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12-07-99 CC Minutes Regular Meeting of the City Council December 7, 1999 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 7, 1999 at 6:30 p.m. The following members were present: Anderson, Bakken, Johnson, LeSuer and Micks. Also present were: William Joynes, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Secretary. Citizen Input Mayor Anderson introduced the agenda item. Hearing and seeing no one, the Mayor continued the meeting. *Letter from Tim and Nancy Nelson Regarding Allianz EAW MOVED by Johnson, seconded by Bakken and motion carried unanimously to receive and file the letter from Tim and Nancy Nelson, dated November 30, 1999 regarding Allianz EAW. Approval of Minutes: Reconvened Canvassing Board Meeting - November 16, 1999 and City Council Meeting - November 16, 1999 MOVED by Micks, seconded by LeSuer and motion carried unanimously to approve the Reconvened Canvassing Board Meeting minutes of November 16, 1999; City Council Meeting minutes of November 16, 1999 as amended: Continued Public Hearing - Ordinance #210 - Conditional Use Permit - 9220 Olson Memorial Highway - as amended by the City Attorney. Approval of Agenda MOVED by LeSuer, seconded by Johnson and motion carried unanimously to approve the agenda of December 7, 1999 as submitted. Approval of Consent Agenda MOVED by Johnson, seconded by Micks and motion carried unanimously to approve the items on the consent agenda, indicated by an asterisk (*), as amended - Removal of Organizational Item - Bassett Creek Water Management Commission - October 21, 1999. Mayor Anderson read the items listed on the consent agenda. Regular Meeting of the City Council December 7, 1999 Page 2 *Approval of Check Register MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize the payment of the bills as submitted. *General Business and Heating Licenses MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize the issuance of license #17595 -#17612 and #7224. *Gambling Premises Permit Renewal Application - Minnesota Youth Athletic Services Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 99-112 RESOLUTION OF THE CITY OF GOLDEN VALLEY APPROVING ISSUANCE OF A PREMISES PERMIT FOR THE CONDUCT OF LAWFUL GAMBLING (VFW POST 7051) The motion for the adoption of the foregoing resolution was seconded by Member Micks and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson, LeSuer and Micks, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Minutes of Boards and Commissions MOVED by Johnson, seconded by Micks and motion carried unanimously to receive and file the minutes received as follows: Joint Water Commission - July 28, 1999 and September 23, 1999 Human Services Foundation - October 11, 1999 and November 8, 1999 Planning Commission - November 8,. 1999 Board of Zoning Appeals - October 26, 1999 Human Rights Commission - October 14, 1999 Minutes of Boards and Commissions - Bassett Creek Water Management Commission - October 21, 1999 Mayor Anderson stated on page 4, #3 of the minutes it should read Karen Anderson of the City of Minnetonka instead of Mary Anderson of the City of Golden Valley. Regular Meeting of the City Council December 7, 1999 Page 3 Minutes of Boards and Commissions - Bassett Creek Water Management Commission - October 21, 1999 - Continued Council Member Micks suggested an article be written in the City newsletter encouraging residents to use zero-phosphorus fertilizers and explain the importance of using them and possible locations of where they can be purchased. MOVED by Micks, seconded by Johnson and motion carried unanimously to receive and file the Bassett Creek Water Management Commission minutes of October 21, 1999. Continued Informal Public Hearing - Installation of No Parking Signs - Zane Avenue North and Lindsay Street Jeannine Clancy introduced the agenda item and answered questions from the Council, and stated staff is recommending the resolution be denied to allow for an opportunity for further study and not because there is a lack of technical merit to the request. Allen Barnard answered questions regarding the item. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 99-110 RESOLUTION RESTRICTING PARKING ON PORTIONS OF ZANE AVENUE NORTH The motion for the adoption of the foregoing resolution was seconded by Member LeSuer and upon a vote being taken thereon, the following voted in favor thereof: none, and the following voted against the same: Anderson, Bakken, Johnson, LeSuer and Micks, whereupon said resolution was defeated. Allianz/Life USA Office Complex Environmental Assessment Worksheet (EAW) - Results and Recommendation Mayor Anderson introduced the agenda item. The following staff and consultants were available to review the proposed Environmental Assessment Worksheet process and answered questions from the Council and public: Iliam Joynes, City Manager; Mark Grimes, Director of Planning and Development; Allen Barnard, City Attorney; Glen Van Wormer, Short Elliott Hendrickson, and Steve Platisha, SBP Associates. Regular Meeting of the City Council December 7, 1999 Page 4 Allianz/Life USA Office Complex Environmental Assessment Worksheet (EAW) - Results and Recommendation - Continued The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Marcia Anderson, 130 Edgewood Avenue North; wants the Council to address the quality of life issues regardless of how the Council votes on the EAW; people want to find a forum for their comments on the project before it is too late; urged the Council to set up some type of citizen forum, in addition to the PUD process; because the PUD process seems to be a hearing based process and the hearing process imposes strict limits on discussion and input and doesn't allow for discussion and feels that a citizen input task force that supports the PUD planning process is needed. Jay Hoffman, 220 Yosemite Circle, thanked the Council for opening up the meeting for citizen input and asked if the addition planned for Meadowbrook School was included in the traffic study. Tom Cameron, 300 Winnetka Avenue South, reviewed the history of the problems on Winnetka Avenue and feels the new development will add a lot more traffic; and asked what are the future plans for Winnetka. Jon Hack, 130 Jersey Avenue South, stated he is a mechanical engineer, that he reviewed the EAW worksheet and felt that he has found an error in the calculations of traffic from the metering system from the ramp going on to 1-394; feels the meter lights systems controlling traffic to west bound 1-394 was improperly calculated into the trip generated program as part of the EAW or not inputted at all; reviewed the EAW worksheet and his data to support his conclusion and urged the Council to delay the vote on the EAW and wait until a proper and correct calculation of the traffic patterns have been done or vote to approve a EIS. Mary Hepokoski, 6473 Westchester Circle, asked if the estimated number of trips generated are an accurate reflection of the likely traffic congestion to be expected; and if the development of Meadowbrook School and the Breck ice arena were added into consideration when the traffic study reports. Chris Ehrman, 216 Winnetka Avenue South, asked how the Highway 100 reconstruction project will affect the neighborhoods and feels that most of the people who will be going through the area will be people who will be going north from the project and taking Winnetka Avenue straight down to their homes in Maple Grove and Plymouth. Ellis Gottlieb, 100 Quebec Avenue South, feels the environmental worksheet is flawed; and expressed concern over increased traffic, unsafe road, pollution and congestion in the area and feels that an EIS should be conducted. Regular Meeting of the City Council December 7, 1999 Page 5 Allianz/Life USA Office Complex Environmental Assessment Worksheet (EAW) - Results and Recommendation - Continued Irene Serr, 500 Turnpike Road, feels the neighborhood is already suffering from the projects already built in the area; their neighborhood is a short cut to get to Highway 100; expressed concern about safety of children in the area, air and water quality; and feels the project will add more traffic congestion. Janet Haverish, 45 Rhode Island Avenue South, wanted clarification of other locations that were considered for the Allianz project; and feels that the use of public transportation by employees may change as they will be able to park for free and they may not want to ride the bus downtown and then back out of Minneapolis to the site and requested the Council conduct an environmental impact study. Craig Stillwel1,1033 Sumter Avenue South, expressed concern for traffic in the area and asked if the EAW reflects the impact of traffic on residential streets. Helen Eckman, 440 Cloverleaf Drive, expressed concern over the environment, trees and birds, doesn't like the increased building projects within the city as there are vacancies in other office buildings around the metro area. Linda Loomis, 6677 Olson Memorial Highway, asked if the traffic management district deals with 1-394 or the neighborhoods, and what happens if the traffic can't be mitigated; feels that no one will wait for long periods to get on the freeway waiting at metered lights; and feels that there is a difficult balancing act between the Staff, Council and HRA. Lu Rockman, 130 Jersey Avenue North, asked why the City isn't protecting the City from environmental ills; expressed concern for increased traffic and concern for pedestrian safety; showed an article where it shows ways that drivers use to avoid the ramp meters. The Mayor closed the public hearing. Member Johnson introduced the following resolution and moved its adoption: RESOLUTION 99-113 RESOLUTION FOR A NEGATIVE DECLARATION OF THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT (EIS) FOR THE ALLIANZ OFFICE DEVELOPMENT Regular Meeting of the City Council December 7, 1999 Page 6 Allianz/Life USA Office Complex Environmental Assessment Worksheet (EAW) - Results and Recommendation -Continued The motion for the adoption of the foregoing resolution was seconded by Member Bakken and upon a vote being taken thereon, the following voted in favor thereof: Anderson, Bakken, Johnson and LeSuer; and the following voted against the same: Micks, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Extension of Contract with Tim's Tree Services, Inc. for Trimming and Removal of Trees and Stumps on Public and Private Property for of 2000 MOVED by Johnson, seconded by Micks and motion carried unanimously to renew the contract for 2000 with Tim's Tree Service, Inc. for trimming and removal of trees and stumps on public and private property as outlined in their letter dated October 14, 1999. *Receipt of October 1999 General Fund Budget Report MOVED by Johnson, seconded by Micks and motion carried unanimously to receive and file the October 1999 general fund budget report. *Quotes - Fire Station #2 Roof Replacement MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize the replacement of the flat roof on the south end of Fire Station #2 from the lowest responsible bidder, Sela Roofing for$19,910.00. The quotes are as follows: Sela Roofing $19,910.00 B & B Roofing 20,472.00 *Quotes - Fire Station #2 Rooftop Air Handling Unit Replacement MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize replacement of the air handling unit of Fire Station #2 from the lowest responsible bidder, Conrad Mechanical for $19,790.00. The quotes are as follows: Conrad Mechanical $19,790.00 Gilbert Mechanical 23,870.00 Modern Heating &Air Conditioning 25,760.00 Regular Meeting of the City Council December 7, 1999 Page 7 *Quotes - Fire Station #2 Interior Repairs MOVED by Johnson, seconded by Micks and motion carried unanimously to authorize to reinstall interior walls, ceiling tiles and other interior fixtures for Fire Station #2 from the lowest responsible bidder, Marathon Group for$24,127.00. The quotes are as follows: Marathon Group $24,127.00 Greiner Construction 25,485.00 *Bids - 99 SI 8 -Winnetka Avenue Streetscape MOVED by Johnson, seconded by Micks and motion carried unanimously to award the bid for the Winnetka Avenue Streetscape from the only bidder, Environmental Associates, Inc. for$601,840.00. Announcements of Meetings MnDOT will hold an Open House on December 8, 1999 on Highway 100, Segment 1 and 2 from 3:00 p.m. to 8:00 p.m. at the Golden Valley City Hall. The next Council/Manager meeting will be held on December 14, 1999 at 5:30 p.m. The next Housing and Redevelopment Authority will be held on December 14, 1999 at 7:00 p.m. The next City Council meeting will be held on December 21, 1999 at 6:30 p.m. Mayor and Council Communications No action and/or discussion took place. Miscellaneous Items: Commission Appointments and Council/Staff Workshop Mayor Anderson introduced the agenda item. The Council set December 21, 1999 at 5:30 p.m. as the City Manager evaluation. Mayor Anderson stated she has contacted the Board/Commission Chairs to check with them to see if the commissioners whose terms are up would like to be reappointed. There will be an article in the January/February City newsletter about commissions as well as on the city's website. Regular Meeting of the City Council December 7, 1999 Page 8 Miscellaneous Items: Commission Appointments and Council/Staff Workshop - Continued Mayor Anderson stated a notice about the vacancies for the Bassett Creek Water Management Commission will be published in the SunPost. The Council will set a time to interview in mid January and make the appointment at the January 18, 2000 Council meeting. The Council will hold the Council/Staff workshop at January 22, 2000 at 9:00 a.m. at the Brookview Golf Grill. Any Council Member who wishes to add items to the agenda should contact the City Manager. Recognition Awards: VFW Community Service Award - Joanne Paul and Sarah Larson and Retirement and 25 Years of Service - Randy Bell Bob Shellum, Director of Public Safety, recognized Joanne Paul, Crime Prevention Specialist and Sarah Larson, Firefighter, for the VFW Community Service Award that was presented to them. Mark Kuhnly, Chief of Fire and Inspection Services, recognized Randy Bell for his retirement and 25 Years of Service. Randy Bell acknowledged and thanked his wife, his employer and other firefighters he has known throughout the years for their support. Adjournment The Mayor adjourned the meeting at 9:50 p.m. 77 g ,, ., , ,,, Mary E. nderson, Mayor ATTEST: e i 0 , )y Nally1A dministrative , fcretary