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02-21-95 CC Minutes unsigned Regular Meeting of the City Council February 21, 1995 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota YJdS held at 7800 Golden Valley Road in said City on February 21, 1995 at 6:30 PM. The following members were present: Johnson, Micks, Russell , Thompson, and Tremere. 41so present were: William Joynes, City Manager; Al1en Barnard, City Attorney; and Judy Nally, Administrative Secretary. A roval of Minutes: S ecial Cit Council Meetin - December 8, 1994; Cit Council Meetin s - anuar , and anuar , ; Council Mana er Meetin s - December 1 , ; January 10, and February 1 , 1995; and Executive Session Statement - January 18, 1995 MOVED by Johnson, seconded by Russell and motion carried unanimously to approve the minutes as follows: Special City Council Meeting, December 8, 1994; City Council Meetings - January 3, and January 17, 1995; Council /Manager �1eetings - December 13, 1994; January 10, and February 14, 1995 as submitted. Mayor Tremere reviewed the Executive Session Statement. MOVED by Russell , seconded by Micks and motion carried unanimously to approve the January 18, 1995 Executive Session Statement as submitted. Approval of Agenda MOVED by Johnson, seconded by Micks and motion carried unanimously to approve the agenda of February 21, 1995 as amended: Removal of Departmental Item - Approval of Plat - Golden Hills 2nd Addition; and Addition of Departmental Item - Authorization to Sign Purchase Agreement for Sale of House at 1001 Orkla Drive; RSL 214 - Turnpike Road, Lawn Terrace to Radisson Road - Call for Feasibiiity Study and Call for Public Hearing - 3/14/95. Approval of Consent Agenda MOVED by Thompson, seconded by Russell and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*) , adding Departmental Item - RSL 214 - Turnpike Road, Lawn Terrace to Radisson Road - Call for Feasibility Study and Call for Public Hearing - 3/14/95. *Bills and Claims MOVED by Thompson, seconded by Russell and motion carried unanimously to authorize payment of the bids as submitted. *Licenses MOVED by Thompson, seconded by Russell and motion carried unanimously to authorize the issuance of license #15322 - #15323 and #6654. Regular Meeting of the City Council February 21, 1995 Page 2 *Minutes of Boards and Commissions MOVED by Thompson, seconded by Russell and motion carried unanimously to receive and file the minutes received as follows: Open Space and Recreation Commission - January 23, 1995 Bassett Creek Water Management Commission - January 19, 1995 Black History Committee - February 2, 1995 Human Services Foundation - February 13, 1995 Public Hearinq - 1995-1996 CDBG Proqram William Joynes introduced the agenda item. Mark Grimes, Director of Planning and Development, reviewed the staff recommendation and answered questions from the Council . The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Karen Kingsley, Community Action for Suburban Hennepin (CASH) , reviewed their programs, requested the Council consider allocating funds for their programs, and answered questions from the Council . Rita DeBruyn, Five Cities Senior Transportion Program, thanked the Council for their past allocations, reviewed the program and answered questions from the Council . Laurie Possin, Greater Minneapolis Day Care Center, reviewed the procedures for allocation of funds for the individual families and answered questions from the Council . The Mayor closed the public hearing. MOVED by Micks, seconded by Johnson and motion failed to amend the Resolution 95-16 by reducing the amount allocated to the Child Care Subsidy Program by $1,000 and allocating $1,000 to Community Action for Suburban Hennepin (CASH) Forclosure Program. Council Members Russell , Thompson and Tremere voted no. Member Thompson introduced the following resolution and moved its adoption: RESOLUTION 95-16 RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1995 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT B�OCK GRANT PROGRAM The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City CTerk. Regular Meeting of the City Council February 21, 1995 Page 3 *Support Administrative Fee Increase for Deouty Registrars Member Thompson introduced the following resolution and moved its adoption: RESOLUTION 95-17 RESOLUTION SUPPORTING AN ADMINISTRATIVE FEE INCREASE FOR DEPUTY REGISTRARS The motion for the adoption of the foregoing resolution was seconded by Member Russell and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Authorization to Hire Barr Enqineering for Surface tJater Management Plan William Joynes introduced the item. Fred Salsbury, Director of Public Works answered questions from the Council . MOVED by Johnson, seconded by Micks and motion carried to authorize the hiring of MSA to prepare the City' s local surface water management plan, as required by State Statute for an amount not to exceed �125,000. Council Member Russell voted no. *Authorization to Sign 1995 Environmental Health Services Agreement with Hennepin Count MOVED by Thompson, seconded by Russell and motion carried unanimously to authorize the Mayor, City Manager and City Attorney to sign the Environmental Health Services Agreement, Contract No. A04705 with Hennepin County. *January, 1995 General Fund Budget Report MOVED by Thompson, seconded by Russell and motion carried unani.mously to receive and file the January, 1995 General Fund Budget Report. Approval of Plat - Golden Hills 2nd Addition William Joynes introduced the item. Mark Grimes, Director of Planning and � Development; answered questions regarding the plat. Member Micks introduced the following resolution and moved its adoption: RESOLUTION 95-18 RESOLUTION FOR APPROVAL OF PLAT - GOLDEN HILLS 2ND ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council February 21, 1995 Page 4 Adoption of Special .4ssessment Deferment Policy William Joynes introduced the item. Fred Salsbury, Director of Public Works answered questions from the Council . Member Thompson introduced the following resolution and moved its adoption: RESOLUTION 95-19 RESOLUTION ADOPTING SPECIAL ASSESSMENT DEFERMENT POLICY The motion for the adoption of the foregoing resolution was seconded by �ember �ohnson and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Adoption of Amended Soecial .4ssessment Policy William Joynes introduced the item. .411en Barnard answered questions from the Council . Member Micks introduced the following resolution and moved its adoption: RESOLUTION 95-20 RESOLUTION ADOPTING AN AMENDED SPECIAL ASSESSMENT POLICY The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the P�ayor and his signature attested by the City Clerk. *Call for Public Hearin - Preliminar Desi n Plan A roval - PUD #66 - JLO Addition - MOVED by Thompson, seconded by Russell and motion carried unanimously to call a public hearing to consider preliminary design plan approval for PUD #66, JLO Addition for March 7, 1995. *Call for Public Hearin - Preliminar Desi n Plan A roval - Amendment #1 - P - Saturn ddition - MOVED by Thompson, seconded by Russell and motion carried unanimously to call a public hearing to consider preliminary desing plan approval for Amendment #1, PUD #63, Saturn Addition for March 7, 1995. Authorization to Sign Purchase Agreement for 1001 Orkla Drive William Joynes introduced the agenda item. Allen Barnard answered questions from the Council . MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize the City Manager to sign the purchase agreement for 1001 Orkla Drive for the purchase price of $110,000. Regular Meeting of the City Council February 21, 1995 Page 5 *RSL 214 - Turnpike Road, Lawn Terrace to Radisson Road - Call for Feasibility JtUdY Member Thompson introduced the following resolution and moved its adoption: RESOLUTION 95-21 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT RSL 214 TURNPIKE ROAD, LAWN TERRACE TO RADISSON ROAD The motion for the adoption of the foregoing resolution was seconded by Member , Johnson and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *RSL 214 - Turnpike Road, Lawn T�rrace to Radisson Road �all for Public Hearina �/14iq� P�ember Thompson introduced the following resolution and moved its adoption: RESOLUTION 95-22 RESOLUTION PROVIDING FOR PUBLIC HEARING ON CERTAIN PROPOSED PUBLIC IMPROVEMENTS RSL 214 TURNPIKE ROAD, LAWN TERRACE TO RADISSON ROAD The motion for the adoption of the foregoing resolution was seconded by Member Russell and upon a vote being taken thereon, the following voted in favor thereof: Johnson, Micks, Russell , Thompson and Tremere; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Playor and his signature attested by the City Clerk. *3ids - Street Sweeper MOVEO by Thompson, seconded by Russell and motion carried unanimously to award the bid for one new three whe�l self-propelled mechanical street sweeper firom the only bidder, MacQueen Equipment, Inc. for a total bid of $64,880.00. *Bids - Demoiition of Buildinqs in Area C MOVED by Thompson, seconded by Russell and motion carried unanimously to award the bid for the demolition of buildings in Area C from the lowest responsible bidder, Kevitt Excavating for $79,500.00. The bids are on file in the Public Works Department. *Quotes - Pickup Trucks for Street and Utility Department MOVED by Thompson, seconded by Russell and motion carried unanimously to purchase two pickup trucks from the Hennepin County Contract, for the street and utility department for a total of $30,435.16. Regular Meeting of the City Council February 21, 1995 Page 6 Announcements of Meetings The Council will interview applicants for the Human Rights Commission on March 2, 1995 from 6:00 PM to 8:00 PM. The Council /Staff Retreat will be held on March 4, 1995 from 10:00 Af4 to 3:00 PM at the Brookview Golf Grill . Set Date for Board and Commission Interviews i'�ayor Tremere stated he has heard from all of the persons currently serving on a board and/or commission, except one person who is out of town, that they would be interested in continuing to serve. After discussion by the Council it was decided 1) to interview only those persons ���ho had applied in 1995 who had choose the Numan Rights Commission as their first choice; 2) to send a letter to those applicants who recently applied informing them the Council will retain their applications on file and interview them when vacancies occur on the board and/or commission they chose; 3) staff was requested to prepare a master list of the applications on file and listing their first, second and third board/commission choice. Staff was requesed to set up interviews for the vacancies on the Human Rights Commission on March 2, 1995 from 6:00 PM to 8:00 PM. Mayor's Communications The Council decided to change the "'Nayor's Communications" on the agenda and establish a "Mayor and Council Communications" for Council Members to update each other on any meeting they have attended and/or information they received. Mayor Tremere updated the Council on the AMM Meeting. Human Services Foundation 1994 Fund Reallocation and Fund Raisinq Events Jack Cole, Chair, Human Services Foundation, reviewed the final 1994 allocations, and upcoming fund raising events scheduled for 1995. MOVED by Micks, seconded by Russell and motion carried unanimously to approve the allocations, receive and file the 1994 final allocation report, and authorize sending out letters to funded organizations involved. Retreat Topics William Joynes reviewed his memo regarding the suggested retreat items. The items to be discussed are: park develoment and options; Council meeting procedures; liaison with Commissions. As time permits these items will be discussed: Human Services criteria for allocation of funds; town hall meetings for neighborhoods; and City's role as developer through HRA. The Council /Staff Retreat will be held on March 4, 1995 from 10:00 AM to 3:00 PM at the Brookview Golf Grill . Regular Meeting of the City Council February 21, 1995 Page 7 Council /Manaqer Meeetinq Dates The Council discussed holding the Council /Manager meetings after the regular City Council meetings. It was decided that staff could schedule Council /Manger meetings at their discretion, after the City Council meetings. Adjournment MOVED by Russell , seconded by Thompson and motion carried unanimously to adjourn the meeting at 8:50 PM. Blair Tremere, Mayor ATTEST: Judy Nally, Administrative Secretary