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12-16-03 CC Minutes (missing pg 11)Regular Meeting of the City Council December 16, 2003 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 16, 2003 at 6:30 p.m. The following members were present: Grayson, Johnson, LeSuer, Loomis and Tremere, Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Envision Update Mayor Loomis updated the Council on subcommittee activities. Approval of Agenda MOVED by LeSuer, seconded Tremere and motion carried unanimously to approve the agenda of December 16, 2003 as amended: Addition of New Business - Approval of City Manager Salary, Email from Jan LeSuer Regarding Resignation from Bassett Creek Water Management Commission, and Snow Event. Citizen Input Mayor Loomis introduced the agenda item continued the meeting. Approval of Consent Agenda Hearing and seeing no one, the Mayor MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), except removal of City Council Meeting minutes - October 7 and 21, 2003 and Council/Manager Meeting - December 9, 2003. Mayor Loomis read the items listed on the consent agenda. *Approval of Minutes: City Council Meeting - October 7 and 21, 2003 MOVED by Tremere, seconded by LeSuer and motion carried unanimously to approve the City Council Meeting minutes of October 7, 2003 as amended: Minutes of Boards and Commissions - Board of Zoning Appeals - August 26, 2003 - after first sentence add "and stated some concerns about the process."; and Public Hearing - 2003 Special Assessments - Tom Mason, add quotation marks around "being shoved down his throat". The City Council will approve the October 21, 2003 meeting minutes at the next meeting. Regular Meeting of the City Council December 16, 2003 Page 2 *Approval of Minutes: Council/Manager Meeting - December 9, 2003 MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the Council/Manager meeting for December 9, 2003. *Approval of Check Register MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the payment of the bills as submitted. *General Business Licenses MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the issuance of licenses as recommended by staff. *City Gambling Licenses MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the City gambling licenses as follows: Chester Bird American Legion, Golden Valley VFW Post #7051, Minnesota Youth Athletic Services and The Church of St. Maron. *Fireworks Permit - Sweeney Lake Association MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the fireworks display permit for the Sweeny Lake Association. *Gambling License Exemption and Waiver of Notice Requirement - Minnesota Public Radio MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Minnesota Public Radio. *Gambling License Exemption and Wavier of Notice Requirement - Epilepsy Foundation of Minnesota MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for the Epilepsy Foundation of Minnesota. *Solicitor's License - Matthew Roed for Farmer's Insurance Group MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the solicitor's license for Matthew Roed for Farmer's Insurance Group. Regular Meeting of the City Council December 16, 2003 Page 3 *Minutes of Boards and Commissions MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the minutes as follows: Bassett Creek Water Management Commission - October 7 and 23, 2003 Board of Zoning Appeals - October 28, 2003 *Bids - Trimming/Removal of Trees and Stumps on Public and Private Property MOVED by Johnson, seconded by Grayson and motion carried unanimously to award the bid for trimming and removal of trees and stumps on public and private property to the only bidder, Tim's Tree Service. *Bids - City Facilities Cleaninq Service MOVED by Johnson, seconded by Grayson and motion carried unanimously to award the bid for city facilities cleaning services to the lowest responsible bidder, North American Cleaning Services for $71,984. The bids are as follows: North American Cleaning Services $71,984 Daybah A/C Refrigeration & Bldg. 73,490 The Clean -It Group, Inc. 79,533 RBM Services 109,980 *TH 55/Boone Avenue North/General Mills Boulevard Proiect - Receive and File Letter of Intent Regarding Agreement Supplementing and Amending PUD Development Agreement with General Mills and Authorize Agreement with KARE 11 MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the Letter of Intent from General Mills, Inc. regarding /Agreement Supplementing and Amending PUD Development Agreement. MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the City Manager sign the Agreement between Multimedia Holdings Corporation d/b/a KARE TV and the City of Golden Valley. *Approval of 2004 General Wages, Salaries and Standard Mileage Rate for Non-union Personnel Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-59 RESOLUTION ESTABLISHING 2004 GENERAL WAGES, SALARIES AND STANDARD MILEAGE RATE FOR ALL NON-UNION PERSONNEL Regular Meeting of the City Council December 16, 2003 Page 4 *Approval of 2004 General Wages, Salaries and Standard Mileage Rate for Non-union Personnel Continued The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Authorization to Sign Police Officer and Sergeant Agreements MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize the Mayor and City Manger to sign the 2004 Police Officer and 2004 Sergeant agreements. *Receipt of Donations to Golden Valley Human Services Foundation MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the donations as follows: Run the Valle Lupient Foundation $1,500 Golden Valley Rotary 100 Liberty Carton 2,000 Wells Fargo 1,000 No specific event: Preferred One $2,500 Leppik Committee 683 *Approval of 2004-2008 Capital Improvement Program (CIP) MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve the 2004-2008 Capital Improvement Program. *Adoption of 2004 - Water and Sewer Utility Brookview Golf, Motor Vehicle Licensing, Conservation/Recycling, Storm Sewer Water Utility, Human Services Foundation and Vehicle Maintenance Funds Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-60 RESOLUTION ADOPTING THE 2004 BUDGET OF THE WATER AND SEWER UTILITY FUND Regular Meeting of the City Council December 16, 2003 Page 5 *Adoption of 2004 - Water and Sewer Utility Brookview Golf, Motor Vehicle Licensing, Conservation/Recycling, Storm Sewer Water Utility, Human Services Foundation and Vehicle Maintenance Funds - Continued The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-61 RESOLUTION ADOPTING THE 2004 BUDGET OF THE BROOKVIEW GOLF FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-62 RESOLUTION ADOPTING THE 2004 BUDGET OF THE MOTOR VEHICLE LICENSING FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-63 RESOLUTION ADOPTING THE 2004 BUDGET OF THE CONSERVATION/RECYCLING FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council December 16, 2003 Page 6 *Adoption of 2004 - Water and Sewer Utility Brookview Golf, Motor Vehicle Licensing, Conservation/Recycling, Storm Sewer Water Utility, Human Services Foundation and Vehicle Maintenance Funds - Continued Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-64 RESOLUTION ADOPTING THE 2004 BUDGET OF THE STORM SEWER UTILITY FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-65 RESOLUTION ADOPTING THE 2004 BUDGET OF THE HUMAN SERVICES FOUNDATION FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-66 RESOLUTION ADOPTING THE 2004 BUDGET OF THE VEHICLE MAINTENANCE FUND The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Public Hearing - Adoption of 2004 Property Tax Lew, General Fund Budget and Capital Improvement Program Proiects for Equipment, Buildings and Parks Don Taylor, Finance Director presented the 2004 Budget and answered questions from the Council. Thomas Burt answered questions from the Council Regular Meeting of the City Council December 16, 2003 Page 7 Public Hearing - Adoption of 2004 Property Tax Lew, General Fund Budget and Capital Improvement Program Proiects for Equipment, Buildings and Parks - Continued The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 03-67 RESOLUTION OF THE CITY OF GOLDEN VALLEY, MINNESOTA AUTHORIZING A LEVY FOR 2004 The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 03-68 RESOLUTION ADOPTING THE 2004 BUDGET OF THE GENERAL FUND The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 03-69 RESOLUTION ADOPTING THE 2004 BUDGETS OF THE EQUIPMENT REPLACEMENT, BUILDING AND PARK IMPROVEMENT CAPITAL PROJECTS FUNDS The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council December 16, 2003 Page 8 First Consideration - Ordinance #291 - Adoption of Fees The following ordinances were MOVED by Johnson, seconded by Grayson: ORDINANCE NO. 291, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Establishing A Master Fee Schedule Don Taylor, Finance Director, introduced the agenda item and answered questions from the Council. Thomas Burt, Jeannine Clancy and Rick Jacobson, Director of Park and Recreation answered questions from the Council. MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve Ordinance #291, 2nd Series. Upon a roll call vote, the vote was as follows: GRAYSON - YES JOHNSON - YES LESUER - YES LOOMIS - YES TREMERE - YES Restricting Parking on a Portion of Golden Valley Road, Rhode Island Avenue North to Pennsylvania Avenue North Jeannine Clancy introduced the agenda item and answered questions from the Council. Bill Luksan, 7415 Knoll Street, expressed concern over the safety issue of people parking in front of Calvary Lutheran Church; stated that cars parked in front of the church create a blind spot and it is difficult to see when you are turning left; expressed concern over the increase in traffic on the road and the problems that will be caused when cars are parked in front of the Church and requested the Council not to rescind the no parking resolution. Steve Dornbusch, Senior Pastor, Calvary Lutheran Church, stated they are also concerned about safety but felt that this was a good compromise to help alleviate some of the parking problems. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 03-70 RESOLUTION RESCINDING RESOLUTION 446 AND ESTABLISHING PARKING RESTRICTIONS ON THE NORTH SIDE OF GOLDEN VALLEY ROAD (RHODE ISLAND AVENUE NORTH TO PENNSYVANIA AVENUE NORTH) The motion for the adoption of the foregoing resolution was seconded by Member Grayson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council December 16, 2003 Page 9 Approval of Brookview Community Center Liquor Policy Rick Jacobson, Director of Park and Recreation, introduced the agenda item and answered questions from the Council. MOVED by Tremere, seconded by Johnson and motion carried unanimously to adopt the policy change regarding the City contracting with a single source beverage provider to serve alcohol for rentals at Brookview Community Center. Authorizing Issuance and Sale of $1,295,000 General Obligation Tax Increment Refunding Bonds, Series 2004 A Don Taylor, Finance Director introduced the agenda item and answered questions from the Council. Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 03-71 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $1,295,000 GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2004A The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Recognition of Service - Gloria Johnson and Jan LeSuer Mayor Loomis introduced former Mayor Mary E. Anderson who shared stories and events she had worked on while she served on the Council with Council Member Johnson and Council Member LeSuer. Mayor Loomis presented Gloria Johnson with an engraved pewter bowl for her service as Council Member from 1976 - 2003. Mayor Loomis presented Jan LeSuer with an engraved pewter bowl for his service as Council Member from 1996 - 2003. Council Member Johnson and LeSuer expressed their appreciation to the Council, family, friends and the community. Regular Meeting of the City Council December 16, 2003 Page 10 Announcement of Meetings The next Bassett Creek Water Management Commission meeting will be held on December 18, 2003 at noon in the Council Conference Room. There is an Envision Steering Committee meeting on December 18, 2003 at 7:00 p.m. The next City Council meeting will be held on January 6, 2004 at 6:30 p.m. The next Housing and Redevelopment Authority meeting will be held on January 13, 2004 2003 at 7:00 p.m. The next Council/Manager meeting will be held on January 13, 2004 at 7:30 p.m. Mayor and Council Communications Council Member Tremere distributed an article about Medicine Lake ponds and Brooklyn Park fire service fees. Approval of City Manager Salary Mayor Loomis introduced the agenda item. Member Tremere introduced the following resolution and moved its adoption: RESOLUTION 03-72 RESOLUTION UPDATING THE ADDENDUM TO THE CITY MANAGER EMPLOYMENT AGREEMENT The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Email from Jan LeSuer Regarding Resignation from Bassett Creek Water Management Commission MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and file the email from Jan LeSuer, dated December 16, 2003 regarding resignation from Bassett Creek Water Management Commission. The Council will discuss the application process at an upcoming Council/Manager meeting. Regular Meeting of the City Council December 16, 2003 Page 12 Snow Event Council Member LeSuer expressed his appreciation to the Public Works staff for their good work in removing the snow and ice on the city streets. Adjournment The Mayor adjourned the meeting at 8:50 p.m. ,an i ATTEST: �Jdyj Nall Adm inistrati Assistant