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12-15-98 CC MinutesRegular Meeting of the City Council December 15, 1998 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 15, 1998 at 6:30 p.m. The following members were present: Anderson, Bakken, Johnson, LeSuer and Micks. Also present were: William Joynes, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Secretary. Citizen Input Mayor Anderson introduced the agenda item. Hearing and seeing no one the Mayor continued the meeting. Approval of Agenda MOVED by Bakken, seconded by LeSuer and motion carried unanimously to approve the agenda of December 15, 1998 as amended: Addition of Mayor and Council Item - Set Date for Joint City Council and Valley Square Area B Task Force Meeting. Approval of Consent Agenda MOVED by Johnson, seconded by LeSuer and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk, except the removal of Manager's Items - Trimming and Removal of Trees and Stumps on Public and Private Property - Bids. The Mayor read the items listed on the consent agenda. *Approval of Check Register MOVED by Johnson, seconded by LeSuer and motion carried unanimously to authorize the payment of the bills as submitted. *General Business and Heating Licenses MOVED by Johnson, seconded by LeSuer and motion carried unanimously to authorize the issuance of license #17143 - #17147 and #7097 - #7100. Regular Meeting of the City Council December 15, 1998 Page 2 *Gambling Premises Permit Renewal Application - Totino Grace High School Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-103 RESOLUTION OF THE CITY OF GOLDEN VALLEY APPROVING ISSUANCE OF A PREMISES PERMIT FOR THE CONDUCT OF LAWFUL GAMBLING (TOTINO GRACE HIGH SCHOOL) The motion for the adoption of the foregoing resolution was seconded by Member LeSuer, and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Gambling License Extension and Waiver of Notice Re uirement - American Diabetes Association MOVED by Johnson, seconded by LeSuer and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for the American Diabetes Association. *Gambling License Exemption - Church of the Good Shepherd MOVED by Johnson, seconded by LeSuer and motion carried unanimously to receive and file the gambling license exemption for the Church of the Good Shepherd. Minutes of Boards and Commissions MOVED by Johnson, seconded by LeSuer and motion carried unanimously to approve the minutes received as follows: Open Space and Recreation Commission - October 26, 1998 Black History Subcommittee - November 30, 1998 Regular Meeting of the City Council December 15, 1998 Page 3 Public Hearing - Ordinance #194 - Amendment to General Plan Approval - Covenant Manor- PUD #1 B - Amendment #3 The following ordinance was MOVED by Johnson, seconded by Bakken: ORDINANCE NO. 194, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE APPROVAL OF AMENDMENT TO GENERAL PLAN OF DEVELOPMENT COVENANT MANOR - PUD #1 B - AMENDMENT #3 COLONIAL ACRES HOME, INC. APPLICANT Mark Grimes, Director of Planning and Development; reviewed the amendment and answered questions from the Council. Jeannine Clancy answered questions from the Council. Dan Biersdorf, Attorney representing the Applicant; Katherine Witta, Executive Director at Covenant Manor; and Rick Moore, Architect; reviewed the plan and answered questions from the Council The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Mike Engstrom, 1516 Yosemite Avenue North; had questions about the starting date and finishing date of the proposal; the parking requirements and available parking for staff and employees; where the access to the parking lots will be; stated that they have been working on the current addition for about three months and it seems like they just keep starting and stopping and not finishing the project; stated that both; employees and visitors park their cars on both sides of St. Croix Avenue all day and is concerned over the safety of the children on bikes as well as the pedestrian traffic; and asked where the construction equipment will stay during their remodeling. William Kreber, 1500 Yosemite Avenue North; expressed concern over the density and parking of the site; had questions regarding the use of the site for an exercise or weight loss program that is open to the general public; stated there are cars park on both sides of St. Croix Avenue and it is hard to drive down the street; feels the site should only be five stories instead of six; asked if additional parking is going to be provided; stated when he moved in they had good landscaping and it has gone downhill since then; there are not alot of places for the residents to walk; stated they sometimes plow their snow at 2:00 a.m. in the morning and they have dropped the snow on the neighbors lots in the past. Elsie Klein, 1450 Yosemite Avenue North; stated that when they started the project they were promised an access to Byerly's at anytime and it is now closed; and asked how long will construction take place as it seems there is always new construction going on. Regular Meeting of the City Council December 15, 1998 Page 4 Public Hearing - Ordinance #194 - Amendment to General Plan Approval - Covenant Manor- PUD #1 B - Amendment #3 - Continued Mark Hall, 5920 St. Croix Avenue North; expressed concern over the increased traffic on St. Croix Avenue; concerned with Highway 100 construction and the potential shutting down of the frontage road; would like to see St. Croix Avenue closed at the creek; parking is another concern as it is impossible to get through and feels it will get worse; asked what is going to happen when the street is going to be constructed next year; expressed concern over increase of staff; stated at shift change people speed on the road; concerned over landscaping and asked what are they going to do with the trees on the creek side; stated he doesn't want to look at a six story complex from his window; concerned over lighting of the building and the nursing home; stated there are now flood lights that shine in his bedroom; asked questions about the number of employees and where is the employee parking; and asked how will the Covenant Manor construction vehicles get to the site when the street is under construction. Beverly Lester, 1645 Lilac Drive, feels the street parking is a disaster; is concerned over the safety of the children; stated that some of the Covenant Manor drivers are up in years and shouldn't be driving; they go around extended bus stop signs; delivery trucks and tour buses go up and down the street and are having a difficult time going through the street because of employee parking; asked what Covenant Manor is being assessed for street construction; and suggested that no parking should be allowed on either both sides of the street or only one side. The Mayor closed the public hearing. MOVED by Bakken, seconded by LeSuer and motion carried unanimously to amend Ordinance #194, 2nd Series: C. Landscaping and General Appearance Component Number 2 and 3 with the following: 2. The City waives the PUD landscaping requirement set out in City Code Sec. 11.55, Subd 5.13.7 on condition that Covenant Manor provide off-site landscaping elements on adjacent park land. When combined with on-site landscaping, such off-site elements shall come as close as can reasonably be expected to meet the normal on- site landscaping standards for multi -unit development in Golden Valley. 3. Covenant Manor shall work with the Director of Inspections and Environmental Technician to establish exactly how much of the unmet on-site landscaping requirement can be accommodated off-site and in what form. Covenant Manor shall complete installation of all off-site landscaping elements not more than one year from the date of General Plan approval for the current PUD amendment unless the Director of Inspections grants an extension. Regular Meeting of the City Council December 15, 1998 Page 5 Public Hearing - Ordinance #194 - Amendment to General Plan Approval - Covenant Manor- PUD #1 B - Amendment #3 - Continued MOVED by LeSuer, seconded by Johnson and motion carried unanimously to amend Ordinance #194, 2nd Series: C. Landscaping and General Appearance Component, Number 5; add the following to the end of the sentence "as recommended by the Building Board of Review". MOVED by Johnson, seconded by Bakken and motion carried unanimously to amend Ordinance #194, 2nd Series: F. Subdivision Component, Number 3; strike the last sentence. MOVED by Bakken, seconded by Johnson and motion carried unanimously to approve Ordinance #194, 2nd Series as amended. Upon a roll call vote, the vote was as follows: ANDERSON -YES BAKKEN - YES JOHNSON -YES LESUER - YES MICKS - YES Public Hearing - Adoption of 1999 Budget Resolutions William Joynes introduced the agenda item and answered questions from the Council. Don Taylor, Finance Director, reviewed the resolutions and answered questions. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-104 RESOLUTION OF THE CITY OF GOLDEN VALLEY, MINNESOTA AUTHORIZING A NET TAX LEVY FOR 1999 The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Micks introduced the following resolution and moved its adoption: RESOLUTION 98-105 RESOLUTION ADOPTING THE 1999 BUDGET OF THE GENERAL FUND Regular Meeting of the City Council December 15, 1998 Page 6 Public Hearing - Adoption of 1999 Budget Resolutions - Continued The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-106 RESOLUTION ADOPTING THE 1999 BUDGET OF THE WATER AND SEWER UTILITY FUND The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 98-107 RESOLUTION ADOPTING THE 1999 BUDGET OF THE BROOKVIEW GOLF FUND The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-108 RESOLUTION ADOPTING THE 1999 BUDGET OF THE MOTOR VEHICLE LICENSING FUND The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council December 15, 1998 Page 7 Public Hearing - Adoption of 1999 Budget Resolutions - Continued Member LeSuer introduced the following resolution and moved its adoption: RESOLUTION 98-109 RESOLUTION ADOPTING THE 1999 BUDGET OF THE CONSERVATION/RECYCLING FUND The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Micks introduced the following resolution and moved its adoption: RESOLUTION 98-110 RESOLUTION ADOPTING THE 1999 BUDGET OF THE HUMAN SERVICES FOUNDATION The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 98-111 RESOLUTION ADOPTING THE 1999 BUDGET OF THE STORM SEWER UTILITY FUND The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-112 RESOLUTION ADOPTING THE 1999 BUDGET OF THE VEHICLE MAINTENANCE FUND Regular Meeting of the City Council December 15, 1998 Page 8 Public Hearing - Adoption of 1999 Budget Resolutions - Continued The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 98-113 RESOLUTION ADOPTING THE 1999 BUDGET OF THE ELECTRONIC COMMUNICATION FUND The motion for the adoption of the foregoing resolution was seconded by Member Johnson and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Receipt of November, 1998 General Fund Budget Report MOVED by Johnson, seconded by LeSuer and motion carried unanimously to receive and file the November 1998 general fund budget report. Authorizing Issuance, Awarding Sale and Payment of $4,540,000 Taxable General Obligation Tax Increment Bonds Series 1999A Dave MacGillivray, Springsted, inc. reviewed the bond sales results and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their view thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 98-114 RESOLUTION AUTHORIZING THE ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $4,540,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1999A Regular Meeting of the City Council December 15, 1998 Page 9 Authorizing Issuance, Awarding Sale and Payment of $4,540,000 Taxable General Obligation Tax Increment Bonds. Series 1999A - Continued The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, and LeSuer; and the following voted against the same: Micks, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Bids - Sguad Car MOVED by Johnson, seconded by LeSuer and motion carried unanimously to authorize the purchase of a replacement squad (1999 Ford Crown Victoria) from Superior Ford from the State purchasing contract for $20,433. Bids - Trimming and Removal of Trees and Stumps on Public and Private Property William Joynes introduced the agenda item. Jeannine Clancy reviewed the process for removal of trees on private property and on the boulevard. MOVED by Johnson, seconded by Bakken and motion carried unanimously to award the bid for the trimming and removal of trees and stumps on public and private property from the only bidder Tim's Tree Service. Approval of Contracts: 1999-2000 Patrol Officer William Joynes introduced the agenda item. MOVED by LeSuer, seconded by Micks and motion carried unanimously to authorize the Mayor and City Manager to sign the 1999-2000 Patrol Officer contract with the changes as outlined in the memo from the City Manager dated December 9, 1998. Approval of Contracts: 1999 Sergeants William Joynes introduced the agenda item. MOVED by Micks, seconded by LeSuer and motion carried unanimously to authorize the Mayor and City Manager to sign the 1999 Sergeants contract with the changes as outlined in the memo from the City Manager dated December 9, 1998. Regular Meeting of the City Council December 15, 1998 Page 10 Approval of Contracts: 1999 Community Service Officer William Joynes introduced the agenda item. MOVED by Bakken, seconded by Micks and motion carried unanimously to authorize the Mayor and City Manager to sign the 1999 Community Service Officer contract with the changes as outlined in the memo from the City Manager dated December 9, 1998. Approval of General Wages and Salaries for All Non -Union Personnel William Joynes introduced the agenda item and answered questions from the Council. Member Bakken introduced the following resolution and moved its adoption: RESOLUTION 98-115 RESOLUTION ESTABLISHING GENERAL WAGES AND SALARIES FOR 1999 FOR ALL NON-UNION PERSONNEL The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, and LeSuer; and the following voted against the same: Micks, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. The Council will discuss the philosophy of salaries at a meeting in the early part of 1999. Announcements of Meetings Mayor Anderson stated that Boxing Days drop-off will be held on Saturday and Sunday, December 26 and 27, 1998 and January 2 and 3, 1999; from 9:00 a.m. to 4:00 p.m. in the Golden Valley Shopping Center and encouraged residents to recycle their cardboard boxes. The next City Council meeting will be January 5, 1999 at 6:30 p.m. The Council will hold Council/Staff Workshops on January 23, 1999 at 9:00 a.m. and February 13, 1999 at 9:00 a.m. Both meetings will be held at the Brookview Community Center in the golf grill. Robbinsdale School District #281 is holding a We Care About Kids Day on February 6, 1999 at the Northwest YMCA. Regular Meeting of the City Council December 15, 1998 Page 11 Announcements of Meetings - Continued Hopkins School District #270 is holding the Caring Youth Awards on February 11, 1999. Council Member LeSuer updated the Council on the Awards and stated that nominations are still open and interested persons should contact him or City staff. Set Date for Joint City Council and Valley Square Area B Task Force Meeting The City Council and the Valley Square Area B Task Force will meet on January 4, 1999 at 7:00 p.m. to discuss the Area B proposal. Mayor and Council Communications Mayor Anderson and the Council welcomed members of Boy Scout Troop #476 to the Council and presented them with a Golden Valley pin and informational materials. The Mayor distributed a copy of the letter written by one of the Boy Scouts, Robbie McCabe. The Scouts are in attendance because they are working on a badge. Mayor Anderson and the Council also welcomed students from North Junior High who are attending a Council Meeting as part of a class. Each student introduced themselves. Summary of Manager Evaluation Mayor Anderson reviewed the process used in evaluating the City Manager. City Manager's Salary Mayor Bakken and LeSuer reviewed the subcommittee recommendation on the City Manager's salary. MOVED by Bakken, seconded by LeSuer and motion carried to approve the City Manager salary as listed below. Council Member Micks voted no. 1. Base salary shall be raised by a factor of 3.25% consistent with other city employees bring the total to $102,977. 2. The Manager will accrue an additional five days vacation in 1999 that would be lump sum and not change the existing accrual rate. 3. All other terms and conditions of the employment agreement remain unchanged. The Council authorized the Mayor to send a New Year's letter to staff. Regular Meeting of the City Council December 15, 1998 Page 12 Adjournment The Mayor adjourned the meeting at 10:02 p.m. Mary E. derson, Mayor ATTEST: JtNally dministrath6 Secretary