2021-01-06JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of January 6, 2021
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at
1:30 pm.
Roll Call
Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Joe Hansen, Utilities Supervisor, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Derek Goddard, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
R.J. Kakach, Assistant Engineer, Golden Valley
Approval of Minutes — December 2 2020
Moved by McDonald seconded by Cruikshank to approve the minutes of the December 2, 2020 Joint Water
Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and
Cruikshank. The following voted against: None. Motion carried.
Appoint Chairperson Vice Chair and Secretary/Treasurer for the Calendar Year 2021
Staff reported as per the Joint Water Commission By -Laws, each year the JWC appoints a chairperson, vice
chair and Secretary Treasurer.
Moved by Cruikshank seconded by McDonald to reappoint all Joint Water Commission Officers for the 2021
calendar year. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The
following voted against: None. Motion carried.
Approve Hennepin County Final Invoice for the 36" Water Main Rehabilitation Project
Staff reported the JWC entered into a Joint Powers Agreement with Hennepin County and the city of
Robbinsdale to replace a portion of the 36" water main that was in a Hennepin County project area along
42Id Avenue. Staff, including the Technical Advisory Committee, broke down the dollar amounts and is
recommending approval.
Joint Water Commission
January 6, 2021
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Moved by McDonald seconded by Cruikshank to approve the Hennepin County Final Invoice for the 36"
Water Main Rehabilitation Project. Upon a roll call vote the following voted in favor: Norris, McDonald, and
Cruikshank. The following voted against: None. Motion carried.
Designate Depositories for Joint Water Funds
Staff reported that Minnesota State Law requires cities to have depositories for city funds approved
annually. Commissioner McDonald introduced the following resolution and moved its adoption:
RESOLUTION #20-01
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and
upon a roll call vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and
Cruikshank; the following voted against the same; none; whereupon said resolution was declared duly
passed and adopted; signed by the Chair and their signature attested by the Vice Chair.
Annual Election for the 2021-2022 Insurance Policy
Joint Powers obtaining liability coverage from the League of Minnesota Cities insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff
recommends that the JWC does not waive the statutory limit on for liability established by Minnesota
Statutes 466.04 for the 2021-2021 insurance policy. This policy is an August 1st renewal. Commissioner
McDonald introduced the following resolution and moved its adoption:
RESOLUTION #21-02
RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2021 2022 INSURANCE POLICY
The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and
upon a roll call vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and
Cruikshank; the following voted against the same; none; whereupon said resolution was declared duly
passed and adopted; signed by the Chair and their signature attested by the Vice Chair.
Approve the 2020 Audit Services Contract with MMRK
Every year the JWC is required to have a State Legal Compliance Audit performed in accordance with
auditing standards established by the Auditing Standards Board and Minnesota Statutes. Staff stated
MMRK consistently provides a good rate and reported a $200 increase on the contract amount. Staff stated
that the rate remains low due to bundling of services and that there will be a Request for Proposal in one
year.
Moved by McDonald seconded by Cruikshank to approve the 2020 Audit Services Contract for $10,250 with
Chair and Finance Director to sign contract with MMRK. Upon a roll call vote the following voted in favor:
Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried.
TAC Update
Staff provided an update on the November 24, 2020 TAC meeting.
The Commission directed staff to auction the valve tender as requested and to enter the funds into the CIP
equipment fund.
Other Business
The next Joint Water Commission meeting is scheduled for February 3, 2021
Joint Water Commission
January 6, 2021
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Adiournment
Moved by McDonald seconded by Norris to adjourn meeting. Motion carried.
Chair Norris adjourned the meeting at 2:30 pm.
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ATTEST:
Sue Schwalbe, Recording Secretary