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03-19-86 CC MinutesRegular fleeting of the City Council March 19, 1986 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on March 19, 1986 at 6:30 PM. The following members were present: Anderson, Johnson, Stockman and Thompson; and the following member was absent: Bakken. Also present were: William Joynes, City Manager; Lowell Odland, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Deputy City Clerk. Approval of Minutes - March 4, 1986 MOVED by Johnson, seconded by Stockman and motion carried unanimously to approve the minutes of the Council meeting of March 4, 1986 as amended: Public Hearing - Preliminary Plat Approval - Magnusson (Michael Sharp) Addition: Note the Mayor Pro Tem opened and closed the public hearing. Public Hearing - Preliminary Design Plan Approval - PUD #51 - Mallard Creek Apartments: Add the following condition - 4. The City receive proper easements for the sanitary sewer system with approval of the City Engineer. Announcements of Meetings: Change Council/Manager meeting date to March 12, 1986. Board/Commission Appointments: Delete duplicate of Building Board of Review • appointments. Approval of Agenda MOVED by Thompson, seconded by Stockman and motion carried unanimously to approve the agenda of March 19, 1986 as amended: Addition of Communications and Petitions: Letter from George Beck Regarding Resignation from Human Rights Commission Addition of Departmental Item: Recall Public Hearing - Ordinance Amendment - Administrative Procedures for Variances - 5/6/86 Addition of Mayor and Council Item: Proclamation of May 1, 1986 as Loyalty Day in Golden Valley Approval of Consent Agenda MOVED by Johnson, seconded by Thompson and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), removing Manager's Item: Recommendation of Salary Range for Administrative Assistant and adding Mayor and Council Item: Proclamation of May 1, 1986 as Loyalty Day in Golden Valley. *Bills and Claims MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize payment of the bills as submitted. Regular Meeting of the City Council *Licenses March 19, 1986 MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the issuance of licenses #10419 to #10649 and #5699 to #5714. *Taxicab Driver's Licenses MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the issuance of taxicab driver's licenses as recommended by staff. *Minutes of Boards and Commissions MOVED by Johnson, seconded by Thompson and motion carried unanimously to receive and file the minutes received as follows: Brookview Improvement Committee - February 13, 1986 Human Rights Commission - February 20, 1986 Planning Commission - March 10, 1986 *Call for Public Hearing - Preliminary Plat Approval - McTac Subdivision - TTI -578 6 MOVED by Johnson, seconded by Thompson and motion carried unanimously to call a public hearing to consider approval of the Preliminary Plat for McTac Subdivision for April 15, 1986. *Call for Public Hearin - Rezoning to Commercial Zoning District - 2485 Rhode s and Avenue North - 4/15/86 MOVED by Johnson, seconded by Thompson and motion carried unanimously to call a public hearing to consider rezoning 2485 Rhode Island Avenue North from the Light Industrial to the Commercial Zoning District for April 15, 1986. *Call for Public Hearing - Conditional Use Permit - 2485 Rhode Island Avenue MOVED by Johnson, seconded by Thompson and motion carried unanimously to call a public hearing to consider approval of a conditional use permit at 2485 Rhode Island Avenue North for April 15, 1986. Craig Ruschmeyer, Field Representative, Senator Boschwitz's Office Craig Ruschmeyer, Field Representative, from Senator Boschwitz's Office, informed the Council of the services available through the Senator's office and also updated the Council on current legislation. Regular Meeting of the City Council March 19, 1986 Public Hearing —First and Second Reading - Rezoning to Commercial District - 8115 Lewis Road MOVED by Johnson, seconded by Thompson and motion carried unanimously to bring on the table for first reading the ordinance amendment herein entitled: G�G�.V.iNI T NCS . G 7 AN ORDINANCE AMENDING THE ZONING CODE (Rezoning for Commercial Zoning District) 8175 Lewis Road Lowell Odland presented the staff report and answered questions from the Council. Gordon Olson, Hennepin Co-op Seed Exchange, was available to answer questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Stockman, seconded by Johnson and motion carried unanimously to approve on first reading the ordinance amendment herein quoted by title. Upon a roll call vote, the vote was as follows: ANDERSON - YES BAKKEN - ABSENT JOHNSON - YES STOCKMAN - YES THOMPSON - YES Lowell Odland stated the proponent has requested a second reading of the ordinance be held because of time constraints in connection with the purchase of the new location. MOVED by Thompson, seconded by Johnson and motion carried unanimously to bring on the table for second reading the ordinance amendment herein entitled: t'G�iVyNIE Nb. 7� AN ORDINANCE AMENDING THE ZONING CODE (Rezoning for Commercial Zoning District) 8175 Lewis Road The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Thompson, seconded by Stockman and motion carried unanimously to approve on second reading the ordinance amendment herein quoted by title. Upon a roll call vote, the vote was as follows: ANDERSON - YES BAKKEN - ABSENT JOHNSON - YES STOCKMAN - YES THOMPSON - YES 0 Regular Meeting of the City Council Public Hearing - CDBG Year XII Program March 19, 1986 William J oynes reviewed the programs the funds will be used for and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Grace Norris, Greater Minneapolis Day Care Association, urged the Council to continue to subsidize the day care program. The Mayor closed the public hearing. Member Stockman introduced the following resolution and moved its adoption: r �V1-7VA1 /6. 96 -/q RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XII URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL The motion for the adoption of the foregoing resolution was seconded by Member Thompson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Johnson, Stockman and Thompson; and the following was absent: Bakken, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page Informal Public Hearing - Second Reading - Ordinance Amendment - Name Change for Portion of Boone Avenue to General Mills Boulevard MOVED by Stockman, seconded by Johnson and motion carried unanimously to bring on the table for second reading the ordinance amendment herein entitled: C,,Pf iivr9NtE il!C' • U ( AN ORDINANCE AMENDING THE CITY CODE (Change of Name of Portion of Boone Avenue to General Mills Boulevard) The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MCFI by Thompson, seconded by Johnson and motion carried unanimously to approve on second reading the ordinance amendment herein quoted by title. Letter from Darlene Burbeck Regarding Traffic Safety Problem at 15th and Mendelssohn Darlene Burbeck, 1504 Mendelssohn Avenue North, was present to review her request to alleviate a traffic safety problem in backing out of her driveway. Dollie Jewell, 1508 Mendelssohn Avenue North, also expressed concern over getting out of the driveway. Lowell Odland reviewed the history of the area, stop sign policy, and answered questions from the Council. Regular Meeting of the City Council March 19, 1986 Letter from Darlene Burbeck Regarding Traffic Safety Problem at 15th and en a sso n - Continue MOVED by Johnson, seconded by Thompson and motion carried unanimously to direct staff to look at alternatives to alleviate the problem, such as grading of the corner, installation of a mirror, installation of signs, and any other options including cost estimates and liability factors and report back to the Council at its April 15 Council meeting. Letter from George Beck Regarding Resignation from Human Rights Commission Mayor Anderson stated that due to a potential conflict of interest because of his position as Administrative Law Judge for the State of Minnesota, George Beck has to resign his appointment on the Human Rights Commission, but he would be willing to be appointed to any other board/comission if a vacancy occurs. MOVED by Johnson, seconded by Thompson and motion carried unanimously to receive and file the letter from George Beck, dated March 17, 1986, regarding his resignation from the Human Rights Commission. *Approval of 1986 Casualty Insurance Program MOVED by Johnson, seconded by Thompson and motion carried unanimously to approve the 1986 casualty insurance program. *Authorization for Mayor and Manager to Sign Contract - 85 SI 6 & 85 SI 7 - econstruct Existing Railroad Grade Crossings MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the Mayor and Manager to sign the agreement with Chicago and NorthWestern Transportation Company for the reconstruction and installation of railroad grade crossings on Boone Avenue North and Golden Valley Road. *Authorization to Make Application to DNP, for License to Cross Public Waters - 86 LF 1 - Va ey Square, Area A Member Johnson introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO MAKE APPLICATION FOR LICENSE TO CROSS PUBLIC WATERS The ration for the adaption of the foregoing resolution was seconded by Member Thompson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Johnson, Stockman and Thompson; and the following was absent: Bakken, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page • Regular Meeting of the City Council March 19, 1986 Call for Informal Public Hearing - 86 CW 1 - 4/15/86 . Lowell Odland reviewed the background of the concrete walk program and proposed areas for installation, priorty of installation, cost estimates and budget. MOVED by Johnson, seconded by Thompson and motion carried unanimously to call a public hearing for April 15, 1986 to consider the installation of concrete walk in the following locations: 1. On Turner's Crossroad from Valley Wood Circle to Loring Lane - $57,510.09 2. On the north side of Golden Valley Road from Florida Avenue to Douglas Drive - $21,221.59 3. On the north side of Laurel Avenue from Turner's Crossroadd to Xenia Avenue South - $12,529.55. *Renewal of Maintenance Contract for Outdoor Warning Sirens MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize payment of $2,285.00 to Electric Service Company for renewal of the maintenance contract for the seven civil defense sirens. Recall Public Hearing - Ordinance Amendment - Administrative Procedures for Variances Granted - 5/6/86 William Joynes stated the Board of Zoning Appeals is reviewing the ordinance amendment and staff has requested the City Attorney attend its April 8 meeting to review their concerns prior to a public hearing and therefore requests the • Council recall the public hearing for May 6, 1986. MOVED by Johnson, seconded by Thompson and motion carried unanimously to recall the public hearing to consider an ordinance amendment regarding the administrative procedures for variances granted by the Board of Zoning Appeals for May 6, 1986. *Quotes - Road Striping/Marking and Parking Lot Striping MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the striping for street centerline, lane, crosswalks and markings; and striping of the Brookview Golf Course and Civic Center parking lots from the lowest responsible bidder, Striping Services for $6,222.00. The quotes were as follows: Strpinq Services $6,222.00 Deneson Striping, Inc. 6,907.50 AAA Striping Services Co. Inc. 7,769.90 Twin City Striping 8,435.00 *Resurfacing Floors at Fire Stations 1 & 2 MOVED by Johnson, seconded by Thompson and motion carried unanimously to resurface the apparatus bays in Fire Station 1 and 2 with resithane with abrasive grit from Grove -Johnson Company for $1,760.00. Grove -Johnson Company did the original resurfacing job and will be used again so the same materials are used to insure proper bonding. • I Regular Meeting of the City Council March 19, 1986 *Quotes - Repair of Steel Roller MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize 40 the rebuilding the drums for the self-propelled steel roller from the only maintenance shop in the area, Ruffridge-Johnson for $2,489.00. *Telephone System - Financing Recommendation MOVED by Johnson, seconded by Thompson and motion carried unanimously that the bid for the five components of the telephone system, awarded at the March 4, 1986 Council meeting, be financed with a four-year lease purchase agreement with Financial Management Leasing Co. *Quotes - Cab and Chassis for Utility Department MOVED by Johnson, seconded by Thompson and motion carried unanimously to purchase a cab and chassis to be used for servicing meters in the Utility Department from the lowest responsible bidder, Brookdale Ford for $8,477.00. The quotes were as follows: Brook dale Ford $8,477.00 Superior Ford 8,649.00 Walser Ford 8,922.75 *Quotes - Platting of City Owned Property and Resolution Authorizing Appropriation Adjustment . MOVED by Johnson, seconded by Thompson and motion carried unanimously to authorize the furnishing of Certificates of Survey and Final Plats for the Civic Center Site and North Tyrol Park from the lowest responsible bidder, Minnesota Valley Surveyors, Inc. for $6,900.00. The quotes were as follows: Minnesota Valley Surveyors, Inc. $6,900.00 Suburban Engineering, Inc. 7,200.00 Schoell & Madson, Inc. 103,270.00 Member Johnson introduced the following resolution and moved its adoption: IW` z Op"Ll AIL) S6 ` Z l RESOLUTION AUTHORIZING APPROPRIATION ADJUSTMEiJTS TO THE 1986 GENERAL FUND BUDGET FOR THE ADDITIONAL COST OF CITY SURVEYS The motion for the adaption of the foregoing resolution was seconded by Member Thompson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Johnson, Stockman and Thompson; and the following was absent: Bakken, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the Deputy City Clerk. See Resolution Book Page C7 I Regular Meeting of the City Council *Quotes - Ice Machine for Brookview March 19, 1986 MOVED by Johnson, seconded by Thompson and motion carried unanimously to purchase a new ice machine for the Brookview Grill from St. Paul Bar & Restaurant Equipment for $1,934.00. St. Paul Bar & Restaurent Equipment was chosen because they provide a better warranty program, larger capacity to produce ice, and the machine fits into the limited space available. The quotes were as follows: St. Paul Bar & Restaurant Equipment $1,934.00 Quality Refrigeration 2,237.00 Sunderland, Inc. 1,900.00 *Quotes - Typewriters for Public Safety Department MOVED by Johnson, seconded by Thompson and motion carried unanimously to purchase two Xerox Memorywriter typewriters from the lowest responsible bidder, Office Products of Pill, Inc. for $1,490.00. The quotes were as follows: Office Products of 1111, Inc. $1,490.00 Xerox Corporation 1,565.00 The Genra Group 1,825.00 *February, 1986 - General Fund Budget Report MOVED by Johnson, seconded by Thompson and motion carried unanimously to receive and file the February, 1986 General Fund Budget Report. Recommendation of Salary Ranke for HRA Coordinator/Administrative Assistant William Joynes updated the Council on the status of the position and reviewed the salary recommendation. MOVED by Stockman, seconded by Thompson and motion carried unanimously that the Council establish the 1986 pay range for the HRA Coordinator/Administrative Assistant as follows: Start - $31,000 6 Months- $32,023 1 Year - $33,079 2 Years - $34,171. Announcements of Meetings No action taken. Presentation of Certificates of Appointment Mayor Anderson presented Certificates of Appointment to those in attendance. *Proclamation of April 5-12 as "TV 11 Health Fair Week" in Golden Valley MOVED by Johnson, seconded by Thompson and motion carried unanimously to proclaim April 5-12, 1986 as "TV 11 Health Fair Week" in Golden Valley. Report on NLC Congressional Meeting Mayor Anderson and Council Members Johnson and Thompson gave a brief report on the sessions they attended at the NLC Congress of Cities held in Washington, DC. Regular Meeting of the City Council March 19, 1986 Centennial Town Meeting The Council discussed and supports the idea of holding a Centennial town meeting. is Mayor Anderson will request Council Members Bakken and Thompson to form a Council Subcommittee to prepare a format for the meeting. It was also suggested to ask former elected officials to attend a centennial celebration and distribute "honored guest" badges or buttons. *Proclamation of May 1, 1986 as Loyalty Day in Golden Valley MOVED by Johnson, seconded by Thompson and motion carried unanimously to proclaim May 1, 1986 as Loyalty Day in Golden Valley. Adjournment MOVED by Thompson, seconded by Stockman and motion carried unanimously to adjourn the meeting at 8:10 PM. zwg",-'LVZZ-1' Mary E. 6fiderson, Mayor ATTEST: J y Ila y, Depute City Clerk m