08-04-21 City Council Agenda
REGULAR MEETING AGENDA
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting. The public can make statements in this meeting
during public comment sections, including the public forum beginning at 6:20 pm.
Remote Attendance/Comment Options: Members of the public may attend this meeting by
watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1-
415-655-0001 and entering access code 133 346 1692. Members of the public wishing to address
the Council should call 763-593-8060.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes
1. Special City Council Closed Executive Session – July 20, 2021 3
B. Approval of City Check Register 4
C. Licenses
1. Approve General Business License – Motor Vehicle Dealer – Twin Cities Performance 5
D. Boards, Commissions, and Task Forces:
1. Approve Appointment to the Planning Commission 6
2. Approve Reappointments to the Diversity, Equity, and Inclusion Commission (DEIC) 7
3. Receive and File Meeting Minutes – Environmental Commission – June 28, 2021 8-11
E. Grants and Donations:
1. Approve Accepting Donation of an Electric Polaris Ranger Side by Side Utility Vehicle
from the Crime Prevention Fund, Resolution No. 21-56
12-13
F. Receive and File Financial Reports From Previous Quarter 14-28
G. Authorize Feasibility Study for Streetlight and Overhead Utility Line Burial on Spring
Valley Road
29-31
August 4, 2021 – 6:30 pm
Hybrid Meeting
City of Golden Valley City Council Regular Meeting
August 4, 2021 – 6:30 pm
2
4. Public Hearing
5. Old Business
A. Approval of Ordinance No. 713 - Zoning Map Amendment for a portion of the property at
7001 Golden Valley Road, Golden Valley Country Club
32-34
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Second Consideration of Ordinance Nos. 718 and 719 - Abolishing Civil Service
Commission and creating Police Employment Accountability and Community Engagement
(PEACE) Commission; Approval of Resolution No. 21-57 Authorizing Summary Publication
of Ordinance No. 719; and Approval of PEACE Commission Bylaws
35-50
B. Review of Council Calendar 51
C. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION MINUTES
1. Call to Order
Mayor Pro Tempore Sanberg called the meeting to order at 5:54 pm.
Present: Mayor Pro Tempore Kimberly Sanberg, Council Members Larry Fonnest,
Maurice Harris, and Gillian Rosenquist
Absent: Mayor Shep Harris
Staff present: City Manager Cruikshank, Deputy City Manager/Human Resources
Director Santelices, and City Attorney Cisneros
2. Closed Session to Discuss Threatened Litigation.
This meeting was closed as permitted by Minn. Stat. § 13D.05, subd. 3(b) for the purpose of
providing legal advice regarding threatened litigation.
3. Adjournment
The Closed Executive Session was adjourned by unanimous consent at 6:12 pm.
________________________________
Kimberly Sanberg, Mayor Pro Tempore
ATTEST:
_________________________________
Theresa J. Schyma, City Clerk
July 20, 2021 – 5:45 pm
Manager’s Conference Room
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?id=876916&dbid=0&repo=GoldenValley
The check register for approval:
• 07-22-21 Check Register
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. C. 1. Approve General Business License – Motor Vehicle Dealer – Twin Cities Performance
Prepared By
Theresa Schyma, City Clerk
Summary
As per City Code, some businesses are required to be licensed by the City. Golden Valley TCA F, LLC
DBA Twin Cities Performance has applied for a new motor vehicle dealership license from the City. The
new dealership located at 9191 Wayzata Boulevard will be Minnesota's first Ferrari dealership and is
scheduled to open in August. The new dealership has received zoning approval and all application
paperwork has been received and reviewed by staff. If approved, this license will be considered for
renewal at the Aug 17 City Council meeting with all other dealerships in the City for the 2021-2022
license year.
New/Used Vehicle Dealer Address
Golden Valley TCAA F, LLC DBA Twin Cities Performance 9191 Wayzata Boulevard
Financial Or Budget Considerations
All required license fees have been received.
Recommended Action
Motion to authorize the issuance of a new Motor Vehicle Dealer License for a period of August 4, 2021
through August 31, 2021.
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. D. 1. Planning Commission Appointment
Prepared By
Tara Olmo, Assistant to the City Manager´s Office
Summary
Michael Ruby is requesting to be appointed to the Planning Commission.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to appoint Michael Ruby to the Planning Commission.
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. D. 2. Reappointments to the Diversity, Equity, and Inclusion Commission (DEIC)
Prepared By
Tara Olmo, Assistant to the City Manager´s Office
Summary
Initial appointments to the newly formed Diversity, Equity and Inclusion Commission (DEIC) were made
at the June 1, 2021 City Council meeting. However, all appointments to the commission were made
with full three year terms. With the formation of a new commission, initial appointments should have
been made with staggered terms so as to ensure that all membership does not expire at the same
time. The first meeting of the DEIC was on July 27 and commissioners discussed initial term lengths and
have agreed with the following proposed terms.
Teresa Sit 3 - year term Term expires - April 30, 2024
Joelle Allen 3 - year term Term expires - April 30, 2024
Ajani Woodson 3 - year term Term expires - April 30, 2024
Chris Mitchell 2 - year term Term expires - April 30, 2023
Ruth Paradise 2 - year term Term expires - April 30, 2023
Vacancy 2 - year term Term expires - April 30, 2023
Sheri Hixon 1 - year term Term expires - April 30, 2022
Melissa Johnson 1 - year term Term expires - April 30, 2022
Thomas Huling 1 - year term Term expires - April 30, 2022
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to reappoint the above list of commissioners to the Diversity, Equity and Inclusion Commission
(DEIC) with corrected term end dates.
REGULAR MEETING MINUTES
This meeting will be held via Cisco Webex in accordance with the local emergency declaration made by
the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-655-0001 and
entering the meeting code 177 393 4642. For technical assistance, please contact support staff at 763-
593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting, you may
submit the costs to the City for reimbursement consideration. Additional information about for
monitoring electronic meetings is available on the City website.
1. Call to Order
The meeting was called to order by Chair Seys at 6:34.
2. Roll Call
Commissioners present: Scott Seys, Tonia Galonska, Dawn Hill, Shannon Hansen, Wendy Weirich,
Felix Fettig, Jim Stemel
Commissioners absent: Debra Yahle
Council Members present: Larry Fonnest
Staff present: Eric Eckman, Environmental Resources Supervisor;
Drew Chirpich, Environmental Specialist;
Story Schwantes, Green Corp Member;
Carrie Nelson, Administrative Assistant.
3. Approval of Agenda
MOTION by Commissioner Galonska, seconded by Commissioner Hill to approve the agenda for June
28, 2021 and the motion carried.
4. Approval of May 24, 2021 Regular Meeting Minutes
MOTION by Commissioner Seys, seconded by Commissioner Hansen to approve the minutes of May 24,
2021 as submitted and the motion carried.
5. Old Business
A. EC/HRC Climate Justice Collaboration
i. Focus on the Hwy 55 West Redevelopment Area
1. Reach out to area businesses and homeowners to see there’s any interest in
partnering with us.
2. Reach out to the schools and the Golden Valley Garden Club for a possible
partnership.
3. Look at Green Equity, not just Tree Equity
1. Native Planting, Community Garden, Prairie Restoration, Trees.
June 28, 2021 – 6:30 pm
City of Golden Valley Environmental Commission Regular Meeting
June 28, 2020 – 6:30 pm
2
4. TreeEquityScore.org
1. An online resource that gives tree equity data by census block.
B. Student Outreach & Engagement
MOTION by Commissioner Seys, seconded by Commissioner Galonska to approve
recommending a change in the bylaws with a code change to allow the Commission to
have up to two youth members and the motion carried.
C. Partners in Energy Update
i. There is a low income program flyer about Energy Assistance Programs and the Low-
Income Home Energy Squad visits to distribute to community organizations like PRISM.
ii. Staff has prepared website and social media posts for the low income programs that will
be coming out soon.
iii. Staff is finalizing the Residential Home Energy Squad agreement for Council
consideration.
iv. Aiming for a summer informational push for Renewable (Solar) Energy.
1. PIE will create a checklist for the solar process to put on the GV website. GV staff
will provide the permitting process info.
2. PIE will create social media posts about solar and renewable options.
D. GreenStep Cities Update
i. The City has achieved Step 5. There isn’t currently a Step 6, but you can achieve Step 5
multiple times as there are 29 total areas in Step 5. The City has completed/made
improvements in 6 of those areas.
1. Street lights owned by the City & utility.
2. City employees in single occupancy vehicles: Vehicle miles traveled per person,
per day, round trip.
3. Net number of new trees planted.
4. Ratio of inflow and infiltration volume to total volume entering the wastewater
collection system.
5. Number of City-owned and private renewable energy generation sites.
6. Generation capacity of City-Owned and private renewable energy sites.
E. Environmental Resources Needs
i. The EC isn’t structured the same is the Planning Commission. The PC has certain powers
the EC doesn’t have, especially when it comes to land use.
ii. A lot of Commissions are changing their name to better reflect what their Commission
does.
1. The Human Rights Commission and the Rising Tides Task Force combined to
become the Diversity, Equity, and Inclusion Committee.
2. The Civil Service Commission will be the Peace Commission
3. Do you want to review the EC’s working title
1. Possibly the Environmental and Sustainability Commission?
City of Golden Valley Environmental Commission Regular Meeting
June 28, 2020 – 6:30 pm
3
iii. Staff reviewed the duties and responsibilities of permanent environmental staff within
the engineering division.
iv. Temp and Seasonal Employees:
1. MN GreenCorps Members are 11-month full-time employees. We’re not
guaranteed a member. Member cannot work on efforts like energy action if it
benefits for-profit businesses.
2. Water Resources Intern – They do a lot of field work.
3. Hennepin County Sentencing to Service Crews – They work with the water and
natural resources like buckthorn removal.
4. Citizen Volunteers – They can adopt a pond or open space to care for.
v. Some commission members suggested that the City add permanent full-time staff to
help support and advance the City’s environmental projects, programs, and plans.
vi. When developing the commission’s work plan, recognize staff has many responsibilities
and take into consideration the staff time needed for items on the plan.
F. Update on Zero Waste/Organics Recycling Events
i. Working to create a more consistent volunteer base for the Market in the Valley.
1. Volunteersignup.org/9APR4
ii. Also working with the vendors to work toward zero waste.
6. New Business
A. Stormwater Program – Rain Barrels
i. The Recycling Association of Minnesota (RAM) partners with local governments on a rain
barrel sale every spring.
ii. Cities are encouraged, but not required, to cover some percentage of the cost for
residents.
1. SLP covers 50% of the approximately $80. Brooklyn Center, Crystal, and New
Hope covers $20.
2. Does RAM have the ability to determine low income residents to do a two-tiered
equitable payment option?
3. Where would City store 60 barrels?
4. How would property maintenance staff view the rain barrels?
iii. Commissioners decided they would like more information before bringing forward a
motion to go ahead with a rain barrel sale.
B. Update on Pollinator Progress
i. June is pollinator awareness month.
ii. City staff have revised many recent contracts to reflect the City’s increased efforts to
support pollinators.
1. Updated specifications for contracts to reduce the amount of chemical used.
2. Giving mechanical removal and treatment methods priority.
3. Explicitly prohibiting the use of neonicotinoids and plants that may have been
treated with chemicals containing neonicotinoids.
City of Golden Valley Environmental Commission Regular Meeting
June 28, 2020 – 6:30 pm
4
iii. GV manages about 35 Native Vegetation areas throughout the City to provide and
enhance pollinator habitat, protect water quality, and provide aesthetic interest to
patrons in these areas.
C. Program/Project Updates
i. None
D. Council Updates
i. Golden Valley received $2.3 million in Federal Assistance from the Coronavirus Recovery
Fund. This will be part of the budget conversations beginning in August.
E. Other Business
i. None
7. Adjournment
MOTION by Commissioner Galonska, seconded by Commissioner Stremel to adjourn the meeting
at 8:27 pm and the motion carried.
ATTEST:
________________________________ _______________________________________
Carrie Nelson, Administrative Assistant Wendy Weirich, Chair
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. E. 1. Approve Accepting Donation of an Electric Polaris Ranger Side by Side Utility Vehicle from the
Crime Prevention Fund, Resolution No. 21-56
Prepared By
Jason Sturgis, Chief of Police
Summary
Golden Valley Police Department received a donation from the Golden Valley Crime Prevention Fund
of an Electric Polaris Ranger Side by Side Utility Vehicle Valued at $10,193.
A resolution will need to be approved per Minnesota Statute 465.03 which allows cities to accept
grants and donations of real or personal property.
Financial Or Budget Considerations
The donation of Electric Polaris Ranger Side by Side Utility Vehicle will be used to support the Police
Department operations.
Recommended Action
Motion to adopt Resolution No. 21-56 Accepting a Donation of Donation of an Electric Polaris Ranger
Side by Side Utility Vehicle from the Crime Prevention Fund
Supporting Documents
• Resolution No. 21-56 Approve Accepting a Donation of an Electric Polaris Ranger Side by Side Utility
Vehicle from the Crime Prevention Fund (1 page)
RESOLUTION NO. 21-56
RESOLUTION ACCEPTING THE DONATION OF AN ELECTRIC POLARIS
RANGER UTILITY VEHICLE FROM THE GOLDEN VALLEY CRIME
PREVENTION FUND
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of
the Council. A cash donation must be acknowledged and accepted by motion with a
simple majority, and
WHEREAS, the donation of monies to help further the goodwill for the police
department, and
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following
donations on behalf of its citizens:
Polaris Electric Ranger Side by Side Utility Vehicle
Adopted by the City Council of Golden Valley, Minnesota this 4th day of August, 2021.
___________________________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. F. June 2021 Quarterly Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The quarterly financial report provides a progress report of the following funds:
• General Fund Operations
• Conservation/Recycling Fund (Enterprise Fund)
• Water and Sewer Utility Fund (Enterprise Fund)
• Brookview Golf Course (Enterprise Fund)
• Motor Vehicle Licensing (Enterprise Fund)
• Storm Utility Fund (Enterprise Fund)
• Equipment Replacement Fund (Capital Projects Fund)
• Brookview Center (Special Revenue Fund)
• Human Services Commission (Special Revenue Fund)
• Building Improvement Fund (Capital Projects Fund)
• Park Improvement Fund (Capital Projects Fund)
• Housing Fund (HRA)
Financial Or Budget Considerations
As of June 2021, the City of Golden Valley General Fund has used $10,461,563 of fund balance to
balance the General Fund Budget.
Recommended Action
Action is to receive and file.
Supporting Documents
• June 2021 General Fund (2 pages)
• June 2021 Conservation/Recycling Fund (1 page)
• June 2021 Water and Sewer Utility Fund (1 page)
• June 2021 Brookview Golf Course (1 page)
• June 2021 Motor Vehicle Licensing (1 page)
Council Manager Meeting Executive Summary
City of Golden Valley
August 4, 2021
2
• June 2021 Storm Utility Fund (1 page)
• June 2021 Equipment Replacement Fund (1 page)
• June 2021 Brookview Center Fund (1 page)
• June 2021 Human Services Commission (1 page)
• June 2021 Building Improvement Fund (1 page)
• June 2021 Park Improvement Fund (1 page)
• June 2021 Housing Fund (1 page)
Over %
2021 June YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $405,705 31,707 156,847 ($248,858)38.66%
003 City Manager 1,082,250 104,249 480,392 (601,858)44.39%
004 Transfers Out 2,717,580 0 3,561,797 844,217 131.07%(1)
005 Admin. Services 2,271,430 130,279 979,809 (1,291,621)43.14%
006 Legal 204,605 16,193 95,574 (109,031)46.71%
007 Risk Management 350,000 0 164,768 (185,232)47.08%
011 General Gov't. Bldgs.753,160 82,640 369,963 (383,197)49.12%
016 Planning 379,140 29,861 184,264 (194,876)48.60%
018 Inspections 815,655 50,906 313,934 (501,721)38.49%
022 Police 6,732,035 465,595 2,839,583 (3,892,452)42.18%
023 Fire 1,679,195 101,790 610,849 (1,068,346)36.38%
035 Physical Dev Admin 325,220 24,603 140,033 (185,187)43.06%
036 Engineering 609,730 33,027 258,347 (351,383)42.37%
037 Streets 2,330,700 176,408 829,373 (1,501,327)35.58%
066 Park & Rec. Admin.859,980 71,547 358,860 (501,120)41.73%
067 Park Maintenance 1,365,545 129,607 605,302 (760,243)44.33%
068 Recreation Programs 410,765 18,072 34,279 (376,486)8.35%
099 Contingencies 240,000 0 0 (240,000)0.00%(2)
TOTAL Expenditures $23,532,695 $1,466,484 $11,983,974 ($11,548,721)50.92%
(1) Transfers will be made in July 2021 but made transfer to Equipment Fund in Jan, 2021.
(2) Contigencies will be reallocated by September, 2021.
City of Golden Valley
Quarterly Budget Report - General Fund Expenditures
June 2021 (unaudited)
Division
50.00%
Over %
2021 June YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $20,151,285 6,328 6,328 ($20,144,957)0.03%(1)
Licenses 258,895 18,200 83,400 ($175,495)32.21%
Permits 984,000 173,275 697,188 ($286,812)70.85%
Governmental Agencies Aid
Police 27,000 659 659 ($26,341)2.44%
Fire 11,685 2,050 2,050 ($9,635)17.54%
Charges For Services:
General Government 21,260 95 538 ($20,722)2.53%
Public Safety 164,350 5,545 32,068 ($132,282)19.51%(4)
Public Works 179,300 18,943 83,370 ($95,930)46.50%
Park & Rec 420,300 27,287 61,567 ($358,733)14.65%
Other Funds 766,500 63,875 384,163 ($382,337)50.12%
Fines & Forfeitures 165,000 8,939 72,005 ($92,995)43.64%
Interest On Investments 150,000 0 0 ($150,000)0.00%(2)
Miscellaneous Revenue 203,120 2,318 84,075 ($119,045)41.39%
Transfers In 30,000 2,500 15,000 ($15,000)50.00%(3)
TOTAL Revenue $23,532,695 $330,014 $1,522,411 ($22,010,284)6.47%
Notes:
(1) Payments are received in July, December, and January (delinquencies). First 1/2 is higher due to some full paymen
(2) Investment income allocated at year end.
(3)Transfers are monthly.
(4) No SRO Revenue from ISD 281.
Percentage Of Year Completed
City of Golden Valley
Quarterly Budget Report - General Fund Revenues
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 30,000 0 0 (30,000)0.00%
Recycling Charges 466,795 35,950 190,299 (276,496)40.77%(2)
Miscellaneous Revenues 10,000 0 0 (10,000)
Interest on Investments 10,000 0 0 (10,000)0.00%(1)
Total Revenue 516,795 35,950 190,299 (326,496)36.82%
Expenses:
Recycling 565,605 27,324 234,651 (330,954)41.49%(3)
Total Expenses 565,605 27,324 234,651 (330,954)41.49%
(1) Interest Earnings are allocated at year-end.
(2) Includes utility billings thru June 2021.
(3) This includes the recycling services thru May 2021.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget.
City of Golden Valley
Quarterly Budget Report - Conservation/Recycling Enterprise Fund
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 5,268,665 555,222 1,828,818 (3,439,847)34.71%
Emergency Water Supply 209,355 22,614 497,146 287,791 237.47%
Sewer Charges 4,590,450 347,379 1,961,987 (2,628,463)42.74%
Meter Sales 20,000 734 2,786 (17,214)13.93%
Penalties 150,000 13,617 70,461 (79,539)46.97%
Charges for Other Services 40,000 5,988 (34,012)14.97%
State Water Testing Fee Pass Through 72,045 5,267 29,443 (42,602)40.87%
Sale of Assets 10,000 0 0 (10,000)0.00%
Franchise Fees 1,500,000 0 0 (1,500,000)0.00%
Certificate of Compliance 40,000 1,575 5,475 (34,525)13.69%
Interest Earnings 100,000 0 0 (100,000)0.00%
Total Revenue 12,000,515 946,408 4,402,104 (7,598,411)36.68%
Expenses:
Utility Administration 3,232,325 65,130 557,683 (2,674,642)17.25%(1)
Sewer Maintenance 3,684,375 295,059 1,754,513 (1,929,862)47.62%
Water Maintenance 5,070,625 315,554 1,953,042 (3,117,583)38.52%
Total Expenses 11,987,325 675,743 4,265,238 (7,722,087)35.58%
(1) Depreciation is allocated at year-end.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget.
City of Golden Valley
Quarterly Budget Report - Water and Sewer Utility Enterprise Fund
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 830,000 214,859 509,238 (320,762)61.35%
Driving Range Fees 160,000 40,821 112,696 (47,304)70.44%
Par 3 Fees 170,000 40,279 101,370 (68,630)59.63%
Lawn Bowling 85,000 27,925 36,546 (48,454)43.00%
Pro Shop Sales 85,000 17,188 45,081 (39,919)53.04%
Pro Shop Rentals 300,000 74,985 169,578 (130,422)56.53%
Restaurant Sales 1,330,000 253,305 570,761 (759,239)42.91%
Winter Activities 0 0 7,928 7,928
Other Revenue 136,000 6,104 61,499 (74,501)45.22%
Interest Earnings 10,000 0 0 (10,000)0.00%(1)
Less: Credit Card Charges/Sales Tax 0 0 0
Total Revenue 3,106,000 675,466 1,614,697 (1,491,303)51.99%
Expenses:
Golf Operations 692,210 60,762 311,850 (380,360)45.05%(2)
Course Maintenance 887,830 64,754 398,250 (489,580)44.86%
Pro Shop 135,500 12,589 69,479 (66,021)51.28%
Grill 1,266,580 196,153 543,602 (722,978)42.92%
Driving Range 51,950 18,547 41,205 (10,745)79.32%
Par 3 Course 27,940 8,036 17,852 (10,088)63.89%
Lawn Bowling 16,680 2,726 4,496 (12,184)26.95%
Total Expenses 3,078,690 363,567 1,386,734 (1,691,956)45.04%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
Course opened March 25.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-22 Budget.
City of Golden Valley
Quarterly Budget Report - Brookview Golf Course Enterprise Fund
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 7,500 0 0 (7,500)0.00%(1)
Charges for Services 525,025 22,118 95,146 (429,879)18.12%
Total Revenue 532,525 22,118 95,146 (437,379)17.87%
Expenses:
Motor Vehicle Licensing 503,050 34,195 230,475 (272,575)45.82%
Total Expenses 503,050 34,195 230,475 (272,575)45.82%
(1) Interest Earnings are allocated at year-end.
Fund Balance at 12/31/2020 was $673.636.
City of Golden Valley
Quarterly Budget Report - Motor Vehicle Licensing Enterprise Fund
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 62,450 0 0 (62,450)0.00%(1)
Interest Earnings-Other 0 0 0 0
Henn County Grant-Decola 0 0 0 0
State DNR Grant 1,350,000 0 118,277 (1,231,723)
State DEED Grant-Globus 0 0 0 0
Storm Sewer Charges 2,675,000 215,250 1,247,177 (1,427,823)46.62%
Hennepin County 0 0 0
Bassett Creek Watershed 0 0 0 0
Miscellaneous Receipts 179,900 0 150 (179,750)
Transfer from General Fund (Green Step)50,000 0 50,000 0
Total Revenue 4,317,350 215,250 1,415,604 (2,901,746)32.79%
Expenses:
Storm Utility 4,142,570 253,311 439,954 (3,702,616)10.62%
Street Cleaning 149,790 4,861 50,054 (99,736)33.42%
Environmental Control 513,790 21,524 171,113 (342,677)33.30%
Debt Service Payments 180,350 0 150,550 (29,800)0.00%(3)
Total Expenses 4,986,500 279,696 811,671 (4,174,829)16.28%(4)
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
(3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF.
(4) Reserves are being used that were planned.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget.
City of Golden Valley
Quarterly Budget Report - Storm Utility Enterprise Fund
June 2021 (unaudited)
2021 Equipment Replacement Fund (CIP) - Fund 5700
2021 June YTD
Budget Total Actual Remaining
Revenues:
Sale of Assets 35,000 0 0 (35,000)
Truckster/Toolcat Trade-ins 150,000 96,766 168,703 18,703
General Fund Transfer 1,082,580 0 0 (1,082,580)
Miscellaneous Receipts 0 3,326 3,326 3,326
Interest Earnings (allocated at year end)22,945 0 0 (22,945)
Total Revenues 1,290,525 100,092 172,029 (1,118,496)
Expenditures:
Program #Project Number Project Name
Equipment Certificates (already issued)284,200 0 0 284,200
V&E-001 Marked Squad Cars (Police)80,000 0 131,687 (51,687)
V&E-002 Computers and Printers (Finance)95,000 2,194 20,661 74,339
V&E-020 Portable Computers 50,000 0 0 50,000
V&E-063 Previous vehicles -delayed 0 0 172,025 (172,025)
V&E-029 Dump Truck (Park)80,000 79,250 79,250 750
V&E-030 Rotary Mower (Park)35,000 0 0 35,000
V&E-034 Crime Prevention Vehicle (Police)30,000 0 0 30,000
V&E-116 Utility Truckster (Park)55,000 59,882 59,882 (4,882)
Taser Replacements (Police)16,000 0 16,000
V&E-107 Body Cameras/Dash Cams/Software (Police)74,070 0 0 74,070
V&E-139 Passenger Vehicle (Fire)40,000 0 0 40,000
V&E-145 Skidsteer Loaer 65,000 65,000 65,000 0
V&E-143 Trash Compactor(Park)65,000 0 0 65,000
V&E-144 Hooklift Truck (Street)260,000 0 200,755 59,245
V&E-146 Dump Truck (Street)85,000 80,832 80,832 4,168
V&E-147 Police Commander Vehicle 50,000 0 0 50,000
V&E-148 Command Vehicle (Police)150,000 0 0 150,000
V&E-161 Share of Sweeper 25,000 0 0 25,000
V&E-153 Equipment Trailer 20,000 0 0 20,000
V&E-192 Unmarked Vehicle (Police)40,000 0 0 40,000
Total Expenditures 1,599,270 287,158 810,092 789,178
(1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget.
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Brookview CC Rentals 210,000 21,348 27,909 (182,091)13.29%
Backyard Play Area 239,325 0 0 (239,325)0.00%
Miscellaneous Revenues 0 0 0 0
Interest on Investments 0 0 0 0 (1)
Total Revenue 449,325 21,348 27,909 (421,416)6.21%
Expenses:
General Area Rooms 407,280 35,063 99,968 (307,312)24.55%(2)
Indoor Play Area 80,950 0 2,570 (78,380)3.17%
Total Expenses 488,230 35,063 102,538 (385,692)21.00%
(1) Interest Earnings are allocated at year-end.
(2) Staff Time/Supplies for Brookview Rental
City of Golden Valley
Quarterly Budget Report - Brookview Center Special Revenue Fund
June 2021 (unaudited)
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Pull Tab (10%) Revenues 10,000 6,022 21,025 11,025 210.25%(3)
Fundraisers 10,000 1,123 5,417 (4,583)54.17%(4)
Interest on Investments 1,000 0 0 (1,000)0.00%(1)
Total Revenue 21,000 7,145 26,442 5,442 125.91%
Expenses:
Supplies 18,100 0 500 (17,600)2.76%(4)
Allocations 40,000 0 40,000 0 100.00%(2)
Total Expenses 58,100 0 40,500 (17,600)69.71%
(1) Interest Earnings are allocated at year-end.
(2) Allocations in 2021 are $40,000.
(3) Pull Tab revenues are thru May.
(4) Solicitation Letters are $2,875.
(4) Run/Walk will be September 11, 2021 $2,541.
(4) Golf Tourney/Lawn Bowling -August 8-$.....(net)
Fund Balance at 12/31/20 was $127,269.
City of Golden Valley
Monthly Budget Report - Human Services Commission
June, 2021 (unaudited)
2021 Building Improvement Fund (CIP) - Fund 5200
2021 June YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 500,000 0 0 (500,000)(1)
Interest Earnings (allocated at year end)12,693 0 0 (12,693)
Total Revenues 512,693 0 0 (512,693)
Expenditures:
Project Name
Installation of Building Security Systems 30,000 467 2,704 27,296
Council Chambers Remodeling 0 0 0 0
Facility Assessment (funded in prior year)0 0 37,320
Air Compressor 5,000 0 0 5,000
Brookview Shelter Sewer Service Repair 50,000 0 0 50,000
Park Shelter Building Improvements 50,000 0 0 50,000
Furnaces-Various Buildings 30,000 0 0 30,000
Car Charging Station 15,000 0 0 15,000
Public Buildings Roof Replacement 150,000 0 0 150,000
Total Expenditures 330,000 467 40,024 327,296
(1)Transfer will be made in July.
2021 Park Improvement Fund (CIP) - Fund 5600
2021 June YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 400,000 0 0 (400,000)
Park Dedication Fee 0 0 0 0
Hennepin County Youth Sports Grant 0 0 0 0
Little League/Youth Associations/Play Eq Grants 0 0 0 0
Other Donations-Benches. etc 0 0 2,675 2,675
Interest Earnings (allocated at year end)3,721 0 0 (3,721)
Total Revenues 403,721 0 2,675 (401,046)
Expenditures:
Project Name
Bleacher, Soccer, Benches, Picnic Tables 27,000 0 19,872 7,128
Outdoor Hard Surface Replacement 20,000 3,000 8,240 11,760
Tennis & Pickle Ball Court Resurfacing 33,000 0 0 33,000
Dugout, Fence & Field Replacement 25,000 0 0 25,000
Hockey Rink Replacement 60,000 0 0 60,000
Scoreboard Updates 20,000 12,720 14,115 5,885
Park LED Light Replacements 20,000 0 0 20,000
Benches 0 4,125 (4,125)
Dog Stations 305 305 20,000
Park Signage 10,000 1,507 1,507 8,493
Total Expenditures 215,000 17,532 48,164 187,141
Further information about projects and financing are located in the 2021-2030.
Over
2021 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Property Tax Revenues 72,000 0 0 (72,000)0.00%(1)
Fund Balance 90,000 0 0 (90,000)0.00%
Total Revenue 162,000 0 0 (162,000)0.00%
Expenses:
Housing 162,000 13,363 41,808 (120,192)25.81%
Total Expenses 162,000 13,363 41,808 (120,192)25.81%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Quarterly Budget Report - HRA Housing Fund
June 2021 (unaudited)
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
3. G. Order Feasibility Study for Streetlight and Overhead Utility Line Burial on Spring Valley Road
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
In 2018, a resident along Spring Valley Road contacted City staff about the process to bury overhead
utility lines in front of their property and several neighboring properties. As part of the burial, three s
cobra head street lights would be removed and replaced with decorative lights.
The process for the burial and streetlight upgrades requires two separate petitions to be routed to the
benefitting property owners. The two petitions were received with signatures from property owners.
The next step in the process is to order a feasibility study and hold public hearings for the
improvements and the assessments.
Financial Or Budget Considerations
None at this time. More information on financial and budget impacts will be determined as part of the
feasibility study.
Recommended Action
Motion to Authorize the Mayor to order a feasibility study for Streetlight and Overhead Utility Line
Burial on Spring Valley Road.
Supporting Documents
•Location Maps (2 pages)
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Golden Valley City Council Meeting
August 4, 2021
Agenda Item
5. A. Zoning Map Amendment for a portion of the property at 7001 Golden Valley Road, Ordinance No.
713
Prepared By
Myles Campbell, Planner
Summary
At the May 4, 2021 meeting of the City Council, Ron Clark Construction brought a petition to amend the
City’s Future Land Use Map and to rezone a portion of the property located at 7001 Golden Valley Road
for Single Family Residential (R-1) instead of the current zoning of Institutional (I-4). At the meeting, a
public hearing was held for both items, and the Council voted to approve a resolution relating to the
change in land use. This change required additional review by the Metropolitan Council since it would
require modification to the City’s Comprehensive Plan, and so the rezoning was tabled until this outside
review could be completed.
In late July, the Metropolitan Council notified City staff that it had completed its review of the
Comprehensive Plan Amendment. With this approval in place, staff is returning to the City Council in
order to approve the rezoning. Further approvals will be required prior to any redevelopment occurring.
The applicant plans to pursue a new Planned Unit Development (PUD), which will require returns to both
Planning Commission and City Council.
Staff Findings
Staff’s findings on this rezoning have not changed since the public hearing in May.
1. The site is currently in an area with other R-1 zoned properties, and would not be out of
character with the surrounding neighborhood.
2. While more work will be needed to determine the safest location for access to the new
residential development, Engineering staff is not concerned about the traffic generated by the
inclusion of new single-family residential in the area.
3. The use of this site for a residential purpose fits with a number of the goals and objectives of the
Comprehensive Plan’s Land Use, Housing, and Parks & Natural Resources chapters.
4. Additionally, in its Housing Chapter, the Comprehensive Plan recognizes the need for new
housing in the City to maintain pace with demand, but notes the lack of available land area for a
relatively built-out city. Rezoning this land and allowing for development would be a path to
providing some new housing in the city.
City Council Regular Meeting Executive Summary
City of Golden Valley
August 4, 2021
2
5. While the focus of rezoning should be on all potential future users under the R-1 zoning
designation, the materials provided by Ron Clark Construction demonstrate both a high quality
end product and an understanding that they are entering an existing neighborhood and an area
with critical natural resources to protect.
Financial Or Budget Considerations
This rezoning would not require any expenditure by the City. This change from vacant land to
residential would likely result in increasing its taxable value.
Recommended Action
Motion to adopt Ordinance No. 713, Amending the Zoning Map to change the zoning designation for the
proposed parcel as described in the land survey from Institutional Sub-district I-4, to Single Family
Residential R-1.
Supporting Documents
• Ordinance No. 713 (1 page)
ORDINANCE NO. 713
AN ORDINANCE AMENDING THE CITY CODE CHAPTER 113
Rezoning Certain Portions of the Property at 7001 Golden Valley Road
The City Council for the City of Golden Valley hereby ordains:
Section 1. City Code chapter 113 entitled “Zoning” is amended in Section 113-55
Subd. (b) by changing the zoning designation of certain tracts of land from Institutional Sub-
District 1 (I-1) to Single Family Residential (R-1).
Section 2. The tracts of land affected by this ordinance are legally described as
follows:
That part of the Northeast Quarter of the Northwest Quarter of Section 32, Township 118,
Range 21, Hennepin County, Minnesota, except the north 33.00 feet and the west 33.00 feet
thereof, lying northwesterly of the following described line:
Commencing at the northwest corner of said Northeast Quarter of the Northwest Quarter;
thence South 89 degrees 00 minutes 09 seconds East, along the north line of said Northeast
Quarter of the Northeast Quarter, a distance of 439.24 feet to the point of beginning of the line
to be described: thence South 20 degrees 27 minutes 05 seconds West a distance of 78.68
feet; thence South 76 degrees 47 minutes 57 seconds West a distance of 113.56 feet; thence
South 27 degrees 54 minutes 00 seconds West a distance of 320.20 feet; thence South 00
degrees 08 minutes 23 seconds East a distance of 36.78 feet; thence South 10 degrees 46
minutes 26 seconds West a distance of 79.86 feet; thence South 37 degrees 50 minutes 25
seconds West a distance of 71.89 feet; thence South 62 degrees 50 minutes 15 seconds West
a distance of 100.69 feet, more or less, to the west line of said Northeast Quarter of the
Northwest Quarter and there terminating.
Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8
entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by
reference, as though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 4th day of August, 2021.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/ Theresa J. Schyma
Theresa J. Schyma, City Clerk
Golden Valley City Council Meeting
August 4, 2021
Agenda Item
6. A. Second Consideration of Ordinance Nos. 718 and 719 - Abolishing Civil Service Commission and
creating Police Employment Accountability and Community Engagement (PEACE) Commission;
Approval of Resolution No. 21-57 Authorizing Summary Publication of Ordinance No. 719; and
Approval of PEACE Commission Bylaws
Prepared By
Kiarra Zackery, Equity and Inclusion Manager
Maria Cisneros, City Attorney
Tim Cruikshank, City Manager
Summary
At its September 15, 2020 meeting, the City Council approved the creation of a Police Commission Task
Force (the “Task Force”) to begin the process of studying how the City might replace the existing Civil
Service Commission with a new Police Commission. The purpose of the Task Force was to:
1. Develop a recommendation regarding the name, membership composition, and duties of a new
commission on policing; and
2. Draft a proposed mission statement and bylaws for the new Commission which defines its role.
The Task Force met twice per month beginning on November 19, 2020. Councilmember Gillian
Rosenquist served as the Task Force Chair. Kiarra Zackery, Equity and Inclusion Manager and Police
Chief Jason Sturgis served as the staff liaisons. City Attorney Maria Cisneros also attended Task Force
meetings and supported its work. All Task Force meetings were open to the public and were advertised
on the City’s website and social media. The work of the Task Force was presented to the public via
social media, an online survey, two podcasts, and two live community engagement events. The Task
Force invited the public to contribute to its work through a variety of means, which are summarized in
the Community Input Report.
The Task Force recommends the City Council create a new commission called the Police Employment
Accountability and Community Engagement (PEACE) Commission. The complete recommendations of
the Task Force are described in the Final Report.
At the July 20, 2021 Council Meeting, the City Council voted in favor of an updated ordinance and
bylaws based on revisions made after the July 13, 2021 Council Manager meeting. During the meeting,
City Council Regular Meeting Executive Summary
City of Golden Valley
August 4, 2021
2
Council discussed Golden Valley Police Officers being voting or non-voting members of the commission
and the City’s history of police accountability and community engagement.
Context and Sentiments
In response to the presentation by Equity and Inclusion Manager, Kiarra Zackery, Mayor Shep Harris
and Councilmember Kimberly Sanberg recommended Golden Valley centric language in the bylaws.
Equity and Inclusion Manager Kiarra Zackery added the following language to the bylaws:
The City of Golden Valley has a history of confronting the impact of policing
of racially marginalized groups in the City and in the Twin Cities Metro Area. It is in
this spirit, the City Council requested a Task Force to develop a framework for
community members to provide recommendations to further equity in all facets of
policing.
Next Steps and Process
The next steps to abolish the Civil Service Commission and establish a PEACE Commission are as
follows:
Date Action
Aug. 4, 2021
6:30 pm
City Council Meeting
• Second Consideration of an ordinance repealing City Code § 2-130 to
terminate the police civil service commission (unanimous vote
required)
• Second Consideration of new section establishing PEACE Commission
• Approval of summary publication of PEACE Commission Ordinance
• Approval of PEACE Commission Bylaws
Aug. 5, 2021 Begin accepting applications for PEACE Commission
Aug. 10 – Oct. 5, 2021 Interviews for PEACE Commission appointment
Oct. 5, 2021
6:30 pm
City Council Meeting
Approve appointments to PEACE Commission
Oct. 14, 2021 First PEACE Commission Meeting
Financial or Budget Considerations
None at this time. Task Force and Staff recommend hiring Equity and Inclusion Outreach Specialist to
serve as staff liaison to PEACE Commission as part of 2022 City budget.
Recommended Action
• Approve Second Consideration of Ordinance No. 718 repealing City Code § 2-130
• Approve Second Consideration of Ordinance No. 719 creating a PEACE Commission
• Approve Resolution No. 21-57 Authorizing Summary Publication of Ordinance No. 719
• Approve PEACE Commission Bylaws
Supporting Documents
• Ordinance No. 718 repealing City Code § 2-130 (1 page)
City Council Regular Meeting Executive Summary
City of Golden Valley
August 4, 2021
3
• Ordinance No. 719 creating PEACE Commission (4 pages)
• Resolution No. 21-57 Approving Summary Publication of Ordinance No. 719 (1 page)
• PEACE Commission Bylaws (7 pages)
• Task Force Final Report and Addenda (link)
ORDINANCE NO. 718
AN ORDINANCE AMENDING THE CITY CODE
REPEALING SECTION 2-130 OF THE CITY CODE RELATED TO
ABOLISHING THE CIVIL SERVICE COMMISSION
The City Council of the City of Golden Valley hereby ordains as follows:
Section 1. The Civil Service Commission is hereby abolished, City Code Chapter 2,
Article V, Section 2-130 is repealed in its entirety and the section number shall be
reserved for future use.
Section 2. This ordinance shall take effect from and after its passage and
publication will follow as required by law.
Adopted by the City Council this 4th day of August, 2021.
___________________________
Shepard M. Harris, Mayor
ATTEST:
___________________________
Theresa J. Schyma, City Clerk
ORDINANCE NO. 719
AN ORDINANCE AMENDING THE CITY CODE
AMENDING CHAPTER 2 OF THE CITY CODE
CREATING THE PEACE COMMISSION
The City Council of the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 2, Article V, Section 130 is renamed and shall read
as follows:
Sec. 2-130. – Police Employment, Accountability and Community
Engagement Commission.
(a) Establishment. A Police Employment, Accountability, and Community
Engagement Commission (PEACE Commission) is hereby established,
composed of 13 members, who shall serve three-year staggered terms, except
that youth members may elect to serve one, two, or three year terms.
(b) Definitions.
The following words, terms, and phrases, when used in this section only, shall
have the meanings ascribed to them:
Police Department: The Golden Valley Police Department and all other
departments of the City of Golden Valley that provide public safety or law
enforcement services, but only to the extent those other departments provide
public safety or law enforcement services. Notwithstanding the foregoing, Police
Department does not include the Golden Valley Fire Department.
(c) Term limits. Commissioners may serve up to two consecutive three year terms.
Partial terms shall not be counted toward this term limit. Former commissioners
may be re-appointed for additional terms so long as they have not been on the
commission during the twelve months prior to the effective date of any
subsequent appointment.
(d) Composition. The Commission shall consist of:
(1) Three individuals that represent populations historically and presently
harmed by policing.
(2) Two employees of the Police Department which shall include:
i. One licensed Peace Officer, as defined in Minnesota Statutes
section 626.84, subd. 1(c), that supervises other licensed Peace
Officers in the Police Department, such as a commander, sergeant,
or the Chief; and
ii. One Police Department employee (staff or licensed Peace Officer)
in a non-supervisory role.
The two Police Department members shall be non-voting, ex officio
members and shall not be counted in determining the number required for
a quorum. If an ex officio member leaves City employment, their
membership shall automatically terminate. In appointing ex officio
members, the Council shall endeavor to include a variety of perspectives,
experience, and roles.
(3) At least one and no more than two youth, 21 years old or younger, who
live, work, or attend school in the City of Golden Valley.
(4) One individual with professional human resources or recruitment
experience.
(5) One individual or social service provider with knowledge or experience of
mental health, substance use disorder, or homelessness.
(6) One individual or caregiver with knowledge of or experience with the
senior population in Golden Valley.
(7) One parent, teacher, or administrator at a school that serves Golden
Valley residents.
(8) One individual who is a renter or lives in multi-family housing or group
housing in Golden Valley.
(9) At least one individual that has been impacted by the criminal justice
system, for example, a criminal defendant or criminal defense attorney.
Except for the ex officio seats, if the City does not receive qualified applications
from one or more of the above categories, the remaining seats may be filled with
any qualified applicant with substantial ties to the City of Golden Valley.
In making appointments to the commission, the Council shall endeavor to
maintain a membership that reflects the many different social identities
represented in the City of Golden Valley, including but not limited to race, color,
creed, religion, ancestry, national origin, sex, sexual orientation, gender identity,
disability, age, marital status, status with regard to a public assistance program,
socioeconomic status, or familial status.
(e) Mission. It shall be the PEACE Commission’s mission to help the Golden Valley
Police Department innovate and transform its provision of public safety services
based on community input and needs, and to assure that the department
provides inclusive, community-centered service. The Commission shall carry-out
this mission by:
(1) Establishing transparency and accountability to the public;
(2) Enhancing communication and understanding between the Police
Department, and the people it serves through community dialogue and
engagement; and
(3) Ensuring the Police Department applies practices that promote equity and
inclusion and prioritize hiring and retaining officers with diverse
backgrounds.
(f) Duties and Responsibilities. It is the duty of the PEACE Commission to advise
and make recommendations to the Council on matters relating to and affecting
policing in the City of Golden Valley for the purpose of furthering the
Commission’s mission. All of the Commission’s work shall be performed pursuant
to an annual work plan approved by the Council. Specifically the Commission
may:
(1) Conduct programs of research and study, in conjunction with the Police
Chief and City Manager that analyze Police Department practices, internal
controls, and compliance with applicable law and regulation relating to:
police policy and procedure; community engagement and attitudes toward
policing; training, recruitment and retention initiatives; and other matters
related to the mission of the Commission. Research and study includes
programs that collect, review, and audit summary data and compile
aggregate statistics relating to the Commission’s mission.
(2) Present the results of programs of research and study on a periodic basis
to the City Manager, Police Chief, or City Council for the purpose of
ensuring Police Department operations are conducted in a lawful,
effective, transparent, and nondiscriminatory manner.
(3) Make recommendations to the City Council, City Manager, and Police
Chief relating to internal controls, police policy and procedure; community
engagement and attitudes toward policing; training, recruitment and
retention initiatives; and other matters contained within a program of
research and study.
(4) Celebrate exemplary police work and highlight examples of positive
contributions to public safety by community members.
(5) Educate and learn from the community. Create and implement a
community engagement and outreach program for the purpose of building
trust and communication between the police and community members and
facilitate community space in response to current events related to public
safety. Community engagement includes but is not limited to: community
forums to facilitate discussions with community members about their
experiences with the Golden Valley Police Department, programs to
educate the community about policing, and informal relationship building
activities.
(6) Collaborate with the Community, City Manager, Human Resources
Director, and Police Chief to develop and maintain equitable and inclusive
recruitment and hiring processes.
(7) In August of each year as part of its annual report, review and provide
feedback to the City Council on:
i. The previous year’s hiring data;
ii. The hiring and promotion processes employed by the department in
the previous year;
iii. The Commission’s previous year goals and how the goals were
advanced;
iv. The Police Department’s previous year goals and how the goals
were advanced; and
v. The City’s prosecution philosophy, data, and goals, and how the
goals were advanced.
(g) Minimum Training Requirements. Within one year of appointment, all new
members must complete the Golden Valley Citizen’s Academy or similar training
as arranged by the Police Chief.
(h) Requirement of Cooperation by Police Department and All Other City Employees
and Officials. The PEACE Commission shall have full, free, and unrestricted
access, to the extent authorized by law, to the records of the Police Department
and prosecutor’s office in order to facilitate research and study projects
authorized in section (f)(1) herein and to conduct special reviews at the request
of the City Council.
Section 2. This ordinance shall take effect from and after its passage and
publication will follow as required by law.
Adopted by the City Council this 4th day of August, 2021.
___________________________
Shepard M. Harris, Mayor
ATTEST:
___________________________
Theresa J. Schyma, City Clerk
RESOLUTION NO. 21-57
RESOLUTION AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE NO. 719
AMENDING CHAPTER 2 OF THE CITY CODE
CREATING THE PEACE COMMISSION
WHEREAS, the City has adopted the above referenced amendment of the Golden
Valley City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of
the publication of the complete text is not justified.
NOT THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
ORDINANCE NO. 719
AN ORDINANCE AMENDING THE CITY CODE
AMENDING CHAPTER 2 OF THE CITY CODE
CREATING THE PEACE COMMISSION
This is a summary of the provisions of Ordinance No. 719 which has been approved for
publication by the City Council.
At the August 4, 2021 City Council meeting, the City’s Police Civil Service Commission was
abolished. At that same meeting the City Council passed Ordinance No. 719 establishing a
new Police Employment, Accountability and Community Engagement (PEACE) Commission
to advise and make recommendations to the Council on matters relating to and affecting
policing in the City of Golden Valley. The ordinance codifies the membership, mission, and
responsibilities of the newly created PEACE Commission.
A copy of the full text of this Ordinance is available from the City Clerk’s Office.
Adopted by the City Council this 4th day of August, 2021.
Shepard M. Harris, Mayor
ATTEST:
Theresa Schyma, City Clerk
BYLAWS – PEACE Commission 1
BYLAWS
POLICE EMPLOYMENT, ACCOUNTABILITY, AND
COMMUNITY ENGAGEMENT (PEACE) COMMISSION
Article I: Purpose, Mission, and Duties
The Commission shall be an advisory commission to the City Council.
A. Mission. It shall be the PEACE Commission’s mission to help the Police Department, as defined in City
Code section 2-130, innovate and transform its provision of public safety services based on community
input and needs, and to assure that the department provides inclusive, community-centered service. The
Commission shall carry-out this mission by:
(1) Establishing transparency and accountability to the public;
(2) Enhancing communication and understanding between the Police Department, and the people it
serves through community dialogue and engagement; and
(3) Ensuring the Police Department applies practices that promote equity and inclusion and
prioritize hiring and retaining officers with diverse backgrounds.
B. Duties. It is the duty of the PEACE Commission to advise and make recommendations to the Council on
matters relating to and affecting policing in the City of Golden Valley for the purpose of furthering the
Commission’s mission. All of the Commission’s work shall be performed pursuant to an annual work plan
approved by the Council. Specifically the Commission may:
(1) Conduct programs of research and study, in conjunction with the Police Chief and City Manager
that analyze Police Department practices, internal controls, and compliance with applicable law
and regulation relating to: police policy and procedure; community engagement and attitudes
toward policing; training, recruitment and retention initiatives; and other matters related to the
mission of the Commission. Research and study includes programs that collect, review, and audit
summary data and compile aggregate statistics relating to the Commission’s mission.
(2) Present the results of programs of research and study on a periodic basis to the City Manager,
Police Chief, or City Council for the purpose of ensuring Police Department operations are
conducted in a lawful, effective, transparent, and nondiscriminatory manner.
(3) Make recommendations to the City Council, City Manager, and Police Chief relating to internal
controls, police policy and procedure; community engagement and attitudes toward policing;
training, recruitment and retention initiatives; and other matters contained within a program of
research and study.
(4) Celebrate exemplary police work and highlight examples of positive contributions to public
safety by community members.
(5) Educate and learn from the community. Create and implement a community engagement and
outreach program for the purpose of building trust and communication between the police and
community members and facilitate community space in response to current events related to
public safety. Community engagement includes but is not limited to: community forums to
facilitate discussions with community members about their experiences with the Golden Valley
Police Department, programs to educate the community about policing, and informal
relationship building activities.
(6) Collaborate with the Community, City Manager, Human Resources Director, and Police Chief to
develop and maintain equitable and inclusive recruitment and hiring processes.
BYLAWS – PEACE Commission 2
(7) In August of each year as part of its annual report, review and provide feedback to the City
Council on:
i. The previous year’s hiring data;
ii. The hiring and promotion processes employed by the department in the previous year;
iii. The Commission’s previous year goals and how the goals were advanced;
iv. The Police Department’s previous year goals and how the goals were advanced; and
v. The City’s prosecution philosophy, data, and goals, and how the goals were advanced.
Article II: Membership, Appointments, Terms, and Officers
A. Membership. The Commission shall consist of:
(1) Three individuals that represent populations historically and presently harmed by policing
(2) Two employees of the Police Department which shall include:
i. One licensed Peace Officer, as defined in Minnesota Statutes section 626.84, subd. 1(c),
that supervises other licensed Peace Officers in the Police Department, such as a
commander, sergeant, or the Chief; and
ii. One Police Department employee (staff or licensed Peace Officer) in a non-supervisory
role.
The two Police Department members shall be non-voting, ex officio members and shall not be
counted in determining the number required for a quorum. If an ex officio member leaves City
employment, their membership shall automatically terminate. In appointing ex officio members,
the Council shall endeavor to include a variety of perspectives, experience, and roles.
(3) At least one and no more than two youth, 21 years old or younger, who live, work, or attend
school in the City of Golden Valley;
(4) One individual with professional human resources or recruitment experience;
(5) One individual or social service provider with knowledge or experience of mental health,
substance use disorder, or homelessness;
(6) One individual or caregiver with knowledge of or experience working or living with the senior
population in Golden Valley;
(7) One parent, teacher, or administrator at a school that serves Golden Valley residents;
(8) One individual who is a renter or lives in multi-family housing or group housing in Golden Valley;
and
(9) At least one individual that has been impacted by the criminal justice system for example, a
criminal defendant or criminal defense attorney.
If the City does not receive qualified applications from one or more of the above categories, the
remaining spots may be filled with any qualified applicant with substantial ties to the City of Golden
Valley.
In making appointments to the commission, the Council shall endeavor to maintain a membership that
reflects the many different social identities represented in the City of Golden Valley, including but not
limited to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity,
disability, age, marital status, status with regard to a public assistance program, socioeconomic status, or
familial status.
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B. Appointments and Terms. Appointments are made effective May 1 of each year. The Council shall
appoint regular members of the Commission for three-year staggering terms. Youth members may be
appointed for one, two, or three year terms. The terms of Commission members shall be fixed and
determined at the time of appointment by the governing ordinance. City Council shall appoint the
members of the Commission and to fill vacancies for unexpired terms.
Commissioners may serve up to two consecutive three year terms. Partial terms shall not be counted
toward this term limit. Former commissioners may be re-appointed for additional terms so long as they
have not been on the commission during the twelve months prior to the effective date of any
subsequent appointment.
C. Participation, Expectations & Sentiment. The City of Golden Valley has a history of confronting the
impact of policing of racially marginalized groups in the City and in the Twin Cities Metro Area. It is in this
spirit, the City Council requested a Task Force to develop a framework for community members to
provide recommendations to further equity in all facets of policing. The Task Force recommended the
creation of the Police Employment, Accountability, and Community Engagement (PEACE) Commission
and were initially responsible for drafting the Commission’s Mission and Bylaws. The Task Force worked
together from November 2020 to June 2021. The work of the Task Force was influenced by the social
context of the murder of George Floyd in the summer of 2020 civil unrest and subsequent trials of the
involved officers.
In this complex social context, the Task Force worked hard to reconcile many different views of
community policing and systemic racism in public safety. In that spirit, the Task Force envisions this
commission and its members will accept the following sentiment as the foundation of their work:
Commissioners should approach their duties and responsibilities with a growth mindset. They should
create opportunities for mutual respect, listen to understand, and value the perspectives and opinions
of all stakeholders.
D. Officers. The Commission shall elect officers of Chair and Vice-Chair from the Commission membership by
its voting members at its regular annual meeting, (no later than the second meeting after May 1 in each
year). The Chair and Vice Chair positions rotate, and members may only serve two consecutive years as
the Chair or Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall
elect a successor from its membership at the next regular meeting and such election shall be for the
unexpired term of said office. Officers may also delegate the duties of their position to other
Commissioners as deemed appropriate by the Commission.
Chair responsibilities include:
(1) work with staff liaison to develop meeting agendas
(2) conduct and preside at all meetings in a productive and time-efficient manner
(3) ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
(4) appoint Commissioners to subcommittees
(5) monitor and ensure the progress of the Commission
(6) report to the City Council
Vice-Chair responsibilities:
(1) perform the duties of the Chair in the absence or incapacity of the Chair
(2) perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
BYLAWS – PEACE Commission 4
A. Meetings. All meetings of the Commission shall be conducted in accordance with the Minnesota Open
Meeting Law and City code. This means all business and discussion occurs at a meeting that has been
posted and is open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall
constitute a quorum for the purpose of conducting its business and exercising its powers and for all
other purposes. In the event a quorum is not reached, a smaller number of members may meet to have
informal discussion, however, formal action shall not be taken and must be reserved for such time as
when a quorum of the Commission is reached. A quorum of the members should not discuss
Commission business by email, forms of social media, telephone, or informal meetings. If there are no
items on the agenda, the meeting shall be cancelled and the staff liaison shall communicate the
cancellation to the commissioners.
The proceedings of meeting should be conducted using standard parliamentary procedure.
(1) Regular Meeting.
The regular meeting of the Commission shall be held on the second Thursday of the month at
City Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates
for any reason provided proper public notice of the changed meeting is provided.
(2) Annual Meeting.
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting
after May 1 of each year, at which time officer elections will be held.
(3) Special Meetings.
A special meeting of the Commission may be called by the Chair or two commissioners, or by the
City Council, for the purpose of transacting any business designated in the meeting notice. The
notice for a special meeting shall be posted in compliance with the Minnesota State Statutes
governing public meetings. The staff liaison shall notify Commissioners at least three days prior
to the meeting of the date, time, place and purpose of the special meeting. A special meeting
must also be posted in accordance with the requirements of the Minnesota Open Meeting Law.
B. Attendance. Members are expected to attend all meetings, including the annual board and commission
joint meeting. If a member is unable to attend a meeting, they should contact the staff liaison, who will
inform the chair. If is known in advance that a quorum will not be attained, the meeting will be canceled.
Staff liaisons will track attendance at each meeting. Each April, the City Manager’s office will review
attendance records for the preceding calendar year (April-March) and send a standardized letter of
warning to any member that has missed:
• two consecutive or three total meetings for groups that meet once a month; or
• two consecutive or five total meetings for groups that meet twice a month.
Because attendance is so important to the work of the City’s boards and commissions, the City
Manager may ask the member to explain the reasons for their absences. If circumstances prevent the
member from committing to consistently attending future meetings, the member may be asked to
step down. The City Manager will not ask the member to step down if their inability to attend meetings
is due to health reasons. If the member’s attendance does not improve within 3 months after
receiving a warning, the City Manager or their designee shall ask the member to step down. If the
member chooses not to step down, the Council may take action to remove the member.
Article IV: Rules
A. Agenda
(1) Preparation of the Agenda
The agenda for regular and special meetings of the Commission shall be prepared by the staff
BYLAWS – PEACE Commission 5
liaison. Items to be placed on the agenda may be proposed by the Chair, a Commission
member, the staff liaison or at the request of the City Council. Residents, businesses, or other
interested parties may contact the staff liaison to request that an item be placed on the agenda
for consideration. All agenda topics presented by the City Council will be placed on an
appropriate agenda; requests from other parties will be placed on an appropriate future agenda
at the discretion of the staff liaison.
(2) Approval of the Agenda
The agenda shall be approved at each meeting prior to discussion of any item on the agenda.
At the time of agenda approval, items may be removed and the order of business may be
modified by a majority vote of members present at the meeting. No items shall be added to the
agenda unless deemed as urgent by the staff liaison.
(3) Future Agendas
At each meeting, the staff liaison shall provide a list of future agenda items. Commission
members present may communicate items recommended for inclusion on future agendas. All
items must be consistent with the Commission’s mission and annual work plan. The
Commission may ask the Council to amend its work plan if it wishes to add or remove items
from its work plan during the year.
B. Records. All minutes and resolutions shall be in writing and shall be kept in accordance with City
procedures, Minnesota Statute and Rules regarding preservation of public records and the Minnesota
Government Data Practices Act. The following is an inexhaustive list of Commission records. The
Commission may approve any document or record not listed to be retained as an official record by a
majority vote
• GVPD Organizational chart
• Anonymized recruitment and retention demographic report by position maintained by the
Human Resources Department
• Records of classification studies, actions and job descriptions (describing typical duties,
responsibilities and minimum qualifications)
• Documents produced as a result of commission work or relied on by the commission to carry out
its work
• All data published by the Golden Valley Police Department on the GVPD window or similar data
portal.
C. Work Plan. The Commission will draft an annual work plan that details activities and projected timelines for
the upcoming year.
• The Chair may appoint Commissioners to be primarily responsible for each work plan activity.
• The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
• The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager
meeting to discuss the annual work plan with the City Council.
• The Commission’s work plan must be agreed upon by the City Council.
D. Annual Report. The Commission shall submit an annual report to the City Council summarizing the past
year's activities. The report may highlight information the Commission finds appropriate to convey to the
City Council.
BYLAWS – PEACE Commission 6
• The Chair or Vice-Chair will prepare the report for approval by the Commission.
Commission members may submit signed addenda presenting alternative conclusions or
perspectives.
• The report and addenda are submitted to Council with the current year work plan in the
first quarter of the calendar year or as soon thereafter as possible.
E. Subcommittees. The Commission may create subcommittees to plan and direct activities related to the
duties and responsibilities of the Commission and to facilitate and implement work plan activities.
• Subcommittees will be chaired by Commissioners appointed by the Chair and shall not consist
of a majority or more of currently appointed Commission members.
• A majority of the subcommittee must be present to conduct business, including the
subcommittee chair.
• The Commission may consolidate or dissolve subcommittees at any time.
• The subcommittee chair may appoint other Commissioners and community members to the
subcommittee, provided that the subcommittee at no time consists of a majority or more of
currently appointed Commissioners.
• The subcommittee chair shall report back to the Commission about its activities as an agenda
item at regular Commission meetings.
• Subcommittee meetings shall be held at a date and time that does not conflict with the
Commission’s regular and special meetings. The staff liaison shall be notified of the date,
time, location and topic of all Subcommittee meetings.
F. Performance of Duties. Commissioners are expected to adequately prepare for meetings. Commissioners
unable to complete an assigned task should notify the commission chair or subcommittee chair as soon as
possible. All members are expected to actively participate in the substantive work or participate in a
subcommittee. The staff liaison may ask the City Council to review a Commissioner’s appointment based
upon its assessment of significant lack of performance.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three years.
Members may present recommendations for changes and amendments. These bylaws can be altered or
amended at any regular monthly Commission meeting with a majority of members present, provided that
notice of the proposed changes and amendments is provided to each member at least 10 business days before
the meeting. The Council must review and approve any changes to, and has final authority regarding, these
bylaws.
Article VI: Definitions
For purposes of the of the PEACE Commission’s work, the following terms shall have the meanings given
below:
• Accountability: A range of actions to mitigate harm and to restore mutual respect, as defined by
impacted parties and the Commission.
• Community: Residents, visitors, businesses owners, workers and members of surrounding communities
that interact and utilize GVPD services.
• Community Engagement: Conversations and activities that promote reciprocal communication of
knowledge, perspectives and ideas to build trust and mutual respect between and GVPD.
• Data: Quantitative and qualitative information, including narratives from all perspectives, gathered,
synthesized and published by GVPD, the PEACE Commission or other organizations relevant to the
BYLAWS – PEACE Commission 7
work of the Commission.
• Gender fluid: Individuals whose gender varies over time. A gender fluid person at any time may identify
as male, female, gender, or any other non-binary identity or some combination of identities.
• Gender non-conforming: Individuals who do not adhere to the traditional gender expectations for
appearance and behavior of people of their assigned gender. Some identify as transgender, but others
do not.
• Historically harmed: Individuals and groups associated with social identities that have been historically
and presently harmed by the American system of policing (i.e. LGBTQ+, American Descendants of
Slaves (ADOS), Black, Indigenous and Latina/o/x community members, individuals with mental and
physical dis/abilities, immigrants, refugees, etc).
• Public Safety Services: Programs, responses, and interactions provided to meet the safety and wellness
needs of all community members, including both the providers and recipients of the services, with the
intent to maintain dignity, build respect, detect and prevent crime, or enforce the law. The term Public
Safety Services reflects the evolution of the role of peace officers from a focus on criminal detection,
prevention, and enforcement, to a community-driven service model that values learning from and
sharing power with community and aims to reduce trauma responses traditionally associated with
policing in historically harmed communities like members of the Black, Brown, Indigenous and LGBTQ+
communities.
• Racism: The normalization and legitimization of an array of dynamics – historical, cultural, institutional,
and interpersonal – that routinely advantage Whites while producing cumulative and chronic adverse
outcomes for Black, Indigenous, and People of Color (racialequitytools.org).
• Transparency: A principle of institutional commitment to be open and forthcoming with data and
information.
8 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
8 Greens Classic 6:00 – 8:00 PM Brookview
9 Concerts in the Park: Capri Big Band 7:00 PM Brookview Park
10 Special City Council Meeting (Closed Session) 5:15 PM Manager's Conference Room
10 HRA Work Session 6:30 PM
Hybrid
Council Conference Room
10 Council Manager Meeting 6:30 PM
Hybrid
Council Conference Room
15 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
17 Special City Council Meeting (Interviews) (Tentative) 5:00 PM Council Conference Room
17 Special City Council Meeting (Closed Session) (Tentative) 5:45 PM Manager's Conference Room
17 City Council Meeting 6:30 PM
Hybrid
Council Chambers
22 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
25 Public Safety Open House Begins at 6:00 PM
Police Dept & Fire Station 1
7800 Golden Valley Rd
29 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
5 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
6 City Office Closed for Observance of Labor Day
9 Special City Council Meeting (Interviews) (Thursday) (Tentative) 5:00 PM Council Conference Room
9 City Council Meeting (Thursday) 6:30 PM
Hybrid
Council Chambers
11 Run the Valley 7:45 AM Brookview
12 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
14 Special City Council Meeting (Interviews) (Thursday) (Tentative) 5:00 PM Council Conference Room
14 Council Manager Meeting 6:30 PM
Hybrid
Council Conference Room
19 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
21 HRA Meeting 6:30 PM
Hybrid
Council Chambers
21 City Council Meeting 6:30 PM
Hybrid
Council Chambers
23 Golden Valley Business Council Meeting 8:30 AM to 9:30 AM
Hybrid
Brookview - Valley View Room
26 Market in the Valley 9:00 AM – 1:00 PM City Hall Campus
30 League of Women Voters - Golden Valley City Council Candidates Forum Begins at 7:00 PM Council Chambers
AUGUST
SEPTEMBER
ANNOUNCEMENT OF MEETINGS AND EVENTS
Three or more Council Members may attend the following