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01-07-03 CC MinutesRegular Meeting of the City Council January 7, 2003 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on January 7, 2003 at 6:30 p.m. The following members were present: Grayson, Johnson, LeSuer, Loomis, and Tremere. Also present were: Thomas Burt, City Manager; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Citizen Input Mayor Loomis introduced the agenda item. Hearing and seeing no one, the Mayor continued the meeting. Letter from Malkerson Gilliland Martin LLP Regarding 2003 Pavement Management Program Mayor Loomis introduced the agenda item. MOVED by Grayson, seconded by Johnson and motion carried unanimously to receive and file the letter from Howard Roston, Malkerson, Gilliland, Martin LLP, dated January 2, 2003 regarding 2003 pavement management program. Approval of Minutes: City Council Meeting - December 2, 2002 MOVED by Johnson, seconded by LeSuer and motion carried unanimously to approve the City C ouncil M eeting m inutes o f D ecember 2, 2 002 a s a mended: Approval of Minutes: City Council Meeting - November 19, 2002 - change December 2, 2002 to December 17, 2002 and Mayor and Council Communications change to January 16, 2003. Approval of Agenda MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the agenda of January 7, 2003 as submitted. Approval of Consent Agenda MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), except Departmental Item - Designation of Depositories. Mayor Loomis read the items listed on the consent agenda. Regular Meeting of the City Council January 7, 2003 Page 2 Appointment of Mayor Pro Tem Mayor Loomis introduced the agenda item. MOVED by LeSuer, seconded by Grayson and motion carried unanimously to appoint Council Member Johnson as Mayor Pro Tem for a period of one year. *Set Time and Place of Agenda Closing MOVED by Johnson, seconded by Grayson and motion carried unanimously to set the closing time and place for receipt of public information for the Council agenda at 4:30 p.m. on the Wednesday preceding the Council Meeting in the City Manager's Office. *Designation of Official Publication MOVED by Johnson, seconded by Grayson and motion carried unanimously to designate the New Hope -Golden Valley SunPost as the City's official newspaper. *Approval of Check Register MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the payment of the bills as submitted. *General Business Licenses MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the issuance of licenses as recommended by staff. *Minutes of Boards and Commissions MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the minutes received as follows: Open Space and Recreation Commission - November 25, 2002 Civil Service Commission - December 9, 2002 Public Hearing - 2003 Pavement Management Program - 03-1 - Brookview Neighborhood - Restricting Parking on Portions of Winnetka Avenue North, Winnetka Avenue South, Western Avenue and Laurel Avenue Jeannine Clancy presented the project and answered questions from the Council. Glen Van Wormer and Sue Mason from Short Elliott Hendrickson, answered questions from the Council Regular Meeting of the City Council January 7, 2003 Page 3 Public Hearing - 2003 Pavement Management Program - 03-1 - Brookview Neighborhood - Restricting Parking on Portions of Winnetka Avenue North, Winnetka Avenue South, Western Avenue and Laurel Avenue - Continued The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Mark Friederichs, 7501 Western Avenue, expressed concern over the cost and is opposed to redoing streets that he feels don't need replacement. Deb and Colin Wieberdink, 7400 Western Avenue, member Laurel/Winnetka Committee, wants to know what kind of curb will be put in, wanted to know if there has been a count on surmountable curbs, stated that children need access off of the road from one driveway to another when the business traffic comes too fast down the street and they can't get off the street, asked if they can have speed humps; asked about the status of the installation of the stop signs that were considered by the committee; in favor of the pavement management program. Ruth Pauley, 30 Kentucky Avenue South, she lives on a corner and wanted to know what her assessment will be. Scott T heleen, 8 55 H anley R oad, a xpressed c oncern o ver m oving the traffic issue from one area of the city to another; asked where is the Winnetka traffic going to go; thinks the Council should look at budget priorities. Richard Klegan, 115 Nevada Avenue South, concerned about budget issues, feels some streets are in need of repair and some don't need replacement; feels the paving program is taking on a life of its own and continues unabated; feels money is tight and going to get tighter. Paul Daniels, 7740 Ridgeway Road, member of Laurel/Winnetka Committee, feels Committee worked very hard to consider all alternatives in order to get traffic calming and safety back to the streets, they felt the options were limited, and likes the idea of narrowing the roads to calm the traffic in the area. Michael Stern, 74357435 Ridgeway Road, can't wait for the street to be repaved, has lots of kids in the neighborhood and favors surmountable curbs for the safety of the children, doesn't think we are doing enough for traffic calming and supports the installation of speed humps. Francine Girsh, 100 Quebec Avenue South, feels it will cost a lot of money to make things pretty but not solve the problems; wanted to know where will the traffic on Winnetka will go. Regular Meeting of the City Council January 7, 2003 Page 4 Public Hearing - 2003 Pavement Management Program - 03-1 - Brookview Neighborhood - Restricting Parking on Portions of Winnetka Avenue North, Winnetka Avenue South, Western Avenue and Laurel Avenue - Continued Steve Johnson, 8951 Highway 55, asked where t he s top I ights w ill g o o n G eneral M ills Boulevard; originally they were scheduled to have their street paved a few years ago and the city changed its mind; wanted to know about the increase in price. Eric Shindler, owner Norcosto Knights Formal Wear, 825 Rhode Island Avenue South, feels he can see some benefit to some of the roadways but feels that Rhode Island is still a pretty decent roadway; doesn't see how this project will benefit him as a business owner; wanted to know the status of state aid funding; and if there is a cost overrun, will the assessment increase. Carol Eshweiler, 420 Pennsylvania Avenue South, member of Laurel/Winnetka Committee, feels that quality of life and the safety of pedestrians are a priority and supports the project. Char Jesse, 743 Winnetka Avenue South, expressed concern over the wildlife being able to get to the pond area, feels the median doesn't need to be so long; would like to see the median shortened and make the intersection a four way stop; suggested reducing the speed I imit n ear t he p and a nd b ecause o f b udget c osts s ome o f t he changes could be scaled back or postponed. Marti Micks, 90 Louisiana Avenue South, wanted to know if this information will be available on the web site and wanted to know if there will be a stop sign at Winnetka and Western. The Mayor closed the public hearing. Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 03-1 RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS 03-1 BROOKVIEW NEIGHBORHOOD The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council January 7, 2003 Page 5 Public Hearing - 2003 Pavement Management Program - 03-1 - Brookview Neighborhood - Restricting Parking on Portions of Winnetka Avenue North, Winnetka Avenue South, Western Avenue and Laurel Avenue - Continued Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-2 RESOLUTION RESTRICTING PARKING ON PORTIONS OF WINNETKA AVENUE NORTH, WINNETKA AVENUE SOUTH, WESTERN AVENUE AND LAUREL AVENUE The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Designation of Depositories for City Funds Council Member Tremere had questions regarding the designation. Don Taylor, Finance Director answered questions from the Council. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 01-01 RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Authorization to Sign School Liaison Agreement with Hopkins School District #270 Robert Hernz, Director of Public Safety, reviewed the item and answered questions from the Council. MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the Mayor and City Manager sign the School Liaison Agreement with Hopkins School District #270. Regular Meeting of the City Council January 7, 2003 Page 6 Consideration of Proposed Draft Capital Improvement Program Regarding the Second Generation Plan for the Bassett Creek Water Management Commission Jeannine Clancy reviewed the item and answered questions from the Council. Thomas Burt and Don Taylor, Finance Director answered questions from the Council. MOVED by Johnson, seconded by Tremere and motion carried unanimously to direct staff to prepare a letter to the Bassett Creek Water Management Commission indicating that: 1. The City has no concerns or issues related to the proposed 10 year CIP, but notes that each actual project scope may change once the project is developed beyond a concept level stage. Such changes in scope would require approval of the Commission. We reserve the right to consider and approve future changes. 2. The City recommends that the projects be implemented by the member community where the project is located and that the Commission provide no funding to the community for implementation. 3. The City has no additional projects to add to Table ii, Draft Water Quality Management Projects/Practices Requested for Consideration by the Member Cities The Council will further discuss the issue of utilizing an outside levy authority county taxing authority to pay for water quality improvements and Commission administrative activities at the January 14, 2003 Council/Manager meeting. Authorization to Sign Agreement with MnDOT Regarding Traffic Signals at General Mills Boulevard and the 1-394 Ramp Termini and at General Mills Boulevard and Betty Crocker Drive Jeannine Clancy introduced the agenda item and answered questions from the Council. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 03-4 RESOLUTION AUTHORIZING TRAFFIC CONTROL SIGNAL AGREEMENT NO. 84295R WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF TRAFFIC SIGNALS AND RELATED APPURTENANCES AT GENERAL MILLS BOULEVARD AND THE 1-394 TERMINI AND AT GENERAL MILLS BOULEVARD AND BETTY CROCKER DRIVE The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council January 7, 2003 Page 7 *Quotes - 800 MHz Portable Radios MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the purchase through the Hennepin County contract thirteen portable radios and accessories for a total of $35,386. *Second Consideration - Ordinance #275 - Amendment Regarding City Council Agenda and Order of Business - Establishing Order of Business The following ordinance was moved by Johnson, seconded by Grayson and motion carried unanimously to approve: ORDINANCE NO. 275, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amendment Regarding City Council Agenda and Order of Business Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-5 RESOLUTION ESTABLISHING THE CITY COUNCIL MEETING ORDER OF BUSINESS The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Announcement of Meetings The next Housing and Redevelopment Authority meeting will be held on January 14, 2003 at 7:00 p.m. The next Council/Manager meeting will be held on January 14, 2003 at 7:30 p.m. The next City Council meeting will be held on January 21, 2003 at 6:30 p.m. A Joint Workshop for Golden Valley, Crystal, New Hope and Joint Water Commission will be held on January 28, 2003 at 7:00 p.m. at Golden Valley City Hall. The Council/Staff Workshop will be held on February 1, 2003 at 8:00 a.m. at the Brookview Golf Course. A City Council meeting will be held on February 4, 2003 at 6:30 a.m. Regular Meeting of the City Council January 7, 2003 Page 8 Announcement of Meetings - Continued The Bassett Creek Water Management Commission will hold a public hearing to consider funding the proposed flood proofing program on January 16, 2003 at noon in the Golden Valley City Hall. Announcements of Meetings - Reset Meeting Dates Mayor Loomis introduced the agenda item. MOVED by Tremere, seconded by LeSuer and motion carried unanimously to reset the following City Council meeting dates: June 17 to Monday, June 16; August 5 to Monday, August 4; and November 4 to Wednesday, November 5. Set Date for Board of Review MOVED by Tremere, seconded by LeSuer and motion carried unanimously to set Tuesday, April 22, 2003 at 7:00 p.m. as the date and time for the Board of Review. Set Date for Council/Staff Workshop MOVED by Grayson, seconded by Johnson and motion carried unanimously to set the Council/Staff Workshop for Saturday, February 1, 2003 from 8 am to 12:00 noon at the Brookview Grill. Mayor and Council Communications The Council will interview any applicants to the Bassett Creek Water Management Commission on January 14, 2003 beginning at 6:30 p.m. The Council will interview board and/or commission applicants on February 5, 2003 and February 10, 2003 beginning at 6:30 p.m. Council Assignments: League of Minnesota Cities; Association of Metropolitan Municipalities and Council Commission Subcommittees Mayor Loomis introduced the agenda item. MOVED by Johnson, seconded by LeSuer and motion carried unanimously to make the following appointments: Legislative Liaison and Spokesperson - Mayor Loomis - 1 year League of Minnesota Cities - Council Member Johnson, Delegate; and Council Member Grayson, Alternate - 1 year term Regular Meeting of the City Council January 7, 2003 Page 9 Council Assignments: League of Minnesota Cities; Association of Metropolitan Municipalities and Council Commission Subcommittees - Continued Association of Metropolitan Municipalities - Council Member LeSuer, Delegate; and Council Member Loomis, Alternate - 1 year term Council Subcommittee Appointments: - 1 year term: Planning Commission Subcommittee - LeSuer and Tremere Human Rights Commission Subcommittee - Grayson and Loomis Open Space and Recreation Commission Subcommittee - Johnson and LeSuer Environmental Commission Subcommittee - LeSuer and Tremere Board of Zoning Appeals Subcommittee - Johnson and Tremere Building Board of Review Subcommittee - Loomis Civil Service Commission Subcommittee - Grayson Council Appointments - Assistant Weed Inspector Mayor Loomis introduced the agenda item. Mayor Loomis will appoint Ron Hammer as the Assistant Weed Inspector for a one year term. Adjournment The Mayor adjourned the meeting at 10:15 p.m. N o � 1 Linda R. Loomis,Mayor ATTEST: JdNally dministrative ssistant M Council/Manager Meeting Minutes January 14, 2003 Present: Mayor Loomis and Council Members Grayson, Johnson, LeSuer and Tremere. Staff Present: City Manager Tom Burt, Communications Coordinator Cheryl Weiler, Public Works Director Jeannine Clancy and Assistant to the City Manager Jeanne Andre. The meeting began at 9:45 PM in the City Council Conference Room. Community Visioning Tom Burt provided background on the most recent visioning initiative by the City. The Council discussed ways to finish out the visioning process and collaborate with other entities. Council consensus is to have a visioning event, perhaps collaborating with the Rotary and other organizations in the City, if the City Council can direct the process to meet City objectives. Council asked Mayor Loomis and Cheryl Weiler to meet with Don Anderson of the Rotary and determine ways the Council might collaborate with the Rotary process. Don Anderson was present and indicated that the Rotary would like to facilitate the arrangements and would look to the Council to identify issues of importance and direct follow-up based on the visioning. The schedule developed by Rotary calls for a historical film to be produced by June and a visioning event to be held in October or November. Consideration of Proposed Draft Capital Improvement Program (CIP) Regarding Second Generation Plan for Bassett Creek Water Management Commission At its last meeting the Council discussed a draft letter to the Bassett Creek Water Management Commission prepared by staff. The Council has agreed to state its preference to have each city fund projects in the Second Generation CIP that fall within its boundaries. Another item to be addressed in the letter is whether the Commission should pursue its own levy authority or ask Hennepin County to levy for projects in the CIP. Jeannine Clancy informed the Council that a legal opinion from Charlie LeFevere, attorney for the Commission, indicates that the Commission can ask the County to levy on its behalf, as has been done for the Minnehaha Watershed District. The Council decided to add a request that the Commission pursue the County levy to the letter. The meeting was adjourned at 11:15 PM. Jeanne Andre Assistant to the City Manager