1957 Budget Meetings1
MINUTES OF BUDGET MEETINGS
FOR 1957
Starting September 4, 1957 ---October 3, 1957
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Minutes of Budget Meeting, September 4, 1957
This meeting was not a formally called meeting of the Village Council, but
was a public meeting in the nature of a conference, held at 8030 Olson Mmorial
Highway on September 4, 1957, at 3:00 P. M.
The following are not actual minutes of the meeting but are reconstructed from
the notes of those present at the meeting.
The Administrator presented the proposed 1958 budget to the Council as drawn
up by the Village staff. He explained that the purpose of this meeting was to
help familiarize the Council with the proposed budget and to call their attention
to certain items for their consideration.
The Administrator pointed out that the proposed budget calls for the closing
of the so-called "Permanent Improvement Revolting Fund" to the general fund
of the Village. Mr. Kane also pointed out that this is not a proper Village
Fund as it is now operated, and that he was also of the opinion that it should
be closed. In lieu of this fund the budget will provide a $10,000.00 Special
Assessment Revolving Fund under the general fund, the function of which will
be to provide funds for certain improvements such as dust abatement which are
assessed against the property owners but on which the assessments are not
collected until the year after the work is done. The Council approved this
plan and directed that it be carried out.
The Council further approved the plan presented in the budget to close the
balance in the poor fund annually to the general fund in order to avoid building
up an excessive poor fund.
The Administrator reported the need for an addition to the present Village garage
due to the large amount of expensive equipment which must now be left standing
outside throughout the winter. The Council approved the inclusion of $35,000.00
in the budget for this purpose.
The Administrator presented a plan for two way radio service in Village vehicles.
He stated that in order to include fire, police and utilities on one radio new -
work within the Village, the Village would have to provide a 24 hour dispatching
services which would call for three men and a payroll expenditure of a minumum
of $15,000.00. After discussion the Council directed that the Administrator
present some alternatives for their consideration which would enable them to
properly determine the proper course of action.
The Council reviewed the Engineering Department budget requested and agreed to
drop the provision for a new engineer's car in view of the additional police car
being purchased.
My—or
Attest:
Village Clerk and Administrator
-257 -
Memorandum of Budget Meeting
September 7, 1957
This meeting was not a formally called meeting of the Village Council, but
was a public meeting in the nature of a conference held at 8030 Olson
Memorial Highway, on September 7, at 3:00 P.M.
The following are not actual minutes of the meeting but are reconstructed
from the notes of those present at the meeting.
The Council further discussed the installation of two way radio in certain
of the Village vehicles and directed that $4.,000.00 be included in the budget
for this purpose, in addition to the provision of $1,000.00 provided for
Sheriffts radio rental for the police department. The Council expressed the
opinion that the Village could not afford their own full time dispatcher at
present. The Council directed that a study of various methods of providing
radio service be made by Village employees to determine the best way to pro-
vide radio service before any installation is made.
The Administrator proposed that a provision be made in the Council Adminis-
trator budget in the amount of $150.00, to be used for printing of the annual
report. This was agreed to be the Council after discussion.
The Council requested that the Administrator, during the coming year, determine
the cost of using voting machines and the type of contract required.
The Council approved the continued use of a janitor service in lieu of a jani-
tor employed by the Village for the coming year even if the proposed new
Village Hall is built.
Council directed that $1,800.00 be included in the 1958 budget to cover the
cost of the Village share of traffic signals at Highways #55 and #18.
The Council turned down the Administrator's request for the use of the
Glorvick home owned by the Village as additional temporary office space.
The Council instructed that $400.00 be included in the 1958 budget for revision
and printing of the Village map. It was noted that some of this expense would
be recovered by over-the-counter sales of the map.
Council approved hiring one more man in the sewer department as proposed in the
budget. Reference was made to the motion which had been approved by the -Council
in the past that any excess of expense over income in the sewer department until
construction is finished and residences are connected be charged to the various
improvement funds.
The Administrator called attention to the proposed provision for a study of the
Village by the Public Administration Service. After discussion,, the Council
moved to table this matter until a later budget meeting.
The Administrator explained that it was expected that the general fund cost
(30% of the total) of improving Winnetka and Noble Avenue would be financed
by bond sale or by gas tax apportionment.
The Council instructed that the Park Board be charged for time and materials
by the other departments in 1958.
1
Attests
age Clerk and Adminis rator
1
1
Mayor
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-259 -
Memorandum of Budget Meeting, September 24, 1957
This meeting was not a formally called meeting of the Village Council, but
was a public meeting in the nature of a conference held at 8030 Olson
Memorial Highway on September 24, 1957,.at 7:30 o'clock P. M.
Present were Bies, Flannagan, Nadasdy, Stark and Teresi; and the following
was absent: None.
Also present were Village Administrator Royce W. Owens, Village Attorney
Stanley D. Kane, and Finance Officer John Murphy.
The Council instructed that additional copies of the 1956 audit be obtained
and that every member of the Council in addition to certain officials of the
Village receive copies of said audit for their use during their terms of office.
The Administrator read a letter dated September 20, 1957, from Yx. Larry Harris,
Director of Recreation for the City of Hopkins. Said letter was ordered placed
on file. The Council instructed that Mr. Harris be advised that the Village
would continue its past services insofar of grading, flooding and maintaining
ice skating rinks at Westview School was concerned, and that the Administrator
point out to Mr. Harris that the Council's efforts in securing industry had
considerably increased tax benefits to the Westview School District number
225.
The Administrator proposed that the salary portion of the Fire Department's
budget be increased to :16,000 from $15,000 and that he be instructed to
investigate the feasibility of a three man "full-time" Fire Department for
1958. The Council also discussed the use of a police station wagon, equipped
for emergency fire duty, to supplement present fire coverage. The Council
instructed that as full and investigation as possible be made between this
date and the next budget meeting for report to the Council at said meeting.
It was decided that the Road Department budget should be increased by $1,000
to provide for the probability of a school signal on Glenwood Avenue, east
on T.H. #100.
With reference to the Finan ce Department, the Council instructed that the
budget requests be reviewed and reported at the next budget meeting.
Other matters were discussed, and agreements were fully noted in the proposed
budget which in on file in the official Village files kept on the 1958 budget
study.
Meeting adjourned by mutual consent.
Attest:
Village Clerk and Administrator
-26o -
Memorandum of Budget Meeting, September 30, 1957
This meeting was not a formally called meeting of the Village Council, but was
a public meeting in the nature of a conference, held at 8030 Olson Memorial
Highway on September 30, 1957, at 9:30 o'clock P. M.
Present were Bies, Flannagan, Nadasdy, Stark and Teresi: None was absent.
Also present were Village Clerk and Administrator Royce Td. Owens, Village
Attorney Stanley D. Kane, and Finance Officer John Murphy.
With reference to the Planning Commission's budget, the Council instructed that
the President of the Planning Commission be contacted with the request that he
appear before the Council to explain arrj requests which he wished to make for
funds in 1958.
The Administrator reported that he had discussed a three-man full-time Fire
Department with the Board of Fire Officers and that the Board of Fire officers
were present at this meeting. Discussion showed that the Board of Fire Officers
did not believe that the investment in a three man Fire Department would be
adequate at this time and recommended a five man full-time Fire Department as a
minimum. After further discussion, it was agreed that no changes in Fire Depart-
ment personnel should be made for 1958.
YX- Murphy, Village Finance Officer, reported that it would be possible for the
Finance Department to operate without the extra "one-half" girl requested in the
Finance Department budget, but that without the extra help, it would require more
time for Present personnel to bring the accounting records and system up to the
desired level than was originally estimated.
The Administrator then presented his recommended salaries for department heads
for 1958. Member Teresi then 14DVED seconded by Flannagan that the salary of Mr.
William Pinch be increased from $375 to $425 per month. Upon roll call vote
being taken thereon., the following members were recorded as voting as follows:
Bie s
YES
Flannagan
YES
Nadasdy
YES
Teresi
YES
Stark
NO
It was agreed that the office of Acting Chief of Police should be paid a salary of
$525.00 per month during 1958 but that payment should be in the form of two pay-
checks, one check to cover salary as Police patrolman and the other to cover
salary as Acting Chief of Police., the intent being to show that there is no
intention on the part of this Council that it is in any way bound by said salary
or increase in salary to appoint him Chief of Police should the McGinnis case be
decided either for or agAinst the Village.
The Administrator then read the letter from 1,1r. Larkin McLellan, Area Business
Representative, International Union of Operating Engineers, dated September 30,
1957. The Council considered said letter and ordered that it be tabled.
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Memorandum of Budget Meeting, September 30, 1957
MVED by Stark seconded by Bies carried that the Administratorts pay for 1958
be set at the figure recommended. Upon roll call vote being taken thereon,
the Council was recorded as voting as follows:
Bies
YES
Flannagan
NO
Nadasdy
NO
Teresi
NO
Stark
YES
1UVED by Stark seconded by Bies to approve the salaries of all department heads
as submitted by the Administrator. Upon vote being taken thereon, the members
of the Council were recorded as voting as follows:
Bies
YES
Flannagan
ABSTAIN
Nadasdy
NO
Stark
'YES
Teresi
NO
whereupon the Mayor declared the motion lost.
Mr. Kane presented several alternative methods of payment of attorney's fees.
Said letters were ordered placed on file. The Council agreed that Mr. Kane's
pay should be on the basis of a $200.00 a month retainer and that other fees be
paid on the same basis as heretofore.
Member Teresi then LVED seconded by Bies that the Council approve all raises as
recommended by the Administrator with the exception of the Village Administrator.
All voted in favor thereof,
Other matters were discussed, and agreements were fully noted in the proposed
budget which is on file in the official Village files kept on the 1958 budget
study.
Meeting adjourned by mutual consent.,
7or
Attest:
Village Crerk _and 7=677ator
1
-262 -
Memorandum of Budget Meeting., October 3, 1957
The Administrator advised the Council that Member Flannagan wished to provide
in the 1958 budget for a study by the Pdbli6,Administration Service study of
the orgainization of the Village government of the Village of Golden Valley.
The Administrator then read his letter to the Public Administr&tion Service
of Mby 21, 1957, and the answer to said letter dated May 29, 1957. The Council
instructed that the Assessment Revolving Fund budget item be increased to
$14,000 in order to provide for any such services and that the matter be again
reviewed by the Village Council in January of 1958.
The Council then discussed other budget matters. The proposed budget., which is
on file in the official Village files, records all agreements.
The Administrator then advised the Council that it was no longer necessary for the
benefited properties to pay special assessments levied by reason of Public
Improvements Funds numbered 11 and 12., inasmuch as there was sufficient monies
on hand to pay for all outstanding bonds. The Administrator stated that the Village
had, in the past, allocated such money to the sinking fund., but that he wished to
recommend to the Council that all such monies remaining on hand at the completion
of the street., curb and gutter., or storm sewer projects be allocated to that dis-
trict in which said improvements were originally constructed, then to decide within
one year of the date of reference how said area would like to have said money used
to the benefit of the area. After discussion, the Council instructed that the
Attorney draft a resolution cancelling all assessments remaining against Funds 11
and 12 and that any money remaining in the fund which is not obligated to pay off
bonded indebtedness revert to the General Fund.
Mr. George Pennock was present to discuss the 1958 budget of the Planning Commi-
ssion. After discussion, it was MOVED by Teresi seconded by Flannagan to instruct
the Administrator that the new assistant engineer must have a planning background
and that he is to provide for the assistant engineer to spend one-half of his time
on various Planning Commission projects throughout the year of 1958.
Adoption of Budget:
IUVED by Teresi seconded by Stark carried to accept the 1958 budget as presented
by the Administrator at this meeting and to instruct the Administrator to enforce
all provisions of said budget.
MOVED by Teresi seconded by Stark carried that the Administrator advise the County
Auditor that the Village of Golden Valley requests the Auditor to raise the sum of
$196,780.94 through real and personal peroperty taxes collectible in 1958, plus
a levy of one-half mill for poor relief, and a levy of one-third mill for the Fire
Department Relief Association.
Pursuant to due call and notice thereof a special
meeting of
the Village Council
of the Village of Golden Valley., Hennepin County,
Minnesota,
was held at 8030
Olson Memorial Highway in said Village at 8:00 o'clock P. M.
The following
members were present: Flannagan,, Nadasdy., Stark and Teresi;
and the following
was absent: Bies; whereupon the Mayor called the
meeting to
order.
The Administrator advised the Council that Member Flannagan wished to provide
in the 1958 budget for a study by the Pdbli6,Administration Service study of
the orgainization of the Village government of the Village of Golden Valley.
The Administrator then read his letter to the Public Administr&tion Service
of Mby 21, 1957, and the answer to said letter dated May 29, 1957. The Council
instructed that the Assessment Revolving Fund budget item be increased to
$14,000 in order to provide for any such services and that the matter be again
reviewed by the Village Council in January of 1958.
The Council then discussed other budget matters. The proposed budget., which is
on file in the official Village files, records all agreements.
The Administrator then advised the Council that it was no longer necessary for the
benefited properties to pay special assessments levied by reason of Public
Improvements Funds numbered 11 and 12., inasmuch as there was sufficient monies
on hand to pay for all outstanding bonds. The Administrator stated that the Village
had, in the past, allocated such money to the sinking fund., but that he wished to
recommend to the Council that all such monies remaining on hand at the completion
of the street., curb and gutter., or storm sewer projects be allocated to that dis-
trict in which said improvements were originally constructed, then to decide within
one year of the date of reference how said area would like to have said money used
to the benefit of the area. After discussion, the Council instructed that the
Attorney draft a resolution cancelling all assessments remaining against Funds 11
and 12 and that any money remaining in the fund which is not obligated to pay off
bonded indebtedness revert to the General Fund.
Mr. George Pennock was present to discuss the 1958 budget of the Planning Commi-
ssion. After discussion, it was MOVED by Teresi seconded by Flannagan to instruct
the Administrator that the new assistant engineer must have a planning background
and that he is to provide for the assistant engineer to spend one-half of his time
on various Planning Commission projects throughout the year of 1958.
Adoption of Budget:
IUVED by Teresi seconded by Stark carried to accept the 1958 budget as presented
by the Administrator at this meeting and to instruct the Administrator to enforce
all provisions of said budget.
MOVED by Teresi seconded by Stark carried that the Administrator advise the County
Auditor that the Village of Golden Valley requests the Auditor to raise the sum of
$196,780.94 through real and personal peroperty taxes collectible in 1958, plus
a levy of one-half mill for poor relief, and a levy of one-third mill for the Fire
Department Relief Association.
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Memorandum of Budget Meeting,, October 3., 1957
Appointment, Finance Committee:
The Mayor appointed Mr. Art Flannagan as Chairman of the Finance Committee.
Golden Valley - St. Louis Park Liaison Committee:
NDVED by Teresi seconded by Stark carried that the Village Administrator and
the Village Engineer be appointed as ex -officio members of the Gblden Valley -
St. Louis Park Liaison Committee.
The Mayor requested that Member Stark,, the Administrator and the Acting Chief -
of -Police attend the Mayorts Traffic Safety Conference on Wednesday, October 16,
1957, at the Nicollet Hotel. I
MOVED by Stark seconded by Flannagan carried that the meeting adjourn.
Attest: I
Village MrE an AMnistrator
1