02-19-02 CC Minutes Regular Meeting
of the
City Council
February 19, 2002
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on February 19, 2002 at 6:30 p.m.
The following members were present: Grayson, LeSuer, Johnson, Loomis, and Tremere.
Also present were: William Joynes, City Manager; Jeannine Clancy, Director of Public
Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Secretary.
Mayor Loomis welcomed students from North Junior High.
Citizen Input
Mayor Loomis introduced the agenda item. Hearing and seeing no one, the Mayor
continued the meeting.
Approval of Minutes: Citv Council Meetinq - Februarv 5, 2002; Special Citv Council
Meetina - Februarv 12, 2002; and Council/Manaqer Meetinq - Februarv 12, 2002
MOVED by Johnson, seconded by LeSuer and motion carried unanimously to approve the
City Council Meeting minutes of February 5, 2002 and Council/Manager Meeting minutes
of February 12, 2002 as submitted.
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to approve the
Special City Council meeting minutes of February 12, 2002 as amended: City Manager
Search Process - second paragraph - after agreed to, "remove research various search
firms" and change it to "prepare a request for professional services"; and under
Authorization to Sign Amended Employment Agreement for City Manager - change "Bill" to
City Manager.
Approval of Aqenda
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to approve the
agenda of February 19, 2002 as amended: Addition of Mayor/Council Item - Sharing and
Caring Hands.
Approval of Consent Aqenda
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to approve the
items on the consent agenda, indicated by an asterisk (*), as submitted.
Mayor Loomis read the items listed on the consent agenda.
Regular Meeting of the City Council
February 19, 2002
Page 2
*Approval of Check Reqister
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to authorize
the payment of the bills as submitted.
*General Business and Heatinq Licenses
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to authorize
the issuance of licenses as recommended by staff.
*Minutes of Boards and Commissions
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to receive and
file the minutes received as follows:
Building Board of Review - November 5, and December 3, 2001
Human Rights Commission - January 10, 2002
Board of Zoning Appeals - January 22, 2002
Families Sharing the Dream Committee - January 17, 2002
Public Hearinq - Street Vacation - Portion of Natchez Avenue North
Jeannine Clancy introduced the agenda item and answered questions from the Council.
MOVED by LeSuer, seconded by Tremere and motion carried unanimously to bring the
item on the table. .
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
Member LeSuer introduced the following resolution and moved its adoption:
RESOLUTION 02-15
RESOLUTION FOR STREET VACATION OF A
PORTION OF NATCHEZ AVENUE NORTH
The motion for the adoption of the foregoing resolution was seconded by Member Grayson
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
February 19, 2002
Page 3
Public Hearinq -2001 Pavement Manaqement Proqram - 01 SI 2 - Countrv Club Drive,
Rhode Island Avenue North to Douqlas Drive
Jeannine Clancy introduced the agenda item and answered questions from the Council.
William Joynes and Jeff Oliver, City Engineer answered questions from the Council.
MOVED by LeSuer, seconded by Tremere and motion carried unanimously to bring the
item on the table.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon.
Sara Walls, 6839 Country Club Drive, had questions regarding the fence, cost of trail, and
asked what the $36.60 front foot costs is for.
Stuart Lee, 7000 Country Club Drive, asked if the retaining wall would be needed if the trail
was not built; expressed concern for property values, removal of trees, littering, and
vandalism, doesn't want to live on a bike trail and look at a chain link fence.
Bradley Doolittle, 7225 Country Club Drive, asked how many people will use the trail, feels
the County should show a need for the trail, feels there is no need for a trail, concerned for
traffic flow, and feels there is no need for on-street parking.
Allen Hayes, 7111 Country Club Drive, wanted to know what happens after the March 15,
2002 deadline; and asked how much longer they will have to wait to hear if the trail is going
to go forward.
Ray Jacobs, Schuller's Tavern, 7345 Country Club Drive, asked that people be allowed to
park in front of the Tavern as he needs as much parking as he can get.
Lu Rockman, 130 Jersey Avenue North, expressed concern over the aesthetic value of the
project and feels that there should be alternatives to make the plan look better.
The Mayor closed the public hearing.
Member LeSuer introduced the following resolution and moved its adoption:
RESOLUTION 02-16
RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED
PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS
01 SI 2
COUNTRY CLUB DRIVE, RHODE ISLAND AVENUE NORTH AND DOUGLAS DRIVE
Regular Meeting of the City Council
February 19, 2002
Page 4
Public Hearinq - 2001 Pavement Manaqement Proqram - 01 SI 2 - Countrv Club Drive,
Rhode Island Avenue North to Douqlas Drive - Continued
The motion for the adoption of the foregoing resolution was seconded by Member Grayson
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Receipt of Januarv 2002 General Fund Budqet Report
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to receive and
file the January 2002 general fund budget report.
Call for Public Hearinq -2002 Urban Hennepin Countv Communitv Development
Block Grant Proqram (CDBG) - 3/4/02
William Joynes introduced the agenda item and answered questions from the Council.
MOVED by Johnson, seconded by Grayson and motion carried unanimously to call for a
public hearing to consider the 2002 Urban Hennepin County Community Development
Block Grant Program for March 4, 2002.
*Quotes - Cab and Chassis Trucks
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to purchase a
tandem-axle truck for $62,171.00 and a single-axle truck for $55,754.00 from Boyer Ford
from the MnDOT Purchasing Division.
*Quotes - Recreation Brochure
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to authorize
the producing and preparing of the recreation brochures for 2002 from the lowest
responsible bidder, Nystrom Publishing Company for $21,140.26. The quotes are as
follows:
Nystrom Printing $21,140.26
M & M Printing 21,277.65
Infinity Direct, Inc. 23,408.16
Regular Meeting of the City Council
February 19, 2002
Page 5
*Quotes - Fairwav Mowers
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to purchase
one fairway mower from the lowest responsible bidder, North Star TurF for $34,938.00.
The quotes are as follows:
MTI Distribution $36,273.00
North Star Turf 34,938.00
*Quotes - Rotary Surround Mower
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to purchase
one rotary surround fairway mower from the lowest responsible bidder, MTI Distributing for
$26,705.24. The quotes are as follows:
MTI Distribution $26,705.24
North Star Turf 31,204.50
*Quotes -Triplex Reel Mower
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to purchase
one triplex reel mower from the lowest responsible bidder, MTI Distributing for $18,211.98.
The bids are as follows:
MTI Distribution $18,211.98
North Star Turf 18,718.00
Announcements of Meetinqs
There will be a League of Minnesota Cities Legislative Conference on February 28, 2002.
The next City Councif ineeting is Monday, March 4, 2002 at 6:30 p.m.
The next Housing and Redevelopment Authority Meeting is March 12, 2002 at 7:00 p.m.
The next Council/Manager Meeting is March 12, 2002.
There will be a City Council Meeting on March 19, 2002 at 6:30 p.m.
Council Member Johnson announced the Run The Valley sponsored by the Human
Services Foundation will be held on April 20, 2002 at 8:30 a.m. at Brookview Park and
encouraged residents to participate.
Regular Meeting of the City Council
February 19, 2002
Page 6
Mavor and Council Communications
No action and/or discussion took place.
*Human Services Foundation -Additional Allocations
MOVED by Micks, seconded by LeSuer and motion carried unanimously to receive and file
the 2002 Additional Allocation Report, and approve sending the allocation letters to the
organizations involved.
Citv Manaqer Search Update
Council Members Grayson and Johnson updated the Council on the meeting they had to
discuss the request for proposals. They distributed a draft letter along with a listing of
executive search firms and a calendar form. Each Council Member was requested to
review their calendar and submit the calendar form to staff so a list of proposed meeting
dates could be established. William Joynes answered questions from the Council.
MOVED by Tremere, seconded by LeSuer and motion carried unanimously to authorize
the letter to be sent to the list of executive search firms attached to the memo from
Council Members Grayson and Johnson, dated February 17, 2002 and request staff to
specify the number of copies the firms should be required to submit.
Board/Commission Appointment Process and Set Date for Interviews
Mayor Loomis reviewed her memo and stated that a few more applications have been
received. The Council will interview the applicants on February 28, 2002 and March 14,
2002 beginning at 6:30 p.m.
Resettinq the Standard Meetinq Time for Council/Manaqer Meetinqs
Mayor Loomis introduced the agenda item.
MOVED by Tremere, seconded by LeSuer and motion carried unanimously to set the
Council/Manager meeting to start no earlier than 7:30 p.m.
Staff will prepare a resolution for adoption at the March 4, 2002 City Council meeting.
Sharinq and Carinq Hands
Council Member Johnson and William Joynes reviewed the discussions that were held
when Sharing and Caring Hands were interested in the Golden Valley Inn as a possible
site for providing services. They ultimately decided against the location because of
development costs.
Regular Meeting of the City Council
February 19, 2002
Page 7
Adiournment
MOVED by Grayson, seconded by LeSuer and motion carried unanimously to adjourn the
meeting at 8:10 p.m
Linda R. Loomis, Mayor
ATTEST:
�
d Nally, ministrative istant