04-13-21 Council-Manager Agenda Packet 7800 Golden Valley Road I Golden Valley,MN 55427 CltJ 0J
763-593-8012 1 TTY 763-593-3968 1 763-593-8109(fax)I www.goldenvalleymn.gov
golden ,,
City Council/Manager va - -
April 13, 2021—6:30 pm
Meeting Held Virtually
REGULAR MEETING AGENDA
This meeting will be held via Cisco Webex in accordance with the local emergency declaration
made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-
655-0001 and entering the meeting code 133 574 9305. For technical assistance, please contact
support staff at 763-593-8007 or webexsupport(cDgoldenvalleymn.gov. If you incur costs to call
into the meeting, you may submit the costs to the City for reimbursement consideration.
Additional information about for monitoring electronic meetings is available on the City website.
Pages
1. School District 281 School Resource Officer (SRO) Contract Discussion 2-8
2. Open Space and Recreation Commission (OSRC) 2020 Annual Report and 2021 Work Plan 9-17
3. Environmental Commission 2020 Annual Report and 2021 Work Plan 18-25
4. Update on Discussions and Progress with MPRB Regarding Theodore Wirth Park 26
5. 2019 and 2020 Fund Balance Assignment 27-31
6. Council Review of Future Draft Agendas: 32-34
04-20-21: Special City Council Meeting (Commission Interviews)
04-20-21: City Council Meeting
05-04-21: City Council Meeting
05-11-21: HRA Work Session
05-11-21: Council/Manager Meeting
05-18-21: City Council Meeting
Council/Manager meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council/Manager meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats
may include large print, electronic, Braille,audiocassette, etc.
EXECUTIVE SUMMARY
Police
763-593-8079 / 763-593-8098 (fax)
Golden Valley Council Manager Meeting
April 13, 2021
Agenda Item
1. SRO Contract Discussion
Prepared By
Jason Sturgis, Chief of Police
Summary
School District 281 contracts with the Police Department to provide a School Resource Officer at
Sandburg Middle School. The contract for the 2020-2021 school year was approved by council on
10/07/2021. At that time, council requested a discussion with the district about SROs working in the
schools prior to the 2021-2022 school year.
Executive Director of Community Education for District 281, Dr Kristine Wehrkamp will also be in
attendance to answer questions.
There were several additional items in the 2020-2021 agreement that were not in previous contracts.
Below is a summary of some of the new additional topics included by section number-
8. Covid-19 scheduling modifications language
12. Description of Services-this section provides additional, more-detailed description of the
services the SRO will provide to the school
13. Student Discipline-this section states the SRO will not recommend, determine or provide
input on student discipline by the school
18. Training-this section provides for training in the role of the SRO, and bias and appropriate
responses to behavior. This training is provided and paid for by the school district
Financial Or Budget Considerations
According to the 2020-2021 SRO contract, the City of Golden Valley will be reimbursed up to a
maximum of$62,150 for the entire school year, which is approximately 2/3 of a full-time officer salary.
Supporting Documents
• Copy of the 2020-2021 School Resource Officer Agreement (6 pages)
SCHOOL RESOURCE OFFICER AGREEMENT BY AND BETWEEN THE
INDEPENDENT SCHOOL DISTRICT 281 AND THE CITY OF GOLDEN VALLEY
THIS SCHOOL RESOURCE OFFICER AGREEMENT ("Agreement") is made by and
between the INDEPENDENT SCHOOL DISTRICT 281, a Minnesota school district, ("School
District") and the CITY OF GOLDEN VALLEY a Minnesota municipal corporation ("City").
The District and City may be identified individually as a"Party" or collectively as the"Parties."
Recitals
A. Independent School District 281 and the City desire the creation of a high-quality learning
environment for students, staff and families. As such, we are entering into this agreement to
engage the services of a school resource officer ("SRO") from the City's police department.
While this Agreement refers to a single SRO, more than one SRO may be provided and the
terms of this Agreement shall apply to each such SRO.
B. The Safe Schools Levy provides monetary funds to school districts to hire school resource
officers to help address safety related issues within schools.
C. To that end,the School District desires to obtain the services of,and the City agrees to provide,
SRO(s)in accordance with the terms and conditions of this Agreement.
Agreement
In consideration of the terms and conditions contained herein, the Parties hereby agree as
follows:
1. SRO SERVICES. The City agrees to provide the School District a SRO to provide
services at the school identified herein, and the School District agrees to provide funding for
the SRO, in accordance with the terms and conditions of this Agreement.
2. TERM. The Term of this Agreement shall be for a twelve (12) month period from July 1,
2020 to June 30, 2021.
3. TERMINATION. Either Party may terminate this Agreement upon a sixty (60) days
written notice to the other of such termination. In the event of a termination, any payments
due to the City shall be prorated based on the period of SRO services provided.
4. LEVY. The School District will levy the maximum amount permitted by law to the
property tax payers in the School District to help fund the SRO position.
5. PROGRAM FUNDING. The School District will meet with the Chief Law Enforcement
Officer, or designee, of the City to discuss the allocation of available funds to support the
SRO services. The City will invoice the School District for the first half of the payment on
January 1 and for the second half of the payment on June 30. The funding the School
District shall provide to the City for the 2020-21 school year will be $62,150 per full time
Page 1 of 6
equivalent("FTE") SRO provided by the City ("FTE Funding"). This amount may be
modified pursuant to paragraph 8 below. Notwithstanding the termination provision
contained herein, the City may terminate this Agreement upon ten (10) days written notice
of termination to the School District if the City determines the School District does not
have sufficient funds to pay the FTE Funding.
6. SCHOOLS SERVED. Sandburg Middle School, 2400 Sandburg Lane, Golden Valley,
MN 55427 ("School")will receive SRO services under this Agreement.
7. NUMBER OF SROs. The City will assign one (1) FTE police officer to serve as the SRO
at the School during the regular school year. The City will work collaboratively with the
school district to determine which of its police officers to assign to serve as the SRO under
this Agreement. The number of police officers serving in the SRO position at the School
may be modified at any time upon the written agreement of the City and the School District.
The provision of all such SROs shall be subject to the terms and conditions of this
Agreement. The School District agrees to pay the City the FTE Funding amount for each
FTE SRO provided at the School.
8. COVID-19 SCHEDULING MODIFICATIONS. During the COVID-19 pandemic, the
following scheduling modifications shall apply:
a. There will be no SRO(s)when the school district is in distance learning at the School.
b. There will be no SROs at the School during the hybrid session(s)unless otherwise
requested by the District.
No payments will be made to the cities when SROs are not on site due to the foregoing
scheduling modifications. The City shall document all days the SRO is not on site
pursuant to the provisions of this section and shall discount the first or second half
payment at a rate of$372.16 for each school day that the SRO is not on site.
9. RELATIONSHIP OF THE PARTIES. The SRO assigned to the School District is an
employee of the City and will not be considered an employee of the School District. The
SRO will be subject to the control, supervision,policies,procedures, and general orders of
the City and its Police Department as well as the policies and procedures of Independent
School District 281. At all times, the SRO will be considered law enforcement for the
purposes where the law requires school districts to make referrals to law enforcement. It is
agreed that nothing contained in this Agreement is intended or should be construed in any
manner as creating or establishing a partnership or joint venture between the Parties.
Neither party agrees to accept responsibility for the acts of the other Party or of the other
Party's officers,personnel, employees, agents, contractors, or servants. Any claims arising
out of the employment or alleged employment, including without limitation claims of
discrimination, by or against a Party's officers,personnel, employees, agents, contractors, or
servants will in no way be the responsibility of the other Party. Neither Party will have any
authority to bind the other by or with any contract or agreement, nor to impose any liability
upon the other. All acts and contracts of each Party will be in its own name and not in the
name of the other, unless otherwise provided herein.
Page 2 of 6
10. COMPENSATION TO SRO. The City will be responsible for all payments regarding
compensation, benefits,pension plans and withholdings for its officer serving as the SRO at
the School. The Parties will, except as provided herein, act in their individual capacities and
not as agents, employees,partners,joint ventures or associates of the other. Neither of the
Parties, nor its personnel, employees, agents, contractors, or servants, shall be entitled to any
benefits of the other. The Parties will not provide any insurance coverage to the other or
their employees including, but not limited to, workers' compensation insurance. Each Party
will pay all wages, salaries and other amounts due its employees and will be responsible for
all reports, obligations, and payments pertaining to social security taxation, income tax
withholding, workers' compensation, unemployment compensation, group insurance
coverage, collective bargaining agreements or any other such similar matters.
11. DUTIES AND EVALUATION OF THE OFFICER. The law enforcement services
provided to the School District by the SRO will be at the sole discretion of the City. Officer
standards of performance, conduct and discipline of the officer,performance reviews and
other internal matters related to the SRO services shall be under the authority of the City.
Time spent by the SRO in excess of eight(8) hours in a day in the performance of SRO
duties at the School will be on a specific, case-by-case basis requiring the advance approval
of the City and the School District. The City retains the authority to recall the SRO if the
person is needed to respond to an emergency occurring off of School grounds.
12. DESCRIPTION OF SERVICES. The SRO will provide the followings services at the
School:
a. Promote the safety and welfare of students by working with the administrators and staff
of the School by building relationships with students in the prevention of delinquency
and the investigation of criminal or delinquent conduct.
b. The SRO will encourage positive attitudes and supportive behaviors toward school
district policies and procedures as well as the law, and responsible exercise of authority.
c. Actively support school district policy and procedures. When requested, assist School
administration in gathering information as they determine the proper course of action
when physical violence, or similar problems involving the School population arise.
d. Maintain awareness of all criminal or delinquency investigations or criminal
interrogations being done at the School and,when necessary, assist other police officers
in the performance of their duties.
e. Perform investigations of criminal incidents occurring at the School and make proper
referrals of petitions to court as serious matters may require.
f. Advise School administration on matters relating to School building security and
occupant safety.
g. Participate in community and School efforts to promote positive youth development.
Page 3 of 6
h. Participate in appropriate training opportunities provided to School District staff.
i. To the extent possible and consistent with other responsibilities, the SRO will wear
appropriate civilian attire while working at the School.
j. Provide speakers on age appropriate subjects to present to School students as requested
by School administration.
k. Perform other duties and assume other responsibilities as may be agreed to between the
City's Chief Law Enforcement Officer and School administration.
1. It is expected of Independent School District 281 to have any School Resource Officer
participate in school diversion efforts, which are in alignment with our District
Discipline Policy.
13. STUDENT DISCIPLINE. The SRO will not recommend, determine or provide input on
student discipline by the School. Unless requested by School administration or other
personnel, the SRO is not responsible for responding to any situation that other school
personnel can adequately handle. The Parties understand and agree incidents such as
disorderly conduct, bullying, cyberbullying, disruption of school assembly or activities,
profanity, dress code, and fighting that does not involve physical injury or a weapon, shall
be considered School discipline issues to be handled by other School officials, unless the
presence of the SRO is necessary to protect the physical safety of students, school
personnel, or public. Nothing in this Agreement prevents or limits the authority of the SRO
to exercise his or her duties as a law enforcement officer regardless of whether the exercise
of those duties occurs on or off School grounds.
14. ACCESS TO EDUCATIONAL DATA. The Parties are subject to the Minnesota
Government Data Practices Act, Minnesota Statues, chapter 13, and the School District is
subject to the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g ("FERPA").
The SRO position is a designated"school official"with regard to the FERPA while under
contract and providing SRO services to the School District. The City agrees to comply with
the requirements of FERPA to the extent its police officer serving as the SRO obtains data
from the School District subject to FERPA.
15. PUBLIC DATA. School District officials will allow the SRO to inspect and copy any
public records maintained by the School District to the extent allowed by law.
16. PRIVATE EDUCATIONAL DATA. If information in a student's record is needed in an
emergency in order to protect the health or safety of the student or other individuals, School
District officials will disclose to the SRO the information needed to respond to the
emergency situation based upon the seriousness of the threat to someone's health or safety,
the need of the information in order to meet the emergency situation, and the extent to
which time is of the essence. If student record information is needed by an SRO, but no
emergency situation exists, the information may be released only as allowed by law.
17. ADDITIONAL OFFICER DUTIES. The SRO will respond to emergency calls, attend
Page 4 of 6
police training, and any other special duties as assigned by the City while fulfilling the SRO
requirements under this Agreement.
18. TRAINING. The School District agrees to provide the following training at its own cost.
a. Role of the SRO. The School District will provide training to School personnel
regarding the appropriate role of the SRO and when personnel may request help from
the SRO. The training will also emphasize that personnel are not to refer students to law
enforcement because of conduct in the classroom unless the presence of the SRO is
necessary to protect the physical safety of students, school personnel, or public is
jeopardized.
b. Bias and Appropriate Responses to Behavior. The School District will provide the
SRO training on bias-free policing, implicit racial bias, cultural competence, working
with youth, de-escalation techniques, conflict resolution, child and adolescent
development, and age-appropriate responses to behavior. The School District agrees to
make a good faith effort to have the training approved by the POST Board for continuing
education credit for the SRO.
19. OFFICER SUPPLIES AND EQUIPMENT. The School shall not be required to provide
the SRO any clothing, uniforms, vehicles, or other equipment necessary to perform the
required duties under this Agreement.
20. INDEMNIFICATION. Each Party shall be responsible for its own acts and omissions and
the results thereof to the greatest extent authorized by law. Neither Party agrees to accept the
liability of the other. Each Party agrees to defend, indemnify and hold the other harmless
from any and all liability, claims, causes of action, judgments, damages, losses, costs, or
expenses, including reasonable attorney's fees, directly resulting from the indemnifying
Party's own negligent actions or inactions, or the negligent actions or inactions of the
indemnifying Party's employees and officers. The Party seeking to be indemnified and
defended shall provide timely notice to the others when the claim is brought. The Party
undertaking the defense shall retain all rights and defenses available to the indemnified Party
and no immunities or limitations on liability are hereby waived that are otherwise available to
either Party.
21. NONDISCRIMINATION. Both Parties agree they will not discriminate against any
employee or applicant for employment to be employed in the performance of this Agreement
with respect to hire, tenure, terms, conditions, or privileges of employment because of the
race, color, religion, sex, disability, or national origin or similarly protected status of the
employee or applicant.Neither Party will, in the performance of this Agreement, discriminate
or permit discrimination in violation of federal or state laws or local ordinances.
22. NOTICE.Any notice, demand,request or other communication that may or will be given or
served by the Parties, will be deemed to have been given or served on the date the same is
deposited in the United States mail, registered or certified postage prepaid and addressed as
follows:
Page 5 of 6
If to the City: If to the School District:
Jason Sturgis, Chief Lowell Holtz
Golden Valley Police Department Director of Operations and Safety
7800 Golden Valley Road 4148 Winnetka Avenue North
Golden Valley, MN 55427 New Hope, MN 55427
23. APPLICABLE LAW.The Parties to this Agreement will comply with all applicable federal,
state, and local laws, rules,regulations, and ordinances in the performance of their respective
obligations under this Agreement. Minnesota law will govern the terms and the performance
under this Agreement.
24. ENTIRE AGREEMENT; AMENDMENTS. This Agreement, including the recitals which
are incorporated herein, constitutes the entire agreement between the Parties and no other
agreement prior to this Agreement or contemporaneous to this Agreement will be effective
except as expressly set forth or incorporated in this Agreement. Any purported amendment to
this Agreement will not be effective unless it is set forth in writing and executed by both
Parties.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their
respective duly authorized officers effective as of the date indicated above.
CITY OF GOLDEN VALLEY INDEPENDENT SCHOOL DISTRICT 281
By By
Shepard M. Harris, Mayor Board Chair
By By
Timothy J. Cruikshank, City Manager Superintendent
Page 6 of 6
SUMMARY
Parks and Recreation
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
April 13, 2021
Agenda Item
2. Open Space and Recreation Commission (OSRC) 2020 Annual Report and 2021 Work Plan
Prepared By
Open Space & Recreation Commission
Rick Birno, Parks & Recreation Director
Summary
OSRC Vice-Chair Bob Mattison will present the 2020 OSRC annual report and 2021 work plan.
Financial Or Budget Considerations
Not applicable
Recommended Action
None
Supporting Documents
• Open Space and Recreation Commission 2020 Annual Report and 2021 Work Plan (8 pages)
t
� R Y
u
i R RIiN � V
�e
I
d.P
OPEN SPAC
COMMISSION
2020 ANNUAL REPORT AND
2021 WORK PLAN
city 0
golden
Golden Valley Open Space & Recreation Commission
2020 Annual Report
2020 Open Space & Recreation Commission
Commissioners
John Cornelius, Chair (2022)
Bob Mattison, Vice-Chair, (2021)
Roger Bergman (2022)
Bill Delaney (2023)
Brian Wright (2021)
Kelly Kuebelbeck (2023)
Matthew Sanders (2022)
Dawn Speltz (2023)
Linden Weiswerda (2021)
Della Daml, Student (2021)
Note: Terms run May 1-April 30
Council Liaison
Kimberly Sanberg
City Staff
Rick Birno, Parks & Recreation Director
Sheila Van Sloun, Administrative Assistant
Purpose, Mission, and Prescribed Duties
The Open Space and Recreation Commission provides advice and recommendations to the Council
regarding recreational programs, parks, and open space in the community, including:
• the portion of the Comprehensive Plan relating to open space needs, parks and recreation
programs, and trail systems
• policies and plans for parks, recreation programs, use of open space, and trail systems
• assessment of current programs regarding open space, parks and recreation, and trail systems
• assessment of future needs regarding parks and recreation, open space, and trail systems
• cooperative agreements, policies with other public and private agencies, youth sports
organizations, groups or individuals relating to recreational programs and facilities
• budget and capital outlay needs for parks and recreation, Brookview Golf Course, and the park
improvement fund
Golden Valley Open Space & Recreation Commission
2020 Annual Report
Table Of Contents
2020 Overview page 4
2021 Proposed Work Plan page 7
Golden Valley Open Space & Recreation Commission
2020 Annual Report
2020 Overview
• Worked with staff on reviewing and
provided insights for the adjustments to GOLFING DURING COVID-19
recreation programming, park usage,
• Golf Shop and Three One Six are • Follow all other public health recom-
and facility rentals due to COVID. closed. mendations issued by the Minneso-
Golfers must practice social distanc- to Department of Health,Center for
• Reviewed and recommended the 2021— ing and remain at least 6 feet away Disease Control,etc.
2030 Parks, Brookview, and Golf Course from others at all times on the golf Please"Park and Play."Avoid gath-
course. ering on the patios and decks.
Capital Improvement Plans. Do not touch or use the flagsticks Everyone's cooperation in the re-
at all during play. quirements listed above is crucial in
• Reviewed plans and provided input for Ball washers,bunker rakes,water allowing the course to remain open
the DeCola Ponds E and F initial coolers,non-permanently installed and safe environment.
benches,etc have been removed. NO OUTSIDE FOOD OR BEVER-
proposals for the stormwater Cover coughs and sneezes(into the AGE ALLOWED.
management plan at Wlldwood Park. sleeve or elbow,not hands). Thank you for your understanding.
No shaking hands or sharing golf
• Continued to support and provide clubs.
guidance to staff for the growth of BROOKVIEW
GOLF&LAWN
BOWLING
enterprise and revenue funds within the
Parks and Recreation Department.
• Recognized improvements from 2020 goals with key partners on a solution to the Luce Line
Regional Trail seasonal access issues (summer flooding and winter ski trails) in Theodore Wirth
Park. Improvements were implemented to eliminate the trail flooding issue, and signage was
added for trail access during the winter ski season. The primary goal is to continue to provide
year-round access through the park from the west for Golden Valley residents and other park trail
users.
• Reviewed proposal and recommended staff move forward with Wesley Park LED lighting
replacement project for all park outdoor lighting needs.
• Reviewed proposed leash ordinance update and recommended changes to the proposal.
• Reviewed golf course operations and procedures. Areas of review included fees, leagues, lessons,
rules and regulations, operation, schedule, curling, disc golf, and lawn bowling.
41
i iu h•av�,.
I '
erookview's lawn bowling green was converted to artificial turf in 2020..
Golden Valley Open Space & Recreation Commission
2020 Annual Report
• Worked with staff to add a
sponsorship program for adopting
dog bag stations in Golden Valley
Parks.
• Received update on the new winter
recreation amenities at Brookview
Golf course. Winter 2020-21 included ` x
significant use of the two 18-hole
disc golf courses, league play,
organization and private rentals of
the four outdoor synthetic curling
rinks, and heavy use of the winter _
recreation groomed trail with lights.
• Recommended expanding the winter Ponds on Brookview Golf course
multi-use groomed snow trail to the
northwest corner of the golf course,
anticipating higher use due to COVID.
• Toured Brookview Golf course and reviewed a number of future improvements. Proposed
updates include the severe weather warning system, pond shoreline restoration, creek shoreline
restoration, irrigation replacement, tee box improvements, driving range drainage improvements,
and the driving range net replacement plan.
• Supported staff recommendation to replace the natural Lawn Bowling green with artificial turf to
meet use demands, expand the season, and offer new opportunities on the site.
• Supported the addition of virtual programming,
which led to the development of a number of
opportunities, including the HomeRECed
program. This program earned the City of Golden
Valley the National Recreation and Parks O
Association Innovation and Health Award. The
Minnesota Recreation and Parks Association has
also recognized the Parks & Recreation
Department with two state Awards of Excellence
for Programming and Events for the HomeRECed -
Program and the virtual multi-city youth bike
rodeo.
• Reviewed and provided input on the initial H p M E E O
concept of the Bassett Creek Trail proposed
a navigational guide to everyday recreation
addition along Duluth Street/Golden Valley Road
from Douglas Dr to Theodore Wirth Parkway.
• Reviewed and provided input to Golden Valley Engineering staff regarding the addition of
crosswalk improvements on Winnetka Ave at Brookview Park and on Sandburg Dr at Isaacson
Park.
• Refined the Goose Management Plan at Brookview Golf Course and Brookview Park through
discussion with staff by shifting from a random annual June removal to more of a long-term
implementation plan. Commissioners support staff moving forward with a GPS nest location plan
and egg addling process beginning in 2021.
Golden Valley Open Space & Recreation Commission
2020 Annual Report
• Reviewed and provided guidance on the annual
report and workplan presented to the City
Council.
Welcomed the Noah Joynes Youth Recreation
Fund to support small community organization
grants that benefit youth and provide fee
assistance support for those Golden Valley
youth and families in need.
• Provided input to Three Rivers Park District for
the French Regional Park master plan study.
• Worked with staff and joint powers agreement
partners to provide guidance and support for NOAH joynES
trail improvements and the addition of a new YOUTH RECREATION FUND
bike repair station in the south end of Sochacki
Park.
• Participated in the annual Joint City Council/Commission meeting.
• Represented Open Space & Recreation Commission on the Brookview/City Hall rotational public
art selection committee.
• Continued to meet with youth athletic associations for program updates and discussions on
present and future facility needs.
• Reviewed seasonal recreation programs, leagues, classes, and events.
• Supported the continued partnership with Golden Valley Arts and St Louis Park Friends of the Arts
to offer the Artist Showcase at Brookview. Though moved in 2021, the goal is to return the event
to Brookview in 2022.
• Reviewed and provided guidance for Brookview room use, rental fees, and operation guidelines.
Golden Valley Open Space & Recreation Commission
2020 Annual Report
2021 Proposed Work Plan
• Review, provide input, and recommend
2022-2031 Park, Brookview, and Golf
Course Capital Improvement Plan.
• Continue to explore possibilities for
additional parkland and facilities in high-
density areas of the city. ---
• Work with staff to explore opportunities
to increase Park Dedication funding.
Request that staff work with the City
Council to make this a legislative priority
in 2022.
• Support and provide guidance to staff for Wesley Park shelter building
the growth of enterprise and revenue funds
within the Parks and Recreation Department.
• Review and provide guidance to staff on the development of the MOU between the City of
Golden Valley and Minneapolis Park & Recreation Board regarding proposed improvements for
parking, access, vegetation management, and new amenities in the Twin Lake area of Wirth Park.
• Continue to evaluate and recommend changes, enhancements, and additions to community and
neighborhood parks.
• Review and recommend park shelter accessibility and general building improvements at Wesley
Park. Improvements include ADA, access improvements, flooring, bathroom update,
frames/doors/windows, LED lighting, and furnace replacement.
• Continue to provide guidance working with staff, MNDOT, and Three Rivers Park District for the
addition of a trail connection from the Schaper Park intersection on Highway 55 to Theodore
Wirth Parkway.
• Continue to work with staff and joint powers agreement partners for the development of
Sochacki Park.
• Review proposal and provide input for the new Community Garden at Medley Park. Develop final
recommendation for staff to move forward with the project for implementation in 2022.
• Discuss resident and commissioner requests to expand portable toilet locations and seasons in
the park system. Make recommendation to staff for 2022 budget process.
• Begin initial discussions regarding the tennis/pickleball court replacement project and the parking
lot expansion at Scheid Park scheduled for 2023.
• Begin initial review and recommendations for proposed 2022 Bicycle & Pedestrian Plan
improvements.
• Continue to work with staff to expand the sponsorship program for adopting dog bag stations in
Golden Valley Parks.
• Continue to review recreation, golf, Three One Six, and Brookview fees, programs, events,
leagues, and facility operations.
Golden Valley Open Space & Recreation Commission
2020 Annual Report
Brookview offers four synthetic pub curling rinks.
• Recommend support to continue the partnership for the Artist Showcase at Brookview.
• Support staff to continue to develop partnerships with community organizations and local schools
for showcasing art at Brookview and City Hall.
• Review and approve Golden Valley recognized youth athletic associations providing youth
athletics for the community. Continue work on associations' program updates and discussion on
future facility needs.
• Continue to participate in annual Joint City Council/Commission meeting and annual park system
tour, and represent Open Space & Recreation Commission on the Brookview/City Hall rotational
public art selection committee.
• Work with staff on replacing scoreboards at Schaper Park.
• Continue to support park signage replacements and additions, with a 2021 focus on nature areas
and open spaces.
• Work with staff to plan athletic field improvements for 2022.
• Review the master plan for golf course irrigation replacement. Review will include design,
construction schedule, and impact on operation.
• Receive update and review annual nuisance wildlife removal program to provide guidance to
staff.
• Work with Golden Valley Equity Manager to develop Commission equity goal for 2021.
• Support rescheduled Run The Valley event in September 2021.
EXECUTIVE SUMMARY
Physical Development
763-593-8030 / 763-593-8109 (fax)
Golden Valley Council/Manager Meeting
April 13, 2021
Agenda Item
3. Environmental Commission 2020 Annual Report and 2021 Work Plan
Prepared By
Eric Eckman, Environmental Resources Supervisor
Scott Seys, Chair, Environmental Commission
Summary
The Environmental Commission has completed an annual report summarizing its 2020
accomplishments and outlining its proposed work plan priorities for 2021. The Chair of the
Environmental Commission, Scott Seys, will present a summary of the report at the April 13, 2021
Council/Manager meeting. The annual report is attached for reference.
Following discussion of this item, Council direction on the Environmental Commission's 2021 Work
Plan is requested.
Financial Or Budget Considerations
Not applicable
Supporting Documents
• Environmental Commission 2020 Annual Report & 2021 Work Plan (7 pages)
Y
4
+; r pAtt kr
P
-
�-
f
r
1,4
yr' � 4
� �•.in �t 'L�r� A'C�. - AY'.�� �y �j, � fi�.,,�-�
s * ,
Golden Valley Environmental Commission
2020 Annual Report
2020 Environmental Commission
Commissioners
Scott Seys, Chair (2021)
Debra Yahle, Vice-Chair (2022)
Tonia Galonska (2022)
Shannon Hansen (2023)
Dawn Hill (2021)
Jim Stremel (2023)
Wendy Weirich (2023)
Felix Fettig, Student (2021)
Note: Terms run May 1-April 30
Council Liaison
Larry Fonnest
City Staff
Eric Eckman, Environmental Resources Supervisor
Drew Chirpich, Environmental Specialist
Carrie Nelson, Engineering Assistant
Story Schwantes, MN GreenCorps Member
Purpose and Mission
The Environmental Commission has been established to advise and make recommendations to the
City Council in matters relating to and affecting the environment and human health.
Golden Valley Environmental Commission
2020 Annual Report
Table of Contents
2020 Accomplishments page 4
2021 Proposed Work Plan page 6
Golden Valley Environmental Commission
2020 Annual Report
2020 Accomplishments
GreenStep Cities
• Made additional progress toward Step 5
of the GreenStep Cities Program,
including metrics and measures in they
following topic areas: 4a
o buildings and lighting �>
o renewable energy
o land use
o transportation and fleet
o surface water F mon���
o green buildings y��� ��'I ty"�•�?�, �1;t��
A link to the summary of Golden Valley's
GreenStep Cities progress is located at
Solar panels on the roof of Fire Station 1
https://greenstep.pca.state.mn.us/
citvinfo.cfm?ctu code=2394924
Energy Use
• Helped guide and develop a Draft Energy Action Plan as part of Xcel Energy's Partners In Energy
community collaboration program.
• Received updates and provided feedback on Hennepin County's Climate Action Plan.
• Summarized the City's energy consumption and greenhouse gas emissions reductions to date.
Pollinators
• Developed pollinator habitat on two remnant City
parcels on Douglas Drive, based on the site prioritization a - * * • • • 0 •
matrix created by the Commission in 2019. • • ' • -
• Completed a public inventory of maintenance practices
and chemicals applied on City properties as part of the
City's resolution endorsing pollinator protection and 'j �ti•,�==
promoting pollinator habitat. ' 1
• Promoted numerous educational opportunities in10
cooperation with the Golden Valley Garden Club.
Solid Waste, Recycling, And Organics
• Explored options for organics recycling, and provided a recommendation to the City Council to
implement a City-contracted organics recycling collection service.
• Helped develop the Request For Proposals for Residential Curbside Recycling and Organics
Recycling Services set to begin in 2022.
Golden Valley Environmental Commission
2020 Annual Report
Environmental Justice
• Formed a subcommittee with the Human Rights Commission members to work on community
projects, events, and speakers.
• Mapped and presented the inequities of trees, green space, and natural amenities in the City for
Human Rights Commission review, analysis, and to identify opportunities for partnership and
investment.
• Co-hosted a speaker event on Climate Justice with the Human Rights Commission in January
2020.
Natural Resources Management
• Hosted an educational workshop on sustainable yards and pollinator habitat.
• Supported the Pennsylvania Woods Habitat Restoration Project, made possible by a grant from the
Minnesota DNR.
• Researched and made recommendation on the Temporary Use of Goats for Vegetation
Management (proposed code change coming to Council in 2021).
Resilience And Sustainability
• Developed a list of environmental goals and
considerations for inclusion in the Downtown
Redevelopment Study.
• Drafted an environmentally-focused density bonus NMI
policy for the medium density (R-3) zoning district. 111111
CITY OF GOLDEN VALLEY ' '�
• Helped create a Green Building Guide to provide y !
environmental education and resources to residents T
and builders proposing new construction and
renovation projects in the City.
• Continued to provide support and feedback on the
City's flood reduction and mitigation efforts through
its projects, programs, and participation in the FEMA
Community Rating System.
Golden Valley Environmental Commission
2020 Annual Report
2021 Proposed Work Plan
Proposed work plan priorities for 2021 are based on goals in 2040 Comprehensive Plan (Resilience &
Sustainability, Water Resources, and Parks & Natural Resources chapters), the GreenStep Cities
Program, Council legislative priorities, the City's organizational priorities (including its diversity,
equity, and inclusion initiatives), and the Energy Action Plan, which is nearing completion.
• Curbside Recycling and Organics Collection
Help develop and implement the new recycling and organics program scheduled for launch in
January 2022.
• Xcel Energy's Partners In Energy Program
Help guide and participate in implementation XceiEnergy®
of the City's Energy Action Plan, including:
o reducing the number of households PARTNERS IN ENERGI�
experiencing energy cost burden by 20
households through identifying, An Xcel Enerav Communitv Collaboration
communicating, and connecting people
with programs offered by utility companies and others
o increasing participation in energy efficiency programs for residents and businesses
o exploring options for promoting, supporting, and developing clean, renewable energy and
electric vehicles and charging infrastructure
o supporting state and local efforts to update building codes or standards that advance energy
performance in buildings
• GreenStep Cities Step 5
Continue working on actions and
metrics to address climate-related
impacts, improve the environment, and
reduce energy consumption and costs.
o If awarded a MN GreenCorps
Member in 2021-2022, work to
complete GreenStep Cities actions'
related to Climate and Energy
Action.
• Community Outreach
Use the Commission's $3,500 budget
toward one or more of the following efforts: Evcharging station on the city Hall campus
o host an educational workshop on planting for
pollinators (approximately $1,400 for Metro Blooms Workshop) in May 2021
o explore and develop a partnership with local schools to deliver a student project, product, or
service in the City
o host an environmental art show/contest
o sponsor a recognition program for native plantings or buckthorn removal
o fund a joint project, event, or speaker/conversation with the Human Rights Commission
Golden Valley Environmental Commission
2020 Annual Report
• Climate Justice and Environmental Justice
Continue to partner with the Human Rights Commission on a joint project, event, or
speaker/conversation. Collaboration may include:
o sponsoring one "green" infrastructure project in an area of the City with inequities of trees, green
space, and natural amenities
o enhancing one existing community or neighborhood event by planting trees, vegetation, or a
garden in an area of the City with inequities of trees, green space, and natural amenities
o hosting at least one speaker or community conversation on climate justice and environmental
justice focusing on disparate impacts, adaptation, and resilience with respect to vulnerable
populations, including Black, Indigenous, and People of Color
• Zero-Waste Community
Help the City host a zero-waste community event in 2021, potentially at the Golden Valley
Farmer's Market.
• Natural Resources Management Plan
Continue to assist in implementation of the plan, including:
o supporting habitat restoration in the Briarwood Nature Area in 2021-22 with DNR Grant funds
o exploring ways to promote, improve, expand, and preserve remnant natural areas and open
spaces in the City
• Downtown Redevelopment Study
Continue to engage in environmental aspects of the study and plan.
• Pollinators
Complete actions listed in the City's Pollinator Protection t
resolution, such as:
o developing more plots and habitat in the community,
especially near underserved areas
o increasing pollinator education and promotion of
programs and grants (such as Lawns 2 Legumes) in
cooperation with the Golden Valley Garden Club, using '
resources such as master gardeners and the University
of Minnesota Bee Lab
• Transportation:
o support and contribute to the City's Bus Rapid
Transit efforts along Hwy 55
o explore ways to reduce vehicle usage and expand
transportation options in the City
• Water Resources: -
o help update the City's Stormwater Management Photo by Susan Ramlet, Views Of The Valley 2020
Program and improve the City's stormwater
assessment score in GreenStep Cities (as part of the City's permit requirements with MPCA)
o look at long-range needs for stormwater storage, and consider how to use those needs to
improve recreation and conservation
• Resources
Explore and understand the resources available and needed to implement the City's
environmental goals, initiatives, plans, programs, and projects.
EXECUTIVE SUMMARY
City Administration
763-593-8006 / 763-593-8109 (fax)
Golden Valley Council/Manager Meeting
April 13, 2021
Agenda Item
4. Update on Discussions and Progress with MPRB Regarding Theodore Wirth Park
Prepared By
Tim Cruikshank, City Manager
Summary
At the February 9 Council-Manager meeting there was a healthy discussion between elected officials
and staff from both the City of Golden Valley and the Minneapolis Park and Recreation Board (MPRB)
regarding a Memorandum of Understanding (MOU) to govern and assist in matters related to
Theodore Wirth Park. The City Council officially approved the MOU at their February 16 meeting and
the document was then sent to the MPRB for their approval. The recent change in weather has
increased the activity level in the park causing concerned residents in the surrounding neighborhood to
reach out to the Council. For this reason, the City Council requested an update on the discussions and
progress with MPRB regarding Theodore Wirth Park at an upcoming meeting.
The update provided at this meeting will include the current status of the MOU, project agreements,
and community outreach. MPRB Superintendent Al Bangoura and MPRB Assistant Superintendent
Michael Schroeder have been invited to attend the meeting as well to provide updates on behalf of
their organization.
Council Action
Receive verbal update from City staff and the MPRB and, if necessary, provide additional direction on
how the Council would like to proceed regarding this matter.
city EXECUTIVESUMMARY
1 d e .go Administrative Services
763-593-8013 / 763-593-3969 (fax)
Golden Valley Council Manager Meeting
April 13, 2021
Agenda Item
5. 2019 and 2020 Fund Balance Assignment
Prepared By
Sue Virnig, Finance Director
Summary
The City of Golden Valley seeks to have a good balance in its General Fund in order to have sufficient
reserves for cash flow, projects, and unexpected shortfalls or emergencies. In December 2011, the City
established a formal policy that states the level of fund balance should be maintained at 60 percent of
adopted expenditures in the General Fund. Adequate reserves indicate fiscal prudence and help the
City maintain a high rating with bond-rating agencies, which prefer to see very strong and healthy
balances.
When the fund balance is greater than 60 percent, it shall be reduced to 60 percent by using the excess
funds for long-term debt reduction specific one-time projects, acquisitions, or transfers to capital funds
to lessen the future impact on the property tax rate.
In 2019, General Fund had unassigned fund balance of$1,351,348. Due to the COVID-19 Pandemic,
staff recommended early April, 2020 assigning $1,350,000 for any anticipated future needs in 2020.
Due to reductions such as not hiring seasonal employees, delay public works projects, and receiving
CARES Funds for certain expenditures this assignment was not used. Also, cost containment in 2020
lead to an additional amount of$2,100,000.
Staff is recommending the following assignments: payoff 2010A Pavement Management (PMP) Bonds
for $1,350,000, payoff 2011A PMP Bonds for $1,000,000 and transfer the remaining $1.1 million to the
building fund for future needs.
Financial Or Budget Considerations
The assignment of 2020 fund balance reduces future bonded debt levies for the payoff of the 2010A
PMP bonds and the 2011A PMP bonds. The 1.1 million transfer to the building fund will help fund
future needs of city buildings.
City Council Manager Meeting Executive Summary 2
City of Golden Valley
April 13, 2021
Supporting Documents
• Draft Resolution 21-XX Authorizing the Transfer from the General Fund
• December 2020 General Fund Financial Reports (2 pages)
RESOLUTION NO. 21-XX
RESOLUTION AUTHORIZING THE TRANSFER OF $3,450,000 FROM THE GENERAL
FUND TO THE 2010 DEBT SERVICE FUND FOR $1 ,350,000, TO THE 2011 DEBT
SERVICE FUND FOR $1 ,000,000 AND TO THE BUILDING IMPROVEMENT
FUND FOR $1 ,100,000.
WHEREAS, the 2020 Budget was adopted on December 3, 2019 with Resolution
19-67, and amended on February 4 with Resolution 20-17, and
WHEREAS, in 2011 , Resolution 11-83 Adopting Fund Balance Year-End
Classifications Policy in Accordance with Governmental Accounting Standards Board
(GASB) 54 that allows Commitments of Fund Balance to be assigned for specific purposes
determined by formal action before year end, and
WHEREAS, the General Fund Reserves meets 60% of 2020 expenditures, and
WHEREAS, the transfer of $1 ,350,000 to the 2010 Debt Service Fund to redeem
the outstanding 2010A bonds, and
WHEREAS, the transfer of $1 ,000,000 to the 2011 Debt Service Fund to redeem
the outstanding 2011A bonds, and
WHEREAS, the transfer of $1 ,100,000 to the Building Improvement Fund for future
building needs, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley to authorize the transfer of $3,450,000 from the General Fund to the 2010 Debt
Service Fund for $1 ,350,000, to the 2011 Debt Service Fund for $1 ,000,000 and to the
Building Improvement Fund for $1 ,100,000.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, authorize the transfer of $3,450,000 from the General Fund to the 2010
Debt Service Fund for $1 ,350,000, to the 2011 Debt Service Fund for $1 ,000,000 and to
the Building Improvement Fund for $1 ,100,000.
City of Golden Valley
Monthly Budget Report-General Fund Expenditures
December 2020 (unaudited)
Over %
2020 December YTD (Under) Of Budget
Division Budget Actual Actual Budget Expend.
001 Council $453,425 51,928 371,142 ($82,283) 81.85%
003 City Manager 1,055,440 155,393 940,726 (114,714) 89.13% (2)
004 Transfers Out 2,567,580 0 2,567,580 0 100.00% (1)
005 Admin. Services 2,213,775 533,480 2,195,539 (18,236) 99.18%
006 Legal 195,545 26,597 203,749 8,204 104.20%
007 Risk Management 320,000 (22,951) 318,902 (1,098) 99.66%
011 General Gov't. Bldgs. 735,880 122,203 662,487 (73,393) 90.03%
016 Planning 428,025 65,676 414,321 (13,704) 96.80%
018 Inspections 795,005 104,466 749,003 (46,002) 94.21%
022 Police 6,608,080 701,951 6,414,344 (193,736) 97.07%
023 Fire 1,685,290 223,419 1,320,994 (364,296) 78.38%
035 Physical Dev Admin 324,975 41,166 328,200 3,225 100.99%
036 Engineering 485,810 107,338 731,423 245,613 150.56% (3)
037 Streets 2,289,120 201,645 1,782,542 (506,578) 77.87%
066 Park& Rec. Admin. 851,625 93,505 801,996 (49,629) 94.17%
067 Park Maintenance 1,363,945 175,828 1,311,840 (52,105) 96.18%
068 Recreation Programs 409,350 17,155 154,375 (254,975) 37.71%
099 Contingencies 50,000 0 25,735 (24,265) 51.47% (4)
FEMA-Other 0 0 25,116 25,116 (5)
CARES-Other 0 0 345,494 345,494 (6)
TOTAL Expenditures $22,832,870 $2,598,799 $21,665,508 ($1,167,362) 94.89%
City of Golden Valley
Monthly Budget Report- General Fund Revenues
December 2020 (unaudited)
Percentage Of Year Completed 100.00%
Over %
2020 December YTD (Under) of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $19,474,140 9,287,425 19,411,000 ($63,140) 99.68% (1)
Licenses 233,100 9,600 247,988 $14,888 106.39%
Permits 913,500 115,235 1,102,428 $188,928 120.68%
Grants/Aid
CARES-Federal 0 1,625,843 $1,625,843 (2)
FEMA-Federal 25,116 25,116 $0 (3)
Police 9,750 0 33,063 $23,313 339.11%
Fire 5,440 290 21,046 $15,606 386.88%
Planning 0 0 17,600 $17,600
Charges For Services:
General Government 25,250 3,663 37,306 $12,056 147.75%
Public Safety 164,350 1,856 87,388 ($76,962) 53.17%
Public Works 179,300 18,413 169,306 ($9,994) 94.43%
Park&Rec 430,100 37,501 135,842 ($294,258) 31.58%
Other Funds 741,500 53,458 644,633 ($96,867) 86.94%
Fines &Forfeitures 255,000 16,965 148,672 ($106,328) 58.30%
Interest On Investments 150,000 232,215 232,215 $82,215 154.81% (4)
Miscellaneous Revenue 202,320 24,833 206,590 $4,270 102.11%
Transfers In 30,000 2,500 30,000 $0 100.00% (5)
TOTAL Revenue $22,813,750 $9,829,070 $24,176,036 $1,337,170 105.97%
MEETING DATE ITEM
4/20/2021 SPECIAL CITY COUNCIL MEETING (INTERVIEWS)
5:45 Commissioner interviews
04/20/21 CITY COUNCIL
PRESENTATION
CONSENT LICENSES
CONSENT BOARDS, COMMISSIONS, &TASK FORCES
Board/Commission Appointments and Reappointments
CONSENT BIDS,QUOTES, CONTRACTS
Bike Lane Striping (Contractor TBD)
Approve 1-394 Corridor I&I Phase 3 (Contractor TBD)
Authorize MOU with Xcel Energy for PIE Phase 11 Plan Implementation
Approve Contract for Hydrant Painting
Approve MOU for Embedded 911 Social Worker with Hennepin County
Theo Wirth Park Public Safety Project Agreement
CONSENT GRANTS& DONATIONS
Acceptance of donation for a dog bag station at North Tyrol Park
CONSENT MISCELLANEOUS
Receive and File Previous Quarter's Financial Reports
Resolution Providing for Redemption of General Obligation Improvement Bonds
Series 2010A
Receive/Approve Energy Action Plan
Approve Resolution for Parking Restrictions for Bike Lane Project
Approve Final Plat for 7234 Harold Ave (Tentative)
PUBLIC HEARING
Resolution to approve the Alley Vacation at 3125 26th Ave N
OLD BUSINESS
NEW BUSINESS
Second Reading - Ordinance Amending Salaries of Mayor and Council
Fireworks/Dangerous Weapons (Second Reading)
Resolution Providing for the Competitive Sale of$TBD General Obligation
Improvement Bonds, Series 2021A
COVID-19 Pandemic Emergency Administrative Actions - CORR Plan Updates
05/04/21 CITY COUNCIL
PRESENTATION
MEETING DATE ITEM
Proclamation for Arbor Day and Arbor Month (Tree City USA)
CONSENT LICENSES
CONSENT BOARDS, COMMISSIONS, &TASK FORCES
CONSENT BIDS,QUOTES, CONTRACTS
Approve Purchase of Three F-550's
Approve Micro Mobility License Agreement with (TBD)
Authorize Contract for the Briarwood Nature Area Habitat Restoration Project
(Contractor TBD)
Authorize 2021 Native Vegetation Maintenance Contract (Contractor TBD)
Approve contract for water repairs
CONSENT GRANTS& DONATIONS
CONSENT MISCELLANEOUS
PUBLIC HEARING
Ordinance to Approve a Major PUD Amendment for Hidden Lakes PUD #74
Public Hearing Regarding Amendments for Golden Valley Country Club:
-Approval of Future Land Use Map Amendment for a Portion of the Golden Valley
Country Club (Resolution)
-Approval of Zoning Map Amendment for a Portion of the Golden Valley Country
Club (Ordinance)
OLD BUSINESS
NEW BUSINESS
Resolution Authorizing Issuance, Awarding Sale, and Prescribing the Form and
Details and Providing Payment for the $TBD General Obligation Bonds, Series
2021A
First Consideration of Ordinance - Repeal and replace Section 2-128 - Human
Rights Commission
COVID-19 Pandemic Emergency Administrative Actions (if necessary)
05/11/21 HRA WORK SESSION
1 Discuss lease extension with D'Amico
05/11/21 COUNCIL MANAGER MEETING
1 Planning Commission Annual Report & Work Plan
2 BZA Annual Report
3 HRC Annual Report & Work Plan
4 Speed Limit Community Input Update
MEETING DATE ITEM
5 Council Review of Future Draft Agendas
05/18/21 CITY COUNCIL
PRESENTATION
Proclamation recognizing 10 year anniversary of the Golden Valley Community
Foundation (GVCF)
CONSENT LICENSES
General Business License - Fireworks Sales
General Business License -Gas Stations and Gas Dispensers
CONSENT BOARDS, COMMISSIONS, &TASK FORCES
CONSENT BIDS,QUOTES, CONTRACTS
Approve Residential Curbside Recycling and Organics Collection Contract
(Contractor TBD)
CONSENT GRANTS& DONATIONS
CONSENT MISCELLANEOUS
PUBLIC HEARING
Meadowbrook School PUD No. 90—Amendment No. 5 (Ordinance)
Approval of Zoning Map Amendments for Portions of Winnetka Avenue North and
Douglas Drive— Rezoning Properties to Achieve Conformance with the 2040
Comprehensive Plan (Ordinance)
Approval of Zoning Map Amendment for a Portion of General Mills PUD #83
OLD BUSINESS
NEW BUSINESS
Authorization to Sign Amended PUD Permit—General Mills PUD No. 83—
Amendment No. 5
Second Consideration of Ordinance - Repeal and replace Section 2-128 - Human
Rights Commission
COVID-19 Pandemic Emergency Administrative Actions (if necessary)