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12-15-20 City Council Agenda - revised-12-15 7800 Golden Valley Road I Golden Valley,MN 55427 CltJ of 763-593-8012 i TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov golden,,,,, City Council y va December 15, 2020—6:30 pm REGULAR MEETING AGENDA This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by watching on Comcast cable channel 16, by streaming on CCXmedia.org, or by calling 1-415-655-0001 and entering the meeting code 177 500 4968. The public may participate in this meeting during public comment sections, including the public forum beginning at 6:20 pm, by calling 763-593-8060. Additional information about monitoring electronic meetings is available on the City website. For technical assistance, please contact the City at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City for reimbursement consideration. 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call C. Proclamation Recognizing Outgoing State Representative Lyndon Carlson, Sr. 3-4 D. Presentation of Bill Hobbs Award 5-6 E. Presentation of MLK Human Rights Contest Winners 7-9 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Meeting— November 17, 2020 10-13 B. Approval of City Check Register 14 C. Licenses: 1. Approve Cigarette/Tobacco License Renewals 15 2. Approve Therapeutic Massage Facility License Renewals Pending Satisfactory 16 Background Investigation D. Boards, Commissions, and Task Forces: 1. Receive and File Meeting Minutes —Civil Service Commission —August 26, 2020 17-19 2. Receive and File Meeting Minutes — Environmental Commission— October 26, 2020 20-23 E. Approval of Bids, Quotes and Contracts: 1. Approve Purchase of a Single Axle Dump Truck 24-51 2. Approve Purchase of Two Marked Police Vehicles 52-55 3. Authorize Signing of Engagement Letter and Addendum with MMKR for Auditing 56-71 Services for 2020 Fiscal Year This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. City of Golden Valley City Council Regular Meeting December 15, 2020—6:30 pm 4. Authorize Joint Powers Agreement with City of Crystal for 34th Avenue Street 72-79 Improvement Project from Regent Avenue North to Kyle Avenue North 5. Approve Agreement with TargetSolutions Learning, LLC for Online Firefighter Training 80-84 and Tracking System 6. Authorization to Sign COVID-19 Laboratory Testing Services Agreement with Hennepin 85-93 Health Care Systems F. Grants and Donations: 1. Approve Resolution No. 20-80 Approving Federal Emergency Management Aid 94-96 (FEMA) Funding 2. Approve Resolution No. 20-81 Approving Grants Management Policy 97-102 3. Receive and File Annual Grant Funding Update 103-108 G. Approve Resolution No. 20-82 Rejecting the 2020 Pavement Management Project Bids 109-111 H. Approve Resolution No. 20-83 Designating Polling Places for the 2021 Election Cycle 112-113 I. Approve Resolution No. 20-84 Extending Outdoor Service During Local Emergency for 114-118 COVID-19 J. Approve Resolution No. 20-85 Giving Preliminary Approval of Issuance of Housing 119-123 Revenue Bonds (Golden Gardens—Sector 612 Complex Project) K. Approve Resolution No. 20-86 Adopting Golden Valley's 2040 Comprehensive Plan 124-125 L. Authorize 2021 VPT Waiver for Damascus Way Re-Entry Center to Apply for Juvenile 126-128 Justice and Adult Offender Grant (JAG) M. Approve Resolution No. 20-87 Adopting Amendment to Employee Handbook 129-130 N. Approve Resolution No. 20-88 Approving Implementation of 2020 Compensation Study 131-135 and Establishing Compensation Grid and Classification Table 4. Public Hearing A. Approve the Proposed 2021 Pavement Management Project Improvements 136-181 B. Additional Action Item After Public Hearing: Approve Resolution No. 20-79 Accepting the Feasibility Report and Order Construction of Certain Proposed Public Improvements for 2021 Pavement Management Program 5. Old Business 6. New Business All Ordinances listed under this heading are eligible for public input. A. First Consideration of Ordinance No. 701 Amending Chapter 16, Article VIII —Therapeutic 182-185 Massage Licensing, Permitting, and Regulation B. Approve Adoption of Medium Density Residential (R-3) Density Bonus Policy 186-195 C. COVID-19 Pandemic Emergency Administrative Action No. 20-71 196-197 D. Review of Council Calendar 198 E. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 1. C. Proclamation Recognizing Outgoing State Representative Lyndon Carlson, Sr. Prepared By Tim Cruikshank, City Manager Summary Representative Carlson is retiring after having served in the legislature for nearly 50 years. He has been a strong advocate for numerous matters for the good of Golden Valley and its residents. Attached is a proclamation honoring him for his illustrious career in public service. Rep. Carlson has been sent some Golden Valley-related items so he will not forgot how grateful the City is for the work he has done on behalf of our community. Supporting Documents • Proclamation in Recognition of State Representative Lyndon Carlson, Sr. (1 page) CITY OF GOLDEN VALLEY PROCLAMATION IN RECOGNITION OF STATE REPRESENTATIVE LYNDON CARLSON, SR. WHEREAS, Representative Lyndon Carlson, Sr. has served in the Minnesota House of Representatives since 1973; and WHEREAS, Rep. Carlson is the longest-serving legislator in state history, and WHEREAS, during his tenure, Rep. Carlson represented legislative districts that included portions of the City of Golden Valley; and WHEREAS, Rep. Carlson has been instrumental in improving Golden Valley and its surrounding communities during his nearly five decades in the legislature; and WHEREAS, Rep. Carlson has helped to advocate and be a champion for several projects that are of great importance to Golden Valley and its residents including the DeCola Ponds Flood Mitigation Project, re-opening the Golden Valley Motor Vehicle Licensing Department, public and residential funding for inflow and infiltration underground environmental projects, and securing funding for the pedestrian tunnel at Highway 55 and Douglas Drive North; and WHEREAS, the City of Golden Valley would like to publicly thank Rep. Carlson for his commitment, support, and hard work for the residents of his district and the overall community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley do hereby proclaim our appreciation to Representative Lyndon Carlson, Sr. for nearly 50 years of service and dedication to the state and his community and we wish him the best in his retirement from public service. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Golden Valley to be affixed this 15th day of December, 2020. Shepard M. Harris, Mayor EXECUTIVE SUMMARY Human Resources 763-593-3989 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 1. D. Presentation of Bill Hobbs Award Winners Prepared By Kirsten Santelices, Human Resources Director/Human Rights Commission Staff Liaison Summary The City established a human rights award in 1999, named for William Hobbs, who received the first award for his 30 years of service on the Human Rights Commission. After receiving his award Hobbs shared that all efforts to make lasting change involve city government, schools, businesses, and congregations. "We should continue to work together to succeed with those things that serve us best and leave alone those things that tend to divide us." Criteria considered: • Nominees must live, work, or conduct business in Golden Valley during the nomination year. • Nominee activities proposed for recognition should have a positive impact or clearly improved understanding or cooperation in the areas of race, color, religion, gender, national origin, disability, age, sexual orientation, or familial status. • Nominee services must be either voluntary or above and beyond a paid employee's usual job responsibilities. • Members of the Golden Valley Human Rights Commission are not eligible for the award while serving on the commission. The Human Rights Commission is thrilled to carry on Hobbs' legacy and announce two recipients of the 2020 Bill Hobbs Award. Award Recipients Helene Johnson was nominated for promoting understanding and interconnectedness within the community of Golden Valley. Over the years Helene has been actively involved in many initiatives, including the Golden Valley visioning process, the Envision Connection Project Board, and the Golden Valley Community Foundation. In 2012 Helene started Global Golden Valley as a way to highlight, celebrate, and connect individuals from different cultures within our City. Helene's initiatives have truly made the City a more welcoming and inclusive place in which to live, work, and play. Peter Knaeble was nominated for leadership and dedication to ensuring the City of Golden Valley is a welcoming and inclusive community for all. Peter's initiative and passion was critical to the inaugural City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 Golden Valley PRIDE Festival and continues to be a staple on the PRIDE festival committee. Peter's work within the City has truly made a positive impact on the community including making the GV PRIDE Festival the first and most well attended suburban Pride festival in the Metro Area. EXECUTIVE SUMMARY Human Resources 763-593-3989 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 1. E. Presentation of Martin Luther King Human Rights Contest Winners Prepared By Kirsten Santelices, Human Resources Director/Human Rights Commission Staff Liaison Summary The 2020 MLK Human Rights Contest marks the fourth anniversary of the Human Rights Commission contest for youth. This year the HRC received several submissions and a subcommittee of the Commission used a rubric to evaluate each submission. Using Dr. King's words, "In the end, we will remember not the words of our enemies, but the silence of our friends," each youth presented a unique perspective to the question: What does it mean to be a good ally? The HRC selected ninth grader Amaya Young as the first prize winner for her essay "To Be A Good Ally." The HRC selected tenth grader Aya Ouazizi as the second prize winner for her poem "Intimate Strangers." Both winners will receive a cash prize ($250 first prize; $100 second prize) and be invited to present their work at the virtual Sweet Potato Comfort Pie event on January 17, 2021. Supporting Documents • Contest Winners' Submissions (2 pages) r I I a f� R To Be A Good Ally By Amaya Young To be a good ally. Why? Is the question some ask. It's not a question of why, it is of how. How should we support our black/African American citizens? How can we individually make their lives as easy as white, privileged citizens have it?To think of yourself as not having an advantage over your colored counterparts is to think as a privileged person who has indeed never experienced the deep, cruel roots in our society that are racism. It is because of your whiteness and your overly-confident beliefs about the world you think you live in, that you dare believe racism is just a needle in a haystack. In actuality,that little oasis you're living in is an impractical place for those who have it better off,to go to the moon and back;to avoid noticing all the murders, microaggressions, and prejudice directed towards black people on Earth. It's so present in all the little things in life like how band aids only match white people's skin tones, or how black people frequently deal with others who question their nationality. The fact is that racism still exists and that white people do have privileges in 2020. You are just minimizing it. Racism is a problem of the past, the present, and if we start caring enough, it won't be such a pressing-hot issue in the future. Once you start compassionately caring about black lives,you are on your way to becoming an all-inclusive ally. Saying the word persistent anti-racist is another way of saying the word ally, who will call out racist behavior even if it is coming out of the stubborn mouth of one of their cherished loved ones. Someone who sends emails to their governors, signs Black Lives Matter petitions, and calls their police department about racial injustice is a true ally. Allies support and do antiracist work because they urgently want injustice to stop in its tracks, like a train with no drag; and they don't do it for attention. Allies demand equality in the workforce, in leadership roles and in policing. Being an ally means striving for black representation in music, movies, professions, and sports. Standing up to racism and supporting black-run small businesses means progress is being made in an ally's mind. Being an ally is making black people and African-Americans feel important, like they belong, safe and welcomed in all settings of their life. Acknowledge the white supremacy and power around you. Do something about it. MLK HUMAN RIGHTS CONTEST 66IN THE END, WE WILL REMEMBERO THE WORDS OF OUR ENEMIES, BUT THE SILENCE OF OUR FRIENDS: D MARTIN m Intimate Strangers By Aya Ouazizi in an overtly polarized, aggressive consumer capitalist, socially divisive political world, the rapid repercussions of society have molded various dynamics, emphasizing promises of divinity and amplifying desensitization, synchronizing hearts to the numbing beat of dystopian drums, and suppressing those with the utmost respect & intellect, those who gaze past illusive intents, those who stand daring, unflinching, unapologetic, in the face of power and systematic oppression, carrying their suitcases of hope and crafting boats of truth to sail across a sea of blood, placing stereotypes in a chokehold till they breathe out honesty, refusing to twist their tongues into any denunciation, as they stare into the barrels of guns, ultimately igniting the fear of what terrifies enemies the most, the possibility. that if they knew something, we might know better. that if they thought something, we might think smarter. that if they ran something,we might run faster and farther. the spectacle suffering has made of us directly translates to the raw art of alliance, maybe an ally is a person dedicated to caring, a voice that speaks for the silenced, a community built from broken, or a resilient people rejecting surrender, you can jail revolutionaries but you can't jail a revolution. MLK HUMAN RIGHTS CONTEST 7800 Golden Valley Road I Golden Valley,MN 55427 city of 763-593-8012 1 TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov golden,,City Council vae November 17, 2020—6:30 pm REGULAR MEETING MINUTES In light of the recently declared COVID-19 health pandemic, the Mayor of the City of Golden Valley declared a local emergency under Minnesota Statute, section 12.37. In accordance with that declaration, beginning on March 16, 2020, all meetings of the City Council held during the emergency were conducted by telephone or other electronic means. As such, all votes are conducted by roll call, so each member's vote on each issue can be identified and recorded pursuant to Minnesota Stat. 13D.021. The City used WebEx to conduct this meeting electronically. Members of the public were able to monitor the meetings by watching it on Comcast cable channel 16, by streaming it on CCXmedia.org, and by dialing in to the public call-in line. The public was able to participate in this meeting during public comment sections, including the public forum, by dialing in to the public call-in line. 1. Call to Order Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian Rosenquist and Kimberly Sanberg Staff present: City Manager Cruikshank, Finance Director Virnig, Police Chief Sturgis, Physical Development Director Nevinski, City Attorney Cisneros, Deputy Fire Chief Massicotte, Planning Manager Zimmerman, City Planner Campbell, and City Clerk Schyma 2. Additions and Corrections to Agenda M/Rosenquist, S/Fonnest to approve the meeting agenda as submitted. Motion carried 5-0. (In Favor: Rosenquist, Fonnest, M. Harris, S. Harris, Sanberg. Opposed: N/A) 3. Approval of Consent Agenda M/Fonnest, S/Sanberg to approve the Consent Agenda as revised: removal of Item #3C2 -Accept Resignation from the Human Rights Commission. Motion carried 5-0. (In Favor: Fonnest, Sanberg, Rosenquist, M. Harris, S. Harris. Opposed: N/A) 3A. Approval of Minutes: 3A1. City Council Meeting— November 4, 2020 313. Approve City Check Register and authorize the payments of the bills as submitted. 3C. Boards and Commissions: 3C1. Minutes of Environmental Commission —September 30, 2020 City of Golden Valley City Council Regular Meeting Minutes 2 November 17, 2020—6:30 pm 31). Approval of Bids, Quotes and Contracts: 3D1. Approve Contract for State Fuel Consortium Program 3E. Adoption of Temporary Paid Leave Policy 3. Items Removed From the Consent Agenda: 3C2. Accept Resignation from the Human Rights Commission The Council thanked Ms. Yeager for her service to the City and the Human Rights Commission. M/M. Harris, S/Rosenquist to accept the resignation of Carrie Yeager from the Human Rights Commission. Motion carried 5-0. (In Favor: M. Harris, Rosenquist, S. Harris, Sanberg, Fonnest. Opposed: N/A) 4. Public Hearing 4A. Approval of Conditional Use Permit 73, Amendment#1—6620 Wayzata Boulevard, Ordinance No. 696 City Planner Campbell presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one requested to speak. Mayor Harris closed the public hearing. M/Fonnest, S/M. Harris to adopt Ordinance#696, approval of Conditional Use Permit 73, Amendment #1 allowing for an addition to an existing Class II Restaurant. Motion carried 5-0. (In Favor: Fonnest, M. Harris, Sanberg, Rosenquist, S. Harris. Opposed: N/A) 4B. Combined Public Hearing: 1. Approval of Future Land Use Map Amendment for 8810 10th Ave N, 915 Boone Ave N, and 1021 Boone Ave N, Resolution No. 20-69 2. Approval of Zoning Map Amendment for 8810 10th Ave N, 915 Boone Ave N, and 1021 Boone Ave N, Ordinance No. 697 Mayor Harris stated that due to a conflict of interest, he would be recusing himself from the discussion and voting for Item #413. He passed the gavel to Mayor Pro Tempore Rosenquist. City Planner Campbell presented the staff report and answered questions from Council regarding an environmental assessment of the site, project timeline, and steps in the process. Dr. Wyayn Rasmussen, Academy of Whole Learning, was available for questions and made a presentation about the history of AOWL and the proposed school in Golden Valley. Mayor Pro Tempore Rosenquist opened the public hearing. No one requested to speak. Mayor Pro Tempore Rosenquist closed the public hearing. City of Golden Valley City Council Regular Meeting Minutes November 17, 2020—6:30 pm City Manager Cruikshank stated that since this item is concerning a Comprehensive Plan amendment, the item must be approved by a two-thirds vote of the Council in order to pass. M/Fonnest, S/M. Harris to adopt Resolution No. 20-69, amending the Future Land Use Map to designate 8810 10th Ave N, 915 Boone Ave N, and 1021 Boone Ave N for Assembly use. Motion carried 4-0. (In Favor: Fonnest, M. Harris, Rosenquist, Sanberg. Recused: S. Harris. Opposed: N/A) M/M. Harris, S/Sanberg to adopt Ordinance#697, amending the Zoning Map to change the zoning designation for 8810 10th Ave N, 915 Boone Ave N, and 1021 Boone Ave N from Industrial to Institutional Sub-district 1-1 and that this rezoning action be contingent on the necessary approvals from the Metropolitan Council. Motion carried 4-0. (In Favor: M. Harris, Sanberg, Fonnest, Rosenquist. Recused: S. Harris. Opposed: N/A) The Council thanked Dr. Rasmussen and welcomed AOWL to Golden Valley. S. Old Business 6. New Business 6A. Second Consideration of Ordinance No. 694 Amending City Code, Section 16, Article III, Rental Housing Licensing Deputy Fire Chief Massicotte presented the staff report and answered questions from Council. Mayor Harris opened the item for public comment. No one requested to speak. M/Rosenquist, S/M. Harris to adopt Second Consideration of Ordinance#694, Amendment to City Code Relating to the Crime Free and Disorderly Conduct Sections of Chapter 16, Article 111, Rental Housing Licensing. Motion carried 5-0. (In Favor: Rosenquist, M. Harris, S. Harris, Sanberg, Fonnest. Opposed: N/A) 6B. Second Consideration of Ordinance No. 695 Amending City Code, Section 18-2 Disorderly Conduct Police Chief Sturgis presented the staff report and answered questions from Council. Mayor Harris opened the item for public comment. No one requested to speak. M/Sanberg, S/Rosenquist to adopt Second Consideration of Ordinance#695, deleting City Code section 18-2: Disorder Conduct—Generally in its entirety and replacing it with a new section 18-2. Motion carried 5-0. (In Favor: Sanberg, Rosenquist, M. Harris, Fonnest, S. Harris. Opposed: N/A) City of Golden Valley City Council Regular Meeting Minutes November 17, 2020—6:30 pm 6C. First Consideration of Ordinance No. 698 Establishing A 2021 Master Fee Schedule Finance Director Virnig presented the staff report and answered questions from Council. Mayor Harris opened the item for public comment. No one requested to speak. M/Rosenquist, S/Sanberg to adopt First Consideration of Ordinance#698, establishing a 2021 Master Fee Schedule. Motion carried 5-0. (In Favor: Rosenquist, Sanberg, Fonnest, M. Harris, S. Harris. Opposed: N/A) 61). Review of Council Calendar Mayor Harris reviewed upcoming city meetings, events, and holiday closures. 6E. Mayor and Council Communication Council Member Fonnest provided an update from recent Municipal Legislative Commission meetings. He discussed three important legislative issues the commission is focusing on including economic recovery, transportation and infrastructure, and local control. He further discussed a fiscal disparities task force that is being assembled to study the formula and effects of proposed changes that cities, including Golden Valley, are putting forward. Mayor Harris was part of a recent conversation with local mayors and U.S. Representative Omar. There was discussion regarding CARES Act funds, how cities were able to use those funds, and if there is a potential second round of assistance/relief is on the way. Council Member Rosenquist provided an update from a recent meeting with the Minneapolis Park and Recreation Board with Mayor Harris and City Manager Cruikshank. She further discussed the first meeting of the Facilities Study Task Force. City Manager Cruikshank gave an update on City operations and services during COVID-19. 7. Adjourn M/Rosenquist, S/M. Harris to adjourn the meeting at 8:17 p.m. Motion carried 5-0. (In Favor: Rosenquist, M. Harris, Sanberg, Fonnest, S. Harris. Opposed: N/A) Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk city EXECUTIVE SUMMARY .golden Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Financial Or Budget Considerations The check register has a general ledger code as to where the claim is charged. At the end of the register is a total amount paid by fund. Recommended Action Motion to authorize the payment of the bills as submitted. Supporting Documents Document is located on city website at the following location: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?id=832914&dbid=2&repo=GoldenVallev&cr=1 The check register for approval: • 11-25-20 Check Register EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. C. 1. Approve Cigarette/Tobacco License Renewals Prepared By Theresa Schyma, City Clerk Summary The following establishments have applied for renewal of their Cigarette/Tobacco license for the 2021 license term. The applicants listed below have met City Code requirements for the renewal of their licenses and staff is recommending approval of the following license renewals: License# Licensee Address 11641 Amstar Gas Station 9405 Medicine Lake Road 11638 Down in the Valley, Inc. 8020 Olson Memorial Highway 11636 Feist Automotive Group 1875 Lilac Drive North 11632 Golden Valley Country Club 7001 Golden Valley Road 11640 Golden Valley Holiday Store #3 600 Boone Avenue North 11644 Golden Valley Liquor Barrel 7890 Olson Memorial Highway 11635 Holiday Stationstores, Inc. 7925 Wayzata Boulevard 11643 Schuller's Tavern 7345 Country Club Drive 11633 Speedway#4443 1930 Douglas Drive 11634 Speedway#4497 6955 Market Street Financial Or Budget Considerations Fees received for tobacco license renewals are budgeted, and defray costs the City incurs to administer and enforce tobacco license regulations and requirements. Due to business constraints caused by COVID-19 as well as some delays with the mail system, licensees were given until December 28 for their payment to be received by the City Clerk. No license will be issued until full payment is received. Recommended Action Motion to approve the renewal of the Cigarette/Tobacco licenses for the applicants above from January 1, 2021, through December 31, 2021. EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. C. 2. Approve 2021 Therapeutic Massage Facility License Renewals Pending Satisfactory Background Investigation Prepared By Theresa Schyma, City Clerk Summary The following establishments have applied for renewal of their Therapeutic Massage Facility license for the 2021 license term. The applicants listed below have met the City Code requirements for the renewal of their license and the Golden Valley Police Department is in the process of conducting the background investigations. Staff is recommending approval of the following license renewals pending satisfactory completion of the background investigations: Licensee Address Owner Artistic Urges Hair Consultants 1405 Lilac Drive N, Suite 114 DeVonne Reinhardt-Brock Massage Envy 7704 Olson Memorial Hwy Kevin Seeger, Eileen Seeger and Beth Seeger Pucon Massage 810 Lilac Drive N, Suite 104 Margaret Selva Financial Or Budget Considerations Fees received for massage establishment license renewals are budgeted, and defray costs the City incurs to administer and enforce license regulations and requirements. Recommended Action Motion to approve the renewal of the Therapeutic Massage Facility licenses for the applicants above from January 1, 2021, through December 31, 2021, pending satisfactory completion of the background investigations. 7700 Golden Valley Road I Golden Valley,MN 55427 City Of 763-593-8054 1 TTY 763-593-3968 1 763-593-8098(fax)I www.goldenvalleymn.gov golden, 1 11� Civil Service Commission valley August 26, 2020—12:30 pm SPECIAL MEETING MINUTES Public Safety Conference Room Golden Valley Police Department 7700 Golden Valley Road 1. Call to Order The meeting was called to order at 12:34 pm by Commissioner Kumagai. 2. Attendance/Roll Call Commissioners present: Gloria Kumagai, Secretary Andrew Wold Commissioners absent: None Council Member Present: Gillian Rosenquist Staff present: Jason Sturgis, Chief of Police Steve Johnson, Commander Dave Kuhnly, Commander Kirsten Santelices, Human Resources Director Maria Cisneros, City Attorney 3. Approval of Agenda Commissioner Wold requested to change item A under Old Business to "Review and Rescind Votes from the Last Civil Service Commission Meeting." Motion by Commissioner Wold to approve the revised agenda. Seconded by Commissioner Kumagai. Motion carried 2-0. 4. Approval of Minutes Motion by Commissioner Wold to approve the July 9, 2020 meeting minutes. Seconded by Commissioner Kumagai. Motion carried 2-0. 5. Old Business A. Review and Rescind Votes from the Last Civil Service Commission Meeting Commissioner Wold stated commissioners voted on July 9, 2020 to draft a position statement from the commission regarding current events, and to reach out to the city attorney to clarify the commission's role in union negotiations and discuss equity language in the promotion process. Motion by Commissioner Wold to rescind these votes and take no further action. Seconded by Commissioner Kumagai. Motion carried 2-0. This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. City of Golden Valley Civil Service Special Meeting Minutes August 26- 12:30 pm B. Demographic Survey Results Human Resources Director Santelices stated historically, city employee demographic information was added to the payroll system in order to complete EEO reporting. The data was not self- reported and does not accurately reflect how an employee may identify. The city began collecting demographic data from new employees during orientation on a voluntary basis beginning three years ago. The city has not reached out to all employees to collect demographic data from individual employees. Commissioner Wold requested the EEO data be provided to commissioners. Human Resources Director Santelices stated the most current data in the EEO report will be emailed to commissioners. C. Commission Records in GVPD Window Commissioner Wold reiterated the desire for commission records listed in Article III (A) of the commission bylaws to be added to the new GVPD Window posted on the city website so they are transparent and more readily available to the public. Chief Sturgis stated the commission records will be added to the GVPD Window. 6. New Business A. Approval to Initiate Police Officer Hiring Process Chief Sturgis stated the department is currently down one officer, with at least a couple retirements expected in the next several months. The current eligibility register still has three viable candidates on it and department staff has reached out to those candidates to begin background investigations. Chief Sturgis requested approval to initiate a hiring process to prepare for future vacancies. Chief Sturgis advised the testing procedures will be adjusted due to the COVID-19 pandemic, depending on the number of applications received. Commander Kuhnly reported he researched several alternative written exams to find a replacement for the LEAP test, which has been administered by the department for decades. Commander Kuhnly spoke with the psychologist the department uses for applicant psychological exams, two consulting firms, and several other police departments for recommendations. The NGLE test was recommended by the Blaine, Plymouth and St. Louis Park Police Departments and its components appear to measure competencies the department is looking for, particularly in its diversity goals. Chief Sturgis advised a PT test will not be administered during this hiring process due to the COVID-19 restrictions. Commissioner Wold recommended the PT test could be introduced later on in the hiring process when the candidate pool is narrowed and proper safety precautions can be taken, at the chief's discretion. Motion by Commissioner Wold to approve the examination process as amended. Seconded by Commissioner Kumagai. Motion carried 2-0. City of Golden Valley Civil Service Special Meeting Minutes August 26- 12:30 pm Motion by Commissioner Wold to approve the initiation of a police officer hiring process. Seconded by Commissioner Kumagai. Motion carried 2-0. B. Police Commission Task Force Proposal City Attorney Cisneros presented a draft resolution for establishing a police commission task force for review and discussion prior to submission to the city council in September. Commissioner Wold stated he appreciated the opportunity to provide feedback in the task force creation process. Commissioner Wold inquired whether a task force meeting would need to be noticed as a joint meeting with the Civil Service Commission since a quorum of commissioners would be present. Attorney Cisneros stated the meeting notices would be posted as a new task force meeting as well as a Civil Service Commission meeting. Commissioner Kumagai asked for clarification on the intended task force member defined as "One resident of Golden Valley with knowledge or experience of the defense side of the criminal justice system selected by the City Council." Attorney Cisneros stated the intended member would be someone familiar with the other side of law enforcement, possibly one who has been arrested or been involved in criminal defense. Commissioner Kumagai recommended making the language more clear in the membership make-up. Attorney Cisneros stated the membership language for this specific member could be revised to include non-residents as well, with council selecting the member with the closest ties to Golden Valley. 7. Commission Communications 8. Adjournment Motion by Commission Wold to adjourn the meeting at 1:25 pm. Seconded by Commissioner Kumagai. Motion carried 2-0. Gloria Kumagai, Secretary Amanda Johnson, Police Operations Supervisor 014*1110, 7800 Golden Valley Road I Golden Valley,MN 55427 City of 763-593-8027 I TTY 763-593-3968'763-593-8198(fax)I www.goldenvalleymn.gov golden, u Znk'T T va Environmental Commission October 26, 2020—6:30 pm REGULAR MEETING MINUTES This meeting will be held via Cisco Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-655- 0001 and entering the meeting code 133 715 7232. For technical assistance, please contact support staff at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City for reimbursement consideration. Additional information about for monitoring electronic meetings is available on the City website. 1. Call to Order The meeting was called to order by Chair Seys at 6:30. 2. Roll Call Commissioners present: Scott Seys, Jim Stremel Dawn Hill, Shannon Hansen, Wendy Weirich, Felix Fettig Commissioners absent: Debra Yahle, Tonia Galonska Council Members present: Larry Fonnest Staff present: Eric Eckman, Environmental Resources Supervisor; Drew Chirpich, Environmental Specialist; Story Schwantes, Green Corp Member; Carrie Nelson, Administrative Assistant. 3. Approval of Agenda MOTION by Commissioner Hill, seconded by Commissioner Weirich to approve the agenda of October 26, 2020 and the motion carried. 4. Approval of September 30, 2020 Regular Meeting Minutes MOTION by Commissioner Hill, seconded by Commissioner Weirich to approve the minutes of August 24, 2020 as submitted and the motion carried with the following changes: A. Change "Workshop 1 was an into to the process and to each other." to "Workshop 1 was an intro to the process and to each other." B. Change "We have a higher medium income than the state." to "We have a higher median income than the state. 5. Introduction to "Just Deeds Project" Equity and Inclusion Manager, Kiarra Zackery, gave a presentation on Just Deeds. A. The Golden Valley Human Rights Commission (HRQ launched the Just Deeds Project to help homeowners discover and renounce restrictive covenants on their property titles. Residents can now apply to release covenants on their property deeds. This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. City of Golden Valley Environmental Commission Regular Meeting October 26, 2020—6:30 pm Racially restrictive covenants are contractual agreements that prohibit the purchase, lease, or occupation of a property by a particular group of people. These covenants were used by real estate developers in the 19th and 20th centuries to restrict people of color from buying or occupying property in certain neighborhoods across the country, including certain areas of Golden Valley. Despite being unenforceable, the language of racially restrictive covenants still exists in property titles. In 2019 the Minnesota legislature passed a law allowing property owners to discharge restrictive covenants from their titles. This legislation prompted the HRC to create a work plan to educate residents, provide information about discharging these covenants, and create a platform to continue the conversation on equity and inclusion. This effort by the HRC became known as the Just Deeds Project. B. Minnesota has some of the worst disparities in the country when it comes to income, well-funded schools/academics, health, homeownership, access to healthcare, access to food, and may others. C. The areas deemed undesirable have a hotter temperature, less tree coverage, fewer lakes and bodies of water... D. EC can help by, for example, providing equitable access to trees and green spaces in previously non-covenanted areas or occupied by low income residents. E. Golden Valley has 1600 properties with the covenants. The City of Minneapolis has 100,000's. F. There is a Just Deeds link on the Golden Valley website with more information. 6. A. Environmental Justice Collaboration—Subcommittee Update i. Speaker to talk about climate and climate equity. HRC reached out to Mark Seeley. ii. Focus on 5 social and environmental inequities/parameters. 1. Affordable Housing— NOAH, Low Income Properties/Subsidized (as reported by Hennepin County) 2. Home values less than $250,000. Questions and comments from Commissioners: a. Would putting money into adding more tree coverage and less impervious surfaces in these areas be gentrifying these neighborhoods? b. Homeowners in the neighborhoods are more house and energy cost burdened, and possibly don't have the extra income to add themselves. c. Appraisers are looking at the property, structure, and in some cases rents and aren't necessarily looking at number of trees, amount of impervious surface, or presence of stormwater infrastructure, so it is unclear if these types of improvements would increase market value or rents. 3. Renter Occupied —Greater than 30% in any census block, also single- family license data in GV City of Golden Valley Environmental Commission Regular Meeting 3 October 26, 2020—6:30 pm 4. Tree Canopy- Less than 30% coverage 5. Impervious Surface Area - Over 50% by census block iii. Overlay the 5 parameters and where they overlap may be areas to focus relationships and investment. iv. Weight the 5 factors? Rank the social factors higher than environmental factors?All equal? v. The Trust for Public Land has an initiative called the 10-Minute Walk that asks Cities to commit to ensure all residents have access to parks or other natural areas within a 10-minute walk. vi. The HRC is said there is a member of the Planning Commission interested in being a part of this sub-committee, too. He could weigh in on Aii2 above. B. R-3 Density Bonus Standards MOTION by Commissioner Weirich, seconded by Commissioner Stremel to move the current version on to the Planning Commission and City Council for consideration and approval and the motion carried with the following additional language to item (6): i. (6) Stormwater Facilities. Above ground, multi-benefit green infrastructure, or a combination of both above and below ground, designed to enhance water quality and reduce stormwater runoff rates, volumes, and nutrient loads beyond what is required by the City and Watershed shall increase the maximum allowable density. C. Recycling and Organics Collection Update i. Hauler Questions/Answers 1. There have been two rounds of questions/answers with haulers. The first was last winter. The second was done recently. 2. Recycling is currently at 92% participation of residents with at least one pick-up per month. 3. In the initial roll-out the companies would look at the cart for contamination prior to dumping to help educate residents on what's allowed. 4. Recycling and Organics serviced by different trucks and taken to different locations. 5. Would be beneficial to have both contracts with one company. There would be just one contact. 6. 30-35 gallon carts the smallest offered due to truck capabilities. 7. Carts will be labeled with stickers about what is/isn't accepted. 8. Compost availability would be a separate contract. It would increase costs. 9. All haulers can take returned carts back. Edina was about 10-12% returned carts. A form needs to be filled out to request the return of the cart. 10. On average, it will take about 6-9 months to roll out the program once awarded the contract. ii. RFP Update City of Golden Valley Environmental Commission Regular Meeting " October 26, 2020—6:30 pm 1. Still working on the RFP— Looking at other cities to see what they've included in their contracts, and what we have in our current Recycling Contract that can be included in the new contract. 2. The monthly tonnage reports will be required from the hauler. They'll give us a breakdown on materials on both organics and mixed recycling. The annual composition studies are important because the way things are trending, more stringent standards may be coming in order to receive funding. 3. Data regarding routes will help on our end regarding missed pick-ups. 7. New Business A. Program/Project Updates i. DeCola Ponds Flood Reduction Projects: SEA-Wildwood Park Planning Study 1. One of several capital projects the City and its partners are looking at for creating flood storage and diverting flood water away from the DeCola Ponds neighborhood. 2. Wrapping up the Planning Study right now and entering the Engineering Feasibility Study with the Bassett Creek Watershed. The report will be completed next spring. 3. Quite a bit of public engagement already and there will be quite a bit more ahead. 4. If the project is ordered and the report is approved by the watershed and an option for creating flood storage is selected, it would move into the final design stage next fall. Then it would move into the construction phase in 2022-23. 5. Commissioners had no additional questions or comments about the study or concept plans at this time. B. Council Updates i. None C. Other Business i. None 8. Adjournment MOTION by Commissioner Hill, seconded by Commissioner Hansen to adjourn the meeting at 8:55 pm and the motion carried. ATTEST: Carrie Nelson, Administrative Assistant Scott Seys, Chair EXECUTIVE SUMMARY Public Works 763-593-8030 / 763-593-3988 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 1. Approve Purchase of a Single Axle Dump Truck Prepared By Tim Kieffer, Public Works Director Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary Unit 778, a 2008 single axle dump truck with hook-lift system, has reached its useful life cycle and is scheduled to be replaced. Staff evaluate vehicles and equipment on an annual basis to determine replacement programing. The dump truck meets replacement criteria set forth in the City's vehicle replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of "needs immediate consideration." The existing dump truck due for replacement scored 39 points. It was determined after reassessing the department's needs, another truck with a hook-lift system is not needed. Therefore, the new dump truck will only be equipped with a stainless steel dump body with de-icing capabilities, front plow, side plow, underbody plow, and associated hydraulics and controls. Staff utilizes this equipment for snow removal and other maintenance activities such as paving and hauling. The V-box sander that was scheduled to be ordered with the hook-lift system will be replaced with a 2600-gallon anti-icing tanker roll-off. The taker roll-off will be used during snow and ice control operations. The replacement tanker roll-off will allow 2 employees to anti-ice, instead of 4, reducing fuel and labor costs. Ordering the cab, chassis and equipment by December 31, 2020 ensures a delivery date before the majority of the other agencies. This helps prevent any delays with equipment setup. Financial Or Budget Considerations The 2021 Vehicle and Equipment Capital Improvement Program (CIP) includes $260,000 for the purchase of a single axle dump truck (V&E-144). Additionally, the 2021 Storm Sewer CIP includes $50,000 for the purchase of a V-box sander (SS-062). City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 Staff recommends purchasing the equipment from the state contract through the State of Minnesota's cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded the following contracts through the CPV: Contract No. Item Vendor Amount 2021 Mack Granite 42BR Single Axle 124649 Nuss Truck & Equipment $117,970 Cab and Chassis 167105 Plows, Equipment, Hydraulics and Towmaster Truck $119,421 Controls Equipment Less Unit 778 Trade-in $40,000 Total Cab, Chassis, and Equipment Less Tax, Title, and License (Charged to Vehicle and Equipment CIP) $197,391 Contract No. Item Vendor Amount 167105 VariTech LDS A12600-DAS Anti-Ice Towmaster Truck $22,500 System Equipment Less V-box Roll-Off Trade-in ($5,000) Total Anti-Icing Tanker Roll-Off (Charged to Storm Sewer CIP) $17,500 Under Minnesota Statutes Section 471.345, the City may dispose of retired equipment by trading it in. Nuss Truck & Equipment has offered $40,000 trade-in value on unit 778 and dump body. Additionally, Nuss Truck & Equipment has offered $5,000 for the V-box sander. Staff believe this is a good offer compared to sales of previous units. Recommended Action Motion to approve purchase of a 2021 Mack Granite 42BR Single Axle Cab and Chassis from Nuss Truck & Equipment in the amount of$117,970. Motion to approve purchase of plows, equipment, hydraulics, controls, and anti-icing tanker roll-off from Towmaster Truck Equipment in the amount of$141,921. Motion to approve trade-in of unit 778, dump body and V-box roll-offs from Nuss Truck & Equipment in the amount of$45,000. Supporting Documents • Nuss Truck & Equipment Quote (19 pages) • Towmaster Plow Equipment Quote (6 pages) • Towmaster Anti-Icing Tanker Roll-Off Quote (1 page) EVENT G0210-2000006496 STATE OF MINNESOTA 1 of 19 PRICING PAGE Print Date&Time 11/17/2020 10:07 VENDOR NAME NUSS TRUCK& EQUIPMENT YEAR, MAKE AND MODEL 2021 MACK GRANITE 42BR SA ......................................................................................................................................................................................... This section for use when order WB 171" CA 105:00:00 Grand Total $ 117,970.00 AF 62" Rear Ratio 4.19 CONTRACT# 124649 Cab Color WHITE Wheel ALUM Color Notes CITY OF GOLDEN VALLEY UPDATED 9-22-20 :......................................................................................................................................................................................................................................................................................................... .......................................................................................................................................................................................................................................................................................................... € spec# € Description Qty: Price Subtotal :......................:................................................................................................................................................................................ ...................................•............................................................ 1.0 Price for base unit: 1 $ 82,069.00 $ 82,069.00 2.0 FRAME OPTIONS 2.10 Front frame extension 1 $ 886.00 $ 886.00 2.20 Custom hole punching in frame $ 100.00 $ - 2.30 Deduct for no front bumper 1 $ (50.00) $ (50.00) 2.40 Frame fastener option (bolt or huck spun) 1 STD 2.50 Frame, R.B.M., S.M., PSI, CT 2.60 2,120,000 17.7 120,000 87- 112 CA $ (64.00) $ - 2.70 2,120,000 17.7 120,000 113- 133 CA STD 2.80 2,120,000 17.7 120,000 134- 152 CA $ 107.00 $ - 2.90 2,120,000 17.7 120,000 153- 199 CA $ 406.00 $ - 2.10 2,120,000 17.7 120,000 200-236 CA $ 482.00 $ - 2.11 2,470,000 20.6 120,000 87- 112 CA $ 176.00 $ - 2.12 2,470,000 20.6 120,000 113- 133 CA $ 240.00 $ - 2.13 2,470,000 20.6 120,000 134- 152 CA $ 347.00 $ - 2.14 2,470,000 20.6 120,000 153- 199 CA $ 646.00 $ - 2.15 2,470,000 20.6 120,000 200-236 CA $ 722.00 $ - 2.16 2.820,000 23.5 120,000 87- 112 CA 1 $ 521.00 $ 521.00 2.17 2.820,000 23.5 120,000 113- 133 CA $ 585.00 $ - 2.18 2.820,000 23.5 120,000 134- 152 CA $ 692.00 $ - 2.19 2.820,000 23.5 120,000 153- 199 CA $ 991.00 $ - 2.20 2.820,000 23.5 120,000 200-236 CA $ 1,067.00 $ - 2.21 3,160,000 26.3 120,000 87- 112 CA $ 744.00 $ - 2.22 3,160,000 26.3 120,000 113- 133 CA $ 808.00 $ - 2.23 3,160,000 26.3 120,000 134- 152 CA $ 915.00 $ - 2.24 3,160,000 26.3 120,000 153- 199 CA $ 1,214.00 $ - 2.25 3,160,000 26.3 120,000 200-236 CA $ 1,290.00 $ - 2.26 DOUBLE FRAME-PARTIAL IC REINFORCEMENT 2.27 3,230,000 26.9 120,000 87- 112 CA $ 801.00 $ - 2.28 3,230,000 26.9 120,000 113- 133 CA $ 865.00 $ - AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 2of19 PRICING PAGE Spec# Description Price Subtotal 2.47 DOUBLE FRAME-FULL IC REINFORCEMENT 2.73 TRIPLE FRAME -FULL IC REINFORCEMENT AMENDMENT#1 FOR 2O1Q MODELS GA EVENT G0210-2000006496 STATE OF MINNESOTA 3 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... : Spec# Description Qty Price Subtotal ...................... 2.76 5,688,000 47.4 120,000 134- 152 CA $ 5,131.00 $ 2.77 5,688,000 47.4 120,000 153- 199 CA $ 5,430.00 $ 2.78 5,688,000 47.4 120,000 200-236 CA $ 5,506.00 $ 2.79 Flush bright finish channel steel $ 113.00 $ 2.80 Extended stylized-silver-bright finish steel w/stone guard $ 1,495.00 $ 2.81 Extended -swept back steel, bright finish with stone guard - includes center tow in $ 1,139.00 $ 2.82 Mill finish, flush mounted, unpainted aluminum $ 68.00 $ 2.83 Extended swept back channel steel (includes center tow pin) w/stone guard $ 805.00 $ 2.84 Extended swept back channel steel with bright finish w/painted center tow in $ 620.00 $ 2.85 Extended swept back steel channel w/bright finish $ 258.00 $ 2.86 Extended swept back painted steel 1 STD 2.87 Flush painted steel $ (15.00) $ 2.88 Flush stainless clad aluminum $ 143.00 $ 2.89 Plate type radiator guard $ 105.00 $ 2.90 Bright finish plate type radiator guard $ 258.00 $ 2.91 Tectyl 185 GW pigmented compound between frame rails $ 110.00 $ 2.92 BOC crossmember, steel HD back to back channel intermediate $ 66.00 $ 2.93 BOC & intermediate crossmember, HD I-Beam $ 332.00 $ 2.94 Frame rail clearance $ 62.00 $ 3.0 FRONT AXLE/SUSPENSION/BRAKE/OPTION 3.1 Set back front axle option 1 STD 3.2 12,000 front axle & matching suspension - Mack FXL12 STD 3.3 14,600 front axle & matching suspension - Mack FXL14.6 $ 771.00 $ 3.4 16,000 front axle and matching suspension $ 3.5 18,000 front axle and matching suspension -Mack FXL1 8 $ 1,361.00 $ - 3.6 20,000 front axle and matching suspension -Mack FXL20 1 $ 2,147.00 $ 2,147.00 3.7 23,000 front axle and matching suspension -Mack FXL23 $ 2,448.00 $ - 3.8 Heavy duty front axle shocks 1 STD 3.9 Front stabilizer bar $ 3.10 Right hand air bag suspension per Spec 3.6, Driver controlled $ 3.11 Left air bag suspension per Spec 3.6, Driver controlled $ 3.12 Front axle lubrication cap with slotted venthole 3.13 Front brake dust shields 1 $ 18.00 $ 18.00 3.14 Dual front auxiliary steering gear $ 569.00 $ - 3.15 RH spring build up for wing plow application $ 30.00 $ - 3.16 LH spring build up for wing plow application $ 30.00 $ - 3.17 All wheel drive front axle $ 43,000.00 $ - 3.18 Twin Steer Front Axle $ 12,612.00 $ - 3.19 Aluminum front hubs $ 53.00 $ - 3.20 Centerfuse outboard mounted brake drums $ 217.00 $ - 3.21 Multileaf front spring ILO taperleaf(2 leaf spring) I $ 35.00 $ - AMENDMENT#1 FOR 2019 MODELS SA EVENT G0210-2000006496 STATE OF MINNESOTA 4 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal ...................... ............................................................................ F 3.22 HD mulitileaf front spring ILO taperleaf(2 leaf spring) $ 65.00 $ 3.23 HD taperlead (3 leaf spring) ILO of taperleaf(2 leaf spring) $ 65.00 $ - 3.24 Meritor EX+Air Disc Brakes requires Meritor rear brakes $ 653.00 $ - 3.25 Meritor front slack adjustors- Need same slack on rear axle $ 1.00 $ - 3.26 Meritor front slack with stainless steel pins $ 58.00 $ - 3.27 Haldex front slack adjustors- Need same slack adjustor on rear axle STD 3.28 Haldex front slack with stainless steel pins 1 $ 57.00 $ 57.00 3.29 Meritor front brakes ILO of Bendix- requires Meritor rear brakes $ 131.00 $ - 3.30 Power steering reservoir with visible sight glass $ 3000 $ 4.0 4.0 SINGLE REAR AXLE/SUSPENSION/BRAKE/OPTIONS 4.1 17,500#driver differential locking rear axle and matching suspension $ 4.2 19,000#rear axle & matching suspension $ 4.3 19,000#driver differential locking rear axle and matching suspension $ 4.4 21,000#rear axle and matching suspension $ (110.00) $ 4.5 21,000#driver differential locking rear axle and matching suspension $ 374.00 $ 4.6 22,000#rear axle and matching suspension $ 4.7 22,000#driver differential locking rear axle and matching suspension $ 4.8 23,000#rear axle and matching suspension $ 181.00 $ 4.9 23,000#driver differential locking rear axle and matching suspension $ 665.00 $ 4.10 26,000#rear axle and matching suspension $ 880.00 $ 4.11 26,000#driver differential locking rear axle and matching suspension $ 1,364.00 $ 4.12 Meritor RS23160 rear axle and 26,000#rear suspension, driver diff. lock. $ 830.00 $ 4.13 17,500#air suspension in lieu of springs $ 4.14 19,000#air suspension in lieu of springs $ 4.15 21,000#air suspension in lieu of springs $ 4.16 22,000#air suspension in lieu of springs $ 4.17 23,000#air suspension in lieu of springs $ 120.00 $ 4.18 26,000#air suspension in lieu of springs $ 4.19 Dash mounted air dump system $ - $ 4.20 1/2 round universal joints 1 STD 4.21 Spicer 1810 HD drive line with half round universal joints $ 126.00 $ 4.22 Rear axle heavy duty shocks $ 4.23 Rear auxiliary spring, 4500# $ 4.24 Rear stabilizer bar $ - 4.25 Rear brake dust shield 1 $ 18.00 $ 18.00 4.26 Mack RA23R 23,000 lbs rear axl2 1 STD 4.27 Meritor RS-30-185 30,000 lbs rear axle $ 1,812.00 $ 4.28 Dana-Spicer S30-190 30,000 lbs rear axle $ 3,209.00 $ 4.29 Mack interwheel power didiver for RA23R axle $ 1,367.00 $ 4.30 Mack CRD203 carrier $ 377.00 $ 4.31 Mack interwheel power divider for CRD2031 axle $ 1,818.00 $ AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 5of19 PRICING PAGE Spec# Description Price Subtotal 4.32 Driver controlled interwheel differential lock 4.33 Meritor RS23160 rear axle and 30,000#rear suspension, driver 4.35 23,000 lbs Mack Multileaf spring with helper $ 130.00 $ 4.36 26,000 lbs Mack Multileaf spring with helper $ 165.00 $ - 4.51 Haldex automatic rear slack adjustors STD 4.52 Haldex automatic rear slack adjustors with stainless steel pins 1 $ 96.00 $ 96.00 4.53 Meritor automatic rear slack adjustors $ 1.00 $ - 4.54 Meritor automatic rear slack adjustors with stainless steel pins $ 231.00 $ 4.59 Haldex"Gold Seal" brake chambers $ 1.00 $ 4.6o Haldex"Life Seal" brake chamber 1 STD 4.64 MGM MODEL TR-T tamper-resistant brake chamber $ 26.00 $ 4.65 MGM MODEL TR-T tamper-resistant brake chamber-reclock inlet ports for optimum ground clearance $ 43.00 $ 4.66 Haldex"Gold Seal" 3.0" stroke bake chamber $ 159.00 $ 4.68 Aluminum preset hub with integrated spinle nut $ 19.00 $ 4.69 Conmet Aluminum preset bearings &seals $ 192.00 $ *.0 INTENTIONALLY LEFT BLANK: AMENDMENT#1 FOR 2O1Q MODELS GA EVENT G0210-2000006496 STATE OF MINNESOTA 6 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... : Spec# Description Qty Price Subtotal ......................----------------------------------------------------------------------------------------------------------------------------------------------------------------------........................................................................................................ 6.0 TIRES/RIMS OPTIONS: 6.1 Nylon wafers or wheel guards on all wheels (10 ea.) 1 $ 44.00 $ 44.00 6.2 Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (10 ea.) STD Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300# 6.3 rims (8 ea.) in rear only $ 16.00 $ 6.4 11R 22.5 H front tires $ 39.00 $ 6.5 12R 22.5 H front tires -295/60R22.5 Michelin &255 rear tires $ 198.00 $ 6.6 9000 lb. 22.5 9"front steel rims, 315/80R 22.5 J front tires $ 187.00 $ - 6.7 10,000 lb. 22.5 9"front steel rims, 315/80R 22.5 J front tires 1 $ 407.00 $ 407.07' 6.8 10,500 lb. 22.5 x 12.25 front steel rims, 385/65R 22.5 J front tires $ 609.00 $ - 6.9 10,500 lb. 22.5 x 12.25 front steel rims, 425/65R 22.5 J front tires $ 669.00 $ - 6.10 11 R 22.5 H rear tires 1 $ 328.00 $ 328.00 6.11 7,300 lb. 24.5"x 8.25" steel front rims $ 5.00 $ - 6.12 7300 lb. 24.5"x 8.25" rear steel rims $ 44.00 $ 6.13 8,000 lb. 24.5"x 8.25"steel front rims $ 10.00 $ 6.14 8,000 lb. 24.5"x 8.25" steel rear rims $ 82.00 $ 6.15 11 R 24.5 G front tires $ 63.00 $ 6.16 11 R 24.5 H front tires $ 105.00 $ 6.17 11 R 24.5 G rear tires $ 164.00 $ 6.18 11 R 24.5 H rear tires $ 480.00 $ 6.19 Steel spare rim, size 22.5 x 8.25 $ 125.00 $ 6.20 Steel spare rim, size 24.5 x 8.25 $ 148.00 $ 6.21 Steel spare rim, size 22.5 x 9.0 $ 380.00 $ 6.22 Steel spare rim, size 22.5 x 12.25 $ 430.00 $ 6.23 12R22.5 H front tires $ 439.00 $ 6.24 12R 22.5 H rear tires $ 876.00 $ 6.25 Wheel lug wrench - includes handle $ 48.00 $ 6.26 Aluminum front wheel -22.5 x 8.25 $ 141.00 $ 6.27 Aluminum front wheel -24.5 x 8.25 $ 156.00 $ 6.28 Aluminum front wheel -22.5 x 9.0 1 $ 329.00 $ 329.00 6.29 Aluminum front wheel -22.5 x 12.25 $ 387.00 $ - 6.30 Polished aluminum front wheel $ 48.00 $ 6.31 Dura-bright bright finish front wheels $ 204.00 $ 6.32 Wheel finishing with extra polished front wheels $ 76.00 $ - 6.33 Aluminum rear wheels-22.5 x 8.25 1 $ 246.00 $ 246.00 6.34 Aluminum rear wheels-24.5 x 8.25 $ 300.00 $ - 6.35 Polished aluminum rear wheel four outboard of dual wheels $ 66.00 $ 6.36 Polished aluminum rear wheel all eight(4)wheels $ 133.00 $ 6.37 Dura-bright bright finish on all eight(4) rear wheels $ 667.00 $ 6.38 Dura-bright bright finish on all four(2)outboard rear wheels $ 334.00 $ 6.39 11 R22.5 G Bridgestone M843 front tires $ 223.00 $ 6.40 11 R22.5 G Michelin XZE2 front tires $ 296.00 $ 6.41 315/80R22.5 L Michelin XZA1 front tires $ 532.00 $ 6.42 385/65R22.5 J Michelin XZY3 front tires $ 712.00 $ AMENDMENT#1 FOR 2019 MODELS SA EVENT G0210-2000006496 STATE OF MINNESOTA 7 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal ...................... ........................................................... 6.43 425/65R22.5 L Michelin XZY3 front tires $ 959.00 $ 6.44 11 R22.5 G Bridgestone M843 rear tires $ 446.00 $ 6.45 11 R22.5 G Michelin XDN2 rear tires $ 946.00 $ 6.46 11 R22.5 H Michelin XDN2 rear tires $ 982.00 $ 6.47 11 R22.5 G Goodyear G622RSD rear tires $ 1,252.00 $ 6.48 11 R22.5 H Goodyear G622RSD rear tires $ 1,336.00 $ 7.0 BRAKE SYSTEM OPTIONS: 7.1 Wabco System Saver 1200 E heated air dryer 1 STD 7.2 Manual cable drain valves on air tanks with lanyard on all tanks $ 24.00 $ - 7.3 Heated air tank 7.4 Auto drain valves on air tanks 1 $ 31.00 $ 31.00 7.5 MGM type TR-T rear brake chambers $ 50.00 $ - 7.6 S.S. pins on slack adjuster yoke (2 ea. per yoke) For all air brake chambers $ 7.7 Inverted rear brake chamber mounting in lieu of regular mounting $ 7.8 Relocate air dryer $ 49.00 $ 7.9 Bendix AD9 heated air dryer $ 118.00 $ 7.10 Bendix AD-IP heated air dryer $ 164.00 $ 7.11 Meritor/Wabco system twin heated air dryer $ 539.00 $ 7.12 Auto heated drain valve- heated supply tank, manual petcock $ 42.00 $ 7.13 Auto heated drain valve- heated supply tank, with lanyard on all other tanks $ 72.00 $ - 7.14 Aluminum air reservoirs 1 $ 192.00 $ 192.07' 7.15 Polished aluminum air reservoirs $ 252.00 $ - 7.16 Increase air capacity for installation of extra axles $ 289.00 $ 7.17 MACK Road Stability Adv. Bendix ABS/ATC/RSA wNAW control with mud/snow switch $ 1,873.00 $ 7.18 MeritorNVabco ABS system w/o automatic traction control $ 142.00 $ - 7.19 Bendix ABS system with traction control 1 $ 270.00 $ 270.00 7.20 MeritorNVabco ABS system w/auto traction control $ 357.00 $ - 1 7.21 Furnish automatic traction control (ATC full disable switch) 1 $ 105.00 $ 105.00 7.22 Lanyard control on supply wet tank $ 16.00 $ - 7.23 Haldex"Gold Seal" brake chamber $ 1.00 $ 7.24 Haldex"Life Seal" brake chamber 1 STD 7.25 MGM TR 30/30 LP3 (3" Stroke) brake chamber $ 105.00 $ 7.26 MGM LTR (3" Stroke) brake chamber $ 285.00 $ 7.27 MGM TR3030LP3THD $ 133.00 $ 7.28 MGM TR-T(Tamper Resistant brake chamber) reclock inlet ports for optimum ground clearance $ 68.00 $ 7.29 Haldex"Gold Seal" 3.0" stroke brake chamber $ 399.00 $ 7.30 Electric horn sound when driver door open with park brake released $ 67.00 $ 7.31 Alarm to sound when driver door open & parking brake not on $ 43.00 $ 7.32 Schreader valve located in supply tank $ 47.00 $ 7.33 Schreader valve, secondary $ 47.00 $ 7.34 Two(2)valve dual brake system-trailer supply and tractor-trailer park $ 42.00 $ 7.35 Relocate all air reservoir in frame $ 48.00 $ 7.36 Air reservoir in frame, one reservoir on the RH rail behind Cleartech $ 48.00 $ AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 8of19 PRICING PAGE Spec# Description Price Subtotal 7.37 Never-seize to brake shoes pins &cam rollers $ 33.00 uo ENGINE/EXHAUST AND FUEL TANKS OPTIONS: (List Make& Model, H.P,torque of engine and exhaust and fuel t k «.1 1250 LB-FT Torque STD uu uo Mack MP7-375M 375HP@1500-1900 RPM (Peak)2100 RPM Gov 8.4 Mack MP7-425M 425HP@1500-1800 RPM (Peak)2100 RPM Gov us Mack MP7-345C 345HP@1450-1700 RPM (Peak) 1950 RPM Gov uo Mack MP7-365C 365HP@1400-1700 RPM (Peak) 1950 RPM Gov ur uo Mack MP7-395C 395HP@1450-1700 RPM (Peak) 1950 RPM Gov uo Mack MP8-415C 415HP@1400-1700 RPM (Peak) 1950 RPM Gov o.m Mack MP8-445C 445HP@1300-1700 RPM (Peak) 1950 RPM Gov 8.11 Mack MP8-505C 505HP@1500-1700 RPM (Peak) 1950 RPM Gov 8.12 Mack MP8-425M 425HP@1500-1900 RPM (Peak)21000 RPM um Mack MP8-455M 455HP@1500-1900 RPM (Peak)21000 RPM uw 8.15 Clear Back of Cab-DPF &SCR Frame Mounted , RH Side under um PK7-17C2 93 gallon sleeved fuel tank, 20" clearance for un Cleartech, DPF RH side under cab w/SCR vertical RH side of cab $ 601.00 $ um Cleartech with DPF vertical RH side BOC, w/SCR vertical LH side um No Muffler, Single (R/S)Vertical Exhaust Cab Mounted, Lower 8.20 No Muffler, Single (R/S)Vertical Exhaust Cab Mounted, Lower «.21 Single (R/S)Vertical Straight Exhaust Stack Plain End $ (16.00) $ «.22 Single (R/S)Vertical Straight Exhaust Stack Turned Out 1 STD 8.23 Single (R/S)Vertical Straight Exhaust Stack Plain End Perf Stack 8.24 Single (R/S)Vertical Straight Exhaust Stack Plain End Side Outlet SinglE (R/S)Vertical Straight Exhaust Stack Plain Top Outlet 8.25 AMENDMENT#1 FOR 2O1Q MODELS GA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 9of19 PRICING PAGE Spec# Description Price Subtotal 8.26 Dual Vertical Straight Exhaust Stack Plain End - N/A with Allison 8.27 Dual Vertical Straight Exhaust Stack Turned Out End -N/A with 8.28 Dual Vertical Straight Exhaust Stack Plain Side Outlet Diffuser- N/A with Allison Transmission $ 1,507.00 $ 8.29 Dual Vertical Straight Exhaust Stack Plain Top Outlet Diffuser-N/A 8.30 Single, Bright finish heat shield & stack 1 $ 65.00 $ 65.00 8.31 Dual, Bright finish heat shield &stack $ 130.00 $ - 8.32 Single, Bright finish heat shield, stack&elbow $ 162.00 $ - 8.33 Dual, Bright finish heat shield, stack& elbow $ 344.00 $ - 8.34 Single, Bright finish stack only $ 50.00 $ - 8.35 Dual, Bright finish stack only $ 99.00 $ - 8.36 Single, Bright finish lower elbow&stack $ 148.00 $ - 8.37 Dual, Bright finish lower elbow&stack $ 294.00 $ - 8.38 Single, Bright finish heat shield only $ 16.00 $ - 8.39 Dual, Bright finish heat shield only $ 31.00 $ - 8.40 Bright finish stainless steel heat shield for frame mounted Mack 8.62 66 Gallon LH Steel D-Shape with InTegral DEF Tank $ (47.00) $ - 8.63 88 Gallon LH Steel D-Shape with Integral DEF Tank $ 213.00 $ - 8.64 111 Gallon LH Steel D-Shape with Integral DEF Tank $ 325.00 $ - 8.65 66 Gallon LH Aluminum D-Shape with Integral DEF Tank 1 STID 8.66 72 Gallon LH Aluminum D-Shape 26" Dia. with Integral DEF Tank $ 171.00 $ - 8.67 88 Gallon LH Aluminum D-Shape with Integral DEF Tank $ 240.00 $ - 8.68 93 Gallon LH Aluminum D-Shape 26" Dia. with Integral DEF Tank $ 304.00 $ - 8.69 111 Gallon LH Aluminum D-Shape with Integral DEF Tank $ 378.00 $ 8.70 111 &66 Gallon Aluminum D-Shape tanks, 66 Gallon isolated for Hyd oil $ 839.00 r$ AMENDMENT#1 FOR 2O1Q MODELS GA EVENT G0210-2000006496 STATE OF MINNESOTA 10 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal ...................... ............................................................................ 8.71 50 Gallon RH steel 22" Dia fuel tank ...........�03.00 $ 8.72 66 Gallon RH steel 22" Dia fuel tank $ 529.00 $ 8.73 88 Gallon RH steel 22" Dia fuel tank $ 814.00 $ 8.74 116 Gallon RH steel 22" Dia fuel tank $ 871.00 $ 8.75 50 Gallon RH aluminum 22" Dia fuel tank $ 570.00 $ 8.76 66 Gallon RH aluminum 22" Dia fuel tank $ 593.00 $ 8.77 88 Gallon RH aluminum 22" Dia fuel tank $ 879.00 $ 8.78 116 Gallon RH aluminum 22" Dia fuel tank $ 849.00 $ 8.79 50 Gallon RH Steel D-Shape $ 503.00 $ - 8.80 66 Gallon RH Steel D-Shape $ 566.00 $ - 8.81 88 Gallon RH Steel D-Shape $ 751.00 $ - 8.82 116 Gallon RH Steel D-Shape $ 950.00 $ - 8.83 50 Gallon RH Aluminum D-Shape $ 569.00 $ - 8.84 66 Gallon RH Aluminum D-Shape $ 617.00 $ - 8.85 88 Gallon RH Aluminum D-Shape $ 822.00 $ - 8.86 116 Gallon RH Aluminum D-Shape $ 1,016.00 $ - 8.87 Single polished aluminum fuel tank $ 197.00 $ - 8.88 Dual polished aluminum fuel tank $ 393.00 $ - 8.89 Isolate RH fuel tank from fuel system for hyd oil $ 30.00 $ - 8.90 Dual draw& return fuel system $ 82.00 $ - 8.91 Filter neck screen for fuel tank $ 71.00 $ - 8.92 Lockable fuel tank cap $ 31.00 $ - 8.93 Bright finish DPF tank cover- Requires with bright finish tanks $ 171.00 $ - 8.94 Bright finish DEF tank cover $ 29.00 $ - 8.95 Bright Finish Aluminum steps &stainless steel bright finish straps $ 189.00 $ - 8.96 Bright Finish Fuel Tank Straps-Single Tank 1 $ 32.00 $ 32.00 8.97 Flocs oil change system w/disconnecting fittings $ 114.00 $ - 8.98 Engine oil drain kit, Flocs, SAE 100R2 hose $ 136.00 $ 9.0 ENGINE RELATED OPTIONS: 9.1 Oil fill and dipstick EZ access $ - 9.2 Delco 35 Sl Brushless Alternator, 135 AMP 1 $ 102.00 $ 102.00 9.3 Delco 24 Sl Alternator, 130 AMP STD 9.4 Delco 24 Sl Alternator, 145 AMP $ 18.00 $ - 9.5 Leece-Neville Alternator, 145 AMP $ 70.00 $ - 9.6 Dual element air cleaner 9.7 Donaldson Single Stage Air cleaner per Spec 12.1 1 $ 278.00 $ 278.00 9.8 Thumb screws for Donaldson. Single stage Air Cleaner $ - 9.9 Fuel/water separator/heated/Thermostatically controlled, (Brand) $ 9.10 Davco 382 fuel/water separator, non heated $ - 9.11 Non-heated fuel/water separator, Mack w/manual drain valve (integral w/primary fuel filter STD 9.12 Coolant spin on filter/conditioner 1 $ 47.00 $ 47.00 9.13 Front engine powered take off adapter and radiator cut out $ 103.00 $ - 9.14 Air applied fan drive, Kysor two speed K32 Duro speed fan $ 135.00 $ - 9.15 Air applied fan drive,_(Brand) $ - 9.16 Viscous fan drive-Behr Electronically modulated 1 STD 9.17 Radiator hose package (Silicone) per Spec 12.2 $ 240.00 $ - 9.18 Curved exhaust pipe end 1 STD 9.19 Fuel tank per specification 12.7 $ - 9.20 jEngine block heater - 17$ 65.00 $ 65.00 AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 11of19 PRICING PAGE Spec# Description Price Subtotal 9.23 Fuel cooler $ 9.30 Mitsubishi electric 105P planetary gear reduction $ 46.00 $ 9.33 Silicone radiator& heater hose with gate valve on each heater 9.34 Silicone radiator, spring clamps on radiator& heater, 1/4 turn ball 9.35 Mack brand EPDM radiator& heater hoses with 1/4 turn ball valve $ 79.00 $ 9.36 Mack brand EPDM radiator& heater hoses with constant torque clamps on all coolant lines $ 22.00 $ 9.47 Winterfront over radiator mounted bug screen $ 97.00 $ 9.48 Winter front cover only $ 52.00 $ 9.49 Corrosion resistant oil pan -Recommended for snow plow trucks $ 126.00 $ 9.52 Racor fuel filter 1000 FH, 12V electrical heater with Mack integral 9.53 120V, 150OW block heater with 150W oil pan heater wired to same 9.55 Tether device-furnish cap retainer for oil fill, radiator overflow tank, battery box&tool box when furnish $ 23.00 $ - 9.56 Electric primer pump (Mack engine)with momentary switch located 9.58 Furnish transmission thru shaft for local installation of RMPTO for Fuller transmission (lower left) $ 28.00 $ 9.59 Provision for local installation of rear mounted PTO(lower center) includes dash mounted indicator light $ 159.00 $ 9.60 Air operated PTO control- includes in cab control (RMPTO only) $ 11800 AMENDMENT#1 FOR 2O1Q MODELS GA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 12of19 PRICING PAGE Spec# Description Price Subtotal 9.61 PTO switch and light with wiring and piping $ 156.00 $ 9.62 PTO switch and light with wiring and piping - M-Drive transmission $ 156.00 $ TRANSMISSION OPTIONS: lo.o (After the first Six listed options, list manual and automatic transmission options. List make and model,#of speeds,type oY shifting and whether or not transmission includes PTO gear(o)ornot). Example: Allison 3000H8.5 speed, push button no PTO. 10.1 2 plate 14" ceramic clutch option for manual transmission $ 10.2 2 plate 151/2" ceramic clutch option for manual transmission $ - $ 10.3 External grease fitting for throw out bearing $ 7.00 $ 10.4 Adjustment free option for 2 plate clutches $ 47.00 $ - ms Synthetic(TranSynd) lubrication for Automatic Transmission 1 $ 301.00 $ 301.00 10.6 Synthetic lubrication for manual transmission STD 10.7 10.8 10.9 Allison 3000-RDS 5/6 speed push button, PTO, w/output retarder $ 8,178.00 $ - 10.10 10.11 10.12 Allison 4000-RDS 5/6 speed push button, PTO $ 13,776.00 $ 10.13 Allison 4000-RDS 6 speed push button, PTO, w/output retarder $ 13,536.00 $ 10.14 10.15 10.16 Allison 4500-RDS-R 6 speed, with retarder, push button, PTO $ 16,776.00 $ - 10.17 10.18 Mack TMD12AFD-HD automated 12 speed transmission (direct 10.19 Mack TMD12AFD-HD automated 12 speed transmission (over 10.20 Mack TMD1 3AFD-HD automated 13 speed. Transmission, creeper/multi-speed reverse (direct drive) $ 7,438.00 $ 10.21 Mack TMD1 3AFD-HD automated 13 speed. Transmission, creeper/multi-speed reverse (over drive) $ 7,438.00 $ 10.22 low creeper/multi-speed reverse (over drive) $ 7,839.00 $ 10.23 Mack T309, 9 speed transmission, PTO STD 10.24 10.25 10.26 Mack T31 OM, 10 speed manual transmission, PTO $ 1,029.00 $ 10.27 Mack T31 OME, 10 speed manual transmission, PTO $ 1,193.00 $ 10.28 Mack T31 OMLR, 10 speed manual transmission, PTO $ 1,250.00 $ 10.29 Fuller FRO-1421 OC, 10 speed manual transmission, PTO $ 377.00 $ 10.30 Fuller RTO-14908LL, 10 speed manual transmission, PTO $ 855.00 $ 10.31 Fuller FRO-1 521 OC, 10 speed manual transmission, PTO $ 1,639.00 $ - 10.32 Fuller FRO-1621 OC, 10 speed manual transmission, PTO $ 1,298.00 $ - 10.33 Fuller RTO-16908LL, 10 speed manual transmission, PTO $ 1,585.00 $ - 10.34 Fuller FRO-1 821 OC, 10 speed manual transmission, PTO $ 1,614.00 $ - 1o.3s 10.36 10.37 Mack T3131-R, 13 speed manual transmission, PTO $ 1,128.00 $ - EVENT G0210-2000006496 STATE OF MINNESOTA 13 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal ...................... ...................................... 10.38 Mack T313, 13 speed manual transmission, PTO $ 1,089.00 $ - 10.39 Fuller RTLO-16913A, 13 speed manual transmission, PTO $ 2,111.00 $ - 10.40 Fuller RTLO-1 8913A, 13 speed manual transmission, PTO $ 2,848.00 $ - 10.41 Fuller RTO-16915, 15 speed manual transmissin, PTO $ 2,220.00 $ - 10.42 Mack T318LR21, 18 speed manual transmission, PTO $ 1,561.00 $ - 10.43 Mack T318LR, 18 speed manual transmission, PTO $ 1,277.00 $ - 10.44 Mack T318, 18 speed manual transmission, PTO $ 1,306.00 $ - 10.45 Fuller RTLO-16918B, 18 speed manual transmissin, PTO $ 2,725.00 $ - 10.46 Fuller RTLO-1 8918B, 18 speed manual transmission, PTO $ 3,407.00 $ - 10.47 Air assist clutch $ 359.00 $ - 10.48 Mechanical clutch cable $ 160.00 $ - 10.49 Open grated clutch pedal $ 14.00 $ - 10.50 Transmission oil cooler 1 STD 10.51 Driveshaft guard for center bearing $ 27.00 $ - 10.52 Transmission dust proofing $ 15.00 $ - 10.53 T-Handle shift lever for Allison -Floor mounted $ 203.00 $ 10.54 Allison shift to neutral when park brake engaged 1 STD 10.55 3rd or 4th gear hold for Allison transmission $ 300.00 $ - 10.56 Stainless steel transmission coolant pipes 1 $ 175.00 $ 175.00 10.57 Allison fill tune and dip stick under hood 1 $ 138.00 $ 138.00 10.58 Remote lube fittings: clutch release, brg & both cross-shaft; mounted under LH door $ 50.00 $ - 10.59 GP1-23 Parker gear pump -requires M-Drive transmission and RMPO $ 425.00 $ 10.60 GP1-41 Parker gear pump -requires M-Drive transmission and RMPO $ 434.00 $ 10.61 GP1-60 Parker gear pump -requires M-Drive transmission and RMPO $ 548.00 $ 10.62 GP1-80 Parker gear pump -requires M-Drive transmission and RMPO $ 588.00 $ 10.63 F1-61R Parker gear pump- requires M-Drive transmission and RMPO $ 637.00 $ 10.64 F1-81R Parker gear pump- requires M-Drive transmission and RMPO $ 710.00 $ 10.65 F1-101 R Parker gear pump- requires M-Drive transmission and RMPO $ 857.00 $ 11.0 ELECTRICAL OPTIONS: 11.1 Resettable circuit breaker electrical protection $ 11.2 Automatic reset circuit breakers $ 11.3 Solid state circuit protection $ 11.4 Circuit box under hood or end of frame, each $ 11.5 Battery disconnect off negative side in cab control $ 97.00 $ 11.6 Remote jump start terminals $ 111.00 $ 11.7 Back up alarm (Preco Factory Model) $ 11.8 OEM daytime running lights 1 STD 11.9 3000 CCA batteries in lieu of 1950CCA 1 $ 66.00 $ 66.00 11.10 3 each 650/1950 CCA batteries in lieu of 2 each batteries STD 11-11 Battery box aft of cab $ - 11.12 Grote 44710 flasher $ 11.13 Signal Stat 935 turn signal per Spec 12.6 $ 11.14 Auxiliary customer access circuits $ AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 14of19 PRICING PAGE Spec# Description Price Subtotal Switch for snowplow lights mounted on instrumental panel........................71 $ 80.00 $ 80.00 11.15 Includes wiring terminated near headlights, for customer mounted auxiliary snowplow lights. 11.16 Power source terminal-2 stud type-mounted on firewall or inside cab with ground to frame rail and to starter, with 6 gauge wire. $ 10-position switch panel mounted on instrument panel. Includes 10 11.17 lighted switches, ignition control-, switches will control relays which will feed stud type junction block mounted inside cab. $ - 11.18 Vehicle speed sensor with speed signal at fuse panel for sander ground speed control system. 1 $ 20.00 $ 20.00 11.19 Battery box left hand rail back of fuel tank $ 48.00 $ - 11.20 Battery terminal cable with tall battery terminal nuts $ 8.00 $ - 11.21 Dash mounted indic�itor body/hoist up body builder lamp 1 $ 71.00 $ 71.00 11.22 RH/LH led work light on both side of truck $ 113.00 $ - 11.23 Polished aluminum battery box cover 1 $ 52.00 $ 52.00 11.24 Molded plastic with splash guard $ 29.00 $ - 11.28 Body Link w/cab floor pass thru hole/rubber boot $ 1.00 $ - 11.29 Body Link w/o cab floor pass thru hole/rubber boot 1 STID 11.30 2 Extra dash mounted illuminated toggle switches $ 16.00 $ 11.31 One extra dash mounted rocker switch thru battery for local 11.32 One extra dash mounted rocker switch thru ignition for local 11.33 Six extra switches 2-15A ignition, 1-20A ignition, 1-10A ignition, 1- 11.34 Eight switches -front strobe, rear strobes, wing light, wing strobe, sander light, tail gate lock, and vibrator 1 $ 237.00 $ 237.00 11.35 Back up alarm with intermittent feature(Ambient noise sensitive) $ 98.00 $ - 11.36 Ecco back-up alarm 575 constant sound level $ 74.00 $ - 11.37 Ecco back-up alarm SA917 ambient noise sensitive 1 $ 98.00 $ 98.00 11.38 Pollak 41-722 constant audible(mounted on rear crossmember) $ 80.00 $ - 11.40 Fog lights provisions- includes dash control &wiring for local installation of fog lights $ 13.00 $ 11.42 Incandescent tail light module $ 91.00 $ 11.43 Brake lighting on with engine brake $ 84.00 $ - 11.47 Three Mack 800 CCA AGM Long Life Batteries $ 263.00 $ 11.49 Switch in dash with wiring to cab roof, above LH & RH doors for local installation of strobe lights $ 32.00 $ 11.50 LED strobe beacon lights mounted on top of cab with switch on D- 11.51 LH roof mounted spot light $ 71.00 $ AMENDMENT#1 FOR 2O1Q MODELS GA EVENT G0210-2000006496 STATE OF MINNESOTA 15 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal .................................................................................................................................................................................................................................................................................................... 12.0 CAB EXTERIOR OPTIONS: 12.1 Dual electric horns $ 6.00 $ 12.2 Air horns, dual, round, with snow shields $ 95.00 $ 12.3 Dual rectangular air horns $ 72.00 $ 12.4 Fender mirrors per Spec 12.4 $ 133.00 $ 12.5 Heated mirrors per Spec 12.5-West Coast $ 104.00 $ 12.6 Remote control for R.H. mirror& heated -Bulldog stylized mirrors $ 378.00 $ - 12.7 Remote control for dual mirrors & heated - Bulldog stylized mirrors with integral convex mirror 1 $ 474.00 $ 474.00 12.8 Upcharge for cab extension or larger cab $ - 12.9 Severe duty aluminum cab option $ 12.10 Dupont Highway orange paint or equal $ 31.00 $ 12.11 Premium paint color option $ 233.00 $ 12.12 lmron paint option STD 12.13 lmron and clear coat paint option 1 STD 12.14 Top of hood painted flat black $ 607.00 $ - 12.15 Cab Air Ride Suspension 1 STD 12.16 Tilting hood per Spec 12.8 1 STD 12.17 Butterfly option on hood 1 $ 413.00 $ 413.00 12.18 Transverse hood opening w/setback axle $ - 12.19 Front fender mounted turn signals $ - 12.20 Cab visor, external, painted to match cab color 1 $ 184.00 $ 184.00 12.21 Front fender extensions 1 $ 105.00 $ 105.00 12.22 Front fender mud flaps 1 STD 12.23 Arctic winter wiper blades 1 $ 19.00 $ 19.00 12.24 Optional windshield washer tank $ 26.00 $ - 12.25 Per truck charge for all trucks, key identical $ 20.00 $ 12.26 RH observation prism window in door $ 28.00 $ 12.27 Spotlight LH, RH, or roof mounted each $ 71.00 $ 12.28 Front tow hooks 1 STD 12.29 Rear tow hooks 1 $ 22.00 $ 22.00 12.30 Per truck charge for all trucks, key identical- 4 keys $ 39.00 $ - 12.31 Heated mirrors per Spec 12.5-West Coast heated & illuminated $ 123.00 $ 12.32 Heated mirrors per Spec 12.5-Bulldog Stylized mirrors w/integral convex mirrors $ 272.00 $ 12.33 Heated mirrors per Spec 12.5-Body color aero mirror with integrated convex mirror $ (49.00) $ 12.34 Remote control for R.H. mirror& heated -Aerodynamic $ 344.00 $ 12.35 Hadley/Kam 4-way mirrors with chrome steel-RH motorized & heated $ 214.00 $ 12.36 Remote control for dual mirrors & heated - Bulldog stylized mirrors illuminated with integral convex mirror $ 502.00 $ 12.37 Remote control for dual mirrors & heated -Aerodynamic $ 444.00 $ 12.38 Remote control for dual mirrors & heated -Aerodynamic body color $ 134.00 $ 12.39 Hadley/Kam 4-way mirrors with chrome steel-RH/LH both motorized & heated $ 252.00 $ 12.40 RH observation prism window in door $ 28.00 $ 1 2.41 Heated electric wiper blades $ 118.00 $ 12.42 Heated windshield 1 $ 425.00 $ 425.00 12.43 One piece windshield $ 83.00 $ - AMENDMENT#1 FOR 2019 MODELS SA EVENT G0210-2000006496 STATE OF MINNESOTA 16 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal ...................... .......... 12.44 Tinted windshield and sides w/50%transmittance gray,tinted rear window F$ 50.00 $ - 12.45 Bright finish hood intake 1 $ 16.00 $ 16.00 12.46 Bright finish bars with surround grille 1 $ 240.00 $ 240.00 12.47 Bright finish grille $ 32.00 $ - 12.48 Bullet type chrome marker&clearance lights 1 $ 75.00 $ 75.00 12.49 Led type marker&clearance lights $ 75.00 $ - 12.50 RH tool box mounted on frame rail $ 221.00 $ 12.51 Heated convex mirrors $ 34.00 $ 12.52 Electronic keyless entry $ 130.00 $ 12.53 Bright finish RH fender mirror $ 67.00 $ 12.54 Bus style 1/4 round black finish fender mirrors $ 191.00 $ 12.55 Stainless steel exterior sun visor $ 247.00 $ 1 2.56 Bright Finish hood latches $ 89.00 $ 12.57 10.. rou nd bright finish heated fender mirrors 1 $ 234.00 $ 234.00 12.58 jEctcuonnnviex mirror above RH driver door window $ 23.00 $ - 13.0 CAB INTERIOR OPTIONS: 13.1 Medium grade interior trim package $ 13.2 Sandstone Color with woodgrain instrument panel $ 292.00 $ 13.3 Sandstone Color with brushed metallic instrument panel $ 292.00 $ 13.4 Slate Gray Color with woodgrain instrument panel $ 292.00 $ 13.5 Slate Gray Color with brushed metallic instrument panel $ 292.00 $ Premium grade interior trim package includes 13.6 power window and locks in package 13.7 Sandstone Color with woodgrain instrument panel $ 1,087.00 $ 13.8 Sandstone Color with brushed metallic instrument panel $ 1,087.00 $ 13.9 Slate Gray Color with woodgrain instrument panel $ 1,087.00 $ - 13.10 Slate Gray Color with brushed metallic instrument panel 1 $ 1,087.00 $ 1,087.00 13.11 Round universal gauge package 1 STD 13.12 Power window, passenger side $ 158.00 $ - 13.13 Power window/both passenger and driver window $ 325.00 $ 13.14 O.E.M factory installed, AM/FM Premium stereo, CD-Player, Weatherboard, Handfree interface, Bluetooth 1 STD 13.15 O.E.M factory installed, AM/FM Premium stereo, CD-Player, Weatherband, Handfree interface, Bluetooth, Sirius/XM Satellite $ 157.00 $ 13.16 Radio accommodation package includes antenna, power supply and two speakers (No radio) $ (175.00) $ 13.17 O.E.M factory installed, AM/FM stereo, MP3, Weatherband, Handfree interface, Bluetooth $ (45.00) $ 13.18 O.E.M factory installed, air conditioning 1 STD 13.19 Cab mounted non-resettable hour meter $ 13.20 Dash mounted air cleaner air restriction gauge-(Display in Co-Pilot only) 1 STD 13.21 Transmission temp gauges 1 STD 13.22 Windshield defroster fan w/switch dash mounted $ 87.00 $ 13.23 Between seats mounted console $ 308.00 $ 13.24 Transmission oil sensor(check&fill) 1 STD 13.25 CB hotjacks dash mounted $ 13.00 $ 13.26 Tilt&telescope steering wheel 1 STD 13.27 Tilt steering wheel $ 13.28 [Self canceling turn signals 1 STD AMENDMENT#1 FOR 2019 MODELS SA EVENT G0210-2000006496 STATE OF MINNESOTA 17 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... Qty: Spec# Description Price Subtotal .................................................................................................................................................................................................................................................................................................... List seating options for driver and passenger seats. Use as many options as you need to offer seat variations customers have been buying. 13.29 Bostrom Talladega 915 Hi-Back air driver seat 26.00 $ 13.30 Bostrom Talladega 915 wide ride Hi-Back air driver with 4 chamber air lumbar $ 181.00 $ 13.31 Bostrom Talladega 915 Hi-Back air driver seat and air lumbar support $ 137.00 $ 13.32 Air-Sears Atlas 70 hi-back driver seat $ 246.00 $ 13.33 Air-Sears Atlas 70 hi-back driver seat"Premium comfort with height adj. Air lumbar $ 301.00 $ - 13.34 Air-Sears Atlas 80 hi-back driver seat 4 chamber air lumbar 1 $ 374.00 $ 374.00 13.35 National 2000 hi-back air driver seat-single chamber air lumbar, 2 position front cushion adjustable $ 104.00 $ - National 2000 hi-back air driver seat-three chamber air lumbar, 2 13.36 position front cushion adjustable front cushion with adjustable rear cushion $ 199.00 $ 13.37 Mack fixed rider seat mid-back with integral storage compartment $ 82.00 $ 13.38 Mack fixed rider seat hi-back with integral storage compartment $ 106.00 $ 13.39 Extended non suspension rider seat with seat belts (2) $ 101.00 $ 13.40 Mack fixed hi-back rider seat $ 44.00 $ 13.41 Bostrom Talladega 900R mid-back non suspension rider seat $ 74.00 $ 13.42 Bostrom Talladega 900R hi-back non suspension rider seat $ 95.00 $ 13.43 Bostrom Talladega 915 mid back air rider seat $ 200.00 $ - 13.44 Bostrom Talladega 915 hi-back air rider seat 1 $ 297.00 $ 297.00 13.45 Bostrom Talladega 915 hi-back air rider seat with air lumbar $ 297.00 $ - 13.46 National 2000 mid-back air rider seat $ 214.00 $ 13.47 National 2000 hi-back air rider seat $ 250.00 $ 13.48 Omit rider seat $ (40.00) $ 13.49 Inboard mounted driver arm rest 1 $ $ 13.50 Inboard mounted rider arm rest-Air Ride Seat Only 1 $ $ 13.51 Cloth with vinyl driver& rider seat 1 $ $ 13.52 Driver seat dust cover 1 $ $ 13.53 Passenger seat dust cover-Not Available with fix passenger seat $ $ 13.54 All ultra leather drive and ride set $ 95.00 $ 13.55 Orange driver& rider seat belt 1 $ 76.00 $ 76.00 13.56 Light& buzzer for seat belt 1 $ 35.00 $ 35.00 13.57 Push button type starter 0 $ 13.00 $ - 13.58 Diagonal grab handle on inside of driver door 1 $ 35.00 $ 35.00 Co-pilot driver display(enhanced 4.5" diagonal graphic LCD 13.59 display w/4-button stalk control-includes guard dog routine maintenance monitoring 1 STD 13.60 Roadwatch ambient air temp gauge for outside and road temps- requires aero-dynamic mirrors $ 648.00 $ 13.61 Roadwatch ambient air temp gauge for outside and road temps without display- includes cable to D panel with 6" extra wire $ 967.00 $ 13.62 Roadwatch ambient air temp gauge for outside and road temps with display on dash panel $ 1,081.00 $ - 1 3.63 51b fire extinguisher between LH seat base and door with valve 1 $ 66.00 $ 66.00 aimed rearward 13.64 Reflector kit parallel to inside of rider base seat 1 $ 27.00 $ 27.00 AMENDMENT#1 FOR 2019 MODELS SA EVENT G0210-2000006496 STATE OF MINNESOTA 18 of 19 PRICING PAGE .......................................................................................................................................................................................................................................................................................................... : Spec# Description Qty Price Subtotal ...................... 13.65 Air conditioning blend air HVAC with ATC temp regulation $ 81.00 $ - 13.66 Air conditioning blend air HVAC with ATC temp regulation & APADS 1 $ 226.00 $ 226.00 13.67 Air conditioning with air conditioning protection &diagnostic system (APADS) $ 132.00 $ - 13.68 Cab cleanout- includes in cab pneumatic line 1 $ 46.00 $ 46.07' 13.69 40 Channel CB Radio, 10 channel weather $ 205.00 $ - 13.70 48" Radio antenna right side mirror mounted $ 4.00 $ 13.71 48"CB Antenna left side mirror mounted $ 38.00 $ 13.72 CB hot jacks mounted on the dash and in header console $ 17.00 $ 13.73 CB mounting in console&external speakers $ 107.00 $ 13.74 Auto shutoff for radio when truck is in reverse $ 47.00 $ 13.75 Exhaust pyrometer&transmission oil temperature gauges 1 STD 13.76 Exhaust pyrometer, transmission oil temperature, manifold pressure and air application gauges $ 75.00 $ 13.77 Exhaust pyrometer, transmission oil temperature, manifold pressure and air application gauges,Air Suspension $ 100.00 $ 13.78 Rear Axle temperature gauge $ 91.00 $ 13.79 Red floor lighting w/switch plus (4)door lamps w/switches $ 103.00 $ 13.80 Interior storage console mounted on floor between seats w/12 volt power outlet $ 308.00 $ 13.81 Bodybuilder interior console mounted to floor between seats $ 209.00 $ 14.0 MN/DOT OPTIONS: 14.10 Additional warranty coverage per Spec 12.9 $ 14.20 Engine Plan 1 60 months 250,000 miles $ 1,200.00 $ 14.30 Engine Plan 1 72 months 250,000 miles $ 2,200.00 $ 14.40 Engine Plan 1 84 months 250,000 miles $ 2,520.00 $ 14.50 Engine Plan 1 60 months 250,000 miles-HP over 460 horses $ 2,000.00 $ 14.60 Engine Plan 1 72 months 250,000 miles-HP over 460 horses $ 3,300.00 $ 14.70 Engine Plan 1 84 months 250,000 miles-HP over 460 horses $ 3,800.00 $ 14.80 Engine Plan 2 60 months 250,000 miles $ 1,900.00 $ 14.90 Engine Plan 2 72 months 250,000 miles $ 3,800.00 $ 14.10 Engine Plan 2 84 months 250,000 miles $ 41300.00 $ 14.11 Engine Plan 2 60 months 250,000 miles-HP over 460 horses $ 2,950.00 $ 14.12 Engine Plan 2 72 months 250,000 miles-HP over 460 horses $ 5,675.00 $ 14.13 Engine Plan 2 84 months 250,000 miles-HP over 460 horses $ 6,450.00 $ 14.14 Engine after-treatment systems (EATS)60 months 250,000 miles $ 675.00 $ 14.15 Engine after-treatment systems (EATS) 72 months 250,000 miles $ 825.00 $ 14.16 Engine after-treatment systems (EATS) 84 months 250,000 miles $ 950.00 $ 14.17 M-Drive Transmission 48 months 500,000 miles $ 971.00 $ 14.18 M-Drive Transmission 60 months 500,000 miles $ 2,067.00 $ 14.19 M-Drive HD Transmission 48 months 250,000 miles $ 775.00 $ 14.20 M-Drive HD Transmission 60 months 250,000 miles $ 1,150.00 $ 14.21 M-Drive Clutch 48 months 250,000 $ 395.00 $ 14.22 M-Drive Clutch 60 months 250,000 $ 695.00 $ 14.23 HVAC (Air Conditioning)60 months $ --60-0.00 $ 14.24 Starter 60 months 300,000 miles $ 203.00 $ 14.25 Alternator 60 months 300,000 miles $ 231.00 $ 14.26 Starter&Alternator 60 months 300,000 miles $ 315.00 $ AMENDMENT#1 FOR 2019 MODELS SA EVENT8O21O'2OOO0004Q0 STATE OFM|NNE8OTA 19of19 PRICING PAGE Spec# Description Price Subtotal For Pnebui|d and Pilot meets See RFP special Terms and conditions 14.27 Probui|d specification meeting (per person)tobo held inSt. PauNNinnoapo|iaaroa. 14.28 Pilot inspection meeting (per poraon). 1e.0 TRAILER TOW OPTIONS: 15.1 Trailer tow package extended to rear of frame $ 317.00 $ 15.2 Trailer package extend to rear of frame per Spec 12.12 $ 417.00 $ 15.3 Single 7 pin SAE type, end of frame $ 117.00 $ 15.4 Dual 7 pins standard SAE type, end of frame (1)for trailer with electric brakes, (1)for trailer with air brakes $ 158.00 $ 15.5 Hand control valve for trailer brakes $ 47.00 $ 16.0 MANUALS/TRADE-IN INTEREST FEE: Percent interest per month (non'oompounding) on unpaid cab & 16.1 chassis balance. Applies only toCPV Members. (Payable after trade-in ia delivered tovondor). Pomontago/pormonth. agencies. 16.2 Manuals in print form, parts repair and service, per set 16.3 Manuals in CD form, parts repair and aomioo. per set 16.4 Premium Tech Tool n.» Delivery Charges: 17.1 Price per loaded mile List starting point 17.2 Roseville, MN 55113 18.0 Maintenance/Body Shop Repair Rate Per Hour 18.1 Rate for initial Inspection/Diagnostics 18.2 Rate for Mechanical Work 18.3 Rate for Body Work 19.0 Quantity Discounts: Enter the number of units that must bo purchased and the corresponding discount percentage offered tothe purchaser. More than one quantity discount may boentered. 19.1 Material surcharge 1 19.2 225Y62O2O model year increase 1 19.3 2021 model year increase 1 Total Cost: She Harris, Mayor Tim Cruikshank, i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 Order Comments: CONTRACT #167105 Qty Part No. Description Price Ea. Net Amt. 1 9900118 - Body 1016" EDGE-RS/SCIS-46-36-36 - - 46" 7 ga Stainless $10,879.00 $10,879.00 Front, 36" 7 ga Stainless radius sides (No Pockets) , 36" 7 ga St sinless Tailgate w/Hardox-450 Face, 1/4" Hardox-450 Floor, 8" I-Beam Longsills, Air-trip ready linkage, Underside Black 1 9901701 - Installation of Dump Body to hoist $1,358.00 $1,358.00 1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve, $311.00 $311.00 1 9901702 - Installation of air operated tailgate latch kit, with $279.00 $279.00 solenoid valve in hydraulic valve enclosure. 1 9900147 - Body acc Box Vibrator - Cougar model DC3200 $641.00 $641.00 1 9901703 - Installation of Box Vibrator, with solenoid located in $326.00 $326.00 hydraulic valve enclosure. 1 9906172 - Cabshield, 1/2 type Stationary Free-Standing style, $2,476.00 $2,476.00 W/VERTICAL VALVE w/painted STAINLESS STEEL canopy, Hot-Dipped Cabshield, 1/2 type Stationary Free-Standing style, w/plain stainless steel canopy, VERTICAL VALVE MOUNTS shovel holders, & reservoir mounts, Installed. 1 9900207 - Ladder Flip-A-Way Access ladder (STAINLESS STEEL) Including $468.00 $468.00 Grab Handle above, and Interior Step, ea, Installed SPECIFY LOCATION HERE: LH FRONT 1 9900211 - Body acc'y Dual "split" sander manifolds in rear corner $370.00 $370.00 posts 1 9904963 - Light Warning TMTEISSM-3 PKG: 1/2 A 1/2 B, (2) SS 23H $4,161.00 $4,161.00 3-light LED Micro-Edge, 2) 5M-400 Super-LED, (2) Side TIR3 LED, (2 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M Housings, (1) TIR3 LED Wing light, and (2) 4" LED work lights Installed. NOTE: Blue Lights positioned on RH Front & LH Rear, with flash pattern set to WIG-WAG. 1 9902519 - Light, WHELEN MICRO PIONEER spot light, Installed $527.00 $527.00 **NOTE: USE IN LIEU OF STD LED WING WORK LIGHT 1 9905778 - Light, Mirror Mounted ABL 3800 LED HEAD LAMP PLOW LIGHTS $1,076.00 $1,076.00 W/ICE MELTING TECHNOLOGY Installed *** 6 PIN CONNECTORS IN LIEU OF STANDARD 1 9900266 - Fender set Minimizer MIN2260, for Single Axle, black Poly, $799.00 $799.00 Installed 1 1965280 - Minimizer FKMACK2B Floor Mat Set for TDM and SGL $142.00 $142.00 1 9900970 - Tire Chains ON-SPOT for 1 Axle Installed $2,913.00 $2,913.00 1 9904691 - INSTALLATION of (Initial) Single camera system $279.00 $279.00 **NOTE: MOUNTED ON RH HEADLIGHT BRACKET, FOR WING OPERATION VIEWING , WIRED AS DEFAULT. 2 9904692 - Camera System option, NORTECH 9100-2HC 120 degree night $163.00 $326.00 vision CCD weather-proof HEATED camera, only GEN 5 6100 2 9904693 - Camera System option, NORTECH 9100-4 Harness, 65' $41.00 $82.00 Waterproof GEN 5 6100 1 9904694 - INSTALLATION of Extra Camera, & Harness GEN 5 6100 $93.00 $93.00 **NOTE: MOUNTED ON LH REAR CORNER POST, FOR REVERSE =/BACKUP USAGE, WIRED TO QUEUP BY PUTTING IN REVERSE. *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 Qty Part No. Description Price Ea. Net Amt. 1 1941405 - Camera Guard, SS, Bolt-On $58.00 $58.00 1 9905502 - PreCise ARC Sensor Mount #1126929, only GEN 5 6100 $29.00 $29.00 1 9905835 - PreCise ARC Sensor #1117640, only, for Wireless GEN 5 $555.00 $555.00 CONTROLLER Applications (LESS MTG BRKT) , installed INSTALLED 1 9900299 - Pre-Wet Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys $2,104.00 $2,104.00 for Elliptical body. (2) 55 gal tanks, mtg hdwe, plumbing, Elec Gravity Feed valve 1 9900994 - Pre-Wet Up charge for hydraulic pump in lieu of gravity $1,787.00 $1,787.00 feed, on all systems, installed complete ***NOTE*** MUST USE IF NO PRE-WET EXISTS ON TRUCK 1 9904955 FEED BACK CABLE 1 9902483 - Installation of TMR pre-wet system (New Towmaster Body) $883.00 $883.00 ***NOTE: DISCHARGE NOZZLES TO BE MOUNTED THRU BACK WALL OF SANDER HOPPER AT APPROX MID POINT OF THE AUGER, IN LIEU OF AT SPINNER. 1 9901834 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block $2,668.00 $2,668.00 rear hinge point, & OSHA approved saftey props 1 9901712 - Installation of SCISSORS TYPE double acting hoist $1,389.00 $1,389.00 1 9902924 - Scraper FALLS IB-10A 1" MB, w/single lift cylinder W/12" $7,090.00 $7,090.00 bolt-on extension (11' total) , LESS CUTTING EDGES 1 9901705 - Installation of underbody fixed angle scraper w/single lift $2,562.00 $2,562.00 cylinder *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 1 9904232 - Scraper FORCE Electric pressure transmitter to read on LCD $428.00 $428.00 screen, installed 1 9900351 - Scraper FORCE reverse/Auto-Lift system, ADD-A-FOLD valve, $467.00 $467.00 installed 1 9902948 - Wing Falls RHSDL10A-HYDPB Primed LESS CUTTING EDGES $10,217.00 $10,217.00 1 9900388 - Installation Falls SDL Series Wing - w/Bulkhead Couplers $4,117.00 $4,117.00 1 9901431 - Wing Falls RL (REAR LIFT) up charge SDL WING $433.00 $433.00 1 9904688 - Wing Falls POST-LESS Toe Lift in lieu of Std Front post/slide system 1 9900479 - Wing Falls Gloss Black - Paint Moldboard $309.00 $309.00 1 9900555 - Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH $3,013.00 $3,013.00 1 9900589 - Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD $1,745.00 $1,745.00 1 9900625 - Plow Push Unit Falls 24/44 Series Std $882.00 $882.00 1 9904024 - Plow Falls Poly PTM-1248/TRP-MOLDBOARD/NOSHU/POLY-ELK Plow $8,642.00 $8,642.00 LESS CUTTING EDGES 1 9900637 - Plow Falls High Visibility Marker Set $97.00 $97.00 1 9900639 - Plow Falls Rubber Belt Deflector Kit - Installed $336.00 $336.00 1 9900641 - Plow Falls Parking Stand - Screw Adj Style $304.00 $304.00 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 1 9900791 - Sander Falls 1ASD-6CDSS-6P-lD-15-LM, Salt Special 611, $4,886.00 $4,886.00 Stainless Steel Unit, LH Discharge, Single Poly Spinner Ass'y, cc mplete sander (includes extra salt shield) 1 9901718 - Sander Install & dual manifold RH & LH rear $852.00 $852.00 1 9900823 - Sander TMTE Exterior (removable) sander/tailgate spill $423.00 $423.00 plates, Stainless Steel 1 9900852 - Valve System, Force Add-A-Fold MCV-ISO Valve 10 Functions $12,545.00 $12,545.00 INSTALLED BOX HOIST,PLOW LIFT,PLOW ANGLE,SCRAPER,WING TOE,WING HEEL,WING PUSH BAR,PRE WET PUMP,AUGER & SPINNER 1 9902497 - Control System Force ULTRA-4-6100 Commander control, $11,212.00 $11,212.00 Installed 1 9904955 - Control Add-on Force 6100 Pre-wet Feeback Sensor Harness $322.00 $322.00 only (Electric or Hyd) 1 9900874 - Filter Force IN-TANK mounted filter installed $459.00 $459.00 1 9900882 - Reservoir TMTE Cabshield mt (stainless steel) w/intank $2,377.00 $2,377.00 filter provision, installed 1 9900891 - Pump Force TXV92 (5.6 ci) ,Pump 280 HOT SHIFT for Allison $5,750.00 $5,750.00 Trans, W/ ELECT SHUT DOWN installed 1 9900936 - Valve Force ADDER for VERTICAL valve enclosure in lieu of $2,243.00 $2,243.00 standard 1 9900871 - Switch TMTE BODY UP Installed (electric controls only) $175.00 $175.00 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 56905 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BEUGEN .O, Salesman Terms Created Last Revised Appx Comp CHRIS GUGGEMOS NET 30 DAYS 9/23/20 12/03/20 0/00/00 1 9900884 - Sensor Force Low oil indicator system, SLIM-LINE AND $235.00 $235.00 CABSHIELD MOUNTED w/light mounted in cab, installed 1 9901112 - ICC BUMPER $129.00 $129.00 **NOTE: CUSTOMIZED TUBING BUMPER (SEE PHOTOS)Containing grab hooks at ends 1 9901113 - INSTALLATION OF ICC BUMPER $192.00 $192.00 1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd, FALLS Snow Equip, Tele Hoists, and all other items. Price: $119,4 21.0 0 Total Discounts: Accepted by Date Net Cost: $119,4 21.0 0 Freight Total: $119,4 21.0 0 TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 46073 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION * Ship To: Cust: 3001 Phone: Bill To: Phone: GOLDEN VALLEY, CITY OF GOLDEN VALLEY, CITY OF 7800 GOLDEN VALLEY RD finance@goldenvalleymn.gov 7800 GOLDEN VALLEY RD GOLDEN VALLEY MN 55427 USA GOLDEN VALLEY MN 55427 USA ATTN: MARSHALL BUEGEN .O, Salesman Terms Created Last Revised Appx Comp TIM ERICKSON NET 30 DAYS 11/12/19 10/19/20 0/00/00 Order Comments: CONTRACT #167105 Build Instructions F.O.B. LITCHFIELD, MN Other Instructions **STATE OF MN CONTRACT #167105** Qty Part No. Description Price Ea. Net Amt. 1 9905762 - HOOK 200 11' & 400 14' SERIES SUB-FRAME With Rollers $4,186.00 $4,186.00 1 9905007 - VariTech Ind. LDS AI2600-DAS Anti-Ice System $13,268.00 $13,268.00 1 9905008 - VariTech Ind."Slosher" Ball Baffle System 2600 $1,979.00 $1,979.00 1 9901752 - VariTech Ind. 3 Lane Plumbing Package, AI1035-2600 $1,588.00 $1,588.00 1 9901753 - VariTech Ind. 3 Lane Spray Bar Package (PVC) AI1035-2600 $388.00 $388.00 1 9901748 - Anti-Icing Installation of anti-icing system (A-FRAM $1,091.00 $1,091.00 HOOKLIFT TYPE) Price: $22,500.00 Total Discounts: Accepted by Date Net Cost: $22,500.00 Freight Total: $22,500.00 TRKQT3 EXECUTIVE SUMMARY Public Works 763-593-8030 / 763-593-3988 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 2. Approve Purchase of Two Marked Police Vehicles Prepared By Jason Sturgis, Police Chief Tim Kieffer, Public Works Director Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary Staff replace 2 to 3 marked Police vehicles yearly to keep the fleet in good working condition and stabilize the budgetary impact from year to year. Staff evaluate vehicles and equipment on an annual basis to determine replacement programing. The Police Department vehicles scheduled for replacement meet the criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement. Any vehicle/equipment scoring 23 to 27 points meets the category of "qualifies for replacement." A vehicle or equipment scoring 28 points and above meets the category of "needs immediate consideration." Below is a summary of the ratings: Vehicle Condition Index Qualifies for Replacement Needs Immediate Consideration 23-27 28 and above Vehicle Unit No. Year/Make/Model VCI Marked Police Vehicle 837 2017 Ford Utility Police Interceptor 29 Marked Police Vehicle 839 2017 Ford Utility Police Interceptor 29 The existing vehicles being replaced will be reassigned to other departments with non-emergency response duties if appropriate. Staff recommends purchasing the vehicles from the state contract through the State of Minnesota's cooperative purchasing venture (CPV). This is the second year law enforcement vehicles have a hybrid option available. The Fire Department purchased a hybrid vehicle last year. Staff is monitoring the performance of the hybrid to determine if City needs will be met when purchasing them in the future. Ordering the vehicles by December 31, 2020 ensures a delivery date before the majority of the other agencies. This helps prevent any delays with equipment setup. City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 Financial Or Budget Considerations The 2021 Vehicles and Equipment Capital Improvement Program includes $80,000 for the purchase of two marked Police vehicles (V&E-001). The total cost for the two vehicles is $77,297.12 Recommended Action Motion to approve purchase of two 2021 Ford Police Utility Interceptors from Tenvoorde Ford, Inc. in the amount of$77,297.12. Supporting Documents • Tenvoorde Ford Quote (2 pages) Assn.Ctr# 10084 TENVOORDE FORD, INC P 0 BOX 1045 ST CLOUD, MN 56302 `QUOTE .a Customer ICity of Golden Valley Misc Name Marshall Beugen Date 11/23/2020 Address 7800 Golder Valley Road _ Order No. cityGolden Valle — — Y MN ZIP 55427 Contract No. 158505 Phone 763-593-8085 I Ot]/ _ Description Unit Price TOTAL 1 1Police Interceptor AW D K8A S _ $34,506.24 $ 34,506.24 1 99C-300L Eco _ $ 743.00 $ 743.00 Added Factory Options 1 UM-agate black _ $ - $ 1 196-Interior Charcoal Black $ _ $ _ 1 153-License Plate Bracket $ $ 1 43D-Dark Car Feature $ 24.00 $ 24.00 1 51 V-Spot Lamp $ 625.00 $ 625.00 1 176D-Underbody deflector plate $ 315.00 $ 315.00 1 87R-Rear View Camera in mirror $ $ 1 19V-Rear Camera on demand $ 216.00 $ 216.00 1 52P-Hidden door lock plunger $ 151,00 $ 151.00 1 118D-Global Lock I Unlock Feature $ $ 1 55F-Remote Keyless Entry $ 319.00 $ 319.00 1 Keyed Alike-1435x $ 48.00 $ 48,00 1 55B-BLIS $ 512.00 $ 512.00 1 168B- Police Perimeter alert �$ 634.00 $ 634.00 1 .76R- Reverse Sensing System $ 258.00 $ 258.00 1 152T-Class III Trailer Tow Light Pkg $ — _ $ - 1 19K-H8 AGM Battery $—103.00 i $ 103.00 1 60R-Noise Suppresion Bonds $ 94.00 $ 94.00 SubTotal L $ _38,548.24 ! Delivery Address if Different From Billing i TOTAL $ 38>546.24 NET 30 Vehicle Pickup Location Ten voorde Ford 185 Roosevelt Rd St. Cloud MN, Monday-Friday a.00am-5:00pm Please Call Jade Aanenson 612-703-7789 Call or Bob Aanenson 320-224-2808 Cell With Any Questions Tenvoorde Ford The World's Oldest Ford Dealership Assn.Ctr# 10084 TENVOORDE FORD, INC P O BOX 1045 ST CLOUD, MN 56302 QUOTE Customer City of Golden Valley Mise Name Marshall Beugen _ _ Date 11/23/2020 Address 7800 Golden Valley Road — — Order No. _ _ City Golden Valley Ml� ZIP 55427 Contract No. 158505----� Phone 763-593-8085 — — — Qty Description _flnitPrice TOTAL 1 Police Interceptor AWD K8A S $34,506.24T$ 34,506.24� 1 99C-300L Eco $ 743.00 $ 743.00 jAdded Factory Options 1 UM-agate black 1 196-Interior Charcoal Black $ $ _ 1 163-License Plate Bracket $ _ $ 1 J43D-Dark Car Feature $ 24.00 $ 24.00 1 51 V-Spot Lamp $ 625.00 $ 625.00 1 �76D-Underbody deflector plate $ 315.00 $ 315.00 1 87R-Rear View Camera in mirror $ _ $ 1 119V-Rear Camera on demand $ 216.00 1 $ 216.00 1 52P-Hidden door lock plunger $ 151.00 $ 151,00 1 1 BD-Global Lock 1 Unlock Feature $ $ _ 1 55F-Remote Keyless Entry $ 319.00 $ 319.00 1 Keyed Alike-1435x $ 48.00 $ 48.00 1 553-BUS $ 51200 $ 512.00 1 68B-Police Perimeter alert _ $ 634.00 $ 634.00 � , 1 76R-Reverse Sensing System $ 258.00 $ 258.00 i�_ 52T-Class JIl Trailer Tow Light Pkg $ _ 7 $ _ 1 119K-HS AGM Battery — _ $ 103.00 ; $ 103.00 60P -Noise Suppresion Bonds $ 94.00 $ 94,00 i $ $ $ $ T $ SubTotal $ 38,548.24 Delivery Address if Different From Billing TOTAL $ 38,54 NET 30 _ Vehicle Pickup Location Tenvoorde Ford 185 Roosevelt Rd St. Cloud MN, Monday-Friday 8:00arn-5:00pm Please Call Jade Aenenson 612-703-7789 Cell or Bob Aanenson 320-224-2808 Cell With Any Questions Ten voorde Ford The World's Oldest Ford Dealership city EXECUTIVE SUMMARY .golden Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 3. Engagement Letter—Auditing Services for 2020 Fiscal Year Prepared By Sue Virnig, Finance Director Summary Each year the City is required to have a State Legal Compliance Audit performed in accordance with auditing standards established by the Auditing Standards Board and Minnesota Statutes. Staff recommends the authorization for services with Malloy, Montague, Karnowski, Radosevich and Co for 2020 audit services for $55,500. This amount also includes the review for the Housing and Redevelopment Authority and additional testing for the CARES grant. The fee is the same as 2019 with the addition of$8,000 for the Single Audit. Preliminary fieldwork will begin in January with final fieldwork starting on March 1. Financial Or Budget Considerations The cost of the audit is $55,500 and the 2021 budget includes $58,370. Recommended Action Motion to authorize City Manager and Mayor to sign Engagement Letter and Addendum with the firm of Malloy, Montague, Karnowski, Radosevich & Co. for the 2020 audit of the City. Supporting Documents • Engagement Letter With MMKR - City Audit, For The Year 2020 (12 pages) • Addendum to Professional Engagement Letter Between MMKR and the City of Golden Valley (3 pages) PRINCIPALS Thomas A.Karnowski,CPA Paul A.Radosevich,CPA MMKRWilliam J.Lauer,CPA James H.Eichten,CPA C E R T I F I E D P U B L I C Aaron J.Nielsen,CPA ACCOUNTANTS Victoria L.Holinka,CPA/CMA Jaclyn M.Huegel,CPA Kalen T.Karnowski,CPA December 9, 2020 Ms. Sue Virnig Finance Director City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Dear Ms. Virnig: We appreciate the opportunity to be of service to the City of Golden Valley and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions,please let us know. If you agree with the terms of our engagement as described in this letter, please sign and return to mmkr&mmkr.com. In order to provide documentation that certain required communications included in the engagement letter have been received by governance, please note that we are requesting the letter be signed by a representative of the City Council in addition to management. Please do not hesitate to contact me if you believe the letter should be modified or if you have any questions. Sincerely, MALLOY,MONTAGUE,KARNOWSKI,RADOSEVICH& CO.,P.A. William J. Lauer, CPA Principal WJL:Imb Enclosures Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com PRINCIPALS Thomas A.Karnowski,CPA Paul A.Radosevich,CPA MMKRWilliam J.Lauer,CPA James H.Eichten,CPA C E R T I F I E D P U B L I C Aaron J.Nielsen,CPA ACCOUNTANTS Victoria L.Holinka,CPA/CMA Jaclyn M.Huegel,CPA Kalen T.Karnowski,CPA December 9,2020 To the City Council and Management of the City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Dear Councilmembers and Management: We are pleased to confirm our understanding of the services we are to provide the City of Golden Valley (the City)for the year ended December 31,2020.We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2020. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis, to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB), who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.As part of our engagement, we will apply certain limited procedures to City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1. Management's discussion and analysis 2. GASB-required pension and other post-employment benefits information We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves,and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole in a separate written report accompanying our auditor's report on the financial statements OR in a report combined with our auditor's report on the financial statements: 1. Combining and individual fund statements and schedules 2. Schedule of Expenditures of Federal Awards Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com City of Golden Valley Page 2 December 9,2020 The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information: 1. Introductory information 2. Statistical section We will perform the required State Legal Compliance Audit conducted in accordance with U.S. generally accepted auditing standards and the provisions of the Legal Compliance Audit Guide,promulgated by the Office of the State Auditor pursuant to Minnesota Statutes § 6.65 and will include such tests of the accounting records and other procedures we consider necessary to enable us to conclude that, for the items tested,the City has complied with the material terms and conditions of applicable legal provisions. We will also prepare a management report for the City Council and administration. This report will communicate such things as our concerns regarding accounting procedures or policies brought to our attention during our audit, along with recommendations for improvements. The report will also contain certain financial comparisons and analysis, and other information of interest. Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented,in all material respects,in conformity with U.S.generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on: • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion(or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that(1)the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance,and(2)the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. City of Golden Valley Page 3 December 9,2020 Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance,and will include tests of accounting records,a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions.We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council and management of the City.We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified,we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)misappropriation of assets, or(4)violations of laws or governmental regulations that are attributable to the City or to acts by management or employees acting on behalf of the City. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, an unavoidable risk exists that some material misstatements or noncompliance may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However,we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention,unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources,creditors,and financial institutions.We will request written representations from your attorneys as part of the engagement,and they may bill you for responding to this inquiry.At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; Schedule of Expenditures of Federal Awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. City of Golden Valley Page 4 December 9,2020 Audit Procedures—Internal Control Our audit will include obtaining an understanding of the City and its environment,including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests,if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However,our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly,no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under the American Institute of Certified Public Accountants (AICPA) professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures— Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the City's compliance with provisions of applicable laws,regulations, contracts,and agreements,including grant agreements.However,the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes,regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the Office of Management and Budget Compliance Supplement (OMB Compliance Supplement) for the types of compliance requirements that could have a direct and material effect on each of the City's major programs. For federal programs that are included in the OMB Compliance Supplement,our compliance and internal control procedures will relate to the compliance requirements that the OMB Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. City of Golden Valley Page 5 December 9,2020 Other Services We will also assist in preparing the financial statements, Schedule of Expenditures of Federal Awards,and related notes of the City in conformity with U.S.generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, Schedule of Expenditures of Federal Awards,and related notes services previously defined.We,in our sole professional judgment,reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements;and(4)ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, Schedule of Expenditures of Federal Awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, including identification of all related parties and all related-parry relationships and transactions, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance,(3) additional information that we may request for the purpose of the audit,and(4)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate,to the financial statements of each opinion unit as a whole. City of Golden Valley Page 6 December 9,2020 You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the City involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes,regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review at the scheduled time of our audit. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the Schedule of Expenditures of Federal Awards (including notes and noncash assistance received)in conformity with the Uniform Guidance.You agree to include our report on the Schedule of Expenditures of Federal Awards in any document that contains and indicates that we have reported on the Schedule of Expenditures of Federal Awards. You also agree to include the audited financial statements with any presentation of the Schedule of Expenditures of Federal Awards that includes our report thereon OR make the audited financial statements readily available to intended users of the Schedule of Expenditures of Federal Awards no later than the date the Schedule of Expenditures of Federal Awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the Schedule of Expenditures of Federal Awards in accordance with the Uniform Guidance; (2) you believe the Schedule of Expenditures of Federal Awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3)the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the Schedule of Expenditures of Federal Awards. You are also responsible for the preparation of the other supplementary information,which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on,the supplementary information.You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period(or,if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. City of Golden Valley Page 7 December 9,2020 Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations.Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements, Schedule of Expenditures of Federal Awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, Schedule of Expenditures of Federal Awards, and related notes and that you have reviewed and approved the financial statements, Schedule of Expenditures of Federal Awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge,or experience;evaluate the adequacy and results of those services;and accept responsibility for them. Engagement Administration,Fees, and Other The assistance to be supplied by your personnel, including the preparation of schedules, account analysis, preparation of confirmations we request, and locating of invoices or other documentation we select for testing,will be discussed and coordinated with you. At the conclusion of the engagement,we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, Schedule of Expenditures of Federal Awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse.We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to the City; however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Malloy,Montague,Kamowski,Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the City or its designee,a federal agency providing direct or indirect funding,or the U.S. Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of MMKR personnel. Furthermore,upon request,we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. City of Golden Valley Page 8 December 9,2020 The audit documentation for this engagement will be retained for a minimum of six years after the report release date or for any additional period requested by regulatory agencies. If we are aware that a federal awarding agency,pass-through entity,or auditee is contesting an audit finding,we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audit shortly after the end of your fiscal year and to issue our reports prior to June 30,2021. William J. Lauer, CPA, is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fees for these services will be based on the actual time spent at our standard hourly rates.We will also bill you for travel and other out-of-pocket costs such as report production,typing,and postage.Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable upon presentation.Unless additional work is requested,or circumstances require additional work, our estimated fees for the services described will not exceed the following: Audit of Basic Financial Statements $ 47,500 Single Audit of Federal Awards Expenditures 8,000 Total $ 55,500 In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. If additional services are requested by the City,those services will be billed at our standard hourly rates.Additional audit procedures might be required for certain accounting issues or events, such as new contractual agreements, transactions and legal requirements of new bond issues, new funds, major capital projects, new tax increment districts,if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the City's staff. During the year, you might request additional services such as routine advice, assistance in implementing audit recommendations, review of your projections or budgets, and other similar projects. Independence standards allow us to perform these routine services; however, it is important that you understand that we are not allowed to make management decisions,perform management functions,nor can we audit our own work or provide nonaudit services that are significant to the subject matter of the audit. Our audit engagement ends on delivery of our audit report. Any follow-up services that might be required will be a separate,new engagement.The terms and conditions of that new engagement will be governed by a new, specific engagement letter for that service. City of Golden Valley Page 9 December 9,2020 Please be aware that e-mail is not a secure method of transmitting data. It can be intercepted, read, and possibly changed. Due to the large volume of e-mails sent daily, the likelihood of someone intercepting your e-mail is relatively small,but it does exist.We will communicate with you via e-mail,if you are willing to accept this risk. To ensure that MMKR's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and,therefore,we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. If you intend to publish or otherwise reproduce the financial statements, such as in a bond statement, and make reference to our firm name, you agree to provide us with printers' proofs or masters for our review and approval before printing.You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. If a dispute occurs related in any way to our services,our firm and the City agree to discuss the dispute and, if necessary,to promptly mediate in a good faith effort to resolve it.We will agree on a mediator,but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator.We will share the mediator's fees and expenses equally,but otherwise will bear our own attorney fees and costs of the mediation.Participation in such mediation shall be a condition to either of us initiating litigation. To allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except that our final settlement positions at mediation shall be admissible in litigation solely to determine the identity of the prevailing party for purposes of the awarding of attorney fees. We both recognize the importance of performing our obligations under this agreement in a timely way and fully cooperating with the other.In the event that either of us fails to timely perform or fully cooperate,the other party may,in its sole discretion,elect to suspend performance or terminate the agreement regardless of the prejudice to the other person. We agree we will give 10 days' written notice of an intent to suspend or terminate, specifying the grounds for our decision, and will give the other an opportunity to cure the circumstances cited as grounds for that decision. In the event of suspension or termination, all fees and costs are immediately due on billing. Notwithstanding anything in this letter to the contrary we agree that regardless of where the City is located, or where this agreement is physically signed,this agreement shall have been deemed to have been entered into at our office in Hennepin County,Minnesota, and Hennepin County shall be the exclusive venue and jurisdiction for resolving disputes related to this agreement. This agreement shall be interpreted and governed under the laws of Minnesota. In addition to the terms contained in this engagement letter,MMKR agrees to be bound by the terms and conditions in the attached Addendum to Professional Services Agreement, dated December 9, 2020 and incorporated herein by reference. City of Golden Valley Page 10 December 9,2020 When requested, Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our most recent peer review report accompanies this letter. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions,please let us know. If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH& CO.,P.A. William J. Lauer, PA Principal WJL:Imb Response: This letter correctly sets forth the understanding of the City of Golden Valley. City Council Representative City Management Representative By: By: Title: Title: Date: Date: ►N KerberRose Certified Public Accountants Report on the Firm's SN°stem of Quality Control To the Principals of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. and the Peer Review Committee of the Minnesota Society of CPAs We have reviewed the system of quality control for the accounting and auditing practice of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. (the firm) in effect for the year ended May 31, 2019. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.orglprsummary. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including compliance audits under the Single Audit Act and an audit of an employee benefit plan. As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. in effect for the year ended May 31, 2019 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Malloy, Montague, Karnowski, Radosevich, and Co., P.A. has received a peer review rating of pass. KerberRose SC September 25, 2019 4211 N. Lightning Drive I Appleton, W1 54913 Lidrpeurfem,{epiuntm�Firrns P: (920) 993-0105 Toll Free: (888) 725-5277 F: (920) 993-01.16 PrimeGlobal Website: ltttps://kerberrose.com F, , .. ,. "J,, . v[.: ADDENDUM TO PROFESSIONAL ENGAGEMENT LETTER BETWEEN MMKR AND THE CITY OF GOLDEN VALLEY This Addendum dated December 9, 2020 is incorporated in and made a part of that certain Engagement Letter dated December 9, 2020 regarding auditing services for the City of Golden Valley for the year ending December 31, 2020. 1. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, MMKR agrees that the books, records, documents, and accounting procedures and practices of MMKR, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. MMKR shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 2. Insurance. MMKR shall maintain reasonable insurance coverage throughout this Agreement. MMKR agrees that before any work related to the approved Project can be performed, MMKR shall maintain at a minimum: Worker's Compensation Insurance as required by Minnesota Statutes, Section 176.181; Professional Liability in an amount not less than$1,000,000.00 per occurrence; and Commercial General Liability in an amount of not less than $3,000,000.00 annual aggregate, $1,000,000.00 per occurrence for bodily injury or death arising out of each occurrence,and$1,000,000.00 per occurrence for property damage. To meet the Commercial General Liability, MMKR may use a combination of Excess and Umbrella coverage. MMKR shall provide the City with a current certificate of insurance Such certificate of liability insurance shall contain a statement that such policies of insurance shall not be canceled or amended unless thirty(30)days'written notice is provided to the City,or ten (10) days' written notice in the case of non-payment. 3. Independent Contractor. MMKR shall be deemed an independent contractor. MMKR's duties will be performed with the understanding that MMKR has special expertise as to the services which MMKR is to perform and is customarily engaged in the independent performance of the same or similar services for others. All required equipment and personnel shall be provided or contracted for by MMKR. The manner in which the services are performed shall be controlled by MMKR; however, the nature of the services and the results to be achieved shall be specified by City. The parties agree that this is not a joint venture and the parties are not co-partners. MMKR is not to be deemed an employee or agent of City and has no authority to make any binding commitments or obligations on behalf of City except to the extent expressly provided in this Agreement. All services provided by MMKR pursuant to this Agreement shall be provided by MMKR as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 4. Conflict of Interest. MMKR shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the City. In the event of a conflict of interest, MMKR shall advise the City and either secure a waiver of the conflict or advise the City that it will be unable to provide the requested services. 5. Agreement Not Exclusive. The City retains the right to hire other professional accounting service providers for other matters, in the City's sole discretion. 1 6. Data Practices Act Compliance. Any and all data provided to MMKR, received from MMKR, created, collected, received, stored, used, maintained, or disseminated by MMKR pursuant to this Agreement shall be administered in accordance with,and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. MMKR agrees to notify the City within three (3) business days if it receives a data request from a third party. This paragraph does not create a duty on the part of MMKR to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations survive the termination of this Agreement. 7. No Discrimination. MMKR agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. MMKR agrees to comply with Americans with Disabilities Act as amended ("ADA"), Section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. MMKR agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation of these laws by MMKR or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, MMKR shall provide accommodation to allow individuals with disabilities to participate in all services under this Agreement. MMKR agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with people with disabilities. 8. Authorized Agents. The City's authorized agent for purposes of administration of this contract is Sue Virnig, the Finance Director of the City, or designee. MMKR's authorized agent for purposes of administration of this contract is William J. Lauer, CPA, who shall perform or supervise the performance of all Services. 9. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 10. Signatory. Each person executing this Agreement ("Signatory") represents and warrants that he or she is duly authorized. In the event MMKR did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of MMKR, described in this Agreement, personally. 11. Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format ("pdf") and signatures appearing on electronic mail instruments shall be treated as original signatures. [Remainder of page intentionally blank. Signature page follows.] 2 CITY OF GOLDEN VALLEY MALLOY, MONTAGUE,KARNOWSKI,RADOSEVICH&CO., P.A. Shepard M. Harris, Mayor By: William J. Lau , CPA Principal TimothyJ. Cruikshank, City Manager 3 EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 4. Authorize Joint Powers Agreement with the City of Crystal for the 34th Avenue Street Improvement Project from Regent Avenue North to Kyle Avenue North Prepared By Jeff Oliver, City Engineer R.J. Kakach, Assistant City Engineer Summary In June of 2020, City staff was approached by the City of Crystal to participate in a joint pavement improvement project along the shared border street of 34th Avenue North. With most border streets, each City is responsible for ownership and maintenance of their half of the road. The City of Crystal will be performing an asphalt mill and overlay to 34th Avenue and are working with border Cities to participate in funding and construction for their portion of the project. According to historical records, this street was reconstructed in 2001 and has reached a point in its design life where an asphalt pavement mill and overlay is needed. The City of Crystal would open bids for their project in early 2021 with construction to take place in the summer of 2021. The estimated construction cost for the Golden Valley portion of the project is $14,707.83 and the estimated total cost for Golden Valley, including administrative costs, is $17,649.40. Financial Or Budget Considerations The estimated total cost for Golden Valley is $17,649.40. Anticipated funding for this project is included in the 2021 Street CIP Program (S-013) in the amount of$500,000. Recommended Action Motion to authorize the Mayor and City Manager to execute a Joint Powers Agreement in the form approved by the City Attorney with the City of Crystal for the 34th Avenue Street Improvement Project from Regent Avenue North to Kyle Avenue North. Supporting Documents • Joint Powers Agreement (7 pages) G:\City Council agendas\Agenda Packets\2020\12-15-20\3E4a-Authorize Joint Powers Agreement with the City of Crystal for the 34th Avenue Street Improvement Project from Regent Avenue North to Kyle Avenue North.docx 2021 — 34th AVENUE NORTH BITUMINOUS STREET RESURFACING PROJECT CRYSTAL — GOLDEN VALLEY JOINT POWERS AGREEMENT THIS JOINT POWERS AGREEMENT ("Agreement") is made and entered into this15th day of December, 2020, by and between the City of Crystal, a municipal corporation under the laws of the State of Minnesota ("Crystal"), and the City of Golden Valley, a municipal corporation under the laws of the State of Minnesota ("Golden Valley"), collectively referred to as the "Cities" and individually as a "City." RECITALS A. The Cities have been planning on coordinating street maintenance work on 34th Avenue North between Regent Avenue North and Kyle Avenue North, which shares a common boundary between the Cities. B. 34th Avenue North is due for bituminous resurfacing. C. The Cities desire to work jointly to complete the contracted Bituminous Street Resurfacing project on 34th Avenue North between Regent Avenue North and Kyle Avenue North (collectively, the "Work" or "Project"). D. Minnesota Statutes, section 471 .59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. E. The scope of the Work has been negotiated between the Cities and has been incorporated into the plan set entitled "2021 Bituminous Street Resurfacing" as prepared by Crystal (the "Scope of Work"). F. Crystal has developed the plans and specifications for the Work ("Plans and Specifications"). G. Crystal prepared a cost estimate for the Project ("Pre Bid Project Cost Estimate"), attached hereto and incorporated herein as Exhibit A. The Pre Bid Project Cost Estimate includes the estimated construction cost of fourteen thousand, seven hundred and seven dollars and eighty-three cents ($14,707.83) for the portion of the Project located within the corporate limits of Golden Valley. The administrative costs (as those terms are defined herein) are in addition to this estimated construction cost and bring the total Pre Bid Project Cost Estimate to seventeen thousand, six hundred and forty-nine dollars and 40 cents ($17,649.40). H. Golden Valley has reviewed and approved the Scope of Work and agreed to pay the cost of the Work within the corporate limits of Golden Valley. I. Crystal has agreed to pay the cost of the Work within the corporate limits of Crystal and to administer and supervise the Work in accordance with the Scope of Work and the Plans and Specifications. AGREEMENT In consideration of the mutual undertakings and understandings expressed herein, the Cities hereby agree as follows: 1. Design and Bidding. The Plans and Specifications, as they may be amended from time to time, are incorporated into and made part of this Agreement. Crystal is responsible for advertising for bids for the Project, receiving and opening bids pursuant to said advertisement and entering into one or more contracts with the successful bidder ("Contractor") at the unit prices specified in the successful bid, all according to the applicable procedures under Minnesota law. The contract (the "Contract") shall include the Plans and Specifications and reflect the Scope of Work. Crystal shall require the Contractor to name Golden Valley as an additional insured on its commercial general liability insurance policy. 2. Project Administration. Crystal shall administer all aspects of the Project and shall inspect all completed Work. The Golden Valley City Engineer shall cooperate with the Crystal City Engineer and the Crystal City Engineer's staff upon request to aid in the administration of the Project, but shall have no responsibility for the supervision of any of the Work. 3. Additional Work. Crystal may, in its sole discretion, make changes to the Scope of Work so long as all changes are reasonably necessary to complete the Work and are conceptually consistent with the original Scope of Work. Crystal may carry out the changes authorized by this paragraph by entering into change orders or supplemental agreements with the Contractor for the performance of any and all additional or new work it deems necessary, advantageous, or desirable. If a proposed change exceeds the original Scope of Work jointly contemplated by the Cities, Crystal shall not make the change unless it is first approved by the Golden Valley City Engineer. 4. Construction Easements. Golden Valley shall grant Crystal a temporary license for construction, at no cost to Crystal, over those lands owned by Golden Valley that are a part of the right-of-way required for the completion of the Work. 5. Apportionment of Cost. The total cost of the Work shall be apportioned between the parties as follows: a. Each City shall pay the quantity price of items attributable to the portion of the Work occurring within its own municipal boundaries (the "Quantity Price"). The Quantity Price shall be determined based on the unit process set forth in the Contract with the Contractor and the final quantities as measured by the Crystal City Engineer. The Cities understand and agree 2 that the Crystal City Engineer's Pre Bid Project Cost Estimate is only an estimate and the Quantity Price may be more or less that the figures shown in the Pre Bid Project Cost Estimate. b. In addition to the Quantity Price, Golden Valley shall pay to Crystal an amount equal to 20% of its share of the Quantity Price to cover its share of the legal, engineering, and City staff time (the "Administrative Costs") incurred by Crystal for the Project. 6. Payment. Upon acceptance of the successful bid, Crystal shall provide Golden Valley an estimated construction cost based upon the contract prices and estimated quantities in the Contractor's bid, the Administrative Costs, and all other costs required to complete the Work (collectively, the "Post Bid Estimated Cost"). Within 60 days after receipt of the Post Bid Estimated Cost, Golden Valley shall deposit with the Crystal Director of Finance 90% of Golden Valley's share of the Post Bid Estimated Cost. All remaining amounts due from Golden Valley, including any amounts resulting from change orders or other changes or additions to the Work shall be paid to Crystal within 60 days of final completion of the Work. Upon completion of the Work, Crystal shall submit to Golden Valley a copy of the Crystal City Engineer's Quantity Price report, which shall show each City's final share of the Quantity Price, and the amount of Administrative Costs owed by Golden Valley. Upon payment by Crystal of the final amount due to the Contractor, any amount payed by Golden Valley above its agreed upon share of the Quantity Price and Administrative Costs shall be returned to Golden Valley. 7. Record Drawings. Crystal shall provide record drawings to Golden Valley within 90 days of Crystal's final payment to the Contractor. All records kept by either City with respect to this Agreement shall be subject to examination by the representatives of the other City and the public in accordance with the Minnesota Government Data Practices Act. 8. Traffic Control. If detouring of traffic is necessary during the Work, the detour routes shall be mutually agreed upon by the Cities. Crystal shall require the Contractor to furnish, install, and maintain any guide signs, regulatory signs, and pavement markings that may be needed. Crystal shall not be responsible for any damage caused by increased traffic on any municipal streets located in Golden Valley that arise out of or relate to the Work. 9. Cooperative Activity. To the fullest extent permitted by law, all activities by the Cities under this Agreement are intended to be and shall be construed as a "cooperative activity," and it is the intent of the Cities that they shall be deemed a "single governmental unit" for the purposes of determining total liability, as set forth in Minnesota Statutes, section 471 .59, subd. 1 a. Nothing in this Agreement is intended to alter, or shall be interpreted as altering, the treatment of the Cities as a single governmental unit. For purposes of Minnesota Statutes, section 471 .59, subdivision 1 a, each City expressly declines responsibility for the acts or omissions of the other City. 3 10.Insurance & Indemnity. The Cities shall carry policies of liability insurance in at least the amounts specified as the extent of their individual liability under Minnesota Statutes, section 466.04, as amended. Nothing herein shall be deemed to waive any statutory limits of liability granted to the Cities. Each City agrees to defend, indemnify and hold harmless (including reasonable attorney's fees) the other City, their elected officials, officers, agents and employees from any liability, claims, demands, damages, personal injury, costs, judgments or expenses arising from any act or omission of the indemnifying City relating to the Project. Neither City shall be required to pay to the other City any amount as indemnification under this Agreement, whether arising pursuant to this Agreement, expressly, by operation of law or otherwise, in excess of the limits of liability applicable to the indemnifying City under Minnesota Statutes, Chapter 466, or in the event that Minnesota Statutes, Chapter 466 does not apply, the maximum amount of insurance coverage available to the indemnifying City. In those instances in which a City is directly liable for damages as well as for indemnification to the other City, the combined liability of the indemnifying City shall not exceed the limits of liability under Minnesota Statutes, Chapter 466 or, in the event that Minnesota Statutes, Chapter 466 does not apply, the maximum amount of insurance coverage available to the indemnifying City. 11.Employees; Worker's Compensation. Any and all employees of each City and all other persons engaged by that City in the performance of the Work or any other work or services required or contemplated by this Agreement shall not be considered employees of the other City. Any and all claims that might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged, and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged, shall in no way be the obligation or responsibility of the other City. 12.Audit. Pursuant to Minnesota Statutes, section 16C.05, subdivision 5, any books, records, documents, and accounting procedures and practices of each City relevant to the Agreement are subject to examination by the other City and either the Legislative Auditor or the State Auditor as appropriate. The Cities agree to maintain these records for a period of at least six years from completion of the Project. 13.Term. This Agreement shall commence as of the date indicated above and shall continue until the Project is completed and all required payments have been made. The indemnification and audit obligations shall survive the termination of this Agreement. 14.Entire Agreement. This document, including the recitals, the exhibits, and any documents incorporated by reference, shall constitute the entire agreement between the Cities regarding construction of the Project. This Agreement supersedes all prior negotiations, representations, or agreements between the Cities regarding the Project, whether written or oral. No modifications to this Agreement shall be in effect unless they are reduced to writing and are signed by both Cities. 4 15.No Third Party Rights. This Agreement is solely for the benefit of the Cities. This Agreement shall not create or establish any rights in or for the benefit of any third party. 16.Applicable Law. This Agreement shall be interpreted under the laws of Minnesota. 17.Compliance. Each City shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances, and shall obtain such permits and permissions as may be required, in carrying out their respective duties under this Agreement. 18.Discrimination. The provisions of Minnesota Statutes, section 181 .59 and of any applicable local ordinance relating to civil rights and discrimination shall be considered a part of this Agreement as though fully set forth herein. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF GOLDEN VALLEY CITY OF CRYSTAL By: By: Shepard M. Harris Jim Adams Its: Mayor Its: Mayor By: By: Timothy J. Cruikshank Anne Norris Its: Manager Its: Manager 5 EXHIBIT A Pre Bid Project Construction Cost Estimate (attached hereto) 6 }s3I� NI 1-1 I O � O O I I � N OO _ O O O O O O O O O O O O O O O O LO O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 LO O I— O O O O O O O O O O O O O O O O 'E O O O O O O O O O O O O O O I-- O co O O O O O O O O O O O O O O O O J 646r> 6r> 6� 6� 6� 6� 61� 61� 61> 61> 61> 61> 61> ao 61> co 61> O 60- 69) 69) 69) 69) 69) 69) 69) 61> 61> 61> 61> 61> 61> 61>aoud co V 61> Ie}ol .N 3 n� rn N '}s3 M O O O O O O O O O O O O O O O LO O O O O O O O O O O O O O O O O O LO 0 0 0 O O O O O — 0 0 LO O N 0 0 0 0 0 0 0 0 0 0 O O O O O Lo CNLo CDLo CD CD 0 0 CD CD N � 0 0 LO 0 0 0 LO 0 0 CD LO 0 0 aoud I— 00 CNEA CDEA EA EA I-- co 00 EA EA (0 LO EA O q-* EA EA EA CO LO I-- CO EA EA I-- N 0) �+ co co (f) — — N K) O co co L O I— cq (0 K) s � � � Y Ielol (s ( 0 z A I},}U e n — `n `n CD CDO M O (0 LO Cl M 00 CN LO Cl CNN O CN CD LO LO O LO CD 'IS CD co O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 LO O O 0 0 0 0 LO 0 0 LO O O O O O O O O O O O O O O O O O O 9aolJ O LO 0 0 I— CD CD CDN N O � 0 0 I— CD CD CD CD O O O 00 O 00 O O CD CD (0 0 0 LO d O � CD K) co K) K) K) co O LO co K) K) co 0) � K) CD LO CNO CO I-- K) CO LO K) I— CD � 0)oo M " — M Nt CD co 0') co — � CO CN I-- LO — CD LO 0) N � M M Ie1ol EA 64 EA EA cv EA EA 6j �} �} L N 1- 1 N 6r, t � coCD },} D Q /� I U e n 0 0 O CD M CN LO Cl ClO Cl Cl CN LO LO ClO M M O O I— CN r— co CN co CO CO 0') co co Co CD � (n .}S3 O 00 N cq O 0 cn 0 0 0 0 LO O O O O O O O O O O O LO O O O O O O O O O O O O O O O O 0 CD LO CD CDN CD CD CD CD CD CD CD CD CD CDN CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD' aolJ O N O O O CD CD CDM CD CDLO CD CD CD CD CD CD 00 00 00 0 0 LO CD00 LO CD00 N d 0 � I-0 K) M K) K) K) O O LO — K) K) N O co K) CDO — O N CD K) M I-- K) co CN Nt O co N — LO M M CN co — � CDO � LO LO 00 cqM M Ie}ol ` 24 E4 613 613 613 613 613 m 613 613 Ef3 Ef3 Ef3 Ef3 CN EA EA _ EA ' Cp K) K) CN K) K) K) K) K) t � M O O N M O O O O O M Co M d /�}I}Uen� O co co N O — I-- O co 00 N � N O Q -IS3 O co N co N O cM 0 0 0 0 0 O O 0 0 0 0 0 0 0 LO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U) p 0 0 0 0 LQ O O O O Cl O O O Cl N Cl Cl Cl Cl Cl Cl Cl Cl Cl Cl 0 LO 0 O O O O O N 0 LO LO LO O N O O O 0 0 M 0 0 (0 Nt O O O O O O 00 O O LO N O O co LO 0 0 >- N aoud CO - CO EA 00 co N M co coo co 00 00 co LO LO � — O M - O � Nt N O } CC? Ie}ol co co co cq cq (0 co cq I-- LO 00 CN co CN - 6�> K) K) K) K) K) K) K) co K) K) K) K) K) K) K) K) CO Ef) 0 3 d 0 LO 0 0 CN O O CN O LO CO CD CDCDN Nt 0 0 LO LO 0 O CO CD Q /�}I}Uen� 0 O I— r— N co co (0 r— N q1t N — LO N 00 LO O CO � O N }S3 co co co co LO co Nt co CDDLOO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 Cl Cl Cl LO Cl O O O O O O O O O O LO O O O O O O O O Cl O O O O O O O a) O O O O N O O O LO LO O N O O LO O N 0 0 0 0 0 0 0 0 0 LO LO co co O O O V O LO LO LO (0 O O LO co N O LO co LO N - - LO O LO LO LO I-- O LO N I-- M N O O N L LO CO N r— r— co co co LO r— O O co O (0 (0 LO O O co co co r— co r— r— co co I— LO LO 00 r � N O - Co- 6 � 1-t CN- - 1-f M N L O L6 1-t Lo 00 O 00 M Co- r-- wr— M co K) — K) N K) — K) — K) O K) — K) (0 CO N — K) N N K) CO N K) co N 0 K) K) K) K) K) K) K) K) K) In 613 613 613 613 613 613 613 613 613 613 613 0 0 0 0 LO O O 0 0 0 0 0 0 0 LO O LO O O O O O O O O O O O O O O O O += O LO O L N O O O I-- O O I-- O O N O O O O O O LO O N O LO O 0 0 0 0 LO r_ 0) O M Lo N Lo O (0 LO — O lf) co NLo, O N LO O LO 0 0 0 M MLo (fl Lo co N O LO O U O K) K) K) K) O — K) CO (0 K) — K) CO I-- — — O N K) — M N M O co O LO Nt _ LO K) K) K) (f) (f) K) K) K) K) — CO I-- K) K) K) K) K) K) K) LO — K) N [,.: K) K) (f) (f) (f) r (f) W co N A}I}ueno 000LO O O oLOLno000o CD CD CD CD CD CD CD CD N � CD CD LO 0 0 N O O I, (0 Nt I,— � O 1 O CO CO — O LO LO O N c) O (0 'ISE] co N CD N LO N — LO — L M co (,) N CD 00 L CO p i!un J J J J U) U) (j (j U) U 20 J (j (j W Q w 0 0 W W W w w J J J (j (n J W U M M _ N 0) N .. o _ L-0 io LL d i > +�- CV `-' " COp +� Oo 00 r— EXECUTIVE SUMMARY Fire 763-593-8079 / 763-593-8098 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 5. Approve Agreement for TargetSolutions Learning, LLC for Online Firefighter Training and Tracking System Prepared By Bethany Brunsell, Assistant Fire Chief Summary TargetSolutions Learning, LLC provides an online, web based platform which will allow the Golden Valley Fire Department to deliver and track training for firefighters. This platform includes numerous training modules and also allows us to create and upload our own training content. The tracking feature allows us to track each firefighter's training to ensure all required continuing education objectives are met for both local and national training and certification requirements. The platform also allows for in-person training to be tracked in addition to online training. This is a one year agreement with TargetSolutions Learning, LLC. The City Attorney has reviewed this agreement, including an indemnification clause, and negotiated terms that are acceptable to the city. Financial or Budget Considerations The total cost to implement this software is $4,756.00, which is covered under the Fire Department's 2020 training budget. Recommended Action Motion to authorize the signing of the 1 year Agreement with TargetSolutions Learning, LLC. Supporting Documents • Golden Valley Fire Department Client Agreement (4 pages) VECTOR TM Quote ID Q-86993 SOLUT10N5 Valid Until Sunday,January 3,2021 Contact Name David Farrar TargetSolutions Learning, LLC Agreement/Schedule A Date: Monday, December 7, 2020 Client Information Client Name: Golden Valley Fire Department Address: 7800 Golden Valley Rd. Golden Valley, MN 55427 Primary Contact Name: Bethany Brunsell Primary Contact Phone: (763) 593-3977 Agreement Term Effective Date: Initial Term: 12/31/2020 12 months Invoicing Contact Information Billing Contact Name: Bethany Brunsell Billing Address: Billing Phone: 7800 Golden Valley Rd. (763) 593-3977 Golden Valley, MN 55427 ------------------------------ Billing Email: PO#: n/a Billing Frequency: Payment bbrunsell@goldenvalleymn.gov Annual Terms: Net 30 Fees Product Description Qty Price Sub Total Fire, OSHA&Complaince and TargetSolutions Fire courses are 1 $0.00 $0.00 EMS Online Course Catalogs based on the NFPA codes and standards, including NFPA 1001, NFPA 1021 and the NFPA 1500 Series. Courses also cover wildland fire and response to terrorism. Maintenance Fee Annual maintenance of the 1 $395.00 $395.00 TargetSolutions Training platform. TargetSolutions Premier Online training management platform 49 $89.00* $4,361.00 Membership Platform for public entities and professionals Grand Total: $4,756.00 Please note this is not an invoice. An invoice will be sent within fourteen (14) business days. *Discounted rate applies. Normal rate is $109/user/year. Onetime setup fee of$1500 is waived. Discounted rates applied due to MBFTE partnership. 1 Client Agreement This Target Solutions Client Agreement(the"Agreement"),effective as of the date noted in the attached Schedule A(the"Effective Date"), is by and between TargetSolutions Learning, LLC,d/b/a Vector Solutions("TargetSolutions"), a Delaware limited liability company, powered by CrewSense, LLC ("CrewSense")and Halligan, Inc. ("Halligan")(collectively referred to herein as"TSL")and the undersigned client("Client"), and governs the purchase and ongoing use of the services described in this Agreement(the"Services"). 1. Services. TSL shall provide the following services: 1.1. Access and Use. TSL will provide Client a non-exclusive,non-transferable,revocable, limited license to remotely access and use the software as a service('Services")hereunder and,unless prohibited by law,will provide access to any person designated by Client("Users"). 1.2. Availability. TSL shall use commercially reasonable efforts to provide access to and use of the Services by Client's Users twenty-four (24)hours a day,seven(7)days a week,subject to scheduled downtime for routine maintenance,emergency maintenance,system outages and other outages beyond TSL's control. 1.3. Help Desk. TSL will assist Users as needed on issues relating to usage via Help Desk five(5)days per week at scheduled hours. 1.4. Upgrades and Updates. TSL may update or upgrade the Services at any time at its discretion. Without paying additional compensation,Client will receive access to any general upgrades and updates to the Services licensed from TSL,which upgrades and/or updates TSL makes generally available to its other clients.All updates and upgrades to the Services are subject to the terms and conditions of this Agreement. 2. Client's Obligations. 2.1.Compliance. Client shall be responsible for Users'compliance with this Agreement and use commercially reasonable efforts to prevent unauthorized access to or use of the Services. 2.2. Identify Users. Client shall(i)provide a listing of its designated/enrolled Users; (ii)cause each of its Users to complete a profile; (iii) maintain user database by adding and removing Users as appropriate; and(iv)when purchasing asset inventory management Services, identify stations,vehicles,drug safes,and other service specific details,as may be applicable. 2.3. Future Functionality. Client agrees that its purchases hereunder are neither contingent on the delivery of any future functionality or features nor dependent on any public comments regarding future functionality or features. 2.4. Additional Service Specific Client Obligations.The following subsections 2.4(a)and 2.4(b)apply only if Client is purchasing"Vector Solutions Incident Tracking Service": (a)Client acknowledges that all notifications it receives from Vector Solutions Incident Tracking Service may contain sensitive personal information and client shall ensure that such information is secured from transmissions and/or disclosure to unauthorized recipients. Client understands that TSL does not control or own the data contained in the notifications.Client agrees that it will be so lely responsible for establishing a security system to prevent the transmission and/or disclosure of such information to unauthorized recipient(s). In the event such information is disclosed to an unauthorized recipient(s), Client bears the burden and expense of notifying any individual whose sensitive personal information may have been disclosed to the extent required by law.Client further agrees to handle the data in compliance with any applicable federal,state,or local laws or regulations,and that it will monitor employees using the Incident Tracking Service. (b)Client represents and warrants that it is not a health care provider, health plan,or health care clearinghouse(collectively,a"covered entity") as those terms are defined under the federal Health Information Portability and Accountability Act ("HIPAA"). Client further represents and warrants that it is not a business associate as that term is defined under HIPAA. Client further agrees to indemnify and hold TSL and its officers, members, agents and employees harmless from any and all claims and demands (including reasonable attorneys'fees associated with the same)made by Client and/or any third party due to or arising out of any claim that TSL is a covered entity or business associate,due to Client's use of the Incident Tracking Service. 3. Fees and Payments. 3.1. Fees. Client will pay for the Services in accordance with the fee schedule in Schedule A attached to this Agreement. Fees listed in Schedule A shall be increased by 3% per year both during the term of this Agreement, aswell as for any renewal terms. License fees do not include any shipping,duties,bank fees,sales,use,excise or similar taxes due. If TSL is required to pay any such amou nts,Client shall reimburse TSL in full. 3.2. Payments. All fees due under this Agreement must be paid in United States dollars or Canadian Dollars, as applicable to Client's location. Such charges will be made in advance,according to the frequency stated in Schedule A. TSL will invoice in advance,and such invoices are due net thirty (30) days from the invoice date. All fees collected under this Agreement are fully earned when due and nonrefundable when paid. 3.3. Suspension of Service for Overdue Payments. Any fees unpaid for more than ten(10)days past the due date shall bear interest at 1.5% per month. With fifteen (15)days prior written notice, TSL shall have the right, in addition to all other rights and remedies to which TSL may be entitled,to suspend Client's Users'access to the Services until all overdue payments are paid in full. 4. Intellectual Property Rights. 4.1. Client acknowledges that TSL alone(and its licensors,where applicable)shall own all rights,title and interest in and to TSL's software, website or technology,the course content,translations,compilations,partial copies,modifications,and updates,and the Services provided by TSL, as well as any and all suggestions, ideas, enhancement requests, feedback, recommendations or other information provided by Client,and this Agreement does not convey to Client any rights of ownership to the same. The TSL name and logo are trademarks of TSL, and no right or license is granted to Client to use them. 4.2. Client recognizes that TSL regards the software it has developed to deliver the Services as its proprietary information and as confidential trade secrets of great value.Client agrees not to provide or to otherwise make available in any form the software or Services, or any portion thereof,to any person other than Authorized Users of Client without the prior written consent of TSL. Client further agrees to treat the Services with at least the same degree of care with which Client treats its own confidential information and in no event with less care than is reasonably required to protect the confidentiality of the Services. 2 4.3. Except as otherwise agreed in writing or to the extent necessary for Client to use the Services in accordance with this Agreement, Client shall not:(i)copy the course content in whole or in part;(ii)display,reproduce,create derivative works from,transmit,sell,distribute, rent,lease,sublicense,transfer or in any way exploit the course content or Services in whole or in part; (iii)embed the course content into other products;(iv)use any trademarks,service marks,domain names,logos,or other identifiers of TSL or any of its third party suppliers; or(v)reverse engineer,decompile,disassemble,or access the source code of any TSL software. 4.4. If Client chooses to participate by uploading its information to its shared resource sections of TSL's website, Client hereby authorizes TSL to share any intellectual property owned by Client("User Generated Content")that its Users upload to the shared resources section of TSL's website with TSL's third-party customers and users that are unrelated to Client("Other TSL Customers");provided that TSL must provide notice to Client's users during the upload process that such User Generated Content will be shared with such Other TS L Customers. 5. Term and Notice. 5.1. Term.The term of this Agreement shall commence on the Effective Date and will remain in full force and effect for the term indicated in Schedule A("Term"). Upon expiration of the Initial Term,this agreement shall automatically renew for successive one(1) year periods (each,a"Renewal Term"), unless notice is given by either party of its intent to terminate the Agreement,at least sixty(60)days prior to the scheduled termination date. Upon expiration of the Initial or any Renewal Term, access to the Services may remain active for thirty (30) days solely for purpose of Company's record keeping (the "Expiration Period"). Any access to or usage of the Services following the Expiration Period shall be deemed Client's renewal of the Agreement under the same terms and conditions. 5.2. Notice. All required notices hereunder by either party shall be given by personal delivery (including reputable courier service), fees prepaid,or by sending such notice by registered or certified mail return receipt requested,postage prepaid,and addressed as set forth on the last page of this Agreement. Such notices shall be deemed to have been given and delivered upon receipt or attempted delivery (if receipt is refused),as the case may be,and the date of receipt identified by the applicable postal service on any return receipt card shall be conclusive evidence of receipt. Either party, by written notice to the other as above described, may alter the address for receipt by it of written notices hereunder. 6. Mutual Warranties and Disclaimer. 6.1. Mutual Representations&Warranties. Each party represents and warrants that it has full authority to enter into this Agreement and to fully perform its obligations hereunder. 6.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED HEREIN, NEITHER PARTY MAKES ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE SERVICES IS WITH CLIENT. TSL DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SERVICES WILL MEET CLIENT'S REQUIREMENTS OR THAT THE OPERATION OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE. 6.3. WORKPLACE SAFETY IS YOUR RESPONSIBILITY. THAT DUTY CANNOT BE DELEGATED AND TSL ACCEPTS NO DELEGATION OF THAT DUTY. TSL WILL ASSIST YOU BY PROVIDING SPECIFIC SERVICES FOR WHICH YOU HAVE CONTRACTED. 7. Miscellaneous. 7.1. Limitation on Liability. Except as it relates to claims related to Section 4 or Section 7.2 of this Agreement, (a)in no event shall either party be liable to the other, whether in contract, warranty, tort (including negligence) or otherwise, for special, incidental, indirect or consequential damages(including lost profits)arising out of or in connection with this Agreement; and (b)the total liability of either party for any and all damages,including,without limitation,direct damages,shall not exceed the amount of the total fees due to, or already paid to,TSL for the preceding twelve(12)months. 7.1.1. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WHATEVER THE LEGAL BASIS FOR THE CLAIM, UNDER NO CIRCUMSTANCES SHALL TSL BE LIABLE TO CLIENT OR TO ANY OF CLIENT'S OFFICERS, DIRECTORS, MEMBERS, MANAGERS,SHAREHOLDERS,EMPLOYEES,CONTRACTORS,AGENTS,OR REPRESENTATIVES;OR TO ANY THIRD PARTY FOR ANY CLAIM, CAUSE OF ACTION, DEMAND, LIABILITY, DAMAGES, AWARDS, FINES, OR OTHERWISE, ARISING OUT OF OR RELATING TO PERSONAL INJURY,DEATH,OR OTHER HARM CAUSED FROM USE OF OR RELIANCE ON THE CONTENT OF THE COURSES. CLIENT, ITS OFFICERS, DIRECTORS, MEMBERS, MANAGERS, SHAREHOLDERS, EMPLOYEES, CONTRACTORS, AGENTS,AND REPRESENTATIVES RELY ON THE CONTENT OF THE COURSES AT THEIR OWN RISK. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF CERTAIN TYPES OF DAMAGES SO, SOLELY TO THE EXTENT SUCH LAWAPPLIES TO CLIENT,THE ABOVE LIMITATIONS AND EXCLUSIONS MIGHT NOT APPLY TO CLIENT. 7.2. Indemnification. 7.2.1 Indemnification by TSL. TSL shall indemnify and hold Client harmless from any and all claims, damages, losses and expenses, including but not limited to reasonable attorney fees,arising out of or resulting from any third-party claim that the Services or any component thereof infringes or violates any intellectual property right of any person. 7.2.2 Indemnification by Client. To the extent permitted by applicable law, Client shall indemnify and hold TSL harmless from any and all claims,damages,losses and expenses,including but not limited to reasonable attorney fees,arising out of or resulting from any third party claim that any document, course, or intellectual property owned by Client or uploaded to the LMS by Client infringes or violates any intellectual property right of any person. 7.3. Assignment. Neither party may assign or delegate its rights or obligations pursuant to this Agreement without the prior written consent of the other, provided that such consent shall not be unreasonably withheld. Notwithstanding the foregoing, TSL may freely assign or transfer any or all of its rights without Client consent to an affiliate,or in connection with a merger,acquisition,corporate reorganization,or sale of all or substantially all of its assets. 7.4 Force Majeure. TSL shall have no liability for any failure or delay in performing any of its obligations pursuant to this Agreement due to,or arising out of,any act not within its control, including,without limitation,acts of God,strikes,lockouts,war,riots,lightning,fire,storm, flood,explosion, interruption or delay in power supply,computer virus,governmental laws or regulations. 7.5. No Waiver. No waiver,amendment or modification of this Agreement shall be effective unless in writing and signed by the parties. 7.6. Severability. If any provision of this Agreement is found to be contrary to law by a court of competent jurisdiction,such provision shall be of no force or effect; but the remainder of this Agreement shall continue in full force and effect. 3 7.7. Export Regulations. All Content and Services and technical data delivered under this agreement are subject to applicable US and Canadian laws and may be subject to export and import regulations in other countries. You agree to comply strictly with all such laws and regulations and acknowledge that you have the responsibility to obtain such licenses to export, re-export, or import as may be required after delivery to you. 7.8. Purchase Orders. Client may issue a purchase order for its convenience only, it being agreed by the Parties that the terms and conditions of this Agreement shall control.Any terms or conditions included in a purchase order or similar document issued by Client that conflict with the terms and conditions of this Agreement will not apply to or govern the transaction resulting from the purchase order,unless both Parties expressly agree in writing to the particular conflicting term or condition, in which event the agreed term or condition will apply only with respect to that particular purchase order. 7.9. Entire Agreement. This Agreement and its exhibits represent the entire understanding and agreement between TSL and Client,and supersedes all other negotiations, proposals, understandings and representations(written or oral)made by and between TSL and Client. The Parties have executed this Agreement by their authorized representatives as of the last date set forth below. TargetSolutions Learning, LLC Golden Valley Fire Department 7800 Golden Valley Rd. Golden Valley, MN 55427 4890 W. Kennedy Blvd.,Suite 300 Tampa, FL 33609 By: By: Printed Name: Phil Coons Printed Name: Title:Vice President,Sales Title: Date: Date: 4 EXECUTIVE SUMMARY Police 763-593-8079 / 763-593-8098 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. E. 6. Authorization to Sign COVID-19 Laboratory Testing Services Agreement with Hennepin Health Care Systems INC. Prepared By Steve Johnson, Police Commander Summary Hennepin Health Care offers COVID-19 testing services to cities in Hennepin County. The services include offering test kits and training to EMTs to administer the nasal swab test onsite. Currently, medical facilities vary in the amount of time it takes to return test results. The benefit of this services is that it allows City employees who have been potentially exposed to COVID-19 to safely return to work sooner. All tests will be administered in accordance with Hennepin County training and City policies. A specific on-site testing policy will be drafted in collaboration with the Emergency Management Director and HR Director. Financial Or Budget Considerations The test kits are provided at no cost. Once a test is brought to the lab for testing there is a $75.00 charge per test. Any unused tests may be returned at no cost. Recommended Action Motion to authorize the Mayor and City Manager to sign the COVID-19 Laboratory Testing Services Agreement with Hennepin Health Care Systems. Supporting Documents • COVID-19 Laboratory Testing Services Agreement (8 pages) COVID-19 LABORATORY TESTING SERVICES AGREEMENT This AGREEMENT made and entered into by and between HENNEPIN HEALTHCARE SYSTEM, INC.,a public subsidiary corporation of Hennepin County,doing business as Hennepin Healthcare,Hennepin County Medical Center,and HCMC(Hennepin Healthcare"), 701 Park Avenue South,Minneapolis,Minnesota 55415-1676,and City of Golden Valley, ("PURCHASER"),a Minnesota municipality,located at 7800 Golden Valley Road, Golden Valley, MN 55427. WHEREAS,Hennepin Healthcare,provides laboratory services to PURCHASER employees. NOW THEREFORE,in consideration of the promises and mutual covenants set forth herein,the parties agree as follows: 1. TERM AND TERMINATION OF THE AGREEMENT a. Term: Hennepin Healthcare agrees to furnish services to the PURCHASER during the period commencing November 20, 2020 and terminating December 31, 2021.At the end of the term,this Agreement will have an option to renew for successive one year terms. b. Termination: (i) If either parry fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless default is excused by the non-defaulting parry,the non-defaulting party may upon written notice immediately cancel this Agreement in its entirety. (ii) This Agreement may be canceled without cause by either party upon sixty(60) days' written notice. (iii) In the event that either party loses or has suspended or revoked any license, certification, accreditation,or other requirement that is material to the parry's ability to furnish services under this Agreement,or either parry is sanctioned under federal or state laws or regulations,the other party may terminate this Agreement on the date such loss, suspension,revocation or sanction becomes effective. (iv) In the event that Hennepin Healthcare changes the fees pursuant to Section 3(a); PURCHASER may terminate this Agreement on written notice to Hennepin Healthcare during the 30-day period prior to the pricing change, effective as of the end of the 30- day period. 2. SERVICES TO BE PROVIDED Hennepin Healthcare agrees to provide COVID-19 laboratory testing services to PURCHASER, subject to availability of qualified laboratory staff,necessary supplies and testing capacity,with results delivered in one (1)to two (2) days via secured email,or fax as designated by PURCHASER, subject to PURCHASER complying with Section 11 of this Agreement. The obligations of the parties, so as to accomplish the purpose of this agreement, are as follows: a. PURCHASER agrees the COVID-19 testing performed by Hennepin Healthcare is for PURCHASER employees only. b. COVID-19 Testing capacity shall be solely determined by Hennepin Healthcare. Adjustments to anticipated COVID-19 testing capacity shall be communicated by Hennepin Healthcare to PURCHASER, with twenty- four(24)hours prior notice unless otherwise agreed upon by the Parties. COVID-19 Laboratory Service Agreement—City of Golden Valley pg. I C. PURCHASER will complete the COVID-19 Test Request Form,provided by Hennepin Healthcare, for each specimen submitted for testing. If mutually agreed upon by the parties, Hennepin Healthcare will provide a Release of Information Form to be completed and submitted with specimens submitted for testing. d. Hennepin Healthcare shall provide PURCHASER with the test directory website for COVID-19 collection criteria, stability and other relevant information pertaining to testing. e. PURCHASER will label collected specimens with two patient identifiers and date, time and collector's initials. f. PURCHASER will arrange for courier services to transport specimens to Hennepin Healthcare, and will package and transport specimens in a manner specified by Hennepin Healthcare and comply with all laws and guidelines for transport of medical specimens. PURCHASER acknowledges that improper packaging and shipping can result in delay of laboratory services,the inability to perform the test or the loss or destruction of specimens. Hennepin Healthcare is not responsible for any liability attributable to the PURCHASER's improper actions or failure to comply with any laws or guidelines when packaging or transporting medical specimens. g. Hennepin Healthcare will supply PURCHASER with COVID-19 PCR and Saliva Test Kits. h. Hennepin Healthcare will contact PURCHASER should there be issues regarding the test(s)requested and/or specimen identification and jointly decide upon a plan of action. i. Provide documentation of Hennepin Healthcare's CLIA certification and CAP accreditation to PURCHASER, upon request. 3. PAYMENT FOR SERVICES a. Laboratory Services Fees: PURCHASER agrees to pay Hennepin Healthcare for Technical Laboratory Services provided to PURCHASER according to the fee schedule set forth below. Pricing subject to change with a thirty(30) day written notice to PURCHASER Contract Liaison. EAP CPT Code Description Price Results 44517629 87635 COVID-19 Test $75.00 1 —2* Days 44522922 86769 COVID-19 Antibody Test $30.00 1 Day 45504450 87635 Saliva COVID-19 Test $20.00 1 —2* Days * Results will be available in one (1) day for specimens received by 12:30 PM. Specimens requiring repeat analysis may take up to two (2) days. b. Invoice and Payment: Payment for services shall be made directly to the Hennepin Healthcare after completion of the services on a monthly basis. Each month's payment shall be based on an itemized invoice and payment shall be made within thirty(30)days of invoice receipt. Invoices will be sent to the address listed below: Commander Steve Johnson City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Direct: 763-512-2502 Fax: 763-593-8098 Email: siohnson kgoldenvalleymn.gov PURCHASER agrees that any amount not paid within 30 days of invoice will carry the lesser interest rate of 1 ''/2%per month or the greatest amount permissible by law. 4. FAIR MARKET VALUE FEES The rates specified herein do and will reflect fair market value for the services provided,have been arrived at COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 2 through arms' length negotiation,and are not intended to,and do not in fact,take into account the volume or value of referrals between the parties,and do not exceed that which is reasonably necessary to accomplish the commercially reasonable purposes of this Agreement. 5. EXCLUDED PROVIDER Each Party represents and warrants that neither it nor any of its employees or agents is now listed by a federal agency as excluded,debarred, suspended,or otherwise ineligible to participate in federal programs,including Medicare and Medicaid,nor has any current reason to believe that during the term of this Agreement will be so listed,on the HHS-OIG List of Excluded Individuals/Entities or the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs. Either may terminate this Agreement,upon notice to the other,if the other Party or any of its employees or agents is listed on the HHS- OIG List of Excluded Individuals/Entities or on the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs. 6. COMPLIANCE WITH LAWS Both parties agree to comply with all applicable federal, state and local statutes, regulations,rules and ordinances in connection with this Agreement. 7. INDEPENDENT CONTRACTOR Hennepin Healthcare shall select the means,method,and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting Hennepin Healthcare as the agent,representative,or employee of PURCHASER for any purpose. Hennepin Healthcare is and shall remain an independent contractor for all services performed under this Agreement. Hennepin Healthcare shall secure at its own expense all personnel required in performing services under this Agreement. Any personnel of Hennepin Healthcare will not be considered employees of PURCHASER or entitled to any compensation, rights, or benefits of any kind from PURCHASER, including,without limitation,tenure rights,medical and hospital care,sick and vacation leave, Workers' Compensation,Re-employment Compensation,disability,severance pay,and retirement benefits. Hennepin Healthcare shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law or the Workers' Compensation Act of the State of Minnesota on behalf of any personnel,including,without limitation,claims of discrimination against PURCHASER,its officers,agents,or employees. PURCHASER shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law or the Workers' Compensation Act of the State of Minnesota on behalf of any personnel,including,without limitation,claims of discrimination against Hennepin Healthcare,its officers,agents,or employees. Personnel of PURCHASER shall neither require nor be entitled to any compensation,rights,or benefits of any kind from Hennepin Healthcare,including,without limitation,tenure rights,medical and hospital care, sick and vacation leave,Workers' Compensation,Re-employment Compensation,disability,severance pay, and retirement benefits. 8. NON-DISCRIMINATION In accordance with Hennepin Healthcare policies against discrimination,PURCHASER agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of,any program, service or activity on the grounds of race,color,creed,religion,age, sex,disability,marital status,sexual orientation,public assistance status,or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 9. INDEMNIFICATION Each party agrees to defend, indemnify, and hold harmless the other party, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 3 including reasonable attorney's fees,resulting directly or indirectly from any act or omission of the indemnifying party, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of the indemnifying party to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of the Confidential Information provisions set forth in Section 11 hereof. Hennepin Healthcare represents that it provides an indemnification plan for its employees, including those whose services are covered by the Agreement, which conforms to the requirements and limitations of Minn. Stat. Chapter 466. 10. DUTY TO NOTIFY Each party shall promptly notify the other party of any claim,action,cause of action or litigation brought against the notifying party,its employees,officers,agents or subcontractors, which arises out of the services contained in this Agreement. Each party shall also notify the other party of a reasonable basis for believing that such party and/or its employees,officers,agents or subcontractors,might become the subject of a claim,action,cause of action,criminal arrest,criminal charge or litigation arising out of and/or related to the services contained in this Agreement. Failure to provide the notices required by this section is a material violation of the terms and conditions of this Agreement. 11. CONFIDENTIAL INFORMATION a. Protected Health Information: All health information concerning specific patients, derived from or obtained during the course of the parties' duties under this Agreement,will be treated by Hennepin Healthcare and PURCHASER as confidential so as to comply with all applicable state and federal laws and regulations regarding confidentiality of patient records, and will not be released, disclosed or published to any party other than as required or permitted under applicable laws.Hennepin Healthcare acknowledges that it is a Covered Entity as such term is defined by the Health Insurance Portability and Accountability Act("HIPAA") and its implementing regulations found at 45 CFR Parts 160 & 164 and will comply with all applicable HIPAA regulations. As, such Hennepin Healthcare is prohibited from disclosure of health information to a non-covered entity,without written authorization of a patient that complies with both state and federal requirements and specifically identifies the information that may be released and to whom such information may be released. It is therefore the responsibility of PURCHASER to obtain and provide to Hennepin Healthcare such written authorization allowing for disclosure of any health information collected under this Agreement and specifically Section 2 of this Agreement to PURCHASER. b. Confidential Information: PURCHASER acknowledges that during the term of this Agreement, PURCHASER may have access to trade secrets,proprietary information,and other confidential information of Hennepin Healthcare.PURCHASER agrees to protect and preserve the confidential and proprietary nature of Hennepin Healthcare confidential and/or proprietary information and shall not disclose such information to any other person or entity,except to the extent required to carry out the duties and responsibilities set forth in this Agreement,or as may be otherwise required by law. Upon the request of Hennepin Healthcare at any time,all copies of confidential and/or proprietary information shall be returned to Hennepin Healthcare. C. Minnesota Government Data Practices Act(MGDPA): PURCHASER agrees to comply,to the extent applicable,with the MGDPA,Minnesota Statues, Chapter 13. PUCHASER acknowledges and agrees that classification of data under the MGDPA as"trade secret"will be determined pursuant to applicable law.If PURCHASER creates,collects,receives,stores,uses,maintains or disseminates data because it performs functions of Hennepin Healthcare pursuant to this Agreement,then PURCHASER must comply with the requirements of the MGDPA as if it were a government entity,and may be held liable under the MGDPA for noncompliance.PURCHASER agrees to promptly notify Hennepin Healthcare if it becomes aware of COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 4 any potential claims,or facts giving rise to such claims,under the MGDPA. 12. RECORDS—AVAILABILITY/ACCESS Subj ect to the requirements of Minn. Stat. Section 16C.05, Subd. 5,PURCHASER agrees that Hennepin Healthcare,the State Auditor,or any of their authorized representatives,at any time during normal business hours,and as often as they may reasonably deem necessary, shall have access to and the right to examine,audit, excerpt, and transcribe any books, documents,papers,records,etc.,which are pertinent to the accounting practices and procedures of PURCHASER and involve transactions relating to this Agreement. PURCHASER shall maintain these materials and allow access during the period of this Agreement and for six(6)years after its termination or cancellation. 13. SUCCESSORS,SUBCONTRACTING AND ASSIGNMENTS a. PURCHASER binds itself,its partners,successors,assigns and legal representatives to Hennepin Healthcare for all covenants,agreements and obligations contained in the contract documents. b. Hennepin Healthcare shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of PURCHASER. C. Hennepin Healthcare shall not subcontract this Agreement and/or the services to be performed, whether in whole or in part,without the prior written consent of PURCHASER.Permission to subcontract,however, shall under no circumstances relieve Hennepin Healthcare of its liabilities and obligations under the Agreement. Further,Hennepin Healthcare shall be fully responsible for the acts,omissions,and failure of its subcontractors in the performance of the specified contractual services,and of person(s)directly or indirectly employed by subcontractors. Contracts between Hennepin Healthcare and each subcontractor shall require that the subcontractor's services be performed in accordance with the terms and conditions specified. PURCHASER shall make contracts between PURCHASER and subcontractors available upon request. 14. ENTIRE AGREEMENT AND AMENDMENT a. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. b. Any alterations,variations,modifications,or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 15. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: SERVICES TO BE PROVIDED (as to ownership of property); PAYMENT FOR SERVICES; INDEPENDENT CONTRACTOR; COMPLIANCE WITH LAW, INDEMNIFICATION; INSURANCE; CONFIDENTIAL INFORMATION;RECORDS- AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION; PROMOTIONAL LITERATURE; and GOVERNING LAW. 16. CONTRACT SUPERVISION In order to coordinate the services of PURCHASER with the activities of the Hennepin Healthcare so as to accomplish the purposes of this Agreement,Hennepin Healthcare's Colleen Crampton, Director of COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 5 Clinical Laboratories shall supervise this Agreement on behalf of Hennepin Healthcare and serve as liaison between Hennepin Healthcare and the PURCHASER. Hennepin Healthcare Contract Liaison: Colleen Crampton,Laboratory Director Hennepin Healthcare Laboratory,P4 701 Park Avenue Minneapolis,MN 55415 Direct: 612-873-2632 Fax: 612-904-4229 Email: Colleen.Cramptonkhcmed.org PURCHASER Contract Liaison: Commander Steve Johnson City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Direct: 763-512-2502 Fax: 763-593-8098 Email: siohnson@goldenvalleymn.gov 17. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, shall specifically reference"HCMC —City of Golden Valley—Lab Services Contract''and shall be sent registered or certified mail to the following: Hennepin Healthcare Contact for NOTICES: Accounts Receivable Manager Hennepin Healthcare Finance Operational Support,SL.241 701 Park Avenue Minneapolis,MN 55415 PURCHASER Contact for NOTICES: Commander Steve Johnson City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Direct: 763-512-2502 Fax: 763-593-8098 Email: siohnson@goldenvalleymn.gov 18. CONFLICT OF INTEREST PURCHASER affirms that to the best of PURCHASER's knowledge,PURCHASER's involvement in this Agreement does not result in a conflict of interest with any party or entity which may be affected by the terms of this Agreement. PURCHASER agrees that, should any conflict or potential conflict of interest COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 6 become known to PURCHASER,PURCHASER will immediately notify Hennepin Healthcare of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict,and will advise Hennepin Healthcare whether PURCHASER will or will not resign from the other engagement or representation. 19. PROMOTIONAL LITERATURE PURCHASER agrees, to the extent applicable, to not use the term "Hennepin Healthcare System", "Hennepin Healthcare", "HCMC"or any derivative in any promotional literature, advertisements of any type or form or client lists without the express prior written consent of Hennepin Healthcare. 20. GOVERNING LAW The Laws of the State of Minnesota without giving effect to its conflict of law principles govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within Hennepin County, State of Minnesota or in the appropriate federal court within the State of Minnesota. 21. COUNTERPARTS AND ELECTRONIC SIGNATURE This Agreement may be executed in two or more counterparts,each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. This Agreement may be executed by a party's signature transmitted by facsimile or electronic portable document format(.pdf),and copies of this Agreement so executed and delivered shall have the same force and effect as originals. 22. SEVERABILITY If any provision of this Agreement is held invalid,illegal,or unenforceable,the remaining provisions are not affected or impaired in any way. 23. NON-SOLICITATION OF EMPLOYEES Each party recognizes that the other party has valuable employment relationships with its employees, and each party agrees not to interfere with that relationship during this Agreement or for a period of twelve (12) months thereafter; neither party will offer to employ, either directly or indirectly, any staff or personnel of the other party, or hire or otherwise engage any corporation,partnership or other entity affiliated with such individual, without the other party's consent. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 7 CITY OF GOLDEN VALLEY The PURCHASER certifies that the person who executed this Agreement is authorized to do so on behalf of the PURCHASER as required by applicable articles, bylaws,resolutions or ordinances. By: Printed Name: Printed Title: Date: HENNEPIN HEALTHCARE SYSTEM,INC., doing business as Hennepin Healthcare,Hennepin County Medical Center,HCMC By: Printed Name: Printed Title: Date: COVID-19 Laboratory Service Agreement—City of Golden Valley pg. 8 city EXECUTIVESUMMARY go 1de 7. Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. F. 1. Resolution 20-80 Accepting Federal Emergency Management Aid (FEMA) Grant Prepared By Sue Virnig, Finance Director Ted Massicotte, Deputy Fire Chief John Crelly, Fire Chief Summary The Federal Emergency Management Agency ("FEMA"), through its Public Assistance Program (the "Program"), provides supplemental grants to state, tribal, territorial, and local governments, and certain types of private non-profits so that communities can quickly respond to and recover from major disasters or emergencies. On April 7, 2020, the President of the United States declared a major disaster for the State of Minnesota as a result of the COVID-19 pandemic and FEMA issued a notice of intent to provide financial assistance to local governments in Minnesota under Category B of its Public Assistance Program. (FEMA-4531—DR—MN Public Notice). The City of Golden Valley applied for a grant under the Program to cover the cost of emergency personal protective equipment that was not covered by CARES monies. The City requested reimbursement for its eligible expenses, which totaled $30,457. FEMA would reimburse 75%. The State FEMA would normally reimburse the City the remaining 25% but in this case, the State is denying any reimbursement indicating the 25% should come from our CARES monies. The expenses were incurred in 2020 but with the FEMA review is still in process, funds may not arrive until 2021. Notwithstanding this delay, the city must account for this grant in the 2020 financial year. Financial Or Budget Considerations FEMA may reimburse up to $22,842 (75%of the $30,457) for PPE. This would help offset our costs for PPE for employees to be protected on the job. Recommended Action Motion to approve Resolution 20-80 Accepting a Grant from the Federal Emergency Management Agency under Category B of its Public Assistance Program Supporting Documents • Resolution 20-80 Accepting a Grant from the Federal Emergency Management Agency under Category B of its Public Assistance Program (2 pages) RESOLUTION NO. 20-80 RESOLUTION Accepting a Grant from the Federal Emergency Management Agency under Category B of its Public Assistance Program WHEREAS, in response to the 2020 COVID-19 pandemic (FEMA event number 4531 DR-MN), the City of Golden Valley (the "City") purchased personal protective equipment ("PPE") at the direction and guidance of public health officials, including the Centers for Disease Control and Prevention, the Minnesota Department of Health, and Hennepin Health; and WHEREAS, this PPE was required for the City to appropriately and safely respond to the COVID-19 pandemic and to save lives and protect the public health; and WHEREAS, seventy-five percent of the cost of the PPE is eligible for reimbursement under Category B of the Federal Emergency Management Agency Public Assistance Program (the "Program"); and WHEREAS, the City of Golden Valley applied for FEMA funding under the Program; and WHEREAS, the costs listed in the table below (the "PPC Costs") are reasonable, were authorized by the City Council in accordance with the City's internal policies, regulations and procedures; were incurred during the period beginning March 1 , 2020 and ending on November 15, 2020; and are documented in the manner required by the Program; and WHEREAS, the PPE Costs were necessary and reasonable to accomplish the City's work properly and efficiently; and WHEREAS, the PPE Costs were not reimbursed to the City by any other grant or federal source, and the City has not applied for reimbursement for these costs from any other source; and WHEREAS, the City submitted a request for reimbursement under the Program to FEMA for the expenditures listed in the table below, which request is pending approval: Expenditure Personal Protective Equipment 30,457 (less 25%) 7,615 TOTAL $22,842 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that upon approval of the City's application, the City accepts the following grant on behalf of its citizens: Up to $22,842 as reimbursement for seventy-five percent of the cost of the PPE incurred by the City, said expenses being eligible for reimbursement under Category B of the Federal Emergency Management Agency Public Assistance Program. Adopted by the City Council of Golden Valley, Minnesota this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk city EXECUTIVE SUMMARY .golden Administrative Services 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. F. 2. Resolution 20-81 Approving Grants Management Policy Prepared By Sue Virnig, Finance Director Myles Campbell, City Planner Maria Cisneros, City Attorney Summary The City of Golden Valley seeks out grants to benefit the community. This policy sets out guidelines for those grants that the City may seek. Guidelines are usually set by the type of grant. Federal grants require more information due to usually the size of the grant and restrictions. This document will set guidelines for staff so they properly follow the needs of the city for grant preparation, awards, and appropriate tracking. Financial Or Budget Considerations At the time of seeking a grant or an award of a grant the financial and/or budget consideration will be stated. Recommended Action Motion to approve Resolution 20-81 Approving Grants Management Policy Supporting Documents • Grant Management Policy (4 pages) • Resolution 20-81 Approving Grants Management Policy (1 page) City of Golden Valley Grant Management Policy I. Definitions As used in this Grants Management Policy(this "Policy"),the following terms shall have the meanings specified below: A. Grant Manager means the Department Head of the City Department applying for a particular grant, or their designee. B. Grant Administrator means the City Manager or their designee. II. Grant Application A. Application Preparation. The Grant Manager is responsible for evaluating grant application and management requirements thoroughly prior to applying for a grant. Staff shall consider staffing requirements, reporting and management requirements and costs, technological implications, and whether the grant matches the goals of the City. This evaluation must also include identification and quantification of post grant period costs, such as staffing requirements, maintenance costs, etc.The Grant Manager, with the assistance of other departments as required, shall complete the grant application and compile the necessary supporting information to complete the grants application. Departments must make every effort to contact other departments or agencies affected by the grant to ensure cooperation. All grant applications must be reviewed by the Grant Administrator prior to submittal.The Grant Administrator shall maintain a log of pending grant applications. B. Administrative Approval. Grant Applications shall not be submitted until the application has been approved by the Department Head,the Finance Director, the City Attorney, and the City Manager. A routing form (electronic or paper), which includes a preliminary budget showing estimated expenditures and revenues, is sufficient to satisfy this requirement. If the Grant requires the City to sign a contract, the contract must be reviewed and approved by the City Attorney. C. Council Approval. If a grant must be submitted by"an individual authorized by the legislative body," then City Council approval is required prior to submitting the application. If such approval is not specifically required by the terms of the grant, then the City Manager may, at their discretion, approve grant applications. D. Matching Funds. Grants that require local matches must be coordinated through and approved by the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. In all cases involving matching funds, the Grant Manager should contact the Finance Director to determine the strategy for securing matching funds. Any unbudgeted matching requirement over$20,000 must be approved by the City Council before the grant application is submitted. Any unbudgeted matching requirement under$20,000 must be reflected in the Department's overall expenditures for the appropriate budget year and approved by the City Manager.The Grant Manager must list the funding source for any matching funds on the approval request provided to the City Council or City Manager. E. Grant Budgets. Most grants require the submission of an expenditure budget. If allowed by the terms of the grant, administrative fees to cover City administrative costs may be included in the grant application budget in an amount up to 10% of the total grant amount. III. Grant Acceptance A. Notification of Award. Official notification of a grant award is typically sent by a funding agency to the Grant Manager. When the Grant Manager is notified of an award,they shall notify the Finance Director and Grant Administrator of the award. B. Acceptance of an Award: Resolution Required. Minnesota law requires all grants to be accepted by Resolution of the City Council. The Grant Manager shall submit a resolution according to the template provided by the City Attorney and shall submit the resolution and all supporting documentation to the City Clerk for inclusion on a City Council Agenda. IV. Grant Management A. Record Keeping Requirements. Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The Program Manager shall maintain all other records. Generally, grant records must be stored in a standardized format that includes the following categories: Application, Award Letter, Contracts (for example, the grant agreement and any sub-recipient or joint powers agreements), Council Actions, Extensions/Modifications, Financial Status Reports or Budget Documentation, Project or Progress Reports, Correspondence, Other (for example, Davis-Bacon requirements, bid documentation, testing requirements, income verification). All files shall be saved in the following location: I:\finance\grants\year. B. Budget & Financial Tracking. Depending on the size of the grant, the Finance Director will help each department create a budget to help monitor the grant. Departments may use some internal mechanism (such as a spreadsheet)to monitor grant revenues, expenditures and budgetary compliance. The Finance Director will also maintain this information in its financial systems software. Grant Managers are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking and it is the Grant Manager's responsibility to review all records for accuracy and to ensure its records match the City's accounting system records. If grant funds have not been expended by fiscal year-end, the Grant Manager shall notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carry-forwards. Carry-forwards of grant funds will be subject to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB/UGG—Uniform Grant Guidance Compliance Supplement. C. Financial Reimbursement. Most grants require the City to expend funds and request reimbursement from the granting agency. The Grant Manager shall review and update the grant budget at least quarterly, complete all reimbursement request forms provided by the granting agency, and provided all required information to the Finance Department, including but not limited to the applicable City Billing Request Form and all required supporting documentation. D. Project Codes. Once the grant has been awarded and accepted by the City Council, the Grant Manager shall provide the Finance Director with the information needed to establish revenue and expense accounts for the grant, as well as a project code for tracking purposes. The Finance Department will provide the project code to the Grant Manager and Grant Administrator. E. Purchasing Guidelines. All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork, bidding requirements, and approvals apply. When in doubt, the Grant Manager should contact the Finance Director. F. Reporting. i. Interim Reports. The Grant Manager is responsible for tracking all reporting requirements, and preparing and submitting all required reports. The Grant Administrator may assist the Grant Manager with tracking and reporting and the Grant Manager shall provide periodic updates, at least quarterly, to the Grant Administrator regarding the status of the grant. ii. Final Reports. The Grant Manager shall prepare a final report and reimbursement request for each grant. The report shall be provided to the granting agency, the Grant Administrator, and the Finance Department.The final report shall conform to the requirements of the granting agency. If the granting agency does not require a final report, the Grant Manager shall prepare a final letter stating that the project is complete and the grant file is closed. If possible, the Grant Manager shall obtain a final letter from the granting agency confirming that the project is complete and the City has met all grant requirements. G. Audit. The City's external auditors are responsible for auditing grants according to the applicable legal requirements. The Finance Director will prepare and provide the required audit documents. The Grant Manager and Grant Administrator may be asked to assist in this process. H. Administration &Tracking. The Grant Administrator and Finance Director shall work togetherto: i. Maintain a list of all pending grant applications ii. Maintain a list of all active grants iii. Maintain a list of all closed grants iv. Assist department Grant Managers in maintaining grant records and creating and monitoring grant budgets v. Maintaining an accounts receivable listing RESOLUTION NO. 20-81 APPROVE GRANTS MANAGEMENT POLICY WHEREAS, the City of Golden Valley seeks out grants for various projects to benefit the City of Golden Valley; and WHEREAS, many of these grants have established requirements for tracking and reporting to be completed by the City; and WHEREAS, the City of Golden Valley Grants Management Policy in Exhibit A sets forth guidelines for the management of grants across all city departments. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the City of Golden Valley Grants Management Policy. Adopted by the City Council of Golden Valley, Minnesota this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. F. 3. Grant Funding Update Prepared By Myles Campbell, Planner Summary Since 2014, staff has been tracking grants received, proactively monitoring potential grant opportunities, assisting each department with grant writing to maximize success, and exploring ways to overcome challenges. These sources of funding play a large role in the City's operations, often allowing additional opportunities for staff training, funding for large-scale public improvements, and to bring in specialists to assist on projects. Additionally the City plays an active role in supporting its local non- profit organizations in their own grant work. This memo will summarize the grants received to date in 2020, providing a comparison to previous years, and to set some desired outcomes for 2021. Tracking Grants Attached with this memorandum, staff has compiled a list of the grants GRANTS RECEIVED applied for and grants received going back to 2012. In total, the city has YEAR Total received 81 grants in that time, for a total of$10,247,592. The table to 2012 $668,676 the right shows a breakdown of this total amount by year. In addition to 2013 $948,350 providing the updated tracking for grants received in 2020, Staff also 2014 $793,385 updated the total for 2019, as two grants were awarded after the annual grant update last July. The Building Capacity Grant and MBFTE Firefighter 2015 $1,040,175 Training Grants in 2019 added $85,314 to the total grant dollars received 2016 $1,118,750 in 2019. 2017 $1,378,101 2018 $3,534,018 In 2020 and as of this report, the city was awarded $6,845,897 in grant 2019 $434,240 dollars. Much like the rest of City operations, grant work was impacted 2020 $6,845,962 by the COVID-19 pandemic: funding organizations delaying grant programs, City staff transitioning to off-site work, and other effects were TOTAL $16,755,657 noted by staff in most departments. That being said, the City still remained active in pursuing and managing grant projects over the year, and departments did a great job in terms of reapplying to grants and grant organizations they've worked with in the past. Park & Rec received multiple grants related to ballfield City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 improvements at Isaacson Park, and received funding from the Three Rivers Park District over the summer to assist in providing recreational activities that met the public health guidelines mandated by the state. As they have in past years, the City worked with our local land trust, Homes Within Reach, to secure CDBG funding for the acquisition and rehabilitation of a new location within the City. Public Works and Physical Development collaborated on the Healthy Tree Canopy grant from Hennepin County, which will be used to identify Ash trees within the City and to assess the risk level for Emerald Ash Borer. Hennepin County also provided the City with $8065 in additional elections funding. Finally, in October the Legislature passed a bonding bill during a special session. The bill awarded Golden Valley$6.511VI for the construction of an underpass and mini-roundabout at Highway 55 and Douglas Drive. Not included in this tracking for the year 2020 is any of the funding received directly by the City as part of the CARES Act response to the COVID-19 pandemic. Given that these tracking lists are meant to provide an accurate comparison between years, and the unique nature of the CARES funds, staff felt this could be misinterpreted in the future. That said the CARES Act support received by the City was an important source of funding this year, providing $1.6 million that was used to support the staff transition to work from home, public health improvements and supplies for City Hall, and to support local food programs and rental assistance. 2021 Objectives Looking ahead to 2021, staff has a number of aspirational goals and objectives for how to further improve the City's utilization of grants. Grant Staff Familiarity In addition to any disruption caused by COVID-19, there was staff turnover in the position that currently tracks existing grant awards and monitors potential grant opportunities between 2019 and 2020. With a year now of experience, staff is excited to refocus efforts on monitoring grant opportunities and improving overall familiarity with both the funding available, and the City's tracking methodology. This will include working with individual departments to create a culture of seeking out grants and other external funding sources. Grant Management Policy Previous annual reports have highlighted the lack of formal grant management tools at the City as an obstacle to applying for and utilizing grants. The City has made major improvements in this area since it began tracking grants in 2014, but there is room for additional improvement. Staff is proposing to adopt a new management policy for grants, which would create a more structured approach to tracking grant applications and awards, maintaining good reporting practices during the grant project, and which would lay out clear steps for grant closeout. Staff hopes this additional structure will help rather than hinder departments' application efforts, and provide guidance on best practices. Strategic Planning One of the greatest challenges to monitoring and identifying potential grant funding is having a ready project in place to utilize the funding. This has been a comment from departments in the past where a particular grant makes sense for a project, but that the project may still be a year or more out. In working with departments on the changes to the grant management policy, staff expects some discussion of longer term projects or work in order to identify in advance applicable grant projects, and City Council Regular Meeting Executive Summary 3 City of Golden Valley December 15, 2020 to begin to prepare application materials. This also could include identification of projects within the City's CIP for which funding should be sought. Financial Or Budget Considerations Proactive grant work and management is a highly effective tool for supplementing the City's expenditures. 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G. Approve Resolution No. 20-82 Rejecting Bids for 2020 Pavement Management Program Prepared By Jeff Oliver, P.E., City Engineer R.J. Kakach, P.E., Assistant City Engineer Summary Bids for the 2020 Pavement Management Program (PMP) City Improvement Project #20-01 were opened on March 5, 2020. Four bids were received and are listed below: Contractor Total Bid GMH Asphalt Corporation $4,447,044.79 Park Construction Company $5,361,764.72 Bituminous Roadways Inc. $5,256,136.33 Northdale Construction $5,187,578.03 The project was postponed in April 2020 due to the COVID-19 pandemic. The Pavement Management Policy was amended in October 2020 to adjust the standard street width on local streets from 28-feet to 26-feet wide. Staff will incorporate these changes into the project and rebid the 2021 PMP City (formerly 2020 PMP). The anticipated schedule is: December 15th, 2020— Public Improvement Hearing January 28t", 2021—Open Bids March 2nd, 2021— Public Assessment Hearing/Project Award May 2021— Begin Construction November 2021— Complete Construction Financial Or Budget Considerations • Financial considerations will be updated and presented at the December 15t" Public Hearing along with the amended feasibility report for the project. City Council Regular Meeting Executive Summary 2 City of Golden Valley December, 15 2020 Recommended Actions • Motion to authorize the Mayor and City Manager to approve resolution #20-82 to reject all bids from the March 5, 2020 bid opening for the 2020 Pavement Management Program City Project No 20-01. Supporting Documents • Location map (1 page) • Resolution No. 20-82 rejecting bids from the March 5, 2020 bid opening for the 2020 Pavement Management Program City Project No 20-01 (2 pages) RESOLUTION NO. 20-82 RESOLUTION REJECTING BIDS ON PROJECT NO. 20-01 : 2020 PAVEMENT MANAGEMENT PROGRAM WHEREAS, bids were opened on March 5, 2020 for the 2020 Pavement Management Program City Improvement Project No. 20-01 , which included reconstruction of the following streets; and • Aquila Avenue North: 23rd Avenue North to Medicine Lake Road • Zealand Avenue North: 23rd Avenue North to Medicine Lake Road • Xylon Avenue North: 23rd Avenue North to Medicine Lake Road • Rose Manor: Aquila Avenue North to Zealand Avenue North • 24t" Avenue North: Zealand Avenue North to Wisconsin Avenue North • 23rd Avenue North: Cavell Avenue North to Xylon Avenue North WHEREAS, the project was postponed on April 7, 2020 due to the COVID-19 pandemic; and WHEREAS, the project was renamed to the 2021 Pavement Management Program Project No. 20-01 with a proposed reconstruction year of 2021 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GOLDEN VALLEY, MINNESOTA: 1 . The bids opened on March 5, 2020 for the 2020 Pavement Management Program City Improvement Project No. 20-01 are hereby rejected. 2. The 2020 Pavement Management Program City Improvement Project No. 20-01 is hereby renamed to the 2021 Pavement Management Program City Improvement Project No. 20-01 including the streets aforementioned above. 3. Such improvement is hereby up for consideration at the subsequent Public Improvement Hearing. Adopted by the City Council of Golden Valley, Minnesota this 15t" day of December 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. H. Approve Resolution No. 20-83 Designating Polling Places for the 2021 Election Cycle Prepared By Theresa Schyma, City Clerk Summary In 2017, the state legislature amended State Statute 20413.16, subd. 1 requiring the governing body of each municipality to designate by resolution a polling place for each election precinct by December 31 of each year. The polling places designated in the resolution will be used for the 2021 election cycle, unless a change is made because of an emergency or if a polling place becomes unavailable. The City of Golden Valley has eight polling locations. The health and safety of our voters and election judges is a top priority. Due to COVID-19 and the complications of social distancing at a polling place, one of Golden Valley's polling location was changed in 2020. Since COVID-19 persists and there is still not a clear end in sight, staff is recommending that the polling locations that were used in 2020 remain the same for 2021. Staff will continue to follow any and all current health guidelines that are in place at the time of the election. Maintaining a safe level of protection for voters and election judges is important and will be factored into plans for the 2021 election. Financial Or Budget Considerations Not applicable Recommended Action Motion to adopt Resolution No. 20-83 designating polling places for the 2021 election cycle. Supporting Documents • Resolution No. 20-83 designating polling places for the 2021 election cycle (1 page) RESOLUTION NO. 20-83 RESOLUTION DESIGNATING POLLING PLACES FOR THE 2021 ELECTION CYCLE WHEREAS, State Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by resolution a polling place for each election by December 31 of each year; and WHEREAS, changes to the polling locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and WHEREAS, the General Election will be held on November 2, 2021 . NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council that the 2021 General election, as well as any required special elections, will take place at the following precinct polling locations: Precinct 1 - NE Fire Station, 3700 Golden Valley Road Precinct 2 - Valley Presbyterian Church, 3100 North Lilac Drive Precinct 3 - Meadowbrook School, 5430 Glenwood Avenue Precinct 4 - Sandburg Middle School, 2400 Sandburg Lane Precinct 5 - SE Fire Station, 400 Turners Crossroad South Precinct 6 - Golden Valley City Hall, 7800 Golden Valley Road Precinct 7 - Sandburg Middle School, 2400 Sandburg Lane Precinct 8 - Brookview, 316 Brookview Parkway South BE IT FURTHER RESOLVED, the City Clerk is with this, authorized to make any changes as deemed necessary in the case of an emergency or if a polling place becomes unavailable. Adopted by the City Council of Golden Valley, Minnesota this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. I. Adopt a Resolution No. 20-84 Extending Outdoor Service During Local Emergency for COVID-19 Prepared By Jason Zimmerman, Planning Manager Summary On May 29, the City Council approved a resolution that allowed staff to accept applications for temporary outdoor service areas and to issue permits for commercial properties in order to provide alternatives to interior dining and retail. Permits were issued for a handful of Golden Valley establishments, but all expired on November 30. Staff is now looking for approval for an extension of this same process in order to allow retail establishments to continue to conduct outdoor activities throughout the winter and into next summer. This extended period would conclude with the termination of the City's local emergency, or earlier if terminated by the City Manager or City Council. Financial Or Budget Considerations None Recommended Action Motion to adopt Resolution #20-84, Extending Outdoor Service During Declared Local Emergency for COVID-19. Supporting Documents • Resolution #20-84, Extending Outdoor Service During Declared Local Emergency for COVID-19 (3 pages) RESOLUTION #20-84 RESOLUTION EXTENDING OUTDOOR SERVICE DURING DECLARED LOCAL EMERGENCY FOR COVID-19 WHEREAS, on March 17, 2020, the Governor's Executive Order 20-99 temporarily limited patronage of local retail establishments and temporarily closed bars and restaurants to on premise customers and it is possible and likely that additional rounds of closures will be required before the COVID-19 pandemic is over; and WHEREAS, restaurant and bar closures have significantly impacted the economic vitality of local retail establishments; and WHEREAS, the City of Golden Valley recognizes the economic impact the Governor's orders will continue to have on local retail establishments; and WHEREAS, the City of Golden Valley recognizes the need for social distancing and the continued efforts to prevent the spread of COVID-19 and recognizes these practices will be used after patrons are allowed to return to retail establishments; and WHEREAS, the City of Golden Valley wishes to continue temporary changes to business licensing, zoning, and permitting requirements previously implemented in Resolution No. 20-31 to provide additional options for customer service and seating that meet social distancing and other established prevention measures; and WHEREAS, on March 16, 2020, the Mayor of the City of Golden Valley declared that the world health pandemic caused by the novel coronavirus constituted a local emergency, and on March 17, 2020 the City Council recognized and extended the local emergency declared on March 16, 2020; and WHEREAS, the City Council found that ongoing and immediate action by and through the City Manager and other City staff was necessary to allow local businesses to operate in light of the COVID-19 pandemic and local and State emergencies; and WHEREAS, on May 29, 2020, the City Council approved temporary exceptions from City Code to provide temporary outdoor service areas in response to any social distancing or serving requirements necessary to reduce the spread of COVID-19 or comply with the Executive Orders of the Governor's office; and WHEREAS, approval for these temporary exceptions expired at 11 .59 pm on November 30, 2020, while the Governor's orders limiting patronage at bars, restaurants, and other retail establishments remain as of the date of this resolution and are likely to remain in effect into 2021 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, MINNESOTA, that; 1 . The City will continue to offer these temporary exceptions for retail Resolution No. 20-84 -2- December 15, 2020 establishments, including but not limited to bars, restaurants, and other retail stores ("Establishments"). These exceptions may include the establishment or expansion of an outdoor service area, including but not limited to an outdoor sales or outdoor seating area ("Temporary Outdoor Service Area"). All temporary exceptions to City Code, as well as the type, location, characteristics, and size of the Temporary Outdoor Service Area shall be approved by the City Manager or their designee in the form of a Temporary Outdoor Service Permit. 2. The City Manager or their designee may administratively issue a Temporary Outdoor Service Permit in accordance with the requirements listed below. The City Manager or their designee may impose reasonable conditions on any approval they deem necessary to ensure compliance with these requirements. Temporary Outdoor Service Permit Requirements: • The area which the Establishments may use as a Temporary Outdoor Service Area shall be limited to parking areas or green spaces owned or lawfully occupied by the Establishment. • If the Establishment is not the fee owner of the proposed Temporary Outdoor Service Area, the fee owner of the Temporary Outdoor Service Area must consent to the temporary outdoor use in writing. • The Establishment shall prepare a plan to be approved by the City prior to establishing a Temporary Outdoor Service Area, which shall illustrate on-site traffic and operational management. • The Temporary Outdoor Service Area shall not impede sidewalk usage, block disabled person parking spaces or routes, or create nuisance conditions for abutting properties or the general public. • Temporary tables, tents, and sun shelters may be erected, but any structure requiring State building and fire code permits shall submit plans and all other materials required for such permits along with their Temporary Outdoor Service Permit application. • All Establishments shall certify to the City that they have prepared a COVID-19 Business Preparedness Plan that meets all applicable requirements of the United States government and the State of Minnesota. 3. Other than State building and fire code permits and liquor license approvals, no variance, zoning permit, conditional use permit, or other Golden Valley permit or approval otherwise required to erect an outdoor service area under City Code shall be required. To the extent building or fire code permits or liquor license approvals are required, City staff shall process all such applications on an accelerated basis. 4. Liquor license holders who wish to temporarily amend their license to allow for the sale and service of alcohol in the Temporary Outdoor Service Area must meet all requirements of State law and City Code and shall complete an application for a Temporary Liquor License Amendment on a form provided by the City Clerk. Licensees shall submit the completed application and all required attachments with Resolution No. 20-84 -3- December 15, 2020 their Temporary Outdoor Service Permit application for review. At a minimum, licensees shall provide a site plan, a plan to contain alcohol in the Temporary Outdoor Service Area, and proof of acceptable insurance coverage covering the Temporary Outdoor Service Area. The City Council hereby delegates to the City Manager the authority to administratively approve such temporary liquor license amendments, provided however that any such amendment shall only have the effect of temporarily expanding the licensed premises in accordance with all of the terms and conditions herein. All such liquor license amendments shall be ratified by the City Council at its next regular meeting and may be suspended or revoked by the City Council at any time. 5. The authority granted herein shall not otherwise allow any use, practice, or operation that is not in compliance with any federal law or regulation (e.g. ADA regulations), Minnesota statutes and regulations, including but not limited to State building and fire codes, and City of Golden Valley liquor licensing regulations, sign regulations, or noise regulations. 6. The City shall not charge any fees for the permits and licenses described in this Resolution. 7. The City Manager may modify or clarify the terms and conditions of this Resolution by subsequent Emergency Administrative Action and those changes may have retroactive effect. 8. Nothing in this Resolution shall require the City Manager or their designee to grant any Temporary Outdoor Service Area Permit, nor shall it prevent the City, without notice or other process, from immediately revoking any Temporary Outdoor Service Area Permit once issued or from taking any other action enforcement action. The decision to grant or revoke all Temporary Outdoor Service Area permits shall be solely in the discretion of the City Manager or their designee. 9. All of the measures described in this Resolution, including but not limited to Temporary Outdoor Service Permits and temporary liquor license amendments, are temporary in nature and remain in effect until the City of Golden Valley local emergency declared on March 16, 2020 is terminated, unless earlier terminated by the City Council. This Resolution may be revoked at any time by the City Council. These measures shall not run with the land and shall not constitute a lawful use or occupation of land or premises, nor shall these measures be construed to constitute approval of an expansion of any existing zoning or other non-conformity. The City reserves all rights it may have under applicable law to regulate the repair, replacement, maintenance, improvement, or expansion of any nonconforming uses existing as of the date of this Resolution. Resolution No. 20-84 -4- December 15, 2020 Adopted by the City Council of Golden Valley, Minnesota this 15t" day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. J. Consider Resolution No. 20-85 Preliminary Approval of Issuance of Housing Revenue Bonds (Golden Gardens—Sector 612 Complex Project) Prepared By Marc Nevinski, Physical Development Director Summary Quad-Park Developments, LLC (Golden Garden, LLC) is proposing to redevelop the Chip n Putt site at 9010 Golden Valley Rd with a mixed-use development (Phase 1). The site is located in the Highway 55 West Redevelopment Area and the developer is proposing to construct a six-story mixed use building with office and commercial spaces on the ground floor and a mix of 78 affordable and market rate housing above. A green rooftop would offer stormwater management and provide gardening space for tenants. The total project costs for the housing portion of the project are projected by the developer to be $24,772,750. The developer is proposing to finance the housing portion of the mixed-use project with tax-exempt bonds in the amount of$13,625,000 (55% of project cost). Fifty percent of the housing units are proposed to be affordable at 60% of AMI and include the following unit mix, square footage and expected monthly rent: 0 21, studios (affordable), 425 ftz, $1,000 0 32, 1-bdrm, 700 ftz, $1,500 0 12, 1-bdrm (affordable), 800 ftz, $1,100 0 7, 2-bdrm, 1,000 ftz, $1,800 0 6, 2-bdrm (affordable), 1,000 ftz, $1,350 The developer is currently assembling financing for the project and wishes to apply for a tax-exempt bonding allocation (TEBA) under MN Statutes 474A. Under the statute, Minnesota Management and Budget - Debt Management Division is responsible for allocating tax-exempt bonds. A city, on behalf of a developer, applies to MMB for a qualified project to receive funding through TEBA. If MMB awards a project a bond allocation, a city acts as a conduit and issues the bonds for the project. The city does not take on any obligation for the repayment of the bond, and its capacity to borrow for its own expenditures is not impacted. The City, as applicant and bond issuer, must submit the following information to MMB: 1. A Preliminary Resolution supporting the project City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 2. Statement by bond counsel that the proposed issue of obligation requires an allocation 3. Application deposit of two percent of the requested allocation (funded by the developer 4. A statement regarding the type of qualified bonds to be issued 5. Certification from the applicant that the requested allocation does not exceed the aggregate bond limitation. (This will be provided by the borrower on a form approved by the City's bond counsel.) Applications are due to MMB on January 4, 2021 and awards will be made starting on January 12, 2021. It is worth noting that bond allocations, because they are tax exempt, are limited in their amount and therefore applications are very competitive. The statute authorizing the bond allocation prioritizes the preservation of existing subsidized affordable housing projects over new projects. Projects not funded in the first round may receive funding in subsequent rounds if bonding authority is available. The developer will need to fund the application deposit of two percent of the bonding request in the amount of$272,500 (refundable) and the application fee of$2725 (non-refundable). A deposit agreement to cover professional services of the City's bond counsel must also be returned to the City along with a check of$5000. If the developer is awarded an allocation, the City will need to hold a public hearing prior to issuing the bonds. Also, following project completion, the developer will need to annually certify compliance of maximum rental rates of the rent-restricted units and the income levels for the residents of those units. The City will likely monitor compliance. Council discussed the project and the bond application request at the December 8, 2020 Council- manager meeting. It was noted that the project has many details to work out regarding both project financing and site planning. However, it was also noted that the proposed project included many development goals the City has articulated recently, including the addition of new affordable housing units, green infrastructure, mixed use development, and opportunities for minority owned businesses to grow and expand. Because there is no impact to the City bonding capacity or obligation for the City to repay the bonds, Council concluded it could support an application for tax exempt bonding. Financial Or Budget Considerations There are no impacts to the City's budget or bonding capacity. Recommended Action Motion to adopt Resolution No. 20-85 Giving Preliminary Approval to the Issuance of Housing facility Revenue Bonds to Finance a Multifamily Housing Project Pursuant to Minnesota Law (Golden Garden- Sector 612 Complex Project) Supporting Documents • Resolution No. 20-85 Giving Preliminary Approval to the Issuance of Housing facility Revenue Bonds to Finance a Multifamily Housing Project Pursuant to Minnesota Law (Golden Garden- Sector 612 Complex Project) RESOLUTION NO. 20-85 RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF HOUSING FACILITY REVENUE BONDS TO FINANCE A MULTIFAMILY HOUSING PROJECT PURSUANT TO MINNESOTA LAW (GOLDEN GARDENS — SECTOR 612 COMPLEX PROJECT) WHEREAS, Minnesota Statutes, Chapter462C (the "Act"), confers upon cities, the power to issue revenue obligations to finance multifamily housing developments within the boundaries of the city; and WHEREAS, the City Council of the City of Golden Valley, Minnesota (the "City") has received a proposal from Quad - Park Developments, LLC, a Delaware limited liability company, as managing member of, and on behalf of, Golden Gardens, LLC, a Minnesota limited liability company (or an affiliated entity, the "Borrower"), that the City assist in financing a Project hereinafter described, through the issuance of revenue bonds or obligations (in one or more series) (the "Bonds") to be issued in 2021 pursuant to the Act; and WHEREAS, the City desires to facilitate the preservation and development of multifamily rental housing within the community; encourage the development of affordable housing opportunities for residents of the City; encourage the development and preservation of housing facilities designed for occupancy by low- and moderate-income households; and encourage the development of blighted or underutilized land and structures within the boundaries of the City; and the Project will assist the City in achieving these objectives; and WHEREAS, the Project to be financed by the Bonds consists of the acquisition, design, construction, improvement, and equipping of an approximately 90,000 square- foot mixed-use development, including approximately 78 residential units for low- and moderate-income households, and certain functionally related improvements, expected to be known as Golden Gardens — Sector 612 Complex, to be located at 9010 Golden Valley Road in the City (the "Project"); and WHEREAS, the Borrower will be the owner of the Project; and WHEREAS, no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. The City hereby gives preliminary approval to the proposal that the Borrower undertake the Project, and the City undertake the program of financing therefor, pursuant to the Act, consisting of financing the Project pursuant to the Borrower's specifications and to a loan agreement between the City and the Borrower on such terms and conditions with provisions for revision from time to time as necessary, so as to produce income and revenues sufficient to pay, when due, the principal and interest on the Bonds in a total principal amount not to exceed $25,000,000 to be issued pursuant to the Act to finance the Project; and said agreement may also provide for the entire interest of the Borrower therein to be mortgaged to the purchasers of the Bonds, or a trustee for the holder(s) of the Bonds; and the City, acting by and through the City, hereby undertakes preliminarily to issue its Bonds in accordance with such terms and conditions. 2. At the option of the City, the financing may be structured so as to take advantage of whatever means are available and are permitted by law to enhance the security for, or marketability of, the Bonds; provided that any such financing structure must be consented to by the Borrower. 3. On the basis of information available to the City it appears, and the City hereby finds, that the Project constitutes a multifamily housing development within the meaning of subdivision 5 of Section 462C.02 of the Housing Program Act; that the availability of the financing under the Housing Program Act and the willingness of the City to furnish such financing will be a substantial inducement to the Borrower to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage the construction and preservation of new and existing multifamily rental housing opportunities for residents of the community, and to promote more intensive development and use of land within the community. 4. The Project and the program to finance the Project by the issuance of revenue obligations are hereby given preliminary approval by the City subject to (i) review of a housing program providing the information required by Section 462C.03, subdivision 1 a, of the Housing Program Act (the "Housing Program") by the Metropolitan Council; (ii) receipt of an allocation of the bonding authority from the State of Minnesota; (iii) a public hearing as required by the Housing Program Act and Section 147(f) of the Code; (iv) final approval following the preparation of bond documents; (v) final determination by the City Council that the financing of the Project and the issuance of the Bonds are in the best interests of the City; and (vi) final approval by the City, the Borrower, and the purchasers of the Bonds as to ultimate details of the financing of the Project. 5. The Borrower has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project whether or not the Project is carried to completion will be paid by the Borrower. 6. Kennedy & Graven, Chartered, acting as bond counsel, is authorized to assist in the preparation and review of necessary documents relating to the Project, and the financing and the Application for Allocation of Bonding Authority therefor, and to submit such documents to the City and the Department of Management and Budget of the State of Minnesota. 7. Nothing in this Resolution or the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Bonds shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Bonds or the interest thereon, or to enforce payment thereon against any property of the City, except such property as may be expressly pledged for the security of the Bonds. The Bonds shall recite in substance that the Bonds, including the interest thereon, are payable solely from the revenue and proceeds pledged to the payment thereof. The Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 8. Subject to final approval of the Project by the City and in anticipation of the approval by all necessary entities of the housing program and the issuance of the Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the Borrower is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the proceeds of the Bonds, as the Borrower considers necessary, including the use of interim, short term financing, subject to reimbursement from the proceeds of the Bonds, if any, when delivered but otherwise without liability on the part of the City. 9. Pursuant to the Borrower's request, and United States Treasury Regulations Section 1 .150-2, the City hereby memorializes the Borrower's intent to reimburse itself with proceeds of the Bonds for expenditures related to the Project incurred prior to the issuance of the Bonds. The maximum principal amount of the Bonds to be issued by the City is $25,000,000. Adopted by the City Council of the City of Golden Valley, Minnesota, this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. K. Approve Resolution #20-86 City Adoption of 2040 Comprehensive Plan Prepared By Jason Zimmerman, Planning Manager Summary As required by Minnesota State Statute 473.864, all local governments in the Twin Cities metropolitan area must submit an update of their Comprehensive Plan to the Metropolitan Council every ten years. The Met Council, as guided by State law, then ensures that each Comprehensive Plan adheres to the regional framework and is not in conflict with the metropolitan system plans. On November 13, 2018, the Planning Commission reviewed the final draft of the City's proposed 2040 Comprehensive Plan and unanimously recommended it be approved. On December 4, 2018, the City Council held a public hearing and voted to approve the plan. The plan was submitted to the Met Council in January of 2019 and, after a lengthy period of conversation and revisions to targeted sections of the document, it was ultimately approved by the full Council on January 22, 2020. The City Council voted to adopt the City's 2040 Comprehensive Plan on February 4, 2020. In light of a recent amendment to of the City's Future Land Use Map, the Metropolitan Council has requested that this adoption be carried out via a resolution which can be transmitted —along with a final copy of the plan —to Metropolitan Council staff. An online version of the entire document with all appendices can be found on the City's web site here: http://www.goldenvalleymn.gov/planning/comprehensiveplanupdate/index.php Financial Or Budget Considerations None Recommended Action Motion to adopt Resolution #20-86 Adopting Golden Valley's 2040 Comprehensive Plan. Attachment Resolution #20-86 Adopting Golden Valley's 2040 Comprehensive Plan (1 page) RESOLUTION 20-86 RESOLUTION ADOPTING GOLDEN VALLEY'S 2040 COMPREHENSIVE PLAN WHEREAS, Minnesota Statutes require each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and to ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, the City of Golden Valley has prepared a 2040 Comprehensive Plan that meets the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, the City Council submitted its plan to the Metropolitan Council for review and subsequently received final approval. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Golden Valley that its 2040 Comprehensive Plan is hereby adopted. BE IT FURTHER RESOLVED, that the City of Golden Valley directs staff to submit the newly adopted 2040 Comprehensive Plan to the Metropolitan Council for their records. Adopted by the City Council of the City of Golden Valley, Minnesota, this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. L. City Action on Damascus Way's 2021 Minnesota Byrne Justice Assistance Grants (JAG) Criminal and Juvenile Justice Intervention Grant Program Prepared By Myles Campbell, Planner Maria Cisneros, City Attorney Summary Damascus Way is a non-profit organization providing services for formerly incarcerated individuals. Services provided include workforce training, career pathway planning, housing support and planning, and more. The organization has a long history and presence in Golden Valley, and is currently wrapping up construction of a new residential facility at 5830 Olson Memorial Highway. Damascus Way is seeking to apply for grant funding from the 2021 Minnesota Byrne Justice Assistance Grants (JAG) Criminal and Juvenile Justice Intervention Grant Program. This grant program is administered by the Minnesota Department of Safety and provides funding to governmental and non-profit organizations with the purpose of improving public safety by supporting intervention activities for adults or juveniles that will reduce further involvement in the criminal and juvenile justice systems. The JAG funds are also intended to assist with related concerns such as drug and alcohol abuse, or mental health issues. Approximately$2.3 million is available as JAG funding for the year 2021. As a requirement of the program however, 60%of this funding is required to pass through local governments, with the remaining 40% going directly to non-profits. However, as an option to increase their chance at funding, non-profits are eligible for funding from the governmental pool so long as the local units of government who will benefit from their service sign a Waiver of Variable Pass-Through (VPT) Percentage. This waiver lays out the following agreements for signers, recognizing: 1. That the funds are set aside for local government use, 2. That the project being proposed by this non-profit will provide a direct local benefit, and 3. That signing the VPT would allow the non-profit to receive funds (if awarded) set aside for local units of government. A copy of the waiver has been attached with this Executive Summary for City Council's review. Importantly, this action will require no financial contribution by the City or matching dollar amount to the grant if City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 awarded, and will not necessitate any significant staff time to manage, as the City is not acting as the applicant agency. Given the existing work that Damascus Way has done in its history with the City, and in anticipation of the completion of its facility at 5830 Olson Memorial Highway, staff sees significant public benefit to the City of Golden Valley in the work of Damascus Way. By extension, supporting their application for JAG funding via this waiver is an easy way to support the larger work they do for the community. Financial Or Budget Considerations None Recommended Action Motion authorizing the Mayor and City Manager to execute the 2021 VPT Waiver for Damascus Way Re- Entry Center to Apply for Juvenile Justice and Adult Offender Grant (JAG). Attachment • Waiver of Variable Pass-Through Percentage (1 page) Waiver of Variable Pass-Through (VPT) Percentage Minnesota Public Safety- Office of Justice Programs 2021 Federal Byrne JAG Criminal and Juvenile Justice Intervention Grant Funds The nonprofit, Damascus Way Re-Entry Center, is applying to the Minnesota Office of Justice Programs for a 2021 Byrne JAG Criminal and Juvenile Justice Intervention Grant. One requirement of the Byrne JAG grant is that states pass through a percentage of funds to local units of government. The signers of this waiver represent governmental units eligible to apply for these funds and recognize that these funds are 1) set aside for local government use, 2)that the project being proposed by this nonprofit will provide a direct local benefit and 3) signing this allows this entity to receive funds (if awarded) set aside for local units of government. NOTE: The waiver must be signed by the governing body and/or the highest ranking official of the local government entity. Local Government Representative Name: Title: Department: Signature: Date: Local Government Representative Name: Title: Department: Signature: Date: Local Government Representative Name: Title: Department: Signature: Date: EXECUTIVE SUMMARY Human Resources 763-593-3989 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. M. Approve Resolution No. 20-87 Adopting Amendment to Employee Handbook Prepared By Kirsten Santelices, Human Resources Director Summary At the Council/Manager meeting on December 8, 2020, the City Council reviewed Staff proposed changes to the Employee Handbook. Staff shared that it is in the best interest of the City to regularly review and update policies, considering new case law, and legislative updates. At the Council/Manager meeting Staff and Council reviewed the changes to the following policies: • Time Away From Work • Compensation: Job Classification and Pay Plan • Miscellaneous Staff proposes that Council adopt the updated policies into the handbook. The approved changes will go into effect January 1, 2021. With the exception of the change to the Time Away From Work Policy, which shall go into effect on December 16, 2020. Financial Or Budget Considerations None. Recommended Action Motion to adopt Resolution 20-87 Amending the Employee Handbook. Supporting Documents • Resolution No. 20-87 Adopting Amendment to Employee Handbook (1 page) RESOLUTION NO. 20—87 RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK WHEREAS, a completely revised Employee Handbook was adopted by Resolution 11-81 on December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on March 20, 2012; amended by Resolution 12-100 on December 18, 2012; amended by Resolution 13-65 on July 16, 2013; and amended by Resolution 17-19 on April 20, 2017; and amended by Resolution 17-85 on December 17, 2017; and amended by Resolution 18-87 on December 18, 2018; and amended by Resolution 19-75 on December 17, 2019; and WHEREAS, the Employee Handbook has been revised to include updated policies and procedures, complying with state and federal laws, and updated language to reflect advice of legal counsel in a manner that involves providing employees with an updated handbook; and WHEREAS, the above-referenced amendments will become effective as of January 1, 2021. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the amendments to the "City of Golden Valley Employee Handbook" dated January 1, 2021 is hereby adopted, and the revised policies supersede all previously adopted policies and procedures except those contained in approved union contracts. Adopted by the City Council of Golden Valley, Minnesota this 15th day of December 2020. Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk EXECUTIVE SUMMARY Human Resources 763-593-3989 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 3. N. Approve Resolution No. 20-88 Compensation and Classification Study Results Prepared By Kirsten Santelices, Human Resources Director Summary At the Council/Manager meeting on December 8, 2020, the City Council reviewed the results of the 2020 compensation and classification study. The final report included an overview of the comprehensive analysis of market data, and proposed new compensation grid and classification table. This new pay structure will put the City in a position to remain competitive with the external market and ensures internal fairness and equity. Staff proposes that Council approve the resolution implementing the results of the 2020 compensation and classification study and establishing the new compensation grid and job classification table. Financial Or Budget Considerations The 2021 implementation cost of the new pay structure fits within the approved 2021 budget. Recommended Action Motion to adopt Resolution No. 20-88 Approving Implementation of 2020 Compensation Study and Establishing Compensation Grid and Classification Table. Supporting Documents • Resolution No. 20-88 Approving Implementation of 2020 Compensation Study and Establishing Compensation Grid and Classification Table (1 Page) RESOLUTION NO. 20-88 RESOLUTION APPROVING IMPLEMENTATION OF 2020 COMPENSATION STUDY AND ESTABLISHING COMPENSATION GRID AND CLASSIFICATION TABLE WHEREAS, in 2019, the City Council authorized City management to conduct a full compensation and classification study (the "Study") to ensure the City is paying competitive and fair wages to its employees; and WHEREAS, on January 7, 2020 the City contracted with David Drown Associates, Inc. ("DDA") to conduct the Study; and WHEREAS, DDA and City staff collected compensation data from comparable cities, analyzed each staff member's job description and responsibilities, and completed a comprehensive analysis of the City's pay in comparison to the market; and WHEREAS, after a thorough analysis, the study proposed a new classification structure, assigned new pay grades to each classification, and placed each position into the new structure; and WHEREAS, the City Council has reviewed the Study and wishes to implement the changes recommended in the Study. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that: 1 . The City Council authorizes staff to implement the compensation study within the approved 2021 budget and adjust staff salaries accordingly. 2. The City hereby adopts the following Compensation Grid: Compensation Grid 4.9% 4.9% 4.9% 4.9% 4.9% 4.9 Grade 1 2 3 4 5 6 7 1 $18.67 $19.58 $20.54 $21.55 $22.60 $23.71 $24.87 2 $19.79 $20.75 $21.77 $22.84 $23.96 $25.13 $26.36 3 $20.97 $22.00 $23.08 $24.21 $25.39 $26.64 $27.94 4 $22.23 $23.32 $24.46 $25.66 $26.92 $28.24 $29.62 5 $23.79 $24.95 $26.17 $27.46 $28.80 $30.21 $31.69 6 $25.45 $26.70 $28.01 $29.38 $30.82 $32.33 $33.91 7 $26.72 $28.03 $29.41 $30.85 $32.36 $33.95 $35.61 8 $27.79 $29.16 $30.58 $32.08 $33.65 $35.30 $37.03 9 $28.91 $30.32 $31.81 $33.37 $35.00 $36.72 $38.51 10 $30.35 $31.84 $33.40 $35.03 $36.75 $38.55 $40.44 11 $34.30 $35.98 $37.74 $39.59 $41.53 $43.56 $45.70 12 $36.35 $38.14 $40.00 $41.96 $44.02 $46.18 $48.44 13 $38.17 $40.04 $42.00 $44.06 $46.22 $48.49 $50.86 14 $39.70 $41.64 $43.68 $45.82 $48.07 $50.43 $52.90 15 $41.68 $43.73 $45.87 $48.12 $50.47 $52.95 $55.54 16 $44.18 $46.35 $48.62 $51.00 $53.50 $56.12 $58.87 17 $46.84 $49.13 $51.54 $54.06 $56.71 $59.49 $62.41 18 $51.05 $53.55 $56.18 $58.93 $61.82 $64.84 $68.02 19 $53.60 $56.23 $58.98 $61.87 $64.91 $68.09 $71.42 20 $56.28 $59.04 $61.93 $64.97 $68.15 $71.49 $74.99 21 $59.10 $61.99 $65.03 $68.22 $71.56 $75.07 $78.74 22 $62.64 $65.71 $68.93 $72.31 $75.85 $79.57 $83.47 23 $66.40 $69.66 $73.07 $76.65 $80.40 $84.34 $88.48 3. The City hereby adopts the following Classification Table: New Grade Title 1 Facilities Coordinator 2 Community Service Officer Guest Services Specialist Recreation Coordinator .50 3 Administrative Assistant- Fire Department Lead Community Service Officer 4 Administrative Assistant - Inspections Administrative Assistant - Parks And Recreation Engineering Assistant Inspections & Development Assistant Lead Cook Turf Maintenance Assistant 5 Administrative Assistant - Police Administrative Assistant - Public Works Accounting Technician Assessments/Accounts Payable Technician Assistant to City Manager's Office Motor Vehicle License Clerk Planning Assistant 6 Custodial Maintenance Specialist Head Chef/Kitchen Supervisor Inspections Administrative Specialist Physical Development Assistant/Deputy City Clerk Utility Billing Specialist 7 Communications Specialist Golf Operations Coordinator Maintenance Worker/Mechanic Park Maintenance Worker Street Maintenance Worker Turf Equip Technician /Mechanic Utilities Maintenance Worker Web/Graphic Designer 8 Environmental Specialist Fire/Property Maintenance Specialist Information Technology Technician Public Works Inspector Utilities Specialist Vehicle Maintenance Worker/Mechanic 9 Assistant Forester Engineering Technician II Meter Specialist Park Maintenance Crew Lead Street Maintenance Crew Lead Utilities Maintenance Crew Lead Vehicle Maintenance Crew Lead 10 Assistant Golf Operations Manager Engineering Technician III GIS Specialist Planner Police Operations Supervisor 11 Accountant Accounting Coordinator Building Inspector Crime Analyst Supervisor Deputy Registrar Supervisor Equity and Inclusion Manager Greens & Turf Specialist Information Technology Specialist Patrol Officer Recreation & Facilities Supervisor Recreation Supervisor 12 Golf Maintenance Supervisor Investigator Restaurant & Catering Manager 13 Assistant Fire Chief City Clerk 14 Assistant City Engineer Environmental Resources Supervisor Golf Operations Manager Park Supervisor Sergeant Street And Vehicle Maintenance Supervisor Utilities Supervisor 15 Building Official 16 Deputy Fire Chief Information Technology Supervisor Planning Manager 17 1 Police Commander 18 City Engineer Communications Director 19 Finance Director Fire Chief Human Resources Director Parks & Recreation Director Physical Development Director Public Works Director 21 City Attorney Police Chief 23 City Manager 4. Staff shall update the Compensation Grid annually in accordance with the budget, and the updated grid shall be kept on file with the Human Resources Department. Adopted by the City Council of Golden Valley, Minnesota this 15th day of December, 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 4. A & B. Public Hearing on Proposed Improvements for the 2021 Pavement Management Program, Project#20-01 Prepared By Jeff Oliver, City Engineer R.J. Kakach, Assistant City Engineer Summary At the September 20, 2018 Council meeting, the City Council directed staff to prepare a feasibility report for the 2020 Pavement Management Program (PMP). The proposed project included rehabilitation of 1.3 miles of local streets. The streets included in the project are shown on the attached project location map. The feasibility report for this project was prepared by the consulting engineering firm of Short Elliott Hendrickson, Inc., (SEH) and approved at the February 21, 2020 City Council Meeting. The feasibility report outlined a project that includes reconstruction of the subject streets, replaces and repairs the majority of the aging sanitary sewer and water systems, and storm drainage improvements through the project area. The 2020 Pavement Management Program project was postponed at the April 7, 2020 City Council Meeting due to the COVID-19 pandemic. The project has been renamed to 2021 Pavement Management Program, Project #20-01 and the feasibility report for the project updated to reflect geometric and financial changes. The estimated total project costs are as follows: 2021 PMP = $5,600,000 As was approved with the original feasibility report, the estimated costs include all street rehabilitation, sanitary sewer and water main repair and replacement, and storm sewer construction. An estimated 25% of the construction costs have been included for indirect project costs, which includes project design, staking, construction observation administration, and legal expenses. The $40,000 construction incentive to be paid to the contractor for substantially completing the work on or before the specified completion date has been removed. A preliminary special assessment rate of$9,130 per unit represents approximately 20%of the estimated construction costs for a 26-foot wide street. 20% is the minimum threshold outlined in Minnesota Statutes, Chapter 429. This law requires that when special assessments are used to finance City Council Regular Meeting Executive Summary 2 City of Golden Valley December 15, 2020 projects a minimum of 20% of the project cost must be specially assessed. Therefore, because special assessments are being used to finance a portion of the street reconstruction costs, the assessments must be a minimum 20% of that cost. The project costs associated with sanitary sewer, watermain and storm sewer construction are financed from dedicated funds, and special assessments are not utilized for funding for utilities. The final special assessment rate will be calculated following the opening of construction bids and will be based on actual costs. The estimated special assessments are consistent with the City of Golden Valley Special Assessment Policy. Optional assessments to properties for private driveway reconstruction or sanitary sewer services rehabilitation are not included. Following Council authorization of the 2021 Pavement Management Project, the anticipated project schedule is as follows: Open Bids for 2021 PMP January 28, 2021 Award Contract 2021 PMP March 2, 2021 Public Hearing for Special Assessments March 2, 2021 Begin Construction 2021 PMP May 2021 Project Completion 2021 PMP November 2021 Financial or Budget Considerations The proposed financing is as follows: Sewer and Water Reserve Fund $1,200,000 Storm Sewer Improvement Fund $ 750,000 Street Improvement Funds $3,650,000 Total Project Cost $5,600,000 These financing sources are consistent with the City's 2021 Capital Improvement Plan. The special assessments for this will be used to reimburse the Street Improvement Fund. Recommended Action Motion to adopt Resolution No. 20-79 accepting the Feasibility Report and Order Construction of Certain Proposed Public Improvements for 2021 Pavement Management Program. Supporting Documents • Project Location Map (1 page) • Feasibility Report 2021 Pavement Management Program (41 pages) • Resolution No. 20-79 accepting the feasibility report and ordering Construction of Certain Proposed Public Improvements for City Project#20-01, 2021 Pavement Management Program (2 pages) ..... ...... Medicine Lak d ....................... .....-----— .........——------- z ......................... 0 r — N z z > CIP Streets 2021 (20-01) 1.27 miles local %gas ....... ..... C it Print Date 611512020 Y0) Sources -Hennepin County Surveyors Office for el Ir 2021 PMP Property Lines(2020)&Aerial Photography(2018). 90 -City of Golden Valley for all other layers. valley (20-01 Project) 0 125 250 500 Feet Feasibility Report 2021 Pavement ManagementProgram City of Golden - Minnesota GOLDV 148259 1 December city 0 J go I d le n SEH valley, Building a Better World for All of Us® Engineers I Architects I Planners I Scientists Feasibility Report 2021 Pavement Management Program City of Golden Valley, Minnesota SEH No. GOLDV 148259 December 15, 2020 1 hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Jzoa 4 Scott D. Haupt, PE Date: December 15, 2020 License No.: 46603 Reviewed By: � Date: December 15, 2020 ,,=-Justin R. Bergerson Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 551 1 0-51 96 651.490.2000 SEH TABLE OF CONTENTS Page INTRODUCTION............................................................................................................. 1 PROJECT LEGAL DESCRIPTION................................................................................. 1 EXISTING CONDITIONS................................................................................................2 SanitarySewer..........................................................................................................................2 Inflowand Infiltration.............................................................................................................................................2 SewerMains.........................................................................................................................................................2 SanitarySewer Services......................................................................................................................................3 WaterMain................................................................................................................................3 StormWater Drainage ..............................................................................................................3 Bassett Creek Main Stem (Upstream) Subwatershed:.........................................................................................3 Medicine Lake Direct Subwatershed:...................................................................................................................4 Streets.......................................................................................................................................4 ExistingStreet Widths..........................................................................................................................................4 PavementSections...............................................................................................................................................5 SubgradeConditions............................................................................................................................................5 ConcreteCurb and Gutter....................................................................................................................................6 PedestrianFacilities.............................................................................................................................................6 PROPOSED IMPROVEMENTS......................................................................................6 PublicParticipation...............................................................................................................................................6 Sanitary Sewer and Water Main ...............................................................................................7 SanitarySewer Rehabilitation..............................................................................................................................7 Sanitary Sewer Service Rehabilitation..................................................................................................................7 WaterMain Rehabilitation....................................................................................................................................8 Storm Water Management........................................................................................................8 Additional Water Quality Measures......................................................................................................................9 Streets.......................................................................................................................................9 StreetWidths........................................................................................................................................................9 SubgradeCorrections.........................................................................................................................................10 ConcreteCurb and Gutter..................................................................................................................................10 Intersection Improvements.................................................................................................................................10 PedestrianFacilities...........................................................................................................................................11 StreetLighting....................................................................................................................................................11 Tree and Landscape Impacts.............................................................................................................................11 Driveway Reconstruction Program.....................................................................................................................11 ESTIMATED COSTS AND PROJECT FINANCING..................................................... 12 EstimatedProject Costs..........................................................................................................12 Sewerand Water Costs......................................................................................................................................12 StormDrainage Costs........................................................................................................................................12 Street Reconstruction Costs...............................................................................................................................12 TotalProject Costs.............................................................................................................................................13 Proposed Project Financing....................................................................................................13 SpecialAssessments.........................................................................................................................................13 Sewer and Water Reserve Fund........................................................................................................................14 Storm Sewer Improvement Fund........................................................................................................................14 StreetImprovement Funds.................................................................................................................................14 FinancingSummary............................................................................................................................................14 SUMMARY AND RECOMMENDATIONS..................................................................... 14 i LIST OF EXHIBITS Exhibit 1 Location Map Exhibit 2A — 2F Proposed Project Layouts Exhibit 3 Existing Street Widths Exhibit 4 Proposed Street Widths Exhibit 5 Subcut Depths / Soil Borings Exhibit 6 Pedestrian Routes Exhibit 7 Sanitary Sewer Defects Exhibit 8 Subwatershed Drainage APPENDIX A Summary of Residential Comments APPENDIX B Assessment Roll ii INTRODUCTION At the September 20, 2018 Council Meeting, the Golden Valley City Council authorized preparation of a feasibility report for the rehabilitation of streets for the 2021 Pavement Management Program (PMP). The proposed project includes rehabilitation of approximately 1 .3 miles of residential streets located in the neighborhood east of the Medley Park neighborhood in the northwest corner of the City. Streets in the 2021 PMP area are bounded by Aquila Avenue North on the west, Xylon Avenue North on the east, 23rd Avenue North on the south, and Medicine Lake Road (County Road 70) on the north. The proposed streets are shown on Exhibit 1: Project Location Map. This feasibility report will discuss the existing conditions of the streets, sanitary sewer, water main, and storm sewer within the project area. In addition, the report will discuss the proposed project design, estimated project costs, and the proposed financing, including a preliminary special assessment roll. PROJECT LEGAL DESCRIPTION The proposed project includes: All properties in the NW% of the NE % of Section 30, Township 118 North, Range 21 West; within the City of Golden Valley, Hennepin County, Minnesota, that are adjacent to the following streets: • Aquila Avenue North: 23rd Avenue North to Medicine Lake Road • Zealand Avenue North: 23rd Avenue North to Aquila Avenue North • Xylon Avenue North: 23rd Avenue North to Medicine Lake Road • Rose Manor: Aquila Avenue North to Zealand Avenue North • 24th Avenue North: Zealand Avenue North to Wisconsin Avenue North • 23rd Avenue North: Cavell Avenue North to Xylon Avenue North 1 EXISTING CONDITIONS Sanitary Sewer Inflow and Infiltration The Metropolitan Council Environmental Services (MCES) provides wastewater treatment and interceptor collection services for the Twin Cities metropolitan area. The MCES has undertaken a major effort to eliminate excess peak flows in its system that exceeds the capacity of the collection and treatment facilities. These excess flows can and do result in overflows of raw sewage into the Mississippi River. Inflow and Infiltration (1/1) is defined as clear water that is either directly discharged (inflow) or indirectly discharged (infiltration) into the sanitary sewer system. Among the most common sources are improperly connected sump pumps or foundation drains discharging into the sanitary sewer and the infiltration of ground water through defects in sanitary sewer mains, services, and manholes. The City of Golden Valley is one of many cities within the MCES sanitary sewer district that have been notified of excess peak sanitary sewer flows being generated by their community. An Inflow and Infiltration (1/1) mitigation program has been implemented to take steps towards decreasing the peak flows associated with clear water entering the sanitary sewer and contributing to these excess peak flows. The peak flows in Golden Valley typically follow heavy rainfall events, indicating that improper connections to the sewer system may be present, and that sewers may be allowing ground water and surface water into the system through cracked pipes, leaking manholes, and substandard castings. The proposed project area is located within the portion of the City that has excessive volume of inflow and infiltration following rainfall events and high groundwater conditions. Sewer Mains The existing sanitary sewer system within the project area is comprised of local lateral sewers and one portion of trunk sewer main that were constructed in the late 1950's when sanitary sewer was first available in the City. The sanitary sewer mains are constructed with nine-inch diameter clay pipes in the project area. A structural liner was installed in the existing clay sanitary sewer pipes on Aquila Avenue North in 2017. A Closed Circuit Television (CCTV) inspection was performed on all the City's sanitary sewer mains within the project area as part of the preliminary project design. This inspection was intended to locate the extent and severity of the defects to the sanitary sewer system to determine if repairs are needed as part of the street reconstruction project. The television inspection has identified 2 distresses within the City system that are consistent with the age and pipe material. These defects include mineral deposits, cracked pipe, root intrusion, noticeable infiltration, and offset joints. These defects are typical sources of groundwater infiltration into the sewer system. The extent of these defects is typical compared to the defects encountered in previous residential street reconstruction projects containing clay pipes. Based upon these CCTV results, the sanitary sewer mains throughout the entire project area, with the exception of the previously lined sewer mains on Aquila Avenue North, will require structural lining as discussed in the "Proposed Improvements" section of this report. The existing sanitary sewer defects are illustrated on Exhibit 7. Sanitary Sewer Services As part of its 1/1 Reduction Program, the City is offering the residents within this project area an opportunity to have a CCTV inspection performed on the sanitary sewer service to their home. Property owners on the 2021 PMP will not be charged for this voluntary inspection during the project, which is identical to the Point of Sale Inspections required by City Code. The intent of this inspection is to identify 1/1 issues present in the private sanitary sewer services and allow property owners to make informed decisions regarding rehabilitation of the service lines, including voluntary participation in the repair program offered as part of the PMP project. This sewer service repair program will be discussed in more detail later in this report. Water Main The majority of the existing water main system within the project area consists of lateral mains that were installed during the early 1960's. All existing mains in the project area are 6-inch diameter cast iron pipe (CIP), except for 23rd Avenue North which has 12- inch CIP. These mains are located within the existing City owned street rights-of-way. A review of water main maintenance records within the project area indicates a history of water main breaks and maintenance issues consistent with other water mains of the same age and material. In addition, leaky, inoperable gate valves have been discovered throughout the project area. Storm Water Drainage The entire 2021 PMP project area is part of the Bassett Creek Watershed, the majority of which is contained within the Bassett Creek Main Stem (Upstream) subwatershed. A small area is part of the Medicine Lake Direct subwatershed. The following is a brief discussion of the existing storm water facilities within the project area. Refer to Exhibit 8: Subwatershed Drainage for a map showing the subwatershed boundaries and flow patterns. Bassett Creek Main Stem (Upstream) Subwatershed: Beginning at the intersection of Wisconsin Avenue North and 24th Avenue North stormwater flows west to a group of catch basins at the intersection of Xylon 3 Avenue North and 241h Avenue North. Catch basins at the intersection of Zealand Avenue North and 24th Avenue North collect stormwater along Zealand south of Medicine Lake Road and along 24th Avenue North west of Xylon Avenue North. Catch basins at the intersection of Zealand Avenue North and Rose Manor collect stormwater along Rose Manor east of Aquila Avenue North and along Zealand Avenue North South of 24th Avenue North. Drainage structures at the intersection of Zealand Avenue North and 23rd Avenue North collect stormwater along Zealand Avenue North south of Rose Manor. Catch basins at the intersection of Aquila Avenue North and 23rd Avenue North collect stormwater along Aquila Avenue North south of Rose Manor, and along 23rd Avenue North east of Cavell Avenue North and west of Zealand Avenue North. Stormwater is conveyed in a trunk storm sewer line that drains to the west along 24th Avenue North, south along Zealand Avenue North and west along 23rd Avenue North to a drainage structure at the intersection of Aquila Avenue North and 23rd Avenue North. It is also conveyed in a trunk line that drains to the south along Aquila Avenue North to the drainage structure at the intersection of Aquila Avenue North and 23rd Avenue North, ultimately discharging to Bassett Creek at Wisconsin Avenue North just south of 10th Avenue North. A small portion of Xylon Avenue North drains north and is collected in catch basins at the Medicine Lake Road and Xylon Avenue North intersection, entering the Medicine Lake Road storm sewer system and ultimately re-entering City owned storm sewer before discharging to Decola Pond B, in Pennsylvania Woods. Medicine Lake Direct Subwatershed: A small portion of the project area on Aquila Avenue North drains north towards the Medicine Lake Road and Aquila Avenue North intersection, entering the Medicine Lake Road storm sewer system and ultimately discharging to Medicine Lake. Streets The streets within the proposed project area are local streets that were originally constructed as development occurred. The original dates of construction throughout the project area generally occurred throughout the 1950's and 1960's. Existing Street Widths Typical street widths for all streets in the project area are 29 feet. Street widths are typically measured from face of curb to face of curb. If no curb exists, street widths are measured from edge of pavement to edge of pavement. Street widths can vary depending upon the location on any given roadway. Refer to Exhibit 3: Existing Street Widths for the typical street width for each street in the project area. 4 Pavement Sections All the streets within the proposed project area have existing asphalt pavement. The streets abutting 23rd Avenue North to the south all contain concrete pavement. The existing pavement depths for the project area vary and are shown in the chart below. Soil boring locations are shown on Exhibit 5. Soil Boring # Location Pavement Depth (inches) 20-1 23rd Ave/Aquila Ave int. 4 20-2 Aquila Ave/Rose Manor int. 4 20-3 Rose Manor 3 20-4 Aquila Ave/Zealand Ave int. 2 20-5 23rd Ave/Zealand Ave int. 3 20-6 241" Ave/Zealand Ave int. 4 20-7 Xylon Ave 3 20-8 Xylon Ave/241" Ave int. 4 20-9 Xylon Ave 3 As part of the preliminary design for the proposed project, a series of nine soil borings were taken to determine the suitability of the existing subgrade materials for street construction. These soil borings were also the source of the pavement thickness information provided above. Refer to Exhibit 5: Subcut Depths/Soil Borings for locations of soil borings. Properly constructed asphalt streets are built with a base course of fill beneath the pavement usually made up of granular (gravel) material. This base course layer is considered to be part of the pavement section. Not all soil borings taken in this project area encountered a base course layer. When encountered, some of the soil boring locations lacked the base course thickness that is required to meet today's requirements for pavement base. The pavement distresses present within the project area are consistent with the age of the streets. Common pavement distresses include longitudinal and transverse cracking, alligator cracking, edge cracking, and patching. Patching is frequently used to cover severe distresses such as alligator cracking, and is therefore indicative of poor pavement quality. Subgrade Conditions The soil borings indicate that the subgrade soils (soils beneath the base course or sub base) in the project area are fill soils overlying glacial till soils typically classified as sandy lean clay. In addition, Boring 20-8 encountered an organic clay layer as part of the fill above the glacial till. Organic materials are prone to pumping, rutting, and deflection when wet, particularly during freeze/thaw cycles and during construction, resulting in premature pavement failure. 5 Concrete Curb and Gutter The project area contains areas of existing concrete curb and gutter and rolled bituminous curb. The bituminous curb was typically constructed by placing extra asphalt off the edge of the paver when the streets were originally built. The south side of 23rd Avenue North, Xylon Avenue North, and the majority of 24th Avenue North have existing concrete curb and gutter. The remainder of the project area contains bituminous curb. Pedestrian Facilities The only pedestrian facility within the project limits is the existing concrete sidewalk along the south side of Medicine Lake Road. Refer to Exhibit 6: Pedestrian Routes for locations of existing pedestrian facilities within the project area. Street Lighting No City-owned street lighting facilities exist within the project area. Three Xcel Energy-owned wooden poles with cobra-head light fixtures are present the intersections of Aquila Avenue North/Medicine Lake Road, Xylon Avenue North/Medicine Lake Road and Zealand Avenue North/Rose Manor. Decorative street lights also owned by Xcel are present along 23rd Avenue North at the Aquila Avenue North and Zealand Avenue North intersections. PROPOSEDIMPROVEMENTS This portion of the feasibility report will focus on the proposed design of the project. The estimated project costs and project financing will be discussed later in this report. Public Participation As part of the preliminary design process for the 2021 Pavement Management Program, two project open houses were held. The first open house was held in May 2019 and the second was held in October 2019. The open houses provided residents with project information and a forum to express concerns and ask questions regarding the proposed project. Residents were able to view the preliminary project design, including anticipated impacts to landscaping, trees, and driveways. Information regarding the Driveway Reconstruction Program and the Inflow and Infiltration Sewer Service Inspection Program was also available at these meetings. All written comments received at or following the open house meetings, are summarized in Appendix A: Summary of Resident Comments. These written comments are an important tool for staff to identify issues that need to be addressed as part of the project design. The proposed improvements discussed in this portion of the feasibility report are shown on Exhibits 2A through 2F: Proposed Project Layouts. 6 Sanitary Sewer and Water Main Sanitary Sewer Rehabilitation As discussed earlier in this report, a television inspection of the existing sanitary sewer system was performed during the preliminary design portion of this project. Based upon the results of the televising, it has been determined that the majority of sanitary sewer mains within the project area are in need of repair, with the exception of the previously lined sewer mains on Aquila Avenue North. The nature of the defects, including primarily cracked pipes and root intrusion, indicates that the remainder of the sanitary mains can be rehabilitated by structural lining. Sanitary sewer lining will be effective in repairing the defects and addressing the infiltration issues within the City's system. The existing sanitary sewer defects are illustrated on Exhibit 7. The proposed sanitary sewer improvements are illustrated on Exhibits 2A through 2F: Proposed Project Layouts. In addition to lining the sanitary sewer mains, this project will incorporate other measures to reduce the amount of I/I being introduced into the City's sanitary sewer main system. These I/I reduction efforts include the replacement of all sanitary sewer manhole castings and covers and the rehabilitation and reconstruction of necessary sanitary sewer manholes. These measures have been implemented in past PMP projects, and are consistent with the City's efforts to address all sources of I/I. Sanitary Sewer Service Rehabilitation As previously mentioned, residents in the project area have been given the opportunity to voluntarily have their sanitary sewer service inspected as part of this project and as part of the City's ongoing I/I Reduction Program. The intent of this voluntary inspection, which is funded by the City's water and sewer fund, is to identify potential sources of I/I from the privately owned sanitary sewer services. It is also intended to let the property owners know what sewer service repairs are needed in order to become compliant with City Code. Each of the property owners can use the information provided in the inspection to plan for future sewer service repairs, including participation in the sewer service repair program, which includes the option to specially assess the work offered as part of the proposed project. Sewer service inspections started in the fall of 2019 for residents involved with the project. Each property owner, including those who did not participate in the voluntary inspection program, will be given the opportunity to have repairs performed on their sanitary sewer service. These repairs will be performed in conjunction with this project, but will be completed under a separate contract from the public improvements. Homeowners will be able to have their sewer services lined, or removed and replaced, as part of this program. 7 Interested homeowners can enter into a three-way agreement with the Contractor and the City. The Contractor performs the work, the City pays the Contractor, and the homeowner reimburses the City over a ten year period via a special assessment. Water Main Rehabilitation Based upon water system maintenance records, it is proposed that the existing 6-inch and 12-inch diameter cast iron water main located in the project area be replaced as part of this project with C900 polyvinyl chloride (PVC) plastic pipe. As part of the water supply modeling in the city's comprehensive plan, it is recommended that existing 6-inch water main pipe be upsized as feasible to 8-inch pipe to assist with fire protection system wide. Existing water services will be replaced with high-density polyethylene (HDPE) plastic pipe to the right-of-way line. New curb stops will be also be installed at the right-of-way line on new water services. A temporary water supply system will be required to provide water to the homes during water main replacement. The proposed water main replacement is shown on Exhibits 2A through 2F. Proposed Project Layouts. In addition to water main replacement, all hydrant and gate valves will be replaced throughout the project area. Additional gate valves and hydrants will be added where needed to meet current spacing requirements. Storm Water Management The entire 2021 PMP project area is part of the Bassett Creek Watershed, and is mostly contained within the Bassett Creek Main Stem (Upstream) subwatershed with a small portion in the Medicine Lake Direct subwatershed. Therefore, the proposed improvements will be designed in accordance with the Bassett Creek Water Management Commission (BCWMC) Requirements for Improvements and Development Proposals. This includes the implementation of storm water best management practices (BMPs) as part of the project design and during construction. The majority of the proposed storm sewer improvements for the project area are modifications, extensions, and/or replacements of the existing storm sewer system to help facilitate drainage of streets, rights-of-way and adjacent properties to the extent feasible. As with past PMP projects, a sump discharge drainage system is proposed within the project area. This sump discharge drainage system consists of a piping system behind the curb and a service stub for potential connection of private sump pump discharges. The sump discharge drainage system is proposed for locations where a significant number of sump pumps are present, and provides an alternative to discharging sump pumps above ground into backyards, the street, or into the sanitary sewer system, where clear water flows are not allowed. 8 Additional Water Quality Measures While rain gardens or infiltration basins are not feasible due to the typical clayey soils that prevent water infiltration into the subsurface, rain gardens designed as filtration basins may be feasible. The City will provide technical assistance to individual homeowners if they desire to create "rain garden" filtration basins on their property. Storm sewer sump manholes with manhole baffles will be installed throughout the project area where practical, prior to stormwater discharge to surface waters. Manhole baffles provide pre-treatment to storm water entering the sump manholes by filtering out sediment as it enters the manhole. The sump manholes allow the larger debris and sediment that is filtered from the storm water by the manhole baffle to settle out in the sump, where it is cleaned out on a regularly scheduled basis as part of the City's maintenance program. No additional water quality improvements are required for the 2021 PMP by the BCWMC. The minimization of impervious surfaces such as street pavement, which generates higher volumes of storm water runoff than vegetated pervious surfaces, is a goal of PMP design. Existing street impervious areas, post construction impervious areas, and the amount of decrease in impervious area for the 2021 PMP are shown below. Since the 2021 PMP street reconstruction is a linear project that disturbs more than 1 .0 acre, it must be submitted to the Bassett Creek Watershed Management Commission (BCWMC) for review. However, since the street reconstruction does not create more than one acre of additional impervious surface, it does not require permanent stormwater management. Existing Post Construction Decrease of Impervious Impervious Area Impervious Area % Reduction of Area (acres) (acres) (acres) Impervious Area Street 4.67 4.23 0.43 9.20% Streets The City of Golden Valley Pavement Management Program stresses the use of proper pavement rehabilitation measures for each street. After reviewing the streets within the project area, it has been determined that reconstruction to City standards is the appropriate rehabilitation measure. This section of the report will discuss proposed rehabilitation measures being recommended, as well as the structural and geometric concerns encountered during preliminary design. Street Widths For approximately the last ten years it has been the City's practice to narrow the streets in the PMP projects from the existing widths (28 to 29 feet from face of curb to face of curb) in order to minimize storm water runoff, minimize impacts to adjacent trees and landscaping, and to reduce construction and maintenance 9 costs of the pavements. The most common width following reconstruction has been 26 feet, with some streets being reconstructed to 24 feet. During the public involvement portion of the 2021 PMP design, several residents from the project area, and future project areas, expressed concerns about the narrowing of the streets. Based upon these concerns, the City Council visited the concerns and impacts. Upon review, City Council directed staff to construct local streets to a 26 foot standard width. The existing street widths are illustrated in Exhibit 3: Existing Street Widths. The proposed width of each street is shown on Exhibits 2A through 2F: Proposed Project Layouts and on Exhibit 4: Proposed Street Widths. Subgrade Corrections Based upon the subsurface conditions encountered within the project area, it is recommended that subgrade correction occur beneath each street. Subgrade correction is performed by removing soft, moisture-susceptible soils that are structurally unsuitable, and backfilling with clean (minimal silt) granular material such as sand or gravel. The subgrade correction planned for all streets in the project area includes subcutting and replacing the excavated soils with a minimum of three feet of sand and the City's standard bituminous and gravel base street section. In addition, it is recommended to install geotextile fabric at the bottom of the three foot sand layer to provide additional subgrade stabilization above an organic clay fill layer near the intersection of Xylon Avenue North and 24th Avenue North. Geotextile fabrics are typically placed in areas where unsuitable subgrade soils have been identified. Refer to Exhibit 5: Subcut Depths/Soil Borings for an illustration of the proposed subcut areas and depths and anticipated geotextile fabric areas. Concrete Curb and Gutter The installation of concrete curb and gutter is required by the City because of its engineering and maintenance advantages. Curb and gutter provides pavement edge support and protection, facilitates roadway drainage, and eliminates the need for ditches. Given the practicality of curb and gutter and its usefulness, the City's standard practice is to install concrete curb and gutter on all streets in the project area. The standard type of concrete curb and gutter on Golden Valley streets includes a 6-inch high barrier curb and an 18-inch wide gutter (13618 curb and gutter). Intersection Improvements The existing intersection of Xylon Avenue North and 24th Avenue North has an offset alignment which creates difficulties for traffic flow. It is proposed to slightly rotate the proposed curb lines of the west leg of 24th Avenue North to the north to better align with the east leg of the intersection. This will help to reduce the offset of the driving lanes when crossing Xylon Avenue North along 24th Avenue North. 10 Improvements to the remaining intersections include installing concrete curb and gutter throughout the project area, to comply with City standards for residential streets. The addition of curb and gutter will improve drainage at each intersection as well as provide better edge protection than areas with rolled bituminous curb, which has deteriorated over the years. Proposed geometrics for the project area are illustrated in Exhibits 2A through 2F: Proposed Project Layouts. Pedestrian Facilities The current City of Golden Valley Sidewalk and Trail Plan does not identify any new pedestrian facilities within the project area. The existing pedestrian ramps along Medicine Lake Road at Aquila Avenue North and Xylon Avenue North will be reconstructed in accordance with the Americans with Disabilities (ADA) requirements. The existing pedestrian routes through the project area are illustrated on Exhibit 6: Pedestrian Routes. Street Lighting As described above, the project area does not contain any City-owned street lights. No new street lighting is proposed for the project area. Tree and Landscape Impacts The proposed project outlined in this feasibility report includes minimizing impacts to landscaping, trees and shrubs as a major design consideration. As a result, the impacts have been minimized to the extent possible. It is estimated that approximately 25 trees and 10 shrubs will be impacted by the proposed improvements. The extent of the potential tree impacts due to the reconstruction of sanitary sewer and water services cannot be quantified at this time. Because maintenance of private sanitary sewer services is the responsibility of the individual homeowners, the removal and replacement of trees and shrubs due to sewer service repairs will also be the homeowners' responsibility. Any tree removals required for sewer service repairs will be included in the assessable costs, but replacement trees or shrubs will be the responsibility of the property owner. The potential impacts to trees, shrubs and landscaping is one of the primary reasons that lining of sanitary sewer services is the preferred method of rehabilitation. Driveway Reconstruction Program As with past PMP projects, homeowners within the project area whose driveways are impacted by street reconstruction will be given the opportunity to have their driveway replaced as part of the project, at contract unit prices. As part of this program, residents have the option of having the driveway reconstruction costs assessed against their property for a period of 10 years. It should be noted that the City may reject homeowner participation in the driveway replacement program in situations where the reconstruction is excessively complicated or the risk of additional liability to the City is high during the reconstruction of the 11 driveway. Challenging driveway reconstruction often includes pavement removal or installation against the base of retaining walls, foundation or basement walls or very flat or steep grades. The City also evaluates the number of driveways on a single property for compliance with City Code Chapter 113-88 — Street Access. Staff will meet with homeowners during final design to determine the status of secondary driveways. Typically, a property is allowed a single driveway unless specific conditions are met. ESTIMATED COSTS AND PROJECT FINANCING Estimated Project Costs The estimated costs for the improvements outlined in this report are separated by the type of work and funding sources. These categories include utility work, storm drainage improvements, and street reconstruction costs. The estimated project costs include construction costs and construction contingencies, and an estimated 25 percent of the construction costs as indirect costs. These indirect costs typically include project design, surveying, construction administration, and legal costs. Discussion on the financing and funding sources for the proposed improvements is included in the next section of this report. Sewer and Water Costs The estimated sewer and water costs include all water main replacement, sanitary sewer repairs (including service wye liners), and maintenance as outlined within this report. Estimated Construction Costs = $ 900,000 Estimated 25% Indirect Costs = $ 300,000 Estimated Sewer and Water Total = $ 1,200,000 Storm Drainage Costs The estimated storm drainage costs include all storm sewer installation, water quality measures, and erosion control. Estimated Construction Costs = $ 562,500 Estimated 25% Indirect Costs = $ 187,500 Estimated Storm Drainage Total = $ 750,000 Street Reconstruction Costs The estimated street reconstruction costs include all subgrade correction, pavement, curb and gutter and erosion control for the 26 foot wide streets as discussed previously. Estimated Construction Costs = $ 2,737,500 Estimated 25% Indirect Costs = $ 912,500 Estimated Street Reconstruction Total = $ 3,650,000 12 Total Proiect Costs Estimated Sewer and Water Costs = $ 1 ,200,000 Estimated Storm Drainage Costs = $ 750,000 Estimated Street Reconstruction Costs = $ 3,650,000 Estimated Total Project Cost = $ 5,600,000 Proposed Project Financing The proposed financing of this project is a combination of special assessments to properties abutting the streets being improved, Street Improvement funds, the Sewer and Water Reserve Fund, and the Storm Water Improvement Fund. The following is a brief description of each of these funding sources and a summary of the estimated amount to be funded from each source. Special Assessments The proposed special assessments for the 2021 Pavement Management Project are consistent with the City of Golden Valley Special Assessment Policy and Minnesota Statutes, Chapter 429. As outlined in the Special Assessment Policy, residential properties are assessed on a per-unit basis for each single family or duplex unit. Oversized lots that may potentially be subdivided into additional conforming lots are assessed one unit assessment for each potential lot. However, only one unit assessment is levied with the project, with the other assessments being deferred until the property is subdivided. Corner residential lots are assessed one-half unit for each of the lot's frontage being improved, with no more than one full unit assessed, unless the lot could be subdivided. Corner lots with County roads are assessed one full unit for the local street being reconstructed. The use of special assessments for financing public improvement projects is outlined in Minnesota Statutes, Chapter 429. This law requires that when special assessments are used to finance projects a minimum of 20% of the project cost must be specially assessed. Therefore, because special assessments are being used to finance a portion of the street reconstruction costs, the assessments must be 20% of that cost. The project costs associated with sanitary sewer, watermain and storm sewer construction are financed from dedicated funds, and special assessments are not utilized for funding for utilities. The preliminary special assessment rate of $9,130.00 per unit represents approximately 20% of the estimated construction costs for a 26 foot wide street. The final special assessment rate will be calculated following the opening of construction bids and will be based on actual costs. Based upon the current schedule for the 2021 PMP project, it is anticipated that the construction contract award and the Public Hearing for the Special Assessments will be held at the March 2, 2021 City Council Meeting. 13 As shown on Appendix B: Preliminary Special Assessment Roll, the estimated amount of street reconstruction costs to be financed through special assessments is $739,530.00. Sewer and Water Reserve Fund The Sewer and Water Reserve Fund will be the funding source for all sanitary sewer and water main work discussed within this report. The estimated amount to be funded from this source is $1 ,200,000. The Sewer and Water Reserve Fund is financed from sanitary sewer and water utility fees. Storm Sewer Improvement Fund All storm drainage improvements, including lateral storm sewer extensions, drain tile, erosion control, and storm water BMPs are funded from the Storm Sewer Improvement Fund. The estimated amount to be funded from this source is $750,000. The Storm Sewer Improvement Fund is financed from storm water utility fees paid by all properties in the City. Street Improvement Funds All street rehabilitation costs not funded by special assessments will be funded using street improvement tax levies. These levies are used to repay bonds sold to finance the project. The estimated amount to be funded from this source is $3,650,000. Financing Summary The following is a summary of the amounts to be funded from each of the sources discussed above. Sewer and Water Reserve Fund = $ 1 ,200,000 Storm Sewer Improvement Fund = $ 750,000 *Street Improvement Funds = $ 3,650,000 Estimated Total Project Cost = $ 5,600,000 *Street Reconstruction Bonds are sold, paid back with Special Assessments. SUMMARY AND RECOMMENDATIONS This feasibility report for the proposed 2021 Pavement Management Project has been prepared in accordance with the Golden Valley City Council's authorization on September 20, 2018. The proposed improvements are part of a city-wide Pavement Management Program adopted by the City in order to provide a high-quality street system in a long-term, cost-effective manner. The Pavement Management Program also includes the rehabilitation and/or replacement of the existing sanitary sewer, water main, and storm sewer systems as needed with each project. This report discusses the proposed improvements to streets illustrated on Exhibit 1: Project Location Map, which are proposed to be constructed during the 2021 construction season. Engineering staff has determined that the improvements outlined in this report are feasible from an engineering perspective. These improvements are consistent with the 14 City of Golden Valley Pavement Management Program and will benefit the community and those properties abutting the proposed improvements. The cost-effectiveness of the proposed improvements should be determined by the City Council. Staff recommends approval of City Improvement Project No. 20-01 , 2021 Pavement Management, as discussed within this report. Staff further recommends that the City Council authorize advertising for bids to construct the project. 15 Exhibits Exhibit 1 - Location Map Exhibit 2A— 2F - Proposed Project Layouts Exhibit 3 - Existing Street Widths Exhibit 4 - Proposed Street Widths Exhibit 5 - Subcut Depths / Soil Borings Exhibit 6 - Pedestrian Routes Exhibit 7 - Sanitary Sewer Defects Exhibit 8 — Subwatershed Drainage MEDICINE LAKE RD W z a% --- 25TH AVE N --- �Q cn Q W LEY LN � I ' g i Y � � Q I � � I i W — U I Z?SAVE N IQ� 23FID AVEN Q Z Z Z > — Z Wl/yN > Q o --�7Cq W Zi IN PL S S - 0 _ W > IZ ELAN PL co ir Z o \ N _ o 1Z W U > W \\ QQ a J O _ I Q W — _ DULUTH ST e z FT a N LEGEND _ PROJECT LOCATION Cl 0 f golden 1 ��ll ey zoo o zoo noo scale 100 feet N / FILE NO. / 148259 PROJECT LOCATION MAP EXHIBIT PHONE:651.490.2000 2021 PAVEMENT MANAGEMENT PROGRAM (PMP) 3535 VADNAIS CENTER DRIVE DATE: NO. 1 ST.PAUL,MN 55110-5196 GOLDEN VALLEY, MINNESOTA \ SEH —sehinc.com 12/15/2020 ZU < z _z I OF0 ¢0 iN mNoN 8540 o ? 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PHONE:651.490.2000 148259 EXISTING STREET WIDTHS EXHIBIT 2021 PAVEMENT MANAGEMENT PROGRAM (PMP) 3535 VADNAIS CENTER DRIVE DATE: NO. 3 S EH ST.PAUL,MN 55110-5196 GOLDEN VALLEY, MINNESOTA www.sehinc.com 12/15/2020 ¢ MEDIONE LAKE RD W �- -- Q 25TH AVE - W Q co co D � I Z 9r I Q Z J > it Q O I I I I Z Z \ i I iW zi I I � � I — z 23RD AVE N !Wl _-- -- --- -- 23RD AVE N Q ' Z ` Z Z Lu > — Z W I ,Q �'yl/�N W a > J qI zl NF J JI Q ;Q O W - W Vi Q N Z Q W > - > IZ ELGIN PL CO O p a 2 N �. O w z w W > o \ \ Q w g 0 a � ° \ O Q w _ DULUTH ST - -� DULUTH ST e PROPOSED STREET WIDTHS _ 26'FACE OF CURB TO FACE OF CURB 6 uj N 0 golden valley zoo o zoo 400 scale 100 feet / FILE NO. PHONE:651.490.2000 148259 PROPOSED STREET WIDTHS EXHIBIT 2021 PAVEMENT MANAGEMENT PROGRAM (PMP) 3535 VADNAIS CENTER DRIVE DATE: NO. 4 S EH ST.PAUL,MN 55110-5196 GOLDEN VALLEY, MINNESOTA www.sehinc.com 12/15/2020 MEDIONE LAKE RD �— I I Q 20- - 20-9 25TH AVE W Q _ ir _- f13 W �20-2 ¢ I Q i >L �24TH -' Y I JI I a 20-3 Q W J I 43L IVE N 20 1-- , 0_5-- --- ---� w l _ 23RD AVE N --- -- 23RD AVE N ai - - -- - Q Z Z Z Lu > - Z wl Q Wl/yN W Q 'a Z qI zl NF ` co ;Q O w - 9 U Q N L z Q W > I ELGN PL Zz 0 - 0 7[ k ` 3 Q a Q ❑ � U EL- z W w \\ Q w 0 a K I p w _ DULUTH ST - -� DULUTH ST—FTF-1 F:TT-FTT E EEEEEF LEGEND 3'SUBCUT 6 3'SUBCUT W/GEOTEXTILE FABRIC 7 a �20-1 SOIL BORING LOCATION o vanp y 200 0 200 400 C scale 100 feet Ic / FILE NO. PHONE:651.490.2000 148259 SUBCUT DEPTHS/SOIL BORINGS EXHIBIT 2021 PAVEMENT MANAGEMENT PROGRAM (PMP) 3535 VADNAIS CENTER DRIVE DATE: NO. 5 S EH www.sehine.com PAUL,MN 55110-5196 GOLDEN VALLEY, MINNESOTA ww.sehinc.com 12/15/2020 MEDIONE LAKE RD U ' W 25TH Miff N --- Q _ � � t , _- co Z -- �\ 24TH AVE_ N _ -' 1""77 W Q he Q it I O O1 Q Z Z W, W Ni Q l 23RD AVE N -- _ W 1 _ 23RD AVE N --- -- 23RD AVE N ai - -- r -- iZ I Z j -LIJ Z �11 W, ,a W//y�y W Z NF 0 w - 9 a iN� Z Q iZ ELGIN PL co O jr 7[ _. w 3: Ile 2 , o wti __) z - EH z Z \\ a w g \ !o w _ DULUTH ST - -� DULUTH ST FTT s OFF ROAD SIDEWALKS AND TRAILS EXISTING PEDESTRIAN ROUTES a N v golden �r v 11 ey zoo 0 zoo 400 scale 100 feel / FILE NO. PHONE:651.490.2000 148259 PEDESTRIAN ROUTES EXHIBIT 2021 PAVEMENT MANAGEMENT PROGRAM (PMP) 3535 VADNAIS CENTER DRIVE DATE: NO. 6 S EH ST.PAUL,MN 55110-5196 GOLDEN VALLEY, MINNESOTA www.sehine.com 12/15/2020 Medicine Lake Rd L 2652 1875 1874A Fre $55M LO LO � 8401 2585 12738239C LO 0 8229 m 2651 � 00 00 pp pp 2545 2540 2520 2505 is 1876 2505 12a2 2500 1894 2500 24 LO o,co As s �g5 � r878 0 2 2490 6 LO N N 2�` 0 2465 1271 2460 2�2- 13792430 2510 1893 2�25 2630 2435 2430 2425 2�05 8540 8530 1264 1881 2 9,100 2405 8350 8300 �00 $Cj 1880 0 1267 2 1892 1268 1265 1891 2385 > 2390 23g0 2 3�5 0 2 235�1882 `Lppp '` pph 310 2365 2370 2 1266 1890 1269 35 �0 lass 2350 235� 35 23 2`3 2350 2345 1274 2 E 2325 1883 �`�� 2320 2325 2330 233 23 1888 2301 300 ��o h`lp pp� p0 2305 1270 o 2 `b `b �' V boo 1884 1885 r Ve 1887 Pipe Defects 1886 I* Fracture E n f f ! ` ! nn Infiltration 2`�J ZZ�Q 2`Lp�S 2240 c�Dc60 ��5 c��cOJ 1913 GG4o • Mineral Deposits Obstacle 2205 22�0 2'r) 0, 2200 60 2235 22 I* Offset Joint IS s 0 1912 � Pipe Broken 77 216J 160 16J 1896 • �Dcr J0 1914 • Pipe Crack 2 91 ca 1917 2215 • Roots LL 1916 Pinhole in Lining 55 50 55 �5 6� Project:GOLDV 148259 SANITARY SEWER DEFECTS 3535 VADNAIS CENTER DR. Print Date:12/15/2020 HONE:(L,1) 55200 Exhibit _ PHONE:(8 8)908 0-2000 Map,tion:rge Hennepin FAX:(888)908-8166 Projection:Hennepin CC fti�4! 2021 Pavement TF:(800)325-2055 Source:City of Golden Valley,SEH O�l(�eY(`'�`` N o. 7 SEH —.sehinacom O 1 inch = 200 feet valle- Management Program (PMP) This map is neAh era legally recortletl map norasurvly map antl;,notintuda,lfo he usetl as one.Thismapis a compilation of recortls,information,antl data gatheretl from various sou rces Wad!on this map antl s fo ha Ill for reference purposes only.SEH tices not warrant that the Geographic Information System(GI S)Data..d I.prepare this map are error flee,antl SEH tices n of represent that the GI S Data can be—d for n avigat-al,tracking,or any other purpose requiring exacting measurement of d,sta_or d-fion or precision in the tlepic—of geographic features.The user of this map ack—letlges that SEH shall not be liable for any da—ges which arise out of the user's--or use of data prwitled d c N c T. L—Lakd F'd M�dleL I A m Q ve 0 � CD D 0 < <D N Z � as > EFRWj Elain tg Q Z Q E Legend 77 a 2020 PMP Project Location es� Hennepin County Parcels e h LL Q Medicine Lake Direct Watershed QBassett Creek Main Stem(Upstream)Watershed Project:GOLDV 148259 SUBWATERSHED DRAINAGE �/ } 3535 VADNAIS CENTER DR. Print Date:12/15/2020 HONE:(L,1) 55110 Exhibit _ PHONE:(651)490-2000 Map by:jbergerson FAX:(888)908-8166 Projection:Hennepin CC Car 4! 2021 Pavement TF:(800)325-2055 Source:City of Golden Valley,SEH O�l(�eY(� N o. SEH —.sehinacom O valle Management Program (PMP) 1 inch = 350 feet - This map is nether a legallyoomadod map—asmlly map antl;,notmtudad to teem—i as one.This map is a compilation of recortls,information,and data the honed!from various sources Wad!on this map and sfo be I.d for reference purposes only.SEH deal not warrant that the Geographic Information System(GI S)Data..d to prepare this map are error he,and SEH tices n of represent that the GI S Data can be I.d for n avigational,tracking,or any other purpose requiring exacting measurement of dlstanca or on or precision in the depiction of geographic features.The user of this map ark—letlges that SEH shall not be liable for any damert-which arise out of the user's access or use of data prold.d Appendix A Summary of Residential Comments v m•cmvcv amc Nvc41 _ c L u+u<° cm 3 - > 'a� 3 cU o m pp 3Q ° ° >E 0 a mmO '.mo E E E o 'n °-r (n v cL -a to -0 wQ ) u v L ° m m v m OE a) m ° ( )c Ym m U 'o w O - o o O (D -0 r,a U C4 O L w OOo"�Uon - cCoL LV m0 0 -0 a 0 c Ov v m o E Q N O cOL m o o U _ 3 o -0 a o 3v v a m o p N op co �Nb°dv�- c]+l O V () E 0 '5) a) LM ? 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Appendix B Assessment Roll a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NJ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O W LL W F lill Hill lill Hill L, LnLn D 6 cl cl cl cl 6 cl 6 6 cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl cl Ln Ln c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I Ln Ln O O O O H H F M to M N M M N N N I� N Ln Ln Ln N M M N c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I Q Z LU FN Ln Ln Ln c-I Ln Ln O � N N O O O O Ln O O M ^ M M `~ O O O O Ln Ln M W m O M M M to to M O O Z N O O O O N V ��o f c-� �O O O N O N O N O N c l c l Ln L n M M Ln M Ln J z LL C LU O O O z W H Z Z Z Z Z Z Z Z Z Z Z Z E Z Z Z Z Z Z Z Z Z Z Z Z w w w W Z Z Z Z Z Z Q Z Z Z Z w w w w w w w w w w w w Q W W W W W W W W W W w w Y Y 1 0 0 0 0 0 0 0 0 > w w w w W W ?j W W w w > > > > > > > > > > > > > > > > > > > > > > > > Q Q Q Z Z Z Z Z Z Z Z > > > > O0 In H > > > > > > Q Q Q Q Q Q Q Q Q Q Q Q W Q Q Q Q Q Q Q Q Q Q Q Q J J J Q Q Q Q Q Q Q Q Z > > > > a a a a a a a a a a a a a z a a a a a a a a a a J J W W W g g g g g g g g O W O O W O O S S J J J J J J J J J J J J W J J J J J J J J J J J J Z Z Z z Coco 10 J W W W W W W W W W W m W M M U M M > > U U U Ln Ln Ln Ln Ln Ln Ln Ln O J J J J a O IllN O N N N N 6 6 6 6 6 6 6 6 6 6 C7 cf C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 ¢ ¢ O O o 0 0 0 0 0 0 0 0 N X X X x V? Q L!1 m O O O O Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q U U w w w o Ln N o Ln O Ln O 0 O Ln M O Ln O Ln O o o Ln O m o o O O m Ln O O o o o O ti O o O 0 Ln O N L!1 L!1 M M O O N N M L!1 l0 l0 00 W O N M M O O r-Im M M rj O O O m m N N M m O O N M 00 00 W 00 00 00 00 N N M M M M M M M M M M J � � � � r! r! rN rN rN rN N M M M Ln co co co co co co co co r- M M M M N N N N N N N N N N N N m N N N N N N N N N N N N M M Ln 00 00 00 00 00 00 00 00 ^ N N N N O M W H W 00 00 N W Q W J Ln M O 00 r, O O O z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z w w w W Z Z Z Z Z Z Z Z Z Z Z W W W W W W W W W W W W W W W W W W W W W W W W W Y Y Y O O O O O O O O w> W W W W F W W W w w w w > > > > > > > > > > > > > > > > > > > > > > > > > Q Q Q Z Z Z Z Z Z Z Z > > > > W > > > > > > > Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q J J J Q Q Q Q Q Q Q Q Z W a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a g g g g g N a a a a J J W W W O O O O O S S J J J J J J J J J J J J J J J J J J J J J J J J J Z Z Z z O O O O w w w w w w w w W W S S S S S S S S S S S S S S S S S S S S S S S > > UREIE U U N N N N N N N N O J J J J M M M M M � � N N N N N N N C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 Q Q cn X X X X QQ Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q U UWWI I i i i I i Ic c P1 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n C I I C GCJ Y G � c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I O O c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I y II Q N ai a, a E L 6 N d G1 •� N O Q m m m 0 i+ 0 N 00 Ln M M N N N N N N N c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I c-I C aj v 0 '^ •c r1 U 7 In a _ In w ai 2 Z N O I, c-1 Ln Ln M ^ 0 0 0 0 c-1 �o � 0 0 0 ^ 0 0 I, O O O � m m r-I O O w `~ n c Ln ^ ^ O O O n1 n1 M n1 0 M � 0 � r-I N c-I O O O N O O N 11 fl- O D N N c N c-I c-I c-I c-I c-I c-I c-I c-I c-I N N c-I l N c l N c l c l c l r-I N r-I r-I N v CL Q v 7 a O 41 wLn a u Z 2 ai H a 3 Ln c o a v w 9 T O c 9 o 0 aj a a r c O m O � v L O.J 1n r n a a Z 6 v T ' C.7 Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z ai � �n 4J M N Z Z Z Z Z Z Z Z Z Z Z w w w w w w w w w w w w w w w w w w w w . m o v Ln L S w w w w w w w w w w J w > > > > > > > > > > > > > > > > > > > > I � .� Z > > > > > > > > > > > > Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c�a o v m 2 0 Z Z Z Z Z Z Z Z Z Z m Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z ~ O J W W O O O O O O O O O O N O Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q W J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J O U U Q } } } } } } } } } } z } Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q v w w W Q } X X X X X X X X X X X W W W W W W W W W W W W W W W W W W W W � 0 J Ln O Ln O Ln O Ln O Ln O N Ln N N N N N N N N N N N N N N N N N N N N is is a s O M M to to M M 0 0 � W O LnO c-1 O LnO LnO O LnO Ln LnO O LnO O O a Z zt � � � � � � Ln Ln Ln Ln � � O O N N Ln to I, w w O O N m to to O N � 2 a a W < N N N N N N N N N N W N N N M M M M M M M M M � � � � � Ln Ln Ln a m N N N N N N N N N N N N N N N N N N N N a Q J a a W W o ON ON u U > Z C v ON ON O p O O N J Z v v m Q a c c Q u H U v v u O H J a E E w O z z z z z z z z z z z z z z z z z z z z w w w w w w w w w w w w 0 c c c v 1D W z z z z z z z z z z z z OLn> > > > > > > > > > > > > > > > > > > > O 01D> > > > > > > > > > > > ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ouo0 I,Q Q Q Q Q Q Q Q Q Q Q QO O O O O O O O O O O O O O O O O O O O v w pp •v c Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z c9 ' O O O O O O O O O O O O Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q N N v } } } } } } } } } } } } Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q O X X X X X X X X X X X X w w w w w w w w w w w w w w w w w w w w s J N N N N N N y N N N N N N N N N N N N N N mmm an an an an aJ aJ aJ o aJ T T T to to C c9 c9 c9 IZ 11 11 Buildinga Better World for All of Uso Sustainable buildings, sound infrastructure, safe transportation systems, clean water, renewable energy and a balanced environment. Building a Better World for All of Us communicates a companywide commitment to act in the best interests of our clients and the world around us. We're confident in our ability to balance these requirements. SEH RESOLUTION #20-79 RESOLUTION ACCEPTING FEASIBILITY STUDY AND ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS ON PROJECT #20-01 : 2021 PAVEMENT MANAGEMENT PROGRAM WHEREAS, pursuant to resolution of the council No. 18-55 adopted September 20, 2018, a report has been prepared by Short Elliott Hendrickson, Inc. (the "Feasibility Study") with reference to proposed Improvement No. 20-01 , the improvement of the following streets: 2021 PAVEMENT MANAGEMENT: All properties in the NE 1/4 of Section 30, Township 118, Range 21 ; within the City of Golden Valley, Hennepin County, Minnesota, that are adjacent to the following streets: • Aquila Avenue North: 23rd Avenue North to Medicine Lake Road • Zealand Avenue North: 23rd Avenue North to Medicine Lake Road • Xylon Avenue North: 23rd Avenue North to Medicine Lake Road • Rose Manor: Aquila Avenue North to Zealand Avenue North • 24t" Avenue North: Zealand Avenue North to Wisconsin Avenue North • 23rd Avenue North: Cavell Avenue North to Xylon Avenue North by reconstructing said streets; and WHEREAS, the Feasibility Study provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels; and WHEREAS, a council hearing was held on Improvement No. 20-01 on this day (December 15, 2020) at 6:30 pm The meeting was held via Webex in accordance with the local emergency declaration made by the City of Golden Valley under Minnesota Statute, section 12.37, ten days' mailed notice and two weeks' published notice of the hearing was given, and all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GOLDEN VALLEY, MINNESOTA: 1 . The Feasibility Study is hereby approved. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered. 4. The City Engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The council will consider the assessment of abutting properties for at least 20% of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $5,600,000. Adopted by the City Council of Golden Valley, Minnesota this 15t" day of December 2020. Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 6. A. First Consideration of Ordinance No. 701 Amending Chapter 16, Article VIII —Therapeutic Massage Licensing, Permitting, and Regulation Prepared By Theresa Schyma, City Clerk Summary While processing annual license renewals for massage establishments, staff noticed some gray area in the Code relating to acupuncture. Licensed acupuncturists do not need a City massage license; however, it is best to clarify this in the Code by explicitly adding acupuncture to the list of exceptions. Minn. Stat. 147B.01, Subd. 3 defines "acupuncture practice". The definition states that an acupuncturist can include other methods of treatment during an appointment including the use of "Oriental massage techniques". However, this type of supplementary massage treatment is different than therapeutic massage which is licensed by the City. Acupuncturists are licensed by the State of Minnesota Board of Medical Practice. The Board of Medical Practice sets standards for acupuncturists, licenses individuals who qualify, and enforces the requirements of the acupuncturist licensure system. There are several licensed acupuncturists currently operating in Golden Valley. This clarification in Code will help remove the gray area and questions concerning licensed acupuncturists operating in Golden Valley. Financial Or Budget Considerations None Recommended Action Motion to adopt first consideration of Ordinance No. 701 Amending Chapter 16, Article VIII — Therapeutic Massage Licensing, Permitting, and Regulation Supporting Documents • Proposed redline of City Code Chapter 16, Article VIII, Section 16-234 (2 pages) • Ordinance No. 701 Amending Chapter 16, Article VIII —Therapeutic Massage Licensing, Permitting, and Regulation (1 page) City Code Chapter 16, Article Vill, Section 16-234 Sec. 16-234. - Exceptions. A therapeutic massage enterprise license or massage therapist permit is not required for the following persons and places: (1) Places licensed and operating as a hospital, nursing home, hospice, sanitarium, group home, or other health care office, clinic, or facility established for the hospitalization or care of human beings provided the massage is administered only to the residents or patients of the facility as part of their care and not provided as a part of a separate service. (2) Persons performing massage services at places licensed and operating as a hospital, nursing home, hospice, sanitarium, group home, or other health care office, clinic, or facility established for the hospitalization or care of human beings provided the massage is administered only to the residents or patients of the facility as part of their care and not provided as a part of a separate service. (3) Persons duly licensed as a doctor by this state to practice medicine, surgery, osteopathy, chiropractic, physical therapy or podiatry, provided the massage is administered in the regular course of the medical business as it prepares the patient for a medical procedure or complements a medical procedure previously performed on the patient and not provided as part of a separate and distinct massage business. Any duly licensed doctor that offers any form of massage without a direct link to a medical procedure must obtain a massage license. (4) Persons working under the direction and control of a doctor duly licensed by the State of Minnesota to practice medicine, surgery, osteopathy, chiropractic, physical therapy, podiatry, or dentistry, provided the massage is administered on the premises of the medical business. (5) Persons duly licensed by this state as acupuncturists under Minn. Stats Ch. 147B, as those chapters may be amended from time to time, provided the massage is administered in the regular course of the oriental medical procedure or complements an oriental medical procedure Previously performed on the patient, and not provided as part of a separate and distinct massage business. Any duly licensed acupuncturist that offers any form of massage without a direct link to an oriental medical procedure must obtain a massage license. (56) Places licensed by the State of Minnesota as a "Salon" pursuant to Minn. Stats. § 155A.29, as that section may be amended from time to time provided such places do not hold themselves out as massage parlors and the massage is administered only as part of the services of the licensed salon and not as a part of a separate service. (67) Persons duly licensed by this state as estheticians, cosmetologists, nail technicians or barbers under Minn. Stats ch. 154 and 155A, as those chapters may be amended from time to time, provided such persons do not hold themselves out as giving massage treatments and provided the massage by estheticians, cosmetologists and barbers is limited to the head and neck, and the massage by nail technicians is limited to the hand to elbow and foot to knee. (;�8) Students of an accredited institution who are performing massage services in the course of a clinical component of an accredited program of study, provided that the students are performing the massage services at the location of the accredited institution, or are performing massage services at a licensed therapeutic massage enterprise only on owners or staff of the licensed therapeutic massage enterprises, and not on members of the public. (99) Places that are bona fide health/sports establishments and meet the following criteria: a. The primary purpose of the establishment is health and fitness; b. No more than 10% of the establishment revenue is derived from massage; c. The financial records of the establishment are available to the City for inspection upon request; d. The establishment has ongoing membership which list is available to the City for inspection upon request. (910) Persons performing massage services at a bona fide health/sports establishment meeting the criteria set forth in paragraph (8) above. (101) Athletic trainers certified by the National Association of Athletic Trainers (NAAT) when working with amateur, semiprofessional or professional athletes or athletic teams. (142) Persons providing "chair massage" are not required to obtain a therapeutic massage enterprise license or a massage therapist permit if the following requirements are met: a. The massage is provided in a place of business where the massage can easily be seen by any employee or visitor on the premises; b. The location does not hold a license to sell alcoholic beverages; c. Each recipient of a massage remains in an upright position, either sitting or standing; and d. Each recipient of a massage remains in the normal, daytime attire work when entering the business and does not remove any clothing except outerwear, such as a coat or jacket. (12-3) Persons who are granted a Temporary Massage Therapist Permit pursuant to section 16- 235 herein. ORDINANCE NO. 701 AN ORDINANCE AMENDING THE CITY CODE AMENDING CHAPTER 16, ARTICLE VIII —THERAPEUTIC MASSAGE LICENSING, PERMITTING, AND REGULATION The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 16, Article VIII, Section 16-234, is amended to add a new exception (5) and all subsequent exceptions in Section 16-234 shall be renumbered accordingly. The new exception (5) will read as follows: (5) Persons duly licensed by this state as acupuncturists under Minn. Stats Ch. 147B, as those chapters may be amended from time to time, provided the massage is administered in the regular course of the oriental medical procedure or complements an oriental medical procedure previously performed on the patient, and not provided as part of a separate and distinct massage business. Any duly licensed acupuncturist that offers any form of massage without a direct link to an oriental medical procedure must obtain a massage license. Section 2. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 51" day of January, 2021. Shepard M. Harris, Mayor ATTEST: Theresa J. Schyma, City Clerk EXECUTIVE SUMMARY Physical Development 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 6. B. Adoption of Medium Density Residential (R-3) Density Bonus Policy Prepared By Jason Zimmerman, Planning Manager Summary As part of the text changes to the Medium Density Residential (R-3) zoning district approved by the City Council earlier in the year, the Planning Commission asked for assistance from the Environmental Commission in drafting a Density Bonus Policy to update and better align the City's priorities around density in this zoning district. Previous bonuses in the Zoning Chapter of the City Code were focused on areas that were less relevant to the goals and objectives of the City in 2020. The Planning Commission worked with staff to identify current goals around sustainability and energy efficiency from the 2040 Comprehensive Plan, and used these as the basis for new density bonuses. In order to remain flexible and able to respond to changes in evolving technology, the details associated with the density bonuses were left to be documented in a separate policy which could be adjusted and modified more easily in the future. The Environmental Commission reviewed the work of the Planning Commission and drafted the attached policy. These materials were shared with the Planning Commission on November 23. If adopted, the policy will document the conditions under which additional density may be allowed as R-3 zoned properties are redeveloped. Financial Or Budget Considerations None Recommended Action Motion to adopt Medium Density Residential (R-3) Density Bonus Policy. Supporting Documents • Medium Density Residential (R-3) Density Bonus Policy (9 pages) CITY OF GOLDEN VALLEY MEDIUM DENSITY RESIDENTIAL (R-3) ZONING DISTRICT - DENSITY BONUS POLICY The purpose of this policy is to increase the City's resilience and sustainability with respect to climate variations by improving energy efficiency, promoting and developing renewable energy, and protecting and enhancing the natural environment by incentivizing developers and property owners to invest in infrastructure that will help achieve these goals. The densities in the R-3 zoning district are aligned with the land uses categories in the 2040 Comprehensive Plan. This zoning district typically includes medium density housing (townhomes, apartments & condominiums, senior housing) and the density bonuses outlined in this policy would provide options to increase the allowed densities by up to five units per acre. I. Eligibility, Condition, and Bonus Multifamily buildings shall be eligible for a density bonus of up to an additional three units per acre and senior and physical disability housing shall be eligible for a density bonus of up to an additional five units per acre, provided the corresponding conditions are met: (1) Underground Parking. The current zoning requires 1.5 parking spaces per unit anywhere on the property. The provision of 1.00 to 1.99 underground (or above ground but contained within the building footprint) parking stalls per dwelling unit shall increase the maximum allowable density by one unit per acre. The provision of 2.00 or more underground (or above ground but contained within the building footprint) parking stalls per dwelling unit shall increase the maximum allowable density by two units per acre. In addition to meeting one of the parking provisions above, if 30% or more of the site is preserved as pervious open space dedicated through a permanent easement, this shall increase the maximum allowable density by one additional unit per acre. (2) Green Certified Buildings. Buildings that achieve LEED Platinum certification by a LEED accredited professional shall increase the maximum allowable density by three units per acre. Buildings that achieve LEED Gold certification by a LEED accredited professional shall increase the maximum allowable density by two unit per acre. Buildings that achieve LEED Silver certification by a LEED accredited professional shall increase the maximum allowable density by one unit per acre. (3) Renewable Energy. Use of a photovoltaic or wind electrical system, solar thermal system, and/or a geothermal heating and cooling system, as certified by an energy engineer, to provide the following performance standards: i. At least 30 percent of the building/campus annual energy demand shall increase the maximum allowable density by one unit per acre. ii. At least 60 percent of the building/campus annual energy demand shall increase the maximum allowable density by two units per acre. iii. At least 90 percent of the building/campus annual energy demand shall increase the maximum allowable density by three units per acre. (4) Microgrids. Construction of microgrid infrastructure that contributes efficiency, security, and back-up power to a local system if the system: i. Provides onsite diesel or similar generator and/or electric battery storage sufficient to power the building for at least a 24-hour period, it shall increase the maximum allowable density by one unit per acre. ii. Provides at least 75% of the annual energy demand, it shall increase the maximum allowable density by two units per acre. iii. Provides 100% of the annual energy demand, it shall increase the maximum allowable density by three units per acre. A real-world example of microgrid system infrastructure is provided in Exhibit A. (5) Electric Vehicle Charging Stations. An electric vehicle charging station (Smart Residential Level 2 or better) accessible to residents, visitors, and employees providing connections at the rate of five (5) percent of the required parking spaces shall increase the maximum allowable density by one unit per acre. Providing connections at a rate of 10% or more of the required parking spaces shall increase the maximum allowable density by two units per acre. Providing DC Fast Charging stations at a rate of five (5) percent of the required parking spaces shall increase the maximum allowable density by three units per acre. An electric vehicle charging station (Commercial Level 2) accessible to the general public providing connections at the rate of two (2) percent of the required parking spaces shall increase the maximum allowable density by one unit per acre. See Exhibit B for more information on charging stations. (6) Stormwater Facilities. Above ground, multi-benefit green infrastructure, either on its own or in combination with below ground infrastructure, designed to enhance water quality and reduce stormwater runoff rates, volumes, and nutrient loads beyond what is required by the City and Watershed shall increase the maximum allowable density. The design must serve as a visual amenity to the property and be reflective of innovative techniques. The following standards shall apply: Rate Control for New Development and Redevelopment. Post-construction stormwater runoff rates must be reduced by at least 10%from pre-project rates for the two-, 10-, and 100-year 24-hour precipitation events based on NOAA Atlas-14 precipitation-frequency data. Achieving this standard shall increase the maximum allowable density by one unit per acre. Discharge Volume, TP, and TSS for New Development and Redevelopment. The MIDS performance goal for storm water volume and pollution reduction is to capture and infiltrate 1.1 inches of runoff volume from the new or fully reconstructed impervious surfaces on sites without restrictions (See Exhibit Q. If an applicant can demonstrate through modeling accepted by the City and BCWMC that it can capture and infiltrate 1.5 inches of runoff volume from the new and/or fully reconstructed impervious surfaces, that shall increase the maximum allowable density by one unit per acre. On sites with documented restrictions, a flexible treatment option approach with the following standards shall apply in the order of the sequence outlined below. Alternative 1 • Achieve at least the 0.75 inches volume goal, and • Remove 80% of the annual total phosphorus load, and • Consider and present as options the merits of relocating project elements to address varying soil conditions and other constraints across the site. Alternative 2 Note: For this alternative, higher priority will be given to best management practices that include volume reduction. Secondary preference is to employ filtration techniques, followed by rate control best management practices. • Achieve volume reduction to the maximum extent practicable, and • Remove 80%of the annual total phosphorus load, and • Consider and present as options the merits of relocating project elements to address varying soil conditions and other constraints across the site. II. Process The requested density bonus, condition, and performance standard must be included in the Land Use Application. The Application must contain all required information, plans and details, and certifications described above in the conditions, as well as any other pertinent information required by the City through its permit review process. The City will review all information for accuracy. If acceptable, the City will enter into deposit agreement with the applicant at 125% of the value of the proposed work, in a form acceptable by the city attorney, to ensure the proposed infrastructure is constructed as part of the development. III. Attachments/Exhibits Exhibit A— Example of Microgrid Infrastructure Exhibit B—Guide to Purchasing an EV Charging Station Exhibit C— Minimum impact design standards (MIDS) for storm water management Exhibit A Example of Microgrid Infrastructure The building and site described below is 100%powered by microgrid infrastructure: Natural gas turbines: 600kW Capstone C600 natural gas burning microturbine. Paired with absorption chiller and heat exchanger for CCHP. Microturbine fuels a system simultaneously creating electricity and thermal energy for heating and cooling. Solar: 150kW rooftop solar array, with additional expansion array planned Wind: 24kW of vertical axis wind turbines Electricity storage: 231kWh, at 125kW Ensync battery rated power and energy Generator: 1500kW of diesel backup generator Utility connection: Connected to local utility Xcel Energy Exhibit B Guide to Purchasing an EV Charging Station (attached separately) Exhibit C Minimal impact design standards (MIDS) for storm water management Minimal Impact Design Standards (MIDS) were developed by the Minnesota Pollution Control Agency to minimize storm water runoff and pollution and thereby help maintain natural resources health. They are a prerequisite for and guide the selection of best management practices required for each individual site. They must be applied in a way to mimic each site's natural hydrology and protect features such as riparian buffers, wetlands, steep slopes, mature/healthy trees, floodplains, woodlands, and highly permeable soils. A. Guiding principles • Maximize water quality improvement • Maximize infiltration • Minimize impervious surfaces • Protect natural features • Showcase "keeping the raindrop where it falls" B. Performance goal The performance goal for storm water volume and pollution reduction is to capture and infiltrate 1.1 inches of runoff volume from impervious surfaces on sites without restrictions. Compliance with the performance goals must be verified with modeling or calculating, using the MIDS calculator, P8, WinSLAMM, or other methods. 1. New Development and Redevelopment The performance goal applies to any new or fully reconstructed impervious surfaces. Mill & overlay and other resurfacing activities are not considered full reconstructions. 2. Sites with restrictions All projects should first attempt to fully meet the volume reduction performance goal of 1.1 inches retention. If the engineer/designer is unable to achieve the full performance goal due to site restrictions as documented, the Flexible Treatment Option Approach shall apply in the order of the sequence outlined below. Examples of site restrictions: • Karst geology • Shallow bedrock • High groundwater • Poor soils (infiltration rates are too low or too high, problematic urban soils) • Hotspots or contaminated soils • Proximity to sanitary sewers a) Alternative 1 • Achieve at least the 0.55 volume goal, and • Remove 75% of the annual total phosphorus load, and • Consider and present as options the merits of relocating project elements to address varying soil conditions and other constraints across the site. b) Alternative 2 Note: For this alternative, higher priority will be given to best management practices that include volume reduction. Secondary preference is to employ filtration techniques, followed by rate control best management practices. • Achieve volume reduction to the maximum extent practicable, and • Remove 75% of the annual total phosphorus load, and • Consider and present as options the merits of relocating project elements to address varying soil conditions and other conditions across the site. Drive Electric MINNESOTA Guide to Purchasing an EV Charging Station Purchasing an electric vehicle(EV)charging station can be intimidating,given the wide variety of options.With this guide,you'll have the information needed to take steps toward purchasing a station,including common station features to consider,where to buy,and funding opportunities. COMMON STATION FEATURES The most basic charging station is a Level 2,or dumb charger,that lacks data tracking, payment collection abilities,and numerous other features,and is less expensive(-$400;unit only).Smart chargers offer a variety of features and come at an additional cost (-$600-700 for residential application Level 2;$1,000-$2,000 for commercial grade Level 2).The third option is a DC fast charger, which can cost$40,000 for the unit. FEATURE DESCRIPTION APPLICABILITY Smart Residential Commercial DC Fast Level Level Charger Advertising Generate additional revenue by using the display screen for Some Some Capabilities third-party ads. Beacon Light Increase visibility at the station, Some Some especially at night; reduce vandalism. Access Control use through apps,radio frequency identification,or Some X X Management other hardware and software features. Accept payment via a network-specific app. Less expensive Payments than installing a credit card swipe but requires a network X X membership to operate. Accept payment via a credit card swipe or chip reader. Chip Reader More expensive to install but does not require a network X X membership to operate. Manage stations remotely to deliver maximum benefit to Software the electric grid, reduce on-site electricity costs,and provide X X X energy at a low cost to EV drivers. Prevent accidental disconnection during charging;power _ down the station when not in use or X X X improperly connected to the vehicle. Basic Kilowatt- Monitor total energy consumption over a X X X Hour Monitoring given time period on site. Advanced Monitor energy usage remotely via an ethernet connection X X X Monitoring with the ability to create a historical log. Powered by Power the station through direct on-site connection (requires Renewable smart charger)to solar panels,wind energy,etc.or subscribe X X X to a utility's renewable energy program. Touchscreen Create an intuitive customer interface. Some Monitor usage patterns at the station to determine how many EVs are driven/charged and how often.Use this data to X X X calculate fuel savings and emissions reductions. Retractable Cord* Make it easier for users to operate;reduce vandalism or misuse X X of the cord if not returned to the holster after use. Not specific to smart chargers. WORKING WITH UTILITIES Large-scale charging installations(i.e., DC fast chargers or many Level 2s)will affect the energy consumed at your site,so you should work closely with your utility throughout the process. Be sure to address questions of cost and electrical load with them to ensure that both parties are aware of energy-and money-saving opportunities along with potential complications. WHERE TO PURCHASE Conduct research before purchasing. Identify the features you're interested in beforehand to narrow down the choices and remember to ask about network fees, maintenance plans,warranties,and opportunities to reduce operating costs. Charging station companies Level 2 and DCFCs: • Charge Point(https://www.chargepoint.com) • Greenlots(https://greenlots.com) • Tesla(https://www.tesla.com/chargin�l • Siemens(https://new.siemens.com/global/en/products/energy/low-voItage/components/electric-vehicle--ev-- charging.html) • ZEF Energy(https://www.zefenergy.com) Level 2 only: • eMotorwerks(https://evcharging.enelx.com) Big box stores (Home Depot,Walmart, Costco,etc.) Search online inventories for"EV charger"or"electric vehicle charging station." State contract State agencies or local units of government can purchase EV charging equipment at a discount through the Minnesota state contract.General information is available here:.https://mn.gov/admin/government/purchasing-contractiog. Sourcewell Sourcewell is a public agency that takes the guesswork out of procuring charging infrastructure by coordinating contracts with manufacturers. Membership is free and offers several purchasing opportunities. More information is available here: https://www. sourcewell-mn.gov/cooperative-purchasing/how-it-works. FUNDING OPPORTUNITIES Minnesota Volkswagen settlement grants: https://www.pca.state.mn.us/air/apply-grant. Utility rebates: Contact your local utility to see if they provide a rebate for charging stations.They may require you to sign up for special rates,such as time-of-use. Other grants: • Clean Energy Resource Teams seed grants:Offered every two years with requests for proposals issued in odd years; limited to supporting costs for installation:https://www.cleanenergyresourceteams.or /g seedgrants#funding. • Minnesota Pollution Control Agency grants:https://www.pca.state.mn.us/about-mpca/contract-grant-and-loan- opportunities Federal incentives: Check the Alternative Fuels Data Center website for availability at https://afdc.energy.gov/laws/fed summary. GREAT PLAINS CERTS IE INSTITUTE CLEAN ENERGY RESOURCE TEAMS This document was developed as part of Cities Charging Ahead"a peer cohort of28 cities that worked together across Minnesota to explore electric vehicle readiness.Participating cities received technical assistance focused on actions and best practices,based on the GreenStep Cities program, that can accelerate the adoption of electric vehicles.Cities Charging Ahead!was led by the Great Plains Institute and Clean Energy Resource Teams.Funding was provided through the Carolyn Foundation,Energy Foundation, and in partnership with Xcel Energy, which provided resources and support in line with the company's long-term clean energy plan to electrify transportation.Learn more at driveelectricmn.org/cities-charging-ahead. EXECUTIVE SUMMARY City Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting December 15, 2020 Agenda Item 6. C. COVID-19 Pandemic Emergency Administrative Actions Prepared By Tim Cruikshank, City Manager Maria Cisneros, City Attorney Summary The City Manager and City Attorney recommend that the City Council ratify the attached Emergency Administrative Actions approved by the City Manager since November 4, 2020 in response to the COVID-19 pandemic. The new actions include: • Emergency Administrative Action 20-71 updating the COVID-19 Operations Recovery and Readiness (CORR) Plan. This update adds a section to the CORR Plan called Employee Pay During Period of Isolation. The section clarifies when employees are eligible for paid leave if they are required to isolate or quarantine due to COVID-19. The updated CORR Plan is on file with the City Clerk and available for review here. Financial or Budget Considerations Not Applicable Recommended Action Motion to ratify Emergency Administrative Action 20-71 Supporting Documents • Emergency Administrative Action 20-71 (1 page) city of golden?V-- *�val valley 7800 Golden Valley Road Golden Valley, MN 55427 EMERGENCY ADMINISTRATIVE ACTION 20-71 APPROVING 2021 COVID-19 LEAVE PAY POLICY Pursuant to Mayoral Proclamation and Council Resolution effective March 17, 2020, the City of Golden Valley hereby adopts the updated COVID-19 Operations Recovery and Readiness Plan on file with the City Clerk effective October 29, 2020. This update adds a section to the CORR Plan called Employee Pay During Period of Isolation. The section clarifies when employees are eligible for paid leave if they are required to isolate or quarantine due to COVID-19. The Plan shall remain in effect until repealed or modified by subsequent City Manager or Council action. /l OLf l r 7C z-al,(ff'l'aek Date: December 10, 2020 T1motnvJcrui shank;Dec 10.202013�03csT� Timothy J. Cruikshank, City Manager 763-593-8000 rAx 763-593-8109 TTv 763-593-3968 kN�w�v,go: ideii�ivci�Reyn,ii�n.go�i ANNOUNCEMENT OF MEETINGS AND EVENTS Three or more Council Members may attend the following DECEMBER 14 Partners In Energy-Golden Valley Energy Action Team Workshop 2:00 PM to 4:30 PM Held Virtually 14 Human Services Commission Meeting 6:45 PM Held Virtually 14 Planning Commission Meeting 7:00 PM Held Virtually 15 Facilities Study Task Force Meeting 3:30 PM to 5:30 PM Held Virtually 15 City Council Meeting 6:30 PM Held Virtually 17 Police Commission Task Force Meeting 5:00 PM Held Virtually 22 Human Rights Commission Meeting 6:30 PM Held Virtually 22 Board of Zoning Appeals Meeting 7:00 PM Held Virtually 24 City Offices Closed for Observance of Christmas Eve 25 City Offices Closed for Observance of Christmas Day 28 Planning Commission Meeting 7:00 PM Held Virtually JAN UARY 1 City Offices Closed for Observance of New Year's Day 5 City Council Meeting 6:30 PM Held Virtually 7 Police Commission Task Force Meeting 5:00 PM Held Virtually 11 Human Services Commission Meeting 6:45 PM Held Virtually 11 Planning Commission Meeting 7:00 PM Held Virtually 12 Rising TIDES Meeting 5:15 PM Held Virtually 12 Council Manager Meeting 6:30 PM Held Virtually 17 Sweet Potato Comfort Pie:7th Annual Martin Luther King Service Holiday 2:00 PM-4:30 PM Held Virtually 18 City Offices Closed for Observance of Dr. Martin Luther King,Jr. Day 19 Facilities Study Task Force Meeting 3:30 PM to 5:30 PM Held Virtually 19 City Council Meeting 6:30 PM Held Virtually 22 MLC Annual Legislative Breakfast Meeting 8:00 AM-9:15 AM Held Virtually 25 Environmental Commission Meeting 6:30 PM Held Virtually 25 OSRC Meeting 6:30 PM Held Virtually 25 Planning Commission Meeting 7:00 PM Held Virtually 26 Annual Council Planning Session 6:30 PM Held Virtually 26 Board of Zoning Appeals Meeting 7:00 PM Held Virtually 28 Golden Valley Business Council Meeting 8:30 AM to 9:30 AM Held Virtually 28 Police Commission Task Force Meeting 5:00 PM Held Virtually