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2020-09-02DocuSign Envelope ID: 24810FOD-B1BC-48C1-96A3-25ACB9041A14 Golden Valley • Crystal • New Hope AGENDA JOINT WATER COMMISSION September 2, 2020-1:30 pm Presiding Officer Statement Regarding Holding Meetings via Telephone or Other Electronic Means As Chair of the Golden Valley, Crystal, New Hope Joint Water Commission (the "JWC"), I find as follows: a. The spread of COVID-19 within the United States has raised serious public health concerns and resulted in a great deal of uncertainty since much remains unknown about the virus and how it spreads. b. On March 11, 2020, the World Health Organization determined the outbreak constitutes a pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of the pandemic. c. On March 13, 2020, Governor Tim Walz declared a state of peacetime emergency to address the coronavirus pandemic in the State of Minnesota. The Governor's declaration triggered activation of the member Cities' emergency management plans and enabled the cities to exercise their emergency powers as needed to respond to the emergency. d. The Minnesota Department of Health has provided specific guidance encouraging the limiting of events that do not allow social distancing of six feet per person, which is not practical to achieve in the JWC's meeting room. e. Minnesota Statutes, section 13D.021 authorizes cities to meet by telephone or other electronic means in the case of a health pandemic or when an emergency has been This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. DocuSign Envelope ID: 24810FOD-B1BC-48C1-96A3-25ACB9041Al4 Golden Valley • Crystal • New Hope declared if the presiding officer, chief legal counsel, or chief administrative officer determines meeting in person is not practical or prudent. The statute also allows these officers to determine it is not feasible to require any Board members or staff to be present in the meeting room during a meeting. f. Given the uncertainties associated with COVID-19 and its spread, conducting in -person JWC Board meetings is not practical or prudent, and it is not feasible to require any Board member or staff to be present in the meeting room during the meetings. The JWC's goal is to slow the spread of COVID-19 within the District and holding meetings via telephone and electronic means allows the Commission to accomplish this goal while still conducting the Commission's business. Based on the above findings, I hereby determine and state as follows: 1. Until this statement is terminated due to the end of the pandemic or the Governor's emergency declaration, JWC Board Meetings shall be conducted by telephone or other electronic means in a manner satisfying the requirements of Minnesota Statutes, section 13D.021. 2. The meeting rooms will not be open to the public to attend the meetings. Members, the chief legal counsel, the chief administrative officer, and staff are not required to be present in the meeting room during meetings. 4. Before each meeting, notice will be provided regarding how the public may listen to or view meetings as they are being conducted. 5. All votes occurring at the meetings shall be conducted by roll call. Dated this 24th day of April, 2020. Dmuftmd by: L'iAWA1Q1FQrrCAA7 KUL Avis Anne Norris, Chair This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY. 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. DocuSign Envelope ID: 24810FOD-61BC-48C1-96A3-25ACB9041A14 Golden Valley • Crystal • New Hope This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat.12.37. The public may monitor this meeting by calling 1-312-595-8110 and entering the meeting code 133 586 3683. Additional information about monitoring electronic meetings is available on the City website at www.goldenvallevnm.gov. For technical assistance, please contact the City at 763-593- 8300 or webexsupprtAgoldenvalleymn gov. If you incur costs to call into the meeting, you may submit the costs to the City of reimbursement consideration. I. Call to Order —Roll Call 2. Approval of Minutes —August 5, 2020 3. Approval to Purchase Valve Tender (Rowedder) 4. TAC Update (Kakach) 5. Other Business Next Scheduled Meeting October 2, 2020 6. Adjournment This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc.