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12-19-00 CC Minutes Regular Meeting of the City Council December 19, 2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 19, 2000 at 6:30 p.m. The following members were present: Anderson, Bakken, Johnson, LeSuer and Micks. Also present were: William Joynes, City Manager; Allen Barnard, City Attorney; and Judy Nally, Administrative Secretary. Citizen Input Mayor Anderson introduced the agenda item. Hearing and seeing no one, the Mayor continued the meeting. Approval of Minutes: Special City Council Meeting - November 29, 2000; Executive Session Statement - December 4, 2000; City Council Meeting - December 4, 2000; and Council/Manager Meeting - December 12, 2000 MOVED by Johnson, seconded by Bakken and motion carried unanimously to approve the Special City Council Meeting minutes of November 29, 2000; the Executive Session Statement of December 4, 2000; the City Council Meeting minutes of December 4, 2000; and the Council/Manager Meeting minutes of December 12, 2000 as submitted. Mayor Anderson read the Council/Manager Meeting minutes of December 12, 2000 and the Executive Session Statement of December 4, 2000. Approval of Agenda MOVED by Johnson, seconded by Bakken and motion carried unanimously to approve the agenda of December 19, 2000 as submitted. Approval of Consent Agenda MOVED by Bakken, seconded by LeSuer and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), as amended - Removal of Departmental Item - Authorization to Sign Letter of Understanding with Malloy, Montague, Karnowski, Radosevich & Co., P.A. for 2000 Audit. Mayor Anderson reviewed the items listed on the consent agenda. Regular Meeting of the City Council December 19, 2000 Page 2 *Approval of Check Register MOVED by Bakken, seconded by LeSuer and motion carried unanimously to authorize the payment of the bills as submitted. *General Business and Heating Licenses MOVED by Bakken, seconded by LeSuer and motion carried unanimously to authorize the issuance of license #21 to #33. *Fireworks Permit - Sweeney Lake Association MOVED by Bakken, seconded by LeSuer and motion carried unanimously to approve the fireworks permit for the Sweeney Lake Association for January 1, 2001 at 12:00 a.m. *City Gambling Licenses MOVED by Bakken, seconded by LeSuer and motion carried unanimously to approve the city gambling licenses listed as follows: #18003 - Chester Bird American Legion; #18004 - Golden Valley VFW Post #7051; #18005 - Totino Grace High School; and #10886 - Minnesota Youth Athletic Services and #18007 - Southwest Hockey, Inc. *Minutes of Boards and Commissions MOVED by Bakken, seconded by LeSuer and motion carried unanimously to receive and file the minutes received as follows: Joint Water Commission minutes of November 17, 2000 Public Hearing - Adoption of 2001 Budget Resolutions William Joynes introduced the agenda item and answered questions from the Council. Don Taylor, Finance Director, reviewed the 2001 Budget and answered questions from the Council. Don Taylor, Finance Director, reviewed the resolution 00-79 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council December 19, 2000 Page 3 Public Hearing -Adoption of 2001 Budget Resolutions - Continued Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 00-79 RESOLUTION OF THE CITY OF GOLDEN VALLEY, MINNESOTA AUTHORIZING A NET TAX LEVY FOR 2001 The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-80 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Micks introduced the following resolution and moved its adoption: RESOLUTION 00-80 RESOLUTION ADOPTING THE 2001 BUDGET OF THE GENERAL FUND The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-81 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council December 19, 2000 Page 4 Public Hearing -Adoption of 2001 Budget Resolutions - Continued Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-81 RESOLUTION ADOPTING THE 2001 BUDGET OF THE WATER AND SEWER UTILITY FUND The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-82 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 00-82 RESOLUTION ADOPTING THE 2001 BUDGET OF THE BROOKVIEW GOLF FUND The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-83 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council December 19, 2000 Page 5 Public Hearing -Adoption of 2001 Budget Resolutions - Continued Member Micks introduced the following resolution and moved its adoption: RESOLUTION 00-83 RESOLUTION ADOPTING THE 2001 BUDGET OF THE MOTOR VEHICLE LICENSING FUND The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-84 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 00-84 RESOLUTION ADOPTING THE 2001 BUDGET OF THE CONSERVATION/RECYCLING FUND The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-85 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council December 19, 2000 Page 6 Public Hearing -Adoption of 2001 Budget Resolutions - Continued Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 00-85 RESOLUTION ADOPTING THE 2001 BUDGET OF THE STORM SEWER UTILITY FUND The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-86 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-86 RESOLUTION ADOPTING THE 2001 BUDGET OF THE HUMAN SERVICES FOUNDATION The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-87 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council December 19, 2000 Page 7 Public Hearing -Adoption of 2001 Budget Resolutions - Continued Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 00-87 RESOLUTION ADOPTING THE 2001 BUDGET OF THE ELECTRONIC COMMUNICATION FUND The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director, reviewed the resolution 00-88 and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-88 RESOLUTION ADOPTING THE 2001 BUDGET OF THE VEHICLE MAINTENANCE FUND The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Receipt of October 2000 General Fund Budget Report MOVED by Bakken, seconded by LeSuer and motion carried unanimously to receive and file the October 2000 general fund budget report. Authorization to Sign Letter of Understanding with Malloy, Montague, Karnowski, Radosevich & Co., P.A. for 2000 Audit Services Council Member Micks asked about the practice of changing audit firms every five years and the possibility of the City making a change. Regular Meeting of the City Council December 19, 2000 Page 8 Authorization to Sign Letter of Understanding with Malloy, Montague, Karnowski, Radosevich & Co., P.A. for 2000 Audit Services - Continued Council requested the item be placed on an upcoming Council/Manager meeting for discussion. MOVED by Bakken, seconded by Johnson and motion carried to authorize the Mayor and City Manager to sign the Letter of Understanding with Malloy, Montague, Karnowski, Radosevich & Co., P.A. for 2000 audit services for an estimated fee of $30,500. Council Member Micks voted no. *Approval of Plat - PUD #90 - Meadowbrook School Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-89 RESOLUTION FOR APPROVAL OF PLAT - MEADOWBROOK SCHOOL P.U.D. NO. 90 The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Authorization to Sign PUD Permit - PUD #90 - Meadowbrook School MOVED by Bakken, seconded by LeSuer and motion carried unanimously to authorize the Mayor and City Manager to sign the PUD Permit for PUD #90, Meadowbrook School. *Authorization to Sign Contract Amendment and Extension with the Clean-It Group for Cleaning Services MOVED by Bakken, seconded by LeSuer and motion carried unanimously to authorize the Mayor and City Manager to sign the contract amendment and extension with The Clean-It Group for cleaning services through December 31, 2001. Regular Meeting of the City Council December 19, 2000 Page 9 *Setting the Employee Mileage Reimbursement Rate and Employee Car Allowances Consistent with IRS Rules Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-90 RESOLUTION SETTING THE EMPLOYEE MILEAGE REIMBURSEMENT RATE AND EMPLOYEE CAR ALLOWANCES CONSISTENT WITH IRS RULES The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Northwest Hennepin Human Services Council Grant for Youth Tobacco Initiative William Joynes introduced the agenda item and answered questions from the Council. MOVED by Johnson, seconded by Bakken and motion carried unanimously to receive and file the memo from Bob Shellum, dated December 12, 2000 regarding the grant. Support for Fee Increase for Deputy Registrars Don Taylor, Finance Director introduced the agenda item and answered questions from the Council. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 00-91 RESOLUTION SUPPORTING A FEE INCREASE FOR DEPUTY REGISTRARS The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Council Chamber Equipment Update William Joynes requested this item be postponed until January 2001. Regular Meeting of the City Council December 19, 2000 Page 10 Approval of General Wages and Salaries for 2001 for Non-Union Personnel William Joynes introduced the agenda item and answered questions from the Council. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 00-92 RESOLUTION ESTABLISHING GENERAL WAGES AND SALARIES FOR 2001 FOR ALL NON-UNION PERSONNEL The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Announcements of Meetings The next City Council meeting will be January 2, 2001. The NLC Congress of Cities will be held March 9, to March 13, 2001. Mayor Anderson and Crystal Mayor Meintsma are organizing a meeting with the Legislators on January 6, 2001 at 9:00 a.m. at the Crystal City Hall. Mayor and Council Communications No action and/or discussion took place. Approval of 2001 City Manager Salary Mayor Anderson and Council Member Bakken reviewed the past practice for determining the salary and presented the subcommittee recommendation for the City Manager's salary. MOVED by Bakken, seconded by LeSuer and motion carried unanimously to approve the City Manager salary as listed below: 1. Base salary will be $111,104 annually. 2. The City will contribute an additional $334 per month towards Mr. Joynes' ICMA retirement account. 3. All other terms and conditions of the employment agreement remain unchanged. Regular Meeting of the City Council December 19, 2000 Page 11 Adiournment MOVED by LeSuer, seconded by Micks and motion carried unanimously to adjourn the meeting at 7:50 p.m. C. C� Mary E. A erson, Mayor ATTEST: u Nally, ministrative Se etary