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10-12-56 Special MeetingSPECIAL MEETING of the VILLAGE COUNCIL October 12, 1956 Pursuant to due call and notice thereof a special meeting of the Village Council of the Village of Golden Valley, Hennepin County, Minnesota, was held at the Village Hall in said Village on October 12, 1956, at 7:30 otclock P.M. The following members were present: Nadasdy, Stark, Rahn, Teresi; and the following was absent: Bies. The Mayor called the meeting to order at 7:45 P.M. Labor Adjustment Panel.- The anel: The Council instructed that this matter be placed on the agenda of the meeting scheduled for October 16, 1956. New Village Hall: MVED by Stark seconded by Teresi carried that the Council appoint a committee consisting of Member Rahn as'Chairman, Administrator Owens, Architect Schmelzer, Village Engineer Ralph Fredrickson, Planning Commission Member M. Kingsley Patterson, to study the New Village Hall, its location and contents, said committee to report its recommendations to the whole Council from time to time. The Council instructed the Administrator and the Engineer make a preliminary land use plan and present same to a conference of the Council and the Planning Commission to be held on October 24, 1956. Condemnation of Glorvick & Holzgfel Properties: i MOVED by Stark seconded by Teresi carried to authorize the Village Attorney to employ three experts in the above referenced condemnation proceedings. Bids - One Million Dollar Bond Sale - Northwest Trunk Sewer: The Mayor announced that this was the time and place for receiving bids for an issue of $1,000,000 Improvement Bonds of the Village, to be dated August 1, 1956, invitations to prospective purchasers to submit sealed bids for the bonds at this meeting having been mailed out previously. The Administrator reported that two sealed bids for the purchase of said bonds had been received by him prior to the time of this meeting, which bids were thereupon presented to the Council, opened, publicly read and considered, and the highest and best bid of each bidder was found to be as follows: NAME OF BIDDER NET EFFECTIVE PREMIUM INTEREST RATE John Nuveen ,& Company } Baxter Williams Company ) Central Republic Company ) F. S. Yantis & Company ) - 4.09 $23.00 Allan Blair & Company ) M. B. Vick & Company ) r -2- "Minutes of Special Meeting of the Village Council, October 12, 1956" NAME OF BIDDER Piper, Jaffray & Hopwood Juran, & Moody, Inc. Allison Williams Company J. M. Dain & Company Barcus, Kindred & Company B. J. Van Ingen & Company Caldwell -Phillips Company Mannheimer -Egan, Inc. Shaughnessy & Company Woodward -Elwood Company Harold E. Wood & Company Kalman & Company, Inc. Paine, Weber, Jackson & Curtis E. J. Prescott & Company NET EFFECTIVE INTEREST RATE - 4.02 Par Member Rahn then introduced the following resolution herein quoted by title and MOVED its adoption: "RESOLUTION AWARDING SALE OF $1,000,000.00 IMPROVEMENT BONDS, SERIES OF AUGUST 1, 1956n, said resolution awarding the bid to Piper, Jaffray and Hopwood et al. of Minneapolis, Minnesota. The motion for the adoption of the foregoing resolution was duly seconded by Member Teresi and upon vote being taken thereon the following voted in favor thereof: Nadasdy, Rahn, Stark, Teresi; and the following voted against the same: None, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the Clerk. See Resolutions Book Page 39,9. Member Rahn introduced the following resolution herein quoted by title and MOVED its adoption: "RESOLUTION CREATING SERIES OF AUGUST 11 1956, IMPROVEMENT BOND FUND, PROVIDING FOR AND APPROPRIATING SPECIAL ASSESSMENTS FOR THE SUPPORT AND MAINTENANCE THEREOF, AND DIRECTING ISSUANCE OF IMPROVEMENT BONDS". The motion for the adoption of the foregoing resolution was duly seconded by Member Teresi and upon vote being taken thereon, the following voted in favor thereof: Nadasdy, Rahn, Stark, and Teresi; and the following voted against the same: None, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the Clerk. See Resolutions Book Page ��.. Contract - Northwest Trunk Sewer, Sections A & B: MOVED by Teresi seconded by Rahn carried to authorize the Mayor azd. the Clerk to 6ign contracts with the Nodland Construction Company, Inc. and Barbarossa & 'Sons, Inc. for the construction of Section A of said Northwest Trunk Sewer, and to authorize the Mayor and the Clerk to sign a contract with Lametti Construction Company for the construction of Section B of said Northwest Trunk Sewer. 1 i J -3 - "Minutes of Special Meeting of the Village Council, October 12, 1956" Conference with D_ e2artment Heads: 1. Overtime pay for department heads: The Administrator advised the Council that he had advised all department heads that effective January 1, 1957, no department head would be paid overtime pay. The Administrator further stated that he believed the following to be a fair and equitable statement and recommended its adoption by the Council. "The Village Council will, at the end of 1957, reconsider any department head's salary if his or her salary for 1957 is less than the pay of the highest paid person in his or her depart- ment, and may, in its descretion, consider and grant retroactive pay raises only with the idea that all pay policies apply equally to all departments" LVID by Stark seconded by Teresi carried that effective January 1, 1957, no department head of the Village of Golden Valley shall be paid for overtime work, and to adopt the preceding statement as Council policy. MOVED by Stark seconded by Teresi carried that Mr. Arno Denzin, Road Foreman - Street Superintendent, is hereby declared to be a department head, with all the duties, obligations, responsibilities and authority of same. 2. Hours of work for Village employees: The Administrator advised the Council that neighboring conmunities had shortened the work day of office and administrative personnel and that many offices were now open from 8:00 o'clock A.M. to 1.&10 o'clock P.M. The Administrator recommended that the office hours for all administrative personnel of the Village of Golden Valley, including the Engineering Department, be set from 8:00 A.M. to 4:30 P.M. After discussion, the Council instructed that the 8:00 A.M. to 5:00 P.M. work day be continued, but that schedules be worked out whereby employees may leave the office on a staggered basis at 1:30 P.M., and that if this plan does not prove feasible, the matter again be brought to the attention of the Village Council. 3. Regarding the Office of Village Administrator: Member Rahn introduced the following resolution herein quoted by title and MOVED its adoption: "RESOLUTION DEFINING THE OFFICE OF VILLAGE ADMINISTRATOR". The motion for the adoption of the foregoing resolution was duly seconded by Member Stark and upon vote being taken thereon the following voted in favor thereof: Rahn, Nadasdy, Stark; and the following voted against the same: Teresi, whereupon the resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the Clerk. See Resolutions Book Page AloX . 4. Mr. Martin Paquette advised the Council that he was terminating his association with the Village of Golden Valley as electrical inspector, effective January 1, 1957. The Council accepted Mr. Paquette's resignation. 5. Regarding Mail: The Council instructed the Administrator to continue the practice of opening all official mail for all departments of the Village of Golden Valley, and to instruct that all official mail addressed to any 210 -- "Minutes of Special Meeting of the Village Council, October 12, 1956" employee of the Village be addressed to the Village Hall at 7830 Sixth Avenue North. MVED by Stark seconded by Teresi carried to adjourn the meeting. L" 1 1