04-01-02 CC Minutes Regular Meeting
of the
City Council
April 1, 2002
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on April 1, 2002 at 6:30 p.m.
The following members were present: Grayson, Johnson, LeSuer, Loomis, and Tremere.
Also present were: William Joynes, City Manager; Jeannine Clancy, Director of Public
Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Citizen Input
Mayor Loomis introduced the agenda item. Hearing and seeing no one, the Mayor
continued the meeting.
Letters from Todd Grant and Debra Nelson-Grant; Chris Rahill; Judv Reinkinq and
Meta Weiss Reqardinq Pavement Manaqement Proqram
Mayor Loomis summarized the letters.
MOVED by Johnson, seconded by Grayson and motion carried unanimously to receive and
file the letter from Todd Grant and Debra Nelson-Grant, dated March 17, 2002; Chris
Rahill, dated March 7, 2002; Judy Reinking, dated March 5, 2002 and Meta Weiss, dated
March 5, 2002 regarding pavement management program.
Approval of Minutes: Citv Council Meetinq - March 19, 2002
MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve
the City Council Meeting minutes of March 19, 2002 as submitted.
Approval of Aqenda
MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve
the agenda of April 1, 2002 as submitted.
Approval of Consent Aqenda
MOVED by LeSuer, seconded by Johnson to approve the items on the consent agenda,
indicated by an asterisk (*).
Barbara Juliar, 3037 Kyle Avenue North, stated the Board of the League of Women Voters
requested the letters regarding Pavement Management Program be removed from the
agenda and the letters be summarized.
Regular Meeting of the City Council
April 1, 2002
Page 2
Approval of Consent Aqenda - Continued
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to approve the
items on the consent agenda indicated by an asterisk, as amended: Removal of Letters
and/or Petitions - Letters from Todd Grant and Debra Nelson-Grant; Chris Rahill; Judy
Reinking and Meta Weiss Regarding Pavement Management Program, and Removal of
Manager's Item - Bids - Brush Pickup.
*Approval of Check Reuister
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to authorize
the payment of the bills as submitted.
*General Business and Heatinq Licenses
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to authorize
the issuance of licenses as recommended by staff.
*Minutes of Boards and Commissions
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to receive and
file the minutes received as follows:
Building Board of Review - March 4, 2002
Planning Commission - March 11, 2002
Bassett Creek Water Management Commission - February 21, 2002
Board of Zoning Appeals - February 26, 2002
Public Hearinq - Ordinance #267 - Conditional Use Permit - 5738 Olson Memorial
Hiqhwav
The following ordinances were MOVED by Tremere, seconded by Grayson:
ORDINANCE NO. 267, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Conditional Use Permit No. 02-93
5738 Olson Memorial Highway
Unlimited Inspirations Center, Applicant
Trent Nelson, Applicant, reviewed the proposed plan and answered questions from the
Council.
Rick Groger, Planning Commissioner, presented the Commission report.
Regular Meeting of the City Council
April 1, 2002
Page 3
Public Hearinq - Ordinance #267 - Conditional Use Permit - 5738 Olson Memorial
Hiqhwav - Continued
Mark Grimes, Director of Planning and Development introduced the agenda item and
answered questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon.
Patrick Weisman, 1045 Hiawatha Avenue, stated he is a partner with the applicant and a
consultant, stated that he helps centers open up and feels the facility will offer a benefit to
the community.
The Mayor closed the public hearing.
MOVED by Johnson, seconded by Grayson and motion carried unanimously to approve
Ordinance #267, 2nd Series. Upon a roll call vote, the vote was as follows:
GRAYSON - YES L�SUER - YES LOOMIS - YES JOHNSON - YES TREMERE - YES
Public Hearinq - Street Easement Vacation - Portion of St. Croix Avenue
Jeannine Clancy introduced the agenda item and answered questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
Member Johnson introduced the following resolution and moved its adoption:
RESOLUTION 02-31
RESOLUTION FOR STREET EASEMENT VACATION
FOR A PORTION OF ST. CROIX AVENUE NORTH
The motion for the adoption of the foregoing resolution was seconded by Member LeSuer
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
April 1, 2002
Page 4
Public Hearinq - Platted Drainaqe and Utility Easements - KQRS 2nd Addition (917
Lilac Drive North)
Jeannine Clancy introduced the agenda item and answered questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
Member Johnson introduced the following resolution and moved its adoption:
RESOLUTION 02-32
RESOLUTION VACATING PLATTED DRAINAGE AND UTILITY EASEMENTS
KQRS 2ND ADDITION
The motion for the adoption of the foregoing resolution was seconded by Member
Grayson and upon a vote being taken thereon, the following voted in favor thereof:
Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed
by the Mayor and her signature attested by the City Clerk.
*Receipt of Februarv 2002 General Fund Budqet Report
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to receive and
file the February 2002 general fund budget report.
*Authorization to Siqn Amended Aqreement with Hennepin Countv to Maintain
Glenwood Avenue Trail
Member LeSuer introduced the following resolution and moved its adoption:
RESOLUTION 02-33
RESOLUTION AUTHORIZING AMENDMENT NO. 1 TO CONSTRUCTION
COOPERATION AGREEMENT WITH PW 28-13-00 WITH HENNEPIN COUNTY FOR
PARTICIPATION IN THE CONSTRUCTION AND MAINTENANCE OF GLENWOOD
AVENUE BITUMINOUS PATH (XENIA AVENUE TO MEANDER ROAD)
The motion for the adoption of the foregoing resolution was seconded by Member
Grayson and upon a vote being taken thereon, the following voted in favor thereof:
Grayson, Johnson, LeSuer, Loomis and Tremere; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed
by the Mayor and her signature attested by the City Clerk.
Regular Meeting of the City Council
April 1, 2002
Page 5
2002 Pavement Manaqement Proqram: Beverly Avenue and Westwood Drive North;
Unity Avenue North and France Avenue North
Beverly Avenue and Westwood Drive North
Jeannine Clancy reviewed the staff report and answered questions from the Council.
MOVED by Johnson, seconded by LeSuer and motion carried unanimously to accept the
revised plan for the intersection of Westwood Drive North and Beverly Avenue and direct
staff to incorporate the plan into the final construction documents for the 2002 Pavement
Management Program - Meadow Lane North Area.
Unity Avenue North
Jeannine Clancy reviewed the staff report and answered questions from the Council.
MOVED by Tremere, seconded by Johnson and motion carried unanimously to authorize
staff to proceed with the acceptance of bids for a trail on Unity Avenue to be constructed
off street and adjacent to the east curb; the trail will be constructed with asphalt; and the
easements are to be maintained.
An audience member requested to speak before the Council. The Council discussed
whether he be allowed to speak and stated that because the item was not noticed as a
public hearing and the public hearing was closed on March 4, 2002 that he would not be
able to speak.
France Avenue North
Jeannine Clancy reviewed the staff report and answered questions from the Council.
William Joynes and Allen Barnard answered questions from the Council.
MOVED by Johnson, seconded by Grayson and motion failed to approve Option 1, which
consists of reconstructing France Avenue North as a gravel roadway following replacement
of the water main; and allow the property owners two to three weeks to decide if they want
to proceed; and if they want to proceed bid the France Avenue North segment as an
alternate for bituminous paving. Upon a roll call vote, the vote was as follows:
GRAYSON - YES LESUER - NO LOOMIS - NO JOHNSON - YES TREMERE - NO
MOVED by Tremere, seconded by Johnson and motion carried to amend the foregoing
motion to request the City Attorney review the written material that is presented to the
property owners to make sure it accurately reflects what would be involved and report back
to the City Council at its meeting of May 7, 2002. Council Member LeSuer voted no.
Regular Meeting of the City Council
April 1, 2002
Page 6
2002 Pavement Manaqement Proqram: Beverly Avenue and Westwood Drive North;
Unitv Avenue North and France Avenue North - Continued
France Avenue North - Continued
MOVED by Tremere, seconded by LeSuer and motion carried to proceed with Option 2,
which consists of reconstruction of France Avenue North as a standard bituminous street
with concrete curb and gutter following replacement of the watermain, as per the staff
recommendation. Upon a roll call vote, the vote was as follows:
GRAYSON - YES LESUER - YES LOOMIS - YES JOHNSON - NO TREMERE - YES
Authorization to Siqn Aqreement with Short Elliott Hendrickson for Desiqn and
Construction Services for 2003 Pavement Manaqement Proqram
Jeannine Clancy introduced the agenda item and answered questions from the Council.
MOVED by Grayson, seconded by Johnson and motion carried unanimously to authorize
the Mayor and City Manager to sign the agreement with Short Elliott Hendrickson Inc. for
design and construction services related to the 2003 Pavement Management Program for
$511,230.00.
Bids - Brush Pickup
Council Member Tremere had questions regarding the number of persons who requested
the plans and thinks that this program is worthwhile.
MOVED by Tremere, seconded by Johnson and motion carried unanimously to award the
bid to the only bidder, Tim's Tree Service in the amount of$59,740.00.
*Bids - Street Construction and Maintenance Materials
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to award the
bids for the purchase of the following street construction and maintenance materials to the
lowest responsible bidders. The bids are as follows:
Class 2 Crushed Limestone Bryan Rock Products, Inc. $10.69/ton
Sand FA-1 SA-AG, Inc. 5.96/ton
Crushed Rock Aggregate Industrial 14.89/ton
Type 41A Wearing Mix Course Mix Bituminous Roadways, Inc. 24.00/ton
Type 41A Wearing Mix Course Mix C. S. McCrossan 24.25/ton
Ball Diamond Mix Bryan Rock Products 13.95/ton
The bid tabulation is attached to the minutes as Exhibit A.
Regular Meeting of the City Council
April 1, 2002
Page 7
*Bids - Step Van
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to award the
bid for the purchase of a 18-foot step van from the lowest responsible bidder, Merit
Chevrolet for$34,309.00. The bids were as follows:
Merit Chevrolet $34,309.00
Iten Chevrolet 35,361.00
*Bids - Pavement Manauement Proqram - Country Club Drive
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to award the
bid for the pavement management program for the reconstruction of Country Club Drive
from the lowest responsible bidder, Northwest Asphalt, Inc. for $1,302,044.65. The bids
are as follows:
Northwest Asphalt, Inc. $1,302,044.65
Eureka Construction, inc. 1,305,961.95
Hardrives, Inc. 1,404,507.41
Forest Lake Contracting, Inc. 1,436.171.65
C.S. McCrossan, Inc. 1,518,592.20
S.R. Weidema 1,605,383.13
Thomas & Sons Construction 1,658,566.38
Midwest Asphalt, Inc. 1,966,594.58
*Quotes - Sewer Televisinq Equipment
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to purchase a
self-propelled transporter and data system from the only bidder, Cues for$27,405.00.
*Bids - Residential Meters
MOVED by LeSuer, seconded by Grayson and motion carried unanimously to award the
bid for the purchase of residential cold water meters from the only bidder, Hydro Supply
Company for $1,096,876.59.
2002-2003 Budqet
William Joynes introduced the agenda item and answered questions from the Council.
MOVED by Johnson, seconded by LeSuer and motion carried unanimously to rescind the
following items in the 2002 budget:
Regular Meeting of the City Council
April 1, 2002
Page 8
2002-2003 Budqet - Continued
Seasonal Employees - Park Maintenance - $18, 000
Streetscape - Park Maintenance - $20,000
MOVED by Johnson, seconded by Grayson and motion carried unanimously to cut the
following items from the 2002 budget:
Out of state conferences - $37,000
Visioning /Town Meeting - $5,000
Staff was requested to provide the Council with the budget information submitted by the
Golden Valley Historical Society.
The Council will discuss the 2002-2003 budget after the Legislative Session has finished
for the year.
Announcements of Meetinqs
The Legislative Breakfast scheduled for April 6, 2002 at 9:30 a.m. at Crystal City Hall has
been cancelled.
The Council will interview board/commission applicants on April 3, 2002 beginning at 7:00
p.m.
The next Housing and Redevelopment Authority meeting is April 9, 2002 at 7:00 p.m.
The next Council/Manager meeting is April 9, 2002 at 7:30 p.m.
The Robbinsdale School District will be holding a meeting on April 11, 2002 at 7:00 pm at
Olson School to discuss the use of Olson School as a temporary location for district office
staff.
The next City Council Meeting is April 16, 2002 at 6:30 p.m.
There will be a Council Workshop on April 18, 2002 at 7:00 p.m. at City Hall.
The Run the Valley will be held on April 20, 2002.
The Board of Review will be held on April 23, 2002 at 7:00 p.m. at City Hall.
Regular Meeting of the City Council
April 1, 2002
Page 9
Mavor and Council Communications
Council Member Johnson announced the Run The Valley sponsored by the Human
Services Foundation will be held on April 20, 2002 at 8:30 a.m. at Brookview Park and
encouraged residents to participate.
Police Officer Oath of Office - Jennifer Stalberqer
Robert Shellum, Director of Public Safety, introduced the newest Police Officer, Jennifer
Stalberger.
Mayor Loomis gave the oath of office to Police Officer Jennifer Stalberger.
The Council welcomed Officer Stalberger to the City and the Public Safety Department.
Presentation of Decision Resources LTD. - Survev Results
Bill Morris, Decision Resources LTD presented the survey results and answered questions
from the Council.
MOVED by Tremere, seconded by Johnson and motion carried unanimously to receive
and file the residential survey results dated March 2002.
The Council requested the survey be discussed at a future Council/Manger meeting.
Board/Commission Appointments and Reappointments
Council Member Tremere requested the item be tabled in order to allow for the new
Council Members to meet the members who are up for reappointment.
MOVED by Tremere, seconded by Johnson and motion carried unanimously to table the
item until the City Council meeting on May 7, 2002.
Regular Meeting of the City Council
April 1, 2002
Page 10
Adiournment
MOVED by Johnson, seconded by LeSuer and motion carried unanimously to adjourn the
meeting at 9:40 p.m.
• �77��
Linda R. Loomis, Mayor
ATTEST:
�
u Nally dministrati Assistant