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02-12-19 Rising TIDES Agenda Packet 7800 Golden Valley Road�Goiden Valley,MN 55427 ;.���� �� �, 763-593-3989�TTY 763-593-3968�763-593-8198{fax)�www.goldenvalleymn.gov �����/"�L,i� �.�•ts • • � valle Ris�ngTIDESTaskForce � Feb 12, 2019—5 pm R EG U LAR M E ETI N G AG E N DA Council Conference Room Golden Valley City Hall 7800 Golden Valley Road 1. Call to Order 2. Attendance/Roll Call 3. Approval of January 15, 2019 Meeting Minutes 4. Topic for Consideration—Communication 5. Introduction to March Topic 6. Adjournment This document is available in alternate formats upon a 72-hour request. Please call 7b3-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille,audiocassette, etc. 7800 Golden Valley Road�Golden Valley,MN 55427 ` ���J f f1 � 763-593-3991 �TTY 763-593-3968�763-593-8109(fax)�www.goldenvalleymn.gov ��d en � �a.�l� � REGULAR MEETING MINUTES _. Rising TIDES Task Force January 15, 2019 Call to Order The inaugural meeting was called to order at 5:01 pm by Kirsten Santelices. Attendance/Roll Call Members present: Amber Alexander,Joelle Allen, Millicent Flowers,Tanveer Gulzar, Maurice Harris, Sheri Hixon, Melissa Johnson,Jae Ijiyode, Ruth Paradise, Sam Powers, and Ajani Woodson Staff present: Tim Cruikshank, City Manager, Maria Cisneros, City Attorney, and Kirsten Santelices, Human Resources Director Guests present: Joanie Clausen, Council Member, Larry Fonnest, Council Member, Gillian Rosenquist, Council Member, and Irene Fernando, Hennepin County Commissioner District 2; Mayor Shep Harris and Council Member Steve Schmidgall (arrived 5:52 pm) Elected Officials Kick-Off Council Members Clausen, Fonnest, and Rosenquist welcomed the members to the first meeting of the Task Force. Hennepin County Commissioner Fernando also welcomed the members. Introductions Members introduced themselves and shared their reasons for wanting to serve on the Task Force. Presentation from Staff Santelices gave a PowerPoint presentation that outlined the basic framework of the Task Force. Topics included historical understanding and perspective, common language, including defining trust, inclusion, diversity, equity, social justice, bias, and implicit bias. Staff also reviewed the Government Alliance on Race and Equity (GARE) program that the Council and Staff participated in prior to the development and adoption of the Equity Plan. The Equity Plan's objectives were outlined as well as the specific action items under each objective. The purpose, goals, and ground rules of the Task Force were discussed.The Task Force members were asked to suggest any additional ground rules. A suggestion was offered that the members make an effort to get to know each other and mix up the seating locations each meeting. A You-Tube video entitled "Three Beautiful Minutes" was shown. Election of Officers Santelices opened the floor for nominations for the Chair. MEETING MINUTES—Rising TIDES Task Force 2 Cruikshank outlined the roles of the Chair and Vice Chair. Member Allen volunteered to act as Chair. All voted in favor. Member Harris was nominated as Vice Chair. All voted in favor. Review of Proposed Timeline and Introduction to February Topic Santelices reviewed the tentative agenda and introduced the topic for the next meeting, "Communicating Equity with the Community." She provided the Task Force with specific questions to discuss at the February meeting. Cruikshank requested the Members notify staff if they would like additional information for any of the topics being discussed. Council Member Clausen acknowledged Mayor Harris' and Council Member Schmidgall's attendance at the meeting. Both Mayor Harris and Council Member Schmidgall thanked the members for their participation in the Task Force. Adjournment Santelices adjourned the meeting at 5:59 pm. Joelle Allen, Chair ATTEST: Judy Nally, Administrative Assistant GOLDEN VALLEY RISI NG Trust • Inclusion • Diversity • Equity • Social Justice Introduction "Tell us about a time that you have experienced miscommunication related to the topic of diversity, equity, or inclusion." Communicating Equity with the Community As you all know,the City adopted its Equity Plan in lanuary 2018.City staff has been providing regular updates to the public on the City's equity initiatives, including GARE training,the Equity Plan, and the Rising Tides Task Force,for the last several years. Updates and information have been published on the City's website and social media accounts, in the City's printed newsletter,on bulletin boards at City Hall and Brookview,featured on cable channels 12 and 16, and in City Council and Commission meeting materials. Communication channels we have currently: • City Website • Social Media:Twitter and Facebook • CCX Media (local cable television) • City Newsletter • Printed materials posted in City buildings At our last meeting we posed the following questions for your input.We would like to go through each of them today. 1. What does the community want to know about the City's equity initiatives? 2. How do we best communicate to our community members and visitors? 3. How often should the City provide updates on the equity work and equity plan? 4. Are there existing groups that the City should consider communicating with? GOLDEN VALLEY Trust • Inclusion • Diversity • Equity • Social Justice Mar 12—Eliminating Bias Reviewing RFPs and Contracts Facilitated by: Maria Cisneros Supporting Staff:Tim Cruikshank& Marc Nevinski Cities are required by statute to obtain bids or quotes for construction projects and purchases, depending on the amount of the expected expenditure. Examples where bids or quotes are required include large public works projects(e.g. roads or bridges)or equipment purchases and replacements (e.g. a generator or a vehicle). Generally,a contractor or vendor is selected based on the lowest price. Construction-related projects are advertised in the official City newspaper and include through a link to a construction industry clearinghouse on the City's website. It is not required to obtain bids or quotes for professional services, such as land use studies or auditing services. However, often requests for proposals are sought and evaluated based on cost,along with other factors, like experience or process. Cities can also purchase products(e.g. office furniture,squad cars, etc.)off of the State contract or similar purchasing coalitions. Please consider and come prepared to discuss the following questions at the March meeting: • What barriers exist for disadvantaged businesses enterprises(DBEs)to bid on public projects? • How can cities expand their network and reach more DBEs? • How do companies,who often work as sub-contractors, become aware of projects or work available with general contractors? • Beyond just awareness of projects, how might cities help expand opportunies for DBEs to successfully bid on projects or supply goods or services?