01-05-99 CC Minutes Regular Meeting
of the
City Council
January 5, 1999
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on January 5, 1999 at 6:30 p.m.
The following members were present: Anderson, Bakken, Johnson, LeSuer, and Micks.
Also present were: William Joynes, City Manager; Allen Barnard, City Attorney; and Judy
Nally, Administrative Secretary.
Citizen Input
Mayor Anderson introduced the agenda item. Hearing and seeing no one, the Mayor
continued the meeting.
Approval of Minutes: City Council Meeting - December 1, and December 15, 1998;
and Special City Council Meeting - December 7, 1998
MOVED by Johnson, seconded by Bakken and motion carried unanimously to approve the
City Council Meeting minutes of December 1, and December 15, 1998; and the Special
City Council Meeting minutes of December 7, 1998 as submitted.
Approval of Agenda
MOVED by Micks, seconded by Bakken and motion carried unanimously to approve the
agenda of January 5, 1999 as amended: Addition of Mayor and Council Item - Bus Stop
Signs.
Approval of Consent Agenda
MOVED by Bakken, seconded by Micks and motion carried unanimously to approve the
items on the consent agenda, indicated by an asterisk (*), except Organizational Item -
Minutes of Boards and Commissions - Board of Zoning Appeals November 24, 1998; and
Departmental Item - Call for Public Hearing - Easement Vacation - Schaper Area - 2/2/99
and Call for Public Hearing - Street Vacation - Portion of Indiana Avenue North - 2/2/99.
Mayor Anderson read the items listed on the consent agenda.
Appointment of Mayor Pro Tem
Mayor Anderson introduced the agenda item.
MOVED by Micks, seconded by Bakken and motion carried unanimously to appoint
Council Member Johnson as Mayor Pro Tem for a period of one year.
Regular Meeting of the City Council
January 5, 1999
Page 2
*Set Time and Place of Agenda Closing
MOVED by Bakken, seconded by Micks and motion carried unanimously to set the closing
time and place for receipt of public information for the Council agenda at 4:30 p.m. on the
Wednesday preceding the Council Meeting in the City Manager's Office.
*Designation of Official Publication
MOVED by Bakken, seconded by Micks and motion carried unanimously to designate the
New Hope-Golden Valley SunPost as the City's official newspaper.
*Approval of Check Register
MOVED by Bakken, seconded by Micks and motion carried unanimously to authorize the
payment of the bids as submitted.
*General Business and Heating Licenses
MOVED by Bakken, seconded by Micks and motion carried unanimously to authorize the
issuance of license #17165 to #17170 and #7101 to#7103.
*Gambling License Exemption and Waiver of Notice Requirement - March of Dimes
MOVED by Bakken, seconded by Micks and motion carried unanimously to receive and file
the gambling license exemption and approve the waiver of notice requirement for March of
Dimes.
*Minutes of Boards and Commissions
MOVED by Bakken, seconded by Micks and motion carried unanimously to receive and file
the minutes received as follows:
Human Rights Commission - November 12, 1998
Bassett Creek Water Management Commission - November 19, 1998
Minutes of Boards and Commissions - Board of Zoning Appeals - November 24, 1998
Council Member Micks had questions regarding minor subdivisions.
MOVED by Micks, seconded by Bakken and motion carried unanimously to receive and file
the minutes of the Board of Zoning Appeals meeting for November 24, 1998.
Regular Meeting of the City Council
January 5, 1999
Page 3
Minutes of Boards and Commission - Board of Zoning Appeals - November 24, 1998 -
Continued
Staff was requested to provide the Council with a copy of the survey on how other cities
handle minor variances.
Public Hearing - Preliminary Design Plan Approval - Amendment #1 - PUD #79 -
Room and Board
Mark Grimes, Director of Planning and Development introduced the agenda item.
Rick Martens, Planning Commissioner, presented the Commission report and answered
questions from the Council.
Daryl Fortier, Fortier and Associates, was available to answer questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were afforded
the opportunity to express their views thereon. Hearing and seeing no one, the Mayor
closed the public hearing.
MOVED by Johnson, seconded by Micks and motion carried unanimously to approve the
preliminary design plan, amendment #1, PUD #79, Room and Board, subject to the
following conditions:
1. All requirements of the PUD permit for PUD #79 remain in full force except as noted
in these recommendations.
2. The site plan prepared by Fortier and Associates, marked sheet A-1 and dated
9/8/98 be made a part of this plan and replace the site plan approved as part of the
original PUD.
3. As indicated on the parking assessment plan sheet A-2 prepared by Fortier and
Associates and dated 9/8/98, 220 parking spaces shall be constructed. There shall
be 180 "proof of parking" spaces as outlined on this plan sheet. These spaces must
be constructed if the Chief of Fire and Inspections deems the spaces are needed to
meet parking demand on the site.
4. The fire lane around the site as indicated on the A-1 site plan shall be paved and
have concrete curb and gutter. It shall be completed as soon as the Bassett Creek
Water Management Commission and City Engineer give approval to its construction.
5. The storm water management system proposed for the site shall meet the
requirements of the Bassett Creek Water Management Commission and the City
Engineer.
Regular Meeting of the City Council
January 5, 1999
Page 4
Public Hearing - Preliminary Design Plan Approval - Amendment #1 - PUD #79 -
Room and Board - Continued
MOVED by Johnson, seconded by Bakken and motion carried unanimously to request the
Planning Commission add to their workplan, at their priority, review of the parking
requirements in the City Code,
Public Hearing - Comprehensive Land Use Plan Map Amendment - 800 Turners
Crossroad; Public Hearing - Ordinance #195 - Rezoning to Business and
Professional Office Zoning District - 800 Turners Crossroad; and Public Hearing -
Preliminary Design Plan Approval - PUD#81 - Golden Hills Office Center
Iliam Joynes introduced the agenda item. Mark Grimes, Director of Planning and
Development reviewed the action taken at the Planning Commission.
The Mayor opened the meeting for public input and persons present to do so were afforded
the opportunity to express their views thereon. Hearing and seeing no one, the Mayor
closed the public hearing.
MOVED by Johnson, seconded by LeSuer and motion carried unanimously to continue the
public hearings for the following items: Comprehensive Land Use Plan Map Amendment
for 800 Turners Crossroad; Ordinance #195, Rezoning to Business and Professional Office
Zoning District for 800 Turners Crossroad; and Preliminary Design Plan Approval, PUD
#81, Golden Valley Office Center until the January 19, 1999 Council Meeting.
*Designation of Depositories for City Funds
Member Bakken introduced the following resolution and moved its adoption:
RESOLUTION 99-1
RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS
The motion for the adoption of the foregoing resolution was seconded by Member Micks
and upon a vote being taken thereon, the following voted in favor thereof: Anderson,
Bakken, Johnson, LeSuer, and Micks; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
January 5, 1999
Page 5
Call for Public Hearings - Easement Vacation - Schaper Area; and Street Vacation -
Portion of Indiana Avenue North - 2/2/99
Council Member Micks asked staff to review the vacations. William Joynes reviewed the
agenda items.
MOVED by Micks, seconded by Bakken and motion carried unanimously to call for a public
hearing to consider an easement vacation for the Schaper area on February 2, 1999.
MOVED by Micks, seconded by Bakken and motion carried unanimously to call for a public
hearing to consider a street vacation for a portion of Indiana Avenue North on February 2,
1999.
The Council discussed ways of informing the public of upcoming public hearings. Staff was
requested to place the item on the Council Workshop agenda for further consideration.
*Setting the Employee Mileage Reimbursement Rate and Employee Car Allowances
Consistent with IRS Rules
Member Bakken introduced the following resolution and moved its adoption:
RESOLUTION 99-2
RESOLUTION SETTING THE EMPLOYEE MILEAGE REIMBURSEMENT RATE
AND EMPLOYEE CAR ALLOWANCES CONSISTENT WITH IRS RULES
The motion for the adoption of the foregoing resolution was seconded by Member Micks
and upon a vote being taken thereon, the following voted in favor thereof: Anderson,
Bakken, Johnson, LeSuer, and Micks; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Request for Six Month Extension to Submit Plat for Schmidt Minor Subdivision at
2945 Regent Avenue North
MOVED by Bakken, seconded by Micks and motion carried unanimously to grant a six
month extension, until July 7, 1999, for the submittal of the final plat of the Schmidt
property at 2945 Regent Avenue North.
Regular Meeting of the City Council
January 5, 1999
Page 6
*Bids - Sidewalk Snowblower with Broom and Cold Planner Attachments
MOVED by Bakken, seconded by Micks and motion carried unanimously to purchase a
sidewalk snowblower with broom and cold planner attachments from MacQueen
Equipment, Inc. from the MnDOT State of Minnesota contract for the net amount after
trade-in of$75,553.
*Bids - Cab/Chassis Truck
MOVED by Bakken, seconded by Micks and motion carried unanimously to purchase a
cab/chassis truck from Boyer Ford Trucks, Inc. from the MnDOT State of Minnesota
contract for the amount of$65,763.
Authorization to Sign Purchase Agreement for 5431 Glenwood Avenue North and 21
Turners Crossroad South
William Joynes introduced the agenda item.
MOVED by Bakken, seconded by LeSuer and motion carried to authorize the Mayor and
City Manager to sign the purchase agreements for the purchase of 5431 Glenwood
Avenue North and 21 Turners Crossroad South. Council Member Micks voted no.
Announcement of Meeting
The next City Council Meeting is January 19, 1999.
The Council/Staff visioning session will be held on January 23, 1999.
Announcements of Meetings - Reset Meeting Dates
Mayor Anderson introduced the agenda item.
MOVED by Johnson, seconded by Micks and motion carried unanimously to reset the
following City Council Meeting dates: April 6 to April 8; June 15 to June 14 and November
2 to November 3; and the following Council/Manager Meeting date: March 9 to March 11.
Staff was requested to check the Jewish calendar for the meeting time for the April 8
meeting.
Regular Meeting of the City Council
January 5, 1999
Page 7
Announcements of Meetings -Set Date for Board of Review
Mayor Anderson stated the date suggested by Hennepin County as the date for the Board
of Review is April 15 which is also the date for filing income taxes. The Council suggested
April 22 as an alternate date and requested staff confirm that date with Hennepin County
and report back to them.
Mayor and Council Communications
Mayor Anderson welcomed the students in attendance at the Council Meeting from North
Junior High.
Council Assignments - Legislative Liaison and Spokesperson, League of Minnesota
Cities, Association of Metropolitan Municipalities Council Commission
Subcommittees
Mayor Anderson introduced the agenda item.
MOVED by Micks, seconded by Johnson and motion carried unanimously to make the
following appointments:
League of Minnesota Cities - Council Member Johnson, Delegate; and Council Member
Micks, Alternate - 1 year term
Association of Metropolitan Municipalities - Council Member LeSuer, Delegate; and Council
Member Johnson, Alternate - 1 year term
Council Subcommittee appointments: - 1 year term:
Planning Commission Subcommittee - Bakken and Johnson
Human Rights Commission -Anderson and Micks
Open Space and Recreation Commission - Johnson and LeSuer
Council Appointments -Assistant Weed Inspector
Mayor Anderson introduced the agenda item.
Mayor Anderson will appoint Ron Hammer as the Assistant Weed Inspector for a one year
term.
MOVED by Micks, seconded by Johnson and motion carried unanimously to appoint Bill
Hobbs to the Civil Service Commission for a three year term which expires January 1,
2002.
Regular Meeting of the City Council
January 5, 1999
Page 8
Registration for NLC Annual Congressional City Conference
Mayor Anderson requested that Council Members notify staff if they plan on attending the
NLC Annual Congressional City Conference, which will be held on March 5 to March 9,
1999 in Washington, DC.
Bus Stop Signs
Council Member Johnson stated she had received calls regarding the number of bus stop
signs located along Noble Avenue North, Spruce Trail and other locations throughout the
City.
William Joynes and Jeannine Clancy reviewed the item and answered questions from the
Council.
The Council, by consensus, directed staff to contact MTCO and set up a meeting with the
Council to provide them the full background on the bus stop signage placement issue, after
which the Council can decide how the process will involve residents.
Adjournment
The Mayor adjourned the meeting at 7:35 p.m.
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Mary E. A Arson, Mayor
ATTEST:
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J • Nally, s ministrative 2� retary