03-19-02 CC Minutes Regular Meeting
of the
City Council
March 19, 2002
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on March 19, 2002 at 6:30 p.m.
The following members were present: Grayson, Johnson, LeSuer, Loomis, and Tremere.
Also present were: Jeanne Andre, Assistant to the City Manager; Jeannine Clancy,
Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative
Assistant.
Citizen Input
Mayor Loomis introduced the agenda item. Hearing and seeing no one, the Mayor
continued the meeting.
Letter from Ruth Heaner and Bruce Rovice Reqardinq Resiqnation from Human
Riqhts Commission
Councit Member LeSuer wanted to know the background information regarding the
resignation for Bruce Royce. Council Member Grayson wanted to know about the
absentee policy mentioned in the letter from Ruth Heaner.
Don Taylor, Finance Director/Human Rights Commission Liaison, stated that the City
would reimburse a board/commission member for out of pocket expenses but not for
service on a board or commission. He also informed the Council that a letter was sent to
Ruth Heaner to request her status and her willingness to continue as a member of the
Human Rights Commission.
MOVED by LeSuer, seconded by Johnson and motion carried unanimously to receive and
file the letter from Ruth Heaner, received March 12, 2002; and Bruce Royce, dated
February 7, 2002; regarding resignation from Human Rights Commission; and request the
Mayor send them a letter of appreciation in recognition for their service to the community.
*Letter from Hennepin Parks Reqardinq North Hennepin Reqional Trail Alonq
Countrv Club Drive and First-Tier Reqional Trail Bridqe Over TH 100
MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and
file the letter from David DeVeau, Development Administrator, Suburban Hennepin Park
District, dated March 11, 2002; regarding North Hennepin Regional Trail Along Country
Club Drive and First-Tier Regional Trail Bridge Over TH 100.
Regular Meeting of the City Council
March 19, 2002
Page 2
Approval of Minutes: Citv Council Meetinp - March 4, 2002; and Council/Manaqer
Meetinq - March 12, 2002
MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve
the City Council Meeting minutes of March 4, 2002; and the Council/Manager Meeting
minutes of March 12, 2002 as submitted.
Approval of Aqenda
MOVED by LeSuer, seconded by Johnson and motion carried unanimously to approve the
agenda of March 19, 2002 as submitted.
Approval of Consent Aqenda
MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve
the items on the consent agenda, indicated by an asterisk (*), as amended: Removal of
Letters and/or Petitions - Letter from Ruth Heaner and Bruce Royce Regarding Resignation
from Human Rights Commission; Removal of Organizational Item - Minutes of Boards and
Commissions - Planning Commission - February 11, 2002; and Removal of Departmental
Item - Receipt of Final 2001 General Fund Budget Report.
i
*Approval of Check Reqister
MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize
the payment of the bills as submitted.
*General Business and Heatinq Licenses
MOVED by Johnson, seconded by Grayson and motion carried unanimously to authorize
the issuance of licenses as recommended by staff.
*Gamblinq License Exemption and Waiver of Notice Requirement - Rotarv Club of
Golden Vallev
MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and
file the gambling license exemption and approve the waiver of notice requirement for the
Rotary Club of Golden Valley.
*Gamblinq License Exemption and Waiver of Notice Requirement - Meadowbrook
PTO
MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and
file the gambling license exemption and approve the waiver of notice requirement for
Meadowbrook PTO.
Regular Meeting of the City Council
March 19, 2002
Page 3
*Gamblinq Premises Permit Renewal -American Leqion Post 523
Member Johnson introduced the following resolution and moved its adoption:
RESOLUTION 02-29
RESOLUTION OF THE CITY OF GOLDEN VALLEY
APPROVING ISSUANCE OF A PREMISES PERMIT
FOR THE CONDUCT OF LAWFUL GAMBLING
(AMERICAN LEGION POST 523)
The motion for the adoption of the foregoing resolution was seconded by Member Grayson
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Minutes of Boards and Commissions
MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and
file the minutes received as follows:
Open Space and Recreation Commission - February 25, 2002
Building Board of Review - February 4, 2002
Minutes of Boards and Commissions - Planninq Commission - Februarv 11, 2002
Council Member Tremere suggested the Planning Commission be involved in the visioning
process and suggested the Council discuss the visioning process at a future Council
Meeting.
MOVED by Tremere, seconded by LeSuer and motion carried unanimously to receive and
file the February 11, 2002 Planning Commission minutes as submitted.
Receipt of Final 2001 General Fund Budqet Report
Don Taylor, Finance Director, reviewed the report and answered questions from the
Council.
MOVED by Tremere, seconded by LeSuer and motion carried unanimously to receive and
file the final 2001 general fund budget report.
Regular Meeting of the City Council
March 19, 2002
Page 4
Authorization to Siqn Cooperative Aqreement and Pedestrian Roadwav Easement
and Aqreement with Suburban Hennepin Parks District for Pennsvlvania Avenue
Seqment of the North Hennepin Reqional Trail
Jeanne Andre introduced the agenda item. Jeannine Clancy answered questions from the
Council.
MOVED by LeSuer, seconded by Johnson and motion carried unanimously to rescind
approval of the agreement between the City of Golden Valley the Suburban Hennepin
Parks authorized August 2, 2000 for the Pennsylvania Avenue segment of the North
Hennepin Regional Trial.
MOVED by Johnson, seconded by Tremere and motion carried unanimously to authorize
the Cooperative Agreement and the Pedestrian Roadway Easement and Agreement
between the City of Golden Valley and the Suburban Hennepin Regional Park District for
the Pennsylvania Avenue segment of the North Hennepin Regional Trail.
Receipt of Laurel/Vllinnetka Concept Studv Report and Call for Feasibilitv Studv -
2003 Pavement Manaqement Proqram
Jeannine Clancy introduced the agenda item and answered questions from the Council.
Glen Van Wormer, Short Elliott Hendrickson Traffic Engineer, summarized the work of the
Committee and answered questions from the Council. Sue Mason, Senior Project
Manager, reviewed the proposed schedule and budget and answered questions from the
Council.
MOVED by Johnson, seconded by Tremere and motion carried unanimously to receive and
file the Laurel Avenue/Winnetka Avenue Area Concept Study.
Member Tremere introduced the following resolution and moved its adoption:
RESOLUTION 02-30
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
2003 PAVEMENT MANAGEMENT PROGRAM
The motion for the adoption of the foregoing resolution was seconded by Member LeSuer
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
March 19, 2002
Page 5
*Quotes - Public Safety Photo Imaqinq Svstem
MOVED by Johnson, seconded by Grayson and motion carried unanimously to purchase a
photo imaging system through the State of Minnesota contract for $31,270.00.
*Bids - Park Shelter Improvements
MOVED by Johnson, seconded by Grayson and motion carried unanimously to award the
bid for the park building improvements to the lowest responsible bidder, Meisinger
Construction for $163,600.00. The bids are as follows:
Meisinger Construction 163,600.00
Parkos Construction 163,700.00
Construction Results Corp. 164,020.00
RAK Construction, Inc. 167,748.00
Gladstone Construction 215,127.00
J.S. Cates Construction 217,000.00
Unicorp 177,700.00
Hamline Construction 171,800.00
George F. Cook Construction 192,900.00
PMI Construction 182,450.00
TMG Construction 218,788.00
Donahue Construction 192,150.00
The Builders, Inc. 185,100.00
MN Construction 215,860.00
2002-2003 Budqet
Jeanne Andre introduced the agenda item. Don Taylor, Finance Director reviewed the
memo from the City Manager regarding the unanticipated budget windfall, possible budget
cuts for the future and answered questions from the Council.
MOVED by Johnson, seconded by Grayson and motion carried unanimously to delay the
decision on anticipated budget cuts until the City Council Meeting on April 1, 2002.
Staff was requested to provide the Council with an updated list of possible budget items
that could be rescinded and budget items that have already been implemented.
The Council will also discuss the impact of the budget cuts at the Council/Manager Meeting
of April 9, 2002 during the discussion of the Capital Improvement Program.
Regular Meeting of the City Council
March 19, 2002
Page 6
Announcements of Meetinqs
The Council will interview board/commission applicants on March 21, 2002 beginning at
7:00 p.m.
Mayor Loomis stated the City Council had met on March 18, 2002 to review the proposals
submitted from Executive Search Firms for the City Manager position. The Council had
decided to interview at least four firms. If those firms are not satisfactory they may possibly
interview three or four additional firms. The City Council will meet on March 30, 2002 at
8:30 a.m. at the Brookview Community Center to interview Executive Search Firms.
The next City Council Meeting is Monday, April 1, 2002 at 6:30 p.m.
There is a Legislative Breakfast on April 6, 2002 at 9:30 a.m. at Crystal City Hall.
The next Housing and Redevelopment Authority meeting is April 9, 2002 at 7:00 p.m.
The next Council/Manager meeting is April 9, 2002 at 7:30 p.m.
There will be City Council Meeting on April 16, 2002 at 6:30 p.m.
There will be a Council Workshop on April 18, 2002 at 7:00 p.m. at City Hall.
The Run The Valley will be held on April 20, 2002.
The Hennepin County Board of Commissioners will hold a public hearing on April 2, 2002
at 1:30 p.m. to discuss a petition to change the name of Mud Lake in the City of Plymouth.
Mavor and Council Communications
Council Member Tremere displayed a map of the new Legislative Districts.
*Proclamation for Child Abuse Prevention Month
MOVED by Johnson, seconded by Grayson and motion carried unanimously to proclaim
April 2002 as Child Abuse Prevention Month.
Regular Meeting of the City Council
March 19, 2002
Page 7
Adiournment
MOVED by Johnson, seconded by Grayson and motion carried unanimously to adjourn the
meeting at 8:54 p.m.
Linda R. Loomis, Mayor
ATTEST:
� _
y Nally, dministrative ssistant