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12-01-20 City Council Agenda
7800 Golden Valley Road 1 Golden Valley,MN 55427 CltJ of 763-593-8012 1 TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov golden,,,,,, , va City Council I December 1, 2020 Immediately following HRA Special Meeting REGULAR MEETING AGENDA This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the meeting code 177 745 3148. The public may participate in this meeting during public comment sections, including the public forum beginning at 6:20 pm, by calling 763-593-8060. Additional information about monitoring electronic meetings is available on the City website. For technical assistance, please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City for reimbursement consideration. 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call C. Approve Human Services Commission 2021 Allocation Report 3 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council Manager Meeting— November 10, 2020 4-7 B. Boards, Commissions, and Task Forces: 1. Resolution No. 20-70 Updating Previous Resolution Establishing a Police Commission 8-10 Task Force 2. Appointment to the Human Rights Commission 11 C. Approval of Bids, Quotes and Contracts: 1. Award Contract for Tree Trimming and Removal to Heartwood Tree Surgeons 12-28 2. Approve Towing Contract with Twin Cities Transport and Recovery for Vehicle Impound 29-41 3. Approve New Agreement with Hennepin County for Assessing Services 42-52 4. Award Contract for the 2020 Pond Maintenance Project#20-22 to New Look 53-59 Contracting, Inc. This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. City of Golden Valley City Council Regular Meeting December 1, 2020—6:30 pm D. Grants and Donations: 1. Resolution No. 20-71 Accepting Donation For a Park Bench at Brookview Park 60-61 2. Resolution No. 20-72 Accepting Donation For a Park Tree at Scheid Park 62-63 3. Resolution No. 20-73 Accepting Donation For a Park Bench and Park Tree at 64-65 Lakeview Park E. Approve 2021 City Calendar and Meeting Dates 66-78 F. Adoption of 2021-2030 Capital Improvement Program, Resolution No. 20-74 79-88 G. Adoption of 2021-2022 Budgets for Enterprise, Special Revenue, and Internal Services 89-103 Funds, Resolution No. 20-75 4. Public Hearing A. Rezoning Certain Properties at Lilac Drive North and Olson Memorial Highway in Order to 104-118 Achieve Alignment with the 2040 Comprehensive Plan, Ordinance No. 699 5. Old Business 6. New Business All Ordinances listed under this heading are eligible for public input. A. Public Comment and Adoption of the 2021-2022 General Fund Budget and Property Tax 119-129 Levies for Taxes Payable 2021, Resolutions No. 20-76 and 20-77 B. Second Consideration—Amendment to the 2021 Master Fee Schedule, Ordinance 130-162 No. 698 C. Approve Consent and Authorization for the HRA Tax Levy Payable in 2021, Resolution 163-164 No. 20-78 D. Review of Council Calendar 165 E. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment SUMMARY Parks and Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 1. C. Approve Human Services Commission 2021 Allocation Report Prepared By Brian Erickson, Recreation Supervisor Summary The Human Services Commission (HSC) met on Monday, October 12, to review funding requests from agencies. The following requests were received and approved by the HSC for allocation at the October 12, meeting: Financial Or Budget Considerations Agency Request Recommended allocation Crisis Nursery $ 8,000 $ 0 Meals on Wheels $ 10,000 $ 5,500 PRISM $25,000 $ 14,400 Senior Services HOME $ 7,000 $ 3,500 Senior Services Outreach $ 5,000 $ 1,675 Sojourner Project $ 7,500 $ 3,750 The Bridge for Youth $ 5,000 $ 2,500 TreeHouse $ 5,000 $ 0 YMCA - New Hope $ 5,000 $ 0 HUG $ 5,000 $ 2,500 Valley of Pease $4,000 $2,000 Resource West $ 5,000 $ 2,500 Damascus Way $ 20,000 1,675 TOTAL $ 111,500 $ 40,000 Agencies will be directed to use the funds for program costs for Golden Valley residents, when possible. Denise La Mere Anderson, Chair, will be at the meeting to review the Allocation Report and recap the 2020 activities. Recommended Action Motion to receive and file the 2021 Allocation Report and approve notifying the agencies of their 2021 allocation amount. 7800 Golden Valley Road I Golden Valley,MN 55427 CltJ 0J 763-593-8012 1 TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov golden ,,v� - �- City Council/Manager November 10, 2020—6:30 pm Virtual WebEx Meeting REGULAR MEETING MINUTES The meeting began at 6:30 pm. Present: Mayor Harris and Council Members; Rosenquist, Fonnest, Sanberg and Harris. Staff present: City Manager Cruikshank, Physical Development Director Nevinski, City Engineer Oliver, Assistant City Engineer Kakach, Environmental Resources Supervisor Eckman, Environmental Specialist Chirpich, Finance Director Virnig and Physical Development Assistant Schwalbe. Also present: Mike Kotila (SEH consulting) 1. Local Residential Street Speed Limit Discussion Assistant City Engineer Kakach presented the staff report. The Minnesota State Legislature adopted a bill which was signed into law that provides limited authority to cities to set speed limits for streets under their jurisdiction. The City contracted with consulting traffic engineer firm SEH Inc.to perform a speed limit study on roadways. The attached report provides background for consideration of potential speed limit changes and outlines three courses of action: Option 1: Maintain the current speed limits within the City. Option 2: Adopt the statutory 25 mph on all residential streets and make no changes to other streets in non- residential areas in the community. Option 3: Adopt a 20 mph speed limit on all residential streets with speed limits on nonresidential streets based upon the nature and function of the roadway. Kakach explained that the primary point of discussion for this meeting was the speed limit at local neighboring streets. Neighboring cities like Minneapolis and St. Paul have already implemented a 20 mph speed limit for local streets. St Louis Park is looking at implementing a similar model as Minneapolis. Kakach added the cities of Robbinsdale and Crystal have no plans to make adjustments at this time. He said that if so decided by the Council, implementation of option 2 or 3 would occur in 2021 and would require additional signage and public education. While there would be some cost,the cost difference between option 2 and 3 would be negligible. It is worth noting that both of those options would be more expensive than leaving the status quo. Councilmember Rosenquist asked about school speed zones and if the City had the ability to regulate speeds differently in those areas. Mike Kotila explained the City has the ability to treat school zones independently and that school speed zones can be implemented. These speed zones vary based on roadway and circumstances, he said. The Council discussed the role of continuity of speed limits across cities and its importance. Engineering staff pointed out that there is concern of varying speed limits in different communities and that there is no state wide residential roads speed limit to this date. Staff established that uniformity within our community is something Golden Valley can aim form. 2 City of Golden Valley City Council/Manager Regular Meeting Minutes November 10, 2020—6:30 pm The Council agreed that they have heard from neighbors and residents who are concerned about speeding in Golden Valley. The Council is supportive of 20 mph limit on residential streets. Aside from the data that shows that crash risks for pedestrians is reduced at lowers speeds, the Council points out that there are many streets in Golden Valley that do not have sidewalks, where people walk, bike and exercise in. The Council is supportive of taking a proactive approach with a focus on educating the community, utilizing signage instead of a patrol and enforcement mode of operation around this issue. Council consensus was to re visit this item at an upcoming City Council Meeting, following some public outreach through the newsletter and website, where there would be opportunity for the public to provide input prior to potential implementation. 2. Review of 2021 Master Fee Schedule Finance Director Virnig presented the staff report which includes the 2021 Master Fee Schedule up for review on the upcoming City Council Meetings on November, 17 and December, 1, 2020. Virnig presented the major changes in administration fees by department. Mayor Harris inquired about the emergency water supply fee. Virnig explained the fee started in 2014 and will go until 2025, to pay for an emergency pipe that broke and for wells needed for emergency use. The Council had no concerns with the schedule or its additions and will be re visiting the topic on the upcoming City Council Meetings. 3. Discussion of Organic and Recycling Request for Proposal Environmental Resources Supervisor Eckman presented the staff report. He explained that following the June 9, 2020 Council/Manager meeting, staff has been working on next steps to implement curbside organics recycling collection in Golden Valley. Eckman explained that the Environmental Commission's recommendation to expand the City's contracted recycling services by adding an "all in, everyone pays" curbside organics recycling collection service seems to offer the lowest cost for residents, with the opportunity for higher participation rates. Eckman added that the City will consider the recycling company's commitment to equity as part of the evaluation criteria with the Request for Proposals (RFP). Councilmember Sanberg asked about the City's ongoing conversations with haulers. Environmental Specialist Chirpich said the City has maintained ongoing correspondence with currently licensed haulers to help guide specifications within the contract. Among other topics, discussion was centered on: the size of carts for organics recycling; pricing of services for one vs two separate contracts; sticker, tag education on carts; and the plan of action for residents to return carts should they want to opt out after the initial roll out. Councilmember Sanberg asked if participation rates increased when every resident receives a cart in their home. Staff indicated that data supports that notion. Councilmember Rosenquist asked if there was a way for residents to opt out of using a durable cart to collect their recyclables and use a durable bag system. Staff explained the preference would be a durable cart system but noted there could be alternate methods to achieve the goals of this program. 3 City of Golden Valley City Council/Manager Regular Meeting Minutes November 10, 2020—6:30 pm Councilmember Harris asked about grant funding from Hennepin County to offset some of the increase in cost to the Recycling Program and the addition of the Organics Collection service. Eckman said that the grant program funding from Hennepin County is score based and that under the current formula, if the City decides to roll out the Organics Collection service program, it could receive more funding. Hennepin County is in the process of reviewing and updating its grant funding program and staff will continue to monitor progress and look for opportunities to engage with the County in its effort. Physical Development Nevinski added that the expansion of the City's contracted recycling services by adding an all-in, everyone pays Curbside Organics Collection service will represent a budget increase, and that the amounts could vary depending upon a number of factors. 4. Temporary Paid Leave Policy City Manager Cruikshank presented the staff report. In April 2020, the City Council approved various Temporary Employment Policies in response to the COVID-19 Pandemic. The policies included a temporary PTO and Vacation Policy which allowed staff to continue to accrue PTO and Vacation beyond their existing maximum annual through the end of the year. As the City continues to operate under the pandemic, several staff members have not been able to use PTO or vacation. Staff is proposing a policy amendment to mitigate some PTO and vacation loss for City employees. The proposal includes: - Buying back PTO or Vacation hours from employees who are over their maximum accrual by December 6, 2020. - Allowing certain employees to continue accruing PTO or Vacation hours beyond their existing maximum accrual until August 29, 2021. Cruikshank explained there are several employees in various departments who do not have the ability to take time off due to staffing shortages in the current situation. The Council is supportive of the proposed changes and thanks staff for their service and commitment to the City in these challenging times. 5. Council Review of Future Draft Agendas 11-17-20: City Council Meeting 12-01-20: HRA Special Meeting 12-01-20: City Council Meeting 12-08-20: Council Manager Meeting 12-15-20: City Council Meeting 4 City of Golden Valley City Council/Manager Regular Meeting Minutes November 10, 2020—6:30 pm No changes were submitted for future draft agendas. The meeting adjourned at 8:30pm Shepard M. Harris, Mayor ATTEST: Tomas Romano, Assistant to the City Manager's Office This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTy: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. UTI ".. SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. B. 1. Resolution No. 20-70 Updating Previous Resolution Establishing a Police Commission Task Force Prepared By Maria Cisneros, City Attorney Summary At its September 15, 2020 meeting, the City Council approved the creation of a Police Commission Task Force to begin the process of studying how the City might replace the existing Civil Service Commission with a new Police Commission. The resolution approving the Task Force required at least one youth member to be appointed to the Task Force and named the Police Chief as the Staff Liaison. At its November 4, 2020 meeting, the City Council appointed 7 members to the Task Force, none of which were a youth member. Additionally, the Equity and Inclusion Manager and the Police Chief will work together as co-staff liaisons to the Task Force. The attached resolution memorializes these two changes to Resolution Number 20-49. Financial Or Budget Considerations N/A Recommended Action Motion to approve Resolution No. 20-70 Rescinding and Replacing Resolution Number 20-49 Establishing a Police Commission Task Force. RESOLUTION NO. 20-70 RESCINDING AND REPLACING RESOLUTION NUMBER 20-49 ESTABLISHING A POLICE COMMISSION TASK FORCE WHEREAS,the City Council of the City of Golden Valley directed staff to study replacing the City's Police Civil Service Commission with a new commission related to policing in the City; and WHEREAS,the City Council and staff believe the process of creating a new commission will benefit from community input; and WHEREAS,the City Council believes this advisory group should be a Task Force; and WHEREAS,the City Council hereby desires to establish this Task Force and its mission, composition and responsibilities; and WHEREAS, on September 15, 2020 the City Council passed Resolution Number 20-49 creating the Police Commission Task Force and after that date certain changes were requested by the Council to improve the operation of the Task Force. NOW,THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley that Resolution Number 20-49 creating the Police Commission Task Force is hereby rescinded and replaced in its entirety with the following: The Police Commission Task Force is hereby established with the following mission, responsibilities, membership composition, meeting, and reporting requirements. I. MISSION AND RESPONSIBILITIES The Task Force shall act as an advisory body to the City Council regarding the replacement of the existing Police Civil Service Commission with a new commission on policing.The Task Force shall develop: A. A recommendation regarding the name, membership composition, and duties of a new commission on policing. B. A proposed mission statement for the new Commission which defines its role. C. Proposed bylaws for the new commission. II. MEMBERSHIP The Task Force shall have a maximum of 13 members and shall consist of: A. Two members from the existing Police Civil Service Commission; B. One member of the Human Rights Commission, chosen by the HRC; C. One member of the Rising Tides Task Force, chosen by the Rising Tides Task Force D. Two Golden Valley Police Officers, one appointed by each of the two existing police unions; E. One member of the Golden Valley Crime Prevention Fund, chosen by the members of the Crime Prevention Fund; F. One social service provider who serves the City of Golden Valley(i.e. individual or organization working in the field of mental health,youth advocacy, substance abuse or homelessness) selected by the Council; G. One person who works or owns a business in the City of Golden Valley selected by the Council; H. One individual, preferably a resident of Golden Valley, with knowledge or experience of the defense side of the criminal justice system selected by the City Council (for example, a criminal defendant or criminal defense attorney); and I. Three residents of Golden Valley selected by the City Council If the City does not receive qualified applications from one of the above categories, the remaining spots may be filled with any resident of the City of Golden Valley. III. MEETINGS AND TIMEFRAME A. The Task Force shall meet monthly, typically twice per month, beginning the week of November 15, 2020. B. The Task Force shall automatically terminate on May 15, 2021, unless extended or earlier terminated by resolution of the Council. C. The Council Chair to the Task Force shall preside over all Task Force meetings. D. City Staff shall support the activities of the Task Force and provide it with requested information and advice. E. All meetings of the Task Force shall be open to the public and subject to the requirements of the Minnesota Open Meeting Law. IV. REPORTING A. The Task Force shall keep attendance and minutes at each meeting. B. All input gathered and recommendations shall be reported back to the Council for Staff and Council consideration. V. LIAISONS A. The Council Chair shall lead all Task Force meetings and shall be a non-voting member. The Council Chair to the Task Force shall be Gillian Rosenquist. B. The Staff Liaisons to the Task Force shall be the Police Chief and the Equity and Inclusion Manager. Adopted by the City Council of the Golden Valley, Minnesota this 1st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. B. 2. Appointment to the Human Rights Commission Prepared By Tomas Romano, Assistant to the City Manager's Office Summary As Board and Commissions have vacancies, the City Council conducts interviews with individuals who have applied to serve on them. After interviews are conducted, the Council may decide to make appointments. Financial Or Budget Considerations Not applicable Recommended Action Motion to appoint an individual to the Human Rights Commission. Human Rights Commission I Term expires May, 2022 EXECUTIVE SUMMARY Public Works 763-593-8030 / 763-593-3988 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. C. 1. Award Contract for Tree Trimming and Removal with Heartwood Tree Surgeons Prepared By Tim Kieffer, Public Works Director Tim Teynor, Assistant City Forester Summary The current contract for tree trimming and removal expires December 31, 2020. Staff solicited quotes from five professional tree contractors. Unfortunately, only one contractor chose to submit a quote to the City. Heartwood Tree Surgeons, formerly known as Tim's Tree Service, was the only contractor to provide a quote. They were also awarded the current contract two years ago and have performed exceptional. The contract term is for 2021 and 2022. Financial Or Budget Considerations The total quote for the two-year contract is $158,525 or $79,262.50 annually based on estimated quantities. The proposed 2021 and 2022 Forestry operating budget (1646.6440) includes $87,000 each year for tree trimming and removals. Recommended Action Motion to authorize the Mayor and City Manager to execute Contract for Tree Trimming and Removal with Heartwood Tree Surgeons in the form approved by the City Attorney to trim and remove trees. Supporting Documents • Contract for Tree Trimming and Removals (16 pages) CONTRACT FOR TREE TRIMMING AND REMOVAL WITH HEARTWOOD TREE SURGEONS THIS AGREEMENT is made this 1st day of December, 2020 (the "Effective Date") by and between Heartwood Tree Surgeons, a tree care company with its principal place of business at 5612 Corvallis Avenue North, Crystal, MN 55429 ("Contractor"), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the "City"): RECITALS A. Contractor is engaged in the business of trimming, collecting, removing, and disposing of trees. B. The City desires to hire Contractor to trim, collect, remove, and dispose of trees. C. Contractor represents that it has the professional expertise and capabilities to provide the City with the requested work. D. The City desires to engage Contractorto provide the work described in this Agreement and Contractor is willing to provide such work on the terms and conditions in this Agreement. NOW,THEREFORE, in consideration of the terms and conditions expressed herein,the City and Contractor agree as follows: AGREEMENT 1. The Work. Contractor shall perform the work more fully described in the attached Exhibit A(the "Work"). The Work includes all work and services required by this Agreement, whether completed or partially completed, and includes all labor, materials, equipment, and services provided or to be provided by Contractor to fulfill Contractor's obligations. All Work shall be completed according to the specifications set forth in the attached Exhibit B. Contractor shall at all times keep the premises free from accumulation of waste materials and debris caused by Contractor's operations. 2. Time for Completion. Contractor shall proceed diligently and shall complete the Work to the satisfaction and approval of the City's authorized agent according to the schedule set forth in Exhibit A (the "Contract Time"). Contractor shall notify the City in writing of any cause of delay of the Work within 24 hours after such cause of delay arises. If Contractor fails to complete the Work by the Contract Time, the City may immediately, or at any time thereafter, proceed to complete the Work at Contractor's expense. If Contractor gives written notice of a delay over which Contractor has no control, the City may, at its discretion, extend the Contract Time. 3. Consideration. In consideration of the performance of the Work,the City shall pay to Contractor the amount set forth in the attached Exhibit C (the "Contract Price"). The consideration shall be for both the Work performed by Contractor and the expenses incurred by Contractor in performing the Work. Contractor shall submit statements to the City containing a detailed list of projects undertaken by Contractor during the relevant billing period. The City shall pay Contractor within thirty (30) days after receiving a statement from Contractor. 1 4. Extra Work. Unless approved by the City in writing,Contractor shall make no claim for extra work done or materials furnished, nor shall Contractor do any work or furnish any materials not covered by the this Agreement. Any such work or materials furnished by Contractor without written City approval shall be at Contractor's own risk and expense. Contractor shall perform any altered plans ordered by the City; if such alteration reduces the cost of doing such work, the actual amount of such reduction shall be deducted from the Contract Price for the Work. 5. Contract Documents.The Contract Documents shall consist of this Agreement; all exhibits to this Agreement, which are incorporated herein by reference; any supplementary drawings, plans, and specifications; and other documents listed herein. In the event of a conflict among the various provisions of the Contract Documents, the terms shall be interpreted in the following order of priority: a. Modifications to this Agreement b. This Agreement, including all exhibits c. Supplementary specifications All capitalized terms used and not otherwise defined in this Agreement, but defined elsewhere in the Contract Documents, shall have the meaning set forth in the Contract Documents. 6. Expense Reimbursement. Contractor shall not be compensated separately for necessary incidental expenses. All expenses of Contractor shall be built into the Contract Price, unless reimbursement is provided for an expense that received the prior written approval of the City, which approval may be provided via electronic mail. 7. Approvals. Contractor shall secure the City's written approval before making any expenditures, purchases, or commitments on the City's behalf beyond those listed in the Work. The City's approval may be provided via electronic mail. 8. Protection of Persons and Property. Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Work. Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury, or loss to: a. Persons performing the Work and other persons who may be affected by the Work; b. The Work and materials and equipment to be incorporated therein; and c. Other property at the site or adjacent to the site, such as trees, shrubs, lawns, walks, pavement, roadways, structures and utilities. Contractor shall promptly remedy damage and loss to property caused in whole or in part by Contractor or any of its subcontractors, agents, or anyone directly or indirectly employed by any of them. 9. Acceptance of the Work. All of Contractor's work and labor shall be subject to the inspection and approval of the City.The City's authorized agent shall be the sole and final judge of the fitness of the Work and its acceptability. Any payment made to Contractor, shall not be construed as operating to relieve Contractor from responsibility for the construction and delivery of the Work. No payment shall be made to Contractor until the Work has been accepted. 2 10. Warranty. Contractor represents and warrants that it has the requisite training, skills, and experience necessary to complete the Work, is appropriately licensed by all applicable agencies and governmental entities, and will complete the Work in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar work. Contractor further represents and warrants to the City that the materials and equipment furnished under this Agreement are of good quality and new, unless this Agreement requires or permits otherwise.Contractor further warrants that the Work will conform to the requirements of this Agreement and will be free from defects. Work, materials, or equipment not conforming to these requirements may be considered defective.Contractor shall promptly correct any defective Work. Costs of correcting such defective Work, including additional testing and inspections, the cost of uncovering and replacement, and compensation for any additional services and expenses made necessary thereby, shall be at Contractor's expense. Contractor's warranty shall exclude remedy for damage or defect caused by abuse, alterations to the Work not executed by Contractor or its subcontractors, agents, or anyone hired or employed by any of them, improper or insufficient maintenance, improper operation or normal wear and tear under normal usage. 11. Termination. This Agreement shall remain in force and effect commencing from the effective date and continuing until the completion of all of the parties' obligations hereunder, unless terminated by the City or amended pursuant to this Agreement. Notwithstanding any other provision hereof to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty(30) days' written notice to the City; c. The City may terminate this Agreement at any time at its option,for any reason or no reason at all; or d. The City may terminate this Agreement immediately upon Contractor's failure to have in force any insurance required by this Agreement. In the event of a termination,the City shall pay Contractor for Work performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 12. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 13. Remedies. In the event of a termination of this Agreement by the City because of a breach by Contractor,the City may complete the Work either by itself or by contract with other persons or entities, or any combination thereof. These remedies provided to the City for breach of this Agreement by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or equitable remedies available because of Contractor's breach. 14. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the books, records, documents, and accounting procedures and practices of Contractor,that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 3 15. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor's successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents,volunteers, and employees from any and all claims; lawsuits;causes of actions of any kind, nature, or character; damages; losses;and costs,disbursements,and expenses of defending the same,including but not limited to attorneys' fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Contractor's (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement,or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor, or arising out of Contractor's failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that these indemnification obligations shall survive the completion or termination of this Agreement. 16. Insurance. Contractor shall maintain reasonable insurance coverage throughout this Agreement. Before it may perform any Work under this Agreement, Contractor shall procure and maintain at a minimum: a. Worker's Compensation Insurance as required by Minnesota Statutes, section 176.181; b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles used by Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of such motor vehicles, along with any statutorily required automobile coverage; c. Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence, $2,000,000 general aggregate, and $2,000,000 for products-completed operations hazard, providing coverage for claims including: i. Damages because of bodily injury, sickness or disease, including occupational sickness or disease, and death of any person; ii. Personal and advertising injury; iii. Damages because of physical damage to or destruction of property, including loss of use of such property; iv. Bodily injury or property damage arising out of completed operations; and V. Contractor's indemnity obligations under this Agreement. To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor shall provide the City with a current certificate of insurance including the following language: "The City of Golden Valley is named as an additional insured with respect to the commercial general liability, business automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess liability policy follows form on all underlying coverages." Such certificate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days' written notice is provided to the City, or 10 days' written notice in the case of non-payment. 4 17. Compliance with State Withholding Tax. Before final payment is made for the Work on this project, Contractor must make a satisfactory showing that it has complied with the provisions of Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid employees on this project by providing to the City a Certificate of Compliance from the Commissioner of Taxation. Contractor is advised that before such Certificate can be issued, Contractor must first place on file with the Commissioner of Taxation an affidavit, in the form of an IC-134,that Contractor has complied with the provisions of Minnesota Statutes Section 290.92. 18. Performance and Payment Bond. Prior to Commencement of the Work, Contractor shall make, execute and deliver to the City corporate surety bonds in a form acceptable to the City, in the sum of $158,525.00 for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law.This Agreement shall not become effective unless and until said bonds have been received and approved by the City. 19. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or interest in this Agreement, in whole or in part, without the other party's prior written consent. Any assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due)in the Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Work required by this Agreement.Any instrument in violation of this provision is null and void. 20. Independent Contractor. Contractor is an independent contractor. Contractor's duties shall be performed with the understanding that Contractor has special expertise as to the Work,which Contractor is to perform and is customarily engaged in the independent performance of the same or similar work for others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall control the manner in which the Work is performed; however, the nature of the Work and the results to be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All Work provided by Contractor pursuant to this Agreement shall be provided by Contractor as an independent contractor and not as an employee of the Cityfor any purpose,including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 21. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the Effective Date. Contractor's guests, invitees, members,officers,officials,agents,employees,volunteers, representatives, and subcontractors shall abide by the City's policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the City's Tobacco, Drug,and Alcohol Policy,as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor agrees and understands that a 5 violation of any of these policies, procedures,or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the City. 22. Entire Agreement. The Contract Documents shall constitute the entire agreement between the City and Contractor, and supersede any other written or oral agreements between the City and Contractor. 23. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 24. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 25. Work Products and Ownership of Documents. All records, information, materials and other work products, including, but not limited to the completed reports,drawings, plans,and specifications prepared and developed in connection with the provision of the Work pursuant to this Agreement shall become the property of the City, but reproductions of such records, information, materials and other work products in whole or in part may be retained by Contractor. Regardless of when such information was provided, Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising out of or related to this Agreement, except as authorized by the City or as required by law. These obligations survive the termination of this Agreement. 26. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the City. In the event of a conflict of interest,Contractor shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to provide the requested Work. 27. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and service providers for this or other matters, in the City's sole discretion. 28. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes,Chapter 13. Contractor agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Contractor to provide access to public data to the public if the public data are available from the City,except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 29. No Discrimination. Contractor agrees not to discriminate in providing the Work under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Contractor agrees to comply with Americans with Disabilities Act as amended ("ADA"), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs, 6 including but not limited to damages, attorneys' fees and staff time, in any action or proceeding brought alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide accommodation to allow individuals with disabilities to participate in all Work under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 30. Authorized Agents. The City's authorized agent for purposes of administration of this contract is Tim Kieffer, or designee. Contractor's authorized agent for purposes of administration of this contract is Jason Schlauch, or designee who shall perform or supervise the performance of all Work. 31. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: CONTRACTOR THE CITY Heartwood Tree Surgeons City of Golden Valley 5612 Corvallis Avenue North 7800 Golden Valley Road Crystal, MN 55429 Golden Valley, MN 55427 jason@saveyourshade.com tkieffer@goldenvalleymn.gov or such other contact information as either party may provide to the other by notice given in accordance with this provision. 32. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 33. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 34. Payment of Subcontractors. Contractor agrees to pay all laborers employed and all subcontractors furnishing material to Contractor in the performance of this contract. If Contractor fails to pay any claims and demands for labor and materials, the City may apply the monies due to Contractor toward paying and satisfying such claims and demands. The City has the right to apply monies due to Contractor towards paying any accrued indebtedness or any claim which may hereafter come due against Contractor. The amount of such payments shall be deducted from the balance due to the Contractor. Pursuant to Minnesota Statutes, Section 471.425, Subdivision 4(a), Contractor must pay any subcontractor within ten (10) days of Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. Contractor must pay interest of one and one-half percent(1%%) per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 7 35. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 36. Signatory. Each person executing this Agreement("Signatory") represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Contractor did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Contractor, described in this Agreement, personally. 37. Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (pdf) and signatures appearing on electronic mail instruments shall be treated as original signatures. 38. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully incorporated into this Agreement. IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. HEARTWOOD TREE SURGEONS: CITY OF GOLDEN VALLEY: By: By: Jason Schlauch, Senior Project Manager Shepard M. Harris, Mayor By: Timothy J. Cruikshank, City Manager 8 EXHIBIT A SCOPE OF WORK 1. Work. The Work shall include all labor and equipment necessary for tree trimming, tree and stump removal, disposal, and restoration. The Work shall occur on public property but may occur on private property with the City's authority. 2. Schedule. Contractor shall complete the Work according to the following schedule: a. Phase 1—January 1, 2021 to December 31, 2021 b. Phase 2—January 1, 2022 to December 31, 2022 Contractor shall complete the Work to minimize inconvenience to residents, businesses, and the traveling public. The City's authorized agent shall issue a work order to perform the Work. The work order shall include the location, species, and size of trees to trim or remove. The Contractor shall submit a schedule to the City's authorized agent for review and approval within three (3) business days from the issuance of the work order. The Contractor shall begin the Work within one(1)week from the issuance of the Work order and be completed within ten (10)consecutive working days as defined by MnDOT Specification 1103. The City's authorized agent may require Work to be done at other times if it is deemed to be in the best interest of the City. No request for additional compensation due to this requirement will be accepted. Failure to have the Work completed under these requirements shall result in the City charging the Contractor,and withhold from any monies due to Contractor, liquidated damages in the amount of$250 per calendar day until all the Work is completed. 3. Tree Marking. Trees to be removed shall be marked around the trunk with an orange band for elm and oak trees or a green band for ash trees. A work order for tree removal shall include the status of each tree, size, and date it shall be removed. A work order for tree trimming shall include the address, species, and diameter. 4. Tree Removal.Tree removal shall include, but not be limited to, removal of tree and stump,debris, utility coordination, disposal at a site selected by the Contractor and approved by the City's authorized agent, and restoration as described herein. No trees, logs, branches, or debris shall be left on public right-of-way or private property overnight. 5. Private Property/Forced Removal. The City has the authority to order property owners to remove infected trees located on private property to prevent spread of diseased trees. Upon notification that a tree is diseased,the property owner may choose to remove the tree with their own contractor or the City, after 20 days, will remove the tree. Tree removals conducted on private property will be classified as "Forced Removals". Forced Removal operations will be restricted to curbside. No vehicular machinery or equipment will be allowed on premises without the permission of the property owner. Tree(s) must be removed by manual labor and all work performed will be subject to the contract requirements and specifications herein. Removals on private property shall be completed the same day they are started. Written permission must be obtained to use adjacent property for access to and from the work site. Trees with Emerald Ash Borer shall be removed between October 1 and May 1 in non-emergency situations. 9 6. Stump Removal and Restoration. Stump removal shall be considered incidental to Tree Removal with no direct compensation. Stumps on public property must be removed by chipping/grinding a depth of not less than six (6) inches below ground level.The above ground portion shall be debarked if the stump cannot be removed by chipping. Surface roots larger than two (2) inches in diameter will be chipped or removed by ax a depth of not less than four (4) inches below ground level. Any mound left by the stump or surrounding turf shall be chipped (or spaded) in such a manner as to level the entire area of the removed stump. The contractor shall remove all debris caused by the stump removal operation. Stumps on private property shall be cut flush to the ground. If this is impossible, the above ground portion shall be debarked, and the excess material removed. The contractor shall contact the owner indicating the availability and cost of such services if complete stump removal is desired by the property owner. A separate agreement for stump removal shall be made between the contractor and the property owner with no affiliation to the Work. Stumps shall be removed properly within two (2)weeks of the tree removal. In no case shall a stump hole not be filled properly with black dirt for longer than twenty-four(24) hours. The contractor will furnish and spread a minimum of four (4) inches of topsoil meeting the requirements of MnDOT Specification 3877.2.0 Premium Topsoil over the area of the removed stump in such a manner so as not to leave a depression and plant grass seed in this area. 7. Tree Trimming_ Tree trimming shall be done in a competent manner in accordance with the National Arboriculture Standards from the American National Standards Institute and International Society of Arboriculture and subject to the approval of the City's authorized agent. Tree trimming shall improve the natural health and appearance by eliminating present conflicts while preventing future problems. All aspects of the tree trimming shall be related to the shaping of the tree to its natural and characteristic form. No "topping" of the tree shall be allowed. The trimming shall primarily involve a thinning operation including: a. Removal of dead, diseased, damaged, or weakened branches b. Removal of water sprouts and suckers on the trunk and main scaffold branches c. Removal of other competing and interfering branches such as: i. Branches growing in toward the center of the crown ii. Branches competing with the main leader(s) iii. Branches occupying space in the periphery of the crown required by other branches for development d. Removal of low hanging branches and limbs including those interfering with private property vegetation or structures e. Removal of old pruning stubs and re-cutting or shaping of old pruning wounds or injuries 8. Disposal/Disease and Pest Control. Contractor may collect,transport, and deposit collected debris at the City Designated Collection Facility located at 9305 10th Avenue North, Golden Valley, MN 55427. Contractor shall make reasonable efforts to keep the areas outside of the designated storage site at the City Designated Collection Facility free of debris. Contractor shall stack the debris in an organized manner such that the debris is oriented in a uniform direction for efficient transfer. 10 Trees, logs, wood, limbs, branches, and brush designated as being infected with Dutch Elm or Oak Wilt diseases shall be removed and promptly disposed of to a Minnesota Department of Natural Resources approved disposal site in accordance with the prescribed practices approved by the Commissioner of the Minnesota Department of Natural Resources or debarked, chipped, burned or buried within 24 hours from the time of removal. 11 EXHIBIT B SPECIAL CONDITIONS 1. Responsible Contractor Certification.Contractor and subcontractor(s)shall be a"responsible contractor" as defined in Minnesota Statutes §16C.285, subdivision 3. Contractor or subcontractor(s) that do not meet the minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements,will not be a"responsible contractor"and will be ineligible to perform the Work. Contractor and subcontractor(s) are that make a false statement verifying compliance with any of the minimum criteria shall result in the termination of this Agreement. 2. Safety Precautions and Accident Prevention. Contractor shall observe and comply with all requirements to the safety of the workforce to be employed on the project. Contractor shall comply with all safety measures recommended and required by any governmental agency, including the Department of Labor and Industry, Division of Accident Prevention of the Industrial Commission of Minnesota, and with the requirements of the Workmen's Compensation Act and any amendments thereto.Attention is called to the other paragraphs of these Special Conditions covering safety precautions and accident prevention. Contractor shall be responsible for all safety issues on this project. Contractor shall comply with instructions from the City for implementing any additional safety-related requirements. 3. Temporary Traffic Control Devices. Contractor, at its own expense, shall furnish and deploy temporary traffic control signs and devices in accordance with the provisions of the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) when the Work occurs on or adjacent to any street, alley or public place. Contractor shall, at Contractor's own cost and expense, furnish and erect such barricades, fences, lights and danger signals, and shall take such other precautionary measures for the protection of persons and property and of the work as is necessary. A sufficient number of devices shall be erected to keep vehicles from driving into the work zone and to warn pedestrians and children of the existence of the Work. Contractor shall be responsible for all damages, costs to repair, fees or other losses due to failure of barricades, signs, or lights. Contractor shall be solely responsible for the maintenance of barricades, signs and devices. 4. DOT Compliance.All of Contractor's drivers performing work for the City must be in compliance with the Minnesota Department of Transportation ("DOT") requirements related to holding a Commercial Driver's License (CDL). Contractor shall be responsible for ensuring its own compliance with all applicable DOT regulations and requirements, including but not limited to DOT regulations related to drug testing and the maintenance of drug testing records.Contractor shall indemnify and hold harmless the City for any fines or penalties incurred as a result of Contractor's failure to comply with DOT requirements as set forth above. It shall be Contractor's responsibility to comply and provide evidence to the City of DOT compliance upon request. 5. Hours of Operation. Contractor shall perform the Work Monday through Friday from 7:00 a.m. to 7:00 p.m., excluding holidays. 6. Notification. The Contractor shall notify the City's authorized agent 24 hours prior to commencing any part of the Work. 7. Noise Elimination. Contractor shall eliminate noise to the greatest extent possible at all times. Air compressing plants shall be equipped with silencers, and the exhausts of all gasoline motors or other power equipment shall be provided with mufflers approved by the manufacturer. 12 8. Payment. Payment for all items for this project shall be by the unit price as stated herein Exhibit C. The estimated quantities on the Proposal form are for determination of the lowest cost for the Work. The City reserves the right to increase or decrease quantities shown on the Proposal to stay within the amount budgeted by the City. No claims for extra compensation due to increased or decreased quantities shall be considered. 9. Contract Time Extension. Contractor shall perform fully, entirely, and in an acceptable manner,the Work within the Contract Time stated in this Agreement. If Contractor determines it is impossible to complete the Work within the Contract Time, Contractor shall request an extension from the City, in writing, prior to end of the Contract Time. Contractor's extension request shall detail fully in the reasons for the requested extension. The City, in its sole discretion, may grant or deny Contractor's extension request. The City will only grant extension requests if the Work has been delayed by circumstances beyond Contractor's control, or if the Material quantities substantially exceed the estimated quantities. 10. Risk of Loss.Contractor acknowledges that it will bear all risk of loss with regard to its performance under this Agreement, including without limitation, the cost of losses caused by delays attributable to Contractor, breakdowns of trucks, equipment and the acts or omissions of Contractor's employees. 11. Locating Utilities. Contractor shall obtain field locations or other assistance as may be required to determine the existence and location of gas mains and other private utilities, as well as, public utilities of the City, County or State, which may be underground or overhead within street and highway rights-of-way or within easements and which may be interfered with by the Work prior to the Work. Existing underground, surface or overhead structures are not necessarily shown on the Plans; and those shown are only correct to the level of accuracy permitted by the locations both from field located and record drawings, established by the utility owners. The City does not assume any responsibility for the accuracy of the disclosed locations. Contractor shall be responsible for all verifying all utility location by contacting Gopher State One-Call (651.454.0002) prior to beginning the Work. Contractor shall also make such investigations as are necessary to determine the extent to which existing structures may interfere with the Work. Contractor shall not claim or be entitled to receive compensation for any damages sustained by reason of the inaccuracy of the omission of any of the information given relative to the surface, overhead or underground structures or by reason of Contractor's failure to properly protect and maintain such structures. 12. Utility Conflicts. Contractor shall coordinate its efforts with private utility companies so the Work can be done in a timely manner. Contractor shall schedule or redirect its Work to ensure that utility company relocates, installations, and/or removals do not impede progress of the Work. Contractor waives claims for any and all costs or damages due to alleged delay, disruption, or acceleration; and releases the City from any such claims, to the extent the claim is due to the failure of any private utility with facilities affected by the Work to promptly relocate, remove,or adjust such facilities. It is anticipated that some facilities will be in conflict with the Work on this project that Contractor will be expected to guard and protect these facilities. No claims for extra compensation to perform the Work are due to conflicts with in-place utilities shall be considered. Likewise, no claim for delays due to conflicts with in-place utilities shall be considered. 13. Mobilization (2021). The mobilization shall be included in the base price in all aspects of the Work per unit price herein Exhibit C. No additional compensation will be considered for mobilization. 13 14. Care of Work. All work under this contract shall be accomplished with reasonable care and minimal damage to the Work and affected properties. The Contractor shall provide quality cleanup after removal and repair of any damage done by the Contractor's equipment. 15. Protection and Restoration of Property. Where the work passes over or through private property, the City may secure license, right of entry, right-of-way agreement or easement. The Contractor shall not receive any extra compensation or be entitled to any extras because of delay on the part of the City in obtaining right of entry, right-of-way or easement. The Contractor shall, at the Contractor's own expense, protect and restore any public or private property damaged or injured in consequence of any act or omission on the Contractor's part or on the part of the Contractor's employees, to a condition equal to or better than that existing before such damage or injury was done. If the Contractor neglects to restore or make good such damage or injury, the City may, upon forty-eight(48) hours notice, proceed to restore or make good such damage or injury and to order the cost thereof deducted from any monies that are or may come due the Contractor. 16. Manual References.The Specifications which apply to the Work shown in the Plans shall be as follows: a. Special Conditions herein Exhibit A, B, and C. b. The most current edition of the Minnesota Manual on Uniform Traffic Control Devices and its supplements. c. Division I, 1507 (Utility Property and Service) and Division I, 1512 (Unacceptable and unauthorized work) of the Minnesota Department of Highways Standard Specification for Construction, 2018 Edition and its supplements, shall apply, except as modified or supplemented herein. d. Division II (Construction Details) and Division III (Materials) of the Minnesota Department of Highways Standard Specification for Construction, 2018 Edition and its supplements, shall apply, except as modified or supplemented herein. 17. Tree and Landscape Preservation. Contractor shall protect existing trees and shrubbery that may be impacted by the Work, including but not limited to, cutting, breaking, wounding or scraping of trunks and branches; excess foot or vehicular traffic; or parking of vehicles within their drip lines.All branches that have been damaged by Contractor shall be properly trimmed in accordance with National Arboriculture Standards by the end of the workday. Contractor shall have on-site an approved wound dressing to be applied to freshly cut branch ends immediately (within 10 minutes) after damage to prevent Oak Wilt disease and Emerald Ash Borer infestation.Contractor shall also notify the City's authorized agent immediately of any damaged branches.Wound dressing will not be permitted for any other situation other than oaks or ashes damaged by construction before July 1. Contractor shall coordinate all such work with the City's authorized agent. 18. Turf Establishment(2575).Turf establishment shall be performed in accordance with the Provisions of MnDOT Specification 2575, except as modified herein. Four inches (4") of topsoil meeting the requirements of MnDOT Specification 3877 shall be included in the unit price. The Contractor shall take reasonable measures to ensure topsoil is placed to the thickness required. Topsoil provided shall be free of debris, rocks in excess of one half-inch diameter, large organic material or other materials that do not contribute to plant growth. Evidence of such deleterious materials shall be cause for rejection and replacement at Contractor expense. 14 EXHIBIT C PROPOSAL Contractor certifies that an examination has been made of the scope and location of work and proposes to furnish all necessary machinery, equipment, tools, labor and other means for the Work and to furnish all materials specified in the manner and at the time prescribed in the Contract Documents. Contractor understands that the quantities shown herein are approximate only and are subject to increase or decrease. Contractor further understands all quantities,whether increased or decreased, shall be performed at the unit prices below.The cost of hauling to the dumpsite and the cost of dumping material at the site shall be included in the prices bid for the equipment. Section A: Public Property Tree Trimming Estimated Description Units Quantity Price/Unit Bid Amount Under 10" Diameter at Breast Height (DBH) Tree 30 $125.00 $3,750.00 11"—20" DBH Tree 60 $175.00 $10,500.00 21"—30" DBH Tree 60 $325.00 $19,500.00 31"—40" DBH Tree 20 $475.00 $9,500.00 41"—50" DBH Tree 10 $625.00 $6,250.00 Over 51" DBH Tree 10 $725.00 $7,250.00 Total Section A Base Bid $56,750.00 15 Section B: Public Property Tree Removal Estimated Description Units Quantity Price/Unit Bid Amount Under 10" Diameter at Breast Height (DBH) Tree 20 $425.00 $8,500.00 11"—20" DBH Tree 15 $725.00 $10,875.00 21"—30" DBH Tree 40 $1,250.00 $50,000.00 31"-40" DBH Tree 10 $1,650.00 $16,500.00 41"—50" DBH Tree 2 $2,650.00 $5,300.00 Over 51" DBH Tree 2 $3,200.00 $6,400.00 Total Section B Base Bid $97,575.00 Section C: Private Property Tree ("Forced") Removal Estimated Description Units Quantity Price/Unit Bid Amount Under 15" Diameter at Breast Height (DBH) Tree 1 $575.00 $575.00 16"—25" DBH Tree 1 $1,225.00 $1,225.00 Over 26" DBH Tree 1 $2,400.00 $2,400.00 Total Section C Base Bid $4,200.00 Total Base Bid (Sections A, B, and C) $158,525.00 16 Is 14 SUMMARY Police 763-593-8079 / 763-593-8098 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. C. 2. Authorization to Sign Towing Contract with Twin Cities Transport and Recovery for Vehicle Impound Prepared By Steve Johnson, Police Commander Summary The current towing contract with North Suburban Towing ended on November 15, 2020. The contract rates will remain the same. The company's name has changed to Twin Cities Transport and Recovery. Financial Or Budget Considerations Not Applicable Recommended Action Motion to authorize the Mayor and City Manager to sign the Towing Contract with Twin Cities Transport and Recovery for Vehicle Impound Supporting Documents • Towing Contract with Twin Cities Transport and Recovery (12 pages) CITY OF GOLDEN VALLEY CAR IMPOUNDING CONTRACT Agreement made this I-'day of November 2020, between Twin Cities Transport & Recovery, Inc. (hereinafter"Contractor"), and the City of Golden Valley, a municipal corporation under the laws of the State of Minnesota (hereinafter"City"). The City and the Contractor hereby agree as follows: 1. Services to be Performed. Pursuant to the terms and conditions specified below, the contractor shall, whenever requested by the City Manager, any Police Officer or other duly authorized person of the City; remove, impound, transport or tow to storage all stolen, abandoned, damaged or illegally parked vehicles found upon the public streets or elsewhere within the City, on a 24 hour per day basis, and shall further, when requested by the Police Department, care for and store all such vehicles and shall preserve and deliver them to the owners or persons entitled to the possession thereof upon payment by such persons of towing and storage fees, all in accordance with the provisions of the City ordinances and this contract. The Contractor further agrees to tow and store vehicles involved in forfeiture/seizure proceedings for the cost of a tow and one days storage. Contractor's storage facilities shall be large enough to accommodate at least 75 vehicles and shall be located at 5124 Hanson Court, Crystal, Minnesota. In all cases where the Contractor shall fail to respond to any call by the City for towing services within 30 minutes following the making thereof,the City shall have the right to call upon other parties to perform such services, and the Contractor shall reimburse the City for any additional costs incurred by it over and above the contract price as provided herein. 2. Effective Date. This agreement shall take effect November 15, 2020 and shall continue through November 15. 2023, subject to earlier termination as provided below. 3. Towing Charges. Towing charges shall be divided into six types as follows: Type I, all daylight tows which involve a vehicle which is on or immediately adjacent to a public street or alley and which can be secured for towing with the usual type of winching. Type II, all daylight tows which involve a vehicle which is not on or immediately adjacent to a public street or alley and which requires an unusual amount of winching and/or the use of a dolly to secure it for towing by one tow truck. Type III, all daylight tows which involve a vehicle that requires and, for which a specific request has been made,two or more tow trucks. Type IV, all evening tows which involve a vehicle which is on or immediately adjacent to a public street or alley and which can be secured for towing with the usual type of winching. Page 2 Type V,all evening tows which involve a vehicle which is not on or immediately adjacent to a public street or alley and which requires an unusual amount of winching and/or the use of dolly to secure it for towing by one tow truck. Type VI,all evening tows which involve a vehicle that requires and,for which a specific request has been made,two or more tow trucks. The designation as to the type of tow performed will be made by the duly authorized agent of the City.Any disagreement with the designation shall be made in writing to the City Manager within 24 hours. 4.Charges.The following flat charge shall be made for each tow: a)Type I Tow per hour or fraction thereof $120.00 b)Type II Tow-per hour or fraction thereof $155.00 c)Type III Tow per hour or fraction thereof $190.00 d)Type IV Tow-per hour or fraction thereof $120.00 e)Type V Tow per hour or fraction thereof $155.00 f)Type VI Tow per hour or fraction thereof $190.00 g)A charge of$35.00 shall be made for the first 24 hours or less of storage and an additional$35.00 shall be charged for each of the next 24 hour periods,or fraction thereof,and thereafter$35.00 for each additional 24 hour period or fraction thereof. The applicable rates for each tow shall be based upon the time the tow is requested by the City and shall apply only to passenger cars and light trucks with a capacity not exceeding one ton. 5. Duties of the Contractor.The Contractor agrees to pay all persons furnishing labor,supplies, equipment,space,or material to the Contractor in and about the performance of this contract,those persons to be paid first out of the of amount due to the contractor,its agents or assigns. The Contractor shall take immediate possession of any vehicle duly ordered impounded and shall tow such vehicle CO the impounding place. No such vehicle shall be released without authorization by the City Manager or Chief of Police,any Police Officer or other duly authorized person of the City. Page 3 Where a Police Officer has tagged a vehicle to be impounded on account of a parking violation and, where the owner or operator appears before the tagged vehicle has been hooked to the tow truck and the wheels raised from the ground,the tow truck operator shall release the vehicle without the payment of any fee or towing charge.Where the tow truck operator has tagged vehicle on the tow truck hoist and the wheels raised from the ground before the owner or operator appears, he shall release the vehicle upon the payment of a service fee not to exceed$60.00,and give a receipt for the payment.Where a request has been made by the Police Department for a tow truck at a specified location,and the make and license number of the vehicle to be removed has been designated,and the owner or operator appears at any time after the wheels of the towed vehicle have been raised off the ground and requests permission to remove the vehicle before it is towed away,the operator shall release the vehicle upon payment of service fee of$60.00,and give a receipt for such payment. The Contractor agrees to keep safely all impounded cars,accessories,and personal property,and to reimburse the City and the owners for loss. 6.Storage of Impounded Vehicles.Any vehicle directed to be impounded,from the time it is taken possession of by the Contractor and during the time it is impounded,and until it is reclaimed,shall be considered to be in custody of the law,and no work shall be done on it by the Contractor,nor shall he permit anyone to do any work on it until the car has been reclaimed.All cars,when ordered released by the City Manager or Police Department,shall be released to the owner without other charge than the impounding and storage fees.The Contractor during the time the vehicle is impounded shall not permit the owner or any other person to take or remove from the vehicle any parts or change or repair any parts.All vehicles,which have been involved in criminal proceedings and which are designated by the Police Department as being held for that reason,shall be held and stored in inside garages.Vehicles impounded for other reasons may be stored in inside garages or designated parking lots.The Contractor will impound and store any vehicle that qualifies as a forfeiture for flat fee of$250.00. 7. Nondiscriminatory Practices.The Contractor shall agree,during the life of this contract,not to discriminate against any employee or applicant for employment because of race,color,sex,creed,national origin,or ancestry.The Contractor shall include a similar provision in all subcontracts entered into for the performance of this contract.This contract may be canceled or terminated by the City,and all money due or to become due hereunder may be forfeited for a second or subsequent violation of the terms or conditions of this paragraph.This paragraph is inserted in this contract to comply with the provisions of Minnesota Statutes Section 181.59, Minnesota Department of Human Rights,Minnesota Statute 363.00 inclusive of Section 363.073 Certificate of Compliance for Public Contracts applicable Federal Civil Rights Acts. 8.Performance Bond.This contract shall not be in effect until the Contractor shall have executed and delivered to the City Clerk a performance bond executed by a corporate surety company authorized to do business in the State of Minnesota in the sum of Ten Thousand Dollars($10,000)to secure the faithful performance of this contract by said Contractor conditioned that the Contractor shall well and truly perform and carry out the covenants,terms and conditions of this agreement to termination by Page 4 the City at any time if said bond shall be canceled or the surety thereon relieved from liability because of failure to pay the premium or termination of the period of the bond of without renewal thereof. 9. Insurance.The following insurance shall be taken out and maintained by the Contractor: a) Comprehensive general liability insurance insuring against liability imposed by law for bodily injury or death,in the sum of$200,000 any one person and in the sum of$500,000 for two or more persons for the same occurrence,and for damages to property in the sum of $100,000. b) worker's compensation insurance and employer's liability insurance as required by law. c) Automobile liability and property damage insurance and basic economic loss benefits or a Personal Injury Protection Endorsement(PIP),including coverage for non-owned and hired vehicles,in limits as for comprehensive general liability coverage above. d) Fire,theft,and other loss coverage of at least$100,000 and garagekeeper's liability coverage of at least$50,000. The City shall be named as an additional insured in these policies,which shall provide that the coverage may not be terminated or changed by the insurer except upon ten days'written notice to the City Clerk. Failure to comply with the provisions of this section shall automatically suspend the contract until the insurance has been reinstated.All endorsements shall apply to both bodily injury or death and property damage coverages.Prior to the commencement of the contract,the Contractor shall furnish the City certificates or copies of these policies of insurance,approved by the City Clerk,showing that such insurance is in force. No policy shall contain any provisions for exclusions from liability forming part of the standard basic unamended and unendorsed form of policy,except that no exclusion will be permitted in any event if it conflicts with a coverage expressly required in this contract and,in addition,no policy shall contain any exclusion from bodily injury to or sickness,disease or death of any employee of the Contractor which would conflict with or in any way impair coverage under the contractual liability endorsement of the contractor under this agreement.Compliance by the Contractor with the foregoing requirements to carry insurance and furnish certificates shall not relieve the Contractor from liability assumed under any provision of this contract. 10. Indemnification.The Contractor shall indemnify and hold harmless the City and its officers, agents,and employees from and against all claims,damages,losses or expenses,including attorney fees, which may be suffered or for which they may be held liable,arising out of or resulting from the assertion against them of any claims,debts or Page 5 obligations in consequence of the performance of this agreement by the Contractor,his employees,agents or subcontractors,whether or not caused in part by a party indemnified hereunder. 11.Termination.The contract shall terminate on November 15,2023 unless earlier terminated as specified in this Section 13. a) Either party may terminate this contract effective March 1st of any year by giving sixty(60) days written notice of its intent to so terminate to the other party. b) In the event that the City Council shall determine that Contractor's services are inadequate or unsatisfactory,the City may terminate this contract at any time by giving to Contractor sixty(60)days written notice of its intent to so terminate. c) In the event this contract or any significant portion thereof shall become invalid for any reason,the contract shall terminate forthwith. 12.Adverse Conditions.The work to be performed by Contractor hereunder shall be done with equipment, personnel,and means which are adequate to insure the satisfactory towing of all vehicles under all conditions of weather, breakdowns,or similar hindrances which might otherwise be regarded as"ads of providence."Any such matters, including"acts of providence"shall not apply to relieve the Contractor of responsibility for carrying out the terms of this contract. 13.Successors and Assigns.The Contractor binds him/herself jointly and severally,his/her successors,executors,administrators,and assigns to the City in respect to all covenants of this agreement, except that the Contractor shall not assign,or transfer any part of his/her interest in this agreement,or sublet as a whole,nor shall the Contractor assign any moneys due,or to become due,without the City's written consent. 14.Whole Agreement.This agreement embodies the entire agreement between the parties including all prior understandings and agreements and may not be modified except in writing signed by all the parties. Page 6 Executed by the City this_day of November 2020. CITY OF GOLDEN VALLEY Mayor City Manager Executed by the Contractor this 21 day of November 2020 CONTRACTOR Twin Cities Transport & Recovery, Inc. By Its � � Ago CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 10/23/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Theresa Hayes NAME: Corporate 4 Insurance Agency Inc. a/CNr o Ext: (952)893-9218 FAX,No): (952)893-9402 7220 Metro Boulevard E-MAIL thayes@corporatefour.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Edina MN 55439-2133 INSURERA: Pioneer Specialty Company 40312 INSURED INSURER B Twin Cities Transport and Recovery,Inc. INSURER C 3760 Flowerfield Road INSURER D: INSURER E: Blaine MN 55014 INSURER F: COVERAGES CERTIFICATE NUMBER: 20-21 June LIAB REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAM CLAIMS-MADE Fx_]OCCUR PREM SESOEa occurrDence $ 100'000 MED EXP(Any one person) $ 5,000 A CPP 0018751 06/01/2020 06/01/2021 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 X JECT LOC PRODUCTS-COMP/OPAGG $POLICY ❑ PRO 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED CPP0018663 06/01/2020 06/01/2021 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Garagekeepers $ 500,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE UMB1012929 06/01/2020 06/01/2021 AGGREGATE $ 1,000,000 DED I X RETENTION $ 10,000 $ WORKERS COMPENSATION X STATUTE ER PER AND EMPLOYERS'LIABILITY Y/N 1 OO,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ A OFFICER/MEMBER EXCLUDED? ❑ N/A WCV 0010737 04/01/2020 04/01/2021 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 100,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ On Hook Coverage A CPP0018863 06/01/2020 06/01/2021 Limit $500,000 Deductible $2,500 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Golden Valley is hereby included as an Additional Insured under the Commercial General Liability when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Golden Valley ACCORDANCE WITH THE POLICY PROVISIONS. 7800 Golden Valley Road AUTHORIZED REPRESENTATIVE Golden Valley MN 55427 �/✓i j� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD r,, ■ corporate ■ ■ fOU3r business I personal I specialty I employee insurance insurance insurance benefits To: Twin Cities Transport and Recovery, Inc. 3760 Flowerfield Road Blaine, MN 55014 Re: Bond for the City of Golden Valley Policy M W150389886 Date: October 26, 2020 John, Please have Renee sign as principal on page 1. Notarize Corporate acknowledgement on page 2. This is the original bond you can send to the City and keep a copy. Please send us a copy of the signed and notarize bond. If you have any questions,please give Dwight a call at 952-896-9535 Thanks! 1f/L Theresa A. Hayes Customer Service Agent thayes@corporatefour.com 952-896-9533 7220 metro boulevard I edina,minnesota 55439 1 (952) 893-9218 1 fax(952)893-9402 _ Old Republic Surety Company PO Box 1635 Milwaukee,WI 53201-1635 NEW BUSINESS— Principal's Copy www.orsurety.com Execution Report PRINCIPAL Twin Cities Transportation and Recovery Inc 3760 Flowerfield Road Blaine,MN 55014 OBLIGEE City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 BOND NUMBER:W150389886 BOND AMOUNT: 10,000.00 BOND DESCRIPTION: Poundkeeper &Towing EFFECTIVE DATE: 10/23/2020 EXPIRATION DATE: 10/23/2021 PREMIUM DUE: 100.00 FEES: 0.00 PAYMENT DUE SURETY: 100.00 FULL PREMIUM AND APPLICABLE FEES ARE DUE OM DIRECT BILL BONDS. BILLING TYPE: D (D-DIRECT BILL, B-AGENCY BILL) AGENCY 0403206 (952)893-9218 CORPORATE 4 INS.AGENCY INC. 7220 METRO BLVD EDINA,MN 55439 REMARKS None THANK YOU FOR YOUR BUSINESS. OLD REPUBLIC SURETY COMPANY (800) 217-179.2 LICENSE AND PERMIT BOND Bond Number W150389886 KNOW ALL PERSONS BY THESE PRESENTS,that we Twin Cities Trans porf and Recovery Inc 3760 Flowerfield Road Blaine, MN 55014 as Principal, and Old Republic Surety Company organized under the laws of the state of Wisconsin , as Surety, are held and firmly bound unto City of Golden Valley, MN as Obligee in the sum of Ten Thousand Dollars $10,000.00 lawful money of the United States, for which payment, well and truly to be made, we bind ourselves, our heirs, executors,administrators, successors and assigns,jointly and severally,firmly, by these presents. WHEREAS, the said Principal has applied to said Obligee for a license to or permit as a Poundkeeper &Towirig NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, That if the said Principal shall indemnify said Obligee against all loss which the Obligee may be subject by reason of said Principal's non- compliance caused by said Principal's breach of any ordinance, rule or regulation relating thereto, then the above obligation shall be void, otherwise to be and remain in full force and effect. This obligation may be canceled by said Surety by giving thirty (30) days of notice in writing of its intentions to do so to said Obligee; and provided further, that nothing herein shall affect any rights or liabilities which shall have accrued under this bond prior to the date of termination; and the said Surety shall be relieved of any further liability under this bond�thirty(30)days after receipt of said notice by the said Obligee. The term of this bond is for a period commencing October 23, 2020 and is continuous until cancelled. Signed, sealed and dated the 23rd day of— October 2020 Twin Cities Transport" and Recovery Inc Principal By: `tea"SvpETY'Cp". '• '- Old Republic Surety Company _ _ - Surety Attorney-in-Fact ORSC 46203(0812015) Page 1 of 1 PLEASE INSERT IN THE POWER-OF-ATTORNEY SECTION OF YOUR BOND KIT (INDIVIDUAL ACKNOWLEDGMENT) STATE OF SS COUNTY OF . On the day of _ _, before Me,a Notary Public within and for said county,personally appeared,, __to me known to be the person described in and who executed the foregoing instrument,as Principal,and acknowledged to me that executed the same as free act and deed. Notary Public. County (Notarial Seal) My Commission Expires CORPORATE ACKNOWLEDGMENT STATE OF M (� SS COUNTY OF, ' `e'��e �"� /—� f� 1,, On the 2-3 day of l./ CT O'Je r ZQ L V, before me, personally appeared e- _ - to me known,who being by me duly sworn,did depose and say �.,< 0w ne r President that s�.;resides in *' v _. ,that SV-is the —_ of the �' S�rQ.. .or i v 0-CJ- the corporation described in and which executed the foregoing instrument;that knows the seal of said corporation;that the seal affixed to said instrument is such corporate seal; of Directors of said c ration;a 'thatO-L signed\-t.rname thereto by like order. d0-HN BJORN GRINDELANO o , y� NOTARY PUBLIC o tit �.�—•f''o�5m/ MINNESOTA � P:� J County re-\..c MCommission Expires Jan.31,2021 Notary tivblic y d 1 - 3 ( - z 0 2 1 (Notarial Seal) My Commission Expires.. ACKNOWLEDGMENT OF CORPORATE SURETY STATE OF Wisconsin - � SS COUNTY OF Waukesha _) On this 23rd day of October 2020 , before me appeared Elise Faust _ to me personally known,who being by me duly sworn,did say that is the aforesaid officer or attorney in fact of the , a corporation;that the seal affixed to the foregoing instrument is the corporate seal of said corporation,and that said instrument was signed and sealed in behalf of said corporation by the aforesaid officer,by authority of its Board of Directors;and the aforesaid officer acknowledged said instrument to be the free act and deed of said corporation. ?ti? '44 u t'' ty Waukesha Notary Public n hlx*-12• DLYxSD�'�' Coun �4 +* = 09/28/2022 (Notarial Seal) -��•:.�.. My Commission Expires INSTRUCTIONS Most Bonds Filed In Minnesota Require The Signature Of The Principal To Be Acknowledged By A Notary Public.Also, The Signature Of The Attorney-In-Fact Should Be Acknowledged By A Notary Public.On The Bond Form Itself There Should Be Two Witnesses To The Signature Of The Principal And Two Witnesses To The Attorney-In-Fact. SSC 2757(4/93) 7ir`:lr LIC U-R C ' POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:That OLD REPUBLIC SURETY COMPANY,a Wisconsin stock insurance corporation,does make,constitute and appoint: Elise Faust of Brookfield,WI its true and lawful Attomey(s)-in-Fact,with full power and authority, not exceeding $10,000,000,for and on behalf of the company as surety,to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, asbestos abatement contract bonds, waste management bonds,hazardous waste remediation bonds or black lung bonds),as follows: Effective Date:10/23/2020 12:00:00 AM Bond Number.W150389886 Bond Amount: Ten Thousand Dollars $10,000.00 Principal Name:Twin Cities Transportation and Recovery Inc Obligee Name:City of Golden Valley of Golden Valley,MN and to bind OLD REPUBLIC SURETY COMPANY thereby,and all of the acts of said Attomeys-in-Fact,pursuant to these presents, are ratified and confirmed. This appointment is made under and by authority of the board of directors at a special meeting held on February 18,1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18,1982. RESOLVED that the president, any vice president or assistant vice president, in conjunction with the secretary or any assistant secretary, may appoint attomeys-in-fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case,for and on behalf of the company to execute and deliver and affix the seal of the company to bonds,undertakings,recognizances,and suretyship obligations of all kinds;and said officers may remove any such attomey-in-fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER that any bond,undertaking,recognizance,or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president,any vice president or assistant vice president,and attested and sealed(if a seal be required)by any secretary or assistant secretary;or (ii) when signed by the president,any vice president or assistant vice president,secretary or assistant secretary,and countersigned and sealed(if a seal be required)by a duly authorized attomey-in-fact or agent;or (ii) when duly executed and sealed (if a seal be required) by one or more attomeysan-fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance,or other suretyship obligations of the company;and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer,and its corporate seal to be affixed this 23rd day of October 2020 OLD REPUBLIC SURETY COMPANY W L SEAL E ANTE\O o: t> Assistant Secretary �'* President STATE OF WISCONSIN,COUNTY OF WAUKESHA-SS On this 23rd day of October 2020 personally came before me, Alan Pavlic and Karen J.Haffner to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument,and they each acknowledged the execution of the same,and being by me duly swom,did severally depose and say:that they are the said officers of the corporation aforesaid,and that the seal affixed to the above instrument is the seal of the corporation,and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. 74, Notary Public My Commission Expires: 09/28/2022 CERTIFICATE (Expiration of notary's commission does not invalidate this instrument) I,the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY,a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of directors set forth in the Power of Attorney,are now in force. „„.„,,., 0403206 �R�r�,,,., WJ+C APOpATE `t` ;' Signed and sealed at the City of Brookfield,WI this 23rd day of October 2020 =o: SEAL >_ ' ORSC 22262(3-06) "".....A� Assistant Secretary CORPORATE 4 INS. AGENCY INC. city EXECUTIVESUMMARY 1 d e .go Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. C. 3. Approving New Agreement with Hennepin County for Assessing Services Prepared By Sue Virnig, Finance Director Summary Staff presented the Hennepin County contract for Assessing Services on July 21 and was approved. Since that time Hennepin County changed some items throughout all contracts they have with cities. The City attorney is requesting we get approval for signature with the changes to the new contract. Staff is recommending entering into an agreement with Hennepin County to provide assessing services from August 1, 2020 through July 31, 2024. Financial Or Budget Considerations For 2021 through 2024, the annual contract amount is $295,000. That amount may be increased due to amount of new construction if it exceeds 7.5% as outlined in the contract and will inform the city by June 15 of any year for the next calendar year. Recommended Action Motion to approve signing Agreement with Hennepin County for Assessing Services from August 1, 2020 through July 31, 2024. Supporting Documents • Agreement with Hennepin County for Assessing Services (11 pages) Contract No. A2010409 AGREEMENT THIS AGREEMENT, made and entered into by and between the COUNTY OF HENNEPIN, a political subdivision of the State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF "GOLDEN VALLEY", a political subdivision of the State of Minnesota, hereinafter referred to as "CITY"; WHEREAS, said CITY lies wholly within the COUNTY OF HENNEPIN and constitutes a separate assessment district; and WHEREAS, under such circumstances, the provisions of Minnesota Statutes, Section 273.072 and Minnesota Statutes, Section 471 .59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said CITY desires the COUNTY to perform certain assessments on behalf of said CITY; and WHEREAS, the COUNTY is willing to cooperate with said CITY by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed as follows: 1 . The COUNTY shall perform the 2021, 2022, 2023, and 2024 property assessment for the CITY OF GOLDEN VALLEY in accordance with property assessment procedures and practices established and observed by the COUNTY, the validity and reasonableness of which are hereby acknowledged and approved by the CITY. Any such practices and procedures may be changed from time to time, by the COUNTY in its sole judgment, when good and efficient assessment procedures so require. The property assessment by the COUNTY shall be composed of those assessment services which are set forth in Exhibit A, attached hereto and made a part hereof by this reference, provided that the time frames set forth therein shall be considered to be approximate only. 2. All information, records, data, reports, etc. necessary to allow the COUNTY to carry out its herein responsibilities shall be furnished to the COUNTY without charge by the CITY, and the CITY agrees to cooperate in good faith with the COUNTY in carrying out the work under this Agreement. 3. The CITY agrees to furnish, without charge, secured office space needed by the COUNTY at appropriate places in the CITY's offices. Such office space shall be sufficient in size to accommodate reasonably three (3) appraiser and any furniture placed therein. The office space shall be available for the COUNTY's use at any and all times during typical business hours, and during all such hours the COUNTY shall be provided with levels of heat, air conditioning and ventilation as are appropriate for the seasons. 4. The CITY also agrees to provide appropriate desk and office furniture as necessary copying machines and fax machines and their respective supplies, and telephone and internet service to the COUNTY, all without charge to the COUNTY. 5. It shall be the responsibility of the CITY to have available at the CITY's offices, or via telephone or teleconference, a person who has the knowledge and skill to be able to answer routine questions pertaining to homesteads and property assessment matters. 6. In accordance with Hennepin County Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or (2) activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, ex-offender status or national origin; and no person who is protected by applicable Federal or State laws, rules and regulations against discrimination shall be otherwise subjected to discrimination. 7. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of joint venturers or co-partners between the parties hereto or as constituting the CITY as the agent, representative or employee of the COUNTY for any purpose or in any manner whatsoever. Any and all personnel of CITY or other persons, while engaged in the performance of any activity under this Agreement, shall have no contractual relationship with the COUNTY and shall not be considered employees of the COUNTY and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the CITY, its officers, agents, CITY or employees shall in no way be the responsibility of the COUNTY, and CITY shall defend, indemnify and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re-employment Compensation, disability, severance pay and retirement benefits. (3) 8. CITY agrees that it will defend, indemnify and hold the COUNTY, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney's fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the CITY, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The CITY's liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 9. COUNTY agrees that it will defend, indemnify and hold the CITY, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney's fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the COUNTY, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The COUNTY's liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 10. The COUNTY shall endeavor to perform all services called for herein in an efficient manner. The sole and exclusive remedy for any breach of this Agreement by the COUNTY and for COUNTY's liability of any kind whatsoever, including but not limited to liability arising out of, resulting from or in any manner related to contract, tort, (4) warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in said services as is reasonably possible under the pertinent circumstances. 11 . Neither party hereto shall be deemed to be in default of any provision of this Agreement, or for delay or failure in performance, resulting from causes beyond the reasonable control of such party, which causes shall include, but are not limited to, acts of God, labor disputes, acts of civil or military authority, fire, civil disturbance, changes in laws, ordinances or regulations which materially affect the provisions hereof, or any other causes beyond the parties' reasonable control. 12. This Agreement shall commence on August 1 , 2020 and shall terminate on July 31 , 2024. Either party may initiate an extension of this Agreement for a term of four (4) years by giving the other written notice of its intent to so extend prior to March 1 , 2024. If the party who receives said notice of intent to extend gives written notice to the other party of its desire not to extend prior to, April 15, 2024 this Agreement shall terminate on July 31 , 2024. Nothing herein shall preclude the parties, prior to the end of this Agreement, from agreeing to extend this contract for a term of four (4) years. Any extended term hereof shall be on the same terms and conditions set forth herein and shall commence on August 1 , 2024. Either party may terminate this Agreement: 1) immediately for "just cause", as defined herein, or 2) for any reason, upon providing 120 days prior written notice to the other party. If the CITY should cancel this Agreement, as above provided, before the completion of the then current property assessment by the COUNTY, the CITY agrees to defend and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any liability that might ensue as a result of the non-completion of a property tax assessment, to the extent the non-completion was not directly caused by a material breach of (5) this agreement by the County. For the purpose of this Agreement, the term "just cause" shall mean the failure of any party hereto reasonably to perform a material responsibility arising hereunder. 13.A. In consideration of said assessment services, the CITY agrees to pay the COUNTY the sum of Two Hundred Ninety Five Thousand Dollars ($295,000) for each assessment, provided that any payment for the current year's assessment may be increased or decreased by that amount which exceeds or is less than the COUNTY's estimated cost of appraising new construction and new parcels for the current year's assessment. The amount of any increase or decrease shall be specified in the billing for the current year's assessment. 13.13. Regarding each assessment, in addition to being subject to adjustment in the above manner, said assessment cost of $295,000 may also be increased by the COUNTY if: (1) The COUNTY determines that any cost to the COUNTY in carrying out any aspect of this Agreement has increased, including but not limited to the following types of costs: new construction and new parcel appraisals, mileage, postage, supplies, labor (including fringe benefits) and other types of costs, whether similar or dissimilar; and/or 2) The COUNTY reasonably determines that other costs should be included in the costs of assessment work. If the COUNTY desires to increase the assessment cost pursuant to this paragraph 13(B), it shall give written notice thereof by June 15 of any year and such increase shall apply to the assessment for the calendar year next following the current calendar year. Any such notification shall specifically set forth the amount of any new construction and new parcel appraisal charges. Notwithstanding any provisions herein to the contrary, if any such increase, exclusive of any charge for the estimated costs of new construction and new parcel (6) appraisals, exceeds seven and one half percent (7.5%) of the amount charged for the assessment for the then current calendar year, exclusive of any charge for the estimated costs of new construction and new parcel appraisals, the CITY may cancel this Agreement by giving to the COUNTY written notice thereof, provided that said cancellation notice must be received by the COUNTY not later than July 24 of the then current calendar year and said cancellation shall be effective no earlier than five (5) days after the receipt of said notice by the COUNTY and not later than July 31 of said next calendar year. Supportive records of the cost increase will be open to inspection by the CITY at such times as are mutually agreed upon by the COUNTY and CITY. Failure of the COUNTY to give the CITY a price-change notice by June 15 shall not preclude the COUNTY from giving CITY such notice after said date but prior to August 1 of any year, provided that if such price increase exceeds said seven and one half percent (7.5%) - all as above set forth - the CITY may cancel this Agreement if the COUNTY receives notice thereof not later than thirty-nine (39) days from the date of receipt by the CITY of any said late price-change notice, provided further that any such cancellation shall be effective not earlier than five (5) days after COUNTY's receipt of said cancellation notice and not later than forty-six (46) days after the CITY's receipt of any said price-increase notice. Payment for each assessment shall be made in the following manner: Any bill from the COUNTY for the current year's assessment which is received by the CITY before August 1 of the current year shall be due on September 1 of said year, provided that the CITY may elect to pay said bill before said date. Any bill received by the city after August 1 shall be due no later than thirty (30) days after the CITY's receipt thereof. (7) 14. Any notice or demand, which may or must be given or made by a party hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: TO CITY: City Manager City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 TO COUNTY: Hennepin County Administrator 2300A Government Center Minneapolis, MN 55487 copies to: County Assessor Hennepin County 2103A Government Center Minneapolis, MN 55487 Any party may designate a different addressee or address at any time by giving written notice thereof as above provided. Any notice, if mailed, properly addressed, postage prepaid, registered or certified mail, shall be deemed dispatched on the registered date or that stamped on the certified mail receipt and shall be deemed received within the second business day thereafter or when it is actually received, whichever is sooner. Any notice delivered by hand shall be deemed received upon actual delivery. 15. It is expressly understood that the obligations of the respective parties under Paragraphs 7, 8, 9, 12, and 13 hereof and the obligations of each party which, by their sense and context, are intended to survive the performance thereof by the same party, shall so survive the completion of performance, termination or cancellation of this Agreement. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK (8) IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this day of , 2020. COUNTY OF HENNEPIN STATE OF MINNESOTA Reviewed by County Attorney's Office: By: Chair of the County Board Date: And: Assistant/Deputy/County Administrator ATTEST: Deputy/Clerk of the County Board CITY OF GOLDEN VALLEY By: Its And: Its City organized under: Statutory Option A Option B Charter (9) Contract No. A2010409 EXHIBIT A CITY OF GOLDEN VALLEY During the contract term, the County shall: 1 . Physically inspect and revalue 20% of the real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation. 3. Adjust estimated market values on those properties not physically inspected as deemed necessary per sales ratio analysis. 4. Prepare the initial assessment roll. 5. Print and mail valuation notices. 6. Respond to taxpayers regarding assessment or appraisal problems or inquiries. 7. Conduct valuation reviews prior to Board of Review or Open Book Meetings, as determined by the City — approximate dates: March through May 15. 8. Attend Board of Review or conduct Open Book Meeting. Prepare all necessary review appraisals. Approximate dates: April 1 — May 31 . 9. Maintain an updated property file — current values, classification data and characteristic data. 10. Prepare divisions and combinations as required. 11 . Administer the abatement process pursuant to Minn. Stat. §375.192. 12. Prepare appraisals; defend and/or negotiate all Tax Court cases. 13. Provide all computer hardware and software applications necessary to complete contracted services. 14. Process all homestead and special program applications. (10) 14 SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. C. 4. Award Contract for the 2020 Pond Maintenance Project#20-22 Prepared By Eric Eckman, Environmental Resources Supervisor Summary As part of Golden Valley's ongoing commitment to protect and improve water quality and maintain compliance with its stormwater permit with the Minnesota Pollution Control Agency (MPCA), the City is required to inspect, prioritize, and maintain its stormwater treatment ponds. Based on the City's modeling software and verified by field inspections and benefit-cost analysis, Georgia Pond was selected for maintenance in winter 2020-21. Georgia Pond is located near the intersection of Glenwood Avenue and Georgia Avenue in the central portion of the City. The maintenance project will focus on the portion of the pond located within the City-owned parcel known as Georgia Open Space. Georgia Pond receives and treats stormwater from the surrounding neighborhood before discharging to downstream water bodies including Sweeney Lake. As with all pond maintenance projects, pond sediments were sampled and lab tested to understand disposal options and costs. The sediments in Georgia Pond were found to contain elevated levels of polycyclic aromatic hydrocarbons (PAHs), chemicals derived from coal tar sealants commonly used on driveways and parking lots before 2014. PAH concentrations were calculated and compared to human health soil reference values set by MPCA. The sediment in Georgia Pond tested above the soil reference value of 2 (residential/recreational reuse limit) and below 23 (commercial/industrial reuse limit) which means it must be landfilled or beneficially reused at a commercial or industrial site if available. The base bid for this project includes an item for Pond Excavation (Special) which involves the disposal of the pond sediment at a solid waste landfill. Bid alternate 1 for this project includes an item for Pond Excavation (Special 2) which involves the beneficial reuse of pond sediments at a commercial or industrial site consistent with MPCA guidance and state and local laws. City Council Regular Meeting Executive Summary 2 City of Golden Valley December 1, 2020 Bids for the 2020 Pond Maintenance Project#20-22 were opened on November 5, 2020. Eleven bids were received and are listed below: Contractor Base Bid Total Bid With Alternate 1 Selected New Look Contracting, Inc. $170,834.75 $133,084.75 BKJ Land Co II, dba BKJ Excavating $198,730.17 $145,444.67 Kevitt Excavating $153,875.40 $148,010.40 Rachel Contracting, LLC $180,334.80 $153 414.80 Minnesota Dirt Works $170,398.00 $170,403.00 Standard Contracting $177,219.50 $177,219.50 Landwehr Construction, Inc. $159,682.50 $181,932.50 Veit & Company, Inc. $217,602.00 $200,459.50 Sunram Construction, Inc. $215,074.00 $215,124.00 Frattalone Companies $216,743.75 $215,593.75 Blackstone Contractors LLC $247,918.75 $247,918.75 Staff reviewed the bids and found them to be accurate and in order, and also consulted with MPCA for additional input. Staff recommends awarding the project with the selection of Bid Alternate 1, Pond Excavation (Special 2). This option lowers overall cost and is consistent with the MPCA's goal to avoid taking up space in a landfill if soils can be beneficially reused. If awarded, staff will document the excavation, transport, and disposal of pond sediments consistent with MPCA recommendations and guidance. City Council previously authorized a professional services agreement with WSB &Associates, Inc for engineering and construction management services in the amount of$44,300 on March 17, 2020. Communication on this maintenance project included letters to area residents on April 6, August 12, September 3, 2020, as well as phone and field conversations with residents directly adjacent to the work area. Following award of this contract and a pre-construction meeting with the contractor, another letter will be sent with updated project information and dates. The project milestone schedule is as follows: December 1, 2020 Award contract Dec 2020/Jan 2021 Begin construction February 2020 Substantial completion Spring 2020 Restoration and vegetation establishment Financial or Budget Considerations Funding for this project is provided in the City's Capital Improvement Program, Storm Sewer Section (SS-23) in the amount of$300,000 in 2020-2021. City Council Regular Meeting Executive Summary 3 City of Golden Valley December 1, 2020 Recommended Action Motion to authorize the Mayor and City Manager to execute an agreement for the 2020 Pond Maintenance Project#20-22 with New Look Contracting, Inc. in the form approved by the City Attorney in the amount of$133,084.75. Supporting Documents Location Map (1 page) Agreement with New Look Contracting, Inc. (3 pages) O ois as a N 3e1i71 sia in i o i � �Sa aXo J i o J Na yaueZ s �i a c • , 1 C i —1 O co 1A (7 Q c UG N O no as se 6noa T- N m a y l co S an N �� > ;epuold3 S any o —j aalys ua i O any Aesaar 'O �� uei Ino 1 U Q!%�-- 0 ' = O 0 c _ i O v any e u nlAsuuad i c O N any pueIS\ poLIN > i �R ma / m _ • Nan e311au S ,�, O � a^b'a �auul � C a j a z an ; C o N ui uo iM i Ln 46 NO auooEl ; pnl8s leaau i Q 4 ' Pb Ali oo N nyan}eoaa i > i o y ULIO sla Uaw bq CONTRACT NO. 20-22 AGREEMENT FOR THE 2020 POND MAINTENANCE PROJECT PROJECT NO. 20-22 THIS AGREEMENT (this "Agreement"), entered into the first day of December, 2020 between the City of Golden Valley (the "City" or "Owner"), a municipal corporation, existing under the laws of the State of Minnesota, and New Look Contracting, Inc. a corporation under the laws of Minnesota ("Contractor"). ARTICLE 1. The Contract Documents. The Contract Documents consist of: this Agreement, the Proposal and Bid of the Contractor, the Contractor's Bonds, the General Conditions, Special Conditions and any supplementary conditions, drawings, plans, Specifications, addenda issued prior to execution of this Agreement, other documents listed herein or in any of the foregoing documents, and Modifications of the same issued after execution of this Agreement (collectively the "Contract" or "Contract Documents"). A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or (4) a written order for a minor change in the Work issued by the Engineer. In the event of a conflict among the various provisions of the Contract Documents, the terms shall be interpreted in the following order of priority: 1 . Modifications to the Contract 2. This Agreement 3. The Plans 4. General Conditions 5. Special Conditions 6. CEAM Standard Specifications 7. Divisions II and III of Minnesota Department of Transportation (MnDOT) Standard Specification for Construction, 2018 Edition. Drawings shall control over Specifications, and detail in drawings shall control over large-scale drawings. All capitalized terms used and not otherwise defined in this Agreement, but defined elsewhere in the Contract Documents, shall have the meaning set forth in the Contract Documents. ARTICLE 2. The Work. Contractor, for good and valuable consideration the sufficiency of which is hereby acknowledged, covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all work and labor necessary for 2020 Pond Maintenance Project (20-22) (the "Project") according to the Plans and Specifications and all of the Contract Documents. Contractor shall commence and conclude the Work in accordance with the Contract Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall 1 complete the Work in accordance with the time schedule for commencement and completion of the Work set forth in the Contract Documents. Contractor shall complete the Work in every respect to the satisfaction and approval of the City. ARTICLE 3. Contract Price. The City shall pay the Contractor the Contract Price in current funds for the Contractor's performance of the Contract. The Contract Price shall be $208,334.75, subject to additions and deductions as provided in the Contract Documents. Installment payments, if any, on account of the Work shall be made in accordance with the provisions of the General Conditions. Final payment shall be due and payable on or before thirty (30) days after issuance of a Certificate of Final Completion issued by the City Engineer confirming that the Work has been fully completed and Contractor's obligations fully performed by Contractor. ARTICLE 4. Contractor's Bonds. Contractor shall make, execute and deliver to the City corporate surety bonds in a form approved by the City, in the sum of $208,334.75 for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the Project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law. This Agreement shall not become effective unless and until said bonds have been received and approved by the City. ARTICLE 5. Acceptance of the Work. The City, through its authorized agents, shall be the sole and final judge of the fitness of the Work and its acceptability. ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an account of the labor and materials used in the execution of the Work as is possible, and shall submit and make this information available as maybe requested by the City. ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order of New Look Contracting, Inc., and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. Cancellation Prior to Execution. The City reserves the right, without liability, to cancel the award of the Contract at any time before the execution of the Contract by all parties. ARTICLE 9. Termination. The City may by written notice terminate the Contract, or any portion thereof, when (1) it is deemed in the best public, state or national interest to do so; (2) the City is unable to adequately fund payment for the Contract because of changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons beyond Contractor's control, Contractor is prevented from proceeding with or completing the Work within a reasonable time. 2 In the event that any Work is terminated under the provisions hereof, all completed items or units of Work will be paid for at Contract Bid Prices. Payment for partially completed items or units of Work will be made in accordance with the Contract Documents. Termination of the Contract or any portion thereof shall not relieve Contractor of responsibility for the completed Work, nor shall it relieve Contractor's Sureties of their obligations for and concerning any just claims arising out of the Work. IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed on their respective behalves by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. THE CITY OF GOLDEN VALLEY, MINNESOTA BY Shepard M. Harris, Mayor BY Timothy J. Cruikshank, City Manager CONTRACTOR BY ITS 3 SUMMARY Parks and Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting December 1st, 2020 Agenda Item 3. D. 1. Acceptance of donation for a park bench to be located at Brookview Park honoring Mark Edward Thorsell. Prepared By Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Financial Or Budget Considerations Not applicable. Recommended Action Motion to adopt Resolution accepting the donation from the Thorsell Family for the addition of a park bench in Brookview Park to honor Mark Edward Thorsell. Supporting Document • Resolution No. 20-71 accepting a donation of$2,300.00 from the family of Mark Edward Thorsell for a park bench to be located in Brookview Park. RESOLUTION NO. 20-71 RESOLUTION ACCEPTING THE DONATION OF A PARK BENCH FROM THE THORSELL FAMILY FOR BROOKVIEW PARK WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following donations on behalf of its citizens: $2,300 donation from the family of Mark Edward Thorsell for the addition of a park bench honoring Mark at Brookview Park. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk SUMMARY Parks and Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. D. 2. Acceptance of donation for a new park tree to be located at Scheid Park honoring Jay Aydinalp - Mathews. Prepared By Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Financial Or Budget Considerations Not applicable. Recommended Action Motion to adopt Resolution accepting the donation from Dilek, Evren, and Eren Aydinalp - Mathews for the addition of a tree in Scheid Park to honor Jay Aydinalp - Mathews. Supporting Document • Resolution No. 20-72 accepting a donation of$350.00 from the family of Jay Aydinalp - Mathews for a new park tree to be located in Scheid Park. RESOLUTION NO. 20-72 RESOLUTION ACCEPTING THE DONATION OF A TREE FROM THE AYDINALP - MATHEWS FAMILY FOR SCHEID PARK WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following donations on behalf of its citizens: $350.00 donation from the family of Jay Aydinalp-Mathews for the addition of a tree to honor Jay at Scheid Park. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk SUMMARY Parks and Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. D. 3. Acceptance of donation for a park bench and park tree to be located at Lakeview Park honoring Willard & Charlette Ryan. Prepared By Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Financial Or Budget Considerations Not applicable. Recommended Action Motion to adopt Resolution accepting the donation from the Ryan Family for the addition of a park bench and a tree at Lakeview Park to honor Willard & Charlette Ryan. Supporting Document • Resolution No. 20-73 accepting a donation of$2,650.00 from the family of Willard & Charlette Ryan for a park bench and tree to be located at Lakeview Park. RESOLUTION NO. 20-73 RESOLUTION ACCEPTING THE DONATION OF A PARK BENCH AND TREE FROM THE RYAN FAMILY FOR LAKEVIEW PARK WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following donations on behalf of its citizens: $2,650.00 donation from the family of Willard & Charlette Ryan for the addition of a park bench and tree honoring Willard & Charlette at Lakeview Park. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. E. Approve 2021 City Calendar and Meeting Dates Prepared By Tomas Romano, Assistant to the City Manager's Office Summary Annually, the City Council approves the calendar for the upcoming year. Historically, the City calendar has included Rosh Hashanah and Yom Kippur as well as City observed holidays. Listed below are the meeting dates that have been moved to accommodate conflicts: ■ Tue, Aug. 3 City Council Meeting moved to Wed, Aug. 4 (per MN Night to Unite) ■ Tue, Sep. 7 City Council Meeting moved to Thur, Sep 9. (per Rosh Hashanah) ■ Tue, Nov 2. City Council Meeting moved to Wed, Nov. 3 (per Election Day) Financial Or Budget Considerations Not applicable Recommended Action Motion to approve 2021 dates for the City calendar Supporting Documents 2021 Council Calendar: ■ Council Meetings ■ Council Manager meetings ■ HRA meetings ■ HRA work sessions ■ Council Strategic Planning Session ■ Annual Joint Council/Board meeting ■ Federal holidays observed ■ Religious holidays observed ■ Minnesota Night to Unite ■ 2021 Election Day N N ID�N oN X CB (U � a-i LL. Lrj N m LO ci ci N . eV ci oo Ln > C5 i ~ �ci ciN >' \ MOn' 3 ci ci N N i O F— N(T-i N U . 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N CT)to M 0 • > (B ci NM > U ci 00 Ln N CT C �1 N N U U y N 0 -ir4N O M O n E v, LnrqmLO ri N N L ca A fV C71�N0 � -6 LnNM > LL r-I 00 r-I N N .� \ C� N n,r-INO ON • v U n • s Q 1O cM O -I N N H '^ � �NC l0 O U -i ciN p �rI�N C1 N lfl o (n m o�N m Ln r-I r-I N 0 v a O O • T ? m m O O c no v � r-I a 00 Ln E- r-I r-I N r F- • • M 0 v O N 01 0 iOi N M z LM (L) mo EV-4 00 Ln N N O • z 4 N 00 N � A 1 00 i N r 4 ca ^aci0o ciNN m �M0r, • C (� ciNN - Q N Ln�O1N s£ } V) 0 ,1 00 Ln 3 0 Q ci ci N > m0,^nzim Q� e-� 00 LM n NMLON0 e-I e-I N ` 0 ca o C a cu � n 1om0r, cu ca ci NN C N U 1 Ln N Ol lO N Q Q ci c-I N 1L 0 _ r-i 00 Ln • v� >' tTa c-IN £ p O r,� a v M�--I-i N N £ N _ NCY)lOMO U N T ciNm — 3 cu ci 00 ci N N O ^ u !'� z n r, zT N 00 v i a o • T C W f0 N s` u N C1 N M r-I 00 Ln N C1 rl N N N � M° ho OMo C N v R C 00 ° L a) • V 4� QLA N Q1 l0 city EXECUTIVE SUMMARY .golden Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. F. Adopt 2021-2030 Capital Improvement Program Prepared By Sue Virnig, Finance Director Summary The 2021-2030 Capital Improvement Program (CIP) was reviewed by the City Council at the Council Manager meeting on September 8. It was reviewed by the Planning Commission at their meeting of November 9. The financing section outlines the appropriate budget for each section. The entire CIP is located on the City website under http://www.goldenvalleymn.gov/budget/index.r)hr). Financial Or Budget Considerations The supporting documents are projects planned for the next 10 years. The current year is included in the 2021-2022 biennial budget. Recommended Action Motion to Approve Resolution No. 20-74 Adopting the 2021-2030 Capital Improvement Program. Supporting Documents • Resolution No. 20-74 Adopting the 2021-2030 Capital Improvement Program (1 page) • 2021-2030 Projects by Department (8 pages) RESOLUTION NO. 20-74 RESOLUTION APPROVING 2021-2030 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the City Council has reviewed the proposed 2021-2030 Capital Improvement Program at the September 8, 2020 Council/Manager meeting; and WHEREAS, the Planning Commission reviewed the proposed 2021-2030 Capital Improvement Program due to its relationship with the Comprehensive Plan on November 9, 2020-land WHEREAS, financing for projects outlined in the 2021-2030 Capital Improvement Program will be reviewed each year and provided for by current approved budget or specifically identified in the financing section in this document. ATTACHMENT A: 2021-2030 Projects by Department; NOW, THEREFORE, BE IT RESOLVED that the City of Golden Valley approves the 2021-2030 Capital Improvement Program. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J. 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Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 3. G. Adoption of 2021-2022 Budget for Enterprise, Special Revenue and Internal Service Funds Prepared By Sue Virnig, Finance Director Summary The 2021-2022 Proposed Budgets of the above funds were submitted to the Council in July and August. All budgets were reviewed previously at the Council/Manager meetings in September. The 2022 Budget is approved "in concept" only and will be revised with the budget process in 2021. Detailed budgets are located on the city's website at http://www.goldenvalleymn.gov/budget. The tab for 2021-22 Proposed Biennial Budget has Sections 20-34 that refer to the budgets above. Financial Or Budget Considerations The supporting documents set the budget for 2021. The budget is a plan that will give departments a guideline to conduct business. Recommended Action Motion to Resolution No. 20-75 Adopting the 2021-2022 Budget for Enterprise, Special Revenue and Internal Services Funds (1 page). Supporting Documents • Resolution No. 20-75 Adopting the 2021-2022 Budget for Enterprise, Special Revenue and Internal Services Funds (1 page). • Summary Budgets: o Recycling (1 page) o Water &Sewer Utility Maintenance (1 page) o Brookview Golf Course (1 page) o Motor Vehicle Registration (1 page) o Storm Water Utility Maintenance (1 page) o Human Services Commission (1 page) o Brookview Facility (1 page) o Noah Joynes Youth Recreation Fund o DWI Enforcement (1 page) City Council Regular Meeting Executive Summary 2 City of Golden Valley December 1, 2020 o Violent Offenders Task Force (VOTF)(1 page) o Lodging Tax (1 page) o Vehicle Maintenance (1 page) RESOLUTION NO. 20-75 RESOLUTION ADOPTING THE 2021-2022 BUDGETS FOR ENTERPRISE, SPECIAL REVENUE AND INTERNAL SERVICE FUNDS WHEREAS, in 2020, the City Manager presented a biennial budget cycle with a proposed current budget year (20210) and an in concept budget proposal for the second year (2022); and WHEREAS, this proposed 2021 operating budget is submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2021 Budgets are hereby given final approval. FUND DESCRIPTION AMOUNT 7001 Recycling $565,605 7120 Water and Sewer Utility 11 ,987,325 7150 Brookview Golf Course 3,078,690 7200 Motor Vehicle Licensing 503,050 7300 Storm Sewer Utility 4,989,500 2020 Human Services Fund 40,000 2025 Noah Joynes Youth Recreation Fund 10,000 2040 Brookview Facility 488,230 2010 DWI Fund 15,000 2011 VOTF Fund 4,000 2040 Lodging Tax 25,000 8200 Vehicle Maintenance 429,320 TOTAL 2021 BUDGET $22,1 55,820 BE IT FURTHER RESOLVED by the City Council that the sources of financing are through user fees, fundraisers, charges for services, and those applicable revenues described in each specific budget. BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget both proposed and final. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: Recycling(081) PROGRAM: Recycling(7001) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Operating Supplies $0 $0 $3,000 $3,000 $3,000 $9,500 $9,500 6340 Professional Services 319,698 363,200 415,995 415,995 431,100 430,545 958,955 6342 Postage - 3,229 1,000 2,700 1,000 7,500 7,500 6352 General Notices&Information 1,624 2,027 6,210 5,550 6,210 7,560 7,560 6440 Contractual Services 35,464 57,330 49,200 49,200 60,675 59,000 60,770 TOTAL Supplies and Services 356,786 425,786 475,405 476,445 501,985 514,105 1,044,285 Transfers 7220 Overhead Transfer-General Fund 51,500 51,500 51,500 51,500 51,500 51,500 75,000 TOTAL Transfers 51,500 51,500 51,500 51,500 51,500 51,500 75,000 TOTALS $408,286 $477,286 $526,905 $527,945 $553,485 $565,605 $1,119,285 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: Utility Maintenance(082) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $782,576 $803,031 $943,805 $943,805 $969,620 $962,705 $991,430 6111 Overtime-Regular Employees 61,392 58,589 48,950 30,450 50,420 54,505 55,370 6130 Salaries-Temporary Employees 26,396 28,962 49,800 - 51,460 51,460 52,750 6150 Employee Insurance 192,916 187,435 222,335 207,055 232,700 232,170 237,340 6160 Retirement 119,140 107,767 160,355 154,600 169,895 169,435 173,140 TOTAL Personal Services 1,182,420 1,185,784 1,425,245 1,335,910 1,474,095 1,470,275 1,510,030 Supplies and Services 6320 Operating Supplies 208,459 210,832 233,750 233,750 236,250 238,250 249,750 6324 Clothing 8,338 6,464 8,750 8,750 8,850 8,750 8,750 6331 Equipment Parts 8,592 3,192 2,000 2,000 2,000 2,000 2,000 6340 Professional Services 303,658 222,819 309,200 309,200 309,200 314,400 327,000 6343 Telephone 14,681 15,227 19,700 19,855 20,200 19,900 20,000 6371 Electric Service-NSP 4,221 3,302 5,000 5,000 5,000 5,000 5,000 6390 Rentals 1,718 1,717 1,800 1,800 1,800 1,800 1,800 6411 Conferences and Schools 12,013 11,262 16,950 16,950 18,450 17,500 17,500 6413 Dues and Subscriptions 1,938 1,937 2,650 2,650 2,650 2,650 2,650 6440 Other Contractual Service 2,798,921 3,028,864 3,347,985 3,395,965 3,464,755 3,481,530 3,533,595 6840 Merchandise for Resale 2,958,595 2,621,076 3,011,825 3,011,825 3,100,925 2,982,855 3,100,875 TOTAL Supplies and Services 6,321,134 6,126,692 6,959,610 7,007,745 7,170,080 7,074,635 7,268,920 Vehicle Maintenance Charges 7401 Maintenance Charges-Labor 35,448 56,818 48,855 57,000 50,320 57,500 57,800 7402 Maintenance Charges-Parts 17,734 23,561 45,250 35,800 46,605 35,900 46,605 7403 Motor Fuels 26,633 22,903 29,830 27,980 30,875 30,725 31,645 TOTAL Vehicle Maintenance Chgs 79,815 103,282 123,935 120,780 127,800 124,125 136,050 Capital Outlay 6960 Capital Outlay 2,587,066 1,696,080 1,940,000 619,500 2,765,000 2,650,000 2,910,000 TOTAL Capital Outlay 2,587,066 1,696,080 1,940,000 619,500 2,765,000 2,650,000 2,910,000 Transfers 7220 Overhead Transfer-General Fund 275,000 275,000 275,000 275,000 275,000 275,000 275,000 TOTAL Transfers 275,000 275,000 275,000 275,000 275,000 275,000 275,000 Debt Services 7310 Debt Service-Principal 352,000 352,000 352,000 352,000 352,000 352,000 352,000 7315 Debt Service-Interest 67,219 58,067 50,440 50,440 41,290 41,290 32,140 TOTAL Debt Services 419,219 410,067 402,440 402,440 393,290 393,290 384,140 TOTALS $10,864,654 $9,796,905 $11,126,230 $9,761,375 $12,205,265 $11,987,325 $12,484,140 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET Division: Golf Course(085) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $566,320 $706,134 $715,080 $713,610 $745,735 $732,785 $754,985 6111 Overtime-Regular Employees 4,463 2,207 1,200 1,200 1,200 1,200 1,200 6130 Salaries-Temporary Employees 750,984 638,097 724,325 491,825 728,235 605,275 643,275 6131 Overtime-Temporary Employees 1,685 2,214 2,100 2,400 2,100 2,550 2,550 6150 Employee Insurance 215,847 236,115 263,085 209,835 270,835 234,550 245,620 6160 Retirement 200,686 202,159 232,515 175,240 239,300 206,515 209,930 TOTAL Personal Services 1,739,985 1,786,926 1,938,305 1,594,110 1,987,405 1,782,875 1,857,560 Supplies and Services 6320 Operating Supplies 487,070 194,130 190,000 140,800 200,700 190,000 183,800 6324 Clothing 2,316 2,097 2,425 2,425 2,425 2,425 2,500 6331 Equipment Parts 23,039 24,216 24,000 25,000 37,000 37,000 55,000 6335 Landscape Materials 27,591 25,738 28,000 28,500 28,000 29,000 29,000 6343 Telephone 2,824 2,370 1,800 2,400 1,800 2,400 2,400 6344 Use of Personal Auto 58 120 250 200 250 200 200 6371 Electric Service 22,253 19,913 23,000 21,000 23,000 21,000 21,000 6375 Waste Disposal 3,555 3,334 5,000 4,000 5,000 4,000 4,000 6382 Contractual Maintenance 10,658 26,960 14,100 9,200 19,100 16,200 16,200 6390 Rentals 177,576 173,380 174,140 176,000 168,650 174,940 174,940 6411 Conferences and Schools 1,418 1,710 4,450 3,205 2,250 4,450 2,250 6413 Dues and Subscriptions 3,480 3,553 3,590 4,060 3,590 4,060 4,060 6440 Other Contractual Services 139,490 172,646 157,415 154,850 178,415 184,140 168,140 6839 Pop for Resale 32,796 28,556 40,000 20,000 40,000 30,000 30,000 6840 Merchandise for Resale 52,863 54,398 60,000 57,000 60,000 50,000 50,000 6842 Food for Resale 259,603 251,918 280,000 140,000 280,000 230,000 250,000 6843.1 Beer for Resale 83,569 88,093 87,000 80,000 87,000 80,000 80,000 6843.2 Wine for Resale 24,926 23,598 25,000 10,000 25,000 16,000 24,000 6843.3 Liquor for Resale 34,179 27,733 23,000 18,000 23,000 28,000 30,000 6855 Miscellaneous for Resale 1,665 2,977 2,500 3,000 2,500 3,000 3,000 TOTAL Supplies and Services 1,390,929 1,127,440 1,145,670 899,640 1,187,680 1,106,815 1,130,490 Vehicle Maintenance 7403 Motor Fuels 15,027 14,752 11,660 11,660 12,010 14,000 14,000 TOTAL Vehicle Maintenance Charges 15,027 14,752 11,660 11,660 12,010 14,000 14,000 Capital Outlav 6960 Capital Outlay 130,445 97,100 275,000 205,050 115,000 90,000 180,000 TOTAL Capital Outlay 130,445 97,100 275,000 205,050 115,000 90,000 180,000 Transfers 7220 Overhead Transfer-General Fund 85,000 85,000 85,000 85,000 85,000 85,000 85,000 7310 Debt Service-Principal - - - - - - 20,350 7315 Debt Service-Interest - - - - - - 4,485 TOTAL Transfers 85,000 85,000 85,000 85,000 85,000 85,000 109,835 TOTALS 3,361,386 $3,111,218 $3,455,635 $2,795,460 $3,387,095 $3,078,690 3,291,885 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: Motor Vehicle(086) Program: Motor Vehicle Registration(7200) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $216,092 $245,423 $294,935 $282,670 $303,730 $298,725 $308,385 6111 Overtime-Regular Employees 3,807 4,955 6,000 1,500 6,000 5,000 5,000 6130 Salaries-Temporary Employees 22,812 - - - - - - 6150 Employee Insurance 55,019 56,722 73,735 65,330 75,935 69,190 72,470 6160 Retirement 34,165 30,560 47,200 35,200 48,600 38,535 39,785 TOTAL Personal Services 331,895 337,660 421,870 384,700 434,265 411,450 425,640 Supplies and Services 6320 Operating Supplies 9,210 2,476 1,920 5,115 1,920 1,920 2,000 6340 Professional Services 515 594 610 595 640 640 640 6344 Use of Personal Auto 70 71 150 - 150 150 150 6382 Contractual Maintenance 1,559 1,439 1,600 1,500 1,600 1,550 1,600 6390 Rentals 24,237 24,325 24,600 24,750 24,600 24,750 24,750 6411 Conferences and Schools 184 166 350 50 350 350 2,850 6413 Dues and Subscriptions 615 1,120 750 900 800 1,000 1,000 6440 Contractual Services 2,834 1,133 3,200 1,240 3,200 1,240 1,240 TOTAL Supplies and Services 39,224 31,324 33,180 34,150 33,260 31,600 34,230 Capital Outlav 6960 Capital Outlay - - - - - - - TOTAL Capital Outlay - - - - - - - Transfers 7110 Permanent Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000 7220 Overhead Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000 TOTAL Transfers 60,000 60,000 60,000 60,000 60,000 60,000 60,000 TOTALS $431,119 $428,984 $515,050 $478,850 $527,525 $503,050 $519,870 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET Division: Storm Water Utility Maintenance(093) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $218,811 $245,052 $287,345 $287,345 $298,605 $310,480 $318,245 6111 Overtime-Regular Employees 10,434 9,676 11,835 5,430 11,835 16,180 16,130 6130 Salaries-Temporary Employees 3,594 6,067 15,960 - 16,450 16,450 16,865 6150 Employee Insurance 53,767 57,078 74,600 68,855 76,845 80,880 83,410 6160 Retirement 32,127 31,565 50,450 46,445 52,205 54,680 56,425 TOTAL Personal Services 318,733 349,438 440,190 408,075 455,940 478,670 491,075 Supplies and Services 6320 Operating Supplies 52,813 14,817 57,250 57,250 57,250 58,250 58,250 6324 Clothing 175 - 250 250 250 250 250 6340 Professional Services 58,303 353,326 216,300 216,300 216,300 216,300 216,300 6342 Postage - - 1,200 1,200 1,200 1,200 1,200 6343 Telephone - 211 500 500 500 700 700 6344 Use of Personal Auto 55 - - - - - - 6352 General Notices and Publications - 150 2,500 2,500 2,500 2,500 2,500 6371 Electric Service 4,358 5,009 4,000 5,000 4,000 5,000 5,000 6372 Gas Service 316 277 500 500 500 500 600 6375 Waste Disposal 10,818 3,771 7,500 7,500 7,500 7,500 7,500 6382 Contractual Maintenance 35,464 57,330 50,265 60,265 51,775 51,775 51,775 6390 Rentals 109 - - - - - - 6411 Conferences and Schools 1,594 1,112 5,825 5,825 5,825 5,725 5,725 6413 Dues&Subscriptions 1,470 1,362 1,885 1,885 1,885 5,685 5,685 6440 Other Contractual Services 134,649 138,553 142,710 144,695 147,990 145,230 150,000 TOTAL Supplies and Services 300,124 575,918 490,685 503,670 497,475 500,615 505,485 Vehicle Maintenance Charges 7401 Maintenance Charges-Labor 28,851 22,251 28,725 32,000 28,725 29,585 30,385 7402 Maintenance Charges-Parts 15,752 21,437 20,000 26,000 20,000 26,000 26,400 7403 Motor Fuels 6,306 6,416 6,350 5,060 6,890 9,280 9,395 TOTAL Vehicle Maintenance Chgs 50,909 50,104 55,075 63,060 55,615 64,865 66,180 Capital Outlay 6960 Capital Outlay 1,469,412 2,427,653 2,627,000 1,277,000 2,765,000 3,565,000 2,985,000 TOTAL Capital Outlay 1,469,412 2,427,653 2,627,000 1,277,000 2,765,000 3,565,000 2,985,000 Transfers 7220 Overhead Transfer-General Fund 200,000 200,000 200,000 200,000 200,000 200,000 200,000 TOTAL Transfers 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Debt Services 7310 Debt Service-Principal - - 120,000 120,000 120,000 120,000 125,000 7315 Debt Service-Interest 61,443 61,443 62,300 62,300 59,900 59,900 57,450 7320 Fiscal Charges 450 450 450 450 450 450 450 TOTAL Debt Services 61,893 61,893 182,750 182,750 180,350 180,350 182,900 TOTALS $2,401,071 $3,665,006 $3,995,700 $2,634,555 $4,154,380 $4,989,500 $4,430,640 CITY OF GOLDEN VALLEY 2020-2021 OPERATING BUDGET DIVISION: Human Services(094) PROGRAM: Human Services Commission(2020) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies $17,641 $14,836 $17,100 $17,100 $17,100 $18,100 $18,100 6440 Other Contractual Services 58,250 75,000 78,500 125,000 60,000 40,000 35,000 TOTAL Supplies and Services 75,891 89,836 95,600 142,100 77,100 58,100 53,100 TOTALS $75,891 $89,836 $95,600 $142,100 $77,100 $58,100 $53,100 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET Division: Brookview Facility(020) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular $122,834 $116,018 $121,825 $100,180 $129,505 $131,840 $137,900 6111 Salaries-Overtime 2,227 1,314 2,500 1,000 2,500 2,500 2,500 6130 Salaries-Temporary Employees 122,883 113,166 118,960 74,700 127,875 119,950 119,950 6150 Employee Insurance 34,968 30,968 44,670 35,015 47,380 44,825 46,885 6160 Retirement 32,113 28,344 38,445 30,500 40,770 38,235 39,995 TOTAL Personal Services 315,025 289,810 326,400 241,395 348,030 337,350 347,230 Supplies and Services 6320 Operating Supplies 40,082 36,584 47,800 27,200 47,800 47,800 47,800 6324 Clothing 485 120 1,100 400 1,100 1,100 1,100 6340 Professional Services 1,582 19,695 - 6,615 - 5,000 5,000 6343 Telephone 1,007 854 860 860 860 860 860 6352 Public Information 18,590 12,882 24,000 7,100 26,250 26,250 26,250 6382 Contractual Maintenance 2,688 1,545 5,000 2,000 5,000 5,000 5,000 6390 Rentals 2,250 701 3,315 1,315 3,315 3,315 3,315 6411 Conferences and Schools - - 750 200 750 750 750 6440 Other Contractual Services 18,557 10,102 10,605 7,605 10,605 10,805 10,805 TOTAL Supplies and Services 85,241 82,483 93,430 53,295 95,680 100,880 100,880 Transfers 7110 Permanent Tranfers-BV Facility Resen - - - - 50,000 50,000 50,000 TOTAL Transfers 0 0 0 0 50,000 50,000 50,000 TOTALS $400,266 $372,293 $419,830 294,690 $493,710 488,230 498,110 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: Noah Joynes Youth Recreation Fund(2025) PROGRAM: Noah Joynes Youth Recreation Fund(2025) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6340 Professional Sevices $0 $0 $0 $0 $0 $10,000 $0 7110 Transfers - - - - - - TOTAL Supplies and Services 0 0 0 0 0 10,000 0 TOTALS $0 $0 $0 $0 $0 $10,000 $0 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: DWI Fund(2010) PROGRAM: DWI Fund(2010) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6111 Overtime-Regular Employees $1,035 $0 $0 6160 Retirement 165 TOTAL Personal Services 1,200 - - - - Supplies and Services 6320 Supplies 54,175 18,834 15,000 15,000 15,000 6411 Conferences and Schools 274 TOTAL Supplies and Services 54,449 18,834 15,000 15,000 15,000 Capital Outlay 6960 Capital Outlay 5,315 - - - TOTAL Capital Outlay 5,315 Transfers 7110 Transfers 152,572 - - - - - TOTAL Supplies and Services 152,572 0 0 0 0 0 0 TOTALS $213,536 $18,834 $0 $15,000 $0 $15,000 $15,000 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: VOTF Fund(2017) PROGRAM: VOTF Fund(2017) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies 3,350 3,940 4,000 4,000 4,000 4,000 TOTAL Supplies and Services 3,350 3,940 - 4,000 4,000 4,000 4,000 Transfers 7110 Transfers to General Fund - 10,000 15,000 50,000 - - - Total Transfers 0 10,000 15,000 50,000 0 0 0 TOTALS $3,350 $13,940 $15,000 $54,000 $4,000 $4,000 $4,000 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET DIVISION: Lodging Tax(2050) PROGRAM: Lodging Tax Collected(2050) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6340 Professional Services $0 $0 $0 $0 $50,000 $25,000 $25,000 7110 Transfers to General Fund - - - - - - TOTAL Supplies and Services 0 0 0 0 50,000 25,000 25,000 TOTALS $0 $0 $0 $0 $50,000 $25,000 $25,000 CITY OF GOLDEN VALLEY 2021 -2022 OPERATING BUDGET Division: Vehicle Maintenance(070) Program: Vehicle Maintenance(8200) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $197,507 $227,754 $207,220 $207,220 $221,320 $234,840 $240,935 6111 Overtime-Regular Employees 2,509 5,200 3,090 3,000 3,190 3,190 3,300 6130 Salaries-Temporary Employees 8,738 9,600 - 9,920 9,920 9,920 6150 Employee Insurance 48,203 53,250 59,060 57,860 60,835 61,035 62,840 6160 Retirement 27,835 29,130 37,545 35,945 38,670 39,780 40,985 TOTAL Personal Services 276,054 324,072 316,515 304,025 333,935 348,765 357,980 Supplies and Services 6320 Operating Supplies 15,975 14,050 15,375 15,375 15,375 15,375 15,375 6324 Clothing 5,096 4,146 4,175 4,175 4,175 4,175 4,175 6331 Equipment Parts 26,409 25,310 2,500 2,500 2,500 2,500 2,500 6343 Telephone 741 838 850 850 850 850 850 6382 Contractual Maintenance 19,700 28,120 13,400 13,400 13,900 13,900 13,900 6390 Rentals 27,280 27,174 27,500 27,500 27,500 27,500 27,500 6411 Conferences and Schools 4,086 4,539 3,625 3,625 3,175 4,190 4,190 6413 Dues and Subscriptions 100 100 375 375 375 375 375 6414 Licenses and Taxes 268 800 410 410 410 420 420 TOTAL Supplies and Services 99,655 105,077 68,210 68,210 68,260 69,285 69,285 Vehicle Maintenance 7401 Maintenance Charges-Labor 4,980 4,290 6,000 6,000 6,300 6,300 6,490 7402 Maintenance Charges-Parts 5,813 3,175 3,000 3,000 3,000 3,000 3,200 7403 Motor Fuels 1,866 1,710 1,720 1,720 1,970 1,970 2,010 TOTAL Vehicle Maintenance Chgs 12,659 9,175 10,720 10,720 11,270 11,270 11,700 TOTALS 388,368 438,324 395,445 382,955 413,465 429,320 438,965 EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 4. A. Public Hearing—Amendments to the Zoning Map— Rezoning Properties to Achieve Conformance with the 2040 Comprehensive Plan Prepared By Jason Zimmerman, Planning Manager Summary Staff is requesting that six properties be considered for rezoning in order to come into conformance with the Future Land Use Map in the 2040 Comprehensive Plan. The Planning Commission held a public hearing on November 9 and voted to recommend approval for the rezoning of six properties south of the Tennant Companies plant at 701 Lilac Drive North (5-0-1). Background State statute requires that all zoning designations be updated to be consistent with the land uses identified in the Comprehensive Plan within nine months of adoption. A number of areas have already been rezoned; a few areas remain to be considered. Analysis The six properties under consideration represent an area that has been guided for Industrial use since the adoption of the 2030 Comprehensive Plan, if not before. These properties currently represent a patchwork of zoning designations, including Light Industrial, Office, Institutional (1-3), and Single-Family Residential (R-1). The 2040 Comprehensive Plan put forward the Industrial land use designation again as part of the Future Land Use Map. In addition to their main plant at 701 Lilac Dr N, Tennant operates two standalone buildings along the frontage road (both part of the existing PUD). In 2015, Tennant purchased the vacant property at 621 Lilac Dr N in anticipation of the development of a new office headquarters building. A single-family home at 5804 Olson Memorial Highway was also purchased by Tennant and that property was vacated. A second single-family home at 5806 Olson Memorial Highway is owned by Georgia Goodwin. It is accessed via a right-of-way parcel that is owned by Tennant. Preliminary plans for the office development were advanced to the City Council in 2018, but ultimately the project was withdrawn. As a part of that process, a new Damascus Way facility was approved and recently completed on an adjacent property zoned Medium Density Residential (R-3). The vacated parcel — now owned by Tennant—would be rezoned to Industrial. City Council Regular Meeting Executive Summary 2 City of Golden Valley December 1, 2020 Tennant Companies has been consulted regarding this rezoning and has no objections. No development proposals are pending with the City at this location. With the withdrawal of the office proposal by Tennant, the properties being rezoned will be available for other future development proposals. An Industrial zoning designation allows for a range of manufacturing and warehouse uses, as well as offices. While this quadrant of the Hwy 100 and Olson Memorial Hwy interchange has good visibility from traffic passing by on Hwy 100, access to the site is complicated. The site is therefore not likely to be conducive to retail and is more appropriate for manufacturing or service uses. Address Current Zoning Proposed Zoning 701 Lilac Drive Industrial, Light Industrial, Industrial Office, Single-Family Residential (R-1) 621 Lilac Drive Office Industrial 5806 Olson Memorial Highway Single-Family Residential (R-1) Industrial 5804 Olson Memorial Highway Single-Family Residential (R-1) Industrial 5730 Olson Memorial Highway Institutional (1-3) Industrial PID 3311821240029 Not zoned (private ROW) Industrial 925 900 917 z l 4 \. m O ti N 5900 5804 4 5806 5612 583 0 573E 5730 Olson Memorial Hwy 55 i 5807 525 57355729 520 - 527 ^ti City Council Regular Meeting Executive Summary 3 City of Golden Valley December 1, 2020 Financial Or Budget Considerations None Recommended Action Motion to adopt Ordinance #699, Rezoning Certain Properties at Lilac Drive North and Olson Memorial Highway in Order to Achieve Alignment with the 2040 Comprehensive Plan. Supporting Documents • Memo to the Planning Commission dated November 9, 2020 (3 pages) • Planning Commission minutes dated November 9, 2020 (4 pages) • List of Affected Properties (1 page) • Maps of Affected Properties (1 page) • Ordinance #699, Rezoning Certain Properties North at Lilac Drive North and Olson Memorial Highway in Order to Achieve Alignment with the 2040 Comprehensive Plan (1 page) city f01 MEMORANDUM golden valley Planning Department 763 593 8095/763 593 8109(fax) Date: November 9, 2020 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing— Rezone Properties to Achieve Conformance with the 2040 Comprehensive Plan Summary Staff is requesting that six properties be considered for rezoning in order to come into conformance with the Future Land Use Map in the 2040 Comprehensive Plan. Background State statute requires that all zoning designations be updated to be consistent with the land uses identified in the Comprehensive Plan within nine months of adoption. A number of areas have already been rezoned by the City Council. One area that remains under consideration is a handful of properties located south of the Tennant Companies plant at 701 Lilac Drive North. Analysis The six properties under consideration represent an area that has been guided for Industrial use since the adoption of the 2030 Comprehensive Plan, if not before. These properties currently represent a patchwork of zoning designations, including Light Industrial, Office, Institutional (1-3), and Single-Family Residential (R-1). The 2040 Comprehensive Plan put forward the land use designation again as part of the Future Land Use Map. In addition to their main plant at 701 Lilac Dr N, Tennant operates two standalone buildings along the frontage road (both part of the existing PUD). In 2015, Tennant purchased the vacant property at 621 Lilac Dr N in anticipation of the development of a new office headquarters building. A single-family home at 5804 Olson Memorial Highway was also purchased and that property was vacated. A second single-family home at 5806 Olson Memorial Highway remains and is accessed via a right-of-way parcel also owned by Tennant. Preliminary plans for the office development were advanced to the City Council in 2018, but ultimately the project was withdrawn. As a part of that process, a new Damascus Way facility was approved and recently completed on an adjacent property zoned Medium Density Residential (R-3). The vacated parcel — now owned by Tennant—would be rezoned to Industrial. 1 With the withdrawal of the office proposal by Tennant, the properties being rezoned will be available for other future development proposals. An Industrial zoning designation allows for a range of manufacturing and warehouse uses, as well as offices. While this quadrant of the Hwy 100 and Olson Memorial Hwy interchange has good visibility from traffic passing by on Hwy 100, access to the site is complicated. The site is therefore not likely to be conducive to retail and is more appropriate for manufacturing or service uses. Address Current Zoning Proposed Zoning 701 Lilac Drive Industrial, Light Industrial, Industrial Office, Single-Family Residential (R-1) 621 Lilac Drive Office Industrial 5806 Olson Memorial Highway Single-Family Residential (R-1) Industrial 5804 Olson Memorial Highway Single-Family Residential (R-1) Industrial 5730 Olson Memorial Highway Institutional (1-3) Industrial PID 3311821240029 Not zoned (private ROW) Industrial 525 560 917 a ri mama Z a\ N J so 0 4 , qls on MOMorlal Hw sss 57 y szo zs l 2 Should the City chose not to rezone any of these properties, an amendment to the Future Land Use Map would then be required with the Met Council — modifying the recently-adopted 2040 Comprehensive Plan — in order to maintain consistency between guided land use and zoning. Recommended Action Staff recommends approval of an amendment to the Zoning Map to rezone the six properties listed in the attachment from various zoning designations to Industrial. Attachments List of Affected Properties (1 page) Maps of Future Land Use and Existing Zoning Designations (1 page) 3 List of Affected Properties ProposedCurrent Zoning Industrial, Light Industrial, 701 Lilac Drive North Industrial Office, R-1 621 Lilac Drive North Office Industrial 5806 Olson Memorial Hwy R-1 Industrial 5804 Olson Memorial Hwy R-1 Industrial 5730 Olson Memorial Hwy Institutional (1-3) Industrial PID 3311821240029 Not zoned Industrial Future , Use . . . � ■�■���-■ ar���■■.����■■ ■■r� ��--m. ■a����■ ■■�: .gym■■■■■■���:■ ■ � , �§�& � ■���, �a� k■# ®�� � �■E■■§�� �■�; � r■■■■■ �S■� . ; ; �■r � ) ��■! a■�� ,■��■ �E�■ #■� ����. �■�� ,■��& a�■� : , ,■�a■ & : &■� . ■�# �. N Fr- am. = R' r < Current ■ . . ■ . - Zoning _ q o� � ! » w FL, . of W 7800 Golden Valley Road I Golden Valley,MN 55427 city 763-593-3992 1 TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov Olden ll�r Planning Commission -xvalley November 9, 2020—7 pm REGULAR MEETING MINUTES This meeting was held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. In accordance with that declaration, beginning on March 16, 2020, all Planning Commission meetings held during the emergency were conducted electronically. The City used Webex to conduct this meeting and members of the public were able to monitor the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org, or by dialing in to the public call-in line. 1. Call to Order The meeting was called to order at 7:00 by Chair Blum. Roll Call Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Noah Orloff, Ryan Sadeghi, Chuck Segelbaum Commissioners absent: Lauren Pockl Staff present: Jason Zimmerman— Planning Manager, Myles Campbell — Planner Council Liaison present: Gillian Rosenquist 2. Approval of Agenda Chair Blum asked for a motion to approve the agenda. MOTION made by Commissioner Segelbaum, seconded by Commissioner Brookins, to approve the agenda of November 9, 2020. Staff called a roll call vote and the motion carried unanimously. 3. Approval of Minutes Chair Blum asked for a motion to approve the minutes from October 26, 2020. Commissioner Baker made a correction on language for both AOWL motions. MOTION made by Commissioner Baker, seconded by Commissioner Johnson to approve minutes after corrections are made. Staff called a roll call vote and the motion carried unanimously. 4. Informal Public Hearing—Zoning Map Amendments— Rezoning of Properties to Achieve Conformance with the 2040 Comprehensive Plan Applicant: City of Golden Valley Addresses: 701, 601 Lilac Dr N; 5806, 5804, 5730 Olson Memorial Hwy; PID 3311821240029 Jason Zimmerman, Planning Manager, started the presentation by restating the need to rezone so the City is in compliance with the 2040 Comp Plan and Future Land Use Map. Five of the six properties are owned by Tennant and one is a privately-owned single-family property. Zimmerman displayed the Future Land Use Map as well as the existing Zoning Map for location IF This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY. 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. City of Golden Valley Planning Commission Regular Meeting 2 November 9, 2020—7 pm clarity. Zimmerman gave a brief history of the properties being guided for Industrial Use, this was adopted in 2010. Tennant Companies created a PUD in 2014 to unify the properties into one campus. The Industrial land use designation across the area was continued into 2040 Comprehensive Plan. Zimmerman displayed a graph detailing each property, their current zoning, and the proposed zoning. Tennant has been consulted regarding the rezoning and is comfortable moving forward with an Industrial designation. Industrial zoning would still allow for office development in addition to more general manufacturing uses. Zimmerman reminded the Commission that state statute requires all zoning designations to be consistent with the land uses identified in the Comp Plan within nine months of adoption. Should the City choose not to rezone any of these properties, the Future Land Use Map would need to be amended with the Met Council. Recommendation Following the provisions of State statute (sec. 473.858, subd. 1) and the requirements of the Metropolitan Council with respect to comprehensive planning, staff recommends: • Rezoning the 6 identified properties to Industrial zoning Discussion started regarding developments near Tennant, specifically Damascus Way. Chair Blum opened the public hearing at 7:12pm. No calls. Commissioner Johnson asked for clarification, he understood there to be two private properties included in this rezoning, one is occupied and the other isn't. He asked if those units would remain R-1 with regular restrictions and asked for clarification on the Damascus Way property zoning. Zimmerman stated that there are two R-1 properties but they will both be rezoned Industrial. One property is vacated and will likely be demolished, the second home is occupied and the homeowner will retain their rights to maintain that as a single-family property. Damascus Way was zoned R-3 and that will continue. Chair Blum closed the public hearing at 7:16pm. MOTION by Commissioner Baker, seconded by Commissioner Johnson, to recommend rezoning the six properties, as discussed in the memo, to achieve conformance with the 2040 Comprehensive Plan. Staff called a roll call vote, Segelbaum abstained, and the motion passed. 5. Review of 2021-2030 CIP— Presentation by Sue Virnig, City Finance Director Jason Zimmerman, Planning Manager, stated that in its by-laws, the Planning Commission is charged with reviewing "major public capital improvement plans against the policy and goals City of Golden Valley Planning Commission Regular Meeting 3 November 9, 2020—7 pm stated in the Comprehensive Plan." Each year, the Commission is asked to review and adopt findings with respect to the City's Capital Improvement Program (CIP). Zimmerman gave a presentation on what the CIP is, what projects it contains, and the planned expenditures of the CIP that help advance the goals of the Comp Plan. The 2021-2030 CIP is divided into nine sections and elements of four of those sections can be related to the goals of the CIP. These four sections are: Park Improvements, Storm Water, Water & Sanitary Sewer, and Streets. The presentation went into greater detail on each section, the relevant projects for each section, and the related Comp Plan goal. Recommendation Adopt a finding that the 2021-2030 Capital Improvement Program is consistent with the goals and objectives of Golden Valley's 2040 Comprehensive Plan. Sue Virnig, City Finance Director, told the Commission that the CIP went before City Council in September 2020 and the final document will be considered on December 111. Virnig gave a more in-depth explanation on the CIP, the budget, and how it relates to the Comp Plan. Commissioner Segelbaum asked where the tennis court was being constructed as that seemed to be a large line item. Virnig responded that the possible location is east of highway 100. Pickle Ball has had a rise in popularity and there's a demand in Golden Valley. Commissioner Johnson asked the difference between the "PMP with Sanitary Sewer" line item and the stand alone "streets" line item. Virnig responded that PMP has different parts in addition to the road, the other infrastructure items are included in their budget line items. Commissioner Baker commented that the specifics in expenditures for parks are not listed and asked if some items are "to be determined". Virnig responded that is mostly true, however if a description is listed it tells when a particular park will be worked on however that exact timeline is unknown. Virnig added that the CIP is a working document. Johnson asked about the community garden line item and why it might take as long as projected. Virnig responded that most of it will be done on city property, so most of the timing is due to getting water and fencing in that area. Council Member Rosenquist added that the initial line item was made in March, before the effects of COVID were really known. Commissioner Sadeghi asked how line items are estimated and if inflation is factored in. Virnig stated numbers are pretty solid for the next three years, interest rates have a play in the future but that is why the CIP is revisited every year. MOTION by Commissioner Brookins, seconded by Commissioner Segelbaum, to adopt the findings that the 2021-2030 CIP is consistent with the goals and objectives of Golden Valley's 2040 Comprehensive Plan. Staff took a roll call vote and the motion passed unanimously. Televised portion of the meeting concluded at 7:38pm 6. Council Liaison Report City of Golden Valley Planning Commission Regular Meeting November 9, 2020—7 pm Council Member Rosenquist provided an update on a discussion around speed limits within the city as communities may now set a speed limit of 20 or 25 miles per hour. This does not include County roads or highways. She reported that the City Council will be considering the budget in December as well as revisions to the Crime Free and Disorderly Conduct ordinances. Finally, MnDOT is looking to construct a trail along the south side of Olson Memorial Highway between Winnetka Ave and Glenwood Ave. 7. Reports on Board of Zoning Appeals and other Meetings None 8. Other Business None 9. Adjournment MOTION by Commissioner Segelbaum to adjourn, seconded by Commissioner Brookins, and approved unanimously. Meeting adjourned at 7:50 pm. � , Ll, v z Adam Brookins, Secretary Ami sar, P anning Assistant List of Affected Properties ProposedCurrent Zoning Industrial, Light Industrial, 701 Lilac Drive North Industrial Office, R-1 621 Lilac Drive North Office Industrial 5806 Olson Memorial Hwy R-1 Industrial 5804 Olson Memorial Hwy R-1 Industrial 5730 Olson Memorial Hwy Institutional (1-3) Industrial PID 3311821240029 Not zoned Industrial Future , Use . . . � ■�■���-■ ar���■■.����■■ ■■r� ��--m. ■a����■ ■■�: .gym■■■■■■���:■ ■ � , �§�& � ■���, �a� k■# ®�� � �■E■■§�� �■�; � r■■■■■ �S■� . ; ; �■r � ) ��■! a■�� ,■��■ �E�■ #■� ����. �■�� ,■��& a�■� : , ,■�a■ & : &■� . ■�# �. N Fr- am. = R' r < Current ■ . . ■ . - Zoning _ q o� � ! » w FL, . ORDINANCE NO. XXX AN ORDINANCE AMENDING THE CITY CODE CHAPTER 113 Rezoning Certain Properties at Lilac Drive North and Olson Memorial Highway in Order to Achieve Alignment with the 2040 Comprehensive Plan The City Council for the City of Golden Valley hereby ordains: Section 1 . City Code chapter 113 entitled "Zoning" is amended in Section 113-55 Subd. (b) by changing the zoning designation of certain tracts of land to Industrial: 701 Lilac Drive North 621 Lilac Drive North 5806 Olson Memorial Highway 5804 Olson Memorial Highway 5730 Olson Memorial Highway PID 3311821240029 Section 2. City Code Chapter 1 entitled "General Provisions" and Sec. 1-8 entitled "General Penalty; Continuing Violations" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect form and after its passage and publication as required by law. Adopted by the City Council this 1 st day of December, 2020. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/ Theresa J. Schyma Theresa J. Schyma, City Clerk city EXECUTIVE SUMMARY golde"_ Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 6. A. Adoption of 2021-2022 General Fund Budget and Property Tax Levies for Taxes Payable 2021 Prepared By Sue Virnig, Finance Director Summary At this meeting, City Council will consider the resolution adopting the property tax levies for taxes payable 2021 and the 2021 General Fund Budget. The 2022 budget is for future planning purposes and is approved "in concept" only. Staff will present an overview of the 2021—2022 budget process. The complete 2021-2022 Proposed General Fund Budget is located on the city website at http://www.goldenvalleymn.gov/budget/index.pho. Staff will give a presentation and public input should follow. Financial Or Budget Considerations The supporting documents set the budget for 2021. The budget is a plan that will give departments a guideline to conduct business. Recommended Action Motion to adopt Resolution 20-76 Adopting the 2021 Budget of the General Fund Budget Motion to adopt Resolution 20-77 Adopting the Property Tax Levies for Taxes Payable 2021 Supporting Documents • Resolution 20-76 Adopting the 2021 Budget of the General Fund Budget (2 pages) • Resolution 20-77 Adopting the Property Tax Levies for Taxes Payable 2021 (1 page) • Proposed 2021-2022 General Fund Budget-Revenue (3 pages) • Proposed 2021-2022 General Fund Budget-Expenditures (2 pages) • Proposed 2021-2022 Fund Balance (1 page) RESOLUTION NO. 20-77 RESOLUTION ADOPTING THE 2021 BUDGET OF THE GENERAL FUND BUDGET WHEREAS, in 2020, the staff presented a biennial budget cycle with a proposed 2021 current budget year and a 2022 "in concept" budget proposal; and WHEREAS, in 2021 , the benefit earning employees of the City of Golden Valley receive the dollar amount of the City's contribution for benefits of $1 ,568.80 per month effective January 1 , 2021 . The City will also pay the cost of group term life IRS maximum non-taxable level and group long term disability insurance for those employees, and WHEREAS, in 2021 , the benefit earning employees of the City of Golden Valley that were classified under Management Team and/or Division Head/Supervisor categories who have been appointed in such designated positions prior to May 1 , 2011 will be $1 ,589.80 per month plus 2% of monthly salary on January 1 , 2021 . The City will also pay the cost of group term life IRS maximum non-taxable level and group long term disability insurance for those employees, and WHEREAS, in 2021 , Employees who successfully participated in the City wellness program in 2020 will receive an additional $20.00 per month in the City's contribution towards benefits, and WHEREAS, Employee service awards are outlined in the Public Purpose Expenditure Policy and shall be considered compensation with IRS regulations, and WHEREAS, in 2021 , all City of Golden Valley non-union employees will receive 1% increase in wages and salaries starting January 1 , and WHEREAS, this proposed 2021 operating budget resolution and the accompanying proposed tax levies contained in Resolution 20-77 are submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date; and BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2021 General Fund Budget are hereby given final approval. DIVISION DESCRIPTION AMOUNT 001 Council $405,705 003 City Manager 1 ,082,250 004 Transfers Out 2,717,580 005 Administrative Services 2,271 ,430 006 Legal Services 204,605 007 Risk Management 350,000 011 Building Operations 753,160 016 Planning 379,140 018 Inspections 815,655 022 Police 6,732,035 023 Fire 1 ,679,195 035 Physical Development 325,220 036 Engineering 609,730 037 Streets 2,330,700 066 Park and Recreation Administration 859,980 067 Park Maintenance 1 ,365,545 068 Park and Recreation Programs 410,765 090 Contingencies 240,000 TOTAL 2021 BUDGET $23,5 22,695 BE IT RESOLVED by the City Council that the sources of financing the sums appropriated shall be: DESCRIPTION AMOUNT Ad Valorem Taxes $20,151 ,285 Licenses 258,895 Permits 984.000 State Aid/Grants 38,685 Charges for Services 1 ,551 ,710 Fines and Forfeitures 165,000 Interest on Investments 150,000 Miscellaneous Revenue 203,120 Transfers In 30,000 TOTAL 2021 BUDGET $23,5 22,695 BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget and property tax levies both proposed and final. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J Schyma, City Clerk RESOLUTION NO. 20-77 RESOLUTION ADOPTING THE PROPERTY TAX LEVIES FOR TAXES PAYABLE 20201 WHEREAS, the City Council has approved the preliminary proposed budget and proposed levy for calendar year 2021 on September 15; and WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property within the City of Golden Valley. WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2016C (2822), the amount of $390,771 will not be levied due to the utilization of the franchise fees collected from gas and electric utilities, and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2017B (2825A), the amount of $23,082 will not be levied due to the utilization of the internal state aid monies, and NOW, THEREFORE BE IT RESOLVED, by the City Council, that the following sums of money be raised by property tax on taxable property within the City of Golden Valley for taxes payable in 2021 as set out in the 2021-2022 adopted City budgets: 2020 Property Tax Levy Payable in 2021 General Tax Levy $20,326,285 Bonded Debt Levy: Certificates of Indebtedness 0 Brookview Center 1 ,218,300 Street Improvement Bonds 4,561 ,461 TOTAL Tax Levy $26,1 66,046 BE IT FURTHER RESOLVED, that said property tax levy be certified to the County Auditor of Hennepin County. Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J Schyma City Clerk City of Golden Valley Proposed 2021 -2022 General Fund Revenue Report 2018 2019 2020 2020 2020% 2021 2021 %2021 2022 Actual Actual Adopted Estimated B VS E Concept Proposed 2020 Concept AD VALOREM TAXES 4011 AD VALOREM TAXES 17,324,086 18,149,133 19,649,140 19,649,140 100.00% 20,497,850 20,326,285 103.45% 21,437,750 ALLOWANCE FOR ABATEMENTS/DEL (163,872) (175,000 (200,000) (175,000) (175,000) (175,000) LESS HOMESTEAD CREDIT 4014 HOMESTEAD CREDIT 4012 PENALTIES R INTEREST 21,223 17,744 TOTAL AD VALOREM TAXES 17,181,437 18,166,877 19,474,140 19,449,140 99.87% 20,322,850 20,151,285 103.48% 21,262,750 LICENSES 4023LICENSE-NEW/USED VEHICLES 4,800 4,800 4,800 4,800 100.00% 4,800 4,800 100.00% 4,800 4025 LICENSE-TEMPORARY LIQUOR 800 900 400 200 50.00% 600 900 225.00% 900 4026 LICENSE-WNE ON/SALES 15,875 13,500 13,500 14,000 103.70% 13,500 13,500 100.00% 13,500 4027 LICENSE-LIQUOR ON/SALE 97,700 113,450 113,450 105,250 92.77% 113,450 113,450 100.00% 113,450 4028 LICENSE-LIQUOR OFF SALE 1,000 1,000 1,000 1,800 180.00% 1,000 1,000 100.00% 1,000 4029 LICENSE-NONI NTOX ON SALE 4,125 3,375 3,500 3,150 90.00% 3,500 3,375 96.43% 3,375 4030 LICENSE-NONINTOX OFF SALE 450 450 450 1,100 244.44% 450 450 100.00% 450 4031 LICENSE-SUNDAY LIQUOR 2,600 3,000 3,000 2,200 73.33% 3,000 3,000 100.00% 3,000 4033 LICENSE-CIGARETTE 3,850 5,500 550 450 81.82% 550 5,500 1000.00% 5,500 4034 LICENSE-DOG(KENNEL) 2,900 1,000 - 250 0.00% - 1,000 0.00% 1,000 4038 LICENSE-GARBAGE COLLECTORS 3,250 3,300 3,000 5,000 166.67% 3,000 3,300 110.00% 3,300 4041 LICENSE-PEDDLER/SOLICITOR 2,610 570 750 120 16.00% 750 570 76.00% 570 4044 LICENSE-GAS STATION 3,575 3,575 3,575 4,275 119.58% 3,575 3,575 100.00% 3,575 4046 LICENSE-APARTMENT 73,205 83,960 65,000 76,640 117.91% 65,000 83,960 129.17% 83,960 4047 LICENSE-GAMBLING 2,300 - 250 0.00% 150 0.00% - 4048 LICENSE-AMUSE DEVIC 225 150 150 90 60.00% 150 150 100.00% 150 4052 LICENSE-HEATING 14,475 14,325 13,500 13,500 100.00% 13,500 14,325 106.11% 14,325 4058 LICENSE-MASSAGE 6,200 5,740 6,000 1,200 20.00% 6,000 5,740 95.67% 5,740 4059 LICENCE-CHICKEN COOP/RUN 275 300 225 350 155.56% 225 300 133.33% 300 TOTAL LICENSES 240,215 258,895 233,100 234,375 100.55% 233,200 258,895 111.07/ 258,895 PERMITS 4101 PERMIT-BUILDING 898,525 835,496 560,000 659,725 117.81% 560,000 625,000 111.61% 625,000 4102 PERMIT-PLUMBING 104,702 70,635 60,000 38,025 63.38% 60,000 60,000 100.00% 60,000 4103 PERMIT-SEWER 23,900 23,500 25,000 5,850 23.40% 25,000 25,000 100.00% 25,000 4104 PERMIT-HEATING 265,510 270,941 125,000 185,000 148.00% 125,000 125,000 100.00% 125,000 4105 PERMIT-WATER 4,700 3,100 2,500 400 16.00% 2,500 2,500 100.00% 2,500 4107PERMIT-STREET EXCAVATING 74,995 80,026 30,000 42,115 140.38% 30,000 30,000 100.00% 30,000 4108 PERMIT-FIRE - 10,046 - 9,200 - 5,000 5,000 4109 PERMIT-BILLBOARD 10,851 6,925 7,500 800 10.67% 7,500 7,500 100.00% 7,500 4114 PERMIT-TEMPORARY OCCUPENCY 10,697 4,000 2,000 600 30.00% 2,000 2,000 100.00% 2,000 4115 PERM IT-REFUNDS(20%) 2,345 2,409 - 416 - 500 0.00% 500 4116 PERM IT-GRADING/DRAINAGE/EROSI 5,750 9,920 5,000 1,700 34.00% 5,000 5,000 100.00% 5,000 4117 PERMIT-TREE PRESERVATION 2,700 4,400 900 700 77.78% 900 900 100.00% 900 4119 PERMIT-ELECTRICAL 132,782 121,918 95,000 55,708 58.64% 95,000 95,000 100.00% 95,000 4120 PERMIT-FIREWORKS 100 100 100 100 100.00% 100 100 100.00% 100 4121 PERMIT-SPECIAL EVENTS 550 450 300 75 25.00% 300 300 100.00% 300 4122 ELECTRIC DOCUMENTATION FEE - 3,102 200 7,586 3793.00% 200 200 100.00% 200 TOTAL PERMITS 1,538,107 1,446,968 913,500 1,008,000 110.34% 913,500 984,000 107.72% 984,000 FEDERAL GRANTS(1) 4132.1 FED VEST PROGRAM - 4132 JAG GRANT - 4132.3 SAFE AND SOBER 21,427 - - TOTAL FEDERAL GRANTS 21,427 - - - - - STATE AID/GRANTS(1) 4149 LOCAL PERFORMANCE AID - 4150 FIRE POST BOARD TRAINING GRANT 45,427 72,520 5,440 11,685 5,440 11,685 11,385 4151 STATE AID - 1,185 - - 4152 LOCAL GOVERNMENT AID(LGA) 37,185 - - 4153 POLICE TRAINING 3,517 29,415 9,750 28,830 295.69% 9,750 27,000 276.92% 27,000 4153.1 TOWARDS ZERO DEATHS(TZD) - 16,854 - 2,930 - 4153.6 VEST REIMBURSEMENT GRANT 1,060 2,339 - - - TOTAL STATE GRANTS 87,189 122,313 15,190 43,445 286.01% 15,190 38,685 254.67% 38,385 COUNTY AID/GRANTS(1) 4173 OTHER COUNTY GRANTS 1,319 - - - City of Golden Valley Proposed 2021 -2022 General Fund Revenue Report 2018 2019 2020 2020 2020% 2021 2021 %2021 2022 Actual Actual Adopted Estimated B VS E Concept Proposed 2020 Concept TOTAL COUNTY GRANTS 1,319 - - - - - GENERAL GOVERNMENT 4191 CERTIFICATION FEE 14,490 10,530 12,000 7,500 62.50% 12,000 7,500 62.50% 7,500 4194 ADMIN LIQUOR LICENSE 2,500 1,000 - 500 #DIV/01 1 500 #DIV/01 500 4196 GENERAL GOVT-GEN SER 12,294 7,784 10,000 16,875 168.75% 10,000 10,000 100.00% 10,000 4197 FILING FEES - 30 - - 10 #DIV/01 - 4200 LIQUOR LICENSE CHECKING 2,700 2,900 2,500 2,500 100.00% 2,500 2,500 100.00% 4203COPY/MAILING FEES 1,484 80 750 20 2.67% 750 750 100.00% 4204 DOMESTIC PARTNERSHIP REG - 40 - #DIV/01 - #DIV/01 4207 LEGAL FEES 700 1,949 - 100 #DIV/01 - #DIV/01 TOTAL GENERAL GOVERMENT 34,168 24,313 25,250 27,495 108.89% 25,250 21,260 84.20% 18,000 PUBLIC SAFETY 4226 BRECK TRAFFIC CONTROL 28,137 28,933 28,650 30,475 106.37% 30,475 28,650 100.00% 30,475 4228 ALARM ORDINANCE VIOLATION 7,364 6,577 3,700 1,400 37.84% 3,700 3,700 100.00% 3,700 4229 SECURITY SERVICES 35,546 1,463 17,000 - 0.00% 17,000 17,000 100.00% 17,000 4230 POLICE DEPT CHARGES - SCHOOL RESOURCE OFFICER-281 86,417 102,253 66,000 54,435 82.48% 66,000 66,000 100.00% 66,000 4231 FIRE DEPT CHARGES 33,398 41,637 44,000 50 0.11% 44,000 44,000 100.00% 44,000 4232 ANIMAL IMPOUND FEES 670 445 1,200 310 25.83% 1,200 1,200 100.00% 1,200 4233 ACCIDENT REPORTS 60 26 300 5 1.67% 300 300 100.00% 100 4237 NUISANCE VIOLATION 1,150 2,600 500 100 20.00% 500 500 100.00% 4239 ANIMAL IMPOUND CONTRACT-RO 3,450 3,995 3,000 2,160 72.00% 3,000 3,000 100.00% 3,000 TOTAL PUBLIC SAFETY 196,192 187,929 164,350 88,935 54.11% 166,175 164,350 100.00% 165,475 PUBLIC WORKS 4258 PLANNING&ZONING FEES 13,415 12,013 7,500 2,800 37.33% 7,500 7,500 100.00% 7,500 4251 CHGS FOR STREET DEPT 11,909 34,064 8,000 - 0.00% 8,000 8,000 100.00% 8,000 4253 CHGS FOR PARK DEPT 185 185 - - - - 4254 WEED CUTTING 4,254 2,765 3,800 - 0.00% 3,800 3,800 100.00% 3,800 4255 STREET LIGHT MAINT CHGS 165,721 167,027 160,000 160,000 100.00% 160,000 160,000 100.00% 160,000 4256 CHGS FOR ENGINEERING - (14,424) - 300 - - 4262 CHARGING STATION-CITY HALL - 210 - 150 - - TOTAL PUBLIC WORKS 195,484 201,840 179,300 163,250 91.05% 179,300 179,300 100.00% 179,300 PARK&RECREATION 4305 MISC INCOME-BROOKVIEW 315 55 1,000 900 90.00% 1,000 1,000 100.00% 1,000 4307 PICNIC SHELTER RENTAL 33,306 30,810 22,000 3,000 13.64% 22,000 22,000 100.00% 22,000 4308 LIQUOR PERMIT-BV 3,600 2,050 500 - 0.00% 500 500 100.00% 500 4309 ATHLETIC FACILITY RENTALS 48,850 49,315 48,000 35,000 72.92% 48,000 48,000 100.00% 48,000 4311.1 MEADOWBROOK RENTAL 31,497 28,195 28,000 12,000 42.86% 28,000 28,000 100.00% 28,000 4311.2 MEADOWBROOK PROGRAMS 7,614 9,757 8,000 4,500 56.25% 8,000 8,000 100.00% 8,000 4314 FINANICAL ASSISTANCE (1,698) (37) (1,500) (200) 13.33% (1,500) (1,500) 100.00% (1,500) 4315 FOOD TRUCK PERMITS 4,340 1,550 2,000 1,200 60.00% 2,000 1,500 75.00% 1,500 4316 SPONSORSHIPS 500 - - - - 1,200 1,200 4317 GV LOGO CLOTHING 1,712 1,148 1,500 800 53.33% 1,500 1,500 100.00% 1,500 4325.1 ADULT-ATHLETICS 15,890 12,590 21,600 4,000 18.52% 21,600 21,600 100.00% 21,600 4325.2 ADULT SOFTBALL 34,555 31,560 35,000 22,000 62.86% 35,000 24,500 70.00% 35,000 4325.3 ADULT-PROGRAMS&EVENTS 36,624 39,223 34,000 13,000 38.24% 34,000 34,000 100.00% 34,000 4355.1 YOUTH-ATHLETICS 37,926 29,836 76,000 15,000 19.74% 76,000 76,000 100.00% 76,000 4355.2 YOUTH-SUMMER PLAYGROUND 19,776 33,217 35,000 12,500 35.71% 35,000 35,000 100.00% 35,000 4355.3 YOUTH-PROGRAM&EVENTS 47,237 34,432 45,000 12,000 26.67% 45,000 45,000 100.00% 45,000 4389 FIELD MAINTENANCE FEES 13,151 14,480 12,000 - 0.00% 12,000 12,000 100.00% 12,000 4405.1 SENIOR-PROGRAMS&EVENTS 2,600 1,753 4,000 800 20.00% 4,000 4,000 100.00% 4,000 4405.2SENIOR-TRIPS 80,962 63,465 58,000 4,000 6.90% 58,000 58,000 100.00% 58,000 TOTAL PARK AND RECREATION 418,757 383,399 430,100 140,500 32.67% 430,100 420,300 97.72% 430,800 OTHER FUNDS 4433 CHGS TO CONSTRUCTION FUND 137,222 165,998 100,000 5,000 5.00% 100,000 125,000 125.00% 125,000 4434 CHGS TO UTILITY FUND 275,000 275,000 275,000 275,000 100.00% 275,000 275,000 100.00% 275,000 4435 CHGS TO BROOKVIEW FUND 85,000 85,000 85,000 85,000 100.00% 85,000 85,000 100.00% 85,000 4436 CHGS TO MOTOR VEHICLE FUND 30,000 30,000 30,000 30,000 100.00% 30,000 30,000 100.00% 30,000 4437 CHGS TO RECY FUND 51,500 51,500 51,500 51,500 100.00% 51,500 51,500 100.00% 51,500 4438 CHGS TO CEMETARY FUND 400 1,450 - - - 4439 HRA TRANS-ADMI N 4440 CHGS TO STORM UTILITY FUND 200,000 200,000 200,000 200,000 100.00% 200,000 200,000 100.00% 200,000 City of Golden Valley Proposed 2021 -2022 General Fund Revenue Report 2018 2019 2020 2020 2020% 2021 2021 %2021 2022 Actual Actual Adopted Estimated B VS E Concept Proposed 2020 Concept TOTAL OTHER FUNDS 779,122 808,948 741,500 646,500 87.19% 741,500 766,500 103.37/ 766,500 FINES&FORFEITURES 4155.1 DW VEHICLE FORFEITURES - - - - 4155 COURT FINES&FORFEITURES 379,708 260,565 255,000 164,000 64.31% 255,000 165,000 64.71% 165,000 TOTAL FINES&FORFEITURES 379,708 260,565 255,000 164,000 64.31% 255,000 165,000 64.71% 165,000 INTEREST ON INVESTMENTS 4471 INTEREST ON INVESTMENTS 180,776 259,642 150,000 150,000 100.00% 150,000 150,000 100.00% 150,000 INTEREST ON INVESTMENTS 180,776 259,642 150,000 150,000 100.00% 150,000 150,000 100.00% 150,000 TRANSFERSIN 4501 PERMANENT TRANS-MOTOR VEH 30,000 30,000 30,000 30,000 100.00% 30,000 30,000 100.00% 30,000 TOTAL TRANSFERS IN 30,000 30,000 30,000 30,000 100.00% 30,000 30,000 100.00% 30,000 OTHER REVENUE 4479 TOWER RENTAL 60,867 13,805 14,820 14,820 100.00% 14,820 14,820 100.00% 14,820 4480 BUILDING RENTS -BROOKVIEWGOLF COURSE 127,200 127,200 127,200 127,200 100.00% 127,200 127,500 100.24% 127,200 -MOTOR VEHICLE LICENSING 22,000 22,000 22,000 22,000 100.00% 22,000 22,000 100.00% 22,000 -VEHICLE MAINTENANCE 24,000 24,000 24,000 24,000 100.00% 24,000 24,000 100.00% 24,000 4478 SPECIAL ASSESS COLL-COUNTY 6,156 8,189 6,000 6,000 100.00% 6,000 6,000 100.00% 6,000 4483 CONTRIBUTIONS&DONATIONS 2,620 191 TOTAL OTHER REVENUE 242,843 195,385 194,020 194,020 100.00% 194,020 194,320 100.15% 194,020 MISCELLANEOUS COSTS 4476 BURIAL CHARGE-CEMETERY 950 3,000 2,000 3,000 150.00% 2,000 3,000 150.00% 3,000 4707 PENALTIES-LIQUOR/TOBACCO - 1,200 - - - 4474 SCRAP METAL 6,119 3,584 3,000 3,000 100.00% 3,000 3,000 100.00% 3,000 4486 MISCELLANEOUS RECEIPTS (288) 7,082 2,500 1,000 40.00% 2,500 2,500 100.00% 2,500 4487 OVER AND SHORT (335) - 4488 RETURNED CHECK FEE 30 - 4489 ATM 607 627 800 200 25.00% 800 300 37.50% 300 4491 CERTIFICATION FEES - 225 - - TOTAL MISCELLANEOUS COSTS 7,388 15,413 8,300 7,200 86.75% 8,300 8,800 106.02% 8,800 GENERAL FUND TOTAL $ 21,534,132 $ 22,362,487 $ 22,813,750 $ 22,346,860 97.95% $ 23,664,385 $ 23,532,695 103.15% $ 24,651,925 CITY OF GOLDEN VALLEY PROPOSED 2021 -2022 EXPENDITURES DIVISION 2018 2019 2020 2020 2021 2021 2022 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT 001 COUNCIL 1001 COUNCIL $318,439 $312,987 $357,200 $319,620 $359,210 $363,425 $361,315 1002 CIVIL SERVICE COMMISSION 1,000 2,100 4,000 1,650 4,000 1,000 1,000 1003 HUMAN RIGHTS COMMISSION 2,453 2,466 3,500 3,500 3,500 3,500 3,500 1040 ENVIRONMENTAL COMMISSION 1,500 1,500 3,500 3,500 3,500 3,500 3,500 1050 PLANNING COMMISSION 810 - 3,820 100 3,820 3,570 3,640 1060 PARK&OPEN SPACE COMM 694 670 1,100 350 1,100 1,100 1,100 1070 BOARD OF ZONING APPEALS 215 - 1,145 - 1,145 1,145 1,145 1142 ELECTIONS 47,134 23,995 79,160 78,035 30,430 28,465 58,970 TOTAL DIVISION (001) 372,245 343,718 453,425 406,755 406,705 405,705 434,170 003 CITY MANAGER 1030 CITY MANAGER 747,716 777,565 1,055,440 950,270 1,148,690 1,082,250 1,143,275 TOTAL DIVISION (003) 747,716 777,565 1,055,440 950,270 1,148,690 1,082,250 1,143,275 004 TRANSFERS OUT 1025 TRANSFERS OUT 3,497,173 2,207,580 2,567,580 2,567,580 2,682,580 2,717,580 2,800,000 TOTAL DIVISION (004) 3,497,173 2,207,580 2,567,580 2,567,580 2,682,580 2,717,580 2,800,000 005 ADMINISTRATIVE SERVICES 1101 GENERAL SERVICES 775,106 778,235 805,965 798,100 830,470 831,600 837,355 1102 ACCOUNTING 297,602 297,035 345,595 327,305 357,335 340,530 366,035 1105 COMPUTER SERVICES 843,321 891,996 1,062,215 1,054,795 1,075,005 1,099,300 1,181,370 TOTAL DIVISION (005) 1,916,029 1,967,266 2,213,775 2,180,200 2,262,810 2,271,430 2,384,760 006 LEGAL SERVICES 1121 LEGAL SERVICES 201,477 181,240 195,545 194,985 206,880 204,605 218,965 TOTAL DIVISION (006) 201,477 181,240 195,545 194,985 206,880 204,605 218,965 007 RISK MANAGEMENT 1115 INSURANCE 318,934 316,205 320,000 342,340 330,000 350,000 350,000 TOTAL DIVISION (007) 318,934 316,205 320,000 342,340 330,000 350,000 350,000 011 BUILDING OPERATIONS 1180 BUILDING OPERATIONS 672,356 703,237 735,880 749,160 741,120 753,160 755,875 TOTAL DIVISION (011) 672,356 703,237 735,880 749,160 741,120 753,160 755,875 016 PLANNING 1166 PLANNING 321,324 346,280 428,025 388,465 399,800 379,140 405,110 TOTAL DIVISION (016) 321,324 346,280 428,025 388,465 399,800 379,140 405,110 018 INSPECTIONS 1162 INSPECTIONS 752,027 806,258 795,005 696,680 831,445 815,655 845,440 TOTAL DIVISION (018) 752,027 806,258 795,005 696,680 831,445 815,655 845,440 CITY OF GOLDEN VALLEY PROPOSED 2021 -2022 EXPENDITURES DIVISION 2018 2019 2020 2020 2021 2021 2022 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT 022 POLICE 1300 POLICE ADMINISTRATION 940,562 1,048,558 1,097,870 1,233,535 1,142,395 1,265,245 1,299,700 1320 POLICE OPERATIONS 4,377,998 4,595,273 5,199,675 5,200,010 5,576,360 5,154,255 5,912,800 1322 SPECIAL EVENTS 25,299 - - - - - - 1323 SAFE AND SOBER 21,717 16,138 1324 POLICE SECUITY SERVICE-POTU - 6,915 - - - - - 1130 PROSECUTION AND COURT 266,913 262,437 310,535 282,535 313,815 312,535 315,815 TOTAL DIVISION (022) 5,632,489 5,929,321 6,608,080 6,716,080 7,032,570 6,732,035 7,528,315 023 FIRE 1346 FIRE ADMINISTRATION 1,357,350 1,356,343 1,685,290 1,661,575 1,715,655 1,679,195 1,780,660 TOTAL DIVISION (023) 1,357,350 1,356,343 1,685,290 1,661,575 1,715,655 1,679,195 1,780,660 035 PHYSICAL DEVELOPMENT ADMIN 1400 PHYSICAL DEVELOPMENTADMII` 292,794 304,176 324,975 320,320 334,155 325,220 332,740 TOTAL DIVISION (035) 292,794 304,176 324,975 320,320 334,155 325,220 332,740 036 ENGINEERING 1420 GENERAL ENGINEERING 477,700 476,549 485,810 591,835 512,180 609,730 616,105 1425 TRAFFIC SIGNALS 22,879 - - - - - - 1430 STREET LIGHTING 221,639 1452 MISC CONCRETE REPAIR 23,924 10,925 - TOTAL DIVISION (036) 746,142 487,474 485,810 591,835 512,180 609,730 616,105 037STREETS 1440 STREET MAINTENANCE 1,510,320 1,678,603 1,775,515 1,775,935 1,818,850 1,799,695 1,832,410 1448 SNOW AND ICE CONTROL 273,995 334,014 225,605 235,605 236,235 243,005 246,985 1449 STREET LIGHTS - 200,028 235,000 235,000 235,000 235,000 235,000 1450 TRAFFIC SIGNALS 34,233 53,000 53,000 53,000 53,000 53,000 TOTAL DIVISION (037) 1,784,315 2,246,878 2,289,120 2,299,540 2,343,085 2,330,700 2,367,395 066 PARK AND REC ADMINISTRATION 1600 PARK AND REC ADM 715,266 772,488 851,625 824,055 874,105 859,980 888,205 TOTAL DIVISION (066) 715,266 772,488 851,625 824,055 874,105 859,980 888,205 067 PARK MAINTENANCE 1620 PARK MAINTENANCE 1,022,668 1,034,851 1,150,810 1,138,835 1,184,370 1,152,410 1,176,695 1646 TREE MAINTENANCE 147,302 172,602 213,135 213,135 216,125 213,135 215,450 TOTAL DIVISION (067) 1,169,970 1,207,453 1,363,945 1,351,970 1,400,495 1,365,545 1,392,145 068 PARK AND REC PROGRAMS ADULT PROGRAMS: 1596 ADULT-ATHLETICS 8,243 7,344 16,100 7,575 16,100 15,800 15,800 1597 ADULT-SOFTBALL 25,733 22,721 27,750 19,560 29,250 29,250 29,250 1680 ADULT-PROGRAMS&EVENTS 33,870 34,086 30,955 10,200 30,975 30,975 30,975 TOTAL ADULT PROGRAMS 67,846 64,151 74,805 37,335 76,325 76,025 76,025 CITY OF GOLDEN VALLEY PROPOSED 2021 -2022 EXPENDITURES DIVISION 2018 2019 2020 2020 2021 2021 2022 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT YOUTH PROGRAMS: 1660 YOUTH-SUMMER PLAYGROUND 55,504 58,305 67,225 25,050 67,225 67,225 65,225 1670 YOUTH-PROGRAMS&EVENTS 35,674 27,046 55,530 23,635 55,530 55,530 55,530 1673 YOUTH-ATHLETICS 37,057 27,873 54,235 21,560 54,235 54,235 54,235 1679 YOUTH-RINK SUPERVISION 29,567 23,235 25,300 11,880 25,300 25,300 25,300 TOTAL YOUTH PROGRAMS 157,802 136,459 202,290 82,125 202,290 202,290 200,290 SENIOR PROGRAMS: 1691 SENIOR-PROGRAMS&EVENTS 26,020 24,179 30,430 21,955 30,430 30,430 30,430 1694 SENIOR-TRIPS 73,924 58,081 56,200 10,100 56,200 56,200 56,200 TOTAL SENIOR PROGRAMS 99,944 82,260 86,630 32,055 86,630 86,630 86,630 RONALD B DAVIS COMM CTR: 1695 MEADOWBROOK COMM CTR 55,278 33,549 45,625 35,660 45,625 45,820 45,820 TOTAL RONALD B DAVIS COMM 55,278 33,549 45,625 35,660 45,625 45,820 45,820 TOTAL DIVISION (068) 380,870 316,419 409,350 187,175 410,870 410,765 408,765 099 CONTINGENCIES 1900 CONTINGENCIES 50,000 - 240,000 - TOTAL DIVISION (099) 50,000 - 240,000 - GENERALFUND TOTAL DIVISIONS 20,878,477 20,269,901 22,832,870 22,428,985 23,633,145 23,532,695 24,651,925 CITY OF GOLDEN VALLEY GENERALFUND FUND BALANCE ANALYSIS Fund Balance @ 01/01/20 $13,059,502 Estimated Revenue -2020 $22,346,860 Estimated Expenditures- 2020 22,428,985 Excess of Revenue Over (Under) Expenditures (82,125) Estimated Fund Balance @ 12/31/20 12,977,377 % of 2020 Proposed Expenditures 57.86% Fund Balance @ 01/01/21 $12,977,377 Proposed Revenue -2021 23,532,695 Proposed Expenditures -2021 23,532,695 Excess of Revenue Over (Under) Expenditures 0 Projected Fund Balance @ 12/31/21 $12,977,377 % of 2021 Proposed Expenditures 55.15% Fund Balance @ 01/01/22 $12,977,377 Concept Revenue -2022 $24,651,925 Concept Expenditures- 2022 24,651,925 Excess of Revenue Over (Under) Expenditures 0 Proposed Fund Balance @ 12/31/22 12,977,377 % of 2022 Proposed Expenditures 52.64% city EXECUTIVESUMMARY 1 d e .go Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley Council Manager Meeting December 1, 2020 Agenda Item 6. B. Second Consideration —Ordinance #698— Establishing A 2021 Master Fee Schedule Prepared By Sue Virnig, Finance Director Summary Second consideration of the master fee schedule will be presented by staff at this meeting. Council has reviewed these rates with the proposed budget presentation as well as the Council Manager meeting on November 10, 2020 and First Consideration on November 17. This schedule shows the approved rates for 2020 and changes to 2021 rates by using red highlighted numbers or wording. The utility rates will be effective for any billing after April 1, 2021. Financial Or Budget Considerations The rates were discussed with the 2021-2022 Proposed Budget and the 2021-2030 Proposed Capital Improvement Program. All rate changes have been incorporated into the Proposed 2021 Budgets. Recommended Action Motion to adopt on Second Consideration, Ordinance No. 698 Establishing A 2021 Master Fee Schedule and publish the Summary Ordinance. Supporting Documents • 2021 Proposed Master Fee Schedule (31 pages) • Summary of Ordinance No. 698 Establishing A 2021 Master Fee Schedule (1 page) 2021 Adopted Fee Schedule CITY OF GOLDEN VALLEY FEE SCHEDULE-2021 PROPOSED TABLE OF CONTENTS ADMINISTRATION LICENSES 3 MISCELLANEOUS FEES 7 ENGINEERING 9 FIRE DEPARTMENT 12 INSPECTIONS DEPARTMENT 14 PLANNING DEPARTMENT 18 POLICE DEPARTMENT 20 PUBLIC UTILITIES 21 PARK & RECREATION RECREATION 24 BROOKVIEW 28 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 29 DONATIONS 32 2 ADMINISTRATION 2020 RENEWAL ADOPTED 2021 LICENSES CITY CODE SECTION DATE FEE PROPOSED AMUSEMENT DEVICES Section 16-95 Pinball Machine,Video Game or Pool Table each location 1-Apr $15.00 each device 1-Apr $15.00 AUCTIONING Auctioneers do not need to be licensed in the City of Golden Valley. However, they have to show us a copy of a license or bond from the county or state and provide us a letter on the date,time and place of the auction. CHICKEN COOP LICENSE Initial Application Fee $75.00 Annual License Renewal Fee 1-Apr $25.00 CIGARETTES-TOBACCO PRODUCTS Over the counter 1-Jan $450.00 DOG KENNEL Per Kennel 1-Apr $200.00 FIREWORKS Retail consumer fireworks that sell other items 1-May $100.00 Retail consumer fireworks, retailers that sell only fireworks 1-May $350.00 GARBAGE HAULERS (See also Recycling Haulers) Base Fee per Hauler $150.00 Per Vehicle 1-Apr $50.00 GASOLINE STATIONS Dispensers 1-4(each) Per Location 1-Apr $75.00 Over four dispensers(each) Per Location $50.00 LIQUOR LICENSING Section Code 4-41 Liquor-Investigation Fee Liquor-Wine& Beer new applicant $1,000.00 Liquor On-sale,Off-sale,and Sunday sale and Wine new applicant $1,500.00 Non-refundable administrative fee plus actual costs for investigation $500+Actual costs Liquor-Miscellaneous Change thru the year Liquor On,Off and Sunday Sale and Wine(renewal or misc changes) per change $100.00 Liquor License State Law 340A.408 Sunday sale 1-Jul $200.00 Off-sale 1-Jul $200.00 On-sale 1-Jul $8,000.00 Wine On-sale 1-Jul $2,000.00 3 ADMINISTRATION 2020 RENEWAL ADOPTED 2021 LICENSES CITY CODE SECTION DATE FEE PROPOSED Club 1-Jul up to 200 members $300.00 200-500 members $500.00 501-1,000 members $650.00 1,001-2,000 members $800.00 2001-4000 members $1,000.00 4001-6000 members $2,000.00 Over 6000 members $3,000.00 Liquor-On-sale 1-Jul Non-Intoxicating Malt $500.00 Brewer Tap Room $600.00 Cocktail Room $600.00 Liquor-Off-sale 1-Jul Non-Intoxicating Malt $150.00 Brew Pub- Malt Liquor $200.00 Small Brewer $200.00 Distilled Spirits $200.00 Liquor-Temporary Non-Intoxicating/Intoxicatng Malt Liquor License $100.00 MASSAGE THERAPIST- INDIVIDUAL Certificate each individual/person 1-Jan $100.00 Investigation fee $100.00 MASSAGE THERAPIST PREMISE LICENSE 1-Jan Operating location $500.00 Investigation fee $200.00 MOBILE FOOD VENDING Non-residential zoning districts Up to 3 days(City Parks-limit 3 days) per day $40.00 Up to 120 days $150.00 Residential zoning districts Up to 2 permits in a 12-month period per permit $40.00 NEW/USED VEHICLE SALES 1-Sep $400.00 PEDDLERS AND SOLICITORS 1-Jan Background check/Identification card Each Employee $30.00 PAWNBROKER AND PRECIOUS METAL Dealer Location 1-Jan $5,000.00 Dealer 1-Jan $400.00 Investigation Fee $3,000.00 Non-refundable administrative fee plus actual costs for investigation $500+Actual costs APS Transaction Fee $1.30 4 ADMINISTRATION 2020 RENEWAL ADOPTED 2021 LICENSES CITY CODE SECTION DATE FEE PROPOSED RECYCLING HAULERS (MULTI FAMILY APARTMENT) 1-Apr Base Fee per Hauler $150.00 Per Vehicle $50.00 RENTAL DWELLING LICENSE Single Family Dwellings One Unit Dwelling License 1-Jul $125.00 Re-inspection $100.00 Twin Homes&Duplexes License per Dwelling Unit Per Dwelling Unit 1-May $125.00 Re-inspection per unit/per address $100.00 Condominiums&Townhomes License Per Dwelling Unit Per Dwelling Unit 1-Sep $125.00 Re-inspection per unit/per address $100.00 Group Homes/homes with services License Per Dwelling Unit 1-Nov $125.00 Re-inspection per unit/per address $100.00 Multiple Unit Dwelling 3 or more units per building 1-Mar 3-50 Units $175.00 51- 150 Units $225.00 151+ Units $300.00 Re-inspection per unit/per address $100.00 Star Program Fees Based on participation level Non-Participant $35/unit Level 1 $20/unit Level 2 $12/unit Level 3 $8/unit Level 4 $0/unit SEXUALLY ORIENTED BUSINESS License Fee per operating location 1-Jan $5,000.00 Investigation Fee $3,000.00 Non-refundable administrative fee $500+Actual costs 5 ADMINISTRATION 2020 ADOPTED 2021 MISCELLANEOUS FEES FEE PROPOSED ADDRESS CHANGE $50.00 ADMINISTRATIVE PERMIT $75.00 Seasonal, Farm Produce, Christmas Tree Sales, etc in Commercial Zoning District ADMINISTRATIVE CITATIONS 1st citation per violation $100.00 2nd citation per violation $250.00 3rd citation per violation $500.00 4th citation and subsequent violations in 12 month period per violation $500.00 CITATION APPEAL filing fee per violation $25.00 CERTIFICATION FEE (SPECIAL ASSESSMENT) $30.00 CITY CEMETERY Cemetery Plot $500.00 Open/Close Fee: Crematory(up to 2 per lot) per lot $200.00 Burial $750.00 CONDUIT DEBT ISSUANCE Issuance of Debt (Amount of Bonds) 1.00% Refinancing Issuance Fees (Amount of Bonds) 0.50% Host City(plus pay for legal publication) $500 DOCUMENTS City Code Full book in binder Cost of book, binder+20% All information is on the Municode website at: https://IibrarV.municode.com/mn/golden valley/codes/code of ordinances City Maps Plats, Record Drawings, Other Plats (i.e. address maps, building plans,comp plan, zoning) $10.00 Copies Minnesota Rules, part 1205.0300, subpart 4 Black&White- letter or legal size documents of 100 or fewer pages .25/page Color- letter or legal size documents .33/page 6 ADMINISTRATION 2020 ADOPTED 2021 MISCELLANEOUS FEES FEE PROPOSED DOCUMENTS (continued) Digital Format Aerial photography time & material Custom Maps or Map Layers time & material Topography time & material Special Assessment Search non-owner $15.00 Video Reproduction per tape, DVD, CD+ shipping $20.00 DOMESTIC PARTNER REGISTRATION Initial Registration $40.00 Amendment/Notice of Termination $25.00 Certified copy of Registration $5.00 ELECTRIC VEHICLE CHARGING STATION 0- 3 hours/ hour $0.90 3+ hours/ hour $1.20 PARADE/SPECIAL EVENT $25.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE) Staff Attorney 100/hr 7 ENGINEERING 2020 ADOPTED 2021 FEE PROPOSED EQUIPMENT CHARGE (Per Hour) (Personnel will be added) Utility Vehicle does not include personnel $45.00 Utility Equipment does not include personnel $200.00 Sewer jet,vac truck,sewer camera Heavy Equipment does not include personnel costs $125.00 Front end loader,360 Backhoe,Pickup sweeper,Tandem axle truck,Aerial truck Medium Equipment does not include personnel $80.00 Single axle dump truck,Water truck,Tractor backhoe,Utility tractor/accessory,15 ft cut lawn mower,brush chipper,asphalt roller,asphalt paver,skid steer,tool cat,trackless Light Equipment not include personnel $45.00 Truck-one ton and under,Air compressor,Water pump,Generator,Steamer,Asphalt/saw,Concrete,Cable tracer) FLOODPLAIN SEARCH LETTER $50.00 FORCED TREE REMOVAL cost+20% MICROMOBILITY SHARING OPERATIONS Implementation and oversight of License Agreement $250.00 PERSONNEL(OVERTIME WOULD BE 1.5 X RATE) Public Works Employee $62/hr NATIVE VEGETATION LANDSCAPE PERMIT $100.00 RIGHT OF WAY Access Permit-Temporary $50.00 Delay Penalty-Right of Way _NEnn.Rule 7819.1000 subp.3 $500/day Driveway Replacement Permit $125.00 In Boulevard Excavation Permit per opening $200.00 In Pavement Excavation Permit per opening(includes curb alterations) $400.00 Obstruction Permit-Permanent,per obstruction(includes courtesy benches,structures,walls,lighting,signage) $150.00 Obstruction Permit-Permanent, (includes fences, landscaping,trees,shrubs,vegetation, irrigation) 50.00 Obstruction permit-Temporary $100.00 RIGHT OF WAY(continued) Overhead Utility Repair per location No Charge Underground Utility 0 to 100 Feet Administrative permit fee $250.00 perfootfee $1.50 over 100 Feet Administrative permit fee $400.00 per foot fee-over 100 feet $1.00 Service Drop meeting conditions Not parallel to right-of way at feats 10'from any city facility or utility,less than 1'wide,and depth in accord with law or,if none,industry standard No charge STREET ASSESSMENTS Residential/Single Family/Duplex,per dwelling unit on local street 8 ENGINEERING 2020 ADOPTED 2021 FEE PROPOSED Multi Unit Residential(more than 2 dwelling units)on local street Residential/Single Family/Duplex,per dwelling unit on state aid street Multi Unit Residential(more than 2 dwelling units)on state aid street Other Zonings,Local Streets Other Zonings,State Aid Streets Administrative Fee for Driveways and/or Sanitary Sewer repairs $250/maximum (Seven percent of total or maximum fee-whichever lessor) Low Income Level for Senior/Retired due to Disability Deferral Current HUD Limits When a project does not follow the above assessment rates,the rates will be approved at the time of the assessment hearing. STORMWATER MANAGEMENT Projects that do not require watershed review-No post construction BMPs $100.00 New Home Construction-no watershed review-No post construction BMPs $300.00 Projects that require watershed review or require Post Construction BMPs $500.00 TREE AND LANDSCAPE PERMIT Single Family Residential $150.00 All Other Projects $400.00 Tree Mitigation Fee(per tree) 450/tree UTILITY PERMITS Water Meter Permit $100.00 Water Tapping Permit $100.00 Water Cut-off Permit $100.00 Sewer Permit(connection) $100.00 Sewer Repair Permit $100.00 Sewer Cut-off Permit $100.00 Sewer&Water Permits for Commercial Projects(Fee Based on Plumbing Value and if there is a Plan the Plan Review Fee would be 65%of the Fee) State Surcharge-each permit $1.00 WETLAND MANAGEMENT(PLUS PROFESSIONAL FEES IF NECESSARY) $150.00 WIRELESS AESTHETICS Collocation Agreement Rent to collocate on the City structure Up to$150.00 Maintenance associated with the collocation $25.00 Electrical Service-monthly Per radio node less than or equal to 100 maximum watts $73.00 Per radio node over 100 maximum watts $182.00 Or actual costs of electricity,if the actual exceed the foregoing 9 W LL N N L V N w O 0 N H c Z 0 0 N Q Q � � JQ 0 O > a g O 00 aW N N o N O O O O O O O O O O O O O 0 p W O O O O O O O O O O 0 N a W N c-I u'1 u'1 u'1 u'1 I, n 0 u'1 r, p O ry Q t/)to to to to to to to Q O 0 w O O O O O O 0 ti N 0 c-i .ti �' �' a O 0 O 0 c-i ro - 0 O O O O ZG O f0 fa L > O .}' m O L L V s L 0 N Q �= -0 0 0 W m 0 O O 0 0 �O J u 0 N 0 O 0 O 2 0 0 N 0 N 0 �O � 0 O o O 0 H 0 0 to 0 to O N Ol Up m Up l0 Up u'1 bD Ln 0O , c W W 0 +M a Z Y O W Om 2 v O O 0 0 00 0 Q H a v u u a ' a - 0 0 t p Z N z v o o o o0 o o on o o Oo 0O o Q Lc o 000 Ln o 0 a CL 0- CL o CL w 0 z z z a m N o w o v o v o v c v c w D N N y y O O O } W CC y y O c O c c c " N O O O o ,O O ,O N c c fl- Z LL jr cc O O 0 �n 0 F, u �n u W u W u W O Fo 0 O_ J N C _ O 0 - I, .- n ti (� u'1 (� u'1 (� u'1 0 H Q X O O O u ui u .ti w Ol w 0 w w O LL N N (u W N V1 u'1 o) C l0 c-I m ui .--I LL �1 Z a 0 LL J U F z L v v w v w v `o v `o v `O v `O v v w O c v O s a J o c c v `� Z of °' Q y w c ° 0 u CL 3 w o2S o 0 0 0 0 o a w y ° v v _ v M of m o 0 0 0 0 0 0 0 00 a Z o 0 0 ° fl u c ° E l7 v v H m 0 0 0 0 N = o c Z a+ an ry �n o U v V) f° v 0 0 ,c Y Q Q c Z an an an an Z W O W vc °- a .°12 OU w v ¢ w Z Q -6 u Y K N H J LU Q vtii vtii vti O Q 2 U > QG ' i O O G Op 0 0 W O O O 00 z toO N c � Z o m Se W c v v v v v - Z v a DW ( }Q uGE �_UUQ Vf Z H 3 a O w w w Q C A W U W LL LL LL LL 0 W N O 0- 0 a ti N O N O L L O O L L Nd W ll'1 n m ll'1 N N U'1 N C) Q m C .Q 'a 66 N U C CLCL Z Q Q N H > N LL Q @ cr Q U N O H Q Q O E E N O 3 7 O � � E E c 'c Z E E V� N E W C 3 3 uj O O X W t s W V m m �n C ~ O' Q'`06 vi W O N N 3 m W 7 H O Q Q o O Z O v = Y Q ~ O C a a C C' N LL W 2 2 L N :9 X 0 Y a .0 W .L @ @ N N @ Q awl N d' N (� E W E Q E Q Z E Z E V1 '6 W ' D N_ Otj N Co '6 V Q 3 \ Z N W N N 3 �. 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SITE PLAN REVIEW If not covered under another application (CUP, PUD,etc) $250.00 SUBDIVISION $400.00 Extension to Submit Final Plat $150.00 SUBDIVISION - MINOR $250.00 Extension to Submit Final Plat $150.00 TAX PARCEL DIVISION $100.00 TEMPORARY RETAIL SALES for each sale, up to five days $150.00 16 PLANNING DEPARTMENT 2020 ADOPTED 2021 FEE PROPOSED VARIANCE FROM ZONING CODE Single-Family Residential Zoning District $200.00 All other Zoning Districts $300.00 Extension $150.00 ZONING EXAMINATION LETTER $100.00 ZONING MAP AMENDMENT $500.00 ZONING PERMIT(Fence,Shed, Deck, Patio,Garden Structure) $ 20.00 TEMPORARY GERTICICATC 09 QGGl IDAN G Partial Occupancy Approval $300.00 WATER ACCESS CHARGE (WAC) -CITY per unit $1,700.00 WAC Charges shall be based on the Residential Equivalent Connection Units(REC) The REC shall equal the number of SAC Units determined under the SAC Determination by the Metropolitan Council to which the building permits relates 17 POLICE DEPARTMENT 2020 ADOPTED 2021 FEE PROPOSED ALARM SYSTEM - FALSE ALARMS(12 month period beginning March 1 of each year upon given notice) 1-3 false alarms $0.00 4-10 false alarms $100.00 11-15 false alarms $150.00 16 or more false alarms $250.00 ANIMAL CONTROL Impound Fee for dogs $50.00 Boarding Fee for dogs and cats per day(7 day maximum) $20.00 Dangerous Dog License $250.00 EQUIPMENT CHARGE PER HOUR Police Rescue Truck(includes personnel) $250.00 Squad Car(includes personnel) $110.00 FINGERPRINTING Golden Valley Resident $10.00 Anyone employed in Golden Valley $25.00 Additional Card $5.00 FORFEITED DWI VEHICLE ADMINISTRATIVE FEE $1,000.00 NUISANCE SERVICE CALL FEE (AFTER THREE CALLS) $250.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE) $85.00/hr Off Duty Police Officer(minimum applies as determined by City Manager/designee) 18 PUBLIC UTILITIES 2020 2021 ADOPTED FEE PROPOSED RESIDENTIAL UTILITY RATES-QUARTERLY BILLING (includes all residential classes except those classified as apartments) Inspection Fee for Fire lines $6.00 Penalties(for late payment) 10% Sanitary Sewer(in 1000 gallons) Residential (per dwelling unit) (Flat Rate)-5 and under units-winter qtr consumption $76.26 80.07 Residential (per dwelling unit) (Flat Rate)-6-15 units-winter qtr consumption $79.11 83.07 Residential (per dwelling unit) (Flat Rate)- 16-19 units-winter qtr consumption $87.01 91.36 Residential (per dwelling unit) (Flat Rate)-20-25 units-winter qtr consumption $99.20 104.16 Residential (per dwelling unit) (Flat Rate)-26-39 units-winter qtr consumption $129.97 136.47 Residential (per dwelling unit) (Flat Rate)-40-59 units-winter qtr consumption $149.67 157.15 Residential (per dwelling unit) (Flat Rate)-60-79 units-winter qtr consumption $158.86 166.80 Residential (per dwelling unit) (Flat Rate)-80 to 99 units-winter qtr consumption $182.03 191.13 Residential (per dwelling unit) (Flat Rate)- 100 and over units-winter qtr consumption $216.03 226.83 Recycling Residential curbside (per unit) $16.00 17.00 Storm Sewer Utility Rate Charge for a Residential Equivalent Factor of 1.00 $75.00 78.00 Each single family residential property is considered to be 1/3 of an acre. Street Lights Ornamental (per unit) $12.42 12.79 Overhead (per unit) $8.56 8.82 Water Minimum fee, includes up to 1,000 gallons of flow $19.50 21.00 Water meters up to and including 1" $19.50 21.00 Water meters over 1" and including 2" $104.79 112.85 Water meters over 2" and including 4" $144.39 155.40 Water meters over 4" $182.76 196.77 Above 1,000 gallons of flow per quarter up to 79,000 (per 1,000 gallons) $6.60 6.70 80,000 gallons and over of flow per quarter(per 1,000 gallons) $6.68 6.78 Emergency Water Supply-per 1000 gallons Water Conn(State Charge for each water hookup $2.43 2.43 Irrigation Accounts(All)-Monthly Billing Minimum fee, includes up to 1,000 gallons of flow $19.50 21.00 Water rate per 1000 gallons $6.68 6.78 All apartment buildings over 50 units will be billed monthly beginning April 1,2018 COMMERCIAL& INDUSTRIAL UTILITY RATES- MONTHLY BILLING Inspection Fee for Fire lines $2.00 2.00 19 PUBLIC UTILITIES 2020 2021 ADOPTED FEE PROPOSED Penalties(for late payment on monthly billings) 5% 5% Sanitary Sewer Water meters up to and including 1" $13.38 14.05 Water meters over 1" and including 2" $34.33 36.26 Water meters over 2" and including 4" $48.03 50.43 Water meters over 4" $61.20 64.26 Based on per 1,000 gallons $5.61 5.89 Note: Water Meter Flow is used to establish sewer flow unless a separate sewer flow meter has been established. Storm Sewer Utility Rate Charge per acre for property X Residential Equivalency Factor(REF) $25.00 26.00 Street Lights Ornamental (per unit) $4.14 4.26 Overhead (per unit) $2.85 2.94 Water Connection Fee-State charge for each water hookup-(January 1) $0.81 Water Usage: Minimum fee, includes up to 1,000 gallons of flow $19.50 21.00 Water meters up to and including 1" $19.50 21.00 Water meters over 1" and including 2" $37.83 37.62 Water meters over 2" and including 4" $51.23 51.80 Water meters over 4" $63.92 65.59 Water rate per 1000 gallons $6.68 6.78 Emergency Water Supply-per 1000 gallons $0.30 OTHER UTILITY FEES Driveway Covers-Replace $150.00 Hydrant Maintenance(Private) Materials, parts, labor Actual Cost+20%admin Hydrant Meter Rental Residential (per day+consumption) $2.00 Commercial (per day+consumption) $5.00 Commercial (rate per day after 60 days+consumption) $10.00 Deposit(residential) $300.00 Deposit(commercial) $1,750.00 Repair Parts cost+20% Meter Read-Manual Read of Water/Sewer Meter/Upgrade-4th Letter $100.00 Meter Testing(to be returned if meter is in error of 5%or more of read) $50.00 Sanitary Sewer Inspections and Compliance Fees Ordinance No. 352 20 PUBLIC UTILITIES 2020 2021 ADOPTED FEE PROPOSED Noncompliant discharge into sanitary sewer(or refuse inspection) Single Family Residential $500/month Non Single Family Residential $1,000/month Application fee for noncompliant winter discharge into sanitary sewer per month $250.00 Application fee for certificate of sewer regulations compliance Single Family Residential (R-1 or R-2), per structure $250.00 Non Single Family Residential (all other structures), per structure $750.00 Video Review Residential video record completed by private licensed plumber $100.00 Non-residential video record completed by private licensed plumber $375.00 Sump Pump Inspection $50.00 Water Meter and Parts(All) At cost+20% Water on/off per each event (business day) $25.00 (after hours) $175.00 21 PARK & RECREATION 2020 ADOPTED 2021 FEE PROPOSED ACTIVITIES Rates/Fees are printed in Recreation Brochures (Spring/Summer, Fall, Winter) Staff will pro-rate program/event/activity fees as necessary. Adult Activities Adult Individual Athletics/Fitness $20.00-$100.00 $20.00-$150.00 Adult Programs $1.00-$150.00 Adult Sports League Cancelation Fee $40.00 Adult Trips/Events $5.00-$75.00 Kickball League $125.00-$175.00 Open Gyms Drop-in fee $5.00 10-time Punch Pass $40.00 Soccer League- Co-Rec $425.00-$550.00 $425.00-$600.00 Softball Leagues - Fall $400.00-$500.00 $350.00-500.00 Softball Leagues -Spring/Summer $800.00-$900.00 $750.00-$900.00 Volleyball League $150.00-$300.00 $100.00-$300.00 Senior Programs/Activities Craft/Art Classes $6.50-$70.00 Newsletter Subscription $6.00-$50.00 $8.00-$20.00 Presentation/Discussion Groups $1.00-$5.00 Special Events $4.00-$40.00 $250.00- Trips- Extended 2-6 Days $1,500.00 Trips- One Day $8.00-$95.00 $20.00-$100.00 Youth Activities Youth Athletics $20.00-$150.00 $10.00-$150.00 Youth Programs $5.00-$175.00 Youth Trips/Events $0.00-$100.00 BACKYARD INDOOR PLAYGROUND Daily Rates Resident $4.50 Non-Resident $5.50 Socks $2.00 10 Punch Pass - Resident $35.00 10 Punch Pass - Non-Resident $45.00 BACKYARD INDOOR PLAYGROUND (continued) Group Rates Pre-reservation required; Ratio of 10:1 youth/adult; 1 payment only 22 PARK & RECREATION 2020 ADOPTED 2021 FEE PROPOSED Groups of 15 kids or more, max 50, inch per child $4.50 Party Rates Includes 2 hours party room and 10 indoor playground wristbands -extra wristbands may be purchased for daily rate(max of 20 people total per party room) Resident $100.00 Non-Resident $120.00 Picnic Packages Three One Slx Grill will provide food package options for party groups. Private Backyard Indoor Playground Rental Includes 2 hours of exclusive use and 2 party rooms Resident $250.00 Non-Resident $280.00 Additional hour $100.00 OTHER PARK & RECREATION FEES Athletic Field Resident- no attendent per hour/ per field (min 2 hrs) $25.00 Resident-with attendent per hour/ per field (min 2 hrs) $35.00 $40.00 Non Resident- no attendent per hour/ per field (min 2 hrs) $35.00 $50.00 Non Resident-with attendent per hour/ per field (min 2 hrs) $45.00 W/Ligf(Requires attendent) per hour/ per field $10.00 All day tournament Resident per field/ per day $150.00 Non-resident per field/ per day $250.00 Field Attendant per hour $15.00 Beer/Wine Permit (only with Picnic Shelter rental) $50.00 $15.00 $20.00 Davis Community Center Gym $10.00 Resident per hour $30.00 Non-resident per hour $40.00 OTHER PARK & RECREATION FEES - continued Entire Park Use-- plus facility rental fees (up to 12 hours) Resident $300.00 Non-resident $450.00 Equipment Use Fee Permit Inflatable, climbing wall, zipline, etc Each $25.00 Gazebo/Sun Shelter 23 PARK & RECREATION 2020 ADOPTED 2021 FEE PROPOSED erookview only-Available from 11:00 am-dusk and only in conjunction with Large Shelter Rental for wedding ceremonies Resident per hour $50.00 Non-resident per hour $75.00 Hockey Rink (outdoor) Resident per hour $25.00 Non-resident per hour $35.00 Park Shelter Building Resident per hour(minimum 2 hrs) $35.00 $20.00 Non-resident per hour(minimum 2 hrs) $40.00 $25.00 Key Deposit refundable when returned $25.00 Picnic Shelter Damage Deposit $250.00 Picnic Shelter Rental Small Park Shelter(up to 50 people) Resident $115.00 Non-resident $130.00 Large Park Shelter(up to 100 people) Resident $150.00 Non-resident $170.00 Professional Photo/Video Use of Specific Park Area (plus facility rental fees) Resident per hour $100.00 Non-resident per hour $125.00 Sand Volleyball Court-Brookview (2 courts) Resident per hour/court $30.00 $15.00 Non-resident per hour/court $35.00 $20.00 W/Lights (requires attendent) per hour/per field $10.00 OTHER PARK & RECREATION FEES - continued Tennis or Pickleball Court Tournament- per day/per court Resident $50.00 Non-resident $60.00 Court/hr Resident per hour $6.00 Non-resident per hour $8.00 Youth Athletic Association Player Field Maintenance Fee 24 PARK & RECREATION 2020 ADOPTED 2021 FEE PROPOSED Resident & Non-resident per person/season $8.00-$12.00 $100.00- Organization Field Maintenance Fee per organization/season $2,000.00 25 0 W j V1 L N O F N 0 a o Y + + + c os x s x s x o .2 in N in N O o Lf) `� lf) `� + + + + x � x � x x x x x x x ° o o ;9 \ ;9 \ ;9 x x x x x E x x x x x x aoo coo :° :° :9 4 :° 3 p ti \\ O c L L L L L L L L L L L L r4 p C L L L L L L O \\\\\\ ry ry x + \\\\\ t/} 'n p O\\\\\\ -ztN i L + m O m O O p to to to to to to LL v o x t x t x v}v}to to to V) v}v}v}v}v}v} 2 o Y o +@-� O kD kD O j + + + N L t x t x t x o Ol Lf) Lf) C m O N @ N V C C C C N o p Q v m (a 7 7 m L L L 7 7 7 > c E E o N E @ E E .— a i m a � c ID 0 os � � s o o � � ov o 0 0 ostss f6 os � � � o 0 S fV N1 N N Z Z fV fV 2 c-I 2 2 2 Z N N N N > S fV fV IN ry Z Z. � 41 ooQ w m a v v w a Q O 0 v w v r 41 @ N G�l N N L C LL N LL m N C C ,, N f0 O > E Q 3 > co U Q o @ w u n c 'm u � Z O v c a c J 'm 3 N Y 3 v v > O_ O 'u N O c N N Y po `.-° m w a is 3 U N i u ° v v a Ix N 'V} In N U c-I UN UN U N N I� n W c-I UN V/ O] M U c N N N � Y �O O L L p L oo L L > Z voi m O ii Z O Z voi m OJ � Q Y O � � "a O Q 3 u u� C C N O ai � ai O m a u a � O N a J O a O ?� U E w Y U E Z Gl Y E v Y o o O aa) Gl Y > a1 O W (U o v a) a N a Y v v y O v v Y F to Q J I O Y a1 �n J U O @ a1 a) O Z J O Y a) _ O 0 41 T J U O L " 41 3 L J @ O O 47 C T J U O �yN,/� >i o �mu o O _� C o s @em 3 o 3 p v a�m Q w� J I > F LL S U K CO CO J W LL Q Q J In > F LL 0 0 + + + 0 � or4^o ,��� + + + + � IE � IE x x o o\ x x x x x E + + ;��+�+ + + + + + o N G L Iq rlj \\ x + \\\\\ V" E o O mm nommm .--i �omr, r, CD �^ qjl- LL 0 n L , n V}in + + + N 0 L L L O E � N @ C N C C C c E 0 o N N N E @ E E E E w L —O O o o E O j N N 2 c-I 2 2 2 Z fV N fV C4 w w � c w a m - m w w m � N L N W � N c LL O 6 o ? ? E � v Q C c-1 N N t0 O O C N Z Z4,5 i U 0 0 c W O ° N u u CL o v c a W � m m m 3 v v u > w w @J @J o E c m m •' o �o m "' N N W ° c n V I I x ci aci LL 0 0 @ N O N O O N N O_ @ N N U N N m I� c E L L O ¢ O i Z v0 E U v W u o O v41 Y Ln ai �o@ o3 Z o -1@ Oo osN v 0 ° CY @ o C v p _ S U cc c0 c0 J W LL Q c BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2020 2021 ADOPTED FEE PROPOSED REGULATION COURSE 18 Hole $39.00 $40.00 18 Hole Club Member $32.00 18 Hole Senior Club Member (Age 60+) $28.00 18 Hole Senior (Age 60+) $32.00 $33.00 18 Hole League $39.00 $40.00 18 Tournament $39.00 $40.00 9 Hole $21.00 $21.50 9 Hole Club Member $18.00 9 Hole Senior Club Member (Age 60+) $16.50 9 Hole Senior (Age 60+) $18.00 $18.50 9 Hole League $21.00 $21.50 9 Hole Tournament $21.00 $21.50 2nd Nine $18.00 $18.50 2nd Nine Club Member $14.00 Sunrise/Sunset Rate $18.00 $18.50 Twilight $22.00 $22.50 Twilight Club Member $18.00 Junior Rate Club Member $23.50/$13.50 Junior Rate $25.50/$15.50 $26/$16 PAR 3 COURSE 9 Hole $13.00 $13.50 9 Hole Club Member $9.50 $10.00 9 Hole Senior Club Member (Age 60+) $8.50 $9.00 9 Hole Senior (Age 60+) $10.00 $10.50 9 Hole League $13.00 $13.50 9 Hole Tournament $13.00 $13.50 9 Hole Junior Rate Club Member $8.50 $9.00 9 Hole Junior $10.00 $10.50 9 Hole Youth on Course $5.00 2nd 9 Par 3 $8.00 $8.50 Junior Par 3 Season Pass $90.00 CART RATES 18 Hole Power Cart $34.00 18 Hole Tournament Cart $34.00 18 Hole Club Member Cart $28.00 28 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2020 2021 ADOPTED FEE PROPOSED 9 Hole Tournament Cart $22.00 9 Hole Power Cart $22.00 9 Hole Par 3 Power Cart $18.00 Pull Cart/Regulation Course $5.00 Pull Cart/Par 3 Course $4.00 Trailer fee/Use of personal power cart $15.00/$10.00 CLUB MEMBER CARDS Resident Adult $80.00 $85.00 Non-resident Adult $120.00 $125.00 Resident Senior (Age 60+) $50.00 $55.00 Non-resident Senior (Age 60+) $85.00 $90.00 Resident Junior (17 yrs & under) $40.00 $45.00 Non-resident Junior (17 yrs & under) $45.00 $50.00 Par 3 $35.00 $35.00 CLUB RENTALS 18 Hole full rental - Regulation $20.00/$30.00 9 Hole full rental - Regulation $10.00/$15.00 9 hole Par 3 half rental $10.00 CURLING Curling League $125.00-$175.00 Curling Rink Rental (1 hour) $15.00 DRIVING RANGE Small Bucket $4.00 Medium Bucket $6.00 Large Bucket $8.00 LAWN BOWLING League Fee M-Th evenings (7 week league) $400.00 Single Rink Rental - Resident and Club Member $25.00/hour Single Rink Rental - Non-resident $30.00/hour Private Rental of Four Rinks $120.00/hour Private Rental of Eight Rinks - exclusive use $240.00/hour Senior Leagues $5.00 Game Official For Private Rentals / Events $30.00/hour 29 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2020 2021 ADOPTED FEE PROPOSED Game Equipment Use For Leagues & Rentals included LESSONS Adult Group $95.00-$200.00 Junior Camp $150.00-$320.00 Junior Group $65.00-$150.00 LOCKER RENTAL Season $120.00 MISCELLANEOUS FEES USGA Handicap Service MGA Non-Club Member $45.00 Club Member Annual $30.00 Comedy Shows $20.00-$50.00 No Show Fee FULL FEE THREE ONE SIX BAR + GRILL Market Rate - All products and services 30 DONATIONS 2020 ADOPTED 2021 FEE PROPOSED Commemorative Bench with Engraved Plaque- City Park or Open Area $2,300.00 Tree Donation- City Park or Open Area $350.00 Brookview Golf Course: Commemorative Bench with Engraved Plaque $750.00 Tree Donation $350.00 31 ORDINANCE NO. 698 AN ORDINANCE AMENDING THE CITY CODE Establishing A 2021 Master Fee Schedule The City Council for the City of Golden Valley hereby ordains: Section 1 . The City Code requires that certain fees for City services and licenses be established from time to time by the City Council. Section 2. The Master Fee Schedule attached an Exhibit A is hereby adopted as the city's fee schedule effective January 1 , 2021 , unless otherwise noted. The fee schedule is on file in the City Clerk's Office during business hours. Section 3. City Code Chapter 1 entitled "General Provisions" and Sec. 1-8 entitled "General Penalty; Continuing Violations" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 1 st day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk city EXECUTIVESUMMARY 1 d e .go Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 1, 2020 Agenda Item 6. C. Approve Granting City Council Consent for Housing and Redevelopment Authority (HRA) Levy Payable in 2021 Prepared By Sue Virnig, Finance Director Summary Earlier tonight, the HRA considered a 2021-2022 proposed budget and levy payable in 2021. If the HRA approved the resolution, the City should consider Resolution 20-XX Granting City Council Consent for Housing and Redevelopment Authority Adopted Levy payable in 2021. Financial Or Budget Considerations The proposed HRA on the 2021 Proposed Property Tax statement is under Other Special Taxing Districts. The levy for $72,000 will add $4.95 to the median home value of$335,000. Supporting Documents • Resolution 20-78 Granting City Council Consent for Housing and Redevelopment Authority Levy (1 page) RESOLUTION 20-78 APPROVE CONSENT AND AUTHORIZATION FOR THE HOUSING AND REDEVELOPMENT ADOPTED TAX LEVY PAYABLE IN 2021 WHEREAS, The Golden Valley Housing and Redevelopment Authority (the "HRA") has authorities and powers according to MN Statutes, Sections 469.001 to 469.047. MS Statutes, Section 469.033, subd. 6 grants the HRA the power to levy and collect taxes subject to a resolution of consent from the Golden Valley City Council for a set period and, WHEREAS, The Golden Valley HRA on April 21 , 2020 approved Resolution 20-03 Approving Intent for HRA Levy for a Housing Program and on September 15, 2020 Approved Resolution 20-05 Adopting the Housing and Redevelopment Authority Budget and Adopted Tax Levy Payable in 2021 and, WHEREAS, The HRA requested the City of Golden Valley to approve a consent to an intent to levy for HRA Housing Program that may begin with the year payable 2021 . The district would include all city parcels. The resolution of intent was provided to Hennepin County by July 1 . The intent of this levy gives direction to Hennepin County to set up a special district to allow for such levy in the future and, WHEREAS, The City of Golden Valley passed Resolution 20-27 Approving Intent for HRA Levy for a Housing Program, and on September 15, 2020 approved Resolution 20-53 Granting City Council Consent For the Housing and Redevelopment Proposed Tax Levy Payable in 2021 and, NOW, THEREFORE BE IT RESOLVED by the City of Golden Valley Council as follows: The City of Golden Valley City Council hereby consents to and authorizes an HRA tax levy in the amount not to exceed $72,000 payable in 2021 . Adopted by the City Council of Golden Valley, Minnesota this 1 st day of December, 2020. Shepard Harris, Mayor ATTEST: Theresa J Schyma, City Clerk ANNOUNCEMENT OF MEETINGS AND EVENTS Three or more Council Members may attend the following DECEMBER 1 HRA Special Meeting 6:30 PM Held Virtually 1 City Council Meeting 6:30 PM Held Virtually 8 Rising TIDES Meeting 5:15 PM Held Virtually 8 Council Manager Meeting 6:30 PM Held Virtually 10 Golden Valley Business Council Meeting 8:30 AM to 9:30 AM Held Virtually 14 Partners In Energy-Golden Valley Energy Action Team Workshop 2:00 PM to 4:30 PM Held Virtually 14 Human Services Commission Meeting 6:45 PM Held Virtually 14 Planning Commission Meeting 7:00 PM Held Virtually 15 Facilities Study Task Force Meeting 3:30 PM to 5:30 PM Held Virtually 15 City Council Meeting 6:30 PM Held Virtually 22 Human Rights Commission Meeting 6:30 PM Held Virtually 22 Board of Zoning Appeals Meeting 7:00 PM Held Virtually 24 City Offices Closed for Observance of Christmas Eve 25 City Offices Closed for Observance of Christmas Day 28 Planning Commission Meeting 7:00 PM Held Virtually JANUARY 1 City Offices Closed for Observance of New Year's Day 5 City Council Meeting 6:30 PM Held Virtually 11 Human Services Commission Meeting 6:45 PM Held Virtually 11 Planning Commission Meeting 7:00 PM Held Virtually 12 Rising TIDES Meeting 5:15 PM Held Virtually 12 Council Manager Meeting 6:30 PM Held Virtually 18 City Offices Closed for Observance of Dr. Martin Luther King,Jr. Day 19 Facilities Study Task Force Meeting 3:30 PM to 5:30 PM Held Virtually 19 City Council Meeting 6:30 PM Held Virtually 25 Environmental Commission Meeting 6:30 PM Held Virtually 25 OSRC Meeting 6:30 PM Held Virtually 25 Planning Commission Meeting 7:00 PM Held Virtually 26 Human Rights Commission Meeting 6:30 PM Held Virtually 26 Board of Zoning Appeals Meeting 7:00 PM Held Virtually 28 Golden Valley Business Council Meeting 1 8:30 AM to 9:30 AM I Held Virtually