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10-06-98 CC MinutesRegular Meeting of the City Council October 6, 1998 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on October 6, 1998 at 6:33 p.m. The following members were present: Anderson, Bakken, Johnson, LeSuer, and Micks. Also present were: William Joynes, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Secretary. William Joynes introduced Jeannine Clancy, the new Director of Public Works. The Council welcomed her to the City. Citizen Input Mayor Anderson introduced the agenda item. Nancy Donnay, 6015 Glenwood Avenue, stated she appreciated that the City Council would be holding an open house on October 14, 1998 on the Turner's Crossroad and new Xenia Avenue extension; and urged the Council and public to attend. David Hanson, 1030 Angelo Drive, stated he was the Chair of the Surface Water Management Plan Advisory Committee for the past year and introduced those committee members present, Dave Fellman, Nancy Azzam and Dawn Hill. He stated the committee will be presenting their report at the Council/Manager Meeting on October 13, 1998 at 5:30 p.m. and will be attending a City Council Meeting in the future to review the report. The Mayor continued the meeting. Approval of Minutes: City Council Meeting - September 14, 1998 MOVED by Johnson, seconded by Bakken and motion carried unanimously to approve the City Council Meeting minutes of September 14, 1998 as submitted. *Letters Regarding Special Assessments and 99 SS 1 - Madison Avenue West The Council received a letter from Lindquist & Vennum, on behalf of their client Breck School, dated October 5, 1998; regarding a special assessment for the street improvement on Natchez Avenue; and a letter from Jean Roskaft, dated October 5, 1998 regarding 99 SS 1, Madison Avenue West. Approval of Agenda MOVED by LeSuer, seconded by Bakken and motion carried unanimously to approve the agenda of October 6, 1998 as submitted. Regular Meeting of the City Council October 6, 1998 Page 2 Approval of Consent Agenda MOVED by LeSuer, seconded by Bakken and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk, except removal of Organizational Items: Approval of Check Register; and Departmental Items: Approval of Plat - Golden Hills West 4th Addition; and Revocation of County State Highway Designation - Portion of France Avenue South. The Mayor read the items listed on the consent agenda. Approval of Check Register Council Member Micks had miscellaneous questions about the check register. William Joynes and Don Taylor, Finance Director answered her questions. MOVED by Micks, seconded by Johnson and motion carried unanimously to authorize the payment of the bills as submitted. *General Business and Heating Licenses MOVED by LeSuer, seconded by Bakken and motion carried unanimously to authorize the issuance of license #17120 and #7085. *Minutes of Boards and Commissions MOVED by LeSuer, seconded by Bakken and motion carried unanimously to approve the minutes received as follows: Board of Zoning Appeals - July 28 and August 25, 1998 Human Services Foundation - August 24, 1998 Bassett Creek Water Management Commission - August 20, 1998 Building Board of Review - September 9, 1998 Public Hearing - Comprehensive Plan Amendment - Transportation Section Mayor Anderson introduced the agenda item. William Joynes stated that staff recommended postponing action on the item until the City Council meeting of October 20, 1998. He stated that additional information had become available and that staff needed time to meet with the residents and property owners to review the new options. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Allen Greenstein, 505 Clover Lane, asked if the property is taken, what does it cost and where will the money come to pay for the purchase. Regular Meeting of the City Council October 6, 1998 Page 3 Public Hearing - Comprehensive Plan Amendment - Transportation Section - Continued Nancy Donnay, 6015 Glenwood Avenue, asked when the additional information will be made available to the public and what the process will be to review the information. Missy Nelson, 5635 Glenwood Avenue, asked if there will be presentation of the plan at the meeting and if it will include goals for the project, its impact on the safety of children and traffic and if multi -family housing is included in the project. The Mayor closed the public hearing. MOVED by Bakken, seconded by LeSuer and motion carried unanimously to continue the public hearing on the comprehensive plan amendment, transportation section to October 20, 1998. Public Hearing - Special Assessments Jeannine Clancy reviewed the street projects. William Joynes reviewed the letter from Lindquist & Vennum, on behalf of their client, Breck School regarding a special assessment for Natchez Avenue street improvement and stated staff recommends adoption of the assessment roll as submitted. Jeannine Clancy reviewed the street improvement projects on the assessment roll. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Don Krietzman, 300 Natchez Avenue North, asked what is holding up completion of the street, stated they have been given different completion. Robbin Hansom, 212 Natchez Avenue North, asked what happens if the sod is laid and it dies. The Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-76 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR VARIOUS PUBLIC IMPROVEMENTS 1998 STREET IMPROVEMENTS Regular Meeting of the City Council October 6, 1998 Page 4 Public Hearing - Special Assessments - Continued The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director reviewed the assessment roll for delinquent utility bills. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-77 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR VARIOUS PUBLIC IMPROVEMENTS 1998 DELINQUENT UTILITY BILLS The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Don Taylor, Finance Director reviewed the assessment roll for miscellaneous charges. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-78 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR VARIOUS PUBLIC IMPROVEMENTS 1998 MISCELLANEOUS CHARGES The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 6, 1998 Page 5 Public Hearing - 98 SS 1 - Madison Avenue West William Joynes presented the project and answered question from the Council. Allen Barnard answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. William Piche, Perfix Machine Company, 7130 Sandburg Road, stated his company would like to purchase any additional property located next to them for future expansion. Dale Hoerchel, 6960 Madison Avenue West, reviewed the history of the problems at the site and feels that the property owners who are creating the problem should also have to pay to solve the problem. Martin Campion, representing Jean Roskaft, 6945 Sandburg Lane, stated she objects to the assessment as she feels it doesn't ad value to her property and stated she has done nothing to the property that would cause the water runoff problem. Samuel Rubenstein, 6960 Madison Avenue West, stated he owns two units and agrees with Mr. Hoerchel. Danny Barenberg, Lincoln Del, 6960 Madison Avenue West, stated that because of the problems with the retaining wall that anyone wanting to sell their units in the future may have problems with the closing and title. The Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-69 RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS 98 SS 1 MADISON AVENUE WEST The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 6, 1998 Page 6 Public Hearing - Easement Vacation - Merchant's & Merchant's 2nd Addition William Joynes introduced the agenda item. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-79 RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS MERCHANT'S INDUSTRIAL PARK AND MERCHANT'S INDUSTRIAL PARK 2ND ADDITION The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Receipt of August 1998 General Fund Budget Report MOVED by LeSuer, seconded by Bakken and motion carried unanimously to receive and file the August 1998 general fund budget report. Approval of Plat - Golden Hills West 4th Addition - PUD #78 Council Member Micks asked questions about the plat. William Joynes answered her questions. Member Micks introduced the following resolution and moved its adoption: RESOLUTION 98-80 RESOLUTION FOR APPOVAL OF PLAT GOLDEN VALLEY WEST 4T" ADDITION The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 6, 1998 Page 7 *Approval of Plat - Golden Hills West Addition - PUD #78 Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-81 RESOLUTION FOR APPROVAL OF PLAT GOLDEN HILLS WEST - PUD NO. 78 The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Authorization to Sign PUD Permit - Golden Hills West Addition - PUD #78 MOVED by LeSuer, seconded by Bakken and motion carried unanimously to authorize the Mayor and City Manager to sign the PUD permit for Golden Hills West Addition, PUD #78. *Call for Public Hearing - Drainage and Utility Easement Vacation - 2945 Regent Avenue North -10/20/98 MOVED by LeSuer, seconded by Bakken and motion carried unanimously to call for a public hearing to consider a drainage and utility easement vacation for 2945 Regent Avenue North for October 20, 1998. *Approval of Plat - Golden Valley Taco Bell Addition Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-82 RESOLUTION FOR APPROVAL OF PLAT GOLDEN VALLEY TACO BELL ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Revocation of County State Highway Designation - Portion of France Avenue South Council Member Micks asked questions about the designation. William Joynes answered her questions. Regular Meeting of the City Council October 6, 1998 Page 8 Revocation of County State Highway Designation - Portion of France Avenue South - Continued Member Micks introduced the following resolution and moved its adoption: RESOLUTION 98-83 RESOLUTION REVOKING COUNTY STATE AID DESIGNATION OF HIGHWAY 17 (FRANCE AVENUE SOUTH), FROM THE SOUTH GOLDEN VALLEY MUNICIPAL BOUNDARY WITH THE CITY OF ST. LOUIS PARK TO 1-394 The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Authorization to Hire Short Elliot Hendrickson (SEH) for Pavement Management Program Engineering Services MOVED by LeSuer, seconded by Bakken and motion carried unanimously to enter into an agreement with Short Elliot Hendrickson, Inc. to perform engineering services for a portion of the 1999 Pavement Management Program for an estimated cost of $248,130.00. *Appointment of General Election Judges Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-84 RESOLUTION APPROVING THE APPOINTMENT OF ELECTION JUDGES FOR THE GENERAL ELECTION TO BE HELD ON NOVEMBER 3, 1998 The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 6, 1998 Page 9 *RSL 222B - Plymouth Avenue and Oregon Avenue North - Waiver of Public Hearing and Order Construction of Public Improvement Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-85 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031, SUBD. 3 AND ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS RSL 222B PLYMOUTH AVENUE AND OREGON AVENUE NORTH The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Quotes - Tree Planting in City Parks and Public Grounds MOVED by LeSuer, seconded by Bakken and motion carried unanimously to authorize the furnishing and installation of trees for parks and public grounds from the lowest responsible bidder, North Metro Landscaping for $10,000. As stated in the specifications the City reserved the right to increase or decrease the number of trees purchased. Staff exercised this clause and reduced the number of trees planted to 47. The quotes were as follows: North Metro Landscaping $13,980.00 Midwest Landscapes 16,080.00 Minnesota Valley Landscapes 18,275.00 Hartman Tree Farm 22,610.00 *Approval of Chance Order for Refurbishing Fire Engine MOVED by LeSuer, seconded by Bakken and motion carried unanimously to authorize a change order to replace the water tank and associated piping on fire engine #325 by General Safety Equipment for $6,570.00. Announcements of Meetings The next Council/Manager meeting is October 13, 1998 at 5:30 p.m.; the next Housing and Redevelopment Authority meeting is October 13, 1998 at 7:00 p.m.; and the next City Council Meeting is October 20, 1998. An informational meeting will be held on the proposed Xenia Avenue extension on October 14, 1998 from 5:00 p.m. to 8:00 p.m. in the Council Chambers. Regular Meeting of the City Council October 6, 1998 Page 10 Mayor and Council Communications Council Member Bakken reported on the AMM/LMC fall meeting at which potential legislative issues were discussed. Council Member LeSuer, who serves on the AMM Board, updated the Council on some of the issues that have been discussed at the Board and various committees. Council Member LeSuer and Micks met with residents of the Laurel Avenue area and updated the Council on the meeting. Mayor Anderson requested the Council to return their comments regarding the Black History Subcommittee memo she distributed. Set Dates for Budget Workshops Mayor Anderson and William Joynes reviewed the item. MOVED by Johnson, seconded by Bakken and motion carried unanimously to set October 20, 1998 at 5:00 p.m.; and November 17, 1998 at 5:00 p.m. as the dates and times for the budget workshops. Adjournment The Mayor adjourned the meeting at 8:17 p.m. G, a4Aae7� - Mary E. Aroerson, Mayor ATTEST: *JNallyoAdministratifsecretary