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03-22-84 CC MinutesRegular Meeting of the City Council March 22, 1984 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on March 22, 1984 at 6:30 PM. The following members were present: Anderson, Bakken, Johnson (arrived at 6:55 PM) and Thompson, and the following member was absent: Stockman. Also present were: Acting City Manager, Lowell Odland; City Attorney, Robert Skare; and Deputy City Clerk, Judy Nally. Approval of City Council Minutes - March 8, 1984 MOVED by Thompson, seconded by Anderson and motion carried unanimously to approve the minutes of the City Council meeting of March 8, 1984 as submitted. Aeprival of Council/Manager Minutes - December 13, 1983, January 10 & February 14, MOVED by Thompson, seconded by Bakken and motion carried unanimously to approve the minutes of the Council/Manager meetings of December 13, 1983, January 10 and February 14, 1984 as submitted. Approval of Agenda MOVED by Thompson, seconded by Bakken and motion carried unanimously to approve the agenda of March 22, 1984 as amended: • Addition of Communication and Petition Item: Letter from Peter Meintsma, Mayor, City of Crystal, Regarding Forming a Highway Problem Committee Addition of Departmental Item: Approval of Phase III for Brookview Golf Course Addition of Mayor and Council Items: APA Conference, Update on City Manager Negotiations Approval of Consent Agenda MOVED by Thompson, seconded by Bakken and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), except Organizational Item: Minutes - Open Space and Recreation Commission- February 27, 1984; Departmental Items: Approval of Plans for Traffic Signal at Douglas and Golden Valley Road and Authorization to Sign PUD Permit and Approval of Plat - PUD #42 - North Lilac Drive Addition *Bills and Claims MOVED by Thompson, seconded by Bakken and motion carried unanimously to authorize payment of the bills as submitted. *Licenses MOVED by Thompson, seconded by Bakken and motion carried unanimously to authorize the issuance of licenses #8868 to #9002, #5535 to #5544, voiding #8916 and #8979. Regular Meeting of the City Council *Minutes of Boards and Commissions March 22, 1984 • MOVED by Thompson, seconded by Bakken and motion carried unanimously to receive and file the minutes received as follows: Planning Commission - March 12, 1984 Human Rights Commission - February 9, 1984 Building Board of Review - March 5, 1984 Bassett Creek Flood Control Commission - December 15, 1983 Bassett Creek Water Management Commission - February 16, 1984 Brookview Improvement Committee - March 8, 1984 Call for Public Hearin - Conditional Use Permit - 5530 and 5612 Wayzata Boulevard 4/18/84 Lloyd Kepel, Attorney representing the proponent, requested the Council defer calling the public hearing at this time, and will notify staff when the proponent wishes to continue the process. Robert Skare answered procedural questions regarding possible action by the Council, granting the request. MOVED by Thompson, seconded by Bakken and motion carried unanimously to receive and file the Planning Commission report, dated March 14, 1984, and defer calling the pubic hearing, pending further word from the proponent. Minutes - Oven Svace and Recreation Commission - February 27. 1984 0 MOVED by Thompson, seconded by Bakken and motion carried unanimously to receive and file the Open Space and Recreation Commission minutes of February 27, 1984. Chuck Burmeister reviewed the recommendations for the 1984 pool fees, Brookview park shelter rental fees, usage fees for recreation kits, deposit fees for kits and tug of war rope. MOVED by Bakken, seconded by Thompson and motion carried unanimously to approve the fee recommendations from the Open Space and Recreation Commission. Council Member Johnson arrived at 6:55 PM. Continued Public Hearing - RSL 144 - Major and Lee Avenues Lowell Odland introduced this item. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. 10 a Regular Meeting of the City Council March 22, 1984 Continued Public Hearing - RSL 144 - Major and Lee Avenues - Continued . Member Johnson introduced the f llowing resoluion and moved its adoption: RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS RSL 144 The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page Public Hearing - Preliminary Design Plan Approval - PUD #44 - Pem Millwork Addition Lowell Odland introduced this agenda item. Paul Hoover, Pem Millwork and Jeff Anderson, AMCON were present to answer questions from the Council. Robert Skare answered questions regarding phased developments. Gary Prazak, Planning Commissioner, stated the Planning Commission recommended approval of the preliminary design plan and answered questions from the Council. • The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Thompson, seconded by Johnson and motion carried unanimously to approve the preliminary design plan for PUD #44, subject to the following conditions: 1. Maximum of 30 percent office space as opposed to warehouse space in the 15,950 square foot office warehouse building on Lot 2. 2. Compatibility of building exteriors of the two buildings and approval of exterior finishes by the Building Board of Review. 3. Completion of storm sewer installation prior to constructin of Phase Two or Phase Three of the PUD. 4. Sprinklering of the entire area of each building. 5. Location of a Fire Department connector on each building in close proximity to the adjacent fire hydrant. 6. Submittal with the PUD General Plan of Development of access easement and joint maintenance documents for review and approval by the City Attorney. 7. Approval of watermain plans by the Minnesota Department of Health. 8. Addition on the Final Plat of drainage and utility easements six feet in width along the southern boundary line of the site and ten feet in width along the western, northern and eastern boundaries of the site. 9. Conformance of landscaping with the City Landscape Standards and approval of the Building Board of Review. 10. Conformance of all signage with the City Regulations and approval of the City Building Inspector. 11. Storage of all trash inside buildings or within enclosures approved by the City Building Inspector and Building Board of Review. 12. Separation of all drive and parking area from landscaped area by concrete curb. Regular Meeting of the City Council March 22, 1984 Public Hearing — Preliminary Design Plan Approval - PUD #44 - Pem Millwork - Addition - Continued Upon a roll call vote, the vote was as follows: ANDERSON - YES BAKKEN - YES JOHNSON - YES STOCKMAN - ABSENT THOMPSON - YES Public Hearing - First Reading - Rezoning to Radio Zoning District- 2401 Man elaIccnhn Robert Skare explained the procedure for voting when one Council Member is absent, and outlined the options to the proponent. The proponent requested a continuance of the public hearing until the April 3 meeting when a full council will be present. MOVED by Johnson, seconded by Bakken and motion carried unanimously to grant the request of the proponent and continue the public hearing until the April 3 meeting. Public Hearing - Street Vacation - Busch Street Lowell Odland introduced the agenda item. R. L. Johnson, proponent, was present and reviewed proposed plans for the area and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were • afforded the opportunity to express their views thereon. Lee Watson, Attorney representing Carl and Gary Jacobson, reviewed the reasons his client is opposed to the vacation and asked questions regarding how many votes were required for passage. Robert Skare recommended a continuance of the public hearing be approved so that the question as to voting can be clarified. MOVED by Johnson, seconded by Bakken and motion carried unanimously to continue the public hearing until the April 18 meeting. Public Hearing - First Re Golden Hills Study Area ng - Ordinance Amendment - Development Moratorium - MOVED by Johnson, seconded by Thompson and motion carried unanimously to bring on the table for first reading the ordinance amendment herein entitled: AN ORDINANCE AMENDING THE ZONING CODE (Zoning Code Moratorium on Development in the Golden Hills Study Area) Gary Prazak, Planning Commissioner, stated the Planning Commissioner recommended approval of the ordinance amendment. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no • one, the Mayor closed the public hearing. a Regular Meeting of the City Council March 22, 1984 Public Hearing - First Reading - Ordinance Amendment - Development Moratorium - Golden Hil s Study Area - Continue . MOVED by Bakken, seconded by Thompson and motion carried unanimously to approve on first reading the ordinance amendment herein quoted by title. Upon a roll call, the vote the vote was as follows: ANDERSON - YES BAKKEN - YES JOHNSON - YES STOCKMAN - ABSENT THOMPSON - YES Public Hearing - Second Reading - General Plan Approval - PUD #42 - North Lilac Drive Addition Mayor Anderson stated that she would normally remove herself from the table because of a potential conflict of interest, but because one Council Member is absent she requested the attorney make a recommendation on the procedure. Robert Skare stated the second reading could proceed after the Mayor states the conflict of interest for the record. Mayor Anderson stated that her husband works for the realty company handling the sale of the property but that he has no direct participation with the project. Kaye Westerland, representing the Proponent, was at the meeting to answer questions. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. • MOVED by Johnson, seconded by Thompson and motion carried unanimously to approve on second reading the ordinance amendment herein quoted by title. Upon a roll call vote, the vote was as follows: ANDERSON - YES BAKKEN - YES JOHNSON - YES STOCKMAN - ABSENT THOMPSON - YES Public Hearing - CDBG, Year X Lowell Odland introduced the agenda item. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Gary Prazak, 2016 Ensign Avenue North, asked what the procedures are regarding notification of residents of availability of funding, process for submitting suggestions for funding, and suggested that residents be notified prior to the public hearing that funds are available. The Mayor closed the public hearing. The Council discussed the possibility of sending out a press release regarding the availability of CDBG funds and requesting citizen input. 0 Regular Meeting of the City Council March 22, 1984 Public Hearing - CDBG , Year X - Continued Member Thompson introduced the following resolution and moved its adoption: �Z%/'-o .Y�I a�/ RESOLUTION APPROVING THE YEAR X COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page Letter from Leland Watson, Attorney, on Behalf of Carl Jacobson Regarding Busch Street acation MOVED by Thompson, seconded by Bakken and motion carried unanimously to receive and file the letter from Leland Watson on behalf of Carl Jacobson, dated March 13, 1984 and consider it at the public hearing. Letter from Peter Mei ntsma, Mayor, City of Crystal , Regarding Formi ng a Highway Problem Committee Mayor Anderson introduced this agenda item. MOVED by Thompson, seconded by Bakken and motion carred unanimously to receive and file the letter from Peter Meintsma, Mayor, City of Crystal, dated March 15, • 1984, to respond positively and authorize Council Member Bakken and Mayor Anderson as the City representatives to the Ad Hoc Committeee. Approval of TH 55 South Fronage Road Location Lowell Odland introduced this item, recommending the the design without the retaining wall. MOVED by Bakken, seconded by Johnson and motion carried unanimously to approve the design of the TH 55 South Frontage Road, as shown without the retaining wall. Thad Grzesiak, 525 Yosemite Avenue North, has questions regarding the design and notification process. Member Thompson introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE ACQUISITION BY PURCHASE OR CONDEMNATION OF CERTAIN PROPERTY FOR STREETS AND PUBLIC PURPOSES The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page • 611 Regular Meeting of the City Council March 22,1984 Approval of Plans for Traffic Signal at Douglas and Golden Valley Road Lowell Odland introduced this agenda item. MOVED by Bakken, seconded by Thompson and motion carried unanimously to authorize the Mayor and Acting City Manager to execute the Construction Cooperative Agreement with Hennepin County for the traffic signal at Douglas Drive and Golden Valley Road. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR A TRAFFIC CONTROL SYSTEM AT DOUGLAS DRIVE AND GOLDEN VALLEY ROAD The motion for the adoption of the foregoing resolution was seconded by Member Thompson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page *Participation in Quad -Cities DWI Enforcement Project Member Thompson introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE SUBMISSION OF THE GRANT APPLICATION AND EXECUTION OF THE AGREEMENT - QUAD -CITIES DWI ENFORCEMENT PROJECT • The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken and Thompson, and the following was absent: Johnson and Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page Authorization to Sign PUD Permit and Approval of Plat - PUD #42 - North Lilac Drive Addition Lowell Odland introduced this agenda item. MOVED by Johnson, seconded by Thompson and motion carried unanimously to approve the PUD Permit. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION FOR ACCEPTANCE OF PLAT - PUD #42 - NORTH LILAC DRIVE ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page MOVED by Johnson, seconded by Bakken and motion carried unanimously to authorize I* the Mayor to sign the plat, only after it has been reviewed by the City Attorney. Regular Meeting of the City Council March 22,1984 Approval of Plans for Traffic Signal at Douglas and Golden Valley Road Lowell Odland introduced this agenda item. MOVED by Bakken, seconded by Thompson and motion carried unanimously to authorize the Mayor and Acting City Manager to execute the Construction Cooperative Agreement with Hennepin County for the traffic signal at Douglas Drive and Golden Valley Road. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR A TRAFFIC CONTROL SYSTEM AT DOUGLAS DRIVE AND GOLDEN VALLEY ROAD The motion for the adoption of the foregoing resolution was seconded by Member Thompson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page *Participation in Quad -Cities DWI Enforcement Project Member Thompson introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE SUBMISSION OF THE GRANT APPLICATION AND EXECUTION OF THE AGREEMENT - QUAD -CITIES DWI ENFORCEMENT PROJECT • The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken and Thompson, and the following was absent: Johnson and Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page Authorization to Sign PUD Permit and Approval of Plat - PUD #42 - North Lilac Drive Addition Lowell Odland introduced this agenda item. MOVED by Johnson, seconded by Thompson and motion carried unanimously to approve the PUD Permit. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION FOR ACCEPTANCE OF PLAT - PUD #42 - NORTH LILAC DRIVE ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and Thompson, and the following was absent: Stockman, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page MOVED by Johnson, seconded by Bakken and motion carried unanimously to authorize I* the Mayor to sign the plat, only after it has been reviewed by the City Attorney. Regular Meeting of the City Council March 22, 1984 *Authorization to Sign Agreement with Home Free Shelter for Domestic Assault Servi ces • MOVED by Thompson, seconded by Bakken and motion carried unanimously to authorize the Mayor and Acting City Manager to sign the agreement with Home Free Shelter for the Domestic Assault Services. Revised Costs for RSL 140, 141 & 142 Lowell Odland introduced the agenda item. MOVED by Johnson, seconded by Bakken and motion carried unanimously to proceed with the street light construction for RSL 140, 141 & 142 based on the new costs, as recommended by staff. Call for Public Hearing - Vacation - Busch Street Cul-de-sac - 4/18/84 Lowell Odland reviewed the agenda item. MOVED by Johnson, seconded by Thompson and motion carried unanimously to call a public hearing to consider vacation of the Busch Street Cul-de-sac for April 18, 1984. Approval of Phase III for Brookview Golf Course Lowell Odland introduced this agenda item. • MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the Mayor and Manager to sign the agreement with TKDA for Phase III of the Brookvi ew Golf Course remodeling. Approval of Contract: IUOE Local 49 Lowell Odland introduced the agenda item. MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the Mayor and Acting City Manager to sign the IUOE Local 49 contract. *January Budget Report MOVED by Thompson, seconded by Bakken and motion carried unanimously to receive and file the budget report for January, 1984. *Authorization to Engage Holmes & Graven for I-394 Joint Acquisition Agreement MOVED by Thompson, seconded by Bakken and motion carried unanimously to authorize the hiring of Holmes and Graven to assist staff in negotiating an agreement with MnDOT, for an estimated cost of $15,000, to be reimbursed by the HRA if a tax increment district is established for redevelopment. 9 Regular Meeting of the City Council March 22, 1984 *Life Insurance Benefit for Management Personnel MOVED by Thompson, seconded by Bakken and motion carried unanimously to change the personnel policy for management classification as follows: 1. Those employees receiving less than 2% of the base pay for insurance be raised to 2% effective immediately. 2. Commencing January 1, 1985, the life insurance benefit paid to management personnel be established at 2% of the employees base salary. Brookview Remodeling - Bids Lowell Odland and Chuck Corlett, Program and Policy Superintendent reviewed the bids and answered questions from the Council. MOVED by Johnson, seconded by Thompson and motion carried unanimously to award the bid for the Brookview, remodeling to the lowest responsible bidder, Kloster Madsen, for the base bid of $353,900. The bids are attached as Exhibit A. *Golf Maintenance Equipment - Quotes MOVED by Thompson, seconded by Bakken and motion carried unanimously to purchase the following golf maintenance equipment, from the lowest responsible bidders, unless alternate selected and reason stated: greens aire from R. L. Gould, topdressor from R. L. Gould, rotary mower from Minnesota Toro, weed whip from Minnesota Toro, leaf blower from R. L. Gould, 16" chain saw from Reeds Sales, and 7 gang rough mower from Reeds Sales. The quotes were as follows: Minnesota • R. L. Goulds Toro Reeds Sales Green Aire $4,995.0 Topdressor 4,150.00 $4,195.00 Rotary Mower (push) 565.00 398.00 $ 429.00 Weed Whip(l) 225.00 232.00 267.36 Leaf Blower(2) 1,720.00 1,061.00 1,839.00 16" Chain Saw(3) 510.00 269.00a 299.00b 7 -gang rough mower 9,590.00 8,442.00 4,990.00 (1)reduced parts inventory (2)does not specifications (3)does not specifications Announcements of Meetings The City Council will attend the Commission Recognition Dinner on March 29, 1984 at 6:30 PM at Brookvi ew. Proclamation of April 29 - May 6 as "11 Health Fair Week" in Golden Vallev Margaret Arriola, Site Coordinator, 11 Health Fair, was present to receive the proclamation. MOVED by Bakken, seconded by Thompson and motion carried unanimously to proclaim April 29 - May 6 as "11 Health Fair Week" in Golden Valley. The Mayor presented Ms. Arriola with the proclamation. I* CA) Regular Meeting of the City Council APA Conference March 22, 1984 • Mayor Anderson will make one reservation for the Council. If any other Council Members are interested in attending any sessions they should contact Alda Peikert, Assistant Planner. Update on City Manager Negotiations Mayor Anderson gave a verbal update on the City Manager negotiations. Adjournment MOVED by Bakken, seconded by Johnson and motion carried unanimously to adjourn the meeting at 9:15 PM. Mary E. Vlerson, Mayor ATTEST: J Nal 11 Deputy C'ty Clerk • • o�ovov+ogo oo+o�+otND�Mtor, tf OOoo+o.-+ao a e�O0NOO8 call 8tD00+OO n�O0+0+�O :;I. N O to m -4 OMOLr) OO t tntDMMM�CIL 4 MMMMM ON U C e�O0NOO8 call 8tD00+OO n�O0+0+�O :;I. 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