09-21-21 HRA Agenda Packet
REGULAR MEETING AGENDA
Housing and Redevelopment Authority meetings are being conducted in a hybrid format with in-
person and remote options for attending, participating, and commenting. The public can make
statements in this meeting during public comment sections, including the public forum beginning
at 6:20 pm.
Remote Attendance/Comment Options: Members of the public may attend this meeting by
watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1-
415-655-0001 and entering access code 177 493 2543. Members of the public wishing to address
the Council should call 763-593-8060.
Pages
1. Call to Order
A. Roll Call
2. Approval of Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
and will be enacted by one motion. There will be no discussion of these items unless a
Commission Member so requests in which event the item will be removed from the general
order of business and considered in its normal sequence on the agenda.
a. Receive and File Previous Quarter’s Financial Reports 2-3
b.
Approve HRA Resolution No. 21-02, Amendment to the Housing and Redevelopment
Authority By-Laws
4-12
4. Public Hearing
5. Old Business
6. New Business
a.
Adopt Proposed 2022-2023 Budget and Levy, HRA Resolution No. 21-03
13-17
7. Adjournment
September 21, 2021 – 6:30 pm
Council Chambers
Hybrid Meeting
Golden Valley HRA Meeting
September 21, 2021
Agenda Item
3. a. Receive and File Third Quarter Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The following quarterly reports are attached.
Financial Or Budget Considerations
Expenditures are shown on the following financials. The city check register would include any pay-go-
note.
The Housing Fund includes salaries/benefits and expenses outlined in the HRA budget and are for the
Housing and Economic Development Manager.
Recommended Action
Motion to receive and file quarterly financial reports.
Supporting Documents
• HRA 3rd Quarter Financial Report (1 page)
HRA Of Golden Valley
2021 3rd Quarter Financial Report 9000 9190 9300 9350 9400 9250
General Fund Housing Hwy 55/ Cornerstone Winnetka North
West TIF (4) Med Lk Rd Wirth #3
Cash Balance @ 01/01/2021 $159,294.53 $100,791.98 $427,921.98 $34,099.04 $538,568.38 $16,164.69
Add:
Tax Levy 36,641.93
Tax Increment 303,657.93 31,318.30 384,391.46 15,126.30
Receipts:
Less:
Deposit Return (435.99)
Interfund Loan (132,506.25) (171,195.50)
Salaries/Expenses (78,379.93)
Debt Service Payment (190,155.00)
Pay Go Note ($338,010.50) ($52,597.50) ($31,263.77)
Expenditures:
Cash Balance @ 09/17/2021 $158,858.54 $59,053.98 $261,063.16 $12,819.84 $561,609.34 $27.22
Capital Proejcts Special Revenue
Golden Valley Housing Redevelopment Authority Meeting
September 21, 2021
Agenda Item
3. b. Amendment to Housing and Redevelopment Authority By-Laws
Prepared By
Marc Nevinski, Physical Development Director
Summary
To align the HRA’s annual budget and levy approval schedule with that of the City’s, staff is proposing
to amend the HRA bylaws to change the HRA’s regular December meeting date from the third Tuesday
to the first Tuesday of December. This change would avoid the need for the HRA to call a special
meeting each December, or to consider the final HRA budget and levy on a separate date from the
City’s consideration of its final budget and levy. However, this change would require the following
amendment to Article III of the bylaws:
Section 2. Regular Meetings. Meetings shall be held quarterly at the regular meeting place of
the Authority on the third Tuesday of March (in conjunction with the annual meeting), June,
and September, and the first Tuesday of December, unless a specific meeting is changed or
cancelled at a scheduled meeting of the Authority held prior to the meeting to be changed or
cancelled.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to approve Resolution #21-02 Amending the Housing and Redevelopment Authority By-Laws.
Supporting Documents
• HRA Resolution #21-02 Amending Housing and Redevelopment Authority By-Laws (1 page)
• Amended By-Laws of the Golden Valley Housing and Redevelopment Authority (7 pages)
HRA RESOLUTION NO. 21-02
RESOLUTION AMENDING THE
HOUSING AND REDEVELOPMENT AUTHORITY
BY-LAWS
WHEREAS, the Housing and Redevelopment Authority (Authority) for the City of
Golden Valley desires to change a portion of its By-laws.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley Housing and
Redevelopment Authority in and for the City of Golden Valley, Minnesota that the following
amendments to its By-Laws are hereby adopted:
Section 2. By-Laws of the Golden Valley Housing and Redevelopment Authority,
Article III, Section 2 is amended to read as follows:
Section 2. Regular Meetings. Meetings shall be held quarterly at the regular
meeting place of the Authority on the third Tuesday of March (in conjunction
with the annual meeting), June, and September, and the first Tuesday of
December, unless a specific meeting is changed or cancelled at a scheduled
meeting of the Authority held prior to the meeting to be changed or cancelled.
BE IT FURTHER RESOLVED that the By-laws as herein amended are attached and
labeled "Exhibit A" By-laws of the Golden Valley Housing and Redevelopment Authority.
Adopted by the Housing and Redevelopment Authority this 21st day of September,
2021.
_____________________________
Maurice Harris, Chair
ATTEST:
_________________________________
Timothy J. Cruikshank, Executive Director
Exhibit A
BY-LAWS OF THE GOLDEN VALLEY
HOUSING AND REDEVELOPMENT AUTHORITY
Article I – The Authority
Section 1. Name of Authority. The name of the Authority shall be the “Housing and
Redevelopment Authority of Golden Valley, Minnesota”.
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle
and shall bear the name of the Authority and the year of its organization.
Section 3. Office of Authority. The offices of the Authority shall be at the Golden
Valley City Hall, 7800 Golden Valley Road, in the City of Golden Valley, State of Minnesota,
but the Authority may hold its meetings at such other place or places as it may designate
by resolution.
Article II – Officers
Section 1. Officers. The officers of the Authority shall be a Chairperson and Vice-
Chairperson.
Section 2. Chairperson. The Chairperson shall preside at all meetings of the
Authority. Except as otherwise authorized by resolution of the Authority, the Chairperson
shall sign all contracts, deeds and other instruments made by the Authority. At each
meeting, the Chairperson shall submit such recommendations and information as he/she
may consider proper concerning the business, affairs and policies of the Authority.
Section 3. Vice-Chairperson. The Vice-Chairperson shall perform the duties of the
Chairperson in the absence or incapacity of the Chairperson; and in the case of the
resignation or death of the Chairperson, the Vice-Chairperson shall perform such duties as
are imposed on the Chairperson until such time as the Authority shall select a new
Chairperson.
Section 4. Director. The Director shall be the City Manager of Golden Valley. He/she
shall have responsibility for the general supervision of the projects of the Authority and
supervision of the personnel of Golden Valley who are to furnish services to the Authority.
He/shall perform, or have performed, such activities as the Authority shall from time to time
reasonably request. He/she shall be responsible for the care and custody of all funds of the
Authority and for the deposit thereof in the name of the Authority in such bank or banks as
the Authority from time to time shall designate; for the keeping of regular books of accounts
showing receipts and expenditures; for rendering to the Authority, at each quarterly meeting
of the Authority, an account of the income and expenses of the Authority, for rendering of
such additional financial and other reports as the Authority from time to time shall request.
Section 5. Support Personnel. The Director shall be responsible for and have the
authority to, employ, terminate or utilize other available personnel to perform HRA
functions. This authority is in keeping with and under the same provisions as the City
Manager of the City of Golden Valley is empowered to direct personnel under State law.
Such personnel may include an Assistant Director who may perform the duties of the
Director in his or her absence.
Section 6. Secretary. The Secretary shall be any one of the secretaries made
available from time to time by the Director for use by the Authority from the personnel of
Golden Valley and shall perform all duties required of the position, including but not limited
to, the following: taking of dictation, doing typing and filing for any of the Authority’s
administrative staff, taking minutes and keeping records of meetings of the Authority, public
hearings, and staff meetings as required by the Director, and any other secretarial work
necessary to the timely and successful completion of the Authority’s projects, as required
by the Director.
Section 7. Additional Duties. The officers of the Authority shall perform such other
duties and functions as may from time to time be required by the Authority or the By-Laws
or rules and regulations of the Authority.
Section 8. Election or Appointment. The first Chairperson shall, pursuant to his/her
appointment, serve in the capacity of Chairperson until the expiration of his/her term of
office as Commissioner. The vice-Chairperson and the Chairperson shall be elected at the
annual meeting of the Authority from among the Commissioners of the Authority, and shall
hold office for one year or until their successors are elected and qualified.
Section 9. Vacancies. Should the office of Chairperson or Vice-Chairperson become
vacant, the Authority shall elect a successor from its membership at the next regular
meeting, and such election shall be for the unexpired term of said office. When the office of
the Director becomes vacant, the Authority shall appoint a successor, as aforesaid.
Section 10. Additional Personnel. The Authority may, from time to time, employ such
personnel as it deems necessary to exercise its powers, duties, and functions as
prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable
thereto. The compensation of such personnel (including the Director) shall be determined
by the Authority subject to the laws of the State of Minnesota.
Article III – Meetings
Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the
third Tuesday of March, at the regular meeting place of the Authority, unless changed at a
scheduled meeting of the Authority held prior to the established date.
Section 2. Regular Meetings. Meetings shall be held quarterly at the regular meeting
place of the Authority on the third Tuesday of March (in conjunction with the annual
meeting), June, and September, and the first Tuesday of December, unless a specific
meeting is changed or cancelled at a scheduled meeting of the Authority held prior to the
meeting to be changed or cancelled.
Section 3. Work Sessions. Work Session meetings shall be held quarterly on the
second Tuesday of February, May, August and November unless a specific meeting has
been changed or cancelled prior to the meeting date.
Section 4. Meeting Times. Standard meeting times for the annual and regular
meetings and work sessions meetings shall be established by resolution of the Authority
and may only be changed by subsequent resolutions. The Authority may, however, change
the meeting time for a specific meeting by motion approved at a scheduled meeting of the
Authority held prior to the meeting to be changed.
Section 5. Special Meetings. Special meetings of the Authority may be called by the
Chairperson or two members of the Authority for the purpose of transacting any business
designated in the call. The call for a special meeting may be either: (a) in writing and
delivered at any time prior to the time of the proposed meeting to each member of the
Authority or mailed to the business or home address of each member of the Authority, or
(b) verbal by direct contact or telephone. In any event, said call shall be given at least two
(2) days prior to the date of such special meeting, and it shall be posted in accordance with
the Minnesota Open Meeting Law. At such special meetings no business shall be
considered other than as designated in the call, but if all the members of the Authority are
present at special meetings, any and all business may be transacted as such special
meeting.
Section 6. Executive Session. Upon being duly noticed, all or part of any regular or
special meeting may be held as a closed, executive session to the extent permitted by
Minnesota Law.
Section 7. Quorum. The powers of the Authority shall be vested in the
Commissioners thereof in office from time to time. Three Commissioners shall constitute a
quorum for the purpose of conducting its business and exercising its powers and for all
other purposes, but a smaller number may adjourn from time to time until al quorum is
obtained. When a quorum is in attendance, action may be taken by the Authority upon a
vote of a majority of the Commissioners present.
Section 8. Order of Business. At the regular meetings of the Authority, the following
shall be the order of business:
1. Roll Call
2. Approve Agenda
3. Consent Agenda
Approval of Minutes
Receipt of Financial Reports
Routine Items if needed to be approved
4. Public Hearing (if needed)
5. Old Business
6. New Business
7. Adjournment
All resolutions shall be in writing and shall be copied in the journal of proceedings of
the Authority.
Section 9. Manner of Voting. Yeas and Nays of the Commissioners shall be
recorded on all matters before the Authority, except those questions requiring a roll call
vote. The voting on all matters shall be entered upon the minutes of such meeting.
Article IV – Disbursement of Funds
Funds shall be appropriated and disbursed by the Director under the direction of the
Authority. There will be a two-signature requirement on any check issued by the Authority.
Persons authorized to sign Authority checks are the Chairperson (or Vice-Chairperson in
the absence of the Chairperson), and the Director. The signatures of the Chairperson or
Vice-Chairperson may be by signature stamp to the extent authorized by the Chairperson
or the Vice-Chairperson.
Article V – Amendments
Amendments to By-Laws. The By-Laws of the Authority shall be amended the
affirmation vote of at least three of the members of the Authority.
Article VI – Code of Ethics
Section 1. Policy.
Subdivision 1. General Declaration of Policy. It is imperative that all persons
acting in the public service not only maintain the highest possible standards of ethical
conduct in their transaction of public business, but that such standards be clearly defined
and known to the public as well as to the persons acting in public service.
The proper operation of democratic government requires that public officials
be independent, impartial and responsible to the people; that governmental decisions and
policies are made in the proper channels of the governmental structure; that public office
not be used for personal gain; and that the public have confidence in the integrity of its
government. In recognition of these goals there is hereby established a Code of Ethics for
public officials of the Authority. The purpose of this Code is to establish ethical standards of
conduct for such officials by setting forth those acts or actions that are incompatible with
the best interests of the Authority and by directing disclosure by such officials of private,
financial or other interests in matters affecting the Authority. The provisions and purpose of
this Code are declared to be in the best interests of the Authority.
Subdivision 2. Responsibilities of Public Office. Public officials are agents of
public purpose and hold office for the benefit of the public. They are bound to uphold the
Constitution of the United States and the Constitution of this State and to carry out
impartially the laws of the nation, state and municipality and thus, to foster respect for all
government. They are bound to observe in their official acts, the highest standards or
morality and to discharge faithfully the duties of their office.
Subdivision 3. Dedicated Service. All officials of the Authority shall be
dedicated to fulfilling their responsibilities of office described herein. They shall be
dedicated to the public purpose and all programs developed by them shall be in the
community interest.
Public officials shall not exceed their authority or breach the law or ask others
to do so, and they shall work in full cooperation with other public officials and employees
unless prohibited from doing to by law or by officially recognized confidentiality of their
work.
Subdivision 4. Scope of Persons Covered. The provisions of this Code of
Ethics shall be applicable to the Director, all Commissioners of the Housing and
Redevelopment Authority of Golden Valley, Minnesota, and all advisory commissions and
committee members thereof. The Director shall promulgate a similar Code of Ethics for
paid employees and consultants.
Section 2. Fair and Equal Treatment.
Subdivision 1. Subject to the provisions of Subdivision 3 below, no
commissioner, advisory commission member or committee member, while acting as such,
shall participate in the discussion of, or vote on, any issue in which he or she had any direct
financial or personal interest which arises from blood or marriage relationships. “Direct
financial interest” is hereby deemed to mean such an interest as would involve a
reasonable likelihood to gain having a monetary value of substance. “Blood relationships”
and “marriage relationships” shall be deemed for the purpose hereof to include only
immediate family relationships of the first degree: spouse, children, mother, father, father-
in-law, mother-in-law, stepfather, stepmother, brother, sister, sister-in-law and brother-in-
law.
Subdivision 2. Subject to the provisions of Subdivision 3 below, if a
commissioner, advisory commission member or committee member has a financial interest
in a business, investment, or transaction, which has a matter pending before the Authority,
he or she shall not participate in the discussion as such public official or vote on the matter.
Subdivision 3. No persons covered by this Code of Ethics shall take any
official action with respect to a matter in which he or she has a direct financial interest or
personal interest which arises from blood or marriage relationships, provided that
participation in the decision-making process on his or her own behalf as a private citizen
shall not be prescribed by this Code of Ethics, and provided further that he or she may
participate in matters leading up to or preliminary to official action to the extent that he or
she may have in the same and to the extent that he or she has no discretion to make a final
controlling judgment or vote on the same. Disclosure of any such financial or personal
interest shall be made to the board, commission or committee of which the person is a
member when the item appears on the agenda. Such disclosures shall be recorded in the
minutes and become a matter of public record.
Subdivision 4. No person covered by this Code of Ethics shall, without proper
legal authorization, disclose confidential information concerning the property, government,
or affairs of the Authority, nor shall he or she use such information to advance the financial
or other private interests of any person.
Subdivision 5. No person covered by this Code of Ethics shall directly or
indirectly solicit any gift or accept or receive any gift of substance whether in the form of
money, services, loan, travel, entertainment, hospitality, promise or any other form, under
circumstances in which it could be reasonably inferred that the gift was intended to
influence him or her, or could reasonably be expected to influence him or her in the
performance of his or her official duties or was intended as a reward for any official action
on his or her part.
Subdivision 6. Commissioner shall appear in behalf of another’s private
interest before the commission, any committee or board of the Authority, nor shall he or she
represent another’s private interests in any action or proceeding against the interests of the
Authority in which the Authority is a party.
Subdivision 7. Except as specifically authorized by Section 471.88 of the
Minnesota Statutes, no person covered by this Code of Ethics who is authorized to take
part in any manner in making any sale, lease or contract in his official capacity shall have a
direct financial interest in that sale, lease or contract or personally benefit financially
therefrom.
Section 3. Public Disclosure by Commissioners.
Subdivision 1. Unless already on file pursuant to the Golden Valley Code of
Ethics, within 30 days after the effective date of this Code of Ethics, each member of the
Authority shall file, as a public record, in the office of the Director, a signed statement
disclosing the following:
1. A list of names of all business corporations, governmental agencies, companies, firms
or partnerships or other business with the Authority or at some location within the City of
Golden Valley (a) with which he or she is connected as an employee, officer, owner,
director, trustee, partner, advisor, consultant, fiduciary (other than as a nominee), or (b)
in which he or she has any continuing financial interest, through a pension or retirement
plan, shared income, or otherwise, as a result of any current or prior employment or
business or professional association, or (c) in which he or she has any financial interest
through the ownership of stocks, bonds or other securities.
2. A list of his or her interests in real property or rights in the same located within the City
of Golden Valley.
Subdivision 2. Within 30 days after each anniversary date of initial filing each
person required to make such a filing under this Section 4 shall file a new disclosure
statement setting forth the information required hereby as of the time of the new statement.
Subdivision 3. Material changes in financial interest or in positions held shall
be disclosed by filing an amended disclosure statement within 30 days after such interest is
obtained or such changed position occurs.
Subdivision 4. This Code of Ethics shall not be construed to require the filings
of any information relating to any persons’ connection with, or interest in, any professional
society or any charitable, religious, social, fraternal, educational, recreational, public
service, civic or political organization, or any similar organization not conducted as a
business enterprise or governmental agency and which is not engaged in the ownership or
conduct of such a business enterprise or governmental agency.
Nor shall disclosure be required hereby where prohibited by professional or
business association ethics promulgated by any agency.
Subdivision 5. The Director shall inform each person required by this Section
4 to file a disclosure statement at the time and place for filing. The Director shall notify the
Authority whenever a person who is required by this Section 4 to file a disclosure statement
who fails to do so.
Golden Valley HRA Meeting
September 21, 2021
Agenda Item
6. a. Resolution Adopting a Proposed Budget and Establishing the Proposed Tax Levy Payable in 2022
Prepared By
Sue Virnig, Finance Director
Summary
The following resolution will allow the Housing and Redevelopment Authority (HRA) to collect tax
dollars through a levy to finance the HRA Housing Program Budget. The resolution of consent will need
to be approved by the City for which it was created.
Financial Or Budget Considerations
The HRA 2022 Proposed Budget is $210,400. The HRA will levy $214,000 due to the fiscal disparities
and delinquencies that will reduce the amount received by the HRA. The monies are scheduled to
arrive in July and December.
Recommended Action
Motion to Approve Resolution No. 21-03 Approving Proposed Budget and Proposed HRA Levy Payable
in 2022.
Supporting Documents
• Resolution No. 21-03 Approving Proposed Budget and Proposed HRA Levy Payable in 2022
(1 page)
• 2022-2023 Proposed HRA Housing Budget (1 page)
• 2022-2023 Proposed Housing Revenues (1 page)
• 2022-2023 Working Capital (1 page)
HRA RESOLUTION NO. 21-03
RESOLUTION APPROVING PROPOSED
BUDGET AND PROPOSED HRA LEVY PAYABLE IN 2022
WHEREAS, The Golden Valley Housing and Redevelopment Authority (the "HRA")
has authorities and powers according to MN Statutes, Sections 469.001 to 469.047. MS
Statutes, Section 469.033, subd. 6 grants the HRA the power to levy and collect taxes
subject to a resolution of consent from the Golden Valley City Council for a set period; and
WHEREAS, The HRA discussed the levy and budget on August 10, 2021 work
session, and
NOW, THEREFORE BE IT RESOLVED by the HRA as follows:
Section 1: That there is proposed to be levied upon all taxable real and personal
property in the City of Golden Valley, a tax rate sufficient to produce the amount as follows:
HRA GENERAL FUND LEVY $214,000
Section 2: That the preliminary budget is as follows:
HRA GENERAL FUND TAX LEVY REVENUES $210,400
HRA GENERAL FUND EXPENDITURES $210,400
Adopted by the Housing and Redevelopment Authority of Golden Valley, Minnesota
this 21st day of September, 2021.
_____________________________
Maurice Harris, Chair
ATTEST:
_____________________________
Theresa J. Schyma, City Clerk
DIVISION: Housing (016)PROGRAM: Housing (9190)
2019 2020 2021 2021 2022 2022 2023
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT
Personal Services
6110 Salaries-Regular Employees $0 $0 $109,400 $97,315 $112,685 $125,150 $129,285
6150 Employee Insurance - - 18,305 25,060 18,425 32,225 33,290
6160 Retirement - - 18,545 15,570 19,100 20,025 20,685
TOTAL Personal Services - - 146,250 137,945 150,210 177,400 183,260
Supplies and Services
6320 Operating Supplies - - 250 250 250 500 500
6340 Professional Services - 5,094 10,000 10,000 10,000 25,000 50,000
6344 Use of Personal Auto - - 500 500 500 500 500
6411 Conferences and Schools - - 3,000 2,500 3,000 5,000 3,000
6413 Dues and Subscriptions - - 2,000 2,000 2,000 2,000 2,000
TOTAL Supplies and Services - 5,094 15,750 1,430 15,750 33,000 56,000
TOTALS - 5,094 162,000 139,375 165,960 210,400 239,260
CITY OF GOLDEN VALLEY
2022 - 2023 OPERATING BUDGET
1
Percent Percent Percent Percent Percent Percent Percent
Revenue Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total
Property Tax Revenues $0 0.0%0.0%72,000 44.4%$72,000 44.4%$165,960 100.0%$214,000 101.7%$244,045 102.0%
Allowance for Delinquencies ($3,600)-1.7%($4,785)-2.0%
Interest 1,443 100.0%191 100.0%0 0.0%$0 0.0%$0 0.0%$0 0.0%$0 0.0%
Fund Balance - 0.0%0.0%90,000 55.6%90,000 55.6%0 0.0%0 0.0%0 0.0%
TOTALS $1,443 100.0%$191 100.0%$162,000 100.0%$162,000 100.0%$165,960 100.0%$210,400 100.0%$239,260 100.0%
CITY OF GOLDEN VALLEY
HRA HOUSING FUND
REVENUE DETAIL
Concept 2023Concept 2022Actual 2019 Actual 2020 Adopted 2021 Estimated 2021 Proposed 2022
Fund Balance @ 01/01/21 $100,792
Estimated Revenue - 2021 $72,000
Estimated Expenses - 2021 139,375
Excess of Revenue Over (Under) Expenses (67,375)
Estimated Fund Balance @ 12/31/21 $33,417
Proposed Revenue - 2022 210,400
Proposed Expenses - 2022 210,400
Excess of Revenue Over (Under) Expenses 0
Projected Fund Balance @ 12/31/22 $33,417
Concept Revenue - 2023 239,260
Concept Expenses - 2023 239,260
Excess of Revenue Over (Under) Expenses 0
Projected Fund Balance @ 12/31/23 $33,417
* Working Capital is defined as current assets minus current liabilities.
Fiscal Disparities will lower the revenue in 2022 and 2023.
CITY OF GOLDEN VALLEY
HRA HOUSING FUND
FUND BALANCE ANALYSIS *