08-18-20 City Council AgendaREGULAR MEETING AGENDA
This meeting will be held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast
cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the
meeting code 133 036 8561. The public may participate in this meeting during public comment
sections, including the public forum beginning at 6:20 pm, by calling 763-230-7454. Additional
information about monitoring electronic meetings is available on the City website. For technical
assistance, please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If
you incur costs to call into the meeting, you may submit the costs to the City for reimbursement
consideration.
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1.Call to Order
A.Pledge of Allegiance
B.Roll Call
C.Presentation – Human Rights Commission “ All are Welcome in Golden Valley” video
2.Additions and Corrections to Agenda
3.Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A.Approval of Minutes:
1.Council Manager Meeting – May 12, June 9 and July 14, 2020
2.City Council Meeting – July 21, 2020
B.Approval of City Check Register
C.Licenses:
1.Gambling License Exemption and Waiver of Notice Requirement – The Church of St.
Margaret Mary
2.Approve General Business License - New and Used Dealer
D.Minutes of Boards and Commissions:
1.Human Services Commission – June 8 and July 13, 2020
2.Special Human Rights Commission – June 5, 2020
3.Board of Zoning Appeals – June 23, 2020
4.Bassett Creek Watershed Management Commission – June 18, 2020
E.Receipt of July 2020 Financial Reports
F.Approve Amendment to City Manager’s Employment Agreement Res. 20-48
G.Accept Resignation from the Human Rights Commission
H.Accept Resignation from the Human Services Commission 59
August 18, 2020 – 6:30 pm
City of Golden Valley City Council Regular Meeting
August 18, 2020 – 6:30 pm
2
4. Public Hearing
A. Public Hearing – Ordinance #687 - Amending the Zoning Code to Include Mixed Use
Architectural and Material Standards
60-74
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. COVID-19 Pandemic Emergency Administrative Actions 75-81
B. Review of Council Calendar 82
C. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax)
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
1. C. Human Rights Commission "All are Welcome in Golden Valley" Video
Prepared By
Kris Luedke, City Clerk
Summary
Human Rights Youth Member, Destiny Nathan, may be in attendance to introduce the "All are
Welcome in Golden Valley" Video
Financial Or Budget Considerations
Not applicable
REGULAR MEETING MINUTES
The meeting began at 6:30 pm.
Present: Mayor Harris and Council Members; Rosenquist, Fonnest, Sanberg and Harris.
Staff present: City Manager Cruikshank, City Attorney Cisneros, City Engineer Oliver,
Environmental Resources Supervisor Eckman, Planning Manager Zimmerman, City
Planner Campbell, Finance Director Virnig, Physical Development Director
Nevinski, Assistant City Engineer Kakach.
1. Boards/Commissions 2019 Annual Report and 2020 Work Plan
A. Environmental Commission
B. Planning Commission
C. Board of Zoning Appeals
A. Environmental Commission
Scott Seys, Environmental Commission Chair presented the 2019 Environmental Commission
Annual Report and 2020 Work Plan. Mr. Seys discussed the 2019 commission accomplishments:
The City of Golden Valley completed step 4 of the GreenStep Cities Program, an assistance and
recognition program that helps local cities achieve their sustainability and quality of life goals. The
commission has provided the Council with energy use recommendations, for instance participating
in Xcel Energy’s Partners In Energy community collaboration program. The commission
recommended the adoption of a resolution endorsing pollinator protection and promotion of
habitat. The commission also focused their 2019 efforts in providing input and feedback on the
City’s solid waste hauling discussion, natural resources management with a focus on the Bassett
Creek Nature Area and making recommendations on zoning code revisions to remove barriers to
local food production. In terms of the 2020 Work Plan, Mr. Seys outlined the priorities. These are
based on goals in the Resilience & Sustainability, Water Resources, and Parks & Natural Resources
chapters of the 2040 Comprehensive Plan, the GreenStep Cities Program, and the City’s
participation in Xcel Energy’ s Partners in Energy Community Collaboration Program. Among them
are: Achieve GreenStep Cities step 5 status, host an education workshop on sustainable yards and
pollinator habitat utilizing the commission’s budget, partner with the Human Rights Commission on
a join project or event.
The Council commended the Environmental Commission on their work and efforts. The Council
suggested the commission reached out to district schools and learn more about programs they
have put in place to promote more student engagement. The Council encouraged the commission
to share more details on the GreenStep Cities Program so that residents could learn and engage
more.
May 12, 2020 – 6:30 pm
Virtual Webex Meeting
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City of Golden Valley City Council/Manager Regular Meeting Minutes
May 12, 2020 – 6:30 pm
B. Planning Commission
Ronald Blum, Planning Commission Chair presented the 2019 Planning Commission Annual Report
and 2020 Work Plan. Mr. Blum provided a highlight of the 2019 activity. Almost all the projects
reviewed were Conditional Use Permits (CUPs). The commission saw a reduction in the number of
applications it reviewed in 2019, resulting in a five-year low. The Commission considered amending
zoning texts: Firearm Sales, Architectural and Material Standards and Mixed Use Zoning District.
The 2020 Proposed Workplan recommends carrying out phase III of the Downtown Study, including
the completion of the city’s Bicycle and Pedestrian Network, adjusting institutional subdistricts and
updating the Medium-Density Residential Zoning District to achieve target densities. It also
proposes Zoning Code amendments and updates, such as but not limited to, adopting new
restrictions on Tobacco Sales in the Commercial Zoning District and revisiting the zoning districts in
which Places of Worship are allowed to be consistent with the Religious Land Use and
Institutionalized Persons Act (RLUIPA). The Commission will continue to review and make
recommendations on land use applications, including subdivision requests, CUP and Planned Unit
Developments (PUD). In terms of commissioner training and education, the commission will work
to respond to the interests of individual commissioners and will receive training on variances
provided by City Attorney Cisneros.
The Council asked about updates on the Xenia project. Staff confirmed that the progress is ongoing
and inspections staff believes the building will be completed by the end of 2021 (the development
agreement in this project did not include a benchmark or timeline for the completion of the
project).
Chair Blum summarized comments and discussion from commissioners. Among them,
implementing tracking procedures that include metrics and measurable data on commission
progress. The commissioners appreciate the freedom to engage in discussions and celebrating
different points of view. There were specific requests to have informal meetings to brainstorm
without having to discuss specific agenda items.
The Council thanked the Planning Commission for their continued work and for providing the 2019
and 2020 highlights.
C. Board of Zoning Appeals
Due to some technical difficulties with the meeting connection, Planner Campbell provided an
overview of the 2019 Board of Zoning Appeals Annual Report. It includes variance requests and
commission consideration including approval, modifications and denials. Planner Campbell
explained that many of the requests related to garage or home additions, parking modifications,
etc. He gave a run through of the BZA decisions and the type of projects. In terms of the 2015-2019
five year period, the BZA considered 127 variances. The majority of the requests were approved
whereas about a fifth of the requests were denied. The most common types of projects were
garage, fence or home or building addition—given that the majority of the requests are for
property that is located in residential areas. Outgoing BZA Chair Nancy Nelson was able to re join
the conversation. She provided Councilmembers an overview of the Board of Zoning Appeals work
including the process of rotation of Planning Commission members throughout the calendar year.
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Ms. Nelson explained how the Commission is very dynamic in their work and function as a good
team addressing all sorts of requests while considering multiple criteria for analysis.
Planning Manager Zimmerman addressed the Council and explained that the BZA bylaws and City
Code require a Planning commission member be present on BZA meetings for a quorum to exist.
Zimmerman noted that the reason for this requirement is to balance the fact that the Planning
Commission and the Council are creating the zoning laws, while the BZA is looking for ways to
review or vary from them.
The Council, Chair Nelson and staff debated adding a designated rotating commissioner for the
calendar year. The Council directed staff to explore this possibility and coordinate with the Planning
Commission.
Chair Nelson thanked the Council for their recommendation. The Council thanked outing Chair
Nelson for her service and thanked the Commission for their continued work and time
commitment.
2. Discussion on Membership to Municipal Legislative Commission
City Manager Cruikshank presented the staff report. The City Council has manifested its desire to
adjust the fiscal disparities formula to increase the City’s financial ability to reinvest dollars in its
infrastructure. Mr. Cruikshank reported that the Council has been in consensus around this matter
for the past 3 years, this year agreeing in pursuing the position more aggressively. The Council is
considering joining the Municipal Legislative Commission (MLC) to increase the potential of a more
focused and multi cities effort regarding the fiscal disparities. Mr. Cruikshank explained that the
City would not need to pay a membership for the year 2020 if they decided to join the commission.
Moving forward, membership would amount to about $6,000.00 a year and the City would budget
for it in the 2021 proposed budget.
The Council discussed that having attended multiple MLC meetings, there is intersection and
commonalities among member cities, with a targeted scope on issues that are of interest to cities
like Golden Valley. The Council agreed that exploring the idea of creating relationships with
member cities would be beneficial. Taking part in MLC could be a strategic long term commitment
to the benefit of Golden Valley.
3. Letter of Support for Bassett Creek Regional Trail Alignment
Per Council determination discussion of item 3. superseded discussion of item 2. *
Physical Development Director Nevinski provided an overview of the staff report. Three Rivers Park
District (TRPD) and the City of Golden Valley have been working in collaboration to increase the
likelihood of a federal grant award to fund the development of the trail. As a part of the application
process, TRPD and the City have developed 60% of the preliminary plans. TRPD lead efforts to host
two open houses at locations along the corridor last December and February. Invitations were sent
to businesses and residents within 500 feet of the corridor. TRPD made efforts to reach out to
underrepresented communities in the area (the City also solicited input through an online survey).
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Matt Swenson, Landscape Architect at Three Rivers Park District and Project Manager presented an
overview of the plans and trail segments to the Council. He explained that TRPD and the City were
unsuccessful with the grant application in 2018. The plans are now including a multi-use local
section of the trail from Regent Avenue west to Douglas Drive to increase the likelihood of success
in getting approved this year. Mr. Swenson addressed rights of way in certain parcels, transit
disruption impact and the incorporation of crossing options in specific areas of the trail (likely a
pedestrian bridge).
The Council discussed lowering residential traffic speed limits along Golden Valley Road and
Glenwood Ave and the possibility of improving safety on the Regent and Golden Valley Road
intersection. Staff explained that legislation passed this year does not give Hennepin County the
ability to lower speed limits. In regards to the intersection, staff explained they are discussing
safety measures with the county and exploring different possibilities. The Council also discussed
bus stops along the trail and the possibility of including local funding to address costs.
The Council thanked TRPD and City staff for their extensive work throughout this important project.
4. Financial Impact of COVID-19 Revenues and Expenditures
Finance Director Virnig presented the staff report. Mr. Cruikshank and Ms. Virnig explained that the
pandemic has had significant impact on the City of Golden Valley’s 2020 revenues and this in turn
will affect future budgets. The degree to which the budgets will be affected is uncertain at this time
but various projects have already been delayed. Staff provided a projected COVID-19 Financial
Impacts to Cities template, showing Golden Valley’s total estimated impact at 3.23 million dollars.
Staff explained that the City should be entitled to justify and get COVID-19 relief expenditure
reimbursements, in particular when it relates to the Coronavirus Aid, Relief, and Economic Security
Act (CARES).
5. Council Review of Future Draft Agendas: City Council May 19, City Council June 2, Housing and
Redevelopment Authority Work Session June 9 and Council/Manager June 9, 2020.
No changes were submitted for future draft agendas.
The meeting adjourned at 9:35 pm.
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City of Golden Valley City Council/Manager Regular Meeting Minutes
May 12, 2020 – 6:30 pm
Shepard M. Harris, Mayor
ATTEST:
Tomas Romano, Assistant to the City Manager’s Office
REGULAR MEETING MINUTES
The meeting began at 6:30 pm.
Present: Mayor Harris and Council Members; Rosenquist, Fonnest, Sanberg and Harris.
Staff present: City Manager Cruikshank, City Attorney Cisneros, Human Resources Director
Santelices, Communications Director Weiler, Parks and Recreation Director Birno,
Environmental Resources Supervisor Eckman, Environmental Specialist Chirpich,
Physical Development Director Nevinski.
1. Rising TIDES Task Force Recommendations to the City Council
Rising TIDES Task Force Chair Joelle Allen presented the Task Force Report. Allen explained how the
COVID-19 pandemic and the death of George Floyd have prompted the Task Force to add three
recommendations to the priorities for the City Council to consider. Allen discussed the importance
of extending the serve of the Rising Tides Task Force by a minimum of one year and continuing
efforts to engage with community members in an inclusive, culturally sensitive manner with a focus
on collaboration. Vice Chair Amber Alexander continued the presentation and expanded on the
importance of training staff on baseline understanding of different cultures and communication
styles.
The Council asked Allen and Alexander to expand on the need to extend the Task Force’s term.
Allen communicated that TIDES has made headway on the goal of including the community’s
insights, perspectives and feedback on City wide discussions throughout 2019 and 2020. Moving
forward, work remains to be done in developing and implementing equity and inclusion plans. Data
collection as a short and long term initiative will be a fundamental tool to effectively develop
messaging and programming that is culturally relevant. The Council debated re-prioritizing the
Equity Manager position to lead the equity, diversity, and inclusion work within the City. The
Council advised staff to move forward with extending the duration of the Task Force with the
possibility to address the time frame in the medium term.
The Council thanked the Task Force and staff for their ongoing work, commitment and variety of
timely recommendations brought forward towards a better Golden Valley.
2. Discussion regarding Community Forum on Systemic Racism
City Manager Cruikshank and Communications Director Weiler presented the staff report. Weiler
presented certain details to keep in mind while holding a moderated forum on this topic, for
example, to lay out clear objectives and marketing strategies in order to present the forum to the
public. In terms of leading the conversations, Chair Allen suggested a person of color should take
the role of moderating the Community Forum. The Council and Task Force liaisons discussed the
June 9, 2020 – 6:30 pm
Virtual Webex Meeting
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City of Golden Valley City Council/Manager Regular Meeting Minutes
June 9, 2020 – 6:30 pm
importance of leading a facilitated conversation hosted by the City via a moderator in order to
engage the community. Vice Chair Alexander offered input on including City staff’s participation on
the conversation, like the Mayor City Manager and City Police Chief. The addition of the Human
Rights Commission Chair to the conversation was also suggested. City Manager Cruikshank
encouraged organizing a planning committee to craft the forum dynamics. The Council stressed on
laying out clear objectives for this conversation. Tentatively, the main objectives are:
- to provide a space for community members to reflect on efforts around equitable
experiences for all in Golden Valley.
- to provide a space for community members to process the events that happened over the
last several months in Minneapolis and around the country.
3. Curbside Organics Recycling Collection
Environmental Resources Supervisor Eckman presented the Environmental Commission’s report.
Per County ordinance requirement, cities are obligated to provide residential households with the
opportunity to participate in curbside organics collection programs. The Commission reviewed
three main options to meet the County requirement:
- option 1: City Contract - All-In, Everyone Pays
- option 2: City Contract - Opt-In
- option 3: Hauler License Requirement - Opt-In (organics cart or durable bag placed in trash
cart)
Eckman explained that the commission has prioritized certain conditions for this program to be
successful. High on the list were: City wide participation rates with low fees assessed to residents.
The commission solicited input from the community through an online survey, social media, and a
virtual open house featuring an online comment box. The City published six online news stories and
two CityNews stories between March 6, 2020 and May 21, 2020. The commission’s
recommendation is to pursue option 1.
The Council discussed the budget increase proposal and how the fees would be collected and
dispersed. Eckman explained that Hennepin County would potentially provide a funding pool to
distribute among individual cities, although those details have not yet been determined. Staff
expressed there is interest and potential expand the program to multi housing family units instead
of just single housing through fourplex units (which are included in the County mandate). This goes
in line with increasing participation rates and making the program available to all types of homes in
Golden Valley. Hennepin County is driving efforts to connect with these types of units and
exploring the implementation of this program.
The Council thanked staff and the commission for their ongoing work in taking sound
environmental steps in Golden Valley.
4. Facilities Analysis and Downtown Study Discussion
Physical Development Director Nevinski presented the staff report. The City’s 2020 budget includes
funding for a Facilities Study to evaluate the City’s long term projected building needs. The City
conducted two studies in 2016 and 2018. The studies provided recommendations on how to
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June 9, 2020 – 6:30 pm
improve operational facility needs for the Police and Fire departments. These efforts have led to
the need to conduct a more detailed facilities analysis for City wide operations with the exception
of Brookview. The study would consider the needs and locations of Public Safety, Public Works, and
City Hall operations, and would provide the basis for both land use and financial planning decisions.
The Council discussed authorizing the budget for these studies and agreed that they are a strategic
priority. The proposed conceptual schedule projects contracts to be ready by the upcoming fall.
5. Partners In Energy – Energy Action Planning Team Recruitment Process
Environmental Resources Supervisor Eckman presented the staff report which includes assembling
an Energy Action Planning Team to help develop the energy visions, goals, priorities and actions for
the Golden Valley community. Eckman presented the process for recruitment, including member
commitment and duties, member selection criteria, selection process, and advertisement and
promotion of this opportunity.
The Council discussed promotion opportunities, in particular targeted outreach for multi-housing
family units and schools. The Council also discussed reaching out to larger corporations and their
potential interest in suggesting and abiding by the Energy Action Plan. Staff explained how some of
these companies are leaders in sustainability and environmental initiatives and that there is
potential to capitalize on the knowledge of the corporate sector throughout their representation.
6. COVID-19 Operations Recovery and Readiness Plan
Human Resources Director Santelices presented a summary of the staff report. City staff has been
working diligently over the last several weeks to develop a COVID-19 Operations Recovery and
Readiness Plan (CORR Plan). The plan is outlined into four main sections and follows a phased
approach to reopening City Facilities. Each department is developing its own worksite safety plans,
which are divided into three phases that follow general guidelines.
City Attorney Cisneros shared insight on the City’s approach to mask wearing for visitors while in
City buildings and the circumstances around requiring visitors to wear masks. Cisneros explained
that City’s Emergency management team was inclined to pursue a “balancing act” approach
between doing what is safest for the community and for employees against the need to be able to
provide essential services for the community—like the right of the people to vote. The City will
prioritize a focus on education and a mask wearing culture by strongly recommending visitors to
wear a mask while on City buildings. The City will utilize plexiglass as physical barriers to protect
their workers (for instance during elections).
Staff and the Council discussed the promotion of absentee voting among residents. Staff confirmed
the City will be including plexiglass barriers during election day and will be following extensive
decontamination protocols and precinct procedures. Staff also discussed election judges recruiting
and how to fill capacity needs, this includes the possibility of utilizing city staff to fulfill election
judge needs if such necessity should arise.
The Council discussed the practicality of City Council formal virtual meetings in the near future, in
particular as it relates to the phased approach laid out in the CORR Plan and the state of the
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City of Golden Valley City Council/Manager Regular Meeting Minutes
June 9, 2020 – 6:30 pm
current pandemic. City staff shared thoughts on the continually evolving situation and the State’s
encouragement for cities to continue to conduct remote meetings in the immediate future. Staff
also explained that certain matters may suggest good reason to hold particular meetings in a hybrid
mode.
The Council thanked City staff for their diligent work and for providing detailed procedures for a
safe and healthy workplace for its employees and visitors.
7. Council Review of Future Draft Agendas: City Council June 16, City Council July 7,
Council/Manager July 14, Housing & Redevelopment Authority July 21, City Council July 21, City
Council August 4 and Council/Manager August 12, 2020
No changes were submitted for future draft agendas.
The meeting adjourned at 10:06 pm.
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________________
Tomas Romano, Assistant to the City Manager’s Office
REGULAR MEETING MINUTES
The meeting began at 6:30 pm.
Present: Mayor Harris and Council Members; Rosenquist, Fonnest, Sanberg and Harris.
Staff present: City Manager Cruikshank, City Attorney Cisneros, Human Resources Director
Santelices, Police Chief Sturgis and Finance Director Virnig.
1. Review Comprehensive Annual Financial Report
Bill Lauer from Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (MMKR) presented the
report. Lauer explained that the last portion of the City’s audit was completed remotely due to
COVID-19. The City’s basic financial statement received an unmodified and clean opinion (the
highest opinion that can be received on statements). In terms of internal control over financial
reporting, certain capacity limitations were pointed out due to the small number of employees
working in the Finance department. No issues with compliance were reported either on the
financial statement audit or in the Minnesota legal compliance audit. Lauer gave an overview of the
City’s expenditures, fund types, and the allocation of monies according to the budget and fund
balance.
2. Golden Valley Police Department Update
Police Chief Sturgis presented the staff report, which included the number of calls for service,
source of calls, and average response time by incident priority. Sturgis explained what types of
records the Golden Valley Police Department (GVPD) maintains and explained that whenever force
is used by an officer, a report is completed. These reports include a detailed description of the
subject’s actions and the force techniques used by the officer.
Sturgis stated that GVPD completed 4000 aggregate hours of training in 2019 compared to around
2300 aggregate hours of training 6 years ago. Sturgis discussed the new officer training and field
training processes. The training takes anywhere between 4 to 7 months depending on various
circumstances and officers are assigned a mentor within the agency.
The Council discussed engagement and community outreach strategies for different communities.
On this topic, the Council stressed the importance of bias and diversity training for the
Neighborhood Watch program—which could be approached by partnering with PRIME and the
Rising TIDES Task Force.
Sturgis outlined several GVPD activities and department standards including: de-escalation
techniques, chokehold ban, duty to intervene, required use of force continuum and required
comprehensive reporting on any use of force.
July 14, 2020 – 6:30 pm
Virtual Webex Meeting
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July 14, 2020 – 6:30 pm
The City Council addressed a variety of topics with the Chief of Police, including authorized use of
force determinations, de-escalation techniques, body-worn-cameras (BWC), and no chokehold
allowance policies.
Sturgis answered a number of questions from the Council regarding drone footage data retention,
BWC’s activation, emergency line calls, number and type of, average response time, and types of
calls for service.
In terms of the policy recommendations, the City Council expressed its desire to bring those
recommendations forward at a Council meeting in the near future for discussion and consideration.
3. Civil Service Commission/Police Community Advisory Commission Discussion
City Manager Cruikshank presented the staff report. Cruikshank discussed the hiring processes for
the Police Department (PD). The Civil Service Commission (CSC) has authority over the
employment, promotion, discharge, and suspension of Golden Valley Police officers. After
discussing the pros and cons of the CSC, Cruikshank explained that the current CSC structure and its
statutory requirements have historically been an impediment to diversity hiring. Cruikshank
recommended the Council consider replacing the CSC with a new commission that could enhance
communication between residents, the Police Department and the City Council. Cruikshank also
suggested the Council consider hiring a community outreach liaison.
The two sitting Civil Service Commission members were in attendance and spoke in opposition to
disbanding the CSC. Commissioner Wold presented a petition from concerned residents who also
opposed disbanding the CSC. Wold explained that the CSC is established and governed under
Minnesota Statute and it is his belief that state law gives the CSC protection and autonomy. For
example, the CSC is the only City commission that has the authority to approve and amend its own
bylaws.
The Council debated the implications of replacing the CSC with a different advisory body. .
Councilmember Sanberg stated she is not comfortable replacing an oversight commission with an
advisory commission and explained that most police reform advocacy groups are advocating for
more oversight by citizens. She is open to creating something new by ordinance that includes an
oversight role and feels that the City should solicit opinions from more community members.
Councilmember Rosenquist expressed that she would like the Police Department’s diverse hiring
initiatives to be consistent with the hiring process of the City as a whole and guided by the Equity
Manager. Rosenquist asked City Attorney Cisneros whether there are any legal implications with
having a different recruitment process for the police department. Cisneros shared that there are
diverse hiring strategies that other cities use that the City cannot participate in because of the CSC
requirements. Cisneros also shared that affirmative action hiring requires the City to conduct a
disparity study and develop a tailored affirmative action plan. Because of the investment required,
it would likely make sense to create a City wide affirmative action plan. Rosenquist also shared that
a long-time CSC Commissioner recently resigned from the commission because he felt that the
commission should be replaced with something new.
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Mayor Harris asked whether the City could delegate authority to oversee staff conduct. City
Attorney Cisneros explained that in a Plan B City, supervisory authority of staff is vested in the City
Manager and that she would have to research more whether that authority can be delegated to
non-staff members of the public. Cisneros explained that there are also data practices and other
privacy issues that would need to be considered.
Mayor Harris asked Human Resources Director Santelices and Chief Sturgis questions about
challenges associated with the current recruitment process. Mayor Harris agreed with Sanberg that
the CSC should not be replaced until the City receives more input from the community on
accountability, transparency, and diversity issues.
Councilmember Harris stated that he believes the CSC is outdated and not well suited to encourage
accountability, but he acknowledges that is the only tool the City currently has to provide citizen
oversight of the police department. Councilmember Harris suggested the City develop a more
specific proposal that provides the oversight authority and is as good as or better than the CSC.
Councilmember Fonnest stated that he believes the City can build an advisory body that is better,
more nimble, and more representative of the community. Fonnest would like the City to work
toward building a new commission and leave the CSC in place in the meantime. Fonnest stated that
this is an opportunity for the City to continue to be a leader City in this area by providing a
commission with teeth and oversight capabilities that is better than the current CSC.
Rosenquist agreed with Fonnest that the CSC structure is antiquated. Rosenquist believes the City
should continue to explore creative hiring practices and alternatives to the CSC with the help of the
new Equity Manager.
The Council directed staff to continue working with the community to build out a proposal that
more specifically defines the structure and role of a replacement commission that addresses the
following goals: accountability, oversight, transparency, and diversifying the workforce.
4. Human Services Commission and Golden Valley Community Foundation Discussion
The Council resolved postponing discussion of this topic to a later meeting due to the extensive
duration of this evening’s meeting. *
5. Council Review of Future Draft Agendas: Housing & Redevelopment Authority July 21, City
Council July 21, City Council August 4, Wednesday, Council/Manager August 12, City Council
August 18, City Council September 1 and Council/ Manager September 8, 2020
The Council agreed to add a City-wide mask mandate item at the next City Council agenda. No
other proposed changes were submitted for future draft agendas.
The meeting adjourned at 11:30 pm.
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City of Golden Valley City Council/Manager Regular Meeting Minutes
July 14, 2020 – 6:30 pm
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________________
Tomas Romano, Assistant to the City Manager’s Office
REGULAR MEETING MINUTES
In light of the recently declared COVID-19 health pandemic, the Mayor of the City of Golden Valley
declared a local emergency under Minnesota Statute, section 12.37. In accordance with that declaration,
beginning on March 16, 2020, all meetings of the City Council held during the emergency were conducted
by telephone or other electronic means.
The City used WebEx to conduct this meeting electronically. Members of the public were able to monitor
the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org, and by dialing
in to the public call-in line. The public was able to participate in this meeting during public comment
sections, including the public forum, by dialing in to the public call-in line.
1. Call to Order
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian Rosenquist
and Kimberly Sanberg
Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke
2. Additions and Corrections to Agenda
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to approve the
agenda of July 21, 2020, as submitted. Upon a vote being taken, the following voted in favor of: Larry
Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted
against: none and the motion carried.
3. Approval of Consent Agenda
MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to approve the
consent agenda of July 21, 2020, as revised: removal of 3F-Accept Resignation from the Human Services
Commission. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice Harris,
Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the motion
carried.
3A. Approval of Minutes:
3A1. City Council Meeting – June 16 and July 7, 2020
3B. Approve City Check Register and authorize the payments of the bills as submitted.
3C. Licenses:
3C1. Approve a temporary on-sale liquor license for Born Passion, 4294 Dahlberg Drive, Golden
Valley for their event at Theodore Wirth Golf Course, 1301 Theodore Wirth Parkway on
August 21, 2020
3D. Minutes of the Boards and Commissions:
3D1. Human Rights Commission – April 28 and May 26, 2020
July 21, 2020 – 6:30 pm
City of Golden Valley City Council Regular Meeting Minutes
July 21, 2020 - 6:30 pm
2
3. Approval of Consent Agenda - continued
3D. Minutes of the Boards and Commissions:
3D2. Rising TIDES Task Force – April 12 and May 14, 2020
3D3. Special Civil Services Commission – May 5, 2020
3D4. Human Services Commission – May 11, 2020
3D5. Open Space and Recreation Commission – May 18, 2020
3D6. Bassett Creek Watershed Management Commission – May 21, 2020
3E. Approval of Bids, Quotes and Contracts:
3E1. Authorize the Mayor and City Manager to execute an agreement for the GreenCorps Host
Site with the Minnesota Pollution Control Agency in the form approved by the City Attorney.
3E2. Authorize the Mayor and City Manager to execute a purchase contract with UHL Company,
Inc. in the form approved by the City Attorney to purchase ionization devices for City buildings
in the amount of $38,425.
3F. Accept the resignation from the Human Services Commission.
3G. Approve signing the agreement with Hennepin County for Assessing Services from August 1, 2020
through July 31, 2024.
3. Items Removed From the Consent Agenda:
3F. Board/Commission Appointments
Council Member Sanberg thanked Ms. Katie Hart for her service on the Human Services Commission.
MOTION made by Council Member Sanberg, seconded by Council Member Rosenquist to accept the
resignation of Ms. Hart from the Human Services Commission. Upon a vote being taken, the following
voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg,
the following voted against: none and the motion carried.
4. Public Hearing
4A. Public Hearing – Ordinance #684 – Amending Single-Family Residential (R-1) Zoning District
Narrow Lot Regulations
Planning Manager Zimmerman presented the staff report and answered questions from Council.
Mayor Harris opened the public hearing. No one requested to speak. Mayor Harris closed the public
hearing.
There was Council discussion regarding the proposed narrow lot ordinance. Mayor Harris asked if the
Council would be interested in discussing additional requirements for the homes that will be built on the
narrow lots by requiring only one-story homes or to give owners an option of rebuilding a smaller home.
Council Member Harris said he would prefer to keep the homes to one-story. The Council discussed the
proposed amendment and the consensus was not add additional requirements.
MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to adopt
Ordinance #684, amending Section 113-88: Single-Family Residential (R-1) Zoning District Narrow Lot
Regulations. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Gillian Rosenquist,
and Kimberly Sanberg, the following voted against: Maurice Harris and Shep Harris and the motion
carried.
City of Golden Valley City Council Regular Meeting Minutes
July 21, 2020 - 6:30 pm
3
4A. Public Hearing – Ordinance #684 – Amending Single-Family Residential - continued
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt Summary
of Ordinance #684 for Publication based on the finding that the title and summary clearly inform the
public of the intent and elect of the ordinance. Upon a vote being taken, the following voted in favor of:
Larry Fonnest, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: Maurice Harris and
Shep Harris and the motion carried.
4B. Public Hearing – MS4 General Permit, Storm Water Pollution Prevention Program, 2019 Annual
Report to the Minnesota Pollution Control Agency
Environmental Specialist Chirpich presented the staff report and answered questions from Council.
Mayor Harris opened the public hearing. No one requested to speak. Mayor Harris closed the public
hearing.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to adopt
Resolution 20-45, issuing a Negative Declaration of Need for Revisions to the Storm Water Pollution
Prevention Program. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice
Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the
motion carried.
5. Old Business
6. New Business
6A. Public Art Committee Report on 10 West End Development
Planner Campbell presented the staff report and answered questions from Council.
Mr. John Kluchka, a member of the Public Art Committee, provided details on the 10 West End Public Art
Committee and their work including how the committee started, items discussed at their meetings, the
plan’s budget and the current proposal of the design of the project.
Mr. Chris Culp, from the Excelsior Group, said that he appreciated the partnership between the Cities and
neighborhood and he said the project would be a great welcome image for visitor in the area.
There was Council discussion regarding art image and they thanked the Committee for their work on the
project.
MOTION made by Council Member Rosenquist, seconded by Council Member Sanberg to support the
recommendation of the 10 West End Public Art Committee. Upon a vote being taken, the following voted
in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the
following voted against: none and the motion carried.
City of Golden Valley City Council Regular Meeting Minutes
July 21, 2020 - 6:30 pm
4
6B. Adopt Resolution Transferring CARES Act Funds to the HRA to Implement a Rent and Household
Assistance Program
Physical Development Director Nevinski presented the staff report and answered questions from Council.
MOTION made by Council Member Harris, seconded by Council Member Rosenquist to adopt Resolution
20-46, transferring CARES Act Funds to the HRA to implement a Rent and Household Assistance Program.
Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris,
Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the motion carried.
6C. COVID-19 Pandemic Emergency Administrative Actions
City Attorney Cisneros presented the staff report and answered questions from Council.
MOTION made by Council Member Sanberg, seconded by Council Member Harris to ratify Emergency
Administrative Actions 20-50 through 20-52. Upon a vote being taken, the following voted in favor of:
Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted
against: none and the motion carried.
6D. Emergency Ordinance Regarding Face Covering
City Attorney Cisneros presented the staff report and answered questions from Council. City Manager
Cruikshank answered questions from Council.
Mayor Harris stated per the Council’s agenda all ordinances listed under new business are eligible for
public input.
Ms. Barbara Prindle, 2149 Scott Avenue, said that she was in strong support of the mask ordinance and
felt that the ordinance should send a strong message.
Mr. Andrew Wold, 50 Jersey Avenue, said he was in full support of the face covering ordinance including
in schools. He asked if the mandate did cover preschools and daycare and if there had been any
consideration on larger events held in private homes. He also asked if face shields could be used at gyms.
There was much Council discussion regarding the ordinance requiring face covering including whether
schools should be exempt. The consensus was to exempt the schools both public and private. The Council
directed staff to amend the language of the ordinance.
MOTION made by Council Member Harris, seconded by Council Member Rosenquist to adopt the
Emergency Ordinance #685, mandating the use of face coverings indoors as amended. Upon a vote being
taken, the following voted in favor of: Larry Fonnest, Maurice Harris, Shep Harris, Gillian Rosenquist, and
Kimberly Sanberg, the following voted against: none and the motion carried.
6E. Review of Council Calendar
Some Council Members may attend the Market in the Valley on July 19, 26 and August 26, 2020, from 9
am to 1 pm in the City Hall Campus Parking Lot.
City of Golden Valley City Council Regular Meeting Minutes
July 21, 2020 - 6:30 pm
5
6E. Review of Council Calendar - continued
Some Council Members may attend the virtually League of Women’s Voter Golden Valley Candidate
Forum on July 20, 2020, at starting 6:30 pm.
The next Housing and Redevelopment Authority meeting will be held virtually on July 21, 2020, at 6:30
pm.
The next City Council meeting will be held virtually on July 21, 2020, immediately following the HRA
meeting.
Some Council Members may attend the virtually Golden Valley Business Meeting on July 23, 2020, at
8:30 am.
Some Council Members may attend the virtually League of Minnesota Cities Webinar on Leadership on
July 29, 2020, at 1 pm.
Some Council Members may attend the virtually Congresswoman Omar’s Eviction Defense Workshop
on July 29, 2020, at 4:30 pm.
Some Council Members may attend the virtually Building An Equitable Golden Valley Discussion on July
28, 2020, at 6 pm.
The next City Council meeting will be held virtually on August 4, 2020, at 6:30 pm.
6F. Mayor and Council Communication
Mayor Harris thanked the Council for being a part of the City’s Welcome Statement and asked if the video
could be part of an upcoming Council meeting. He also thanked the Golden Valley Police their work and
staff for their communication regarding Theodore Wirth beach.
7. Adjourn
MOTION made by Council Member Harris, seconded by Council Member Rosenquist to adjourn the
meeting at 11:10 pm. Upon a vote being taken, the following voted in favor of: Larry Fonnest, Maurice
Harris, Shep Harris, Gillian Rosenquist, and Kimberly Sanberg, the following voted against: none and the
motion carried.
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________________
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/browse.aspx?id=717279&dbid=2&repo=GoldenValley
The check register for approval:
o 08/07/20 Check Register
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. C. 1. Gambling License Exemption and Waiver of Notice Requirement – The Church of St. Margaret
Mary
Prepared By
Kris Luedke, City Clerk
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or denied
by the City. Depending upon the timing of the permit the applicants may request the City to waive
the 30-day waiting period.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for The Church of St. Margaret Mary.
Attachments
Application for Exempt Permit (2 pages)
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. C. 2. Approve General Business License – New/Used Vehicle Dealer
Prepared By
Kris Luedke, City Clerk
Summary
As per City Code, some businesses are required to be licensed by the City. Listed below are the License
Number, Applicant, License Type and Fee of those who have submitted an application for approval.
License # Applicant License Type Fee
#12113 Jaguar/Landrover Minnepolis New/Used Vehicle Dealer $400
8905 Wayzata Boulevard
Financial Or Budget Considerations
Fees received for license renewals are budgeted, and defray costs the City incurs to administer and
enforce license regulations and requirements.
Recommended Action
Motion to authorize the renewal of the above New/Used Vehicle Dealer Licenses for a period of
September 1, 2020 through August 30, 2020.
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:45 pm by Chair Hart.
2. Roll Call
Commissioners present: Aaron Black, Esther Black, Jonas Courneya, Hilmer Erickson, Katie
Hart, Denise La Mere-Anderson, Joel Nelson, Caitlin Peick, and Toots
Vodovoz
Commissioners absent: Stephanie Devitt
Staff present: Brian Erickson, Staff Liaison, and Sheila Van Sloun, Recording
Secretary
3. Approval of May 11, 2020 – Regular Meeting Minutes
MOTION made by Aaron Black and seconded by Erickson to approve the May 11, 2020 regular
meeting minutes. Motion carried unanimously.
4. Introduction of Esther Black, New Youth Commissioner
Erickson introduced Esther Black. Commissioners then took turns introducing themselves. Black
shared her interests and some brief information about herself.
5. Old Business
A. Budget—La Mere-Anderson discussed the three annual fundraisers and their projected
revenues. She discussed the impact of the pandemic on the budget and fundraising. She
also said that with the special allocation due to the pandemic, so far in 2020, $125K has
been given to charity, which is over 100% more than the Commission is budgeted to
give.
B. Run The Valley—Erickson said with the help of other staff, he was able to assemble all
the race packets for mailing to all the participants. He said the virtual event starts June 5
and runs through June 14. La Mere-Anderson thanked staff for their help with the event.
6. New Business
A. Greens Classic— La Mere-Anderson said the Greens Classic is the second biggest
fundraiser for the Human Services Commission and it is scheduled to be held at
Brookview on September 14, 2020. Erickson said the event will have new rules and
restrictions, including no lawn bowling this year, due to the pandemic. Discussion then
focused on how and if the event should proceed. Black said the event should still take
June 8, 2020 – 6:45 pm
Virtual WebEx Meeting
City of Golden Valley Human Services Commission Regular Meeting Minutes
June 8, 2020
2
place and that it should be advertised as much as possible. Upon a vote being taken,
vote was 9-0 in favor; vote approved.
B. Allocation Applications— La Mere-Anderson said the application is on the city website
and due July 31. They will be presented to the City Council in November. Discussion then
focused on the review process.
C. Energy Action Planning Team—Erickson said city staff is looking for representatives to
participate. If interested they should contact him.
7. Adjournment
MOTION moved by Erickson and seconded by Hart to adjourn at 7:45 pm. Motion carried
unanimously.
Denise La Mere-Anderson, Chair
Brian Erickson, Staff Liaison
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 6:45 pm by Chair La Mere-Anderson.
2. Roll Call
Commissioners present: Aaron Black, Esther Black, Stephanie Devitt, Hilmer Erickson, Denise
La Mere-Anderson, Caitlin Peick, and Toots Vodovoz
Commissioners absent: Jonas Courneya, Katie Hart, and Joel Nelson,
Staff present: Brian Erickson, Staff Liaison; Kimberly Sanberg, City Council Member;
and Sheila Van Sloun, Recording Secretary
3. Approval of June 8, 2020 – Regular Meeting Minutes
MOTION made by Erickson and seconded by Vododoz to approve the June 8, 2020 regular meeting
minutes. Motion carried unanimously.
4. Old Business
A. Budget—La Mere-Anderson shared the budget. Discussion then focused on revenue
opportunities and upcoming fund raisers.
B. Greens Classic—Commissioners discussed sponsorship outreach ideas and ways to
execute those ideas. Concerns were shared on the short window of opportunity.
C. Allocation Applications—La Mere-Anderson said the allocation applications are due July
31, however, none have been received to date.
5. New Business
A. Scoring of Applications For Funding and Process—La Mere-Anderson explained the
application review process. Commissioners agreed to start the September meeting early
to allow for adequate time for review.
B. September meeting is Tuesday, September 8 at 6 pm—La Mere-Anderson confirmed
date and time for September meeting.
6. Adjournment
MOTION moved by La Mere-Anderson and seconded by Erickson to adjourn at 7:55 pm. Motion
carried unanimously.
July 13, 2020 – 6:45 pm
Virtual WebEx Meeting
City of Golden Valley Human Services Commission Regular Meeting Minutes
July 13, 2020
2
Denise La Mere-Anderson, Chair
Brian Erickson, Staff Liaison
SPECIAL MEETING MINUTES
Call to Order
Chair Mitchell called the meeting to order at 12:04 pm.
Roll Call
Commissioners present: Chris Mitchell, Leah Persky, Destiny Nathan, Kyle Scott, Carrie Yeager, and
Jonathan Burris.
Commissioners absent: Teresa Martin
Staff present: Kirsten Santelices, Human Resources Director/HRC Staff Liaison
Agenda Item
Discussion on Response to Recent Human Rights Matters in Golden Valley
Staff Member Santelices shared with the group that the City was made aware that there were residents
of color in Golden Valley who shared recent discriminatory behavior by their white neighbors. The City
Council and staff have asked the Human Rights Commission to assist with a response to this report.
The Commissioners shared their anger and sadness at hearing this report. The Commission began
discussing items that they have heard from the community, including Rose McGee’s sweet potato pie,
and Valley Allies work with Meadowbrook on a letter-writing campaign. The Commission discussed other
ways that the HRC could visibly condemn the discriminatory and hateful behavior. They decided on three
ways. The Commission is going to work to create yard signs, craft a statement to be put out on City social
media and the website, and prepare a video of solidarity.
The Commission agreed to create three separate subcommittees.
1. Sign Committee: Carrie and Leah
2. Video Committee: Destiny and Mary
3. Statement Committee: Chris, Jonathan, and Kyle
Adjourn
MOTION by Commissioner Scott, seconded by Commissioner Yeager. Carried by unanimous
consent. Meeting adjourned at 1:04 pm.
Chris Mitchell, Chair
ATTEST:
Kirsten Santelices, Staff Liaison
Jun 5, 2020 – 12 pm
Via Cisco WebEx
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Board of Zoning Appeals meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meeting by calling 14156550001 and entering the meeting code 133 535
5486.
Call to Order
The meeting was called to order at 7 pm by Chair Orenstein.
Roll Call
Members present:Nancy Nelson,Richard Orenstein,Chris Carlson,Sophia Ginis,Kade Arms
Regenold,Adam Brookins–Planning Commissioner
Members absent:
Staff present:Planning Manager Jason Zimmerman and Planner Myles Campbell
Approval of Agenda
MOTION made by Ginis,seconded by Brookins to approve the agenda of June 23,2020,as submitted.
Staff took a roll call vote and the motion carried unanimously.
Approval of Minutes
MOTION made by Ginis,seconded by Nelson to approve the May 26,2019,meeting minutes as
submitted.Staff took a roll call vote and the motion carried unanimously.
Before moving to the first Variance request,Chair Orenstein requested staff review the standards by
which the Board evaluates a variance request.He then explained the meeting procedure to the
applicants.
1. 75 Brunswick Ave N
Michael Anderson,Applicant
Request:
Section 11388,Subd.f)(1)(b)11.2 ft.off of the required 25 ft.to a distance of 13.8 ft.at its
closest point to the rear yard west)property line.
Myles Campbell,Planner,presented the history of 75 Brunswick Ave N and the variance request by
the applicant.The variance,as proposed,was generally in line with the City’s Zoning Code and
Comprehensive Plan.Campbell pointed out that it also met the practical difficulties standard for a
June 23,2020 7 pm
City of Golden Valley BZA Regular Meeting
June 23,2020 7 pm
2
variance.It was noted however,that a similar outdoor area could be achieved through the
construction of a patio that would not require a variance due to a less significant rear setback
requirement.For this reason,staff recommended denial of the variance.
Member Carlson asked for clarification on the setback requirements for a patio and Campbell
explained the City has a 3 ft.setback from rear and side property lines.The applicant explained he
had considered both the deck and patio options,but decided a deck would be a more practical
option.He referred to the grade of the rear lot requiring additional consideration for a patio,as well
as the elevated location of the existing backdoor.Additionally,the applicant was concerned about
the potential need to remove an existing tree in the rear yard if he were to build a patio.
Board Members asked the applicant if the alternative recommendation of a patio would be feasible
for his uses.The applicant responded that he was not made aware by staff that a patio would have
the reduced setback amount,but that he still felt a deck would be his first choice.Member Ginis
raised the idea of a wooden deck that was elevated off the ground by a concrete slab,as an option to
have the aesthetic of a deck while still keeping the structure below 8 inches in height.Chair
Orenstein asked for clarification on where measurement would be taken from.Staff stated they
would still be looking at total distance from grade,but the slab could be partly buried in portions in
order to achieve level grade and still meet the height requirement.Board members continued to
discuss the potential a patio with the applicant,while acknowledging their understanding of his use
of the rear yard.
With no other questions for the applicant,Orenstein opened the public forum.Member Arms
Regenold requested that the Chair read aloud the neighbor’s letter for the record.Orenstein agreed
and read the letter submitted by John and Kathy Watkins,the owners of 112 Paisley Lane.In
response to the letter,the applicant stated he did not plan to use the rear of his yard in a disruptive
manner.
Orenstein opened discussion amongst the Board.Planning Commissioner Brookins stated that he
was sympathetic to the applicant’s desire to use his rear yard.He suggested a possible compromise
to allow for a variance in the 8 inches of height,rather than the setback variance requested.The
Board discussed this and had concerns about how to rephrase or draft the language of a new request
to mirror Brookins’comments.Staff suggested the variance request,as written,be kept and a
condition limiting the maximum deck height be attached.Carlson asked staff if the Board was able to
amend a request.Campbell replied that the Board was able to modify variance requests if they felt
the modification might make an impact on their decision.Orenstein asked the applicant if the
modification to the request would be amenable.The applicant replied he was open to some type of
compromise if that would help the Board come to a decision on the matter.Member Nelson stated
that occasionally the Board has acted to table a vote on a particular case to allow time for the
applicant to work with staff to find a compromise.There was some discussion of this idea amongst
the Board and the applicant,who is eager to begin work on the project this summer.ArmsRegenold
raised the possibility of a special meeting to allow for some review time while expediting things
slightly.Campbell asked if the Board were comfortable with the setback,as shown on the proposal
from the applicant,in which case they could take a vote at this meeting with the height condition as
City of Golden Valley BZA Regular Meeting
June 23,2020 7 pm
3
stipulated by Brookins.Discussion occurred and consensus occurred on the deck’s location with the
height condition.
MOTION made by Chair Orenstein to approve the variance of 11.2 off the required 25 ft to a
distance of 13.8 feet at the rear lot line for the deck,with the added condition that said deck not
exceed 12 inches in height from grade.The motion was seconded by Brookins.
Staff took a roll call vote and the motion passed unanimously.
2. 5505 Phoenix Street
Daniel Supalla,Applicant
Request:
Section 113152,Subd.c)(1)(a)2 ft.over the allowed 4 ft.in height for fences in a front yard to a
total of 6 ft.
Myles Campbell,Planner,started with a background of the applicant and presented on the variance
request for the increase in front yard fence height.The home is located across the street from
Highway 100 and while not directly abutting,staff felt the request for a taller privacy fence was
reasonable.Campbell further stated that the City was considering an amendment to its code
language around screening to address these types of locations in the near future,and that staff was
recommending approval of the variance.With no questions for staff from the Board,the applicant,
gave a brief presentation.He stated that with the recent stay at home order,he was looking to make
greater use of his rear yard and that while the noise mitigation from the highway was a central
concern,there was also a high level of traffic and activity along Lilac Drive.Board Members did not
have any questions for the applicant.
Member Nelson commented that she is always sympathetic to corner lots that effectively have two
front yards despite how the lot itself is used.Members Nelson,ArmsRegenold,and Brookins all
noted that similar variances had been approved in the past.Member Ginis added that she would be
reluctant to deny the variance given staff comments about an upcoming change in the zoning code
that might allow the project by right.Members discussed briefly before taking a vote.
MOTION made by Brookins to approve the variance as requested by the applicant at 5505 Phoenix
Street, it was seconded by Nelson.
Staff took a roll call vote and it passed unanimously.
Adjournment
MOTION made by Nelson,seconded by Orenstein and the motion carried unanimously to adjourn
the meeting.Staff took a roll call vote and the meeting adjourned at 9:03 pm.
Richard Orenstein,Chair
Amie Kolesar,Planning AssistanteKoKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKlesaaar,rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr Planning A
1. CALL TO ORDER and ROLL CALL
On Thursday, June 18, 2020 at 8:33 a.m. via video conference, Vice Chair Welch called the meeting of the Bassett Creek
Watershed Management Commission (BCWMC) to order.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal Dave Anderson Vacant Position Mark Ray
Golden Valley Stacy Harwell (Treasurer) Jane McDonald Black Drew Chirpich
Medicine Lake Absent Gary Holter Absent
Minneapolis Michael Welch (Vice Chair) Vacant Position Liz Stout
Minnetonka Absent Absent Leslie Yetka
New Hope Absent Patrick Crough Megan Hedstrom
Plymouth James Prom Catherine Cesnik Ben Scharenbroich
Robbinsdale Vacant Position Absent Marta Roser, Richard McCoy
St. Louis Park Jim de Lambert Absent Erick Francis
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler, Barr Engineering
Jim Herbert, Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Dave Anderson, Kennedy & Graven
Presenters/
Guests/Public
Julie Benadum, Brown and Caldwell
Kelly MacIntyre, City of Minneapolis
McKenzie Erickson, resident
Rachael Crabb, Minneapolis Park and Recreation Board
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, June 18, 2020
8:30 a.m.
Via video conference due to the COVID-19 global pandemic
BCWMC June 18, 2020 Meeting Minutes
Page 2 of 6
2. PUBLIC FORUM ON NON-AGENDA ITEMS
Resident McKenzie Erickson was present, but didn’t have any non-agenda items to discuss.
3. APPROVAL OF AGENDA
MOTION: Alternate Commissioner Holter moved to approve the agenda, and moving agenda item 5A from an action item to
a discussion item. Commissioner Welch seconded the motion. Upon a rollcall vote, the motion carried 7-0, with the cities of
Minnetonka and Robbinsdale absent.
4. CONSENT AGENDA
The following items were approved as part of the consent agenda: May commission meeting minutes, June financial report,
payment of invoices, approval of West Broadway Ave (CSAH81) Bridges Reconstruction Project in Minneapolis and
Robbinsdale.
The general and construction account balances reported in the June 2020 Financial Report are as follows:
Checking Account Balance 763,135.24
TOTAL GENERAL FUND BALANCE 763,135.24
TOTAL CASH & INVESTMENTS ON-HAND (6/8/20) 3,291,907.52
CIP Projects Levied – Budget Remaining (4,548,198.60)
Closed Projects Remaining Balance 1,583,848.92
2015-2018 Anticipated Tax Levy Revenue 19,326.30
2019 Anticipated Tax Levy Revenue 10,952.29
Anticipated Closed Project Balance 1,614,127.51
MOTION: Commissioner Harwell moved to approve the consent agenda. Alternate Commissioner Cesnik seconded the
motion. Upon a rollcall vote, the motion carried 7-0, with the cities of Minnetonka and Robbinsdale absent.
5. BUSINESS
A. Consider Variance Request and Approval of Sanitary Sewer Replacement Project, Minneapolis
Administrator Jester noted that due to its complexity, this item is for discussion at this meeting and possible
action at the July meeting. The city of Minneapolis requested a variance to Section 8.3 of the BCWMC
Requirements document for the utility crossing requirement of a minimum depth of 4.0 feet below the channel
invert. Julie Benadum, Minneapolis’ consultant from Brown and Caldwell, and Kelly MacIntyre with the city,
gave a presentation with an overview of the project and the variance request. The proposed linear project
includes replacement of 2,300 linear feet of sanitary sewer, including 75 linear feet under Bassett Creek at the
unused Irving Avenue bridge. The project will be completed in phases due to the high costs and the pipe will be
installed on pilings because soils are contaminated and swampy. The tunneling method for the installation is not
possible because of the poor soil conditions, so the city proposed to use an “open cut” channel. Except for
removal of the bridge, no permanent changes are expected. During construction, the creek would be diverted
around the construction area.
Commissioner Welch commented that this is a huge project and Commissioner Harwell noted its complexity and
asked for the Commission Engineer’s thoughts on the proposed lower amount of cover over the pipe than
BCWMC June 18, 2020 Meeting Minutes
Page 3 of 6
required. Commission Engineer Chandler stated that there is concern about the proposed 2-ft. cover over the
pipe and they are hoping to better understand engineering constraints.
There was a brief discussion about flow conditions inside the pipe. It was also noted that the new piles will have
a depth of 120-160 feet which will be designed for a 100-year lifespan.
Commission Engineer Herbert clarified that the Commission’s 4-foot cover rule came from another project many
years ago where the BCWMC required 4 feet of cover and that the engineer’s primary concern is scouring within
the creek. He commented that he would like to see the pipe covered by at least 3 feet and if that’s not possible,
would need to see analysis of scour/adequate protection. He noted that the Bassett Creek tunnel just
downstream would slow creek velocities under high flow conditions.
Brown and Caldwell Engineer, Julie Benadum, clarified that they plan to move the sheet pile structure in the
stream 20 feet downstream of its current location to protect the sanitary pipe. Commission Engineer Herbert
stated the revised plans need more sheet pile information.
BCWMC TAC member Stout mentioned that many things are very complicated about this project—not just the
soils. Other factors to consider include existing easements, tie in elevations that cannot change, and routing
around the Bryn Mawr Meadows Park Project. The pipe will sit upon 80-100 ft. pilings. She also pointed out that
decades ago, the Commission’s Flood Control Project lowered the creek in this area by 4-5 feet. There was
discussion about the size of the proposed pipe (smaller than the existing pipe because it will only convey
sanitary flows and not also stormwater); the fact that there’s no evidence of sanitary sewer contaminating the
creek, but rather it’s more likely creek water is entering the pipe; and that the sewer serves homes west of Bryn
Mawr Meadows Park. It was noted the project will cost about $10 million, including contaminated soil cleanup
costs.
Commissioners were asked to submit any further comments or questions about the project to Administrator
Jester.
B. Consider Approval of Commission Engineer Recommendations Regarding Flood Control Project
In October 2019, the Commission Engineer inspected the Bassett Creek Double Box Culvert, which is part of the
BCWMC Flood Control Project. Based on inspection observations and evaluation of tunnel condition, several
repairs are recommended.
Commission Engineer Herbert reviewed results of the inspection and the Commission Engineer’s two
recommendations: 1) approve the report and submit it to the proper authorities, and 2) direct the engineers to
develop an estimate (opinion) of costs for repairs. Commission Engineer Herbert continued with an overview of
how the culvert was originally constructed and reviewed the repairs that need to be made including: shear key
joint repair, crack sealing and deposit removal, and repairing exposed reinforcement. He noted the repairs are
needed to minimize continuous infiltration and soil transport into the tunnel.
Commission Engineer Herbert noted the repairs would likely cost greater than $100,000 and that a 2016
BCWMC policy for maintenance and repair of the tunnel should guide the process and outline responsibilities
for repairs.
Chair Prom joined the meeting and assumes role of chairing the meeting.]
Commissioner Welch noted that another way to look at this project is to assess the risks of not doing the
repairs. He also mentioned that since it is an expensive endeavor just to enter the tunnel, all necessary repairs
should be done at the same time.
MOTION: Commissioner Welch moved to approve the Commission Engineer recommendations and to have the
Commission attorney assess the risks of not performing the repairs. Alternate Commissioner Crough seconded
the motion. Upon a rollcall vote, the motion carried 7-0, with the cities of Minnetonka and Robbinsdale absent.
BCWMC June 18, 2020 Meeting Minutes
Page 4 of 6
C. Consider Submitting Letter of Support for U.S. Army Corps of Engineers (ACOE) Mississippi River Middle Pool
Drawdown
Administrator Jester reported the Commission was recently notified by the ACOE that they are developing an
Environmental Assessment (EA) for a proposed drawdown of the Middle Pool of the Mississippi River (between
Upper and Lower St. Anthony Falls dams). The main purpose of the drawdown is to facilitate ACOE inspections
of the concrete walls in this area. The proposed drawdown would take place in the September–November
timeframe and offers an excellent opportunity for the BCWMC to perform its 5-year inspection of the deep
tunnel (where the Bassett Creek tunnel enters the Mississippi River). The EA is expected to be out for comment
later this month. Administrator Jester and Commission Engineers recommend that the Commission submit a
letter of support to the ACOE on the proposed drawdown.
There was consensus that a letter of support was an appropriate action. Chair Prom directed Administrator
Jester to write the letter for his signature.
D. Consider Approval of Feasibility Study for 2021 Main Stem Lagoon Dredging Project
Administrator Jester noted that at the May meeting, the Commission reviewed the feasibility study for this
project, received a presentation by the Commission Engineer, and took action approving implementation of
Alternative 2, Option 1 (dredging all lagoons to 6-feet). She noted that funding options for that alternative will
be discussed in the next item, but that official approval of the feasibility study is also needed.
MOTION: Alternate Commissioner Holter moved to approve the Feasibility Study for 2021 Main Stem Lagoon
Dredging Project. Commissioner Welch seconded the motion. Upon a rollcall vote, the motion carried 7-0, with
the cities of Minnetonka and Robbinsdale absent.
Commissioner Harwell departs the meeting; Alternate Commissioner McDonald Black assumes voting role for
Golden Valley.]
E. Consider Funding Options for Main Stem Lagoon Dredging Project and Set 2021 Maximum Levy
Administrator Jester reported that the Commission must set a maximum levy amount to be collected by
Hennepin County in 2021 for the CIP projects. She noted a final 2021 levy will be set at the September 2020
meeting. She noted that there are four projects slated to begin in 2021, plus two projects that were split
between 2020 and 2021 for levy funds.
Administrator Jester reviewed funding required to implement the chosen alternatives for each project. She also
reported that she and the Commission’s Deputy Treasurer worked to accurately account for future (secured)
grant funding and levy funds and projected the Commission’s Closed Project Account to be over $1.6 million.
Administrator Jester noted her funding options include using up to $1.2 million to help fund CIP projects over
the next three years.
There was considerable discussion about the high cost of the Main Stem Lagoon Dredging Project, but also the
significant water quality improvements at very low cost per pound of pollutant removal. Due to the large
amount of contaminated sediment to be removed, the total project cost is estimated at $3,259,000. Originally,
the BCWMC 5-year CIP schedule only included $400,000 for this project.
Administrator Jester review several options for funding and implementing the Main Stem Lagoon Dredging
Project including:
1. Spreading the cost over multiple years
2. Postponing the project for a future year
3. Pursuing funding partners (MPRB, city of Minneapolis, city of Golden Valley)
4. Utilizing BCWMC Closed Project Account Funds
5. Applying for grant funding
BCWMC June 18, 2020 Meeting Minutes
Page 5 of 6
MOTION: Commissioner Welch moved to approve the maximum levy at $1,774,780 and implement the Main
Stem Lagoon Dredging Project beginning in 2021 by spreading the cost of the project over 3 levy years, using
1.2M in Closed Project Funds ($400,000 a year for 3 years), pursuing grant funding for the project, continuing
discussions with Minneapolis Park and Rec Board for possible funding, meeting with Hennepin County
Commissioner Fernando to review and discuss the project and reviewing any new information at the September
meeting ahead of setting the final levy. Alternate Commissioner McDonald Black seconded the motion.
There was a lengthy discussion about the fact that Administrator Jester’s recommended 2021 maximum levy
request of almost $1.8 million would be an 18.3% increase over the 2020 levy.
Commissioner Welch pointed out that the Commission was only setting the maximum levy (not the final levy),
and they could lower the dollar amount in September. He also noted the county’s ERF grant as a viable option
and stressed the importance of meeting with Hennepin County Commissioner Fernando.
Alternate Commissioner McDonald Black wondered if more Closed Project Account funding should be used in
2021 and less in later years in order to bring the 2021 maximum levy lower.
Alternate Commissioner Cesnik brought up how COVID constraints might affect the budget. Administrator Jester
explained that this is exactly why it makes it a difficult request, but delaying might only make the costs rise.
Commissioner Anderson stated that he cannot accept an 18.3% increase and noted that the Medicine Lake Road
Long Term Flood Mitigation Project was funded over 8 years. He suggested that the 3 lagoons could be viewed
as three separate projects.
It was reiterated that the action on the table sets the maximum levy and that the final levy amount can be
adjusted later in the year after input from Hennepin County Commissioner Fernando, the knowledge of possible
grant opportunities, and shifting the use of more Closed Project Account funds earlier.
VOTE: Upon a rollcall vote, the motion carried 5-2, with the cities of Crystal and Plymouth voting against and the
cities of Minnetonka and Robbinsdale absent from the vote.
F. Discuss Meeting Format for July 16th BCWMC Meeting
Administrator Jester noted that that the Governor’s Executive Order 20-74 says that governmental entities are
strongly encouraged to hold remote meetings whenever possible as permitted by state or local authority. She
also noted that while it might be possible, the logistics of a hybrid meeting, where some members are in a
meeting room and others join from remote locations, would be challenging.
There was a discussion of the pros and cons of holding in-person meetings. Chair Prom and Commissioner
Anderson expressed preference for in-person meetings. Alternate Commissioner McDonald Black expressed
concern for commission members’ health and stated she didn’t think it was worth the risk. Other commissioners
also noted a preference for an online meeting for July. Administrator Jester was directed to organize another
WebEx meeting for July.
6. COMMUNICATIONS
A. Administrator’s Report
i. Watershed-Based Implementation Funding 2nd Convene Meeting
Meeting among all partners was held and went well. The group began developing metrics and methods for
evaluating projects for potential funding. A third meeting is scheduled for later in the month.
ii. Update on BWSR’s Performance Review and Assessment Program
The PRAP review of the Commission has been postponed until 2021.
B. Chair
Apologized for being late to the meeting and thanked everyone for their patience with these online meetings.
C. Commissioners
Nothing to report
BCWMC June 18, 2020 Meeting Minutes
Page 6 of 6
D. TAC Members
Nothing to report
E. Committees
Nothing to report
F. Education Consultant
i. Latest Education Video Alternative Lawns. The videos are doing well on Facebook and the raingarden video
will be coming out soon.
G. Legal Counsel
Nothing to report
H. Engineer
i. Sochacki Subwatershed Assessment
The Three River Parks District is in the early stages of performing monitoring
ii. Sweeney Lake Water Quality Improvement Project
Curly-leaf pondweed control was completed.
Carp removal – Carp tagging is done. They will start capture/removal soon and the box nets have been
installed.
7. INFORMATION ONLY (Information online only)
A. CIP Project Updates http://www.bassettcreekwmo.org/projects
B. Grant Tracking Summary and Spreadsheet
C. 2020 BCWMC Administrative Calendar
D. 2019 WMWA Annual Report
E. 2020 Salt Symposium (online; registration reimbursement available)
F. WCA Notices of Decision, Plymouth
8. ADJOURNMENT
The meeting adjourned at 10:37 a.m.
Signature/Title Date
Signature/Title Date
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. E. Receipt of July 2020 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report of the following funds:
General Fund Operations
Conservation/Recycling Fund (Enterprise Fund)
Water and Sewer Utility Fund (Enterprise Fund)
Brookview Golf Course (Enterprise Fund)
Motor Vehicle Licensing (Enterprise Fund)
Storm Utility Fund (Enterprise Fund)
Equipment Replacement Fund (Capital Projects Fund)
Brookview Center (Special Revenue Fund)
Human Services Commission (Special Revenue Fund)
Building Improvement Fund (Capital Projects Fund)
Park Improvement Fund (Capital Projects Fund)
Financial Or Budget Considerations
As of July 2020, the City of Golden Valley General Fund has used $776.724 of fund balance to balance
the General Fund Budget.
Recommended Action
Motion to receive and file the July 2020 Financial Reports.
Supporting Documents
July 2020 General Fund (2 pages)
July 2020 Conservation/Recycling Fund (1 page)
July 2020 Water and Sewer Utility Fund (1 page)
July 2020 Brookview Golf Course (1 page)
July 2020 Motor Vehicle Licensing (1 page)
July 2020 Storm Utility Fund (1 page)
July 2020 Equipment Replacement Fund (1 page)
July 2020 Brookview Center Fund (1 page)
City Council Regular Meeting Executive Summary
City of Golden Valley
August 18, 2020
2
July 2020 Human Services Commission (1 page)
July 2020 Building Improvement Fund (1 page)
July 2020 Park Improvement Fund (1 page)
Over %
2020 July YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $453,425 26,612 210,089 ($243,336)46.33%
003 City Manager 1,055,440 59,244 466,105 (589,335)44.16%(2)
004 Transfers Out 2,567,580 0 2,567,580 0 100.00%(1)
005 Admin. Services 2,213,775 129,677 1,095,465 (1,118,310)49.48%
006 Legal 195,545 16,177 106,994 (88,551)54.72%
007 Risk Management 320,000 82,250 253,774 (66,226)79.30%
011 General Gov't. Bldgs.735,880 43,670 313,955 (421,925)42.66%
016 Planning 428,025 33,806 207,589 (220,436)48.50%
018 Inspections 795,005 46,661 395,655 (399,350)49.77%
022 Police 6,608,080 485,979 3,650,348 (2,957,732)55.24%
023 Fire 1,685,290 90,734 661,174 (1,024,116)39.23%
035 Physical Dev Admin 324,975 24,424 177,868 (147,107)54.73%
036 Engineering 485,810 57,274 335,657 (150,153)69.09%
037 Streets 2,289,120 127,955 931,871 (1,357,249)40.71%
066 Park & Rec. Admin.851,625 55,929 434,554 (417,071)51.03%
067 Park Maintenance 1,363,945 104,969 703,865 (660,080)51.61%
068 Recreation Programs 409,350 10,936 92,883 88,430 22.69%
099 Contingencies 50,000 0 0 0 0.00%(3)
TOTAL Expenditures $22,832,870 $1,396,297 $12,605,426 ($10,227,444)55.21%
1) Transfers were made in June, 2020
2) 2020 Budget Adjustment-$19,120 for Equity, Inclusion and Volunteer Manager 2-4-2020
3) Moved COVID-19 exenditures to a Special Revenue Fund
City of Golden Valley
Monthly Budget Report - General Fund Expenditures
July 2020 (unaudited)
Division
59.00%
Over %
2020 July YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $19,474,140 1,306,553 10,115,034 ($9,359,106)51.94%(1)
Licenses 233,100 10,355 227,426 ($5,674)97.57%
Permits 913,500 94,360 603,630 ($309,870)66.08%
State Grants/Aid 15,190 0 22,439 $7,249 147.72%(2)
Charges For Services:
General Government 25,250 15,686 32,984 $7,734 130.63%
Public Safety 164,350 3,616 57,947 ($106,403)35.26%
Public Works 179,300 14,815 90,170 ($89,130)50.29%
Park & Rec 430,100 1,592 68,618 ($361,482)15.95%
Other Funds 741,500 53,456 376,941 ($364,559)50.83%
Fines & Forfeitures 255,000 11,649 97,922 ($157,078)38.40%
Interest On Investments 150,000 0 0 ($150,000)0.00%(3)
Miscellaneous Revenue 202,320 22,717 118,091 ($84,229)58.37%
Transfers In 30,000 2,500 17,500 ($12,500)58.33%(4)
TOTAL Revenue $22,813,750 $1,537,299 $11,828,702 ($10,985,048)51.85%
Notes:
1) Payments are received in July, December, and January (delinquencies). First 1/2 is higher due to some full payments.
2) Police Training will be paid in August. Safe and Sober is billed on time spent.
No LGA in 2020. Fire Grants were available. Most grants are received in other funds.
3) Investment income allocated at year end.
4)Transfers are monthly.
Percentage Of Year Completed
City of Golden Valley
Monthly Budget Report - General Fund Revenues
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 34,620 32,643 32,643 (1,977)94.29%
Recycling Charges 436,845 2,927 216,777 (220,068)49.62%(2)
Miscellaneous Revenues 8,000 0 52 (7,948)
Interest on Investments 4,000 0 0 (4,000)0.00%(1)
Total Revenue 483,465 35,570 249,472 (233,993)51.60%
Expenses:
Recycling 526,905 94,812 204,184 (322,721)38.75%(3)
Total Expenses 526,905 94,812 204,184 (322,721)38.75%
1) Interest Earnings are allocated at year-end.
2) Includes utility billings thru July 2020.
3) This includes the recycling services thru June 2020.
Further information about projects and financing are located in the 2020-2029 CIP and 2020-2021 Budget.
City of Golden Valley
Monthly Budget Report - Conservation/Recycling Enterprise Fund
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 5,202,500 657,192 2,494,928 (2,707,572)47.96%
Emergency Water Supply 183,080 27,576 102,273 (80,807)55.86%
Sewer Charges 4,530,000 400,595 2,189,163 (2,340,837)48.33%
Meter Sales 20,000 646 5,191 (14,809)25.96%
Penalties 130,000 32,516 98,181 (31,819)75.52%
Charges for Other Services 100,000 115,249 148,664 48,664 148.66%
State Water Testing Fee Pass Through 46,000 6,443 41,859 (4,141)91.00%
Sale of Assets 10,000 0 14,050 4,050 140.50%
Franchise Fees 1,500,000 0 0 (1,500,000)0.00%
Certificate of Compliance 75,000 5,550 17,300 (57,700)23.07%
Interest Earnings 25,000 0 0 (25,000)0.00%
Total Revenue 11,821,580 1,245,767 5,111,609 (6,709,971)43.24%
Expenses:
Utility Administration 2,520,385 77,505 718,299 (1,802,086)28.50%(1)
Sewer Maintenance 3,504,640 280,151 2,215,732 (1,288,908)63.22%
Water Maintenance 5,101,205 408,108 2,394,993 (2,706,212)46.95%
Total Expenses 11,126,230 765,764 5,329,024 (5,797,206)47.90%
1) Depreciation is allocated at year-end. $1,120,000 has been delayed.
Further information about projects and financing are located in the 2021-2029 CIP and 2020-2021 Budget.
City of Golden Valley
Monthly Budget Report - Water and Sewer Utility Enterprise Fund
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 900,000 204,594 591,641 (308,359)65.74%
Driving Range Fees 170,000 48,922 154,524 (15,476)90.90%
Par 3 Fees 155,000 44,522 142,378 (12,622)91.86%
Lawn Bowling 85,000 3,017 3,017 (81,983)3.55%
Pro Shop Sales 95,000 14,273 27,199 (67,801)28.63%
Pro Shop Rentals 300,000 70,183 177,353 (122,647)59.12%
Concession Sales 1,515,000 145,483 468,186 (1,046,814)30.90%
Winter Activities 0 0 3,526 3,526
Other Revenue 135,000 8,182 0 (135,000)0.00%
Interest Earnings 10,000 0 67,470 57,470 674.70%(1)
Less: Credit Card Charges/Sales Tax 0 0 0
Total Revenue 3,365,000 539,176 1,635,294 (1,729,706)48.60%
Expenses:
Golf Operations 751,260 62,374 375,216 (376,044)49.94%(2)
Course Maintenance 1,046,855 221,340 593,340 (453,515)56.68%
Pro Shop 141,235 10,338 64,297 (76,938)45.52%
Grill 1,425,000 111,979 532,796 (892,204)37.39%
Driving Range 45,550 9,002 33,905 (11,645)74.43%
Par 3 Course 30,260 6,140 14,745 (15,515)48.73%
Lawn Bowling 15,475 1,769 3,766 (11,709)24.34%
Total Expenses 3,455,635 422,942 1,618,065 (1,837,570)46.82%
1) Interest Earnings are allocated at year-end.
2) Depreciation is allocated at year-end.
Course opened April 18.
Further information about projects and financing are located in the 2020-2029 CIP and 2020-21 Budget.
Fund Balance should be a minimum of $11,727,818 (6 months reserve). At 12-31-2019 it was $776,676.
City of Golden Valley
Monthly Budget Report - Brookview Golf Course Enterprise Fund
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 7,500 0 0 (7,500)0.00%(1)
Charges for Services 512,550 22,146 171,364 (341,186)33.43%
Total Revenue 520,050 22,146 171,364 (348,686)32.95%
Expenses:
Motor Vehicle Licensing 446,080 39,249 267,987 (178,093)60.08%
Total Expenses 446,080 39,249 267,987 (178,093)60.08%
1) Interest Earnings are allocated at year-end.
Fund Balance at 12/31/2019 was $903,958.
City of Golden Valley
Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 72,250 0 0 (72,250)0.00%(1)
Interest Earnings-Other 0 0 0 0
Henn County Grant-Decola 0 0 0 0 (6)
State DNR Grant 0 603,773 603,773 603,773 (6)
State DEED Grant-Globus 0 0 0 0 (7)
Storm Sewer Charges 2,575,000 220,855 1,419,998 (1,155,002)55.15%
Hennepin County 0 0 0
Bassett Creek Watershed 670,000 0 0 (670,000) (5)
Miscellaneous Receipts 182,700 0 0 (182,700)
Transfer from General Fund (Green Step)50,000 0 50,000 0
Total Revenue 3,549,950 824,628 2,073,771 (1,476,179)58.42%
Expenses:
Storm Utility 3,193,715 333,490 1,505,243 (1,688,472)47.13%(2) (3) (7)
Street Cleaning 139,825 8,378 69,488 (70,337)49.70%
Environmental Control 479,410 22,934 154,350 (325,060)32.20%
Debt Service Payments 182,750 30,551 182,300 (450)0.00%(3)
Total Expenses 3,995,700 395,353 1,911,381 (2,084,319)47.84%(4)
1) Interest Earnings are allocated at year-end.
2) Depreciation is allocated at year-end and.
3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF.
4) Reserves are being used that were planned.
5) Bassett Creek Watershed Coomission reimbursed the City for a 2020 projects.
Further information about projects and financing are located in the 2020-2029 CIP and 2020-2021 Budget.
City of Golden Valley
Monthly Budget Report - Storm Utility Enterprise Fund
July 2020 (unaudited)
2020 Equipment Replacement Fund (CIP) - Fund 5700
2020 July YTD
Budget Total Actual Remaining
Revenues:
Sale of Assets 35,000 0 21,635 (13,365)
Truckster/Toolcat Trade-ins 150,000 0 100,000 (50,000)
General Fund Transfer 1,032,580 0 1,032,580
VOTF Transfer 15,000 0 10,000 (5,000)(2)
Miscellaneous Receipts 0 48 8,946 8,946
Interest Earnings (allocated at year end)27,727 0 0 (27,727)
Total Revenues 1,260,307 48 1,173,161 (87,146)
Expenditures:
Program #Project Number Project Name
Equipment Certificates (already issued)555,150 0 553,650 1,500
5701 V&E-001 Marked Squad Cars (Police)80,000 0 155,847 (75,847)(3)
5702 V&E-002 Computers and Printers (Finance)95,000 0 42,661 52,339 (1)
5703 V&E-034 Crime Prevention Vehicle 30,000 0 0 30,000
5720 V&E-063 Pickup Truck (Street)40,000 0 0 40,000
5747 V&E-109 Tandem Axle Dump Truck (Street)270,000 0 0 270,000
5791 V&E-072 Pickup Truck (Engineering)35,000 0 0 35,000
5768 V&E-107 Utility Truckster (Park)55,000 0 0 55,000
5768 V&E-116 Utility Toolcat (Park)54,500 0 0 54,500
5788 V&E-135 Body Cameras/Dash Cams/Software (Police)24,070 0 0 24,070
5747 V&E-138 Passenger Vehicle (Fire)40,000 0 0 40,000
5768 V&E-140 Utility Tractor 55,000 0 0 55,000
5741 V&E-133 Dump Truck (Park)80,000 0 0 80,000
5754 V&E-116 Skid Steer Loader (Street)55,000 0 0 55,000
5715 V&E-141 Dump Truck (Street)80,000 0 0 80,000
V&E-147 Police Commander Vehicle 50,000 0 0 50,000
5754 V&E-148 Command Vehicle (Police)150,000 0 0 150,000
V&E-197 Trailer Mounted Impact Attenuator 15,000 0 0 15,000
V&E-198 Drone (Police)15,000 0 0 15,000 (2)
Total Expenditures 1,778,720 0 752,158 1,026,562
1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
2) In 2020, monies were transferred for a purchase of a drone from the VOTF Fund.
3) Includes the 2019 (2) vehicles that did not arrive until 2020.
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Brookview CC Rentals 211,000 1,120 54,825 (156,175)25.98%
Backyard Play Area 239,325 567 60,637 (178,688)25.34%
Miscellaneous Revenues 0 0 0 0
Interest on Investments 0 0 0 0 (1)
Total Revenue 450,325 1,687 115,462 (334,863)25.64%
Expenses:
General Area Rooms 358,000 9,732 126,462 (231,538)35.32%(2)
Indoor Play Area 61,130 18 23,452 (37,678)38.36%
Total Expenses 419,130 9,750 149,914 (269,216)35.77%
1) Interest Earnings are allocated at year-end.
2) Staff Time/Supplies for Brookview Rental
City of Golden Valley
Monthly Budget Report - Brookview Center Special Revenue Fund
July 2020 (unaudited)
Over
2020 July YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Pull Tab (10%) Revenues 30,000 0 6,870 (23,130)22.90%(3)
Fundraisers 30,000 30 11,599 (18,401)38.66%(4)
Interest on Investments 700 0 0 (700)0.00%(1)
Total Revenue 60,700 30 18,469 (42,231)30.43%
Expenses:
Supplies 17,100 5 3,702 (13,398)21.65%(4)
Allocations 78,500 0 125,000 46,500 159.24%(2)
Total Expenses 95,600 5 128,702 33,102 134.63%
1) Interest Earnings are allocated at year-end.
2) Allocations in 2020 are $78,500 plus an additional $46,500.
3) Pull Tab revenues are thru March.
4) Solicitation Letters YTD $1,635
4) Run/Walk $6,257 (net) $3,707 exp +9,964 rev
4) Golf Tourney/Lawn Bowling -September-$.....(net)
Fund Balance at 12/31/19 was $212,939.03.
Current Fund Balance is $102,706.
City of Golden Valley
Monthly Budget Report - Human Services Commission
July, 2020 (unaudited)
2020 Building Improvement Fund (CIP) - Fund 5200
2020 July YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 535,000 0 400,000 (135,000)(1)
Interest Earnings (allocated at year end)7,754 0 0 (7,754)
Total Revenues 542,754 0 400,000 (142,754)
Expenditures:
Project Name
5215 Installation of Building Security Systems 30,000 0 3,460 26,540
5208 Council Chambers Remodeling 350,000 0 0 350,000
Comprehensive Building Analysis 70,000 0 0 70,000
10th Avenue Storage Yard 50,000 0 49,897 103
Brookview Shelter Sewer Service Repair 50,000 0 0 50,000
Park Shelter Building Improvements 50,000 0 0 50,000
Furnaces-Various Buildingd 50,000 0 437 49,563
Car Charging Station 15,000 0 0 15,000
5202 Public Buildings Roof Replacement 150,000 0 0 150,000
Total Expenditures 815,000 0 53,794 761,206
1)Transfer will be made in June.
2020 Park Improvement Fund (CIP) - Fund 5600
2020 May YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 350,000 0 350,000 0
Park Dedication Fee 0 0 0 0
Hennepin County Youth Sports Grant 4,100 100,120 100,120 96,020 (1)
Little League/Youth Associations/Play Eq Grants 4,100 0 0 (4,100)(1), (2)
Other Donations 0 2,300 2,300 2,300
Interest Earnings (allocated at year end)2,832 0 0 (2,832)
Total Revenues 361,032 102,420 452,420 91,388
Expenditures:
Project Name
5620 Park Signage Replacement 3,000 0 0 3,000 (4)
5621 Tennis & Pickle Ball Court Resurfacing 15,000 0 0 15,000
Dugout, Fence & Field Replacement 0 0 27,500 (3)
Community Gardens 30,000 0 0 30,000
Off-Leash Pet Exercise Area 60,000 0 0 60,000
5608 Park LED Light Replacements 110,000 0 77,364 32,636
5622 Scoreboard Update/Replacement 20,000 9,254 29,320 (9,320)(4)
Total Expenditures 238,000 9,254 134,184 131,316
1) Hennepin County Youth Grant $96,000; GV Girls Softball $10,000
2) GV Girls Little League $6,000
3) Carry over from 2019
4) Items removed for COVID-19
Further information about projects and financing are located in the 2020-2029.
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. F. Approve Amendment to City Manager Employment Agreement
Prepared By
Kirsten Santelices, Human Resources Director
Summary
Upon completion of the City Manger’s review, a 2% increase is proposed. This will bring the Manager’s
compensation to $165,987.16. All other terms of the Agreement remain the same.
Financial Or Budget Considerations
The adopted Resolution would result in a 2% salary increase for the City Manager.
Recommended Action
Motion to adopt Resolution amending the City Manager Employment Agreement.
Attachments
Resolution amending the City Manager Employment Agreement (2 pages)
RESOLUTION NO. 20-48
RESOLUTION UPDATING THE
CITY MANAGER EMPLOYMENT AGREEMENT
BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby
adopts the attached Addendum to the City Manager Employment Agreement. This
Agreement is effective September 9, 2020.
Adopted by the City Council of Golden Valley, Minnesota this 18th day in August, 2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
ADDENDUM TO
CITY OF GOLDEN VALLEY
CITY MANAGER EMPLOYMENT AGREEMENT
DATED: August 18, 2020
Salary:* $165,987.16
This Addendum was approved by the City Council on August 18, 2020, effective
September 9, 2020.
Timothy J. Cruikshank, Employee
CITY OF GOLDEN VALLEY, MINNESOTA
By:
Shepard M. Harris, Mayor
Kristine A. Luedke, City Clerk
Maximum 2020 compensation under Minn. Stat. § 43A.17, subd. 9 is $178,782.
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. G. Accept Resignation from the Human Rights Commission
Prepared By
Tomás Romano, Assistant to the City Manager´s Office
Summary
Commissioner Mary Giese has submitted her resignation from the Human Rights Commission
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to accept the resignation of Mary Giese from the Human Rights Commission.
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
3. H. Accept Resignation from the Human Services Commission
Prepared By
Tomás Romano, Assistant to the City Manager´s Office
Summary
Commissioner Jonas Courneya has submitted his resignation from the Human Services Commission
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to accept the resignation of Jonas Courneya from the Human Services Commission.
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
4. A. Public Hearing – Amending the Zoning Code to Include Mixed Use Architectural and Material
Standards
Prepared By
Jason Zimmerman, Planning Manager
Summary
In 2019, the City adopted architectural and material standards for new developments in the R-3, R-4,
Commercial, Office, Institutional, Light Industrial, and Industrial zoning districts. These regulations
addressed many aspects of building façades, opening, entrances, and screening, as well as the types of
materials allowed in construction. At that time, the new Mixed Use zoning district had not been
finalized or adopted, so no architectural or material standards were included for that district. With the
adoption of the Mixed Use district early in 2020, it is now necessary to amend the architectural and
material standards section of code in order to address buildings that may be developed in those areas.
On July 27, the Planning Commission considered and unanimously recommended the following
standards for Mixed Use properties.
Material Standards
Exterior materials are divided into the following classes:
Class I Brick
Natural stone
Glass
Copper
Porcelain
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Class II Masonry/textured cement stucco
Specialty concrete block
Architecturally textured concrete precast panels
Artificial stone
Artificial stucco
Fiber reinforced cement board siding
Prefinished metal
Cast-in-place concrete
City Council Regular Meeting Executive Summary
City of Golden Valley
August 18, 2020
2
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Class III Unpainted or surface painted concrete block
Unpainted or surface painted plain or ribbed concrete panels
Unfinished or surface painted metal
Wood
Glass block
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Prohibited Sand lime brick
Concrete brick
Unfinished structural clay tile
Exposed unfinished concrete
For each zoning district, the following standards were set, with a minimum of at least two Class I
materials being incorporated into each façade.
Zoning District Front façades, side and rear
façades visible from the public
right-of-way
Side and rear façades not
visible from the public right-of-
way
R-3, R-4 At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Commercial, Office,
Institutional
At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Light Industrial,
Industrial
For façades that face
Residential, Commercial,
Office, Institutional, or Mixed
Use zoning district – at least
50 percent Class I
All other front façades – at
least 40 percent Class I
No more than 10 percent
Class III
At least 30 percent Class I
No more than 10 percent
Class III
City Council Regular Meeting Executive Summary
City of Golden Valley
August 18, 2020
3
Since the Mixed Use zoning district is most comparable to the Commercial, Office, and Institutional
zoning districts in terms of, staff is recommending similar standards.
Zoning District Front façades, side and rear
façades visible from the public
right-of-way
Side and rear façades not
visible from the public right-of-
way
Mixed Use At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Additionally, the Planning Commission recommended “concrete brick” be removed from the
Prohibited Materials list and that it be allowed with approval by the City Manager or their designee, as
there are situations where this material can be used appropriately.
Architectural Standards
Current regulations exist for each zoning district around façades, openings, entrances, and screening.
Façades
Façades greater than 40 feet in length shall be visually articulated into smaller intervals by:
1. Stepping back or extending forward a portion of the façade
2. Providing variation in materials, texture, or color
3. Placement of doors, windows, and balconies
Buildings shall have a defined base, middle, and top, and employ elements that relate to the human
scale and appeal to pedestrians, such as doors and windows, projections, or awnings and canopies. A
middle is not required on a one-story building.
Openings
For all zoning districts
Views into and out of the building shall be provided to enliven the streetscape and enhance security.
Window and door openings shall be clear or slightly tinted to allow unobstructed views into and out of
buildings. Spandrel glass may be used in service areas. Window shape, size, and patterns shall
emphasize the intended organization and articulation of the building façade.
R-3, R-4
On the ground floor, window and door opening shall comprise:
Residential use
20 percent of area of the front façade
15 percent of area of the side and rear façades
Nonresidential use
60 percent of the length of the front façade
30 percent of area of the front façade
20 percent of area of the side and rear façades
On upper stories, window and door openings shall comprise:
15 percent of façade area
City Council Regular Meeting Executive Summary
City of Golden Valley
August 18, 2020
4
Commercial, Office, and Institutional
On the ground floor, window and door opening shall comprise:
60 percent of the length of the front façade
30 percent of area of the front façade
20 percent of area of the side and rear façades
On upper stories, window and door openings shall comprise:
20 percent of façade area
Light Industrial, Industrial
On the ground floor, window and door openings shall comprise:
30 percent of area of the front façade
15 percent of the area of the side and rear façades
On the upper stories, window and door opening shall comprise:
20 percent of area of façade area
Entrances
Building entrances shall be provided on the primary street on which the building fronts, in addition to
any entrances from rear or side parking areas. Street entrances shall be lighted and defined by means
of a canopy, portico, recess, or other architectural details.
Screening
Utility service structures (such as utility meters, utility lines, and transformers), refuse and recycling
containers, loading docks, maintenance structures, and other ancillary equipment must be inside a
building or be screened from off-site views. Overhead doors shall be located on side or rear façades
that do not front a public right-of-way. Rooftop equipment shall be screened from view from the public
right-of-way by a parapet wall or a fence the height of which extends at least one foot above the top of
the rooftop equipment and is compatible with exterior materials and architectural features of the
building.
Since buildings in the Mixed Use district could produce a variety of residential and nonresidential uses
on ground and upper floors, staff believes a combination of the window and door (opening)
requirements from the categories above is consistent with vision of the City.
Mixed Use
On the ground floor, window and door opening shall comprise:
Residential use
20 percent of area of the front façade
15 percent of area of the side and rear façades
Nonresidential use
60 percent of the length of the front façade
30 percent of area of the front façade
20 percent of area of the side and rear façades
City Council Regular Meeting Executive Summary
City of Golden Valley
August 18, 2020
5
On the upper stories, window and door opening shall comprise:
Residential use
15 percent of façade area
Nonresidential use
20 percent of façade area
Financial Or Budget Considerations
There are no financial or budgetary considerations for the City.
Recommended Action
Motion to adopt Ordinance #687 - Amending Section 113-157: Adding Mixed Use Architectural and
Materials Standards to include standards for properties zoned Mixed Use.
Motion to adopt Summary of Ordinance #687 for Publication based on the finding that the title and
summary clearly inform the public of the intent and elect of the ordinance.
Supporting Documents
Memo to Planning Commission dated July 27, 2020 (5 pages)
Planning Commission Minutes dated July 27, 2020 (2 pages)
Ordinance #687 - Amending Section 113-157: Adding Mixed Use Architectural and Material
Standards (2 pages)
Summary of Ordinance #687 (1 page)
1
Date:July 27,2020
To:Golden Valley Planning Commission
From:Jason Zimmerman,Planning Manager
Subject:Informal Public Hearing Architectural and Material Standards for Mixed Use
Properties
Summary
In 2019,the City adopted architectural and material standards for new developments in the R 3,
R 4,Commercial,Office,Institutional,Light Industrial,and Industrial zoning districts.These
regulations addressed many aspects of building façades,opening,entrances,and screening,as
well as the types of materials allowed in construction.At that time,the new Mixed Use zoning
district had not been finalized or adopted,so no architectural or material standards were
included for that district.With the adoption of the Mixed Use district early in 2020,it is now
necessary to amend the architectural and material standards section of code in order to address
buildings that may be developed in those areas.
The Planning Commission discussed Mixed Use standards briefly at its July 13 meeting and was
comfortable moving forward with the regulations below.
Material Standards
Exterior materials were divided into the following classes:
Class I Brick
Natural stone
Glass
Copper
Porcelain
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Class II Masonry/textured cement stucco
Specialty concrete block
Architecturally textured concrete precast panels
Artificial stone
2
Artificial stucco
Fiber reinforced cement board siding
Prefinished metal
Cast in place concrete
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Class III Unpainted or surface painted concrete block
Unpainted or surface painted plain or ribbed concrete panels
Unfinished or surface painted metal
Wood
Glass block
Other materials not listed elsewhere as approved by the City Manager or
his/her designee or as recommended by the Planning Commission
Prohibited Sand lime brick
Concrete brick
Unfinished structural clay tile
Exposed unfinished concrete
For each zoning district,the following standards were set,with a minimum of at least two Class I
materials being incorporated into each façade.
Zoning District Front façades,side and rear
façades visible from the public
right of way
Side and rear façades not
visible from the public right of
way
R 3,R 4 At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Commercial,Office,
Institutional
At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Light Industrial,
Industrial
For façades that face
Residential,Commercial,
Office,Institutional,or Mixed
Use zoning district at least
50 percent Class I
All other front façades at
least 40 percent Class I
No more than 10 percent
Class III
At least 30 percent Class I
No more than 10 percent
Class III
Staff believes the Mixed Use zoning district is most comparable to the Commercial,Office,and
Institutional zoning districts and therefore recommends similar standards.
3
Zoning District Front façades,side and rear
façades visible from the public
right of way
Side and rear façades not
visible from the public right of
way
Mixed Use At least 50 percent Class I
No more than 10 percent
Class III
At least 40 percent Class I
No more than 10 percent
Class III
Architectural Standards
Regulations were created for each zoning district around façades,openings,entrances,and
screening.
Façades
Façades greater than 40 feet in length shall be visually articulated into smaller intervals by:
1. Stepping back or extending forward a portion of the façade
2. Providing variation in materials,texture,or color
3. Placement of doors,windows,and balconies
Buildings shall have a defined base,middle,and top,and employ elements that relate to the
human scale and appeal to pedestrians,such as doors and windows,projections,or awnings and
canopies.A middle is not required on a one story building.
Openings
For all zoning districts
Views into and out of the building shall be provided to enliven the streetscape and enhance
security.Window and door openings shall be clear or slightly tinted to allow unobstructed views
into and out of buildings.Spandrel glass may be used in service areas.Window shape,size,and
patterns shall emphasize the intended organization and articulation of the building façade.
R 3,R 4
On the ground floor,window and door opening shall comprise:
Residential use
20 percent of area of the front façade
15 percent of area of the side and rear façades
Nonresidential use
60 percent of the length of the front façade
30 percent of area of the front façade
20 percent of area of the side and rear façades
On upper stories,window and door openings shall comprise:
15 percent of façade area
Commercial,Office,and Institutional
On the ground floor,window and door opening shall comprise:
60 percent of the length of the front façade
30 percent of area of the front façade
4
20 percent of area of the side and rear façades
On upper stories,window and door openings shall comprise:
20 percent of façade area
Light Industrial,Industrial
On the ground floor,window and door openings shall comprise:
30 percent of area of the front façade
15 percent of the area of the side and rear façades
On the upper stories,window and door opening shall comprise:
20 percent of area of façade area
Entrances
Building entrances shall be provided on the primary street on which the building fronts,in
addition to any entrances from rear or side parking areas.Street entrances shall be lighted and
defined by means of a canopy,portico,recess,or other architectural details.
Screening
Utility service structures such as utility meters,utility lines,and transformers),refuse and
recycling containers,loading docks,maintenance structures,and other ancillary equipment must
be inside a building or be screened from off site views.Overhead doors shall be located on side
or rear façades that do not front a public right of way.Rooftop equipment shall be screened from
view from the public right of way by a parapet wall or a fence the height of which extends at
least one foot above the top of the rooftop equipment and is compatible with exterior materials
and architectural features of the building.
Since buildings in the Mixed Use district could produce a variety of residential and nonresidential
uses on ground and upper floors,staff believes a combination of the window and door opening)
requirements from the categories above is consistent with vision of the City.
Mixed Use
On the ground floor,window and door opening shall comprise:
Residential use
20 percent of area of the front façade
15 percent of area of the side and rear façades
Nonresidential use
60 percent of the length of the front façade
30 percent of area of the front façade
20 percent of area of the side and rear façades
On the upper stories,window and door opening shall comprise:
Residential use
15 percent of façade area
Nonresidential use
5
20 percent of façade area
Recommendation
Staff recommends the City Code text within Section 113 157:Architectural and Material
Standards be amended to include standards for properties zoned Mixed Use as detailed in the
attached document.
Attachment
Additional Language for Section 113 157:Architectural and Material Standards 2 pages)
REGULAR MEETING MINUTES
This meeting was held via Webex in accordance with the local emergency declaration made by
the City under Minn.Stat.12.37.In accordance with that declaration,beginning on March 16,
2020,all Planning Commission meetings held during the emergency were conducted
electronically.The City used Webex to conduct this meeting and members of the public were
able to monitor the meetings by watching it on Comcast cable channel 16,by streaming it on
CCXmedia.org,or by dialing in to the public call in line.
The public was able to participate in this meeting during public comment sections,by dialing the
public call in line.
1. Call to Order
The meeting was called to order at 7:00 by Vice Chair Pockl.
Roll Call
Commissioners present:Rich Baker,Adam Brookins,Andy Johnson,Lauren Pockl,Ryan Sadeghi,Chuck
Segelbaum
Commissioners absent:Ron Blum
Staff present:Jason Zimmerman Planning Manager,Myles Campbell Planner
Council Liaison present:Gillian Rosenquist
2. Approval of Agenda
Vice Chair Pockl asked for a motion to approve the agenda.
MOTION made by Commissioner Baker,seconded by Commissioner Brookins to approve the agenda
of July 27,2020.Staff called a roll call vote and the motion carried unanimously.
3. Approval of Minutes
Vice Chair Pockl asked for a motion to approve the minutes from July 13,2020.Commissioner
Johnson asked for edits and requested two comments of his be added,one on each Public Hearing
item.
MOTION made by Commissioner Johnson,seconded by Commissioner Brookins to approve the
July 13,2020 meeting minutes,after edits were made.Staff called a roll call vote and the motion
carried unanimously.
4. Informal Public Hearing Zoning Text Amendment
Architectural and Material Standards for Mixed Use Properties
Applicant:City of Golden Valley
July 27,2020 7 pm
City of Golden Valley Planning Commission Regular Meeting
July 27,2020 7 pm
2
Jason Zimmerman,Planning Manager,stated that he did not have a presentation as that portion of
the discussion occurred at the previous meeting.He reminded Commissioners that in 2019,the City
adopted architectural and material standards for new developments in the R 3,R 4,Commercial,
Office,Institutional,Light Industrial,and Industrial zoning districts.These regulations addressed
many aspects of building façades,opening,entrances,and screening,as well as the types of materials
allowed in construction.
At that time,the Mixed Use zoning district had not been finalized or adopted,so standards were not
included for that district.With the adoption of the Mixed Use district early in 2020,it is now
necessary to amend the architectural and material standards section of code in order to address
buildings that may be developed in those areas.
Zimmerman reminded Commissioners about the material standards classification and what is
prohibited.He reviewed the standards set for each zoning district and that staff believes the Mixed
Use is most comparable to the Commercial,Office,and Institutional zoning districts and therefore
recommends similar standards.
Commissioner Brookins asked why concrete brick was prohibited.Zimmerman responded that there
was concern about plain concrete walls as the exposed face of the building.This is a prohibited use
across zoning districts.
Vice Chair Pockl opened the public hearing at 7:12 pm.
Commissioner Johnson stated consistency across zoning districts is important and a good idea,and
added his support of this item.Brookins echoed this statement and added that concrete brick can be
classified as a specialty concrete block,class II material;and it can be a tasteful finished product.
Brookins added it could be struck from this item and the language may be cleaned up in the other
zones at a later date.The conversation continued on to specifics about concrete brick versus block
and if this material is generally residential or commercial.Zimmerman asked if the prohibition on
concrete brick should be removed and specialty concrete block stay listed as a class II.Through
discussion,the Commissioners agreed that was a reasonable change to make,across districts.
Vice Chair Pockl closed the public hearing at 7:21 pm.
MOTION made by Commissioner Brookins and seconded by Commissioner Sadeghi to modify City
Code Section 113 157:Architectural and Material Standards list by striking concrete brick from the
list of prohibited materials.Staff took a roll call vote and the motion carried unanimously.
5. Informal Public Hearing Zoning Map Amendments
Revising the Density Range of the Medium Density Residential R 3)Zoning District
Applicant:City of Golden Valley
Jason Zimmerman,Planning Manager,started with a presentation and reminded Commissioners
that the conversation began at the last meeting and was tabled in an attempt to gather more
ORDINANCE NO. 687
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 113-157: Adding Mixed Use Architectural and Material Standards
The City Council of the City of Golden Valley hereby ordains as follows:
Section 1. Section 113-157, Subdivision (b)(2) is hereby amended by deleting the
Prohibited Material “Concrete brick.”
Section 2. Section 113-157 is hereby amended by adding the following
Subdivision (f) and re-lettering accordingly:
f) Mixed Use Zoning District.
1) Architectural.
a. Façades. Façades greater than 40 feet in length shall be visually articulated
into smaller intervals by:
1. Stepping back or extending forward a portion of the façade
2. Providing variation in materials, texture, or color
3. Placement of doors, windows, and balconies
Buildings shall have a defined base, middle, and top, and employ elements
that relate to the human scale and appeal to pedestrians, such as doors
and windows, projections, or awnings and canopies. A middle is not
required on a one-story building.
b. Openings. Views into and out of the building shall be provided to enliven the
streetscape and enhance security. Where residential uses occupy the
ground floor level, window and door openings shall comprise at least 20
percent of the area of the ground floor façade facing the primary street.
Window and door openings shall comprise at least 15 percent of the area of
the side and rear ground floor façades.
Where nonresidential uses occupy the ground floor level, window and door
openings shall comprise at least 60 percent of the length of the front façade
and at least 30 percent of the area of the ground floor façade facing the
primary street. Window and door openings shall comprise at least 20 percent
of the areas of the side and rear ground floor façades.
On upper stories, windows shall comprise at least 15 percent of the façade
area for residential uses and 20 percent of the façade area for nonresidential
uses.
Window and door openings shall be clear or slightly tinted to allow
unobstructed views into and out of buildings. Spandrel glass may be used in
Ordinance No. 687 -2- August 18, 2020
service areas. Window shape, size, and patterns shall emphasize the
intended organization and articulation of the building façade.
c. Entrances. Building entrances shall be provided on the primary street on
which the building fronts, in addition to any entrances from rear or side
parking areas. Street entrances shall be lighted and defined by means of a
canopy, portico, recess, or other architectural details.
d. Screening. Utility service structures (such as utility meters, utility lines, and
transformers), refuse and recycling containers, loading docks, maintenance
structures, and other ancillary equipment must be inside a building or be
screened from off-site views. Overhead doors shall be located on side or
rear façades that do not front a public right-of-way. Rooftop equipment shall
be screened from view from the public right-of-way by a parapet wall or a
fence the height of which extends at least one foot above the top of the
rooftop equipment and is compatible with exterior materials and
architectural features of the building.
2) Materials.
a. Front façades, and side and rear façades visible from the public right-of-
way, shall be composed of at least 50% Class I materials and no more than
10% Class III materials.
b. Side and rear façades not visible from the public right-of-way shall be
composed of at least 40% Class I materials and no more than 10% Class III
materials.
c. Each façade must utilize a minimum of two types of Class I materials.
Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8
entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by
reference, as though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 18th day of August, 2020.
s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
s/ Kristine A. Luedke
Kristine A. Luedke, City Clerk
1
SUMMARY OF ORDINANCE NO. 687
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 113-157: Adding Mixed Use Architectural and Material Standards
This is a summary of the provisions of the above Ordinance which has been approved
for publication by the City Council.
This Ordinance adds language to the Zoning Code to include properties zoned Mixed
Use in the requirements for architectural and material standards. This ordinance shall
take effect upon publication.
A copy of the full text of this Ordinance is available from the City Clerk’s Office.
Adopted by the City Council this 18th day of August 2020.
s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
s/ Kristine A. Luedke
Kristine A. Luedke, City Clerk
Golden Valley City Council Meeting
August 18, 2020
Agenda Item
6. A. COVID-19 Pandemic Emergency Administrative Actions
Prepared By
Tim Cruikshank, City Manager
Maria Cisneros, City Attorney
Summary
The City Manager and City Attorney recommend that the City Council ratify the attached Emergency
Administrative Actions that staff has taken since July 21, 2020 in response to the COVID-19 pandemic.
The new actions include:
Emergency Administrative Action 20-59 adopting Updated COVID-19 Operations Recovery and
Readiness (CORR) Plan. The updated CORR Plan is on file with the City Clerk and available for
review here.
Emergency Administrative Action 20-60 adopting the City of Golden Valley COVID-19 Employee
Reimbursement Policy.
Emergency Administrative Action 20-61 Establishing Additional Requirements for Special Event
Permits.
Emergency Administrative Action 20-62 Modifying the 2019-2020 School Resource Officer
Agreement with Independent School District 281.
Emergency Administrative Action 20-63 Establishing Virtual Night to Unite.
Financial or Budget Considerations
Not Applicable
Recommended Action
Motion to ratify Emergency Administrative Actions 20-59 through 20-63.
Supporting Documents
Emergency Administrative Actions 20-59 through 20-63 (6 pages)
__________
EMERGENCY ADMINISTRATIVE ACTION 20-59
UPDATING THE COVID-19 OPERATIONS
RECOVERY AND READINESS PLAN
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the
City of Golden Valley hereby adopts the updated COVID-19 Operations Recovery and
Readiness Plan on file with the City Clerk effective August 14, 2020.
The Plan shall remain in effect until repealed or modified by subsequent City Manager
or Council action.
Date: August 14, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-60
ADOPTING THE COVID-19 EMPLOYEE
REIMBURSEMENT POLICY
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the
City of Golden Valley hereby adopts the COVID-19 Employee Reimbursement Policy
effective August 14, 2020.
The Policy shall remain in effect until the COVID-19 local emergency is terminated,
unless earlier repealed or modified by subsequent City Manager or Council action.
Date: August 14, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
City of Golden Valley COVID-19
Employee Reimbursement Policy
Purpose
The purpose of this COVID-19 Employee Reimbursement Policy (this “Policy”) is to allow City
employees to seek reimbursement for necessary expenses they incur as a result of being required
to work off premises during the COVID-19 pandemic. As used in this policy, “Equipment” means all
articles and physical resources an employee uses to perform the essential functions of their job,
including but not limited to computers, printers, ink/laser toner, cell phones, desks, tables, chairs,
docking stations, monitors, keyboards, mice, scanners, headsets, and any other physical devices
needed to perform the essential functions of the employee’s job.
Eligible Employees
All City Employees who are required by the City to work off-premises during the COVID-19 pandemic
are eligible for reimbursement under this policy.
Eligible Expenses
Expenses that meet all of the following requirements are eligible for reimbursement under this Policy:
All expenses must have been incurred after March 16, 2020.
All expenses must be for services or Equipment that are required for the employee to perform the
essential functions of their job.
All expenses must be approved by the employee’s Department Head before they are incurred. All
hardware and software purchases must also be approved by the IT Department.
Reimbursement Process and Requirements
Employees who need to install or upgrade internet service must seek Department Head approval
before making the change to their service. Department Heads may work with IT to evaluate requests
for new or upgraded internet or phone services
All approved expenses must be submitted to Finance using the City’s existing employee expense
reimbursement form. Employees must provide a statement/receipt for each item for which they are
seeking reimbursement. Where an employee requests reimbursement for an increase in service levels
for example, upgraded phone or internet service) the employee must provide a statement from prior
to March 16, 2020 and a current statement to document the difference in cost.
All Equipment, other than ink and toner, that is reimbursed under this Policy shall become the
property City and shall be subject to the Golden Valley Equipment Checkout Policy.
Notwithstanding the requirement that expenses receive Department Head approval before they
are incurred, retroactive requests for reimbursement may be considered under this Policy at the
discretion of the Department Head.
This Policy shall remain in effect until the COVID-19 local emergency is terminated, unless earlier
repealed or modified by subsequent City Manager or Council action.
EMERGENCY ADMINISTRATIVE ACTION 20-61
ESTABLISHING ADDITIONAL REQUIREMENTS FOR SPECIAL EVENT PERMITS
Pursuant to Mayoral Proclamation and Council Resolution, effective March 17, 2020, the City of
Golden Valley establishes the following additional requirements for Special Event Permits
required by City Code, section 26-9.
In an effort to slow the spread of COVID-19, the City will not issue special event permits unless:
The event is not prohibited by the Governor’s Executive Order No. 20-74, as amended,
updated, or replaced from time to time.
The event meets all of the following criteria:
o For events held on City-owned land or public right of way, the organization or group
sponsoring the event (the “Organizer”) shall:
Be solely responsible for all safety precautions on the site for the duration of the
event, including setup and teardown.
Provide general liability insurance of at least $1,000,000 per occurrence if no alcohol
is served and $2,000,000 if alcohol is served and name the City as an additional
insured.
Defend and indemnify the City for any claims arising from or related to the event.
Enter into an agreement with the City in a form approved by the City Attorney,
which shall include the foregoing requirements and which may include additional
requirements as determined by the City Manager and City Attorney.
Submit to the City a certification that the group or organization has adopted a
COVID-19 preparedness plan that meets the requirements of the United States
government and the State of Minnesota.
Submit a copy of its COVID-19 preparedness plan to the City for review.
o For events held on private property, the Organizer shall:
Submit to the City a certification that the group or organization has adopted a
COVID-19 preparedness plan that meets the requirements of the United States
government and the State of Minnesota.
Submit a copy of its COVID-19 preparedness plan to the City for review.
These requirements are in addition to the rules and requirements in Golden Valley City Code,
section 26-9. This action replaces Emergency Administrative Action 20-46, which is hereby
repealed, and will continue indefinitely unless repealed by subsequent City Manager or Council
action.
Date: August 14, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-62
MODIFYING 2019-2020 SCHOOL RESOURCE OFFICER
AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 281
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the City of
Golden Valley hereby agrees to modify its School Resource Officer Agreement with
Independent School District 281 dated July 1, 2019, by reducing the amount due to the City by
13,740.82. This modification is made in consideration of the fact that the School District
requires fewer hours of officer time at its schools due to the COVID-19 pandemic.
Date: August 14, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
EMERGENCY ADMINISTRATIVE ACTION 20-63
ESTABLISHING VIRTUAL NIGHT TO UNITE
Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the City of
Golden Valley will conduct the 2020 Night to Unite event on October 6, 2020 virtually and will
not issue Right-of-Way Permits or provide road barriers for Night to Unite neighborhood
events.
Date: August 14, 2020 ____________________________________
Timothy J. Cruikshank, City Manager
ANNOUNCEMENT OF MEETINGS AND EVENTS
Three or more Council Members may attend the following
AUGUST
18 City Council Meeting 6:30 pm Held Virtually
23 Market in the Valley 9 am-1 pm City Hall Campus
27 Golden Valley Business Council 8:30-10 am Held Virtually
30 Market in the Valley 9 am-1 pm City Hall Campus
SEPTEMBER
1 City Council Meeting 6:30 pm Held Virtually
7 City Offices closed in observance of Labor Day
14 2020 Greens Classic 1 pm Brookview Golf Course