08-12-20 Council/Manager Agenda Packet
REGULAR MEETING AGENDA
This meeting will be held via Cisco Webex in accordance with the local emergency declaration
made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-
655-0001 and entering the meeting code 133 747 5774. For technical assistance, please contact
support staff at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call
into the meeting, you may submit the costs to the City for reimbursement consideration.
Additional information about for monitoring electronic meetings is available on the City website.
Pages
1. Human Services Commission and Golden Valley Community Foundation Discussion 2
2. 2021-2022 Proposed General Fund Budget 3-25
3. Council Review of Future Draft Agendas: City Council August 18, City Council September
1, HRA Work Session September 8, Council/Manager September 8, Special HRA Meeting
September 15, 2020, City Council September 15, City Council October 7, and
Council/Manager October 13, 2020
26-35
Council/Manager meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council/Manager meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
Wednesday, August 12, 2020 – 6:30 pm
Golden Valley City Council/Manager Meeting
August 12, 2020
Agenda Item
1. Human Services Commission and Golden Valley Community Foundation Discussion
Prepared By
Tim Cruikshank
Summary
The community of Golden Valley is fortunate to have both a city based Human Services Commission
(HSC, established 1992) and Community Foundation (GVCF, establish 2010). However, the roles of the
HSC and GVCF have overlapped since inception which has, at times, created confusion and
inefficiencies. This was recognized early on and as a result, there is a fairly extensive history of working
together to better clarify roles, funding sources, service delivery and overall missions. There have been
past discussions of possible merger, sharing and even a partnership that would maximize efficiencies
and therefore increase the impact of the much valued and needed services these two organizations
deliver to our community. Although some progress has been made, it is during this challenging time for
many people that the need for these services and how each organization functions has been
highlighted.
The purpose of this item is to get feedback from the Council and provide direction to staff.
Financial or Budget Considerations
Not Applicable
Golden Valley Council/Manager Meeting
August 12, 2020
Agenda Item
2. 2021-2022 Proposed General Fund Budget
Prepared By
Sue Virnig, Finance Director
Summary
At the August 12 Council/Manager meeting, the Council will be reviewing the 2021-2022 General Fund
Budget. Staff will be making a presentation with the major changes in the budget. The final proposed
levy will be presented at the Council Manager meeting on September 8 and approved at the Council
Meeting on September 15.
Financial Or Budget Considerations
Discussion will be held and brought forth again in September for a final proposed tax levy and impact
on the median home.
Supporting Documents
• 2021-2022 Proposed General Fund Budget Presentation (22 pages)
• 2021-2022 Proposed Biennial Budget (link provided)
2021-2022 General
Fund/HRA Budget and
Tax Levy
Council Manager Meeting
August 12, 2020
2020 Schedule
May –July
Staff Meetings preparing proposed budget
Week of August 3-7
Review 2021-2022 General Fund Budget with each council member and mayor
August 12-Council/Manager Meeting
Review 2021-2022 General Fund Budget
September 8-Council/Manager Meeting
Review all other funds budgets (Enterprise, Special Revenue, Internal Service Funds)
Review 2021-2030 Capital Improvement Program
Review 2021 Proposed Levy and Tax Impact
September 15-Special HRA Meeting -Proposed HRA Tax Levy and Budget
September 15-Council Meeting
Proposed Property Tax Levy and Budget (Amount Approved will go on notice for Nov)
Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for Nov as Other Levies)
December 1-Special HRA Meeting-Adopt HRA Levy and Budget
December 1-Council Meeting
Property Tax Hearing-Adoption (Both City and HRA)
2020-How are we doing this year?
All Building Permits Types (Building, Electrical, Heating, etc)
Permits are estimated at $94,500 over budget
Fines and Forfeitures –down $86,000
COVID and unrest
Courts closed
Property Tax Revenue
Slightly higher allowances
Estimated Use of fund balance $82,125
Delayed staff hiring
Delayed projects
Total Bonded Debt
0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
100,000,000
2015 2016 2017 2018 2019 2020
Special Assessment Tax Increment Certificate of Indebtedness Tax Abatement
Street Reconstruction State Aid Street Utility Revenue Lease Revenue
General Fund Expenditures
2021 Proposed Expenditures
Council $(47,720)
Municipal Legislative Commission $6,000
Change Civil Service to Police Advisory Commission
One Election (3 in 2020)
City Manager $108,415
New Position-Community Outreach Liaison (w/benefits)$80,605
Training $1,000
Website Redesign $50,000
Transfers $150,000 2021 Goal
Buildings $0 $500,000 $500,000
Parks $50,000 $400,000 $400,000
Capital Imp Fund $50,000 $650,000 $1,000,000
Equipment $50,000 $1,082,580 $1,150,000
Environmental (3 yr)$0 $50,000 $50,000
Comprehensive Building Study $0 $35,000
General Fund Expenditures, cont
Administrative Services $176,655
New Position -Accountant $85,000 (w/benefits)
LOGIS Applications $59,480
Risk Management $30,000
Premium Increases (LMCIT self insurance)
Buildings $17,280
Accurate needs for the new Brookview
Planning $(48,885)
Downtown Study $-35,000
Inspections $20,650
Avolve Software Training $2,500
Police $123,955
Step Increases $123,955
Community Resource Officers CRO (2) $56,990 -Restructure
Hennepin County Embedded Social Worker (.50) $30,000
Additional Training $4,345
General Fund Expenditures, cont
Fire Operations $(6,095)
Emergency Management Plan $25,000 (in 2020)
.50 Administration Assistant to .50 Fire Inspector $3,445
Engineering $123,920
General Engineering (step increases)
More hours not charged to projects
Street Maintenance $61,580
Maintenance on Vehicles $15,360
Park & Recreation $38,787
Increased hours (.5 to 1 FTE) for Asst Rec Supervisor/Volunteer
Coordinator
Contingencies $290,000
Includes 2% salary increase (COLA)
$50,000 Compensation Study
General Fund Expenditures, cont
Overall Items
Salaries are budgeted for the current step and not the final 5th step
Proposed 2% salary increase
Increase in contribution for health insurance ($91.80 of the $183.50)
Fuel Increases 3%
TOTAL PROPOSED LEVY
Levy Payable
2020
Proposed Levy
Payable 2021
General Fund 19,649,140 20,742,325 5.56%
Bonded Debt:
Street Improvement
Bonds
4,205,594 4,561,461
Brookview
Community Center
1,218,300 1,218,300
Equipment
Certificates
Debt Sub-Total 5,423,894 5,779,761 6.56%
TOTAL Levy 25,073,034 26,522,086 5.78%
Total Tax Capacity in City
(Taxable Market Value X Tax Rate)
Tax Capacity 2020 2021 % increase
(decrease)
Commercial 14,892,610 15,790,420 5.96%
Industrial 7,055,827 6,977,538 -1.11%
Apartments 4,981,763 5,824,431 16.92%
Residential 26,491,417 27,264,628 2.92%
Personal Property 584,230 584,230 0%
TOTAL 54,005,847 56,431,227 4.49%
Tax Capacity 2020 2021
Total Tax Capacity 54,005,847 56,431,227
Less Fiscal Disparities
Contribution
(7,678,701)(7,680,860)
Less Tax Increment (1,151,192)(1,195,256)
Total Net Tax Capacity for
Local Tax Rate
45,175,954 47,555,111
Levy 25,073,034 26,522,086
Fiscal Distribution Dollars 1,124,711 1,108,634
Levy Reduced by Fiscal
Distribution
23,948,323 25,413,452
Rate 53.011%53.440%
Tax Capacity, continued
Median Home 2020 2021 % increase
(decrease)
Property Value $327,000 $335,000
Tax Rate 53.011%53.440%
City Portion of
Taxes
$60.28 $5.02 per month
Numbers Still Needed for Tax Impact
Estimated Tax Increment Tax Capacity September 1
Personal Property Values August 17
Net Fiscal Disparities –estimate is neutral for pay 2021
Review 2021 Housing
and Redevelopment
(HRA) Proposed Budget
& Levy
2020 Schedule
April 21 –HRA Approved a Resolution of Intent for an HRA Levy
April 21 –City Approved a Resolution of Intent for an HRA Levy
September 15-Council Meeting
Proposed Property Tax Levy and Budget (Amount Approved will go on notice for
Nov)
Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for Nov as
Other Levies)
December 1-Special HRA Meeting-Adopt HRA Levy and Budget
December 1-Council Meeting
Property Tax Hearing-Adoption (Both City and HRA)
What will the HRA Levy help us do?
Hire a Housing and Economic Development Manager
Housing:
Lead implementation of City’s housing initiatives
Build collaborative relationships with multi-family property owners and managers, civic
groups, industry groups, and non-profit organizations
Economic Development:
Lead implementation of City’s economic development strategy
Coordinate efforts around business retention and attraction
Support programs to preserve existing affordable housing
Low interest loans for improvements to NOAH properties
Home renovation programs for seniors
Provide additional funding for new affordable housing opportunities
Community land trust, down payment assistance, gap funding for first time buyers
HRA Housing Budget Expenditures
CITY OF GOLDEN VALLEY
2021 -2022 OPERATING BUDGET
DIVISION: Housing (016)
PROGRAM: Housing
(9190)
2018 2019 2020 2020 2021 2021 2022
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees $0 $0 $0 $0 $0 $109,400 $112,685
6150 Employee Insurance -----18,305 18,425
6160 Retirement -----18,545 19,100
TOTAL Personal Services -----146,250 150,210
Supplies and Services
6320 Operating Supplies -----250 250
6340 Professional Services --30,000 30,000 -10,000 10,000
6344 Use of Personal Auto ----500 500
6411 Conferences and Schools ----3,000 3,000
6413 Dues and Subscriptions ----2,000 2,000
TOTAL Supplies and Services --30,000 30,000 -15,750 15,750
TOTALS --30,000 30,000 -162,000 165,960
Impact on Taxpayer for HRA Levy
The proposed property tax would include the HRA levy as
levy under other taxing jurisdictions.
Total taxes $11.18 on a median home value of $335,000
TOTAL PROPOSED LEVY
Levy Payable
2020
Proposed Levy
Payable 2021
General Fund 19,649,140 20,742,325 5.56%
HRA Levy 0 162,000
Bonded Debt:
Street Improvement
Bonds
4,205,594 4,561,461
Brookview
Community Center
1,218,300 1,218,300
Equipment
Certificates
Debt Sub-Total 5,423,894 5,779,761 6.56%
TOTAL Levy 25,073,034 26,684,086 6.43%
Tax Increases for 2021 on a Median Home
Property Tax
City 60.28
HRA Levy 11.18
Total $71.46
Last 10 Years –Total Levy Increase
Year Total Levy % increase Median Home
Impact
%
2012 16,409,450 0.00%$1.38 .11%
2013 16,944,242 3.26%$(41.02)-3.20%
2014 17,435,574 2.90%$58.93 4.749%
2015 18,551,428 6.40%$.22 .017%
2016 19,813,310 6.80%$28.53 2.193%
2017 21,531,403 8.67%$64.89 4.884%
2018 22,420,740 4.13%$138.53 9.941%
2019 23,723,799 5.81%$96.71 6.313%
2020 25,073,034 5.69%$63.42 3.895%
2021 26,522,086/26,684,086 5.78%/6.43%$60.28/71.46 3.56/4.22%
Rule of Thumb
For each $100,000, a
median home would be
effected $6.97
REGULAR MEETING AGENDA
This meeting will be held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast
cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the
meeting code . The public may participate in this meeting during public comment sections,
including the public forum beginning at 6:20 pm, by calling 763-230-7454. Additional information
about monitoring electronic meetings is available on the City website. For technical assistance,
please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs
to call into the meeting, you may submit the costs to the City for reimbursement consideration.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Presentation - All is Welcome Video
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – July 21 and August 4, 2020
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
1.
E. Approval of Bids, Quotes and Contracts:
1. Professional Services Agreement - Electrical Inspections
F. Acceptance of Grants and Donations:
1.
G. Approve Amendment to City Manager’s Employment Agreement Res. 20-
H.
4. Public Hearing
A. Public Hearing - Zoning Text Amendment - Mixed Use Architectural Standards
5. Old Business
August 18, 2020 – 6:30 pm DRAFT
City of Golden Valley City Council Regular Meeting
August 18, 2020 – 6:30 pm
2
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. 1800 Zephyr Place Purchase Agreement
B. COVID-19 Pandemic Emergency Administrative Actions
C. Review of Council Calendar
D. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
DRAFT
REGULAR MEETING AGENDA
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Introduction of New Employee
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine by
the City Council and will be enacted by one motion. There will be no discussion of these items
unless a Council Member so requests in which event the item will be removed from the general
order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – August 18, 2020
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
1.
E. Approval of Bids, Quotes and Contracts:
1. Approve Amendment to the Hennepin County Residential Recycling Grant Agreement
F. Acceptance of Grants and Donations:
1.
G.
4. Public Hearing
A. Public Hearing - Rezoning Properties to Comply with Comp Plan Land Uses (2)
B. Public Hearing - Zoning Text Amendments - Screening and Front Yard Food Production
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Golden Valley Small Business CARES Grant Program
B. Review of Council Calendar
C. Mayor and Council Communications
1. Other Committee/Meeting updates
September 1, 2020 – 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road DRAFT
WORK SESSION AGENDA
Pages
1. Discuss Proposed HRA Budget
2. Adjournment
September 8, 2020 – 6:30 pm
DRAFT
REGULAR MEETING AGENDA
Pages
1.Proposed Budgets and Capital Improvements Program
a. 2021-2022 Proposed Other Funds Budget
b. 2022-2030 Proposed Capital Improvement Plan
c. 2021-2022 Proposed General Fund Budget & Levy
2.Consider Police Policies Discussion
3.Discussion of PCAC Process
4.Council Review of Future Draft Agendas: City Council September 15, City Council
October 7, Council/Manager October 13, City Council October 20, Wednesday, City
Council November 4, Council/Manager November 10, 2020
Council/Manager meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council/Manager meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
September 8, 2020 – Immediately
following HRA Work Session
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road DRAFT
SPECIAL MEETING AGENDA
This meeting will be held via Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast
cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the
meeting code . The public may participate in this meeting during public comment sections,
including the public forum beginning at 6:20 pm, by calling 763-230-7454. Additional information
about monitoring electronic meetings is available on the City website. For technical assistance,
please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs
to call into the meeting, you may submit the costs to the City for reimbursement consideration.
1. Call to Order
A. Roll Call
2. Approval of Agenda
3. Consent Agenda
4. Public Hearing
5. Old Business
6. New Business
A. Adopting the 2021 Proposed Budget and Establishing the Proposed Tax Levy Payable in
2021
7. Adjournment
September 15, 2020 – 6:30 pm
REGULAR MEETING AGENDA
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – September 1, 2020
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
1.
E. Approval of Bids, Quotes and Contracts:
1. Award Contract to [contractor] for 2020 Pond Maintenance Project
2. Zane Ave N and Lindsay Street SEH Design Services Contract (SEH)
3. Approve Professional Services to Update City's 5-Year MS4 Stormwater Permit
F. Acceptance of Grants and Donations:
1.
G.
4. Public Hearing
A. Public Hearing - Zoning Text Amendment - R-3 Densities [tentative]
B. Public Hearing - Rezoning Properties to Comply with Comp Plan Land Uses (3) [Tentative]
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Consider Police Policies
B. Adopting City 2021 Proposed Budget and Proposed Tax Levies Payable in 2021 Res. 20-
September 15, 2020 – Immediately
Following HRA meeting
Council Chambers
Golden Valley City Hall
DRAFT
City of Golden Valley City Council Regular Meeting
September 15, 2020 – 6:30 pm
2
C. Adopting HRA 2021 Proposed Budget and Establishing the Proposed Tax Levies Payable in
2021 Res. 20-
D. Review of Council Calendar
E. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
DRAFT
REGULAR MEETING AGENDA
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting – September 15, 2020
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
1.
E. Approval of Bids, Quotes and Contracts:
1.
F. Acceptance of Grants and Donations:
1. Acceptance of Donation for Lawn Bowling Print for Brookview Golf Course Res. 20-
G.
4. Public Hearing
A.
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Review of Council Calendar
B. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
Wednesday, October 7, 2020 – 6:30 pm
Council Chambers
Golden Valley City Hall
7800 Golden Valley Road DRAFT
REGULAR MEETING AGENDA
Pages
1. Master Fee Schedule Discussion
2. Council Review of Future Draft Agendas: City Council September 15, City Council
October 7, Council/Manager October 13, City Council October 20, Wednesday, City
Council November 4, Council/Manager November 10, 2020
Council/Manager meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council/Manager meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
October 13, 2020 – 6:30 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
DRAFT