the Minnesota Department of
Highways Standard Specification for Construction, 2018 Edition and its supplements, shall apply,
except as modified or supplemented herein.
13. Plant Mixed Bituminous (2360). All bituminous mixtures shall be in conformance with MnDOT
Specification 2360, except as modified or supplemented herein. Bituminous mixtures to be used for the Work
shall be Super Pave mixtures as shown below.
A. Wearing Course: Type SP 9.5 Wearing Course Mix (2,C). All aggregate in this mixture must be virgin,
no recycled aggregate.
B. Non-wearing Course: Type SP 12.5 Non-Wearing Course (2,C)
14. Bituminous Patching.
A. Removal - The contractor shall sawcut and remove the pavement areas required to accomplish the
Work. The pavement material shall be disposed of outside the corporate limits of the City of Golden
Valley. The contractor may only have 3 excavations open at a time, with hole defined as any location
where the street surface has been removed and final wear course pavement has not been completed.
B. Interim Pavement Restoration - Following backfill of a hole with suitable trench backfill material,
contractor shall backfill (6-inch maximum lift thickness) and compact upper section of street with Class
5 aggregate base up to existing top of adjacent bituminous pavement grade. The upper section of the
street is defined as the proposed depth of Class 5 aggregate base and bituminous pavement for each
specific street. Just prior to pavement restoration operations, contractor shall remove Class 5
aggregate base required in order to pave proposed pavement section.
C. Pavement Restoration - MnDOT 2357 Tack Coat shall be CSS-1 or CSS-1h and applied between the
bituminous Non-wearing Course (2,C) layer and the 1.5 inches of Type SP 9.5 Wearing Course (2,C)
layer. When placing multiple lifts of bituminous in the same day, the prior lift must be allowed to cool
to a surface temperature of 180° Fahrenheit or less before applying the next lift. Contractor shall
ensure the top surface is closed to the satisfaction of the Engineer. The use of coarse mixtures that
do not close to the Engineer’s satisfaction shall not be permitted. Compaction shall be obtained in
accordance with MnDOT Specification 2360.3.D.2, Ordinary Compaction.
15. Additional Pavement Thickness. A separate bid item has been provided to account for any deviations in
the typical 9 inches of bituminous pavement section. The bid item is for additional pavement thickness per inch
per Square Yard and shall be compensation in full for all costs relating to the removal and replacement of
pavement thickness over 9 inches for any excavation. It is anticipated that additional pavement thickness will be
required on Winnetka Avenue, which has an existing bituminous section of approximately 9 inches.
16. Turf Establishment (2575). Turf establishment shall be performed in accordance with the Provisions of
MnDOT Specification 2575, except as modified herein. Four inches (4”) of topsoil meeting the requirements of
MnDOT Specification 3877 shall be included in the unit price. The Contractor shall take reasonable measures to
ensure topsoil is placed to the thickness required. Topsoil provided shall be free of debris, rocks in excess of one
half-inch diameter, large organic material or other materials that do not contribute to plant growth. Evidence of
such deleterious materials shall be cause for rejection and replacement at Contractor expense. The unit price bid
for sod, including 4” of topsoil, shall be included in the cost of the Work, which includes but is not limited to
placing and maintaining the sod for 30 growing days, as per MnDOT Specification 2575.A.26 and to the City’s
satisfaction.
The Contractor shall also be required to examine the area behind the curb and remove all construction debris,
including but not limited to, concrete and asphalt chunks, large stones, cement bags and cardboard fabric rolls.
Contractor will not be permitted to use any type of equipment to place topsoil or sod on driveways. Sod
placement on this project must be completed within two weeks of the placement of the base course of asphalt.
Failure to complete the work in accordance with this requirement may result in the City withholding all monies
due until the work is completed.
17. Measurement and Payment. Payment for all items for this project shall be by the unit price as stated
herein Exhibit C. The estimated quantities on the Proposal form are for determination of the lowest cost for the
Work. The City reserves the right to increase or decrease quantities shown on the Proposal to stay within the
amount budgeted by the City. No claims for extra compensation due to increased or decreased quantities shall
be considered. Contractor shall submit all final quantities to the City within one month after completion of the
Work.
18. Contract Extension. Contractor shall perform fully, entirely, and in an acceptable manner, the Work
contracted for within the time stated herein Exhibit A. Contractor shall, not less than ten (10) days prior to said
date, make written request to the City for an extension of time for completion, setting forth fully in its request
the reasons which Contractor believes justify the granting of the request. If the City finds that the Work has
been delayed on account of unusual conditions beyond the control of Contractor, or the quantities of the Work
done or to be done are in excess of the Contract quantities in sufficient amount to warrant additional time; the
City may, in its sole discretion, grant an extension of time for the completion to such date as may seem
reasonable and proper. In case such extension is not granted, the right to proceed with the Work may be
considered as forfeited as of the Contract Time, including all agreed upon adjustments, and the City, without
violating the Contract, may proceed immediately to take over the Work, materials and equipment and make
final settlement of costs incurred, except that it shall not be necessary to give Contractor written ten (10) days’
notice for such forfeiture.
19. Sanitary Provisions. Contractor shall observe and comply with all laws, rules, and regulations of the
State and Local Health Authorities. In the event of a sewage release, Contractor shall immediately notify the
State of Minnesota Duty Officer at the Department of Public Safety at 651.649.5451 and the City Engineer at
763.593.8030. The Duty Officer will instruct Contractor on any further notification procedures. Contractor shall
also take immediate action to prevent sewage from entering any water body or storm sewer by directing any
such sewage flow into the existing sanitary sewer system.
EXHIBIT C
CITY OF GOLDEN VALLEY STANDARD DETAILS
EXHIBIT D
PROPOSAL
Contractor certifies that an examination has been made of the scope and location of work and proposes to furnish
all necessary machinery, equipment, tools, labor and other means for the Work and to furnish all materials
specified in the manner and at the time prescribed in the Contract Documents. Contractor understands that the
quantities shown herein are approximate only and are subject to increase or decrease. Contractor further
understands all quantities, whether increased or decreased, shall be performed at the unit prices below. The cost
of hauling to the dumpsite and the cost of dumping material at the site shall be included in the prices bid for the
equipment.
Item
Number Description Units Quantity Unit Price Total
2021.501 MOBILIZATION LS 1 $ $
2104.505
ADDITIONAL PAVEMENT
THICKNESS (>9”) SY * IN $ $
2504.602 REPLACE 29” RCP (ARCHED) LF 42 $ $
2563.601 TRAFFIC CONTROL LS 1 $ $
TOTAL COST TO PROVIDE SERVICES FOR STORM WATER REPAIRS $
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. F. Establishing Polling Place Changes for the 2020 State Primary and General Elections
Prepared By
Kris Luedke, City Clerk
Summary
In 2017, the state legislature amended State Statute 204B.16, subd. 1 requiring the governing body of
each municipality to designate by resolution a polling place for each election precinct by December 31
of each year. On November 6, 2019, Golden Valley City Council unanimously adopted Golden Valley’s 8
polling places for the 2020 Election cycle.
On May 12th, Governor Walz signed into law HF 3429. This bill included several provisions pertaining
to 2020 election administration due to the current pandemic. Cities are required to have in-person
polling place locations for all precincts on Election Day. However, cities have been authorized to
designate new polling places up until July 1st, 2020 in order to make adjustments as needed.
City staff has contacted each of polling locations and of the Golden Valley’s 8 precinct, there is one
change being proposed through this resolution.
Change being recommended is:
Precinct 4 LOGIS (5750 Duluth Street) to move to Sandberg Middle School (2400 Sandburg Lane).
The health and safety of our community is our top priority. We will be providing protective equipment
for the election judges, have hand sanitizer stations at the entrance and exits of each polling place and
disinfect surfaces and voting booths regularly. Voters in line will be asked to maintain at least 6-foot
separation at all times.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to adopt Resolution establishing polling place changes for the 2020 State Primary and General
Elections.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
Supporting Documents
Resolution 19-59, designating Polling Places for the 2020 Election Cycle (1 page)
Resolution establishing polling place changes for the 2020 State Primary and General Elections (1
page)
RESOLUTION NO. 19-59
RESOLUTION DESIGNATING POLLING PLACES FOR THE
2020 ELECTION CYCLE
WHEREAS, State Statute 204B.16, subd. 1 requires the governing body of each
municipality to designate by resolution a polling place for each election by December 31 of
each year; and
WHEREAS, changes to the polling locations may be made at least 90 days before
the next election if one or more of the authorized polling places becomes unavailable for
use; and
WHEREAS, changes to the polling locations may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting; and
WHEREAS, the Presidential Primary will be March 3, 2020, the Primary Election will
be August 11, 2020, and the General Election will be November 3, 2020.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council that the
2020 General election, as well as any required special elections, will take place at the
following precinct polling locations:
Precinct 1 - NE Fire Station, 3700 Golden Valley Road
Precinct 2 - Valley Presbyterian Church, 3100 North Lilac Drive
Precinct 3 - Meadowbrook School, 5430 Glenwood Avenue
Precinct 4 - LOGIS, 5750 Duluth Street
Precinct 5 - SE Fire Station, 400 Turners Crossroad South
Precinct 6 - Golden Valley City Hall, 7800 Golden Valley Road
Precinct 7 - Sandburg Middle School, 2400 Sandburg Lane
Precinct 8 - Brookview, 316 Brookview Parkway South
BE IT FURTHER RESOLVED, the City Clerk is with this, authorized to make any
changes as deemed necessary in the case of an emergency or if a polling place becomes
unavailable.
Adopted by the City Council of Golden Valley, Minnesota this 6th day of November, 2019.
v
Shepard M. Harris, Mayor
ATTEST:
AJ4t d Le
Kristine A. Luedke, City Clerk
RESOLUTION NO. 20-35
RESOLUTION ESTABLISHING POLLING PLACE CHANGES FOR THE
2020 STATE PRIMARY AND GENERAL ELECTIONS
WHEREAS, a law passed by the 2017 Minnesota Legislature requires that by
December 31 of each year, the governing body of each municipality designate by
resolution the polling place locations for the following year’s elections; and
WHEREAS, on November 6, 2019, the Golden Valley City Council unanimously
adopted Golden Valley’s 8 polling places for the 2020 Election cycle; and
WHEREAS, on May 12, 2020, Governor Walz signed into law HF 3429. This bill
included several provisions pertaining to 2020 election administration due to the current
pandemic. Cities are required to have in-person polling place locations for all precincts on
Election Day. However, cities have been authorized to designate new polling places up
until July 1st, 2020, in order to make adjustments as needed; and
WHEREAS, of Golden Valley’s eight precincts, there is currently one change being
proposed though resolution for the Primary Election on August 11, 2020, and the General
Election on November 3, 2020.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council hereby
designates the following city’s polling place change for the 2020 State Primary and General
Election.
Precinct 4 - Sandburg Middle School, 2400 Sandburg Lane
BE IT FURTHER RESOLVED, the City Clerk is with this, authorized to make any
changes as deemed necessary in the case of an emergency or if a polling place becomes
unavailable.
Adopted by the City Council of Golden Valley, Minnesota this 16th day of June, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. G. Approval of Twelve Month Extension for Conditional Use Permit 166 – 1030 Angelo Drive
Prepared By
Jason Zimmerman, Planning Manager
Summary
On June 18, 2019, the City Council approved Conditional Use Permit 166 which authorized the construction
of a boathouse at 1030 Angelo Drive. The property owner has requested a twelve month extension of the
CUP. This would extend the deadline to June 18, 2021.
Per City Code, construction and all other pertinent implementation relating to an approved conditional use
permit must begin within 12 months of the date that the permit is approved or the permit shall be deemed
null and void. The City Code also allows the City Council to grant an extension for a period of up to 12
months.
Staff is recommending the Council grant a twelve month extension of the CUP to June 18, 2021.
Financial Or Budget Considerations
NA
Recommended Action
Motion to approve an extension to June 18, 2021, for Conditional Use Permit 166.
Supporting Documents
Location map (1 page)
Conditional Use Permit 166 (2 pages)
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CITY OF GOLDEN VALLEY
CONDITIONAL USE PERMIT
No. 166
Date of Approval: June 18 2019 by the City Council in accordance with
Sec. 113-55 Subd. b and Section 113-149 of Citv Code
Issued To:Andy Snope
Approved Location: 1030 Anqelo Drive Golden Valley, MN
Approved Conditional
Use: To allow for a boathouse in the Shoreland Overlay District
Legal Description: Lot 1, Block 1, Adeline Addition, Hennepin County,
Minnesota.
Check here if all or part of the described real property is Registered (Torrens)
Conditions of Approval:
1. The boathouse shall be used solely for the storage of boats and boating equipment.
2. The boathouse shall be constructed to include two feet of freeboard above the
base flood elevation of 831.7 feet (NGVD29 vertical datum).
3. This approval is subject to all other state, federal, and local ordinances,
regulations, or laws with authority over this development.
This permit does not exempt the property owner or occupant from compliance
with all provisions of city code, or any other applicable regulations, laws, and
ordinances.
Page 2 of 2 Conditional Use Permit
City of Golden Valley, a Minnesota municipal corporation
By:
Jas n Zimme n, Planning Manager
State of Minnesota
ss
County of Hennepin
This instrument was acknowledged before me on G-n. o o 2019, by
Jason Zimmerman, Planning Manager of the City of Golden Valley, a municipal
corporation.
Stamp)
signature of notarial officer)
SUE SCHWALBE
Notary Public
Minnesota My commission expires: n
My Commission Expires
1an 31,zozz month/day/year)
THIS INSTRUMENT WAS DRAFTED BY:
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
763) 593-8000
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. H. Approval of Three Month Extension for Conditional Use Permit 161 - 2425 Douglas Drive
Prepared By
Jason Zimmerman, Planning Manager
Summary
On October 2, 2018, the City Council approved Conditional Use Permit 161 which authorized the
construction of a 24-hour comprehensive care Residential Facility for 22 individuals at 2429 Douglas
Drive (since granted a new address of 2425 Douglas Drive). The City Council approved a nine month
extension on October 2, 2019, which extended the deadline to begin construction through July 2, 2020.
While progress has been made in obtaining the necessary permits to begin construction, the developer
is asking for an extension for the remaining three months allowed by City Code. This would extend the
deadline through October 2, 2020.
Per City Code, construction and all other pertinent implementation relating to an approved conditional
use permit must begin within 12 months of the date that the permit is approved or the permit shall be
deemed null and void. The City Code also allows the City Council to grant an extension for a period of
up to 12 months.
Staff is recommending a three month extension to October 2, 2020.
Financial Or Budget Considerations
NA
Recommended Action
Motion to approve an extension until October 2, 2020, for Conditional Use Permit 161.
Supporting Documents
Location map (1 page)
Letter from TCO Design dated June 8, 2020 (1 page)
Conditional Use Permit 161 (2 pages)
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Commercial Drafting and Home Design
Dedication to excellence
TCO Design
P.O. Box 41790, Plymouth, MN 55441
Office 763-424-3676 cell 952-994-8276
todd@tcodesign.net
June 8, 2020
Re: Conditional Use Permit Extension for CUP-161
2425 Douglas Drive N (Formally 2429 Douglas Drive N)
Golden Valley, MN 55427
City of Golden Valley
Physical Development Department
7800 Golden Valley Road
Golden Valley, MN 55427
RETRO COMPANIES, INC.: Request for Conditional Use Permit Extension
On behalf of Retro Companies Inc., I am requesting an extension of their approved Conditional Use Permit to
build a new Residential Facility serving up to 22 persons at 2425 Douglas Drive N (formally 2429 Douglas
Drive N). They currently have an application in for building permit and the application is being reviewed by the
state of MN on behalf of the city of Golden Valley as requested by Dan Anderson. This has caused unforeseen
delays because of the State’s more stringent requirements for review as well as the Covid19 virus situation.
There are only 5 minor adjustments for the HVAC documents and three energy code forms to fill out. These
and the final state okay should be completed this week. The Developer is hoping the building permit will be
issued before the extension is necessary or very soon after. This would then allow them to begin construction
this summer.
I thank you in advance for your patience and understanding. Please let me know if you need anything else
from Retro Companies or myself.
Todd Ofsthun
TCO Design, 952-994-8276
Retro Companies Development Schedule
June, 2020 – Obtain building permit
June, 2020 – Begin Construction
Top 3 inches reserved for recordinq data)
CITY OF GOLDEN VALLEY
CONDITIONAL USE PERMIT
No. 161
Date of Approval: October 2, 2018, by the City Council in accordance with
Sec. 11.10, Subd. 2 and Section 11.22 of Citv Code
Issued To:Retro Companies, Inc.
Approved Location: 2425 Douglas Drive North, Golden Valley, MN
Approved Conditional
Use: To allow for a 22 unit Senior and Transitional Care Facility in
the Moderate Density (R-2) Zoning District
Legal Description: The South 99.8 feet of the East 276.07 feet of the North Half
of Northeast Quarter of the Northeast Quarter of Section 29,
Township 118, Range 21, Hennepin County, Minnesota
Check here if a/l or part of the described rea/property is Registered(Torrens)
Conditions of Approval:
1. The facility may serve up to 22 persons and shall maintain appropriate licensure
from the State of Minnesota.
2. All vehicle deliveries shall take place inside the boundaries of the property and
shall not take place on the street. Deliveries shall occur anly between 8 am and 5
pm on weekdays and weekends.
3. The exterior dumpster shall be screened from view. The screening shall be made
of material compatible with the building.
4. The applicant shall submit an overFlow parking plan to the City and no building
permit shall be issued until City staff has approved the parking plan.
5. All other applicable City rules and regulations must be followed.
This permit does not exempt the property owner or occupant from compliance
with all provisions of city code, or any other applicable regulations, laws, and
ordinances.
Page 2 of 2 Conditional Use Permit
City of Golden Valley, a Minnesota municipal corporation
By:
J n Zim rman, Planning Manager
State of Minnesota
ss
County of Hennepin
This instrument was acknowledged before me on f7C-'oP ZZ- , 2018, by
Jason Zimmerman Planning Manager of the City of Golden Valley, a municipal
corporation.
Stamp)
SUESCHWALBE
signature of otarial officer)
O NotaryPublic
Minnesota
My commission expires: ( rn l c
MyCommissionFxpires
Jan 31,zozz month/day/year)
THIS INSTRUMENT WAS DRAFTED BY:
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
763) 593-8000
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3. I. Board/Commission Appointments
Prepared By
Tomás Romano, Assistant to the City Manager’s Office
Summary
As Board and Commissions have vacancies, the City Council conducts interviews with individuals who
have applied to serve on them. Listed below are two candidates who are interested in serving on
Golden Valley Boards/Commissions.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to appoint the following Boards/Commission candidates:
Naamah Murphy (Youth)| __________Commission
Brian Wright |__________Commission
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
3.J. Receive and File Rising TIDES Task Force Recommendations Report
Prepared By
Kirsten Santelices, Human Resources Director
Summary
At the Tuesday, June 9, 2020 Council/Manager meeting, Rising TIDES Chair, Joelle Allen and Vice Chair
Amber Alexander presented the Rising TIDES Task Force Recommendations Report. The report
addresses a number of topics, including recommended actions on the City’s Equity Plan in the following
areas:
•Communicating Equity with the Community
•Reviewing City Contracts and RFPs to Eliminate Barriers
•Increasing Diversity in Boards, Commissions, and City Council
•Diversifying Recruitment and Retention
•Community Outreach and Education
•Eliminating Barriers in Programming and Facilities
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to receive and file the Rising TIDES Task Force Recommendations Report.
Supporting Documents
•Rising TIDES Task Force Recommendations Report (16 pages)
RISING TIDES TASK FORCE RECOMMENDATIONS
TO THE GOLDEN VALLEY CITY COUNCIL
Year One Recommendations | June 9, 2020
Rising TIDES Task Force
Joelle Allen - Chair
Amber Alexander - Vice Chair
Sheri Hixon
Fartun Hussein
Melissa Johnson
Alex Moreno
Ruth Paradise
Sam Powers
Brad Taylor
Myat Thanda Tun
Ajani Woodson
City Staff
Kirsten Santelices
Tomas Romano
Tim Cruikshank
Summary
Over the course of the past year, the Rising TIDES Task Force has
endeavored to bring additional insight and perspective to topics of
race and equity — and in particular around six topics identified as
priorities in the Golden Valley Equity Plan. Out of our discussions
as well as discussions we’ve had with community members, we bring
forward several recommendations for the City Council’s
consideration.
Bringing in the Greater Community
The task force began its work with the acknowledgement that in
order for recommendations to work for the entire community, there
needed to be a process for inviting them into the discussion. In the
recommendation “Communicating Equity with the City” you’ll see
the completed efforts to hold open forums where the work of the
task force could be reviewed and expanded by members of the
Golden Valley community. Many of the sentiments found in this
report are consistent with what we learned in the open forums.
We also acknowledged that a workable plan of action had to be
grounded in data. That this data needed to be collected and
leveraged to guide activities and ensure equity across the board.
5 Strategic Priorities
Given the unique circumstances of the current environment –
Covid-19 has brought on unprecedented times. As such, we
understand that the Council may not be able to implement these
ideas and practices immediately. We are mindful of that as we share
with you the top recommendations for short term implementation.
1.Heavily Publicize Board Commission opportunities.
Seeing oneself represented across a range of leadership roles is
necessary for building a diverse pipeline for future commission
openings. Consistent use of social media with shares from
partners in diverse spaces will get the word out and increase
engagement.
2.Build routines to ensure internal employee culture.
Creating an overall culture of belonging through training and
regularly scheduled team building exercises that both introduce
and celebrate different cultural backgrounds.
3.Utilize existing community resources to more quickly
implement outreach activities. Build and leverage strong
partnerships with community organizations who are already
reaching diverse audiences. Create cross promotional
opportunities to each organization’s mutual benefit.
4.Ensure that staff members are trained to be friendly and
responsive to the needs of diverse populations. In the
short term, training on several fronts should be a high priority as
the city prepares to become more inclusive. Through training and
tips during internal meetings, staffers can begin to develop a
baseline understanding of different cultures as well as how
communication styles might differ among them.
5.Host a supplier diversity series that provides detailed
information on how to do business with the city. This guide
available both online and in hard copy should detail the ins and
outs of a successful city partnership.
The Task Force began by
starting with Six (6)
priorities as outlined in
the Equity Plan.
Communicating Equity
with the City
Appealing to broader audiences
City Contracts & RFP’s
Equity in how RFP’s are
announced and who is eligible
Increasing Diversity on
Boards & Commissions
Increasing diverse representation
Diversifying Recruitment,
and Retention
Hiring for additional perspective
Community Outreach &
Education
Programming that reflects the
changing demographics
Programming & Facilities
Programming that better reflects
the changing demographics
Already reeling from
COVID-19, on May 25, 2020
the nation watched in
horror as a police officer
snuffed out the life of
George Floyd
Now more than ever, it is
imperative that city leadership take
a proactive, visible stance on the
impacts of systemic racism. The
disproportionate impact of
Coronavirus on Black and Brown
communities and the death of
George Floyd are symptoms of the
same problem.
The city has a short window of
opportunity to write a new chapter
that better supports inclusion,
belonging and the City’s values.
The task force members are
available to serve as thought
partners to provide insight to the
communications team around
cultural sensitivity.
In light of Current Circumstances
Given the unique circumstances of the current environment – three
recommendations not originally discussed have been added to this
packet.
1.Conduct two Courageous Conversations in June. Making
space to speak freely about the murder of George Floyd and the
subsequent protests is one step toward processing these traumatic
events and healing. Two conversations should take place. The
first for city staff and contractors - where HR and city leadership
serve on a panel to answer questions and listen to reactions.
The second facilitated conversation between community
members and the police chief will alleviate tensions and allow all
residents of Golden Valley to feel a restored sense of safety as it
relates to law enforcement.
2.Reconsider the Equity Manager position. When
COVID-19 began to take its toll on socializing and budgets, we
could have never imagined George Floyd. Despite the
acknowledgement of the disproportionate impact of COVID on
communities of color, all agreed to reevaluate the position at a
later date. However, the death of George Floyd is a stark
reminder that we need someone at the city whose job it is to help
navigate racially charged situations and the unique needs of
different communities.
3.Extend the serve of the Rising TIDES task force by a
minimum of 1 year. The task force is making headway on
several fronts — including bringing in members of the community
to participate in processes they once felt excluded from. Our
hope is to continue work on the recommendations included here
and see some of them through implementation.
Communicating Equity
with the City
A few of our short term
recommendations have already
been completed. They include:
•Two community listening sessions
in order review the work and
recommenda7ons the task force
has done around specific topics.
•October Session – We discussed:
1) Ongoing community
engagement, 2) diversifying
employee recruitment and 3)
Inclusive RFP processes.
•January Session – We discussed:
1) Equity in Programming,
Services and Facili7es, 2)
Reviewing Outreach and
educa7on ini7a7ves and 3)
Increasing Diversity in Boards/
Commissions, elected officials,
etc.
Communicating Equity
Communication efforts should be rooted in data and therefore the
task force recommends that both short and long term initiatives be
put in place to collect data about the racial, cultural, gender, lifestyle
makeup of residents to effectively develop messaging, programming
and beyond that are culturally relevant. It is important to emphasize
to residents that all data collection is voluntary and that at any time
they can see how the data is being used as well as remove themselves
from lists.
Short Range:
1.Gather Data on diverse communities including:
people of color, LGBTQIA, differently abled, religions, immigrant /
first gen, languages and associated socio-economic data, education
levels, current level of engagement, family structure / size, age,
associated mediums of engagement, other to determine population
size within the city and to begin understanding how their needs
may differ.
2.Put into place various opportunities for gathering data and
insights including surveys, events, professional data collection, etc.
being sensitive to the reality that some groups including
immigrants may be resistant to sharing personal information due to
a lack of trust. Providing in person and anonymous ways of sharing
data may help as will building trust over time.
3.Use various mediums to reach and inform diverse
audiences about events, programming and other issues that
impact the city. In addition to the city website and social media,
Mediums can include where appropriate: schools, churches,
mosques, synagogues, apartments, ethnic food markets.
4.Prioritize social media, which provides an avenue to share ideas,
helps eliminate language barriers through built in translation, and
allows people to connect with their networks on topics of
importance. The task force notes that digital outreach will remain
increasingly important and that the task force can play a significant
role in identification and outreach to communities beyond those
who regularly “tune in” to the city’s existing social, web, mailing list.
5.Distribute the Rising TIDES task force meeting packet
through social media in addition to the website – to keep audiences
apprised of the work we are doing – providing contact information
so that they can send suggestions to the committee for
consideration.
Long Range Goal: A PRIDE
like event that celebrates
Diversity.
In addi7on to twice yearly forums,
consider crea7ng an annual event
similar to PRIDE that celebrates
culture, highlights the culture and
contribu7ons of underrepresented
groups and promotes a friendly
welcoming environment for people
of all backgrounds. This “Ethnic
Pride Event” would feature city
partners, local businesses – with a
spotlight on minority-owned and/
or centered business, music, food
and fun.
Other RecommendaEons include:
•Use the data collected in near
range phase to determine focus
and resource alloca7on of
ongoing equity and inclusion
work.
•Complete hiring process for the
Equity Coordinator as soon as
7ming and budget allows
Communicating Equity Cont.’
Short Range Cont.’:
1.Be mindful of closing the communication loop after each
major event and/or activity to circle back to let people know what
we’ve done and how their feedback was used. A regular and
prominent place on the website and/or through social would be
helpful. Additionally, creating email and/or SMS lists and
associated campaigns for building community is advised.
2.Assign a representative of the task force to attend city events as
availability permits.
3.Create and/or adopt a framework for providing culturally-
sensitive materials. This written guide should be a “first line of
defense” for getting cultural cues right.
4.Continue to create materials to distribute at City events
explaining the mission purpose and relevant information.
5.Provide additional focus around ethnicity, culture and
language vs a focus solely on race.
6.Twice yearly community forums to continue conversations
around equity and provide a venue for people from different
backgrounds to get to know each other.
By the Numbers
Limited data exists that provides full insight into the current demographics of the city or how the racial, ethnic,
gender, religious and socio-economic make-up is changing. However, piecing together data from various
sources, we are able to have a jumping off point until the appropriate data can be collected.
The attached graphs are a part of the American Community Survey data from 2018. Four tables include: Social,
Economic, Housing, and Demographic data and represent both Minnesota and Golden Valley.
Other
2%
Indigenous
2%
Latinx
5%
White
79%
Black
7%
Asian
5%
Indigenous
1%
Latinx
2%
White
85%
Black
8%
Asian
5%
MINNESOTA BY RACE GOLDEN VALLEY BY RACE
Female
51%
Male
49%Female
56%
Male
44%
MINNESOTA BY GENDER *GOLDEN VALLEY BY GENDER *
No additional gender information was
collected during the 2018 Survey
Process For Reviewing City
Contracts And RFP’s to
Eliminate Potential Biases
The task force believes that creating short, medium and long terms
initiatives that increase opportunities for minority, women and
veteran-owned business enterprises strengthens both the city and its
citizens is imperative.
Medium Term
In the medium term, consider
Adopting (modified or not)
NMSDC guidelines for best
practices in supplier diversity as a
more comprehensive program is
built out:
•Utilize diverse businesses in all
sourcing initiatives and
purchasing events.
•Establish corporate policy and
top management support.
•Develop a corporate minority
supplier development plan.
•Develop comprehensive
internal and external
communications.
•Identify opportunities for
diverse owned businesses in
strategic sourcing and supply
chain management.
•Establish a comprehensive
minority supplier development
process.
•Tracking, reporting and goal
setting mechanisms.
•Utilize diverse businesses in all
sourcing initiatives and
purchasing events.
Short Range
•Create a list of small and minority-owned businesses in Golden
Valley and make a good faith effort to keep them informed of
opportunities and timelines.
•Create opportunities for small and minority-owned businesses by
revisiting how contracts are awarded. Begin with contracts under
$175, 000 where the City is not required to meet the public
bidding law requirements; or ( 2) by requiring larger contractors to
subcontract parts of the bid to underrepresented business.
•Host information sessions / Lunch and Learn supplier diversity
series which includes how to do business with the City.
•Compile sample procurement policies from other municipalities.
Use the guidelines to spell out the philosophy that diversity is good
for the business and the need for regional, cultural and social
diversity to access global skills and markets, offer varied viewpoints
and styles, and benefit different communities and local economies,
respectively. Such procedures are established to give traditionally
underutilized businesses a competitive advantage and meet
customer and government requirements.
Past DiscriminaEon: Policies should
state the intent to create contrac7ng
equity. Policy and programs should
impact behaviors and prac7ces of the
jurisdic7on as much or more than the
behaviors of prime contractors and
prime vendors.
Flexibility: A strategy should match the
condi7ons and laws of the jurisdic7on
and should be flexible – if a strategy is
not working, a different approach
should be tried.
Redefining large contracts. When
possible, master contracts can be
designed to allow several MWBE/
DBE firms to collaborate and win
larger contracts.
Unintended Consequences: Regula7ons
and prac7ces should be examined in a
careful and detailed way to ensure that
unnecessary barriers are eliminated for
small and diverse firms.
MulE-faceted: Programs should be
comprehensive and mul7-faceted to
match the complex systemic barriers.
Cultural Change: Strategies should
create a framework for cultural
change in addi7on to change
stemming from regula7ons. A
cultural change permeates all
structures related to the
procurement and contrac7ng
process so that all people involved
are thinking equity and non-
discrimina7on. Over 7me, this
cultural change begins to be
embraced by the prime contractor
and prime vendor communi7es.
Capacity Building: Contrac7ng
equity programs should contain or
should connect to capacity
building programs. In this way the
jurisdic7on is dealing with
availability (expanding the vendor
pool) not just u7liza7on.
Expand and Replicate:
Contrac7ng equity programs
should collaborate with other
jurisdic7ons, expand their
principles into other areas of the
jurisdic7on, and when they have
arrived at a successful strategy,
replicate it with other
jurisdic7ons.
Short turn-around on payment to
subs. Sub-contractors can o\en be
the last ones paid and are least
able to afford the wait. Sea]le
requires primes to pay subs before
the primes can invoice and get
paid themselves.
1. Long Range
Establish/renew a supplier diversity policy that
provides minority-owned businesses with system
wide opportuni7es for contracts – either
independently or in conjunc7on with other
contractors.
Ins7ll Accountability for mee7ng supplier diversity
objec7ves through annual review/audit of supplier
diversity performance against objec7ves
Reviewing Contracts &
RFP’s Cont.’
The task force believes that crea7ng opportuni7es for
minority, women and veteran-owned business
enterprises strengthens both the city and its ci7zens.
2. Among other things, a comprehensive policy should acknowledge and address as appropriate the following:
Increasing Diversity in Boards, Commissions,
and City Council
1.Build connections with local school districts,
businesses, and other community
organizations to advertise opportunities to serve
on Boards/Commissions with City. The Task Force
was pleased to hear the recruitment policies and
protocols already put in place by the HR
department at the City. To further support these
efforts, the Task Force, with input from the
Community, discussed ideas/tactics in the
following areas: Internal Culture, Leader /
Ownership, Recruiting Practices and pipeline
building.
2.Connect with special interest groups and
provide readiness trainings for individuals who
are seeking to run for public office or videos/
trainings for individuals interested in board and
commissions.
Seeing oneself represented on boards, in senior
leadership positions, committees and task forces
is critical to engaging a diverse slate for future
openings. To do so, the Task Force recommends
the following tactics to drive engagement with
the community. Our boards and commissions
are composed of talented volunteers.
1.Heavily publicize Board and
Commission opportunities:
•Continue “Why I Serve” campaign taking
special care to include not only racial and
ethnic diversity - but gender and differently
able’d voices as well.
•Highlight a different Task Force/
Commission/Board in each Golden Valley
newsletter.
•Increase social media marketing of
opportunities.
Diversifying Employee Recruitment
Summary & First Steps
The Task Force was pleased to hear
the recruitment policies and
protocols already put in place by the
HR department at the City. To
further support these efforts, the
Task Force, with input from the
Community, discussed ideas/tactics
in the following areas:
•Internal Culture
•Leader (hiring manager)
Ownership
•Recruiting Practices
•Pipeline Building
Recommendations for Immediate Implementation:
1.Build routines to ensure internal employee culture is one of
inclusivity and belonging.
2.Train all people leaders to conduct a ‘sense of belonging’ exercise
with employees – how do we continue to create a culture you
want to be a part of? How can we further improve?
3.Host internal team events to celebrate diverse cultures.
4.Explore listening strategy options in order to stay in touch with
current city workforce and foster connection/inclusivity in such
unprecedented times.
5.Conduct ‘stay interviews’ with current employees – Why do they
stay? What do they like about working for the city.
Recommendations for Future Consideration (likely require
longer turn-around/additional resources and partnerships):
6.Upskill leaders in building diverse pipelines for their roles
•Create a venue for leaders to know the skills and interests of
their current employees to advocate for them as openings occur.
•Institute a practice of employees completing internal resumes.
•Provide training for all hiring managers on how to effectively
source and recruit talent.
•Set goals for leaders to broaden their networks/build pipelines
for future openings (e.g. meet one new person in my industry
per quarter).
Diversifying Employee Recruitment
5.Update recruitment collateral (job postings, job
descriptions, interview guides) to emphasize
commitment to Inclusivity
•Showcase people of color in recruitment collateral
•Include City Values language on all job postings
•Review and update required/desires skills to remove any
unintended bias/barriers to diverse communities
•Update interview questions to include question on how
candidates understand/showcase the city’s values of Diversity &
Inclusion
6.Review and adjust recruiting practices to ensure diverse
outreach
•Target colleges with D&I focuses (Augsburg, Hamline)
•Build connections with local school districts about careers in
Government
•Ensure diversity in interview panels for open roles
4.Prioritize hiring Equity
Manager role.It has become
increasingly clear that during these
unprecedented times, an equity
manager would be highly beneficial
to both the city and the community.
The city should consider a waiver for
this position and bring someone on
board sooner rather than later.
Diversifying Employee Recruitment
One key step to supporting
people with special abilities is to
appoint individuals within an
organization as champion employees
with special abilities. A champion is
an advocate, has knowledge about
special abilities and may have special
abilities themselves. Champions can
provide knowledge, support
companies to explore programs such
as Lifeworks and Reach for Resources,
help host panel discussions, job fairs
and workshops. Through these
activities and media resources like
articles, local news programs,
company publications and product
brochures, companies and champions
would be able to share their success
stories and the value of employing
people with special abilities
1.Find ways make it easier for people with Special Abilities
and Employers to work together.
•Not having the support needed to help people with Special
Abilities, achieve.
•Job Coach on site
•Special ability Champions
•Disabled individuals experience a lack of confidence or are
unsure of their capabilities due to being in the development
stage of the new opportunities they are experiencing today.
•No clear path or limited options to find job opportunities. How
do they find jobs they can do at a company.
2.Stress the importance of nurturing a diverse workforce.
•Social Inclusion and enrichment
•Take part in society
•Bring different skill sets
•Part of the company
3.Educate employers that people with special abilities are
skilled, will grow and achieve.
•Misconception’s
•Giving the opportunities
Summary
The Task Force focused on how
to use community outreach and
education to create relationships
built on trust between the City
and community members. The
Task force discussed the
following as strategies to reach
that goal:
Outreach and education ensuring
that everyone feels that their
voice is being heard.
Outreach and education where a
diverse mix of people can gather
and get to know each other.
How outreach activities and
educational goals can overlap.
Communication tools to reach a
wider representation of people
from diverse groups within the
Golden Valley community.
Utilization of strategies
enumerated in “Eliminating
Barriers in Programming and
Facilities”.
Community Outreach &
Education
The Task Force recommends that they continue their work by
helping build strategies to implement the outreach initiatives
described below. This work would include:
Short to Medium Term Recommendations
•Determine, in consultation, which of the ideas below would be
implemented, in what order and the timelines.
•Develop methodology to use in gathering the necessary
information: i.e. whom to contact in order to determine what
planning bodies will be responsible for overseeing each activity
to be implemented.
•In cases in which the suggested activity builds on an existing
event, (example: block parties) consult with the responsible
group concerning implementation.
•Note: The initial information gathering and outreach can begin
even if immediate implantation of activities/events needs to be
postponed due to Covid-19.
Long Range Recommendations:
1.Utilize existing community resources to implement outreach
activities. Suggestions include
•Schedule regular meetings (yearly or semi-annually) with “Block
Party” organizers.
•Schedule regular meetings (yearly or semi-annually) with leaders
of nonprofit civic organizations within Golden Valley
•Schedule regular meetings (yearly or semi-annually) with
appropriate staff from places of worship and social service
organizations to discuss outreach opportunities with their
members or clients.
•Partner with the Golden Vally Library on educational events.
•Initiate a “Welcome to the Neighborhood” program through
discussion with the block party organizers ( or after discussion
at a block party event).
•Provide the handouts in different languages depending on
demographic needs.
Become more welcoming
with Programming for
New Residents
As we help integrate new
residents into the Golden Valley
Community, the city should pay
careful attention to the needs of
immigrants and others so that
printed materials and other
information is accessible in terms
of languages including braille.
Community Outreach &
Education
The Task Force recommends that they continue their work by
helping build strategies to implement the outreach initiatives
described below. This work would include:
Long Range Recommendations Cont’:
•Once a year have a City Council member attend a political
party district meeting to give a “State of The City” report.
•Meet with businesses to discuss the city’s diversity, equity and
inclusiveness initiatives and their possible involvement in
outreach efforts and/or diversity training. (Possibly offer
“Culturally Competent Messaging” training mentioned below.)
•For apartment buildings, especially NOAH properties,
schedule a “meet for coffee” party to get to know apartment
residents and discuss issues they feel are important to them.
2.Extend Event planning to specifically promote outreach
efforts that include a diverse mix of city residents. Possible
suggestions include:
•“Pot Luck in the Park” supper (or weekend lunch)
•“Soup & Substance” - meal and specific topic of discussion.
•Non- committed events – “pop- ups”
•Cooking classes to include food from diverse cultures, with city
residents taking turns as presenters.
•As a specific educational outreach effort offer a class on
“Culturally Competent Messaging” training.
•Hold additional informal community social events for bridge
building through food, storytelling and music.
3.Programming and information for new residents to the
City that takes into consideration how to to help them integrate
into the community
•Insure sensitivity to language needs of new immigrants.
•Create a “new to Golden Valley” resident’s packet. The packet
can have information about the city, about social organizations
in the city, shopping, libraries, etc.
•Monthly “Welcome to the City” meeting at City Hall for new
residents
Taking Everyone into
account when planning for
programs and Facilities
The Task Force recognized that
the City has a very robust Park &
Recreation Program, as well as a
wide variety of City wide events
and programs. As the city
increases in its demographic
diversity, the Task Force
considered the following issues to
insure inclusiveness, accessibility
and appropriateness for all
members of our community.
•Content
•Community Involvement
•Location
•Accessibility
•Communication
Eliminating Barriers in
Programming and Facilities
For the purpose of this report, the items listed below for
“Eliminating Barriers in Programming and Facilities” should be
understood as the foundation for implementation of the strategies
suggested under the next topic “Community Outreach and
Education”. It is suggested that these protocols should also be
integrated into the planning of existing programs and events
conducted by the City or its affiliate organizations.
Short Range and Ongoing Protocols in Programming
1.Inclusion and diversity in programing
•Consider demographics when planning programs and events.
•Create programming to attract different communities
•Develop opportunities for multi-cultural education events
2.Utilize residents from diverse backgrounds in planning
and implementing community programs and events
•Look at the diversity of instructors in recreational activities
and other programs
•Hold additional informal community social events for bridge
building through food, storytelling and music
•Consider who the “presenters” are for programs and events and
plan for diversity in activities and venues
•Create programming opportunities to use local resources,
people who are entertainers, speakers, teachers, etc
Eliminating Barriers in
Programming and Facilities
3.Consider Affordability of programs offered by the City.
•Host scholarships and post availability in prominent location in
publicity.
•Plan for cost structure so it is affordable for people who would
not qualify for scholarships
4.Ensure that all staff members are trained to be friendly and
responsive to the needs of a diverse population.
5.Ensuring equitable opportunity to participation in City
programming and events
•Consider Affordability of programs offered by the City.
•Host scholarships and post availability in prominent location in
publicity.
•Plan for cost structure so it is affordable for people who would
not qualify for scholarships.
6.Ensure that all staff members are trained to be friendly and
responsive to the needs of a diverse population.
Taking Everyone into
account when planning for
programs and Facilities
The Task Force recognized that
the City has a very robust Park &
Recreation Program, as well as a
wide variety of City wide events
and programs. As the city
increases in its demographic
diversity, the Task Force
considered the following issues to
insure inclusiveness, accessibility
and appropriateness for all
members of our community.
•Content
•Community Involvement
•Location
•Accessibility
•Communication
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
4. A. Public Hearing - Amending Sections 113-1: Definitions, 113-92: Commercial Zoning District of the
City Code in order to restrict the sale of tobacco in the City
Prepared By
Myles Campbell, Planner
Summary
As part of its 2019 work plan and recognizing the increasing role of the City’s regulations as a promoter
of public health, the Golden Valley City Council amended its licensing requirements for tobacco
retailers last fall and asked the Planning Commission to further consider amendments to the City’s
Zoning Code regarding tobacco sales. The instigating concern was the rising level of tobacco
consumption among young adults and especially in regard to emerging tobacco products such as e-
cigarettes.
Background
The Planning Commission had its first discussion on potential zoning amendments at its January 13th
meeting. This meeting established a number of key points of consideration by the Planning
Commission. Most importantly, the Commissioners decided that tobacco retail establishments should
be limited to the Commercial Zoning District and that they should be handled as a restricted use. This
would eliminate the ability of future tobacco retailers to locate in Mixed Use districts and would
require additional administrative review. Staff and Commissioners were also in agreement that a
proximity restriction between retailers and youth facilities was appropriate.
This topic was further discussed at the February 10th, February 24th, and May 27th Planning Commission
meetings. Discussion at these meetings largely centered around the details of a proximity restriction
between tobacco retailers and youth facilities such as, the distance required, what types of facilities
included, and the impacts upon existing retailer locations and potential future commercial locations.
Commissioners throughout the process wanted to be very conscious of the impacts these potential
restrictions would have on existing businesses.
Commissioners ended up settling on a restriction that would set a 500-foot buffer between tobacco
retail establishments and a set of “youth-oriented facilities”, a term which would be added to the
Zoning Code’s definitions. Those land uses included as youth oriented facilities are: schools,
playgrounds, athletic fields, and parks. One point of discussion at its last meeting was whether to keep
the wording of “parks” more general and to include with it natural areas, or to specifically include only
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
active, regional, and pocket parks. The Commission ultimately decided that the broader definition of
parks was appropriate and staff has updated maps to reflect the additional natural areas.
Type SqFt
Percent of
Total
Sales Allowed - Full Property 2,482,164 40.3%
Sales Allowed - Partial Property 1,689,951 27.4%
Sales Disallowed - Full Property 553,306 9%
Sales Disallowed - Partial Property 1,431,014 23.2%
Proposed Ordinance
The ordinance language can be found attached to this memo in an underlined and overstruck format
showing changes from the existing code. To briefly summarize the zoning actions being proposed:
Tobacco Retail would become a restricted use in the City’s Commercial Zoning District.
Youth-Oriented Facilities would be added to the Zoning Code’s Definitions and would include
schools, parks, playgrounds, and athletic fields.
A 500-foot proximity restriction between tobacco retailers and youth-oriented facilities would
be required for new licensees.
In multi-use properties, proximity would be measured from the portion of the property
occupied by the retailer.
Financial Or Budget Considerations
None
Recommended Action
Motion to adopt Ordinance #683 – Amending Sections 113-1: Definitions, 113-92: Commercial Zoning
District of the City Code in order to restrict the sale of tobacco in the city.
Supporting Documents
Memo to Planning Commission 5/27 (4 pages)
Minutes from Planning Commission 5/27 (3 pages)
Map of Suggested Proximity Restrictions (1 page)
Ordinance #683 – Amending Sections 113-1: Definitions, 113-92: Commercial Zoning District (1
page)
1
Date:May 27,2020
To:Golden Valley Planning Commission
From:Myles Campbell,Planner
Subject:Informal Public Hearing Zoning Code Text Amendment Amending Zoning
Districts to Regulate Tobacco Sales
Summary
As part of its 2019 work plan and recognizing the increasing role of the Cities’regulations as a
promoter of public health,the Golden Valley City Council amended its licensing requirements for
tobacco retailers and asked the Planning Commission to further consider amendments to the
City’s zoning code regarding tobacco sales.The instigating concern was the rising level of tobacco
consumption amongst young adults and especially in regard to emerging tobacco products such
as e cigarettes.The Minnesota Department of Health,in a random survey of Minnesota public
school students between sixth and twelfth grade,found that 19.2%of participants had used an e
cigarette product in the past month.1
After initial discussion on the topic at its January 13th meeting,the Planning Commission made
some initial decisions on how they thought a zoning text amendment could best be handled.
Commissioners preferred to limit tobacco retailers to the City’s Commercial Zoning
District.
Commissioners had a preference to handle tobacco retailers as a restricted use rather
than a conditional use,making its enforcement an administrative rather than Council
action.
Commissioners agreed with proximity restrictions between tobacco retailers and uses
such as schools that had large youth populations,but did not see a need to make a similar
restriction between different tobacco retailers.
Commissioners wanted the ordinance to be cognizant of existing retailers and to limit the
economic impacts on those retailers as much as possible while still having meaningful
impact in reducing youth exposure and access to tobacco products.
1 Evered SR.Teens and Tobacco in Minnesota:Highlights from the 2017 Minnesota Youth Tobacco Survey:Minnesota
Center for Health Statistics,Minnesota Department of Health,February 2018.
2
A point of discussion that continued from that initial meeting into the Planning Commission’s
next deliberation on the topic at its February 10th meeting,was how to decide upon and define
those land uses that saw high levels of youth activity.Staff initially provided two broader options:
to use existing zoning categories as the basis for proximity restrictions,or to use a set of defined
land uses that could then be classified as youth oriented facilities”in the City’s Zoning Code.
With both options,the basic idea of the restricted use would be the same to create a minimum
distance that would need to exist between a proposed tobacco retailer and existing locations of
uses such as schools and parks.If that minimum distance could be established,the tobacco
retailer would be treated functionally as a permitted use in the Commercial District.If a location
fell short of that distance,it would be prohibited.A proximity restriction based on zoning,such as
from the City’s Institutional Zoning District,had the benefit of being relatively easy to enforce and
maintain over time,zoning districts being relatively static in nature.However,the major
drawback compared to a set of defined uses was the inability to make some key distinctions.A
school is definitely a youth oriented facility,but a church might not be even though both fall
under the Institutional zoning category.
After further discussion with Commissioners,staff feels this distinction makes the decision more
clear that any proximity restriction placed on tobacco retailers should be based upon a defined
set of Youth Oriented Facilities.”Done correctly,this will not only create a more effective
ordinance at limiting youth exposure,but also maintain additional commercial areas for use as
tobacco retailers where they present no harm to youth populations.This is also important given
the nature of restricted uses.
A restricted use is much like a conditional use in that it carries additional requirements to be
permitted in a particular zoning district.These requirements should be narrowly defined,and
have a clear nexus to the use itself and the stated goals of placing restrictions on that use.Similar
to why Commissioners can’t create extraneous conditions for a business coming in for a CUP
unless there is a connection to the business’impact,a proximity restriction must be related to
the purpose of limiting youth tobacco exposure.This was another reason why staff moved away
from the use of broader zoning districts as the basis of restrictions.Defining those land uses with
the greatest threat of exposure means a more narrowly defined restricted use.
Proposed Ordinance
At its most recent meeting discussing the topic,which happened almost 3 months ago on
February 24th due to the escalation of the COVID19 pandemic,staff presented two sets of draft
ordinance language to commissioners.One still utilized existing zoning districts to establish
proximity restrictions from tobacco retailers.However,staff preferred the other option,which
defined Youth Oriented Facilities”as follows:
Youth Oriented Facility:A school,athletic field,or playground.
3
For the reasons stated already,staff still feels that an approach using a defined set of facilities
makes more sense as the basis for any proximity restrictions on tobacco retailers.A clearer
connection to the ordinance’s purpose and the avoidance of unnecessary impacts on commercial
areas.In that ordinance,buffer distances were set at 750 feet and an additional allowance for
multi use properties was included,which allowed the measurement to occur between the
boundary of the youth oriented facility and only the portion of the structure/site occupied by the
retailer.
Commissioners still had two key concerns with the ordinance as presented,which staff have
worked to address as best as possible.
Commissioners had concern about the lack of a restriction around Theodore Wirth Park.
Commissioners were concerned about affecting existing business owners with proposed
changes,especially regarding the impact on resale potential.
Staff found a relatively simple solution to the first item.By amending the definition of youth
oriented facilities to include parks”it would incorporate three additional park areas that were
not already captured by the definition:
Theodore Wirth Park
Paisley Park,a pocket park located in a residential neighborhood South of Olson Memorial
Highway
Sochacki Park,previously a nature area but now a park managed by Three Rivers
Adding these additional park areas did not impact the amount of available commercial area for
tobacco retailers,something only possible because they were defined separately from uses like
golf courses with which they share a broader zoning category.Staff is comfortable with their
inclusion in the ordinance.
In regards to business impacts and commissioners concerns,staff looked at the restriction
distances and the impacted commercial areas.Unfortunately,by nature of this action and the
previous licensing actions by the City Council,there is likely no way to avoid impacting both
existing businesses and potential future tobacco retailers.That said,staff examined the possibility
of reducing the distance restriction from 750 feet to 500.This reduction would still in most cases
mean at least a block’s worth of separation between uses.It would also allow additional
commercial areas to be viable tobacco retailer locations.This would be especially true in the area
of downtown where many more locations would be viable given the existing allowance for spaces
in multi use properties.By reducing the buffer distance to 500 feet from all schools,playgrounds,
athletic fields,and parks we would end up with the resulting areas of viable retailer locations.
Commercial Property Total Area sq.ft.)Area/Total
Sales Allowed Full 4,783,119 78%
Sales Allowed Partial 996,285 16%
Sales Disallowed Full 255,170 4%
Sales Disallowed Partial 121,861 2%
4
Total 6,156,435 100%
500 foot buffers around schools,parks,athletic fields,and playgrounds would result in less than
10%of commercial land in the City being unable to allow tobacco sales.Depending on
adjustments to the land use plan in the future,this proportion may change,but it should help to
alleviate concerns commissioners may have about impacting existing businesses.The vast
majority of commercial land will still be eligible to host a tobacco retailer once the amount of
retailers in the City dips back under the license limit imposed by the Council.
Additionally,Commissioners had wondered if it would be possible to base the restriction around
a maximum distance from highways in order to determine eligible locations for tobacco retailers.
Staff would recommend against this route for two principal reasons.One,the restrictions placed
on tobacco retailers should have a clear relation to the City’s purpose for taking action,namely
reducing youth exposure to tobacco products.A restriction based on distance from a highway
does not have a very clear connection to this purpose and would likely be easier to be challenged
by an incoming business.Secondly,given the pattern of land use,almost all commercial land is
already located closely to major roadways through or adjoining Golden Valley.Highways 55,100,
169 and Interstate 394 all abut commercially zoned property,and a restriction based on
proximity to these roadways would likely not be much different than limiting the use to
commercial districts in the first place.
Given these changes to the ordinance language,staff feels confident that this iteration of the
tobacco ordinance is able to strike the balance that Commissioners have sought between limiting
youth exposure and impacts on local businesses.The ordinance language can be found attached
to this memo in an underlined and overstruck format showing changes from the existing code.To
briefly summarize the zoning actions being taken:
Tobacco Retailers would become a restricted use in the City’s Commercial Zoning District.
Youth Oriented Facilities would be added to the Zoning Code’s Definitions and would
include schools,parks,playgrounds,and athletic fields.
A 500 foot proximity restriction between tobacco retailers and youth oriented facilities
would be required for new licensees.
In multi use properties,proximity would be measured from the portion of the property
occupied by the retailer.
Recommendations
Staff recommends amending Sections 113 1 and 113 92 of the City Code in order to restrict the
sale of tobacco in the city.
Attachments
Map of Suggested Proximity Restrictions 1 page)
Draft Ordinance Language,underlined and overstruck 1 page)
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Planning Commission meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16,by streaming it on
CCXmedia.org,or by dialing in to the public callin line.The public was able to participate in this
meeting during public comment sections,by dialing the public callin line.
1. Call to Order
The meeting was called to order at 7:00 by Chair Blum.
Roll Call
Commissioners present:Rich Baker,Ron Blum,Adam Brookins,Andy Johnson,Lauren Pockl,Ryan
Sadeghi,Chuck Segelbaum,
Commissioners absent:None
Staff present:Jason Zimmerman Planning Manager,Myles Campbell Planner
Council Liaison present:Gillian Rosenquist
2. Approval of Agenda
Chair Blum,asked for a motion to approve the agenda.
MOTION made by Commissioner Johnson,seconded by Commissioner Brookins to approve the
agenda of May 27,2020,as submitted.Staff called a roll call vote and the motion carried unanimously.
3. Approval of Minutes
Chair Blum asked for a motion to approve the minutes from May 11,2020.
MOTION made by Commissioner Baker,seconded by Commissioner Johnson to approve the May
11,2020 meeting minutes.Staff called a roll call vote and the motion carried unanimously.
4. Informal Public Hearing Zoning Code Text Amendment
Applicant:City of Golden Valley
Purpose:Amending zoning districts to regulate tobacco sales
Myles Campbell,Planner,started his presentation by reminding the group that the Planning
Commission was directed by the City Council to consider new zoning regulations on the sale of
tobacco products.Amendments to the handling of tobacco sales was first raised through a work item
in the City Council’s 2019 goal setting process.The conversation with Planning Commission began at
May 27,2020 7 pm
City of Golden Valley Planning Commission Regular Meeting
May 27,2020 7 pm
2
their January 13,2020 meeting.A few more meetings continued this conversation and the main
points in the discussion are as follows:
x Commissioners preferred to limit tobacco retailers to the City’s Commercial Zoning District.
x Commissioners had a preference to handle tobacco retailers as a restricted use rather than a
conditional use,making its enforcement an administrative rather than Council action.
x Commissioners agreed with proximity restrictions between tobacco retailers and uses such as
schools that had large youth populations,but did not see a need to make a similar restriction
between different tobacco retailers.
x Commissioners wanted the ordinance to be cognizant of existing retailers and to limit the
economic impacts on those retailers as much as possible while still having meaningful impact
in reducing youth exposure and access to tobacco products.
The topic of proximity restrictions continued through a few meetings.This discussion covered
primarily two elements of the restriction:
o What was the correct distance to set as a buffer in between the tobacco retailer and
another use?
o How should those other uses be defined and referenced in the amended zoning
language?
Use existing zoning districts to restrict proximity
Define a new category of YouthOriented Facilities”
Based on the continued discussion,staff believes the best option for restricting the location of
tobacco retailers is to create a definition for facilities that have a large amount of youth activity.
The defined specific use has a clearer connection to the purpose of the zoning change and
the action is more clearly justified.
Impacts on commercial land are limited by excluding uses that may be zoned similarly but
have less youth activity
Selected land uses will be just as easy to track as using existing zoning designations.
At the previous Planning Commission meeting,staff proposed draft ordinance language changes
that redefined a YouthOriented Facility and added language to the Commercial Zoning District.
Staff presented a map,illustrating the distance tobacco retailers will need to be from these defined
facilities.Commissioners had concerns about the lack of restrictions around Theo Wirth Park as
well as the effect on current business owners and their potential resale value.
Staff addressed these concerns and is suggesting the definition of a YouthOriented Facility be
amended to read:A school,park,athletic field,or playground.The original definition included the
majority of parks within the City and this amendment adds three new parks that previously didn’t
carry this restriction Theo Wirth,Paisley Park,and Sochacki Park.Staff responded to concerns
about mitigating the impact on businesses by analyzing the restricted distance.Their original
City of Golden Valley Planning Commission Regular Meeting
May 27,2020 7 pm
3
recommendation was a 750 foot buffer but reduced that to 500 feet to leave about a city block
distance of separation between uses and thus have less of an impact on existing license holders.
A summary of actions are as follows:
x Tobacco retailers become restricted use,only allowed in the City’s Commercial Zoning District.
x YouthOriented Facilities are added to the zoning code’s definitions and include schools,parks,
playgrounds,and athletic fields.
x A 500foot proximity restriction between tobacco retailers and youthoriented facilities will be
required for new licensees.
x In multiuse properties,proximity will be measured from the portion of the property occupied
by the retailer.
Staff recommends amending Sections 1131 and 11392 of the City Code in order to restrict the
sale of tobacco in the city.
Commissioners entered into a discussion regarding this item.
Definition of park”was discussed as was the cap on tobacco retail stores.
Chair Blum opened the Public Hearing at 7:41pm.
No public comments came in at the time of opening the hearing but the Chair suggested leaving
the line open in case a delayed call came in.
The conversation continued and supported the 500 foot buffer as many members felt the 750
buffer was too restrictive.
Commissioner Baker made a MOTION to approve the recommendations of staff,there was a
second by Commissioner Sadeghi.Staff called a roll call vote:
Ayes:Baker,Blum,Brookins,Pockl,Sadeghi,Segelbaum
Nays:Johnson
Motion carries 6:1
Chair Blum closed the Public Hearing at 7:53pm.
Televised portion of the meeting concluded at 7:55 pm
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ORDINANCE NO. 683
AN ORDINANCE AMENDING THE CITY CODE
Amending Sections 113-1: Definitions, 113-92: Commercial Zoning District
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. Section 113-1 of the City Code Chapter 113, Article I, entitled
Definitions” is amended by adding the following Subdivision:
Youth-Oriented Facility: A school, park, athletic field, or playground.
Section 2. Section 113-92 of the City Code Chapter 113, Article III, Division 2,
entitled “Commercial Zoning District” is amended by adding the following Subdivision and
re-lettering accordingly:
e) Restricted Uses. The following restricted uses shall be permitted within the
Commercial Zoning District:
1) Tobacco retail establishments, as defined in City Code, Section 16-158,
provided the following restrictions are observed:
a. The retail establishment shall be located not less than 500 feet from all
youth-oriented facilities, as measured at the lot line.
b. In the case of a multi-use building, distances from the retail
establishment shall be measured from the portion of the structure
occupied by the retailer.
Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled
General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference,
as though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 16th day of June, 2020.
s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
s/ Kristine A. Luedke
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
4. B. Public Hearing to Vacate Easements at 1421 Rhode Island Avenue North
Prepared By
Jason Zimmerman, Planning Manager
Summary
The owners of the property at 1421 Rhode Island Avenue North were approved for a subdivision at the
City Council meeting on May 5, 2020. This action prompted a review of the easements and utilities
serving the site. It was determined that the existing drainage and utility easements can be vacated in
order to dedicate new easements that align with the new property lines. The easements proposed for
vacation are cross-hatched in the attached exhibit.
A notice of public hearing regarding the proposed easement vacation was published and posted and
letters were sent to the affected property owners. Staff sent a letter to all private utility companies
requesting their review and comment and there have been no objections to this easement vacation.
Since the easements are not adjacent to a public water, notice to the Commissioner of Natural
Resources is not required.
In accordance with state statutes, a four-fifths majority vote in favor of the resolution is required to
approve this easement vacation.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to adopt Resolution Vacating Easements at 1421 Rhode Island Avenue North.
Supporting Documents
Easement Vacation Exhibit (1 page)
Resolution Vacating Easements at 1421 Rhode Island Avenue North (1 page)
VACATION OF EASEMENTS EXHIBIT
0 30 60
W 1/4 CORNER OF SEC. 29,
TWP. 118, RNG 21, HENNEPIN
COUNTY CAST IRON MONUMENT N
I SCALE IN FEET
lP 1/2" OPEN
20
N to DRAINAGE & UTILITY
EASEMENT PER RALPH
N S 88-50'00" E (P) ADDIT/0N (TO BE VACATED)
Cl- _ S 88 43'00 " E 133.90
N. LINE OF LOT 1, BLOCK 1, 5
RALPH ADDIT/0N
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S LINE OF LOT 1, BLOCK 1, RALPH
ADDITION / P1/
2" 24992 N 8833'33" W 134.05 N
88'40'40" W (P) y4
VDRAINAa E & UTILITY EASEMENT
PER RALPH 20 L
16 ADDITION (TO BE VACATED) 9
o yo1 DENOTES
AREA OF EASEMENTS TO BE VACATED
WITHIN RALPH ADDITION SW
CORNER OF SEC. 29, t
TWP. 118, RNG 21, HENNEPIN COUNTY
PK NAIL W/ WASHER I hereby certify that this survey was prepared under
my supervision and that I am a duly Licensed
Land Surveyor under the laws of the State
of Minnesota. ENGINEERING
NsirN & SURVEYING a Q d 9, DATED: 5/15/2020 6480
Wayzata Blvd, Minneapolis, MN 55426 OFFICE: (
763) 545.2800 FAX: 1763) 545.2801 Vladimir
Sivriver CAIA11.:...
rlTe.t.-- --- ,AlGlZC1TG. L.—I/e.J...... .-- Minnesota License No. 25105 EDS
PROJECT NO. 20-005
RESOLUTION NO. 20-36
RESOLUTION VACATING EASEMENTS
AT 1421 RHODE ISLAND AVENUE NORTH
WHEREAS, the City Council of the City of Golden Valley, pursuant to due notice,
has conducted a public hearing on the vacation of certain drainage and utility easements
on the property commonly known as 1421 Rhode Island Avenue North, legally described
as follows:
Lot 1, Block 1, RALPH ADDITION, Hennepin County, Minnesota
WHEREAS, all persons present were given the opportunity to be heard; and
WHEREAS, no public utilities exist within the drainage and utility easements
proposed for vacation; and
WHEREAS, the City has evaluated its interest and use of the property; and
WHEREAS, the Council has determined that the vacation will benefit the public
interest because the vacation is predicted to foster economic growth in the City of Golden
Valley and, on a greater scale, the State of Minnesota benefits by the projected
measurable increase in tax revenue and general prosperity.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley that said drainage and utility easements located in the Subject Property and legally
described below be vacated:
All platted Drainage and Utility Easements within the RALPH ADDITION,
City of Golden Valley, Hennepin County, Minnesota
Adopted by the City Council of Golden Valley, Minnesota this 16th day of June, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. A. Variance Appeal – 1421 & 1435 Rhode Island Avenue North
Prepared By
Myles Campbell, Planner
Introduction
Taylor, Charlie and Linda Ward, the property owners, are seeking to appeal the decisions on two
variances from the City Code. The variances are related to the subdivision of an existing lot at 1421
Rhode Island Ave N into 1421 and 1435 Rhode Island Ave N. The applicant is seeking the following
variances from City Code:
Variance Request City Code Requirement
The applicant is requesting a waiver of the
second garage requirement in order to
keep an existing secondary curb cut.
113-113-88, Single Family Zoning District, Subd.
n)(4) Street Access
Each lot may have only one street curb cut access,
except the following lots may have up to two street
curb cut accesses:
a. A lot that contains two legally constructed
garages.
b. A lot of a resident who requires additional
driveway access qualifying for a reduced
class rate for homestead property as
defined by Minn. Stats. § 273.13, subd. 22,
Class 1b.
The applicant is requesting a variance of 3
feet off the required 3 feet to a distance of
0 feet at the paved area’s closest point to
the side yard property line.
113-88, Single Family Zoning District, Subd.
n)(2) Paved Area Setbacks. Paved areas shall be
set back three feet from a lot line, except for
shared driveways used by multiple property
owners pursuant to a private easement.
Background
The property owner applied for a set of variances at the May 26th Board of Zoning Appeals meeting.
The minutes from this meeting as well as the full staff memo are attached with this packet.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
At that meeting, four variances were heard: one being approved, one being denied but with a by-right
solution being agreed upon by the applicant, and the two remaining variances regarding an existing
curb cut and driveway being denied. The property owner then appealed these final two variance
decisions regarding the curb cut and driveway.
Summary of Requests
During the subdivision of the lots, City Engineers identified a second curb cut and driveway located at
the side property line shared between the two new lots being created. The curb cut itself was primarily
located on the 1421 lot, with the driveway being located across both lots. The purpose of the second
curb cut is to provide access to the rear of the home on 1421 Rhode Island, to a fenced area where the
property owners store a boat and other recreational vehicles. Additionally, the applicant and neighbors
have noted that the additional curb cut helps to alleviate some of the parking demand on the street.
City Code requires that single-family homes have only a single curb cut, with the exception of homes
that have multiple legal garages requiring access. Additionally the City requires a 3-foot setback
between paved areas and side property lines, except for shared driveways used by multiple property
owners pursuant to a private easement. The initial recommendation from Engineering staff was the
removal of this curb cut and associated driveway, and this was made a condition of the subdivision
approval. The applicant requested to pursue a variance that would make both the driveway and curb
cut conforming structures on the two lots, and if approved then move forward with the subdivision
process without their removal.
Analysis
In reviewing this application, staff has maintained the points of examination to the considerations
outlined in Minnesota State Statute 462.357 – that the requested variance is in harmony with the
general purposes and intent of the Zoning Chapter, that it is consistent with the City’s Comprehensive
Plan, and that a property exhibit “practical difficulties” in order for a variance to be granted.
At the BZA meeting, staff generally found the requests to be in-line with the purpose and intents of
both the Zoning Code and the City’s 2040 Comprehensive Plan. Staff was in support of the fact that this
matched a number of goals in the Comp Plan’s Housing chapter in being an example of reinvestment
and redevelopment in line with intent of the City’s single family zoning requirements.
In order to constitute practical difficulties:
1. The property owner must propose to use the property in a reasonable manner.
Storage of recreational vehicles is allowed in the side and rear yards of residential homes when
properly screened, however secondary curb cuts and accesses are rarely supported by the
City’s Engineering staff on residential lots. Those curb cuts predating the current code language
carry the normal restriction of legal non-conformities in that they cannot be expanded and
must be removed in cases of replatting or major additions.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
3
2. The landowners’ problem must be due to circumstances unique to the property that is not
caused by the landowner.
Due to the proximity of the structure at 1421 Rhode Island to the south property line (12.5
feet), there is limited potential to extend the driveway connecting to the garage to allow for
access to the rear of the home itself, especially for larger recreational vehicles. Parking along
the street is not a unique issue to this property however, and is by itself not a justification for
retaining the curb cut.
3. And the variance, if granted, must not alter the essential character of the locality
Existing grandfathered curb cuts and driveways along property lines are somewhat common in
some of the City’s older single-family neighborhoods, where they were put in place prior to
changes to the City code. The Board has rarely approved variances to bring these into
conformity as the City would prefer that they be replaced over time by paved driveways that
conform with standard code language.
Other Staff Comments
The City’s Engineering staff are not in support of the curb cut or driveway setback variance. They note
that a driveway across a property line will cause future problems if and when either property is
sold. Not only does it not meet the 3 foot offset from the property line, it crosses the property line. It
is also a second curb cut for both properties, which is prohibited by City Code. If the owner wants to
construct a permitted garage on the property, then a second curb cut may be allowed, but the current
curb cut is still in conflict with the property line and would therefore need to be removed or relocated
when plans for a new garage have been approved and permitted. Additionally, engineering staff have
pointed out that removal of non-conforming curb cuts is common practice as part of the City’s
Pavement Management Program, which seeks to create more consistency as streets are refinished.
Recommendation
Motion to deny the variance request of a waiver of the second garage requirement in order to keep an
existing secondary curb cut.
Motion to deny the variance request of 3 feet off the required 3 feet to a distance of 0 feet at the
paved area’s closest point to the side yard property line.
Attachments
Appeal Application (2 pages)
Staff Memo and Application Materials from May 26, 2020 Board of Zoning Authority meeting (9
pages)
Minutes from May 26 Board of Zoning Authority meeting (4 pages)
APPEAL FORM
BOARD OF ZONING APPEALS DENIAL
DATE: _5/29/2020_
TO: Golden Valley City Council
FROM: Petitioner
Name: Taylor Ward________
Address: 1421 Rhode Island Ave N, Golden Valley
Phone: 2182593601
Street address of property involved in this petition:
1421 Rhode Island Ave N
If you are not the owner of all of the property involved in this petition,
give the name of the owner and describe the petitioner’s interest (legal
and otherwise) in this property:
Waiver requested and denied was:
Section 113-88 Subd (n)(4) -wavier to allow a second curb cut without
a second legal garage
Section 113-88 Subd (n)(2) 3ft off the required 3ft to the distance of 0ft
at the paved arears closest point to the side yard line
BZA Denial Appeal
Page 2
Appellant’s reasons for requesting council’s review and consideration of the
BZA denial:
I Believe the BZA’s reasoning for the removal of my 2nd driveway cut for 1421
Is unreasonable. I should not be forced/punished to remove my very functional
and highly used access to my side yard storage/parking just because I have
summited to subdivide my property to build on the North lot. The paved area is
roughly 20ft long with a single driveway cut.
Bids on just removing the curb cut are $2500+ I also plan to build a second
legal garage in the back of 1421. I just can’t do everything at once and the
new house is a higher priority. But a second garage would justify another good
reason to leave the curb cut for even more future use.
If forced to remove the curb cut and pavement from the property, I have been
informed that I’m allowed to put landscaping rock up to the property line and
up to the curb. I believe this would look more out of place and less appealing
then the very functional and highly used curb cut and second driveway.
Allowing me to keep my extra trailer and boat out of sight and protected from
theft. Which I recently had a tool bag and my girlfriends purse stolen from my
car that was parked in the driveway.
If the Council does not approve my variance to leave the driveway and curb
cut as is, I think that backing over the new curb will be harder on my
equipment and eventually ruin the new curb overtime. My self and neighbors
agree that it seems silly to replace what works with something that will not be
as functional or visually appealing to the neighborhood. Being that it was
grandfathered to the original property and drawing a line for a subdivision has
now allowed the city to make me alter my property seems a bit goofy when I
can replace what I have with rock that will be much less appealing.
I was hoping for a reasonable understanding from the BZA and that
removing the driveway will not make more green space if covered with rock.
Along with it not being an issue with the neighbors since I own both lots and
plan to stay in golden valley for years to come.
Golden Valley has a variety of home styles and unique quirks to some of the
older lots. One of the reasons I bought this property is that the second
driveway works so well for my needs and the city requirements for trailers and
recreational toys to be out of sight. I don’t understand why the city is trying to
make everything cookie cutter like some of the newer suburban developments.
I hope that I wont be forced to put rock down for a worse looking front yard
appearance and a curb that will be difficult to back over.
Attach 7 copies of the site plan and/or drawings that may clarify the requested
variance. If your plan is 11” x 17” or smaller, only one copy is needed.
Date:May 26,2019
To:Golden Valley Board of Zoning Appeals
From:Myles Campbell,Planner
Subject:1421 and 1435 Rhode Island Ave N
Taylor Ward,Applicant
Introduction
Taylor,Charlie and Linda Ward,the property owners,are seeking four variances from the City Code
to make a series of improvements at a pair of recently subdivided lots,1421 Rhode Island Ave N and
1435 Rhode Island Ave N.The applicant is seeking the following variances from City Code:
Variance Request City Code Requirement
The applicant is requesting a variance of
10 feet off the required 35 feet to a
distance of 25 feet at its closest point to
the front yard east)property line.
Section 113 88,Single Family Zoning District,
Subd.f)(1)(a)Front Yard Setback.
The required minimum front setback shall be 35
feet from any front lot line along a street right of
way line.Decks and open front porches,with no
screens,may be built to within 30 feet of a front lot
line along a street right of way line.
The applicant is requesting a variance of
11 feet off the maximum allowed
accessory structure area of 1,000 to a total
area of 1,011.
Section 113 88,Single Family Zoning District,
Subd.g)(3)Accessory Structure Area
Each lot is limited to a total of 1,000 square feet of
the following accessory structures:detached and
attached garages,detached sheds,greenhouses,
and gazebos.
The applicant is requesting a waiver of the
second garage requirement in order to
keep an existing secondary curb cut.
113 113 88,Single Family Zoning District,Subd.
n)(4)Street Access
Each lot may have only one street curb cut access,
except the following lots may have up to two street
curb cut accesses:
2
a. A lot that contains two legally constructed
garages.
b. A lot of a resident who requires additional
driveway access qualifying for a reduced
class rate for homestead property as
defined by Minn.Stats.273.13,subd.22,
Class 1b.
The applicant is requesting a variance of 3
feet off the required 3 feet to a distance of
0 feet at the paved area’s closest point to
the side yard property line.
113 88,Single Family Zoning District,Subd.n)(2)
Paved Area Setbacks.Paved areas shall be set back
three feet from a lot line,except for shared
driveways used by multiple property owners
pursuant to a private easement.
Background
In 2008,the subject property consisted of three lots that were combined for tax purposes.Two lots were
60 feet wide and the third was 40 feet wide with the last 20 feet owned by the property directly to the
north).An existing home on the property was being demolished and in order to legally construct a new
home,the three platted lots needed to be formally combined.This was approved by the City Council late
in the year and in 2009 a new home was constructed on the south portion of this lot,leaving sufficient
room for a future second home to be constructed on the north portion.
Seeking to utilize this north portion,the property owners recently sought and were approved to
subdivide the combined lot into two smaller lots of roughly 80 feet in width 1421 Rhode Island to
the south and 1435 Rhode Island to the north.The two lots are 10,715 sq.ft.and 10,687 sq.ft.
respectively.The existing two car garage on 1435 Rhode Island was part of a variance approval in
2002,and measures approximately 787 total sq.ft.Typically when subdividing to create a new lot,
accessory structures would not be allowed to exist without the presence of a principal structure.
Given the property owners plan to begin construction this summer however,City Staff felt
comfortable in allowing the garage to remain in place so long as the home itself was built in a timely
manner.
Summary of Requests
The variances requested by the applicant are either for the purpose of constructing a new home on
1435 Rhode Island Ave N,or are related to the conditions of subdivision approval,which required
that items such as the extra curb cut either be removed or brought into conformity via a variance
approval.
The applicant is requesting a reduction in the front setback requirement of 10 feet off of the
required 35 feet from the front property line.At the time of its replatting in 2008 the City obtained
10 feet of additional right of way from the combined parcel at the time,effectively moving the front
property line in by 10 feet.By reducing the setback requirement,the applicant is hoping to
maintain a consistent distance from the roadway when compared to neighbors along the street,
maintaining the character of the view shed from the street.
3
In the City’s Single-Family Zoning District,the code allows for up to 1,000 sq.ft.of attached and
detached accessory structures such as a garage or shed.The applicant is showing on their
preliminary site plan for 1435 Rhode Island a new attached single car garage in addition to the
existing detached garage to the rear.The existing garage measures 32.2x24.5 from its exterior walls,
or 787 sq.ft.The proposed single car garage would be approximately 14x16 ft.with width measured
from the exterior wall closest to the side property line to the interior side wall,or 224 sq.ft.The
resulting 1,011 sq.ft.of combined accessory structure space would exceed the maximum allowed
by the zoning code by 11 feet.
During the subdivision process,City Engineers identified a second curb cut and driveway located at
the side property line shared between the two new lots being created.The curb cut itself was
primarily located on the 1421 lot,with the driveway being located across both lots.The applicant
has stated he would like to cut the driveway such that it does not cross over onto the northern lot,
but it would still run along the property line.The purpose of the second curb cut is to provide access
to the rear of the home on 1421 Rhode Island,to a fenced area where the property owners store a
boat and other recreational vehicles.Additionally,the applicant and neighbors have noted that the
additional curb cut helps to alleviate some of the parking demand on the street.
City Code requires that single family homes have only a single curb cut,with the exception of homes
that have multiple legal garages requiring access.Additionally the City requires a 3 foot setback
between paved areas and side property lines,except for shared driveways used by multiple
property owners pursuant to a private easement.The initial recommendation from Engineering staff
was the removal of this curb cut and associated driveway,and this was made a condition of the
subdivision approval.The applicant requested to pursue a variance that would make both the
driveway and curb cut conforming structures on the two lots,and if approved then move forward
with the subdivision process without their removal.Staff agreed that if the two items were
approved and brought into conformance with zoning code,they would no longer need to meet the
condition of removing the two items from either lot.
Analysis
In reviewing this application,staff has maintained the points of examination to the considerations
outlined in Minnesota State Statute 462.357 that the requested variance is in harmony with the
general purposes and intent of the Zoning Chapter,that it is consistent with the City’s
Comprehensive Plan,and that a property exhibit practical difficulties”in order for a variance to be
granted.
Staff finds that the variances are,generally speaking,in line with both the purpose of the Zoning
Code as well as the purpose of the Single Family Residential R 1)Zoning District,which is to
provide for detached single family dwelling units at a low density along with directly related and
complementary uses.”The requests would not allow for additional unit density in the
neighborhood,although the additional curb cut would be a more significant deviation from what is
typically allowed in the district.
4
In the City’s 2040 Comprehensive Plan,one of the stated objectives of the Land Use Chapter is to
protect existing residential neighborhoods p.2 35)and one of the policy actions to that end is to
Enforce subdivision regulations to reduce potential impacts to neighborhood character.”As a
condition of its subdivision,these two lots were required to address the curb cut and shared
driveway in order to receive approval from the Planning Commission and City Council.This can
either be accomplished via their removal,or the approval of a variance.Additionally,in its Housing
Chapter,the City lists a number of objectives relating to the larger goal of maintaining the quality of
housing in the city p.3 21).With an infill development project like this one,staff is happy to see the
reinvestment going back into the property and the creation of new housing stock,with the caveat
that this new housing must meet the high standards established by the City for its single family
homes.
In order to constitute practical difficulties:
1. The property owner must propose to use the property in a reasonable manner.
Front Setback:Staff finds the request to keep the home in line with others along the block
reasonable.
Accessory Structures:It is reasonable for a homeowner to want an indoor garage,however
given the existing two car garage on the site,additional covered parking may be more of a
luxury than a reasonable need.
Curb cut and Driveway:Storage of recreational vehicles is allowed in the side and rear yards
of residential homes when properly screened,however secondary curb cuts and accesses are
rarely supported by the City’s Engineering staff on residential lots.Those curb cuts predating
the current code language carry the normal restriction of legal non conformities in that they
cannot be expanded and must be removed in cases of replatting or major additions.Such
curb cuts have been removed throughout the City as part of the street reconstruction
program since the limitation was adopted in 2010.
2. The landowners’problem must be due to circumstances unique to the property that is not
caused by the landowner.
Front Setback:The City’s acquisition of additional right of way was not an active choice
made by the property owner,and does result in creating a shallower lot to build on
compared to surrounding properties.
Accessory Structures:Other than the existing location and size of the detached garage the
applicant wishes to keep in place on 1435 Rhode Island,the lot itself is of a standard size and
with relatively even topography.The existing garage is being kept as a choice of the property
owner,and staff sees no other unique challenges with the lot otherwise.
Curb Cut and Driveway:Due to the proximity of the structure at 1421 Rhode Island to the
south property line 12.5 feet),there is limited potential to extend the driveway connecting
5
to the garage to allow for access to the rear of the home itself,especially for larger
recreational vehicles.Parking along the street is not a unique issue to this property
however,and is by itself not a justification for retaining the curb cut.
3. And the variance,if granted,must not alter the essential character of the locality
Front Setback:Staff feels that by reducing the setback to bring the home in line with others
along the block would make the new home less likely to feel out of place with surrounding
properties.
Accessory Structures:The attached garage would not drastically alter the appearance of the
home on the lot in comparison to other similar sized homes.The additional 11 square feet of
area would not likely be noticeable.
Curb Cut and Driveway:Existing grandfathered curb cuts and driveways along property lines
are somewhat common in some of the City’s older single family neighborhoods,where they
were put in place prior to changes to the City code.The Board has rarely approved variances
to bring these into conformity as the City would prefer that they be replaced over time by
paved driveways that conform with standard code language.
Additionally,staff assesses whether other options are available to meet the applicant’s needs
without requiring a variance.Staff finds that in the case of the accessory structure size request,the
11 sq.ft.that exceed the required maximum of 1,000 sq.ft.could likely be met by reducing the
width of the attached garage structure by as little as a foot.This would still leave sufficient room to
pull in an average size vehicle,and with the garage being 16 feet in depth,would save more than
the 11 square feet necessary.
Lastly,staff assesses whether the proposal requests the smallest variance necessary to meet the
applicant’s needs.Staff agrees with the applicant that for all cases other than the accessory
structure size,these requests represent the most minimal feasible to suit the applicant’s needs.
Additional Staff Comments
The City’s Engineering staff are not in support of the curb cut or driveway setback variance.They
note that a driveway across a property line will cause future problems if and when either property is
sold.Not only does it not meet the 3 foot offset from the property line,it crosses the property line.
It is also a second curb cut for both properties,which is prohibited by City Code without a legal
second garage.If the owner wants to construct a permitted garage on the property,then a second
curb cut may be allowed,but it is still in conflict with the property line and therefore,needs to be
removed or relocated when plans for a new garage have been approved and permitted.
Recommendation
Staff recommends approval of the variance request of 10 feet off the required 35 feet to a distance
of 25 feet at its closest point to the front yard east)property line.
6
Staff recommends denial of the variance request of 11 feet off the maximum allowed accessory
structure area of 1,000 to a total area of 1,011.
Staff recommends denial of the variance request of a waiver of the second garage requirement in
order to keep an existing secondary curb cut.
Staff recommends denial of the variance request of 3 feet off the required 3 feet to a distance of 0
feet at the paved area’s closest point to the side yard property line.
SUBJECT PROPERTY
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Board of Zoning Appeals meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meeting by calling 1 415 655 0001 and entering the meeting code 287 526
927.
Call To Order
The meeting was called to order at 7 pm by Chair Orenstein.
Roll Call
Members present:Nancy Nelson,Richard Orenstein,Chris Carlson,Sophia Ginis,Kade Arms
Regenold,Ron Blum Planning Commissioner
Members absent:
Staff present:Planning Manager Jason Zimmerman and Planner Myles Campbell
Approval of Agenda
MOTION made by Nelson,seconded by Orenstein to approve the agenda of May 26,2020,as submitted.
Staff took a roll call vote and the motion carried unanimously.
Approval of Minutes
MOTION made by Nelson,seconded by Carlson to approve the April 28,2019,meeting minutes as
submitted.Staff took a roll call vote and the motion carried unanimously.
1. 1421/1435 Rhode Island Ave North
Taylor Ward,Applicant
Requests:
Section 113 88,Subd.f)(1)(a)10 feet off the required 35 feet to a distance of 25 feet at its closest
point to the front yard east)property line.
Section 113 88,Subd.g)(3)11 square feet off the maximum allowed 1,000 square feet of
accessory space to a total area of 1,011 square feet
Section 113 88,Subd.n)(4)Wavier to allow a second curb cut without a second legal garage
Section 113 88,Subd.n)(2)3 feet off the required 3 feet to a distance of 0 feet at a paved area’s
closest point to a side yard line
May 26,2020 7 pm
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
2
All four requests were presented on at the same time.
Myles Campbell,Planner,started with a background on the lot which originated as 3 smaller lots
that were then combined into a single parcel in 2008;the existing home at 1421 was built in 2009.A
subdivision request was recently approved to make two 80 feet lots;1421 to the south and 1435 to
the north.The first two variance requests are related to the new property at 1435 and the second
two variances in this list are related to the 1421 property.
An existing curb cut and driveway is located on this property and is now situated on the property line
of the two lots.This driveway was grandfathered in when the lots were combined but now with the
lot split,the driveway needs to be brought to conformity or remove the curb cut.Campbell
presented a slideshow with photos of the lots and plans to illustrate the location and the variance
requests.Campbell reminded the group that there are three main items to consider during a staff
analysis:
1. Consistency with Zoning Code
2. Consistency with Comp.Plan
3. Property exhibits practical difficulties”
a. Reasonable use
b. Unique circumstances not created by the landowner
c. Does not alter the essential character
Campbell reviewed the zoning code and said staff felt all four requests largely matched with the
purpose statement in the city code.When looking at code related to the R 1 district,the requests
would not allow additional unit density,garages and recreational vehicle storage are
complementary to residential use,but an additional curb cut is a more significant deviation from
the purpose of the R 1 district.Looking at the 2040 Comprehensive Plan,the requests generally fit
with the goals of the Land Use and Housing Chapters of the 2040 Comprehensive Plan.Action on
the curb cut variance or removal)resolves subdivision conditions.This project is a great example
of reinvestment and infill development.
Regarding the front setback variance request:keeping the home in line with others on the street is
reasonable.The City acquired the additional ROW,this was not a choice made by the homeowner,
this action created a shallower lot to build on than surrounding properties.Keeping the home in
line with the others is less disruptive to the neighborhood character.
Regarding the accessory structure:having a garage is reasonable however the site has a two car
garage and an additional one is an optional amenity.The lot is standard and therefore the
limitation is the existing garage that remained.11 extra feet of additional area would not be a
noticeable impact to the existing character.Additionally,11 feet could be found by reducing the
single car garage width slightly and still maintain space for a standard width vehicle.
Regarding the curb cut and driveway:vehicle storage in rear yards is expected however secondary
curb cuts and driveways without garages are discouraged and disallowed in the cases of new
builds.The home’s proximity to the southern property line likely won’t allow enough room to
extend the primary driveway across the rear yard.Street parking levels don’t constitute a unique
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
3
circumstance.Grandfathered curb cuts exist in many older single family neighborhoods throughout
the city,but few are granted conformity through variance requests.Shared driveways aren’t
uncommon either but require the owner draft a private easement providing joint access and
maintenance.
In conclusion,staff recommendations are as follows:
Staff recommends approval of the variance request of 10 feet off the required 35 feet to a
distance of 25 feet at its closest point to the front yard east)property line.
Staff recommends denial of the variance request of 11 feet off the maximum allowed
accessory structure area of 1,000 to a total area of 1,011.
Staff recommends denial of the variance request of a waiver of the second garage
requirement in order to keep an existing secondary curb cut.
Staff recommends denial of the variance request of 3 feet off the required 3 feet to a
distance of 0 feet at the paved area’s closest point to the side yard property line.
Chair Orenstein asked what caused the issue for the curb cut since it had been in existence.
Campbell responded that the subdivision approval process requires the new lots be conforming
and the existing driveway was considered a non conformity.There are other lots with a second
driveway that lead to the back of the lot and are used for vehicle storage.Those driveways are
grandfathered in and as long as the property isn’t subdivided,it’ll remain grandfathered in.
Taylor Ward,Applicant,stated the appeal for him to purchase the property was the second
driveway so he could store recreational vehicles and keep them off the road.Jason Zimmerman,
Planning Manager,asked the applicant if his boat could be stored at the northern property.Ward
responded that his parents will be living at the southern property and it’s their boat.He will be
living on the northern property and the existing driveway is too narrow for the boat.He also stated
the financial burden of removing the concrete and the city requirements for a contractor to replace
the curb cut.Member Nelson asked the applicant if reducing the attached garage width would be
still a usable space and Ward responded that he can reduce the width,he just would prefer to have
a wider garage for ease of use.
Chair Orenstein asked if there were any members of the public wishing to speak,none were
present.Campbell reminded the Board they had a letter in the packet from a neighbor of the
applicant,supporting the driveway variance.
The Board entered in to a discussion about the variance requests and a motions request was made
for each individual variance.
A MOTION was made by Nelson and seconded by Orenstein to follow staff recommendation and
approve the variance request of 10 feet off the required 35 feet to a distance of 25 feet at its
closest point to the front yard east)property line.Staff called a roll call vote and the motion
passed unanimously.
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
4
A MOTION was made by Orenstein and seconded by Nelson to follow staff recommendation and
deny the variance request of 11 feet off the maximum allowed accessory structure area of 1,000 to
a total area of 1,011.Staff called a roll call vote and the motion passed unanimously.
A MOTION was made by Orenstein and seconded by Carlson to follow staff recommendation and
deny the variance request of a waiver of the second garage requirement in order to keep an
existing secondary curb cut.Staff called a roll call vote and the motion passed unanimously.
A MOTION was made by Carlson and seconded by Blum to follow staff recommendation and deny
the variance request of 3 feet off the required 3 feet to a distance of 0 feet at the paved area’s
closest point to the side yard property line.Staff called a roll call vote and the motion passed
unanimously.
2. 4725 Olson Memorial Highway
Mike Olson,Applicant
Requests:
Section 113 95,Subd.g)(10)(c)10 feet off the required 30 feet to a distance of 20 feet at its closest
point to the wide yard west)property line
Section 113 95,Subd.f)(10)(b)(2)10 feet off the required 35 feet to a distance of 25 feet at its
closest point to the front yard west)property line
Section 113 151 Waiver of the prohibition on parking within the front yard landscaped area
Section 113 151,Subd.c)3 spaces off the 36 parking spaces required for a total of 33 parking
spaces on the property
Myles Campbell,Planner,started with a background of the applicant and the four variance requests
that will be addressed together.The property is a current office building on Olson Memorial and the
applicant is intending to build an accessory storage structure on the lot.The gross square footage of
the principal structure is 9,216 and the lot area is about 38,583 sq.ft.There are currently 28 parking
spaces including 2 handicap spaces.Variances were approved in 2000 for a significant expansion o
the building to the west.The expansion wasn’t completed but the parking distance from the side and
rear property were brought in to conformity as part of the approvals.Staff used the same three items
in their analysis as with the previous variance.
Regarding the accessory structure setback:these structures are allowed in the district and this
structure otherwise meets the use,size,and design standards of the code.The lot layout creates
issues locating a detached structure.The connection to the parking lot is also necessary to move
materials to and from vehicles.The structure would abut a large parking lot to the west,a railroad to
the south,and not impact any principal issues.
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. B. Variance Appeal– 4725 Olson Memorial Highway
Prepared By
Myles Campbell, Planner
Introduction
Mike Olson and Brit Amundson, of TreHus Builders, Inc. are appealing the decision on a variance from
the City Code to create a new accessible parking area at 4725 Olson Memorial Highway. The applicant
is seeking the following variance from City Code:
Variance Request City Code Requirement
The applicant is requesting a waiver of the
front yard landscaped area requirement
for the added accessible spaces off of the
frontage road.
113-151, Off-Street Parking and Loading, Subd.
b)(9), Landscaping; Internal and External. The
minimum required landscaped areas, within which
there shall be no parking or drive aisles (except
driveway access from street) in R-3, R-4,
Institutional, Office, Commercial, Light Industrial,
and Industrial Zoning Districts, shall be:
a.External Landscaping.
1.Front yard: 35 feet.
Background
The property owner applied for a set of variances at the May 26th Board of Zoning Appeals meeting.
The minutes from this meeting as well as the full staff memo are attached with this packet.
At that meeting, four variances were heard: three of these were approved by the Board with one being
denied, a variance regarding the location of new accessible parking off the end of the frontage road.
The board, given the denial of this variance, modified one of the other approved variances regarding
overall parking to allow for a larger variance. After the meeting, the applicant appealed the decision on
this final variance.
Summary of Requests
The applicant is proposing to locate two new ADA spaces off of the end of the frontage road. The new
location would be both closer to the primary entrance of the building and have a less steep slope to
travel to that entrance then from the existing accessible spaces. The site’s two existing ADA parking
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
would then be converted to three traditional parking to help meet the overall provision of off-street
parking on the lot. To establish the new spaces would require an additional curb cut off of the frontage
road and to eliminate the usual landscaped buffer the city requires between the road and the spaces
themselves. While multiple curb cuts are allowed in the Office Zoning District, the elimination of the
landscaped buffer would necessitate a variance from the City’s off-street parking regulations.
Analysis
In reviewing this application, staff has maintained the points of examination to the considerations
outlined in Minnesota State Statute 462.357 – that the requested variance is in harmony with the
general purposes and intent of the Zoning Chapter, that it is consistent with the City’s Comprehensive
Plan, and that a property exhibit “practical difficulties” in order for a variance to be granted.
At the May 26th BZA meeting, staff generally found the proposals to be in line with the purpose and
intent of both the broader zoning code and the Office Zoning District, as well as the goals and policies
of the comprehensive plan.
In order to constitute practical difficulties:
1. The property owner must propose to use the property in a reasonable manner.
The new location of accessible spaces would reduce the distance between the parking spaces
and the entrance of the building and have a smaller grade change to the entrance. The location
in relation to the frontage road itself does raise some concerns amongst staff as the complete
elimination of a landscaped buffer is a significant variance from code.
2. The landowners’ problem must be due to circumstances unique to the property that is not
caused by the landowner.
Given the need for accessible parking to be near the entrance of the building, there are limited
options other than the existing location of the accessible parking on-site. Maintaining the
current location of the accessible parking is an option, but would result in a lower overall
provided parking on site.
3. And the variance, if granted, must not alter the essential character of the locality
Of the proposed variances, this item will have the greatest visual impact from the road. It would
essentially create a parking pad at the end of the frontage road. Staff does not feel this
impacted view would be detrimental or negative, but it would be a change from the current
situation.
Additional Staff Comments
The City’s Engineering Staff do not support a variance for the additional parking area constructed off
the end of the cul-de-sac. The proposed location would function as an extension of the street, and
would create significant issues for snow and ice removal for public works staff. There were also
concerns in where the property owner would be able to store snow without pushing it into the right-
of-way or blocking the pedestrian access to the primary entrance. Additional curb cuts are occasionally
allowed for driveway access to commercial buildings, but not solely for parking. This is no different
than parking bump-outs which are discouraged for private benefit throughout the City.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
3
Recommendation
Motion to deny the variance of a waiver of the front yard landscaped area requirement for the added
accessible spaces off of the frontage road.
Attachments
Appeal Application (3 pages)
Staff Memo and Application Materials from May 26, 2020, Board of Zoning Authority meeting (10
pages)
Minutes from May 26, 2020, Board of Zoning Authority meeting (3 pages)
1
APPEAL FORM
BOARD OF ZONING APPEALS DENIAL
DATE: 6/18/2020
TO: Golden Valley City Council
FROM: Petitioner
Name: Mike Olson, Brit Amundson (owner)
Address: 3017 4th Ave. S. Minneapolis, MN 55408
Phone: Mike (952-693-3778), Brit (612-965-0166)
Street address of property involved in this petition:
4725 Olson Memorial Hwy, Golden Valley MN 55422
If you are not the owner of all of the property involved in this petition, give
the name of the owner and describe the petitioner’s interest (legal and
otherwise) in this property:
Brit Amundson representing DBA is the property owner.
Waiver requested and denied was:
Section 113-151 – Waiver of the prohibition on parking within the front
yard landscaped area
Appellant’s reasons for requesting council’s review and consideration of the BZA
denial:
The existing parking lot will be reconfigured slightly in order to accommodate an
accessory storage building located at the SW corner of the existing parking lot,
and to maximize parking. We have proposed two parking lot layouts:
o Option 1:
This design was submitted in our variance application on May 5th,
2020.
This design requested a variance to create 2 accessible parking
spaces located on the east end of the existing cul de sac.
2
These spaces would be adjacent to, and NW of the main
building entry on the NW corner of the building.
The existing grade in this location is very close to the same
elevation as the main entry.
The existing grade would support a short, accessible
walkway to the main entry from the accessible parking stalls.
This design was not approved. The BZA rejected the request for
additional spaces off of the cul de sac, but allowed for a reduced
number of required parking spaces within the general area of the
existing parking lot.
Added impervious surface totals:
606 sq. ft. on property (parking stalls and walkway).
356 sq. ft. to connect existing cul de sac to new accessible
parking (this additional area is not on the property, but on the
frontage road easement).
o Option 2:
This design adheres to the parking requirements approved by the
BZA. It eliminates the accessible spaces from the cul de sac, and
locates them adjacent to and SW of the main building entrance on
the NW corner of the building.
The grade of the lot descends from North to South, which puts
these parking spaces more than 4ft. below the elevation of the main
entry.
In order to navigate this elevation change a long
approximately 85 ft.) and circuitous ramp will need to be
constructed. Retaining walls will be required and the lawn
area will need to be re-graded.
The cost for the ramp and retaining walls is significantly
more expensive than the cost to construct the cul de sac
parking spaces, and is more difficult to navigate in a
wheelchair.
Added impervious surface totals:
440 sq. ft. (for additional ramp area)
Net difference on property = 166 sq. ft. LESS than Design
Option 1.
Date:May 26,2019
To:Golden Valley Board of Zoning Appeals
From:Myles Campbell,Planner
Subject:4725 Olson Memorial Highway
Mike Olson,Applicant
Introduction
Mike Olson and Brit Amundson,of TreHus Builders,Inc.are seeking four variances from the City
Code to make a series of improvement at 4725 Olson Memorial Highway.The applicant is seeking
the following variances from City Code:
Variance Request City Code Requirement
The applicant is requesting a variance of
10 feet off the required 30 feet to a
distance of 20 feet at its closest point to
the side yard west)property line.
113 95,Office BPO)Zoning District,Subd.
g)(1)(c),Side and Rear Setbacks.Accessory
structures shall be located no less than the required
setback for principal structures in the Office Zoning
District from a side or rear lot line.
113 95,Office BPO)Zoning District,Subd.
f)(1)(b)(2),Principal Structures.For lots adjoining
an R 3,R 4,Office,or Institutional Zoning District,
the required side yards shall be no less than 30 feet
in width and the required rear yards shall be no less
than 30 feet in depth.
The applicant is requesting a variance of
10 feet off the required 35 feet to a
distance of 25 feet at its closest point to
the front yard west)property line.
113 95,Office BPO)Zoning District,Subd.
f)(1)(b)(2),Front Yard Setback Requirement:The
required minimum front setback shall be 35 feet
from any front lot line along a street right of way
line.All front yards shall be maintained as
landscaped green areas.
The applicant is requesting a waiver of the
front yard landscaped area requirement
113 151,Off Street Parking and Loading,Subd.
b)(9),Landscaping; Internal and External.The
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for the added accessible spaces off of the
frontage road.
minimum required landscaped areas,within which
there shall be no parking or drive aisles except
driveway access from street)in R 3,R 4,
Institutional,Office,Commercial,Light Industrial,
and Industrial Zoning Districts,shall be:
a.External Landscaping.
1.Front yard:35 feet.
The applicant is requesting a variance of 3
parking spaces of the required 36 spaces
required for the lot.
113 151,Off Street Parking and Loading,Subd.
c),Minimum Number of Required Off Street
Parking Spaces.Offices 1 space per 250 s.f.of
gross floor area.
Background
4725 Olson Memorial Highway is located at the end of a frontage road for the highway of the same
name.The frontage road is located to the south of the actual highway,although the northern lot
line of this lot does abut the highway right of way.The original building was built in 1960 and has
seen some minor alterations and improvements in subsequent years.The building footprint is
approximately 4,608 sq.ft.today.Over the building’s two stories,the gross sq.ft.is 9,216.The lot
has a deeded total sq.ft.of 38,583 or around 0.89 acres.Parking on the lot is located to the south
and southwest of the existing building.28 parking spaces are currently striped and provided.
In 2000,a variance was applied for and approved for a significant expansion of the principal
building.The expansion would have added approximately 3,000 sq.ft.to the building’s footprint,
but this was never acted upon after the variance’s approval.This variance did however bring the
parking lot’s location along the west and south property lines into conformance with the City Code.
Additional proof of parking was demonstrated at the time to the east of the building in order to
meet the added demand of the building’s planned expansion.
Summary of Requests
The applicant is seeking to make a number of improvements to the building and site in order to
modernize the property to suit their business’needs.Most of these variance requests stem from the
applicant’s desire to construct a new accessory storage structure on the lot,which would measure
994 sq.ft.in area.This meets the area requirements for accessory structures in the Office zoning
district,and would be designed in such a way to match the exterior treatments of the existing
principal structure.
For accessory structures in the Office Zoning District,the City requires that the structure meet the
same side and rear setbacks as the principal structure would.Since the lot abuts another Office
zoned use on its west side,the typical setback required would be 30 ft.The applicant is seeking a
variance to reduce this amount to 20 ft.For reference,this would be equivalent to the side setback
required in the district for lots abutting Light Industrial,Industrial,and Mixed Use zoning districts,as
well as railroads.No similar variance is required for the existing parking that is located along the
western property line at a functional zero foot setback.As mentioned,this parking location was
made compliant via the variance approval in 2000.
3
Resulting from the new storage building,the site would lose some of its existing parking spaces in
the southwest corner of the lot.The applicant is proposing to mitigate this loss of spaces via the
reconfiguration of sections of the primary parking area,as well as the new inclusion of two ADA
spaces off of the end of the frontage road.The site’s existing ADA handicap parking would then be
converted to traditional parking.The applicant does note in their application that the new location
of the accessible parking would be both closer to the building’s entrance and require a less
significant ramp pitch.That said,the location would require an additional curb cut off of the
frontage road and have no landscaped buffer between the frontage road and the spaces
themselves,necessitating a variance from the City’s external landscaping requirements for off street
parking.
While the storage building will take up some space in the parking lot,the new configuration as well
as the added accessible parking spaces would result in a net gain of spaces on the lot.As shown on
the applicant’s site plan,the resulting amount of parking would be 33 total spaces,with two being
accessible spaces.In 113 151,Off Street Parking and Loading,Subd.c)of the City Code,the city
sets minimum parking at 1 space per 250 sq.ft.
Office Sq.Ft.Parking
Calculation
Required Spaces Current Spaces
Provided
Proposed Spaces
Provided
9,216 1 space per 250 36 28 33
Based on the City Code requirements,the applicant would be closer to the required minimum than
the current lot,but still three spaces under the required minimum,necessitating a variance
approval.Staff considered exploring the possibility of utilizing the proof of parking that was
demonstrated in the variance from 2000 but found that this solution was not optimal.Such parking
to the rear of the building would only be accessible by a new paved drive running from the end of
the frontage road,and parallel along the length of the north side of the office building.Besides
eliminating the possibility of the relocated accessible parking,this solution would also add
significant hard cover to the site that already has an impervious surface percentage of 47%.
Additional variances from the external landscaping requirements would also be required to allow for
the drive and parking given their proximity to Olson Memorial Highway.
Finally,the applicant is seeking a ten foot reduction in the principal structure’s front setback in
order to expanded an existing overhang at the building’s entrance.The applicant is seeking a larger
overhang to improve the aesthetic of the front entrance area and to provide additional protection
from rain and the elements.
Analysis
In reviewing this application,staff has maintained the points of examination to the considerations
outlined in Minnesota State Statute 462.357 that the requested variance is in harmony with the
general purposes and intent of the Zoning Chapter,that it is consistent with the City’s
Comprehensive Plan,and that a property exhibit practical difficulties”in order for a variance to be
granted.
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Staff finds that the variances are,generally speaking,in line with both the purpose of the Zoning
Code as well as the purpose of the Office Zoning District.These variances are related to the
improvement of the property for its use as an office structure,which is in line with the purpose of
the zoning district.While the Office Zoning District specifically states its purpose is not for the sale
of or handling of goods,wares,merchandise,or commodities,”staff feels that the storage being
requested is clearly defined as accessory to the principal use of the property as an office.
Regarding the City’s 2040 Comprehensive Plan,Staff would highlight one of its objectives from the
Land Use Chapter,to Promote visual quality standards in design and material selection for new
development.”The applicant’s materials and plans show a high level of thought and care given to
the exterior treatment of both the principal and accessory structure,as well as care given to use the
existing site in an efficient manner.For these reasons,staff finds the variance requests consistent.
In order to constitute practical difficulties:
1. The property owner must propose to use the property in a reasonable manner.
Accessory Storage Structure:Accessory structures are allowed in the Office zoning district
and otherwise meets the use,size,and design standards from the zoning code.
Front Setback for Overhang:The overhang is reasonable in its design and scale,as well as the
desire to update the building’s entrance.Previous variance approvals on this property had
been for much more intrusive structures within the required front setback.
Accessible Spaces:The new location of accessible spaces would reduce the distance between
the parking spaces and the entrance of the building and have a smaller grade change to the
entrance.The location in relation to the frontage road itself does raise some concerns
amongst staff as the complete elimination of a landscaped buffer is a significant variance
from code.
Parking Provided:While under the required amount,the applicant has increased total
parking provided on site while maintaining good circulation thorough the existing lot.
2. The landowners’problem must be due to circumstances unique to the property that is not
caused by the landowner.
Accessory Structure:The lot’s layout does create challenges for locating a detached
accessory structure.Theoretically the open area to the east presents the most unused space
currently,but the lot narrows as it goes east,and the setbacks from the existing structure
and property lines would create issues if not the need for other variances if pursued.
Additionally the storage structure’s location in the parking lot is deliberate given the need to
move/remove materials from vehicles.
Front Setback:The lot has a unique shape overall and the presence of the cul de sac causes
the front yard to narrow near the entry to the building.
5
Accessible Parking and Overall Parking Provided:Given the need for accessible parking to be
near the entrance of the building,there are limited options other than the existing location
of the accessible parking on site.Maintaining the current location of the accessible parking is
an option,but would result in a lower overall provided parking on site.
As mentioned previously,additional proof of parking was demonstrated to the rear of the
building,but this would require a major increase in the hardcover on site,and would itself
require variances from either the north property line,or potentially the southern property
line if the existing incursion into the rear setback was increased.The existing parking lot is
largely built out,and the applicant’s plans already have modified the layout to provide some
additional spaces.
3. And the variance,if granted,must not alter the essential character of the locality
Accessory Structure:The structure would be designed to match the exterior finishes of the
principal structure,and additionally would abut a parking lot on the property to the west,
not another building itself.Staff feels this structure would improve the site without
detracting from nearby properties.
Front Setback:An updated overhang would be a nice addition to the building’s entrance and
would match the finishing on the accessory structure.Staff does not feel that it detracts
from nearby properties.
Accessible Parking and Overall Parking Provided:Of the proposed actions requiring a
variance,this is the item that will have the greatest visual impact from the road,essentially
creating a parking pad at the end of the frontage road.Staff does not feel this impacted view
would be detrimental,but it would be a change from the current situation.
Additionally,staff assesses whether other options are available to meet the applicant’s needs
without requiring a variance.Staff does not believe there are options that would satisfy the
applicant’s needs,though staff believes that the existing overhang could be updated and refreshed
without the need to increase the extension into the front yard setback.That said,staff understands
this solution would not allow additional protection against the elements.
Lastly,staff assesses whether the proposal requests the smallest variance necessary to meet the
applicant’s needs.Staff feels that these requests largely represent the smallest variation from the
code possible.
Additional Staff Comments
The City’s Engineering Staff do not support a variance for the additional parking area constructed off
the end of the cul de sac.Additional curb cuts are occasionally allowed for driveway access to
commercial buildings,but not solely for parking.This is no different than parking bump outs which
are discouraged for private benefit throughout the City.
6
Recommendation
Staff recommends approval of the variance of 10 feet off the required 30 feet to a distance of 20
feet at its closest point to the side yard west)property line.
Staff recommends approval of the variance of 10 feet off the required 35 feet to a distance of 25
feet at its closest point to the front yard west)property line.
Staff recommends denial of the variance of a waiver of the front yard landscaped area requirement
for the added accessible spaces off of the frontage road.
Staff recommends approval of the variance of 3 parking spaces of the required 36 spaces required
for the lot.Additionally,staff is open to increasing this variance approval to 6 spaces of the required
36 in the case that the Board does not approve the preceding variance allowing the new accessible
spaces.
SUBJECT PROPERTY
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
4
A MOTION was made by Orenstein and seconded by Nelson to follow staff recommendation and
deny the variance request of 11 feet off the maximum allowed accessory structure area of 1,000 to
a total area of 1,011.Staff called a roll call vote and the motion passed unanimously.
A MOTION was made by Orenstein and seconded by Carlson to follow staff recommendation and
deny the variance request of a waiver of the second garage requirement in order to keep an
existing secondary curb cut.Staff called a roll call vote and the motion passed unanimously.
A MOTION was made by Carlson and seconded by Blum to follow staff recommendation and deny
the variance request of 3 feet off the required 3 feet to a distance of 0 feet at the paved area’s
closest point to the side yard property line.Staff called a roll call vote and the motion passed
unanimously.
2. 4725 Olson Memorial Highway
Mike Olson,Applicant
Requests:
Section 113 95,Subd.g)(10)(c)10 feet off the required 30 feet to a distance of 20 feet at its closest
point to the wide yard west)property line
Section 113 95,Subd.f)(10)(b)(2)10 feet off the required 35 feet to a distance of 25 feet at its
closest point to the front yard west)property line
Section 113 151 Waiver of the prohibition on parking within the front yard landscaped area
Section 113 151,Subd.c)3 spaces off the 36 parking spaces required for a total of 33 parking
spaces on the property
Myles Campbell,Planner,started with a background of the applicant and the four variance requests
that will be addressed together.The property is a current office building on Olson Memorial and the
applicant is intending to build an accessory storage structure on the lot.The gross square footage of
the principal structure is 9,216 and the lot area is about 38,583 sq.ft.There are currently 28 parking
spaces including 2 handicap spaces.Variances were approved in 2000 for a significant expansion o
the building to the west.The expansion wasn’t completed but the parking distance from the side and
rear property were brought in to conformity as part of the approvals.Staff used the same three items
in their analysis as with the previous variance.
Regarding the accessory structure setback:these structures are allowed in the district and this
structure otherwise meets the use,size,and design standards of the code.The lot layout creates
issues locating a detached structure.The connection to the parking lot is also necessary to move
materials to and from vehicles.The structure would abut a large parking lot to the west,a railroad to
the south,and not impact any principal issues.
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
5
Regarding the front setback and overhang:the overhang redesign is reasonable in its finish and scale;
previous variances have approved much more intrusive changes to the front setback.The lot has a
unique shape and the cul de sac causes the front yard to narrow near the building entrance.An
updated overhang matches the finishing on the accessory structure and staff doesn’t feel it detracts
from nearby structures.
Regarding new accessible spaces:the new space locations will reduce the distance between the lot
and building entrance.Maintaining the current location of the accessible parking is an option,but
would result in fewer parking spaces on site.This item would impact the view from the frontage road
and essentially create a parking par at the end,this may not detract from the character but it’s a
notable change.The location in relation to the frontage road eliminates a landscaped buffer and that
is a significant variance from code.
Regarding minimum parking provided:the applicant has increased total parking provided on site
while maintaining good circulation through the existing lot.The current lot is at the max for usable
spaces but providing additional parking to the east,as approved in 2000,isn’t optimal as it requires
additional setback variances and increases the site’s total hardcover.Additional spaces shouldn’t
have an impact on existing character.
In conclusion,staff recommendations are:
Staff recommends approval of the variance of 10 feet off the required 30 feet to a distance of
20 feet at its closest point to the side yard west)property line.
Staff recommends approval of the variance of 10 feet off the required 35 feet to a distance of
25 feet at its closest point to the front yard west)property line.
Staff recommends denial of the variance of a waiver of the front yard landscaped area
requirement for the added accessible spaces off of the frontage road.
Staff recommends approval of the variance of 3 parking spaces of the required 36 spaces
required for the lot.Additionally,staff is open to increasing this variance approval to 6 spaces
off the required 36 in the case that the Board does not approve the preceding variance allowing
the new accessible spaces.
Mike Olson/Brett Amundson,Applicants,responded that the goal for accessible parking to the
front is to create equal access to the front of the building.Board members asked if there was an
elevator in the rear and the applicant responded no but they’re installing a lift at the front and with
the added front access,all tenants will have the ability to use the front door.They didn’t want to
create a situation where anyone who needed ramp access,had to use the back door.
Chair Orenstein asked if there were any members of the public wishing to speak,none were
present.
The Board entered in to a discussion about the variance requests and a motion request was made
for each individual variance.
City of Golden Valley BZA Regular Meeting
December 16,2019 7 pm
6
A MOTION was made by Orenstein and seconded by Nelson to follow staff recommendation and
approve the variance of 10 feet off the required 30 feet to a distance of 20 feet at its closest point
to the side yard west)property line.Added Condition:the applicant will construct the facility
consistent with the plans submitted or be held to the standards of the materials section of the
zoning code,whichever is more stringent.Staff took a roll call vote and the motion passed
unanimously.
A MOTION was made by Nelson and seconded by Orenstein to follow staff recommendation and
approve the variance of 10 feet off the required 35 feet to a distance of 25 feet at its closest point
to the front yard west)property line.Staff took a roll call vote and the motion passed
unanimously.
A MOTION was made by Nelson and seconded by Carlson to follow staff recommendation and
deny the variance of a waiver of the front yard landscaped area requirement for the added
accessible spaces off of the frontage road.Staff took a roll call vote and the motion passed
unanimously.
A MOTION was made by Orenstein and seconded by Nelson to follow staff recommendation and
approve the variance of 6 parking spaces off the required 36 spaces required for the lot.Staff took
a roll call vote and the motion passed unanimously.
Adjournment
MOTION made by Nelson,seconded by Chair Orenstein and the motion carried unanimously to adjourn
the meeting at 9:03 pm.
Richard Orenstein,Chair
Amie Kolesar,Planning Assistant
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. C. Approval of Plat – Ward Addition (1421 Rhode Island Avenue North)
Prepared By
Jason Zimmerman, Planning Manager
Summary
At the May 5, 2020, City Council meeting, the Council held a public hearing on the Preliminary Plat for
the minor subdivision of 1421 Rhode Island Ave N. After the hearing, the Council approved the
Preliminary Plat which will allow two lots. The Final Plat has now been presented to the City. Staff has
reviewed the document and finds it consistent with the approved Preliminary Plat and the
requirements of City Code.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to adopt Resolution for Approval of Plat – Ward Addition.
Supporting Documents
Resolution for Approval of Plat – Ward Addition (1 page)
Final Plat of Ward Addition (1 page)
RESOLUTION 20-37
RESOLUTION FOR APPROVAL OF PLAT – WARD ADDITION
WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice,
has heretofore conducted a public hearing on the proposed plat to be known as Ward
Addition covering the following described tracts of land:
Lot 1, Block 1, RALPH ADDITION, Hennepin County, Minnesota
WHEREAS, all persons present were given the opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley, that said proposed plat be, and the same hereby is, accepted and approved, and
the proper officers of the City are hereby authorized and instructed to sign the original of
said plat and to do all other things necessary and proper in the premises.
Adopted by the City Council of Golden Valley, Minnesota this 16th day of June, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
WARD ADDITION
W l/4 CORNER OF SEC 29,
RNO 2/, HENNE IN
COUNTY CASTIRON MONUMENT
2.1
I IP 1/2" OPEN
10 DRAINAGE &UTILITY
N EASEMENT PER RALPH
AOOI nON
KNOW ALL PERSONS BY THESE PRESENTS: That Charles Ward and Lind Ward, husband and wife, and Taylor Ward, a single person, fee owners ofthe following described p,L:rmrty situated in the State of Minnesota, County of Hennepin
to Wit:
Lot 1, Block 1, RALPH ADDITION, Hennepin County, Minnesota.
Has caused the same to be surveyed and platted as WARD ADDITION and does hereby dedicate to the public for public use the drainage and utility easmems as created by this plat.
In witness whereof said Taylor Ward, a single person, has hereunto set his hand this day of , 20
I
Taylor Ward
I, . STATE OF MINNESOTA, COUNTY OF HENNEPIN
20 20 I This instrument was acknowledged before me on by Taylor Ward.
T—^— — — — — (
Signature)
S 'S0'00" E (P) I I
S888843'00" E 133.90 _ I (Print) Notary
Public My
commission expires UNE
OF LOT 1, BLOCK 1, RALPH
ADDIAON In
witness whereof said Charles Ward and Lind Ward, husband and wife, have hereunto set their hands this day of , 20 Q
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S. LINE OF LOT 1, BLOCK 1, RALPH
ADDITION PP
1/2' - 2 N
8833 33" W 134.05 IN88'40'40" W (P) ORA/
NAGS 2 UTILITY EASEMENT
PER RALPH ADD/
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CORNER OF SEC TIW. 11$
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Charles
Ward Linda Ward STATE
OF MINNESOTA, COUNTY OF HENNEPIN This
instrument was acknowledged before me on by Tyler Ward. Signature)
Prim)
Notary
Public My
commission expires I
Vladimir Sivriver do herb certify that this plat was prepared b me or under m direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota: that this plat is a correct representation of the bounds surve 11— au Y6' P P P Y Y P Y Y P P boundary v mathematical
data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota St,--., 505.
01 Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated
this day of , 20 STATE
OF MINNESOTA, COUNTY OF HENNEPIN This
instrument was acknowledged before me on by Tyler Ward. Minnesota
License No. Signature)
Prim)
Notary
Public My
commission expires CITY
COUNCIL, CITY OF GOLDEN VALLEY, MINNEOSTA This
Plat of WARD ADDITION was approved and accepted by the City Council of the City of Golden Valley, Minnesota, at a regular meeting thereof, held this day of , 20_, and said plat is in compliance with the provisions
of Minnesota Statutes, Section 505.03, Subd. 2. CITY
COUNCIL, CITY OF GOLDEN VALEY, MINNESOTA Mayor _ ,
Clerk RESIDENT
AND REAL ESTATE SERVICES, Hennepin County, Minnesota I
hereby certify that taxes payable in 20 and prior years have been paid for land described on this plat, dated this day of , 20 Mark
V Chapin, County Auditor By SURVEY
DIVISION, Hennepin County, Minnesota Pursuant
to MN. STAT. Sec. 383B.565 (1969), this plat has been approved this day of , 20 at o'clock _ . M. Martin
McCormick, Registrar of Titres By , Deputy DRAINAGE
AND UTILITY EASMENTS ARE SHOWN THUS: I
a a A-
J L--- 1----- BEING
5 FEET IN WIDTH, AND ADJOING LOT LINES UNLESS
OTHERWISE SHOWN, AND 10 FEET IN WIDTH, AND
ADJOINING RIGHT OF WAY LINES, UNLESS OTHERWISE
SHOWN ON THE PLAT FOR
THE PURPOSE OF THIS PLAT THE ORIENTATION OF THIS
BEARING SYSTEM IS BASED ON THE WEST LINE OF THE
SOUTHWEST QUARTER OF SECTION 29, TOWNSHIP 118
NORTH, RANGE 21 WEST, HENNEPIN COUNTY, MINNESOTA
ASSUMED TO BEARS 00 "32'30"W. LEGE
e
DENOTES FOUND PROPERTY IRON DENOTES
SET 1/2" X 18" REBAR WITH
PLASTIC CAP "PLS 25105" DENOTES
CAST IRON MONUMENT DENOTES
PK NAIL
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. D. Adopt COVID-19 Operations Recovery and Readiness Plan
Prepared By
Kirsten Santelices, Human Resources Director
Maria Cisneros, City Attorney
Summary
City staff has developed a COVID-19 Preparedness Plan in accordance with the Governor’s Executive
Orders. The City’s Preparedness Plan is called the COVID-19 Operations Recovery and Readiness Plan
(CORR Plan).
Plan Organization
The CORR Plan is divided into four main sections and outlines a phased approach to reopening City
facilities. The four sections of the plan are:
I. Screening and Symptoms
II. Hygiene and Respiratory Etiquette (for employees and visitors)
III. Common Spaces Worksite Safety Plans
IV. Department Worksite Safety Plans
Plan Phases
Each department has developed their own worksite safety plans, which are divided into three phases.
The phases follow these general guidelines:
• Phase I: All employees who can work remotely must work remotely. Employees who cannot
work from home (for example, Police, Fire, and Public Works) will operate under strict social
distancing and respiratory hygiene protocols. City services may be reduced to allow more
employees to remain home.
• Phase II: All employees who can work remotely must work remotely, but the number of
employees working onsite may increase because the City is ready to increase the level of City
services offered. Employees who cannot work remotely will operate under strict social
distancing and respiratory hygiene protocols. Employees are able to work remotely, but service
levels are significantly decreased or certain department services are not being provided.
City Council Regular Meeting Executive Summary
City of Golden Valley
June 16, 2020
2
• Phase III: Some employees may continue to work remotely, but the City is ready to provide
most City services on-site with social distancing and hygiene protocols that meet state and CDC
standards.
During each phase of the CORR Plan, public access to City Facilities will increase. Staff has created
specific plans for upcoming events that will generate public traffic at City Facilities, including elections,
public meetings, and Parks & Recreation programming.
Implementation
Once the CORR Plan is adopted by the Council, staff will begin implementation and training. All staff
members currently working on site have already been trained. Staff that have been working remotely
will receive a copy of the CORR Plan and will be trained prior to reporting to work on-site. Additionally,
the management team will monitor implementation of the CORR Plan and recommend updates to the
Plan as more staff return to in-person work and as public health recommendations change.
Financial or Budget Considerations
Not Applicable
Recommended Action
Motion to adopt City of Golden Valley COVID-19 Operations Recovery and Readiness Plan
Supporting Documents
• COVID-19 Operations Recovery and Readiness Plan (236 pages)
COVID-19 Operations Recovery and Readiness Plan
COVID-19 Operations Recovery and Readiness Plan
2
Table of Contents
Table of Contents ________________________________________________________________________ 2
Introduction and Purpose _________________________________________________________________ 16
Phased-Approach __________________________________________________________________ 16
Department Worksite CORR Plan Coordinator ___________________________________________ 16
I. Screening and Symptoms Policy __________________________________________________________ 17
Employee Health Screening __________________________________________________________ 17
Employee or Household Illness _______________________________________________________ 17
COVID-19 Exposure Policy ___________________________________________________________ 18
Employee Secondary Exposure _____________________________________________________ 18
Employee Direct Exposure to Suspected or Confirmed Case of COVID-19 ____________________ 18
Employee Confirmed Positive Case of COVID-19 _______________________________________ 19
Communication Regarding Employee Health ____________________________________________ 20
Visitor On-Site Health Policy _________________________________________________________ 21
II. Hygiene and Respiratory Etiquette Policy __________________________________________________ 22
Respiratory Etiquette Posters ________________________________________________________ 22
Brookview ______________________________________________________________________ 22
City Hall: Upper Level _____________________________________________________________ 22
City Hall: Lower Level _____________________________________________________________ 22
Public Safety ____________________________________________________________________ 23
Public Works ____________________________________________________________________ 23
Trash Receptacles, Tissues, Hand Sanitizer ______________________________________________ 24
Brookview ______________________________________________________________________ 24
City Hall: Upper Level _____________________________________________________________ 24
City Hall: Lower Level _____________________________________________________________ 24
Public Safety ____________________________________________________________________ 25
Public Works ____________________________________________________________________ 25
Handwashing _____________________________________________________________________ 25
Facial Covering (Masks) Policy ________________________________________________________ 25
Required Masks _________________________________________________________________ 25
Voluntary Masks _________________________________________________________________ 26
Personal Protective Equipment (PPE) ________________________________________________ 26
III.Common Spaces Worksite Safety Policy ___________________________________________________ 27
Building and Ventilation Protocols __________________________________________________________ 28
General Building Conditions __________________________________________________________ 28
COVID-19 Operations Recovery and Readiness Plan
3
Ventilation System Start-up __________________________________________________________ 28
Day-To-Day Operations _____________________________________________________________ 28
Brookview Common Spaces _______________________________________________________________ 29
Brookview Lobby __________________________________________________________________ 29
Employee Breakroom/Kitchen ________________________________________________________ 29
Eating in the Breakroom/Kitchen ____________________________________________________ 29
Parks and Recreation Offices _________________________________________________________ 29
Water Fountains ___________________________________________________________________ 29
Brookview Conference Rooms _____________________________________________________________ 30
Supplies _________________________________________________________________________ 30
Conference Rooms _________________________________________________________________ 30
Rice Lake Conference Room __________________________________________________________ 31
Scheduling Meetings _____________________________________________________________ 31
Meeting Preparation _____________________________________________________________ 31
Entering Conference Room ________________________________________________________ 31
Exiting Conference Room __________________________________________________________ 31
Post-Meeting ___________________________________________________________________ 31
Sweeney Lake Conference Room ______________________________________________________ 32
Scheduling Meetings _____________________________________________________________ 32
Meeting Preparation _____________________________________________________________ 32
Entering Conference Room ________________________________________________________ 32
Exiting Conference Room __________________________________________________________ 32
Post-Meeting ___________________________________________________________________ 32
Wirth Lake Room __________________________________________________________________ 33
Availability _____________________________________________________________________ 33
Scheduling Meetings _____________________________________________________________ 33
Meeting Preparation _____________________________________________________________ 33
Entering Wirth Lake Room _________________________________________________________ 33
Exiting Wirth Lake Room __________________________________________________________ 33
Post-Meeting ___________________________________________________________________ 33
Brookview Facility Rental Rooms ___________________________________________________________ 34
Supplies _________________________________________________________________________ 34
Facility Rental Rooms _______________________________________________________________ 34
Basset Creek Room _________________________________________________________________ 35
Availability _____________________________________________________________________ 35
Scheduling Meetings _____________________________________________________________ 35
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Meeting Preparation _____________________________________________________________ 35
Entering Basset Creek Room _______________________________________________________ 35
Exiting Basset Creek Room _________________________________________________________ 35
Post-Meeting ___________________________________________________________________ 35
Valley Room ______________________________________________________________________ 36
Availability _____________________________________________________________________ 36
Scheduling Meetings _____________________________________________________________ 36
Meeting Preparation _____________________________________________________________ 36
Entering Brookview Valley Room ____________________________________________________ 36
Exiting Brookview Valley Room _____________________________________________________ 36
Post-Meeting ___________________________________________________________________ 36
Brookview: Outdoor Pavilion Rental ________________________________________________________ 37
Communication, Registration, and Payment ___________________________________________ 37
Small Picnic Pavilion ______________________________________________________________ 37
Large Picnic Pavilion ______________________________________________________________ 37
Picnic Pavilion Cleaning ___________________________________________________________ 37
Brookview: Public Facing Restrooms ________________________________________________________ 38
Occupancy _______________________________________________________________________ 38
Handwashing _____________________________________________________________________ 38
Cleaning and Decontamination _______________________________________________________ 38
Water Fountains ___________________________________________________________________ 38
City Hall: Council Chambers _______________________________________________________________ 39
Supplies _________________________________________________________________________ 39
Room Capacity __________________________________________________________________ 39
Room Usage ______________________________________________________________________ 39
Scheduling Meetings _____________________________________________________________ 39
Meeting Preparation _____________________________________________________________ 39
Entering Council Chambers ________________________________________________________ 40
Exiting Council Chambers __________________________________________________________ 40
Post-Meeting ___________________________________________________________________ 40
City Hall: Conference Rooms ______________________________________________________________ 41
Supplies _________________________________________________________________________ 41
Conference Rooms _________________________________________________________________ 41
Council Conference Room ___________________________________________________________ 42
Scheduling Meetings _____________________________________________________________ 42
Meeting Preparation _____________________________________________________________ 42
COVID-19 Operations Recovery and Readiness Plan
5
Entering Conference Room ________________________________________________________ 42
Exiting Conference Room __________________________________________________________ 42
Post-Meeting ___________________________________________________________________ 42
Manager’s Conference Room ________________________________________________________ 43
Scheduling Meetings _____________________________________________________________ 43
Meeting Preparation _____________________________________________________________ 43
Entering Conference Room ________________________________________________________ 43
Exiting Conference Room __________________________________________________________ 43
Post-Meeting ___________________________________________________________________ 43
Lower Level Conference Room _______________________________________________________ 44
Scheduling Meetings _____________________________________________________________ 44
Meeting Preparation _____________________________________________________________ 44
Entering Conference Room ________________________________________________________ 44
Exiting Conference Room __________________________________________________________ 44
Post-Meeting ___________________________________________________________________ 44
City Hall: City Manager’s Office Common Spaces ______________________________________________ 45
City Manager’s Office Waiting Area ____________________________________________________ 45
Employee Kitchen/Breakroom ________________________________________________________ 45
City Manager’s Office Restrooms______________________________________________________ 45
Water Fountains ___________________________________________________________________ 45
City Hall: Lower Level Common Spaces ______________________________________________________ 46
Employee Breakroom/Kitchen ________________________________________________________ 46
Eating in the Breakroom/Kitchen ____________________________________________________ 46
Using the Kitchen and Appliances ___________________________________________________ 46
Mud Room/Plan Review Area ________________________________________________________ 46
Water Fountains ___________________________________________________________________ 46
City Hall: Public Facing Restrooms __________________________________________________________ 47
Occupancy _______________________________________________________________________ 47
Handwashing _____________________________________________________________________ 47
Cleaning and Decontamination _______________________________________________________ 47
Water Fountains ___________________________________________________________________ 47
Public Safety: Police Common Spaces _______________________________________________________ 48
Employee Breakroom/Lunchroom (lower level) __________________________________________ 48
Using the Kitchen and Appliances ___________________________________________________ 48
Eating in the Breakroom/Lunchroom ________________________________________________ 48
Report-Writing Room _______________________________________________________________ 48
COVID-19 Operations Recovery and Readiness Plan
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Restrooms & Locker Room ___________________________________________________________ 48
Roll-Call Room ____________________________________________________________________ 48
Weight Room/Gym _________________________________________________________________ 48
Public Safety: Police Department Conference Room ____________________________________________ 49
Supplies _________________________________________________________________________ 49
Room Usage ______________________________________________________________________ 49
Scheduling Meetings _____________________________________________________________ 49
Meeting Preparation _____________________________________________________________ 49
Entering Conference Room ________________________________________________________ 49
Exiting Conference Room __________________________________________________________ 49
Post-Meeting ___________________________________________________________________ 50
Public Safety: Public Spaces _______________________________________________________________ 51
Police Department Waiting Area ______________________________________________________ 51
Public Restrooms __________________________________________________________________ 51
Occupancy _____________________________________________________________________ 51
Handwashing ___________________________________________________________________ 51
Cleaning and Decontamination _____________________________________________________ 51
Water Fountains _________________________________________________________________ 51
Public Safety Training Room _______________________________________________________________ 52
Supplies _________________________________________________________________________ 52
Room Usage ______________________________________________________________________ 52
Scheduling Meetings _____________________________________________________________ 52
Meeting Preparation _____________________________________________________________ 52
Entering Conference Room ________________________________________________________ 52
Exiting Conference Room __________________________________________________________ 52
Post-Meeting ___________________________________________________________________ 53
Public Works: Common Spaces ____________________________________________________________ 54
Lunchroom Policies ________________________________________________________________ 54
Utilities, Park, and Street Maintenance Division Lunchroom ______________________________ 54
Vehicle Maintenance Division Lunchroom ____________________________________________ 54
Restroom/Locker Room Policy ________________________________________________________ 54
IV. Department Worksite Safety Plans _______________________________________________________ 55
Administrative Services Worksite Safety Plan _________________________________________________ 56
List of Department Functions _________________________________________________________ 56
Phased Approach __________________________________________________________________ 56
Administrative Services: Employee Desk Work and Customer Service Counter Worksite Safety Procedures 57
COVID-19 Operations Recovery and Readiness Plan
7
Phase I __________________________________________________________________________ 57
Phase II __________________________________________________________________________ 57
Phase III _________________________________________________________________________ 57
Personal Protective Equipment _____________________________________________________ 57
Social Distancing at Work __________________________________________________________ 57
Use of Facilities and Shared Spaces __________________________________________________ 59
Administrative Services: Mail Operations ____________________________________________________ 60
Administrative Services: Motor Vehicle License Operations ______________________________________ 61
Phase I __________________________________________________________________________ 61
Phase II __________________________________________________________________________ 61
Phase III _________________________________________________________________________ 61
Personal Protective Equipment _______________________________________________________ 61
Social Distancing at Work ____________________________________________________________ 61
Drop Box Work __________________________________________________________________ 61
Dealer Work ____________________________________________________________________ 62
Counter Service Work (Phases II-III) _________________________________________________ 62
Use of Facilities and Shared Spaces ____________________________________________________ 63
Administrative Services: Vehicle and Equipment Use Policy ______________________________________ 63
Administrative Services: Facility Cleaning and Disinfecting _______________________________________ 65
Supplies _________________________________________________________________________ 65
Facility Use and Employee Workstation Decontamination Policy ____________________________ 65
Vehicles and Equipment Decontamination Policy _________________________________________ 66
Administrative Services: Questions and Additional Resources ____________________________________ 66
City Manager’s Office Worksite Safety Plan ___________________________________________________ 67
List of Department Functions _________________________________________________________ 67
Phased Approach __________________________________________________________________ 67
City Council Meetings Worksite Safety Procedures _____________________________________________ 68
Phase I __________________________________________________________________________ 68
Phase II __________________________________________________________________________ 68
Phase III _________________________________________________________________________ 68
Personal Protective Equipment _______________________________________________________ 68
Social Distancing at Work ____________________________________________________________ 68
Hybrid/Live Meetings (Phase II-III) ___________________________________________________ 69
Public Hearings (Phase II-III) ________________________________________________________ 69
Use of Facilities and Shared Spaces ____________________________________________________ 70
Boards and Commissions Meetings Worksite Safety Procedures __________________________________ 71
COVID-19 Operations Recovery and Readiness Plan
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Phase I __________________________________________________________________________ 71
Phase II __________________________________________________________________________ 71
Phase III _________________________________________________________________________ 71
Personal Protective Equipment _______________________________________________________ 71
Social Distancing at Work ____________________________________________________________ 72
Hybrid/Live Meetings _____________________________________________________________ 72
Public Hearings __________________________________________________________________ 72
Use of Facilities and Shared Spaces ____________________________________________________ 73
Elections Worksite Safety Procedures _______________________________________________________ 74
Personal Protective Equipment (PPE) __________________________________________________ 74
Social Distancing at Work ____________________________________________________________ 74
Absentee Voting & Direct Ballot Voting _________________________________________________ 75
Election Judge Training _____________________________________________________________ 75
Election-Day Precinct Procedures _____________________________________________________ 75
Use of Facilities and Shared Spaces ____________________________________________________ 75
City Manager’s Office: Employee Desk Work & Customer Service Counter Worksite Safety Procedures ___ 77
Phase I __________________________________________________________________________ 77
Phase II __________________________________________________________________________ 77
Phase III _________________________________________________________________________ 77
Personal Protective Equipment _______________________________________________________ 77
Social Distancing at Work ____________________________________________________________ 77
Customer Service Counter _________________________________________________________ 77
City Manager’s Office: Vehicle and Equipment Use Policy _______________________________________ 78
City Manager’s Office: Facility Cleaning and Disinfecting ________________________________________ 79
Supplies _________________________________________________________________________ 79
Facility Use and Employee Workstation Decontamination Policy ____________________________ 79
Vehicles and Equipment Decontamination Policy _________________________________________ 80
City Manager’s Office: Questions and Additional Resources ______________________________________ 80
Parks and Recreation: Brookview and Recreation & Programming Worksite Safety Plan _______________ 81
List of Department Functions _________________________________________________________ 81
Phased Approach __________________________________________________________________ 81
Parks and Recreation: Employee Desk Work Worksite Safety Procedures ___________________________ 83
Phase I __________________________________________________________________________ 83
Phase II __________________________________________________________________________ 83
Phase III _________________________________________________________________________ 83
Personal Protective Equipment _______________________________________________________ 83
COVID-19 Operations Recovery and Readiness Plan
9
Social Distancing at Work ____________________________________________________________ 83
Use of Facilities and Shared Spaces ____________________________________________________ 84
Brookview Guest Services Worksite Safety Procedures _________________________________________ 85
Phase I __________________________________________________________________________ 85
Phase II __________________________________________________________________________ 85
Phase III _________________________________________________________________________ 85
Personal Protective Equipment _______________________________________________________ 85
Social Distancing at Work ____________________________________________________________ 85
Guest Services Responsibilities (Phases II-III) __________________________________________ 85
Use of Facilities and Shared Spaces ____________________________________________________ 86
Parks and Recreation: Employee Facility Work Worksite Safety Procedures _________________________ 88
Phase I __________________________________________________________________________ 88
Phase II __________________________________________________________________________ 88
Phase III _________________________________________________________________________ 88
Personal Protective Equipment _______________________________________________________ 88
Social Distancing at Work ____________________________________________________________ 88
Use of Facilities and Shared Spaces ____________________________________________________ 88
Outdoor Recreation Youth Programs & Athletics Worksite Safety Procedures _______________________ 90
Phase I __________________________________________________________________________ 90
Phases II _________________________________________________________________________ 90
Phase III _________________________________________________________________________ 90
Personal Protective Equipment _____________________________________________________ 90
Social Distancing at Work ____________________________________________________________ 90
Participant Limits Guidelines (Phases II-III) ____________________________________________ 90
Recreation Leaders _______________________________________________________________ 91
Youth Program Supply Pick-Up _____________________________________________________ 91
Use of Facilities and Shared Spaces ____________________________________________________ 92
Parks and Recreation: Vehicle and Equipment Use Policy ________________________________________ 92
Parks and Recreation: Facility Cleaning and Disinfecting _________________________________________ 93
Supplies _________________________________________________________________________ 93
Facility Use and Employee Workstation Decontamination Policy ____________________________ 93
Vehicles and Equipment Decontamination Policy _________________________________________ 94
Brookview Customer Service Counter Decontamination Policy ______________________________ 94
Parks and Recreation: Questions and Additional Resources ______________________________________ 94
Outdoor Recreation and Youth Programs and Athletics Specific Recourses ____________________ 95
Parks and Recreation: Golf & Lawn Bowling and Three One Six Bar + Grill Worksite Safety Plan _________ 96
COVID-19 Operations Recovery and Readiness Plan
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List of Department Functions _________________________________________________________ 96
Phased Approach __________________________________________________________________ 96
Golf Operations Worksite Safety Procedures__________________________________________________ 97
Phase I __________________________________________________________________________ 97
Phase II __________________________________________________________________________ 97
Phase III _________________________________________________________________________ 97
Personal Protective Equipment _______________________________________________________ 97
Social Distancing at Work ____________________________________________________________ 97
Golf Operations _________________________________________________________________ 98
Retail Transactions and Accepting Payments Procedure ________________________________ 100
Use of Facilities and Shared Spaces ___________________________________________________ 100
Golf Operations Equipment and Vehicle Use Policy ___________________________________________ 101
Golf Operations: Facility Cleaning and Disinfecting ____________________________________________ 102
Supplies ________________________________________________________________________ 102
Facility Use and Employee Workstation Decontamination Policy ___________________________ 102
Golf Operations Specific Decontamination Policy ________________________________________ 103
Vehicles and Equipment Decontamination Policy ________________________________________ 103
Golf Operations: Questions and Additional Resources _________________________________________ 103
Golf and Lawn Bowling Specific Resources _____________________________________________ 104
Golf Maintenance Worksite Safety Procedures _______________________________________________ 105
Phase I _________________________________________________________________________ 105
Phase II _________________________________________________________________________ 105
Phase III ________________________________________________________________________ 105
Personal Protective Equipment ______________________________________________________ 105
Social Distancing at Work ___________________________________________________________ 105
Use of Facilities and Shared Spaces ___________________________________________________ 106
Golf Maintenance Equipment and Vehicle Use Policy __________________________________________ 106
Golf Maintenance: Facility Cleaning and Disinfecting __________________________________________ 107
Supplies ________________________________________________________________________ 107
Facility Use and Employee Workstation Decontamination Policy ___________________________ 107
Vehicles and Equipment Decontamination Policy ________________________________________ 108
Golf Maintenance: Questions and Additional Resources _______________________________________ 108
Golf Maintenance Specific Resources _________________________________________________ 108
Three One Six: Restaurant Dining and Take-Out Worksite Safety Procedures _______________________ 109
Phase I _________________________________________________________________________ 109
Phase II _________________________________________________________________________ 109
COVID-19 Operations Recovery and Readiness Plan
11
Phase III ________________________________________________________________________ 109
Personal Protective Equipment ______________________________________________________ 109
Social Distancing at Work ___________________________________________________________ 110
Front of House Operations __________________________________________________________ 110
Walk-up Counter (Phases II-III) ____________________________________________________ 111
Outdoor Dining (Phases II-III) ______________________________________________________ 111
Accepting Payments _____________________________________________________________ 111
Selling Alcoholic Beverages _______________________________________________________ 112
Back of House Operations ________________________________________________________ 112
Beverage Cart Operations ________________________________________________________ 112
Use of Facilities and Shared Spaces ___________________________________________________ 113
Three One Six: Catering and Bar Services Worksite Safety Procedures ____________________________ 114
Phase I _________________________________________________________________________ 114
Phase II _________________________________________________________________________ 114
Phase III ________________________________________________________________________ 114
Personal Protective Equipment ______________________________________________________ 114
Social Distancing at Work ___________________________________________________________ 114
Social Distancing at Work _________________________________________________________ 117
Use of Facilities and Shared Spaces ___________________________________________________ 118
Three One Six Equipment and Vehicle Use Policy _____________________________________________ 118
Three One Six: Facility Cleaning and Disinfecting _____________________________________________ 120
Supplies ________________________________________________________________________ 120
Facility Use and Employee Workstation Decontamination Policy ___________________________ 120
Three One Six Bar + Grill Specific Decontamination Policy _________________________________ 121
Beverage Cart Specific Decontamination Policy _________________________________________ 121
Vehicles and Equipment Decontamination Policy ________________________________________ 122
Three One Six: Questions and Additional Resources ___________________________________________ 122
Three One Six and Catering Specific Resources ________________________________________ 122
Physical Development Worksite Safety Plan _________________________________________________ 123
List of Department Functions ________________________________________________________ 123
Phased Approach _________________________________________________________________ 123
Physical Development: Employee Desk Work and Customer Service Counter Worksite Safety Procedures 124
Phase I _________________________________________________________________________ 124
Phase II _________________________________________________________________________ 124
Phase III ________________________________________________________________________ 124
Personal Protective Equipment ______________________________________________________ 124
COVID-19 Operations Recovery and Readiness Plan
12
Social Distancing at Work ___________________________________________________________ 124
Customer Service Counter ________________________________________________________ 125
Use of Facilities and Shared Spaces ___________________________________________________ 125
Physical Development: Field Inspections Worksite Safety Procedures _____________________________ 127
Phase I _________________________________________________________________________ 127
Phases II ________________________________________________________________________ 127
Phase III ________________________________________________________________________ 127
Personal Protective Equipment ______________________________________________________ 127
Social Distancing at Work ___________________________________________________________ 127
Entering Occupied or Inhabited Homes/Buildings _____________________________________ 128
Use of Facilities and Shared Spaces ___________________________________________________ 128
Physical Development: Vehicle and Equipment Use Policy ______________________________________ 128
Physical Development: Facility Cleaning and Disinfecting _______________________________________ 130
Supplies ________________________________________________________________________ 130
Facility Use and Employee Workstation Decontamination Policy ___________________________ 130
Vehicles and Equipment Decontamination Policy ________________________________________ 131
Physical Development: Questions and Additional Resources ____________________________________ 131
Public Safety: Fire Department Worksite Safety Plan __________________________________________ 132
List of Department Functions ________________________________________________________ 132
Phased Approach _________________________________________________________________ 132
Fire Department Administrative Work Worksite Safety Procedures _______________________________ 133
Phase I _________________________________________________________________________ 133
Phase II _________________________________________________________________________ 133
Phase III ________________________________________________________________________ 133
Personal Protective Equipment ______________________________________________________ 133
Social Distancing at Work ___________________________________________________________ 133
Visitors _______________________________________________________________________ 134
Use of Facilities and Shared Spaces ___________________________________________________ 134
Fire Emergency Response Worksite Safety Procedures _________________________________________ 135
Phases I, II and III _________________________________________________________________ 135
Personal Protective Equipment ______________________________________________________ 135
Social Distancing at Work ___________________________________________________________ 135
Responding to Calls _____________________________________________________________ 135
Gatherings in Fire Station _________________________________________________________ 135
Use of Facilities and Shared Spaces ___________________________________________________ 136
Fire & Property Maintenance Inspections Worksite Safety Procedures ____________________________ 137
COVID-19 Operations Recovery and Readiness Plan
13
Phase I _________________________________________________________________________ 137
Phase II _________________________________________________________________________ 137
Phase III ________________________________________________________________________ 137
Personal Protective Equipment ______________________________________________________ 137
Social Distancing at Work ___________________________________________________________ 137
Field Inspection Protocols ________________________________________________________ 138
Use of Facilities and Shared Spaces ___________________________________________________ 138
Fire Department Training Worksite Safety Procedures _________________________________________ 139
Phase I _________________________________________________________________________ 139
Phases II-III ______________________________________________________________________ 139
Personal Protective Equipment ______________________________________________________ 139
Social Distancing at Work ___________________________________________________________ 139
In-Person Training Protocols ______________________________________________________ 139
West Suburban Fire Academy (“WSFA”) _____________________________________________ 140
Use of Facilities and Shared Spaces ___________________________________________________ 140
Fire Department Duty Crews Worksite Safety Procedures ______________________________________ 141
Phase I, II & III ____________________________________________________________________ 141
Personal Protective Equipment ______________________________________________________ 141
Social Distancing at Work ___________________________________________________________ 141
Gathering and Outdoor Assigned Details ____________________________________________ 141
Use of Facilities and Shared Spaces ___________________________________________________ 141
Fire Department: Vehicle and Equipment Use Policy __________________________________________ 142
Fire Department: Facility Cleaning and Disinfecting ___________________________________________ 143
Supplies ________________________________________________________________________ 143
Facility Use and Employee Workstation Decontamination Policy ___________________________ 143
Vehicles and Equipment Decontamination Policy ________________________________________ 144
Fire Department: Questions and Additional Resources _________________________________________ 144
Fire Department Specific Resources __________________________________________________ 144
Public Safety – Police Worksite Safety Plan __________________________________________________ 145
List of Department Functions ________________________________________________________ 145
Phased Approach _________________________________________________________________ 145
Police Worksite Safety Procedures _________________________________________________________ 146
Staffing Plan __________________________________________________________________________ 146
Phase I _________________________________________________________________________ 146
Civilian Staff ___________________________________________________________________ 146
Patrol ________________________________________________________________________ 146
COVID-19 Operations Recovery and Readiness Plan
14
CSO __________________________________________________________________________ 146
Investigations __________________________________________________________________ 146
Phase II _________________________________________________________________________ 146
Civilian Staff ___________________________________________________________________ 146
Patrol ________________________________________________________________________ 146
CSO __________________________________________________________________________ 146
Investigations __________________________________________________________________ 147
Phase III ________________________________________________________________________ 147
Civilian Staff ___________________________________________________________________ 147
Patrol ________________________________________________________________________ 147
CSO __________________________________________________________________________ 147
Investigations __________________________________________________________________ 147
Personal Protective Equipment ______________________________________________________ 147
Social Distancing at Work ___________________________________________________________ 147
Front Lobby ___________________________________________________________________ 148
Deskwork/Customer Service ______________________________________________________ 148
Roll Call _______________________________________________________________________ 148
Responding to Calls _____________________________________________________________ 148
Report Writing _________________________________________________________________ 149
Interviews _____________________________________________________________________ 149
Use of Facilities and Shared Spaces ___________________________________________________ 149
Police Department: Vehicle and Equipment Use Policy _________________________________________ 150
Police Department: Facility Cleaning and Disinfecting _________________________________________ 151
Supplies ________________________________________________________________________ 151
Facility Use and Employee Workstation Decontamination Policy ___________________________ 151
Vehicles and Equipment Decontamination Policy ________________________________________ 152
Police Department Specific Decontamination Procedures _________________________________ 152
Police Department Questions and Additional Resources _______________________________________ 152
Police Specific Resources ___________________________________________________________ 153
Public Works Worksite Safety Plan _________________________________________________________ 154
List of Department Functions ________________________________________________________ 154
Phased Approach _________________________________________________________________ 154
Public Works: Employee Desk Work Worksite Safety Procedures ________________________________ 155
Phases I-II _______________________________________________________________________ 155
Phase III ________________________________________________________________________ 155
Personal Protective Equipment ______________________________________________________ 155
COVID-19 Operations Recovery and Readiness Plan
15
Social Distancing at Work ___________________________________________________________ 155
Use of Facilities and Shared Spaces ___________________________________________________ 155
Public Works Maintenance Worksite Safety Procedures ________________________________________ 156
Phase I _________________________________________________________________________ 156
Phase II _________________________________________________________________________ 156
Phase III ________________________________________________________________________ 156
Personal Protective Equipment ______________________________________________________ 156
Social Distancing at Work ___________________________________________________________ 156
Use of Facilities and Shared Spaces ___________________________________________________ 157
Public Works: Vehicle and Equipment Use Policy _____________________________________________ 157
Public Works: Facility Cleaning and Disinfecting ______________________________________________ 158
Supplies ________________________________________________________________________ 158
Facility Use and Employee Workstation Decontamination Policy ___________________________ 158
Vehicles and Equipment Decontamination Policy ________________________________________ 159
Public Works: Questions and Additional Resources ___________________________________________ 159
Public Works Specific Resources _____________________________________________________ 159
Plan Approval and Acknowledgement ______________________________________________________ 160
Appendices ___________________________________________________________________________ 161
COVID-19 Operations Recovery and Readiness Plan
16
Introduction and Purpose
The City of Golden Valley is committed to providing a safe and healthy workplace for all of its employees.
The City has developed this COVID-19 Operations Recovery and Readiness Plan (“CORR Plan” or “Plan”) to
mitigate the potential for transmission of COVID-19 within the workplace. Managers and workers are all
equally responsible for implementing this plan. Only through this cooperative effort can we establish and
maintain the safety and health of all persons in our workplaces.
This CORR Plan describes how the City will provide a safe and healthy workplace for its workers in response
to the COVID-19 pandemic. The Plan follows the industry guidance developed by the State of Minnesota,
which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of
Health (MDH) guidelines for COVID-19, Minnesota’s Occupational Safety and Health Administration
(Minnesota OSHA) statutes, rules, and standards, and Minnesota’s relevant and current executive orders.
The Plan is divided into four sections:
I.Screening and Symptoms
II.Hygiene and Respiratory Etiquette (Employee and Visitor)
III.Common Spaces Worksite Safety Policies
IV.Department Worksite Safety Plans
Sections I, II, and III apply to all employees of the City and all visitors to City facilities. Section IV: Department
Worksite Safety Plans include step-by-step instructions for employees within each department who are
performing on-site work responsibilities. Each Department Worksite Safety Plan covers the required
personal protective equipment (PPE) and social distancing guidelines for each department function, as well
as cleaning, disinfecting, and decontamination procedures.
Phased-Approach
Each worksite safety plan was created using a phased approach to reopening City facilities:
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business
operations on-site.
Department Worksite CORR Plan Coordinator
Each department has a Worksite CORR Plan Coordinator (Appendix 1). The Department CORR Plan
Coordinator shall:
1.Work with the Emergency Management Director to maintain inventory of necessary supplies, PPE
and other equipment required under these policies (Appendix 2).
2.Collaborate with human resources to employ appropriate staffing models and schedules;
3.Report activities, problems, challenges, issues, and feedback weekly to the Emergency Management
Team.
Additionally, the Department CORR Plan Coordinator shall be responsible for the distribution of the CORR
Plan and affiliated policies to all department employees. The Coordinator will ensure all department
employees receive the necessary training required to perform their responsibilities under these policies and
maintain the department Communication and Training Log (Appendix 3).
COVID-19 Operations Recovery and Readiness Plan
17
I.Screening and Symptoms Policy
The purpose of this section is to provide protocols that will ensure the prompt identification and isolation of
sick persons at City Facilities. The City has implemented a number of temporary policies to address illness,
leave options, and COVID-19 exposure. Employees are required to adhere to all of these policies.
The City will provide accommodations for workers with underlying medical conditions or who have
household members with underlying health conditions.
Employee Health Screening
Employees are required to actively monitor their own health. Each day, employees shall use the CDC “Self-
Checker.” prior to performing work on-site. The employee shall only be required to notify their supervisor if
they are experiencing symptoms or the CDC Self-Checker recommends isolation or medical attention.
Employees are required to continually screen themselves for the following symptoms:
•Persistent cough
•Runny nose
•Sore throat
•Fever (100.4 degrees oral)
•Shortness of breath
•Chills
•Muscle pain
•Vomiting or diarrhea within the last 24 hours
•New loss of smell or taste
Employee or Household Illness
If an employee or a person in the employee’s household, or someone under the care of an employee is
exhibiting any of the symptoms listed above the employee should notify their supervisor as soon as
practically possible and follow these guidelines:
COVID-19 Operations Recovery and Readiness Plan
COVID-19 Exposure Policy
Employee Secondary Exposure
If a member of the employee’s household, or someone under the care of an employee is exposed to a
suspected or confirmed case of COVID-19, the employee should notify their supervisor, but may continue to
work on-site as long as the employee and members of the employee’s household remain asymptomatic. If at
any time the employee or member of the employee’s household starts to show symptoms, the employee
shall notify their supervisor immediately.
Employee Direct Exposure to Suspected or Confirmed Case of COVID-19
If at any time an employee has come in contact with someone who has a suspected or confirmed positive
case of COVID-19 the employee should notify their supervisor and human resources immediately. The City
shall implement the following measures recommended by the CDC and MDH.
Removal from On-Site Work
If the employee is at work and learns that someone with whom they have been in contact has a suspected
or confirmed case of COVID-19, they shall be sent home immediately. If the employee is at home, they shall
be instructed not to report to work on-site.
Conduct Exposure Risk Analysis
Human Resources and the supervisor shall conduct a risk analysis using the table below to determine if
contact exposure has occurred. The Human Resources Department shall update the table as the CDC’s Public
Health Recommendations for Community Related Exposure and Guidance for Risk Assessment and Work
Restrictions for Healthcare Personnel change and as any other guidance from the CDC or MDH is released.
Person: Exposure to: Recommended Precautions:
•Member of employee’s
household
•Employee’s intimate
partner
•Individual providing care in
a household without using
recommended infection
control precautions
•Individual who has had
close contact1 with
employee for a prolonged
period of time,2 unless
employee is an emergency
responder and contact
occurred while employee
was wearing personal
protective equipment (PPE)
(Appendix 4)
•Person with symptomatic
COVID-19 during period
beginning 48 hours before
symptom onset until meets
criteria for discontinuing
home isolation (can be a
laboratory-confirmed
disease or a clinically
compatible illness in a state
or territory with widespread
community transmission)
•Stay home until 14 days after last
exposure and maintain social
distance (at least 6 feet) from
others at all times
•Self-monitor for symptoms
•Check temperature twice a day
•Watch for fever (100.4°F; oral),
cough, or shortness of breath
•Avoid contact with people at
higher risk for severe illness
(unless they live in the same
home and had same exposure)
•Follow CDC guidance and inform
supervisor if employee develops
symptoms
1 Contact means < 6 feet
2 Prolonged period of time means 15 minutes or more
18
COVID-19 Operations Recovery and Readiness Plan
19
The employee shall remain home while the City conducts this analysis. The employee shall be paid their
regular rate of pay during this time and shall not be required to use PTO or other leave. At the conclusion of
the risk analysis, the City shall inform the employee if a period of isolation is required.
Period of Isolation
If a period of isolation is required, the duration of such time shall be determined by the Minnesota
Department of Health “COVID-19 and When to Return to Work” guidance. However, the employee may
return sooner if one or both of the following occur:
•It is determined that the individual with the suspected case of exposure is confirmed negative; or
•The employee voluntarily submits a confirmed negative viral COVID-19 test following the advice of
the employee’s medical provider. Antibody tests shall not be accepted.
o The employee shall submit their proof of negative results to Human Resources. These
results shall be kept confidential in accordance with HIPPA and the Minnesota Data
Practices Act.
Employee Pay During Period of Isolation
If a period of isolation is required:
•Employees who are able may work remotely (telework).
•If the employee is unable to work due to any reasons under the City’s COVID-19 Temporary Federal
Leave Policies (Appendix 5) the employee may qualify for paid emergency sick leave.
•If the employee is unable to telework due to the requirements of their job and does not qualify for
emergency paid sick leave, the employee will be required to follow existing City paid leave policies
(including sick, vacation, PTO, and comp time).
If the employee develops symptoms at any time, the employee should notify their supervisor and continue
to remain offsite.
Employee Confirmed Positive Case of COVID-19
If at any time an employee is confirmed to have COVID-19, the employee shall immediately notify their
supervisor and human resources. The employee’s supervisor or designee shall serve as the point of contact
with the employee. The following procedures shall be followed.
Removal from On-Site Work
If the employee is at work, they shall be sent home immediately. If the employee is at home, they shall be
instructed not to report to work on-site.
Period of Isolation
During the period of isolation:
•Employees who are able may work remotely (telework).
•If the employee is unable to work due to sickness, the employee may qualify for paid emergency sick
leave under the City’s COVID-19 Temporary Federal Leave Policy.
•If the employee is unable to telework due to the requirements of their job and does not qualify for
emergency paid sick leave, the employee will be required to follow existing City paid leave policies
(including sick, vacation, PTO, and comp time).
Reporting Exposure
The City shall compile information on persons who had contact with the ill employee during work hours
during the time the employee had symptoms and up to 48 hours prior to showing symptoms.
COVID-19 Operations Recovery and Readiness Plan
20
•Any other individuals who have had close contact (within 6 feet of the employee during this time)
may be considered “exposed” and shall be subject to the “Employee Direct Exposure to Suspected
or Confirmed Case of COVID-19” provisions of this policy.
The City shall notify all of the identified individuals of the potential exposure. Pursuant to the MN Data
Practices Act and the Americans with Disabilities Act (ADA), the City will not share the name of the individual
with anyone.
Additional Decontamination
All workspace surfaces, vehicles, and equipment that the employee used up to 48 hours prior, will be
cleaned and disinfected following CDC cleaning and disinfecting recommendations.
Returning to Work
An employee who had COVID-19 may return to work once the conditions under the CDC’s guidance on
“Ending Home Isolation” are met.
Communication Regarding Employee Health
The City will protect the privacy of all employees, employees’ medical information, and information about
accommodations or leaves in accordance with all applicable federal and state laws.
COVID-19 Operations Recovery and Readiness Plan
21
Visitor On-Site Health Policy
This section contains policies that members of the public and vendors must follow while visiting City
Facilities. All City Facilities, including Brookview and City Hall, are closed to the public until further notice.
Whenever possible, members of the public should access City services online or by phone. The City will
gradually reopen all of its facilities to the public and all updates will be shared on the City’s website.
When visiting City Facilities, visitors are asked to follow these policies:
1.Visitors should not visit City Facilities if they are experiencing symptoms of COVID-19 or if they have
recently been exposed to a suspected or confirmed case of COVID-19. Visitors are encouraged to
use the CDC Self-Checker before visiting City facilities. The symptoms of COVID-19 include:
•Persistent cough
•Runny nose
•Sore throat
•Fever (100.4 degrees oral)
•Shortness of breath
•Chills
•Muscle pain
•Vomiting or diarrhea within the last 24 hours
•New loss of smell or taste
2.Individuals who visit City Facilities may be required to make an appointment. Individuals should
check the City’s website for instructions.
3.When visiting City Facilities in person, visitors should observe the following rules:
•Minimize the number of nonessential visitors at City Facilities.
•Before entering City Facilities, all visitors ages two and older are asked to wear a clean mask
or a cloth covering that meets the CDC guidelines.
•While in City Facilities, visitors are asked to practice good hygiene and respiratory etiquette.
Visitors should cover their mouth and nose with a tissue when coughing or sneezing and to
avoid touching their face, in particular their mouth, nose and eyes, with their hands.
Employees and visitors should dispose of tissues in the trash and wash or sanitize their
hands immediately afterward.
•Visitors to City Facilities shall practice social distancing by remaining at least six feet away
from others. All visitors shall wait on social distancing floor markers and follow all posted
instructions.
•Additional rules and instructions for members of the public shall be provided by each
department.
4.Except as otherwise provided herein, no members of the public shall be allowed in the employee
only spaces of City Facilities. Vendors and Contractors may be allowed in employee only spaces only
when such access is required and only when accompanied by a City staff member. Vendors and
Contractors shall follow all department specific protocols when visiting City buildings. The staff
member who accompanies the vendor shall ensure that the vendor is aware of all relevant
procedures and protocols.
•Deliveries shall be dropped off outdoors (to the extent possible). If deliveries must be
brought inside, they must follow the procedures listed above.
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II.Hygiene and Respiratory Etiquette Policy
All employees and visitors are instructed to cover their mouth and nose with a tissue when coughing or
sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands.
Employees and visitors should dispose of tissues in the trash and wash or sanitize their hands immediately
afterward. Additionally, all employees are required to follow the City’s Facial Covering (Masks) Policy.
Respiratory Etiquette Posters
Appropriate respiratory etiquette will be demonstrated on posters placed in the locations listed below.
(Appendix 6)
Brookview
Lower Level Upper Level Golf Course and Lawn Bowling
Each restroom door Windows at entrances Windows at entrances
Each room entrance door Each restroom door Each restroom door
Staff check-in area Room entrances
Bottom of stairway Park and Rec office
Electronic display screen Top of stairway
Electronic display screen
City Hall: Upper Level
City Manager’s Office General Services Finance and IT Public Facing Spaces
Kitchen/Breakroom
door
Outside general
services door
Department bulletin
board
Hallway Door to City
Manager’s Office
Women’s restroom
door
Department bulletin
board
On individuals’ office
doors
City Manager’s
Customer Service Desk
Men’s restroom Door wall panels across
tary club panel
By Accountants’ cubicle
panes
City Chambers Door
Manager’s Conference
Room Door
On door to supply
room
Council Conference
Room (both doors)
Doorway in the hallway On door where
Hennepin County EE’s
work
Women’s restroom
door
Men’s restroom door
City Hall: Lower Level
DMV Physical Development Public Facing Spaces
Door to DMV Outside Lower Level Conference
Room door
Entryway to City Hall
Wall flanking both sides counter Central area on tripod Women’s restroom door
Door to conference room across
from DMV counter
Both entry points into lower
level ( counter & back entry)
Men’s restroom door
Break Room Partition wall near
door
Corridor outside of Physical
Development Counter (closer to
DMV)
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Public Safety
Police Upper
Level
Police Lower
Level
Fire Station One Fire Station Two Fire Station Three
On doors from
lobby to
administration
area
Gym door Doors separating
the office/day
room area from
the apparatus
bay.
Hallway outside
office area, doors
to day room
Hallway outside
office area, and
on doors for both
Doors entering
east and west
hallway
Women’s locker
room/restroom
door
Women’s
restroom door in
shared hallway
Women’s
restroom door
Women’s
restroom door
Doors entering
report writing and
patrol area from
east hallway.
Men’s locker
room/restroom
door
Men’s restroom
door in shared
hallway
Men’s restroom
door
Men’s restroom
door
Near printer in
shared spaces
Training Room
door
One in breakroom Lunchroom door
Roll call room
(including
attached garage
into roll call room)
Doors entering
investigations
division
Public Works
Park Maintenance Street Maintenance Utilities Maintenance Vehicle Maintenance
Lunchroom door Lunchroom door Lunchroom door Lunchroom door
One on each restroom
door
One on each restroom
door
One on each restroom
door
One on each restroom
door
Laundry room door Laundry room door Laundry room door Laundry room door
Entry door Entry door Entry door Entry door
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Trash Receptacles, Tissues, Hand Sanitizer
The City shall make tissues, hand sanitizer, and trash receptacles available to all workers and visitors. The
supplies will be placed in the locations listed below.
Brookview
Lower Level Upper Level Golf Course and Lawn Bowling
Bar Patio trash bins Host area
Walk-up counter Host area Patio trash bins
Back of house Room entrances Bar
Room entrances Restrooms Walk-up counter
Restrooms Top of stairway Back of house
Building entrances Inside park and rec office
Near guest services
City Hall: Upper Level
City Manager’s Office General Services Finance and IT Public Facing Spaces
Inside Manager’s
Conference Room
On front lower
counter
In each office and
cubicle
Inside Council Chambers
In each office and
cubicle
On counter near
computer terminal
Inside Council Conference
Room
One near printer In each cubical Inside each restroom
One in each restroom Hallway outside Council
Chambers
One in the breakroom
City Hall: Lower Level
DMV Physical Development Public Facing Spaces
-Back vestibule to DMV for
employees entering and
exiting
-At Sanitizer/PPE Stations
located in Engineering/
Inspections
-Physical Development Counter
-Directly inside City Hall front
doors
-Breakroom seating area -
-First floor restrooms -High table in central area -
-DMV front counter -Front Counter (employee side) -
-Individual employee
workstations
-Mud Room -
--Plan Review Area -
--Copiers and prep area -
--Back entry door -
COVID-19 Operations Recovery and Readiness Plan
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Public Safety
Police Upper
Level
Police Lower
Level
Fire Station One Fire Station Two Fire Station Three
Front lobby Training room Each individual
office
Office Office
At each desk Lunchroom Day room Under the
drinking fountain
in the hallway
Apparatus bay (2)
Roll call room Women’s locker
room/restroom
SCBA room Day room Day room
Report writing
room
Men’s locker
room/restroom
Kitchen Kitchen Kitchen
Front office
booking room
Women’s
restroom
Women’s
restroom
Women’s
restroom
Men’s restroom Men’s restroom Men’s restroom
Public Works
Park Maintenance Street Maintenance Utilities Maintenance Vehicle Maintenance
Lunchrooms Lunchrooms Lunchrooms Lunchrooms
Restrooms Restrooms Restrooms Restrooms
Equipment Bays Equipment Bays Equipment Bays Equipment Bays
The CORR Plan Coordinator for each department shall be responsible for the maintenance of such posters
and supplies (including garbage cans, tissue, and hand sanitizer).
Handwashing
Employees shall regularly wash their hands following Minnesota Department of Health standards as
depicted within “Hand-Washing” signs (Appendix 7). Hand washing must occur:
1.At the start of employees shift
2.Before preparing food or working with equipment
3.When changing tasks
4.After removing gloves
5.After handling chemicals or using electronic devices
6.After touching anything that may contaminate hands
All employees handling or preparing food shall regularly wash their hands in a designated hand wash sink.
Facial Covering (Masks) Policy
Except as otherwise noted in this policy, the City requires employees to wear a mask or similar face covering
(“Mask”) in the workplace during the COVID-19 health crisis until face coverings are no longer
recommended by the CDC. Employees should refer to the short video guide for proper mask use.
Required Masks
Employees that perform on-site job responsibilities must wear a Mask while they are performing those
responsibilities. This policy applies to all employees conducting on-site work, and work-related travel, except
under the following circumstances:
Employee is performing individual, isolated work at their own desk/workstation; or
COVID-19 Operations Recovery and Readiness Plan
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•Employee is performing individual, isolated outdoor field work and social distancing requirements
are maintained at all times; or
•Employee is isolated in a City vehicle; or
•Police department employees involved in the field training program, only while employees are in
police vehicles and with their assigned FTO.
The City will provide a simple disposable Mask to employees who are required to wear them under this
policy. Per CDC guidelines, employees who are not performing the functions of a healthcare worker or
medical first responder shall not be issued surgical masks or N-95 respirators. Employees may also choose to
wear their own mask. Employees will be responsible for ensuring that masks meet the standards set forth by
the CDC and for the laundering services of their own face masks (see ‘Homemade Masks’ below).
Additionally, under ADA requirements the City will provide reasonable accommodations to individuals who
are unable to wear facial coverings.
Voluntary Masks
Employees who are not required, but prefer to wear a face Mask, may do so as long as the employee is still
able to perform the essential functions of their job.
Homemade Masks
Employees other than healthcare workers or medical first responders may bring their own Masks.
Employees who bring their own Masks should consult and follow CDC Guidelines (Appendix 8) and CDC Face
Covering Do’s and Don’ts (Appendix 9). Employees may not use materials that violate the City’s Respectful
Workplace policy, including materials that contain offensive pictures or language. Additionally, employees
who voluntarily use Masks are encouraged to consult and follow the CDC guidelines on laundering masks
and clothing items.
Personal Protective Equipment (PPE)
Employees shall continue to follow all current department policies on the use of Masks and Personal
Protective Equipment (PPE). This includes, but is not limited to Police, Fire, Public Works, and Golf
Maintenance.
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III.Common Spaces Worksite Safety Policy
The following procedures apply to the use and decontamination of City common spaces. Employees and
visitors are required to follow the established procedures for each of the spaces listed within this policy.
•Building and Ventilation Protocols
•Brookview: Common Spaces
o Brookview Lobby
o Employee Breakroom/Kitchen
o Parks and Recreation Offices
•Brookview: Conference Rooms
o Rice Lake Conference Room
o Sweeney Lake Conference Room
o Wirth Lake Room
•Brookview: Facility Rental Rooms
o Basset Creek Room
o Valley Room
•Brookview: Outdoor Pavilion Rental
•Brookview: Public Restrooms
•City Hall: City Council Chambers
•City Hall: Conference Rooms
o Council-Conference Room
o Manager’s Conference Room
o Lower Level Conference Room
•City Hall: City Manager’s Office Common Spaces
•City Hall: Lower Level Common Spaces
o Employee Breakroom/Kitchen
o Mud Room and Plan Review Area
•City Hall: Restrooms
•Public Safety: Police Common Spaces
o Employee Breakroom
o Report Writing Room
o Restrooms/Locker Room
o Roll Call Room
o Weight Room/Gym
•Public Safety: Police Conference Room
•Police Safety: Police Public Spaces
•Public Safety Training Room
•Public Works: Common Spaces
o Lunchroom
o Restroom/Locker Room
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Building and Ventilation Protocols
General Building Conditions
Each department shall assess the status and capacities of the utility-systems within the building (e.g.
ventilation, water-supply, sewer, gas), as well as potential issues associated with vermin, molds, and
mildew, prior to putting the building into an operational status.
1.Follow established protocols for starting mechanical, electrical, plumbing, life-safety, and other
systems after non-use according to the Authorities Having Jurisdiction.
2.Assess the building for indications of pest and vermin infestation, and consult a pest-control
professional as appropriate.
3.See CDC’s Guidance for Reopening Buildings After Prolonged Shutdown or Reduced Operation.
Ventilation System Start-up
Each department shall evaluate the operational capacity, and increase, improve, and maintain ventilation
provided throughout the building.
1.Increase the outdoor air-percentage to increase dilution of contaminants, and eliminate
recirculating, whenever possible, while maintaining indoor air-conditions.
2.For heating-ventilation-air-conditioning systems that recirculate air, businesses need to improve
central air filtration to at least the MERV-13 or the highest compatible with the filter rack (at least
MERV-14 preferred), and seal the edges of filters to further limit by-pass around the filters.
3.Replace and upgrade air filters prior to re-occupancy.
4.Run systems on full economizer as outside air conditions allow.
5.Consult an HVAC professional to ensure proper ventilation is maintained.
Day-To-Day Operations
Once systems are in a safe operational status, the City shall ensure the following practices and
protocols are maintained:
1.Continuously maximize fresh-air into the workplace, and eliminate air recirculation.
2.Maintain relative humidity levels of RH 40-60%
3.Keep systems running longer hours (24/7 if possible) to enhance the ability to filter contaminants
out of the air.
4.Add a flush cycle to the controls of the HVAC system, and run HVAC systems for 2-hours before and
after occupancy.
5.Check and rebalance the HVAC system to provide negative air-pressure whenever possible.
6.Supplement ventilation-system with the use of portable HEPA filter units whenever possible.
7.Minimize air-flow from blowing across people.
8.Consult an HVAC professional or the American Society of Heating, Refrigerating and Air-Conditioning
Engineers to ensure proper ventilation is provided, and ventilation-systems are properly maintained.
See ASHRAE’s COVID-19 Preparedness Resources.
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Brookview Common Spaces
All common spaces shall be cleaned daily according to the Brookview cleaning contract. Spaces shall also be
cleaned more frequently as required under the procedures below.
Each common space shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or equivalent recommended cleaning solution)
•Paper towels
•Gloves
•Hand Sanitizer
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), near the
garbage/recycling receptacles, and in the hallway. The P&R Department CORR Plan Coordinator shall
monitor each of the common spaces for the necessary supplies and posters.
Brookview Lobby
Phase I: Brookview Lobby is closed.
Phase II: Brookview Lobby is open in limited capacity for guests to wait for customer service at the Guest
Services counter.
Phase III: Brookview Lobby is open to the public for normal business operations.
The capacity of the lobby shall be dependent upon the Governor’s Executive Orders. All pamphlets, fliers,
magazines, business cards, and other high-touch items shall be removed from the lobby. The lobby shall also
have social distance floor markers for guests waiting to be helped at the Guest Services counter.
Employee Breakroom/Kitchen
Employees shall have access to the breakroom during Phases II-III. Only one employee may enter the
breakroom at one time and must properly decontaminate all surfaces and appliances after each use.
Eating in the Breakroom/Kitchen
Employees are encouraged to eat at their desks or outside the building. However, if an employee prefers to
use the breakroom, they may do so by following the procedures below:
•Between the hours of 11:00 am – 2:00 pm, employees may reserve the breakroom for up to 30
minutes.
•No more than 1 employee may occupy the breakroom at one time.
•Employee shall use paper towel and spray to sanitize their table after use.
Parks and Recreation Offices
Employees may work in their individual offices and workspaces as allowed under their department policies.
Employees must not have in-person meetings in offices, and only one employee will be allowed to use the
central office work table at a time and the table must be sanitized before and after each use. Employees
must follow decontamination procedures.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
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Brookview Conference Rooms
Phase I: All Brookview conference rooms are closed.
Phase II: Brookview conference rooms shall only be scheduled for use by employees for City business.
Brookview conference room shall not be available for use by outside agencies. Employees shall
only use a conference room when a virtual meeting is not possible or practical, and must follow
the established room procedures. Each room has an established maximum capacity and room
layout.
Phase III: Brookview conference rooms shall be open for public use pursuant to normal City facility-use
procedures.
Supplies
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Gloves
•Hand Sanitizer
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. A Department CORR Plan Coordinator shall be designated to monitor each of
the conference rooms for the necessary supplies and posters.
Conference Rooms
•Rice Lake
•Sweeney Lake
•Wirth Lake Room
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Rice Lake Conference Room
The maximum capacity of the Rice Lake Conference Room is four individuals.
Scheduling Meetings
Meetings shall be scheduled through the RecTrac.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler shall also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 10.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
The first guest to leave should be closest to the door and use a paper towel to open the door and prop it
open. All guests may follow, while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
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Sweeney Lake Conference Room
The maximum capacity of the Sweeney Lake Conference Room is four individuals.
Scheduling Meetings
Meetings shall be scheduled through the RecTrac.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler shall also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 11.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
The first guest to leave should be closest to the door and use a paper towel to open the door and prop it
open. All guests may follow, while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
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Wirth Lake Room
During Phase II the Wirth Lake Room is available for employee recreational programming use.
Availability
Room is available to employees only on as needed basis. The maximum capacity of the Wirth Lake Room is 6
individuals.
Scheduling Meetings
Meetings shall be scheduled through the RecTrac.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler shall also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 12.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Wirth Lake Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Wirth Lake Room
The first guest to leave should be closest to the door and use a paper towel to open the door and prop it
open. All guests may follow, while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
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Brookview Facility Rental Rooms
Phase I: The Brookview Basset Creek Room and Valley Room are closed.
Phase II: The Brookview Basset Creek Room and Valley Room North shall be available for use by
employees for City business or rented for private use. Employees shall only use a conference
room when a virtual meeting is not possible or practical, and must follow the established room
procedures. The room has an established maximum capacity and room layout.
Phase III: The Brookview Basset Creek Room and Valley Room shall be open for public use pursuant to
normal City facility-use procedures.
Supplies
The room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or equivalent recommended cleaning solution)
•Paper towels
•Gloves
•Hand Sanitizer
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. A Department CORR Plan Coordinator shall be designated to monitor each of
the conference rooms for the necessary supplies and posters.
Facility Rental Rooms
•Basset Creek Room
•Valley Room
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Basset Creek Room
During Phase II the Basset Creek Room may become available for private rental as allowed under the
Executive Order. The room will be made available for City needs such as elections.
Availability
•All meeting schedulers must work with Parks & Recreation staff to develop a room use plan to
ensure compliance under this CORR plan.
•Only two events will be allowed each day between the hours of 9 am – 2 pm Monday – Friday. The
room shall not be available on weekends.
The maximum capacity of the Basset Creek Room is dependent upon what is allowed under the Executive
Orders.
Scheduling Meetings
Meetings shall be scheduled through the RecTrac.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, two hours will be scheduled between room uses.
o Private rentals will receive an additional fee for decontamination costs.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 30 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 13.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Prop open south door.
f.Prop open the upper level bathroom doors.
g.Ensure all guests maintain a minimum of six feet from one another.
Entering Basset Creek Room
The south doors shall be propped open for guests to enter the room. Guests entering the room shall follow
the path established in the appropriate layout.
Exiting Basset Creek Room
The north doors shall be sanitized and propped open by the scheduler for guests to exit. All guests may
leave, while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway, and lock the door.
•Brookview custodial staff will perform a thorough decontamination of the room.
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Valley Room
During Phase II the Valley Room North is available for employee use and private rental as allowed under the
Executive Order. The Valley Room South area will remain closed until further notice.
Availability
•All meeting schedulers must work with Parks & Recreation staff to develop a room use plan to
ensure compliance under this CORR plan.
•Only two events will be allowed each day between the hours of 10 am – 2 pm Monday – Friday. The
room shall not be available on weekends.
The maximum capacity of the Valley Room North is 10 individuals.
Scheduling Meetings
Meetings shall be scheduled through the RecTrac.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, two hours will be scheduled between room uses.
o Private rentals will receive an additional fee for decontamination costs.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 30 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 14.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Prop open all of the doors.
f.Ensure the portable wall separating the North and South areas is closed at all times.
g.Prop open the lower level bathroom doors.
h.Ensure all guests maintain a minimum of six feet from one another.
Entering Brookview Valley Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Brookview Valley Room
The meeting scheduler shall use a paper towel to open the door and prop it open. All guests may leave,
while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway, and lock the door.
•Brookview custodial staff will perform a thorough decontamination of the room.
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Brookview: Outdoor Pavilion Rental
Phase I: All City of Golden Valley park buildings and rental facilities are closed until further notice.
•Picnic pavilions are cleaned and trash removed Monday, Wednesday, and Friday by
Parks Maintenance Department.
•Bathrooms are closed and not open to the public.
Phase II: Both the small picnic pavilion and the large picnic pavilion will be available for limited rental
with safety procedures in place.
Phase III: Pavilions shall be available for rental pursuant to normal rental procedures.
Communication, Registration, and Payment
•All renters will be required to register online and make electronic payment. All communications and
additional documentation required for the rental would be emailed or mailed to the Parks &
Recreation Department.
•Fees for rental will remain the same for the reduced capacities. All permit fees, terms, and
conditions apply.
•Park Pavilions may be rented for up to two time periods per-day. The time periods shall run from
11:00 am – 4:00 pm and 5:00 pm – dusk.
Small Picnic Pavilion
Rental groups shall follow social distancing guidelines. The capacity for the small pavilion with appropriate
social distancing is 25 individuals for social gatherings as defined in Executive Order effective at the time this
plan is adopted. This capacity may be increased to 28 individuals, if allowed by future Executive Order. See
Appendix 15. Renters using the space for purposes other than personal social gatherings (for example,
corporate events or fundraisers) must submit a COVID-19 Preparedness Plan as required by the State of
Minnesota and certify to the City that the plan meets all state and federal requirements.
Large Picnic Pavilion
Rental groups are required to follow social distancing guidelines. The capacity for the large pavilion with
appropriate social distancing is 25 individuals for social gatherings as defined in Executive Order effective at
the time this plan is adopted. This capacity may be increased to 46 individuals if allowed by future Executive
Order. See Appendix 16. Renters using the space for purposes other than personal social gatherings (for
example, corporate events or fundraisers) must submit a COVID-19 Preparedness Plan as required by the
State of Minnesota and certify to the City that the plan meets all state and federal requirements.
The large pavilion has permanent restrooms that are available for the pavilion renter group and all other
Brookview park users. Only one person may use the restroom at a time.
Picnic Pavilion Cleaning
•Parks Maintenance Department staff will clean both pavilions before each rental group arrives
Monday – Friday.
•Weekend cleaning service will be contracted through the Stratus Group and only scheduled when
pavilions are rented.
•General cleaning of the picnic pavilions includes cleaning and disinfecting of all picnic tables, counter
areas, bathroom doors, bathrooms and pavilion floor. Bathrooms are restocked with supplies if
needed and garbage cans are emptied.
•Parks Department staff and contracted staff will follow all decontamination procedures.
COVID-19 Operations Recovery and Readiness Plan
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Brookview: Public Facing Restrooms
The lower level and upper level public-facing restrooms shall be open to both employees and to visitors.
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. The P&R CORR Plan Coordinators shall monitor each restroom for the
necessary supplies and posters.
Occupancy
Only one individual (not from the same household) is permitted to occupy the restroom at one time. Each
restroom shall be affixed with a lock. Employees and Visitors shall lock the door upon entry. Individuals
waiting to use the restroom shall wait six feet apart at on the socially distant floor markers.
Handwashing
Employees are required to wash their hands after using the facility and shall sanitize the door handles and
any other touched surfaces with a paper towel and bleach spray.
Visitors are encouraged to follow handwashing practices and are encouraged to wipe down high touched
surfaces with a paper towel and bleach spray.
Cleaning and Decontamination
The restroom shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
Staff will wipe down the handles and faucets and counter surfaces in the restrooms once per hour using the
spray bottle and paper towels provided. Staff shall wear gloves and face mask. A daily log of the wipe down
shall be maintained for both restrooms.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
COVID-19 Operations Recovery and Readiness Plan
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City Hall: Council Chambers
Phase I: Council Chambers may only be accessed as needed to ensure the remote Council meetings are
live streamed.
Phase II: Employees shall only use the Council Chambers when a virtual meeting is not possible or
practical or for live/online hybrid meetings and must follow established room procedures,
maximum capacity, and room layout.
Phase III: Council Chambers shall be open for public use pursuant to normal City facility-use procedures.
Supplies
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Gloves
•Hand Sanitizer
The room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. The City Manager’s Office CORR Plan Coordinator shall be designated to
monitor each of the conference rooms for the necessary supplies and posters.
Room Capacity
The maximum capacity of the City Council Chambers is 15 individuals.
Room Usage
In accordance with the City Hall phasing schedule (see above) the Council Chambers may be used for the
purposes below, and only when virtual meetings are impractical:
•City Council And Council/Manager Meetings
•Planning Commission and Board Of Zoning Appeals Meetings
•Other City Board/Commission Meetings
•City Staff Meetings/Training
•City Bid Openings
•Election Judge Training
•Voting On Election Days
•Candidate Forums by the Golden Valley League Of Women Voters
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
City policies. The scheduler may also encourage visitors to wear facial coverings (masks) while on-
site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive five minutes early to the scheduled meeting.
COVID-19 Operations Recovery and Readiness Plan
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b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down ‘Door Handle A’ and prop open ‘Door A’ until all guests have arrived.
c.Ensure the room is set-up to the layout appropriate for the use (Appendix 17).
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of 6 feet from one another.
Entering Council Chambers
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Council Chambers
Guests should exit the room through ‘Door A.’
•The first guest to leave should be closest to the door and use a paper towel to open the door and
prop it open.
•All guests may follow, while keeping 6 feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
COVID-19 Operations Recovery and Readiness Plan
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City Hall: Conference Rooms
Phase I: City Hall conference rooms are closed.
Phase II: All City Hall conference room shall only be scheduled for use by employees for City business.
City Hall conference room shall not be available for use by outside agencies. Employees shall
only use a City Hall conference room when a virtual meeting is not possible or practical, and
must follow the established room procedures. Each room has an established maximum capacity
and room layout.
Phase III: City Hall conference rooms shall be open for public use pursuant to normal City facility-use
procedures.
Supplies
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Gloves
•Hand Sanitizer
•Tissues
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. A Department CORR Plan Coordinator shall be designated to monitor each of
the conference rooms for the necessary supplies and posters.
Conference Rooms
•Council Conference Room
•Manager’s Conference Room
•Lower Level Conference Room
COVID-19 Operations Recovery and Readiness Plan
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Council Conference Room
The maximum capacity of the Council Conference Room is six individuals.
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down ‘Door Handle A’ and prop open ‘Door A’ until all guests have arrived.
c.Ensure the room is set-up to one the layout listed in Appendix 18.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
Guests should exit the room through ‘Door A.’
•The first guest to leave should be closest to the door and use a paper towel to open the door and
prop it open.
•All guests may follow, while keeping six feet from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
COVID-19 Operations Recovery and Readiness Plan
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Manager’s Conference Room
The maximum capacity of the Manager’s Conference Room is four individuals.
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 19.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
If any guest needs to leave the meeting at any time, the individual should carefully exit the room and avoid
contact with others.
At the conclusion of the meeting, the first guest to leave should to the extent possible, be closest to the
door and use a paper towel to open the door and prop it open. All guests may follow, while keeping six feet
from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
COVID-19 Operations Recovery and Readiness Plan
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Lower Level Conference Room
The maximum capacity of the Lower Level Conference Room is five individuals.
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 20.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
If any guest needs to leave the meeting at any time, the individual should carefully exit the room and avoid
contact with others.
At the conclusion of the meeting, the first guest to leave should to the extent possible, be closest to the
door and use a paper towel to open the door and prop it open. All guests may follow, while keeping six feet
from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
COVID-19 Operations Recovery and Readiness Plan
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City Hall: City Manager’s Office Common Spaces
All common spaces shall be cleaned daily according to the City Hall cleaning contract. Spaces shall also be
cleaned more frequently as required under the procedures below.
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
•Tissues
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), near the
garbage/recycling receptacles, and in the hallway. The City Manager’s Office CORR Plan Coordinator shall
monitor each of the common rooms for the necessary supplies and posters.
City Manager’s Office Waiting Area
All posters, handouts, and other frequently touched items shall be removed from the City Manager’s Office
Waiting area and customer service counter. Additionally, all chairs shall be removed from the waiting area.
Only one customer/visitor shall be permitted at the counter at one time. All other customers/visitors shall
wait on the social distancing floor markers in the hallway.
Employee Kitchen/Breakroom
Employees shall have access to the breakroom during Phases II-III. Only one employee may enter the
breakroom at one time and must properly decontaminate all surfaces and appliances after each use.
City Manager’s Office Restrooms
Only one individual is permitted to occupy the restroom at one time. Each restroom shall be affixed with a
lock. Employees shall lock the door upon entry. Employees are required to wash their hands after using the
facility and shall sanitize the door handles and any other touched surfaces with a paper towel and bleach
spray.
Employees waiting to use the restroom shall wait six feet apart outside the City Council’s work desk, or at
their own desk.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
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City Hall: Lower Level Common Spaces
All common spaces shall be cleaned daily according to the City Hall cleaning contract. Spaces shall also be
cleaned more frequently as required under the procedures below.
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
•Tissues
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), near the
garbage/recycling receptacles, and in the hallway. The City Manager’s Office CORR Plan Coordinator shall
monitor each of the common rooms for the necessary supplies and posters.
Employee Breakroom/Kitchen
Employees shall have access to the breakroom/kitchen during Phases II-III. Employees may store their
food/beverages in the fridge, but are encouraged to bring items and store them in a cooler/lunchbox at their
desk.
Eating in the Breakroom/Kitchen
Employees are encouraged to eat at their desks or outside the building. However, if an employee prefers to
use the breakroom, they may do so by following the procedures below:
•Between the hours of 11:00 am – 2:00 pm, employees may reserve the breakroom for up to 30
minutes.
•No more than 3 employees may occupy the breakroom at one time.
•One employee per table.
•The tables are arranged to obtain maximum social distancing according to Appendix 21.
•Employee shall use paper towel and spray to sanitize their table after use.
Using the Kitchen and Appliances
Only one employee may use the kitchen at one time and must properly decontaminate all surfaces and
appliances after each use. If an employee is waiting to use the kitchen, they shall wait in the hallway outside
of the breakroom, or near the back windows of the breakroom. The employee should not wait at a table,
unless they have signed up for that 30 minute timeslot.
Mud Room/Plan Review Area
Only one employee may use the mud room and plan review room at one time and must properly
decontaminate all surfaces and appliances after each use. The Mud Room door from the hallway shall
remain open at all times.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
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City Hall: Public Facing Restrooms
The lower level and upper level public-facing restrooms shall be open to both employees and to visitors.
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. The Physical Development and Finance CORR Plan Coordinator shall monitor
each of the restroom for the necessary supplies and posters.
Occupancy
Only one individual (not from the same household) is permitted to occupy the restroom at one time. Each
restroom shall be affixed with a lock. Employees and Visitors shall lock the door upon entry.
Employees waiting to use the restroom shall wait six feet apart outside the City Council’s work desk, or at
their own desk. Visitors shall wait outside the restroom six feet apart on the floor markers.
Handwashing
Employees are required to wash their hands after using the facility and shall sanitize the door handles and
any other touched surfaces with a paper towel and bleach spray.
Visitors are encouraged to follow handwashing practices and are encouraged to wipe down high touched
surfaces with a paper towel and bleach spray.
Cleaning and Decontamination
The restroom shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
•Tissues
Staff will wipe down the handles and faucets and counter surfaces in the restrooms once per hour/mid-
morning and mid-afternoon using the spray bottle and paper towels provided. Staff shall wear gloves and
face mask. This may be coordinated with staff from DMV or other departments. A daily log of the wipe down
shall be maintained for both restrooms.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
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Public Safety: Police Common Spaces
All common spaces shall be cleaned daily according to the Police Department cleaning contract. Spaces shall
also be cleaned more frequently as required under the procedures below.
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
•Tissues
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), near the
garbage/recycling receptacles, and in the hallway. The Police Department CORR Plan Coordinators shall
monitor each of the common rooms for the necessary supplies and posters.
Employee Breakroom/Lunchroom (lower level)
Using the Kitchen and Appliances
Only one employee may use the kitchen at one time and must properly decontaminate all surfaces and
appliances after each use. If an employee is waiting to use the kitchen, they shall wait in the hallway outside
of the breakroom/lunchroom. (Layout Appendix 22).
Eating in the Breakroom/Lunchroom
Employees are encouraged to eat at their desks or outside the building. However, if an employee prefers to
use the breakroom/lunchroom, they may do so one at a time.
Report-Writing Room
Three employees may occupy the report-writing room at one time. Barriers shall be placed between desks.
Employees shall sanitize their workstation after use. (Layout Appendix 23).
Restrooms & Locker Room
All restrooms on the upper level and lower level are available for use. Only one individual is permitted to
occupy the restroom at one time. Each restroom shall be affixed with a lock. Employees shall lock the door
upon entry. Employees are required to wash their hands after using the facility and shall sanitize the door
handles and any other touched surfaces with a paper towel and bleach spray.
Employees waiting to use the restroom shall wait six feet apart outside the door.
Roll-Call Room
The roll call room shall be used as necessary at the beginning and end of shifts. Employees shall attempt to
maintain social distance, but if unable, should wear a mask. Employees should use disinfectant to wipe
down table and chairs or other high-touch surfaces after use.
Weight Room/Gym
Only one employee may use the weight room/gym at one time. The employee must sanitize each piece of
equipment before and after use.
COVID-19 Operations Recovery and Readiness Plan
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Public Safety: Police Department Conference Room
Police Department Conference Room shall only be scheduled for use by employees for City business. The
Police Department Conference Room shall not be available for use by outside agencies. Employees shall only
use the conference room when a virtual meeting is not possible or practical, and must follow the established
room procedures, including the maximum capacity and room layout.
Supplies
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution)
•Paper towels
•Gloves
•Hand Sanitizer
•Tissues
The room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. A Department CORR Plan Coordinator shall be designated to monitor the
room for the necessary supplies and posters.
Room Usage
The maximum capacity of the Police Department Conference Room is four individuals.
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
f.Arrive 5 minutes early to the scheduled meeting.
g.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
h.Ensure the room is set-up to the layout listed in Appendix 24.
i.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
j.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
If any guest needs to leave the meeting at any time, the individual should carefully exit the room and avoid
contact with others.
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At the conclusion of the meeting, the first guest to leave should to the extent possible, be closest to the
door and use a paper towel to open the door and prop it open. All guests may follow, while keeping six feet
from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
COVID-19 Operations Recovery and Readiness Plan
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Public Safety: Public Spaces
Police Department Waiting Area
All posters, handouts, and other frequently touched items shall be removed from the Police Department
Waiting area and customer service counter. Additionally, all chairs shall be removed from the waiting area.
Only one customer/visitor shall be permitted at the counter at one time. All other customers/visitors shall
wait on the social distancing floor markers in the hallway.
Public Restrooms
The public-facing restrooms shall be open to both employees and to visitors.
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. The Police Department CORR Plan Coordinator shall monitor each of the
restroom for the necessary supplies and posters.
Occupancy
Only one individual (not from the same household) is permitted to occupy the restroom at one time. Each
restroom shall be affixed with a lock. Employees and Visitors shall lock the door upon entry.
Employees waiting to use the restroom shall wait six feet apart outside the City Council’s work desk, or at
their own desk. Visitors shall wait outside the restroom six feet apart on the floor markers.
Handwashing
Employees are required to wash their hands after using the facility and shall sanitize the door handles and
any other touched surfaces with a paper towel and bleach spray.
Visitors are encouraged to follow handwashing practices and are encouraged to wipe down high touched
surfaces with a paper towel and bleach spray.
Cleaning and Decontamination
The restroom shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand soap
•Gloves
•Tissues
Staff will wipe down the handles and faucets and counter surfaces in the restrooms once per hour using the
spray bottle and paper towels provided. Staff shall wear gloves and face mask. A daily log of the wipe down
shall be maintained for both restrooms.
Water Fountains
Community drinking stations and water-fountains should not be available/used. Touchless water-filling
stations may still be provided.
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Public Safety Training Room
The Public Safety Training Room shall only be scheduled for use by employees for City business. Employees
shall only use the training room when a virtual meeting is not possible or practical, and must follow the
established room procedures. Each room has an established maximum capacity and room layout.
Supplies
Each room shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution)
•Paper towels
•Gloves
•Hand Sanitizer
The room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), and near the
garbage/recycling receptacles. A Department CORR Plan Coordinator shall be designated to monitor each of
the conference rooms for the necessary supplies and posters.
Room Usage
The maximum capacity of the Public Safety Training Room is 21 individuals.
Scheduling Meetings
Meetings shall be scheduled through the City’s Outlook platform.
•If any meeting includes non-employees, the scheduler is responsible for ensuring that visitors follow
the City’s Visitor Health Policy and other relevant City policies. The scheduler may also encourage
visitors to wear facial coverings (masks) while on-site.
•To allow for proper decontamination, appointments must be scheduled with a minimum of 15
minutes time between each meeting.
•Communicate expectations with all employees and visitors (“guests”) prior to the meeting.
Meeting Preparation
The meeting scheduler who is running the meeting shall:
a.Arrive 5 minutes early to the scheduled meeting.
b.Use bleach solution and paper towels located on the table directly outside the conference room to
wipe down the door handle and prop open the door until all guests have arrived.
c.Ensure the room is set-up to the layout listed in Appendix 25.
d.Set up appropriate technology (as needed) by decontaminating keyboards, mouse, and faceplate
using a disinfectant wipe.
e.Ensure all guests maintain a minimum of six feet from one another.
Entering Conference Room
Guests entering the room shall follow the path established in the appropriate layout.
Exiting Conference Room
If any guest needs to leave the meeting at any time, the individual should carefully exit the room and avoid
contact with others.
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At the conclusion of the meeting, the first guest to leave should to the extent possible, be closest to the
door and use a paper towel to open the door and prop it open. All guests may follow, while keeping six feet
from each other and avoiding contact with anything.
Post-Meeting
Following the meeting, the scheduler shall:
•Decontaminate all high-touch surfaces, including tables, chairs, technology, light switches, etc.; and
•Turn off the lights, close the door, wipe the door handle, and throw the paper towels in the trash
receptacle in the hallway.
If the scheduler notices supply inventory is low, the scheduler shall notify Ted Massicotte
(tmassicotte@goldenvalleymn.gov).
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Public Works: Common Spaces
All common spaces shall be cleaned daily according to the City Hall cleaning contract. Spaces shall also be
cleaned more frequently as required under the procedures below.
Each room shall also have hygiene and respiratory etiquette posters placed on the doorway(s), near the
garbage/recycling receptacles, and in the hallway. The Public Work’s Office CORR Plan Coordinator shall
monitor each of the common rooms for the necessary supplies and posters.
Lunchroom Policies
Employees shall have access to the lunchroom during Phases I-III.
Each lunchroom shall be equipped with the following supplies:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Gloves
•Hand Sanitizer
Utilities, Park, and Street Maintenance Division Lunchroom
No more than 2 employees shall be allowed in the lunchroom at the same time. Each group of two shall
operate in staggered shift in 5 minute intervals. The 1st employee may use appliances, including the
refrigerator and microwave and must decontaminate any used appliance. Once decontamination is
complete, the 1st employee shall sit furthest from the applicants.
The 2nd employee may then use the appliances, and must decontaminate any used appliance. The 1st
employee shall keep their social distance. The 2nd employee may leave after the 1st employee has left the
lunch room.
Once the lunchroom is vacant, a new group of two employees may then use the lunchroom.
Vehicle Maintenance Division Lunchroom
Only one employee will be allowed in the lunchroom at one time. Any appliance or equipment used
shall be decontaminated before, during, and after use.
Restroom/Locker Room Policy
Only one individual is permitted to occupy the restroom at one time. Each restroom shall be affixed with a
lock. Employees shall lock the door upon entry. Employees are required to wash their hands after using the
facility and shall sanitize the door handles and any other touched surfaces with a paper towel and bleach
spray.
Employees waiting to use the restroom shall wait six feet apart outside the City Council’s work desk, or at
their own desk.
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IV.Department Worksite Safety Plans
This section contains the specific policies and procedures for employees and visitors within the following
departments:
•Administrative Services (Finance, General Services, Information Technology, and Motor Vehicle
Licensing)
•City Manager’s Office (City Clerk, Communications, Human Resources, and Legal)
•Parks and Recreation (Brookview and Recreation & Programming)
•Parks and Recreation (Golf & Lawn Bowling and Three One Six Bar + Grill)
•Physical Development (Engineering, Inspections, and Planning)
•Public Safety – Fire
•Public Safety – Police
•Public Works (Parks, Streets, Utilities, and Vehicle Maintenance)
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Administrative Services Worksite Safety Plan
This section contains Administrative Services Department specific policies that employees must follow while
at work. The purpose of this section is to provide detailed instructions to employees so that they can
perform the essential functions of their jobs safely. These procedures are in addition to all other
requirements in this CORR Plan. These procedures may be updated as needed and employees are
encouraged to share ideas for improving these procedures with their supervisor.
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines.
o To ensure the safety of employees and visitors, the department has implemented
several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The Administrative Services Department consists of: General Services, Finance, Information Technology, and
Motor Vehicle Licensing. This plan addresses the following broad functions:
•Employee Desk Work and Customer Service Counter
•Mail Operations
•Motor Vehicle Licensing Operations
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Administrative Services: Employee Desk Work and Customer
Service Counter Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees shall telework to the extent possible. Employees shall report onsite only as necessary to
complete work that cannot be done remotely (deposits, central mail, check registers, posting payments, and
IT work). To the greatest extent possible, transactions and interactions shall be completed electronically, by
telephone, or mail. Employees reporting onsite shall be staggered in their worktimes, and to the extent
possible, only one individual shall be onsite at one time.
Phase II
As determined by the City Manager and Finance Director, employees may work in shifts onsite to complete
work onsite. The customer service counter may be open to the public for appointments only. To the greatest
extent possible, transactions and interactions shall be completed electronically, by telephone, or mail.
Phase III
Employees have returned to the office and are regularly conducting work at their desks. The Customer
Service desk is open for both appointments and walk-ins.
Personal Protective Equipment
Under the limited circumstances in which employees come on-site employees shall not be required to use
PPE beyond what is required under the Facial Coverings Policy. If exchange of physical paperwork, the
employee may wear disposable gloves to collect and distribute such materials. Disposable gloves should be
requested from the Department CORR Plan Coordinator.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.If not scheduled to be onsite, the employee must notify their supervisor of their intent to visit City
Hall.
2.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
3.Employees shall park their vehicles in the back parking lot and use the back City Manager’s Office
door to enter and exit the building.
4.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
5.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
6.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
•Accounts payable checks will be reviewed and stuffed in an envelope by one employee and
brought to the outgoing mail when finished.
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•IT employees who must work onsite shall follow Information Technology Support Procedures
below.
7.Employees providing customer service shall follow the Customer Service Counter Procedures below.
8.Employees must follow Common Spaces Worksite Safety Policies.
9.Employees must follow the Vehicle and Equipment Use Policy.
10.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Information Technology Support
IT functions shall be completed through the IT online ticketing system.
•If IT support is required in-person, the IT staff shall instruct employees from a distance of at least six
feet.
•If the employee is required to exchange equipment or materials, the IT department shall instruct
employees of the location to leave their equipment and ensure it is sanitized before and after
handling the items.
Customer Service Counter
•Employees conducting business with General Services will be required to conduct all transactions at
the front counter.
o Any paperwork will be passed through the opening in the Plexiglas.
•Employees performing General Services customer service work must stay behind the Plexiglas barrier
at all times.
•No more than one employee interaction shall occur at a time per one employee. Customers should
wait in line, standing on floor markers spread 6 feet apart.
•If more than one employee is working, the social distancing flowchart (Appendix 26) will be followed
to approach the front counter.
•If an employee touches the customers’ papers or other items, or shares pens, the employee shall
wear gloves and decontaminate all items after use.
•Employees shall decontaminate the counter top and use hand sanitizer after each customer.
Appointments
To the greatest extent possible, transactions and interactions shall be completed electronically, by
telephone, or mail. Employees may provide on-site service through appointments and shall follow these
procedures:
1.Appointments shall be scheduled using scheduling software determined by the City.
2.Only one customer interaction will take place at the counter at one time.
3.Customers will check-in via cell phone and wait in their vehicle or outside of City Hall.
4.At the time of the appointment, the appropriate staff member will inform the customer they are
ready for the appointment.
5.The staff member will meet the customer at the door to let them into City Hall and complete the
transaction at the front counter.
6.The employee shall work with the customers at the customer service counter, and stay behind the
Plexiglas barrier at all times.
7.If the employee touches the customers’ papers or other items, or shares pens, the employee shall
wear gloves and decontaminate all items after use.
8.The employee shall decontaminate the counter top and use hand sanitizer after each customer.
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Walk-Ins
During office hours, the General Services department is responsible for ensuring that one employee is
available to respond to the customer service desk. If a customer enters City Hall and is routed to the General
Services the employee responsible will meet the customer at the counter. Additionally:
1.The employee will stay behind the Plexiglas barrier at all times.
2.The employee will wear gloves if they are required to exchange materials.
3.If the employee is unable to help the customer for any reason, they should make every attempt to
locate another staff person who can help them.
•If the appropriate employee is not available, the employee should take down the customer’s
name and phone number and email the information to the appropriate staff person.
•If the appropriate employee is available, all surfaces shall be decontaminated and the
service desk employee shall return to their desk.
4.After each meeting all high-touch surfaces and objects shall be decontaminated and the employee
shall use hand sanitizer.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their work area.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees performing Administrative Services tasks may use the lower level kitchen/breakroom to
store their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located upper level of City Hall and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markings.
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Administrative Services: Mail Operations
The Administrative Services Department is responsible for both incoming and outgoing mail. The employees
who process mail operations shall follow the procedures below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall park their vehicles in the back parking lot and use the back City Manager’s Office
door to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
Only Finance and General Services department employees, the City Clerk, and the Deputy Registrar
Supervisor shall enter the General Services office. All employees in the City shall drop off their outgoing mail
into the appropriate bin and pick up their department mail through the opening in Plexiglas barrier.
Incoming Mail
Employees shall wear gloves to sort incoming mail. Mail shall be sorted into department slots and shall wear
gloves to deliver mail through the Plexiglas barrier to employees.
Outgoing Mail
Employees shall prepare outgoing mail at the end of the day. Employee processing the mail shall:
1.Put on clean pair of gloves.
2.Clean off mailing machine and scale with bleach spray on a paper towel.
3.Run mail that needs postage through the mailing machine.
4.Bind mail for delivery to post office.
5.Clean off mailing machine and scale with bleach spray on a paper towel.
6.Put on a set of new gloves and take mail to post office, following proper decontamination
procedures as they exit.
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Administrative Services: Motor Vehicle License Operations
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
The Motor Vehicle Licensing Office is closed to the public. Dealer work and tab renewals shall be completed
by employees through drop-off and use of the drop-box. Only two employees shall work onsite at one time:
the Deputy Registrar Supervisor, and one Motor Vehicle License Clerk, who shall be scheduled on a rotating
basis.
Phase II
The Motor Vehicle Licensing Office is open to the public through appointment only.
Phase III
The Motor Vehicle Licensing Office is open to the public through appointments and walk-ins.
Personal Protective Equipment
Employees shall not be required to use PPE beyond what is required under the Facial Coverings Policy. If
exchange of physical paperwork, the employee may wear disposable gloves to collect and distribute such
materials. Disposable gloves should be requested from the Department CORR Plan Coordinator.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall park their vehicles in the back parking lot and use the back Motor Vehicle Licensing
Office door to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees should follow the specific procedures for Drop Box Work and Dealer Work below.
7.Employees shall follow Counter Service Work Procedures (during Phases II-III).
8.Employees must follow Common Spaces Worksite Safety Policies.
9.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Drop Box Work
1.Upon arrival, the employee assigned to tab renewals shall complete decontamination procedures
and use gloves retrieve tab renewal requests from the drop box.
2.The employee shall bring all tab renewal requests to their desk for completion.
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3.The employee shall use paper towel and bleach spray to lightly decontaminate all of the envelopes.
4.Employees shall process payments at the counter using only the assigned point of sale terminal and
assigned office supplies.
•Employees may remove gloves to perform tab renewal work at their desk.
5.Employees shall select license plates and stickers from cabinets while maintaining social distancing
measures from all other employees.
6.The employee shall then place tab renewal in an envelope.
7.Once all tab renewals are complete, the employee shall use the stairway to the second floor general
services office to stamp all of the envelopes.
•Employees unable to use the staircase due to a disability or medical condition may request a
reasonable accommodation from the City.
•The employee shall carefully follow decontamination procedures by wiping each doorknob
and piece of equipment.
8.At the conclusion of the employees shift, the employee shall follow exit decontamination
procedures and use their vehicle to drop off the stamped envelopes at the City of Golden Valley
United States Postal Office.
Dealer Work
1.The employee processing dealership work shall process all dealership work at their desk.
2.The employee shall use paper towel and bleach spray to lightly decontaminate all of the envelopes.
3.Employees shall process payments at the counter using only the assigned point of sale terminal and
assigned office supplies.
•Employees may remove gloves to perform dealership work at their desk.
4.Employees shall select license plates and stickers from cabinets while maintaining social distancing
measures from all other employees.
5.The employee shall then place dealer work in an envelope and contact the dealer to schedule a pick-
up time.
6.Upon dealer arrival, the employee shall put on a mask and gloves and meet the dealer at the back
door.
Counter Service Work (Phases II-III)
Appointments (Phases II-III)
1.Appointments shall be scheduled using scheduling software determined by the City.
2.Appointments shall be offered as determined by the Finance Director and Deputy Registrar
Supervisor.
3.The door to the City Manager’s Office from the Hallway shall be propped open during business
hours to avoid being regularly touched.
4.The City Clerk shall send check-in instructions to the customers prior to their appointment time.
5.The City Clerk shall work with the public at the customer service counter, and stay behind the
Plexiglas barrier at all times.
6.If the City Clerk is touching papers, pens, or other items, they shall wear gloves and decontaminate
all items after use.
7.The City Clerk shall decontaminate the counter top after each customer.
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Walk-Ins (Phase III only)
During office hours, the Assistant to the City Manager’s Office is responsible for ensuring that one employee
is available to respond to the customer service desk. If a customer enters City Hall and is routed to the City
Manager’s Office the employee responsible will meet the customer at the counter. Additionally:
1.The employee will stay behind the Plexiglas barrier at all times.
2.The employee will wear gloves if they are required to exchange materials.
3.If the employee is unable to help the customer for any reason, they should make every attempt to
locate another staff person who can help them.
•If the appropriate employee is not available, the employee should take down the customer’s
name and phone number and email the information to the appropriate staff person.
•If the appropriate employee is available, all surfaces shall be decontaminated and the
service desk employee shall return to their desk.
4.After each meeting all high-touch surfaces and objects shall be decontaminated and the employee
shall use hand sanitizer.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their work area.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees performing Motor Vehicle Licensing tasks may use the lower level kitchen/breakroom to
store their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located lower level of City Hall and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markings.
Administrative Services: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
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2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
3.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Administrative Services: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk (763-593-8079) and their
Department’s CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The
following supplies will be located at or near each building entrance and each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(D)and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
(DI)Employees shall obtain the necessary supplies upon entering the building through the City Manager’s
Office back door. Supplies shall be located inside the door.
(DII)Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
(DIII)Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes after each use. Employees should
not use bleach spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a disinfectant wipe or by
spraying bleach solution into a rag and wiping it down. Employees should ensure liquid
solution does not drip into the electronics and allow ample time for drying before use.
(DIV)Employees shall also wash their hands upon entry and exit from the backdoor of the building and after
using the restroom.
(DV)Employees should wash their hands regularly while performing their tasks in the City facilities.
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6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Administrative Services: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
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City Manager’s Office Worksite Safety Plan
This section contains department specific policies that employees must follow while at work. The purpose of
this section is to provide detailed instructions to employees so that they can perform the essential functions
of their jobs safely. These procedures are in addition to all other requirements in this CORR Plan. These
procedures may be updated as needed and employees are encouraged to share ideas for improving these
procedures with their supervisor. This plan includes the following:
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines.
o To ensure the safety of employees and visitors, the Parks and Recreation Department
has implemented several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The departments within the City Manager’s Office provide a number of services to the public and provide
ongoing direct support to all departments across the City. Additionally, the City Manager’s department has
the responsibility to ensure City Council meetings and other activities of the City Council and Boards and
Commissions run smoothly.
The City Manager’s Worksite Safety Plan addresses the following broad functions:
•City Council Meetings
•Board and Commission Meetings
•Elections
•Employee Desk Work and Customer Service Counter
The specific worksite safety procedures for each of these functions is listed below.
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
In situations where limited employees are allowed onsite, the City will prioritize:
•Elections
•City Council Meetings
o Including Public Hearings and Open Forums
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City Council Meetings Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
City staff shall operate on-site only to the extent that critical work cannot be completed remotely. The City
shall host Council meetings, including public hearings and open forums, virtually. Two individuals are
required to report on-site to broadcast virtual City Council and Planning Commission meetings.
Phase II
City staff shall operate on-site only to the extent that critical work cannot be completed remotely and to
meet the needs of the public. The City shall move to Phase II as deemed necessary by the City Manager and
City Attorney, and as allowed under Executive Orders.
During Phase II, the City may conduct Council meetings either remotely, or using a hybrid model, where
some members attend remotely and some members attend in person while maintaining social distancing
and following other City facial covering and hygiene policies. Additionally, employees may continue to come
on-site to staff the call center line for public hearings and open forums. During Phase II, the in-person
portion of all hybrid meetings shall be held in the Council Chambers at City Hall [or in the Council Chambers
at City Hall or in the Bassett Creek Room at Brookview] and the City shall continue to offer virtual call-in
options for residents.
Phase III
City staff shall move to in-person City Council meetings. During this phase, the City may continue to offer
virtual call-in options for residents.
During Phase III, the City Council may conduct onsite meetings while maintaining social distancing and
following other City facial covering and hygiene policies. Additionally, employees may continue to come on-
site to staff the call center line for public hearings and open forums. The City shall move to Phase III as
deemed necessary by the City Manager and City Attorney, and as allowed under Executive Orders. During
Phase III, in-person meetings shall be held in the Council Chambers at City Hall [or in the Bassett Creek Room
at Brookview] and the City may continue to offer virtual call-in options for residents.
Personal Protective Equipment
Under this policy, employees meeting on site shall not be required to wear additional PPE in addition to the
Facial Covering (Masks) Policy. If at any point the employee is required to exchange physical paperwork or
requires assistance with technology, the employee may wear disposable gloves to collect and distribute such
materials. Disposable gloves should be requested from the Department CORR Plan Coordinator.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to working on-site, complete the health screening procedures under the Screening and
Symptoms Policy.
2.Members of the Council and employees shall use the back City Manager’s Office door at City Hall to
enter and exit the building.
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3.Members of the Council and employees shall complete the requirements under Facility Use and
Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time.
5.Follow the Vehicle and Equipment Use Policy.
6.Employees managing the public call center shall work at their individual workstations and maintain
social distance from other individuals on site.
7.Employees managing the broadcast portion of the meetings shall work at the podium in the Council
Chambers and maintain social distance from other individuals on site.
8.Employees and elected/appointed officials participating in the meetings shall follow the guidelines
below under Hybrid/Live Meetings, below.
9.Employees managing the public hearing portion of the meetings shall follow the guidelines below
under Public Hearings, below.
10.Members of the public shall follow the Visitors On-Site Health Policy and shall enter City Hall or
Brookview using the front door and proceed directly to the meeting room.
11.Individuals shall exit the facility at the conclusion of the Council or Planning Commission meeting
and ensure all light switches and door handles have been properly sanitized upon exit.
•Any additional work should be completed remotely.
Hybrid/Live Meetings (Phase II-III)
Staff and elected/appointed officials who are on-site for live/online hybrid meetings will adhere to the
following procedures:
1.Complete the health screening procedures under the Screening and Symptoms Policy.
2.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time.
3.Sit at their assigned seats at the Dias according to the room plan for their meeting (see Appendix
27).
4.For public hearings, elected/appointed officials shall follow the guidelines below under “Public
Hearings.”
5.Follow the procedures under the Common Spaces: Council Chambers Policy.
Public Hearings (Phase II-III)
For live/hybrid meetings, the City will publicize the link and phone number for individuals who wish to speak
in person to make an appointment. On the night of the meeting, City staff will contact individuals who made
appointments to let them know the evening’s procedure. If the Council Chambers has enough capacity, City
staff will admit speakers to City Hall and instruct them to follow the route to the Council Chambers and the
signage directing them on procedures for participation in the meeting.
•If the Council Chambers is over capacity, City staff will contact each speaker when it’s their turn to
enter City Hall and then admit them to the building and instruct them to follow the route to the
Council Chambers and the signage directing them on procedures for participation in the meeting.
•If the Council Chambers is over capacity, City staff will contact each speaker when it’s their turn to
enter City Hall and then admit them to the building and instruct them to follow the route to the
Council Chambers and the signage directing them on procedures for participation in the meeting.
•Officials running the meeting will explain the public hearing procedure to the audience and call
them up in the order of the appointment schedule provided by staff.
COVID-19 Operations Recovery and Readiness Plan
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•As more speakers arrive at the meeting, staff will admit them as capacity allows.
•If room capacity is exceeded, when speakers are finished they will be asked to watch the remainder
of the meeting in the overflow Council Conference Room or on a personal device so others will have
a chance to participate. Officials running the meeting will reinforce this throughout the meeting.
•As speakers exit the chambers or overflow room, staff will sanitize the chairs before the next
speaker enters.
•The City will encourage the use of its call-in line for participation in public hearings.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their offices.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees of the City Manager’s office may use the City Manager’s office kitchen/breakroom to
store their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees and officials shall use the restroom facilities located within the Manager’s office and shall
occupy the facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the City Council desks.
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Boards and Commissions Meetings Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
The Boards and Commissions of the City consist of the following bodies:
•Planning Commission
•Board of Zoning Appeals
•Open Space and Recreation Commission
•Human Rights Commission
•Civil Service Commission
•Environmental Commission
•Human Services Commission
Phase I
During Phase I, Boards and Commissions shall conduct all meetings remotely via Webex. The meeting call-in
number will be made public and members of the public may call in to observe the meeting. Work is only
permitted on-site for designated employees to staff the call center line for public hearings and open forums
of the Planning Commission or Board of Zoning Appeals meetings. Employees supporting the Planning
Commission may conduct work onsite to ensure the meetings run smoothly. Two individuals are required to
report on-site to broadcast virtual Planning Commission meetings.
Phase II
The City shall move to Phase II as deemed necessary by the City Manager and City Attorney, and as allowed
under Executive Orders. During Phase II, the City may conduct board and commission meetings either
remotely, or using a hybrid model, where some members attend remotely and some members attend in
person while maintaining social distancing and following other City facial covering and hygiene policies.
Additionally, employees may continue to come on-site to staff the call center line for public hearings and
open forums. During Phase II, the in-person portion of all hybrid meetings shall be held in the Council
Chambers at City Hall [or in the Council Chambers at City Hall [or in the Bassett Creek Room at Brookview]
and the City shall continue to offer virtual call-in options for residents.
Phase III
The City shall move to Phase III as deemed necessary by the City Manager and City Attorney, and as allowed
under Executive Orders.
During Phase III, the City Boards and Commissions may conduct onsite meetings while maintaining social
distancing and following other City facial covering and hygiene policies. Additionally, employees may
continue to come on-site to staff the call center line for public hearings and open forums. The City shall
move to Phase III as deemed necessary by the City Manager and City Attorney, and as allowed under
Executive Orders. During Phase III, in-person meetings shall be held in the Council Chambers at City Hall [or
in the Bassett Creek Room at Brookview] and the City may continue to offer virtual call-in options for
residents.
Personal Protective Equipment
Under this policy, employees meeting on site shall not be required to wear PPE in addition to the Facial
Covering (Masks) Policy.
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Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to working on-site, complete the health screening procedures under the Screening and
Symptoms Policy.
2.Park their vehicle in the back parking lot and use the back City Manager’s or Physical Development
office door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time.
5.Employees managing the public call center shall work at their individual workstations and maintain
social distance from other individuals on site.
6.Employees managing the broadcast portion of the meetings shall work at the podium in the Council
Chambers and maintain social distance from other individuals on site.
7.Follow the Vehicle and Equipment Use Policy.
8.Employees and elected/appointed officials participating in the meetings shall follow the guidelines
below under Hybrid /Live Meetings, below.
9.Employees managing the public hearing portion of the meetings shall follow the guidelines below
under Public Hearings, below.
10.Members of the public shall follow the Visitors On-Site Health Policy and shall enter City Hall or
Brookview using the front door and proceed directly to the meeting room.
11.Individuals shall exit the facility at the conclusion of the Council or Planning Commission meeting
and ensure all light switches and door handles have been properly sanitized upon exit.
•Any additional work should be completed remotely.
Hybrid/Live Meetings
Staff and elected/appointed officials who are on-site for live/online hybrid meetings will adhere to the
following procedures:
1.Complete the health screening procedures under the Screening and Symptoms Policy.
2.Follow the procedures under the Common Spaces: Council Chambers Policy or Common Spaces:
Brookview Basset Creek.
3.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time.
4.Sit at their assigned seats at the Dias or on the Council Chambers floor according to the room plan
for their meeting (see Appendix 28).
5.Employees and Board and Commission members shall maintain social distance from other
individuals on-site.
6.For public hearings, elected/appointed officials shall follow the guidelines below under “Public
Hearings.”
Public Hearings
For live/hybrid meetings, the City will publicize the link and phone number for individuals who wish to speak
in person to make an appointment. On the night of the meeting, City staff will contact individuals who made
appointments to let them know the evening’s procedure.
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•If the meeting room has enough capacity, City staff will admit speakers to the building and instruct
them to follow the route to the meeting room and the signage directing them on procedures for
participation in the meeting.
•If the meeting room is over capacity, City staff will contact each speaker when it’s their turn to enter
the building, and then admit them to the building, and instruct them to follow the route to the
meeting room and the signage directing them on procedures for participation in the meeting.
•Officials running the meeting will explain the public hearing procedure to the audience and call
them up in the order of the appointment schedule provided by staff.
•As more speakers arrive at the meeting, staff will admit them as capacity allows.
•If room capacity is exceeded, when speakers are finished they will be asked to watch the remainder
of the meeting in an overflow room or on a personal device so others will have a chance to
participate. Officials running the meeting will reinforce this throughout the meeting.
•As speakers exit the meeting or overflow room, staff will sanitize the chairs before the next speaker
enters.
•The City will encourage the use of its call-in line for participation in public hearings.
Use of Facilities and Shared Spaces
•If an employee, Board and Commission member, or member of the public must use shared devices
like printers, copiers, scanners, etc. that person should decontaminate appropriately before and
after use.
•Employees, Board and Commission members, and members of the public do their best to restrict
their movements outside of their designated meeting room.
o If an individual must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•For meetings held at City Hall, attendees shall use the public facing restroom facilities located within
the City Hall upper level. For meetings held at Brookview, attendees shall use the public facing
restroom facilities located in the upper level. Restroom facility use shall be limited to one person at
a time.
o If an individual travels to the restroom and finds it is locked because it is in use, the
individual may wait outside of the restroom and observe social distancing practices while
waiting.
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Elections Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
The procedures in this policy apply to the City’s Elections process. This plan is not organized in phases. It
details absentee voting, election judge training, and Election-Day precinct procedures. Designated locations
for in-person elections shall be designated by the City Council with input and advice from the City Manager
and City Clerk and based on availability and ability to implement necessary social distancing measures. Upon
determination of such locations, a specific social distancing plan shall be created and implemented for each
location.
•In-Person Absentee Voting: The City will not be open for in-person absentee voting prior to the
August 11 primary. The City may open for in-person absentee voting prior to the November 3
general election. The City Manager shall decide based on the then current recommendations of the
CDC and state of Minnesota,and as allowed by Hennepin County, to what extent the City will be
open for in-person absentee balloting.
•In-Person Direct Balloting Prior to Election Day: The City will be open for in-person direct
balloting at City Hall for seven days leading up to each Election Day:
o Primary Election: in-person direct balloting begins August 4, 2020.
o General Election: in-person direct balloting beings October 27, 2020.
•In Person Direct Balloting on Election Day: The City will be open for in-person direct
balloting at City Hall and the determined precincts.
Personal Protective Equipment (PPE)
City employees who support voting and are onsite for election judge training shall wear a mask at all times
and shall wear gloves while providing support to voters.
Social Distancing at Work
Individuals reporting onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Prior to working onsite the employee must complete a health-screening as required under the
Screening and Symptoms Policy.
2.Park in the front parking lot and use the City Hall front door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time.
5.Employees must follow the Common Spaces Worksite Safety Policies.
6.Follow the Vehicle and Equipment Use Policy.
7.Each employee shall be assigned their own computer and label printer for the duration of their shift.
The employee shall sanitize each item after their shift.
•Employees should not use equipment assigned to any other employee unless absolutely
necessary, and should thoroughly sanitize the equipment before use.
8.Each employee shall be assigned their own Pollbooks and ballot counters.
•If an employee must use shared devices like pollbooks, ballot counter, voting booths, etc.,
the employee must decontaminate appropriately after use.
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•Voter will not be allowed to touch the pollbook screens unless directed by the judge (i.e.,
when signing with the stylus pen).
•Each pollbook will be sanitized accordingly after each use.
9.Employees shall provide support to voters from behind Plexiglas. If it is necessary for an employee
to move away from the Plexiglas to assist a voter, the employee shall, to the extent possible,
maintain social distancing from other employees and from voters and shall not share supplies or
exchange papers with the voter.
•The Greeter Judge shall:
1. Ensure voters maintain 6 feet apart while waiting in line.
2. Encourage voters to wear facial coverings.
3. Distribute facial coverings to voters who do not bring their own facial covering.
10.Employees shall decontaminate all voting booths, items, and high touch surfaces after each use.
11.Employees shall exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Absentee Voting & Direct Ballot Voting
The City will not be open for in-person absentee voting prior to the August 11 primary election, and strongly
encourages voters to vote absentee by mail. The City will be open for in-person direct balloting at City Hall
for seven days leading up to each Election Day (August 11 and November 3). City employees who support in-
person direct ballot voting shall follow the procedures in this policy.
Election Judge Training
The City shall conduct the required judge training sessions led by the City Clerk. Training sessions will be
offered via Webex and all judges will be encouraged to attend the virtual training. Individuals who are
unable to attend training online will be offered an in-person option. Individuals will be required to sign-up
for the in-person options and attendance will be limited to no more than 15 individuals at one time, or the
maximum allowed under the Governor’s Executive Orders. All election judge training shall include training
on the requirements of the CORR Plan and these procedures.
Election-Day Precinct Procedures
The City will have facilities open to the public on August 11 and November 3 for in-person voting. Each
facility will be designated ahead of time and a social distancing plan will be created and shared with each
employee working the precinct and shared with the voters.
The City shall also ensure that the Building and Ventilation Protocols are followed for each of the designated
facilities.
Use of Facilities and Shared Spaces
•Each precinct will have a distinct layout with appropriate floor markings that will direct one-way foot
traffic ensuring social distancing measures are maintained.
•Employees should attempt to restrict their movements outside of their designated election table
location.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
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•Employees shall use the restroom facilities located within their designated election location and
shall occupy the facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait outside
the restroom at least 6 feet away from the door.
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City Manager’s Office: Employee Desk Work & Customer Service
Counter Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees of the City Manager’s Office shall work remotely. All customer-service functions shall be
provided remotely.
Phase II
The City Manager’s Office shall operate on-site only to the extent that critical work cannot be completed
remotely and to meet the needs of the public. The City shall move to Phase II as deemed necessary by the
City Manager and City Attorney, and as allowed under Executive Orders. Employees may begin working
onsite in a limited capacity as requested by the employee and as approved by the City Manager. The City
shall prioritize the needs of City Council meetings, open forum, public hearings, elections, and customer
facing responsibilities. The customer service counter shall be open for appointments only.
Phase III
Employees have returned to the office and are regularly conducting work at their desks. The Customer
Service desk is open for both appointments and walk-ins.
Personal Protective Equipment
Employees shall not be required to use PPE beyond what is required under the Facial Coverings Policy.
Social Distancing at Work
Individuals reporting onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Park their vehicle in the back parking lot and use the back City Manager’s Office door to enter and
exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
5.To the extent possible, the employee should not use the restroom facilities, and should not stop in
any other office or area of City Hall.
6.Employees must follow Common Spaces Worksite Safety Policies and the Use of Facilities and
Shared Spaces procedures below.
7.Follow the Vehicle and Equipment Use Policy.
8.Exit the building following decontamination procedures and ensure all light switches and door
handles have been properly sanitized upon exit.
Customer Service Counter
To the extent possible, all customer-service functions should be routed virtually.
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Appointments (Phases II-III)
1.Appointments shall be scheduled using scheduling software determined by the City.
2.Appointments shall be offered as determined by the City Clerk and City Manager and shall be
scheduled for up to 25 minutes with 10 minutes in between each appointment.
3.The door to the City Manager’s Office from the Hallway shall be propped open during business
hours to avoid being regularly touched.
4.The City Clerk shall send check-in instructions to the customers prior to their appointment time.
5.The City Clerk shall work with the public at the customer service counter, and stay behind the
Plexiglas barrier at all times.
6.If the City Clerk is touching papers, pens, or other items, they shall wear gloves and decontaminate
all items after use.
7.The City Clerk shall decontaminate the counter top after each customer.
Walk-Ins (Phase III only)
During office hours, the Assistant to the City Manager’s Office is responsible for ensuring that one employee
is available to respond to the customer service desk. If a customer enters City Hall and is routed to the City
Manager’s Office the employee responsible will meet the customer at the counter. Additionally:
1.The employee will stay behind the Plexiglas barrier at all times.
2.The employee will wear gloves if they are required to exchange materials.
3.If the employee is unable to help the customer for any reason, they should make every attempt to
locate another staff person who can help them.
•If the appropriate employee is not available, the employee should take down the customer’s
name and phone number and email the information to the appropriate staff person.
4.After each meeting all high-touch surfaces and objects shall be decontaminated and the employee
shall use hand sanitizer.
City Manager’s Office: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
4.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
5.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
6.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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City Manager’s Office: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk (763-593-8079) and their
Department’s CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The
following supplies will be located at or near each building entrance and each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(D)and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
(DI)Employees shall obtain the necessary supplies upon entering the building through the City Manager’s
Office back door. Supplies shall be located inside the door.
(DII)Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
(DIII)Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes after each use. Employees should
not use bleach spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a disinfectant wipe or by
spraying bleach solution into a rag and wiping it down. Employees should ensure liquid
solution does not drip into the electronics and allow ample time for drying before use.
(DIV)Employees shall also wash their hands upon entry and exit from the backdoor of the building and after
using the restroom.
(DV)Employees should wash their hands regularly while performing their tasks in the City facilities.
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6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
City Manager’s Office: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
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Parks and Recreation: Brookview and Recreation &
Programming Worksite Safety Plan
This section contains Parks and Recreation (P&R) department specific policies that employees must follow
while at work. The purpose of this section is to provide detailed instructions to employees so that they can
perform the essential functions of their jobs safely. These procedures are in addition to all other
requirements in this CORR Plan. These procedures may be updated as needed and employees are
encouraged to share ideas for improving these procedures with their supervisor.
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines.
o To ensure the safety of employees and visitors, the Parks and Recreation Department
has implemented several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The P&R department consists of the following areas: Brookview (Facility) and Recreation & Programming.
The City’s Indoor Playground (The Backyard) shall remain closed indefinitely.
The Worksite Safety Plan addresses the following broad functions:
•Employee Desk Work
•Brookview Guest Services
o Room Rental Support
•Employee Facility Work
•Outdoor Recreation Youth Programs & Athletics
Additionally, the P&R department also provides opportunities for leagues, associations, and independent
contractors to run programs using City facilities. In order for the P&R Department to allow events to be held
on City-owned land, the organization or group sponsoring the event (the “Organizer”) must:
•Be solely responsible for all safety precautions on the site for the duration of the event, including
setup and teardown.
•Provide general liability insurance of at least $1,000,000 per occurrence.
•Defend and indemnify the City for any claims arising from or related to the event.
•Enter into an agreement with the City in a form approved by the City Attorney, which shall include
the foregoing requirements and which may include additional requirements as determined by the
City Manager and City Attorney.
•Submit to the City a certification that the group or organization has adopted a COVID-19
preparedness plan that meets the requirements of the United States government and the State of
Minnesota.
•Submit a copy of its COVID-19 preparedness plan to the City for review.
•Ensure that all trainers, coaches, and participants understand and follow their COVID-19
Preparedness Plan and related guidance.
Phased Approach
The City will use the following criteria to determine whether and how to bring staff to bring into the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
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•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Parks and Recreation: Employee Desk Work Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees should telework to the extent possible. All customer service responsibilities shall be
conducted remotely. The Guest Services Counter is closed. Employees may go onsite for limited work that
cannot be conducted remotely. Only two employees may work in the lower level at one time (one
administrative staff member and one non-administrative staff member).
Phase II
The employees of the P&R department shall operate on-site only to the extent that critical work cannot be
completed remotely and to meet the needs of the public. The City shall move to Phase II as deemed
necessary by the City Manager and Parks and Recreation Director, and as allowed under Executive Orders.
The Guest Services Counter shall be open as allowed under the Executive Order.
Phase III
The City shall move to Phase III as deemed necessary by the City Manager and Parks and Recreation
Director, and as allowed under Executive Orders. During Phase III more employees may work onsite as the
City resumes normal business operations.
Personal Protective Equipment
Employees shall be required to follow the Facial Coverings Policy. Additionally, gloves must be worn when
handling cash or checks and fulfilling decontamination duties.
Social Distancing at Work
Individuals reporting onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Use the Brookview custodial hallway door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5. Work at their individual workstation and maintain social distance from other individuals on-site.
•Employees shall handle mail, check deposits, and recreation scheduling that cannot be
completed remotely.
•Employees must wear gloves as required under PPE procedures and shall sanitize all items
used during the course of their task.
6.Employees must follow Common Spaces Worksite Safety Policies.
•Employees may use the Wirth Lake Room to record programs (Phase II-III).
7.Follow Vehicle and Equipment Use Policy.
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8.Employees should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their workstation.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees may use the upper level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Only one employee is allowed in the breakroom at one time.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located on the level on which they are working.
o All restrooms within Brookview may only be occupied by one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
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Brookview Guest Services Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
Employees shall telework to the extent possible. Brookview facilities are closed and customer service shall
be provided remotely. Limited staff are on allowed on site to conduct business that cannot be completed
remotely. Room rentals are not available.
Phase II
During Phase II, as allowed by Executive Order, a limited number of employees may work onsite to answer
phone calls and take credit card payments for programs and activities. The Brookview lobby shall be open to
customers as allowed under the Executive Orders. During Phases II room rentals may be available.
Employees shall be required to follow the Common Spaces Policies in Section III of this CORR Plan. Guest
Services employees shall stagger their shifts so only one employee occupies the counter at one time.
Phase III
The Brookview lobby and room rentals shall be more available to the public under Phase III. Employees shall
be required to follow the Common Spaces Policies in Section III of this CORR Plan.
Personal Protective Equipment
Employees shall not be required to wear additional PPE other than what is required the Facial Coverings
Policy, except that gloves must be worn when handling cash or checks and fulfilling decontamination duties.
Social Distancing at Work
Individuals reporting onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Use the Brookview custodial hallway door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5.Employees shall work at their individual workstations and maintain social distance from other
individuals on-site.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Follow Vehicle and Equipment Use Policy.
8.Employees shall perform Guest Services Responsibilities at the Guest Services Counter (Phases II-III).
9.Employees should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Guest Services Responsibilities (Phases II-III)
Employees shall assist guests with registration to programs and activities.
1. Employees will assist guests with following the pathways as established in the site plan (Appendix 29).
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2.Only one guest at a time shall be at the Guest Services Counter and all guests must wait on the
socially distant floor markers.
3.The employee shall stay behind Plexiglas barrier at all times.
4.Guests will be instructed to leave the Brookview lobby after they have completed their business.
5.Guests are strongly encouraged to wear facial coverings (masks).
Accepting Payments
Credit Card Payments
1.A credit-card machine shall be located on the outside of Plexiglas.
2.Staff shall not at any time touch a customer’s credit card.
3.Employees will use a bin to transport the customer’s receipt through the Plexiglas.
4.The customer shall take a pen from the designated “clean pen” bucket to sign the receipt
5.The customer shall return the signed receipt and place used pen in the designated “dirty bin.”
6.Employees will collect the dirty bin to decontaminate the used pens, file the receipts, and
decontaminate check presenters after each use.
Cash/Check Payments
Once allowed by the City Manager, Guest Services employees will be allowed to accept cash payments. Each
employee will be assigned a POS station for their shift and will decontaminate at the start and end of their
shift. Additionally employees will wear disposable gloves when handling cash/checks.
Accepting Deliveries
1.All orders will be placed online, by email, or by phone.
2.Deliveries must come through the East entrance and be placed on the floor near the Guest Services
counter.
3.Delivery driver will place invoice with shipment.
Room Rental Support
1.Employee shall check-in private room rental scheduler at the Guest Services Desk.
2.Guest Services shall ensure that all procedures are followed under the Common Spaces Worksite
Safety Policies.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their workstation.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees may use the upper level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
o Only one employee may use the breakroom at a time.
•Employees shall use the restroom facilities located closest to their workstation.
o All restrooms within Brookview may only be occupied by one person at a one time.
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o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
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Parks and Recreation: Employee Facility Work Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees should telework to the extent possible. All Brookview facilities are closed.
Phase II
The City shall move to Phase II as deemed necessary by the City Manager and Parks and Recreation Director,
and as allowed under Executive Orders. To the extent possible employees shall continue to telework and
P&R functions shall be provided remotely (online, via mail, etc). The employees of the P&R department shall
operate on-site to perform the facility work allowed under Executive Orders.
Phase III
The City shall move to Phase II as deemed necessary by the City Manager and Parks and Recreation Director,
and as allowed under Executive Orders. During Phase III more employees may work onsite to fulfill facility
functions and to support increased rentals as the City resumes normal business operations.
Personal Protective Equipment
Employees shall not be required to wear additional PPE other than what is required the Facial Coverings
Policy.
Social Distancing at Work
The employees reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Use the Brookview custodial hallway door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time
5.Employee shall conduct work, including room set-ups and facility maintenance while carefully
maintaining social distance from all other employees.
•After completing a task, employee should properly sanitize any high touch surfaces.
6.Employees must follow Common Spaces Worksite Safety Policies.
•Employees may use the Wirth Lake Room to record programs.
7.Follow Vehicle and Equipment Use Policy.
8.Employees should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
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•Employees may use the upper level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Only one employee is allowed in the breakroom at one time.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities closest to their workspace.
o All restrooms within Brookview may only be occupied by one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
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Outdoor Recreation Youth Programs & Athletics Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
Employees shall telework to the extent possible. On-site City-run Youth Recreation and Athletics programs
shall be cancelled until further notice. Employees shall work on digitally on providing virtual recreation
options.
Phases II
During Phase II, as allowed by Executive Order, a limited number of employees may work onsite to operate
outdoor youth recreation and athletics programs. Participation shall be adjusted based on the most current
Executive Order.
Phase III
During Phase III, as allowed by Executive Order, and as determined the City Manager and Parks and
Recreation Director, the City may offer more recreational programming activities.
Personal Protective Equipment
Employees shall be required to follow the Facial Coverings Policy. Additionally, gloves must be worn when
handling program equipment, during check-in/check-out procedures, applying necessary first aid, and
wiping down limited use facilities
Social Distancing at Work
Employees working on-site to administer programs shall:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
3.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
4.Employees must follow Common Spaces Worksite Safety Policies.
5.Follow Vehicle and Equipment Use Policy.
6.Ensure all Participation Limits Guidelines (below) are followed (Phases II-III).
7.Fulfill the responsibilities of Recreation Leaders procedures below (Phases II-III).
8.If at any time an employee must go in any City facility, the employee should follow appropriate
decontamination procedures.
Participant Limits Guidelines (Phases II-III)
Outdoor Recreation and Athletics programming shall adhere to Minnesota Department of Heath guidance
on number of participants per field. This plan contains the guidance in effect at the time this plan was
drafted. This guidance may be updated from time to time, with the approval of the City Manager, to match
updated guidelines, rules, and requirements from the state of Minnesota (including but not limited to MDH,
DEED and the DNR) and the CDC. The guidelines in effect at the time of this plan are as follows:
•One team/sport per field/rink/court at any time.
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•Football/soccer field (approx. 57,600 sq. ft.) – no more than four pods of ≤ 10.
•Baseball field (40,000+ sq. ft.) – no more than three pods of ≤ 10.
•Ice rink (approx. 17,000 sq. ft.) – no more than two pods of ≤ 10.
•Basketball/volleyball court (4,700 sq. ft.) – no more than one pod of ≤ 10.
Recreation Supervisors shall create daily “pods,” made up of staff and participants. Pods shall remain as
consistent as possible throughout each week, and shall not exceed 10 people.
•Each staff member will be assigned to one pod, and shall not lead multiple pods in the same day.
•Pods should remain in assigned area as much as possible and must maintain an appropriate distance
from other pods.
Recreation Leaders
Recreation leaders shall:
1.Arrive 20 minutes prior to the start of the program and shall not bring any non-essential personal
belongings offsite.
2.Retrieve pod equipment from facility (as needed), and with no more than two individuals in the
facility at one time.
3.Set up and designate a location for participants to leave personal belongings and retrieve
equipment.
4.Check-in participants no more than 5 minutes before the start of the program.
•If running the youth biking program pods should stagger their start-times by at least 90
seconds to avoid riding near each other.
•Staff shall not allow riders to stop along the bike route, unless deemed appropriate and
allowed under the Executive Orders.
5.Encourage all participants and members of the public to wear a facial covering at all times and
provide facial coverings to participants who need one.
6.Monitor to ensure other staff, participants, and their guardians maintain social distancing
requirements, including:
•Interactions between participants;
•Interactions between staff and participants; and
•Distance between participants and general park users.
7.Discourage the sharing of equipment between individuals and pods.
•If sharing must occur, staff must sanitize the equipment between uses (wearing appropriate
PPE).
8.Discourage the use of park amenities other than what is required under the program.
9.Ensure participants follow all program rules.
10.Provide hand sanitizer to all participants at the end of the program.
11.Complete closing decontamination procedures.
Youth Program Supply Pick-Up
Recreation Supervisors and the Recreation Coordinator shall report onsite to coordinate participant supply
pick-up and shall follow the procedures below:
1.Employees shall follow the procedures above to pick up a table and open-sided tent, and set up such
supplies outside of Brookview.
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2.Employees shall verify online program registration and identification of appropriate participant
contact. No in-person registrations will be accepted.
3.Staff will locate participant’s supplies, maintain a minimum of 6 feet between people while placing
supplies in designated pick up area at which time participant contact may take their supplies.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their workstation.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees may use the upper level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
o Employees shall use the restroom facilities located on the level on which they are working.
•All restrooms within Brookview may only be occupied by one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
Parks and Recreation: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
3.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Parks and Recreation: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk (763-593-8079) and their
Department’s CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The
following supplies will be located at or near each building entrance and in each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and Occupational Safety and Health Administration (OSHA). Employees may refer to the short video
guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the lower level of the building.
•Wipes, Paper towels, spray bottles with bleach solution, hand sanitizer, disposal face masks
and other supplies will be located on a table near the front counter entry and on a table in
the lower level corridor near the rear entry door. Supplied will also be located on a table in
central area of the lower level.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
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•Keyboards, mice, and other plastic items should be cleaned by a disinfectant wipe or by
spraying bleach solution into a rag and wiping it down. Employees should ensure liquid
solution does not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash or sanitize their hands upon entry and exit of the building and after using
the restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment, including sports and program equipment, during the
course of their normal duties. Employees must decontaminate/wipe down assigned vehicles and equipment
before and after each use. This includes, but is not limited to door handles, sports equipment, steering
wheels, levers, controls, buttons, and the dashboards.
Brookview Customer Service Counter Decontamination Policy
All employees working at a Brookview Customer Service counter shall follow the procedures listed below.
1.Beginning of shifts:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers, tablets,
and equipment.
2.Continuously:
•Sanitize credit card machine between each use
•Sanitize check bins and pens after each use
•Sanitize service counters upon guest’s departure
•Every hour staff should decontaminate
o Plexiglas;
o Counter tops; and
o Any high-touch areas
3.End of shift:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers, tablets,
and equipment
Parks and Recreation: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
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•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Outdoor Recreation and Youth Programs and Athletics Specific
Recourses
•MDH - https://www.health.state.mn.us/diseases/coronavirus/schools/socialdistance.pdf
•DEED - https://staysafe.mn.gov/industry-guidance/schools.jsp
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Parks and Recreation: Golf & Lawn Bowling and Three
One Six Bar + Grill Worksite Safety Plan
This section contains department specific policies that employees must follow while at work. The purpose of
this section is to provide detailed instructions to employees so that they can perform the essential functions
of their jobs safely. These procedures are in addition to all other requirements in this CORR Plan. These
procedures may be updated as needed and employees are encouraged to share ideas for improving these
procedures with their supervisor.
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines.
o To ensure the safety of employees and visitors, the Parks and Recreation Department
has implemented several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
Brookview Golf and Lawn Bowling provides a number of golf services to the public and private rental groups
at Brookview.
The Golf and Lawn Bowling Worksite Safety Plan addresses the following broad functions includes:
•Golf and Lawn Bowling Operations
•Golf and Lawn Bowling Maintenance
The Three One Six Bar + Grill provides a number of food and beverage services to the public as well as
private rental groups at Brookview.
The Three One Six’s Worksite Safety Plan addresses the following broad functions:
•Restaurant Dining (Indoor/Outdoor) and Take-out Food Services including:
o Beverage Cart Services
•Catering and Bar Services
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Golf Operations Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees should telework to the extent possible. All customer service responsibilities shall be
conducted remotely. All retail golf and lawn bowling operations are closed. Employees may go onsite for
limited work that cannot be conducted remotely.
Phase II
The City shall move to Phase II as deemed necessary by the City Manager and Parks and Recreation Director,
and as allowed under Executive Orders. The employees of the P&R department shall operate on-site to
perform the facility work allowed under Executive Orders. During Phase II more employees may work onsite
to fulfill facility functions and to support increased rentals as the City resumes normal business operations
and most golf facilities will open on a limited basis, including the activities listed below. These activities will
be phased in over time during Phase II with social distancing and in accordance with applicable DNR, MDH,
and CDC rules:
1.Some staff will report to the Brookview Golf Shop and Driving Range to receive incoming calls and
process reservations.
2.The golf course will be open for regular play.
3.The Par 3 and Driving Range will open.
4.The Golf Shop at Brookview will open.
5.Lawn bowling will open.
Phase III
During Phase III more employees may work on-site to fulfill facility functions and to support increased
rentals as the City resumes normal business operations and most golf facilities will be fully open.
Personal Protective Equipment
Employees shall be required to follow the Facial Covering (Masks) Policy. Additionally, gloves must be worn
when handling cash or checks and fulfilling decontamination duties.
Social Distancing at Work
Staff shall be limited to ensure social distancing. The employees working onsite shall familiarize themselves
with all of the policies within this plan and follow the procedures listed below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2. Employees shall enter and exit the building through the door nearest to their operations and exit the
building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
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5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees must follow the function specific instructions listed below that apply to their job and
follow the Retail Transaction and Accepting Payments Procedures.
7.Employees must follow Common Spaces Worksite Safety Policies and the Use of Facilities and
Shared Spaces procedures below.
8.Follow Vehicle and Equipment Use Policy.
9.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Golf Operations
Golf Operations staff includes staff coordinators, golf shop cashiers, par 3 cashiers, driving range cashiers
and lawn bowling officials. Employees shall assist customers by following the procedures under this policy
and providing instructions to guests.
Driving Range & Equipment Responsibilities
Employees shall staff the driving range to monitor for proper usage. Employees shall also wear appropriate
protective equipment to collect golf balls and sanitize the balls, ball basket, and the driving range tee-box
after each use. Employees should refer to the Golf Operations Decontamination Policy for cleaning
procedures.
Driving range stations will be spaced so there is 6 feet of distance between the edges of each driving range
tee box.
Employees responsible for driving range duties shall also be responsible for the rental, storage, and
decontamination of all rented equipment. The following equipment is available for rent:
•Powered golf carts
•Push carts
•Rental Clubs
Staff shall take the following steps when renting equipment:
1.Employees may accept payment for equipment rental by credit card payments over the phone or at
the window.
2.Follow Retail Transactions and Accepting Payments Procedures below.
•A credit-card machine shall be located on the outside of the driving range building outside
of the Plexiglas barrier.
3.All equipment shall be decontaminated before and after each patron use following the City’s Golf
Operations Decontamination Policy.
4.Before assigning equipment to a patron, staff shall inform the patron that golfers not from the same
household may not share equipment, including golf carts.
5.Rented equipment shall be collected at the designated drop off zone, which shall be marked with
barricades and signage.
Par 3 Responsibilities
Employees shall staff the Par 3 Building to receive incoming calls and process reservations. Employees will
take credit card payments over the phone and at the window. The Par 3 building shall be staffed by one
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person during regular business hours. A credit-card machine shall be located on the outside of the driving
range building Plexiglas. Employee must follow Retail Transactions and Accepting Payments Procedures.
Golf Shop Responsibilities
Staff shall be limited to 2 employees in Golf Shop to ensure social distancing.
The Golf Shop is open for processing reservations, retail transactions, and general golf course related
services and inquiries as allowed under the Executive Order. The Golf Shop Plan (Appendix 30) provides a
diagram of the Golf Shop layout. The plan ensures social distancing measures are in place established under
the Executive Order and are maintained at all times.
Signs shall be posted at each entrance and exit reminding customers of social distancing protocols and
announcing the number of customers allowed in the Golf Shop.
Golf Shop Desk
Employees will process reservations, retail transactions and respond to general golf course related services
and inquiries.
•The Golf Shop is open for customers to check in and pay for daily fees, maximum 5 customers
allowed inside on designated floor markings at a time.
•Employees will take reservations in person and over the phone. Employees will receive payment for
greens fees and golf cart rentals at the golf shop desk and over the phone.
•Employees must follow Retail Transactions and Accepting Payments Procedures below.
Lawn Bowling Responsibilities
Lawn Bowling shall be opened under Phase III. The City shall ensure all requirements are met under the MN
DEED Requirements. Employees shall monitor Lawn Bowling for proper usage.
•All reservations and payments will processed by the Golf Shop or Par 3 staff.
o Walk-ins not allowed.
•Employees shall wear appropriate protective equipment to sanitize the game equipment and when
instructing any play.
o Balls and floor mats will be sanitized in between plays.
•Social distance markers shall be placed around the Lawn Bowling Rink.
•Only groups of 10 or less (not from the same household) shall be allowed to play at one time.
o Only two groups of play at one time.
•Lawn bowling participants shall also be encouraged to wear gloves.
Golf Course Monitoring Duties
To mitigate the risk of spreading illness, golf pins, non-permanent benches, bunker rakes, and water coolers
have been removed, and all touchable items such as ball washers, and shared equipment shall not be made
available. Additionally, hole-inserts were added to assist with golf play.
Employees shall be scheduled to operate a golf cart and perform golf course monitoring duties. During these
monitoring duties, employees shall continually inspect for the following:
•Proper signage displays and replace any that may be damaged;
•Proper placement of flag sticks;
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•Social distancing measures, including black “x’s” are preserved (in all areas, including tee-boxes);
and
•Golfers are starting at the appropriate tee-times (spaced at a minimum of 10 minutes apart).
Additionally, employees shall ensure that individuals are following golf course etiquette and the established
Public Facility Use Policy: “Golfing During COVID-19” requirements. If an employee encounters an individual
or group of individuals using the golf course improperly, the employee shall:
•maintain a distance of a minimum of six feet from any other person; and
•remind individual(s) of the expectations to follow COVID-19 requirements.
If any person(s) does not cooperate or respond, the employee shall contact a supervisor and if necessary,
contact the Golden Valley Police department (763-593-8079).
Retail Transactions and Accepting Payments Procedure
Retail Transactions
Employees shall ensure that customers follow all Visitor On-Site Health Policy and social distancing
requirements and abide by all posted signage. Under the Visitor On-Site Health Policy, all visitors are
strongly encouraged to wear facial coverings when inside City buildings. Employees shall provide
instructions to visitors as needed to ensure compliance with these policies.
Accepting Payments
During Phase II all payments shall be made electronically on site, by phone, or via the website. Employees
may not accept cash payments.
During Phase III, payment may still be made electronically on site, by phone, or via the website, but
employees may begin to accept cash payments pursuant to the Cash Payments procedures below.
On-Site Credit Card Payments
Employees should follow these steps to accept on-site credit card payments:
1.A credit card machine shall be located on the outside of the Plexiglas barrier between the employee
and the guest.
2.Employees shall not at any time touch a customer’s credit card.
3.Employees will use the check presenter to transport the customer’s credit card and receipt.
4.The customer shall return the signed receipt and place used pen in the designated “dirty bin.”
5.Employees will collect the dirty bin to decontaminate the used pens and decontaminate check
presenters after each use.
Cash Payments
Employees may accept cash payments and shall wear disposable gloves when handling cash and use check-
presenter to transport cash as needed.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of their designated work area.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
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•Employees may use the upper breakroom/kitchen to store their food and beverages and use the
shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees should eat any meals/snacks at their own desk/work station.
o No more than one person may be in the break room at any time.
•Employees shall use the restroom facilities nearest to their work station.
o All restrooms within Brookview may only be occupied by one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
Golf Operations Equipment and Vehicle Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
3.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Golf Operations: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The following supplies will
be located at or near each building entrance and restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies (located inside the door) upon entering the building
through the Golf Shop, Driving Range, or Par 3 main.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or by spraying
bleach solution into a rag and wiping it down. Employees should ensure liquid solution does
not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash their hands upon entry and exit from doors of the building and after using
the restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
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6.Employees shall follow the same procedures in reverse when exiting the building.
Golf Operations Specific Decontamination Policy
All employees working in the Golf Shop, Par 3, and Driving Range shall follow the procedures listed below.
1.Beginning of shifts:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers,
tablets, and equipment.
2.Continuously:
•Sanitize credit card machine between each use;
•Sanitize check presenters and pens after each use;
•Sanitize Golf Shop, Par 3 Building, and Driving Range Building counter upon guests
departure;
•Sanitize golf cart keys/key tag before and after each use;
•Sanitize rental clubs after each use;
•Sanitize golf balls;
•Sanitize golf Driving Range ball carrier;
•Every half hour staff should decontaminate:
o Doors and door handles (Leave doors open when weather permitting);
o Plexiglas;
o Counter tops; and
o Any high-touch areas
3.End of shifts:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers,
tablets, and equipment.
4.After Shift:
•Launder/wash uniform prior to next shift.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Golf Operations: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
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•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Golf and Lawn Bowling Specific Resources
•DEED - DEED Retail Businesses - https://staysafe.mn.gov/industry-guidance/retail.jsp
•DEED - Outdoor Recreation Facilities - https://staysafe.mn.gov/industry-guidance/outdoor-
recreation.jsp
•DEED - Recreational Entertainment - https://staysafe.mn.gov/industry-guidance/entertainment.jsp
•DLI – Golf - https://www.dli.mn.gov/sites/default/files/pdf/WSC_guide_golf_courses.pdf
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Golf Maintenance Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
Golf Maintenance staff will perform work onsite only to the extent necessary to perform critical functions.
The four full-time maintenance employees shall work alternating days (two per day) to meet the needs of
the golf course. The employees shall be scheduled alternating shifts.
Phase II
Upon opening the Golf Course Operations, the Golf Maintenance staff will perform work onsite to perform
critical functions. Staffing levels will increase with the addition of Seasonal Golf Maintenance employees.
The Golf maintenance department will begin to operate in full capacity under Phase II. Employees scheduled
to work onsite will primarily work isolated from other employees. Employees who are required to work in
pairs or groups shall follow the facial coverings policy and to the extent possible, maintain social distance
from their coworkers.
Phase III
Operations shall continue under Phase III. Under Phase III employees may have more ability to work in
groups or teams as deemed necessary by the Golf Maintenance Supervisor.
Personal Protective Equipment
Under this policy, employees shall continue to wear OSHA required PPE. Employees working on site shall
follow the City’s Facial Covering (Masks) Policy.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall park their vehicles in the Golf Maintenance lot and use the main door to enter and
exit the Golf Maintenance building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5.To the extent possible, employees shall work individually with their assigned equipment and
vehicles.
•If an employee is required to exchange equipment or vehicles, they should contact the Golf
Supervisors to report the exchange and follow proper decontamination procedures.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
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Use of Facilities and Shared Spaces
•Employees performing Golf Maintenance Tasks may use the Golf Maintenance building to store
their food and beverages and use the shared appliances, but should not eat indoors unless
necessary.
o Only two employees may eat in the building at one time.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are encouraged to eat any meals/snacks outside.
•Employees shall use the restroom facilities located nearest to their work environment and shall
occupy the facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing at least six feet outside the restroom door.
Golf Maintenance Equipment and Vehicle Use Policy
1.All employees who use City vehicles and equipment must follow these guidelines:
2.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
3.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
4.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Golf Maintenance: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-512-2356) when inventory is low at Golf Maintenance or any Brookview
building. The following supplies will be located at or near each building entrance and each restroom that is
in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the Golf Maintenance building.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas;
•the employee’s personal workspace, and vehicles/equipment ;
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or by spraying
bleach solution into a rag and wiping it down. Employees should ensure liquid solution does
not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash or sanitize their hands upon entry and exit after using the restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
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6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Golf Maintenance: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Golf Maintenance Specific Resources
•DEED - Outdoor Recreation Facilities - https://staysafe.mn.gov/industry-guidance/outdoor-
recreation.jsp
•DLI – Golf - https://www.dli.mn.gov/sites/default/files/pdf/WSC_guide_golf_courses.pdf
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Three One Six: Restaurant Dining and Take-Out Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
Beginning May 2, 2020 the Three One Six shall open for food and beverage take-out orders as allowed under
the Executive Order. Staff shall be limited to one employee in Front of House and one employee Back of
House, to ensure social distancing.
Phase II
Beginning June 1, 2020 the Three One Six shall open its outdoor patio as allowed under the Executive Order.
During Phase II the restaurant shall also begin offering Beverage Cart Services. Phase II may also include
opening indoor dining as allowed under future executive orders. The Three One Six Site Plan (Appendix 31)
provides a diagram of table-set up and walking paths. The plan ensures social distancing measures and the
table limits established under the Executive Order are maintained at all times.
The Three One Six patio is open for outdoor dining and take-out. Indoor area open for host/check-in area
and placing/picking up take-out orders. Indoor areas may be used by the public only as allowed under
Executive Order.
1.Outdoor dining:
•Limited to a maximum of 50 guests at a time;
•Tables of up to 4 guests (6 guests if one household);
•Tables will be placed at a minimum of 6 feet apart and shall not to be moved by guests;
•Outdoor dining will require a reservation and check-in at host area;
•Menus will be sanitized after each use.
2.Take-out Orders:
•Guests will place order at walk-up counter equipped with a Plexiglas barrier or via phone;
•Employees will provide a sanitized pager to the walk-up guest upon ordering;
•Employees will instruct guest to wait in an outdoor area until notified by pager that food is
ready;
•Guests will pick-up order at designated pick up area.
3.Beverage Cart Services
Staff shall be limited to 2-4 employees in Front of House (FOH) and 1-2 employees in Back of House (BOH),
to ensure social distancing and shall only be increased as the restaurant is able to accommodate social
distancing measures.
Phase III
During Phase III the level of Indoor Dining may increase as allowed under MDH guidelines. Additional
employees may report onsite to fulfill the work as needed.
Personal Protective Equipment
Under this policy, employees working on site shall be required to wear PPE when working.
1. Employees are required to follow the City’s Facial Covering (Masks) Policy at all times.
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2.Gloves must be worn when:
a.Preparing and packaging food;
b.Delivering food to guests;
c.Clearing and sanitizing tables;
d.Physically handling a guest’s ID; and
e.Stocking beverage cart (Phase II).
Social Distancing at Work
The employees working onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Complete the health screening procedures under the Screening and Symptoms Policy.
2.Complete the requirements under the Facility Use and Employee Workstation Decontamination
Policy.
•Employees must follow the proper Three One Six Decontamination Procedures.
3.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
4.Follow the Vehicle and Equipment Use Policy.
5.Three One Six shall be open for take-out food and beverage only. No indoor access and no indoor or
outdoor seating available.
•Employees shall follow the Front of House Operations and Back of House Operations.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Front of House Operations
FOH employees shall sit near the Three One Six service window to answer phone calls and take to-go food
orders. Employees shall take the following steps to accept payments and deliver food orders to customers:
1.Employees shall take payment at the window using credit card only. No cash payments will be
accepted.
2.A credit-card machine shall be located on the outside counter. Staff shall not at any time touch a
customer’s credit card.
3.Employees will use the designated “clean bin” to transport the customer’s receipt and a pen
through the window.
4.The customer shall place the signed receipt and used pen in the designated “dirty bin.”
5.Employees will collect the dirty bin to decontaminate the used pens and file the receipts.
6.Employees shall pick up the prepared orders that have been placed on the warming shelf.
7.Employees may only sell alcoholic beverages to guests if all of the following rules are followed:
a.Only the purchase of wine, beer, cider, or seltzer is authorized; and
b.All alcohol must be unopened; and
c.Alcohol may only be purchased with the purchase of a to-go food item; and
d.Only six cans of beer, cider, or seltzer or one bottle of wine is permitted per guest; and
i.Purchaser has provided valid identification and has legal ability to purchase alcohol.
e.Employees must instruct the customer to remove their identification from any case, and
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show the employee both sides of the ID.
i.The employee should not touch the customer’s ID unless the ID is faded, or severely
damaged.
ii.If an ID requires further inspection, the employee should use gloves to accept the
ID, and use hand sanitizer immediately upon returning the customer’s ID.
iii.Employees should verbally inform guests that all food and beverage orders must be
taken off premises.
Walk-up Counter (Phases II-III)
1.Employees will take orders at the walk-up counter, over the phone, and through the cart ordering
system.
2.Guests will wait on designated locations spaced 6 feet apart. Guests will pay for their order at time
of pick-up/order.
3.Employees will provide a sanitized pager for guests waiting for orders and direct them to the
designated waiting area (path to Lawn Bowling Green).
4.Employees shall page guests when their order is ready and deliver the order to the pick-up area
(identified in site plan).
Outdoor Dining (Phases II-III)
1.Reservations will be taken over the phone up to 7 days in advance.
2.Server/Host will check in the reservation and direct guests to their table.
3.Employee will provide menus and wrapped silverware to all guests.
4.If guests would prefer to not use physical menus, employees shall supply the guests with website
information for digital menu.
5.Employee will follow the steps-of-service to serve guests throughout visit.
6.Employee should keep distance when taking orders and limit close contact with guests when
delivering items.
7.After guests place order, employee will take menus to be decontaminated.
8.Guests will pay for their order at completion of meal.
9.Employee will clear all items from table upon guest’s departure and decontaminate table and chairs.
Accepting Payments
Credit Card Payments
1.To-go orders: A credit card machine shall be located on the outside of Plexiglas; Outdoor Dining –
employee will deliver check on sanitized check-presenter while wearing gloves.
2.Employees shall not at any time touch a customer’s credit card.
3.Employees will use the check presenter to transport the customer’s credit card and receipt.
4.The customer shall return the signed receipt and place used pen in the designated “dirty bin.”
5.Employees will collect the dirty bin to decontaminate the used pens and decontaminate check
presenters after each use.
Cash Payments
1.Once approved by the City Manager and City Attorney, employees may begin to accept cash
payments.
2.Employees will wear disposable gloves when handling cash and use check-presenter to transport
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cash as needed.
Selling Alcoholic Beverages
Employees selling alcoholic products must instruct the customer to remove their identification from any
case, and show the employee both sides of the ID.
1.The employee should not touch the customer’s identification unless the identification is faded, or
severely damaged.
2.If an ID requires further inspection, the employee should use gloves to accept the ID, and use hand
sanitizer immediately upon returning the customer’s ID.
Back of House Operations
BOH employees shall prepare food listed on the limited menu set by the Restaurant and Catering Manager.
Employees shall follow normal operating food safety and sanitization regulations. Additionally, all
employees must:
1.Package and deliver food in “food-safe, one-time use, to-go containers.”
2.Once prepared, food orders shall be placed on the warming shelf.
Food and Beverage Deliveries
1.All orders will be placed online, by email, or by phone.
2.Deliveries must come through back restaurant service entrance and be placed on cooler or dry
storage area floor.
3.Delivery driver will place invoice in designated back of house location.
Kitchen Preparation
Prior to opening, Three One Six Bar + Grill management staff shall ensure all of the following kitchen
preparation measures are taken:
1.Check expiration dates and discard all food items that are out of date or spoiled.
2.Verify that refrigeration and freezers are operating at the required temperatures.
3.Verify warewashing machines are operating at the required wash and rinse temperatures and with
the appropriate detergents and sanitizers.
4.Flush water lines, including equipment water lines and connections, according to the manufacturer’s
instructions.
5.Clean and sanitize ice machines and ice bins.
6.Follow the requirements of the Minnesota Food Code.
7.If providing a “grab and go” service, stock coolers to no more than minimum levels.
8.Ensure handwashing sinks are accessible and fully stocked with soap, paper towels, handwashing
sign, and trash bins.
9.Ensure the person in charge is a Certified Food Protection Manager (CFPM) and that their
certification is up to date.
10.Provide food handler training to refresh employees (as needed).
Beverage Cart Operations
Beverage cart will be available for non-alcoholic and alcoholic beverages, along with pre-packaged snack
foods. Beverage cart employees shall take the following steps to accept payments and deliver products to
customers:
1.Only one employee per cart.
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2.Each employee shall be issued a POS device to manage payments.
3.Employee shall wear gloves while stocking and unstocking products onto the cart.
4.A handwashing station will be set up in back cabinet of beverage cart and will include warm water,
antibacterial soap, and paper towels.
5.Employees shall process transactions and take payments using POS tablet.
6.Guests will be informed not to touch cart or products, employees only will open and retrieve
products from cart.
7.Employees shall complete Beverage Cart Decontamination Procedures.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of Three One Six.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees of Three One Six may use the (insert name of breakroom) kitchen/breakroom to store
their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the single occupant restroom facilities located near the lobby and shall occupy
the facilities only one person at a one time.
•If an employee travels to the restroom and finds it is locked, the employee may wait standing on the
floor markers.
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Three One Six: Catering and Bar Services Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All catering and bar services will be closed during Phase I.
Phase II
The City shall move to Phase II as deemed necessary and prudent by the City Manager and Parks and
Recreation Director, and as allowed under the relevant Executive Orders. During Phase II, the Three One Six
may provide limited catering services provided all relevant MDH and CDC guidelines and regulations are
followed. Catering services provided during Phase II may include:
1.Reservations and taking orders
2.Boxed meals and packaged food
3.Bar service
4.Accepting payments
5.Selling alcohol
6.Clean up
Staff shall be limited to one employee in for delivery or bartending services and one employee for food
preparation and packaging to ensure social distancing.
Phase III
During Phase III the level of Catering and Bar Services may increase as allowed under MDH guidelines.
Additional employees may report onsite to fulfill the work as needed.
Personal Protective Equipment
Under this policy, employees working on site shall be required to wear PPE when working.
1.Employees are required to follow the City’s Facial Covering (Masks) Policy at all times.
2.Gloves must be worn when;
a.Preparing and packaging food;
b.Delivering food to guests; and
c.Handling payments.
Social Distancing at Work
The employees working onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
1.Prior to reporting to work, all employees shall complete the health screening procedures under the
Screening and Symptoms Policy.
2.Complete the requirements under the Facility Use and Employee Workstation Decontamination
Policy.
•Employees must follow the proper Three One Six Decontamination Procedures.
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3.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
4.Follow the Vehicle and Equipment Use Policy.
5.Three One Six shall provide catering services for on-site groups.
6.Catering services will be limited to boxed and packaged items only.
7.BOH employees shall prepare meals to be delivered to the group’s point of contact. Employees shall
follow normal operating food safety and sanitization regulations. Additionally, all employees must:
•Package and deliver food in “food-safe, one-time use, to-go containers.”
Kitchen Preparation
Prior to opening, Three One Six Bar + Grill management staff shall ensure all of the
following kitchen preparation measures are taken:
1.Check expiration dates and discard all food items that are out of date or spoiled.
2.Verify that refrigeration and freezers are operating at the required temperatures.
3. Verify warewashing machines are operating at the required wash and rinse temperatures and with
the appropriate detergents and sanitizers.
4.Flush water lines, including equipment water lines and connections, according to the manufacturer’s
instructions.
5.Clean and sanitize ice machines and ice bins.
6.Follow the requirements of the Minnesota Food Code.
7.If providing a “grab and go” service, stock coolers to no more than minimum levels.
8.Ensure handwashing sinks are accessible and fully stocked with soap, paper towels, handwashing
sign, and trash bins.
9.Ensure the person in charge is a Certified Food Protection Manager (CFPM) and that their
certification is up to date.
10.Provide food handler training to refresh employees (as needed).
Dining
Each space will be limited to 25% of fire code capacity with a maximum of 250 in each indoor space, and 250
people in each outdoor space.
•Seating will be assigned to maintain social distancing. Family pods of up to 10 may be seated
together without maintaining social distancing of 6 feet.
•Employee will provide wrapped silverware to all guests.
•Employee should keep distance with guests when delivering items.
•Employee will clear all items from table upon guest’s departure and decontaminate table and
chairs.
Catering Operations
Catering employees shall consist of staff coordinators, servers, cooks, and dishwashers. Employees shall
assist events by following the procedures under this policy.
•Set up staffing includes up to one server or staff coordinator.
•Preparing food staffing includes up to two cooks.
•Delivering food staffing consists of one server or staff coordinator.
o Boxed meals and packaged food; one server and one cook.
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o Plated food; one staff coordinator, one server per 15 guests, and up to 2 cooks.
o Cafeteria style buffet; one staff coordinator, up to 2 servers, and up to 2 cooks.
Reservations and Taking Orders
Catering orders and reservations shall be taken over the phone by the Restaurant and Catering Manager.
Room Set Up
Catering staff shall up all the catering equipment and linens while observing social distancing and wearing
masks and gloves. Building staff shall set up the furniture in the room according to the appropriate room
layout.
Boxed Meals and Packaged Foods
1.Cooks will prepare meals and place in food safe boxes.
•Employees shall follow normal operating food safety and sanitization regulations.
Additionally, all employees must package and deliver food on plates, baskets, or “food-safe,
one-time use, to-go containers.”
2.Staff will deliver meals to events point of contact. Staff will wear gloves when delivering meals using
a sanitized cart, and place on sanitized table.
Bar Service Operations
Bar service employees shall consist of staff coordinators, and bartenders. Employees will provide alcoholic
and non-alcoholic beverage by following the procedures under this policy.
1.Staff will wear new gloves when preparing beverages and handling product.
2.Guests will order beverages at bar protected by Plexiglas shields.
3.Staff will keep tabs for guests until the end of the event using a credit card and finalize payments at
the end using gloves.
Accepting Payments
Credit Card Payments
1.Employee will wear gloves while processing credit cards.
2.Employees will use the check presenter to transport the customer’s credit card and receipt.
3.The customer shall return the signed receipt and place used pen in the designated “dirty bin.”
4.Employees will collect the dirty bin to decontaminate the used pens and decontaminate check
presenters after each use.
Cash Payments
Employees may accept cash payments only upon approval of the City Manager.
1.Employees shall wear disposable gloves when handling cash and use check-presenter to transport
cash as needed. Gloves will be disposed of immediately after handling cash.
Selling Alcoholic Beverages
Employees selling alcoholic products must instruct the customer to remove their identification from any
case, and show the employee both sides of the ID.
1.The employee should not touch the customer’s identification unless the identification is faded, or
severely damaged.
2.If an ID requires further inspection, the employee should use gloves to accept the ID, and use hand
sanitizer immediately upon returning the customer’s ID.
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Social Distancing at Work
To ensure the safety of employees and visitors, the Three One Six has implemented administrative and
engineering social distancing controls. The employees working onsite shall familiarize themselves with all of
the policies within this plan and follow the procedures listed below:
1. Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2. Employees shall park their vehicles in the (insert name of parking lot) parking lot and use the (insert
name of door) to enter and exit the building.
3. Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
• Employees must follow the proper Three One Six Decontamination Procedures.
4. Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all times.
5. To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site. Staff shall be limited to 2-4 employees in Front of House
(FOH) and 1-2 employees in Back of House (BOH), to ensure social distancing.
6. Employees must follow Common Spaces Worksite Safety Policies.
7. Follow the Vehicle and Equipment Use Policy.
8. Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Reservations and Taking orders
Catering orders and reservations shall be taken over the phone by the Restaurant and Catering Manager.
Dining
1. Each space will be limited to 25% of fire code capacity with a maximum of 250 in each indoor space,
and 250 people in each outdoor space.
2. Seating will be assigned to maintain social distancing. Family pods of up to 10 may be seated
together without maintaining social distancing of 6 feet.
3. Employee will provide wrapped silverware to all guests.
4. Employee should keep distance with guests when delivering items.
5. Employee will clear all items from table upon guest’s departure and decontaminate table and
chairs.
Plated Meals
1. Cooks will prepare meals and place in hotbox and cooler until time of event.
2. Staff will plate meals in the catering kitchen.
3. Servers will deliver meals carried on trays to guests and clear plates and utensils wearing masks and
gloves.
4. Dishwashers will clean and sanitize plates and utensils.
Accepting Payments
Credit Card Payments
1. Employee will process credit cards while wearing gloves.
2. Employees will use the check presenter to transport the customer’s credit card and receipt.
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3.The customer shall return the signed receipt and place used pen in the designated “dirty bin.”
4.Employees will collect the dirty bin to decontaminate the used pens and decontaminate check
presenters after each use.
Cash Payments
Employees may accept cash payments only upon approval of the City Manager.
1.Employees will wear disposable gloves when handling cash and use check-presenter to transport
cash as needed. Gloves will be disposed of immediately after handling cash.
Selling Alcoholic Beverages
Employees selling alcoholic products must instruct the customer to remove their identification from any
case, and show the employee both sides of the ID.
1.The employee should not touch the customer’s identification unless the identification is faded, or
severely damaged.
2.If an ID requires further inspection, the employee should use gloves to accept the ID, and use hand
sanitizer immediately upon returning the customer’s ID.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of Three One Six.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees of Three One Six may use the kitchen/breakroom to store their food and beverages and
use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the single occupant restroom facilities located near the lobby and shall occupy
the facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may
wait standing on the floor markers.
Three One Six Equipment and Vehicle Use Policy
1.All employees who use City vehicles and equipment must follow these guidelines:
2.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
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3.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
4.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Three One Six: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The following supplies will
be located at or near each building entrance and in each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and Occupational Safety and Health Administration (OSHA). Employees may refer to the short video
guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the building through the Brookview
employee entrance door. Supplies shall be located inside the door.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas;
•the employee’s personal workspace; and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc., that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes after each use. Employees should
not use bleach spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a disinfectant wipe or by
spraying bleach solution into a rag and wiping it down. Employees should ensure liquid
solution does not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash their hands upon entry and exit from the backdoor of the building and
after using the restroom.
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5.Employees should wash their hands regularly while performing their tasks in the City facilities.
6.Employees shall follow the same procedures in reverse when exiting the building.
Three One Six Bar + Grill Specific Decontamination Policy
All employees working in the Three One Six shall follow the procedures listed below.
1.Beginning of shift:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers,
tablets, and equipment;
•Each employee should set up sanitizing bucket with towels for their station;
•Decontaminate all tables and chairs in the employee’s assigned section.
2.Continuously:
•Sanitize credit card machine between each use;
•Sanitize check presenters and pens after each use;
•Sanitize menus after each use;
•Sanitize tables and chairs upon guests departure;
•Every 30 minutes employees should decontaminate:
•Doors and door handles (leave doors open when weather permitting);
•Plexiglas;
•Counter tops;
•Any high-touch areas.
3.End of shifts:
•Decontaminate and sanitize all workspaces including counter tops, phones, computers,
tablets, and equipment;
•Empty sanitizing bucket and throw any towels in dirty bin.
4.After Shift:
•Launder/wash uniform prior to next shift.
5.Kitchen staff should sanitize the following at the beginning of their shift, during shift, and conclusion
of shift:
•All cooking equipment, utensils, and containers;
•All cooking and preparation counters;
•Prep station cutting boards, cupboard doors and handles;
•Walk-in cooler doors and handles;
•All sinks, faucets, knobs, and basins.
Beverage Cart Specific Decontamination Policy
All employees working on the beverage cart shall follow the procedures listed below.
1.Beginning of shifts:
•Decontaminate and sanitize beverage cart including seat, steering wheel, cabinets, bins, and
ledges using a 3% bleach/water mixture.
•Fill handwashing station.
2.Continuously:
•Sanitize credit card machine between each use.
•Monitor and sanitize areas that guests have had contact with.
3.End of shifts:
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•Decontaminate and sanitize beverage cart including seat, steering wheel, cabinets, bins, and
ledges using a 3% bleach/water mixture.
•Empty handwashing station.
•Run any used equipment through sanitizing machine.
4.After shifts:
•Launder/wash uniform prior to next shift.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Three One Six: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Three One Six and Catering Specific Resources
•Restaurants and Bars - https://staysafe.mn.gov/industry-guidance/restaurants-bars.jsp
•Recreational Entertainment - https://staysafe.mn.gov/industry-guidance/entertainment.jsp
•Food Safety - https://www.health.state.mn.us/people/foodsafety/emergency/covid.html
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Physical Development Worksite Safety Plan
This section contains the Physical Development Department specific policies that employees must follow
while at work. The purpose of this section is to provide detailed instructions to employees so that they can
perform the essential functions of their jobs safely. These procedures are in addition to all other
requirements in this CORR Plan. These procedures may be updated as needed and employees are
encouraged to share ideas for improving these procedures with their supervisor. This plan includes the
following:
1. Function-Specific Worksite Safety Procedures:
• Personal Protective Equipment (PPE);
• Social distancing guidelines.
o To ensure the safety of employees and visitors, the Parks and Recreation Department
has implemented several administrative and engineering social distancing controls.
2. Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
They Physical Development consists of four divisions: Engineering, Inspections, Physical Development, and
Planning. The Physical Development Department’s Worksite Safety Plan addresses the following broad
functions:
• Employee Desk Work and Customer Service Counter
• Field Inspections
The specific worksite safety procedures for each of these functions is listed below.
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
• Phase I: Employees shall only report onsite for work that cannot be completed remotely.
• Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
• Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Physical Development: Employee Desk Work and Customer
Service Counter Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees should telework to the extent possible. All customer service responsibilities shall be
conducted remotely. The Physical Development Customer Service Counter is closed. Employees may go
onsite for limited work that cannot be conducted remotely. Only two employees may work in the lower level
at one time (one administrative staff member and one non-administrative staff member).
Phase II
The Physical Development department shall operate on-site only to the extent that critical work cannot be
completed remotely and to meet the needs of the public. The City shall move to Phase II as deemed
necessary by the City Manager and Physical Development Director, and as allowed under Executive Orders.
The customer service counter shall be open for appointments only. Employees may begin working onsite in
a limited capacity, including scheduled customer service appointments, as requested by the employee and
as approved by the City Manager. Only three employees may work in each division area at one time (two
administrative staff member and one non-administrative staff member).
Phase III
Employees may return to the office conduct regular work at their desks. Plexiglas barriers shall be installed
on each cubical to provide a protective barrier. The Customer Service desk is open for both appointments
and walk-ins.
Personal Protective Equipment
Under the limited circumstances in which employees come on-site, employees shall not be required to use
PPE beyond what is required under the Facial Coverings Policy.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1. Employees must schedule themselves for onsite work using the appropriate scheduling platform
2. Employees must complete a health-screening under the Screening and Symptoms Policy.
3. Employees shall park their vehicles in the back parking lot and use the Physical Development back
door to enter and exit the building.
4. Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
5. Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time
6. Follow Vehicle and Equipment Use Policy.
7. Employees should follow Customer Service Counter Procedures below (Phases II-III).
8. When not attending to a customer at the counter, employees shall work at their individual
workstations and maintain social distance from other individuals on-site.
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• Employees may not sit at directly adjacent workstations.
• Employees are encouraged to communicate via phone, email, and video communications
whenever possible and shall avoid congregating in any areas.
9. Employees must follow Common Spaces Worksite Safety Policies.
10. Employees should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Customer Service Counter
To the greatest extent possible, transactions and interactions shall be completed electronically, by
telephone, or mail.
Appointments
Employees may provide on-site service through appointments and shall follow these procedures:
1. Appointments shall be scheduled using scheduling software determined by the City.
2. Only one customer interaction will take place at the counter at one time.
3. Customers will check-in via cell phone and wait in their vehicle or outside of City Hall.
4. At the time of the appointment, the appropriate staff member will inform the customer they are
ready for the appointment.
5. The staff member will meet the customer at the door to let them into City Hall and complete the
transaction at the front counter.
6. The employee shall work with the customers at the customer service counter, and stay behind the
Plexiglas barrier at all times.
7. If the employee touches the customers’ papers or other items, or shares pens, the employee shall
wear gloves and decontaminate all items after use.
8. The employee shall decontaminate the counter top and use hand sanitizer after each customer.
Walk-Ins
During office hours, the Physical Development department must have at least one employee is available to
respond to the customer service desk. If a customer enters City Hall and is routed to the Physical
Development department the employee responsible will meet the customer at the counter. Additionally:
1. The employee will stay behind the Plexiglas barrier at all times.
2. The employee will wear gloves if they are required to exchange materials.
3. If the employee is unable to help the customer for any reason, they should make every attempt to
locate another staff person who can help them.
• If the appropriate employee is not available, the employee should take down the customer’s
name and phone number and email the information to the appropriate staff person.
• If the appropriate employee is available, all surfaces shall be decontaminated and the
service desk employee shall return to their desk.
4. After each meeting all high-touch surfaces and objects shall be decontaminated and the employee
shall use hand sanitizer.
Use of Facilities and Shared Spaces
• If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
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• Employees should attempt to restrict their movements outside of the Physical Development
department.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
• Employees may use the lower level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
• Employees shall use the restroom facilities located on the lower level and shall occupy the facilities
only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
• Only one employee may be in the Mud Room/Plan Review area at one time.
o The door to the mudroom from the hallway shall remain open at all times and employees
must not use the Mud Room door to the Plan Review area.
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Physical Development: Field Inspections Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees should telework to the extent possible and shall perform field inspections through the use of
video, live stream video (e.g., FaceTime), or by review of high-quality pictures submitted by the permit
holder. If pictures or video are not available or practical, the Building Official or City Engineer may authorize
an on-site field inspection.
Phases II
Employees shall continue conducting virtual inspections. However, employees may perform inspections of
occupied homes when no other individual is present, and work cannot be reasonably completed in any
other way.
Phase III
Employees may conduct virtual or in-person inspections.
Personal Protective Equipment
If inspecting an unoccupied dwelling, beyond what is required under the Facial Coverings Policy employees
shall only be required to wear gloves. If an employee is inspecting an occupied home or building the
employee must wear:
•KN95 mask or equivalent;
•Face shield or close-fitting eye protection; and
•Gloves and shoe covers.
Social Distancing at Work
To the extent possible, all employees shall telework. A field inspection should only take place when:
•The field inspection takes place outside, such as a new construction site, and the employee does not
enter a building, construction trailer, or vehicle with another occupant;
•The employee follows all social distancing requirements related to COVID-19 and recommended by
the Centers for Disease Control and Prevention (as amended from time to time);
•The job site or inspection location is unoccupied by others; and
•The employee does not enter an occupied or inhabited home.
If any employee, upon arrival at a job site, may elect not to complete an inspection if they determine the
conditions are unsafe, unsanitary, or social distancing protocols have not been or cannot be followed. If an
employee determines that an inspection will not take place, the employee shall immediately notify their
supervisor and department head.
Additionally, employees must follow these procedures:
1.Complete a health-screening under the Screening and Symptoms Policy.
2.Follow Vehicle and Equipment Use Policy.
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3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy,.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5.Employees must follow Common Spaces Worksite Safety Policies.
6.Employees must also only enter occupied or inhabited homes/buildings under the conditions below.
7.Employees should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Entering Occupied or Inhabited Homes/Buildings
Employees may enter occupied or inhabited homes or buildings if:
•Completion of the work, inspection, or observation is urgent and cannot be done outside of the
structure or virtually.
•No persons other than the staff member and the owner/tenant or their representative are present.
•Owner/tenant/representative is not displaying symptoms of COVID-19.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of the Physical Development
department.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees may use the lower level breakroom/kitchen to store their food and beverages and use
the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located on the lower level and shall occupy the facilities
only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing in the hallway on the floor markers.
•Only one employee may be in the Mud Room/Plan Review area at one time.
o The door to the mudroom from the hallway shall remain open at all times and employees
must not use the Mud Room door to the Plan Review area.
Physical Development: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
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c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
3.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Physical Development: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk (763-593-8079) and their
Department’s CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The
following supplies will be located at or near each building entrance and in each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and Occupational Safety and Health Administration (OSHA). Employees may refer to the short video
guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the lower level of the building.
•Wipes, Paper towels, spray bottles with bleach solution, hand sanitizer, disposal face masks
and other supplies will be located on a table near the front counter entry and on a table in
the lower level corridor near the rear entry door. Supplied will also be located on a table in
central area of the lower level.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
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•Keyboards, mice, and other plastic items should be cleaned by a disinfectant wipe or by
spraying bleach solution into a rag and wiping it down. Employees should ensure liquid
solution does not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash or sanitize their hands upon entry and exit of the building and after using
the restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Physical Development: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-
face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-
getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-
2-covid-19
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Public Safety: Fire Department Worksite Safety Plan
This section contains Fire Department specific policies that fire department employees must follow while at
work. The purpose of this section is to provide detailed instructions to employees so that they can perform
the essential functions of their jobs safely. These procedures are in addition to all other requirements in this
CORR Plan. These procedures may be updated as needed and employees are encouraged to share ideas for
improving these procedures with their supervisor.
1. Function-Specific Worksite Safety Procedures:
• Personal Protective Equipment (PPE);
• Social distancing guidelines
o To ensure the safety of employees and visitors, the department has implemented
several administrative and engineering social distancing controls.
2. Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The Fire Department’s Worksite Safety Plan addresses the following broad functions:
• Administrative (office work, full-time staff)
• Emergency Response (full-time and POC Firefighters)
• Fire and Property Maintenance (Inspectors)
• Training (full-time and POC Firefighters)
• Duty Crews (POC FF)
Phased Approach
The City will use the following criteria to determine who to bring in to the office and when.
• Phase I: Employees shall only report onsite for work that cannot be completed remotely.
• Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
• Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Fire Department Administrative Work Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
To the extent possible, all employees shall telework during Phase I and all staff meetings shall be held
virtually. All Fire Stations shall be closed to the public during Phase I. The Fire Department Administrative
Assistant and Fire Chief shall telework to complete their duties. The Deputy Chief, Assistant Chief, and Fire
Inspections/Property Maintenance Specialists shall work in the office to meet the needs for daytime
emergency response capabilities. Currently, the two Fire Inspections/Property Maintenance Specialists share
an office, but one is on leave, so there is no need for additional engineered controls. If the second Specialist
returns during Phase I, one of the two will be relocated to a different location to achieve social distancing.
Phase II
All Fire Stations shall be closed to the public during Phase II. The Fire Department Administrative Assistant
shall telework during Phase II. The Chief, Deputy Chief, Assistant Chief, and Fire Inspections/Property
Maintenance Specialists will work in the office to meet the needs for daytime emergency response
capabilities. Currently the two Fire Inspections/Property Maintenance Specialists share an office, but one is
on leave, so there is no need for additional engineered controls. If the second Specialist returns during
Phase II, one of the two will be relocated to a different location to achieve social distancing.
Phase III
The Fire Department shall operate on-site only to the extent that critical work cannot be completed
remotely and to meet the needs of the public. The Fire Department shall move to Phase II as deemed
necessary by the City Manager and City Attorney, and as allowed under Executive Orders. Unless otherwise
directed by the Fire Chief, all full-time Fire Department staff will be on site and working in their offices.
Currently the two Fire Inspections/Property Maintenance Specialists share an office, but one is on leave, so
there is no need for additional engineered controls. If the second Specialist returns during Phase III, one of
the two will be relocated to a different location to achieve social distancing. During Phase III, Staff shall
report to work as directed by the Fire Chief, but the meetings may still be held virtually and some employees
may continue to telework. During Phase III, all Fire Stations will reopen to a limited number of visitors as
provided in the visitor procedures below.
Personal Protective Equipment
During in person work, employees shall continue to follow the Facial Covering (Masks) Policy as well as all
current department policies on the use of masks and Personal Protective Equipment (PPE).
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1. Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2. Employees shall park their vehicles in the public safety parking lot closes to Rhode Island Avenue
North and use whichever of the two service doors to the apparatus bay is closest to where they
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parked to enter and exit the building. At Stations 2 and 3, employees shall park in the main lot and
use the service door to the apparatus bay to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Follow Vehicle and Equipment Use Policy.
7.Employees must follow Common Spaces Worksite Safety Policies.
8.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Visitors
All visitors will be limited to small groups based on the social distancing guidelines in effect at the time of
the visit. The staff member that schedules or hosts the visit shall provide visitors with the Visitor on Site
Health Policy. Visitors shall follow all of the requirements of that policy.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees of the Fire Department may use the Fire Station’s kitchen/breakroom to store their food
and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located within the Fire Station and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markers.
•The door between the fire station and the shared hallway with the Police Department shall be
propped open during normal Fire Department work hours to eliminate the need to open the door.
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Fire Emergency Response Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phases I, II and III
Emergency response is a critical service of the Fire Department and, therefore, will be conducted
continuously during Phases I-III.
Personal Protective Equipment
Employees shall follow the Facial Covering (Masks) Policy as well as all current department policies on the
use of Masks and Personal Protective Equipment (PPE). Firefighters shall wear a cloth facial covering, simple
mask, N95 mask, or SCBA mask on all calls, based on the nature of the call. Each firefighter has been issued
two simple masks to wear when responding on calls or when in the station.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall park their vehicles in the public safety parking lot closes to Rhode Island Avenue
North and use whichever of the two service doors to the apparatus bay is closest to where they
parked to enter and exit the building. At Stations 2 and 3, employees shall park in the main lot and
use the service door to the apparatus bay to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employees shall follow the Vehicle and Equipment Use Policy.
8.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Responding to Calls
To the greatest extent possible, firefighters must maintain social distancing before, during, and after all fire
calls. Firefighters shall be released from the scene and stations as soon as it is feasible. Responding fire
officers shall use their discretion to hold firefighters at the station, rather than responding in an apparatus.
Firefighters may be asked to remain at the fire station(s) if additional resources are deemed necessary.
Gatherings in Fire Station
•Visitors are not allowed in fire stations before, during, or after emergency call responses.
•Paid-on-Call Firefighters shall not gather in fire stations before or after being released by the officer
in charge.
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Use of Facilities and Shared Spaces
• If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
o Employees of the Fire Department may use the Fire Station’s kitchen/breakroom to store
their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
• Employees are also encouraged to eat any meals/snacks at their own desk.
• Employees shall use the restroom facilities located within the Fire Station and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markers.
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Fire & Property Maintenance Inspections Worksite Safety
Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
During Phase I, no field inspections shall take place unless the Deputy Fire Marshal determines there is an
immediate need due to life safety or other reasons. Where possible, inspections activities should utilize the
sharing of video, photographs, or other documentation methods.
Phase II
During Phase II, field inspections may take place following the procedures in this section. Where possible,
inspections activities should utilize the sharing of video, photographs, or other documentation methods. The
City shall move to Phase II as deemed necessary by the City Manager and City Attorney, and as allowed
under Executive Orders.
Phase III
During Phase III, Inspectors may complete regular inspections following the policies below. When possible
and practical, inspections shall be completed through use of photographs and/or video. All regular
inspections shall resume. The City shall move to Phase III as deemed necessary by the City Manager and City
Attorney, and as allowed under Executive Orders.
Personal Protective Equipment
Employees shall continue to follow the Facial Covering (Masks) Policy as well as all current department
policies on the use of Masks and Personal Protective Equipment (PPE).
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to conducting a field inspection or coming in to the office, employees must complete a health-
screening under the Screening and Symptoms Policy.
2.Employees shall park their vehicles in the public safety parking lot closes to Rhode Island Avenue
North and use whichever of the two service doors to the apparatus bay is closest to where they
parked to enter and exit the building. At Stations 2 and 3, employees shall park in the main lot and
use the service door to the apparatus bay to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employees shall follow the Vehicle and Equipment Use Policy.
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8.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Field Inspection Protocols
1.Employees shall take precautions by using PPE (including masks and gloves) and by following the
Decontamination Policy and the Facial Covering (Masks) Policy.
2.To the greatest extent possible on-site field inspections shall be completed through the use of video,
live-streamed video (e.g., FaceTime), or review of high-quality pictures submitted by the permit
holder.
3.Field inspections shall be conducted only when, in the discretion of the Deputy Fire Chief, all of the
following requirements are met:
•Pictures, video, or other information are not adequate, practical, or available to adequately
evaluate site conditions or determine code compliance;
•The field inspection takes place outside, such as at a new construction site, and the
employee does not enter a building, construction trailer, or vehicle with another occupant;
•The employee follows all social distancing requirements as recommended by the Centers for
Disease Control and Prevention;
•The job site or inspection location is unoccupied by others; and
•The employee does not enter an occupied or inhabited home.
If any of these conditions are not met, the Deputy Fire Chief shall determine if an inspection is required due
to a life safety hazard. Additionally, any employee, upon arrival at a job site, may elect not to complete an
inspection if they determine the conditions are unsafe, unsanitary, or social distancing protocols have not
been or cannot be followed. If an employee determines that an inspection will not take place, the employee
shall immediately notify their supervisor and department head.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees of the Fire Department may use the Fire Station’s kitchen/breakroom to store their food and
beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located within the Fire Station and shall occupy the facilities
only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markers.
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Fire Department Training Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
No in-person training shall be conducted during Phase I, but remote training may be conducted. In Phase I,
Fire Department training shall be conducted online. Firefighters may come to stations to complete pay
sheets or turn in assignments from training.
Phases II-III
During Phase II, the Fire Department may resume in-person training following the requirements of this
policy. The City shall move to Phase II as deemed necessary by the City Manager and City Attorney, and as
allowed under Executive Orders.
Personal Protective Equipment
Employees shall continue to follow the Facial Covering (Masks) Policy as well as all current department
policies on the use of Masks and Personal Protective Equipment (PPE). At all times during training,
firefighters will be required to wear either a cloth facial covering, simple mask, or SCBA.
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1. Prior to conducting a field inspection or coming in to the office, employees must complete a health-
screening under the Screening and Symptoms Policy.
2. Employees shall park their vehicles in the public safety parking lot closes to Rhode Island Avenue
North and use whichever of the two service doors to the apparatus bay is closest to where they
parked to enter and exit the building. At Stations 2 and 3, employees shall park in the main lot and
use the service door to the apparatus bay to enter and exit the building.
3. Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4. Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all times.
5. Employees shall follow the Vehicle and Equipment Use Policy.
6. To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
7. Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
In-Person Training Protocols
• Firefighters shall sign up for a training session using Aladtec in-advance of training.
• Training will be facilitated in groups of no larger than 10 people.
• Prior to training, each group with be given instructions regarding where to meet.
• Firefighters should not gather before or after the training session for any reason.
• To the greatest extent possible, all training will be held outdoors.
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•During training, employees shall maintain social distancing whenever possible
•When social distancing cannot be maintained because of space limitations or because of the nature
of the training, employees shall wear facial coverings and gloves.
West Suburban Fire Academy (“WSFA”)
The WSFA is a collaboration among various fire departments with different internal COVID-19 policies. In
order to keep all participants in the WSFA safe and meet the requirements of all of its participating
cities, the participants created the WSFA COVID-19 Mitigation Plan attached hereto as Appendix 32.
When employees report to trainings hosted by the WSFA, the following policies shall apply:
•Employees shall follow the Health Screening Requirements in the WSFA COVID-19 Mitigation Plan
(the “WSFA Plan”).
•Time spent waiting for the health screening should be recorded as time worked for nonexempt
employees.
•Except for the Health Screening Requirements, wherever the WSFA Plan does not address a topic
covered in this Policy or conflicts with this CORR Plan, employees shall follow this CORR Plan.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
o Employees of the Fire Department may use the Fire Station’s kitchen/breakroom to store
their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
•Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located within the Fire Station and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markers.
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Fire Department Duty Crews Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I, II & III
Duty Crew responsibilities are a critical service of the Fire Department and, therefore, will be conducted
continuously during Phases I-III.
Personal Protective Equipment
Employees shall continue to follow the Facial Covering (Masks) Policy as well as all current department
policies on the use of Masks and Personal Protective Equipment (PPE).
Social Distancing at Work
The individuals reporting onsite shall familiarize themselves with all of the policies within this plan and
follow the procedures listed below:
1.Prior to conducting a field inspection or coming in to the office, employees must complete a health-
screening under the Screening and Symptoms Policy.
2.Employees shall park their vehicles in the public safety parking lot closes to Rhode Island Avenue
North and use whichever of the two service doors to the apparatus bay is closest to where they
parked to enter and exit the building. At Stations 2 and 3, employees shall park in the main lot and
use the service door to the apparatus bay to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all times.
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employees shall follow the Vehicle and Equipment Use Policy.
8.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Gathering and Outdoor Assigned Details
•Firefighters should not gather before or after the duty crew shift for any reason.
•To the greatest extent possible, assigned details (e.g., truck checks) shall be performed outdoors.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees of the Fire Department may use the Fire Station’s kitchen/breakroom to store their food
and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
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•Employees shall use the restroom facilities located within the Fire Station and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markers.
Fire Department: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of all
vehicles and equipment.
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Fire Department: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The following supplies will
be located at or near each building entrance and in each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the Facility Use and Employee Workstation Decontamination Policy,
and the department-specific cleaning and disinfecting procedures. Employees are encouraged to discuss any
concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the building. Cleaning supplies will be
located in the SCBA room at Station 1 and offices at Stations 2 and 3.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or by spraying
bleach solution into a rag and wiping it down.
4.Employees shall wash their hands upon entering and exiting the building and after using the
restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
6.Employees shall follow the same procedures in reverse when exiting the building.
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Vehicles and Equipment Decontamination Policy
All employees who use City vehicles and equipment must decontaminate/wipe down assigned vehicles and
equipment before and after each use. This includes, but is not limited to door handles, steering wheels,
levers, controls, buttons, and the dashboards. Employees are encouraged to discuss any concerns and
questions with their supervisor or Department Head.
Fire Department: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Fire Department Specific Resources
•U.S. Fire Administration - https://www.usfa.fema.gov/coronavirus/planning_response/
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Public Safety – Police Worksite Safety Plan
This section contains Police Department specific policies that employees must follow while at work. The
purpose of this section is to provide detailed instructions to employees so that they can perform the
essential functions of their jobs safely. These procedures are in addition to all other requirements in this
CORR Plan. These procedures may be updated as needed and employees are encouraged to share ideas for
improving these procedures with their supervisor.
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines
o To ensure the safety of employees and visitors, the department has implemented
several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The Police Department’s Worksite Safety Plan addresses the following broad functions:
•Deskwork (Civilian Staff)
•Patrol
•CSO
•Investigations
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Police Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Staffing Plan
Phase I
During Phase I, the Police Department shall operate on-site only to the extent that critical work cannot be
completed remotely and to meet the needs of the public.
Civilian Staff
To the extent possible, all civilian staff shall telework and all deskwork and customer-service functions
should be handled virtually.
Patrol
Patrol officers shall work in 3 officer teams (1 supervisor and 2 officers) and shifts may be altered by the
Chief to create these teams. To the greatest extent possible, each team shall be isolated from the other
teams to avoid cross contamination in the event one officer team is exposed to or becomes infected with
COVID-19. Squad cars shall not be used on back-to-back shifts to allow for 12+ hours to eliminate germs.
CSO
CSOs will report to work onsite. CSOs shall continue to staff the front desk 24 hours a day, 7 days a week.
Their schedule shall be modified so that there is no unnecessary overlap of schedules.
Investigations
To the extent possible, all investigation staff shall telework during Phase I.
Phase II
During Phase II, some employees may resume working on-site as necessary to deliver critical services or
increase the level of services provided. The City shall move to Phase II as deemed necessary by the City
Manager and Chief of Police.
Civilian Staff
Some administrative staff may continue to telework and some staff may report to the office, as determined
by the Police Chief. To the extent possible, customer-service functions should be handled virtually to
minimize face-to-face contact with the public.
Patrol
Patrol will continue to patrol officers shall work in 3 officer teams and shifts may be altered by the Chief to
create these teams. To the greatest extent possible, each team shall be isolated from the other teams to
avoid cross contamination in the event one officer team is exposed to or becomes infected with COVID-19.
Squad cars shall not be used on back-to-back shifts to allow for 12+ hours to eliminate germs.
CSO
CSOs will report to work onsite. CSOs shall continue to staff the front desk 24 hours a day, 7 days a week.
Their schedule may be modified so that there is no unnecessary overlap of schedules.
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Investigations
Some investigations and CSO staff may continue to telework and some staff may report to the office, as
determined by the Police Chief.
Phase III
During Phase III, most employees may resume work onsite. Some employees may continue to telework as
determined by the Police Chief.
Civilian Staff
Administrative staff may telework and all deskwork and customer-service functions should be handled
virtually.
Patrol
Patrol will continue to patrol officers shall work in 3 officer teams and shifts may be altered by the Chief to
create these teams. To the greatest extent possible, each team shall be isolated from the other teams to
avoid cross contamination in the event one officer team is exposed to or becomes infected with COVID-19.
Squad cars shall not be used on back-to-back shifts to allow for 12+ hours to eliminate germs.
CSO
CSOs will report to work onsite. CSOs shall continue to staff the front desk 24 hours a day, 7 days a week.
Their schedule may be modified so that there is no unnecessary overlap of schedules.
Investigations
Most investigations staff shall report to work onsite, but some may continue to telework, as determined by
the Police Chief.
Personal Protective Equipment
Under this policy, employees working on site shall follow the City’s Facial Covering (Masks) Policy.
Disposable gloves should be requested from the Department CORR Plan Coordinator. Additionally:
•Each Officer shall be issued three simple and One N95 mask to be used when appropriate. Officers
are instructed to obtain new masks when their issued masks have been used. All officers N95 masks
have been fit tested with approved fit test machine.
•All officers have received training in donning and doffing issued PPE and shall follow these
procedures.
•All officers have received training in decontamination procedures listed below and shall follow these
procedures.
•When officers are interacting face-to-face with members of the public, medical staff, officers from
other jurisdictions, and others in the course of their professional duties, and social distancing
requirements cannot be met, staff shall wear facial coverings and shall encourage those they are
interacting with to wear facial coverings.
•PD also has additional filtration systems, including PAPRS equipment, if necessary.
Social Distancing at Work
Individuals reporting onsite shall familiarize themselves with all of the policies within this plan and follow
the procedures listed below:
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1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall park their vehicles in the public safety parking lot and use the entrances closes to
where they parked to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all time
5.To the extent possible, employees shall work at their individual workstations and maintain social
distance from other individuals on-site.
6.Employees must follow Common Spaces Worksite Safety Policies.
7.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Front Lobby
•Only three people may be in the front lobby at a time. More than three people may be allowed if
they are all from one household.
•A sign will be posted on the concrete area outside of the main entrance to provide instructions to
the public regarding the number of visitors allowed
•Floor markers shall be placed inside and outside to help visitors social distance while they are
waiting.
•Visitors may use the restroom in the lobby. Only one person may use the restroom at a time. Those
waiting for the restroom shall wait on the appropriate floor markers.
•Staff will regularly clean the restrooms according to the Decontamination Policy.
Deskwork/Customer Service
All in-person customer service shall follow the following protocols:
1.To the extent possible, customer service shall be conducted by appointment only.
2.Appointments shall be offered as determined by the Police Chief and shall be scheduled with at least
10 minutes in between each appointment.
3.Customer service shall be provided at the front desk. Staff shall remain in the employee area and
the customer shall remain in the public lobby so that the parties are separated by the existing glass
barrier.
4.If staff touches a customers’ papers or other items or sharing pens, the employee shall wear gloves
and decontaminate all items after use.
5.Staff shall decontaminate the counter top after each customer.
Roll Call
•Social distancing shall be maintained at all times during roll call.
Responding to Calls
•Officers and sergeants shall at all times abide by the PPE requirements in this policy.
•Officers and sergeants shall screen calls for COVID-19 risks prior to arrival, when practicable.
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•Officers and sergeants shall limit the number of personnel interacting with individuals believed to be
infected with COVID-19.
•Officers and sergeants shall allow EMS to evaluate medical scenes prior to police entering a
contaminated area.
•If an officer or sergeant needs to have direct contact with an infected person, they shall use all a
gown or Tyvex suit and an N95 mask.
•Employees should refer to the Department’s Dawning and Doffing Protocols and Decontamination
Policies for cleaning instructions.
Report Writing
There are two desks in the report writing room. The department shall place physical barriers between
workstations in the report writing room so that two people may occupy the room at one time.
Interviews
•To the extent possible, all interviews shall be conducted in the back interview room.
•Social distancing shall be maintained at all times during interviews.
•Officers shall wear facial coverings at all times during interview and shall offer a facial covering to
the interviewee.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of the Police Department.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees of the Police Department may use the (insert name of breakroom) City Manager’s Office
kitchen/breakroom to store their food and beverages and use the shared appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities located closest to their work station and shall occupy the
facilities only one person at a one time.
o If an employee travels to the restroom and finds it is locked, the employee may wait
standing near the floor markings.
•The department shall place physical barriers between work stations in the report writing room.
•The department shall limit the numbers of chairs in the roll call room to limit the likelihood of
employees gathering in close proximity.
•The department shall place floor markings throughout the building as visual reminders to social
distance and employees shall abide by the floor markers to the greatest extent possible. At a
minimum, floor markers shall be placed in all common areas, in all shared workspaces, and outside
of all restrooms.
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Police Department: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
a.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for
use of all vehicles and equipment.
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Police Department: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The following supplies will
be located at or near each building entrance and in each restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and Occupational Safety and Health Administration (OSHA), including social distancing measures listed
in this CORR plan. Employees may refer to the short video guides for the decontamination procedures
below.
All employees entering closed City facilities, operating City equipment, or handling City property shall follow
the procedures listed below.
1.Employees shall obtain the necessary supplies upon entering roll call or work area. Supplies will be
available in the PPE room. Officers can request new PPW from their sergeant.
2.Employees shall use the supplies to decontaminate/wipe down the following:
a.any door handles encountered on the way to their work areas,
b.the employee’s personal workspace, and
c.common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
4.Any shared electronics, including computer monitors, tablets, and the copier control screens must
be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach spray or other
harsh chemicals on these items.
5.Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or by spraying bleach
solution into a rag and wiping it down. Employees should ensure liquid solution does not drip into
the electronics and allow ample time for drying before use.
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6.Employees shall also wash their hands upon entry and exit from the building and after using the
restroom or as necessary when officers are unsure if an area has been recently decontaminated.
7.Employees should wash their hands regularly while performing their tasks in the City facilities.
8.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Police Department Specific Decontamination Procedures
•Each officer shall be issued Clorox wipes and alcohol spay for self-decontamination.
•Bleach spray & disinfectant wipes shall be distributed to squads.
•Decontamination shall place at the beginning of each shift, throughout the shift, and at the end of
each shift.
•Inside the PSB, CSO’s and janitorial staff have taken additional steps to increase cleanliness including
the CSO’s spraying high use areas on an hourly basis with bleach solution.
•Proper decontamination also must take place. Alcohol spray for hands and uniform, disinfectant
wipes for interior of squad & duty gear, bleach spray & disinfectant wipes for interior of squad
including secured backseat.
•Cleaning Gowns and Tyrex Suits: Upon exiting the contaminated area officers will remove their
gown or Tyvex suit first, dispose of the suit, remove gloves spray hands, reapply rubber gloves, spray
uniform with alcohol, remove gloves, spray hands, reapply gloves, remove mask, spray mask with
alcohol spray, remove gloves, spray hands, reapply new gloves, place mask in paper bag, remove
goggles, remove rubber gloves, spray hands with alcohol spray, reapply rubber gloves, spray
goggles, place goggles in case, close case, remove rubber gloves.
•A decontamination line had been set up in the attached garage of the police department.
Police Department Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
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•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Police Specific Resources
•CDC – Police Department https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-law-
enforcement.html
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Public Works Worksite Safety Plan
This section contains department specific policies that employees must follow while at work. The purpose of
this section is to provide detailed instructions to employees so that they can perform the essential functions
of their jobs safely. These procedures are in addition to all other requirements in this CORR Plan. These
procedures may be updated as needed and employees are encouraged to share ideas for improving these
procedures with their supervisor.
1.Function-Specific Worksite Safety Procedures:
•Personal Protective Equipment (PPE);
•Social distancing guidelines.
o To ensure the safety of employees and visitors, the Parks and Recreation Department
has implemented several administrative and engineering social distancing controls.
2.Facility Cleaning, Disinfecting, and Decontamination Procedures
List of Department Functions
The Public Works department provides a number of critical services to the public and the departments
within provide ongoing direct support to all departments across the City.
The Public Works Safety Plan addresses Public Works Maintenance work, including the requirements for
specific personal protective equipment while maintenance workers perform certain functions of their jobs.
Additionally the plan addresses procedures for the Public Works Assistant to perform desk work.
Phased Approach
The City will use the following criteria to determine who and when to bring in to the office.
•Phase I: Employees shall only report onsite for work that cannot be completed remotely.
•Phase II: Employees are able to work remotely, but service levels are significantly decreased, or
certain department functions are not being done.
•Phase III: Employees are able to work remotely, but the City is ready to resume business operations
on-site.
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Public Works: Employee Desk Work Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phases I-II
All Assistant-level employees shall work remotely. Customer-service functions shall be provided remotely.
Phase III
Employees have returned to the office and are regularly conducting work at their desks.
Personal Protective Equipment
Under the limited circumstances in which employees come on-site (to pick up items from their offices),
employees shall not be required to use PPE beyond what is required under the Facial Coverings Policy.
Social Distancing at Work
To the extent possible, all employees shall telework. Work is only permitted on-site for Council Meetings or
Election services, or under limited circumstances when employees need to retrieve work from their offices.
If an employee is on-site to pick up items from their offices, the employee must:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Use the main division door to enter and exit the building.
3.Complete requirements under the Facility Use and Employee Workstation Decontamination Policy.
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and
handwashing procedures) at all time.
5.Employees must follow Common Spaces Worksite Safety Policies.
6.Follow Vehicle and Equipment Use Policy.
7.Employee performing mail services shall contact the General Services department and follow their
directions.
8.Exit the building following decontamination procedures and ensure all light switches and door
handles have been properly sanitized upon exit.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc, the employee must
decontaminate appropriately after use.
•Employees may use the kitchen/breakroom to store their food and beverages and use the shared
appliances.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall use the restroom facilities closest to their office.
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Public Works Maintenance Worksite Safety Procedures
Employees shall follow the Personal Protective Equipment, Social Distancing at Work, and Use of Facilities
and Shared Spaces procedures while performing work in Phases I, II, and III.
Phase I
All employees who are able will telework and to the extent possible, customer service responsibilities shall
be conducted remotely. Employees may go onsite for work that cannot be conducted remotely. In-home
customer service work orders are not completed during Phase I.
Phase II
Public Works shall operate on-site to perform critical work that cannot be completed remotely. The City
shall move to Phase II as deemed necessary by the City Manager and Public Works Director, and as allowed
under Executive Orders. The City shall begin to provide in-home customer service as needed. To the extent
possible, employees performing maintenance work shall work individually. When employees are scheduled
to work in teams, they shall maintain social distancing as much possible.
Phase III
Employees have returned to working on site and normal maintenance work has resumed.
Personal Protective Equipment
Under this policy, employees shall continue to wear OSHA required PPE. Employees working on site shall
follow the City’s Facial Covering (Masks) Policy. Employees are required to wear additional PPE while
performing the following functions:
•Sanitary Sewer Mainline Maintenance – employees operating cleaning equipment shall wear KN95
mask, glasses or face shield, and disposable gloves.
•Playground Inspection – employee shall wear new disposable gloves for each playground inspection.
•In-Home Customer Service Work Orders – employee shall wear KN95 mask, glasses, new disposable
gloves and new disposable shoe covers.
Social Distancing at Work
When two or more employees are required to deliver critical services, the department supervisors may
stagger the start and end times of each employee. The individuals reporting onsite shall familiarize
themselves with all of the policies within this plan and follow the procedures listed below:
1.Prior to going in to the office, employees must complete a health-screening under the Screening and
Symptoms Policy.
2.Employees shall use their main division door to enter and exit the building.
3.Employees should complete requirements under the Facility Use and Employee Workstation
Decontamination Policy..
4.Follow the Hygiene and Respiratory Etiquette Policy (including use of facial coverings and hand
washing procedures) at all times.
5.Follow the Vehicle and Equipment Use Policy.
6.Employees shall maintain social distance from other individuals on-site.
•Employees will alternate break times and take breaks individually in separate locations.
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•Employees will report daily time and resources to their division Crew Lead to track in
Cartegraph.
o Maintenance employees who have been assigned an IPad or tablet may use such device
to report time and resources.
7.Employees must follow Common Spaces Worksite Safety Policies.
8.Employee should exit the building following decontamination procedures and ensure all light
switches and door handles have been properly sanitized upon exit.
Use of Facilities and Shared Spaces
•If an employee must use shared devices like printers, copiers, scanners, etc., the employee must
decontaminate appropriately after use.
•Employees should attempt to restrict their movements outside of the Public Works Department.
o If an employee must travel to another part of the building, the employee should bring a
decontamination kit and wipe down any touched surfaces.
•Employees of the must follow the Lunchroom Policy.
o Employees should decontaminate appliances and any touched surfaces after use.
o Employees are also encouraged to eat any meals/snacks at their own desk.
•Employees shall follow the Restroom/Locker Room Policy.
Public Works: Vehicle and Equipment Use Policy
All employees who use City vehicles and equipment must follow these guidelines:
1.Only one employee is permitted to occupy a City vehicle at one time, and shall only operate the
vehicle or equipment that the employee is assigned, with the following exceptions:
a.Public Safety Personnel are conducting work that requires more than one individual in the
vehicle. All employees shall adhere to the Facial Covering (Masks) Policy.
b.Vehicle Maintenance Repair Transport. In this situation, one person shall occupy the driver’s
seat and one shall occupy the back seat and both employees shall adhere to the Facial
Covering (Masks) Policy.
c.Public Works Maintenance Work where current vehicle or equipment inventory does not
support isolated use. In this situation, to the extent possible, one person shall occupy the
driver’s seat and one shall occupy the back seat and both employees shall adhere to the
Facial Covering (Masks) Policy.
2.If an employee is required to operate machinery or equipment, the employee should make every
effort to stay in the equipment or vehicle as much as possible.
3.Employees shall follow the Department’s Vehicle and Equipment Decontamination Policy for use of
all vehicles and equipment.
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Public Works: Facility Cleaning and Disinfecting
The purpose of this policy is to provide employees with procedures to consistently and effectively maintain
the cleanliness of City property and facilities, thereby minimizing the spread of germs.
Supplies
The City will provide the necessary equipment and supplies needed to carry out necessary cleaning and
disinfecting of facilities, equipment, and vehicles. The CORR Plan Coordinator is responsible for making sure
all required supplies are stocked and available. To order supplies, contact Public Safety Staff. All employees
should immediately notify the on-duty employee at the Public Safety front desk and their Department’s
CORR Plan Coordinator (763-593-8056) when inventory is low in any City facility. The following supplies will
be located at or near each building entrance and restroom that is in use:
•Spray bottles (3% bleach to water solution or other CDC recommended solution)
•Paper towels
•Hand Sanitizer
•Gloves
•Tissues
All employees are required to follow the City’s Facility Use and Employee Workstation Decontamination
Policy, and the department-specific cleaning and disinfecting procedures. Employees are encouraged to
discuss any concerns and questions with their supervisor or Department Head.
Facility Use and Employee Workstation Decontamination Policy
The City shall follow the preventative measures and recommendations of the Center for Disease Controls
(CDC) and OSHA. Employees may refer to the short video guides for the decontamination procedures below.
All employees entering City facilities, operating City equipment, or handling City property shall follow the
procedures listed below.
1.Employees shall obtain the necessary supplies upon entering the building through their main division
door. Supplies shall be located inside the door.
2.Employees shall use the supplies to decontaminate/wipe down the following:
•any door handles encountered on the way to their work areas,
•the employee’s personal workspace, and
•common places including, door knobs, handles, light switches, surfaces, plumbing fixtures,
counter tops, desks, computers, Plexiglas barriers, etc. that the employee touches.
3.Employees may not handle equipment, office supplies, or other such materials belonging to another
employee.
•Any shared electronics, including computer monitors, tablets, and the copier control screens
must be cleaned with antibacterial or disinfecting wipes. Employees should not use bleach
spray or other harsh chemicals on these items.
•Keyboards, mice, and other plastic items should be cleaned by a Clorox wipe or by spraying
bleach solution into a rag and wiping it down. Employees should ensure liquid solution does
not drip into the electronics and allow ample time for drying before use.
4.Employees shall also wash their hands upon entry and exit from the building and after using the
restroom.
5.Employees should wash their hands regularly while performing their tasks in the City facilities.
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6.Employees shall follow the same procedures in reverse when exiting the building.
Vehicles and Equipment Decontamination Policy
Employees may regularly use vehicles and equipment during the course of their normal duties. Employees
must decontaminate/wipe down assigned vehicles and equipment before and after each use. This includes,
but is not limited to door handles, steering wheels, levers, controls, buttons, and the dashboards.
Public Works: Questions and Additional Resources
Employees with additional questions should contact their Department CORR Plan Coordinator and review
the following resources:
•MDH Guidance Library - https://www.health.state.mn.us/diseases/coronavirus/guidance.html
•DLI – MNOSHA Resources - https://www.dli.mn.gov/updates
•DEED General Industry Guidance - https://staysafe.mn.gov/industry-guidance/all-businesses.jsp
•CDC Self Checker - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
•CDC Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-
cloth-face-coverings.html
•CDC Recommendations for Cloth Face Covers - https://www.cdc.gov/coronavirus/2019-
ncov/prevent-getting-sick/cloth-face-cover.html
•CDC Laundering Clothing - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-
sick/disinfecting-your-home.html
•CDC Disinfecting - https://www.cdc.gov/coronavirus/2019-ncov/community/clean-
disinfect/index.html
•EPA Disinfectants - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-
cov-2-covid-19
Public Works Specific Resources
•Playgrounds - https://staysafe.mn.gov/industry-guidance/schools.jsp
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Plan Approval and Acknowledgement
This CORR Plan has been certified by the City Council and City Manager of the City of Golden Valley and was
posted throughout the workplace on June 10, 2020.
___________________________________________
Shepard M. Harris, Mayor
_________________________________________
Timothy J. Cruikshank, City Manager
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Appendices
Appendix 1
CORR Plan Coordinators
1
CORR Plan Coordinators
Administrative Services
Sue Virnig, Finance Director
svirnig@goldenvalleymn.gov
Adam Knauer, IT Supervisor
aknauer@goldenvalleymn.gov
Meagan Weber, Motor Vehicle Licensing Supervisor
mweber@goldenvalleymn.gov
City Manager’s Office
Tim Cruikshank, City Manger
tcruikshank@goldenvalleymn.gov
Kirsten Santelices, Human Resources Director
ksantelices@goldenvalleymn.gov
Cheryl Weiler, Communications Director
cweiler@goldenvalleymn.gov
Tomás Romano, Assistant to the City Manager’s Office
tromano@goldenvalleymn.gov
Parks and Recreation
Rick Birno, Parks and Recreation Director
rbirno@goldenvalleymn.gov
Ben Disch, Golf Operations Manager
bdisch@goldenvalleymn.gov
Greg Simmons, Recreation and Facilities Supervisor
gsimmons@goldenvalleymn.gov
Kim Straw, Restaurant and Catering Manager
kstraw@goldenvalleymn.gov
Physical Development
Marc Nevinski, Physical Development Director
mnevisnki@goldenvalleymn.gov
RJ Kakach, Assistant City Engineer
rkakach@goldenvalleymn.gov
Sue Schwalbe, Administrative Assistant
sschwalbe@goldenvalleymn.gov
2
Public Safety – Fire
John Crelly, Fire Chief
jcrelly@goldenvalleymn.gov
Bethany Brunsell, Assistant Fire Chief
bbrunsell@goldenvalleymn.gov
Public Safety – Police
Jason Sturgis, Police Chief
jsturgis@goldenvalleymn.gov
Dave Kuhnly, Police Commander
dkuhnly@goldenvalleymn.gov
Steve Johnson, Police Commander
sjohnson@goldenvalleymn.gov
Jen Sleavin, Police Sergeant
jsleavin@goldenvalleymn.gov
Amanda Johnson, Police Operations Supervisor
ajohnson@goldenvallymn.gov
Public Works
Tim Kieffer, Public Works Director
tkieffer@goldenvalleymn.gov
Marshall Beugen, Streets and Vehicle Maintenance Supervisor
mbeugen@goldenvalleymn.gov
Joe Hansen, Utilities Maintenance Supervisor
jhansen@goldenvalleymn.gov
Al Lundstrom, Park Maintenance Supervisor
alundstrom@goldenvalleymn.gov
Appendix 2
CORR Plan Cleaning and Disinfectant Inventory
CORR Plan – Cleaning and Disinfectant Inventory
Each Department CORR Plan Coordinator shall identify the cleaning materials being used and conduct
weekly inventory to ensure the appropriate supplies are maintained and available. Coordinators shall use
the list below as a guide and work with Ted Massicotte to establish the inventory amount most appropriate
for that department.
Disinfectant Supplies
•Confirm department has an adequate supply of soap, disinfection spray, hand gel, paper towels and
tissues.
•Department CORR Plan Coordinator should maintain between a 15 and 30-day supply of disinfectant
supplies.
PPE
•Confirm department has an adequate stock of face masks, gloves, and on-site and on-order with
proper lead time.
•Department CORR Plan Coordinator should maintain between a 15 and 30-day supply of disinfectant
supplies.
Item Specs Quantity Needed for
30 Day Supply
Quantity on
Hand
Quantity on
Order
Ex. Masks Disposable Simple Masks
(50 per box)
1 per employee; x 15
employees = 450 masks
500 0
Mask
Gloves
Disinfectant
Spray/Wipes
Hand
Sanitizer
Hand Soap
Paper Towels
Boot Covers
Misc.
Tissues
Appendix 3
Department Communication and Training Log
Department Communication and Training Log
This COOR Plan was communicated in-person to all workers on the date listed below and necessary training
was provided. Instructions will be communicated to all employees, independent contractors, vendors, and
outside technicians, (as well as communication to guests, clients, and visitors). Communication will include
protections and protocols on all sections of the CORR Plan). Additional communication and training will be
ongoing via email and through in-person meetings and provided to all workers who did not receive the
initial training. Managers and supervisors will monitor the effectiveness of this CORR Plan. Management
and workers will review this CORR Plan together and update the Plan and training as necessary.
Name of Department ______________________________________________
Manager: _______________________________________________________
Department Head: ________________________________________________
Employee Name Employee Job Title Date of Training Employee
Acknowledgement
Form Signed (Y/N)
Appendix 4
Emergency Responder Personal Protective Equipment
(PPE)
Appendix 5
COVID-19 Temporary Federal Leave Policies
COVID-19 Temporary Federal
Leave Policies
Introduction and Purpose
In response to the COVID-19 outbreak, the federal government passed the Families First Coronavirus
Response Act (FFCRA), which includes two types of paid emergency leave:
•Emergency Paid Sick Leave; and
•Public Health Emergency Leave (an expansion of the Federal and Family Leave Act (FMLA)).
In response to these changes in federal law, the City of Golden Valley (the “City”), adopts the two
temporary policies described below, effective April 1, 2020. These polices are in addition to the City’s
existing leave policies. The purpose of these policies is to allow employees to care for their own health
needs or those of their family members.
Emergency Paid Sick Leave Policy
This Emergency Paid Sick Leave Policy provides paid protection to employees who are unable to work
due to complications related to COVID-19. This policy is effective April 1, 2020 through December 31,
2020.
Eligibility
All current employees of the City who have been employed for a minimum of one calendar day as of
April 1, 2020 are eligible for this policy.
Qualifying Reasons
Eligible employees may use this leave if they are unable to work (on-site) or telework because they are:
1.Subject to a Federal, State, or local quarantine or isolation order related to COVID-19.
2.Advised by a health care provider to self-quarantine due to concerns related to COVID-19.
3.Experiencing symptoms of COVID- 19 and seeking a medical diagnosis.
4.Caring for an individual who is subject to a quarantine or isolation order (by federal, state, or
local order, or as advised by health care provider.
5.Caring for a son or daughter whose school or place of care has been closed, or the child care
provider is unavailable, due to COVID-19 precautions.
6.Experiencing any other substantially similar condition specified by the Secretary of Health and
Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.
Length of Leave
Full-time regular employees qualify for up to 80 hours of Emergency Paid Sick Leave.
Part-time employees, including variable hour, temporary, seasonal, and interns qualify for the average
number of hours worked during a typical two-week period. The two-week period shall be determined by
the City.
Employees using Emergency Paid Sick Leave for qualifying reasons (1)-(4), and (6) must take paid sick
leave in full-day increments until either: 1) the full amount of leave is exhausted; or 2) there is no longer
a qualifying reason for taking paid sick leave. Additionally, under these conditions an employee may
qualify for FMLA, which shall run concurrently with Emergency Paid Sick Leave, and all other regular
FMLA policies and procedures shall apply.
City of Golden Valley – Temporary COVID-19 Leave Policies
2
Employees using Emergency Paid Sick Leave for qualifying reason (5), to care for their child whose
school or place of care is closed or unavailable due to COVID-19 precautions, may use the Emergency
Paid Sick Leave intermittently or on a reduced schedule with the approval of the employee’s
Department Head, Human Resources Director, and City Manager. Additionally, under this condition the
employee may qualify for leave under the Public Health Emergency Leave Policy below.
An employee may qualify for leave under two or more qualifying reasons, but each employee is only
eligible for a maximum of 80 hours of Emergency Paid Sick Leave.
Pay
Under qualifying reasons (1), (2), and (3) an employee is paid 100% of their regular rate of pay up to
$511 per day ($5,110 in the aggregate).
Under the qualifying reasons (4), (5), and (6) an employee is paid 2/3 of their regular rate of pay, up to
$200 per day ($2,000 in the aggregate). Under these qualifying reasons, employees may elect to
supplement their pay with accrued vacation, sick, comp time, or PTO, not to exceed 100% of their
weekly gross salary.
Regular Rate of Pay
The City shall calculate the employee’s regular rate of pay in accordance with section 7(e) of the Fair
Labor Standards Act of 1938.
Process
An employee who requests leave under this policy shall notify their direct supervisor as soon as
practically possible and complete the Emergency Paid Sick Leave Request Form. Leave requests shall be
submitted to the Human Resources Director, who shall make all eligibility determinations.
The City may require documentation, including a notice from a medical provider, or notice of closure or
availability from the employee’s child’s school, place of care, or child care provider.
An employee on leave must periodically report their status and intent to return to work to their
supervisor.
Public Health Emergency Leave Policy
This Public Health Emergency Leave policy is a temporary expansion on the Federal Family and Medical
Leave Act (FMLA) to provide pay and benefit protection to employees who are unable to work because
they are caring for a son or daughter whose school or place of care has been closed, or the child care
provider is unavailable, due to COVID-19 precautions. This policy is effective April 1, 2020 through
December 31, 2020.
Eligibility
All current employees of the City who have been employed for a minimum of 30 calendar days as of
April 1, 2020 are eligible for benefits under this policy.
Qualifying Reasons
Eligible employees qualify for this policy if they are unable to work (on-site) or telework because they
are caring for a son or daughter whose school or place of care has been closed, or the child care
provider is unavailable, due to COVID-19 precautions.
City of Golden Valley – Temporary COVID-19 Leave Policies
3
Duration
Employees are eligible for up to 12 weeks of leave under this policy. However, eligibility depends on the
employee’s remaining FMLA leave balance. Employees may take a total of 12 work weeks for FMLA or
Public Health Emergency Leave reasons during a 12-month period calculated on a rolling backwards
basis beginning on the first day of leave.
Reduced Schedule
Leave under this policy may be used intermittently or on a reduced schedule with the approval of the
employee’s Department Head, Human Resources Director, and City Manager. Additionally, the
employee may qualify for leave under the Emergency Paid Sick Leave Policy above.
Pay
The first 10 days of leave are unpaid (this time is known as the elimination period). During the
elimination period, an employee can elect to be paid using Emergency Paid Sick Leave or accrued time-
off.
After the 10 day elimination period, the employee is eligible for up to 10 weeks of Public Health
Emergency Leave at 2/3 their regular rate of pay up to $200 per day (no more than $10,000 total).
Under these qualifying reasons, employees may elect to supplement their pay with accrued vacation,
sick, comp time or PTO, not to exceed 100% of their weekly gross salary.
Regular Rate of Pay
The City shall calculate the employee’s regular rate of pay in accordance with section 7(e) of the Fair
Labor Standards Act of 1938.
Process
The employee should give the City as much notice as practically possible and comply with normal call-in
procedures. The City may require documentation, for example a notice of closure or availability from the
child’s school, place of care, or child care provider, including a notice that may have been posted on a
government, school, or day care website, published in a newspaper, or emailed to the City from an
employee or official of the school, place of care, or child care provider.
All existing certification requirements under the FMLA remain in effect if the employee is taking leave
for one of the existing qualifying reasons under the FMLA (see Employee Handbook).
Additional Information
The following additional conditions apply under these policies:
•Unused leave benefits available under these policies expire on December 31, 2020 and will not
carry over to the following calendar year, nor shall they be paid out to an employee in any form
of cash, or used in any manner other than what is stated in this policy.
•Once an employee exhausts the eligible leave benefits under these policies, the City’s existing
leave policies will apply.
•Where there is a conflict between these policies and an existing City policy, these policies
control.
•These policies are not retroactive.
City of Golden Valley – Temporary COVID-19 Leave Policies
4
For more information employees may contact the Human Resources Director or visit the U.S.
Department of Labor website at https://www.dol.gov/agencies/whd/pandemic/ffcra-questions.
Appendix 6
Respiratory Etiquette Posters
Infectious Disease Epidemiology, Prevention and ControlPO Box 64975, St. Paul, MN 55164651-201-5414 or 1-877-676-5414 www.health.state.mn.us
3/2020
Stop the spread of germs that make you and others sick!
CoverCoughyour
Cover your mouth and nose with a tissue when you cough or sneeze orcough or sneeze into your upper sleeve, not your hands
Put your used tissue in the waste basket.
You may be asked to put on a surgical mask to protect others.
Clean
Handsyour
after coughing or sneezing.
Wash with soap and waterorclean with alcohol-basedhand sanitizer.
Infectious Disease Epidemiology, Prevention and ControlPO Box 64975, St. Paul, MN 55164651-201-5414 or 1-877-676-5414 www.health.state.mn.us
Spanish 3/2020
¡Pare la propagación de gérmenes que lo enferman a usted y a otras personas!
Cubra
tossu
Cubra su boca ynariz con unkleenex cuandotosa o estornude
o
tosa o estornude en lamanga de su camisa,no en sus manos.
Deseche el kleenexsucio en un basurero.
Quizás le pidan ponerse unamascarilla quirúrgica paraproteger a otras personas.
Lávesemanoslas
Lávese las manos conjabón y agua tibiaolímpielas con unlimpiador de manosa base de alcohol.
después de toser o estornudar
Appendix 7
Hand-Washing Signs
Clean Your Hands!
1.
WET
2.
SOAP
3.
WASH
20 seconds
4.
RINSE
5.
DRY
6.TURN OFF WATER
WITH PAPER TOWEL
1.
PLACE 2.
RUB
until dry
How to clean your hands
with an alcohol-based
handrub:
•Apply a dime sized amount
of handrub gel to the palm
of one hand or use an alcohol-
based handrub wipe.
•Rub hands together covering
all surfaces of hands and
fingers until handrub is
absorbed.
How they work:
•Act quickly to kill
microorganisms
•Reduce bacterial
counts on
hands
How to wash your hands
with soap and water:
•Use soap and warm, running
water.
• Keep fingers pointing down.
•Rub hands vigorously for 20
seconds. Wash all surfaces:
•Backs of hands
•Wrists
• Between fingers
• Tips of fingers
•Thumbs
• Under fingernails
•Dry vigorously with paper or
clean cloth towel.
•Turn off faucet with towel
and open door with towel.
How it works:
•The soap suspends the dirt
and soils.
•The friction motion helps pull
dirt and greasy or oily soils
free from the skin.
•Warm running water washes
away suspended dirt and
soils that trap germs.
•Final friction of wiping hands
removes more germs.
10/2007
Food Safety Center
651-201-5414
www.health.state.mn.us
Wash your hands with soap and water
when your hands are visibly soiled. If
soap and water is not available, use
alcohol-based handrub (wipes or gel).
Food handlers in restaurants, schools,
delis and grocery stores must wash
their hands with soap and water before
applying hand sanitizers.
[Minn Rules Chap. 4626.0070 - 4626.0085]
¡Aunque las
manos se vean
limpias pueden
tener microbios
asquerosos!
¡Lávate las manos!
Este material fue elaborado por los CDC. La campaña “La Vida es Mejor con las Manos Limpias” es posible gracias a una asociación entre la
Fundación de los CDC, GOJO Industries y Staples. Los CDC y el HHS no respaldan productos, servicios ni empresas comerciales.
Seca5
Enjabona 2
Enjuaga 4
Restriega3
Moja1
Appendix 8
CDC Guidelines
Appendix 9
CDC Face Covering Do's and Don'ts
Appendix 10
Rice Lake Conference Room Layout
Appendix 11
Sweeney Lake Conference Room Layout
Appendix 12
Wirth Lake Room Layout
GREG'S TEMPLATES - Dec 31, 2021
Brookview - Wirth Lake Room
Virtual Programming Powered by
Appendix 13
Basset Creek Room Layout
Appendix 14
Valley Room Layout
Appendix 15
Small Picnic Pavilion Layout
GREG'S TEMPLATES - Dec 31, 2021
Small Shelter
Powered by
Appendix 16
Large Picnic Pavilion Layout
GREG'S TEMPLATES - Dec 31, 2021
Large Shelter
Powered by
Appendix 17
Council Chambers Layout
Council ChambersMaximum capacity = 15 individualsPublic ExitDoor BPublic Entrance Door A6 ft6 ft6 ft6 ft6 ft6 ftStaff and Council Entrance and ExitPublic Input Speaking PointWebEx Meeting Point
Appendix 18
Council Conference Room Layout
Council Conference Room28x281 ftMaximum capacity = 6 individuals1 ft1 ft1 ft1 ft1 ftDoor ADoor B shall remain closed12 34565'x2'5'x2'5'x2'5'x2'5'x2'5'x2'
Appendix 19
Manager's Conference Room Layout
Manager’s Conference Room
14x19 Maximum capacity =
4 individuals
1
2
3
4Path to Seating
Appendix 20
Lower Level Conference Room Layout
Lower Level Conference Room18x18Maximum capacity = 5 individuals1 ft1 ft1 ft1 ft12 3455'x2'5'x2'5'x2'5'x2'5'x2'
Appendix 21
Employee Breakroom Layout
Lower Level Employee Breakroom Maximum capacity =
3 individuals
1
3
2
Appendix 22
Police Breakroom Layout
Police Breakroom Maximum capacity =
2 individuals
1
Appendix 23
Police Report Writing Room Layout
Police Report Writing Room15 x 15Maximum capacity = 3 individuals12 3
Appendix 24
Police Department Conference Room Layout
Police Department Conference Room Maximum capacity =
4 individuals
1
2
3
4
Path to Seating
Appendix 25
Public Safety Training Room Layout
Public Safety Training RoomMaximum capacity = 21 individualsEntry Space1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft1 ft
Appendix 26
General Services Customer Service Flowchart
Appendix 27
City Council Hybrid/Live Meetings Room Plan Layout
Council ChambersMaximum capacity = 15 individualsPublic ExitDoor BPublic Entrance Door A6 ft6 ft6 ft6 ft6 ft6 ftStaff and Council Entrance and ExitPublic Input Speaking PointWebEx Meeting Point
Appendix 28
Boards and Commissions Hybrid/Live Meetings Room
Plan Layout
Council ChambersMaximum capacity = 15 individualsPublic ExitDoor BPublic Entrance Door A6 ft6 ft6 ft6 ft6 ft6 ftStaff and Council Entrance and ExitPublic Input Speaking PointWebEx Meeting Point
Appendix 29
Brookview Guest Services Site Plan Layout
Kim's Templates - Dec 31, 2020
Lobby
Powered by
Appendix 30
Golf-Shop Diagram Layout
Kim's Templates - Dec 31, 2020
Golf Shop
Powered by
Appendix 31
Three One Six Site Plan Layout
Kim's Templates - Dec 31, 2020
Three One Six
Powered by
Kim's Templates - Dec 31, 2020
Patio
Powered by
Kim's Templates - Dec 31, 2020
Evergreen Deck
Powered by
Appendix 32
WSFA COVID-19 Mitigation Plan
WSFA COVID-19 Mitigation Plan
The following plan is intended to help reduce the risk or transmission of COVID-19 during training. This plan
includes two parts (1) planning, scheduling, and social distancing and (2) pre-training symptom screening. This
plan is created following recommendations from the CDC, MDH, and each department’s Medical Director
(division instructor for the West Metro Fire Academy).
Planning, Scheduling, and Social Distancing
To minimize the number of students in each class offered by the academy, all classes will be offered in two or
three different shifts depending on the type of class. To achieve maximum social distancing measures during
the training sessions, the class will be sub-divided in to smaller working groups or crews. All students and
instructors will be required to wear a minimum of a cloth mask when working in small groups or crews where
social distancing cannot be achieved, for example search and rescue and fire attack training.
Pre-Training Health Screening
WSFA will take every available precaution to protect students and instructors (“Participants”), however, due to
the nature of the training activities required to build essential firefighting skills, it is not always possible to
maintain social distancing in a training environment. Therefore, as a precautionary measure to reduce the
spread of COVID-19, effective May 30, 2020, all students and instructors participating in on-site WSFA activities
are required to submit to the following pre-training health screening measures:
•Conduct a self-administered pre-training symptom screening; and
•Have their body temperature taken.
Pre-Training Symptom Screening
Participants shall continuously monitor themselves for a fever or two or more of the following symptoms:
•Cough
•Runny nose
•Shortness of breath or difficulty breathing
•Fever of 100 degrees Fahrenheit or higher
•Chills
•Muscle pain
•Sore throat
•New loss of taste or smell
•Vomiting or diarrhea within the last 24 hours
Participants who are experiencing either a fever, or two or more of any of these symptoms while home should
not report to training and should contact their supervisor (training officer). A Participant who is experiencing any
symptoms of COVID-19 while at training will be sent home. The Participant should monitor his or her
symptoms and call a doctor if concerned about the symptoms.
Body Temperature Screening
Upon arrival, Participants should report to the entrance point designated by the lead instructor. The entrance
point will be designated in writing in advance and Participants shall report to the designated entrance point
prior to entering any other areas of WSFA member City property. Each employee will be screened in a private
location by the lead instructor using a non-contact thermometer supplied by the City hosting the training event.
lead instructor shall follow all instructions for the particular thermometer being used, shall be trained in
administering temperature checks, shall use appropriate PPE while administering the temperature checks, and
shall sanitize all equipment between use. Participants shall practice social distancing while waiting to be
screened.
A Participant who has a fever at or above 100 degrees Fahrenheit will be sent home and all conversations about
Participants’ health, including the results of the temperature screening will take place in private and the results
of all screenings will be treated as private medical records. Participants’ temperatures will not be documented.
If an employee is sent home, they can return to training when they meet the return to work requirements of
their employer City.
EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax)
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. E. Adopt Resolution Ending Local Emergency
Prepared By
Tim Cruikshank, City Manager
Maria Cisneros, City Attorney
Summary
On March 29, 2020, the Mayor and Council declared a local emergency related to the civil unrest in
Minneapolis and St. Paul. Under that local emergency declaration, the Mayor and Council imposed a
curfew consistent with the curfew imposed by the Governor and the cities of Minneapolis and St. Paul.
That curfew continu ed until June 3, 2020. There is no longer a need to impose a curfew. Therefore, the
City no longer requires an emergency declaration. Under the terms of the emergency declaration and
resolution, the local emergency may be terminated by resolution of the Council.
Financial or Budget Considerations
Not Applicable
Recommended Action
Motion to adopt Resolution terminating the local emergency related to the civil unrest in Minneapolis
and St. Paul.
Supporting Documents
•Resolution Ending Local Emergency (1 page)
RESOLUTION NO. 20-38
CITY OF GOLDEN VALLEY
RESOLUTION ENDING LOCAL EMERGENCY
WHEREAS, on May 29, 2020, the Mayor of the City of Golden Valley found that civil
unrest in the neighboring cities of Minneapolis and Saint Paul threatens the health, safety
and welfare of the residents of and the property within the City of Golden Valley; and
WHEREAS, on May 29, 2020, the Mayor declared that the situation was a local
emergency; and
WHEREAS, on May 29, 2020, the City Council recognized and extended the local
emergency; and
WHEREAS, the City Council finds that the civil unrest and related threats have
subsided and there is no longer a need for a local emergency.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GOLDEN VALLEY, MINNESOTA:
The City Council of the City of Golden Valley hereby ends the local emergency
declared on May 29, 2020.
Adopted by the City Council of Golden Valley, Minnesota this 16th day of June, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax)
Golden Valley City Council Meeting
June 16, 2020
Agenda Item
6. G. COVID-19 Pandemic Emergency Administrative Actions
Prepared By
Tim Cruikshank, City Manager
Maria Cisneros, City Attorney
Summary
The City Manager and City Attorney recommend that the City Council ratify the attached Emergency
Administrative Actions that staff has taken since June 2, 2020 in response to the COVID-19 pandemic.
The new actions include:
•Emergency Administrative Action 20-50 Approving Independent Contractor Agreement with
Twin City Tennis Camps
•Emergency Administrative Action 20-51 Approving Independent Contractor Agreements for
Golf Instruction Services
•Emergency Administrative Action 20-52 Adopting the Parks & Recreation Section of the COVID-
19 Operations Recovery and Readiness Plan
The City Manager and City Attorney recommend the Council ratify these Emergency Administrative
Actions.
Financial or Budget Considerations
Not Applicable
Recommended Action
Motion to ratify Emergency Administrative Actions 20-50 through 20-52.
Supporting Documents
•Emergency Administrative Actions 20-50 through 20-52 (26 pages)
EMERGENCY ADMINISTRATIVE ACTION 20-50
APPROVING AGREEMENT
WITH TWIN CITY TENNIS CAMPS
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the
City of Golden Valley approves the attached Independent Contractor and Court Rental
Agreement with Twin City Tennis Camps and authorizes the Mayor and City Manager to
sign the agreement upon ratification of this Emergency Administrative Action by the
City Council.
Date: June 10, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
1
INDEPENDENT CONTRACTOR & COURT RENTAL AGREEMENT
THIS AGREEMENT is made this June 10, 2020 (“Effective Date”) by and between Twin City Tennis
Camps (Inc.) a Minnesota corporation with its principal office located at 8014 Olson Memorial Highway,
Ste. 101, Golden Valley, Minnesota (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota
municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Contractor is engaged in the business of providing tennis instruction.
B. The City is the owner of tennis courts located at the Brookview Parks named in the attached
Exhibit A in Golden Valley, Minnesota (the “Facilities”).
C. Contractor desires to rent from the City and the City desires to rent Contractor tennis court time
at the Facilities.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Contractor agree as follows:
AGREEMENT
1. Facility Use. The City agrees to rent court time to Contractor for the times and dates shown on
the attached Exhibit A and in accordance with the terms of this Agreement. Such schedules may be
amended from time to time upon the written agreement of both parties’ representatives, or as deemed
necessary at the discretion of the Parks & Recreation Director. Contractor may request additional court
time, which the City may grant or deny in its own discretion. Any additional court time shall be subject to
additional fees. Contractor shall use and occupy the Facilities solely for the purpose of providing the
services described herein and in accordance with the terms of this Agreement.
2. Other City Services. In addition to the Facility use described in paragraph one above, the City shall
be responsible for the following services:
a. Promotion: The City shall promote Contractor’s programs in one to two full pages of
advertising in its Spring/Summer catalog and one-half to one page in its Fall catalog.
Contractor will work with Golden Valley Park and Recreation staff for layout and catalog
deadlines.
b. Bathrooms: The City shall clean the permanent bathrooms located at the Brookview Park
tennis building and all portable bathrooms on City property pursuant to the City’s CORR
Plan, which shall be provided to Contractor for review prior to the beginning of the 2020
season. Contractor’s staff shall support the daily disinfecting schedule on the weekends
using an approved disinfectant product provided by the city.
c. Trash and Recycling: The City shall provide trash and recycling containers onsite as needed.
The City shall remove all trash and recycling on a regular weekly schedule.
3. Term. This agreement will commence on June 10, 2020 and will continue until October 31, 2020.
2
4. Services. With respect to its programming, Contractor agrees to provide the services as described
in the attached Exhibit B (the “Services”). All Services shall be provided in a manner consistent with the
level of care and skill ordinarily exercised by professionals currently providing similar services.
5. Time for Completion. The Services shall be completed on the dates specified in the attached
Exhibit A, provided that the parties may extend the stated deadlines upon mutual written agreement.
Notwithstanding paragraph 3 above and except as otherwise provided herein, this Agreement shall
remain in force and effect commencing from the effective date and continuing until the completion of
Contractors programs, unless terminated by the City or amended pursuant to the Agreement.
6. Consideration. Contractor shall pay the City:
a. $6.00 per hour of court usage.
b. 50% of the cost of renting and cleaning the rented portable toilets at the Facilities.
The City shall invoice Contractor on a monthly basis and Contractor shall make all payments by check
payable to the City of Golden Valley within 30 days. All fees shall be considered fully earned by the City
upon receipt by the City. Any expenses incurred by the Contractor pursuant to providing the Services,
including but not limited to travel and phone expenses, are the sole responsibility of the Contractor.
7. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be
terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
Notwithstanding anything to the contrary herein, if at any time the actions of the Contractor and/or their
staff compromise the physical, mental or emotional safety of a participant (as determined by the City),
the City shall have the right to immediately suspend Services until the issue has been resolved or the contract
terminated. In the event of a termination, Contractor shall pay the City for court time used to the date of
termination.
7. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
8. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
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10. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the completion
or termination of this Agreement.
11. Waiver. Contractor waives all its rights against the City for damages covered by property insurance.
Contractor shall require a similar waiver from all its consultants and subcontractors, if any. Contractor waives
all of its rights of recovery against the City because of deductible clauses in, or inadequacy of limits in, any
policies of insurance that are in any way related to the work and that are secured and maintained by
Contractor. Contractor waives any of its rights of recovery against the City because of a lack of insurance
coverage. Contractor shall require similar waivers from all of its consultants. Contractor shall waive all of its
rights of recovery against the City for loss or damage to any of its equipment, machinery, tools or property
that is used in connection with this Agreement. Contractor shall require a similar waiver from all its
consultants and subcontractors.
12. Insurance. Contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement, the following minimum insurance coverages:
a. Comprehensive General Liability. Contractor shall maintain commercial general liability
insurance in a minimum amount of $2,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, personal injury, advertising injury,
and contractually assumed liability. The City shall be named as an additional insured.
b. Automobile Liability. If Contractor transports any program participants in its vehicles, the
Contractor shall maintain commercial automobile liability insurance, including owned, hired, and
non-owned automobiles, with a minimum combined single limit of $2,000,000 per occurrence.
c. Workers’ Compensation and Employer’s Liability. Contractor agrees to provide workers’
compensation insurance for all of its employees in accordance with the statutory requirements of
the State of Minnesota.
Within ten days of the effective date of this Agreement and thereafter upon the City’s request, Contractor
shall provide a certificate of insurance as proof that the above coverages are in full force and effect. These
insurance requirements may be met through any combination of primary and umbrella/excess insurance.
Contractor’s policies shall be primary and non-contributory to any other valid and collectible insurance
available to the City with respect to any claim arising out of the Contractor’s performance under this
Agreement. Contractor’s policies and certificate of insurance shall state the coverage afforded under the
policies shall not be cancelled without at least 30 days’ advanced written notice to the City.
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Without prejudice to any other right or remedy, if Contractor fails to obtain the required insurance, the
City may elect to obtain equivalent insurance to protect Owner’s interests at Contractor’s expense and
the consideration shall be adjusted accordingly.
13. COVID-19. In accordance with all applicable City, state, and federal laws, ordinances, rules and
regulations related to the ongoing COVID-19 pandemic, Contractor agrees to the following:
a. Contractor shall be solely responsible for all safety precautions at the Facilities during the time it
is conducting its activities.
b. Contractor shall submit (a) a copy of its COVID-19 preparedness plan to the City for review; and
b) a certification that Contractor has adopted a COVID-19 preparedness plan that meets the
requirements of the United States government and the State of Minnesota. (Exhibit C)
c. Contractor shall at all times abide by all applicable state, federal and City rules, laws and
ordinances, as well as the requirements of its COVID-19 preparedness plan.
The City reserves the right to immediately terminate this Agreement without notice if Contractor does
not abide by the requirements of this Paragraph 13.
14. Assignment and Subcontracting. Neither the City nor Contractor shall assign, or transfer any
rights under or interest (including, but without limitation, moneys that may become due or moneys that
are due) in the Agreement without the written consent of the other except to the extent that the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such
independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
15. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Contractor shall provide or contract for all required equipment and personnel.
Contractor shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Contractor pursuant to this
Agreement shall be provided by Contractor as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
16. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
5
of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
17. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Contractor, and supersedes any other written
or oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail.
18. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
19. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
20. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
21. Agreement Not Exclusive. The City retains the right to hire other professional service providers for
this or other matters, in the City’s sole discretion.
22. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
23. No Discrimination. Contractor agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
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24. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Rick Birno, the Parks and Recreation Director of the City, or designee. Contractor’s authorized agent for
purposes of administration of this contract is Daniel Nabedrick, or designee who shall perform or
supervise the performance of all Services.
25. Notices. Any notices permitted or required by this Agreement shall be deemed given when
mailed, personally delivered or emailed to:
CONTRACTOR THE CITY
Daniel Nabedrick
Twin City Tennis Camps
8014 Highway 55, Ste. 101
Golden Valley, MN 55427
dnabedrick@twincitytenniscamps.com
Rick Birno, Parks & Recreation Director
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
rbirno@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
26. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
27. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
28. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
29. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
30. Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
31. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
Remainder of page left blank intentionally. Signature page follows.]
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IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
TWIN CITY TENNIS CAMPS (INC.): CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Shepard M. Harris, Mayor
By: _________________________________
Timothy J. Cruikshank, City Manager
EXHIBIT A
FACILITY USE SCHEDULE
SUMMER
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6/10-8/28 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 9:30 AM-12 PM
6 courts 6 courts 6 courts 6 courts 6 courts 4 courts
4-8 PM 4-8 PM 4-8 PM 4-8 PM 4-6 PM
4 courts 4 courts 4 courts 4 courts 4 courts
Wesley Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6/10-8/28 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM
4 courts 4 courts 4 courts 4 courts 4 courts
Seeman Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6/10-6/26 6 - 8 PM 6 - 8 PM 10 AM - 12 PM
2 courts 2 courts 2 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8/31-8/8 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM
4 courts 4 courts 4 courts 4 courts 4 courts
Saturday, June 13: Brookview move to Wesley 4 courts
FALL
Lions Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8/31-10/18 4-6 PM 4-6 PM 4-6 PM 4-6 PM
2 couts 2 courts 2 courts 2 courts
Wesley Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8/31-10/18 4-6 PM 4-6 PM 4-6 PM 4-6 PM
2 couts 2 courts 2 courts 2 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8/31-10/18 6-8 PM 6-8 PM 6-8 PM 6-8 PM 3:30-6 PM 9:30 AM-4 PM 11 AM-5 PM
4 courts 4 courts 4 courts 4 courts 4 courts 4 courts 4 courts
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Brookview 11 AM-5 PM 11 AM-5 PM 11 AM-5 PM
10/14-10/16 4 courts 4 courts 4 courts
No TCTC at Brookview on Friday, 9/11 - move to Lions
NOTES: No TCTC Sept 6-7
2020 TWIN CITY TENNIS CAMP SCHEDULE
EXHIBIT B
CONTRACTOR SERVICES
It is understood that the Contractor is experienced and trained to provide tennis recreation program services
and that the City requires such services. Therefore, it is hereby agreed that Contractor shall be solely responsible
for providing tennis instruction services (the “Services”) in accordance with the following standards:
1. Instruction:
a. Contractor shall be a member of the United States Tennis Association (“USTA”) and follow all USTA
guidelines for tennis instruction.
b. Contractor shall complete background checks on all of its instructors.
c. Contractor shall provide concussion training, as provided through the Center of Disease Control and
Prevention website, for all of its instructors.
d. Copies of all staff’s background checks and Concussion Training Certificates shal be made available
upon request to Golden Valley Parks and Recreation.
e. All of Contractor’s instructors shall be at least 16 years of age or older.
2. Supplies:
a. Contractor shall provide all necessary supplies and staff, including. Including all supplies needed to
protect staff and program participants from Covid 19.
b. Contractor shall remove all supplies from the Facilities at the end of program. Contractor shall
remove all teaching aides, supplies, additional signage, etc. at the end of each daily program.
c. Contractor may have clocks and court caddies on the court. Clocks and caddies may stay on the
courts for the duration of the season. The City is not responsible for damaged or stolen items.
d. Contractor shall retrieve all tennis balls and other supplies from the area at the conclusion of each
day.
e. Contractor shall be solely responsible for decontaminating the office area daily according to the
terms of its COVID-19 preparedness plan and the City’s CORR Plan, which the City shall provide to
Contractor.
3. Registration and Communication:
a. Contractor shall be responsible for all aspects of registration.
b. Contractor shall have a working website and access for phone communication for all participants
and Golden Valley Parks and Recreation staff.
c. Contractor shall use best efforts to accommodate the registration requests of Golden Valley
residents before the registration requests of non-Golden Valley residents. .
d. Contractor shall offer fee assistance for Golden Valley residents who request financial assistance.
4. Facility Use:
a. Contractor shall submit all facility repair requests in writing or via email to City staff. Contractor shall
not make any changes to the Facilities without written approval from the City.
b. Contractor shall maintain a neat and orderly operation for the duration of the program. Contractor
shall pick up all recycling, garbage, and debris and place them in appropriate containers at
conclusion of each day.
c. Any additional Facility usage above and beyond the contracted days and times must be requested
and approved and will be subject to additional charges.
d. Contractor may use the Brookview Tennis Court building office area beginning on the effective date
of this Agreement and ending October 31, 2020. The City shall supply up to 4 keys for the
Brookview tennis building office area. Contractor shall return all keys to the City by Oct. 31, 2020.
5. Permits/Ordinance:
a. Contractor shall follow City signage guidelines as directed by Parks and Recreation Staff. Contractor
may post one banner/sign per two tennis courts. Banners/signs are not allowed on any City
building.
b. If Contractor wishes to sell merchandise, Contractor must obtain a permit from the City.
6. Tournaments:
a. Contractor shall be responsible for ordering and paying dumpster expense for all tournaments if
offered.
7. Safety:
a. Contractor shall provide first aid kit, ice, and safety supplies.
b. Contractor shall report to the City all injuries that occur on City property or during the Program.
c. Contractor will be expected to follow all Covid 19 safety procedures as outlined by the State of
Minnesota and the Centers for Disease Control and Prevention, and as otherwise required in this
Agreement.
8. Transportation. Contractor shall not transport any program participants during the 2020 season.
EMERGENCY ADMINISTRATIVE ACTION 20-51
APPROVING AGREEMENT
FOR GOLF INSTRUCTION SERVICES
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020,
the City of Golden Valley approves the attached Independent Contractor Agreements
for golf instruction services and authorizes the Mayor and City Manager to sign the
agreement upon ratification of this Emergency Administrative Action by the City
Council.
Date: June 10, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
INDEPENDENT CONTRACTOR AGREEMENT FOR GOLF LESSONS
THIS AGREEMENT is made this June 10, 2020 (“Effective Date”) by and between Alex Tegels
Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at
7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A.Contractor is engaged in the business of providing golf instruction.
B.The City is the owner of Brookview Golf Course in Golden Valley, Minnesota (the “Facility”)
C.Contractor desires to provide and the City desires to hire Contractor to provide group and private
golf lessons at the Facility.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Contractor agree as follows:
AGREEMENT
1.Facility Use. The City agrees to allow Contractor to use the Facilities to provide private and group
golf lessons (the “Services”). For purposes of this agreement, the term Group Lessons means golf lessons
which are scheduled by the City and are part of the City’s regular golf programming. Private Lessons means
golf lessons that are scheduled by the Contractor and are not part of the City’s regular golf programming.
Such schedules may be amended from time to time upon the agreement of both parties’ representatives,
or as deemed necessary at the discretion of the Golf Operations Manager.
2.Term. This agreement will commence on June 10, 2020 and will continue until October 31, 2020.
3.Services. Contractor may provide Group Lessons and Private Lessons. Contractor agrees to
provide the all Services in a manner consistent with the level of care and skill ordinarily exercised by
professionals currently providing similar services.
a.Group Lessons:
i.The City shall provide the following for Group Lessons:
1.Schedule all Group Lesson sessions and provide Contractor an opportunity to sign
up to teach Group Lesson sessions.
2.Register participants, collect participant fees, and provide a participant class lists to
Contractor.
3.Provide access to the lesson tee and golf course.
4.Provide range balls for instruction.
5.Advertise all Group Lessons in the City’s Parks & Recreation catalog and on its
website. The City shall be solely responsible for the content and timing of all Group
Lesson advertising.
ii.Contractor shall be responsible for the following with respect to Group Lessons:
1.Work with City staff ahead of time to create a Group Lessons schedule.
2.Communicate with customers.
b.Private Lessons:
i.The City shall provide the following for Group Lessons:
1.Provide access to the lesson tee and golf course
2.Provide range balls for instruction
3.Advertise all Private Lessons in the City’s Parks & Recreation catalog and on its
website. The City shall be solely responsible for the content and timing of all Private
Lesson advertising.
ii.Contractor shall be responsible for the following with respect to Private Lessons:
1.Manage Contractor’s own schedule and coordinate lesson times with customers and
other independent contractor customers
2.Communicate with customers
4.Consideration.
a.Group Lessons. The City shall pay Contractor $80.00 per hour for Group Lessons it teaches
at the Facilities. Contractor shall invoice the City on the 15th and 30th of each month.
b.Private Lessons. Contractor agrees to pay the City 15% of its gross receipts for all Private
Lessons conducted at Brookview. Contractor shall provide the City a summary of all fees it
has charged and Private Lessons it has conducted at Brookview on the 28th of each month.
The City will invoice Contractor for payments. All fees shall be fully earned by the City upon
receipt by the City.
5.Expenses. Any expenses incurred by the Contractor while providing the Services, including but
not limited to travel and phone expenses, are the sole responsibility of the Contractor.
6.Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be
terminated as follows:
a.The parties, by mutual written agreement, may terminate this Agreement at any time;
b.Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c.The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d.The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
Notwithstanding anything to the contrary herein, if at any time the actions of the Contractor and/or their
staff compromise the physical, mental or emotional safety of a customer (as determined by the City), the
City shall have the right to immediately suspend Services until the issue has been resolved or the contract
terminated. In the event of a termination, Contractor shall pay the City for course time used to the date of
termination.
7.Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
8.Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
10.Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the completion
or termination of this Agreement.
11.Waiver. Contractor waives all its rights against the City for damages covered by property insurance.
Contractor shall require a similar waiver from all its consultants and subcontractors, if any. Contractor waives
all of its rights of recovery against the City because of deductible clauses in, or inadequacy of limits in, any
policies of insurance that are in any way related to the work and that are secured and maintained by
Contractor. Contractor waives any of its rights of recovery against the City because of a lack of insurance
coverage. Contractor shall require similar waivers from all of its consultants. Contractor shall waive all of its
rights of recovery against the City for loss or damage to any of its equipment, machinery, tools or property
that is used in connection with this Agreement. Contractor shall require a similar waiver from all its
consultants and subcontractors.
12.Insurance. Contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement, the following minimum insurance coverages:
a.Comprehensive General Liability. Contractor shall maintain commercial general liability
insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, personal injury, advertising injury,
and contractually assumed liability. The City shall be named as an additional insured.
b.Workers’ Compensation and Employer’s Liability. Contractor agrees to provide workers’
compensation insurance for all of its employees in accordance with the statutory requirements of
the State of Minnesota.
Within ten days of the effective date of this Agreement and thereafter upon the City’s request, Contractor
shall provide a certificate of insurance as proof that the above coverages are in full force and effect. These
insurance requirements may be met through any combination of primary and umbrella/excess insurance.
Contractor’s policies shall be primary and non-contributory to any other valid and collectible insurance
available to the City with respect to any claim arising out of the Contractor’s performance under this
Agreement. Contractor’s policies and certificate of insurance shall state the coverage afforded under the
policies shall not be cancelled without at least 30 days’ advanced written notice to the City.
Without prejudice to any other right or remedy, if Contractor fails to obtain the required insurance, the
City may elect to obtain equivalent insurance to protect Owner’s interests at Contractor’s expense and
the consideration shall be adjusted accordingly.
13.COVID-19. In accordance with all applicable City, state, and federal laws, ordinances, rules and
regulations related to the ongoing COVID-19 pandemic, Contractor agrees to the following:
a. Contractor shall be solely responsible for all safety precautions during the time it is conducting
its activities.
b.Contractor shall submit (a) a copy of its COVID-19 preparedness plan to the City for review; and
b)a certification that Contractor has adopted a COVID-19 preparedness plan that meets the
requirements of the United States government and the State of Minnesota. (Exhibit C)
c.Contractor shall at all times abide by all applicable state, federal and City rules, laws and
ordinances, as well as the requirements of its COVID-19 preparedness plan.
The City reserves the right to immediately terminate this Agreement without notice if Contractor does
not abide by the requirements of this Paragraph 13.
14.Assignment and Subcontracting. Neither the City nor Contractor shall assign, or transfer any
rights under or interest (including, but without limitation, moneys that may become due or moneys that
are due) in the Agreement without the written consent of the other except to the extent that the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such
independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
15.Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Contractor shall provide or contract for all required equipment and personnel.
Contractor shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Contractor pursuant to this
Agreement shall be provided by Contractor as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
16.Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
17.Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Contractor, and supersedes any other written
or oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail.
18.Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
19.Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
20.Agreement Not Exclusive. The City retains the right to hire other professional service providers for
this or other matters, in the City’s sole discretion.
21.Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
22.No Discrimination. Contractor agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
26.Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
27.Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
28.Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
29.Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
30.Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
31.Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
CONTRACTOR: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Timothy J. Cruikshank, City Manager
INDEPENDENT CONTRACTOR AGREEMENT FOR GOLF LESSONS
THIS AGREEMENT is made this June 10, 2020 (“Effective Date”) by and between Michael Turnbull
Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at
7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A.Contractor is engaged in the business of providing golf instruction.
B.The City is the owner of Brookview Golf Course in Golden Valley, Minnesota (the “Facility”)
C.Contractor desires to provide and the City desires to hire Contractor to provide group and private
golf lessons at the Facility.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Contractor agree as follows:
AGREEMENT
1.Facility Use. The City agrees to allow Contractor to use the Facilities to provide private and group
golf lessons (the “Services”). For purposes of this agreement, the term Group Lessons means golf lessons
which are scheduled by the City and are part of the City’s regular golf programming. Private Lessons means
golf lessons that are scheduled by the Contractor and are not part of the City’s regular golf programming.
Such schedules may be amended from time to time upon the agreement of both parties’ representatives,
or as deemed necessary at the discretion of the Golf Operations Manager.
2.Term. This agreement will commence on June 10, 2020 and will continue until October 31, 2020.
3.Services. Contractor may provide Group Lessons and Private Lessons. Contractor agrees to
provide the all Services in a manner consistent with the level of care and skill ordinarily exercised by
professionals currently providing similar services.
a.Group Lessons:
i.The City shall provide the following for Group Lessons:
1.Schedule all Group Lesson sessions and provide Contractor an opportunity to sign
up to teach Group Lesson sessions.
2.Register participants, collect participant fees, and provide a participant class lists to
Contractor.
3.Provide access to the lesson tee and golf course.
4.Provide range balls for instruction.
5.Advertise all Group Lessons in the City’s Parks & Recreation catalog and on its
website. The City shall be solely responsible for the content and timing of all Group
Lesson advertising.
ii.Contractor shall be responsible for the following with respect to Group Lessons:
1.Work with City staff ahead of time to create a Group Lessons schedule.
2.Communicate with customers.
b.Private Lessons:
i.The City shall provide the following for Group Lessons:
1.Provide access to the lesson tee and golf course
2.Provide range balls for instruction
3.Advertise all Private Lessons in the City’s Parks & Recreation catalog and on its
website. The City shall be solely responsible for the content and timing of all Private
Lesson advertising.
ii.Contractor shall be responsible for the following with respect to Private Lessons:
1.Manage Contractor’s own schedule and coordinate lesson times with customers and
other independent contractor customers
2.Communicate with customers
4.Consideration.
a.Group Lessons. The City shall pay Contractor $80.00 per hour for Group Lessons it teaches
at the Facilities. Contractor shall invoice the City on the 15th and 30th of each month.
b.Private Lessons. Contractor agrees to pay the City 15% of its gross receipts for all Private
Lessons conducted at Brookview. Contractor shall provide the City a summary of all fees it
has charged and Private Lessons it has conducted at Brookview on the 28th of each month.
The City will invoice Contractor for payments. All fees shall be fully earned by the City upon
receipt by the City.
5.Expenses. Any expenses incurred by the Contractor while providing the Services, including but
not limited to travel and phone expenses, are the sole responsibility of the Contractor.
6.Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be
terminated as follows:
a.The parties, by mutual written agreement, may terminate this Agreement at any time;
b.Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c.The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d.The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
Notwithstanding anything to the contrary herein, if at any time the actions of the Contractor and/or their
staff compromise the physical, mental or emotional safety of a customer (as determined by the City), the
City shall have the right to immediately suspend Services until the issue has been resolved or the contract
terminated. In the event of a termination, Contractor shall pay the City for course time used to the date of
termination.
7.Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
8.Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
10.Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the completion
or termination of this Agreement.
11.Waiver. Contractor waives all its rights against the City for damages covered by property insurance.
Contractor shall require a similar waiver from all its consultants and subcontractors, if any. Contractor waives
all of its rights of recovery against the City because of deductible clauses in, or inadequacy of limits in, any
policies of insurance that are in any way related to the work and that are secured and maintained by
Contractor. Contractor waives any of its rights of recovery against the City because of a lack of insurance
coverage. Contractor shall require similar waivers from all of its consultants. Contractor shall waive all of its
rights of recovery against the City for loss or damage to any of its equipment, machinery, tools or property
that is used in connection with this Agreement. Contractor shall require a similar waiver from all its
consultants and subcontractors.
12.Insurance. Contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement, the following minimum insurance coverages:
a.Comprehensive General Liability. Contractor shall maintain commercial general liability
insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, personal injury, advertising injury,
and contractually assumed liability. The City shall be named as an additional insured.
b.Workers’ Compensation and Employer’s Liability. Contractor agrees to provide workers’
compensation insurance for all of its employees in accordance with the statutory requirements of
the State of Minnesota.
Within ten days of the effective date of this Agreement and thereafter upon the City’s request, Contractor
shall provide a certificate of insurance as proof that the above coverages are in full force and effect. These
insurance requirements may be met through any combination of primary and umbrella/excess insurance.
Contractor’s policies shall be primary and non-contributory to any other valid and collectible insurance
available to the City with respect to any claim arising out of the Contractor’s performance under this
Agreement. Contractor’s policies and certificate of insurance shall state the coverage afforded under the
policies shall not be cancelled without at least 30 days’ advanced written notice to the City.
Without prejudice to any other right or remedy, if Contractor fails to obtain the required insurance, the
City may elect to obtain equivalent insurance to protect Owner’s interests at Contractor’s expense and
the consideration shall be adjusted accordingly.
13.COVID-19. In accordance with all applicable City, state, and federal laws, ordinances, rules and
regulations related to the ongoing COVID-19 pandemic, Contractor agrees to the following:
a. Contractor shall be solely responsible for all safety precautions during the time it is conducting
its activities.
b.Contractor shall submit (a) a copy of its COVID-19 preparedness plan to the City for review; and
b)a certification that Contractor has adopted a COVID-19 preparedness plan that meets the
requirements of the United States government and the State of Minnesota. (Exhibit C)
c.Contractor shall at all times abide by all applicable state, federal and City rules, laws and
ordinances, as well as the requirements of its COVID-19 preparedness plan.
The City reserves the right to immediately terminate this Agreement without notice if Contractor does
not abide by the requirements of this Paragraph 13.
14.Assignment and Subcontracting. Neither the City nor Contractor shall assign, or transfer any
rights under or interest (including, but without limitation, moneys that may become due or moneys that
are due) in the Agreement without the written consent of the other except to the extent that the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such
independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
15.Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Contractor shall provide or contract for all required equipment and personnel.
Contractor shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Contractor pursuant to this
Agreement shall be provided by Contractor as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
16.Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
17.Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Contractor, and supersedes any other written
or oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail.
18.Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
19.Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
20.Agreement Not Exclusive. The City retains the right to hire other professional service providers for
this or other matters, in the City’s sole discretion.
21.Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
22.No Discrimination. Contractor agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
26.Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
27.Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
28.Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
29.Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
30.Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
31.Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
CONTRACTOR: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-52
ADOPTING THE PARKS & RECREATION SECTION OF
THE COVID-19 OPERATIONS RECOVERY AND READINESS PLAN
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the
City of Golden Valley adopts the Parks and Recreation section of the COVID-19
Operations Recovery and Readiness Plan on file with the City Clerk.
Date: June 10, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
ANNOUNCEMENT OF MEETINGS AND EVENTS
Three or more Council Members may attend the following
JUNE
5-14 Run the Valley Held Virtually
16 Special City Council meeting - Board/Commission Interviews 5:15 pm Held Virtually
16 City Council 6:30 pm Held Virtually
21 & 28 Market in the Valley 9 am to 1 pm City Hall Campus
25 Golden Valley Business Council 8:30 to 10 am Held Virtually
JULY
3 City Offices closed in observance of July 4
5 Market in the Valley 9 am to 1 pm City Hall Campus
7 City Council 6:30 pm Held Virtually