12-21-21 City Council Agenda
REGULAR MEETING AGENDA
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting. The public can make statements in this meeting
during public comment sections, including the public forum beginning at 6:20 pm.
Remote Attendance/Comment Options: Members of the public may attend this meeting by
watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1-
415-655-0001 and entering access code 177 488 6727. Members of the public wishing to address
the Council should call 763-593-8060.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Recognition of Outgoing Council Member Fonnest
D. Adopt Resolution No. 21-100 Declaring a Climate Emergency Impacting the Environment,
Economy, and Human Health
4-10
E. Presentation of the New City Website
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of City Check Register 11
B. Licenses:
1. Gambling License Exemption and Waiver of Notice Requirement – Chester Bird
American Legion 523
12
2. Approve 2022 Cigarette/Tobacco License Renewals 13
3. Approve 2022 Therapeutic Massage Facility License Renewals Pending Satisfactory
Background Investigations
14
C. Boards, Commissions, and Task Forces:
1. Accept Resignation from the Human Services Commission 15
2. Receive and File Meeting Minutes – PEACE Commission– November 10, 2021 16-17
3. Receive and File Meeting Minutes – DEI Commission – July 27, August 24,
September 28, and October 26, 2021
18-24
D. Bids, Quotes, and Contracts:
December 21, 2021 – 6:30 pm
Council Chambers
Hybrid Meeting
City of Golden Valley City Council Regular Meeting
December 21, 2021 – 6:30 pm
2
1. Approve Custodial Services Agreements:
a. Award City Hall Campus Cleaning Contract with Fresh Touch, LLC
b. Award Brookview Cleaning Contract with Stratus Building Solutions
25-76
2. Approve Purchase of Three Police Vehicles from Tenvoorde Ford, Inc. 77-80
3. Approve Purchase of a Tandem Axle Dump Truck 81-110
4. Approve Purchase of an Equipment Trailer from RDO Equipment Co. 111-113
5. Authorize Waste Delivery Agreement with Hennepin County 114-126
6. Approve Joint Powers Agreement with Hennepin County for a 911 Embedded Social
Worker Program
127-138
7. Approve Five Year Contract for Body-Worn Camera Technology with Watchguard
Video in a Form Approved by the City Attorney
139-174
8. Approve Purchase of Portable Computers for Squad Cars from Guardian Fleet Safety 175-180
9. Approve Professional Services Agreement with Bolton and Menk, Inc. for Glenwood
Avenue Watermain Rehabilitation Project No. 21-06
181-210
E. Grants and Donations:
1. Receive and File Annual Grants Report 211-216
2. Adopt Resolution No. 21-101 Approving Policies and Procedures for Federal Awards
Administration
217-242
3. Adopt Resolution No. 21-102 Accepting Donations for Ongoing Programs 243-257
4. Adopt Resolution No. 21-103 Accepting a Donation of $50 and two books from LDI 258-259
5. Approve Resolution No. 21-104 Accepting the Redistribution of Unrequested
Coronavirus Local Fiscal Recovery Fund Established under the American Rescue Plan
Act (ARPA)
260-261
6. Approve Resolution No. 21-105 Resolution Allocating American Rescue Plan Act
(ARPA) Monies for Tourism
262-263
7. Approve Resolution No. 21-106 Allocating American Rescue Plan Act (ARPA) funds
to Brookview Facility
264-267
8. Adopt Resolution No. 21-107 to Execute Hennepin County Residential Recycling
Grant Agreement
268-290
F. Approve 2022 City Calendar and Meeting Dates 291-292
G. Receive and File Municipal Facilities Study Final Report 293-341
H. Adopt the Stable Tenant and Renter (STAR) Program 2021 COVID-19 Participation
Requirements and Fee Reductions, Resolution No. 21-108
342-345
I. Adopt the Stable Tenants and Renters (STAR) Program Policy, Resolution No. 21-109 346-354
J. Adopt Resolution No. 21-110, Approving Allocation of Contingency Budget 355-356
K. Adopt Resolution No. 21-111 Approving Participation in Opioid Litigation Settlements 357-361
L. Adopt Resolution No. 21-112 Approving the License Reinstatement Diversion Program
and Approving a Driving Diversion Program Services Agreement with Diversion Solutions,
LLC
362-374
M. Actions for Olin Parcels:
1. Approve Resolution No. 21-113 to Accept Donation of Deed for Basin (6920
Glenwood Ave)
2. Approve Amended Subdivision Agreement Relocation Trail Easement
375-395
City of Golden Valley City Council Regular Meeting
December 21, 2021 – 6:30 pm
3
3. Approve New Trail Easement Lot 3
N. Approve Resolution No. 21-114 Adopting the 2022 Compensation Grid and Classification
Table
396-401
O. Adopt Resolution No. 21-115, Approval of Plat – Spire Golden Valley Addition, 6440
Wayzata Boulevard
402-404
P. Approve Resolution No. 21-116 Adopting Amendment to Employee Handbook 405-406
4. Public Hearing
A. Public Hearing - Approving Vacation of Trail Easement in Olin Woods Addition, Resolution
No. 21-117
407-410
B. Public Hearing - Zoning Text Amendments - Establish the Allowed Uses by Zoning District in
a Summary Table Format for Ease of Use, Ordinance No. 728 and Resolution No. 21-118
411-467
C. Public Hearing – Zoning Map Amendments – Rezoning Certain Properties in the
Institutional Zoning District to Reflect New Sub-classification, Ordinance No. 729
and Resolution No. 21-119
468-487
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. First Consideration of Ordinance No. 730 Amending City Code Chapter 103 Authorizing
the City to Complete Plumbing Plan Review
488-493
B. Second Consideration of Ordinance No. 726, Amending City Code Chapter 2 to Modify the
Composition of the Environmental Commission and Approval of Modifications to the
Environmental Commission Bylaws
494-503
C. Second Consideration of Ordinance No. 727, Amending the City Code to Establish a Public
Land Disposition Procedure and Approval of Resolution No. 21-120 Authorizing Summary
Publication of the Ordinance
504-509
D. Review of Council Calendar 510
E. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
G:\City Council agendas\Agenda Packets\2021\12-21-21\+-1D - Resolution - Declaring Climate Emergency in Golden Valley\1d1 - Exec Summary Declaring
Climate Emergency.docx
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
1. D. Adopt Resolution No. 21-100 Declaring a Climate Emergency
Prepared By
Eric Eckman, Environmental Resources Supervisor
Summary
As part of its 2021 work plan and consistent with its mission to advise the City Council on matters
relating to the environment and human health, the Environmental Commission continued working on
actions and policies to address climate change and exploring resources needed to implement the City’s
environmental goals and initiatives.
The Commission hosted an informational meeting with Hennepin County’s new Climate Resiliency
Director to learn about the County’s Climate Action Plan adopted in May 2021 and discuss how we can
work together in the future to achieve common goals. The Commission also discussed extreme
weather and climate events experienced in 2021 and throughout the past decade, and received
information on the United Nations Intergovernmental Panel on Climate Change report, and the UN
Climate Change Conference of the Parties (COP26) in Glasgow, Scotland.
Based on the increasing amount of data and information about climate change and its impacts globally
and locally on our society, economy, and the environment, the Commission wanted to reaffirm the
City’s commitment to climate mitigation and adaptation through a resolution.
At its November 22, 2021 meeting, the Environmental Commission made a recommendation to City
Council to adopt a Resolution Declaring a Climate Emergency. The resolution highlights many climate-
related impacts, brings awareness to the issue, reaffirms the City’s commitments, and asks state and
federal leaders for funding, resources, and support to develop and implement climate mitigation and
adaptation efforts as the City cannot fund these efforts on its own.
Although the term “emergency” is used in the resolution, staff would like to make clear this is not like
other emergency orders. A Climate Emergency declaration differs from other types of local, state, and
federal emergency declarations, which are typically issued in response to acute disasters such as
floods, tornadoes, or the COVID-19 pandemic, and typically unlock emergency relief funding. This
would not apply when declaring a Climate Emergency. Rather, this resolution is a tool to increase
awareness and send a clear message about the City’s priorities and commitments.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Financial Or Budget Considerations
None at this time. Staff will continue to evaluate the resources needed to implement the City’s
environmental goals, initiatives, plans, programs, and projects.
Recommended Action
Motion to adopt Resolution No. 21-100 Declaring a Climate Emergency Impacting the Environment,
Economy, and Human Health
Supporting Documents
• Resolution No. 21-100 Declaring a Climate Emergency Impacting the Environment, Economy, and
Human Health (5 pages)
RESOLUTION NO. 21-100
RESOLUTION DECLARING A CLIMATE EMERGENCY
IMPACTING THE ENVIRONMENT, ECONOMY, AND HUMAN HEALTH
WHEREAS, in 2021 Golden Valley experienced numerous climate change-
related impacts including a record June heat wave, drought conditions, water use
restrictions, and poor air quality from drought-fueled forest fires prompting residents to
restrict outdoor activity and remain indoors for periods, making it clear that the climate
crisis is not only a future issue — it is affecting us here and now;
WHEREAS, hundreds of Golden Valley properties are at risk of flooding and
flood damage during heavy or intense precipitation events which can cause significant
hardship and economic loss;
WHEREAS, Golden Valley residents have increasingly reported experiencing
drainage and flooding issues, high groundwater issues, and historically high surface
water levels in water bodies throughout the community;
WHEREAS, the frequency of daily rainfalls greater than 3 inches has increased
66% in the past century and annual precipitation in the Twin Cities increased from an
average of 26.18 inches between 1940-1979 to an average of 30.92 inches between
1980-2018, increasing the frequency of flooding, landslides, freeze/thaw cycles, ice
storms, rain on frozen ground events, and heavy snowstorms which put increased strain
on city operations, residents, businesses, and the natural environment;
WHEREAS, ice cover on Minnesota lakes has declined an average of 10-14
days over the past 50 years and winter temperatures are warming nearly ten times
faster than summer temperatures, increasing by approximately 2.2 degrees Fahrenheit
per decade since 1969 based on data collected at MSP airport;
WHEREAS, the urban heat island effect causes nighttime temperatures in the
first ring suburbs of Hennepin County to be 2 degrees Fahrenheit higher on average
compared to surrounding areas and spikes to as much as 9 degrees Fahrenheit higher
than surrounding areas during a heat wave, and is expected to increase due to climate
change, affecting the health and well-being of residents;
WHEREAS, the high-risk climate hazards for Golden Valley include invasive
species and pests, more freeze/thaw cycles, more frequent and intense heavy rainfalls,
and extreme heat, and the moderate-risk climate hazards include extreme wind events
and tornadoes, diminished air quality, and vector-borne diseases as outlined in the
Vulnerability Assessment in the Resilience and Sustainability chapter of Golden Valley’s
2040 Comprehensive Plan;
WHEREAS, extreme weather will create new challenges for Golden Valley’s
infrastructure and finances and will pose a threat to the health, safety, and economic
vitality of our residents and businesses;
WHEREAS, historic and present policies and decisions created disparate
impacts for Black, Indigenous, People of Color and people of lower socioeconomic
status;
WHEREAS, the greatest burden from an inadequate response to the climate
crisis will be felt by historically excluded, marginalized and underserved communities,
the youngest generation including the children and grandchildren of Golden Valley
community members, and future generations;
WHEREAS, the impacts of climate change are affecting all residents, but the
impacts will not be felt equally, and like other environmental justice issues, Hennepin
County data show that our communities of color, low-income families, and residents
with disabilities contribute least to the problem of climate pollution but are the most at
risk from negative climate impacts, especially during flooding events, heat waves, and
poor air quality days, and we acknowledge that those who have the least capacity to
respond to climate change will be most affected;
WHEREAS, in Minnesota, the ten warmest and wettest years ever recorded
have all occurred since 1998, warming surface waters and leading to a significant loss
of fish habitat for many prominent species as well as increasing the risk of harmful algae
blooms, forests are changing as native northern species are strained by warming
temperatures, crops are stressed by cycles of drought and floods, home insurance rates
are rising faster than the national average and faster warming winters are leading to
new pests as well as shorter winter recreation seasons;
WHEREAS, the bi-partisan Next Generation Energy Act, passed by the
Minnesota State Legislature and signed by then Governor Tim Pawlenty in 2007,
committed our State to achieving an 80% reduction in greenhouse gas emissions by
2050 and with interim goals of 15% and 30% below 2005 greenhouse gas emissions
levels by 2015 and 2025, respectively, with cities being key drivers of achieving these
goals;
WHEREAS, our State did not meet its 2015 goal, and is not yet on track to reach
our future targets;
WHEREAS, in April 2016 world leaders from 175 countries, including the United
States, recognized the threat of climate change and the urgent need to combat it by
signing the Paris Agreement, agreeing to “pursue efforts to limit the temperature
increase to 1.5 degrees Celsius (2.7 degrees Fahrenheit)”;
WHEREAS, we have already reached a temperature increase of nearly 1.1
degrees Celsius (nearly 2 degrees Fahrenheit) as compared to pre-industrial times and
the widespread impacts already realized by this level of global warming demonstrate
that the Earth is already too hot for safety and justice, as attested by increased and
intensifying wildfires, floods, rising seas, diseases, droughts, and extreme weather,
threatening the food security, water supply, and well-being of billions of people;
WHEREAS, in August 2021 the Intergovernmental Panel on Climate Change
(IPCC), the United Nations body responsible for assessing the science related to
climate change, released a report that stated “It is unequivocal that human influence
has warmed the atmosphere and land,” and that “Human influence has warmed the
climate at a rate that is unprecedented in at least the last 2000 years,” and “with every
additional increment of global warming, changes in extremes continue to become
larger,” and “leaders at all levels must take immediate action to reduce greenhouse gas
emissions to prevent catastrophic impacts”;
WHEREAS, the Department of State, the Department of Defense, and the
intelligence community have identified climate change as a threat to national security,
and the Department of Homeland Security views climate change as a top homeland
security risk;
WHEREAS, recent scientific research indicates that to achieve the goal of
limiting temperature increase to 1.5 degrees Celsius (2.7 degrees Fahrenheit), carbon
emissions must be halved by 2030 and reach net zero global emissions by 2050;
WHEREAS, a transition to a clean energy economy, if not carefully planned,
would have a disruptive effect and impact on the livelihoods of many in our community
while a well-planned transition may provide expanded job opportunities and affordable
and reliable energy for local residents;
WHEREAS, the massive scope and scale of action necessary to stabilize the
climate will require unprecedented levels of public awareness, engagement, and
deliberation to develop and implement effective, just, and equitable policies to address
climate change;
WHEREAS, 2,012 jurisdictions in 34 countries including Minnesota leaders
Duluth, Minneapolis, and Crystal Bay Township, have already declared climate
emergencies in order to focus attention on the need for rapid action to address climate
change;
WHEREAS, acting together with these other communities now will magnify our
impact, and increase our visibility and leverage for state and federal funding and
support;
NOW, THEREFORE, BE IT RESOLVED, that Golden Valley declares that a
climate emergency threatens our city, region, state, nation, humanity and the natural
world.
BE IT FURTHER RESOLVED, Golden Valley commits to working for a just
transition to a clean energy economy and climate emergency mobilization effort and will:
● Continue to collaborate with residents, businesses, institutions, and non-profits to
implement its Resilience and Sustainability Plan, Energy Action Plan, Natural
Resources Management Plan, and Surface Water Management Plan, all of which
contain goals, objectives, policies, and actions to help address climate impacts
● Continue to implement its Equity Plan including actions and practices that
promote economic prosperity for all
● Continue to implement GreenStep Cities best practices related to energy, climate
actions, climate adaptation and community resilience
● Work with the City’s Environmental Commission to address climate impacts and
improve the environment, economy, and human health through the development
and implementation of its annual work plan
● Update and implement its 10-year capital improvement program with an
increasing focus on sustainability, equity, and climate adaptation
● Position the City with shovel-ready projects to take advantage of state and
federal infrastructure funding and climate action funding opportunities
● Consider the environment, energy, and climate in the development of its annual
legislative priorities
● Strategically partner with Hennepin County to implement its Climate Action Plan
and help the County achieve its goal to reduce greenhouse gas emissions by
45% from 2010 levels by 2030 and achieve net zero emissions by 2050
● Consider advancing the development of a Citywide climate action plan sooner
than 2030 as scheduled in the City’s Resilience and Sustainability Plan
● Continue to explore and secure the resources needed to fulfill its environmental
goals and commitments
BE IT FURTHER RESOLVED, Golden Valley calls on the Minnesota legislature and
executive branch to immediately and aggressively support cities of all sizes around
Minnesota to both mitigate and adapt to the effects of climate change including
providing funding and resources for the development and implementation of climate
action plans.
BE IT FURTHER RESOLVED, Golden Valley calls on the federal government to
immediately commit resources to support the climate mitigation and adaptation efforts of
cities large and small, to invest in the infrastructure needed for a resilient, sustainable,
and equitable future, to ensure that investment is at the scale needed, and to provide
the necessary global leadership to keep global warming to 1.5 degrees Celsius (2.7
degrees Fahrenheit).
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December
2021.
__________________________
Shepard M. Harris, Mayor
ATTEST:
____________________________
Theresa J. Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. A. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?id=876916&dbid=0&repo=GoldenValley
The check register for approval:
• 12-10-21 Check Register
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. B. 1. Gambling License Exemption and Waiver of Notice Requirement – Chester Bird American
Legion Post 523
Prepared By
Theresa Schyma, City Clerk
Summary
The Chester Bird American Legion Post 523, 200 Lilac Drive North, has applied for a Gambling License
Exemption to conduct gambling (bingo) for a Valentine Bingo event on January 28, 2022.
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or denied by
the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-
day waiting period.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Chester Bird American Legion Post 523, 200 Lilac Drive North, for their Valentine Bingo
event on January 28, 2022.
Supporting Documents
N/A
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. B. 2. Approve Cigarette/Tobacco License Renewals
Prepared By
Theresa Schyma, City Clerk
Summary
The following establishments have applied for renewal of their Cigarette/Tobacco license for the
2022 license term. The applicants listed below have met City Code requirements for the renewal
of their licenses and staff is recommending approval of the following license renewals:
License # Licensee Address
13174 Amstar Gas Station 9405 Medicine Lake Road
13172 Down in the Valley, Inc. 8020 Olson Memorial Highway
13171 Feist Automotive Group 1875 Lilac Drive North
13167 Golden Valley Country Club 7001 Golden Valley Road
13173 Golden Valley Holiday Store #3520 600 Boone Avenue North
13176 Golden Valley Liquor Barrel 7890 Olson Memorial Highway
13170 Holiday Stationstores, Inc. 7925 Wayzata Boulevard
13175 Schuller’s Tavern 7345 Country Club Drive
13168 Speedway #4443 1930 Douglas Drive
13169 Speedway #4497 6955 Market Street
Financial Or Budget Considerations
Fees received for tobacco license renewals are budgeted, and defray costs the City incurs to administer
and enforce tobacco license regulations and requirements. Licensees were given until December 29 for
their payment to be received by the City Clerk. No license will be issued until full payment is received.
Recommended Action
Motion to approve the renewal of the Cigarette/Tobacco licenses for the applicants above from
January 1, 2022, through December 31, 2022.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. B. 3. Approve 2022 Therapeutic Massage Facility License Renewals Pending Satisfactory Background
Investigations
Prepared By
Theresa Schyma, City Clerk
Summary
The following establishments have applied for renewal of their Therapeutic Massage Facility license for
the 2022 license term. The applicants listed below have met the City Code requirements for the
renewal of their license and the Golden Valley Police Department is in the process of conducting the
background investigations. Staff is recommending approval of the following license renewals pending
satisfactory completion of the background investigations:
License # Licensee Address
13136 Artistic Urges Hair Consultants 1405 Lilac Drive N, Suite 114
13137 Massage Envy 7704 Olson Memorial Hwy
13138 Pucon Massage 810 Lilac Drive N, Suite 104
Financial Or Budget Considerations
Fees received for massage establishment license renewals are budgeted, and defray costs the City
incurs to administer and enforce license regulations and requirements.
Recommended Action
Motion to approve the renewal of the Therapeutic Massage Facility licenses for the applicants above
from January 1, 2022, through December 31, 2022, pending satisfactory completion of the background
investigations.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. C. 1. Accept Resignation from the Human Services Commission
Prepared By
Tara Olmo, Assistant to the City Manager´s Office
Summary
Chair Denise La Mere-Anderson has submitted her resignation from the Human Services Commission
to fulfill her duties as a newly elected official on the City Council.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to accept the resignation of Denise La Mere-Anderson from the Human Services Commission.
REGULAR MEETING MINUTES
1. Call to Order
City Attorney, Maria Cisneros, called the meeting to order at 6:08 pm
2. Attendance/Roll Call
Commissioners present () and absent ():
Randy Anderson Madeline Ryan
Shelli Bakken Jessie Smith
Henry Crosby Marshall Tanick
Alicia Dang Sergeant Dan Wilcox
Trey Gladney Andrew Wold
Chris Hartzler Acting Sergeant Jerad Zachman
Charles Quimby
Staff Present: Maria Cisneros, City Attorney/Interim Staff Liaison; Kiarra Zackery, Equity and
Inclusion Manager; Commander Alice White
3. Approval of Agenda
MOTION by Commissioner Crosby to approve the agenda, SECOND by Commissioner Smith.
Approved unanimously.
4. New Business
A. Oath of Office & Guiding Principles.
All Commissioners present took the Oath of Office.
B. New Commissioner Orientation –Part I
Cisneros presented a PowerPoint presentation regarding the structure of the City, the role of City
Commissioners, and the rules, laws, and procedures applicable to City Commissions.
C. Team Building Activity (Kiarra)
Zackery led the Commissioners in a team building activity.
D. Preview of next meeting—December 9, 2021
Cisneros shared a preview of the December 9, 2021 meeting agenda.
November 10, 2021 –6:30 pm
Council Conference Room
Golden Valley City Hall
7800 Golden Valley Road
Meeting City of Golden Valley
–6:30 pm
2
5. Adjournment
MOTION to adjourn at 8:03. Approved unanimously.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 1. Approve Custodial Services Agreements:
a. Award City Hall Campus Cleaning Contract with Fresh Touch, LLC
b. Award Brookview Cleaning Contract with Stratus Building Solutions
Prepared By
Tim Kieffer, Public Works Director
Summary
The City issued a Request for Proposal (RFP) for custodial services because the current contracts expire
December 31, 2021. In addition to posting the RFP to the City’s website, staff sent it to over 50
companies including 31 Disadvantage Business Enterprises. Companies were given a tour of the
facilities to ensure the scope of work was understood and a lunch and learn to explain the RFP process.
Eleven proposals were received. Staff compared the proposals based on cost, environmental
considerations, sustainability, organizational and fee structure, service approach, and equity.
Staff selected Fresh Touch to clean the City Hall Campus and remote fire stations and Stratus Building
Solutions to clean Brookview, Golf Maintenance, and park shelters. The contracts require a minimum
wage of fifteen dollars per hour and the progressive use of environmentally friendly chemicals and
sustainable equipment.
Financial Or Budget Considerations
The annual cost for custodial services is $146,694.84. The 2022 Building operating budget (1180.6382)
has $170,000 for custodial services. Additionally, the 2022 Park Maintenance operating budget
(1620.6382) has $3,000 for park shelter cleanings.
Recommended Action
Motion to authorize the Mayor and City Manager to execute Custodial Services Agreement with Fresh
Touch, LLC in the form approved by the City Attorney for cleaning services for the City Hall Campus and
remote fire stations in the amount of $88,539.84.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Motion to authorize the Mayor and City Manager to execute Custodial Services Agreement with
Stratus Building Solutions in the form approved by the City Attorney for cleaning services for
Brookview, Golf Maintenance, and park shelters in the amount of $58,155.
Supporting Documents
• Custodial Services Agreement with Fresh Touch, LLC (34 pages)
• Custodial Services Agreement with Stratus Building Solutions (16 pages)
CUSTODIAL SERVICES AGREEMENT FOR
CITY HALL CAMPUS AND PUBLIC SAFETY BUILDINGS
THIS CUSTODIAL SERVICES AGREEMENT (the “Agreement”) is made and entered by and
between Fresh Touch, LLC (“Contractor”) and the City of Golden Valley (the “City”) (collectively
the “Parties” and individually a “Party”).
RECITALS
WHEREAS, the City desires to engage a contractor to provide custodial services at certain
City-owned locations;
WHEREAS, the City issued a Request for Proposals for Custodial Services (the “RFP”), for
the purpose of soliciting proposals for the provision of custodial services at the City-owned
locations;
WHEREAS, Contractor submitted a Proposal to provide custodial services; and
WHEREAS, the City wishes to retain Contractor to provide custodial services at certain
City-owned locations, and Contractor is willing to undertake such responsibilities, on the terms
and subject to the conditions set forth herein.
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
1. Locations; Services; Access; Modification. Contractor shall provide the services
(“Services”) at the locations (“Locations”) described on the attached Appendix A. The City may,
in its sole discretion and at any time, modify the Services and the time for performance. The City
shall provide Contractor with reasonable access to the Locations so that Contractor may perform
its obligations under this Agreement. Contractor shall provide all equipment and cleaning
products necessary to perform its obligations under this Agreement. The City shall provide
certain disposable products, including paper towels, toilet paper, soap, and liners, for
Contractor’s use for restocking. Contractor’s staff shall, if requested by the City, wear City IDs
and/or uniforms while performing the Services.
2. Compensation; Billing. The City shall compensate Contractor $7,378.32 per
month for Services performed. Contractor shall submit monthly invoices to the City that describe
in sufficient detail the Services rendered. Invoices (“Invoices”) shall be submitted to the City
Council for approval at the first City Council meeting following receipt. The City shall pay
Contractor within thirty-five (35) days after each Invoice is approved.
3. Compensation to Contractor’s Work Force. All persons employed by the
Contractor, or Contractor’s franchisee’s or independent contractors in the performance of this
Agreement shall be paid, without subsequent deduction or rebate, not less than fifteen dollars
per hour. Any breach or violation of the foregoing shall be deemed a breach or violation of a
material provision of this Agreement and grounds for immediate termination of the Agreement
by the City. No later than January 30th of each year, Contractor shall submit to the City
documentary evidence of such payment during the previous calendar year.
4. Term. The initial term of this Agreement shall commence on January 1, 2022 and
continue through December 31, 2025, unless earlier terminated pursuant to the provisions of
this Agreement.
5. Termination. Either Party may terminate this Agreement by giving ninety (90)
days’ prior written notice to the other Party. In the event of termination of this Agreement,
Contractor shall cease its provision of Services and the City shall pay to Contractor all undisputed
amounts due for Services provided by Contractor prior to the date of termination.
6. Ownership; Assumption of Risks. All equipment owned by Contractor and
brought to the Locations shall remain the property of the Contractor. Contractor assumes all risk
of loss or damage of Contractor’s equipment at the Locations, including any loss or damage
caused by water leakage, fire, explosion, theft, vandalism, or any other cause.
7. Independent Contractor Relationship. The City and Contractor agree that
Contractor is an independent contractor and not an employee of the City. Contractor shall retain
the sole and exclusive right to control the manner and means by which the Services are
performed under this Agreement. Contractor shall be solely and entirely responsible for its acts
and for the acts of its employees, agents, and subcontractors in connection with its provision of
Services. Contractor shall be responsible for the compensation and benefits of Contractor’s
employees and for payment of all federal, state and local taxes payable with respect to any
amounts paid to Contractor under this Agreement. No payroll or employment taxes of any kind
shall be withheld or paid by the City with respect to payments to Contractor, including but not
limited to, FICA, FUTA, federal and state personal income tax, state disability insurance tax and
state unemployment tax. Contractor shall not be entitled to any benefits from the City, including,
without limitation, insurance benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement benefits.
8. Cleaning Products. Cleaning products and materials, including hard-floor and
carpet-care products shall, when possible, meet the requirements of IEQc3.3: Green Cleaning -
Purchase of Sustainable Cleaning Products and Materials. Product types subject to these
requirements include, but are not limited to, bio-enzymatic cleaners, hard- floor cleaners, carpet
cleaners, general-purpose cleaners, specialty cleaners, odor control, disinfectants, disposable
janitorial paper products and trash bags, and hand soaps.
The practices listed in section 8 shall be implemented, to the extent practicable, with a target
goal of 50% of products complying by July 1, 2022, and 100% complying by January 1, 2023.
Contractor shall submit an annual report of the cleaning products used in the performance of
this Agreement. The report shall at minimum include name of the purchased item, date of
purchase, product category, sustainability criteria (if applicable), cost per item, quantity
purchased, and percentage of the compliant and noncompliant products, to determine
achievement of performance target goals.
9. Cleaning Equipment. Cleaning equipment, shall when possible, meet the
requirements of IEQc3.4: Green Cleaning - Sustainable Cleaning Equipment. Equipment subject
to these requirements include, but are not limited to, cloths, mops, brooms, dusters, floor
scrubbers, and vacuums.
The equipment listed in section 9 shall be implemented, to the extent practicable, with a target
goal of 50% of equipment complying by July 1, 2022 and 100% complying by January 1, 2023.
Contractor shall submit an annual report of the cleaning equipment used in the performance of
this Agreement. The report shall at minimum include name of the purchased item, date of
purchase, equipment category, sustainability criteria (if applicable), cost per item, quantity
purchased, percentage of the compliant and noncompliant equipment, to determine
achievement of performance target goals.
10. Background Checks. All of Contractor’s employees and independent contractors
having access to City facilities shall submit to a background check conducted by the City of Golden
Valley Police Department and must wear ID badges and company uniforms while working on City
property. All background checks shall be completed prior to granting access to City facilities.
11. Compliance with Applicable Laws; Representations; Performance. Contractor
shall comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances
and orders. Contractor represents that it has in effect, and shall maintain in effect, all permits,
licenses, and other authorizations necessary for its provision of the Services. Contractor is not
aware of any fact or circumstance that would prevent Contractor from performing in accordance
with this Agreement. Contractor represents and warrants that Contractor has the requisite
training, skills, and experience necessary to provide the Services contemplated by this Agreement
and that the Services will be performed using personnel, equipment, and material qualified and
suitable to perform the Services requested. Contractor will perform its obligations hereunder
with reasonable care and skill, in a diligent and professional manner and in accordance with
accepted professional practices and industry standards.
12. Insurance. Contractor, at its expense, shall procure and maintain in force for the
duration of this Agreement the following minimum insurance coverages:
a. General Liability. Contractor agrees to maintain commercial general
liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual
aggregate. The policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The City shall
be endorsed as additional insured on all relevant insurance policies obtained by Contractor.
b. Automobile Liability. Contractor shall maintain commercial automobile
liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability
limit of $1,000,000 combined single limit.
c. Workers’ Compensation. Contractor agrees to provide workers’
compensation insurance for all its employees in accordance with the statutory requirements of
the State of Minnesota. Contractor shall also carry employers liability coverage with minimum
limits are as follows: $500,000 – Bodily Injury by Disease per employee; $500,000 – Bodily Injury
by Disease aggregate; and $500,000 – Bodily Injury by Accident.
Prior to commencing the Services, Contractor shall deliver to the City a Certificate of Insurance
as evidence that the above coverages are in full force and effect. The insurance requirements
may be met through any combination of primary and umbrella/excess insurance. Contractor’s
policies shall be the primary insurance to any other valid and collectible insurance available to
the City with respect to any claim arising out of Contractor’s performance under this Agreement.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days advanced written notice
to the City.
13. Indemnification. Contractor agrees to defend, indemnify and hold harmless the
City, its elected officials, officers, employees and/or agents from any liability, claims, demands,
suits, penalties, personal injury, judgments and/or costs of any kind whatsoever, arising out of,
or in any way resulting from, the acts or omissions of Contractor, its officers, employees and
agents, with respect to Contractor’s provision of Services or any breach of this Agreement by
Contractor. Defense of any action or proceeding shall be at the expense of the Contractor by
counsel reasonably satisfactory to the City. The provisions of this Section 10 shall survive
termination of this Agreement.
14. Notices. All notices and other communications provided for in this Agreement
shall be by electronic delivery with receipt confirmed.
City of Golden Valley: Tim Kieffer, Public Works Director
tkieffer@goldenvalleymn.gov
Contractor: Fresh Touch, LLC
management@freshtouchmn.com
15. Severability. If any provisions of this Agreement are declared invalid or
unenforceable, the remainder of this Agreement shall continue in full force and effect.
16. Entire Agreement. This Agreement, together with the terms of the RFP,
constitute the entire agreement between the Parties concerning the subject matter herein and
shall replace and supersede any and all other previous oral or written agreements between the
Parties on that subject matter. In the event that the terms of this Agreement conflict with the
terms of the RFP, the terms of this Agreement shall control.
17. Amendment. This Agreement may be modified only by a written amendment
signed by the Parties.
18. Assignment. The Parties may not transfer or assign this Agreement or any of their
rights or obligations hereunder without the prior written consent of the other Party. This
Agreement shall be binding upon, and shall inure to the benefit of, the Parties and their
respective permitted successors and assigns.
19. Counterparts. This Agreement may be executed in any number of counterparts,
all of which shall constitute a single Agreement.
20. Governing Law; Forum. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Minnesota. Any action to enforce any provision of this
Agreement shall be commenced in the Hennepin County District Court, Fourth Judicial District in
Minnesota.
21. Government Data/Privacy. Contractor shall abide by the applicable provisions of
the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (the “Act”), and
all other applicable state or federal rules, regulations, or orders pertaining to privacy or
confidentiality. Contractor understands that all of the data created, collected, received, stored,
used, maintained, or disseminated by Contractor in performing those functions that the City
would perform is subject to the requirements of the Act, and Contractor must comply with those
requirements as if it were a government entity. This does not create a duty on the part of
Contractor to provide the public with access to public data if the public data is available from the
City, except as required by the terms of this Agreement.
22. Nondiscrimination. In the hiring of employees to perform work under this
Agreement, Contractor shall not discriminate against any person by reason of any characteristic
or classification protected by state or federal law.
23. Waiver. The waiver by either Party of any breach or failure to comply with any
provision of this Agreement by the other Party shall not be construed as or constitute a
continuing waiver of such provision or a waiver of any other breach of or failure to comply with
any other provision of this Agreement.
[Signature Page to Follow]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
stated above.
DECEMBER 21, 2021
CITY OF GOLDEN VALLEY
By: Shepard M. Harris
Its: Mayor
By: Timothy J. Cruikshank
Its: City Manager
FRESH TOUCH, LLC
By: Dalepree Washington
Its: Owner
Appendix A: Services and Locations
City Hall – 7800 Golden Valley Road, Golden Valley, MN 55427 (26,000 ft2)
Contractor shall provide the Services in the table below at City Hall Monday through Friday after 5:00
pm. The City may modify the Services and the times during which they are provided in its sole discretion
and at any time.
City Hall Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
City Hall Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchens (2) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms (5) & Council Chamber (1) DAILY WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Elevators (2) DAILY WEEKLY MONTHLY
Vacuum and spot clean carpeted floors X
Clean and polish elevator brightwork X
Vacuum edges and corners using tank vacuum X
Detail clean elevator tracks removing visible soil, polish as needed X
General Offices (5 Non-Public Areas) DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops, ledges and blinds within normal
reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways (2 Public) and Stairways (2 Public) DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces including furniture tops, railings and ledges within normal
reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closets (2) DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Main Lobby and Entry Vestibules DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors Bi-Monthly
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Other Entry Vestibules (3) and Mud Rom DAILY WEEKLY MONTHLY
Dust all surfaces including furniture tops and ledges within normal reach X
Spot clean windows, partitions and glass doors X
Wipe non-glass doors and kick plates X
Vacuum mats X
Dust and wet mop all hard surface floors X
Extract inlay and walk-off mats in winter months X
Office Work Stations (45 Workstations) DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, and ledges within reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms (6) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant X
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
Tile Floor Care (Approximately 900 SF on Lower Level) FREQUENCY
Strip and Wax ANNUALLY
Vehicle Maintenance Building – 7730 Golden Valley Road, Golden Valley, MN 55427 (2,500 ft2)
Contractor shall provide the Services in the table below at the Vehicle Maintenance Building Monday
through Friday after 3:30 pm. The City may modify the Services and the times during which they are
provided in its sole discretion and at any time.
Vehicle Maintenance Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Vehicle Maintenance Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Areas (2) & Lunchroom (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (3), Mezzanine, and Stairway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (3) / Locker Rooms (2) / Showers (2) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Utility Maintenance Building – 7720 Golden Valley Road, Golden Valley, MN 55427 (3,800 ft2)
Contractor shall provide the Services in the table below at the Utilities Maintenance Building Monday
through Friday after 3:30 pm. The City may modify the Services and the times during which they are
provided in its sole discretion and at any time.
Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Area (1) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (3), Hallway, Stairway, and Entryway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (1) / Locker Rooms (2) / Showers (1) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Park Maintenance Building – 7708 Golden Valley Road, Golden Valley, MN 55427 (2,000 ft2)
Street Maintenance Building – 7710 Golden Valley Road, Golden Valley, MN 55427 (3,000 ft2)
Contractor shall provide the Services in the table below at the Parks and Streets Maintenance Buildings
Monday through Friday after 3:30 pm. The City may modify the Services and the times during which
they are provided in its sole discretion and at any time.
Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchen Area (1) & Lunchrooms (1) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Offices (2), Storeroom (1), and Stairway DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheet and Cleaning Log Book X
Restrooms (2) / Locker Rooms (1) / Showers (1) DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Spot clean all surfaces, dispensers, walls and doors X
Sanitize all sinks, counter tops, tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Public Safety Building – 7700 Golden Valley Road, Golden Valley, MN 55427 (20,000 ft2)
Contractor shall provide the Services in the table below at the Public Safety Building Monday through
Saturday after 5:00 pm. The City may modify the Services and the times during which they are provided
in its sole discretion and at any time.
Public Safety Upper Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Public Safety Lower Level
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Coffee Stations (__), Kitchens (2), Lunchrooms (2) DAILY WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms (__) DAILY WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Elevator (1) DAILY WEEKLY MONTHLY
Vacuum and spot clean carpeted floors X
Clean and polish elevator brightwork X
Vacuum edges and corners using tank vacuum X
Clean elevator tracks removing visible soil; polish X
Exterior Entrance Services DAILY WEEKLY MONTHLY
Empty waste and remove trash and recycling X
Common Areas DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash X
Empty recycling containers and remove recyclables X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, ledges and blinds within reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways and Stairways DAILY WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet DAILY WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheets and Cleaning Log Book X
Lobby and Entry Vestibules DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors BI-MONTHLY
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Office Work Stations DAILY WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops and ledges within normal reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms / Locker Rooms / Showers DAILY WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all showers, sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
Public Safety Squad Car Garages (11 Stalls) DAILY WEEKLY MONTHLY
Broom clean and empty trash receptacles X
Tile Floor Care FREQUENCY
Strip and Wax ANNUALLY
Fire Station 2 – 400 Turners Crossroads South, Golden Valley, MN 55416 (2,000 ft2)
Fire Station 3 – 3700 Golden Valley Road, Golden Valley, MN 55422 (2,100 ft2)
Contractor shall provide the Services in the table below at Fire Station No. 2 and Fire Station No. 3 three
times per week on weekdays during the mid-afternoon. The City may modify the Services and the times
during which they are provided in its sole discretion and at any time.
Fire Station 2
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Fire Station 3
Tile Rubber Matting
VCT Mop Sink
Non-Slip Flooring Areas Not Cleaned
Kitchens and Lunchrooms 3 TIMES PER
WEEK WEEKLY MONTHLY
Empty trash receptacles, replace liners X
Remove trash to designated areas X
Spot clean walls, appliances, light switches and doors X
Clean and disinfect counter tops and sinks X
Clean sides of counters and trash receptacles X
Clean interior of oven, microwave & trash receptacles X
Conference Rooms 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets X
Spot clean walls, light switches and doors X
Spot clean and vacuum all carpeted floors X
Wipe down table tops X
Dust furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Vacuum edges and corners using tank vacuum X
Clean all ceiling vents X
Dust surfaces above normal reach, including sills, ledges, moldings, shelves,
door frames, pictures and wall vents X
Exterior Entrance Services 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty waste and remove trash and recycling to designated areas X
General Offices 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Spot clean partition and door glass X
Spot clean walls, light switches, doors and kick plates X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces, furniture, ledges and blinds within reach X
Spot clean carpeted areas X
Dust all surfaces above normal reach including sill, ledges, moldings,
shelves, door frames, pictures and wall vents X
Vacuum edges and corners using tank vacuum X
All doors to be kept free of dirt and oil buildup at knobs, push plates and
handle areas X
Feather dust and wipe down art work X
Hallways 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean all furniture, fixtures, equipment, and accessories X
Dust all surfaces, furniture, railings and ledges within reach X
Spot clean glass partitions and door glass X
Spot clean walls, light switches and doors X
Dust mop open areas X
Dust and wet mop all hard surface floors X
Vacuum and spot clean carpeted floors X
Clean all ceiling vents X
Empty waste baskets and remove trash X
Janitor Closet 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean and arrange all equipment X
Empty vacuum cleaner bags X
Maintain and update SDS Sheets and Cleaning Log Book X
Lobby and Entry Vestibules 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash and recycling to designated areas X
Dust high and low surfaces within reach X
Spot clean glass partitions and glass door X
Spot clean furniture, walls, switches and doors X
Clean and polish all metal brightwork X
Vacuum and spot clean all carpeted floors X
Vacuum walk-off mats X
Dust and damp mop all hard surface floors X
Extract walk-off mats during winter months X
Extract inlay and walk-off mats during summer months X
Vacuum edges and corners X
Remove and vacuum below tread mats X
Dust and spot clean furniture, fixtures, equipment and accessories X
Clean all ceiling wall vents and cold air returns X
Machine scrub hard surface floors X
Clean both sides of all glass doors and wipe frames X
Dust rails and ledges, spot clean walls, sweep and damp mop stairwells X
Clean stairwell glass X
Dust high level ledges, sills X
Work Stations 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Empty wastebaskets and remove trash to designated areas X
Empty recycling containers and remove recyclables to designated areas X
Vacuum carpeted floors X
Dust all furniture, fixtures, equipment and accessories X
Dust all surfaces including furniture tops and ledges within normal reach X
Vacuum edges and corners using tank vacuum X
Damp mop plastic carpet savers under desk chairs X
Restrooms / Locker Rooms / Showers 2-3 TIMES PER
WEEK WEEKLY MONTHLY
Clean drinking fountains X
Clean and sanitize all fixtures X
Clean ceiling fan vents X
Inspect and fill dispensers X
Empty waste receptacles X
Damp wipe all waste receptacles with a disinfectant X
Clean and polish mirrors X
Dust and spot clean all surfaces to include: dispensers, partitions, walls and
doors X
Clean and sanitize all showers, sinks, counter tops tile walls and partitions X
Clean, polish all metal brightwork X
Sweep, mop and disinfect all floors X
Replace paper products X
Machine scrub floors using germicidal disinfectant EVERY OTHER
MONTH
Wash partitions on both sides using disinfectant X
Clean all ceiling vents X
CUSTODIAL SERVICES AGREEMENT FOR
BROOKVIEW AND PARK BUILDINGS
THIS CUSTODIAL SERVICES AGREEMENT (the “Agreement”) is made and entered by and
between Stratus Building Solutions (“Contractor”) and the City of Golden Valley (the “City”)
(collectively the “Parties” and individually a “Party”).
RECITALS
WHEREAS, the City desires to engage a contractor to provide custodial services at certain
City-owned locations;
WHEREAS, the City issued a Request for Proposals for Custodial Services (the “RFP”), for
the purpose of soliciting proposals for the provision of custodial services at the City-owned
locations;
WHEREAS, Contractor submitted a Proposal to provide custodial services; and
WHEREAS, the City wishes to retain Contractor to provide custodial services at certain
City-owned locations, and Contractor is willing to undertake such responsibilities, on the terms
and subject to the conditions set forth herein.
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
1. Locations; Services; Access; Modification. Contractor shall provide the services
(“Services”) at the locations (“Locations”) described on the attached Appendix A. The City may,
in its sole discretion and at any time, modify the Services and the time for performance. The City
shall provide Contractor with reasonable access to the Locations so that Contractor may perform
its obligations under this Agreement. Contractor shall provide cleaning equipment, excluding a
floor scrubber for Brookview, necessary to perform its obligations under this Agreement. The City
shall provide certain disposable products, including paper towels, toilet paper, soap, and liners,
for Contractor’s use for restocking. The City shall provide certain chemicals for the Contractor’s
use for cleaning and disinfection. Contractor’s staff shall, if requested by the City, wear City IDs
and/or uniforms while performing the Services.
2. Compensation; Billing. The City shall compensate Contractor $4,846.25 per
month for Services performed. Contractor shall submit monthly invoices to the City that describe
in sufficient detail the Services rendered. Invoices (“Invoices”) shall be submitted to the City
Council for approval at the first City Council meeting following receipt. The City shall pay
Contractor within thirty-five (35) days after each Invoice is approved.
3. Compensation to Contractor’s Workforce. All persons employed by the
Contractor, or Contractor’s franchisee’s or independent contractors in the performance of this
Agreement shall be paid, without subsequent deduction or rebate, not less than fifteen dollars
per hour. Any breach or violation of the foregoing shall be deemed a breach or violation of a
material provision of this Agreement and grounds for immediate termination of the Agreement
by the City. No later than January 30th of each year, Contractor shall submit to the City
documentary evidence of payment during the previous calendar year.
4. Term. The initial term of this Agreement shall commence on January 1, 2022 and
continue through December 31, 2025, unless earlier terminated pursuant to the provisions of
this Agreement.
5. Termination. Either Party may terminate this Agreement by giving ninety (90)
days’ prior written notice to the other Party. In the event of termination of this Agreement,
Contractor shall cease its provision of Services and the City shall pay to Contractor all undisputed
amounts due for Services provided by Contractor prior to the date of termination.
6. Ownership; Assumption of Risks. All equipment owned by Contractor and
brought to the Locations shall remain the property of the Contractor. Contractor assumes all risk
of loss or damage of Contractor’s equipment at the Locations, including any loss or damage
caused by water leakage, fire, explosion, theft, vandalism, or any other cause.
7. Independent Contractor Relationship. The City and Contractor agree that
Contractor is an independent contractor and not an employee of the City. Contractor shall retain
the sole and exclusive right to control the manner and means by which the Services are
performed under this Agreement. Contractor shall be solely and entirely responsible for its acts
and for the acts of its employees, agents, and subcontractors in connection with its provision of
Services. Contractor shall be responsible for the compensation and benefits of Contractor’s
employees and for payment of all federal, state and local taxes payable with respect to any
amounts paid to Contractor under this Agreement. No payroll or employment taxes of any kind
shall be withheld or paid by the City with respect to payments to Contractor, including but not
limited to, FICA, FUTA, federal and state personal income tax, state disability insurance tax and
state unemployment tax. Contractor shall not be entitled to any benefits from the City, including,
without limitation, insurance benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement benefits.
8. Cleaning Products. Cleaning products and materials, including hard-floor and
carpet-care products shall, when possible, meet the requirements of IEQc3.3: Green Cleaning -
Purchase of Sustainable Cleaning Products and Materials. Product types subject to these
requirements include, but are not limited to, bio-enzymatic cleaners, hard- floor cleaners, carpet
cleaners, general-purpose cleaners, specialty cleaners, odor control, disinfectants, disposable
janitorial paper products and trash bags, and hand soaps.
The practices listed in section 8 shall be implemented, to the extent practicable, with a target
goal of 50% of products complying by July 1, 2022, and 100% complying by January 1, 2023.
Contractor shall submit an annual report of the cleaning products used in the performance of
this Agreement. The report shall at minimum include name of the purchased item, date of
purchase, product category, sustainability criteria (if applicable), cost per item, quantity
purchased, percentage of the compliant and noncompliant products, to determine achievement
of performance target goals.
9. Cleaning Equipment. Cleaning equipment, shall when possible, meet the
requirements of IEQc3.4: Green Cleaning - Sustainable Cleaning Equipment. Equipment subject
to these requirements include, but are not limited to, cloths, mops, brooms, dusters, floor
scrubbers, and vacuums.
The equipment listed in section 9 shall be implemented, to the extent practicable, with a target
goal of 50% of equipment complying by July 1, 2022 and 100% complying by January 1, 2023.
Contractor shall submit an annual report of the cleaning equipment used in the performance of
this Agreement. The report shall at minimum include name of the purchased item, date of
purchase, equipment category, sustainability criteria (if applicable), cost per item, quantity
purchased, percentage of the compliant and noncompliant equipment, to determine
achievement of performance target goals.
10. Background Checks. All of Contractor’s employees and independent contractors
having access to City facilities shall submit to a background check conducted by the City of Golden
Valley Police Department and must wear ID badges and company uniforms while working on City
property. All background checks shall be completed prior to granting access to City facilities.
11. Compliance with Applicable Laws; Representations; Performance. Contractor
shall comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances
and orders. Contractor represents that it has in effect, and shall maintain in effect, all permits,
licenses, and other authorizations necessary for its provision of the Services. Contractor is not
aware of any fact or circumstance that would prevent Contractor from performing in accordance
with this Agreement. Contractor represents and warrants that Contractor has the requisite
training, skills, and experience necessary to provide the Services contemplated by this Agreement
and that the Services will be performed using personnel, equipment, and material qualified and
suitable to perform the Services requested. Contractor will perform its obligations hereunder
with reasonable care and skill, in a diligent and professional manner and in accordance with
accepted professional practices and industry standards.
12. Insurance. Contractor, at its expense, shall procure and maintain in force for the
duration of this Agreement the following minimum insurance coverages:
a. General Liability. Contractor agrees to maintain commercial general
liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual
aggregate. The policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The City shall
be endorsed as additional insured on all relevant insurance policies obtained by Contractor.
b. Automobile Liability. Contractor shall maintain commercial automobile
liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability
limit of $1,000,000 combined single limit.
c. Workers’ Compensation. Contractor agrees to provide workers’
compensation insurance for all its employees in accordance with the statutory requirements of
the State of Minnesota. Contractor shall also carry employers liability coverage with minimum
limits are as follows: $500,000 – Bodily Injury by Disease per employee; $500,000 – Bodily Injury
by Disease aggregate; and $500,000 – Bodily Injury by Accident.
Prior to commencing the Services, Contractor shall deliver to the City a Certificate of Insurance
as evidence that the above coverages are in full force and effect. The insurance requirements
may be met through any combination of primary and umbrella/excess insurance. Contractor’s
policies shall be the primary insurance to any other valid and collectible insurance available to
the City with respect to any claim arising out of Contractor’s performance under this Agreement.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days advanced written notice
to the City.
13. Indemnification. Contractor agrees to defend, indemnify and hold harmless the
City, its elected officials, officers, employees and/or agents from any liability, claims, demands,
suits, penalties, personal injury, judgments and/or costs of any kind whatsoever, arising out of,
or in any way resulting from, the acts or omissions of Contractor, its officers, employees and
agents, with respect to Contractor’s provision of Services or any breach of this Agreement by
Contractor. Defense of any action or proceeding shall be at the expense of the Contractor by
counsel reasonably satisfactory to the City. The provisions of this Section 10 shall survive
termination of this Agreement.
14. Notices. All notices and other communications provided for in this Agreement
shall be by electronic delivery with receipt confirmed.
City of Golden Valley: Tim Kieffer, Public Works Director
tkieffer@goldenvalleymn.gov
Contractor: Stratus Building Solutions
ehusemann@stratusclean.com
15. Severability. If any provisions of this Agreement are declared invalid or
unenforceable, the remainder of this Agreement shall continue in full force and effect.
16. Entire Agreement. This Agreement, together with the terms of the RFP,
constitute the entire agreement between the Parties concerning the subject matter herein and
shall replace and supersede any and all other previous oral or written agreements between the
Parties on that subject matter. In the event that the terms of this Agreement conflict with the
terms of the RFP, the terms of this Agreement shall control.
17. Amendment. This Agreement may be modified only by a written amendment
signed by the Parties.
18. Assignment. The Parties may not transfer or assign this Agreement or any of their
rights or obligations hereunder without the prior written consent of the other Party. This
Agreement shall be binding upon, and shall inure to the benefit of, the Parties and their
respective permitted successors and assigns.
19. Counterparts. This Agreement may be executed in any number of counterparts,
all of which shall constitute a single Agreement.
20. Governing Law; Forum. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Minnesota. Any action to enforce any provision of this
Agreement shall be commenced in the Hennepin County District Court, Fourth Judicial District in
Minnesota.
21. Government Data/Privacy. Contractor shall abide by the applicable provisions of
the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (the “Act”), and
all other applicable state or federal rules, regulations, or orders pertaining to privacy or
confidentiality. Contractor understands that all of the data created, collected, received, stored,
used, maintained, or disseminated by Contractor in performing those functions that the City
would perform is subject to the requirements of the Act, and Contractor must comply with those
requirements as if it were a government entity. This does not create a duty on the part of
Contractor to provide the public with access to public data if the public data is available from the
City, except as required by the terms of this Agreement.
22. Nondiscrimination. In the hiring of employees to perform work under this
Agreement, Contractor shall not discriminate against any person by reason of any characteristic
or classification protected by state or federal law.
23. Waiver. The waiver by either Party of any breach or failure to comply with any
provision of this Agreement by the other Party shall not be construed as or constitute a
continuing waiver of such provision or a waiver of any other breach of or failure to comply with
any other provision of this Agreement.
[Signature Page to Follow]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
stated above.
DECEMBER 21, 2021
CITY OF GOLDEN VALLEY
By: Shepard M. Harris
Its: Mayor
By: Timothy J. Cruikshank
Its: City Manager
STRATUS BUILDING SOLUTIONS
By: Eric Husemann
Its: Sales Manager
Appendix A: Services and Locations
Brookview – 316 Brookview Parkway South, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at Brookview daily Sunday through Thursday
between 11:00 p.m. and 5:00 a.m., and on Friday and Saturdays between 12:00 a.m. and 5:00 a.m. The
City may modify the Services and the times during which they are provided in its sole discretion and at
any time. The City will provide cleaning chemicals and a floor scrubber for this location.
Lower Level
Upper Level
1. Kitchen & Senior Lounge - Valley Room South Daily Weekly Monthly
a. Empty trash receptacles, replace liners, and remove trash
to designated areas
X
b. Spot clean walls, appliances, light switches and doors X
c. Clean and disinfect counter tops and sinks X
d. Clean sides of counters and trash receptacles X
e. Clean interior of oven, microwave & trash receptacles X
f. Dust furniture, fixtures, equipment and accessories within
normal reach
X
g. Vacuum edges and corners using tank vacuum X
h. Clean all ceiling vents X
i. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
2. Conference Rooms - Sweeny Lake & Rice Lake
Conference Rooms
Daily Weekly Monthly
a. Empty wastebaskets X
b. Spot clean walls, light switches and doors X
c. Spot clean and vacuum all carpeted floors X
d. Wipe down table tops X
e. Dust furniture, fixtures, equipment and accessories within
normal reach
X
f. Vacuum edges and corners using tank vacuum X
g. Clean all ceiling vents X
h. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
3. Elevator Daily Weekly Monthly
a. Vacuum and spot clean carpeted floors X
b. Clean and polish elevator brightwork X
c. Vacuum edges and corners using tank vacuum X
d. Detail clean elevator tracks removing visible soil, polish as
needed
X
4. Hallways and Stairways Daily Weekly Monthly
a. Clean all furniture, fixtures, equipment and accessories X
b. Dust all surfaces including furniture tops, railings and
ledges within normal reach
X
c. Clean glass partitions and door glass 2 x per
week
d. Spot clean walls, light switches and doors X
e. Dust mop open areas X
f. Dust and wet mop all hard surface floors X
g. Vacuum and spot clean carpeted floors X
h. Clean all ceiling vents X
i. Empty waste baskets and remove trash X
j. Clean drinking fountains X
5. Janitor Closet Daily Weekly Monthly
a. Clean and arrange all equipment X
b. Empty vacuum cleaner bags X
c. Maintain MSDS Sheets and Cleaning Log Book X
6. Main Entrance, Lobby and Entry Vestibules Daily Weekly Monthly
a. Empty wastebaskets and remove trash and recycling X
b. Dust high and low surfaces within reach X
c. Clean glass partitions and glass doors 2 x per
week
d. Clean furniture, walls, switches and doors X
e. Clean and polish all metal brightwork X
f. Vacuum and spot clean all carpeted floors X
g. Vacuum walk-off mats X
h. Dust and damp mop all hard surface floors X
i. Vacuum edges and corners X
j. Remove and vacuum below tread mats X
k. Clean all ceiling wall vents and cold air returns X
l. Machine scrub hard surface floors X
m. Dust rails and ledges, spot clean walls, sweep and damp
mop stairwells
X
n. Clean stairwell glass 2 x per
week
o. Dust high level ledges, sills X
p. Wipe non-glass doors and kick plates X
7. Restrooms / Locker Rooms / Showers Daily Weekly Monthly
a. Clean drinking fountains X
b. Clean and sanitize all fixtures X
c. Clean ceiling fan vents X
d. Inspect and fill dispensers X
e. Empty waste receptacles X
f. Damp wipe all waste receptacles with a disinfectant X
g. Clean and polish mirrors X
h. Dust and spot clean all surfaces to include: dispensers,
partitions, walls and doors
X
i. Clean and sanitize all sinks, counter tops tile walls and
partitions
X
j. Clean, polish all metal brightwork X
k. Sweep, mop and disinfect all floors X
l. Replace paper products X
m. Machine scrub floors using germicidal disinfectant X
n. Wash partitions on both sides using disinfectant X
o. Clean and disinfect toilets X
p. Clean and disinfect showers X
q. Damp wipe and disinfect locker surfaces X
8. Meeting Rooms - Wirth Lake Room & Valley Room North Daily Weekly Monthly
a. Vacuum and spot clean carpet X
b. Sweep and mop floors X
c. Damp wipe and disinfect sufaces X
d. Refill paper towels and soap dispenser X
e. Wipe walls and window ledges X
f. Clean and polish mirrors 2 x per
week
9. Playground Area - Backyard Indoor Play Area and Party
Rooms
Daily Weekly Monthly
a. Clean walkways X
b. Empty trash X
c. Clean windows and glass partitions 2 x per
week
d. Dust and wet mop floors in party rooms X
e. Clean tables and countertops in party rooms X
10. Banquet Room - Basset Creek North & South Daily Weekly Monthly
a. Empty wastebaskets X
b. Spot clean walls, light switches and doors X
c. Clean and vacuum all carpeted floors X
d. Dust and wet mop all hard floors X
e. Machine scrub hard floors X
d. Dust furniture, fixtures, equipment and accessories within
normal reach
X
g. Vacuum edges and corners using tank vacuum X
h. Clean all ceiling vents X
i. Dust surfaces above normal reach, including sills, ledges,
moldings, shelves, door frames, pictures and wall vents
X
Golf Maintenance Building – 101 Brookview Parkway, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Golf Maintenance Building daily Monday
through Friday between April 1st and October 31st, and Monday, Wednesday, and Friday between
November 1st and March 31st between 5:00 pm. – 5:00 a.m. The City may modify the Services and the
times during which they are provided in its sole discretion and at any time. The City will provide cleaning
chemicals for this location.
1. Office Work Stations Daily Weekly Monthly
a. Empty wastebaskets and remove trash to designated areas X
b. Empty recycling containers and remove recyclables to
designated areas
X
c. Vacuum carpeted floors X
d. Dust all furniture, fixtures, equipment and accessories X
e. Dust all surfaces including furniture tops and ledges within
normal reach
X
f. Vacuum edges and corners using tank vacuum X
g. Damp mop plastic carpet savers under desk chairs X
2. Restrooms / Locker Rooms / Showers Daily Weekly Monthly
a. Clean drinking fountains X
b. Clean and sanitize all fixtures X
c. Clean ceiling fan vents X
d. Inspect and fill dispensers X
e. Empty waste receptacles X
f. Damp wipe all waste receptacles with a disinfectant X
g. Clean and polish mirrors X
h. Dust and spot clean all surfaces to include: dispensers,
partitions, walls and doors
X
i. Clean and sanitize all sinks, counter tops tile walls and
partitions
X
j. Clean, polish all metal brightwork X
k. Sweep, mop and disinfect all floors X
l. Replace paper products X
m. Machine scrub floors using germicidal disinfectant X
n. Wash partitions on both sides using disinfectant X
o. Clean all ceiling vents X
3. Coffee Stations & Kitchens Daily Weekly Monthly
a. Empty trash receptacles, replace liners X
b. Remove trash to designated areas X
c. Spot clean walls, appliances, light switches and doors X
d. Clean and disinfect counter tops and sinks X
e. Clean sides of counters and trash receptacles X
f. Clean interior of oven, microwave & trash receptacles X
g. Mop tile X
Brookview Park Small Shelter & Tennis Building Bathrooms – 300 & 401 Brookview Parkway
North, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Brookview Park Small Shelter and Tennis
Building Bathrooms on an as-needed basis between May 1st and October 31st on Saturday and Sunday
mornings before 11:00 AM and in the afternoons between 4:00 and 5:00 PM. The City may modify the
Services and the times during which they are provided in its sole discretion and at any time. The City will
provide cleaning chemicals for these locations.
300 & 401 Brookview Parkway N Each
Cleaning
a. Clean drinking fountains X
b. Clean and polish mirrors and fixtures X
c. Refill toilet paper, paper towels, and soap dispensers X
d. Empty and wipe down waste receptacles X
e. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
f. Sweep, mop and disinfect all restoom and shelter floors X
g. Wipe down all picnic table benches and tops X
h. Scrape grill surfaces X
i. Pick up trash around shelters X
Brookview Park Large Shelter – 200 Brookview Parkway North, Golden Valley, MN 55426
Contractor shall provide the Services in the table below at the Brookview Park Large Shelter and
Bathrooms are required on an as-needed basis between May 1st and October 31st on Saturday and
Sunday mornings before 11:00 AM and in the afternoons between 4:00 and 5:00 PM. The City may
modify the Services and the times during which they are provided in its sole discretion and at any time.
The City will provide cleaning chemicals for this location.
200 Brookview Parkway N Each
Cleaning
a. Clean and polish mirrors and fixtures X
b. Refill toilet paper, paper towels, and soap dispensers X
c. Empty and wipe down waste receptacles X
d. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
e. Sweep, mop and disinfect all restoom and shelter floors X
f. Wipe down all picnic table benches and tops X
g. Scrape grill surfaces X
h. Pick up trash around shelters X
i. Wipe down all counter spaces X
Schaper Park Bathrooms – 631 Ottowa Avenue North, Golden Valley, MN 55427
Contractor shall provide the Services in the table below at the Schaper Park Bathrooms is required from
April 1st to October 31st on Saturday and Sunday afternoons. The City may modify the Services and the
times during which they are provided in its sole discretion and at any time. The City will provide cleaning
chemicals for this location.
631 Ottowa Ave N Each
Cleaning
a. Clean drinking fountains X
b. Clean and polish mirrors and fixtures X
c. Refill toilet paper, paper towels, and soap dispensers X
d. Empty and wipe down waste receptacles X
e. Clean and disinfect all toilets, sinks, counter tops tile,
walls and partitions
X
f. Sweep, mop and disinfect all restoom and shelter floors X
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 2. Approve Purchase of Three Marked Police Vehicles
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Superintendent
Summary
Staff replace 2 to 3 marked police vehicles yearly to keep the fleet in good driving condition and
stabilize the budgetary impact from year to year. Staff evaluate vehicles and equipment on an annual
basis to determine replacement programing.
The Police Department vehicles scheduled for replacement meet the criteria set forth in the City’s
Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all
vehicles and equipment scheduled for replacement. Any vehicle/equipment scoring 23 to 27 points
meets the category of “qualifies for replacement.” A vehicle or equipment scoring 28 points and above
meets the category of “needs immediate consideration.” Below is a summary of the ratings:
Vehicle Condition Index
Vehicle Unit No. Year/Make/Model VCI
Marked Police Vehicle 838 2017 Ford Police Utility Interceptor 29
Marked Police Vehicle 844 2018 Ford Police Utility Interceptor 28
Marked Police Vehicle 845 2018 Ford Police F-150 Responder 29
Staff recommends purchasing the vehicles from the state contract through the State of Minnesota’s
cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded
contract number 158505.
Ordering the vehicles by December 31, 2021 ensures a delivery date before the majority of the other
agencies. This helps prevent any delays with supply chain issues and equipment setup.
Financial Or Budget Considerations
The 2022 Vehicles and Equipment Capital Improvement Program includes $120,000 for the purchase of
three marked police vehicles (V&E-001). The total cost for the three vehicles is $113,145.38
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Recommended Action
Motion to approve purchase of two 2022 Ford Police F-150 Responders and one 2022 Ford Police
Utility Interceptor from Tenvoorde Ford, Inc. in the amount of $113,145.38.
Supporting Documents
• Tenvoorde Ford Quote (2 pages)
CITY OF GOLDEN VALLEY DECEMBER 21, 2021
______________________________ _____________________________Shepard M. Harris, Mayor Timothy J. Cruikshank, City Manager
CITY OF GOLDEN VALLEY DECEMBER 21, 2021
____________________________ ______________________________Shepard M. Harris, Mayor Timothy J. Cruikshank, City Manager
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 3. Approve Purchase of a Tandem Axle Dump Truck
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Superintendent
Summary
Unit 793, a 2011 tandem axle dump truck with hook-lift system, has reached its useful life cycle and is
scheduled to be replaced. Staff evaluate vehicles and equipment on an annual basis to determine
replacement programing. The dump truck meets replacement criteria set forth in the City’s vehicle
replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all
vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and
above meets the category of “needs immediate consideration.” The existing dump truck due for
replacement scored 39 points.
The new dump truck will be equipped with a pusher axle, hook-lift system, stainless steel dump body,
front and side snowplows, V-box sander with de-icing capabilities, and associated hydraulics and
controls. Staff utilizes this equipment for snow removal and other maintenance activities such as
paving and hauling. The addition of a pusher axle will allow staff to haul more material per load
increasing efficiency.
Ordering the cab, chassis and equipment by December 31, 2021 ensures a delivery date before the
majority of the other agencies. This helps prevent any delays with supply chain issues and equipment
setup.
Financial Or Budget Considerations
The 2022 Vehicle and Equipment Capital Improvement Program (CIP) includes $285,000 for the
purchase of a tandem axle dump truck with hook-lift system (V&E-053). Additionally, the 2022 Storm
Sewer CIP includes $67,000 for the purchase of a V-box sander (SS-026).
Staff recommends purchasing the equipment from the state contract through the State of Minnesota’s
cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded
the following contracts through the CPV:
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Contract No. Item Vendor Amount
194871 2023 Mack Granite 64BR Tandem
Axle Cab and Chassis Nuss Truck & Equipment $139,381
193042 Plows, Equipment, Hydraulics and
Controls
Towmaster Truck
Equipment $149,983
Less Unit 773 and Dump Body Trade-in ($25,000)
Total Cab, Chassis, and Equipment Less Tax, Title, and License
(Charged to Vehicle and Equipment CIP) $264,364
Contract No. Item Vendor Amount
193042 Swenson SS EVDA 14-56 Combo
Sander Unit
Towmaster Truck
Equipment
$62,411
Less V-box Roll-Off Trade-in ($7,000)
Total Sander Unit
(Charged to Storm Sewer CIP) $55,411
Under Minnesota Statutes Section 471.345, the City may dispose of retired equipment by trading it in.
Nuss Truck & Equipment has offered $25,000 trade-in value on unit 793 and dump body and $7,000 for
the V-box roll-off. Staff believe this is a good offer compared to sales of previous units.
Recommended Action
• Motion to approve purchase of a 2023 Mack Granite 64BR Tandem Axle Cab and Chassis from
Nuss Truck & Equipment in the amount of $139,381.
• Motion to approve purchase of plows, equipment, hydraulic controls, and combo sander from
Towmaster Truck Equipment in the amount of $212,394.
• Motion to approve trade-in of unit 773, dump body and V-box roll-offs from Nuss Truck &
Equipment in the amount of $32,000.
Supporting Documents
• Nuss Truck & Equipment quote (20 pages)
• Towmaster Truck Equipment quote (8 pages)
EVENT G0210-2000006496 VENDOR INSTRUCTIONS 20 of 20
--------------------------------------------------------------------------------------------------------------------------------------
• J I I I I : __ Spec# __ : Description : Qty: Price : Subtotal :
15.4 Dual 7 pins standard SAE type, end of frame (1) for trailer with
electric brakes ( 1 ) for trailer with air brakes
15.5 Hand control valve for trailer brakes
16.0 MANUALS / TRADE-IN INTEREST FEE: Percent interest per month (non-compounding) on unpaid cab &
16.1 chassis balance. Applies only to CPV Members. (Payable after
trade-in is delivered to vendor). Percentage/per month.
SEE Special Terms and Conditions re interest to State
agencies.
16.2 Manuals in print form, parts repair and service, per set
16.3 Manuals in CD form, parts repair and service, per set
16.4 Premium Tech Tool
11.0 Delivery Charges:
Price per loaded mile Starting Point
11.1 Roseville, MN 55113
1s.o Maintence/ Body Shop Labor Rates Per Hour
18.1 Rate for Initial lnspection/Diagnostoce
18.2 Rate for Mechanical Work
18.3 Rate for Body Work
19.0 Quantity Discounts:
Enter the number of units that must be purchased and the
corresponding discount offered to the purchaser. More than one
quantity discount may be entered.
20 Next Model Year Upcharges
20.1 Enter the following Production Model Year here »»»»>
20.2 Percentage Upcharge for the following Model Year Base Unit
20.3 Percentage Upcharge for the following Model Year Options
----
$
$
$
$
$
/$
$
$
$
I 1 I I I
158.00 $
47.00 $
900.00 $
500.00 $
3,200.00 $
2.001 $
148.00 $
148.00 $
148.00 $
2023 $
1.50% $
1.50% $
-
-
-
--
2,049.00
Total Cost: $ 139,381.00 ------
-AMENDMENT #1 FOR 2019 MODEt:S--T-A-�
CITY OF GOLDEN VALLEY DECEMBER 21, 2021
______________________________ ______________________________
SHEPARD M. HARRIS, MAYOR TIMOTHY J. CRUIKSHANK, CITY MANAGER
TRKQT3
Ship To: Cust: Phone:Bill To:Phone:
ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 69933
NET 30 DAYS 11/18/21 12/01/21
3001
Order Comments: **STATE OF MN CONTRACT
#193042 AMENDED**
Build Instructions F.O.B. LITCHFIELD, MN
Qty Part No.Description Price Ea. Net Amt.
1 9900104 - Body 14'6" EDGE-SS/CS130-56-46-46 - - 56" 7 ga Stainless $19,542.00 $19,542.00
Front, 46" 7 ga Stainless Sides (no pockets)
46" 7 ga Stainless Tailgate w/Hardox-450 face, 1/4" Hardox-450 Floor,
8" I-Beam Longsills, Air-trip ready linkage, Underside painted gloss
black. **NOTE: MODIFIED WITH HOOKLIFT A-FRAME COMPONENTS BELOW.
1 9905762 - HOOK 200 11' & 400 14' SERIES A-Frame & Sub Frame With $4,817.00 $4,817.00
Rollers
**NOTE: DUMP BODY APPLICATION
1 9905763 - DEDUCT Longsills - Towmaster TDM Body HOOKLIFT Application $328.00- $328.00-
(must add A-Frame Subframe Option)
1 9901701 - Installation of Dump Body to hoist $1,548.00 $1,548.00
Includes connectivity for electrical & air components on dump body.
1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve,$446.00 $446.00
1 9901702 - Installation of air operated tailgate latch kit, with $305.00 $305.00
solenoid valve in hydraulic valve enclosure.
1 9900147 - Body acc Box Vibrator - Cougar model DC3200 $782.00 $782.00
1 9901703 - Installation of Box Vibrator, with solenoid located in $355.00 $355.00
hydraulic valve enclosure.
1 9900156 - Cabshield, 1/2 type Stationary Free-Standing style, w/plain $2,845.00 $2,845.00
STAINLESS STEEL canopy, Hot-Dipped Galvanized
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
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PO#Salesman Created Last Revised Appx CompTerms
Serial No.
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Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 69933
NET 30 DAYS 11/18/21 12/01/21
3001
tubing construction support stand, Slotted Center Viewing Window, (2)
shovel holders, & reservior mounts, Installed.
1 9901227 - Walkrail (1-5/8" SS Perf) dual, Weld-on 14' RS body, $1,514.00 $1,514.00
Attached
1 9900207 - Ladder Flip-A-Way Access ladder (STAINLESS STEEL) Including $548.00 $548.00
Grab Handle above, and Interior Step, ea, Installed
SPECIFY LOCATION HERE: LH REAR
1 9904963 - Light Warning TMTE1SSM-3 PKG: 1/2 A 1/2 B, (2) SS 23H $4,679.00 $4,679.00
3-light LED Micro-Edge, 2) 5M-400 Super-LED, (2) Side TIR3 LED, (2
) 400 Max B-T-T LED, & (2) 400 LED BU Lights, in TRUCK FRAME MOUNTED
Stainless MHousings, (1) TIR3 LED Wing light, and (2) 4" LED work
lights Installed. NOTE:Blue Lights positioned on RH Front & LH Rear,
with flash pattern set to WIG-WAG.
1 9900222 - Light Warning Rear warning lights & 5M housings (removable $4,824.00 $4,824.00
w/body) for hooklift system Installed
**NOTE: BLUE & AMBER SPLIT COLOR SYSTEM, IN SAME PATTERN AS TRUCK
FRAME. SYSTEMFOR DUMP BODY.
1 9902519 - Light WHELEN MICRO PIONEER spot light, Installed $650.00 $650.00
**NOTE: Mounted on RH CABSHIELD STROBE TUBE, For WING ILLUMINATION
use (IN LIEU OF STANDARD LIGHT), Wired to SWITCH IN CAB
1 9905778 - Light Mirror Mounted ABL 3800 LED HEAD LAMP PLOW LIGHTS $1,322.00 $1,322.00
W/ICE MELTING TECHNOLOGY Installed
1 9900267 - Fender set Minimizer M400, for Tandem Axle, black Poly, $1,470.00 $1,470.00
Installed
1 1965280 - Minimizer FKMAC2B Floor Mat Set for MACK SGL & TDM $212.00 $212.00
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
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ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 69933
NET 30 DAYS 11/18/21 12/01/21
3001
1 9900950 - Hamsar dual wiper system shaker kit installed $319.00 $319.00
1 9904691 - INSTALLATION of (Initial) Single camera system $305.00 $305.00
**NOTE: MOUNTED ON RH FENDER MT PLOW LIGHT BRACKET, AIMED OUT AND
BACK FOR WING OPERATION VIEWING, WIRED AS DEFAULT. SEE ALSO COMBO
V-BOX ORDER FOR 3RD CAMERA FEATURE.
2 9904692 - Camera System option, NORTECH 9100-2HC 120 degree night $182.00 $364.00
vision CCD weather-proof HEATED camera, only GEN 5 6100
2 9904693 - Camera System option, NORTECH 9100-4 Harness, 65'$47.00 $94.00
Waterproof GEN 5 6100
1 9904694 - INSTALLATION of Extra Camera, & Harness GEN 5 6100 $152.00 $152.00
**NOTE: MOUNTED ON RH CABSHIELD STROBE TUBE, FOR WING VIEWING USAGE.
SEE ALSO COMBO V-BOX ORDER FOR 3RD CAMERA FEATURE.
1 9905502 - PreCise ARC Sensor Mount #1126929, only GEN 5 6100 $36.00 $36.00
1 9905835 - PreCise ARC Sensor #1117640, only, for Wireless GEN 5 $614.00 $614.00
CONTROLLER Applications (LESS MTG BRKT), installed
INSTALLED
1 9903214 - Paint Hooklift Hoist (SL300, SL400, & SL500 Series) Gloss $877.00 $877.00
Black
**NOTE: Hoists are coated with black primer standars. Topcoat paint
is optional
1 9903178 - Hoist, SWAPLOADER SL-400 (43H38LH) Adjustable 53-7/8" to $33,360.00 $33,360.00
61-3/4" jib, 40,000# capacity hooklift hoist, Less Hydraulics
1 9904248 - Install Hooklift Hoist (SL300, SL400, SL500, & SL600 $2,958.00 $2,958.00
Series) to truck chassis, Including hoses & fittings to Central Hyd
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
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ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 69933
NET 30 DAYS 11/18/21 12/01/21
3001
raulic system. (Hydraulic system not included)
1 9902983 - Wing Falls RHTDL10A/FM-HYDPB Primed LESS CUTTING EDGES $11,017.00 $11,017.00
1 9900433 - Installation Falls TDL/FM Wing - w/Bulkhead Couplers $3,737.00 $3,737.00
1 9900479 - Wing Falls Gloss Black - Paint Moldboard $360.00 $360.00
1 9900393 - Wing Falls Hyd front post side-shift (no valving)$642.00 $642.00
1 9900555 - Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH $3,485.00 $3,485.00
1 9900589 - Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD $2,015.00 $2,015.00
1 9900626 - Plow Push Unit Falls 24/44 Series Offset $1,324.00 $1,324.00
1 9900637 - Plow Falls High Visibility Marker Set $118.00 $118.00
1 9900639 - Plow Falls Rubber Belt Deflector Kit - Installed $391.00 $391.00
1 9900641 - Plow Falls Parking Stand - Screw Adj Style $355.00 $355.00
1 9903074 - Plow Falls Poly PTE-1248/TRP-EDG/NOSHU/POLY-BLK Plow LESS $10,572.00 $10,572.00
CUTTING EDGES
1 9900858 - Valve System, Force Add-A-Fold MCV-ISO Valve 10 + 1 $15,125.00 $15,125.00
Functions (Hooklift App), INSTALLED (11 Total Functions)
HOOK HOIST, HOOK JIB, PLOW LIFT, PLOW ANGLE, WING TOE, WING HEEL,
WING PUSHBAR, AUGER, SPINNER, PRE-WET, ANTI-ICE
1 9902497 - Control System Force ULTRA-4-6100 Commander control, $11,903.00 $11,903.00
Installed
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
TRKQT3
Ship To: Cust: Phone:Bill To:Phone:
ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 69933
NET 30 DAYS 11/18/21 12/01/21
3001
$149,983.00
$149,983.00
1 9904952 - Control Add-on Force 5100/6100 Pre-wet Feedback Harness Kit $203.00 $203.00
1 9904950 - Control Add-on Force 5100/6100 Granular Feedback Sensor $845.00 $845.00
kit, 128 pulse
1 9903288 - Control Add-on Force 6100 for Direct Application Valve $1,904.00 $1,904.00
Module, & Feedback, for 3 Lane only.
1 9900927 - Air Bag Canadian Load-Share kit, manual adj., Mack, & Volvo $1,377.00 $1,377.00
1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel
Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger
Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd,
FALLS Snow Equip, Tele Hoists, and all other items.
$149,983.00
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
TRKQT3
Ship To: Cust: Phone:Bill To:Phone:
ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 70137
NET 30 DAYS 12/01/21 12/08/21
3001
Order Comments: **STATE OF MN CONTRACT
#193042 AMENDED**
Build Instructions F.O.B. LITCHFIELD, MN
Qty Part No.Description Price Ea. Net Amt.
1 9905510 - Sander Swenson SS EVDA 14-56 COMBO UNIT, 9.7 cubic yd, 850 $45,185.00 $45,185.00
gal liquid, pre-wet & Anti Ice
Including: front mounted dual auger drive, hydraulic interlock
system, 12ga stainless steel sides & ends construction, 82" wide
hopper, 56" side height, 45 deg slope, bolt-in 6" wide flange H-Beam,
7 ga bolt-in replaceable coveyor floor, dual 7" diameter hard
surfaced augers with 3 pitch lengths for even unloading, Drop-N-Loc
Stainless steel top screens, Light bar S-T-T, Ladder, (SEE OPTION FOR
lower spinner assembly) inverted vee, independnt 1 lane boom system,
LSSH Pre-wet system, 850 gallon liquid capcity, 27 gallon cast iron
pump w/flow meter, SS Spinner Chute, Standard Spinner w/SS Deflector
plates, Swing-up spinner system, Electric winch insluded. (NO LEG
STAND OR SUBFRAME INCLUDED).
1 9905762 - HOOK 200 11' & 400 14' SERIES A-Frame & Sub Frame With $6,255.00 $6,255.00
Rollers
**NOTE: CUSTOMIZED FOR SWENSON EVDA SS COMBO UNIT, TO INCLUDE MTG
POINTS FOR VALVES, & AI PUMP, CROSS-OVER PATHS FOR PRE-WET AND
ANTI-ICE PLUMBING ON EVDA UNIT.
1 SPECIAL REQUEST - Special Request Charges for: $2,467.00 $2,467.00
Adapt SWENSON Single Lane spray bar with 2" receiver style mounting,
Quick disconnect, and repositioned selector vavles on TOWMASTER mfg
hooklift skid, to allow removal of spray bar separate of V-BOX. Adapt
Swenson Ladder to unit after skid attachment
1 9901734 - Sander Install V-Box on A-FRAME for Hooklift application $2,238.00 $2,238.00
NOTE: Requires A-Frame Add-On
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
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ATTN:
Reference No.
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
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Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 70137
NET 30 DAYS 12/01/21 12/08/21
3001
1 9900775 - Hitch TMTE Medium Duty STD Hitch Plate assembly $449.00 $449.00
1 9901172 - Hitch Installation of med duty hitch (Weld On)$203.00 $203.00
**NOTE: HITCH PLATE FACE TO BE LOCATED: FLUSH, IN REFERENCE TO REAR
TIRE FAC
1 9900779 - Hitch 2" Square Receiver tube w/pin & clip. NOTE: DERATES $218.00 $218.00
hitch, as per hitch bar utilized. Installed
1 9900222 - Light Warning Rear warning lights & 5M housings (removable $4,824.00 $4,824.00
w/body) for hooklift system Installed
**NOTE: BLUE & AMBER SPLIT COLOR SYSTEM, IN SAME PATTERN AS TRUCK
FRAME. SYSTEM FOR V-BOX SPREADER
1 9904692 - Camera System option, NORTECH 9100-2HC 120 degree night $182.00 $182.00
vision CCD weather-proof HEATED camera, only GEN 5 6100
1 9904693 - Camera System option, NORTECH 9100-4 Harness, 65'$47.00 $47.00
Waterproof GEN 5 6100
1 1941405 - Camera Guard, SS, Bolt-On $39.00 $39.00
1 9904694 - INSTALLATION of Extra Camera, & Harness GEN 5 6100 $304.00 $304.00
Mounted at Top Center Rear area of V-Box, for Reverse viewing, wired
to que up on reverse signal. **NOTE: SPECIAL CONNECTION (3 PIN
HD-10) AT REAR OF FRAME AREA WITH OTHER LIGHTING AND ELECTRICAL
CONNECTIONS FOR HOOKLIFT APPLICATION
1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel
Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger
Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd,
*--- Continued ---*
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
TRKQT3
Ship To: Cust: Phone:Bill To:Phone:
ATTN:
Reference No.
Accepted by Date: DECEMBER 21, 2021
PO#Salesman Created Last Revised Appx CompTerms
Serial No.
Price:
Total Discounts:
Net Cost:
Freight
Total:
GOLDEN VALLEY, CITY OF
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
GOLDEN VALLEY, CITY OF
finance@goldenvalleymn.gov
7800 GOLDEN VALLEY RD
GOLDEN VALLEY
MARSHALL BEUGEN
TIM ERICKSON
QT 70137
NET 30 DAYS 12/01/21 12/08/21
3001
$62,411.00
$62,411.00
FALLS Snow Equip, Tele Hoists, and all other items.
$62,411.00
MN 55427 USA MN 55427 USA
0/00/00
** QUOTATION **
SHEPARD HARRIS, MAYOR
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 4. Approve Purchase of an Equipment Trailer
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Superintendent
Summary
Unit 774, a 2006 equipment trailer has reached its useful life cycle and is scheduled to be replaced.
The existing trailer meets replacement criteria set forth in the City’s Vehicle Replacement Policy and
Vehicle Condition Index (VCI). The VCI is a tool used to assess all vehicles and equipment scheduled for
replacement and any vehicle/equipment scoring 28 points or higher meets the category of “needs
immediate consideration”. The trailer scored 33 points.
Staff utilizes this trailer primarily for transporting the asphalt paver, but also other heavy equipment.
Staff recommends purchasing the trailer from the state contract through the State of Minnesota’s
cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded
contract number 189154.
Financial Or Budget Considerations
The total cost of the trailer is $36,352.24. The 2021 Vehicles and Equipment Capital Improvement
Program includes $20,000 for the purchase of the Equipment Trailer (V&E-153). Additional funding to
stay within budget will come from the sale of assets being over estimated revenues or fund balance.
Recommended Action
Motion to approve purchase of 2022 Towmaster T-30 from RDO Equipment Co. in the amount of
$36,352.24.
Supporting Documents
• RDO Equipment Co. Quote (1 page)
Investment Proposal (Quote)
RDO Equipment Co.
12500 DuPont Avenue South
Burnsville MN, 55337
Phone: (952) 890-8880 - Fax: (952) 890-7046
Proposal for:
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY RD
GOLDEN VALLEY, MN, 554274588
HENNEPIN
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Governmental Sales:
Phone:
Fax:
Email:
11/29/2021
12/13/2021
1507037
8012001
Jesse Miller
(952) 890-8880
(952) 890-7046
JMiller@rdoequipment.com
Comments
MN State Contract Number: 189154
Contract Release Info:
http://www.dot.state.mn.us/maintenance/equipment/contracts/T-603(5)%20trailers/2021/T-603(5)%20CR%2004.28.2021.pdf
Equipment Information
Quantity Serial Number
Stock Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD
TBD
0 New 2022 TOWMASTER TRAILERS T-30 $34,930.00
Base Model Base Model - T-30
DOT Option - DOT INSPECTION
Deck Length 26 Deck Length - IN FEET
Decking Type 26 Decking Type - 2'' Nominal Oak
Width Width - 102" Wide
Height Deck Height - 36''
Beavertail Beavertail - 6' Wood Top for Bi-Fold Ramp Option
Axles 2 Axles - 15K Oil Bath
Brakes 2 Brakes - ELECTRIC
Tires 8 Tires - 215/75R 17.5 (H)
Wheels 8 Wheels - 8 Bolt, Outboard, Hub Piloted, Steel
Jack 2 Jack - Dual 25k 2 speed jacks
Lights Lights - L.E.D.
Plug 1 Plug - 7 Pole Round
Hitch/Neck Hitch/Neck - 3'' Pintle
Ramps Ramps - Bi-Fold 11' Full Width Elec/Hyd (6' Wood Top Bvt
Required)
Ramp Color Ramp Color - Match Trailer
Trailer Color Trailer Color - Equipment Black
Tie Downs 14 Tie Downs - D-Rings - 6 PER SIDE OF MAIN DECK AND
1 PER SIDE OF BEAVERTAIL HALF WAY
JIG CHARGE Out of jig charge (over 4' added deck)
Chock Blocks 2 Chock Blocks & Holders, mounted under deck ahead of
wheels 1 PER SIDE
Custom Option ANTI-SLIP TAPE - MOUNTED ON TOP OF TONGUE
FLANGES , TOP OF SIDE RAILS AND TOP OF HEADBOARD
Freight Out Towmaster to Golden Valley $450.00
Customer Discount MN State Bid (15% Off MSRP)($5,239.50)
Other Estimated MN Licensing - For a Full Year $665.00
Equipment Subtotal:$30,805.50
D1507037 Page 1 of 2
Purchase Order Totals
Balance:$30,805.50
Total Taxable Amount:$0.00
MN STATE TAX:$0.00
MN COUNTY TAX:$0.00
MN SPECIAL TAX:$0.00
Sales Tax Total:$0.00
FED EXCISE:$3,616.86
MN Trailer Tax:$1,929.88
Sub Total:$36,352.24
Cash with Order:$0.00
Balance Due: $36,352.24
D1507037 Page 2 of 2
CITY OF GOLDEN VALLEY
DECEMBER 21, 2021
______________________________ ______________________________
SHEPARD M. HARRIS, MAYOR TIMOTHY J. CRUIKSHANK, CITY MANAGER
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 5. Authorize Waste Delivery Agreement with Hennepin County
Prepared By
Tim Kieffer, Public Works Director
Summary
In 2011, the City began contracting with Hennepin County Department of Environmental Services to
dispose of refuse collected by staff from park properties and buildings. The current contract with
Hennepin County for waste disposal expires December 31, 2021. Staff recommends renewing the two-
year contract in order to continue waste hauling to Hennepin County facilities utilizing the Public
Works trash compactor truck.
Financial Or Budget Considerations
The cost increases $3 each year to $66 per ton in 2022 and $69 per ton in 2023. The Building operating
budget (1180.6375) has $4,100 dedicated for waste disposal.
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Waste Delivery Agreement with Hennepin
County in the form approved by the City Attorney to dispose of refuse.
Supporting Documents
• Waste Delivery Agreement with Hennepin County (12 pages)
Contract No: A2111007
WASTE DELIVERY AGREEMENT
This Agreement is between the County OF HENNEPIN, STATE OF MINNESOTA, A-2300
Government Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County
Environment & Energy Department, 701 Fourth Avenue South, Suite 700, Minneapolis,
Minnesota 55415, (“County”), and City of Golden Valley, 7800 Golden Valley Road, Golden
Valley, MN 55427 (“Hauler”).
The parties agree as follows:
1. TERM AND COST OF THE AGREEMENT
This Agreement shall commence on January 1, 2022, and expire on December 31, 2023,
unless cancelled or terminated earlier in accordance with the provisions herein.
2. DEFINITIONS
B. County Board is the Hennepin County Board of Commissioners.
D. Hazardous Waste has the meaning given to it in Minnesota Statutes, section
115B.03, subdivision 9, as it may be amended from time to time.
E. Hennepin County Solid Waste System Operating Manual is the manual prepared
by the Department of Environmental Services which describes the procedures and
requirements for all haulers operating in Hennepin County including the use of the
County Facilities.
F. Public Entity means the state; an office, agency, or institution of the state; the
Metropolitan Council; a metropolitan agency; the Metropolitan Mosquito Control
District; the legislature; the courts; a county; a statutory or home rule charter city; a
town; a school district; another special taxing district; or any other general or special
purpose unit of government in the state.
2
Revised (9/2021)
cesspool and other human waste, human and animal remains, motor vehicles, major
vehicle parts such as transmissions, rear ends, springs and fenders, automobile and
small vehicle tires to the extent the air emission criteria applicable to HERC are
violated by their combustion, agricultural and farm machinery and equipment,
transformers, trees, liquid wastes, non-burnable construction material, sludges from air
or water pollution control facilities or water supply treatment facilities, demolition or
other construction debris, Hazardous Waste, any material which if processed at HERC
would cause the bottom ash produced at HERC to be classified as Hazardous Waste,
and other wastes as may be listed in the "Hennepin County Solid Waste System
Operating Manual".
3. REPRESENTATIONS OF HAULER
B. This Agreement has been duly executed and delivered by the Hauler and constitutes a
binding legal obligation of the Hauler that is fully enforceable in accordance with its
terms and conditions.
C. The execution, delivery and performance by the Hauler of this Agreement does not
and will not conflict with any other agreement or contract to which the Hauler is a
party.
4. REGULATORY COMPLIANCE
The Hauler shall at all times operate its business of collecting, transporting, delivering and
disposing of waste in compliance with all applicable federal, state, and local laws, rules,
regulations, ordinances and licenses, including but not limited to Hennepin County
Ordinances 15 and 17.
5. SERVICES TO BE PROVIDED
A. The Hauler agrees to deliver to County Facilities all tons of Acceptable Waste
generated in Hennepin County that the Hauler collects, transports, manages, or
disposes or arranges for collection, transportation, management or disposal.
B. The Hauler agrees that it will not mix or deliver Acceptable Waste generated
outside the County with Acceptable Waste generated in the County, unless mutually
agreed to in writing by the parties.
C. The Hauler agrees not to deliver any Unacceptable Waste to a County Facility.
3
Revised (9/2021)
E. The County may reduce the availability of a County Facility to the Hauler due to
maintenance needs or other operating conditions..
F. The Hauler agrees to abide by the conditions of the Hennepin County Solid Waste
System Operating Manual.
G. The Hauler agrees to pay all fees established under this Agreement.
6. RESPONSIBILITY FOR UNACCEPTABLE WASTE
A. If requested by a County Facility operator, the Hauler agrees to reload and dispose
of waste deposited on the tipping floor if the waste contains Unacceptable Waste,
including Acceptable Waste contaminated by Unacceptable Waste.
B. If the County Facility operator has reason to believe that Unacceptable Waste was
delivered by the Hauler, and the Hauler has left the tipping floor, the Hauler agrees to
return and remove such Unacceptable Waste and dispose of it in accordance with all
applicable federal, state and local laws.
C. The County Facility operator has the right to reject entire or partial loads of
Unacceptable Waste. The Hauler shall be provided with documentation specifying
the rejection and reasons therefore. All costs of reloading, removal and disposal of
Unacceptable Waste shall be borne by the Hauler.
7. PAYMENT PROCEDURES
A. Payments shall be made in accordance with procedures provided in the Hennepin
County Solid Waste System Operating Manual.
B. Subject to Paragraph C. of this Section 7, the Hauler shall pay sixty-six dollars
($66.00) per ton for Acceptable Waste delivered to a County Facility beginning
January 1, 2022 through December 31, 2022. The Hauler shall pay sixty-nine dollars
($69.00) per ton for Acceptable Waste delivered to a County Facility beginning
January 1, 2023 through December 31, 2023.
C. The Hauler will receive the lowest rate given to any hauler who contracts with the
County for delivery of Acceptable Waste. The reference to the "lowest rate given to
any hauler" shall not include the rate given to haulers, contracted or non-contracted,
who deliver loads of source-separated compostable materials, source-separated
recyclable materials or other materials collected and disposed of as separate waste
streams.
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D. A minimum charge of one (1) ton (2,000 pounds) is in effect for all transactions.
If a Hauler delivers less than one ton, the County will charge the Hauler the minimum
charge for one ton of Acceptable Waste.
8. INDEPENDENT CONTRACTOR
Hauler shall select the means, method, and manner of performing the services. Nothing
is intended nor should be construed as creating or establishing the relationship of a
partnership or a joint venture between the parties or as constituting Hauler as the agent,
representative, or employee of County for any purpose. Hauler is and shall remain an
independent Hauler for all services performed under this Agreement. Hauler shall secure
at its own expense all personnel required in performing services under this Agreement.
Hauler’s personnel and/or subHaulers engaged to perform any work or services required
by this Agreement will have no contractual relationship with County and will not be
considered employees of County. County shall not be responsible for any claims related
to or on behalf of any of Hauler’s personnel, including without limitation, claims that
arise out of employment or alleged employment under the Minnesota Unemployment
Insurance Law (Minnesota Statutes, chapter 268) or the Minnesota Workers’
Compensation Act (Minnesota Statutes, chapter 176) or claims of discrimination arising
out of applicable law, against Hauler, its officers, agents, Haulers, or employees. Such
personnel or other persons shall neither accrue nor be entitled to any compensation,
rights, or benefits of any kind from County, including, without limitation, tenure rights,
medical and hospital care, sick and vacation leave, workers’ compensation,
unemployment compensation, disability, severance pay, and retirement benefits.
9. NON-DISCRIMINATION
A. In accordance with County’s policies against discrimination, Hauler shall not exclude
any person from full employment rights nor prohibit participation in or the benefits of
any program, service or activity on the grounds of any protected status or class,
including but not limited to race, color, creed, religion, national origin, sex, gender
expression, gender identity, age, disability, marital status, sexual orientation, or public
assistance status. No person who is protected by applicable law against
discrimination shall be subjected to discrimination.
B. County encourages Hauler to develop and implement a policy promoting diversity,
equity, and inclusion in Hauler’s workplace.
10. INDEMNIFICATION
Hauler shall defend, indemnify, and hold harmless County, its present and former
officials, officers, agents, volunteers and employees from any liability, claims, causes of
action, judgments, damages, losses, costs, or expenses, including attorney’s fees,
resulting directly or indirectly from any act or omission of Hauler, a subHauler, anyone
directly or indirectly employed by them, and/or anyone for whose acts and/or omissions
they may be liable in the performance of the services required by this Agreement, and
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against all loss by reason of the failure of Hauler to perform any obligation under this
Agreement. For clarification and not limitation, this obligation to defend, indemnify and
hold harmless includes but is not limited to any liability, claims or actions resulting
directly or indirectly from alleged infringement of any copyright or any property right of
another, the employment or alleged employment of Hauler personnel, the unlawful
disclosure and/or use of protected data, or other noncompliance with the requirements of
these provisions.
11. INSURANCE
The Hauler agrees during the term of this Agreement to have and keep in force at all
times the insurance coverage as required by Hennepin County Ordinance 17.
12. DUTY TO NOTIFY
Hauler shall promptly notify County of any demand, claim, action, cause of action or
litigation brought against Hauler, its employees, officers, agents or subcontractors, which
arises out of the services described in this Agreement. Hauler shall also notify County
whenever Hauler has a reasonable basis for believing that Hauler and/or its employees,
officers, agents or subcontractors, and/or County, might become the subject of a demand,
claim, action, cause of action, administrative action, criminal arrest, criminal charge or
litigation arising out of and/or related to the services described in this Agreement.
13. DATA PRIVACY AND SECURITY
A. Hauler, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall, to the extent applicable, abide by the provisions of the
Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13
(MGDPA) and all other applicable law, rules, regulations and orders relating to data
or the privacy, confidentiality or security of data, which may include but is not
limited to the Health Insurance Portability and Accountability Act of 1996 and its
implementing regulations (HIPAA). For clarification and not limitation, County
hereby notifies Hauler that the requirements of Minnesota Statutes, section 13.05,
subdivision 11, apply to this Agreement. Hauler shall promptly notify County if
Hauler becomes aware of any potential claims, or facts giving rise to such claims,
under the MGDPA or other data, data security, privacy or confidentiality laws, and
shall also comply with the other requirements of this Section.
Classification of data, including trade secret data, will be determined pursuant to
applicable law and, accordingly, merely labeling data as “trade secret” by Hauler does
not necessarily make the data protected as such under any applicable law.
B. In addition to the foregoing MGDPA and other applicable law obligations, Hauler
shall comply with the following duties and obligations regarding County Data and
County Systems (as each term is defined herein). As used herein, “County Data”
means any data or information, and any copies thereof, created by Hauler or acquired
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by Hauler from or through County pursuant to this Agreement, including but not
limited to handwriting, typewriting, printing, photocopying, photographing, facsimile
transmitting, and every other means of recording any form of communication or
representation, including electronic media, email, letters, works, pictures, drawings,
sounds, videos, or symbols, or combinations thereof.
If Hauler has access to or possession/control of County Data, Hauler shall safeguard
and protect the County Data in accordance with generally accepted industry
standards, all laws, and all then applicable County policies, procedures, rules and
directions. To the extent of any inconsistency between accepted industry standards
and such County policies, procedures, rules and directions, Hauler shall notify County
of the inconsistency and follow County direction. Hauler shall immediately notify
County of any known or suspected security breach or unauthorized access to County
Data, then comply with all responsive directions provided by County. The foregoing
shall not be construed as eliminating, limiting or otherwise modifying Hauler’s
indemnification obligations herein.
14. RECORDS – AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes, section 16C.05, subdivision 5, County,
the State Auditor, or any of their authorized representatives, at any time during normal
business hours, and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of Hauler
and involve transactions relating to this Agreement. Hauler shall maintain these
materials and allow access during the period of this Agreement and for six (6) years after
its expiration, cancellation or termination.
15. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
A. Hauler binds itself, its partners, successors, assigns and legal representatives to
County for all covenants, agreements and obligations herein.
B. Hauler shall not assign, transfer or pledge this Agreement and/or the services to
be performed, whether in whole or in part, nor assign any monies due or to
become due to it without the prior written consent of County. A consent to assign
shall be subject to such conditions and provisions as County may deem necessary,
accomplished by execution of a form prepared by County and signed by Hauler,
the assignee and County. Permission to assign, however, shall under no
circumstances relieve Hauler of its liabilities and obligations under the
Agreement.
C. Hauler shall not subcontract this Agreement and/or the services to be performed,
whether in whole or in part, without the prior written consent of County.
Permission to subcontract, however, shall under no circumstances relieve Hauler
of its liabilities and obligations under the Agreement. Further, Hauler shall be
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fully responsible for the acts, omissions, and failure of its subcontractors in the
performance of the specified contractual services, and of person(s) directly or
indirectly employed by subcontractors. Contracts between Hauler and each
subcontractor shall require that the subcontractor’s services be performed in
accordance with this Agreement. Hauler shall make contracts between Hauler
and subcontractors available upon request. For clarification and not limitation of
the provisions herein, none of the following constitutes assent by County to a
contract between Hauler and a subcontractor, or a waiver or release by County of
Hauler’s full compliance with the requirements of this Section: (1) County’s
request or lack of request for contracts between Hauler and subcontractors; (2)
County’s review, extent of review or lack of review of any such contracts; or (3)
County’s statements or actions or omissions regarding such contracts.
D. As required by Minnesota Statutes section 471.425, subd. 4a, Hauler shall pay any
subcontractor within ten (10) days of Hauler’s receipt of payment from County
for undisputed services provided by the subcontractor, and Hauler shall comply
with all other provisions of that statute.
E. Hauler shall notify County in writing if another person/entity acquires, directly or
indirectly, more than fifty percent (50%) of the voting power of the shares entitled
to vote for directors of Hauler. Notice shall be given within ten (10) days of such
acquisition and shall specify the name and business address of the acquiring
person/entity. County reserves the right to require the acquiring person/entity to
promptly become a signatory to this Agreement by amendment or other document
so as to help assure the full performance of this Agreement.
16. MERGER, MODIFICATION AND SEVERABILITY
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
made a part of this Agreement. If there is any conflict between the terms of this
Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
Hauler and/or County are each bound by its own electronic signature(s) on this
Agreement, and each agrees and accepts the electronic signature of the other
party.
B. Any alterations, variations or modifications of the provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties. Except as expressly provided, the
substantive legal terms contained in this Agreement, including but not limited to
Indemnification, Insurance, Merger, Modification and Severability, Default and
Cancellation/Termination or Minnesota Law Governs may not be altered, varied,
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modified or waived by any change order, implementation plan, scope of work,
development specification or other development process or document.
C. If any provision of this Agreement is held invalid, illegal or unenforceable, the
remaining provisions will not be affected.
17. DEFAULT AND CANCELLATION/TERMINATION
A. If Hauler fails to perform any of the provisions of this Agreement, fails to
administer the work so as to endanger the performance of the Agreement or
otherwise breaches or fails to comply with any of the terms of this Agreement, it
shall be in default. Unless Hauler’s default is excused in writing by County,
County may upon written notice immediately cancel or terminate this Agreement
in its entirety.
B. Notwithstanding any provision of this Agreement to the contrary, Hauler shall
remain liable to County for damages sustained by County by virtue of any breach
of this Agreement by Hauler. Upon notice to Hauler of the claimed breach and
the amount of the claimed damage, County may withhold any payments to Hauler
for the purpose of set-off until such time as the exact amount of damages due
County from Hauler is determined. Following notice from County of the claimed
breach and damage, Hauler and County shall attempt to resolve the dispute in
good faith.
C. The above remedies shall be in addition to any other right or remedy available to
County under this Agreement, law, statute, rule, and/or equity.
D. County’s failure to insist upon strict performance of any provision or to exercise
any right under this Agreement shall not be deemed a relinquishment or waiver of
the same, unless consented to in writing. Such consent shall not constitute a
general waiver or relinquishment throughout the entire term of the Agreement.
E. This Agreement may be canceled/terminated with or without cause by County
upon thirty (30) days’ written notice.
F. Hauler has an affirmative obligation, upon written notice by County that this
Agreement may be suspended or cancelled/terminated, to follow reasonable
directions by County, or absent directions by County, to exercise a fiduciary
obligation to County, before incurring or making further costs, expenses,
obligations or encumbrances arising out of or related to this Agreement.
18. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement do survive such term, cancellation or termination. Such
provisions include but are not limited to: INDEPENDENT CONTRACTOR;
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INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA PRIVACY AND
SECURITY; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND
CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA LAW
GOVERNS.
19. CONTRACT ADMINISTRATION
In order to coordinate the services of Hauler with the activities of the Hennepin County
Environment and Energy Department so as to accomplish the purposes of this
Agreement, Enrique Vinas, Senior Financial Management Analyst, or successor
(“Contract Administrator”), shall manage this Agreement on behalf of County and serve
as liaison between County and Hauler.
20. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. Hauler shall comply with all applicable law, conditions of any funding sources,
regulations, rules and ordinances currently in force or later enacted.
B. Hauler certifies that it is not prohibited from doing business with either the federal
government or the state of Minnesota as a result of debarment or suspension
proceedings.
21. RECYCLING
County encourages Hauler to have a single-sort recycling program or provide recycling
service for at least three types of materials, which may include food waste. County also
encourages Hauler to educate employees about the recycling program.
22. NOTICES
Unless the parties otherwise agree in writing, any notice or demand which must be given
or made by a party under this Agreement or any statute or ordinance shall be in writing,
and shall be sent registered or certified mail. Notices to County shall be sent to the
County Administrator with a copy to the originating County department at the address
given in the opening paragraph of this Agreement. Notice to Hauler shall be sent to the
address stated in the opening paragraph of this Agreement or to the address stated in
Hauler’s Form W-9 provided to County.
23. CONFLICT OF INTEREST
Hauler affirms that to the best of Hauler’s knowledge, Hauler’s involvement in this
Agreement does not result in a conflict of interest with any party or entity which may be
affected by the terms of this Agreement. Should any conflict or potential conflict of
interest become known to Hauler, Hauler shall immediately notify County of the conflict
or potential conflict, specifying the part of this Agreement giving rise to the conflict or
potential conflict, and advise County whether Hauler will or will not resign from the
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other engagement or representation. Unless waived by County, a conflict or potential
conflict may, in County’s discretion, be cause for cancellation or termination of this
Agreement.
24. MEDIA OUTREACH
Hauler shall notify County, prior to publication, release or occurrence of any Outreach
(as defined below). The parties shall coordinate to produce collaborative and mutually
acceptable Outreach. For clarification and not limitation, all Outreach shall be approved
by County, by and through the Public Relations Officer or his/her designee(s), prior to
publication or release. As used herein, the term “Outreach” shall mean all media, social
media, news releases, external facing communications, advertising, marketing,
promotions, client lists, civic/community events or opportunities and/or other forms of
outreach created by, or on behalf of, Hauler (i) that reference or otherwise use the term
“Hennepin County” or any derivative thereof; or (ii) that directly or indirectly relate to,
reference or concern the County of Hennepin, this Agreement, the services performed
hereunder, or County personnel, including but not limited to County employees and
elected officials.
25. MINNESOTA LAWS GOVERN
The laws of the state of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, state of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the state of Minnesota.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
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COUNTY BOARD AUTHORIZATION
Reviewed for COUNTY by
the County Attorney's Office:
Reviewed for COUNTY by:
Board Resolution No:
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
ATTEST:
By:
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HAULER
HAULER warrants that the person who executed this Agreement is authorized to do so on behalf
of HAULER as required by applicable articles, bylaws, resolutions or ordinances.*
By: CITY OF GOLDEN VALLEY
DECEMBER 21, 2021
______________________________
SHEPARD M. HARRIS, MAYOR
_______________________________
TIMOHTY J. CRUIKSHANK, CITY MANAGER
*HAULER represents and warrants that it has submitted to COUNTY all applicable
documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's
delegation of authority. Documentation is not required for a sole proprietorship.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 6. Joint Powers Agreement between Hennepin County and the City of Golden Valley regarding
911 Embedded Social Worker Program
Prepared By
Alice White, Police Commander
Summary
Hennepin County Behavioral Health and the Golden Valley Police Department would like to partner to
coordinate their expertise and delivery of services to provide the services of an embedded social worker.
This would allow citizens in mental health crisis access to services which would enable police officers to
efficiently support, protect, and preserve the physical, mental and behavioral health of individuals in
Golden Valley. To that end, the parties wish to establish a program that provides a social worker
employed by Hennepin County that will work directly with GVPD to achieve the following objectives:
1. Golden Valley Police Department and Hennepin County Behavioral Health have partnered to
have a permanent Social Worker on site.
2. Provide social service follow up to individuals involved in mental / behavioral health related 911
calls (“Individual(s)”).
3. Decrease number of mental /behavioral health calls that have a law enforcement response.
4. Provide law enforcement officers and Individual(s) with information about community
resources that may benefit Individual(s) and minimize the need for future 911 calls.
5. Decrease use of force by officers by providing officers en route to a mental health crisis calls
pertinent information from social service databases about the mental / behavioral health
history of the Individual.
6. Hennepin County Behavioral Health will continue to have an accessible embedded social
worker at dispatch.
7. Increase mental / behavioral health program referrals to citizens for long term care.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
City staff’s intent is for this program is to eliminate disparities in police interactions and outcomes
among those who experience mental health crisis and BIPOC groups.
To achieve this goal, the parties will work together to identify additional desired outcomes and assess
successes and failures as the program evolves.
Golden Valley Police Department and Hennepin County Behavioral Health have worked together for
the past 18 months and will continue to work together to further develop the program and to maintain
best practices, regarding police response to mental health crisis calls for service.
Financial or Budget Considerations
The salary for the embedded social worker will be a 60/40 split between the City of Golden Valley and
Hennepin County behavioral health, which will be $60,000 per year for (2) years. This salary has been
included in the 2022-2023 budget.
Recommended Action
Motion to approve Joint Powers Agreement between Hennepin County and the City of Golden Valley
regarding 911 embedded social worker program in the form approved by the City Attorney.
Supporting Documents
Joint Powers Agreement between Hennepin County and the City of Golden Valley regarding 911
embedded social worker program (10 pages)
HC# A2110922
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JOINT POWERS AGREEMENT
BETWEEN HENNEPIN COUNTY AND CITY OF GOLDEN VALLEY
This Joint Powers Agreement (“Agreement”) is made and entered into by and between County of
Hennepin, state of Minnesota (“COUNTY”) on behalf of its Human Services and Public Health
Department (“HSPHD”) and the City of Golden Valley (“CITY”) on behalf of its Police
Department, 7800 Golden Valley Road, Golden Valley, Minnesota 55427 (“POLICE
DEPARTMENT”) pursuant to the authority conferred upon them by Minn. Stat. § 471.59.
COUNTY and CITY are also referred to herein as “Party or Parties.”
WHEREAS, COUNTY is a political subdivision of the State of Minnesota and its Human
Services and Public Health Department is empowered to provide general and emergency public
services that support and protect the physical, mental and behavioral health of individuals in
Hennepin County; and
WHEREAS, CITY is a governmental unit of the State of Minnesota and empowered to
provide general and emergency public services in a manner that supports and protects the physical,
mental and behavioral health of individuals in Hennepin County; and
WHEREAS, the Parties desire to jointly and cooperatively coordinate their expertise and
delivery of services to further the interests of providing follow up care by a Senior Social Worker
(SSW) embedded with POLICE DEPARTMENT to prevent reoccurrences of emergency crises in
a manner that most effectively and efficiently supports and protects the physical, mental and
behavioral health of individuals in Hennepin County, subject to the terms and conditions of this
Agreement.
NOW, THEREFORE, in consideration of the mutual promises and benefits realized by
each Party, the Parties agree as follows:
1. PURPOSE.
The purpose of this Agreement is to enable COUNTY to provide social work services to
POLICE DEPARTMENT to further the interests of providing follow-up social services in a
manner that most effectively and efficiently supports and protects the physical, mental and
behavioral health of individuals in Hennepin County as detailed herein, and for POLICE
DEPARTMENT to secure such services from COUNTY and to establish the terms on which
such services shall be provided.
2. PROJECT/PROGRAM
A. The Parties shall cooperate and collaborate to perform services associated with the
Embedded SSW Program (the “Program”), as further described and outlined in Exhibit A:
Description of Services.
B. The Parties shall perform at all times in accordance with the provisions herein, including
but not limited to the data provisions.
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3. TERM OF THE AGREEMENT
The term of this Agreement shall be from January 1, 2022, through December 31, 2023, unless
terminated earlier in accordance with the cancellation/termination provisions of this
Agreement.
4. CONSIDERATION
A. CITY will provide ($60,000) sixty thousand dollars funding annually.
B. The SSW will be hired, employed, and equipped by HSPHD and participate in supervision
and training by HSPHD in accordance with local, state, federal, and professional licensure
requirements.
C. HSPHD shall, within thirty (30) calendar days following the last day of each quarter,
submit an invoice to CITY for one quarter of the cost of CITY’s portion of the SSW
position.
D. CITY will make payment within thirty-five (35) days from receipt of the invoice. If the
invoice is incorrect, defective, or otherwise improper, CITY will notify HSPHD within ten
(10) days of receiving the incorrect invoice. Upon receiving the corrected invoice from
HSPHD, CITY will make payment within thirty-five (35) days.
E. The Parties expressly agree that neither this Agreement nor either Party’s performance
hereunder obligates or commits either Party to enter a subsequent contract or engagement
with the other.
4. LIABILITY AND NOTICE
A. Each Party shall be liable for its own acts and the results thereof to the extent provided by
law and, further, each Party shall defend, indemnify, and hold harmless the other (including
their present and former officials, officers, agents, employees, volunteers, and
subcontractors), from any liability, claims, causes of action, judgments, damages, losses,
costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly
from any act or omission of the Party, anyone directly or indirectly employed by it, and/or
anyone for whose acts and/or omissions it may be liable, in the performance or failure to
perform its obligations under this Agreement. The provisions of Minnesota Statutes,
Chapter 466 shall apply to any tort claims brought against COUNTY and/or CITY as a
result of this Agreement.
B. To the fullest extent permitted by law, action by the Parties to this Agreement is intended
to be and shall be construed as a “cooperative activity” and it is the intent of the Parties
that they shall be a deemed a “single governmental unit” for the purposes of liability, as set
forth in Minnesota Statutes, section 471.59, subdivision 1a(a), provided further that for
purposes of that statute, each Party to this Agreement expressly declines responsibility for
the acts or omissions of the other Party to this Agreement except to the extent they have
agreed in writing to be responsible for the acts or omissions of the other Party. The total
HC# A2110922
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liability for the Parties shall not be added together to exceed the limits on governmental
liability for a single governmental unit.
C. Duty to Notify: Each Party shall promptly notify the other Party of any actual or suspected
claim, action, cause of action, administrative action, criminal arrest, criminal charge, or
litigation brought against the party, its present and former officials, officers, agents,
employees, volunteers, and subcontractors which arises out of this Agreement.
5. INSURANCE
Each Party warrants that it has a purchased insurance or operates under a self-insurance
program in accordance with applicable law and sufficient to manage potential liability arising
hereunder, including but not limited to workers compensation insurance.
6. INDEPENDENT PARTIES
A. It is understood that the relationship between COUNTY and CITY as to the subject matter
of this Agreement constitutes only the understandings set forth in this Agreement.
B. It is further agreed that, notwithstanding any other formal, written agreements or contracts
which may exist between COUNTY and CITY, nothing is intended or should be construed
in any manner as creating or establishing the relationship of partners between the Parties
hereto or as constituting any Party as the agent, representative, or employee of any other
for any purpose or in any manner whatsoever. Each Party is to be and shall remain an
independent contractor with respect to all services performed under this Agreement. Each
Party will secure at its own expense all personnel required in performing services under
this Agreement. Any personnel of a Party or other persons engaged in the performance of
any work or services required by that Party shall have no contractual relationship with any
other Party and will not be considered employees of another Party. No Party shall be
responsible for any claims related to or on behalf of any of the other Parties’ personnel,
including without limitation, claims that arise out of employment or alleged employment
under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or
the Minnesota Workers' Compensation Act (Minnesota Statutes Chapter 176), or claims of
discrimination arising out of state, local, or federal law, against a Party, its officers, agents,
contractors, or employees. Such personnel or other persons shall neither require nor be
entitled to any compensation, rights, or benefits of any kind from the other party, including,
without limitation, tenure rights, medical and hospital care, sick and vacation leave,
workers' compensation, unemployment compensation, disability, severance pay, and
retirement benefits.
7. NONDISCRIMINATION
In accordance with COUNTY’s policies against discrimination, the Parties shall not exclude any
person from full employment rights or participation in, or the benefits of, any program, service or
activity on the grounds of race, color, creed, religion, national origin, sex, gender expression,
gender identity, age, disability, marital status, sexual orientation, or public assistance status. No
person who is protected by applicable law against discrimination shall be subjected to
discrimination.
HC# A2110922
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8. NO THIRD PARTY BENEFICIARY
Except as herein specifically provided, no other person, customer, employee, or invitee of any
Party or any other third party shall be deemed to be a third party beneficiary of any of the
provisions herein.
9. DATA
COUNTY and CITY, their officers, agents, owners, partners, employees, volunteers and
subcontractors, shall abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, and all other applicable state and federal law, rules, regulations
and orders relating to data privacy, confidentiality, disclosure of information, medical records
or other health and enrollment information, and as any of the same may be amended, as well
as the data and data sharing provisions set forth in Exhibit A. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
10. RECORDS – AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, the Parties, the State
Auditor, or any of their authorized representatives, at any time during normal business hours,
and as often as they may reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., of the
Parties which are pertinent to the accounting practices and procedures of the Parties and
involve transactions relating to this Agreement. The Parties shall maintain these materials and
allow access during the period of this Agreement and for six (6) years after its expiration,
cancellation or termination.
11. MERGER, MODIFICATION, AND SEVERABILITY
A. The entire understanding between the Parties is contained herein and supersedes all oral
agreements and negotiations between the Parties relating to the subject matter. All items
that are referenced or that are attached are incorporated and made a part of this Agreement.
If there is any conflict between the terms of this Agreement and referenced or attached
items, the terms of this Agreement shall prevail.
B. Any alterations, variations or modifications of the provisions of this Agreement shall only
be valid when they have been reduced to writing as an amendment to this Agreement signed
by the Parties. Except as expressly provided, the substantive legal terms contained in this
Agreement including but not limited to Indemnification; Liability and Notice; Merger,
Modification and Severability; Default and Cancellation/Termination or Minnesota Law
Governs may not be altered, varied, modified or waived by any change order,
implementation plan, scope of work, development specification or other development
process or document.
C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining
provisions will not be affected.
HC# A2110922
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12. DEFAULT AND CANCELLATION/TERMINATION
A. If either Party fails to perform any of the provisions of this Agreement, fails to administer
the work so as to endanger the performance of the Agreement or otherwise breaches or
fails to comply with any of the terms of this Agreement, it shall be in default. Unless the
Party’s default is excused in writing by the non-defaulting Party, the non-defaulting Party
may upon written notice immediately cancel or terminate this Agreement.
B. This Agreement may be canceled/terminated with or without cause by either Party upon
thirty (30) days written notice. Either Party may immediately cancel or terminate this
Agreement if the terminating party determines that the health and welfare of a member of
the public is at risk. Upon cancellation/termination of this Agreement, property or surplus
money, if any, acquired as a result of the operation of this Agreement shall be distributed
to the Parties in proportion to contributions of the Parties.
C. Either Party’s failure to insist upon strict performance of any provision or to exercise any
right under this Agreement shall not be deemed a relinquishment or waiver of the same,
unless consented to in writing. Such consent shall not constitute a general waiver or
relinquishment throughout the entire term of the Agreement.
D. The above remedies shall be in addition to any other right or remedy available to either
Party under this Agreement, law, statute, rule, and/or equity.
13. NOTICES
Unless the Parties otherwise agree in writing, any notice or demand which must be given or
made by a Party under this Agreement or any statute or ordinance shall be in writing, and shall
be sent registered or certified mail. Notices to COUNTY shall be sent to the County
Administrator at the address given in the opening paragraph of this Agreement with copies to
HSPHD as detailed below. Notice to CITY shall be sent to the address stated in the opening
paragraph of this Agreement with a copy as detailed below.
HSPHD:
Leah Kaiser
Senior Department Administrator
Hennepin County
300 South 6th Street
Minneapolis, Minnesota 55487
leah.kaiser@hennepin.us
POLICE DEPARTMENT:
Scott Nadeau
Police Chief
Golden Valley Police Department
7800 Golden Valley Road
Golden Valley, Minnesota 55427
HC# A2110922
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14. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or termination of
this Agreement do survive such term, cancellation or termination. Such provisions include but
are not limited to: INDEPENDENT PARTIES; LIABILITY AND NOTICE; INSURANCE;
DATA; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND
CANCELLATION/TERMINATION; MARKETING AND PROMOTIONAL
LITERATURE; and MINNESOTA LAW GOVERNS.
15. MARKETING AND PROMOTIONAL LITERATURE
CITY agrees that the terms, “Hennepin County” and “Hennepin County Human Services and
Public Health Department”, the name of any elected official, or any derivatives thereof, shall
not be utilized in any promotional literature or advertisements of any type without the express
prior written consent of COUNTY.
16. MINNESOTA LAWS GOVERN
The laws of the state of Minnesota shall govern all questions and interpretations concerning
the validity and construction of this Agreement and the legal relations between the Parties and
their performance. The appropriate venue and jurisdiction for any litigation will be those
courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the
federal courts involving the Parties will be in the appropriate federal court within the state of
Minnesota.
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HC# A2110922
7
COUNTY BOARD AUTHORIZATION
Reviewed for COUNTY by COUNTY OF HENNEPIN
the County Attorney’s Office: STATE OF MINNESOTA
By:
Chair of Its County Board
Date: ________________________
ATTEST:
Deputy/Clerk of County Board
Date:
And:
County Administrator
Date:
CITY OF GOLDEN VALLEY
Shepard M. Harris, Mayor
Date: DECEMBER 21, 2021
Timothy J. Cruikshank, City Manager
Date: DECEMBER 21, 2021
HC# A2110922
Exhibit A: Description of Services
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POLICE DEPARTMENT and HSPHD staff will work collaboratively to prevent
reoccurrences of emergency crises.
Roles and Responsibilities of Parties
• POLICE DEPARTMENT will provide office space for the Senior Social Worker
(SSW).
• POLICE DEPARTMENT will run DSL lines at designated office space, as needed, if
SSW is otherwise unable to access to COUNTY network.
• POLICE DEPARTMENT will work with the HSPHD Social Work Unit
Supervisor (SWUS) to establish criteria for referrals.
• POLICE DEPARTMENT will work with the SWUS to develop a referral process.
• POLICE DEPARTMENT will track referrals and repeat calls.
• POLICE DEPARTMENT will track mental health calls that involve weapons, use of
force and transportation holds being written.
• POLICE DEPARTMENT will accompany the SSW to home visits as needed.
• HSPHD will be responsible for providing the SSW with equipment that
is necessary for completing their work. This includes but is not limited to
laptop computer, cell phone, and office supplies.
• The SSW will report directly to the HSPHD SWUS.
• HSPHD will be responsible for transportation/mileage expenses for the
SSW. The SSW will be responsible following the HSPHD
transportation/mileage reimbursement policies.
• The SSW will provide short-term assistance to individuals in order to
connect the individuals with internal and/or community resources to help
meet their needs. Services will be provided in an ethical manner.
• After being assigned a case, the SSW will complete a file clearance of the
various systems to determine if the individual is open to social services,
county of financial responsibility, and public assistance programs.
• The SSW will meet the individual, assess the individual’s needs,
note formal and informal supports, and determine where gaps exist.
• The SSW will request a new or updated diagnostic assessments as needed.
HC# A2110922
Exhibit A: Description of Services
2
• The initial assessment should include the risks to the safety and stability of
the individual as well as the individual’s ability to address such concerns.
The SSW will also evaluate the need for emergency services and if needed
will assist in making those connections.
• The SSW will work with the individual to develop an initial plan that
addresses gaps that exist in the individual’s support system and will work
with the individual to identify and connect with community resources. This
plan will be signed by both the individual and the SSW.
• The SSW will ensure that release of information forms are signed and that
other paperwork is completed in a timely manner.
• Client information can only be shared with law enforcement when there is an ongoing
emergency situation and the client information is necessary to protect the health or
safety of the individual or other people. Information disclosed would be limited to that
necessary to address the emergency situation.
• If community and/or county resources are needed, the SSW will collect
information needed to determine eligibility for those services. The SSW
will facilitate referrals to appropriate resources.
• The SSW will collaborate with other involved parties as indicated.
• If eligible for county operated or contracted case management services,
the SSW will complete the necessary paperwork to transfer the
individual to case management.
• The SSW will document all activities and data as requested for
tracking purposes.
• Participation is voluntary, and the individual served has a right to refuse services.
HC# A2110922
Exhibit A: Description of Services
3
Goals of the Police-Mental Health Unit include, but are not limited to:
• More timely engagement of SSW with individuals;
• Increased use of community resources to support individuals;
• Increased use of non-urgent health care systems;
• Improved engagement of current service providers;
• Ongoing collaboration and learning between HSPHD and POLICE DEPARTMENT;
• Expanding mental health resources to the community;
• Reducing use of force, injury or death to officers and community members;
• Reducing rate of arrests/prosecution of persons in mental health crisis and
increase the number of persons who remain in community settings with
services and supports;
• Creating cost-savings through reduction of incarceration and hospitalization
resulting from mental health crisis;
• Reducing repeat police response to mental health crisis calls; and
• Improving efficacy of law enforcement response to emergency
and non-emergency mental health issues.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 7. Purchase Body-Worn Cameras and Upgrade Software
Prepared By
Adam Knauer, IT Supervisor
Sue Virnig, Finance Director
Scott Nadeau, Police Chief
Randy Mahlen, Sergeant
Summary
The Vehicles and Equipment Capital Improvement Program #V&E-135 has $74,070 in 2021 for
replacement of body-worn cameras (BWC). The BWC were purchased in 2017/2018 and information
was stored on a server at LOGIS. Watchguard Video has a new BWC (V300) that has several new
features including a user-replaceable battery with four times the storage. Each BWC has a new docking
station and software. Moving the data to the cloud also allows less maintenance and more streamlined
updates in the future plus reduced storage fees at LOGIS. Both Police and IT staff have been working
with Watchguard on this contract.
Financial Or Budget Considerations
The 2021-2030 includes monies each year for replacement. Due to the nature of this contract staff will
revise numbers for the 2023-2032 CIP and decide whether this should stay in the CIP or move to the
Police Budget. The current amount in the 2021-2030 CIP for the next five years is $270,350. The total
of this contract is $208,505. Staff recommends Watchguard Video’s quote in the amount of $41,701
per year for the next five years.
Recommended Action
Motion to approve the five year contract for BWC technology with Watchguard Video in the form
approved by the City Attorney.
Supporting Documents
• Customer Contract and Addenda (32 pages)
• FBI/CJIS Security Addendum (3 pages)
1
Master Customer Agreement
This Master Customer Agreement (the “MCA”) is entered into between Motorola Solutions, Inc., with
offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity set forth
in the signature block below (“Customer”). Motorola and Customer will each be referred to herein
as a “Party” and collectively as the “Parties”. This Agreement (as defined below) is effective as of
the date of the last signature (the “Effective Date”).
1. Agreement.
1.1. Scope; Agreement Documents. This MCA governs Customer’s purchase of Products (as
defined below) and Services (as defined below) from Motorola. Additional terms and conditions
applicable to specific Products and Services are set forth in one or more addenda attached to this
MCA (each an “Addendum”, and collectively the “Addenda”). In addition, the Parties may agree
upon solution descriptions, equipment lists, statements of work, schedules, technical specifications,
and other ordering documents setting forth the Products and Services to be purchased by Customer
and provided by Motorola and additional rights and obligations of the Parties (the “Ordering
Documents”). To the extent required by applicable procurement law, a proposal submitted by
Motorola in response to a competitive procurement process will be included within the meaning of
the term Ordering Documents. This MCA, the Addenda, and any Ordering Documents collectively
form the Parties’ “Agreement”.
1.2. Order of Precedence. Each Addendum will control with respect to conflicting terms in the
MCA, but only as applicable to the Products and Services described in such Addendum. Each
Ordering Document will control with respect to conflicting terms in the MCA or any Addenda, but only
as applicable to the Products and Services described on such Ordering Document.
2. Products and Services.
2.1. Products. Motorola will (a) sell hardware provided by Motorola (“Equipment”), (b) license
software which is either preinstalled on Equipment or installed on Customer-Provided Equipment (as
defined below) and licensed to Customer by Motorola for a perpetual or other defined license term
(“Licensed Software”), and (c) license cloud-based software as a service products and other
software which is either preinstalled on Equipment or installed on Customer-Provided Equipment,
but licensed to Customer by Motorola on a subscription basis (“Subscription Software”) to
Customer, to the extent each is set forth in an Ordering Document, for Customer’s own use in
accordance with this Agreement. The Equipment, Licensed Software, and Subscription Software
shall collectively be referred to herein as “Products”, or individually as a “Product”. At any time
during the Term (as defined below), Motorola may substitute any Products at no cost to Customer,
if the substitute is substantially similar to the Products set forth in the applicable Ordering Documents.
2.2. Services.
2.2.1. Motorola will provide services related to purchased Products (“Services”), to the
extent set forth in an Ordering Document.
2.2.2. Integration Services; Maintenance and Support Services. If specified in an Ordering
Document, Motorola will provide, for the term of such Ordering Document, (a) design,
deployment, and integration Services in order to design, install, set up, configure,
and/or integrate the applicable Products at the applicable locations (“Sites”), agreed
upon by the Parties (“Integration Services”), or (b) break/fix maintenance, technical
support, or other Services (such as software integration Services) (“Maintenance
2
and Support Services”), each as further described in the applicable statement of
work. Maintenance and Support Services and Integration Services will each be
considered “Services”, as defined above.
2.2.3. Service Ordering Documents. The Fees for Services will be set forth in an Ordering
Document and any applicable project schedules. A Customer point of contact will be
set forth in the applicable statement of work for the Services. For purposes of clarity,
each statement of work will be incorporated into, and form an integral part of, the
Agreement.
2.2.4. Service Completion. Unless otherwise specified in the applicable Ordering Document,
Services described in an Ordering Document will be deemed complete upon
Motorola’s performance of all Services listed in such Ordering Document (“Service
Completion Date”); provided, however, that Maintenance and Support Services may
be offered on an ongoing basis during a given Ordering Document term, in which case
such Maintenance and Support Services will conclude upon the expiration or
termination of such Ordering Document.
2.3. Non-Preclusion. If, in connection with the Products and Services provided under this
Agreement, Motorola makes recommendations, including a recommendation to purchase other
products or services, nothing in this Agreement precludes Motorola from participating in a future
competitive bidding process or otherwise offering or selling the recommended products or other
services to Customer. Customer represents that this paragraph does not violate its procurement
standards or other laws, regulations, or policies.
2.4. Customer Obligations. Customer will ensure that information Customer provides to Motorola
in connection with receipt of Products and Services are accurate and complete in all material
respects. Customer will make timely decisions and obtain any required management approvals that
are reasonably necessary for Motorola to provide the Products and Services and perform its other
duties under this Agreement. Unless the applicable Ordering Document states otherwise, Motorola
may rely upon and is not required to evaluate, confirm, reject, modify, or provide advice concerning
any assumptions or Customer information, decisions, or approvals described in this Section. If any
assumptions in the Ordering Documents or information provided by Customer prove to be incorrect,
or if Customer fails to perform any of its obligations under this Agreement, Motorola’s ability to
perform its obligations may be impacted and changes to the Agreement, including the scope, Fees,
and performance schedule may be required.
2.5. Documentation. Products and Services may be delivered with documentation for the
Equipment, software Products, or data that specifies technical and performance features,
capabilities, users, or operation, including training manuals, and other deliverables, such as reports,
specifications, designs, plans, drawings, analytics, or other information (collectively,
“Documentation”). Documentation is and will be owned by Motorola, unless otherwise expressly
agreed in an Addendum or Ordering Document that certain Documentation will be owned by
Customer. Motorola hereby grants Customer a limited, royalty-free, worldwide, non-exclusive license
to use the Documentation solely for its internal business purposes in connection with the Products
and Services.
2.6. Motorola Tools and Equipment. As part of delivering the Products and Services, Motorola
may provide certain tools, equipment, models, and other materials of its own. Such tools and
equipment will remain the sole property of Motorola unless they are to be purchased by Customer
as Products and are explicitly listed on an Ordering Document. The tools and equipment may be
held by Customer for Motorola’s use without charge and may be removed from Customer’s premises
by Motorola at any time without restriction. Customer will safeguard all tools and equipment while in
3
Customer’s custody or control, and be liable for any loss or damage. Upon the expiration or earlier
termination of this Agreement, Customer, at its expense, will return to Motorola all tools and
equipment in its possession or control.
2.7. Authorized Users. Customer will ensure its employees and Authorized Users comply with the
terms of this Agreement and will be liable for all acts and omissions of its employees and Authorized
Users. Customer is responsible for the secure management of Authorized Users’ names, passwords
and login credentials for access to Products and Services. “Authorized Users” are Customer’s
employees, full-time contractors engaged for the purpose of supporting the Products and Services
that are not competitors of Motorola, and the entities (if any) specified in an Ordering Document or
otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted),
which may include affiliates or other Customer agencies.
2.8. Export Control. Customer, its employees, and any other Authorized Users will not access or
use the Products and Services in any jurisdiction in which the provision of such Products and
Services is prohibited under applicable laws or regulations (a “Prohibited Jurisdiction”), and
Customer will not provide access to the Products and Services to any government, entity, or
individual located in a Prohibited Jurisdiction. Customer represents and warrants that (a) it and its
Authorized Users are not named on any U.S. government list of persons prohibited from receiving
U.S. exports, or transacting with any U.S. person; (b) it and its Authorized Users are not a national
of, or a company registered in, any Prohibited Jurisdiction; (c) Customer will not permit its Authorized
Users to access or use the Products or Services in violation of any U.S. or other applicable export
embargoes, prohibitions or restrictions; and (d) Customer and its Authorized Users will comply with
all applicable laws regarding the transmission of technical data exported from the U.S. and the
country in which Customer, its employees, and the Authorized Users are located.
2.9. Change Orders. Unless a different change control process is agreed upon in writing by the
Parties, a Party may request changes to an Addendum or an Ordering Document by submitting a
change order to the other Party (each, a “Change Order”). If a requested change in a Change Order
causes an increase or decrease in the Products or Services, the Parties by means of the Change
Order will make appropriate adjustments to the Fees, project schedule, or other matters. Change
Orders are effective and binding on the Parties only upon execution of the Change Order by an
authorized representative of both Parties.
3. Term and Termination.
3.1. Term. The term of this MCA (“Term”) will commence on the Effective Date and continue until
six (6) months after the later of (a) the termination, expiration, or discontinuance of services under
the last Ordering Document in effect, or (b) the expiration of all applicable warranty periods, unless
the MCA is earlier terminated as set forth herein. The applicable Addendum or Ordering Document
will set forth the term for the Products and Services governed thereby.
3.2. Termination. Either Party may terminate the Agreement or the applicable Addendum or
Ordering Document if the other Party breaches a material obligation under the Agreement and does
not cure such breach within thirty (30) days after receipt of notice of the breach or fails to produce a
cure plan within such period of time. Each Addendum and Ordering Document may be separately
terminable as set forth therein.
3.3. Suspension of Services. Motorola may terminate or suspend any Products or Services under
an Ordering Document if Motorola determines: (a) the related Product license has expired or has
terminated for any reason; (b) the applicable Product is being used on a hardware platform, operating
system, or version not approved by Motorola; (c) Customer fails to make any payments when due;
4
or (d) Customer fails to comply with any of its other obligations or otherwise delays Motorola’s ability
to perform.
3.4. Effect of Termination or Expiration. Upon termination for any reason or expiration of this
Agreement, an Addendum, or an Ordering Document, Customer and the Authorized Users will return
or destroy (at Motorola’s option) all Motorola Materials and Motorola’s Confidential Information in
their possession or control and, as applicable, provide proof of such destruction, except that
Equipment purchased by Customer should not be returned. If Customer has any outstanding
payment obligations under this Agreement, Motorola may accelerate and declare all such obligations
of Customer immediately due and payable by Customer. Notwithstanding the reason for termination
or expiration, Customer must pay Motorola for Products and Services already delivered. Customer
has a duty to mitigate any damages under this Agreement, including in the event of default by
Motorola and Customer’s termination of this Agreement.
4. Payment and Invoicing.
4.1. Fees. Fees and charges applicable to the Products and Services (the “Fees”) will be as set
forth in the applicable Addendum or Ordering Document, and such Fees may be changed by
Motorola at any time, except that Motorola will not change the Fees for Products and Services
purchased by Customer during the term of an active Ordering Document or during a Subscription
Term (as defined and further described in the applicable Addendum). Changes in the scope of
Services described in an Ordering Document may require an adjustment to the Fees due under such
Ordering Document. If a specific invoicing or payment schedule is set forth in the applicable
Addendum or Ordering Document, such schedule will apply solely with respect to such Addendum
or Ordering Document. Unless otherwise specified in the applicable Ordering Document, the Fees
for any Services exclude expenses associated with unusual and costly Site access requirements
(e.g., if Site access requires a helicopter or other equipment), and Customer will reimburse Motorola
for these or other expenses incurred by Motorola in connection with the Services.
4.2. Taxes. The Fees do not include any excise, sales, lease, use, property, or other taxes,
assessments, duties, or regulatory charges or contribution requirements (collectively, “Taxes”), all
of which will be paid by Customer, except as exempt by law, unless otherwise specified in an
Ordering Document. If Motorola is required to pay any Taxes, Customer will reimburse Motorola for
such Taxes (including any interest and penalties) within thirty (30) days after Customer’s receipt of
an invoice therefore. Customer will be solely responsible for reporting the Products for personal
property tax purposes, and Motorola will be solely responsible for reporting taxes on its income and
net worth.
4.3. Invoicing. Motorola will invoice Customer at the frequency set forth in the applicable
Addendum or Ordering Document, and Customer will pay all invoices within thirty (30) days of the
invoice date or as otherwise specified in the applicable Addendum or Ordering Document. Late
payments will be subject to interest charges at the maximum rate permitted by law, commencing
upon the due date. Motorola may invoice electronically via email, and Customer agrees to receive
invoices via email at the email address set forth in an Ordering Document. Customer acknowledges
and agrees that a purchase order or other notice to proceed is not required for payment for Products
or Services.
5. Sites; Customer-Provided Equipment; Non-Motorola Content.
5.1. Access to Sites. Customer will be responsible for providing all necessary permits, licenses,
and other approvals necessary for the installation and use of the Products and the performance of
the Services at each applicable Site, including for Motorola to perform its obligations hereunder, and
for facilitating Motorola’s access to the Sites. No waivers of liability will be imposed on Motorola or
5
its subcontractors by Customer or others at Customer facilities or other Sites, but if and to the extent
any such waivers are imposed, the Parties agree such waivers are void.
5.2. Site Conditions. Customer will ensure that (a) all Sites are safe and secure, (b) Site conditions
meet all applicable industry and legal standards (including standards promulgated by OSHA or other
governmental or regulatory bodies), (c) to the extent applicable, Sites have adequate physical space,
air conditioning, and other environmental conditions, electrical power outlets, distribution, equipment,
connections, and telephone or other communication lines (including modem access and interfacing
networking capabilities), and (d) Sites are suitable for the installation, use, and maintenance of the
Products and Services. This Agreement is predicated upon normal soil conditions as defined by the
version of E.I.A. standard RS-222 in effect on the Effective Date.
5.3. Site Issues. Motorola will have the right at any time to inspect the Sites and advise Customer
of any deficiencies or non-conformities with the requirements of this Section 5 – Sites; Customer-
Provided Equipment; Non-Motorola Content. If Motorola or Customer identifies any deficiencies
or non-conformities, Customer will promptly remediate such issues or the Parties will select a
replacement Site. If a Party determines that a Site identified in an Ordering Document is not
acceptable or desired, the Parties will cooperate to investigate the conditions and select a
replacement Site or otherwise adjust the installation plans and specifications as necessary. A change
in Site or adjustment to the installation plans and specifications may cause a change in the Fees or
performance schedule under the applicable Ordering Document.
5.4. Customer-Provided Equipment. Certain components, including equipment and software, not
provided by Motorola may be required for use of the Products and Services (“Customer-Provided
Equipment”). Customer will be responsible, at its sole cost and expense, for providing and
maintaining the Customer-Provided Equipment in good working order. Customer represents and
warrants that it has all rights in Customer-Provided Equipment to permit Motorola to access and use
the applicable Customer-Provided Equipment to provide the Products and Services under this
Agreement, and such access and use will not violate any laws or infringe any third-party rights
(including intellectual property rights). Customer (and not Motorola) will be fully liable for Customer-
Provided Equipment, and Customer will immediately notify Motorola of any Customer-Provided
Equipment damage, loss, change, or theft that may impact Motorola’s ability to provide the Products
and Services under this Agreement, and Customer acknowledges that any such events may cause
a change in the Fees or performance schedule under the applicable Ordering Document.
5.5. Non-Motorola Content. In certain instances, Customer may be permitted to access, use, or
integrate Customer or third-party software, services, content, and data that is not provided by
Motorola (collectively, “Non-Motorola Content”) with or through the Products and Services. If
Customer accesses, uses, or integrates any Non-Motorola Content with the Products or Services,
Customer will first obtain all necessary rights and licenses to permit Customer’s and its Authorized
Users’ use of the Non-Motorola Content in connection with the Products and Services. Customer will
also obtain the necessary rights for Motorola to use such Non-Motorola Content in connection with
providing the Products and Services, including the right for Motorola to access, store, and process
such Non-Motorola Content (e.g., in connection with Subscription Software), and to otherwise enable
interoperation with the Products and Services. Customer represents and warrants that it will obtain
the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non-Motorola
Content with the Products and Services, and that Customer and its Authorized Users will comply
with any terms and conditions applicable to such Non-Motorola Content. If any Non-Motorola Content
require access to Customer Data (as defined below), Customer hereby authorizes Motorola to allow
the provider of such Non-Motorola Content to access Customer Data, in connection with the
interoperation of such Non-Motorola Content with the Products and Services. Customer
acknowledges and agrees that Motorola is not responsible for, and makes no representations or
6
warranties with respect to, the Non-Motorola Content (including any disclosure, modification, or
deletion of Customer Data resulting from use of Non-Motorola Content or failure to properly
interoperate with the Products and Services). If Customer receives notice that any Non-Motorola
Content must be removed, modified, or disabled within the Products or Services, Customer will
promptly do so. Motorola will have the right to disable or remove Non-Motorola Content if Motorola
believes a violation of law, third-party rights, or Motorola’s policies is likely to occur, or if such Non-
Motorola Content poses or may pose a security or other risk or adverse impact to the Products or
Services, Motorola, Motorola’s systems, or any third party (including other Motorola customers).
Nothing in this Section will limit the exclusions set forth in Section 7.2 – Intellectual Property
Infringement.
6. Representations and Warranties.
6.1. Mutual Representations and Warranties. Each Party represents and warrants to the other
Party that (a) it has the right to enter into the Agreement and perform its obligations hereunder, and
(b) the Agreement will be binding on such Party.
6.2. Motorola Warranties. Subject to the disclaimers and exclusions below, Motorola represents
and warrants that (a) Services will be provided in a good and workmanlike manner and will conform
in all material respects to the descriptions in the applicable Ordering Document; and (b) for a period
of ninety (90) days commencing upon the Service Completion Date for one-time Services, the
Services will be free of material defects in materials and workmanship. Other than as set forth in
subsection (a) above, recurring Services are not warranted but rather will be subject to the
requirements of the applicable Addendum or Ordering Document. Motorola provides other express
warranties for Motorola-manufactured Equipment, Motorola-owned software Products, and certain
Services. Such express warranties are included in the applicable Addendum or Ordering Document.
Such representations and warranties will apply only to the applicable Product or Service that is the
subject of such Addendum or Ordering Document.
6.3. Warranty Claims; Remedies. To assert a warranty claim, Customer must notify Motorola in
writing of the claim prior to the expiration of any warranty period set forth in this MCA or the applicable
Addendum or Ordering Document. Unless a different remedy is otherwise expressly set forth for a
particular warranty under an Addendum, upon receipt of such claim, Motorola will investigate the
claim and use commercially reasonable efforts to repair or replace any confirmed materially non-
conforming Product or re-perform any non-conforming Service, at its option. Such remedies are
Customer’s sole and exclusive remedies for Motorola’s breach of a warranty. Motorola’s warranties
are extended by Motorola to Customer only, and are not assignable or transferrable.
6.4. Pass-Through Warranties. Notwithstanding any provision of this Agreement to the contrary,
Motorola will have no liability for third-party software or hardware provided by Motorola; provided,
however, that to the extent offered by third-party providers of software or hardware and to the extent
permitted by law, Motorola will pass through express warranties provided by such third parties.
6.5. WARRANTY DISCLAIMER. EXCEPT FOR THE EXPRESS AND PASS THROUGH
WARRANTIES IN THIS AGREEMENT, PRODUCTS AND SERVICES PURCHASED HEREUNDER
ARE PROVIDED “AS IS” AND WITH ALL FAULTS. WARRANTIES SET FORTH IN THE
AGREEMENT ARE THE COMPLETE WARRANTIES FOR THE PRODUCTS AND SERVICES AND
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, TITLE, AND QUALITY. MOTOROLA DOES NOT REPRESENT OR WARRANT THAT
USE OF THE PRODUCTS AND SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE
OF SECURITY VULNERABILITIES, OR THAT THEY WILL MEET CUSTOMER’S PARTICULAR
REQUIREMENTS.
7
7. Indemnification.
7.1. General Indemnity. Motorola will defend, indemnify, and hold Customer harmless from and
against any and all damages, losses, liabilities, and expenses (including reasonable fees and
expenses of attorneys) arising from any actual third-party claim, demand, action, or proceeding
(“Claim”) for personal injury, death, or direct damage to tangible property to the extent caused by
Motorola’s negligence, gross negligence or willful misconduct while performing its duties under an
Ordering Document or an Addendum, except to the extent the claim arises from Customer’s
negligence or willful misconduct. Motorola’s duties under this Section 7.1 – General Indemnity are
conditioned upon: (a) Customer promptly notifying Motorola in writing of the Claim; (b) Motorola
having sole control of the defense of the suit and all negotiations for its settlement or compromise;
and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable
assistance in the defense of the Claim.
7.2. Intellectual Property Infringement. Motorola will defend Customer against any third-party
claim alleging that a Motorola-developed or manufactured Product or Service (the “Infringing
Product”) directly infringes a United States patent or copyright (“Infringement Claim”), and Motorola
will pay all damages finally awarded against Customer by a court of competent jurisdiction for an
Infringement Claim, or agreed to in writing by Motorola in settlement of an Infringement Claim.
Motorola’s duties under this Section 7.2 – Intellectual Property Infringement are conditioned
upon: (a) Customer promptly notifying Motorola in writing of the Infringement Claim; (b) Motorola
having sole control of the defense of the suit and all negotiations for its settlement or compromise;
and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable
assistance in the defense of the Infringement Claim.
7.2.1. If an Infringement Claim occurs, or in Motorola’s opinion is likely to occur, Motorola
may at its option and expense: (a) procure for Customer the right to continue using
the Infringing Product; (b) replace or modify the Infringing Product so that it becomes
non-infringing; or (c) grant Customer (i) a pro-rated refund of any amounts pre-paid
for the Infringing Product (if the Infringing Product is a software Product, i.e., Licensed
Software or Subscription Software) or (ii) a credit for the Infringing Product, less a
reasonable charge for depreciation (if the Infringing Product is Equipment, including
Equipment with embedded software).
7.2.2. In addition to the other damages disclaimed under this Agreement, Motorola will have
no duty to defend or indemnify Customer for any Infringement Claim that arises from
or is based upon: (a) Customer Data, Customer-Provided Equipment, Non-Motorola
Content, or third-party equipment, hardware, software, data, or other third-party
materials; (b) the combination of the Product or Service with any products or materials
not provided by Motorola; (c) a Product or Service designed, modified, or
manufactured in accordance with Customer’s designs, specifications, guidelines or
instructions; (d) a modification of the Product or Service by a party other than
Motorola; (e) use of the Product or Service in a manner for which the Product or
Service was not designed or that is inconsistent with the terms of this Agreement; or
(f) the failure by Customer to use or install an update to the Product or Service that is
intended to correct the claimed infringement. In no event will Motorola’s liability
resulting from an Infringement Claim extend in any way to any payments due on a
royalty basis, other than a reasonable royalty based upon revenue derived by
Motorola from Customer from sales or license of the Infringing Product.
7.2.3. This Section 7.2 – Intellectual Property Infringement provides Customer’s sole and
exclusive remedies and Motorola’s entire liability in the event of an Infringement
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Claim. For clarity, the rights and remedies provided in this Section are subject to, and
limited by, the restrictions set forth in Section 8 – Limitation of Liability below.
8. Limitation of Liability.
8.1. DISCLAIMER OF CONSEQUENTIAL DAMAGES. EXCEPT FOR PERSONAL INJURY OR
DEATH, MOTOROLA, ITS AFFILIATES, AND ITS AND THEIR RESPECTIVE OFFICERS,
DIRECTORS, EMPLOYEES, SUBCONTRACTORS, AGENTS, SUCCESSORS, AND ASSIGNS
(COLLECTIVELY, THE “MOTOROLA PARTIES”) WILL NOT BE LIABLE IN CONNECTION WITH
THIS AGREEMENT (WHETHER UNDER MOTOROLA’S INDEMNITY OBLIGATIONS, A CAUSE
OF ACTION FOR BREACH OF CONTRACT, UNDER TORT THEORY, OR OTHERWISE) FOR
ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL
DAMAGES OR DAMAGES FOR LOST PROFITS OR REVENUES, EVEN IF MOTOROLA HAS
BEEN ADVISED BY CUSTOMER OR ANY THIRD PARTY OF THE POSSIBILITY OF SUCH
DAMAGES OR LOSSES AND WHETHER OR NOT SUCH DAMAGES OR LOSSES ARE
FORESEEABLE.
8.2. DIRECT DAMAGES. EXCEPT FOR PERSONAL INJURY OR DEATH, THE TOTAL
AGGREGATE LIABILITY OF THE MOTOROLA PARTIES, WHETHER BASED ON A CLAIM IN
CONTRACT OR IN TORT, LAW OR EQUITY, RELATING TO OR ARISING OUT OF THE
AGREEMENT WILL NOT EXCEED THE FEES SET FORTH IN THE ORDERING DOCUMENT
UNDER WHICH THE CLAIM AROSE. NOTWITHSTANDING THE FOREGOING, FOR ANY
SUBSCRIPTION SOFTWARE OR FOR ANY RECURRING SERVICES, THE MOTOROLA
PARTIES’ TOTAL LIABILITY FOR ALL CLAIMS RELATED TO SUCH PRODUCT OR RECURRING
SERVICES IN THE AGGREGATE WILL NOT EXCEED THE TOTAL FEES PAID FOR SUCH
SUBSCRIPTION SOFTWARE OR RECURRING SERVICE, AS APPLICABLE, DURING THE
CONSECUTIVE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT FROM
WHICH THE FIRST CLAIM AROSE.
8.3. ADDITIONAL EXCLUSIONS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS
AGREEMENT, MOTOROLA WILL HAVE NO LIABILITY FOR DAMAGES ARISING OUT OF (A)
CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA
AVAILABLE THROUGH THE PRODUCTS OR SERVICES; (B) CUSTOMER-PROVIDED
EQUIPMENT, NON-MOTOROLA CONTENT, THE SITES, OR THIRD-PARTY EQUIPMENT,
HARDWARE, SOFTWARE, DATA, OR OTHER THIRD-PARTY MATERIALS, OR THE
COMBINATION OF PRODUCTS AND SERVICES WITH ANY OF THE FOREGOING; (C) LOSS OF
DATA OR HACKING; (D) MODIFICATION OF PRODUCTS OR SERVICES BY ANY PERSON
OTHER THAN MOTOROLA; (E) RECOMMENDATIONS PROVIDED IN CONNECTION WITH OR
BY THE PRODUCTS AND SERVICES; (F) DATA RECOVERY SERVICES OR DATABASE
MODIFICATIONS; OR (G) CUSTOMER’S OR ANY AUTHORIZED USER’S BREACH OF THIS
AGREEMENT OR MISUSE OF THE PRODUCTS AND SERVICES.
8.4. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the
purchase price for the disclaimed issues in Section 8.3 – Additional Exclusions above, but if
Motorola agrees to provide Services to help resolve such issues, Customer will reimburse Motorola
for its reasonable time and expenses, including by paying Motorola any Fees set forth in an Ordering
Document for such Services, if applicable.
8.5. Statute of Limitations. Customer may not bring any claims against a Motorola Party in
connection with this Agreement or the Products and Services more than one (1) year after the date
of accrual of the cause of action.
9. Confidentiality.
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9.1. Confidential Information. “Confidential Information” means any and all non-public
information provided by one Party (“Discloser”) to the other (“Recipient”) that is disclosed under
this Agreement in oral, written, graphic, machine recognizable, or sample form, being clearly
designated, labeled or marked as confidential or its equivalent or that a reasonable businessperson
would consider non-public and confidential by its nature. With respect to Motorola, Confidential
Information will also include Products and Services, and Documentation, as well as any other
information relating to the Products and Services. In order to be considered Confidential Information,
information that is disclosed orally must be identified as confidential at the time of disclosure and
confirmed by Discloser by submitting a written document to Recipient within thirty (30) days after
such disclosure. The written document must contain a summary of the Confidential Information
disclosed with enough specificity for identification purpose and must be labeled or marked as
confidential or its equivalent.
9.2. Obligations of Confidentiality. During the Term and for a period of three (3) years from the
expiration or termination of this Agreement, Recipient will (a) not disclose Confidential Information to
any third party, except as expressly permitted in this Section 9 - Confidentiality; (b) restrict
disclosure of Confidential Information to only those employees (including, employees of any wholly
owned subsidiary, a parent company, any other wholly owned subsidiaries of the same parent
company), agents or consultants who must access the Confidential Information for the purpose of,
and who are bound by confidentiality terms substantially similar to those in, this Agreement; (c) not
copy, reproduce, reverse engineer, de-compile or disassemble any Confidential Information; (d) use
the same degree of care as for its own information of like importance, but at least use reasonable
care, in safeguarding against disclosure of Confidential Information; (e) promptly notify Discloser
upon discovery of any unauthorized use or disclosure of the Confidential Information and take
reasonable steps to regain possession of the Confidential Information and prevent further
unauthorized actions or other breach of this Agreement; and (f) only use the Confidential Information
as needed to fulfill its obligations and secure its rights under this Agreement.
9.3. Exceptions. Recipient is not obligated to maintain as confidential any information that
Recipient can demonstrate by documentation (a) is publicly available at the time of disclosure or
becomes available to the public without breach of this Agreement; (b) is lawfully obtained from a
third party without a duty of confidentiality to Discloser; (c) is otherwise lawfully known to Recipient
prior to such disclosure without a duty of confidentiality to Discloser; or (d) is independently
developed by Recipient without the use of, or reference to, any of Discloser’s Confidential Information
or any breach of this Agreement. Additionally, Recipient may disclose Confidential Information to the
extent required by law, including a judicial or legislative order or proceeding and as required under
the Minnesota Government Data Practices Act.
9.4. Ownership of Confidential Information. All Confidential Information is and will remain the
property of Discloser and will not be copied or reproduced without the express written permission of
Discloser (including as permitted herein). Within ten (10) days of receipt of Discloser’s written
request, Recipient will return or destroy all Confidential Information to Discloser along with all copies
and portions thereof, or certify in writing that all such Confidential Information has been destroyed.
However, Recipient may retain (a) one (1) archival copy of the Confidential Information for use only
in case of a dispute concerning this Agreement and (b) Confidential Information that has been
automatically stored in accordance with Recipient’s standard backup or recordkeeping procedures,
provided, however that Recipient will remain subject to the obligations of this Agreement with respect
to any Confidential Information retained subject to clauses (a) or (b). No license, express or implied,
in the Confidential Information is granted to the Recipient other than to use the Confidential
Information in the manner and to the extent authorized by this Agreement. Discloser represents and
warrants that it is authorized to disclose any Confidential Information it discloses pursuant to this
Agreement.
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10. Proprietary Rights; Data; Feedback.
10.1. Data Definitions. The following terms will have the stated meanings: “Customer Contact
Data” means data Motorola collects from Customer, its Authorized Users, and their end users for
business contact purposes, including marketing, advertising, licensing and sales purposes; “Service
Use Data” means data generated by Customer’s use of the Products and Services or by Motorola’s
support of the Products and Services, including personal information, product performance and error
information, activity logs and date and time of use; “Customer Data” means data, information, and
content, including images, text, videos, documents, audio, telemetry, location and structured data
base records, provided by, through, or on behalf of Customer, its Authorized Users, and their end
users through the use of the Products and Services. Customer Data does not include Customer
Contact Data, Service Use Data, or information from publicly available sources or other Third-Party
Data or Motorola Data; “Third-Party Data” means information obtained by Motorola from publicly
available sources or its third party content providers and made available to Customer through the
Products or Services; “Motorola Data” means data owned or licensed by Motorola; “Feedback”
means comments or information, in oral or written form, given to Motorola by Customer or Authorized
Users, including their end users, in connection with or relating to the Products or Services; and
“Process” or “Processing” means any operation or set of operations which is performed on
personal information or on sets of personal information, whether or not by automated means, such
as collection, recording, copying, analyzing, caching, organization, structuring, storage, adaptation,
or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise
making available, alignment or combination, restriction, erasure or destruction.
10.2. Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with
access to software, tools, data, and other materials, including designs, utilities, models,
methodologies, systems, and specifications, which Motorola has developed or licensed from third
parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations,
translations, de-compilations, disassemblies, or derivative works of the foregoing, whether made by
Motorola or another party) (collectively, “Motorola Materials”). The Products and Services, Motorola
Data, Third-Party Data, and Documentation, are considered Motorola Materials. Except when
Motorola has expressly transferred title or other interest to Customer by way of an Addendum or
Ordering Document, the Motorola Materials are the property of Motorola or its licensors, and
Motorola or its licensors retain all right, title and interest in and to the Motorola Materials (including,
all rights in patents, copyrights, trademarks, trade names, trade secrets, know-how, other intellectual
property and proprietary rights, and all associated goodwill and moral rights). For clarity, this
Agreement does not grant to Customer any shared development rights in or to any Motorola
Materials or other intellectual property, and Customer agrees to execute any documents and take
any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its
licensors reserve all rights not expressly granted to Customer, and no rights, other than those
expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer
will not modify, disassemble, reverse engineer, derive source code or create derivative works from,
merge with other software, distribute, sublicense, sell, or export the Products and Services or other
Motorola Materials, or permit any third party to do so.
10.3. Ownership of Customer Data. Customer retains all right, title and interest, including
intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer
Data except those rights granted under this Agreement including the right to Process and use the
Customer Data as set forth in Section 10.4 – Processing Customer Data below and in other
applicable Addenda. The Parties agree that with regard to the Processing of personal information
which may be part of Customer Data, Customer is the controller and Motorola is the processor, and
may engage sub-processors pursuant to Section 10.4.3 – Sub-processors.
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10.4. Processing Customer Data.
10.4.1. Motorola Use of Customer Data. To the extent permitted by law, Customer grants
Motorola and its subcontractors a right to use Customer Data and a royalty-free,
worldwide, non-exclusive license to use Customer Data (including to process, host,
cache, store, reproduce, copy, modify, combine, analyze, create derivative works
from such Customer Data and to communicate, transmit, and distribute such
Customer Data to third parties engaged by Motorola) to (a) perform Services and
provide Products under the Agreement, (b) analyze the anonymized Customer Data
to operate, maintain, manage, and improve Motorola Products and Services, and (c)
create new products and services. Customer agrees that this Agreement, along with
the Documentation, are Customer’s complete and final documented instructions to
Motorola for the processing of Customer Data. Any additional or alternate instructions
must be agreed to according to the Change Order process. Customer represents and
warrants to Motorola that Customer’s instructions, including appointment of Motorola
as a processor or sub-processor, have been authorized by the relevant controller.
10.4.2. Collection, Creation, Use of Customer Data. Customer further represents and
warrants that the Customer Data, Customer’s collection, creation, and use of the
Customer Data (including in connection with Motorola’s Products and Services), and
Motorola’s use of such Customer Data in accordance with the Agreement, will not
violate any laws or applicable privacy notices or infringe any third-party rights
(including intellectual property and privacy rights). Customer also represents and
warrants that the Customer Data will be accurate and complete, and that Customer
has obtained all required consents, provided all necessary notices, and met any other
applicable legal requirements with respect to collection and use (including Motorola’s
and its subcontractors’ use) of the Customer Data as described in the Agreement.
10.4.3. Sub-processors. Customer agrees that Motorola may engage sub-processors who in
turn may engage additional sub-processors to Process personal data in accordance
with this Agreement. When engaging sub-processors, Motorola will enter into
agreements with the sub-processors to bind them to data processing obligations to
the extent required by law.
10.5. Data Retention and Deletion. Except for anonymized Customer Data, as described above,
or as otherwise provided under the Agreement, Motorola will delete all Customer Data following
termination or expiration of this MCA or the applicable Addendum or Ordering Document, with such
deletion to occur no later than ninety (90) days following the applicable date of termination or
expiration, unless otherwise required to comply with applicable law. Any requests for the exportation
or download of Customer Data must be made by Customer to Motorola in writing before expiration
or termination, subject to Section 13.9 – Notices. Motorola will have no obligation to retain such
Customer Data beyond expiration or termination unless the Customer has purchased extended
storage from Motorola through a mutually executed Ordering Document.
10.6. Service Use Data. Customer understands and agrees that Motorola may collect and use
Service Use Data for its own purposes, including the uses described below. Motorola may use
Service Use Data to (a) operate, maintain, manage, and improve existing and create new products
and services, (b) test products and services, (c) to aggregate Service Use Data and combine it with
that of other users, and (d) to use anonymized or aggregated data for marketing, research or other
business purposes. Service Use Data may be disclosed to third parties. It is Customer’s
responsibility to notify Authorized Users of Motorola’s collection and use of Service Use Data and to
obtain any required consents, provide all necessary notices, and meet any other applicable legal
12
requirements with respect to such collection and use, and Customer represents and warrants to
Motorola that it has complied and will continue to comply with this Section.
10.7. Third-Party Data and Motorola Data. Motorola Data and Third-Party Data may be available
to Customer through the Products and Services. Customer and its Authorized Users may use
Motorola Data and Third-Party Data as permitted by Motorola and the applicable Third-Party Data
provider, as described in the applicable Addendum. Unless expressly permitted in the applicable
Addendum, Customer will not, and will ensure its Authorized Users will not: (a) use the Motorola
Data or Third-Party Data for any purpose other than Customer’s internal business purposes; (b)
disclose the data to third parties; (c) “white label” such data or otherwise misrepresent its source or
ownership, or resell, distribute, sublicense, or commercially exploit the data in any manner; (d) use
such data in violation of applicable laws; (e) remove, obscure, alter, or falsify any marks or proprietary
rights notices indicating the source, origin, or ownership of the data; or (f) modify such data or
combine it with Customer Data or other data or use the data to build databases. Additional
restrictions may be set forth in the applicable Addendum. Any rights granted to Customer or
Authorized Users with respect to Motorola Data or Third-Party Data will immediately terminate upon
termination or expiration of the applicable Addendum, Ordering Document, or this MCA. Further,
Motorola or the applicable Third-Party Data provider may suspend, change, or terminate Customer’s
or any Authorized User’s access to Motorola Data or Third-Party Data if Motorola or such Third-Party
Data provider believes Customer’s or the Authorized User’s use of the data violates the Agreement,
applicable law or Motorola’s agreement with the applicable Third-Party Data provider. Upon
termination of Customer’s rights to use any Motorola Data or Third-Party Data, Customer and all
Authorized Users will immediately discontinue use of such data, delete all copies of such data, and
certify such deletion to Motorola. Notwithstanding any provision of the Agreement to the contrary,
Motorola will have no liability for Third-Party Data or Motorola Data available through the Products
and Services. Motorola and its Third-Party Data providers reserve all rights in and to Motorola Data
and Third-Party Data not expressly granted in an Addendum or Ordering Document.
10.8. Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any
confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may
use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or
payment to Customer or Authorized Users and Customer represents and warrants that it has
obtained all necessary rights and consents to grant Motorola the foregoing rights.
10.9. Improvements; Products and Services. The Parties agree that, notwithstanding any provision
of this MCA or the Agreement to the contrary, all fixes, modifications and improvements to the
Services or Products conceived of or made by or on behalf of Motorola that are based either in whole
or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive
property of Motorola and all right, title and interest in and to such fixes, modifications or
improvements will vest solely in Motorola. Customer agrees to execute any written documents
necessary to assign any intellectual property or other rights it may have in such fixes, modifications
or improvements to Motorola.
11. Force Majeure; Delays Caused by Customer.
11.1. Force Majeure. Except for Customer’s payment obligations hereunder, neither Party will be
responsible for nonperformance or delayed performance due to events outside of its reasonable
control. If performance will be significantly delayed, the affected Party will provide notice to the other
Party, and the Parties will agree (in writing) upon a reasonable extension to any applicable
performance schedule.
11.2. Delays Caused by Customer. Motorola’s performance of the Products and Services will be
excused for delays caused by Customer or its Authorized Users or subcontractors, or by failure of
13
any assumptions set forth in this Agreement (including in any Addendum or Ordering Document). In
the event of a delay under this Section 11.2 – Delays Caused by Customer, (a) Customer will
continue to pay the Fees as required hereunder, (b) the Parties will agree (in writing) upon a
reasonable extension to any applicable performance schedule, and (c) Customer will compensate
Motorola for its out-of-pocket costs incurred due to the delay (including those incurred by Motorola’s
affiliates, vendors, and subcontractors).
12. Disputes. The Parties will use the following procedure to resolve any disputes relating to or
arising out of this Agreement (each, a “Dispute”):
12.1. Governing Law. All matters relating to or arising out of the Agreement are governed by the
laws of the State of Illinois, unless Customer is the United States Government (or an agency thereof),
in which case all matters relating to or arising out of the Agreement will be governed by the laws of
the State in which the Products and Services are provided. The terms of the U.N. Convention on
Contracts for the International Sale of Goods and the Uniform Computer Information Transactions
Act will not apply.
12.2. Negotiation; Mediation. Either Party may initiate dispute resolution procedures by sending a
notice of Dispute (“Notice of Dispute”) to the other Party. The Parties will attempt to resolve the
Dispute promptly through good faith negotiations, including timely escalation of the Dispute to
executives who have authority to settle the Dispute (and who are at a higher level of management
than the persons with direct responsibility for the matter). If a Dispute is not resolved through
negotiation, either Party may initiate mediation by sending a notice of mediation (“Notice of
Mediation”) to the other Party. The Parties will choose an independent mediator within thirty (30)
days of such Notice of Mediation. Neither Party may unreasonably withhold consent to the selection
of a mediator, but if the Parties are unable to agree upon a mediator, either Party may request that
the American Arbitration Association nominate a mediator. Each Party will bear its own costs of
mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in
the mediation in good faith and will be represented at the mediation by a business executive with
authority to settle the Dispute. All in person meetings under this Section 12.2 – Negotiation;
Mediation will take place in Minneapolis, Minnesota, and all communication relating to the Dispute
resolution will be maintained in strict confidence by the Parties. Notwithstanding the foregoing, any
Dispute arising from or relating to Motorola’s intellectual property rights will not be subject to
negotiation or mediation in accordance with this Section, but instead will be decided by a court of
competent jurisdiction, in accordance with Section 12.3 – Litigation, Venue, Jurisdiction below.
12.3. Litigation, Venue, Jurisdiction. If the Dispute has not been resolved by mediation within sixty
(60) days from the Notice of Mediation, either Party may submit the Dispute exclusively to a court in
Hennepin County, Minnesota. Each Party expressly consents to the exclusive jurisdiction of such
courts for resolution of any Dispute and to enforce the outcome of any mediation.
13. General.
13.1. Compliance with Laws. Each Party will comply with applicable laws in connection with the
performance of its obligations under this Agreement, including that Customer will ensure its and its
Authorized Users’ use of the Products and Services complies with law (including privacy laws), and
Customer will obtain any FCC and other licenses or authorizations (including licenses or
authorizations required by foreign regulatory bodies) required for its and its Authorized Users’ use of
the Products and Services. Motorola may, at its discretion, cease providing or otherwise modify
Products and Services (or any terms related thereto in an Addendum or Ordering Document), in
order to comply with any changes in applicable law.
13.2. Audit; Monitoring.
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13.2.1 Motorola will have the right to monitor and audit use of the Products, which may also
include access by Motorola to Customer Data and Service Use Data. Customer will
provide notice of such monitoring to its Authorized Users and obtain any required
consents, including individual end users, and will cooperate with Motorola in any
monitoring or audit. Customer will maintain during the Term, and for two (2) years
thereafter, accurate records relating to any software licenses granted under this
Agreement to verify compliance with this Agreement. Motorola or a third party
(“Auditor”) may inspect Customer’s and, as applicable, Authorized Users’ premises,
books, and records. Motorola will pay expenses and costs of the Auditor, unless
Customer is found to be in violation of the terms of the Agreement, in which case
Customer will be responsible for such expenses and costs.
13.2.2 Pursuant to Minnesota Statutes § 16C.05, subd. 5, Motorola agrees that the books,
records, documents, and accounting procedures and practices of Motorola, that are
relevant to the contract or transaction (collectively, “Records”), are subject to
examination by the Customer and the state auditor or legislative auditor for a minimum
of six years. Motorola shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or
termination of this Agreement. Notwithstanding the foregoing, any auditing of
Motorola Records requires thirty (30) days prior written notice and the parties shall
arrange for such audit to be at a Motorola facility during normal business hours. In
no circumstances will Motorola be required to create or maintain documents not kept
in the ordinary course of Motorola business operations, nor will Motorola be required
to disclose any information, including but not limited to product cost data, which it
considers confidential or proprietary to Motorola.
13.3. Assignment and Subcontracting. Neither Party may assign or otherwise transfer this
Agreement without the prior written approval of the other Party. Motorola may assign or otherwise
transfer this Agreement or any of its rights or obligations under this Agreement without consent (a)
for financing purposes, (b) in connection with a merger, acquisition or sale of all or substantially all
of its assets, (c) as part of a corporate reorganization, or (d) to a subsidiary corporation. Subject to
the foregoing, this Agreement will be binding upon the Parties and their respective successors and
assigns.
13.4. Waiver. A delay or omission by either Party to exercise any right under this Agreement will
not be construed to be a waiver of such right. A waiver by either Party of any of the obligations to
be performed by the other, or any breach thereof, will not be construed to be a waiver of any
succeeding breach or of any other obligation. All waivers must be in writing and signed by the Party
waiving its rights.
13.5. Severability. If any provision of the Agreement is found by a court of competent jurisdiction
to be invalid, illegal, or otherwise unenforceable, such provision will be deemed to be modified to
reflect as nearly as possible the original intentions of the Parties in accordance with applicable law.
The remaining provisions of this Agreement will not be affected, and each such provision will be valid
and enforceable to the full extent permitted by applicable law.
13.6. Independent Contractors. Each Party will perform its duties under this Agreement as an
independent contractor. The Parties and their personnel will not be considered to be employees or
agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the
right or authority to make commitments of any kind for the other. This Agreement will not constitute,
create, or be interpreted as a joint venture, partnership, or formal business organization of any kind.
15
13.7. Third-Party Beneficiaries. The Agreement is entered into solely between, and may be
enforced only by, the Parties. Each Party intends that the Agreement will not benefit, or create any
right or cause of action in or on behalf of, any entity other than the Parties. Notwithstanding the
foregoing, a licensor or supplier of third-party software included in the software Products will be a
direct and intended third-party beneficiary of this Agreement.
13.8. Interpretation. The section headings in this Agreement are included only for convenience The
words “including” and “include” will be deemed to be followed by the phrase “without limitation”. This
Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against
either Party.
13.9. Notices. Notices required under this Agreement to be given by one Party to the other must
be in writing and either personally delivered or sent to the address provided by the other Party by
certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such
as FedEx, UPS, or DHL), and will be effective upon receipt.
13.10. Cumulative Remedies. Except as specifically stated in this Agreement, all remedies provided
for in this Agreement will be cumulative and in addition to, and not in lieu of, any other remedies
available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in
this Agreement, the election by a Party of any remedy provided for in this Agreement or otherwise
available to such Party will not preclude such Party from pursuing any other remedies available to
such Party at law, in equity, by contract, or otherwise.
13.11. Survival. The following provisions will survive the expiration or termination of this Agreement
for any reason: Section 2.4 – Customer Obligations; Section 3.4 – Effect of Termination or
Expiration; Section 4 – Payment and Invoicing; Section 6.5 – Warranty Disclaimer; Section 8
– Limitation of Liability; Section 9 – Confidentiality; Section 10 – Proprietary Rights; Data;
Feedback; Section 11 – Force Majeure; Delays Caused by Customer; Section 12 – Disputes;
and Section 13 – General.
13.12. Data Practices Act Compliance. Any and all data provided to Motorola, received from
Motorola, created, collected, received, stored, used, maintained, or disseminated by Motorola
pursuant to this Agreement shall be administered in accordance with, and is subject to the
requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
Motorola agrees to notify the City within seven (7) business days if it receives a data request from
a third party. This paragraph does not create a duty on the part of Motorola to provide access to
public data to the public if the public data are available from the City, except as required by the terms
of this Agreement. These obligations shall survive the termination or completion of this Agreement
13.13. No Discrimination. Motorola agrees not to discriminate in providing the Products or Services
under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual
orientation, status with regard to public assistance, or religion. Violation of any part of this provision
may lead to immediate termination of this Agreement. Motorola agrees to comply with Americans
with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the
Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Motorola agrees to hold harmless
and indemnify the Customer from costs, including but not limited to direct damages, reasonable
attorneys’ fees, in any action or proceeding brought alleging a violation of these laws by Motorola or
its officers, agents, employees, representatives and subcontractors. Upon request, Motorola shall
provide a reasonable accommodation to allow individuals with disabilities to participate in all Work
under this Agreement. Motorola agrees to utilize its own auxiliary aid or service in order to comply
with ADA requirements for effective communication with individuals with disabilities.
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13.14. Entire Agreement. This Agreement, including all Addenda and Ordering Documents,
constitutes the entire agreement of the Parties regarding the subject matter hereto, and supersedes
all previous agreements, proposals, and understandings, whether written or oral, relating to this
subject matter. This Agreement may be executed in multiple counterparts, and will have the same
legal force and effect as if the Parties had executed it as a single document. The Parties may sign
in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a
signature, will be treated, and will have the same effect as an original signature, and will have the
same effect, as an original signed copy of this document. This Agreement may be amended or
modified only by a written instrument signed by authorized representatives of both Parties. The
preprinted terms and conditions found on any Customer purchase order, acknowledgment, or other
form will not be considered an amendment or modification or part of this Agreement, even if a
representative of each Party signs such document.
The Parties hereby enter into this MCA as of the Effective Date.
Motorola Solutions, Inc. CITY OF GOLDEN VALLEY
By: ______________________________ By: ______________________________
Name: ___________________________ Name: SHEPARD M. HARRIS
Title: ____________________________ Title: MAYOR
Date: ____________________________ Date: DECEMBER 21, 2021
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Equipment Purchase and Software License Addendum
This Equipment Purchase and Software License Addendum (this “EPSLA”) is entered into between
Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661
(“Motorola”) and the entity set forth in the signature block in the MCA (“Customer”), and will be
subject to, and governed by, the terms of the Master Customer Agreement entered into between the
Parties (the “MCA”). Capitalized terms used in this EPSLA, but not defined herein, will have the
meanings set forth in the MCA.
1. Addendum. This EPSLA governs Customer’s purchase of Equipment and license of
Licensed Software (and, if set forth in an Ordering Document, related Services) from Motorola, and
will form part of the Parties’ Agreement.
2. Delivery of Equipment and Licensed Software.
2.1. Delivery and Risk of Loss. Motorola will provide to Customer the Products (and, if applicable,
related Services) set forth in an Ordering Document, in accordance with the terms of the Agreement.
Motorola will, using commercially reasonable practices, pack the ordered Equipment and ship such
Equipment to the Customer address set forth in the applicable Ordering Document or otherwise
provided by Customer in writing, using a carrier selected by Motorola. Notwithstanding the foregoing,
delivery of Equipment (and any incorporated Licensed Software) will occur, and title and risk of loss
for the Equipment will pass to Customer, upon shipment by Motorola in accordance with Ex Works,
Motorola’s premises (Incoterms 2020). Customer will pay all shipping costs, taxes, and other charges
applicable to the shipment and import or export of the Products and Services, as applicable, and
Customer will be responsible for reporting the Products for personal property tax purposes. Delivery
of Licensed Software for installation on Equipment or Customer-Provided Equipment will occur upon
the earlier of (a) electronic delivery of the Licensed Software by Motorola, and (b) the date Motorola
otherwise makes the Licensed Software available for download by Customer. If agreed upon in an
Ordering Document, Motorola will also provide Services related to such Products.
2.2. Delays. Any shipping dates set forth in an Ordering Document are approximate, and while
Motorola will make reasonable efforts to ship Products by any such estimated shipping date,
Motorola will not be liable for any delay or related damages to Customer. Time for delivery will not
be of the essence, and delays will not constitute grounds for cancellation, penalties, termination, or
a refund.
2.3. Beta Services. If Motorola makes any beta version of a software application (“Beta Service”)
available to Customer, Customer may choose to use such Beta Service at its own discretion,
provided, however, that Customer will use the Beta Service solely for purposes of Customer’s
evaluation of such Beta Service, and for no other purpose. Customer acknowledges and agrees that
all Beta Services are offered “as-is” and without any representations or warranties or other
commitments or protections from Motorola. Motorola will determine the duration of the evaluation
period for any Beta Service, in its sole discretion, and Motorola may discontinue any Beta Service at
any time. Customer acknowledges that Beta Services, by their nature, have not been fully tested and
may contain defects or deficiencies.
3. Licensed Software License and Restrictions.
3.1. Licensed Software License. Subject to Customer’s and its Authorized Users’ compliance with
the Agreement (including payment terms), Motorola hereby grants Customer and its Authorized
Users a limited, non-transferable, non-sublicenseable, and non-exclusive license to use the Licensed
Software identified in an Ordering Document, in object code form only, and the associated
Documentation, solely in connection with the Equipment provided by Motorola or authorized
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Customer-Provided Equipment (as applicable, the “Designated Products”) and solely for
Customer’s internal business purposes. Unless otherwise stated in an Addendum or the Ordering
Document, the foregoing license grant will be limited to the number of licenses set forth in the
applicable Ordering Document and will continue for the life of the applicable Designated Product.
Except as otherwise permitted in an applicable Addendum or Ordering Document, Customer may
install, access, and use Licensed Software only in Customer’s owned or controlled facilities, including
any authorized mobile sites; provided, however, that Authorized Users using authorized mobile or
handheld devices may also log into and access the Licensed Software remotely from any location.
3.2. Subscription License Model. If the Parties mutually agree that any Licensed Software
purchased under this EPSLA will be replaced with or upgraded to Subscription Software, then upon
such time which the Parties execute the applicable Ordering Document, the licenses granted under
this EPSLA will automatically terminate, and such Subscription Software will be governed by the
terms of the applicable Addendum under this Agreement.
3.3. End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain
Licensed Software is governed by a separate license, EULA, or other agreement, including terms
governing third-party equipment or software, such as open source software, included in the Products
and Services. Customer will comply, and ensure its Authorized Users comply, with any such
additional terms applicable to third-party equipment or software.
3.4. Customer Restrictions. Customers and Authorized Users will comply with the applicable
Documentation in connection with their use of the Products. Customer will not and will not allow
others, including the Authorized Users, to: (a) make the Licensed Software available for use by
unauthorized third parties, including via a commercial rental or sharing arrangement; (b) reverse
engineer, disassemble, or reprogram the Licensed Software or any portion thereof to a human-
readable form; (c) modify, create derivative works of, or merge the Licensed Software with other
software or equipment; (d) copy, reproduce, distribute, lend, lease, or transfer the Licensed Software
or Documentation for or to any third party without the prior express written permission of Motorola;
(e) take any action that would cause the Licensed Software or Documentation to be placed in the
public domain; (f) use the Licensed Software to compete with Motorola; or (g) remove, alter, or
obscure, any copyright or other notice.
3.5. Copies. Customer may make one (1) copy of the Licensed Software solely for archival, back-
up, or disaster recovery purposes during the term of the applicable Licensed Software license.
Customer may make as many copies of the Documentation reasonably required for the internal use
of the Licensed Software during such Licensed Software’s license term. Unless otherwise authorized
by Motorola in writing, Customer will not, and will not enable or allow any third party to: (a) install a
licensed copy of the Licensed Software on more than one (1) unit of a Designated Product; or (b)
copy onto or transfer Licensed Software installed in a unit of a Designated Product onto another
device. Customer may temporarily transfer Licensed Software installed on a Designated Product to
another device if the Designated Product is inoperable or malfunctioning, if Customer provides
written notice to Motorola of the temporary transfer and identifies the device on which the Licensed
is transferred. Temporary transfer of the Licensed Software to another device must be discontinued
when the original Designated Product is returned to operation and the Licensed Software must be
removed from the other device. Customer must provide prompt written notice to Motorola at the time
temporary transfer is discontinued.
3.6. Resale of Equipment. Equipment contains embedded Licensed Software. If Customer
desires to sell its used Equipment to a third party, Customer must first receive prior written
authorization from Motorola and obtain written acceptance of the applicable Licensed Software
license terms, including the obligation to pay relevant license fees, from such third party.
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4. Term.
4.1. Term. The term of this EPSLA (the “EPSLA Term”) will commence upon either (a) the
Effective Date of the MCA, if this EPSLA is attached to the MCA as of such Effective Date, or (b) the
EPSLA Date set forth on the signature page below, if this EPSLA is executed after the MCA Effective
Date, and will continue until the later of (i) three (3) years after the first order for Products is placed
via an Ordering Document, or (ii) the expiration of all applicable warranty periods (as set forth in
Section 6.1 – Motorola Warranties below) under this EPSLA, unless this EPSLA or the Agreement
is earlier terminated in accordance with the terms of the Agreement.
4.2. Termination. Notwithstanding the termination provisions of the MCA, Motorola may terminate
this EPSLA (and any Ordering Documents hereunder) immediately upon notice to Customer if
Customer breaches Section 3 – Licensed Software License and Restrictions of this EPSLA, or
any other provision related to Licensed Software license scope or restrictions set forth in an Ordering
Document, EULA, or other applicable Addendum. For clarity, upon termination or expiration of the
EPSLA Term, all Motorola obligations under this EPSLA (including with respect to Equipment and
Licensed Software delivered hereunder) will terminate. If Customer desires to purchase additional
Services in connection with such Equipment or Licensed Software, Customer may enter into a
separate Addendum with Motorola, governing such Services. Customer acknowledges that Motorola
made a considerable investment of resources in the development, marketing, and distribution of the
Licensed Software and Documentation, and that Customer’s breach of the Agreement will result in
irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee
breaches this Agreement, in addition to termination, Motorola will be entitled to all available remedies
at law or in equity, including immediate injunctive relief and repossession of all non-embedded
Licensed Software and associated Documentation.
4.3. Equipment as a Service. In the event that Customer purchases any Equipment at a price
below the MSRP for such Equipment in connection Customer entering into a fixed- or minimum
required-term agreement for Subscription Software, and Customer or Motorola terminates the
Agreement, this EPSLA, or other applicable Addendum (such as the Addendum governing the
purchase of such Subscription Software) prior to the expiration of such fixed- or minimum required-
term, then Motorola will have the right to invoice Customer for, and Customer will pay, the amount
of the discount to the MSRP for the Equipment or such other amount set forth in the applicable
Addendum or Ordering Document. This Section will not limit any other remedies Motorola may have
with respect to an early termination.
5. Payment. Customer will pay invoices for the Products and Services provided under this
EPSLA in accordance with the invoice payment terms set forth in the MCA. Generally, invoices are
issued after shipment of Equipment or upon Motorola’s delivery of Licensed Software (in accordance
with Section 2.1 – Delivery and Risk of Loss), as applicable, but if a specific invoicing or payment
schedule is set forth in the applicable Ordering Document, EULA or other Addendum, such schedule
will control with respect to the applicable Products and Services referenced therein. Motorola will
have the right to suspend future deliveries of Products and Services if Customer fails to make any
payments when due.
6. Representations and Warranties; Liability.
6.1. Motorola Warranties. Subject to the disclaimers and exclusions set forth in the MCA and this
EPSLA, (a) for a period of one (1) year commencing upon the delivery of Motorola-manufactured
Equipment under Section 2.1 – Delivery and Risk of Loss, Motorola represents and warrants that
such Motorola-manufactured Equipment, under normal use, will be free from material defects in
materials and workmanship; (b) to the extent permitted by the providers of third-party software or
hardware included in the Products and Services, Motorola will pass through to Customer any
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warranties provided by such third parties, which warranties will apply for the period defined by the
applicable third party; and (c) for a period of ninety (90) days commencing upon the delivery of
Motorola-owned Licensed Software under Section 2.1 – Delivery and Risk of Loss, Motorola
represents and warrants that such Licensed Software, when used in accordance with the
Documentation and the Agreement, will be free from reproducible defects that prevent operation of
features critical to the primary functionality or successful operation of the Motorola-developed
Licensed Software (as determined by Motorola). The warranty set forth in subsection (c) will be
referred to as the “Motorola Licensed Software Warranty”. As Customer’s sole and exclusive
remedy for any breach of the Motorola Licensed Software Warranty, Motorola will use commercially
reasonable efforts to remedy the material defect in the applicable Licensed Software; provided,
however, that if Motorola does not remedy such material defect within a reasonable time, then at
Motorola’s sole option, Motorola will either replace the defective Licensed Software with functionally-
equivalent software, provide substitute software to Customer, or terminate the applicable software
license and refund any paid license fees to Customer on a pro-rata basis. For clarity, the Motorola
Licensed Software Warranty applies only to the most current version of the Licensed Software issued
by Motorola, and issuance of updated versions of any Licensed Software does not result in a renewal
or extension of the Motorola Licensed Software Warranty beyond the ninety (90) day warranty period.
6.2. ADDITIONAL EXCLUSIONS. IN ADDITION TO THE EXCLUSIONS FROM DAMAGES SET
FORTH IN THE MCA, AND NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE
CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) DEFECTS IN OR DAMAGE TO
PRODUCTS RESULTING FROM USE OTHER THAN IN THE NORMAL AUTHORIZED MANNER,
OR FROM ACCIDENT, LIQUIDS, OR NEGLECT; (B) TESTING, MAINTENANCE, REPAIR,
INSTALLATION, OR MODIFICATION BY PARTIES OTHER THAN MOTOROLA; (C) CUSTOMER’S
OR ANY AUTHORIZED USER’S FAILURE TO COMPLY WITH INDUSTRY AND OSHA OR OTHER
LEGAL STANDARDS; (D) DAMAGE TO RADIO ANTENNAS, UNLESS CAUSED BY DEFECTS IN
MATERIAL OR WORKMANSHIP; (E) EQUIPMENT WITH NO SERIAL NUMBER; (F) BATTERIES
OR CONSUMABLES; (G) FREIGHT COSTS FOR SHIPMENT TO REPAIR DEPOTS; (H)
COSMETIC DAMAGE THAT DOES NOT AFFECT OPERATION; (I) NORMAL WEAR AND TEAR;
(J) ISSUES OR OBSOLESCENCE OF LICENSED SOFTWARE DUE TO CHANGES IN CUSTOMER
OR AUTHORIZED USER REQUIREMENTS, EQUIPMENT, OR SYSTEMS; (K) TRACKING AND
LOCATION-BASED SERVICES; OR (L) BETA SERVICES.
6.3. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the
purchase price for the disclaimed or excluded issues in the MCA or Section 6.2 – Additional
Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer
will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees
set forth in an Ordering Document for such Services, if applicable.
7. Copyright Notices. The existence of a copyright notice on any Licensed Software will not
be construed as an admission or presumption of publication of the Licensed Software or public
disclosure of any trade secrets associated with the Licensed Software.
8. Survival. The following provisions will survive the expiration or termination of this EPSLA for
any reason: Section 3 – Licensed Software License and Restrictions; Section 4 – Term; Section
5 – Payment; Section 6.2 – Additional Exclusions; Section 8 – Survival.
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Subscription Software Addendum
This Subscription Software Addendum (this “SSA”) is entered into between Motorola Solutions, Inc.,
with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity set
forth in the signature block in the MCA (“Customer”), and will be subject to, and governed by, the
terms of the Master Customer Agreement entered into between the Parties (the “MCA”). Capitalized
terms used in this SSA, but not defined herein, will have the meanings set forth in the MCA.
1. Addendum. This SSA governs Customer’s purchase of Subscription Software (and, if set
forth in an Ordering Document, related Services) from Motorola, and will form part of the Parties’
Agreement. Additional Subscription Software-specific Addenda or other terms and conditions may
apply to certain Subscription Software, where such terms are provided or presented to Customer.
2. Delivery of Subscription Software.
2.1. Delivery. During the applicable Subscription Term (as defined below), Motorola will provide
to Customer the Subscription Software set forth in an Ordering Document, in accordance with the
terms of the Agreement. Motorola will provide Customer advance notice (which may be provided
electronically) of any planned downtime. Delivery will occur upon Customer’s receipt of credentials
required for access to the Subscription Software or upon Motorola otherwise providing access to the
Subscription Software. If agreed upon in an Ordering Document, Motorola will also provide Services
related to such Subscription Software.
2.2. Modifications. In addition to other rights to modify the Products and Services set forth in the
MCA, Motorola may modify the Subscription Software, any associated recurring Services and any
related systems so long as their functionality (as described in the applicable Ordering Document) is
not materially degraded. Documentation for the Subscription Software may be updated to reflect
such modifications. For clarity, new features or enhancements that are added to any Subscription
Software may be subject to additional Fees.
2.3. User Credentials. If applicable, Motorola will provide Customer with administrative user
credentials for the Subscription Software, and Customer will ensure such administrative user
credentials are accessed and used only by Customer’s employees with training on their proper use.
Customer will protect, and will cause its Authorized Users to protect, the confidentiality and security
of all user credentials, including any administrative user credentials, and maintain user credential
validity, including by updating passwords. Customer will be liable for any use of the Subscription
Software through such user credential (including through any administrative user credentials),
including any changes made to the Subscription Software or issues or user impact arising therefrom.
To the extent Motorola provides Services to Customer in order to help resolve issues resulting from
changes made to the Subscription Software through user credentials, including through any
administrative user credentials, or issues otherwise created by Authorized Users, such Services will
be billed to Customer on a time and materials basis, and Customer will pay all invoices in accordance
with the payment terms of the MCA.
2.4. Beta Services. If Motorola makes any beta version of a software application (“Beta Service”)
available to Customer, Customer may choose to use such Beta Service at its own discretion,
provided, however, that Customer will use the Beta Service solely for purposes of Customer’s
evaluation of such Beta Service, and for no other purpose. Customer acknowledges and agrees that
all Beta Services are offered “as-is” and without any representations or warranties or other
commitments or protections from Motorola. Motorola will determine the duration of the evaluation
period for any Beta Service, in its sole discretion, and Motorola may discontinue any Beta Service at
any time. Customer acknowledges that Beta Services, by their nature, have not been fully tested and
may contain defects or deficiencies.
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3. Subscription Software License and Restrictions.
3.1. Subscription Software License. Subject to Customer’s and its Authorized Users’ compliance
with the Agreement, including payment terms, Motorola hereby grants Customer and its Authorized
Users a limited, non-transferable, non-sublicenseable, and non-exclusive license to use the
Subscription Software identified in an Ordering Document, and the associated Documentation, solely
for Customer’s internal business purposes. The foregoing license grant will be limited to use in the
territory and to the number of licenses set forth in an Ordering Document (if applicable), and will
continue for the applicable Subscription Term. Customer may access, and use the Subscription
Software only in Customer’s owned or controlled facilities, including any authorized mobile sites;
provided, however, that Authorized Users using authorized mobile or handheld devices may also log
into and access the Subscription Software remotely from any location. No custom development work
will be performed under this Addendum.
3.2. End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain
Subscription Software is governed by a separate license, EULA, or other agreement, including terms
governing third-party software, such as open source software, included in the Subscription Software.
Customer will comply, and ensure its Authorized Users comply, with such additional license
agreements.
3.3. Customer Restrictions. Customers and Authorized Users will comply with the applicable
Documentation and the copyright laws of the United States and all other relevant jurisdictions
(including the copyright laws where Customer uses the Subscription Software) in connection with
their use of the Subscription Software. Customer will not, and will not allow others including the
Authorized Users, to make the Subscription Software available for use by unauthorized third parties,
including via a commercial rental or sharing arrangement; reverse engineer, disassemble, or
reprogram software used to provide the Subscription Software or any portion thereof to a human-
readable form; modify, create derivative works of, or merge the Subscription Software or software
used to provide the Subscription Software with other software; copy, reproduce, distribute, lend, or
lease the Subscription Software or Documentation for or to any third party; take any action that would
cause the Subscription Software, software used to provide the Subscription Software, or
Documentation to be placed in the public domain; use the Subscription Software to compete with
Motorola; remove, alter, or obscure, any copyright or other notice; share user credentials (including
among Authorized Users); use the Subscription Software to store or transmit malicious code; or
attempt to gain unauthorized access to the Subscription Software or its related systems or networks.
4. Term.
4.1. Subscription Terms. The duration of Customer’s subscription to the first Subscription
Software and any associated recurring Services ordered under this SSA (or the first Subscription
Software or recurring Service, if multiple are ordered at once) will commence upon delivery of such
Subscription Software (and recurring Services, if applicable) and will continue for a twelve (12) month
period or such longer period identified in an Ordering Document (the “Initial Subscription Period”).
Following the Initial Subscription Period, Customer’s subscription to the Subscription Software and
any recurring Services will automatically renew for additional twelve (12) month periods (each, a
“Renewal Subscription Year”), unless either Party notifies the other Party of its intent not to renew
at least thirty (30) days before the conclusion of the then-current Subscription Term. (The Initial
Subscription Period and each Renewal Subscription Year will each be referred to herein as a
“Subscription Term”.) Motorola may increase Fees prior to any Renewal Subscription Year. In such
case, Motorola will notify Customer of such proposed increase no later than thirty (30) days prior to
commencement of such Renewal Subscription Year. Unless otherwise specified in the applicable
Ordering Document, if Customer orders any additional Subscription Software or recurring Services
under this SSA during an in-process Subscription Term, the subscription for each new Subscription
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Software or recurring Service will (a) commence upon delivery of such Subscription Software or
recurring Service, and continue until the conclusion of Customer’s then-current Subscription Term
(a “Partial Subscription Year”), and (b) automatically renew for Renewal Subscription Years
thereafter, unless either Party notifies the other Party of its intent not to renew at least thirty (30)
days before the conclusion of the then-current Subscription Term. Thus, unless otherwise specified
in the applicable Ordering Document, the Subscription Terms for all Subscription Software and
recurring Services hereunder will be synchronized.
4.2. Term. The term of this SSA (the “SSA Term ”) will commence upon either (a) the Effective
Date of the MCA, if this SSA is attached to the MCA as of such Effective Date, or (b) the SSA Date
set forth on the signature page below, if this SSA is executed after the MCA Effective Date, and will
continue until the expiration or termination of all Subscription Terms under this SSA, unless this SSA
or the Agreement is earlier terminated in accordance with the terms of the Agreement.
4.3. Termination. Notwithstanding the termination provisions of the MCA, Motorola may terminate
this SSA (or any Addendum or Ordering Documents hereunder), or suspend delivery of Subscription
Software or Services, immediately upon notice to Customer if (a) Customer breaches Section 3 –
Subscription Software License and Restrictions of this SSA, or any other provision related to
Subscription Software license scope or restrictions set forth in an Addendum or Ordering Document,
or (b) it determines that Customer’s use of the Subscription Software poses, or may pose, a security
or other risk or adverse impact to any Subscription Software, Motorola, Motorola’s systems, or any
third party (including other Motorola customers). Customer acknowledges that Motorola made a
considerable investment of resources in the development, marketing, and distribution of the
Subscription Software and Documentation, and that Customer’s breach of the Agreement will result
in irreparable harm to Motorola for which monetary damages would be inadequate. If Customer
breaches this Agreement, in addition to termination, Motorola will be entitled to all available remedies
at law or in equity (including immediate injunctive relief).
4.4. Wind Down of Subscription Software. In addition to the termination rights in the MCA,
Motorola may terminate any Ordering Document and Subscription Term, in whole or in part, in the
event Motorola plans to cease offering the applicable Subscription Software or Service to customers.
5. Payment.
5.1. Payment. Unless otherwise provided in an Ordering Document (and notwithstanding the
provisions of the MCA), Customer will prepay an annual subscription Fee set forth in an Ordering
Document for each Subscription Software and associated recurring Service, before the
commencement of each Subscription Term. For any Partial Subscription Year, the applicable annual
subscription Fee will be prorated based on the number of months in the Partial Subscription Year.
The annual subscription Fee for Subscription Software and associated recurring Services may
include certain one-time Fees, such as start-up fees, license fees, or other fees set forth in an
Ordering Document. Motorola will have the right to suspend the Subscription Software and any
recurring Services if Customer fails to make any payments when due.
5.2. License True-Up. Motorola will have the right to conduct an audit of total user licenses
credentialed by Customer for any Subscription Software during a Subscription Term, and Customer
will cooperate with such audit. If Motorola determines that Customer’s usage of the Subscription
Software during the applicable Subscription Term exceeded the total number of licenses purchased
by Customer, Motorola may invoice Customer for the additional licenses used by Customer, pro-
rated for each additional license from the date such license was activated, and Customer will pay
such invoice in accordance with the payment terms in the MCA.
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6. Liability.
6.1. ADDITIONAL EXCLUSIONS. IN ADDITION TO THE EXCLUSIONS FROM DAMAGES SET
FORTH IN THE MCA, AND NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE
CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF
CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE
TO CUSTOMER’S OR THIRD PARTIES’ SYSTEMS, EQUIPMENT, OR DATA, INCLUDING DENIAL
OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION
SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY DATA AVAILABLE
THROUGH THE SUBSCRIPTION SOFTWARE OR SERVICES, OR INTERPRETATION, USE, OR
MISUSE THEREOF; (D) TRACKING AND LOCATION-BASED SERVICES; OR (E) BETA
SERVICES.
6.2. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the
purchase price for the disclaimed or excluded issues in the MCA or Section 6.1 – Additional
Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer
will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees
set forth in an Ordering Document for such Services, if applicable.
7. Motorola as a Controller or Joint Controller. In all instances where Motorola acts as a
controller of data, it will comply with the applicable provisions of the Motorola Privacy Statement at
https://www.motorolasolutions.com/en_us/about/privacy-policy.html#privacystatement, as may be
updated from time to time. Motorola holds all Customer Contact Data as a controller and shall
Process such Customer Contact Data in accordance with the Motorola Privacy Statement. In
instances where Motorola is acting as a joint controller with Customer, the Parties will enter into a
separate Addendum to the Agreement to allocate the respective roles as joint controllers.
8. Survival. The following provisions will survive the expiration or termination of this SSA for
any reason: Section 4 – Term; Section 5 – Payment; Section 6.1 – Additional Exclusions;
Section 8 – Survival.
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Video as a Service Addendum
This Video as a Service Addendum (this “VSA”) is entered into between Motorola Solutions, Inc.,
with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity set
forth in the signature in the MCA (“Customer”), and will be subject to, and governed by, the terms
of the Master Customer Agreement entered into between the Parties (the “MCA”), and the applicable
Addenda. Capitalized terms used in this VSA, but not defined herein, will have the meanings set
forth in the MCA or the applicable Addenda.
1. Addendum. This VSA governs Customer’s participation in Motorola’s Video-as-a-Service
Program (“VaaS Program”). In addition to the MCA, other Addenda may be applicable to Products
offered as part of the VaaS Program, including the Subscription Software Addendum (“SSA”), with
respect to Subscription Software, and the Equipment Purchase and Software License Addendum
(“EPSLA”), with respect to Licensed Software and Equipment, as each of those terms are defined
therein, and as further described below. This VSA will control with respect to conflicting terms in the
MCA or any other applicable Addendum, but only as applicable to the Products purchased under
this VSA and not with respect to other Products or Services.
2. Equipment. All hardware provided by Motorola to Customer under the VaaS Program will
be considered “Equipment”, as defined in the EPSLA, and constitutes a purchase of such Equipment
subject to the terms of the EPSLA. Additionally, the following terms and conditions apply to any
Equipment purchased under the VaaS Program:
2.1. Technology Refresh. All body cameras and associated batteries purchased under the
VaaS Program (“Body Cameras”) are eligible for a one-time replacement at no additional cost
to the Customer during the three (3) year period following the date of delivery of the initial Body
Cameras and associated batteries provided under the VaaS Program. In order to receive any
replacement Body Camera applicable under this Section 2.1.1 – Technology Refresh,
Customer must return the existing Body Camera to Motorola in working condition. The
corresponding replacement Body Camera will be the then-current model of the Body Camera at
the same tier as the Body Camera that is returned to Motorola. For clarity, any other Equipment
received by Customer as part of the VaaS Program, other than Body Cameras, will not be eligible
for a technology refresh hereunder.
2.2. No-Fault Warranty. Subject to the disclaimers set forth in the MCA and EPSLA, upon
delivery of any Equipment purchased as part of the VaaS Program, Motorola will provide a No-
fault Warranty to Customer for such Equipment that extends until the end of the Commitment
Term (as defined below) applicable to such Equipment; except that the No-fault Warranty will not
apply to (i) any Equipment with intentionally altered or removed serial numbers. (ii) any other
damages disclaimed under the MCA or EPSLA, or (iii) any Equipment that Motorola determines
was changed, modified, or repaired by Customer or any third party. The “No-fault Warranty”
means that Motorola will repair or replace any Equipment components or parts that render the
applicable Equipment unable to perform its intended purpose. With respect to any batteries in
Body Cameras, a battery will be considered faulty and covered under this No-fault Warranty if it
falls below sixty percent (60%) of rated capacity.
2.3. Commitment Term. Customer accepts that following the delivery of any Equipment
under the VaaS Program, Customer commits to a five (5) year subscription term for such
Equipment at the rate provided in the Ordering Document (the “Initial Commitment Term”). If
Customer, for any reason, terminates any of its obligations to Motorola prior to expiration of the
applicable Commitment Term (as defined below), Customer will be subject to the payments
described in Section 4.3. – Termination hereunder.
26
2.4. Additional Devices. Any additional Equipment, including any accessory items,
ordered by Customer after Customers’ initial purchase of Equipment hereunder may be subject
to an incremental increase in Fees. In the event Customer orders additional Equipment under
the VaaS Program within the ninety (90) days immediately following its initial purchase, such
Equipment will be included in and subject to the Initial Commitment Term. Any additional
Equipment purchased under the VaaS Program subsequent to such ninety- (90) day period, will
commence an additional subscription term commitment for such Equipment of five (5) years (a
“Subsequent Commitment Term”) with respect to the monthly Fee associated with such
additional Equipment. For purposes of this Addendum, the Initial Commitment Term and each
Subsequent Commitment Term are each also referred to herein as a “Commitment Term”.
3. Subscription Software.
3.1. EvidenceLibrary.com. Subject to Section 4.1 – VaaS Term, the VaaS Program
provides Customer with a subscription to EvidenceLibrary.com Evidence Management System
(“ELC”) during the VSA Term (as defined below), the use of which is subject to the SSA.
Customer’s subscription will include unlimited users, Unlimited Storage (as defined below) and
unlimited sharing, provided any media or data uploaded to ELC is done so using Motorola
Equipment actively enrolled in the VaaS Program. Following expiration of the applicable
Commitment Term, if Customer desires to continue use of expired Equipment with ELC,
Customer must purchase additional access to ELC based on Motorola’s prevailing rates, or
Motorola may disconnect connectivity of any expired Equipment to ELC.
3.2. Unlimited Storage. The storage available to Customer in ELC under the VaaS
Program (“Unlimited Storage”) is as follows: (a) a one- (1) year storage period for non-
evidentiary recordings; and (b) a ten- (10) year storage period for evidentiary recordings;
provided, however, that storage is only available for video recordings that are recorded in an
event-based setting where users are not recording an entire shift under one video footage. For
the purpose of this section, “evidentiary recordings” refers to data having relevance to a legal
trial or regulatory hearing.
3.3. CommandCentral. For each Body Camera, in-car system or integrated system
purchased, Customer will receive one user license Motorola CommandCentral, which provides
access to CC Community, CC Capture, CC Vault and CC Records. If the Customer requires
additional licenses to CommandCentral they must be purchased for an additional fee.
3.4. Applicable End User Terms. Additional license terms apply to third-party software
included in CommandCentral Products. Specifically, Customer agrees that the ESRI terms and
conditions available at ESRI Terms and Conditions and the Microsoft terms and conditions
available at Microsoft Terms and Conditions apply to Customer’s, and its Authorized Users’, use
of such Products. Customer will comply, and ensure its Authorized Users comply, with all such
additional license terms.
3.5. In-Car System. If Customer’s VaaS Program order includes an in-car system,
Customer will receive a subscription to WatchGuard CarDetector Mobile during the VSA Term,
the use of which is subject to the SSA.
3.6. Vigilant Access. Customer may opt for subscription to additional Subscription
Software, including use of the Law Enforcement Archival Network (“LEARN”), which is subject
to the SSA and any additional terms governing the use of LEARN. If Customer purchases a
subscription to commercial license plate recognition data, then Customer will execute and agree
to the terms of Motorola’s standard IDP Agreement.
27
3.7. License Plate Recognition Data. License plate recognition (“LPR”) data collected by
Customer is considered Customer Data (as defined in the MCA) and is therefore subject to the
Customer’s own retention policy. Customer, at its option, may share its LPR data with other
similarly situated Law Enforcement Agencies (“LEAs”) which contract with Vigilant to access
LEARN by selecting this option within LEARN. Other similarly situated LEAs may similarly opt
to share their LPR data with Customer using LEARN. Such LPR data generated by other LEAs
is considered Third-Party Data (as defined in the MCA), is governed by the retention policy of
the respective LEA, and shall be used by Customer only in connection with its use of LEARN.
LPR data that has reached its expiration date will be deleted from LEARN. Only individuals who
are agents and/or sworn officers of Customer and who are authorized by Customer to access
LEARN on behalf of Customer through login credentials provided by Customer (“User Eligibility
Requirements”) may access LEARN. Vigilant in its sole discretion may deny access to LEARN
to any individual based on such person’s failure to meet the User Eligibility
Requirements. Customer will ensure no user logins are provided to agents or officers of other
local, state, or Federal LEAs without the express written consent of Vigilant. Customer will be
responsible for all individuals’ access to, and use of, LEARN through use of Customer login
credentials, including ensuring their compliance with this Agreement.
3.8. Support of Downloaded Clients. If Customer purchases any software Product that
requires a client installed locally on Customer-Provided Equipment or Equipment in possession
of Customer, Customer will be responsible for downloading and installing the current version of
such client, as it may be updated from time to time. Motorola will use reasonable efforts to
continue supporting any version of a client for forty-five (45) days following its release, but
Motorola may update the current version of its client at any time, including for bug fixes, product
improvements, and feature updates, and Motorola makes no representations or warranties that
any software Product will support prior versions of a client.
3.9. CJIS Security Policy. Motorola agrees to support Customer’s obligation to comply with
the Federal Bureau of Investigation Criminal Justice Information Services (“CJIS”) Security Policy
and will comply with the terms of the CJIS Security Addendum for the term of the Addendum or
Ordering Document for the applicable Product. Customer hereby consents to Motorola screened
personnel serving as the “escort” within the meaning of CJIS Security Policy for unscreened
Motorola personnel that require access to unencrypted Criminal Justice Information for purposes
of Product support and development.
4. System Completion. All Subscription Software sold at initial purchase under the VaaS
Program will be deemed completed upon Customer’s (or the applicable Authorized User’s) Beneficial
Use of ELC (the “System Completion Date”). Customer will not unreasonably delay Beneficial Use
of ELC, and in any event, the Parties agree that Beneficial Use of ELC will be deemed to have
occurred thirty (30) days after functional demonstration. As used in this Section, “Beneficial Use”
means use by the customer or at least one (1) Authorized User of the material features and
functionalities of a Product within a Software System, in material conformance with Product
descriptions in the applicable Ordering Document. Any additional Subscription Software purchased
under the VaaS Program will be deemed delivered upon Customer’s receipt of credentials required
for access to the Subscription Software or upon Motorola otherwise providing access to the
Subscription Software. This Section applies to Products purchased as part of the VaaS Program
notwithstanding the delivery provisions of the Addendum applicable to such Products, such as the
SSA or EPSLA, and this Section will control over such other delivery provisions to the extent of a
conflict.
5. Payment. Unless otherwise provided in an Ordering Document (and notwithstanding the
provisions of the MCA), Customer will prepay a subscription Fee quarterly (each a “Subscription
28
Quarter”), as set forth in an Ordering Document. If Customer orders any additional Product(s) under
the VaaS Program subsequent to the initial purchase by Customer, Fees for such additional Product
will be added to the quarterly subscription Fee, and will be payable on the same Fee payment
schedule as the initial Product purchased under the VaaS Program; provided, however, that for the
first Subscription Quarter during which such additional Product is purchased, the subscription Fee
for the applicable additional Product will be pro-rated based on the applicable number of days
remaining in the such initial Subscription Quarter.
6. Term and Termination.
6.1. VaaS Term. Customer’s participation in the VaaS Program will commence upon the System
Completion Date under this VSA, and will continue through the end of the final Commitment Term
hereunder. Following the end of any Commitment Term, Customer’s access to ELC with respect to
the Equipment purchased relative to that Commitment Term will expire, and Customer must
download or transfer all Customer Data associated with the applicable Equipment within thirty (30)
days following expiration unless Customer purchases extended access to ELC from Motorola at the
prevailing rates. Motorola has no obligation to retain Customer data for expired Equipment beyond
thirty (30) days following expiration of the applicable Commitment Term. For example, if Customer
purchases 100 devices on January 1 of Year 1 of the VSA Term, and then 100 additional devices on
January 1 of Year 3, on December 31 of Year 5 (i.e., the conclusion of the Initial Commitment Term),
Customer’s access to ELC with respect to the first 100 devices will be discontinued, and Customer
must purchase extended storage or transfer all Customer Data associated with the first 100 devices
within thirty (30) days of expiration of the Initial Commitment Term. In the foregoing example, ELC
access and data storage for the second 100 devices purchase will extend until December 31 of Year
7.
6.2. Term. The term of this VSA (the “VSA Term ”) will commence upon either (a) the Effective
Date of the MCA, if this VSA is attached to the MCA as of such Effective Date, or (b) the VSA Date
set forth on the signature page below, if this SSA is executed after the MCA Effective Date, and will
continue until the expiration or termination of the last Commitment Term, unless this VSA or the
Agreement is earlier terminated in accordance with the terms of the Agreement.
6.3. Termination. The termination provisions applicable to the VaaS Program will be those set
forth in the MCA, EPSLA and SSA, as applicable. If Customer’s participation in the VaaS Program
is terminated for any reason prior to the end of the Initial Commitment Term or any Subsequent
Commitment Term, Customer will pay the pro-rated remainder of the aggregate Equipment MSRP
price, calculated by multiplying the MSRP price of all Equipment purchased under the VaaS Program
by the percentage resulting from dividing the number of months remaining in the Commitment Term
applicable to such Equipment by sixty (60). In the event Customer purchased Equipment on multiple
dates, resulting in separate Commitment Terms for certain Equipment, the preceding calculation will
be made relative to the applicable Commitment Term for each Equipment order. For example, if
Customer purchased $1,000 worth of Equipment on January 1 of Year 1 of the VSA Term, and then
$1,000 worth of Equipment on January 1 of Year 2, and then Customer’s VaaS Program terminates
on December 31 of Year 3, Customer will be required to repay: $1,000 x (24/60) + $1,000 x (36/60),
which is equal to $1,000 in the aggregate.
7. DEMS Additional Terms. Use of and access to ELC will be subject to the additional terms
and conditions set forth in the DEMS Exhibit attached hereto and incorporated herein.
8. Survival. The following provisions will survive the expiration or termination of this VSA for
any reason: Section 3 – Payment; Section 4 – Term and Termination; Section 6 – Survival.
1
DEMS EXHIBIT
EVIDENCELIBRARY.COM
The following DEMS Exhibit (the “Exhibit”) is an Exhibit to the VSA and sets forth the terms
relating to Customer’s use of ELC.
If any term in this Exhibit conflicts with a term in the main body of the VSA or any other part of
the Agreement, this Exhibit will control with respect to ELC
1. DATA STORAGE. Motorola will determine, in its sole discretion, the location of the stored
content for ELC, provided that all content for North American Customers will reside within North
America and all content for U.S. government Customers will reside within the United States.
2. DATA RETRIEVAL. ELC will leverage different types of storage to optimize ELC, as
determined in Motorola’s sole discretion. For multimedia data, such as videos, pictures, audio
files, Motorola will, in its sole discretion, determine the type of storage medium used to store the
content. The type of storage and medium selected by Motorola will determine the data retrieval
speed. Access to content in archival storage may take up to eight (8) hours to be viewable.
3. API SUPPORT. Motorola will use commercially reasonable efforts to maintain the
Application Programming Interface (“API ”) offered as part of ELC during the term of this
Addendum. APIs will evolve and mature over time, requiring changes and updates. Previous
versions of APIs will be supported for a minimum of six (6) months after a new version of the
applicable API is introduced. If support of the API is no longer a commercially reasonable option,
Motorola will provide reasonable advance notice to Customer. If an API presents a security risk
to ELC or any other Product or Services, Motorola has the right to discontinue an API without
prior warning.
4. SERVICE LEVEL TARGETS.
MSI will use reasonable efforts to provide monthly availability of the ELC of 99.9%, with the
exception of maintenance windows. There are many factors beyond Motorola’s control that may
impact Motorola’s ability to achieve this goal, including but not limited to a force majeure event.
Additionally, Motorola will strive to meet the response time goals set forth in the table below.
RESPONSE TIME GOALS
SEVERITY
LEVEL
DEFINITION RESPONSE TIME
1 Total System Failure - occurs when the System is not
functioning and there is no workaround; such as a
Central Server is down or when the workflow of an entire
agency is not functioning. This level is meant to
represent a major issue that results in an unusable
System, Subsystem, Product, or critical features. No
work around or immediate solution is available.
Telephone
conference within 1
Hour of initial voice
notification
2
2 Critical Failure - Critical process failure occurs when a
crucial element in the System that does not prohibit
continuance of basic operations is not functioning and
there is usually no suitable work-around. Note that this
may not be applicable to intermittent problems. This
level is meant to represent a moderate issue that limits
a Customer’s normal use of the System, Subsystem,
Product or major non-critical features.
Telephone
conference within 3
Business Hours of
initial voice
notification during
normal business
hours
3 Non-Critical Failure - Non-Critical part or component
failure occurs when a System component is not
functioning, but the System is still useable for its
intended purpose, or there is a reasonable workaround.
This level is meant to represent a minor issue that does
not preclude use of the System, Subsystem, Product, or
critical features.
Telephone
conference within 6
Business Hours of
initial notification
during normal
business hours
4 Inconvenience - An inconvenience occurs when System
causes a minor disruption in the way tasks are
performed but does not stop workflow. This level is
meant to represent very minor issues, such as cosmetic
issues, documentation errors, general usage questions,
and product or System Update requests.
Telephone
conference within 2
Standard Business
Days of initial
notification
5. MAINTENANCE. Scheduled maintenance of ELC will be performed periodically. Motorola
will make commercially reasonable efforts to notify Customer a week in advance. Unscheduled
and emergency maintenance may be required from time to time. Motorola will make commercially
reasonable efforts to notify Customer of unscheduled or emergency maintenance twenty-four (24)
hours in advance.
6. WI-FI NETWORK REQUIREMENTS.
6.1 If any of the below items apply, additional Fees may apply:
● Customer's internet is through county/city IT, strict firewall policies, not able to install
software on PC's;
● Customer requires multiple upload locations through different internet Motorolas at
each site;
● Customer has slow internet (<20MBps or higher for 4k video upload);
● Customer doesn't have Wi-Fi;
● Customer doesn't use Google Chrome or uses Google Chrome but has conflicting
Chrome extensions;
● Customer requires multiple upload locations;
● Customer has multicast disabled on their wireless network;
● Customer wants to utilize MAC address filtering.
6.2 The following conditions are not supported:
● Wi-Fi AP's do not support 802.11AC;
● Customer AP does not support DNS-SD, and/or the Apple Bonjour suite.
3
FEDERAL BUREAU OF INVESTIGATION
CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY ADDENDUM
The goal of this document is to augment the CJIS Security Policy to ensure adequate security is
provided for criminal justice systems while (1) under the control or management of a private entity or
(2) connectivity to FBI CJIS Systems has been provided to a private entity (contractor). Adequate
security is defined in Office of Management and Budget Circular A-130 as “security commensurate
with the risk and magnitude of harm resulting from the loss, misuse, or unauthorized access to or
modification of information.”
The intent of this Security Addendum is to require that the Contractor maintain a security program
consistent with federal and state laws, regulations, and standards (including the CJIS Security Policy
in effect when the contract is executed), as well as with policies and standards established by the
Criminal Justice Information Services (CJIS) Advisory Policy Board (APB).
This Security Addendum identifies the duties and responsibilities with respect to the installation and
maintenance of adequate internal controls within the contractual relationship so that the security and
integrity of the FBI's information resources are not compromised. The security program shall include
consideration of personnel security, site security, system security, and data security, and technical
security.
The provisions of this Security Addendum apply to all personnel, systems, networks and support
facilities supporting and/or acting on behalf of the government agency.
1.00 Definitions
1.01 Contracting Government Agency (CGA) - the government agency, whether a Criminal Justice
Agency or a Noncriminal Justice Agency, which enters into an agreement with a private contractor
subject to this Security Addendum.
1.02 Contractor - a private business, organization or individual which has entered into an agreement
for the administration of criminal justice with a Criminal Justice Agency or a Noncriminal Justice
Agency.
2.00 Responsibilities of the Contracting Government Agency.
2.01 The CGA will ensure that each Contractor employee receives a copy of the Security Addendum
and the CJIS Security Policy and executes an acknowledgment of such receipt and the contents of the
Security Addendum. The signed acknowledgments shall remain in the possession of the CGA and
available for audit purposes. The acknowledgement may be signed by hand or via digital signature
(see glossary for definition of digital signature).
3.00 Responsibilities of the Contractor.
3.01 The Contractor will maintain a security program consistent with federal and state laws,
regulations, and standards (including the CJIS Security Policy in effect when the contract is executed
and all subsequent versions), as well as with policies and standards established by the Criminal
Justice Information Services (CJIS) Advisory Policy Board (APB).
4.00 Security Violations.
4.01 The CGA must report security violations to the CJIS Systems Officer (CSO) and the Director,
FBI, along with indications of actions taken by the CGA and Contractor.
4
4.02 Security violations can justify termination of the appended agreement.
4.03 Upon notification, the FBI reserves the right to:
a. Investigate or decline to investigate any report of unauthorized use;
b. Suspend or terminate access and services, including telecommunications links. The FBI will
provide the CSO with timely written notice of the suspension. Access and services will be
reinstated only after satisfactory assurances have been provided to the FBI by the CGA and
Contractor. Upon termination, the Contractor's records containing CHRI must be deleted or
returned to the CGA.
5.00 Audit
5.01 The FBI is authorized to perform a final audit of the Contractor's systems after termination of
the Security Addendum.
6.00 Scope and Authority
6.01 This Security Addendum does not confer, grant, or authorize any rights, privileges, or
obligations on any persons other than the Contractor, CGA, CJA (where applicable), CSA, and FBI.
6.02 The following documents are incorporated by reference and made part of this agreement: (1) the
Security Addendum; (2) the NCIC 2000 Operating Manual; (3) the CJIS Security Policy; and (4)
Title 28, Code of Federal Regulations, Part 20. The parties are also subject to applicable federal and
state laws and regulations.
6.03 The terms set forth in this document do not constitute the sole understanding by and between the
parties hereto; rather they augment the provisions of the CJIS Security Policy to provide a minimum
basis for the security of the system and contained information and it is understood that there may be
terms and conditions of the appended Agreement which impose more stringent requirements upon
the Contractor.
6.04 This Security Addendum may only be modified by the FBI, and may not be modified by the
parties to the appended Agreement without the consent of the FBI.
6.05 All notices and correspondence shall be forwarded by First Class mail to:
Information Security Officer
Criminal Justice Information Services Division, FBI
1000 Custer Hollow Road
Clarksburg, West Virginia 26306
FEDERAL BUREAU OF INVESTIGATION
CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY ADDENDUM
The goal of this document is to augment the CJIS Security Policy to ensure adequate security is provided for
criminal justice systems while (1) under the control or management of a private entity or (2) connectivity to
FBI CJIS Systems has been provided to a private entity (contractor). Adequate security is defined in Office of
Management and Budget Circular A-130 as “security commensurate with the risk and magnitude of harm
resulting from the loss, misuse, or unauthorized access to or modification of information.”
The intent of this Security Addendum is to require that the Contractor maintain a security program consistent
with federal and state laws, regulations, and standards (including the CJIS Security Policy in effect when the
contract is executed), as well as with policies and standards established by the Criminal Justice Information
Services (CJIS) Advisory Policy Board (APB).
This Security Addendum identifies the duties and responsibilities with respect to the installation and
maintenance of adequate internal controls within the contractual relationship so that the security and
integrity of the FBI's information resources are not compromised. The security program shall include
consideration of personnel security, site security, system security, and data security, and technical security.
The provisions of this Security Addendum apply to all personnel, systems, networks and support facilities
supporting and/or acting on behalf of the government agency.
Definitions
1.01 Contracting Government Agency (CGA) - the government agency, whether a Criminal Justice Agency or
a Noncriminal Justice Agency, which enters into an agreement with a private contractor subject to this
Security Addendum.
1.02 Contractor - a private business, organization or individual which has entered into an agreement for the
administration of criminal justice with a Criminal Justice Agency or a Noncriminal Justice Agency.
2.00 Responsibilities of the Contracting Government Agency
2.01 The CGA will ensure that each Contractor employee receives a copy of the Security Addendum and the
CJIS Security Policy and executes an acknowledgment of such receipt and the contents of the Security
Addendum. The signed acknowledgments shall remain in the possession of the CGA and available for
audit purposes. The acknowledgement may be signed by hand or via digital signature (see glossary for
definition of digital signature).
3.00 Responsibilities of the Contractor
3.01 The Contractor will maintain a security program consistent with federal and state laws, regulations,
and standards (including the CJIS Security Policy in effect when the contract is executed and all
subsequent versions), as well as with policies and standards established by the Criminal Justice
Information Services (CJIS) Advisory Policy Board (APB).
FEDERAL BUREAU OF INVESTIGATION
CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY ADDENDUM
4.00 Security Violations
4.01 The CGA must report security violations to the CJIS Systems Officer (CSO) and the Director, FBI, along
with indications of actions taken by the CGA and Contractor.
4.02 Security violations can justify termination of the appended agreement.
4.03 Upon notification, the FBI reserves the right to:
a. Investigate or decline to investigate any report of unauthorized use;
b. Suspend or terminate access and services, including telecommunications links. The FBI will provide
the CSO with timely written notice of the suspension. Access and services will be reinstated only after
satisfactory assurances have been provided to the FBI by the CJA and Contractor. Upon termination,
the Contractor's records containing CHRI must be deleted or returned to the CGA.
5.00 Audit
5.01 The FBI is authorized to perform a final audit of the Contractor's systems after termination of the
Security Addendum.
6.00 Scope and Authority
6.01 This Security Addendum does not confer, grant, or authorize any rights, privileges, or obligations on
any persons other than the Contractor, CGA, CJA (where applicable), CSA, and FBI.
6.02 The following documents are incorporated by reference and made part of this agreement: (1) the
Security Addendum; (2) the NCIC Operating Manual; (3) the CJIS Security Policy; and (4) Title 28, Code
of Federal Regulations, Part 20. The parties are also subject to applicable federal and state laws and
regulations.
6.03 The terms set forth in this document do not constitute the sole understanding by and between the
parties hereto; rather they augment the provisions of the CJIS Security Policy to provide a minimum
basis for the security of the system and contained information and it is understood that there may be
terms and conditions of the appended Agreement which impose more stringent requirements upon
the Contractor.
6.04 This Security Addendum may only be modified by the FBI, and may not be modified by the parties to
the appended Agreement without the consent of the FBI.
6.05 All notices and correspondence shall be forwarded by First Class mail to:
Assistant Director
Criminal Justice Information Services Division, FBI
1000 Custer Hollow Road
Clarksburg, West Virginia 26306
FEDERAL BUREAU OF INVESTIGATION
CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY ADDENDUM
CERTIFICATION
I hereby certify that I am familiar with the contents of (1) the Security Addendum, including its legal authority
and purpose; (2) the NCIC Operating Manual; (3) the CJIS Security Policy; and (4) Title 28, Code of Federal
Regulations, Part 20, and agree to be bound by their provisions.
I recognize that criminal history record information and related data, by its very nature, is sensitive and has
potential for great harm if misused. I acknowledge that access to criminal history record information and
related data is therefore limited to the purpose(s) for which a government agency has entered into the
contract incorporating this Security Addendum. I understand that misuse of the system by, among other
things: accessing it without authorization; accessing it by exceeding authorization; accessing it for an improper
purpose; using, disseminating or re-disseminating information received as a result of this contract for a
purpose other than that envisioned by the contract, may subject me to administrative and criminal penalties. I
understand that accessing the system for an appropriate purpose and then using, disseminating or re-
disseminating the information received for another purpose other than execution of the contract also
constitutes misuse. I further understand that the occurrence of misuse does not depend upon whether or not I
receive additional compensation for such authorized activity. Such exposure for misuse includes, but is not
limited to, suspension or loss of employment and prosecution for state and federal crimes.
Printed Name/Signature of Contractor Employee Date
Printed Name/Signature of Contractor Representative Date
Organization and Title of Contractor Representative
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 8. Approve Purchase of 14 Portable Computers for Squad Cars
Prepared By
David Kuhnly, Police Commander
Randy Mahlen, Sergeant
Scott Nadeau, Chief of Police
Summary
The current Patrol PC tablets were purchased in 2017 and have reached end of life. Increased repair
and maintenance occur as the computers age. New technology requires current hardware. Police
Department staff in collaboration with staff from IT completed trials of two separate systems: Patrol PC
M2 tablets and Getac A140 tablets. Staff found that the Getac A140 best meets the needs of the Police
Department and IT staff deploying and maintaining the equipment. All new equipment works well
together and will lower maintenance on each item.
The computer replacements are in the 2021-2030 CIP (V&E-020) for $50,000. Staff received three
competitive quotes and recommends moving forward with the low bid from Guardian Fleet Safety at
$63,144.62.
Quotes:
Guardian Fleet Safety $63,144.62
Preferred Communications $63,686.98
CDW-G $69,489.00
Financial or Budget Considerations
Vehicles and Equipment CIP (V&E-020) includes $50,000 for replacement of portable computers. The
need for 14 has come from additional need for vehicles in the police department for CSOs and CROs
activity. The overage will come from fund balance.
Recommended Action
Motion to approve the quote from Guardian Fleet Safety for 14 computers for $63,144.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Supporting Documents
• Guardian Fleet Safety Quote (1 page)
• Preferred Communications Quote (1 pages)
• CDW-G Quote (2 pages)
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. D. 9. Approve Professional Services Agreement with Bolton and Menk, Inc. for Glenwood Avenue
Watermain Rehabilitation Project No. 21-06
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
In the winter of 2020, Glenwood Avenue, or County State Aid Highway (CSAH) 40 saw an all time high
in watermain breaks between Jersey Avenue and King Creek Road. This segment of watermain has
seen an increase in watermain breaks recently, with twelve occurring in the last three years, and two
as recently as November of 2021. Staff allocated funds in the Capital Improvement Program to
rehabilitate this section of pipe in 2022. A trenchless rehabilitation method is preferred to reduce
impacts to Glenwood Avenue as well as adjacent neighborhoods and property owners. It is also
anticipated that a trenchless rehabilitation method is the most cost-effective solution for this problem.
Staff solicited requests for proposals (RFPs) from over 30 local engineering firm for the Glenwood
Avenue Watermain Rehabilitation Project in early fall of 2021. Four proposals were received and each
applicant was interviewed by City Physical Development, Public Works, and Equity and Inclusion staff.
All staff included in the interview process agreed that Bolton and Menk had the most experience in
trenchless technology and similar projects, and had the most thorough communication plan to
coordinate with residents and traffic affected by the project. Therefore, staff recommended Bolton
and Menk for design and construction services on this project.
The exact project schedule will be determined through the design process; however the anticipated
schedule is outlined below:
Project Design Winter/Spring 2022
Open House May 2022
Bid Project May 2022
Begin Construction June 2022
Complete Construction October 2022
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
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Financial Or budget Considerations
The total cost for Bolton and Menk, Inc. to provide design and construction services for the Glenwood
Avenue Watermain Rehabilitation Project is $149,907. Anticipated funding for these services in
included in the 2022 Water and Sanitary Sewer CIP Program (W&SS-109) in the amount of $1,500,000.
Recommended Actions
Motion to authorize the Mayor and City Manager to execute a professional services agreement
with Bolton and Menk, Incorporated in the form approved by the City Attorney for design and
construction services on the Glenwood Avenue Watermain Rehabilitation Project, for an
amount not to exceed $149,907.
Support Documents
Location map (1 page)
Professional Services Agreement dated October 27, 2021 (27 pages)
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made this 21st day of December, 2021 (“Effective Date”) by and between Bolton &
Menk a Minnesota company with its principal office at 2638 Shadow Lane, Suite #200, Chaska, Minnesota
55318-1172 (“Consultant”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation
located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Consultant is engaged in the business of providing professional engineering consulting services.
B. The City desires to hire Consultant to provide concept plan development services for the
Glenwood Avenue Watermain Rehabilitation Project #21-06.
C. Consultant represents that it has the professional expertise and capabilities to provide the City
with the requested professional services.
D. The City desires to engage Consultant to provide the services described in this Agreement and
Consultant is willing to provide such services on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Consultant agree as follows:
AGREEMENT
1. Services. Consultant agrees to provide the City with professional consulting services as described
in the attached Exhibit A (the “Services”). Exhibit A shall be incorporated into this Agreement by
reference. All Services shall be provided in a manner consistent with the level of care and skill ordinarily
exercised by professionals currently providing similar services.
2. Time for Completion. The Services shall be completed on or before December 31, 2022 provided
that the parties may extend the stated deadline upon mutual written agreement. This Agreement shall
remain in force and effect commencing from the effective date and continuing until the completion of the
project, unless terminated by the City or amended pursuant to the Agreement.
3. Consideration. The City shall pay Consultant for the Services on an hourly basis according to
Consultant’s fee schedule, attached hereto as Exhibit B. Consultant’s total compensation for the Services
shall not exceed $149,907. The consideration shall be for both the Services performed by Consultant and
the expenses incurred by Consultant in performing the Services. The City shall make progress payments
to Consultant on a monthly basis. Consultant shall submit statements to the City containing a detailed list
of project labor and hours, rates, titles, and amounts undertaken by Consultant during the relevant billing
period. The City shall pay Consultant within thirty (30) days after Consultant’s statements are submitted.
4. Expense Reimbursement. Consultant shall not be compensated separately for necessary
incidental expenses. All expenses of Consultant shall be built into Consultant’s hourly compensation rate,
unless reimbursement is provided for an expense that received the prior written approval of the City,
which approval may be provided via electronic mail.
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5. Approvals. Consultant shall secure the City’s written approval before making any expenditures,
purchases, or commitments on the City’s behalf beyond those listed in the Services. The City’s approval
may be provided via electronic mail.
6. Termination. Notwithstanding any other provision hereof to the contrary, this Agreement may
be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d. The City may terminate this Agreement immediately upon Consultant’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Consultant for Services performed to the date of
termination and for all costs or other expenses incurred prior to the date of termination.
7. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
8. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Consultant, the City may complete the Services either by itself or by contract with other persons or
entities, or any combination thereof. These remedies provided to the City for breach of this Agreement
by Consultant shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Consultant’s breach.
9. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Consultant agrees that
the books, records, documents, and accounting procedures and practices of Consultant, that are relevant
to this Agreement or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Consultant shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
10. Indemnification. To the fullest extent permitted by law, Consultant, and Consultant's successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Consultant’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Consultant,
or arising out of Consultant’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation of liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the
completion or termination of this Agreement.
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11. Insurance. Consultant shall maintain reasonable insurance coverage throughout this
Agreement. Consultant agrees that before any work related to the approved project can be performed,
Consultant shall maintain at a minimum:
Workers’ Compensation and Employers’ Liability
1. Coverage A: Per State Statute
2. Coverage B: $500,000 Each Accident
$500,000 Disease – Policy Limit
$500,000 Disease – Each Employee
Commercial General Liability
1. $2,000,000 General Aggregate
2. $2,000,000 Products – Completed Operations Aggregate
3. $1,000,000 Each Occurrence
4. $1,000,000 Personal Injury
Commercial Automobile Liability
1. $1,000,000 Combined Single Limit Bodily Injury and Property Damage
The Commercial Automobile Liability shall provide coverage for the
following automobiles:
1. All Owned Automobiles
2. All Non-Owned Automobiles
3. All Hired Automobiles
Umbrella Liability
1. $10,000,000 Each Claim
$10,000,000 Annual Aggregate
2. The Umbrella Liability provides excess limits for the Commercial General Liability,
Employers’ Liability, and Commercial Automobile Liability policies.
Professional and Pollution Incident Liability
Professional Liability insurance including Pollution Incident Liability coverage with
limits of not less than $5,000,000 Per Claim/ $5,000,000 Annual Aggregate.
Consultant shall provide the City with a current certificate of insurance including the following
language: “The City of Golden Valley is named as an additional insured with respect to the commercial
general liability, business automobile liability and umbrella or excess liability, as required by the
contract. The umbrella or excess liability policy follows form on all underlying coverages.” Such certificate
of liability insurance shall list the City as an additional insured and contain a statement that such policies
of insurance shall not be canceled or amended unless 30 days written notice is provided to the City, or 10
days written notice in the case of non-payment.
12. Subcontracting. Neither the City nor Consultant shall assign or transfer any rights under or
interest (including, but without limitation, moneys that may become due or moneys that are due) in this
Agreement without the written consent of the other except to the extent that the effect of this limitation
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may be restricted by law. Unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or responsibility under
this Agreement. Nothing contained in this paragraph shall prevent Consultant from employing such
independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
13. Assignment. Neither the City nor Consultant shall assign this Agreement or any rights under or
interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any
assignment in violation of this provision is null and void.
14. Independent Contractor. Consultant is an independent contractor. Consultant’s duties shall be
performed with the understanding that Consultant has special expertise as to the services which
Consultant is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Consultant shall provide or contract for all required equipment and personnel.
Consultant shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Consultant is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Consultant pursuant to this
Agreement shall be provided by Consultant as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
15. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees
to provide the Services. Consultant’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
of persons on City property, at all times while performing duties pursuant to this Agreement. Consultant
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
16. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Consultant, and supersedes any other written
or oral agreements between the City and Consultant. This Agreement may only be modified in a writing
signed by the City and Consultant. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail. If there is any conflict between
this Agreement and Exhibits A or B, the terms of this Agreement shall prevail.
17. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
18. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
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Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
19. Conflict of Interest. Consultant shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in its representation of the City. In the event of a conflict of interest,
Consultant shall advise the City and either secure a waiver of the conflict, or advise the City that it will be
unable to provide the requested Services.
20. Work Products and Ownership of Documents. All records, information, materials, and work
product, including, but not limited to the completed reports, data collected from or created by the City or
the City’s employees or agents, raw market data, survey data, market analysis data, and any other data,
work product, or reports prepared or developed in connection with the provision of the Services pursuant
to this Agreement shall become the property of the City, but Consultant may retain reproductions of such
records, information, materials and work product. Regardless of when such information was provided or
created, Consultant agrees that it will not disclose for any purpose any information Consultant has
obtained arising out of or related to this Agreement, except as authorized by the City or as required by
law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or
interests in any intellectual property created by Consultant prior to the effective date of this Agreement;
however, to the extent Consultant generates reports or recommendations for the City using proprietary
processes or formulas, Consultant shall provide the City (1) factual support for such reports and
recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the
recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the
obligations in this paragraph shall survive the completion or termination of this Agreement.
21. Agreement Not Exclusive. The City retains the right to hire other professional service providers for
this or other matters, in the City’s sole discretion.
22. Data Practices Act Compliance. Any and all data provided to Consultant, received from Consultant,
created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Consultant agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Consultant to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
23. No Discrimination. Consultant agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Consultant agrees to comply with Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Consultant agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Consultant or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Consultant shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Consultant agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
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24. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Jeff Oliver, City Engineer, or designee. Consultant’s authorized agent for purposes of administration of
this contract is Mitch Hoeft, PE, or designee who shall perform or supervise the performance of all
Services.
25. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONSULTANT THE CITY
Bolton & Menk City of Golden Valley
2638 Shadow Lane, Suite #200 ATTN: Jeff Oliver
Chaska, MN 55318-1172 7800 Golden Valley Road
Golden Valley, MN 55437
joliver@goldenbvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
26. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
27. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
28. Payment of Subcontractors. Consultant agrees that it must pay any subcontractor within 10 days
of the prime contractor’s receipt of payment from the municipality for undisputed Services provided by
the subcontractor. Consultant agrees that it must pay interest of 1-1/2 percent per month or any part of
a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be
awarded its costs and disbursements, including attorneys’ fees, incurred in bringing the action.
29. Publicity. At the City’s request, the City and Consultant shall develop language to use when
discussing the Services. Consultant agrees that Consultant shall not release any publicity regarding the
Services or the subject matter of this Agreement without prior consent from the City. Consultant shall not
use the City’s logo or state that the City endorses its services without the City’s advanced written
approval.
30. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
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31.Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Consultant did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Consultant, described in this Agreement, personally.
32.Counterparts and Electronic Communication. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
33.Recitals. The City and Consultant agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Consultant have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
CITY OF GOLDEN VALLEY: BOLTON & MENK:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Shepard M. Harris, Mayor
By: _________________________________
Timothy J. Cruikshank, City Manager
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EXHIBIT A
SCOPE OF SERVICES
2638 Shadow Lane | Suite 200 | Chaska, MN 55318-1172
Ph: (952) 448-8838 | Bolton-Menk.com
Contact:
Mitch Hoeft, PE
Trenchless Pipeline Rehabilitation Group Manager
952-358-1845
Mitch.Hoeft@bolton-menk.com
October 27, 2021
Proposal for
Public Improvement Project 21-06
Glenwood Avenue Watermain Rehabilitation
Photo Courtesy of Aegion® Companies
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Bolton-Menk.com
Bolton & Menk is an equal opportunity employer.
October 27, 2021
Jeff Oliver, City Engineer
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
RE: Proposal for Public Improvement Project 21-06: Glenwood Avenue Watermain Rehabilitation
Dear Mr. Oliver:
The City of Golden Valley has initiated the Glenwood Avenue Watermain Rehabilitation project to re-line the watermain on
Glenwood Avenue and restore the structural integrity of the outdated cast iron watermain piping that provides essential
service within the city. Like you, Bolton & Menk, Inc. takes great pride in designing and managing projects that are safe,
sustainable, and functional. Our approach to engineering services makes Golden Valley’s priorities our priorities. We
understand what needs to be accomplished for the successful completion of the Glenwood Avenue Watermain Rehabilitation
project.
We Know Golden Valley – Mitch Hoeft and Eric Seaburg have the combined experience necessary to ensure all project
elements are completed to the city’s standards. A combined almost 14 years of experience working for the City of Golden
Valley gives our two key team members unique insight about the residents and community dynamic as a whole needed to
succeed on this project.
A Consultant with Technical Experience – Our team is well-equipped to tackle the technical aspects of this project.
Mitch’s experience with pressure-related potable liners is second-to-none and will be monumental in the success of this
project, allowing the city to feel comfortable knowing their interests are always protected. Having not only the consultant
design experience, but also experience working for the largest pipe lining contractor in the world, Mitch is uniquely qualified to
design and oversee the construction of these repairs to ensure the city receives a project of the caliber it deserves.
A Consultant Who Offers an Array of Services – The Glenwood Avenue Watermain Rehabilitation project requires
an assortment of engineering-related services. Our network of specialty services will help you avoid having to manage a
cornucopia of consultants. We can provide the services you need—from surveying to municipal/trenchless utility design to
GIS mapping to construction management. We have the expertise Golden Valley needs to create a functional, sustainable, and
cost-effective watermain rehabilitation project for your community.
In continued service to the City of Golden Valley, we are excited at the opportunity to complete the Glenwood Avenue
Watermain Rehabilitation project. I will personally serve as your lead client contact and project manager. Please contact me at
952-358-1845 or Mitch.Hoeft@bolton-menk.com if you have any questions regarding our proposal.
Respectfully submitted,
Bolton & Menk, Inc.
Mitch Hoeft, PE
Trenchless Pipeline Rehabilitation Group Manager This proposal is valid for 120 days after the proposal due date of October 27, 2021.
TABLE OFCONTENTS
Key Staff 3
Statement of Qualifications 5
References 7
Project Plan 10
Timeline/Schedule 11
Deviations from RFP 12
Cost Proposal 13
Diversity, Equity, and Inclusion Assessment 15
Photo Courtesy of Aegion® Companies
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Key Staff 3
KEY STAFF
Bolton & Menk understands the importance of developing design solutions that can be supported by stakeholders
and implemented efficiently. We have provided a brief background and description of key individual roles. These
individuals have track records of successful projects and, just as importantly, are enthusiastic and committed to
meeting and exceeding your expectations. We can provide detailed résumés of all personnel upon request.
ERIC SEABURG, PE
Client Service Manager
As client service manager, Eric will serve as one of the
city’s points of contact on the project. Eric will attend
key meetings and will ensure that Bolton & Menk
provides deliverables that meet city standards. He will
drive the project schedule and ensure that all of the city’s
needs are met during design and construction. As a resident and past employee of
Golden Valley, Eric knows the city well and will ensure you are satisfied with the
entire scope of Bolton & Menk’s services on the project.
Working as a team with our clients to solve difficult
problems is what drives Eric in his role as a project
engineer. Eric began his engineering career in 2009.
He ushers projects through conception, CIP budgeting,
design, construction, and long-term maintenance. He is
experienced with project management, schedule and
budget management, construction management, right-of-
way acquisition and management, utility coordination and
permitting, state aid procedures and reporting, multi-
agency coordination, asset management, and as-built
drawing development. His prior experience working for
a municipality helps him relate to our clients and deliver
projects that meet their expectations.
MITCH HOEFT, PE
Principal-in-Charge and Project
Manager
Mitch will be the city’s project manager for this project
and will be heavily involved in the technical aspects of
this project. He will lead his design team to create work
plans and specifications to ensure a well-designed project is
developed for competitive bidding. During construction, Mitch will work with staff to
ensure they are equipped to thoroughly inspect the trenchless installation, ensuring
the city is delivered a successful and long-lasting piping solution for years to come.
Mitch is a principal engineer who began his engineering
career in 2008 with the City of Golden Valley. During
his years there, Mitch represented the city on the Joint
Water Commission (JWC) with partner cities Crystal
and New Hope. Mitch developed expertise with a
variety of watermain replacement techniques, including
trenchless strategies for unique situations. Mitch
specializes in trenchless utility
rehabilitation and municipal
engineering services. Mitch
is also involved in various
organizations throughout the
Upper Midwest and strives to
establish connections within
all aspects of public works.
Connecting people and services is
what drew Mitch to engineering, and
he believes each project is unique and works to address
each need in a way that is cost-effective, politically
acceptable, and minimally intrusive.
JENNIFER SOLSETH, PE
Design Engineer
Jennifer will be responsible for the day-to-day
design services on the project. She will work with our
surveying and GIS team to ensure that the plans are
put together accurately to show the proposed work and
work on the development of the project specifications.
Jennifer will work closely with Mitch to ensure the final design deliverables are well
designed, protect the city’s interests, and support an aggressive competitive bidding
environment for all bidders.
Jennifer is a project engineer for Bolton & Menk,
beginning her career in 2012. As a project engineer, she is
primarily involved in the various aspects of the design and
construction process for municipal and site development
projects. Her responsibilities include assisting in
the preparation of preliminary engineering reports,
developing design and construction plans using AutoCAD
Civil 3D, and preparing bid documents and specifications.
Jennifer is involved in construction related activities,
including construction management, field observation,
field computation, construction documentation,
conducting construction meetings, construction staking,
coordinating materials and compaction testing, and
serving as a resident project representative. Some
of her primary functions serving as resident project
representative include coordinating with the project
manager, adjacent property owners, contractor, and
client, as well as documenting construction activities.
Mitch is our
CIPP lining expert.
He has experience with
approximately 2,000,000 feet
of CIPP lining throughout
his career.
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
4Key Staff
MIRANDA ETIENNE, PE
Construction Services Lead
As construction services lead, Miranda will work with Mitch to lead the construction efforts on site. She has extensive experience
managing construction projects to ensure their successful delivery of roadway and utility related improvements. Her experience
inspecting CIPP related project work allows her to understand the importance of maintaining trenchless processes on-site to
reduce unnecessary project risks. Miranda is attentive to detail and works hard to ensure a tidy and effective construction site.
Miranda is a project engineer for Bolton & Menk beginning her career in 2017. She is responsible for preparing
preliminary engineering reports, preliminary and final design, and developing construction plans. She also assists with
design calculations and cost estimates. Miranda is proficient in AutoCAD Civil 3D and Storm & Sanitary Analysis (SSA).
In addition to her design knowledge, Miranda has gained valuable experience in the field on projects ranging from new
residential developments to full reconstructions with utility replacement, as well as mill and overlay and reclamation
projects.
Support Staff
A regional CIPP expert, Bolton & Menk has staff certified with the reputable
National Association of Sewer Service Companies (NASSCO):
Inspection Training Certification Program
• CIPP (13 staff members)
• Manhole Rehabilitation (8 staff members)
Assessment Certificate Program
• Laterals (7 staff members)
• Manholes (7 staff members)
• Pipelines (7 staff members)
Courtney Maul, Bolton & Menk
Clerical
Braun Intertec
Materials Testing Subconsultant
David Korme, Bolton & Menk
Survey Technician
Ron Alwin, PLS, Bolton & Menk
Survey Manager
Patty Day, Stardust Communications
Communication Subconsultant
Marcell Walker, Bolton & Menk
Community Outreach Liaison
Kaskaskia Engineering Group, LLC,
Private Utility Coordination Subconsultant
DBE DBE
More information
about our DBE
efforts can be
found on page 15
Statement of Qualifications 5
Bolton & Menk’s expertise in trenchless (gravity/
pressure) pipeline rehabilitation and construction
practices expands the possibilities utility owners have
when taking on aging underground infrastructure
maintenance challenges. Our experience with a
variety of trenchless technologies, along with open
cut alternatives, will help you optimize solutions
to your underground utility problems that are cost
effective, environmentally sustainable, and politically
acceptable.
The Benefits
• Experience coupled with current knowledge allows
us to customize technologies specific to your
rehabilitation or replacement needs
• Practical and constructible solutions lead to
reduced overall construction costs
• Construction plans and specifications that match
appropriate trenchless methods to the project at
hand reduce the risk for both owner and contractor
• A properly engineered and constructed trenchless
pipeline project minimizes construction impacts
and is typically more acceptable to affected
residents and businesses
Why Bolton & Menk?
Bolton & Menk strives to provide cutting-edge
technology to its clients. We do not take a one-
size-fits-all approach to our trenchless engineering
practices; we look at all options available to the
owner. Understanding product advantages and
limitations helps optimize product and installation
processes to deliver cost-effective solutions to a
client’s needs. In some cases, implementing the
correct product and construction method can save
an owner as much as 50 percent in construction costs
compared to typical trenchless installations.
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
STATEMENT OF QUALIFICATIONS
Photo Courtesy of Aegion® Companies
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Statement of Qualifications 6
Trenchless Services
We offer trenchless expertise in
• CIPP (Cured-in-Place-Pipe)
• HDD (Horizontal Directional Drilling)
• Sliplining
• Tight Fitting HDPE Sliplining/Swagelining
• Pipe Bursting
• SIPP (Spray-in-Place-Pipe)
• CFRP (Carbon Fiber Reinforced Pipe)
• Tunneling
• Pipe Jacking
• Horizontal Auger Boring
• Pipe Ramming
• Manhole Rehabilitation
• Geotechnical Baseline Reports
• Tunnel Rehabilitation Services
Bolton & Menk has extensive experience in trenchless pipe construction with various methods, through various
soil and ground water conditions, including cased borings, directional drilling, CIPP, pipe bursting, and slip lining
for both gravity pipe and pressure pipe systems ranging in size from 2-inch diameter to 96-inch diameter. We have
extensive experience in access structure rehabilitation methods including replacement, “form and pour” concrete
liners, spray on concrete and resin type liners, exterior pressure grouting, PVC and HDPE liner installation, etc. Our
vast experience in trenchless construction methods includes numerous projects for various clients that cross or
are located adjacent to, or beneath rivers, lakes, streams, DNR protected waters, local streets, county and state
highways, railroads, bridges, retaining walls, etc. In serving more than 300 communities throughout Minnesota,
Bolton & Menk has successfully completed well over 250 miles of trenchless construction in the past 10 years for our
clients.
List of Private Golden Valley Projects
We are currently under contract with the City for Project #21-26, Vertical Leveling (Survey Benchmarks). Aside
from this project, we have not performed any other public or private work within the city over the last two years.
However, we have performed extensive work for the neighboring cities of Minneapolis, St. Louis Park, Plymouth,
Crystal, and Minnetonka over the last two years.
It should also be noted that our trenchless technologies team recently completed laser scanning and modeling of
the JWC Water Reservoir located on Skyline Drive for the City of Golden Valley. That work was completed at no cost
to the city and was used to train Bolton & Menk staff regarding new equipment purchases for our group. We are
appreciative of Golden Valley staff for letting us inside their reservoir and hope that the city finds future use in the
final project deliverables provided.
of pipe
We’ve RehabilitatedMILLION FEET5.5
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
References
REFERENCES
We have provided samples of recent projects with similar tasks and challenges to the Glenwood Avenue Watermain
Rehabilitation project. Client satisfaction through quality deliverables, cost-effective rates, and timely project delivery
are top priorities for Bolton & Menk. Please contact the following references to evaluate our performance on similar
projects. Additional references are available upon request.
Twelve Oaks Center Drive and Parkers Lake Road Improvements
City of Minnetonka, Minnesota (2019-2020)
Twelve Oaks Center Drive and Parkers Lake Road were on the City of Minnetonka’s five-year CIP. Both roads are
bordered by a large wetland, resulting in the need for alternative design considerations and additional permitting.
The water main located in the rear green space of several commercial properties with limited access had a high
break history, making replacement very difficult and highly disruptive using traditional construction practices.
Bolton & Menk was able to use alternative construction methods such as full-
depth reclamation, 2,166 LF of 6-12-inch water main lining, and 2,750 LF of
8-24-inch sanitary sewer lining to avoid the complications of working around the
wetland complex. We also used water main lining to limit the impacts of water
main construction in the break prone areas in green space of the commercial
properties. Our design fit the proposed trail on Parkers Lake Road in the existing
road corridor, eliminating the need for additional stormwater treatment. This
ultimately saved the city extra cost and limited construction impacts.
Hopkins Crossroad/TH 7 Watermain Improvements
City of Hopkins, Minnesota (2021)
The City of Hopkins has a 16-inch watermain that leaves their water treatment plant and supplies water to their
community. Understanding the critical nature of this watermain for their system, the city hired Bolton & Menk to
perform Echologics testing of the existing watermain to determine effective pipe wall loss. Over time, corrosive
soils and contaminants in the water system eat their way through existing piping. When the pipe wall gets too thin,
watermain breaks will follow. Understanding the consequences of this type of break, funding was allocated in the
city’s capital improvement plan to address these issues.
Recently, Bolton & Menk was again hired by the City of Hopkins to investigate and design potential solutions for
the replacement or rehabilitation of the existing 16-inch watermain. Open cut
replacement, horizontal directional drilling (HDD), cured-in-place-pipe lining
(CIPP), and pipe bursting were analyzed to evaluate cost of replacement and
impacts to project stakeholders living near the project area during construction.
Upon completion of the feasibility study, it was recommended to replace the
watermain using a combination of 3,100 LF of 8-16-inch HDD and 2,700 LF of
16-inch pressure rated CIPP. Being flexible with pipe rehabilitation products and
methods allowed the city to make these critical pipe repairs without taxing the
city’s budget and political capital with their residents. This project will go a long
way in ensuring a stable water system for the community for years to come.
7
Reference: Will Manchester
wmanchester@minnetonkamn.gov
Public Works Director
11522 Minnetonka Blvd.
Minnetonka, MN 55305
Reference: Nate Stanley
nstanley@hopkinsmn.com
City Engineer
1010 1st Street S.
Hopkins, MN 55343
"[Bolton & Menk's] knowledge of trenchless methods allowed our community to deliver a project under budget with limited impacts to project
stakeholders by utilizing a variety of trenchless construction methods. Throughout the design process, the attention to detail and ability to
meet our unique needs exceeded expectations at every step." - Eric Klingbeil, PE, LEED-P, City Engineer, City of Hopkins
"Bolton & Menk provided the expertise the city needed to help evaluate the best method for our project as well as through design and
construction to make certain the lining project was successful." - Will Manchester, City of Minnetonka
8References
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
US Army Corps of Engineers – Lower St. Anthony Falls Watermain Repair
City of Minneapolis, Minnesota (2016)
During his time at Insituform, Mitch Hoeft was retained by the Army Corps of Engineers (St. Paul, MN) to investigate
and rehabilitate 580 LF of 8-inch watermain that runs underneath the south bank of the Mississippi River near the
I-35W bridge. The existing watermain was compromised when a slope failure occurred along the riverbank and
damaged the existing watermain and roadway. Due to limited right-of-way and the current location of the watermain
(along and in some cases under the Mississippi River), trenchless rehabilitation was needed to complete the repair in a
timely manner so that the roadway could be repaired and opened back up.
During his time on the project Mitch was able to help the Army Corps televise the existing watermain to determine the
exact extent of damage caused by the soil failure. This location was then shored and excavated to provide access for
the CIPP lining of the watermain that would commence soon after.
Watermain lining gave the project team the ability to navigate existing pipe
bends under the river and successfully reline this leg of critical watermain in an
emergency situation. The city and Army Corps were appreciative of the timely
response in identifying and solving the piping issues in this tough project location.
4th Street Watermain Replacement
City of Duluth, Minnesota (2015)
During his time at Insituform, Mitch Hoeft worked with the City of Duluth to design, bid, and construct 790 LF of 24-
inch watermain lining along 4th Street (between 13th Avenue E and 15th Avenue E). The use of trenchless technologies,
mainly CIPP, was essential in this project's success due to current traffic demands of the roadway as well as the impacts
associated with Chester Creek running through the project area.
In using CIPP watermain lining, the city was able to keep the roadway open
throughout the duration of construction with minimal traffic control needs. The
use of the CIPP application also allowed the city to structurally rehabilitate the
existing 24” watermain that runs under Chester Creek without excavation or
other intrusive methods. Excavation and replacement of this pipeline would have
incurred significant cost while working within the limits of Chester Creek. The
project is viewed a huge success in the community due to its ability to provide a
cost-effective pipe replacement solution while minimally impacting the residents
of Duluth during construction.
Reference: Justin Rose
Contract Administrator
US Army Corps of Engineers
St. Paul, MN 55101
Reference: Cindy Voight
cvoigt@duluthmn.gov
City Engineer
411 West First St
Duluth, MN 55802
Photo Courtesy of Aegion® Companies
9References
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Boone Ave, Legend Drive, & Brunswick Ave Watermain Rehabilitation
City of Golden Valley, Minnesota (2009-2014)
During his time at Golden Valley, Mitch helped the city lead its previous watermain lining projects. These projects
involved approximately 2,000 LF of potable watermain lining on Boone Avenue North, 1,300 LF of watermain lining
on Legend Drive/Lane and 1,000 LF of watermain lining on Brunswick Avenue North.
Each project area had a long history of localized watermain breaks caused by corrosive soils. Acidic soils in these
project areas attacked the watermain and weakened the pipe over time. Once the pipe wall became too thin,
watermain breaks became very common, initiating the need for repair.
Mitch’s strong relationships with the contracting community allowed the city
to achieve a timely repair of these watermain systems during an emergency
situation. His attention to detail and ability to work through various stages of
this work allowed him to work with Golden Valley residents and business to
understand the work that was being performed around their property and to
adjust to meet the needs of the project. Each project provided a timely repair
that did not negatively impact those working or living around the construction
sites and were well received by the community.
Reference: Jeff Oliver
JOliver@goldenvalleymn.gov
City Engineer
7800 Golden Valley Road
Golden Valley, MN 55427
We approach every client, location, and project as unique and let
collaboration lead us to the right solution.
Photo Courtesy of Aegion® Companies
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Project Plan 10
PROJECT PLAN
Project Feasibility Memorandum
Under this task, project staff will become familiar with the overall scope of work and general needs for this project.
Time is provided for staff to review existing watermain record drawings and break information needed to become
extremely familiar with the project site and overall constraints of the project.
Once an understanding of the base conditions is known, Bolton & Menk staff can begin the process of analyzing
various trenchless replacement and rehabilitation options for the successful installation of a new water system along
Glenwood Avenue. Horizontal Directional Drilling (HDD), Pipe Bursting, Spray in Place Pipe (SIPP), and pressure rated
cured-in-place-pipe (CIPP) will be considered in addition to potential areas of open cut replacement. An emphasis
will be placed on the method that is not only most cost effective, but also one that minimizes impacts to the
residents living and working along the project corridor as well as excavations to the Hennpin County roadway.
Lastly, a technical memorandum of our findings and recommended rehabilitation approach with costs will be
presented to city staff for concurrence prior to initiating final design.
Surveying, GPS Data Collection, and Processing
Once the feasibility report is completed and a plan is in place to rehabilitate/replace the existing watermain, Bolton
& Menk will enter the data collection phase of the project. Under this task, Bolton & Menk will use a modified
topographic survey approach to complete this work in the most cost-effective way. By using the city’s robust GIS
system as the basis for our project related mapping needs, we anticipate only partial topographic survey needs on
the project. With an understanding of trenchless pit locations, we anticipate only providing detailed topographic
survey data collection (and field measurements) at these locations needed to facilitate safe excavations and access
to the pipeline being repaired. As most trenchless rehabilitation methods involve working from within the existing
pipeline, full topographic survey is likely not warranted, freeing up important capital dollars for the construction of
these improvements.
It should be noted that time has also been provided to verify the accuracy of the city’s GIS data and to collect existing
data points of private utility locations and/or important surface features that will be imperative to the construction
needs of this project.
Final Design – Plans and Specification Creation/Bidding
In order to competitively bid a project of this caliber, final construction plans and specifications need to be created
that show the extent of the work and identify rules when working on the project site. Bolton & Menk will use our
CADD and GIS drafting software to create project plans needed to show key details of construction on the project.
Bolton & Menk will also provide project related specifications accounting for the most up to date advancements
in the trenchless field. Specifications will be created to set design and project constraints to ensure that the city’s
financial and long-term replacement needs are being met.
During this phase, time has been allocated for permitting activities. It is anticipated that permits will be required by
Hennepin County, the Minnesota Department of Health, and the Minnesota Pollution Control Agency for work on
this project. Permitting activities will be initiated prior to final design so that the contractor can commence on the
project as quickly as warranted after the award of the project. We understand that timely repair of this pipeline is an
important factor for the city.
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
11Project Plan
Lastly, once the bidding documents are complete and approved, time has been provided to bid this project using
Quest CDN. Bolton & Menk will manage the entire bidding task including, soliciting contractor interest on the project,
uploading project plans and specs to the web server, answering bid related questions, hosting a formal bid opening,
and preparing a letter of recommendation following the bid opening.
To stay on task and stay efficient with the final design portion of this project, Bolton & Menk will schedule design-
related meetings with city staff to review and update the city will project related details and costs at 60% design
and again at 90% design so that we can make project-related adjustments as needed to meet the needs of the
community.
Construction Services
Finally, time is planned for staff to provide construction services on the project needed to deliver a well-constructed
project to the city through its completion. Under this task, time is provided to host a pre-construction meeting
and review and approve project-related submittals before the commencement of the project. Time has also been
allocated to provide project-related communication to key project stakeholders before and during construction. This
may include but is not limited to mailings, flyers, website creation, and project related open house meetings. The
actual mailing of any project-related communications needs will be the responsibility of the city.
Once under construction, Bolton & Menk staff will provide daily construction staking, contract administration,
construction inspection, and record keeping on the project. During this process field staff will record quantities of
completed work and initiate material testing as needed to protect the city’s interest through construction. Next,
prior to project completion, a list of remaining punch list items will be identified and presented to the contractor
for correction before final payment. Finally, record drawings will be created and delivered to the city, meeting city
standards, prior to ultimate project completion. An eight-week construction duration comprising of full-time and
part-time inspection is assumed to meet construction needs without taxing the city budget. We understand the
variable nature of construction and will modify our inspection approach to meet the needs of the project.
If the city is looking for ways to minimize project costs, Bolton & Menk is willing to partner with city staff to complete
the construction services portion of the project. Because much of the trenchless work is completed underground
(where we cannot get our eyes on the work), construction representation is generally needed to maintain an
acceptable project to the community. This includes daily review of traffic control needs, site clean-up, construction
notifications, and general site preparedness. If desired, Golden Valley staff can manage the day-to-day aspects of the
surface construction along Glenwood Avenue. Bolton & Menk will pair with city staff to ensure that the materials are
being installed correctly and tested to ensure the quality control of the performed improvements. A fee reduction for
this work-sharing opportunity is provided in the detailed cost estimate.
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
1.0 PROJECT MEMORANDUM
2.0 DATA COLLECTION
3.0 FINAL DESIGN
4.0 CONSTRUCTION SERVICES
2022
SCHEDULE
We have developed a schedule detailing the anticipated work tasks, task relationships, critical path timeline, and completion dates. This
schedule is based on our review of the project background, description, and scope of services included in the Request for Proposals and our
experience on other similar projects. Upon selection, Bolton & Menk will work with city staff and other project partners to revise and update this
schedule as needed to ensure successful delivery of this project.
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Deviations from RFP 12
DEVIATIONS FROM RFP
Topographic Survey
Our project team is uniquely familiar with
the project area, the constraints, and
construction plan requirements needed to
facilitate competitive and informed bidding
by general contractors. For this project,
we have scoped a modified topographic
survey in which we use the city’s robust GIS
database to form the backbone of our utility
mapping. City staff has invested significant
resources establishing and updating their
GIS system and we feel that we can save
project dollars by using it as a jumping
off point. Once we understand where
construction access pits will be necessary for
rehabilitation, our survey and GIS crews will spend time in the field collecting only the data points that are critical
to the construction plan. Our subconsultant, Kaskaskia Engineering, will take the same approach with private utility
data collection. Time has also been allocated to ensure the accuracy of the city’s current GIS data for general plan
creation. We feel this approach will reduce overall engineering costs to the project while still fully providing the
technical data necessary for contractors to intelligently bid the project.
Public Outreach & Communication
Our project team is accustomed to working on complex municipal projects on large county roadways. While we do
anticipate this work be completed under traffic, the construction pits and traffic control signage will significantly
impact the residents and motorists within the community. Additionally, water shutdowns, both anticipated and
unanticipated, will negatively impact the city’s residents and businesses. To combat the risk of an uniformed
community, we have included optional services to provide community outreach and communication. These services
would be provided by Bolton & Menk's community outreach liaison and our subconsultant Stardust Communications
and would generally include:
• Identification of impacted audiences with
an emphasis on identifying any historically
under-served areas along the project
• Production of project-inception informational
flyers that can be posted to the city and
county’s website, social media accounts, and
mailed to targeted audiences
• In-person meetings before and during
construction as needed; these could be
hosted by our community outreach liaison
in individual, small group, or large-group
settings
• Construction-related informational flyers
that can be posted to the city and county’s
website, social media accounts, and mailed to
targeted audiences
Diversity, Equity, and Inclusion Assessment 15
DIVERSITY, EQUITY, AND INCLUSION
ASSESSMENT
We take pride in diversity, equity, and inclusion through the diversity of thought, experiences, and backgrounds of
our team within our company. We provide professional development opportunities both internally and externally.
We are currently developing an in-house training program to train individuals who may not pursue secondary
education in our field and create opportunities within our firm. Employees participate in collaboration teams
that influence decisions in the company. These collaboration teams are our commitment to making a difference
and always striving for excellence to the benefit of our existing team, future staff, and our clients. They provide
opportunities for thought leadership and influence executive decision-making.
While we currently do not have a Racial Equity Plan, we have an Affirmative Action Plan which covers much of what
a Racial Equity Plan would with a few differences. Upon request of the city, we can share an electronic copy of our
Affirmative Action Plan.
We routinely conduct adverse impact analyses using the “Eighty Percent Test” or other statistical methods to analyze
our personnel activities, including applicant flow, hires, promotions, terminations, and other personnel actions, to
determine if there are selection disparities between men and women, people of color, non-minority (and within
specific racial groups, if appropriate), or disabled and non-disabled applicants or employees. We provide professional
development opportunities both internally and externally.
Commitment to DBE Partnerships
Although we have the in-house expertise to independently deliver most services provided by TGB firms, we proudly
foster a collaborative atmosphere for all our partners. We recognize the effort and experience makes each entity
better. Over time, we have developed many successful partnerships with other firms. In 2018, our TGB partners
helped us deliver nearly $1 million of our firm’s revenue.
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Two of our three proposed subconsultants on this project are DBE firms:
• Kaskaskia Engineering Group, LLC
• Stardust Communications
EXHIBIT B
Cost Proposal 13
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
COST PROPOSAL
The following tables summarize the hours and cost breakdown for each major work task item. The estimated fee includes labor, general business, and other normal and
customary expenses associated with operating a professional business. Unless otherwise noted, the fees include vehicle and personal expenses, mileage, telephone,
survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and
non-routine expenses, such as large quantities of prints, extra report copies, out-sourced graphics and photographic reproductions, document recording fees, outside
professional and technical assistance, and other items of this general nature will be invoiced separately.
Client: City of Golden ValleyProject: Glenwood Ave Watermain Rehab
Task
No.Work Task Description Client Service ManagerProject Manager Project EngineerPrivate Utilities (Kaskaskia)Community Outreach LiasonCommunications (Stardust)Survey ManagerSurvey TechnicianConstruction ManagerMaterials Testing (Braun)ClericalTotals
1.0 Project Memorandum
1.1 Analyze Existing As-Builts 2 4 6
1.2 Analyze Available Break History and Repair Documentation 2 4 6
1.3 Research and Document Available/Applicable Trenchless Technologies 4 4
1.4 Identify Preferred Technology with Input from City Staff 3 3
1.5 Prepare Technical Memorandum with Supporting Documentation/Project Estimate 24 8 32
Subtotal Hours - Task 1 0 35 16 0 0 0 0 0 0 0 0 51
2.0 Data Collection
2.1 Establish Horizontal Control 1 2 12 15
2.2 Review and Incorporate City's Robust GIS Database as Appropriate 2 6 8
2.3 Limited Field Topographic Survey to Fill GIS Gaps 4 30 34
2.4 Structure Measure Downs 6 6
2.5 ++Call GSOC Private Utility Locates for Anticipated Excavation Areas 1 5 6
2.6 ++Obtain GPS Points of Located Private Utilities 1 45 46
2.7 Prepare Existing Conditions Drawing 1 8 10 2 8 29
2.8 Engage Hennepin County Staff - Begin Sharing Data Back and Forth 2 2 4 8
2.9 Engage Private Utilities - Begin Sharing Data Back and Forth 4 2 4 10
Subtotal Hours - Task 2 6 10 22 60 0 0 8 56 0 0 0 162
3.0 Construction Plans and Specifications
3.1 **Identify Impacted Community Groups and Develop Communication Strategy 3 3 3 3 12
3.2 Final Design Coordination Meetings w/ City and Hennepin County Staff 2 8 8 18
3.3 Prepare 60% Plans for City Review 2 16 60 78
3.4 **Perform Community Group Outreach 1 2 4 8 4 18
3.5 Prepare 90% Plans & Specifications for City Review 2 32 40 4 78
3.6 Prepare Final Plans & Specifications for Bidding 4 8 20 32
3.7 **Perform Community Group Outreach 2 0
3.8 Support City Staff Through Bidding 10 5 6 21
3.9 Continue Private Utility Coordination 4 2 8 14
3.10 Permitting 2 6 16 24
Subtotal Hours - Task 3 19 87 157 0 7 11 0 0 0 0 14 295
4.0 Construction Services
4.1 Shop Drawing Revew and Approval 8 4 12
4.2 **Construction Communications (Newsletters, Doorhangers, Flyers, etc.)8 8 10 1 27
4.3 Pre-Construction Coordination Meeting w/ City and Hennepin County Staff 2 6 1 4 13
4.4 Pre-Construction Meeting (All Stakeholders)2 6 1 4 13
4.5 ++Construction Inspection w/ CSR (Full Time 4 Weeks + Part Time 4 Weeks)240 240
4.6 Contract Administration (Part Time 8 Weeks)80 80
4.7 Staking 2 10 24 36
4.8 Construction Materials Testing 0
4.9 Punchlist and As-Builts 4 16 20
4.10 Final Project Closeout 2 2 4 2 10
Subtotal Hours - Task 4 6 116 6 0 0 8 0 10 302 0 3 451
Detailed Fee Estimate
Bolton & Menk, Inc.
Allowance
14
Cost Proposal
Glenwood Avenue Watermain Rehabilitation | City of Golden Valley, Minnesota
Client: City of Golden Valley
Project: Glenwood Ave Watermain Rehab
Task
No.Work Task Description
Client Service ManagerProject Manager Project EngineerPrivate Utilities (Kaskaskia)Community Outreach LiasonCommunications (Stardust)Survey ManagerSurvey TechnicianConstruction ManagerMaterials Testing (Braun)ClericalTotal
Hours
Total
Cost
1.0 Project Memorandum 0 35 16 0 0 0 0 0 0 0 0 51 $8,396
2.0 Data Collection 6 10 22 60 0 0 8 56 0 0 0 162 $24,936
3.0 Construction Plans and Specifications 19 87 157 0 7 11 0 0 0 0 14 295 $43,677
4.0 Construction Services 6 116 6 0 0 8 0 10 302 0 3 451 $65,398
Testing Allowance 0 0 0 0 0 0 0 0 0 $7,500 0 0 $7,500
Total Hours 31 248 201 60 7 19 8 66 302 NA 17 959
Average Hourly Rate $165.00 $180.00 $131.00 $150.00 $165.00 $160.00 $163.00 $160.00 $131.00 NA $100.00
Subtotal $5,115 $44,640 $26,331 $9,000 $1,155 $3,040 $1,304 $10,560 $39,562 NA $1,700
**Total Supplemental Services Recommended $8,840
Total Fee w/ Supplemental Services $149,907
$141,067
Fee Summary
Total Base Fee
Bolton & Menk, Inc.
SHORT ELLIOTT HENDRICKSON INC.
SEH Hourly Billable Rates – 2022
Classification – Office Staff Billable Rate(1)
Principal $175 - $295
Project Manager $145 - $260
Senior Project Specialist $140 - $240
Project Specialist $105 - $190
Senior Professional Engineer I $120 - $195
Senior Professional Engineer II $145 - $245
Professional Engineer $110 - $180
Graduate Engineer $90 - $150
Senior Architect $130 - $230
Architect $115 - $165
Graduate Architect $90 - $120
Senior Landscape Architect $120 - $185
Landscape Architect $100 - $135
Graduate Landscape Architect $90 - $110
Senior Scientist $135 - $185
Scientist $95 - $150
Graduate Scientist $85 - $115
Senior Planner $135 - $230
Planner $105 - $165
Graduate Planner $95 - $130
Senior GIS Analyst $115 - $190
GIS Analyst $105 - $130
Project Design Leader $125 - $200
Lead Technician $110 - $185
Senior Technician $95 - $150
Technician $65 - $125
Graphic Designer $95 - $160
Administrative Professional $55 - $140
Classification – Field Staff Billable Rate(1)
Professional Land Surveyor $115 - $175
Lead Resident Project Representative $100 - $170
Sr. Project Representative $95 - $150
Project Representative $80 - $135
Survey Crew Chief $90 - $150
Survey Instrument Operator $60 - $105
(1) The actual rate charged is dependent upon the hourly rate of the
employee assigned to the project.
The rates shown are subject to change.
Effective: January 1, 2022
Expires: December 31, 2022
SHORT ELLIOTT HENDRICKSON INC.
SEH Schedule of Expenses – 2022
Vehicle Mileage Rates
2022 IRS Rate ................................................................................... TBD
Vehicle Allowance Costs
Resident Project Representative .............................................. $16.00/day
Survey and Field Vehicle ............. $4.50/hour + 2022 IRS mileage rate/mile
Survey Equipment
Robotic Total Station ................................................................ $30.00/hour
Global Positioning System (GPS) ........................................... $30.00/hour
Computer Equipment
Computer Charges per Direct Hour of Labor ............................ $3.00/hour
Other Equipment Expenses
SEH uses many different types of equipment, such as traffic counters; flow meters;
air, water, and soil sampling kits; inspection cameras; density meters; 3-D printers; drones,
and many others. Our equipment is frequently upgraded to utilize current technology.
You will be charged for equipment usage per your agreement with SEH.
Rates are subject to change.
Identifiable Reproduction and Reprographic Costs (1) (2)
Item 8½x11 11x17 Large Format Per Item
Black/White Copy (3) 0.07 0.24 0.95 + 0.50/sq. ft.
Color Copy (3) 0.46 1.02 0.95 + 2.55/sq. ft.
Mylar 5.00
CD Copy 3.00
Lamination 2.00 3.50 3.50/sq. ft.
Laminated Foamcore
– up to 30"x 42"
– larger than 40"x 60"
40.00
75.00
3-Ring Binder size 1” 2” 3” 4”
cost 3.20 4.80 5.60 7.24
Machine Folding 0.02
Binding
wire
comb
3.60
3.20
Covers
custom
blank
0.15
0.03
Tabs (white) 0.20
Mailing/Processing UPS or USPS rates
(1) prices include operator time
(2) prices denote single-sided printing
(3) standard stock, white paper used for pricing
Prices are subject to change and may not be accompanied by immediate notification.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 1. Receive and File Annual Grants Report
Prepared By
Myles Campbell, Planner
Sue Virnig, Finance Director
Summary
Since 2014, staff has been tracking grants received by the City and providing an annual report on these
awards. The purpose for this report is to have a better understanding of how the City is utilizing
external funding sources on a year-over-year basis. While grant funding is partially dependent on
having an eligible project/use as well as the availability of staff time, its still good practice to track
these items even if the totals are expected to differ annually. This report, beyond being a fiscal tool,
also acts as a staff reference for grant opportunities that the City has a proven track record applying for
and receiving.
These sources of funding play a large role in the City’s operations, off-setting overall expenditures and
often allowing additional opportunities for staff training, funding for large-scale public improvements,
and to bring in specialists to assist on projects.
This memo will summarize the grants awarded to date in 2021, and also provide an update on
American Rescue Plan Act (ARPA) dollars slated to be received and utilized in early 2022. Similar to
CARES Act dollars in 2020, these funds were not included in annual tracking numbers given their
unique nature as emergency federal funding.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
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Tracking Grants
Attached with this memorandum, staff has compiled a list of the grants
applied for and grants received going back to 2012. In total, the City has
received 91 grants in that time, for a total of $18,392,701. The table to
the right shows a breakdown of this total amount by year. In past years’
reports, there have been late additions for those grants that fell between
the annual report and end of year. This report includes no new additions
for grants received in 2020, keeping the total at $6,845,962.
In 2021 and as of this report, the City was awarded $1,631,044 in grant
funding. A large portion of this total was the second phase of grant
funding from the Minnesota DNR for the SEA School-Wildwood Park
Flood Storage Project, which accounted for $1.3 million in award funds.
Physical Development staff were also active and successful with smaller
grant awards, including some that have been received in prior years as
well as new funding opportunities. Grant awards included funding for
City Inflow & Infiltration goals, Recycling and Organics programs, Habitat Restoration for the Briarwood
Nature Area, and funding for a Green Corps Member for a full-service year in City Hall.
Parks and Recreation received multiple grants that were used to facilitate equipment improvements at
South Tyrol Park, and Alternative Landscaping at Brookview and Brookview Golf Course. The Fire
Department continued to receive financing for training and education via the Minnesota Board of
Firefighter Training and Education, and sought grants this year for additional protective equipment. One of
those grants has already been awarded, with department staff hoping to hear on a second equipment grant
before the end of the year. Not included in the 2021 report was a grant for $250,000 awarded to the City
by the Pohlad Family Foundation for a number of Public Safety initiatives. While awarded to the City in
2021, staff are still in coordination with the Pohlad Foundation in order to finalize a grant agreement,
expected in early 2022. This grant is expected to be reflected in next year’s report. Police are also
participating in the Toward Zero Deaths program, however funding for this programming is not expected
until later this year or early 2022.
American Rescue Plan Act
Not included in this tracking for the year 2021 is any of the funding received directly by the City as part of
the American Rescue Plan Act response to the ongoing impacts of the COVID-19 pandemic. Given that
these tracking lists are meant to provide an accurate comparison between years, and the unique nature of
the ARPA funds, staff felt this could be misinterpreted in the future. That said the support provided by
ARPA dollars is significant and will go towards several City initiatives for this year and next.
ARPA funds are planned to be allocated to municipalities in two parts, the City having received the first
phase of funding in 2021, and a second round anticipated in late spring or early summer in 2022. For 2021,
the City received $1,190,875 as part of ARPA. Most of these funds will be issued for internal reimbursement
and expenditures within the City, however some ARPA will also be distributed to partner organizations and
non-profits. The City plans to distribute $15,000 to Discover St. Louis Park who provide tourism information
on the City, and an additional $5,000 to the Golden Valley Historical Society. In 2022 the City also plans to
GRANTS RECEIVED
YEAR Total
2012 $668,676
2013 $948,350
2014 $793,385
2015 $1,040,175
2016 $1,118,750
2017 $1,378,101
2018 $3,534,018
2019 $434,240
2020 $6,845,962
2021 $1,631,044
TOTAL $18,392,701
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
provide funding for operations assistance for People Responding in Social Ministry (PRISM), who provide
food and housing security assistance to Golden Valley residents.
Objectives for 2022
Objectives for 2022 remain very similar to those in previous years.
• Remaining active in pursuing annual grant opportunities as available
• Planning long-term for major expenditure projects and available funding
• Improving familiarity between grants management staff and various departments
An additional objective for 2021 is related to the recent 2020 Census update. Often grant applications can
include requirements for demographic information, and may prioritize funding for particular locales, such
as areas of concentrated poverty. With the ongoing release of Census data, grant staff would like to create
a set of demographic information that can be applied and included with most grant applications, especially
with the more localized block group data that has been released. The hope is that this will add some
efficiency into the application process through standardization, while also increasing application success for
those grants that prioritize demographic measures.
Financial Or Budget Considerations
Proactive grant work and management is a highly effective tool for supplementing the City’s
expenditures.
Recommended Action
Motion to Receive and File the Annual Grant Funding Update
Attachment
• Grants Awarded by Department, 2012-2021 (3 pages)
Grants Awarded to the City of Golden Valley, by Department, 2012-2021
Physical Development
Date Granting Agency/Fund Project Amount
2012 Minnesota Department of Natural Resources Community Forest Grant Removal of trees infested with Emerald Ash Borer and replanting for both Emerald Ash Borer and damage from 2011 tornado $15,000
2012 Minnesota Department of Transportation Roadside Landscape Program Lilac plantings as well as other tree and shrub plantings along major highways $7,616
2012 Metropolitan Council Environmental Services Legacy Clean Water Fund Act Help homeowners repair their sanitary sewer service and reduce inflow and infiltration $430,000
2012 Metropolitan Council Environmental Services Inflow and Infiltration Grant Fund infrastructure improvements to reduce inflow and infiltration $206,000
2013 Hennepin County Pedestrian and Bicycle Capital Improvement Program Golden Valley Road Bikeway Feasibility Study $20,000
2013 MnDOT Municipal Agreement Program Hwy 55 and Winnetka Intersection Improvement Project $702,000
2013 Hennepin County Pedestrian and Bicycle Capital Improvement Program Winnetka Avenue Streetscape Rehabilitation Project to convert paver brick sidewalk to concrete sidewalk $50,000
2014 Metropolitan Council Environmental Services Inflow and Infiltration Grant Fund infrastructure improvements to reduce inflow and infiltration $65,000
2014 Hennepin County Pedestrian and Bicycle Capital Improvement Program Glenwood Avenue Sidewalk Extension $50,000
2014 Hennepin County Environmental Response Fund Soil remediation work in preparation for Xenia Apartment project $102,000
2014 Metropolitan Council Tax Base Revitalization Account Soil remediation work in preparation for Xenia Apartment project $92,400
2014 MN Department of Employment and Economic Development Soil remediation work in preparation for Xenia Apartment project $111,721
2015 Hennepin County HOME Investment Partnerships Program Fill financing gap for Cornerstone Creek project to build 43 affordable units to adults with disabilities $325,000
2015 Hennepin County Community Development Block Grant Fill financing gap for Cornerstone Creek project to build 43 affordable units to adults with disabilities $290,229
2015 Hennepin County Community Development Block Grant Pesch Place rehabilitation work on a 5-units residential building for adults with disabilities at 2000 Mary Hills Drive $60,796
2015 Hennepin County Environmental Response Fund Grant Soil Investigation and Remediation for Decola Ponds Flood Mitigation Project $300,000
2015 Hennepin County Pedestrian and Bicycle Capital Improvement Program Wayzata Boulevard Bikeway Feasibility Study $15,000
2015 Local Operational Research Assistance Program Fabricate specialty equipment $3,500
2016 Minnesota Pollution Control Agency Funds cost of consultant to assist staff with Sustainability and Resilience Chapter of the Comprehensive Plan $15,000
2016 Minnesota Pollution Control Agency GreenCorps Member on full-time staff at City Hall $70,000
2016 DNR Flood Damage Reduction Grant Acquire/remove flood prone home near Olympia and Mendelssohn $300,000
2017 DNR Flood Damage Reduction Grant Acquire/remove three flood prone homes near Olympia and Mendelssohn $381,800
2017 Hennepin County Community Development Block Grant Acquisition and rehabilitation of a home for community land trust with Homes Within Reach $60,000
2017 Hennepin County Affordable Housing Incentive Fund Acquisition and rehabilitation of homes in Hennepin County for community land trust with Homes Within Reach $200,000
2017 MnDOT Local Road Improvement Program 10th Avenue culvert reconstruction $590,000
2017 Metropolitan Council Environmental Services Inflow and Infiltration Grant I/I mitigation work $197,322
2018 MN Department of Employment and Economic Development Soil contamination clean-up for Global Pointe Senior Living $421,093
2018 DNR Flood Damage Reduction Grant DeCola Ponds B and C project $2,300,000
2018 Hennepin County Community Development Block Grant Pesch Place rehabilitation work on a 5-units residential building for adults with disabilities at 2000 Mary Hills Drive $68,000
2018 Hennepin County Community Development Block Grant Acquisition and rehabilitation of a home for community land trust with Homes Within Reach $100,700
2018 Hennepin County Affordable Housing Incentive Fund Acquisition and rehabilitation of homes in Hennepin County for community land trust with Homes Within Reach $100,000
2018 Hennepin County Health Community Planning Partnership Project Grant Demonstrate how Luce Line can better connect to Downtown Golden Valley to promote active living $7,625
2019 DNR Conservation Partners Legacy Program Habitat restoration at Bassett Creek Nature Area $50,000
2019 Minnesota Pollution Control Agency GreenCorps Member on full-time staff at City Hall $70,000
2019 Minnesota Housing Affordable Housing Capacity Building Grant $22,000
2020 Hennepin County Community Development Block Grant Acquisition and rehabilitation of a home for community land trust with Homes Within Reach $150,000
2020 DNR Conservation Partners Legacy Program Habitat Restoration at Pennsylvania Woods Nature Area $50,000
2020 Minnesota Pollution Control Agency GreenCorps Member full-time service year at City Hall $75,000
2020 Hennepin County Environment and Energy SCORE Recycling Grant (Recycling $32,600; Organics $4,300) $36,900
2020 MNDoT State Aid – Capital Bonding Bill (October Special Session) Construction of Underpass and Mini Roundabout at Douglas and Hwy 55 $6,500,000
Date Granting Agency/Fund Project Amount
2020 Hennepin County Elections CARES Grant Additional funding to support elections during pandemic $8065
2021 DNR Flood Damage Reduction Grant SEA School-Wildwood Park Flood Storage Project $1,300,000
2021 Metropolitan Council Environmental Services Inflow and Infiltration Grant Fund infrastructure improvements to reduce inflow and infiltration $136,955
2021 Hennepin County Environment and Energy SCORE Recycling Grant (Recycling $35,552 Organics $4,335) $39,887
2021 DNR Conservation Partners Legacy Program Briarwood Nature Area Habitat Restoration $50,000
2021 Minnesota Pollution Control Agency GreenCorps Member full-time service year at City Hall $75,000
2021 Minnesota Economic Development Foundation Reimbursement for Physical Development Summer Intern $1,000
Public Works
Date Granting Agency/Fund Project Amount
2020 Hennepin County Healthy Tree Canopy Grant Document the condition and location of Ash trees on public property $6,000
Police
Date Granting Agency/Fund Project Amount
2013 MN Department of Commerce Auto theft prevention program for the purchase, installation and implementation of an automated license plate reader $30,000
2015 MN Department of Commerce Auto theft prevention program for the purchase, installation and implementation of a second automated license plate reader $23,185
2020 MN DPS Toward Zero Deaths Grant Overall reduction of traffic related deaths and injuries $2,931
Parks and Recreation
Date Granting Agency/Fund Project Amount
2013 Hennepin Youth Sport Program New Soccer Goals $10,000
2013 Hennepin Youth Sport Program Wildwood Park – Play Structure $50,000
2013 Gametime, Inc. Brookview Park – Play Structure $72,000
2014 United States Tennis Association Tennis Court Lines $1,250
2014 Gametime, Inc. Hampshire Park – Play Structure $20,495
2014 Hennepin Youth Sport Program Sandburg – Athletic facility $325,000
2016 Three Rivers Park District Schaper Park Challenge Course $325,000
2016 Minnesota Wisconsin Playground Schaper Park Challenge Course $50,000
2016 Paul’s Pals Schaper Park Inclusive Playground $35,000
2016 Golden Valley Rotary Club Schaper Park Inclusive Playground $6,500
2016 Hennepin Youth Sport Program - Facility Field lighting at Isaacson Park $300,000
2016 United States Tennis Association Tennis Courts at Brookview Park $450
2017 Minnesota Twins Dugout replacement in Isaacson Park $15,000
2017 GameTime, Inc. Play structure at St. Croix Park $17,380
2017 GameTime, Inc. Play structure at Medley Park $20,942
2017 GameTime, Inc. Play structure at Wesley Park $21,587
2018 Hennepin Youth Sport Program - Facility Field lighting at Isaacson Park $150,000
2018 Golden Valley Little League Field improvements at Isaacson Park $20,000
2019 Hennepin Youth Sport Program - Facility Field improvements at Shaper, Wesley, and Lions Parks $96,000
2019 Golden Valley Little League Field improvements at Isaacson Park $6,000
2020 Golden Valley Little League Field Improvements at Isaacson Park $4,100
Date Granting Agency/Fund Project Amount
2020 Hennepin county Youth Sports Grant Scoreboards at Isaacson Park $4,120
2020 Three Rivers Park District Save the Summer Grant Youth Programming during COVID-19 pandemic $4,310
2021 Alternative Landscape Grant MPCA Park landscaping improvements at Brookview and Brookview Golf Course $828
2021 Play Structure Grant from GameTime Cares grant program Play structure at South Tyrol Park $10,390
Fire
Date Granting Agency/Fund Project Amount
2012 Minnesota Board of Firefighter Training and Education Firefighter training $10,060
2013 Minnesota Board of Firefighter Training and Education Firefighter training $14,350
2014 Fireman’s Fund Insurance Company and parent company Allianz Group Automatic external defibrillators (AED’s) and test gas to calibrate electronic gas meters $5,000
2014 Minnesota Board of Firefighter Training and Education Firefighter training $20,519
2015 CenterPoint Energy Community Partnership Grant Electronic gas monitors, nomex hoods and helmet flaps, traffic safety vests $5,125
2015 Minnesota Board of Firefighter Training and Education Firefighter training $17,340
2016 CenterPoint Energy Community Partnership Grant Electronic gas monitors, traffic safety cones, flashlights, protective firefighter helmets, and protective firefighting boots $5,400
2016 Minnesota Board of Firefighter Training and Education Firefighter training $11,400
2017 Minnesota Board of Firefighter Training and Education Firefighter training $71,392
2018 CenterPoint Energy Community Partnership Grant Gas monitoring and calibration equipment upgrades and replacements $4,000
2018 Minnesota Board of Firefighter Training and Education Firefighter training $17,100
2018 Minnesota Department of Public Safety State Fire Marshal Division Gear dryer equipment and installation $7,500
2019 Minnesota Board of Firefighter Training and Education Firefighter training $63,314
2020 Minnesota Board of Firefighter Training and Education Firefighter training $4,536
2021 CenterPoint Energy Community Partnership Grant Safety Clothing – Hoods $4,680
2021 Minnesota Board of Firefighter Training and Education Firefighter Training and Education $16,984
General Services
Date Granting Agency/Fund Project Amount
2019 MN Department of Public Safety Reimbursement to Dept. of Motor Vehicles for costs associated with Minnesota License and Registration System (MNLARS) rollout $126,926
Grants Not Awarded
Date Granting Agency/Fund Project Amount
2014 Bush Foundation Park Shelter Building Addition $200,000
2014 Three Rivers Park District Trail and sidewalk connections to the Luce Line Regional Trail $500,000
2015 Hennepin Youth Sport Program - Facility Schaper Park Challenge Course $225,000
2018 Minnesota Pollution Control Agency GreenCorps Member on full-time staff at City Hall $70,000
2018 DNR Managing Ash for Emerald Ash Borer in Community Forests Emerald Ash Borer management activities $30,000
2018 Hennepin County Bicycle and Pedestrian Capital Improvement Program Advanced design of Bassett Creek Trail on Golden Valley Road (Three Rivers Park District submitted the application) $100,000
2019 DNR Local Trail Connections Program Laurel Greenbelt trail connection at Colorado Avenue $51,882
2020 Metropolitan Council LCDA Development Grant Golden Gardens Mixed Use Development Project $1,000,000
2021 DNR Emerald Ash Borer Grants Program Emerald Ash Borer management activities $20,000
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 2. Adopt Resolution No. 21-101 Approving Policies and Procedures for Federal Awards
Administration
Prepared By
Sue Virnig, Finance Director
Myles Campbell, City Planner
Maria Cisneros, City Attorney
Summary
The City of Golden Valley seeks out grants to benefit the community. The policy guidelines that were
approved in December 2020 worked but needed additional language due to the American Rescue Plan
Act that arrived in 2021. Guidelines are usually set by the type of grant. Federal grants require more
information due to usually the size of the grant and restrictions. This document is also a document that
has been reviewed by our auditors to make sure if follows the current guidelines when audited.
Financial Or Budget Considerations
The document has no impact on the budget. It is a document that staff needs to follow with both
accepting a grant along with spending a grant.
Recommended Action
Motion to approve Resolution No. 21-101 Approving Federal Grants Management Policy
Supporting Documents
• Resolution No. 21-101 Policies and Procedures for Federal Awards Administration (1 page)
• Policies and Procedures for Federal Awards Administration (24 pages)
RESOLUTION NO. 21-101
RESOLUTION APPROVING FEDERAL GRANTS MANAGEMENT POLICY
WHEREAS, the City of Golden Valley seeks grants out for various projects to benefit
the City of Golden Valley, and
WHEREAS, the Policy Exhibit A sets policies and procedures for Federal Awards
Administration as of January 1, 2021.
NOW, THEREFORE, BE IT RESOLVED that the Golden Valley City Council do hereby
approve the Policies and Procedures for Federal Awards Administration as outlined in
Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
___________________________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
CITY OF GOLDEN VALLEY
POLICY TITLE: POLICIES AND PROCEDURES FOR FEDERAL
AWARDS ADMINISTRATION
EFFECTIVE DATE: JANUARY 1, 2021
PROPOSED BY: FINANCE
DATE APPROVE
BY COUNCIL: DECEMBER 21, 2021
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TABLE OF CONTENTS
OVERVIEW ..................................................................................................................... 3
Purpose........................................................................................................................ 3
Hierarchy of Authority .................................................................................................. 3
Revisions ..................................................................................................................... 3
Compliance Failures .................................................................................................... 3
General Accounting and Financial Management ............................................................. 3
Purchasing and Procurement .......................................................................................... 5
Payroll and Timekeeping ............................................................................................... 10
Grant Administration...................................................................................................... 11
Grant Development, Application, and Approval ......................................................... 11
Grant Program Implementation .................................................................................. 12
Financial and Budgetary Compliance ........................................................................ 13
Record Keeping ......................................................................................................... 14
Other Guidelines ........................................................................................................ 14
Year-end Closing and Reporting ................................................................................... 14
Additional Federal Awards Compliance Requirements ................................................. 16
General Information....................................................................................................... 16
Activities Allowed/Un-allowed and Allowable Costs/Cost Principles ............................. 17
Cash Management ........................................................................................................ 17
Eligibility ........................................................................................................................ 18
Equipment and Real Property Management ................................................................. 18
Matching, Level of Effort and Earmarking ..................................................................... 20
Period of Performance .................................................................................................. 21
Procurement, Suspension and Debarment ................................................................... 21
Program Income ............................................................................................................ 22
Sub-recipient Monitoring ............................................................................................... 23
Special Tests and Provisions ........................................................................................ 24
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OVERVIEW
Purpose & Scope – This manual has been prepared to document the policies and
procedures for the administration of federal awards of the City of Golden Valley (“City”).
The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations
Part 200, Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards (Uniform Guidance) requires all recipients and sub-
recipients of federal funds to establish and maintain internal controls designed to
reasonable ensure compliance with Federal laws, regulations and program compliance
requirements. Written policies and procedures are part of the necessary internal
controls and are required as a precondition to receiving federal funds. These policies
and procedures are intended to be sufficiently comprehensive to adequately meet such
requirements. However, in no case are these policies and procedures intended to
supersede or limit Federal or State laws or regulations, or the provisions of individual
grant agreements. Grants from sources other than federal awards may be handled
under the City’s Grant Management Policy.
Hierarchy of Authority – In the event that conflicting guidance on the administration of
federal awards is available, the City has deemed federal guidance to be most
authoritative, followed by other state or local agencies.
Revisions – Guidance provided by the Federal government through the OMB UG
Compliance Supplement are expected to be updated each year. Such updates are
considered by the City as they become available and policies and procedures will be
revised accordingly.
Compliance Failures – Compliances failures, whether noted internally by management
or through the external audit process, will be addressed immediately by reviewing the
reason for the failure with responsible personnel and devising an improved process to
encourage compliance in the future.
General Accounting and Financial Management
It is the policy of the City to comply with all statutory, regulatory, and contractual
requirements in the conduct of, and accounting for, its financial operations. The official
books of record for the City will be maintained subject to the following provisions:
1. The City will account for its operations in accordance with the Generally
Accepted Accounting Principles (GAAP) applicable to local units of government.
2. The City will comply with the Super Circular issued by the Office of Management
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and Budget (OMB), Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (2 CFR 200).
3. The City will comply with all contractual requirements detailed in its duly
executed grant agreements with awarding agencies.
4. The City will contract annually with an independent CPA firm for the purposes of
conducting the City’s external financial audit. To the extent that the City has
expended federal awards in excess of the applicable single audit limit (currently
$750,000), the City will have a single audit performed in accordance with OMB
UG.
5. To ensure continuing compliance with all applicable accounting requirements, the
City may, at its discretion, contract with a CPA firm to provide internal auditing
and/or consulting services.
6. The Finance Director shall be responsible for the maintenance of all accounting
and financial records (including journals, timesheets, bank statements, audit
reports and similar documents). Such records shall be retained as required by
contractual or regulatory requirements. The City has adopted the state’s records
retention schedule as its official guide for records storage, filing and destruction.
7. The City and employees are required to comply with the City’s conflict of interest
procedures and report any potential conflicts of interest to their managers. No
employee, officer or agent may participate in the selection, award or
administration of a contract supported by a federal award if he or she has a real
or apparent conflict of interest. Such violations may result in appropriate
discipline.
8. The City will request prior approval from Federal agencies or pass-through
entities for program or budget changes.
9. The City has implemented the new federal purchasing procedures which follow:
acquisitions for micro-purchases (below $25,000 or below $2,000 for construction
subject to the Davis Bacon Act) may be awarded without soliciting bids if the City
considers the price to be reasonable. Procurements for small purchases (less
than $175,000 - Minn. Stat. § 471.345), in which case quotations must be
obtained from an adequate number of sources. Procurements made by sealed
bid should be made to the lowest responsible (not necessarily the lowest bidder).
Procurements made by competitive proposal must have standards to evaluate
the selected recipient. Procurement made by non-competitive proposals (to one
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vendor) may be used only if one of the following applies a) the item is available
from a single source, b) an emergency exists c) the Federal agency expressly
authorizes non-competitive proposals, or d) competition is seen as inadequate
after solicitation to several vendors.
10. Other procurement procedures include: contractors who develop or draft
specifications for bids are precluded from bidding on them. The City must
maintain oversight so that contractors perform work as bid. Multiple provisions
must be included in contracts (see Appendix II of grant procurement guidelines of
super circular procedures). The City must verify to http://www.sam.gov/ if
contract is $25,000 or more to review if on the suspended and debarred list for
federal grants.
11. Procedures for inventory of federal capital purchases will be maintained by the
Finance Department, with the help of the Engineer, and all items will be tracked
annually. See Equipment and Real Property Management for further procedures.
12. The Finance Director (or designee) or the City Manager are required to certify
expenditures.
Purchasing and Procurement
It is the policy of the City to ensure that all disbursements of City funds are properly
reviewed and authorized, and consistent with sound financial management principles,
and made in compliance with all applicable federal, state and local laws. In order to
meet these objectives, all disbursements of City funds shall be subject to the following
provisions, to the extent that they do not conflict with or contradict with any specific
federal, state or local law or council policies (the most specific or restrictive law, policy
or procedure will be followed):
1. Substantial state and federal requirements exist pertaining to standards of
conduct and conflict of interest. It is the intent of the City for all employees,
officers or agents to conduct all activities associated with procurements in
compliance with the highest ethical standards, including the avoidance of any
real or perceived conflict of interest. It is also the intent of the City to impose
appropriate sanctions or disciplinary actions, including but not limited to
termination and/or prosecution, for any employees or officers who violate any of
these requirements.
2. The City avoids the acquisition of unnecessary or duplicative items. Additionally,
the City considers consolidating or breaking out procurements to obtain a more
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economical purchase. And, where appropriate, the City makes an analysis of
leases versus purchase alternatives, and other appropriate analyses to
determine the most economical approach.
3. To foster greater economy and efficiency, the City enters into state and local
intergovernmental agreements where appropriate for procurement or use of
common or shared goods and services. This includes cooperative purchasing
agreements where practical and beneficial. Depending on the purchase
requested, the City may purchase it from a cooperative or inter-local agreement if
the price is competitive and the goods or service are needed in a timely manner.
The Finance Director and the City Manager will make this determination.
4. The City awards contracts only to responsible contractors possessing the ability
to perform successfully under the terms and conditions of a proposed
procurement. The City considers such matters as contractor integrity and
business ethics, compliance with public policy, ability to complete the project on
time and in accordance with specifications, record of past performance, and the
contractor’s financial and technical resources.
5. The City will award a contract to a contractor who has the appropriate
experience, expertise, qualifications and any required certifications, necessary to
perform the work. Contractors should also have the financial resources to sustain
the project while the initial work is being completed and during each service
period until he or she submits invoices for payment to the City as work is
completed. Contractors should have the proper equipment or the capability to
subcontract for the proper equipment necessary to complete the contracted work.
6. Debarment and Suspension: The City will not subcontract with or award
subgrants to any person or company who is debarred or suspended from
receiving federal funds. The Finance Director, or designee thereof, is required to
check for excluded parties at the System for Award Management (SAM) website
before any procurement transaction paid with federal funds. This list is located at:
http://www.sam.gov/.
7. All procurement transactions paid with federal funds are conducted in a manner
providing full and open competition. In an environment of full and open
competition, no proposer or bidder has a competitive advantage over another. All
potential proposers and bidders must be provided the same information and have
the same opportunity to submit a bid or proposal. Providing a competitive
advantage to one or more potential proposers or bidders over another can open
the potential for disputes and lawsuits that can be costly and can significantly
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delay the completion of projects. In accordance with 2 CFR 200.322, preference
is given for goods, products and materials produced in the United States.
8. In order to ensure objective contractor performance and eliminate unfair
competitive advantage, contractors that develop or draft specifications,
requirements, statements of work, or invitations for bids or requests for proposals
(RFPs) are excluded from competing for such procurements. The City does not
engage in the following situations that may restrict full and open competition,
including but not limited to:
a. Placing unreasonable requirements on firms for them to qualify to do
business.
b. Requiring unnecessary experience and excessive bonding.
c. Noncompetitive pricing practices between firms or between affiliated
companies.
d. Noncompetitive contracts to consultants that are on retainer contracts.
e. Organizational conflicts of interest.
f. Specifying only a “brand name” product instead of allowing “an equal”
product to be offered and describing the performance or other relevant
requirements of the procurement.
g. Any arbitrary action in the procurement process.
h. The City conducts federal procurements in a manner that prohibits the use
of statutorily or administratively imposed state or local geographical
preferences in the evaluation of bids or proposals, except in those cases
where applicable Federal statutes expressly mandate or encourage
geographic preference.
9. All solicitations will incorporate a clear and accurate description of the technical
requirements for the material, product, or service to be procured. Such
description will not, in competitive procurements, contain features which unduly
restrict competition. The description will include a statement of the qualitative
nature of the material, product or service to be procured and, when necessary,
will set forth those minimum essential characteristics and standards to which it
must conform if it is to satisfy its intended use. Detailed product specifications will
be avoided if possible.
10. The City will make independent estimates of the goods or services being
procured before receiving bids or proposals to get an estimate of how much the
goods and services are valued in the current market. To accomplish this, after
bids and proposals are received, but before awarding a contract, the City
conducts either a price analysis or a cost analysis, depending on the type of
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contract, in connection with every procurement with federal funds in excess of
$175,000.
11. The City takes all necessary affirmative steps to assure that minority businesses
and women’s business enterprises, and labor surplus area firms are used when
possible. To accomplish this, the City uses the following required affirmative
steps:
a. Placing qualified small and minority businesses and women’s business
enterprises on solicitation lists.
b. Assuring that small and minority business, and women’s business
enterprises are solicited whenever they are potential sources.
c. Dividing total requirements, when economically feasible, into smaller tasks
or quantities to permit maximum participation by small and minority
businesses, and women’s business enterprises.
d. Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses, and women’s
business enterprises.
e. Using the services and assistance, as appropriate, of such organizations
as the Small Business Administration and the Minority Business
Development Agency of the Department of Commerce.
f. Requiring the prime contractor, if subcontracts are to be let, to take the
affirmative steps listed above.
12. Federal methods provide for procurement by micro-purchase. Micro-purchase is
a purchase of supplies or services using simplified acquisition procedures, the
aggregate amount of which does not exceed $25,000. The micro-purchase
method is used in order to expedite the completion of its lowest-dollar small
purchase transactions and minimize the associated administrative burden and
cost.
13. Small purchase procedures may be used in those relatively simple and informal
procurement methods for securing nonprofessional services, supplies, or other
property that do not cost more than $175,000.
14. Sealed bids ($175,000, formal advertising, price is a major factor). Requirements
for sealed bids:
a. The invitation for bids will be publicly advertised and bids must be selected
from an adequate number of known suppliers, providing them sufficient
response time prior to the date set for opening the bids.
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b. The invitation for bids, which will include any specifications and pertinent
attachments, must define the items or services for the bidder to properly
respond.
c. All bids will be publicly opened at the time and place prescribed in the
invitation for bid.
d. A firm fixed price contract award will be made in writing to the lowest
responsive and responsible bidder.
e. Any or all bids may be rejected if there is a sound documented reason.
f. Competitive proposal (> $175,000, fixed price or cost reimbursement,
request for proposal (RFP) with evaluation methods). Requirement for
competitive proposal procedures:
• Requests for proposals must be publicized requests and identify all
evaluation factors and their relative importance.
• Proposals must be solicited from an adequate number of qualified
sources.
• The organization must have a written method for conducting technical
evaluations of the proposals received and for selecting recipients.
• Contracts must be awarded to the responsible firm whose proposal is
most advantageous to the program.
• The organization may only use qualification-based methods, whereby
competitors' qualifications are evaluated, and the most qualified
competitor is selected, in the procurement of architectural/engineering
professional services.
15. Procurement by noncompetitive proposals is procurement through solicitation of
a proposal from only one source and may be used when using federal funds only
when one or more of the following circumstances apply:
a. The item is available only from a single source. This must be documented.
b. The public exigency or emergency for the requirement will not permit a
delay resulting from competitive solicitation.
c. Any Federal awarding agency expressly authorizes noncompetitive
proposals in response to a written request from the City.
d. After solicitation of several sources, competition is determined inadequate.
16. Time and materials type contract means a contract whose cost to the City is the
sum of: the actual costs of materials, and direct labor hours charged at fixed
hourly rates that reflect wages, general and administrative expenses and profit.
a. The City may use a time and materials type contract paid with federal
10
funds in accordance with the above only (1) after a determination that no
other contract is suitable; and (2) if the contract includes a ceiling price that
the contractor exceeds at its own risk.
17. The City ensures that all prequalified lists of persons, firms, or products which
are used in acquiring goods and services are current and include enough
qualified sources to ensure maximum open and free competition. The City
accomplishes this by conducting internet searches, including using vendor
searches and by using other less technologically-advanced tools to locate and
identify potential contractors. Federal guidelines are followed regarding the
number of bids required.
18. The City requires that construction or facility improvement contracts, or
subcontracts exceeding $175,000, include a bid guarantee equivalent to 5% of
the bid price from each bidder (such as bid bond or certified check), a
performance bond on the part of the contractor for 100 percent of the contract
price, and a payment bond on the part of the contractor for 100 percent of the
contract price.
Note: The City’s purchasing policy does not apply to procurement by contractors or
subcontractors on projects, federally supported or otherwise.
Payroll and Timekeeping
The following provisions apply to the payment of employees and recording of time and
effort (as required) in accordance with OMB UG:
1. The payroll records must be supported by a system of internal control which
provides reasonable assurance that the charges are accurate, allowable, and
properly allocated including:
a. The total number of hours worked each day.
b. The use of any holiday, personal, vacation, sick or other approved time off
with pay.
c. The total number of hours to be paid.
d. The allocation of those hours to each program or department for which
work was performed, when necessary.
e. The dated signature or electronic signature of the employee and
supervisor for each payroll period.
2. Be incorporated into the City’s official records.
11
3. Reasonably reflect the total activity for which the employee is compensated.
4. Encompass federally-assisted and all other compensated activities by the City on
an integrated basis but may use subsidiary records.
5. Support the distribution of the employee’s salary or wages among specific
activities if the employee works in more than one area.
6. Budget estimates are not an allowable form of allocation, but may be used in the
interim if:
a. The system for establishing estimates provides reasonable
approximations.
b. Significant work changes are entered into the system in a timely manner.
c. The City’s internal controls include review of after-the-fact interim charges.
7. Salaried employees charged to a federal grant will document time and effort as
outlined in paragraph 1 above. The time must also be supported by records
indicating the total number of hours worked each day.
It is the responsibility of the employee being charged to a federal award(s) to clarify
documentation requirements with the City Manager or Finance Director and provide
appropriate documentation to the Payroll Specialist as it becomes available. The
employee should retain a copy of the documentation for their personal records. If an
after-the-fact correction is necessary to an employee’s timesheet due to errors in the
allocation of time worked, such corrections must be submitted to the Finance Director
and approved in writing by both the employee and their supervisor.
Certifications should never be signed prior to the end date of the payroll period being
certified. Each certification should be provided to the Finance Department when
available. Employees should retain a copy of the certifications for their personal records.
Grant Administration
The following policies and procedures will also be applied, to the extent that they do not
conflict with or contradict any existing Council policies:
Grant Development, Application, and Approval
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1. Legislative Approval – The point at which legislative approval is required is
determined by the requirements of the grant program. If the grant must be
submitted by “an individual authorized by the legislative body”, then City Council
approval is required prior to submitting the application. If such legislative
approval is not specifically required by the written terms of the grant, then the
City Manager or designee may, at his or her discretion, approve grant
applications.
2. Matching Funds – Grants that require cash local matches must be coordinated
through the Finance Department. At a minimum, funds must be identified within
the existing budget to provide the match, or a budget amendment will be
required. Depending on the nature of the grant, there may also be some policy
implications that will bear discussion. For example, will the grant establish a level
of service that cannot be sustained once the grant funds are depleted.
In all cases involving matching funds, the grant applicant should contact the
Finance Department to determine the strategy for securing matching funds.
Refer to the section within this manual titled “Matching, Level of Effort and
Earmarking” for additional information on compliance with the provisions of the
OMB UG Compliance Supplement.
3. Grant Budgets – Most grants require the submission of an expenditure budget.
The Finance Director will review this portion of the grant request prior to
submission. Frequently, a technical review will discover inconsistencies in the
calculations, cost centers that might have been overlooked, or identify
reimbursable expenses of which program staff may not be aware—particularly in
the area of indirect costs.
Grant Program Implementation
1. Notification and Acceptance of an Award – Official notification of a grant award is
typically sent by a funding agency to the program director and/or other official
designated in the original grant proposal. However, the authorization to spend
grant funds is derived from the City Council through the approval of a grant
budget. Such notification should also be directed to the Finance Department.
2. Establishment of Accounts – The department that obtained the grant will provide
the Finance Director with information needed to establish revenue and expense
accounts for the project, as well as a project code for tracking purposes.
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Ordinarily, this information will include a copy of a summary of the project and
detail of the full project budget.
3. Purchasing Guidelines – All other City purchasing guidelines apply to the
expenditure of grant funds. The use of grant funds does not exempt any
purchase from normal purchasing requirements. All typical paperwork and
bidding requirements as well as normal staff approvals apply. When in doubt, the
program director should contact the Finance Director for further assistance.
Financial and Budgetary Compliance
1. Monitoring Grant Funds – Departments may use some internal mechanism (such
as a spreadsheet) to monitor grant revenues, expenditures and budgetary
compliance, at the grant level. The Finance Director maintains all this information
in financial software system as well; this is considered to be the City’s “official”
accounting system by the granting agencies. Program directors are strongly
encouraged to use financial software reports provided by the Finance
Department for their grant tracking.
If any “off-system” accounting records are maintained, it is the responsibility of
the program director to ensure that the program’s internal records agree to the
City’s accounting system.
2. Fiscal Years – Occasionally, the fiscal year for the granting agency will not
coincide with the City’s fiscal year. This may require adjustments to the City’s
internal budget accounts and interim financial reports as well as special handling
during fiscal year-end close. It is the responsibility of the program director to bring
such discrepancies to the attention of the Finance Department at the time the
grant accounts are established.
3. Grant Budgets –The terms of each specific grant will dictate whether any budget
transfers between budgeted line items will be permitted. In no case will the
program director be authorized to exceed the total budget authority provided by
the grant.
If grant funds have not been totally expended by fiscal year-end, it is the responsibility
of the program director to notify the Finance Director that budget funds need to be
carried forward to the new fiscal year, and to confirm the amounts of such carry-
forwards. Carry-forwards of grant funds will be subjected to maximum allowable
amounts/percentages based on the grant award agreement and/or the OMB UG
Compliance Supplement.
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Capital Assets – The City is responsible for maintaining an inventory of assets
purchased with grant funds. The City is accountable for them and must make them
physically available for inspection during any audit. The City Council must approve of
any sale of these assets. Customarily, the proceeds of the sale can only be used on the
grant program that purchased them. (Refer to the specific regulations governing the
original grant).
The Finance Director will coordinate this grant requirement. All transactions that involve
the acquisition or disposal of grant funded capital assets must be immediately brought
to the attention of the Finance Director. Refer to the City’s capital assets procedures
and the section of this manual titled Equipment and Real Property Management for
additional information.
Record Keeping
1. Audit Work-papers – The City’s external auditors audit all grants at the end of
each fiscal year. The Finance Director will prepare the required audit work
papers. Program directors may be asked to assist in this process, if necessary.
2. Record Keeping Requirements – Grant record keeping requirements may vary
substantially from one granting agency to another. Consequently, a clear
understanding of these grant requirements at the beginning of the grant process
is vital. The Finance Department will maintain copies of all grant draw requests
and approved grant agreements (including budgets). The program director
should maintain all other records.
Other Guidelines
Specific information on policies and procedures related to compliance with the
provisions of the OMB UG Compliance Supplement have been addressed later in this
manual and should be considered along with the information in this section.
Year-end Closing and Reporting
The following provisions will govern the year-end close-out process of the City for
purposes of external financial reporting:
1. To the extent that the City is required to have a single audit completed in
accordance with OMB UG, the City will accumulate the information necessary to
prepare a Schedule of Expenditures of Federal Awards (“SEFA”) in accordance
15
with federal and state requirements. This schedule will be characterized as
follows:
a. The schedule will include all federal financial assistance, including: grants,
contracts, property, loans, loan guarantees, interest subsidies, cooperative
agreements, insurance or direct appropriations. Amounts will be reported
whether received directly from the Federal government or through a pass-
through entity (in the event that the City is determined to be a sub-
recipient and not a vendor).
b. The schedule will be prepared on the same basis of accounting as the
related financial statements.
c. Federal awards will be grouped based on Federal awarding agency. Each
federal award with current expenditures will be listed along with its
Assistance Listing Number, pass-through grantor name (if applicable) and
award/pass-through grantor number (if applicable). Such information will
agree to the award documentation.
d. If the Assistance Listing Number of a federal award cannot be reasonably
determined, it shall be reported in the schedule using the two-digit prefix
for the related Federal agency, followed by “UNKNOWN”.
e. To the extent that amounts are passed-through to sub-recipients, a
schedule of federal awards provided to sub-recipients will be prepared.
f. In addition to current year expenditures, the schedule will list approved
award/grant amount, accrued/deferred revenue at the beginning of the
year, current year cash received, current year actual expenditures, and
accrued/deferred revenue at the end of the year. If expenditures were
incurred relative to this award in the prior year(s), this amount should be
disclosed as memorandum-only.
g. Any adjustments to prior year awards, expenditures, and balances
(including transfers between grants) will be disclosed in the footnotes to
the schedule.
h. Accrued/deferred revenue in the schedule shall agree to the amounts
recorded as receivable/deferrals in the related financial statements.
i. To the extent that a separate line item is included in the financial
statements for federal revenue, this amount shall agree to expenditures in
the schedule. Any reconciling items will be disclosed in the footnotes to
the schedule.
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Additional Federal Awards Compliance Requirements
A number of the federal awards received by the City are passed-through the State of
Minnesota. Management will consider both the OMB UG Compliance Supplement and
any applicable compliance requirements as set forth by the State of Minnesota.
General Information
Source of Information – Each year the Federal government (Office of Management and
Budget) issues a comprehensive document on the compliance requirements each grant
recipient is obligated to follow in general terms, along with program-specific guidance on
various grant awards. There are 12 compliance requirements identified, each of which is
considered individually in this manual.
The following pages document the policies and procedures of the City related to
compliance with such procedures, as applicable. In each year that the City is subject to
a single audit, applicable compliance requirements are expected to be tested in detail
by the City’s independent auditors.
Objectives – The objectives of most compliance requirements are generic in nature.
While the criteria for each program may vary, the main objective of the compliance
requirement is relatively consistent across all programs. As such, the policies and
procedures of the City have been based on the generic sense of the compliance
requirement. For selected compliance requirements, this manual addresses the specific
regulations applicable to individual grants. This is not intended to imply that a program
is not subject to such policies if it is not specifically mentioned here. It is the intention of
the City that all federal awards are subject to the following policies and procedures.
Controls over Compliance – In addition to creating policies and procedures over
compliance with provisions of federal awards, the City has implemented internal
controls over such compliance, generally in the form of administrative oversight and/or
independent review and approval. In order to document these control activities, all
independent reviews must be signed/initialed and dated.
Documentation – The City will maintain adequate documentation to support both the
compliance with applicable requirements as well as internal controls over such
compliance. This documentation will be provided to the City’s independent auditors
and/or pass-through grantor agencies, as requested, during the single audit and
program audits.
17
Activities Allowed/Un-allowed and Allowable Costs/Cost Principles
Source of Governing Requirements – The requirements for activities allowed or un-
allowed are contained in program legislation, Federal awarding agency regulations, and
the terms and conditions of the award. The requirements for allowable costs/cost
principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awarding
agency regulations, and the terms and conditions or the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. All grant expenditures will follow 2 CFR 200 Subpart E, State law, city policy, and
the provisions of the grant award agreement, which will also be considered in
determining allowability. Grant funds will only be used for expenditures that are
considered reasonable and necessary for the administration of the program.
2. Grant expenditures will be approved by department heads/program managers
initially through the purchasing process and again when the bill or invoice is
received. This will be evidenced by approval via the City’s accounting software.
Accounts payable disbursements will not be processed for payment by the
Finance Department until necessary approval has been obtained.
3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as
described in the section of this manual titled Payroll and Timekeeping. An indirect
cost rate will only be charged to the grant to the extent that it was specifically
approved through the grant budget/agreement. When allowable, indirect costs
will be charged based on the Cost Allocation Plan of the City.
Cash Management
Source of Governing Requirements – The requirements for cash management are
contained in OMB UG 2 CFR 200.302 & 305, program legislation, Federal awarding
agency regulations, and the terms and conditions or the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Substantially all the City’s grants are awarded on a reimbursement basis. As
such, program costs will be expended and disbursed prior to requesting
reimbursement from the grantor agency.
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2. Cash draws will be initiated by the Finance Director or City Manager who will
determine the appropriate draw amount. Documentation of how this amount was
determined will be retained and signed/dated.
3. The physical draw of cash will be processed through SWIFT (Minnesota’s State-
wide Integrated Financial Tools payment system) or through the means
prescribed in the grant agreement.
4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will
be filed along with the approved paperwork described above and retained for
audit purposes.
5. When cash is received in advance or drawn, the City will work to minimize time
lapse between transfer of funds and disbursement by the City.
Eligibility
Source of Governing Requirements – The requirements for eligibility are contained in
program legislation, Federal awarding agency regulations, and the terms and conditions
of the award.
1. Federal grants will only benefit those individuals and/or groups of participants
that are deemed to be eligible.
Equipment and Real Property Management
Source of Governing Requirements – The requirements for equipment are contained in
OMB UG 2 CFR 200.310-316, program legislation, Federal awarding agency
regulations, and the terms and conditions of the award.
The following policies and procedures will also be applied, to the extent that they do not
conflict with or contradict any existing Council policies:
1. All equipment will be used in the program for which it was acquired or, when
appropriate and allowable, other federal programs.
2. When required, purchases of equipment will be pre-approved by the grantor or
pass-through agency. The Finance Director, or designee will be responsible for
ensuring that equipment purchases have been previously approved, if required,
and will retain evidence of this approval.
19
3. Equipment records will be maintained, and an appropriate system shall be used
to safeguard equipment. Equipment should be assigned to a program and
physical location on the inventory. If such equipment is moved, it will be noted
and adjusted in the City’s capital assets records.
4. When equipment is no longer needed for a federal program, it may be retained or
sold with the Federal agency having a right to a proportionate amount of the
current fair market value. Proper sales procedures shall be used that provide for
competition to the extent practicable and result in the highest possible return.
Procedures for Disposition of Equipment:
1. The City will keep, sell or otherwise dispose of the equipment with no further
obligation unless disposal requirements are specifically detailed in the grant.
2. A record of the date, reason and method of disposal or sale will be maintained
with the equipment inventory.
Equipment purchased will be identified and kept in a capital asset listing. An equipment
listing shall be maintained that includes the following:
a. Asset number and description of the equipment
b. Location of the equipment
c. Depreciation method & years of expected life
d. Acquisition date
e. Cost of the equipment
f. Equipment classification (land, building, equipment, etc.)
g. Make, Model, & Serial number or other identification number
h. Vendor and invoice number to purchase equipment
i. Disposition data including date and sale price of the equipment
A physical inventory of the property will be conducted periodically, and the results will
be reconciled with the capital asset listing. A control system will be developed to ensure
adequate safeguards to prevent loss, damage, or theft of the property. Any loss,
damage or theft will be investigated.
Maintenance procedures are in place to keep the equipment in good condition.
20
Matching, Level of Effort and Earmarking
Source of Governing Requirements – The requirements for matching are contained in
OMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations,
and the terms and conditions of the award. The requirements for level of effort and
earmarking are contained in program legislation, Federal awarding agency regulations,
and the terms and conditions of the award.
The City defines “matching”, “level of effort”, and “earmarking” consistent with the
definitions of the OMB UG Compliance Supplement:
Matching or cost sharing includes requirements to provide contributions (usually non-
federal) or a specified amount or percentage of match federal awards. Matching may be
in the form of allowable costs incurred or in-kind contributions (including third-party in-
kind contributions).
Level of effort includes requirements for (a) a specified level of service to be provided
from period to period, (b) a specified level of expenditures from non-federal or federal
sources for specified activities to be maintained from period to period, and (c) federal
funds to supplement and not supplant non-federal funding of services.
Earmarking includes requirements that specify the minimum and/or maximum amount of
percentage of the program’s funding that must/may be used for specified activities,
including funds provided to sub-recipients. Earmarking may also be specified in relation
to the types of participants covered.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Compliance with matching, level of effort and earmarking requirements will be
the responsibility of the Finance Director.
2. Adequate documentation will be maintained to support compliance with
matching, level of effort, and earmarking requirements. Such information will be
made available to city administration, auditors, and pass-through or grantor
agencies, as requested.
3. Maintenance of effort for grants through the State Minnesota will be determined
at the State level.
21
Period of Performance
Source of Governing Requirements – The requirements for period of performance of
federal funds are contained in OMB UG 2 CFR 200.308-309 & 344, program legislation,
Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Costs will be charged to an award only if the obligation was incurred during the
funding period (unless pre-approved by the Federal awarding agency or pass-
through grantor agency).
2. All obligations will be liquidated not later than 120 days after the end of the
funding period (or as specified by program legislation).
3. Compliance with period of performance requirements will initially be assigned to
the individual approving the allowability of the expense/payment. This will be
subject to review and approval by the Finance Department as part of the
payment processing.
Procurement, Suspension and Debarment
Source of Governing Requirements – The requirements for procurement are contained
in OMB UG and 2 CFR 180, program legislation, Federal awarding agency regulations
and the terms and conditions of the award. The requirements for suspension and
debarment are contained in OMB UG and 2 CFR 180, which implements Executive
Orders 12549 and 12689, Debarment and Suspension; program legislation; Federal
awarding agency regulations; and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Purchasing and procurement related to federal grants will be subject to the
general policies and procedures of the City (described in the section of this
manual titled Purchasing and Procurement).
2. Contract files will document the significant history of the procurement, including
the rationale for the method of procurement, selection of the contract type,
contractor selection or rejection and the basis of contract price.
22
3. The Finance Director will be responsible for determining whether the City is
entering into a transaction that may be subject to suspension or debarment
procedures and executing appropriate oversight and control activities at that
time. The Finance Director, or designee thereof, is required to check for excluded
parties at the System for Award Management (SAM) website:
http://www.sam.gov/.
Program Income
Source of Governing Requirements – The requirements for program income are found
in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations,
and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. Program income will include (but will not be limited to): income from fees for
services performed, the use or rental of real or personal property acquired with
grant funds, the sale of commodities or items fabricated under a grant
agreement, and payments of principal and interest on loans made with grant
funds. It will not include interest on grant funds unless otherwise provided in the
Federal awarding agency regulations or terms and conditions of the award.
2. The City will allow program income to be used in one of three methods:
a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements
In the absence of specific guidance in the Federal awarding agency regulations
or the terms and conditions of the award, program income shall be deducted
from program outlays.
3. Program income, when applicable, will be accounted for as a revenue source in
the same project code as the federal grant.
23
Sub-recipient Monitoring
The City will ensure that every subaward is clearly identified to the subrecipient as a
subaward and includes the following information at the time of the subaward and, if any
of these data elements change, include the changes in subsequent subaward
modification. Required information includes:
1. Federal Award Identification.
a. Subrecipient name (which must match the name associated with its
unique entity identifier);
b. Subrecipient's unique entity identifier;
c. Federal Award Identification Number (FAIN);
d. Federal Award Date (see §200.39 Federal award date) to the recipient by
the Federal agency;
e. Subaward Period of Performance Start and End Date;
f. Amount of Federal Funds Obligated by this action by the pass-through
entity to the subrecipient;
g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-
through entity including the current obligation;
h. Total Amount of the Federal Award committed to the subrecipient by the
pass-through entity;
i. Federal award project description, as required to be responsive to the
Federal Funding Accountability and Transparency Act (FFATA);
j. Name of Federal awarding agency, pass-through entity, and contact
information for awarding official of the Pass-through entity;
k. Assistance Listing Number and Name; the pass-through entity must
identify the dollar amount made available under each Federal award and
the Assistance Listing Number at time of disbursement;
l. Identification of whether the award is R&D; and
m. Indirect cost rate for the Federal award (including if the de minimis rate is
charged per §200.414 Indirect (F&A) costs).
The City will perform a written risk assessment of each subrecipient, evaluating their
risk of noncompliance with Federal statutes, regulations, and the terms and conditions
of the subaward for purposes of determining the appropriate subrecipient monitoring
described in 2 CFR 200.332.
The City will monitor the activities of the subrecipient as necessary to ensure that the
subaward is used for authorized purposes, in compliance with Federal statutes,
24
regulations, and the terms and conditions of the subaward; and that subaward
performance goals are achieved.
The City will verify that every subrecipient is audited as required by OMB UG 2 CFR
200 Subpart F when it is expected that the subrecipient's Federal awards expended
during the respective fiscal year equaled or exceeded the threshold.
Special Tests and Provisions
In order to ensure compliance with these requirements, the City has implemented the
following policies and procedures:
1. The Finance Director will be assigned the responsibility for identifying financial-
related compliance requirements for special tests and provisions, determining
approved methods for compliance, and retaining any necessary documentation.
Program-related compliance requirements will be the responsibility of the
department administering the grant.
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 3. Adopt Resolution No. 21-102 Accepting Donations for Ongoing Programs
Prepared By
Sue Virnig, Finance Director
Summary
This resolution is for acceptance of donations received from throughout the year for ongoing programs
that are approved at year end. The period collected is December 8, 2020, through December 16, 2021.
Due to the change in reporting, there are two reports for each ongoing program. The total for the
Golden Valley Human Services is $15,600 and Noah Joynes Youth Recreation Fund is $600.
Financial Or Budget Considerations
None.
Recommended Action
Motion to adopt Resolution No. 21-102 Accepting Donations for Ongoing Programs.
Supporting Documents
•Resolution No. 21-102 Accepting Donations for Ongoing Programs (1 page)
•Documentation for Golden Valley Human Services and Noah Joynes Youth Recreation Fund (13 pages)
RESOLUTION NO. 21-102
RESOLUTION ACCEPTING DONATIONS FOR ONGOING PROGRAMS
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
amended the Donation/Gift policy; and amended with Resolution 20-44 on July 7, 2020,
adding Noah Joynes Youth Recreation fund, and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of the
Council; and
WHEREAS, cash donations sent to the Golden Valley Human Services Commission
are from December 8, 2020 through December 16, 2021 are on Exhibit A and B, and
WHEREAS, cash donations sent to the Noah Joynes Youth Recreation Fund are
from December 8, 2020 through December 16, 2021 are on Exhibit C and Exhibit D;
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following
donations:
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December,
2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Page: 1 of 7
VSI - GL Distribution (Dynamic) - GV
Tuesday, December 8th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Stephen Pesave 111317 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Jim French 111318 AR VSI-Recei Receivables svansloun 0.00 20.00
Wednesday, December 9th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Janice Paulsen 111321 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Don Mleziva 111322 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Lois Zenk 111323 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Marsha Golob 111324 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Jamie Cochlan 111325 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Shep Harris 111326 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Iver Iverson 111327 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Queen Swenson 111328 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Dawn Laine 111329 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Stephen Harris 111330 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Stephen Harris 111330 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 James Leith 111331 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Jeffery Silver 111332 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Jeffery Silver 111332 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Sandy Witebsky 111333 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Elaine Robashki 111334 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Elaine Robashki 111334 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Tami Smith 111335 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Tami Smith 111335 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Kathleen Braun- 111336 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Barbara Personi 111337 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Sharon Soike 111338 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Jean Beach 111339 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Glen Eiden 111340 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Jerry Swenson 111341 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Ellen Hughes 111342 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Joseph Leveron 111343 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Alice Hinnenka 111344 AR VSI-Recei Receivables svansloun 0.00 30.00
Thursday, December 10th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Madhavi Deshp 111353 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Catherine McInti 111354 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Janet Heidinger 111355 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Patricia Hoyt 111356 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 David Grote 111357 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Alan Ingber 111358 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Alan Ingber 111358 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Heather Bjork 111359 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Gordon Beavers 111360 AR VSI-Recei Receivables svansloun 0.00 40.00
478000 2020.4780 Deane Kishel 111361 AR VSI-Recei Receivables svansloun 0.00 150.00
478000 2020.4780 Carolyn Anders 111362 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Paula Anderson 111363 AR VSI-Recei Receivables svansloun 0.00 500.00
478000 2020.4780 Robert Shaffer 111364 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Susan Miller 111365 AR VSI-Recei Receivables svansloun 0.00 150.00
478000 2020.4780 Joan Russell 111366 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Suzann Swagge 111367 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Suzann Swagge 111367 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Jim Elert 111368 AR VSI-Recei Receivables svansloun 0.00 30.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 2 of 7
VSI - GL Distribution (Dynamic) - GV
Thursday, December 10th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Delphine Arme 111369 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Lorraine Meyer 111370 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Bruce Anderson 111371 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Carolyn Fiterma 111372 AR VSI-Recei Receivables svansloun 0.00 250.00
478000 2020.4780 Helen Moser 111373 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 George Oelfke 111374 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Dennis Flom 111375 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Sandy Poferl 111376 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Barbara Paterso 111377 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Donovan Juliar 111378 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Shaun Maasch 111379 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Mary Ann Camp 111380 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Mary Ann Camp 111380 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Vivian Nelson 111381 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Martin Lipschult 111382 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Virginia Kukkola 111383 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 David Kuball 111384 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Tony La Plante 111385 AR VSI-Recei Receivables svansloun 0.00 200.00
478000 2020.4780 Donna Ostdiek 111386 AR VSI-Recei Receivables WWW 0.00 100.00
Saturday, December 12th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Helen Stefan 111394 AR VSI-Recei Receivables WWW 0.00 50.00
Tuesday, December 15th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Pat Dale 111398 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Mary Sanford 111399 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Gladys Williams 111400 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Jean Rose 111401 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Dale Petersen 111402 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 charles ryan 111403 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Dennis Gustner 111404 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Trudy Lerner 111405 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Tim Rice 111406 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Martin Virshek 111407 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Steven Savitt 111408 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Karsin Bailey 111409 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Karsin Bailey 111409 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Elaine Reiss 111410 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Steven Shapiro 111411 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Tim Cope 111412 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Dennis Johnson 111413 AR VSI-Recei Receivables svansloun 0.00 10.00
Monday, December 21st, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Daniel Makey 111429 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Kathy Skalitzky 111430 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Larry Fonnest 111431 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Grace Belsaas 111432 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Wanda Cline 111433 AR VSI-Recei Receivables svansloun 0.00 50.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 3 of 7
VSI - GL Distribution (Dynamic) - GV
Monday, December 21st, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Steven Schmidg 111434 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Barry Schaub 111435 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Jan Hetland 111437 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Charles Myers 111438 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Charles Myers 111438 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Ramesh Sukhra 111439 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Ramesh Sukhra 111439 AR VSI-Recei Receivables svansloun 0.00 20.00
Monday, December 28th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Joe Pitzl 111449 AR VSI-Recei Receivables svansloun 0.00 100.00
Tuesday, December 29th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Susan Anderson 111452 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Tom Loerzel 111453 AR VSI-Recei Receivables svansloun 0.00 30.00
Wednesday, December 30th, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Lynn Hochhaus 111455 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Jim Sherburne 111456 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Dick Grefe 111457 AR VSI-Recei Receivables svansloun 0.00 200.00
478000 2020.4780 Marti Micks 111458 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Alexander Naza 111459 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Gerald Martinso 111460 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Nancy Hannan 111461 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Kathleen Schmit 111462 AR VSI-Recei Receivables svansloun 0.00 200.00
478000 2020.4780 Jodie Meyer 111463 AR VSI-Recei Receivables svansloun 0.00 75.00
478000 2020.4780 Jodie Meyer 111463 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Robert Wheeler 111464 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Paul Beneke 111465 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 James Lien 111466 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Heidi Schweiger 111467 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Arlene Freeberg 111468 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Pamela Berven 111469 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Sheva Sanders 111470 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Tootz Vodovoz 111471 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Stephanie Land 111472 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Mark Ziessman 111473 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Trudy Hoag 111475 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Debra Rappapor 111476 AR VSI-Recei Receivables svansloun 0.00 500.00
Thursday, December 31st, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 John Lucas 111478 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Mary Quirk 111479 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Laura Kehrberg 111480 AR VSI-Recei Receivables svansloun 0.00 250.00
478000 2020.4780 Suzanne Herber 111481 AR VSI-Recei Receivables svansloun 0.00 50.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 4 of 7
VSI - GL Distribution (Dynamic) - GV
Thursday, December 31st, 2020
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Dwayne King 111482 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Bridget Burke 111483 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Kathy Rogers 111484 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Christopher Rob 111485 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 John Armstrong 111486 AR VSI-Recei Receivables WWW 0.00 50.00
Monday, January 11th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Charles Meitzne 111511 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Joyce Mainerich 111512 AR VSI-Recei Receivables svansloun 0.00 25.00
478000 2020.4780 Mary Jane Heds 111513 AR VSI-Recei Receivables svansloun 0.00 150.00
478000 2020.4780 Deborah Eisenst 111514 AR VSI-Recei Receivables svansloun 0.00 30.00
Tuesday, January 19th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Howard Schwart 111598 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Virginia Harn 111599 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Joy Dienst 111600 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Daniel Brewer 111601 AR VSI-Recei Receivables svansloun 0.00 5.00
478000 2020.4780 Daniel Brewer 111601 AR VSI-Recei Receivables svansloun 0.00 10.00
478000 2020.4780 Daniel Brewer 111601 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 James Johnson 111602 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 James Johnson 111602 AR VSI-Recei Receivables svansloun 0.00 200.00
478000 2020.4780 Dan Cragg 111603 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 Katherine Sobie 111604 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Earl Hoffman 111605 AR VSI-Recei Receivables svansloun 0.00 20.00
478000 2020.4780 R.K. Noren 111606 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Douglas Diedric 111607 AR VSI-Recei Receivables svansloun 0.00 250.00
Friday, January 29th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Julie Theiringer 111674 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Jeanne Mohler 111675 AR VSI-Recei Receivables svansloun 0.00 100.00
Monday, February 1st, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Catherine Mame 111686 AR VSI-Recei Receivables svansloun 0.00 50.00
Monday, February 8th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Jim Bernard 111728 AR VSI-Recei Receivables svansloun 0.00 60.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 5 of 7
VSI - GL Distribution (Dynamic) - GV
Thursday, February 18th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Ronald Jones 111805 AR VSI-Recei Receivables svansloun 0.00 30.00
478000 2020.4780 Marion Hall 111806 AR VSI-Recei Receivables svansloun 0.00 40.00
478000 2020.4780 Bonnie Ostlund 111807 AR VSI-Recei Receivables svansloun 0.00 50.00
Thursday, March 18th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Janice Kleven 112114 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Beth Lilja 112115 AR VSI-Recei Receivables svansloun 0.00 100.00
Wednesday, April 7th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Penny Thompso 112348 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Rebecca Kopp 112351 AR VSI-Recei Receivables svansloun 0.00 30.00
Thursday, May 13th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Mibs Pearson 113213 AR VSI-Recei Receivables svansloun 0.00 25.00
478000 2020.4780 Wayne Keplinge 113215 AR VSI-Recei Receivables svansloun 0.00 100.00
478000 2020.4780 Wayne Keplinge 113215 AR VSI-Recei Receivables svansloun 0.00 200.00
478000 2020.4780 Pamela Berven 113216 AR VSI-Recei Receivables svansloun 0.00 50.00
478000 2020.4780 Peggy Leppik 113217 AR VSI-Recei Receivables svansloun 0.00 500.00
478000 2020.4780 Nina DiAngelis 113218 AR VSI-Recei Receivables svansloun 0.00 100.00
Friday, June 4th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Gloria Erickson 113843 AR VSI-Recei Receivables dostdiek 0.00 100.00
478000 2020.4780 Emmett F. Carp 113844 AR VSI-Recei Receivables dostdiek 0.00 50.00
Thursday, July 1st, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Anne M.C. Graw 114718 AR VSI-Recei Receivables Kwiinikainen 0.00 100.00
Tuesday, July 27th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Andrew Plowma 115431 AR VSI-Recei Receivables Kwiinikainen 0.00 500.00
Thursday, September 2nd, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Steven Savitt 116641 AR VSI-Recei Receivables Kwiinikainen 0.00 200.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 6 of 7
VSI - GL Distribution (Dynamic) - GV
Thursday, September 2nd, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
Monday, December 6th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Patrick O'Rourk 120648 AR VSI-Recei Receivables Kwiinikainen 0.00 50.00
Wednesday, December 8th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Kendall Powell 120764 AR VSI-Recei Receivables Kwiinikainen 0.00 100.00
478000 2020.4780 Judith Kenow 120769 AR VSI-Recei Receivables Kwiinikainen 0.00 10.00
478000 2020.4780 Serpil Anderson 120770 AR VSI-Recei Receivables Kwiinikainen 0.00 30.00
478000 2020.4780 Robert Korstad 120771 AR VSI-Recei Receivables Kwiinikainen 0.00 25.00
478000 2020.4780 Daniel Johnson 120772 AR VSI-Recei Receivables Kwiinikainen 0.00 50.00
478000 2020.4780 Arlene Dietz 120776 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Alysa More 120787 AR VSI-Recei Receivables Kwiinikainen 0.00 50.00
Thursday, December 9th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Karen Olson 120875 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Michelle Pelzek 120880 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Eileen Silver 120882 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Ardith Eiden 120889 AR VSI-Recei Receivables Kwiinikainen 0.00 30.00
Friday, December 10th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Barbara Held 120957 AR VSI-Recei Receivables Kwiinikainen 0.00 25.00
Monday, December 13th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Dana Swindler 121147 AR VSI-Recei Receivables Kwiinikainen 0.00 200.00
478000 2020.4780 David Beeson 121148 AR VSI-Recei Receivables Kwiinikainen 0.00 30.00
478000 2020.4780 Stanford Kaplan 121149 AR VSI-Recei Receivables Kwiinikainen 0.00 30.00
478000 2020.4780 Les Bergh 121150 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
Tuesday, December 14th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Fern Keniston 121218 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Barbara Hoffma 121228 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Maria Johnson 121230 AR VSI-Recei Receivables Kwiinikainen 0.00 50.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 7 of 7
VSI - GL Distribution (Dynamic) - GV
Wednesday, December 15th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Cam Siedschlag 121296 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 J. DeRlippo 121297 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Elizabeth Sandb 121298 AR VSI-Recei Receivables Kwiinikainen 0.00 50.00
Thursday, December 16th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
478000 2020.4780 Linda Estrin 121357 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 Les Freeberg 121358 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
478000 2020.4780 John Blomquist 121359 AR VSI-Recei Receivables Kwiinikainen 0.00 20.00
Report Summary Totals
Pay Code DR Amt CR Amt Net Amt
VSI-Receivables 0.00 11,830.00 11,830.00
Pay Code Total 0.00 11,830.00 11,830.00
Module DR Amt CR Amt Net Amt
AR 0.00 11,830.00 11,830.00
Module Total 0.00 11,830.00 11,830.00
Total Net Amount: 11,830.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:27 am
Page: 1 of 3
GVHSF Donations - Names only
Service Item Date Receipt #User Quantity Fee Amt Disc Amt Tax Amt Net Fees
GVHSF Donation 10/22/2021 117977 WWW 1 50.00 0.00 0.00 50.00
Name David Kelly
12/04/2021 120506 WWW 1 25.00 0.00 0.00 25.00
Name John and Gwen Daniels
12/05/2021 120577 WWW 1 20.00 0.00 0.00 20.00
Name Shep Harris
12/06/2021 120609 WWW 1 100.00 0.00 0.00 100.00
Name Donna & John Ostdiek
12/06/2021 120635 Kwiinikainen 1 20.00 0.00 0.00 20.00
Name Daniel and Kimberly Makey
12/06/2021 120647 Kwiinikainen 1 15.00 0.00 0.00 15.00
Name Grace Belsaas
12/08/2021 120748 dostdiek 1 100.00 0.00 0.00 100.00
Name John & Hilary Toren
12/08/2021 120749 dostdiek 1 100.00 0.00 0.00 100.00
Name J. Chapman
12/08/2021 120751 dostdiek 1 20.00 0.00 0.00 20.00
Name Allen Gruidl
12/08/2021 120752 dostdiek 1 55.00 0.00 0.00 55.00
Name Steve & Bonnie Heller
12/08/2021 120766 Kwiinikainen 1 100.00 0.00 0.00 100.00
Name Barbara Courey
12/08/2021 120768 Kwiinikainen 1 100.00 0.00 0.00 100.00
Name Douglas Spaulding
12/08/2021 120774 Kwiinikainen 1 50.00 0.00 0.00 50.00
Name Steven Shapiro
12/08/2021 120778 Kwiinikainen 1 50.00 0.00 0.00 50.00
Name Jerry Swenson
12/08/2021 120780 Kwiinikainen 1 25.00 0.00 0.00 25.00
Name Lynn and Mark Hochhauser
12/08/2021 120783 Kwiinikainen 1 75.00 0.00 0.00 75.00
Name Kathy A. Davis
12/08/2021 120785 Kwiinikainen 1 20.00 0.00 0.00 20.00
Name Delphine Arme
12/09/2021 120867 dostdiek 1 30.00 0.00 0.00 30.00
Name LuVerne Erickson
12/09/2021 120868 dostdiek 1 50.00 0.00 0.00 50.00
Name Joseph Leverone
12/09/2021 120869 dostdiek 1 50.00 0.00 0.00 50.00
Name Deborah Eisenstadt
12/09/2021 120870 dostdiek 1 20.00 0.00 0.00 20.00
Name Don & delores Schnack
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:40 am
Page: 2 of 3
GVHSF Donations - Names only
Service Item Date Receipt #User Quantity Fee Amt Disc Amt Tax Amt Net Fees
GVHSF Donation 12/09/2021 120871 dostdiek 1 30.00 0.00 0.00 30.00
Name Gerald Martinson
12/09/2021 120874 Kwiinikainen 1 30.00 0.00 0.00 30.00
Name Ellen Hughes
12/09/2021 120877 Kwiinikainen 1 1,000.00 0.00 0.00 1,000.00
Name Carolyn D. FIterman
12/09/2021 120879 Kwiinikainen 1 100.00 0.00 0.00 100.00
Name Martha Micks
12/09/2021 120884 Kwiinikainen 1 30.00 0.00 0.00 30.00
Name Barbara Anderson
12/09/2021 120886 Kwiinikainen 1 15.00 0.00 0.00 15.00
Name Barbara and James French
12/09/2021 120888 Kwiinikainen 1 30.00 0.00 0.00 30.00
Name Joan Dorman
12/09/2021 120891 Kwiinikainen 1 75.00 0.00 0.00 75.00
Name James B. Bernard
12/09/2021 120893 Kwiinikainen 1 10.00 0.00 0.00 10.00
Name Jean Rose
12/10/2021 120951 WWW 1 100.00 0.00 0.00 100.00
Name Jessica Swenson
12/10/2021 120954 Kwiinikainen 1 40.00 0.00 0.00 40.00
Name Janet and Gordon Beavers
12/10/2021 120956 Kwiinikainen 1 20.00 0.00 0.00 20.00
Name Gerald and Joellyn Laurie
12/13/2021 121092 dostdiek 1 25.00 0.00 0.00 25.00
Name Mariann Nelson
12/13/2021 121093 dostdiek 1 25.00 0.00 0.00 25.00
Name Pierre Girard
12/13/2021 121094 dostdiek 1 15.00 0.00 0.00 15.00
Name Catherine McIntire
12/13/2021 121095 dostdiek 1 200.00 0.00 0.00 200.00
Name James & Kathleen Johnson
12/13/2021 121096 dostdiek 1 30.00 0.00 0.00 30.00
Name Steven Schmidgall
12/13/2021 121097 dostdiek 1 20.00 0.00 0.00 20.00
Name Arlene Berus
12/13/2021 121115 dostdiek 1 10.00 0.00 0.00 10.00
Name Dennis Flom
12/13/2021 121116 dostdiek 1 30.00 0.00 0.00 30.00
Name Colleen Michals
12/13/2021 121118 dostdiek 1 20.00 0.00 0.00 20.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:40 am
Page: 3 of 3
GVHSF Donations - Names only
Service Item Date Receipt #User Quantity Fee Amt Disc Amt Tax Amt Net Fees
Name Joyce Mainerich
GVHSF Donation 12/13/2021 121119 dostdiek 1 500.00 0.00 0.00 500.00
Name James Uttley
12/13/2021 121120 dostdiek 1 20.00 0.00 0.00 20.00
Name David & Debra Allen
12/13/2021 121121 dostdiek 1 30.00 0.00 0.00 30.00
Name Catherine Mamer
12/13/2021 121123 dostdiek 1 40.00 0.00 0.00 40.00
Name Lillian Berman
12/14/2021 121232 Kwiinikainen 1 50.00 0.00 0.00 50.00
Name Virginia Kukkola
12/14/2021 121234 Kwiinikainen 1 20.00 0.00 0.00 20.00
Name Roxy Benthin
12/15/2021 121302 Kwiinikainen 1 50.00 0.00 0.00 50.00
Name Heather Bjork
12/15/2021 121304 Kwiinikainen 1 10.00 0.00 0.00 10.00
Name Charles Ryan
12/15/2021 121306 Kwiinikainen 1 100.00 0.00 0.00 100.00
Name Jean and Allen Beach
12/16/2021 121355 Kwiinikainen 1 20.00 0.00 0.00 20.00
Name Bruce Anderson
3,770.00 0.00 0.00 52 3,770.00
Report Grand Totals 3,770.00 0.00 0.00 52 3,770.00
Report Summary Totals
Total Transactions: 52
Service Items with a Transaction: 1
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:40 am
Page: 1 of 1
GVHSF Donations - Names only
Service Item Date Receipt #User Quantity Fee Amt Disc Amt Tax Amt Net Fees
Tax Deductible Donation For Noah Joynes 12/08/2020 111316 svansloun 1 100.00 0.00 0.00 100.00
Name Ann Klaas
12/30/2020 111474 svansloun 1 100.00 0.00 0.00 100.00
Name Rick Birno
07/16/2021 115147 dostdiek 1 100.00 0.00 0.00 100.00
Name Donald & Donna Taylor
10/15/2021 117797 Kwiinikainen 1 100.00 0.00 0.00 100.00
Name Rick Birno
10/22/2021 117977 WWW 1 50.00 0.00 0.00 50.00
Name David Kelly
450.00 0.00 0.00 5 450.00
Report Grand Totals 450.00 0.00 0.00 5 450.00
Report Summary Totals
Total Transactions: 5
Service Items with a Transaction: 1
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:54 am
Page: 1 of 2
VSI - GL Distribution (Dynamic) - GV
Tuesday, January 26th, 2021
GL Code Account #Name Rcpt #Mod Pay Code Txn Reference User Name DR Amt CR Amt
477200 2025.4772 Anne Burns 111663 AR VSI-Recei Receivables svansloun 0.00 150.00
Report Summary Totals
Pay Code DR Amt CR Amt Net Amt
VSI-Receivables 0.00 150.00 150.00
Pay Code Total 0.00 150.00 150.00
Module DR Amt CR Amt Net Amt
AR 0.00 150.00 150.00
Module Total 0.00 150.00 150.00
Total Net Amount: 150.00
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:52 am
Page: 2 of 2
VSI - GL Distribution (Dynamic) - GV
SELECTION CRITERIA
GENERIC REPORT CRITERIA
Output Template:VSI - GL Distribution (Dynamic) - GV
Output Type:Detail
Email Address:svirnig@goldenvalleymn.gov
Email Subject:NJYRF Donations - Activity Registration
PDF:Yes
Email Report:yes
Print Selection Criteria:Yes
CSV Summary Option:Raw Data
REPORT SPECIFIC CRITERIA
Modules To Include (Blank = All):AR
Service Items:Tax Deductible Donation For Noah Joynes Youth Recreation Fund
Sections:Z108_A
:Using the filters in this group may result in some records not being printed on your report. When using any of the
GL Codes:477200
Pay Codes:VSI-System,VSI-Refund RecTrac,VSI-Refund Finance,VSI-Receivables,VSI-Accrual,1 - Cash,2 - Check,3 - Visa,
Change Back Option:Exclude
Begin PayCode:
Begin Service Item:
Begin UserName:
Begin Inventory Item:
Begin Facility:
Begin Cost Center:
Begin Pass:
Begin Trip:
Begin Locker:
Begin Rental Item Code:
Exclude Over/Short Postings:No
Begin League:
Begin Ticket:
End UserName:zzzzzzzz
End Inventory Item:ZZZZZZZZZ
End PayCode:ZZZZZZ
End Cost Center:ZZZZZZ
End Pass:ZZZZZZ
End Rental Item Code:ZZZZZZ
End Ticket:ZZZZZZZZZ
End Service Item:ZZZZZZZZZ
End Locker:ZZZZZZ
End League:ZZZZZZ
End Trip:ZZZZZZZ
End Facility:ZZZZZZZZZ
Debit/Credit:Credit
Begin Posting Date:12/08/2020 - Actual Date|12/08/2020
End Posting Date:12/16/2021 - Actual Date|12/16/2021
City of Golden Valley User: svansloun Run Date/Time: 12/17/2021 @ 8:52 am
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 4. Approve Accepting Donations of $50 and two books from the LDI, Resolution No. 21-103
Prepared By
Sue Virnig, Finance Director
Summary
The City of Golden Valley received two books and two checks for $25 each. It was a gratitude gift as
they referred to it to acknowledge heroes around us. They wanted to show their appreciation with this
donation to help in any way.
A resolution will need to be approved per Minnesota Statute 465.03 which allows cities to accept
grants and donations of real or personal property.
Financial Or Budget Considerations
The donation of $50 will help fund needs in the General Fund and the two books will be placed in the
Noah Joynes Library at The Backyard.
Recommended Action
Motion to adopt Resolution No. 21-103 Accepting a Donation of $50 and two books from LDI.
Supporting Documents
• Resolution No. 21-103 Approve Accepting a Donation of $50 and two books (1 page)
RESOLUTION NO. 21-103
RESOLUTION ACCEPTING THE DONATION OF $50
AND TWO BOOKS FROM THE LDI
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of
the Council. A cash donation must be acknowledged and accepted by motion with a
simple majority, and
WHEREAS, the donation of monies to help further the need for hearo acts and two
books to help share special acts of courage and hope.
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following
donations on behalf of its citizens:
• $50
• Two books
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
___________________________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 5. Approve Resolution No. 21-104 Accepting the Redistribution of Unrequested Coronavirus Local
Fiscal Recovery Fund Established under the American Rescue Plan Act (ARPA)
Prepared By
Sue Virnig, Finance Director
Summary
The City of Golden Valley was first awarded $2,315,911 from the American Rescue Plan Act Funds
(ARPA). On November 22, Golden Valley received an additional amount of $37,919.86. Those monies
were from the Minnesota cities that did not request grant monies from the program.
The first half funds arrived July 27. The second half funds should arrive one year later or July 27, 2022.
Unlike the CRF funds through the CARES Act, these funds are available through December 31, 2024.
Staff will keep reviewing the US Treasury guidance because they do periodically add new items. Staff
has attended many meetings where discussions on what can be funded by the monies received. Each
project will be brought back to council and approved before the monies are spent.
Financial Or Budget Considerations
All projects spending over $10,000 in total will need to be approved by Council per federal guidelines.
Recommended Action
Approve Resolution No. 21-104 Accepting the Redistribution of Unrequested Coronavirus Local Fiscal
Recovery Fund Established under the American Rescue Plan Act (ARPA)
Supporting Documents
• Resolution No. 21-104 Accepting the Redistribution of Unrequested Coronavirus Local Fiscal
Recovery Fund Established under the American Rescue Plan Act (ARPA) (1 page)
RESOLUTION NO. 21-104
RESOLUTION ACCEPTING THE REDISTRIBUTION OF UNREQUESTED CORONAVIRUS LOCAL FISCAL
RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT (ARPA)
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”) which
included $65 billion in recovery funds for cities across the country; and
WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in
responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities,
residents, and businesses; and
WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to
States and territories which will distribute the funds to nonentitlement units of local government
(NEUs); and
WHEREAS, NEUs generally have populations below 50,000; and
WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in an amount
that bears the same proportion as the population of the NEU bears to the total population of all NEUs in
the State or territory; and
WHEREAS, after the deadline of October 11, 2021, passed for NEUs to request ARPA funds,
nearly $12 million of the $377 million available to Minnesota’s NEUs remained unrequested; and
WHEREAS, as allowed by the U.S. Treasury, the State of Minnesota has redistributed these
remaining funds amongst eligible local governments who requested ARPA funds; and
WHEREAS, $37,919.86 has been allocated to the City of Golden Valley (“City”) pursuant to the
ARPA (Redistribution); and
WHEREAS, the Redistribution will be distributed in two tranches with half received in 2021 and
the second half in 2022.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota,
that grant funds will be used for those allowed expenditures by the US Treasury.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
______________________________
Shepard M. Harris, Mayor
ATTEST:
______________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 6. Approve Resolution No. 21-105 Resolution Allocating American Rescue Plan Act (ARPA)
Monies for Tourism
Prepared By
Sue Virnig, Finance Director
Summary
On September 21, 2021, the City Council reviewed a plan for its American Rescue Plan (ARPA) funds
and supported two expenditures:
$15,000 for Discover Saint Louis Park (DSLP) that promotes tourism to the City of Golden Valley. The
City’s reduction in lodging tax created a decline in revenues to help support the business that
promotes businesses and events that bring people into the City of Golden Valley.
$5,000 for Golden Valley Historical Society that promotes find, preserve, and disseminate historical
knowledge about Golden Valley. The museum was closed for several months and was unable to have
events to help raise money for their expenses. Golden Valley’s history is very important to the
livelihood of the community.
Financial Or Budget Considerations
The federal monies received from ARPA will be used for these expenditures.
Recommended Action
Approve Resolution No. 21-105 Allocating American Rescue Plan Act monies for those that help
Tourism.
Supporting Documents
• Resolution No. 21-105 Allocating American Rescue Plan Act (ARPA) monies for those that help
Tourism (1 page)
RESOLUTION NO. 21-105
RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT (ARPA)
MONIES FOR THOSE THAT HELP TOURISM
WHEREAS, the City of Golden Valley has been allocated American Rescue Plan
Act (ARPA) Monies; and
WHEREAS, ARPA funds are intended to provide support to state, local, and
tribal governments in responding to the impact of COVID-19 and in their efforts to
contain COVID-19 in their communities, residents, and businesses; and
WHEREAS, aid to provided tourism, travel and hospitality industries impacted by
the negative economic impacts of the pandemic; and
WHEREAS, the City of Golden Valley, may allocate grant monies to the following
places that help tourism:
Discover Saint Louis Park (DSLP) $15,000
Golden Valley Historical Society (Museum) $5,000
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, that grant funds will be used for those allowed expenditures by the
US Treasury.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
__________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 7. Resolution No. 21-106 Allocating American Rescue Plan Act (ARPA) funds to Brookview Facility
Prepared By
Sue Virnig, Finance Director
Summary
On July 27, 2021, the City of Golden Valley received the first half of the ARPA funds in the amount of
$1,157,955, which is the first half of $2,319,911 in Coronavirus Local Fiscal Recovery Funds the City was
allocated under the American Rescue Plan Act. In November the unallocated portion added $37,920
additional funds. The second half of the ARPA funds in July 2022 will be $1,195,875. The guidance for
eligible uses includes:
1. Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring
the pandemic under control;
2. Replace lost public sector revenue to strengthen support for vital public services and help retain
jobs;
3. Support immediate economic stabilization for households and businesses; and,
4. Address systemic public health and economic challenges that have contributed to the inequal
impact of the pandemic on certain populations.
As authorized by the Act, the City has utilized these funds for lost revenue, The formula for lost
revenue is determined by Treasury guidance and is based on total city revenues (excluding utility
revenues, federal grants, and bond proceeds). The formula considers a growth rate factor determined
by the previous four years (2016, 2017, 2018, 2019) and applies it to the base year (2019) to calculate
expected revenue and compares it to actual revenues for the calendar year’s 2020, 2021, 2022 and
2023. See attachment.
The guidance provides a broad latitude to use funds for the provision of government services to the
extent of reduction in revenue. Government services, however, does exclude debt payments,
replenishing reserve funds or programs that require non-federal matching funds.
Financial Or Budget Considerations
ARPA Funds may be used by the Treasury Guidance criteria set by the Federal Government. With the
loss revenue calculation calculated above the allowable minimum shows that Golden Valley has been
impacted by the pandemic.
2
Recommended Action
Motion to approve Resolution No. 21-106 Allocating American Rescue Plan Act (ARPA) funds to
Brookview Facility.
Supporting Documents
• Resolution No. 21-106 Allocating American Rescue Plan Act (ARPA) Funds for Brookview Facility
• American Rescue Plan Revenue Loss Calculation (1 page)
RESOLUTION NO. 21-106
RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT (ARPA)
FUNDS FOR BROOKVIEW FACILITY
WHEREAS, the City of Golden Valley has been allocated American Rescue Plan
Act (ARPA) Monies; and
WHEREAS, ARPA funds are intended to provide support to state, local, and
tribal governments in responding to the impact of COVID-19 and in their efforts to
contain COVID-19 in their communities, residents, and businesses; and
WHEREAS, in 2020 and through mid-2021 the Brookview Facility remained
closed due to the pandemic; and
WHEREAS, the need for future capital items such as technology upgrades to
have hybrid meetings, play equipment, and items that need to be replaced would not be
able to be purchased due to the closure; and
WHEREAS, without this transfer from the American Rescue Plan Loss
Calculation potential layoffs of staff and capital items that need to be replaced would not
be able to be done; and
WHEREAS, the transfer of $207,955 from the APRA Funds to the Brookview
Facility would help meet the needs of the facility.
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Golden Valley to authorize the transfer of $207,955 from the APRA Fund to the
Brookview Facility.
Adopted by the City Council of Golden Valley, Minnesota this21st day of December 2021.
_________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
American Rescue Plan Revenue Loss Calculation
2016 2017 2018 2019 2020
2019 Adjusted Revenues $43,136,535
Revenues 33,811,667 $39,011,945 $40,790,404 $43,136,535 $41,053,175 Times Growth Rate (2) 8.56%
Percent Change 15.38% 4.56% 5.75% 2020 Expected Revenues 46,830,541
8.56% 2020 Actual Revenues (3) 41,053,175
Revenue Loss: Yes
Estimated Reduction in Revenue
Revenue Reduction $5,777,365
Revenue Reduction % 12.34%
Notes:
(1) Represents the adjusted revenues after excluded revenues under the American Rescue Plan have been removed.
(2) The Growth Rate is equal to the greater of the average annual percentage growth of the adjusted revenue from 2016 through 2019 or 4.1%.
(3) Represents the 2020 adjusted revenues after excluded revenues under the American Rescue Plan have been removed
Average Percent Change
Estimated 2020 Revenues
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. E. 8. Adopt Resolution No. 21-107 to Execute Hennepin County Residential Recycling Grant
Agreement
Prepared By
Drew Chirpich, Environmental Specialist
Summary
Hennepin County has presented a grant agreement to the City that will provide SCORE (Select
Committee on Recycling and Environment) funds from the State to help fund the collection of curbside
recycling and organics recycling. The original agreement ran from January 1, 2017 until December 31,
2020, and was amended to run through 2021. The 2022-2025 agreement is similar to previous
agreements in that it identifies a funding formula and schedule for annual grant payments.
In 2017 the County began a process of annually increasing the amount of SCORE funds directed
towards organics collection. In 2020, and continuing in 2021, 50% of available SCORE funding was
allocated based upon curbside recycling participation and 50% was allocated based upon curbside
organics participation. The new 2022-2025 policy will allocate 40% of available SCORE funds for
curbside recycling, 50% for curbside organics, and 10% for multifamily waste reduction and recycling.
At this time, it is recommended that Council adopt the attached resolution so that SCORE funds can be
received in 2022-2025. The City will be implementing curbside organics recycling for all 1-4 plex
households in January of 2022.
Financial Or Budget Considerations
SCORE funding for 2022 through 2025 is anticipated to be approximately $75,000 per year.
Recommended Action
Motion to adopt Resolution No. 21-107 authorizing the Mayor and City Manager to execute the
Residential Recycling Grant Agreement with Hennepin County in the form approved by the City
Attorney.
Supporting Documents
• Residential Waste Reduction and Recycling Grant Agreement (13 Pages)
• 2022-2025 Recycling Funding Policy (8 Pages)
• Resolution No. 21-107 to adopt Agreement (1 Page)
Contract No:_______________
RESIDENTIAL WASTE REDUCTION AND RECYCLING GRANT AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300
Government Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County
Environment and Energy Department, 701 Fourth Avenue South, Minneapolis, Minnesota
55415-1600 (“COUNTY”), and the CITY OF GOLDEN VALLEY, 7800 Golden Valley Road,
Golden Valley, Minnesota, (“GRANTEE”), a Minnesota government entity.
The parties agree as follows:
1. TERM AND AMOUNT OF GRANT
GRANTEE shall complete all grant requirements (“Grant Requirements”), if any,
commencing upon execution and expiring December 31, 2025, unless cancelled or
terminated earlier in accordance with the provisions herein.
Annual grant payments (“Grant Funds”) shall be calculated as set forth in Section 3.
2. GRANT REQUIREMENTS
GRANTEE shall apply for annual grant funds and operate its Waste Reduction and
Recycling Programs as more fully described in Attachment A, the Residential Waste
Reduction and Recycling Funding Policy.
3. GRANT DISBURSEMENT
The COUNTY will distribute SCORE funds that the COUNTY receives from the state to
Hennepin County municipalities. SCORE funds will be dedicated to the following
different purposes: 1) general funding for waste reduction and recycling programs, 2)
curbside organics recycling programs, 3) organics drop-off sites, 4) multifamily waste
reduction and recycling.
SCORE funds are based on revenue received by the State of Minnesota from the solid
waste management tax (SWMT) on garbage services and are subject to change based on
the SWMT revenue received by the state and funds allocated by the legislature. Funds
distributed to municipalities for the current calendar year will be based on SCORE funds
received by the COUNTY in the state’s corresponding fiscal year.
A. Waste reduction and recycling programs
COUNTY will dedicate 40% of SCORE funds to provide funding for city waste
reduction and recycling programs. The following formula will be used to calculate
GRANTEE’s waste reduction and recycling grant amount.
1
2
Number of eligible households
with curbside recycling in city
--------------------------------------
Total number of eligible
households with curbside
recycling in county
x
40% of SCORE
funds available
=
Waste reduction
and recycling
grant amount
available to the
city
Eligible households are defined as households in single family through fourplex
residential buildings or other residential buildings where each household has its
own recycling collection container to set out for curbside collection and receives
recycling collection service through the city. In cities with open recycling
collection, eligible households are defined as households in single family through
fourplex residential buildings where each household has its own recycling
collection container to set out for curbside collection. The number of eligible
households will be determined by counting the number of eligible households on
January 1 of each funding year. GRANTEE will report the number in its
application for funding.
B. Curbside organics recycling programs
COUNTY will dedicate 50% of SCORE funds to provide funding for curbside
organics recycling programs. Funds will be allocated using participation targets
for each city. Funding is not contingent upon meeting the participation target. The
following formula will be used to calculate GRANTEE’s curbside organics
recycling grant amount.
Target number of households with
curbside organics recycling in city
--------------------------------------
Total number of households with
curbside organics recycling in
county
x
50% of SCORE
funds available
=
Curbside organics
recycling grant
amount available to
the city
Initial participation targets (as a percent of households with curbside recycling
service):
• 50% for cities that contract for organics recycling service
• 10% for cities that require haulers to offer organics recycling service
C. Organics drop-off sites
COUNTY will dedicate up to $3,300 per eligible city to provide funding for
organics drop-off site expenses. Cities with a population of less than 10,000 are
eligible.
D. Multifamily waste reduction and recycling
3
COUNTY will take 10% of SCORE funds, subtract the amount allocated to
organics drop-off sites, and dedicate the remainder to provide funding for
multifamily waste reduction and recycling programs. For the purposes of this
policy, city waste reduction and recycling programs include organics recycling.
Funds will be allocated based on the number of multifamily households. The
following formula will be used to calculate GRANTEE’s multifamily waste
reduction and recycling grant amount.
Number of multifamily
households in city
--------------------------------------
Total number of multifamily
households in county
x
10% of SCORE
funds available
minus organics
drop-off funds
=
Multifamily waste
reduction and
recycling grant
amount available to
the city
Multifamily households in cities with organized recycling collection are defined as 1) households
in buildings where each household does not have its own recycling collection container to set out
for curbside collection, or 2) households in buildings that do not receive recycling collection
service through the city, including apartment buildings, condominiums, townhomes, and
cooperative housing units where a property manager or association coordinates collection
service. Multifamily households in cities with open recycling collection are defined as
households in residential buildings larger than a fourplex.
The COUNTY will make two equal payments to the GRANTEE. Those two payments
will provide the sum of each city’s total grant amount for general waste reduction and
recycling programs, curbside organics recycling programs, organics drop-off sites, and
multifamily waste reduction and recycling. One payment will be made after COUNTY
receives the applications for funding from GRANTEE. A second payment will be made
after basic program requirements, education and outreach requirements, and performance
have been confirmed and approved. If GRANTEE meets the requirements, both
payments will be made during the same calendar year.
4. INDEPENDENT CONTRACTOR
GRANTEE shall select the means, method, and manner of performing Grant
Requirements, if any. Nothing is intended nor should be construed as creating or
establishing the relationship of a partnership or a joint venture between the parties or as
constituting GRANTEE as the agent, representative, or employee of COUNTY for any
purpose. GRANTEE is and shall remain an independent contractor under this
Agreement. GRANTEE shall secure at its own expense all personnel required in
completing Grant Requirements, if any, under this Agreement. GRANTEE’s personnel
and/or subcontractors engaged to perform any work required by this Agreement will have
no contractual relationship with COUNTY and will not be considered employees of
COUNTY. COUNTY shall not be responsible for any claims related to or on behalf of
any of GRANTEE’s personnel, including without limitation, claims that arise out of
employment or alleged employment under the Minnesota Unemployment Insurance Law
(Minnesota Statutes Chapter 268) or the Minnesota Workers’ Compensation Act
4
(Minnesota Statutes Chapter 176) or claims of discrimination arising out of state, local or
federal law, against GRANTEE, its officers, agents, contractors, or employees. Such
personnel or other persons shall neither accrue nor be entitled to any compensation,
rights, or benefits of any kind from COUNTY, including, without limitation, tenure
rights, medical and hospital care, sick and vacation leave, workers’ compensation,
unemployment compensation, disability, severance pay, and retirement benefits.
5. NON-DISCRIMINATION
In accordance with COUNTY’s policies against discrimination, GRANTEE shall not
exclude any person from full employment rights nor prohibit participation in or the
benefits of any program, service or activity on the grounds of any protected status or class
including but not limited to race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public assistance status, or national origin. No person who is
protected by applicable federal or state laws against discrimination shall be subjected to
discrimination.
6. INTENTIONALLY OMITTED
7. INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless COUNTY, its present and former
officials, officers, agents, volunteers and employees from any liability, claims, causes of
action, judgments, damages, losses, costs, or expenses, including attorney’s fees,
resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor,
anyone directly or indirectly employed by them, and/or anyone for whose acts and/or
omissions they may be liable in the performance of this Agreement, and against all loss
by reason of the failure of GRANTEE to perform any obligation under this Agreement.
For clarification and not limitation, this obligation to defend, indemnify and hold
harmless includes but is not limited to any liability, claims or actions resulting directly or
indirectly from alleged infringement of any copyright or any property right of another,
the employment or alleged employment of GRANTEE personnel, the unlawful disclosure
and/or use of protected data, or other noncompliance with the requirements of these
provisions.
8. INSURANCE
GRANTEE shall purchase insurance or utilize a self-insurance program sufficient to
cover the maximum level of Minnesota tort liability limits under Minnesota Statute,
Chapter 466.
9. DUTY TO NOTIFY
GRANTEE shall promptly notify COUNTY of any demand, claim, action, cause of
action or litigation brought against GRANTEE, its employees, officers, agents or
subcontractors, which arises out of this Agreement. GRANTEE shall also notify
5
COUNTY whenever GRANTEE has a reasonable basis for believing that GRANTEE
and/or its employees, officers, agents or subcontractors, and/or COUNTY, might become
the subject of a demand, claim, action, cause of action, administrative action, criminal
arrest, criminal charge or litigation arising out of this Agreement.
10. DATA PRIVACY AND SECURITY
A. GRANTEE, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall, to the extent applicable, abide by the provisions of the
Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13
(MGDPA) and all other applicable state and federal laws, rules, regulations and
orders relating to data or the privacy, confidentiality or security of data, which
may include the Health Insurance Portability and Accountability Act of 1996 and
its implementing regulations (HIPAA). For clarification and not limitation,
COUNTY hereby notifies GRANTEE that the requirements of Minnesota Statutes
section 13.05, subd. 11, apply to this Agreement. GRANTEE shall promptly
notify COUNTY if GRANTEE becomes aware of any potential claims, or facts
giving rise to such claims, under the MGDPA or other data, data security, privacy
or confidentiality laws, and shall also comply with the other requirements of this
Section.
Classification of data, including trade secret data, will be determined pursuant to
applicable law and, accordingly, merely labeling data as “trade secret” by
GRANTEE does not necessarily make the data protected as such under any
applicable law.
B. In addition to the foregoing MGDPA and other applicable law obligations,
GRANTEE shall comply with the following duties and obligations regarding
County Data and County Systems (as each term is defined herein). As used
herein, “County Data” means any data or information, and any copies thereof,
created by GRANTEE or acquired by GRANTEE from or through COUNTY
pursuant to this Agreement, including but not limited to handwriting, typewriting,
printing, photocopying, photographing, facsimile transmitting, and every other
means of recording any form of communication or representation, including
electronic media, email, letters, works, pictures, drawings, sounds, videos, or
symbols, or combinations thereof.
If GRANTEE has access to or possession/control of County Data, GRANTEE
shall safeguard and protect the County Data in accordance with generally
accepted industry standards, all laws, and all then applicable COUNTY policies,
procedures, rules and directions. To the extent of any inconsistency between
accepted industry standards and such COUNTY policies, procedures, rules and
directions, GRANTEE shall notify COUNTY of the inconsistency and follow
COUNTY direction. GRANTEE shall immediately notify COUNTY of any
known or suspected security breach or unauthorized access to County Data, then
comply with all responsive directions provided by COUNTY. The foregoing
6
shall not be construed as eliminating, limiting or otherwise modifying
GRANTEE’s indemnification obligations herein.
C. Upon expiration, cancellation or termination of this Agreement:
(1) At the discretion of COUNTY and as specified in writing by the Contract
Administrator, GRANTEE shall deliver to the Contract Administrator all
County Data so specified by COUNTY.
(2) COUNTY shall have full ownership and control of all such County Data.
If COUNTY permits GRANTEE to retain copies of the County Data,
GRANTEE shall not, without the prior written consent of COUNTY or
unless required by law, use any of the County Data for any purpose or in
any manner whatsoever; shall not assign, license, loan, sell, copyright,
patent and/or transfer any or all of such County Data; and shall not do
anything which in the opinion of COUNTY would affect COUNTY’s
ownership and/or control of such County Data.
(3) Except to the extent required by law or as agreed to by COUNTY,
GRANTEE shall not retain any County Data that are confidential,
protected, privileged, not public, nonpublic, or private, as those
classifications are determined pursuant to applicable law. In addition,
GRANTEE shall, upon COUNTY’s request, certify destruction of any
County Data so specified by COUNTY.
11. RECORDS – AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, the
State Auditor, or any of their authorized representatives, at any time during normal
business hours, and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of
GRANTEE and involve transactions relating to this Agreement. GRANTEE shall
maintain these materials and allow access during the period of this Agreement and for six
(6) years after its expiration, cancellation or termination.
12. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
A. GRANTEE binds itself, its partners, successors, assigns and legal representatives
to COUNTY for all covenants, agreements and obligations herein.
B. GRANTEE shall not assign, transfer or pledge this Agreement whether in whole
or in part, nor assign any monies due or to become due to it without the prior
written consent of COUNTY. A consent to assign shall be subject to such
conditions and provisions as COUNTY may deem necessary, accomplished by
execution of a form prepared by COUNTY and signed by GRANTEE, the
assignee and COUNTY. Permission to assign, however, shall under no
7
circumstances relieve GRANTEE of its liabilities and obligations under the
Agreement.
C. GRANTEE shall not subcontract this Agreement whether in whole or in part,
without the prior written consent of COUNTY. Permission to subcontract,
however, shall under no circumstances relieve GRANTEE of its liabilities and
obligations under the Agreement. Further, GRANTEE shall be fully responsible
for the acts, omissions, and failure of its subcontractors in the performance of any
specified contractual services, and of person(s) directly or indirectly employed by
subcontractors. Contracts between GRANTEE and each subcontractor shall
require that the subcontractor’s services be performed in accordance with this
Agreement. GRANTEE shall make contracts between GRANTEE and
subcontractors available upon request. For clarification and not limitation of the
provisions herein, none of the following constitutes assent by COUNTY to a
contract between GRANTEE and a subcontractor, or a waiver or release by
COUNTY of GRANTEE’s full compliance with the requirements of this Section:
(1) COUNTY’s request or lack of request for contracts between GRANTEE and
subcontractors; (2) COUNTY’s review, extent of review or lack of review of any
such contracts; or (3) COUNTY’s statements or actions or omissions regarding
such contracts.
D. As required by Minnesota Statutes section 471.425, subd. 4a, GRANTEE shall
pay any subcontractor within ten (10) days of GRANTEE’s receipt of payment
from COUNTY for undisputed services provided by the subcontractor, and
GRANTEE shall comply with all other provisions of that statute.
13. MERGER, MODIFICATION AND SEVERABILITY
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
made a part of this Agreement. If there is any conflict between the terms of this
Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
GRANTEE and/or COUNTY are each bound by its own electronic signature(s)
on this Agreement, and each agrees and accepts the electronic signature of the
other party.
B. Any alterations, variations or modifications of the provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties. Except as expressly provided, the
substantive legal terms contained in this Agreement including but not limited to
Indemnification, Insurance, Merger, Modification and Severability, Default and
Cancellation/Termination or Minnesota Law Governs may not be altered, varied,
8
modified or waived by any change order, implementation plan, scope of work,
development specification or other development process or document.
C. If any provision of this Agreement is held invalid, illegal or unenforceable, the
remaining provisions will not be affected.
14. DEFAULT AND CANCELLATION/TERMINATION
A. If GRANTEE fails to perform any of the provisions of this Agreement, fails to
administer the work so as to endanger the performance of the Agreement or
otherwise breaches or fails to comply with any of the terms of this Agreement, it
shall be in default. Unless GRANTEE’s default is excused in writing by
COUNTY, COUNTY may upon written notice immediately cancel or terminate
this Agreement in its entirety. Additionally, failure to comply with the terms of
this Agreement shall be just cause for COUNTY to delay payment until
GRANTEE’s compliance. In the event of a decision to withhold payment,
COUNTY shall furnish prior written notice to GRANTEE.
B. Notwithstanding any provision of this Agreement to the contrary, GRANTEE
shall remain liable to COUNTY for damages sustained by COUNTY by virtue of
any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the
claimed breach and the amount of the claimed damage, COUNTY may withhold
any payments to GRANTEE for the purpose of set-off until such time as the exact
amount of damages due COUNTY from GRANTEE is determined. Following
notice from COUNTY of the claimed breach and damage, GRANTEE and
COUNTY shall attempt to resolve the dispute in good faith.
C. The above remedies shall be in addition to any other right or remedy available to
COUNTY under this Agreement, law, statute, rule, and/or equity.
D. COUNTY’s failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
E. This Agreement may be canceled/terminated with or without cause by COUNTY
upon thirty (30) days’ written notice.
F. If this Agreement expires or is cancelled or terminated, with or without cause, by
either party, at any time, GRANTEE shall not be entitled to any payment, fees or
other monies except for payments duly invoiced for then-delivered and accepted
deliverables/milestones pursuant to this Agreement. In the event GRANTEE has
performed work toward a deliverable that COUNTY has not accepted at the time
of expiration, cancellation or termination, GRANTEE shall not be entitled to any
payment for said work including but not limited to incurred costs of performance,
9
termination expenses, profit on the work performed, other costs founded on
termination for convenience theories or any other payments, fees, costs or
expenses not expressly set forth in this Agreement.
G. Upon written notice, COUNTY may immediately suspend or cancel/terminate this
Agreement in the event any of the following occur: (i) COUNTY does not obtain
anticipated funding from an outside source for this project; (ii) funding for this
project from an outside source is withdrawn, frozen, shut down, is otherwise
made unavailable or COUNTY loses the outside funding for any other reason; or
(iii) COUNTY determines, in its sole discretion, that funding is, or has become,
insufficient. COUNTY is not obligated to pay for any costs or expenses or
obligations incurred or encumbered after the notice and effective date of the
suspension or cancellation/termination. In the event COUNTY suspends, cancels
or terminates this Agreement pursuant to this paragraph, COUNTY shall pay any
amount due and payable prior to the notice of suspension or
cancellation/termination except that COUNTY shall not be obligated to pay any
amount as or for penalties, early termination fees, charges, time and materials for
costs, expenses or profits on work done.
H. GRANTEE has an affirmative obligation, upon written notice by COUNTY that
this Agreement may be suspended or cancelled/terminated, to follow reasonable
directions by COUNTY, or absent directions by COUNTY, to exercise a fiduciary
obligation to COUNTY, before incurring or making further costs, expenses,
obligations or encumbrances arising out of or related to this Agreement.
15. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement do survive such term, cancellation or termination. Such
provisions include but are not limited to: GRANT REQUIREMENTS; INDEPENDENT
CONTRACTOR; INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA
PRIVACY AND SECURITY; RECORDS-AVAILABILITY/ACCESS; DEFAULT
AND CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA
LAW GOVERNS.
16. GRANT ADMINISTRATION
Kaitlin Steinberg/Kira Berglund, Waste Reduction and Recycling Specialist, or their
successor (“Grant Administrator”), shall manage this Agreement on behalf of COUNTY
and serve as liaison between COUNTY and GRANTEE.
Marc Nevinski, Physical Development Director, mnevinski@goldenvalleymn.gov or
shall manage the agreement on behalf of GRANTEE. GRANTEE may replace such
person but shall immediately give written notice to COUNTY of the name, phone
number and email/fax number (if available) of such substitute person and of any other
subsequent substitute person.]
10
17. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. GRANTEE shall comply with all applicable federal, state and local statutes,
funding sources, regulations, rules and ordinances currently in force or later
enacted.
B. GRANTEE certifies that it is not prohibited from doing business with either the
federal government or the state of Minnesota as a result of debarment or
suspension proceedings.
C. If the source or partial source of funds for payment under this Agreement is from
federal or state monies or from a federal, state or other grant source, GRANTEE
is bound by and shall comply with applicable law, rules, regulations, applicable
documentation or other COUNTY directives relating to the source and utilization
of such funds.
18. RECYCLING
COUNTY encourages GRANTEE to establish a recycling program for at least three
materials, such as newsprint, office paper, glass, plastic, and metal.
19. NOTICES
Unless the parties otherwise agree in writing, any notice or demand which must be given
or made by a party under this Agreement or any statute or ordinance shall be in writing,
and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the
County Administrator with a copy to the originating COUNTY department at the address
given in the opening paragraph of this Agreement. Notice to GRANTEE shall be sent to
the address stated in the opening paragraph of this Agreement or to the address stated in
GRANTEE’s Form W-9 provided to COUNTY.
20. CONFLICT OF INTEREST
GRANTEE affirms that to the best of GRANTEE’s knowledge, GRANTEE’s
involvement in this Agreement does not result in a conflict of interest with any party or
entity which may be affected by the terms of this Agreement. Should any conflict or
potential conflict of interest become known to GRANTEE, GRANTEE shall immediately
notify COUNTY of the conflict or potential conflict, specifying the part of this
Agreement giving rise to the conflict or potential conflict, and advise COUNTY whether
GRANTEE will or will not resign from the other engagement or representation. Unless
waived by COUNTY, a conflict or potential conflict may, in COUNTY’s discretion, be
cause for cancellation or termination of this Agreement.
11
21. MEDIA OUTREACH
GRANTEE shall notify COUNTY, prior to publication, release or occurrence of any
Outreach (as defined below). The parties shall coordinate to produce collaborative and
mutually acceptable Outreach. For clarification and not limitation, all Outreach shall be
approved by COUNTY, by and through the Public Relations Officer or his/her
designee(s), prior to publication or release. As used herein, the term “Outreach” shall
mean all media, social media, news releases, external facing communications,
advertising, marketing, promotions, client lists, civic/community events or opportunities
and/or other forms of outreach created by, or on behalf of, GRANTEE (i) that reference
or otherwise use the term “Hennepin County,” or any derivative thereof; or (ii) that
directly or indirectly relate to, reference or concern the County of Hennepin, this
Agreement, the Grant Requirements performed hereunder or COUNTY personnel,
including but not limited to COUNTY employees and elected officials.
22. MINNESOTA LAWS GOVERN
The laws of the state of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, state of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the state of Minnesota.
23. HENNEPIN COUNTY PERSONAL PROPERTY TAX AND PROPERTY TAX
GRANTEE affirms that it and its officers have paid all Hennepin County personal
property taxes and property taxes due on all of its Hennepin County properties for taxes
owed on or before the date of the execution of this contract. If the County finds that
property taxes have not been paid by GRANTEE, GRANTEE’s owner and GRANTEE’s
board of directors (if any), County may refuse to disburse funds or require the return of
all or part of the funds already disbursed.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
12
COUNTY BOARD AUTHORIZATION
Reviewed for COUNTY by
the County Attorney's Office:
By:
Reviewed for COUNTY by:
Board Resolution No:
Document Assembled by:
{{Exh_es_:signer1:attachment:label("Attachments")}}
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
ATTEST:
By:
13
GRANTEE
GRANTEE warrants that the person who executed this Agreement is authorized to do so on
behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.*
By: CITY OF GODLEN VALLEY
___________________________________
Shepard M. Harris, Mayor
____________________________________
Timothy J. Cruikshank, City Manager
DATE: DECEMBER 21, 2021
*GRANTEE represents and warrants that it has submitted to COUNTY all applicable
documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's
delegation of authority. Documentation is not required for a sole proprietorship.
Residential
Waste Reduction and
Recycling Funding Policy
January 1, 2022 – December 31, 2025
Department communication to the Hennepin County Board of
Commissioners on October 5, 2021
Communicated October 5, 2021 1
I. Policy Overview
A. Background
The Hennepin County Board of Commissioners has determined that residential waste reduction
and recycling programs support county goals to make progress toward zero waste, reduce
greenhouse gas emissions, and reduce disparities associated with waste disposal. The county
has adopted the goals established in State Statute and by the Minnesota Pollution Control
Agency (MPCA) in its Metropolitan Solid Waste Management Policy Plan and developed a
Residential Waste Reduction and Recycling Funding Policy to help reach a 75% recycling rate by
2030.
B. SCORE funds
The county receives funding from the state’s Select Committee on Recycling and the
Environment (SCORE) for the development and implementation of waste reduction and
recycling programs. SCORE funds are based on revenue received by the State of Minnesota from
the solid waste management tax (SWMT) on garbage services and are subject to change based
on the SWMT revenue received by the state and funds allocated by the legislature.
C. Support for city programs
City recycling programs play an important role in the solid waste management system. The
county has funded city programs for over 30 years and will use this policy to make available all
SCORE funds to cities for residential waste reduction and recycling programs. SCORE funds will
be dedicated to four different purposes: 1) general funding for waste reduction and recycling
programs, 2) curbside organics recycling programs, 3) organics drop-off sites, and 4) multifamily
waste reduction and recycling. Funds distributed to cities for a calendar year will be based on
SCORE funds received by the county in the state’s corresponding fiscal year.
D. Term of the policy
Hennepin County is committed to implementing this policy from January 1, 2022 through
December 31, 2025. The county may revise this policy to align with strategic priorities developed
in the zero waste plan or solid waste management master plan. In addition, the county may
revise this policy if it determines changes are needed to assure compliance with state law and
MPCA goals established for metropolitan counties. If SCORE funds are eliminated from the state
budget or significantly reduced, the county will consult with cities at that time and develop a
recommendation to the board on future funding for residential waste reduction and recycling
programs.
Communicated October 5, 2021 2
E. Grant agreements
Each city seeking funding under the terms of the Residential Waste Reduction and Recycling
Funding Policy must enter into a grant agreement with the county for a term concurrent with
the expiration of this policy, December 31, 2025. The grant agreement must be accompanied by
a resolution authorizing the city to enter into such an agreement. If cities form a joint powers
organization responsible for waste reduction and recycling programs, the county will enter into
a grant agreement with that entity and distribute funds to that organization.
II. Allocation of Funds
SCORE funds will be dedicated to the following purposes:
General funding for waste reduction and recycling programs
Curbside organics recycling programs
Organics drop-off sites
Multifamily waste reduction and recycling
A. Waste reduction and recycling programs
The county will dedicate 40% of SCORE funds to provide funding for city waste reduction and
recycling programs. For the purposes of this policy, city waste reduction and recycling programs
include organics recycling. Funds will be allocated based on number of eligible households with
curbside recycling service. The following formula will be used to calculate a city’s grant amount.
Number of eligible households
with curbside recycling in city
-------------------------------
Total number of eligible
households with curbside
recycling in county
x
40% of SCORE
funds available
=
Waste reduction
and recycling
grant amount
available to the
city
Eligible households are defined as households in single family through fourplex residential
buildings or other residential buildings where each household has its own recycling collection
container to set out for curbside collection and receives recycling collection service through the
city. In cities with open recycling collection, eligible households are defined as households in
single family through fourplex residential buildings where each household has its own recycling
collection container to set out for curbside collection. The number of eligible households will be
determined by counting the number of eligible households on January 1 of each funding year.
The city will report the number in its application for funding.
Communicated October 5, 2021 3
B. Curbside organics recycling programs
The county will dedicate 50% of SCORE funds to provide funding for curbside organics recycling
programs. Funds will be allocated using participation targets for each city. Funding is not
contingent upon meeting the participation target. The following formula will be used to
calculate a city’s grant amount.
Target number of households
with curbside organics
recycling in city
-------------------------------
Total target number of
households with curbside
organics recycling in county
x
50% of SCORE
funds available
=
Curbside organics
recycling amount
available to the city
Initial participation targets (as a percent of households with curbside recycling service):
50% for cities that contract for organics recycling service
10% for cities that require haulers to offer organics recycling service
C. Organics drop-off sites
The county will dedicate up to $3,300 per eligible city to provide funding for organics drop-off
site expenses. Cities with a population of less than 10,000 are eligible.
E. Multifamily waste reduction and recycling
The county will take 10% of SCORE funds, subtract the amount allocated to organics drop-off
sites, and dedicate the remainder to provide funding for multifamily waste reduction and
recycling programs. For the purposes of this policy, city waste reduction and recycling programs
include organics recycling. Funds will be allocated based on the number of multifamily
households. The following formula will be used to calculate a city’s grant amount.
Number of multifamily
households in city
-------------------------------
Total number of multifamily
households in county
x
10% of SCORE
funds available
minus organics
drop-off funds
=
Multifamily
waste reduction
and recycling
amount available
to the city
Communicated October 5, 2021 4
Multifamily households in cities with organized recycling collection are defined as 1) households
in buildings where each household does not have its own recycling collection container to set
out for curbside collection, or 2) households in buildings that do not receive recycling collection
service through the city, including apartment buildings, condominiums, townhomes, and
cooperative housing units where a property manager or association coordinates collection
service. Multifamily households in cities with open recycling collection are defined as
households in residential buildings larger than a fourplex.
III. Application for Funding
A. General program and curbside organics application
To receive funding for waste reduction and recycling programs and curbside organics recycling,
each city must complete an annual grant application by February 15 of that year. The application
consists of a web-based report that requests the following: contract, program, tonnage, and
financial information. The participation rate for the curbside recycling program must also be
included in the web-based report. The city must calculate its participation rate during the month
of October. The methodology for measuring participation must be provided to the county upon
request. The county may request additional information, such as a planning document with a
description of activities the city will implement to increase recycling and make progress toward
county objectives.
B. Organics drop-off sites and multifamily supplementary application
To receive funding for organics drop-off sites and multifamily waste reduction and recycling,
each city must submit a supplementary grant application form annually. The county will provide
this form by February 15 and the city must complete it by March 15 of that year.
IV. Use of Funds
A. Conditions applying to all funds
The following requirements apply to the use of all funds:
1. Funds must be expended on eligible activities per Minnesota Statutes §115A.557.
2. All grant funds accepted from the county must be used in the year granted unless the
county agrees to an exception. The county will not provide any funds in excess of actual
expenses. Funds not spent must be returned to the county.
Communicated October 5, 2021 5
3. A city or joint powers organization may not charge its residents through property tax,
utility fees, waste fees, environmental fees, or any other method for the portion of its
waste reduction and recycling program costs that are funded by county grant funds.
4. Cities must track expenditures for waste reduction and recycling programs, curbside
organics recycling, organics drop-off sites, and multifamily waste reduction and recycling
and establish accounting mechanisms to provide the information requested in the
financial section of the annual grant application.
5. Waste reduction and recycling activities, revenues, and expenditures are subject to audit.
B. Curbside organics use of funds
Curbside organics grant funds may be used for program expenses, including the following:
• Incentives for participation (service discounts, countertop pails, compostable bags)
• City contract costs
• Education and outreach
• Carts
• Other expenses approved by the county
Yard waste expenses are not eligible. If organics are co-collected with other waste, the organics
expenses must be tracked separately. If a city passes funds through to a hauler, 100% of those
funds must be credited to residents’ bills.
C. Organics drop-off sites use of funds
Organics drop-off site grant funds may be used for program expenses, including the following:
• Hauling and disposal
• Dumpsters or carts
• Site construction
• Education and outreach
• Incentives for participation (countertop pails, compostable bags)
• Other expenses approved by the county
D. Multifamily waste reduction and recycling use of funds
Cities that choose to apply for multifamily waste reduction and recycling funding will work with
the county to identify eligible activities that are customized to the city’s goals and needs. These
activities will be determined through the supplementary grant application process.
Communicated October 5, 2021 6
Unused funds will be used by the county to provide multifamily waste reduction and recycling
program services. Multifamily resources provided by the county, including reusable tote
bags/baskets and multifamily specific signs and labels, are not eligible expenses.
V. City Requirements
A. Materials accepted
A city’s curbside collection program must accept a list of mixed recyclables as selected by the
county in consultation with haulers, local material recovery facilities, and end markets. The
county will update the list of materials as needed, distribute the list to city recycling
coordinators, and post the list on the county’s website.
B. Education and outreach
The partnership between the county and municipalities has been highly effective in educating
residents and motivating behavior change. To continue this partnership and increase these
efforts, city waste reduction, recycling and organics recycling activities must be coordinated with
county and regional efforts. Municipalities must adhere to the following requirements:
1. Use county terminology on promotional and educational materials when describing
recycling and organics recycling guidelines, including the description of materials
accepted and not accepted, as well as when describing preparation guidelines.
2. Use images approved by the county if using images of mixed recyclables and organic
materials.
3. Provide the following information on the city’s website;
Recycling and organics recycling materials accepted and not accepted
Curbside collection calendar
Organics drop-off site(s) information
Links to county resources and programs
4. Provide a guide on recycling and organics recycling to residents each year. The guide
shall contain information on curbside collection, materials accepted and not accepted,
organics drop off site information (if applicable), and a curbside collection calendar.
5. Complete two or more waste reduction, recycling and organics recycling educational
activities annually that include the promotion of curbside collection. The county will
provide a list of activities to city recycling coordinators. These activities are in addition to
the provision of an annual guide.
Communicated October 5, 2021 7
6. If a city develops its own educational materials, does not use a template produced by the
county, does not utilize design services offered by the county, or relies on a hauler to
provide an annual guide, then the city must submit the materials to the county for
approval.
C. Waste reduction and recycling performance
On an annual basis, cities must demonstrate that a reasonable effort has been made to improve
waste reduction and recycling programs. If a city does not demonstrate measurable progress, a
waste reduction and recycling improvement plan must be submitted by the city within 90 days
of being notified by the county. The waste reduction and recycling improvement plan must be
negotiated with the county and specify the efforts that will be undertaken by the municipality to
improve its program to yield the results necessary to achieve county objectives. In cooperation
with the county, the city may be required to participate in waste sorts and community
engagement to identify strategies to improve waste reduction and recycling outcomes.
VI. Grant Payments
The county will make two equal payments to the city. Those two payments will provide the sum
of each city’s total grant amount for general waste reduction and recycling programs, curbside
organics recycling programs, organics drop-off sites, and multifamily waste reduction and
recycling. One payment will be made after the county receives the applications for funding. A
second payment will be made after basic program requirements, education and outreach
requirements, and performance have been confirmed and approved. If the city meets the county
requirements, both payments will be made during the same calendar year.
Cities are expected to fulfill the conditions of this policy and the requirements of Ordinance 13.
It is the responsibility of each city to meet the requirements of Ordinance 13. The
implementation of the county requirements for cities shall be the responsibility of each
respective city. If any city fails to establish or implement any or all of the city requirements in
Ordinance 13, all SCORE funding will be withheld until the city meets the requirements or a
waste reduction and recycling improvement plan is negotiated with the county.
RESOLUTION NO. 21-107
RESOLUTION TO APPROVE THE 2022-2-25 RESIDENTIAL WASTE REDUCTION
AND RECYCLING GRANT AGREEMENT WITH HENNEPIN COUNTY
WHEREAS, pursuant to Minnesota Statutes, Chapter 115A.552, Counties shall
ensure that residents have an opportunity to recycle; and
WHEREAS, Hennepin County Ordinance 13 requires that each city implement and
maintain a recycling and organics recycling program; and
WHEREAS, the Hennepin County Board at its October 26, 2021 meeting adopted a
funding policy to continue to fund cities within Hennepin County for the contract period of
January 1, 2022 through December 31, 2025; and
WHEREAS, the City wishes to receive these grant funds each year; and
WHEREAS, in order to receive grant funds, the City must sign the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that the City Council accepts the agreement as proposed.
BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor, City Manager or
their designee to execute such Residential Waste Reduction and Recycling Grant
Agreement with the County.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. F. Approve 2022 City Calendar and Meeting Dates
Prepared By
Tara Olmo, Assistant to the City Manager’s Office
Summary
Annually, the City Council approves the calendar for the upcoming year. Listed below are the meeting
and work sessions that have been moved to accommodate conflicts:
Tue, Feb 1 City Council Meeting moved to Wed, Feb 2 (Precinct Caucuses)
Tue, Aug 2 City Council Meeting moved to Wed, Aug 3 (MN Night to Unite)
Tue, Aug 9 HRA Work Session moved to Wed, Aug 10 (Primary Election Day)
Tue, Aug 9 City Council Work Session moved to Wed, Aug 10 (Primary Election Day)
Tue, Oct 4 City Council Meeting moved to Thu, Oct 6 (Yom Kippur)
Tue, Nov 8 City Council Work Session moved to Wed, Nov 9 (Election Day)
Tue, Nov 8 HRA Work Session moved to Wed, Nov 9 (Election Day)
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to approve the 2022 City calendar and Meeting Dates.
Supporting Documents
• 2022 City Calendar (1 page)
2022 CITY CALENDAR
January 2022
4 Council Meeting
11 Council Work Session
17 Offices are closed (MLK Day)
18 Council Meeting
25 Council Strategic Planning Session
February 2022
2
8
8
15
21
22
Council Meeting
HRA Work Session
Council Work Session
Council Meeting
Offices are closed (President's Day)
Annual Joint Council/Board Meeting
March 2022
1 Council Meeting
8 Council Work Session
15 HRA Meeting
15 Council Meeting
April 2022
5
12
19
Council Meeting
Council Work Session
Council Meeting
May 2022
3 Council Meeting
10 HRA Work Session
10 Council Work Session
17 Council Meeting
30 Offices are closed (Memorial Day)
June 2022
7 Council Meeting
14 Council Work Session
21 HRA Meeting
21 Council Meeting
July 2022
4 Offices are closed (Indep Day) 5 Council Meeting
12 Council Work Session
19 Council Meeting
August 2022
3 Council Meeting
10 HRA Work Session
10 Council Work Session
16 Council Meeting
September 2022
5 Offices are closed (Labor Day)
6 Council Meeting
13 Council Work Session
20 HRA Meeting
20 Council Meeting
October 2022
6 Council Meeting
11 Council Work Session
18 Council Meeting
November 2022
1 Council Meeting
9 HRA Work Session
9 Council Work Session
11 Offices are closed (Veteran’s Day)
15 Council Meeting
24-25 Offices are closed (Thanksgiving)
December 2022
6
6
13
20
23
26
HRA Meeting
Council Meeting
Council Work Session
Council Meeting
Offices are closed (C'mas eve observed)
Offices are closed (C'mas observed)
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. G. Receive and File Municipal Facilities Study Report
Prepared By
Marc Nevinski, Physical Development Director
Summary
Last year, following a study in 2016 of the Fire Department operations and the recommendations in
phase II of the Downtown Study, the City initiated a comprehensive analysis of its facilities in order to
develop a long-term, phased approached to planning, financing and addressing its facilities needs.
BKV Group was selected to lead the study process. Additionally, the City assembled a task force of
residents and business representatives to provide insight and perspective of community priorities. A
steering committee comprised of City staff provided procedural guidance and information on facilities
and operations.
Community engagement was prioritized early in the study process. Staff and BKV held numerous
stakeholder meetings to understand the importance, relationship, and use of City facilities in the
community. Three events were held to inform the broader community of the study and solicit input on
priorities and options.
The guiding principles discussed in the report and outlined below significantly influenced the
development of the recommendations in the study.
• Develop a long-term plan for phased investment
• Balance implementation and debt management
• Address critical space needs and plan for future needs
• Build on the guidance of the Downtown Study
• Explore co-location for value, efficiency, and impact
• Use community engagement to develop a vision and recommendations
The attached Executive Summary and Critical Needs analysis details the findings of the facilities study
and provides recommendations to be used as a framework and baseline to guide decisions regarding
future facilities. The summary references several appendices with more detail that informed the
process and the recommendations. The complete study can be found on the Facilities Study Task
Force Webpage or https://mn-goldenvalley.civicplus.com/314/Facilities-Study-Task-Force.
Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Conclusions and Recommendations of Study
Strategies. The study articulates and reinforces several general strategies for future City facilities and
development that had previously been identified in prior studies or discussions:
• Transition to a two-station, duty crew fire department staffing model
• Renovate Police Station to enhance community policing and officer trainings, as well as address
space needs that affect efficiency and recruitment.
• Consolidate Public Works outside of the downtown area
• Redevelopment of portions of the block to support economic activity in the downtown
Scenarios. The study recommends two similar scenarios for the redevelopment of the City campus.
Both options show a Public Safety facility in the center of the campus, where building and vehicle
requirements can be met.
Option “B” includes co-location of a city hall facility with a multi-family development in the southeast
corner of the campus. This option leaves open the opportunity for private development on the
northeast corner of the block where the Utilities building currently sits. Option “C” shows a city hall
facility located on the northeast corner of the block facing the library. This option creates some
synergy between a city hall and library but avoids complexities of co-located facilities shown in Option
“B”. An Alternative Option “C” shows how co-location of the two functions could occur on the northern
portion of the block.
Building off of the downtown study, both options show east-west connections through the City campus
block and a north-south trail connecting the Luce Line with downtown. Community gathering spaces
are also shown in both options. Under either option, the logistics of constructing a new Public Safety
facility requires first relocating Public Works operations.
Projected Costs and Schedule. To develop construction cost projections and help to establish a
potential schedule and framework from which to plan and budget for new facilities, the following
schedule was established to understand the potential financial impact to the City.
Remote Fire Station 2024 $ 9.2M
Public Works/Demo 2030 $ 56.3M
Public Safety 2040 $ 61.5M
City Hall 2050 $ 33.8M
Total $160.8M
The costs do not include land acquisition but do reflect expected construction inflation costs over time.
To manage costs and debt, the study contemplates a long-term, phased approach to the construction
of new facilities.
Using the projected timeframe and construction cost estimates, Baker-Tilly developed a model to
project over twenty-five years the financial impact of the proposed facilities on the City. A summary is
included as an appendix to the report.
Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
Interim Improvements. The study also identifies of several critical issues in each functional area
(Police, Fire, Public Works, Administration) that should be addressed in new facilities. However, given
the long-range, phased approach to new facilities, some critical issues, perhaps most notably in the
Police Department, need to be addressed through interim improvements. Since the Council
Worksession on October 9th, BKV has completed a summary of critical building issues in the police
department and documented how they could be addressed through remodeling and small additions to
the current building to bridge the department to 2040 when a new public safety building would be
constructed. This include:
• Increased and better locker room space for men and woman
• Interview rooms – a minimum of 2 off the lobby
• Rework open office area for additional workstations, with the copy / work located near by
• Public conference room off the lobby
• Better evidence intake and storage areas
• Improved report writing stations
These interim improvements are shown in the report (Figure 6, p.18) to occur around the same time as
a new remote fire station and are included in the projected costs for 2024. The improvements are
described further in Appendix 04 – Near-Term Police Station Plan Concept (attached).
October Council Worksession. A presentation was provided to Council in October of the draft report.
Council members generally liked the scenarios presented. Discussion occurred about keeping City Hall
prominent on the site, being flexible with the plan, and a desire to collaborate with the County
regarding the Library. Council also agreed on the priority of establishing a new remote fire station, but
was clear about not having interest in locating the station at Scheid Park. The need for interim
improvements, particularly for the Police Department was also discussed in light of the projected
timeframe for new facilities. Council raised the idea of exploring ways to expedite the schedule and
identifying alternative or additional funding sources, such a local option sales tax and bonding dollars.
Next Steps. Staff recommends beginning the site selection process to locate a remote fire station on
the east side of Highway 100, and to identify for a new public works location. Staff will continue to
pursue state bonding dollars in 2022 for land acquisition and design work for the remote fire station, as
well as bonding dollars in 2024 for construction of the remote station.
Financial Or Budget Considerations
Financial considerations are discussed above.
Recommended Action
Motion to receive and file the Municipal Facilities Study.
Supporting Documents
• Municipal Facilities Study Report – The complete study can be found on the Facilities Study Task
Force Webpage or https://mn-goldenvalley.civicplus.com/314/Facilities-Study-Task-Force
• Appendix 4 – Near-Term Police Station Plan Concept (5 pages)
CITY OF GOLDEN VALLEY
MUNICIPAL FACILITIES STUDY
DECEMBER 2021
- This Page Left Blank Intentionally -
CITY OF GOLDEN VALLEY, MN
Marc Nevinski,
Physical Development Director
Sue Schwalbe,
Physical Development Assistant
Sue Virnig,
Finance Director
Cheryl Weiler,
Communications Director
Jason Sturgis,
Police Chief
John Crelly,
Fire Chief
Ted Massicotte,
Assistant Fire Chief
Tim Kieffer,
Public Works Director
Gillian Rosenquist,
City Council Member,
Task Force Chair
Andy Johnson,
Planning Commissioner
Becky Sanders,
Brian Smith
Cameron Selmer
Gary Cohen
Karen Boehne
Kathryn Simpson
Lucy Smith-Williams
Marc Meirovitz
Sara Barrow
Tierre Webster
CONSULTANT TEAM
Bruce Schwartzman, AIA
Partner-in-Charge
Susan Morgan, AIA
Project Manager
Kelly Naylor & Margaret Lafferty
City Hall Planners
Craig Carter, AIA
Fire Station Planner
Michael Healy, AIA
Police Planner
Ben Janes
Designer
Dustin Phillips
Pre-Construction Strategy,
Cost Estimation
Audie Miller
Pre-Construction Strategy,
Cost Estimation
Andrew Cooper, AIA
Public Works Planner
Oertel Architects
BKV Group
Steering Committee Task Force
Kraus-Anderson
Bryan Harjes
Public Engagement Lead
Aimee Hackett
Designer
Jeff Miller
Urban Planner, Downtown
Study Liaison
HKGI
PLANNING COMMITTEE
- This Page Left Blank Intentionally -
6 ..............
22 ..............
27 ..............
32 ..............
36 ..............
Executive Summary
Critical Needs
Fire Department
Police Department
Public Works
City Hall
Appendices
Space Needs Programs
Space Standards
Building Audit
Preliminary Master Plan Concepts
Near-term Police Station Plan Concept
Community Feedback
Budget Detail
TABLE OF CONTENTS
BKV Project No. 2405.01
Project Contact: Bruce Schwartzman, AIA
BKV Group, Partner
612-373-9104
bschwartzman@bkvgroup.com
BKV GROUP | OERTEL ARCHITECTS6
EXECUTIVE SUMMARY
BKV GROUP | OERTEL ARCHITECTS6
SECTION TITLE
Project Goals
A. Develop a long-term plan with
clear thresholds for phased
investment and implementation.
B. Balance implementation with debt
management.
C. Address critical space deficiencies,
accommodate projected
evolutions in operations and service
delivery:
i. Facilitate Fire Department
transition from paid-on-call 3-
station model to 24/7 duty crew
2-Station model.
ii.Provide support and training
spaces to enhance Police
Department processing,
operations, preparedness, and
Community Outreach.*
iii. Consolidate Public Works into a
single location off-site from the
civic campus to improve service
efficiency and accommodate
contemporary equipment.
D. Build on the guidance of the
Downtown Study for the NE
quadrant and overall downtown
planning goals.
E. Explore co-locations for efficiency,
value, and impact.
F. Utilize transparent, well-
documented community and
stakeholder outreach in project
visioning and development.
Project Objectives
I. Demonstrate to the public the value
of each of the key city services.
II. Integrate Golden Valley vision,
values, and mission into project
planning principles.
III. Increase equity in service delivery
and in Golden Valley civic
workplaces.
IV. Demonstrate planning that fulfills city
goals for sustainability, resilience,
water and energy efficiency.
Figure 1 Existing NE Quadrant
Site Plan. Golden dashed line
indicates City of Golden Valley
property line.
*Project Goals Note: Storage and
training facilities are insufficient for
Police, Fire, and Public Works,
and are addressed in program
recommendations for each
department.
BKV GROUP | OERTEL ARCHITECTS 7
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
BKV GROUP | OERTEL ARCHITECTS 7
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
OVERVIEW
The City of Golden Valley provides a consistently high level of service to residents from facilities
designed for operational and space requirements more than four decades old. Deficiencies in the
size of facilities, workflow of spaces, and accommodations for staff currently impact hiring and
retention, operational efficiency, safety, accessibility, and adaptability for continued evolution in
equipment and practices. To appropriately address concerns for the City’s key operating facilities:
Public Works, Fire, Police, and City Administration, a long-range plan is critical to comprehensively
define needs, to objectively establish priorities, and to provide a framework for investment,
planning, and phased implementation in City facilities that also responsibly manages debt.
Building on the City’s 2040 Comprehensive Plan, guidance from the Urban Land Institute, and the 3-
phase Downtown Study, this Municipal Facilities Study is a tool that combines long-term vision and
goals for Golden Valley’s future with objective assessment of City facilities and operations to
establish an informed and objective planning framework for the NE quadrant of Downtown Golden
Valley, for Downtown City facilities and those to be located at new sites in the future.
IMPACTED SITES
Within Downtown Golden Valley, the block NE of the intersection of Winnetka Avenue and Golden
Valley Road is home to the City of Golden Valley’s Public Works (3 buildings including surface
parking and a work yard), Public Safety (Police and Fire co-located in a single building, with an
additional adjacent police squad garage), and City Hall (home to Administrative Offices and the
City Council chamber), a McDonald’s franchise, and the Golden Valley branch of the Hennepin
Figure 2 Map of Impacted City of Golden Valley Municipal Facilities Sites
BKV GROUP | OERTEL ARCHITECTS8
EXECUTIVE SUMMARY
BKV GROUP | OERTEL ARCHITECTS8
SECTION TITLE
County Library. This plan is also based around the existing water tower remaining in-place. The
block is currently a mix of buildings and surface parking lots, with some components of pedestrian
pathways criss-crossing the block. Basset Creek bisects the NW corner of the site, and immediately
north across Rhode Island Avenue is the Luce Line Trail. The Downtown Study (2018-2021) by
Hoisington Koegler Group Inc. (HKGi), identified the NE Quadrant as a specific area of
redevelopment “envisioned as a consolidated civic institutional area on the northern portion with
a mix of commercial and residential on the southern portion with a signature bike/walk pathway
and public outdoor gathering spaces running through the middle of the site.” (Downtown Study
Phase II Interim Report, January 2020, page 7). In addition to the Downtown site, the City currently
operates out of additional Public Works buildings and yards at 10th Avenue and Highway 169, and
out of Fire Stations #2 and #3 (400 Turners Crossroads and 3700 Golden Valley Road, respectively).
Brookview facilities are not a part of this study.
CRITICAL NEEDS
This project supports City response to two related needs: outstanding issues with City facilities that
impact current operating conditions and costs, and doing so with a planning approach that also
integrates response to the vision and planning for the enriched and revitalized future of Downtown
Golden Valley.
The City utilizes a Capital Improvement Program (CIP), a ten-year plan updated annually, to
schedule construction projects and purchases that cannot be financed within a single year. Earlier
facilities and operations studies identified issues with building infrastructure, capacity and
accessibility (2007 Facility Analysis Report, Wold Architects and Engineers), as well as specific issues
related to Fire Service (2016 Review of Fire/Rescue Services, Fire Rescue Analytics and Five Bugles
Design); this study confirmed those findings and augmented them with current visual and analytic
assessments of buildings, review of operational workflows, and dialogue with facilities managers
and department heads.
While the City has maintained its facilities very well, primary building systems (mechanical and
electrical) are at end-of-life; there are accessibility issues with features and elements non-
compliant with current regulations, including split-level conditions at all three Public Works buildings
(without elevators), and most significantly, facilities designed for equipment and vehicles that were
significantly smaller than current units, leading to challenges of movement, mobilization, safety and
access. Public Works and Public Safety have masonry load-bearing structures, which limit the ease
and value of significant renovations, and City Hall is an amalgamation of older structures, with
limiting floor-to-floor heights and relatively tight structural grid spacing leading to closely-spaced
columns that limit flexibility. These structures would require significant and costly rework to provide
the necessary reconfigurations required to accommodate current and future operations and
equipment.
BKV GROUP | OERTEL ARCHITECTS 9
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
BKV GROUP | OERTEL ARCHITECTS 9
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
The 2016 review of Fire Department operations and facilities identified a need for the department
to transition from a paid-on-call model to a 24/7 duty-crew model, to provide “13-15 personnel
arriving on scene at a structure fire within eight minutes, as recommended by the National Fire
Protection Association [NFPA],”(Review of Fire/Rescue Services, 2016, page ii), and also given ever-
increasing challenges to consistently staffing departments through the paid-on-call model, an issue
common across the nation. Both the 2016 study and this project’s review affirmed the need for this
operational transition, and the accompanying requirement for facilities that provide the necessary
accommodations for duty-crew service. The 2016 Fire/Rescue Study also identified that the City
can most effectively operate out of two stations rather than three once a duty-crew model is in
place, with a new remote station geographically located to complement the downtown station to
meet NFPA requirements for response times; existing Fire Stations #2 and #3 were not efficiently
located originally, have experienced reduced access given development around the stations
since their construction, and a significant part of the coverage radius for each station overlaps
service areas in adjacent cities.
Evolutions in the Police Department over the life of the building - both in the nature of service
delivery and staffing makeup - have resulted in a facility at capacity in critical areas that currently
hinder operations and have a direct impact on present-day hiring and retention. A key example is
the staff locker areas: undersized for contemporary equipment and gear, with a women’s locker
room at capacity without resources for all current female staff, without any spare capacity for new
hires. These are located at the basement level, alongside the facility’s single training room, shared
by police, fire, and community events, which precludes meeting current industry best practices for
dedicated police training spaces for the distinct key types of training officers must participate in
regularly. Within the shared Public Safety building, both Police and Fire are at capacity, with no
room to address inadequacies of operations, including the Police Department’s insufficient
amount of public interview rooms, undersized sergeant's work area, and inefficient workflow
between key program spaces such as the sally port and evidence processing.
PROJECT PROCESS
The work of the project team was informed by regular sessions with two groups: a Steering
Committee including most City Department heads, and a citizens Task Force bringing together
residents and business leaders with representatives from both the City Council and Planning
Commission. From project onset through community engagement and into development of
recommendations, these two groups provided objective insights through their respective lenses -
whether operational and functional through the Steering Committee or value and community-
based from the Task Force.
The project followed a process of information-gathering in advance of developing planning
options and priority timelines, including tasks to:
• Understand the Buildings:
Review of prior assessments, studies, capital improvement plans, and deferred
maintenance logs. On site review of building and systems by architects, engineers, interior
BKV GROUP | OERTEL ARCHITECTS10
EXECUTIVE SUMMARY
BKV GROUP | OERTEL ARCHITECTS10
SECTION TITLE
designers and department-specific planners led by department heads and facility
managers.
• Understand the Operations:
Dialogue with department heads and staff about current operations and the impact of
facilities on workflow, safety, service, and staffing. Included discussion of mobilization from
buildings to services provided within the community, collaboration between departments,
issues impacting resident access to facilities and services, and issues where current
regulations, requirements, and best practices cannot be accommodated within existing
facilities.
• Engage the Community:
Intentional touchpoints with ten key community stakeholders and the Golden Valley
community at-large to inform project priorities, to share project progress, and to gain input
on planning recommendations. As this work was completed during the COVID-19
pandemic, most of these efforts utilized digital technology - digital meetings, live
interactive forums, and interactive websites - in addition to providing physical resources
available for resident use. Beginning with invitations and outreach via social media and
physical mailers, this process included two rounds of multi-lingual surveying (both digital
and physical), a preliminary fact-sharing open house video of existing facilities distributed
through multiple channels, and a live public forum with department heads available for
Q&A. A full summary and raw data are available in this report’s appendices.
• Explore the Options:
Working from our analysis of available data, the project team developed a series of
planning options for the downtown campus that encompassed a range of building and
site configurations to address project priorities in different ways, as well as the creation of
recommended configurations for the two offsite facilities (Public Works and the Remote
Fire Station) to inform future site selection. Options were presented to the Steering
Committee, Task Force, City Manager, and City Council for review and input, before
refinement into two recommended scenarios for public input.
• Establish Recommendations, Phasing & Costs:
Final recommendations reflect cycles of review with the public and key project
stakeholders to fully embody the goals and priorities of this project and the related long-
term civic vision. Planning scenarios reflect an understanding of efficient phasing to allow
departments to continue operating out of existing buildings without needing to move to
temporary locations during construction of new facilities. Working with Kraus Anderson for
insights into construction phasing and costs, the recommendations include a timeline for
phased implementation of projects intended to apportion project costs across a thirty-year
timeline to allow the City to manage their debt and responsibly plan implementation. For
City Hall and the Police Department, which fall at the end of this phasing, near-term
renovations of existing facilities are recommended to address current critical needs.
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GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
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GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
SPACE PROGRAM REQUIREMENTS
To help determine current and long-range department operational space requirements, the
planning team used a number of strategies to assess and project these needs including: onsite
evaluation of existing operational spaces, reviewing operational and equipment changes since
each facility’s construction or latest renovation, understanding planned and projected staffing
and operational changes, and an assessment of each department and facility against current
industry standards, requirements, and trends.
The following table summarizes program (space needs) requirements developed during this study,
reflecting existing operations, industry standards, benchmarks, and regulations, and projected in
five year increments. Detailed program matrices for each department and facility are including in
this report’s appendix.
While some facilities such as City Hall do not require a significant increase in square footage, it
should be noted that the recommendation to build new is based on the ability to be more efficient
with space, to provide greater long-term flexibility, in a facility that can provide more area
devoted to net assignable uses and less for circulation.
EXISTING 2021 5-YR.10-YR.15-YR.20-YR.
AREA PROGRAM PROJECTED PROJECTED PROJECTED PROJECTED
City Hall
Department Spaces 14,522 15,192 15,948 15,948 16,395
Support Spaces 10,818 10,818 10,818 10,818 10,818
24,409 25,340 26,010 26,766 26,766 27,213
TOTAL GROSS SQUARE FOOTAGE 25,341 27,874 28,611 29,443 29,443 29,934
Public Safety Building
Police Department
Department Spaces 21,939 22,178 22,417 22,651 22,878
Support Spaces 11,405 11,405 11,405 11,405 11,405
15,147 33,343 33,583 33,822 34,056 34,283
Fire Department:Station #1
23,062
3,140
9,544 26,202 ----
TOTAL GROSS SQUARE FOOTAGE 26,979 65,500 ----
Fire Department -Remote Fire Station
new 13,688
new 2,400
16,088 ----
TOTAL GROSS SQUARE FOOTAGE 19,627 ----
Public Works Department 2021 10 YEAR 20 YEAR 50 YEAR
Buildings &Conditioned Spaces 59,425 111,865 123,552 129,881 137,327
Site Features &Unconditioned Storage 281,433 375,086 403,122 414,895 428,219
TOTAL GROSS SQUARE FOOTAGE 340,858 486,951 526,674 544,776 565,546
Program recommendations address department's
projected staffing and operations for 20+years
Usable SF Subtotal
Remote Station Department Spaces
Remote Station Support Spaces
Usable SF Subtotal
Station No.1 Department Spaces
Station No.1 Support Spaces
Usable SF Subtotal
USABLE AREA REQUIRED
Program recommendations address department's
projected staffing and operations for 20+years
Usable SF Subtotal
BKV GROUP | OERTEL ARCHITECTS12
EXECUTIVE SUMMARY
BKV GROUP | OERTEL ARCHITECTS12
SECTION TITLE
PLANNING STRATEGIES
NE Quadrant Planning Strategies:
Proposed planning addresses project requirements, site capacity, and long-term vision for this
block identified in the Downtown Study.
• Utilize Center of the Block for Public Safety
Maintaining co-location of the Police and Fire Departments within a single Public Safety
building ensures departmental relationships proven invaluable for providing service in the
field while also providing an efficiency of physical resources. Right-sized for the equipment,
operations, and requirements of today and the future, the new Public Safety facility
including related access drives, aisles, and parking, is most efficiently sited at the center of
the NE quadrant block.
• Provide North-South Pedestrian + Bike Path Connecting to Luce Line Trail
Holistic redevelopment of the NE quadrant allows for intentional integration of a new
pedestrian and bike corridor running North-South through the site connecting to the Luce
Line Trail. This element brings additional green space to the block and encourages safe
pedestrian access.
• Create New East-West Connecting Drives for Access and Parcels
Adding two new east-west connecting drives between Winnetka Ave and Rhode Island Ave:
one south of the McDonald’s, and one, an extension of the current drive into the Hennepin
County library, will increase and manage access into the site, increase pedestrian safety with
new crosswalks, facilitate movement of Public Safety vehicles, and help define new parcels
for development by the City and for release to developers. The design of the south drive as a
multi-use pedestrian-friendly design will allow the new street to serve as expanded event and
gathering space when closed to vehicular traffic.
• Integrate Outdoor Public Event Space
With a history of hosting larger community-wide events such as Market in the Valley, a
seasonal farmer’s market, including space for outdoor gathering and events is a critical
component of the project’s program. Planning includes a 1,000 person gathering space and
a building for public restrooms, catering support kitchen and administration. Planning
approaches also utilize the south access drive as a pedestrian-friendly road designed to be
used as shared space for additional gathering and events.
• Release Parcels for Redevelopment
A key opportunity identified by previous visioning studies and community input is to release
portions of the City’s current property for mixed-use redevelopment to provide more
residential properties and more spaces for businesses. This is achieved through the relocation
of Public Works offsite, and through relocation of Public Safety and City Hall. The proposed
planning yields parcels of a size attractive to developers, with key frontages and access.
BKV GROUP | OERTEL ARCHITECTS 13
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
BKV GROUP | OERTEL ARCHITECTS 13
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
RHODE ISLAND AVE N.WINNETKA AVE N.10TH AVE N.
BASSET
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CENTER PARCEL(4.19 ACRES)
SOUTHWEST PARCEL (1.95 ACRES)
SOUTHEAST PARCEL (1.70 ACRES)
NORTHEASTPARCEL (1.14 ACRES)
NEW LIMI
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McDONALD'SPARCEL(1.32 ACRES)
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LUCE LINE TRAIL
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NORTHWEST PARCEL (2.48 ACRES)
*CURRENTLY OWNED
BY HENNEPIN COUNTY
01 CITY HALL
FIRE STATION No. 1
POLICE DEPARTMENT
HENNEPIN COUNTY LIBRARY
PUBLIC EVENT SPACE
GREEN SPACE
NEW DEVELOPMENT
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Figure 3 NE Quadrant Site Strategy showing (2) new E-W connectors between Winnetka Ave N and Rhode Island Ave
N. This approach to the overall use of this site is based on principles and recommendations developed in the 2018-2021
Downtown Study related to redevelopment of downtown Golden Valley while also reflecting this project’s review of
program and operational space needs and access requirements.The proposed approach to site parcelization for release
for development and use by the city also allows a phased approach to demolition of existing buildings, reconfiguration of
the site, and construction of new structures.
BKV GROUP | OERTEL ARCHITECTS14
EXECUTIVE SUMMARY
PLANNING RECOMMENDATIONS
Preliminary planning options explored a range of options for the NE quadrant block, each
maintaining the existing structures to remain (Library, McDonald’s, water tower) and offering
different locations for development and municipal facilities. These options included the common
elements already identified (north-south pedestrian/bike path, east-west access drives, integrated
stormwater management). Option A retained and expanded City Hall in its existing location, and
provided new development only on the corner of Rhode Island Ave and Golden Valley Rd. A
series of Option D’s - D, D2, and D3, maximized land for development, with the south third of the
site along Golden Valley Rd dedicated to new multi-use development, achieved by relocating
City Hall to the north side of the site, either standalone or co-located with a Golden Valley branch
library.
Following dialogue with project stakeholders about preliminary planning options, two schemes
were identified as most fully incorporating project goals and objectives: Option B and Option C.
Both schemes reflect the goals of the Downtown Study, the recommendations for overarching
changes and NE Quadrant planning strategies identified during this study while also offering two
different approaches to maximizing redevelopment. In both schemes, public entries to City Hall
and Public Safety face one another, to allow for easy navigation between facilities and to create
a stronger sense of identity.
• Option B: Maximize Parcels Available for Redevelopment
In this scheme, Golden Valley City Hall would relocate to the corner of Rhode Island
and Golden Valley Road located at the first floor of a combined development with
multi-family housing above. This approach preserves the visible presence of City Hall
along Golden Valley Road and leaves the NE parcel of the block for low to mid-rise
redevelopment. Co-location of City Hall with residential is an emerging technique
that offers economic, cultural, and social benefits, although it also requires
forethought and planning in regards to the arrangement between developer and
municipality. Per the Downtown Study, it is intended that redevelopment along
Winnetka and Golden Valley contain retail and commercial opportunities at street
level alongside City Hall, with housing above and parking below.
• Option C: Separate Municipal Facilities and Development Parcels
In this scheme, Golden Valley City Hall relocates to the NE parcel on the block
directly opposite the Golden Valley branch library. This scheme provides an
opportunity to develop shared exterior resources between both facilities to allow for
public events and gathering, and with shared surface parking and below City Hall,
encouraging “one-stop” visits to both resources. In this scheme, City Hall, Public
Safety and the Library all face one another, establishing a strong civic presence. The
south side of the block, two independent parcels, is entirely available for multi-story
redevelopment, intended to have commercial and retail at grade, with housing
above. This project and the Downtown Study both identified the opportunity of
potential co-location of Golden Valley City Hall with the Golden Valley branch of the
BKV GROUP | OERTEL ARCHITECTS 15
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
Figure 4 Option B: Maximize Parcels for Redevelopment
Entries to the relocated City Hall and Public Safety buildings face inward to the new shared-use street, with surface
parking and additional public parking available below the multi-family housing. Subject to future design, the form of City
Hall could intentionally be expressed as somewhat distinct from the housing above, to preserve a sense of identity.
NOTE: Massings shown for multi-use development are representative only, and align with Downtown Study
recommendations for frontages and industry best practices for floorplate depth re: double-loaded corridor and unit sizes.
Hennepin County Library; dialogue with the County and Library indicates that this
may be beneficial, although neither entity was prepared to make a commitment at
this time. In this scheme, should a partnership be desired and defined, City Hall and
the Library could co-locate on the NE or the NW portion of the site, utilizing the site
topography for a multi-level structure that would be more efficient, could utilize
shared resources such as restrooms, meeting rooms, and parking, while providing
more space for shared outdoor amenities and potentially providing an area of land
for release to developers.
BKV GROUP | OERTEL ARCHITECTS16
EXECUTIVE SUMMARY
Figure 5 Option C: Separate Municipal
Facilities and Development Parcels
In this scheme, City Hall and Public Safety
are oriented towards the Library and
Basset Creek, providing easy pedestrian
access between buildings. Given the
topography of the north side of the site,
City Hall is a two-story structure with
public functions consolidated to a single
floor, with staff functions on the other, and
a parking garage beneath. The two south
parcels are available for development,
fronting both Golden Valley and the new
shared-use street, with a centralized
outdoor event space flanked by
stormwater management features that
become landscape amenities.
Figure 6 Alternate for City Hall and Library Co-Location
Leveraging the site topography would allow for at-grade access to City Hall
at street level, and at-grade access to the library at the level of basset Creek
and a new civic promenade. As shown here, this scheme could include
another parcel for multi-family development, or that portion of the site could
be left open as public outdoor space.
GOLDEN
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OUTDOOR EVENT SPACE1,000 PERSON CAPACITY
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MULTI-FAMILY HOUSING190,000 - 215,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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MULTI-FAMILY HOUSING220,000 - 235,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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HENNEPIN COUNTY LIBRARY051 FLOOR
STORMWATER MANAGEMENT+ BERMS08
MULTI-FAMILY HOUSING70,000 - 75,000 SF4 FLOORSSUBSURFACE PARKING
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FIRE DEPARTMENT2 FLOORS
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PUBLIC PARKING LOT
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MULTI-FAMILY HOUSING190,000 - 215,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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MULTI-FAMILY HOUSING220,000 - 235,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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HENNEPIN COUNTY LIBRARY051 FLOOR
STORMWATER MANAGEMENT+ BERMS08
MULTI-FAMILY HOUSING70,000 - 75,000 SF4 FLOORSSUBSURFACE PARKING
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GOLDEN
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POLICE DEPARTMENT2 FLOORSSQUAD GARAGE + SUPPORTSPACES BELOW
FIRE DEPARTMENT2 FLOORS
OUTDOOR EVENT SPACE1,000 PERSON CAPACITY
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PUBLIC PARKING LOT
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MULTI-FAMILY HOUSING190,000 - 215,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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MULTI-FAMILY HOUSING220,000 - 235,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
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HENNEPIN COUNTY LIBRARY051 FLOOR
STORMWATER MANAGEMENT+ BERMS08
MULTI-FAMILY HOUSING70,000 - 75,000 SF4 FLOORSSUBSURFACE PARKING
11
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01 03
200' - 0"N
WATER TOWER
SHARED USE
STREE
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NEW ACCESS DRIVE
FIREENGINEBAY
GOLDEN
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POLICE DEPARTMENT2 FLOORSSQUAD GARAGE + SUPPORTSPACES BELOW
FIRE DEPARTMENT2 FLOORS
OUTDOOR EVENT SPACE1,000 PERSON CAPACITY
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SECURE PRIVATE PARKING LOT
PUBLIC PARKING LOT
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MULTI-FAMILY HOUSING190,000 - 215,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
09
MULTI-FAMILY HOUSING220,000 - 235,000 SF5-6 FLOORSSUBSURFACE PARKING, GROUNDLEVEL RETAIL, HOUSING ABOVE
10
HENNEPIN COUNTY LIBRARY051 FLOOR
STORMWATER MANAGEMENT+ BERMS08
MULTI-FAMILY HOUSING70,000 - 75,000 SF4 FLOORSSUBSURFACE PARKING
11
10
01 03
200' - 0"N
WATER TOWER
SHARED USE
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[PED
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NEW ACCESS DRIVE
FIREENGINEBAY
BKV GROUP | OERTEL ARCHITECTS 17
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
PRIORITY RECOMMENDATIONS, PHASING & COST ESTIMATES
As an outgrowth of project assessment, analysis, and dialogue, the team has developed
recommendations that address investments into City property and facilities to address known
operational and infrastructure issues and to ensure long-term adaptability for the City to continue
providing high levels of service across all departments for the next 50 years and beyond. Project
recommendations can be defined into two categories: overarching changes, and NE quadrant
planning strategies.
Overarching Changes:
The following changes are critical, regardless of planning strategy or phasing timeline.
• Near-Term Transition of Fire Department Operational Model
Invest in an operational transition from paid-on-call three station model to a 24/7
duty-crew two station model. This transition will ensure long-term consistency of fire
department personnel and operations. In order to make this operational change,
facilities that support and accommodate this model; this project proposes investment
in a new remote fire station that meets these needs and can allow the operational
transition to occur while the department continues to operate out of the Downtown
Fire Station (Public Safety Building) until it is relocated as part of long-term planning.
• Near-Term Investment in Public Safety Building for Police Operations
Perform strategic renovation and expansion of the existing public safety building to
address critical facilities issues with direct impact on current police department
operations: expand locker space including sufficient capacity for staff growth;
provide an additional public interview room and conference room adjacent to the
building entry, accessible from the public lobby; rework office space for workflow and
efficiency; improve evidence intake and storage areas; and address issues with
sergeant's work area and report writing stations. Improvements will focus around
providing the necessary operational and support spaces to strengthen the city’s
ability to recruit and retain high-quality law enforcement personnel.
• Relocate Public Works from Downtown and Consolidate to A Single Site
Relocating Public Works to a site zoned for Industrial uses will allow consolidation of
resources to a single site, reducing operating costs and seasonal mobilization, while
also freeing up the NE quadrant for redevelopment and eliminating existing issues
with equipment and vehicle traffic downtown.
• Redevelop NE Quadrant to Meet Downtown Planning Goals
Investment in the NE Quadrant will contribute to long-term goals for civic
redevelopment by increasing development density, providing expanded housing,
commercial, and retail space, and enriching the outdoor spaces and amenities
available to residents and visitors. Relocation of City Hall and Public Safety into new
facilities meets two broad goals: providing more efficient and adaptable space for
long-term service and freeing up two parcels most valuable for multi-use .
BKV GROUP | OERTEL ARCHITECTS18
SECTION TITLE
Figure 6 Proposed Project Priority Timeline
This diagram is intended to communicate critical project priorities - such as creation of the new remote fire station to
enable the fire department operational transition - as well as to define the critical path projects: relocation of public works
to a new site to free up the downtown NE quadrant for phased redevelopment over time. This diagrams was developed in
dialogue with each department, reflecting conversations with the Steering Committee and Task Force, and utilizing the
advice of the project’s Construction Manger relative to project sequencing and phasing. This is only intended as a guide,
and is subject to the City’s final financial strategy for project funding.
Prioritizing Project Phasing
The breadth of work included in this project requires a strategy for implementation that allows work
to proceed in phases. This allows debt to be managed over time with allocation of funds for
discrete facilities in sequence prioritized by existing building limitations and challenges.
Following a review of critical issues, construction sequencing, and projects that enable other work,
the project team has proposed the following prioritized sequencing for project phasing: a timeline
intentionally silent on specific years and organized instead into general timing over the proposed
30 year life span of implementation, with prioritized projects and investments within ten years,
larger-scale projects executed in ten to twenty years as budget allows and to facilitate the long-
term projects, which may be executed in a twenty to thirty year time frame.
As indicated in this sequence, focused renovations within Public Safety and City Hall’s existing
facilities are strongly recommended in the near term to address critical issues and to ensure smooth
operations until departments move to new structures in 2040 and 2050.
BKV GROUP | OERTEL ARCHITECTS 19
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
PROJECT COST PROJECTIONS
Following development of program recommendations and a strategic long-term phased
implementation plan, cost estimates were prepared drawing on benchmark cost data for projects
of similar sizes and types within the Twin Cities Metropolitan area. The costs listed below are
identified by proposed timeline for construction; planning and design work would precede these
dates by 12 to 24+ months.
Cost projections include two primary components: construction costs (“hard” costs) related to
physical development of a building site and construction or renovation of a structure, and “soft”
costs that encompass professional design and engineering services, furniture, fixtures and
equipment (FF&E), security and low-voltage technology (AV/IT), moving costs, permitting, and
special inspections (as required by building code). When costs are developed in a preliminary
planning phase such as this, there is much that is as yet unknown about project scope and
requirements, so each contain a line item for contingencies - or the unknowns of a project: in
construction costs there is both a design contingency (to address changing scope and design
requirements identified through the design phases) and a construction contingency (to address
unforeseen conditions that arise during construction), and it is highly recommended for an owner
to carry their own owner’s contingency within their “soft costs” of the project, as a protection of
overall project budgeting.
The proposed project phasing disperses work across a potential timeline of thirty years, to address
the city’s goal of controlling debt management and impact to residents. Project costs have been
provided in 2021 dollars, with a separate line item for escalation (or inflation) of projected costs to
the midpoint of construction, using a national and industry benchmark of 3.5% per year, on
average. It should be noted that as a result of the COVID-19 pandemic, actual inflation rates
experienced between 2019 and 2021 have been more than double (varying by specific labor
market and materials).
We recommend that the city re-evaluate the proposed project phasing annually, to explore
financial strategies that could move projects forward sooner. Completing the full recommended
scope within a shorter overall duration will result in long-term savings to the community. Lower
overall project costs could be achieved with the reduction of compounded inflation for individual
facilities, with potentially reduced interest rate impacts, and the ability to realize the annual
operational savings of more efficient, consolidated city services.
BKV GROUP | OERTEL ARCHITECTS20
EXECUTIVE SUMMARY
GOLDEN VALLEY MUNICIPAL FACILITIES MASTER PLAN
BKV GROUP | OERTEL ARCHITECTS 21
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
CRITICAL
NEEDS
BKV GROUP | OERTEL ARCHITECTS 21
FIRE DEPARTMENT
BACKGROUND: EVOLUTION IN OPERATING MODELS
In 1943, the city of Golden Valley authorized mobilization of a 39-member volunteer fire
department which operated out of two fire stations until the 1970s, when the city closed its oldest
station and built Fire Stations #2 and #3. The department’s current operating model is paid-on-call,
wherein volunteers with full-time jobs are ‘on call’ part time and respond to notifications when
received. In this model, all firefighters on call during a shift must report to their station, with those
arriving first reporting out to a call unless it is significant enough to warrant a larger crew. This has
two outcomes that impact current critical issues:
1.Response times (the time it takes between an incoming call and the fire department reporting
to that location) currently include the time it takes firefighters to travel from work or home to
the station, and then from the station to the location of a call. This can be challenging when
firefighters work or live at a distance from the stations.
2.All on-call firefighters in a given shift must report to the station when a call comes in. This
means firefighters may report to the station only to find out they are not needed, which is both
a loss of time and also a missed opportunity to engage in the act of firefighting.
The current paid-on-call operating model relies on volunteers that are willing and able to
accommodate the unpredictability of on-call work, and must have work and home structures that
support unpredictable departures, a specific challenge when both parents work outside the home,
which is an increasing number of households. Across the country, there has been a decline in paid-
on-call service, as work and life commitments take precedence. Even as early as 2007, the U.S. Fire
Administration summarized this shift:
Fire departments can no longer count on the children of current
members following in their parent’s footsteps. Nor can they count on
a continuous stream of community people eager to donate their time
and energy to their local volunteer fire department. Adding to the
problem, departments cannot rely on members staying active in the
volunteer fire service for long periods of time.
“U.S. Fire Administration, Retention and Recruitment for the Volunteer
Fire Services.” FEMA FA-310, May 2007.
Since late mid-1990’s the City of Golden Valley has committed to recruitment and retention, with
outcomes eroded by the transition of nearby St.Louis Park, Eden Prairie, Plymouth and Minnetonka
to a majority of duty crew firefighters. In a 24/7 duty crew model, volunteer firefighters are
scheduled in shifts providing active service 24 hours a day, with firefighters based in a fire station
during their shift.
BKV GROUP | OERTEL ARCHITECTS22
CRITICAL NEEDS
A 24/7 duty crew model offers key benefits and consistency:
1.Response times are more efficient, with firefighters reporting directly from a station to a call.
2.Within each shift, firefighters based out of a station are available for calls, can complete
required training, and can contribute to equipment maintenance.
BKV GROUP | OERTEL ARCHITECTS 23
GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
Fire Department: Figures 1-3 Fire Trucks (Apparatus)
(Left to Right): Golden Valley ‘Old Number One,’ a 1923 Oshkosh used by the department and currently in storage at Fire
Station #2. This valuable piece of history is not currently on public display due to lack of space. Golden Valley No. 8,
historic photo circa 1960s; note the automobile-width truck. Golden Valley Ladder 11 as housed in Fire Station #1
(combined Public Safety building), 2020. Apparatus are wider, longer, taller, and heavier than in the past.
BKV GROUP | OERTEL ARCHITECTS24
CRITICAL NEEDS
3.Shifts are scheduled and known, and can be coordinated and planned in advance with
other work and life commitments.
BACKGROUND: 2016 STUDY
In 2016, the City of Golden Valley invested in a Review of Fire/Rescue Services, a study and report
on fire service facilities and operations led by Fire Rescue Analytics LLC and Five Bugles Design. The
purpose of the study was to assess the “sustainability, effectiveness, and efficiency” of GVFD
operations, to provide recommendations for improvements, and to “assess the location of the
city’s three fire stations and consider alternative options, if any.” (Review of Fire/Rescue Services,
2016, page ii). Key observations and recommendations within this study that were reaffirmed as
part of this current municipal facilities study include:
A.While the current three fire stations provide adequate coverage of the city, a majority of the
effective service area for Fire Stations #2 and #3 are outside of the city’s boundaries.
i. Consolidation to two facilities makes staffing, operations, and maintenance more
efficient, and can allow GFVD to reduce the total amount of equipment while providing
equal or greater levels of service.
B. Transitioning from a three station paid-on-call model to a two station duty crew model is
critical for consistent staffing and will increase operational efficiency by improving response
times by two and a half minutes to four minutes overall.
i. Transitioning to a duty crew model provides a more attractive working model for
firefighters, reduces response times, and provides a more viable long-term operating
model for GVFD.
C.None of the existing three stations have the physical capacity (in site size or building
construction) to accommodate the necessary facilities for 24/7 duty crew operations, and
each was designed for equipment and apparatus of yesterday significantly smaller than
today’s equivalents.
i. Returning Golden Valley to a two station model is more cost effective long-term, and
investment in new facilities will provide staff and equipment spaces of a type and size
required by today’s operations.
Fire Department: Figure 4 Building Limitations
Fire Station #2 with Engine 21: the existing garage bays were
designed at a time when apparatus were smaller. As shown in
the photograph, current bays are not sufficiently wide enough,
causing issues with back-in parking (potential vehicle and
structural damage) and with turn-out after firefighters return to
the station - i.e. removal of firefighting gear and equipment.
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GOLDEN VALLEY MUNICIPAL FACILITIES STUDY
GOLDEN VALLEY FIRE DEPARTMENT CRITICAL ISSUES:
• Critical Issue #1: Urgent Need for Operating Model Transition
GFVD continues to face challenges with recruiting and retention, with personnel committing
to duty crew service with adjacent communities. As identified in 2016, a transition from paid-
on-call to 24/7 duty crew will provide the scheduling consistency valued by current and
prospective firefighters while also providing shorter response times. This operational transition
requires investment in new physical facilities in order to provide the space types required, as
existing facilities do not have the capacity for such changes. - See item #2 below. A duty
crew model will still allow Golden Valley to utilize volunteer firefighters, which is more cost-
effective than a force entirely staffed by career firefighters.
• Critical Issue #2: Facilities that Support Needs & Requirements:
• Duty Crew Operations
With a duty crew model, staff are based out of a station during their shift within a 24-hour
period, which requires facilities to include living facilities such as a kitchen, day room,
bunk rooms, and shower/changing/locker areas, as well as on site training facilities.
Existing facilities do not have any extra space to incorporate the full complement of
space types required to support this recommended operational model.
• Accommodating Equipment and Apparatus
Since the original fire stations were constructed nearly fifty years ago, the size of
equipment and apparatus have increased: vehicles are wider and longer, and each
firefighter carries additional gear and apparatus. Currently, in all three stations, firefighter
lockers are located within vehicle bays, no longer considered a best practice - see next
item. Fire Stations #2 and #3 require backing in trucks when returning from a call, which
increases opportunities for vehicle and building damage; Fire Station #1 is designed as
pull-through, but as vehicle bays are shared with the Police Department, the facility
largely functions as pull-in/pull-out. The physical structure of existing facilities was based
on older, smaller vehicles and equipment; “up-sizing” facilities for current equipment
sizes would be a costly enterprise when the primary structural systems of the building are
impacted.
Fire Department: Figure 5 Lack of Zoning
Fire Station #1. Firefighter lockers and gear are currently
located within the apparatus bays (at all three fire stations).
This places clean gear and equipment adjacent to vehicles, an
issue related to proper zoning of uses. Current best practices
use zoning to separate out different spaces and functions in a
fire station related to potential contaminant exposure: hot
zones for highest hazard, yellow zones for transition, and
green zones for low hazard. Ideally, fire apparatus and
returning gear (exposed to contaminants at a fire) are
separated from areas of cleaning and drying, and from areas
where clean gear is stored and personnel are working at the
station.
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CRITICAL NEEDS
Fire Department: Figure 6 Response Times
Top: 2016 Response time map of current 3-
Station Model by Five Bugles. This model
provides adequate coverage to Golden Valley,
with Fire Stations #2 and #3 providing coverage
beyond Golden Valley. At left: 2021 response
time map of service from Fire Station #1 (only),
indicating sufficient coverage of central and
west Golden Valley. A future remote fire station
should be located to provide complimentary
coverage of the City’s east side with a
comparable level of response time, leveraging
access to Highway 100 and Highway 55. Fire
Chief John Crelly has noted departmental
analysis indicates a transition to a paid-on-call
2-station model will reduce overall response
times by ensuring staff are at stations when
calls are received.
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POLICE DEPARTMENT
BACKGROUND
Golden Valley’s Police Department currently operates with a community policing model: one
centered on relationship-building with the community including positive connections and
partnerships, early intervention, and prevention. Through this model, the department provides
progressive community service and law enforcement, including crime prevention, patrol,
investigation, and prosecution.
As noted by the International Association of Chiefs of Police: “Well-designed police facilities enable
staff to perform their duties efficiently, effectively, and securely. As a facility ages, it may no longer
meet the needs of an evolving department, thus, negatively affecting morale, efficiency, safety,
security, technology, and overall delivery of police services.” (https://www.theiacp.org/sites/
default/files/2019-10/Police_Facilities_Planning_Guidelines.pdf). More than five decades have
passed since the design and construction of the current facility: operational changes during that
time, and ongoing at present, shape needs that the current facility cannot accommodate. With
this, the Golden Valley Police Department has struggled to recruit and retain staff as the facility
lacks appropriate operational and staff support spaces, losing quality officers to neighboring
communities.
When Golden Valley’s police facility was originally constructed in 1966 as a one story structure plus
lower level, it was a standalone building designed around an older model of service and
operations and a very different understanding of gender balance in staffing. The building was
originally expanded in 1973, partially renovated in 1989, expanded in 1995 when Fire Station #1
was attached to the back (east) of the building, and underwent a focused interior renovation in
2005. These updates to the facility offered incremental improvements in functionality, while also
introducing complexity as additional program spaces and uses were added.
Police Department: Figures 1 & 2 Public Lobby and Interview Room
The existing lobby is modest, with a single two-person interview room as the extent of unsecure space where the Police
Department can meet with the public. To meet with the Fire Department, visitors must be escorted through secure areas.
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CRITICAL NEEDS
Two aspects of the facility continue to impact Police Department operations:
• The existing building is of masonry load-bearing walls at both the exterior and the interior. This
type of construction, while extremely durable, is also extremely limiting, as adjustments to
individual walls, rooms, or areas, requires significant demolition and construction rework. This
makes otherwise achievable renovations within an occupied structure largely infeasible for
cost and operational impact.
• The Police and Fire Department share a single training room for staff training and for
community training and outreach; scheduling conflicts and lack of specialized training space
often required the Police Department to utilize offsite training facilities, which has added
direct costs as well as personnel costs for off-shift training as well as travel time.
GOLDEN VALLEY POLICE DEPARTMENT CRITICAL ISSUES:
• Critical Issue #1: Facilities that Support Gender-Equitable Hiring and Retention
As of this report, the Golden Valley Police Department employs more female staff, including
officers, CSOs and Community Response Officers (CSRs) than it can provide dedicated
lockers for, as the women’s locker room is half the size and capacity of the men’s locker room
and is fully assigned. This is a significant issue, as it impacts equitable and safe resources that
are due to each employee, regardless of gender. Within the process of this study, this
limitation has impacted the department’s hiring process. The Police Department also shares its
shower facilities with the Fire Department, as there are no dedicated Fire Department locker
rooms.
Beyond the limited locker room space and overall number of lockers, the lockers provided
are not adequately sized, nor designed for law enforcement needs. The limited space within
the lockers and lack of proper ventilation requires individuals to store items outside of their
assigned locker units.
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• Critical Issue #2: Sufficient, Secure Space for Vehicles and Equipment
Currently the Police Department has a single-bay sally port (secure entrance for transporting
those under arrest) and a three-bay garage that are directly connected to the police station,
with an additional multi-bay garage across the driveway that is attached to the Public Works
Parks and Recreation building. These garages are designed for passenger vehicles only
without additional space for work, supplies, or indoor storage of impounded vehicles, with the
multi-bay garage so shallow that a squad vehicle pulled in touches the face of a workbench,
preventing it from being used when vehicles are parked. The department utilizes a portion of
the Fire Department’s apparatus bay to park a larger tactical van, and has to park an
additional equipment truck in the open parking lot shared by Police and Fire because of a
lack of indoor space.
The open, un-secured lot shared by both departments is challenging: there are 26 spaces
utilized for both department vehicles as well as for staff vehicles for both departments. There
are regular and frequent issues when paid-on-call firefighters respond to a fire and double-
park their vehicles because of a lack of spaces, leaving police staff blocked in.
Current best practices would provide a gated, fenced parking lot for Police Department use,
and would provide heated garage space for all departmental vehicles to protect sensitive
equipment and supplies such as defibrillators, laptops, and narcan, which otherwise need to
be removed from vehicles when they are parked, which increases the number of steps an
officer must take before responding to a call.
• Critical Issue #3: Meeting Space for the Public Outside of Secure Areas
Space for the public within the existing building is severely limited: there are two small
benches in the lobby, a single two-person interview room accessible from the lobby, with two
spaces requiring a police escort: an additional interview room located within the
department’s office space, and community events held in the shared training room on the
building’s lower level. This lack of space, and location of public areas within spaces otherwise
Police Department: Figures 3, 4, and 5 Women’s Locker
Room, Vehicles Stored in Fire Department Garage, and
Shared Training Room.
Women’s locker space is at capacity without providing enough
lockers for current staff or for future hires. Both men’s and
women’s locker rooms are too small for current gear and
equipment.
Subject to availability, the Police Department parks one of their
two vans within the Fire Department’s apparatus bay, which
prevents the bay from being used as pull-through access
(which would be more efficient and safe).
The training room serves three purposes: Fire Department and
Police Department training, as well as community training and
events. There is no furniture storage, so reconfiguration of the
room for different types of Police training is severely limited.
The room is undersized for current department sizes.
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CRITICAL NEEDS
considered secure impacts workflow, projects more of a sense of fortification than welcome,
and requires additional procedures for staff to engage with the public.
Visitor arrival at a police department impacts perception and response: visitor-friendly public
spaces typically include a safe, comfortable waiting area, multiple meeting rooms for use by
staff as well as custody exchanges and connection with social services, and direct access to
a community meeting room for training and events. The building’s existing layout limits the
ability to renovate to provide such accommodations.
• Critical Issue #4: Work Space for Evolving Operations
Since the last interior renovation in 1995, operations of the Golden Valley Police Department
have continued to evolve with that of the discipline nationwide. With a focus on community
policing and overall public safety, the department continues to augment its staff of sworn
police officers with non-sworn Community Service Officers (CSOs), Community Response
Officers (CSRs), with a goal of adding social services staff as budget allows. The Department
of Justice recommends: “Changing the climate and culture means supporting a proactive
orientation that values systematic problem solving and partnerships. Formal organizational
changes should support the informal networks and communication that take place within
agencies to support this orientation.” (https://cops.usdoj.gov/RIC/Publications/cops-p157-
pub.pdf)
Currently staff space is at a premium throughout the department, with single-use offices
shared by two staff or more, a sergeant's work area that is undersized and separated, and no
dedicated space for CSOs, CSRs, and social services, ideally located adjacent to the building
entry for easier and more fluid engagement with the public.
• Critical Issue #5: Dedicated Training Space
Regular training is a state and local requirement for police officers, within a system that begins
with basic training, includes field training, and relies on in-service training throughout the year.
The Golden Valley Police Department currently shares a single training room with the Golden
Valley Fire Department, a limiting factor for both departments:
• Competing demands for scheduling: As it is the only space sufficiently large enough in
the building for each department to meet as a group both Police and Fire must
coordinate use of the training room for departmental meetings, for planned training,
and for use with each department’s community outreach and community training
events. While the City’s nearby Brookview complex has capacity for such events, it is
so popular that it is typically not available for City use.
The current training room is most often set up in “classroom” mode, with rows of tables
facing two front screens and boards; this type of setup applies to a minority of in-
service training, which also includes a broad application of scenario-based training,
where officers practice de-escalation, and the five levels of force: presence, verbal
response, empty-hand techniques, non-lethal weapons use, and lethal weapons use.
Newly constructed and renovated police facilities typically provide two separate
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training spaces, one for classroom-style learning, and one for ‘use of force’ training;
this facilitates department’s investment in practicing methods of engagement and
building skills that align with the department’s focus on progressive community service.
• Offsite training: GVPD utilizes offsite training locations for two reasons: when space is
not available within the building, and when specialized training resources are required.
Offsite training brings added costs: rental and usage costs, labor costs associated with
staff traveling from the station, and for training that brings staff together outside of
normal shift hours. When in-service training can be provided within a station, these
costs of money and time are greatly reduced.
For example, the current indoor 2-lane firing range does not provide sufficient space
for GVPD training activities. Training is typically completed in groups of 4 or more at a
time, which the current facility can not accommodate. In addition, scenario-based
training can not be completed within the current space and requires off-site training.
Existing site constraints: the load-bearing masonry structure with small structural bays, the shared
facility with two departments at capacity for staff, equipment, and vehicles, and a site already
overly full with undersized spaces for vehicles, make it impossible to address all of the existing
facility deficiencies. This project’s recommended near-term renovations and focused expansion
will alleviate some of the critical issues of today, allowing the Police Department to function more
fully until a new public safety facility can be constructed.
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SECTION TITLE
PUBLIC WORKS DEPARTMENT
BACKGROUND
Golden Valley’s Public Works department encompasses four divisions: Park Maintenance, Street
Maintenance, Utility Maintenance, and Vehicle Maintenance, and utilizes both full-time and
seasonal staff to maintain the City’s infrastructure, parks, and municipal vehicles and buildings.
Work includes planned maintenance projects throughout the year, seasonal maintenance and
response, and emergency repairs. Public Works currently operates out of four primary buildings on
two different sites: Parks & Streets, Utilities, and Vehicle Maintenance located within the civic
campus on the NE quadrant in downtown Golden Valley, and Cold Storage located at 10th
Avenue N, approximately 1.7 miles away.
Since the construction of Public Works’ facilities between fifty and thirty years ago, there have
been two key evolutions in the field: an overall increase in equipment and vehicle sizing, and a
trend towards specialization of vehicles, with features that are unique to key maintenance tasks.
The two main vehicle buildings: the combined Parks and Streets Maintenance and Utility
Maintenance, are beyond capacity, so additional and specialty seasonal vehicles and equipment
are stored offsite at 10th Avenue. When those items are needed, two staff at a time must drive
over - one acting as a shuttle, and the second to pick up the required equipment. In addition to
Public Works Figure 1 Map of Golden Valley Streets, Trails and Sidewalks
Public Works maintains the City’s 34.4 miles of sidewalks and 14.6 miles of asphalt trails, more than 1,035 acres of parks
and open space, in addition to the city’s sanitary sewer, water, and storm sewer systems.
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Public Works Figures 2 and 3 1969 Site Plan and 2021 Site Plan
The City Hall Campus has evolved greatly over time, with unpaved land identified as a home for locating Public Works just
after this photo was taken. Public Works’ three facilities and related parking and yard occupy a majority of the City’s
available land on a block identified for greater density and a balance of municipal functions and multi-use development.
equipment storage, the 10th Avenue site is also home to the city’s primary yard storage: salt, sand,
bulk materials storage, site collection areas for yard waste, and miscellaneous un-conditioned
(“cold”) storage for Public Works as well as the Police Department. With salt and sand offsite,
additional time and planned mobilization is required before and after snow events.
Public works departments are not typically located in the heart of a municipal civic center, as
public works is a high-traffic often high-noise endeavor, with space use requirements for both
buildings and grounds that are expansive, given the nature of the work. With development and
increasing density of Golden Valley that has emerged over the last fifty years, public works was
initially placed on what was at the time an under-utilized area of cleared land in proximity to City
Hall and the Police Department. While the department provides a consistent and high level of
service, this is achieved with mobilization that disrupts traffic in the heart of downtown Golden
Valley, and on a currently open campus where pedestrians cross from the Calvary Center
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Cooperative through Public Works vehicle driveways to McDonald’s, and where visitors to City Hall
cross paths with Public Works use of the drive aisles in the main public parking lot.
GOLDEN VALLEY PUBLIC WORKS DEPARTMENT CRITICAL ISSUES:
• Critical Issue #1: Address Operational Space Deficiencies
The size - both in footprint and in vertical height - of equipment and vehicles has increased
significantly since the city’s public works facilities were first constructed. As an example, the
existing facilities provide a 392 SF parking stall for snow plows; current industry standards given
equipment sizing are now 810 SF, more than double in size. With buildings originally
constructed out of concrete - i.e. not easily or cost-effectively modified - public works
operations require additional time and care to move vehicles and equipment in and out of
the garages, as parking stalls are too small, with vehicles using portions of shared center drive
aisles for parking. It is not uncommon for additional vehicles to be moved in order to allow
others to be accessed or parked, and multi-point turns, requiring more than a half a dozen
adjustments, are commonplace for most of the fleet’s larger vehicles. These requirements are
not simply an inconvenience of time for drivers and staff who must assist with parking, they
also increase the likelihood of vehicle damage, structural damage to garage facilities,
personnel injuries or combinations thereof.
• Critical Issue #2: Consolidate Resources & Relocate from Downtown
The challenges of a two-site Public Works Department add to annual labor and operating
costs, and consolidation of primary facilities would be beneficial while providing greater
adaptability long-term. With a lack of conditioned storage for all key vehicles, seasonal
equipment is currently housed offsite at 10th Avenue Cold Storage; when it is time to transition
from summer to winter service, the relocation of vehicles from downtown to 10th Avenue takes
one month. Fall/Winter 2020 offered an example of this complexity: with an early snowfall
that required mobilization of plows, and a few weeks later a significant warm period requiring
lawn movers to be remoblized. The ability to house all major equipment in a single location
would allow Public Works to be more nimble in responding to whatever conditions are
required throughout each year.
Public Works’ current configuration: both over-full facilities and a two-site setup, cause daily
impacts to operations and efficiency, as staff have to coordinate access to tools, materials,
and storage that are either located behind other elements or equipment, or located at the
other facility. Independently, these are managed conditions; in the aggregate this increases
time diverted away from service delivery and work.
The Downtown Study identified the NE quadrant as a key component of long-term vitality and
use for Golden Valley. Relocating Public Works from the NE quadrant to a new location in the
city properly zoned for Commercial/Industrial use both benefits Public Works operations with a
consolidated location, and also is the ‘key” to unlocking long-term redevelopment of the NE
quadrant to meet the City’s Comprehensive Plan and Downtown Study goals for increased
development, density, and resources in the heart of downtown.
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• Critical Issue #3: Meet Industry Standards, Regulations, and Applicable Codes
Each of the three main Public Work's buildings on the NE Quadrant were built at a time of
different standards and regulations, and investment in new facilities will allow the department
to comply with current requirements and best practices:
• Equitable locker and restroom facilities for both male and female employees. Some of
the existing buildings lack any female restrooms.
• Separate of equipment bays from office space for acoustics and air quality
management.
• Provide sufficient space for vehicle and equipment, access, and maneuvering.
• Ensure accessible facilities for staff and visitors. Parks and Streets and Utility
Maintenance are both split level buildings without elevators. Vehicle Maintenance is
accessible at grade but lacks an elevator to access second floor office space.
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CITY HALL / ADMINISTRATIVE DEPARTMENTS
BACKGROUND
Golden Valley’s City Hall is home to the City’s administrative functions: those related to customer
service such as the DMV and general services (billing and assessments), those that have both
administrative and service functions such as elections and the physical development department,
responsible for engineering, planning and inspections, and those departments which are focused
on municipal operations: finance, information technology, communications, human resources, and
legal.
The distinct functions of a City Hall - service, administrative, and council - have distinct spatial
requirements that the current building does not accommodate:
• Service functions benefit from being visible and easily accessible. Clear wayfinding should
allow all visitors - those new to the building, and those who have visited before - to navigate
to their destination without confusing or complex directions.
• Administrative offices should support completion of focused tasks, while leveraging
adjacency of departments to foster collaboration and dialogue. Proximity rather than
distribution of administrative offices throughout a city hall also allow for greater spatial
efficiency by reducing duplicate amenities and more flexibility and adaptability as
department operations and staffing change over time.
• Council chambers and associated meeting and waiting areas are the core spaces that
communicate the transparency and connection between residents and their government.
These spaces should also be visible and easily accessible, while providing sufficient safety
measures and acoustic privacy.
Traditionally, City Halls have been located in an easily accessible, visible, and central location
within a community to provide direct access to key resources and as a physical gesture of the
transparency and accountability of government. Golden Valley’s current City Hall includes
portions of structures from past decades, including the oldest portion which dates to 1957 and
establishes the building’s current position at the corner of Golden Valley Rd and Winnetka Avenue.
Over time, additions and renovations have adjusted the front of the building, most recently in the
1980s relocating the front entry from facing south onto Golden Valley Road to facing east towards
Public Safety, and inwards on the NE Quadrant block.
City Hall and Golden Valley’s administrative departments do not face the same level of issues with
the current physical facility - i.e. none related to operational safety or overall building accessibility:
critical issues listed would enhance visitor experience and service delivery, streamline operations,
and ensure longer-term adaptability. Most critically, this study has affirmed the recommendation of
the Downtown Study to relocate City Hall from the southwest corner of the block in order to
leverage this prime site for multi-use and multi-story redevelopment at the key crossroads of
Golden Valley Road and Winnetka Avenue.
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GOLDEN VALLEY CITY HALL / ADMINISTRATIVE DEPARTMENT CRITICAL ISSUES:
Retaining City Hall in its present location has been identified as a block to long-term development
opportunities for the NE Quadrant; at the same time, departments within the facility are largely
“making do” with the nearly fifty year old facility. The critical issues outlined in this section would be
resolved in any new facility that employs industry best practices for city hall space planning. As
part of overall project phasing, investment in a focused renovation of the existing building would
enhance the visitor experience and improve operations as the building remains in use until such
time as a new structure is built (currently targeted for 2050 in this project’s recommendations).
• Critical Issue #1: Provide Clear Welcome & Wayfinding
The 1980’s renovation and addition re-oriented the building’s entry so that City Hall and Public
Safety entries face one another. While this gesture is successful in establishing a connection
between these two municipal buildings, it has created two key challenges:
• City Hall turns its back to the key intersection of Winnetka Avenue and Golden Valley
Road. In addition to no visible building entry from these streets, the landscape also rises
and shields the building from view.
• Arrival from the building’s main entry is confusing, as there is no welcome desk or main
lobby and waiting area: visitors open the door to the building and immediately meet
the frequently large waiting lines of the Department of Motor Vehicles (DMV), located
immediately adjacent to the entry vestibule. With limited overhead signage, and no
other service areas in sight, visitors often wait in line at the DMV believing it is the
information desk.
Continued wayfinding within the building is also complex and confusing: at the entry level,
visitors must find their own way through two changes of direction to reach the service desk for
the Physical Development Department or the public restrooms, and at the second floor three
turns are required from the stairs and elevator to reach the City Council chambers and the
main administration service desk.
City Hall Figures 1 and 2 Main Entry & DMV Waiting and Second Floor Hall to Council Chambers
The modest space available for overall building arrival is evident in this photo, taken in October of 2020, when temporary
COVID-19 protocols included a small staff desk immediately in front of the DMV waiting area. On the second floor, the
challenge of blind corridors is evident, with no visual connection into the Cit Council chambers (immediately behind the
empty display cases at left) In both photos note the small directional signage placed out of immediate line of sight.
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• Critical Issue #2: Address DMV Visitor Volume & Flow
As noted above, there are currently regular conflicts between the waiting lines for the DMV,
which occur within a main corridor and access to Physical Development and public
restrooms. This high volume service department is also a source of revenue. Investing in
additional space to provide for onsite driver’s license pictures would expand services and
would also be an opportunity to separate the waiting area for DMV with overall access and
circulation for visitors to City Hall.
• Critical Issue #3: Provide Sufficient Space for Public Functions
Given the limitations of the existing building, with remnants of structural bearing walls and
relatively tight column spacing, the layout is based on corridors used largely for movement
and enclosed department suites fronted by service counters. This means there is extremely
limited waiting space: none at the building entry, limited benches and seating at each of the
key service windows (DMV, Physical Development, and General Services), and none outside
of the City Council chambers at all. This lack of space impacts visitor comfort, leads to
crowded lines during times of high usage, and is a limiting factor when the building is more
heavily used.
In addition to a lack of waiting space, the building does not have sufficient public meeting
rooms, i.e. rooms that are directly accessible from public corridors. These are useful for staff to
meet with the public without having to bring them into staff work areas, can be used by
community partners to connect with residents, and can be available for use by residents.
• Critical Issue #4: Relocate City Hall for New Development at Key Intersection
Critical to the fulfilling some of the goals set forth in the City’s 2040 Comprehensive Plan and
explored further in the Downtown Study, it is highly recommended to relocate City Hall from
the highly desirable corner of the intersection of Golden Valley Road and Winnetka Avenue.
This parcel would be extremely attractive to developers, and consistent with the vision of the
City Hall Figures 3 and 4 Council Chamber Hallway/Waiting and Physical Development Waiting Area
While the corridor immediately adjacent to the City Council Chambers is wider than average, there is no seating, and
gatherings in the hallway are both visually and acoustically distracting through the full-height non-acoustic glass partitions
into the chambers. A 2019 renovation reconfigured the service counters at Physical Development, providing a modest
waiting area where there was previously none. Photo taken October 2020 when City Hall was largely closed to the public.
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Downtown Study, would help establish a more strong visual presence at this key intersection,
with multi-use, multi-story development. Proposed planning recommendations offer
alternatives that either allow City Hall to maintain a street presence along Golden Valley
Road, or to relocate to the NE corner of the block, where it can have a different sort of
visibility and prominence in relation to Basset Creek and the Library.
City Hall Figure 5 July 2019 Street View of the Intersection of Golden Valley Road (right) and Winnetka Avenue N
(left) City Hall is located behind the pergola, trees, and landscape berm which faces this key intersection. With prominent
visibility, this corner of the block would be significant in establishing a new sense of arrival and destination within the heart
of downtown Golden Valley.
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APPENDICES
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04 NEAR-TERM POLICE
STATION PLAN CONCEPT
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NEAR-TERM POLICE STATION PLAN CONCEPT
BACKGROUND
Throughout the early assessment and programming phases of this project, the police department
identified issues with the existing facilities that presented challenges to efficient operations aligned
with current operating standards. Early considerations of prioritization between other facilities and
departments including police suggested that it might be possible for the department to continue
operating out of the existing facility with only modest investment in capital improvements to the
facility before a new one was constructed to address issues holistically as part of the overall
campus improvements and reconfiguration. As financing projections and recommendations
expanded the overall timeline of implementation for campus improvements and a future
consolidated Public Safety building shifted outwards further in time, it became necessary to
acknowledge how pressing current issues with the facilities are, relating to day-to-day operations,
hiring, and retention, since staff departures continued throughout the time of this projection and
completion of final recommendations.
Following completion of project financing and phasing timelines, the design team reconnected
with City representatives, including Physical Development Director Marc Nevinski, interim Police
Chief Scott Nadeau and Fire Chief Crelly (re: shared existing Public Safety building), to review
concerns and insights to inform recommendations to enable continuity of service and quality of
service for the period in which the Police Department continues to operate out of the existing
Public Safety facility. Immediate needs identified by the department focused on critical needs
such as lockers, open workspaces, shared workspaces, and the public lobby.
The design team, including dialogue with Kraus Anderson relating to phased renovations within an
operating facility, developed a focused renovation and addition to address the current space
deficiencies and workflow issues. This concept includes an addition to provide expanded and
renovated locker rooms in the lower level along with additional office and workspace to support
the growing department. Interior renovation is needed to improve the sergeants’ offices and
provide additional interview space adjacent to the public lobby. A second addition is planned at
the rear of the facility to provide suitable evidence processing and storage space, as well as
storage for duty bags and appropriate report writing space for patrol. Additionally, relocating
evidence processing and storage from the lower level not only improves operational workflow, but
also provides opportunity to repurpose the existing space for specialized police specific training.
These alterations are intended to support the department’s immediate needs, addressing the most
pressing issues while anticipating a new public safety facility in the future.
Golden Valley Police Department
Facility Needs Assessment - Space Planning
Site Plan
1 inch = 1 00 fee t
700 SF
BUILDING
ADDITION
GOLDEN VALLEY
PUBLIC SAFETY
BUILDING
1,380 SF
BUILDING
ADDITION
FIRE STATION AREA
Reports
5 Sgts
WS
64 sf
COUNTER
95 sf
WORK RM
173 sf
INTRV
71 sf
INTRV
93 sf
SOC WRK
135 sf
OFFICE
128 sf
CONF RM
249 sf
DEPUTY CHEIF
167 sf
CHEIF OFFICE
219 sf
OFFICE MGR
132 sf
AFTER-HOURS
VESTIBULE
reception
OFFICE
124 sf
REPORTS
194 sf
SGT OFFICE
308 sf
SGT OFFICE
187 sf
OFFICE
100 sf
EVIDENCE
599 sf
EVID PROC
172 sfGENERATOR
71 sf
ROLL CALL
398 sf
DUTY BAGS106 sfPARKING STALLS
1,246 sf
STORAGE54 sf19'-0"STORAGE
97 sf VESTIBULE59 sfOFFICE
144 sf
OFFICE
128 sf
OFFICE
82 sf
OFFICE
86 sf
OFFICE
86 sf
OFFICE
86 sf
OFFICE
86 sf
OFFICE
124 sf
PUBLIC AREA
WS
64 sf
WS
64 sf
WS
64 sf
SUPPLIES
13 sf
1,380 SF
BUILDING
ADDITION
RELOCATE
GENERATOR 700 SF
BUILDING
ADDITION
Golden Valley Police Department
Facility Needs Assessment - Space Planning
Main Level
PUBLIC
ENTRANCE
PD TRAINING
616 sf
ARMORY
111 sf
SWAT STORAGE
176 sf
MOTHERS RM
72 sf
STOR.
STORAGE
62 sf
700 SF
BUILDING
ADDITION
SHARED
TRAINING RM.
MENS LOCKERS
586 sf
WOMENS LOCKERS
393 sf
Golden Valley Police Department
Facility Needs Assessment - Space Planning
Lower Level
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. H. Safe Tenant and Renter (STAR) Program 2021 COVID-19 Participation Requirements and Fee
Reductions, Resolution No. 21-108
Prepared By
Cherie Shoquist, Housing and Economic Development Manager
Summary
An owner or property manager that owns or manages more than one rental dwelling in the city may
qualify for a discounted license fee by participating in the Safer Tenant and Rental (STAR) program
(or similar program) approved by the City Council. Based on the COVID-19 pandemic related impacts
on the STAR program for multifamily rental properties, in 2020 the program honored 2019
participation rates. With increased participation in 2021, staff recommends the 2021 STAR Program
per unit license fee reductions and participation requirements take the COVID-19 pandemic into
account and award increased participation.
Background
The staff recommended 2021 STAR Program per unit license fee reductions and participation
requirements to take the impacts of the COVID-19 pandemic into account: There were three, not four
meetings held online or hybrid online and in person; COVID-19 related responsibilities challenged
property owners and managers to participate in all three offered meetings; a Night to Unite or similar
gathering, even outdoors, was not encouraged by CDC Guidelines; and, property management
continuing education classes have been available virtually throughout the pandemic.
The current participation requirements and fee reductions are:
Level 1: Participate in one meeting; fee reduced to $20
Level 2: Participate in two meetings and host a Night to Unite or similar gathering to
engage community; fee reduced to $12
Level 3: Participate in three meetings; fee reduced to $8
Level 4: Participate in 5 hours of multi-housing or property management continuing
education (provided through the Minnesota Multi Housing Association or
similar); fee reduced to $0
Recommended 2021 COVID-19 impact related participation requirements and fee reductions include:
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Level 1: Participate in one meeting; fee reduced to $20 per unit
Level 2: Participate in two meetings; fee reduced to $12 per unit
Level 3: Participate in three meetings; fee reduced to $8 per unit
Level 4: Achieve Level 2 or Level 3 and participate in 5 hours of multi-housing or property
management continuing education (provided through the Minnesota Multi
Housing Association or similar program); fee reduced to $0 per unit
Financial or Budget Considerations
The rental licensing fee per unit is $35. There are 2,374 multi-family rental units in the city in 30
complexes. Without fee reductions through property owner or manager participation in the STAR
Program, the total per unit rental license fees are $83,090.
Recommended Action
Motion to Adopt the Stable Tenant and Renter (STAR) Program 2021 COVID-19 Participation
Requirements and Fee Reductions Resolution No. 21-108
Supporting Documents
• Resolution No. 21-108 Adopting the Safer Tenants and Renters (STAR) Program 2021 COVID-19
Participation Requirements and Fee Reductions (1 page)
• STAR Program Status Form 2021 (1 page)
RESOLUTION NO. 21-108
RESOLUTION ADOPTING THE SAFER TENANTS
AND RENTERS (STAR) PROGRAM 2021 COVID-19
PARTICIPATION REQUIREMENTS AND FEE REDUCTIONS
WHEREAS the COVID-19 pandemic has impacted residents of Golden Valley
through job loss and illnesses, placing extraordinary financial and emotional demands on
households and businesses, including renters and owners and managers of multifamily
rental properties; and
WHEREAS The STAR Program (part of the multi-family rental licensing program)
advances the City's goals of preserving and promoting economically diverse multifamily
rental housing options in our community by assisting property owners and managers in
maintaining high quality multifamily rental housing in Golden Valley for households with a
variety of income levels, ages, and sizes; and
WHEREAS An owner or property manager that owns or manages more than one
rental dwelling in the city may qualify for a discounted license fee by participating in the
(STAR) program (or similar program) approved by the City Council.
WHEREAS The City recognizes the need to provide flexibility in the STAR Program
participation requirements due to the impacts of the COVID-19 pandemic regarding meeting
attendance and community gatherings.
WHEREAS The City is adopting this Resolution to encourage participation in the
STAR Program for the maintenance and stability of multifamily rental property, and to
support property owners and managers in safely participating.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council to adopt
the Safer Tenants and Renters (STAR) Program 2021 COVID-19 Participation
Requirements and Fee Reductions as identified in the 2021 STAR Status Form.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
____________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Property Name/Address: «PROPERTY» Date:
Level 1
☐ Attend 1 meeting of the
Golden Valley multi-
housing owners and
managers.
Level 2
Achieve Level 1 and:
☐ Attend 2 meetings of the
Golden Valley multi-
housing owners and
managers.
Level 3
Achieve Level 2 and:
☐ Due to the impacts of the
COVID-19 pandemic, 3
meetings were held
instead of 4 in 2021.
Attending 3 meetings in
2021 achieves Level 4
status.
Level 4
Achieve Level 3 and:
☐ Attend 3 meetings of the
Golden Valley multi-
housing owners and
managers
OR
☐ Attend 2 meetings of the
Golden Valley multi-
housing owners and
managers
AND
☐ Property manager(s)
complete an additional 5 hours
per year of multi-housing or
property management continuing
education (file a copy of MMHA
or similar certificate).
$ 20 per unit $ 12 per unit $ 8 per unit $0 per unit
Your STAR participation level as of December of each calendar year will determine what your rental unit licensing fee will be for the following year.
If you choose to not participate in the STAR Program, the rental unit licensing fee is $35 per unit.
(Timeline: Inspections Sep-Nov, Status Dec, renewal letter and application letter w license fees Jan, fee due prior to March 1 when license expires)
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. I. Safe Tenant and Renter (STAR) Program Policy, Resolution No. 21-109
Prepared By
Cherie Shoquist, Housing and Economic Development Manager
Summary
An owner or property manager that owns or manages more than one rental dwelling in the city may
qualify for a discounted license fee by participating in the Safer Tenant and Rental (STAR) program
(or similar program) approved by the City Council. Based on recent changes to the City’s “crime free
housing ordinances,” staff recommends additional changes to the STAR program for multifamily
rental properties:
1. Change the name of the STAR program from “Safe” to “Stable” Tenant and Renter program.
2. Revise the participation requirements to better reflect the City’s commitment to fair housing
and to advance the City’s mixed income housing goals.
3. Cap the per unit discount at 150 units for market rate rental properties.
These changes will be incorporated into the Stable Tenants and Renters (STAR) Program Policy, if
approved. The STAR Program (part of the multi-family rental licensing program) advances the City's
goals of preserving and promoting economically diverse multifamily rental housing options in our
community by assisting property owners and managers in maintaining high quality multifamily rental
housing in Golden Valley for households with a variety of income levels, ages, and sizes. The STAR
Program reflects the City’s commitment to fair housing.
Background
On November 4, 2020, the City Council amended the City Code relating to the Crime Free and
Disorderly Conduct Sections of Chapter 16, Article III, Rental Housing Licensing or Ordinance No. 694.
On October 7, 2020, at the Council/Manager meeting, Council requested that staff proceed with
changes to the City’s “crime free housing ordinances.” These changes included: removing references to
the City’s disorderly conduct ordinance; clarifying that multifamily property owners are eligible for a
discounted license if they participate in the Safer Tenant and Rental (STAR) program; no longer
requiring property owners to attend crime-free training, include a crime-free/drug-free addendum in
private rental agreements, or take action against tenants should they or their guests be recognized for
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
disorderly conduct; and, the city will no longer be able to take action against landlords based on their
tenants’ conduct. On July 13, 2021, at the Council/Manager meeting, Council requested that staff
pursue changes to the STAR program to reflect the City’s Fair Housing and Mixed Income Housing
policies. On October 12, 2021, at the Council/Manager meeting, Council directed staff to develop a
STAR Program Policy to incorporate the proposed changes.
Staff from the Police, Fire (including Rental Property Inspections), and Physical Development
Departments as well as the City Attorney and the City Manager met to review the STAR program
between April and October 2021. The STAR program was also reviewed by property owners and
managers at the June 10, September 9, and December 9 STAR program meetings. General
recommendations include that the STAR program will meet quarterly, information will be shared by
City Departments, and a wide variety of education and training will be provided. The
recommendations to change the name, participation requirements, and fee reduction cap for 150
units was discussed with property owners and managers at the September 9 and December 9, 2021,
STAR Program meetings and individually with interested property owners and managers.
1. Change the name of the STAR program from “Safe” to “Stable” Tenant and Renter program.
The change to “Stable” Tenant and Renter Program Stable encompasses safe, secure, steady, well-
built, and balanced. This definition includes safety and is more in line with City's goal of preserving
and promoting economically diverse housing options in our community by creating high quality
housing in Golden Valley for households with a variety of income levels, ages, and sizes.
2. Revise the participation requirements to better reflect the City’s commitment to fair housing
and to advance the City’s mixed income housing goals.
In addition to the above, staff recommends consideration of revisions to the participation
requirements at each level of fee reduction. The fee is $35 per rental unit with no STAR participation.
The more participation in the STAR program, the lower the fees.
The current participation requirements and fee reductions are:
Level 1: Participate in one meeting; fee reduced to $20
Level 2: Participate in two meetings and host a Night to Unite or similar gathering to
engage community; fee reduced to $12
Level 3: Participate in three meetings; fee reduced to $8
Level 4: Participate in 5 hours of multi-housing or property management continuing
education (provided through the Minnesota Multi Housing Association); fee
reduced to $0
Recommended participation requirements in addition to meeting participation for the existing levels
and fee reductions for consideration include (additions underlined):
Level 1: Commit to fair housing practices under the City’s Fair Housing Policy and commit
to not discriminating against Section 8 program participants
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
Level 2: Host a Night to Unite or similar gathering to engage community
Level 3: Property managers complete an additional 5 hours per year of multi-housing or
property management continuing education (file a copy of Minnesota Multi
Housing Association or similar certificate); including a minimum of 3 hours of fair
housing training
Level 4: Provide or preserve affordable housing under the City’s Mixed Income Housing
Policy
or
Provide NOAH rents at up to 60% AMI for 50% of the rental units in the building
or
Provide subsidized affordable housing at up to 60% AMI for 100% of the rental
units in the building as a non-profit organization
and
Complete Rental Housing Rates Form
The Level 1 commitments to fair housing and Section 8 anti-discrimination reinforce City policies to
advance diversity, equity, inclusion, and fair housing. The Level 2 requirements remain the same. The
Level 3 requirement of multi-housing or property management continuing education including 3 hours
of fair housing education furthers the commitment to fair housing. The Minnesota Multi Housing
Association’s annually required fair housing curriculum is 3 hours. Many of our property management
companies have their own annual fair housing education that may also be considered. The Level 4
requirements advance City policies to encourage the development and preservation of mixed income
housing. The completion of the rental housing rates form will validate the participation level and
provide affordable rent information on an annual basis.
3. Cap the per unit discount at 150 units for market rate rental properties.
The 150 per unit discount only applies to market rate rental properties; not to mixed income, Naturally
Occurring Affordable Housing, or subsidized affordable rental properties. Market rate multifamily
rental properties with up to 150 units will receive a discount on the $35 per unit license fee based on
level of participation and will not receive a discount on the $35 per unit license fee on additional units
of 151 or more.
Financial or Budget Considerations
The rental licensing fee per unit is $35. There are 2,374 multi-family rental units in the city in 30
complexes. Without fee reductions through property owner or manager participation in the STAR
Program, the total per unit rental license fees are $83,090.
Recommended Action
• Motion to approve Resolution No. 21-109 Adopting the Stable Tenants and Renters (STAR)
Program Policy
• Motion to Adopt the Stable Tenant and Renter (STAR) Program Policy.
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
4
Supporting Documents
• Resolution No. No. 21-109 Adopting the Stable Tenants and Renters (STAR) Program Policy
Stable Tenant and Renter (STAR) Program Policy (2 pages)
• STAR Program Policy (3 pages)
• STAR Program Status Form (1 page)
RESOLUTION NO. 21-109
RESOLUTION ADOPTING THE STABLE TENANTS AND RENTERS (STAR)
PROGRAM POLICY
WHEREAS, The STAR Program (part of the multi-family rental licensing program)
advances the City's goals of preserving and promoting economically diverse multifamily
rental housing options in our community by assisting property owners and managers in
maintaining high quality multifamily rental housing in Golden Valley for households with a
variety of income levels, ages, and sizes; and
WHEREAS, The STAR Program reflects the City’s commitment to fair housing; and
WHEREAS, The City recognizes the need to provide stable rental housing to
households of a broad range of income levels in order to maintain a diverse population and
to provide housing for those who live or work in the City; and
WHEREAS, The City is adopting this Policy to encourage the maintenance and
stability of multifamily rental property; and
WHEREAS, The requirements set forth in this Policy further the housing goals in the
City’s Comprehensive Plan to advance equity in housing and to create, preserve, and
maintain a variety of housing opportunities; and
WHEREAS, The requirements are intended to provide a structure for participation in
the STAR Program by multifamily rental property owners and managers.
NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council to adopt
the Stable Tenants and Renters (STAR) Program Policy.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
____________________________________
Shepard M. Harris, Mayor
ATTEST:
______________________
Theresa Schyma, City Clerk
1
____________________________________________________________________________________
City of Golden Valley
Stable Tenants and Renters (STAR) Program Policy
The purpose of this Policy is to provide incentives for property owners and managers to
participate in training and regular meetings with the City in order to build strong relationships
with City staff and better serve their tenants. An owner or manager that participates in the
Stable Tenants and Renters (STAR) Program may qualify for a discounted license fee. The
greater the participation, the lower the fee.
The STAR Program (part of the multi-family rental licensing program) advances the City's goals
of preserving and promoting economically diverse multifamily rental housing options in our
community by assisting property owners and managers in maintaining high quality multifamily
rental housing in Golden Valley for households with a variety of income levels, ages, and sizes.
The STAR Program reflects the City’s commitment to fair housing.
The City recognizes the need to provide stable rental housing to households of a broad range
of income levels in order to maintain a diverse population and to provide housing for those
who live or work in the City.
The City is adopting this Policy to encourage the maintenance and stability of multifamily
rental property. The requirements set forth in this Policy further the housing goals in the City’s
Comprehensive Plan to advance equity in housing and to create, preserve, and maintain a
variety of housing opportunities. These requirements are intended to provide a structure for
participation in the STAR Program by multifamily rental property owners and managers.
I. STAR Program Purpose and Goals
A. Provide a forum to engage multifamily rental property owners and managers to
build stronger relationships of trust and share common goals:
1. Offer a mix of housing options in the City
2. Advance equitable and inclusive access to rental housing serving BIPOC
and vulnerable individuals, families, youth, and seniors
3. Serve a range of incomes from extremely, very, low and moderate
income to market rate
4. Expand communication between multifamily communities and the City
5. Add value by preserving and building rental housing assets in the City
6. Encourage continuing education for property managers
7. Promote professionalism among members
8. Share solutions to common problems
9. Bring the highest standard of leadership and integrity to the profession
10. Support well maintained units, stable renters and thriving communities
2
B. Provide further incentives for increased participation by reducing the
multifamily rental property per unit rental license fee.
II. STAR Program Meetings
A. Quarterly Meetings: Will be held the second Thursday in March, June,
September and December from 11:00 am - 12:30 pm at Brookview Golden
Valley (subject to change)
B. Program Staff include:
1. Fire Department (provides licensing and inspections, code compliance,
and fire safety services and information)
2. Police Department (provides safety and crime reduction services and
information)
3. Physical Development Department (provides housing and other
resources and information, coordinates meetings, tracks attendance
and monitors participation)
C. Meeting Topics include (but are not limited to):
1. Licensing and Inspections
2. Code Compliance
3. Tenant Safety
4. Maintenance, Repairs and Rehabilitation
5. Re/Development
6. Fair Housing
7. Tenant Protection Ordinance
8. Tenant Screening
9. Naturally Occurring Affordable Housing (NOAH) Preservation
10. Environmental Sustainability
11. Energy Efficiency
12. Recycling and Organics
13. Housing and Economic Development Projects
14. Metro Rental Housing Market
15. Multifamily Rental Housing Resources
III. Applicability
This Policy applies to multifamily rental property (three or more housing units) in
the City of Golden Valley.
IV. Requirements and Fee Reductions
A. Fee Reductions by Level: The per unit rental license fee is $35 with no STAR
participation. The more participation in the STAR program, the lower the fees.
1. Level 1: $20 per unit fee
a. Attend 1 STAR property owners and managers meeting
b. Fair Housing commitment
c. Section 8 Anti-Discrimination commitment
3
2. Level 2: $12 per unit fee
a. Achieve Level 1
b. Attend 2 STAR property owners and managers meetings
c. Host a Night to Unite or similar gathering to engage community (1 per year)
3. Level 3: $8 per unit fee
a. Achieve Level 2
b. Attend 3 STAR property owners and managers meetings
c. Complete an additional 5 hours per year of multi-housing or property
management continuing education (file a copy of MMHA or similar certificate);
including a minimum of 3 hours of fair housing training
4. Level 4: $0 per unit fee
a. Achieve Level 3
b. Provide affordable housing under the City’s Mixed-Income Housing Policy; or
c. Provide Naturally Occurring Affordable Housing (NOAH) with rents at up to 60%
of Area Median Income for 20% of the rental units; or
d. Provide subsidized affordable housing at up to 60% of Area Median Income for
20%-100% of the rental units in the building as an affordable housing non-
profit organization; and
e. Complete a Rental Housing Rates Form
f. Note: Area Median Income affordable housing limits are calculated annually by
the Metropolitan Council
B. Cap on Fee Reductions: The multifamily rental license per unit fee reduction is capped
at 150 units for market rate rental properties. Market rate multifamily rental
properties with 151 units or more:
1. Will receive a discount on the $35 per unit license fee based on level of
participation for 150 units
2. Will not receive a discount on the $35 per unit license fee on additional units of
151 or more
Property Name/Address: «PROPERTY» Date:
Level 1
☐ Attend 1 meeting of the
Golden Valley multi-
housing owners and
managers
☐ Commit to fair housing
practices under the City’s
Fair Housing Policy
☐ Commit to not
discriminating against
Section 8 program
participants
Level 2
Achieve Level 1 and:
☐ Attend 2 meetings of the
Golden Valley multi-
housing owners and
managers
☐ Host a Night to Unite or
similar gathering to engage
community (1 party per
year)
Level 3
Achieve Level 2 and:
☐ Attend 3 meetings of the
Golden Valley multi-
housing owners and
managers
☐ Property manager(s)
complete an additional 5
hours per year of multi-
housing or property
management continuing
education (file a copy of
MMHA or similar
certificate); including a
minimum of 3 hours of fair
housing training
Level 4
Achieve Level 3 and:
☐ Provide or preserve affordable
housing under the City’s Mixed
Income Housing Policy at up to
60% AMI for 15% of the rental
units in the building or at up to
50% AMI for 10% of the units in
the building
OR
☐ Provide NOAH rents at up to 60%
AMI for 20% of the rental units in
the building
OR
☐ Provide subsidized affordable
housing at up to 60% AMI for 20%-
100% of the rental units in the
building as an affordable housing
non-profit organization
☐ Complete Rental Housing Rates
Form
$ 20 per unit $ 12 per unit $ 8 per unit $0 per unit
Your STAR participation level as of December 31 of each calendar year will determine what your rental unit licensing fee will be for the following
year. If you choose to not participate in the STAR Program, the rental unit licensing fee is $35 per unit.
Note: The STAR Program per unit discount is capped at 150 units for market rate rental properties.
(Timeline: Inspections Sep-Nov, Status Dec, Renewal Letter and application letter w license fees Jan, fee due prior to March 1 when license expires)
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. J. Approve Resolution No. 21-110 Allocation of Contingencies
Prepared By
Sue Virnig, Finance Director
Summary
In 2020, the need for a compensation study was approved by the City Council. In 2021, monies were
added to a contingency budget to be allocated at the end of 2021. Those monies were allocated based
on budgeted amounts. If the amounts allocated are not used by the end of 2021, those monies will be
added to fund balance.
Financial Or Budget Considerations
In 2021, a budget was set up in contingencies for a compensation study. The $280,000 was allocated to
the departments based on total wages and salaries. Those monies not used will remain in fund balance
at the end of the year.
Recommended Action
Motion to approve Resolution No. 21-110 Allocation of Contingencies.
Supporting Documents
• Resolution No. 21-110 Allocation of Contingency Budget (1 page)
RESOLUTION NO. 21-110
APPROVING ALLOCATION OF CONTIGENCY BUDGET
WHEREAS, in 2020, the need to conduct a compensation study to evaluate
positions and salaries from 10 surrounding cities; and
WHEREAS, in 2021, monies were allocated to a contingency budget until the study
was complete; and
WHEREAS, this amendment allocates the budgeted amount to the following
departments in the general fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, that the 2021 Amended General Fund Budget are hereby given final
approval.
PROGRAM
DESCRIPTION
AMOUNT
1001 Council 4,945
1030
1101
1102
1105
1121
1180
1166
1162
1300
1320
1346
1400
1420
1440
1448
1600
1620
1646
Managers
General Services
Accounting
Computer Services
Legal
Buildings
Planning
Inspections
Police Administration
Patrol
Fire
Physical Development
Engineering
Streets
Snow & Ice
Park & Rec
Park Maintenance
Tree Disease
23,240
7,460
5,310
4,975
3,530
1,100
6,065
11,900
20,725
73,870
14,660
5,275
13,040
13,855
1,970
12,760
13,580
1,740
1900 Contingencies -240.000
Fund Balance $0
TOTAL 2021 BUDGET
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
____________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. K. National Opioid Case Settlement and Minnesota State Subdivision Agreement, Resolution No.
21-111
Prepared By
Maria Cisneros, City Attorney
Summary
For several years, state and local governments have been in civil litigation with manufacturers and
distributors of prescription opioids related to the opioid crisis. The lawsuits allege that the
pharmaceutical industry has promoted opioid use to treat acute and chronic pain at unprecedented
rates, while ignoring or downplaying the addictive properties of opioids and ignoring evidence of over-
prescription and misuse. The lawsuits allege that this activity resulted in mass addiction in opioid use
and other illegal drugs, crime, rising health care and insurance premiums, and other costs borne by
public entities, including cities. While impacts are unique to each jurisdiction, counties have largely
experienced severe impacts on social services (such as child protection) and public health
programming and cities have experienced impacts in public safety.
While Golden Valley is not a direct litigant in these cases, the Minnesota Attorney General’s Office
joined the litigation, thus allowing a settlement that has statewide applicability. The State is asking all
local governments with populations over 10,000 to opt-in to the settlements by signing on the two
national settlements and the State-Subdivision Agreement summarized below.
Summary of Settlement Agreements
A. Distributor and Manufacturer Proposed Settlements
There are currently two proposed nationwide settlements intended to resolve all litigation brought by
state and local governments against AmerisourceBergen, Cardinal Health, McKesson, and Johnson &
Johnson (collectively, the “Settling Parties”). If the settlements are fully adopted nationally, the
Distributors will pay $21 billion over 18 years and Johnson & Johnson will pay $5 billion over 10 years.
Most states have already joined the settlements, but for the agreements to become effective, a critical
mass of cities and counties must sign onto the settlements by January 2, 2022.
These Settlements resolve investigations and lawsuits against the Settling Parties. If the settlements
become effective, Minnesota will receive more than $250 million over 18 years. The total amount of
payments to Minnesota will be determined by the overall degree of participation by cities and
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
counties. The more cities and counties that join, the more money Minnesota will receive. If the state
achieves maximum participation, the settlement amount could be as large as $296 million. Payments
will begin to flow to the states as soon as April 2020. Distribution of the funds is explained in the
Minnesota Opioids State-Subdivision Memorandum of Agreement discussed below. If the City
participates in the settlements, it will be releasing all potential claims against the Settling Parties.
Under the terms of the settlement agreements, the funds must be used to support any of a wide
variety of strategies to fight the opioid crisis. The list of eligible abatement and remediation programs
was determined by an expert panel convened by the Attorney General’s Office. In addition to the
financial components, the settlements also require the companies to make changes in how opioids are
distributed and sold. The companies will be subject to more oversight and accountability to prevent
deliveries of opioids to pharmacies where diversion and misuse occur. The Settling Parties will be
required to establish and fund a centralized, independent clearinghouse using detailed data analytics
to keep close track of opioid distribution throughout the country and raise red flags for suspicious
orders. Johnson & Johnson will be prohibited from selling or promoting opioids for ten years.
B. Minnesota Opioids State-Subdivision Memorandum of Agreement
Under the Distributor and Manufacturer proposed settlements, each state has the option to create a
statewide agreement to govern the distribution of settlement funds across the state. Over the last
month or so, State and political subdivisions have worked through the allocation that will occur when
settlement money flows to the state. The Attorney General’s office has consulted with various
stakeholders, including litigating entities, public health officials, the League of Minnesota Cities, the
Coalition of Greater Minnesota Cities, and the Association of Minnesota Counties. All stakeholders
worked cooperatively to create a framework that fosters collaboration and accountability, and focuses
the funds on the areas where the most harm is occurring. The agreed upon framework will be
memorialized in the proposed Minnesota Opioids State-Subdivision Memorandum of Agreement
(“State-Subdivision Agreement” or “MOA”).
Some Key features of this MOA are as follows:
1. Financial Allocation
• 75% of funds will go to Local Government Units (“LGU”) and 25% to the State. Of the LGU
share, 81% will go to counties, 12.11% to Litigation Cities/Health Department Cities; 6.74%
to cities with populations over 30,000 that have not litigated.
• If the State gets full bonuses for maximum participation, this will be approximately
$222,192,831 for LGUs.
• As a City with a population under 30,000, under the State-Subdivision Agreement, the City
of Golden Valley will not receive a direct distribution of settlement funds. Instead, the
portion intended to benefit Golden Valley residents will go to Hennepin County. The MOA
requires the County to consult annually with the City of Golden Valley regarding the use of
the settlement funds. City staff supports this approach for two reasons. First, Hennepin
County serves as the City’s public health department and is well positioned to understand
and respond to the opioid related health needs of the City’s public. This is especially true
considering the Police Department’s growing partnership with social workers at Hennepin
City Council Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
County through the embedded social worker program. Second, there is an administrative
burden associated with administering and tracking the use of funds in a manner consistent
with the settlement agreements. Relying on the County to distribute funds for the benefit of
Golden Valley residents relieves the City of that administrative burden.
2. Up to 7% of the local government share will be reserved for private attorneys’ fees. Attorneys
will be required to seek reimbursement through the federal settlement first. Unused funds will
be returned to local governments for redistribution.
Next Steps
In order for staff to initiate formal settlement approval, the Council must approve participation in the
Opioid Litigation Settlements and the State-Subdivision Agreement. The City Manager and City
Attorney recommend approval of the settlement and adopting the attached Resolution, which will
maximize funds for the City, County, and the State. If the City does not approve the settlement, it will
not receive any allocation and Hennepin County’s allocation could be lowered. Moreover, it could
jeopardize Minnesota’s participation in the nationwide settlement agreement and the settlement as a
whole. It could also negatively impact the amount of money received by the state and, therefore, other
local governments under the settlement.
Financial or Budget Considerations
No direct financial or budget impact to the City. Golden Valley resident will receive additional support
and resources in response to the opioid crisis through Hennepin County.
Recommended Action
Adopt resolution No. 21-111 Approving Participation in Opioid Litigation Settlements
Supporting Documents
• More information available from the League of Minnesota Cities here.
• Resolution No. 21-111 Approving Participation in Opioid Litigation Settlements
Page 1
RESOLUTION NO. 21-111
APPROVING PARTICIPATION
IN OPIOID LITIGATION SETTLEMENTS
WHEREAS, the State of Minnesota, Minnesota counties and cities, and their
people, have been harmed by misconduct committed by certain entities that engage in
the manufacture, marketing, promotion, distribution, or dispensing of opioids; and
WHEREAS, the State of Minnesota and numerous Minnesota cities and counties
joined with thousands of local governments across the country to file lawsuits against
opioid manufacturer and pharmaceutical distribution companies and hold those
companies accountable for their misconduct; and
WHEREAS, representatives of local Minnesota governments, the League of
Minnesota Cities, the Association of Minnesota Counties, the Coalition of Greater
Minnesota Cities, the State of Minnesota, and the Minnesota Attorney General’s Office
have negotiated and prepared a Memorandum of Agreement (MOA) to provide for the
equitable distribution of proceeds to the State of Minnesota and to individual local
governments from recent settlements in the national opioid litigation; and
WHEREAS, by signing onto the MOA, the state and local governments maximize
Minnesota’s share of opioid settlement funds, demonstrate solidarity in response to the
opioid epidemic, and ensure needed resources reach the most impacted communities;
and
WHEREAS, it is in the best interests of the State of Minnesota and the residents
of the City of Golden Valley, and the County of Hennepin, that the City participate in the
national opioid litigation settlements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GOLDEN VALLEY, MINNESOTA AS FOLLOWS:
1. Participation in the opioid litigation settlements promotes the public health,
safety, and welfare of the residents of the City of Golden Valley.
2. The City of Golden Valley supports and opts-in to the national opioid litigation
settlements with the Distributors McKesson, Cardinal Health, and Amerisource
Bergen, and with the Manufacturer Johnson & Johnson.
3. The Memorandum of Agreement (MOA) between the State of Minnesota and
Local Governments relating to the distribution of settlement funds is hereby
approved by the City of Golden Valley.
Page 2
4. City Staff is hereby authorized to take such measures as necessary to sign the
MOA and otherwise participate in the national opioid settlements, including
executing the Participation Agreement and accompanying Release.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December
2021.
_________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Agenda Item:
3. L. License Reinstatement Diversion Program Policy and Program Services
Agreement with Diversion Solutions, LLC
Prepared By:
Nicole Appelbaum, Esq., Chestnut Cambronne, PA.
Summary:
Several years ago, the Judicial Council developed a payable program wherein certain
misdemeanor driving offenses have been deemed payable. If an individual fails to
respond to a citation, a fine is imposed and their driving privileges are suspended until
the fine is paid. This is done in lieu of a warrant, or any requirement that they appear in
court.
Diversion Solutions operates a program called Driver Diversion Program (DDP). This
program was developed to support participants in paying any outstanding citations and
to fulfill stated designated requirements necessary to reinstate a participants driver’s
license. This is a State sanctioned program that allows individuals to obtain valid driving
privileges while making payment towards unpaid fines or a path toward helping
individuals who never obtained a license to obtain a valid license. The program requires
individuals to take a driving course, maintain valid insurance, have no new driving
offenses, and make monthly payments to the unpaid fines and fees until they are satisfied
in full.
The City of Golden Valley receives the benefit of increasing the number of licensed and
insured drivers on the roadway, thereby enhancing public safety, and increased payment
of the outstanding fines and fees owed by these individuals.
Since 2009, the program has had over 12,000 participants legally reinstated.
Financial or Budget Considerations:
There is no cost to the City of Golden Valley to be a participating jurisdiction. The
program will provide the City Attorney’s Office with the necessary paperwork and
training needed it implement the program. Many neighboring cities are already utilizing
this program.
In lieu of the normal fine, the City of Golden Valley would receive from the citation, the
City may, under certain circumstances, receive a portion of the Program Fee. The amount
of the Program Fee is determined based on the amount of fines owned according to the
fee schedule. If the Program Fee paid by a participant is less than $350, the city will not
receive a portion of the fees collected. If the fee paid by the participant is $350, Diversion
Solutions will pay the City $100 of the fee and retain the remaining $250.
Recommended Action:
MOTION to approve Resolution No. 21-112 adopting City of Golden Valley License
Reinstatement Diversion Program Policy.
MOTION to approve Driving Diversion Program Services Agreement for the City of
Golden Valley with Diversion Solutions, LLC in the form approved by the City
Attorney.
Supporting Documents:
• Resolution No. 21-112 and License Reinstatement Diversion Program Policy (3 pages)
• Driving Diversion Program Services Agreement (5 pages)
• Minnesota Statutes, section 171.2405 (3 pages)
RESOLUTION NO. 21-112
RESOLUTION ADOPTING CITY OF GOLDEN VALLEY
LICENSE REINSTATEMENT DIVERSION PROGRAM POLICY
WHEREAS, driving without a valid driver’s license can present a threat to public safety and
present a barrier to employment; and
WHEREAS, staff recommends implementing a license reinstatement diversion program to
allow individuals to obtain valid driving privileges and insurance while making payment towards
unpaid fines and to create a path toward helping individuals who never obtained a license to
obtain a valid license; and
WHEREAS, the City Council wishes to implement the staff recommended diversion
program.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden Valley
adopts the City of Golden Valley License Reinstatement Diversion Program Policy attached hereto
as Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December, 2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Resolution No. 21-112 -2- December 21, 2021
EXHIBIT A
City of Golden Valley License Reinstatement
Diversion Program Policy
Purpose
This License Reinstatement Diversion Program Policy sets forth the purpose, eligibility, and
requirements of the City of Golden Valley License Reinstatement Diversion Program (the
“Program”). Through the Program, the City seeks to assist individuals who have been charged with
driving without a valid license to earn back their valid license status through a supervised payment
plan, a mandatory financial management and life skills course, and the issuance of a temporary
diversion license. The City is pleased to offer this program pursuant to and in accordance with
Minnesota Statutes, section 171.2405.
Eligibility
Individuals may be eligible for the Program if:
1. They received a citation for Driving after Suspension or Driving after Revocation;
2. The offence took place in the City of Golden Valley;
3. The case is still pending (i.e. the individual has not yet paid the fine for that citation and has
not yet pled guilty to the offense); and
4. The individual has a Class D driver’s license.
The prosecuting attorney for the City of Golden Valley shall determine whether to accept an
individual for diversion under the Program. When making the determination, the prosecutor shall
consider:
1. Whether the individual has a record of driving without a valid license or other criminal
record, or has previously participated in a diversion program;
2. The strength of the evidence against the individual, along with any mitigating factors; and
3. The apparent ability and willingness of the individual to participate in the Program and
comply with Program requirements.
Program Requirements
The City may contract with a third party to administer the Program (the “Administrator”). The
Administrator may determine the specific Program requirements. At a minimum, the Program must
require individuals to:
1. Successfully attend and complete, at the individual's expense, educational classes that
provide, among other things, information on driver's licensure;
2. Pay to the administrator, under a schedule approved by the city prosecutor, all required
related fees, fines, and charges, including applicable statutory license reinstatement fees
and costs of participation in the Program;
3. Comply with all traffic laws; and
4. Demonstrate compliance with motor vehicle insurance requirements.
Resolution No. 21-112 -3- December 21, 2021
Benefits of Successful Completion
If an individual satisfies all requirements of the Program, the Administrator shall inform the City
Prosecutor, the Court and the Minnesota Commissioner of Public Safety (the “Commissioner”).
Upon notice of successful completion, the City Prosecutor must decline to prosecute the individual
or ensure the Court dismisses the charge. The City Prosecutor shall also ensure the Administrator
informed the Commissioner so that the Commissioner may reinstate the individual’s driver’s license.
Termination
An individual's participation in the Program must be terminated if:
1. The individual is found guilty of a moving traffic violation;
2. The individual fails to provide proof of vehicle insurance; or
3. The administrator of the Program informs the commissioner that the individual is no longer
satisfying the conditions of the Program.
The Administrator may determine additional reasons for terminating an individual’s participation
in the Program.
Fees
Participation fees charged to Program participants shall be determined by the third party
administrator of the Program and must comply with all requirements of Minnesota Statutes, section
171.2405.
Reporting
By February 1 of each even-numbered year, the Administrator shall provide a report to the City
concerning the results of the Program. The report must include, without limitation, the effect of
the Program on:
1. Recidivism rates for participants in the Program;
2. The number of participants who successfully completed the Program;
3. The amount charged to individuals for Program fees;
4. Payment of the fees and fines collected in the Program to cities, counties, and the state;
5. The total amount of money collected from participants in the Program;
6. The total amount of money, by category, paid or applied to reinstatement;
7. Educational support provided to participants in the Program;
8. The total number of participants in the Program;
9. The total number of participants terminated from the Program;
10. The reimbursement policy for all payments listed under clause (4) above; and
11. The amount of all payments listed under clause (4) above retained from participants who
were terminated from the Program; and
12. All recommendations made by all cities and counties for which the Administrator
administers the same or similar programs regarding the future of the Program and any
necessary or suggested legislative changes.
DRIVING DIVERSION PROGRAM
SERVICES AGREEMENT
FOR THE
CITY OF GOLDEN VALLEY
1. Contractual Agreement. This Agreement is made and entered into this ____ day of December, 2021,
by and between the City of Golden Valley, a Minnesota municipal corporation with its principal office at
7800 Golden Valley Road, Golden Valley, Minnesota 55427, (“City”) and Diversion Solutions, LLC, a
Minnesota limited liability company with its principal office at 415 Main Street, Red Wing, Minnesota
55066 (“Diversion Solutions”).
2. Purpose. The purpose of this Agreement is to implement the City’s License Reinstatement Program
authorized by Minnesota Statutes, section 171.2405 and approved by the Golden Valley City Council on
December 21, 2021 (the “Program”) attached hereto as Exhibit A.
3. Contract Terms. This Agreement shall be in force until either party exercises the termination clause
provided in Section 10.
4. Definitions:
A. Participant – an individual who has enrolled in the Program voluntarily or has otherwise been
ordered by the Court or prosecutor to complete the program.
B. Restitution Recovery – Fines, reinstatement fees, and diversion fees payable by a Participant.
5. City Duties – The following is needed for the implementation of the Program:
A. The City, or its designee, will conduct, as needed, authorization of applicants, meet with key
Diversion Solutions staff to offer procedural guidance, evaluate Program performance, and provide
support and direction to Diversion Solutions.
6. Diversion Solutions Duties - Diversion Solutions will provide the following services to the City in a
timely and efficient manner:
A. Operation and management of the Program for Participants who would otherwise be involved in the
court legal system
B. Perform daily operations and management of all clerical and accounting functions related to
individual Participant files.
C. Manage the collection and disbursement of Restitution Recovery Fees, Participant fees and other
fees as appropriate.
D. Provide necessary responses, correspondence, and follow-up of telephone inquiries to address
issues or questions of Participants.
E. Properly maintain all physical files, financial records, documentation, reports, computer files, etc.
as required by law or requested by the City.
F. Conduct classes designed to teach and provide meaningful information and lessons to Participants
on licensure, criminal consequences, and other appropriate topics.
G. Schedule and conduct all classes necessary for the program, which shall include but not be limited
to development of curriculum, provision of appropriate materials, and provision of appropriate
space/locations for the classes.
7. Reports. Maintain and provide to the City all records and reports required by Minnesota Statutes,
section 171.2405.
8. Program Operational Fees/Revenue. Diversion Solutions shall collect fees from Participants
according to the fee schedule below. Each Participant shall be charged a fee to participate in the Program
(“Program Fee”). The amount of the Program Fee shall be determined based on the amount of fines owned
according to the fee schedule below. If the Program Fee paid by a Participant is less than $350, the city will
not receive a portion of the participation. If the fee paid by the Participant is $350, Diversion Solutions will
pay the City $100 of the fee and retain the remaining $250.
In addition to Program Fees, Diversion Solutions may collect the additional fees listed below and shall not
be required to share any portion of the additional fees with the City.
Program Fees
Amount Owed in Fines Program Fee Due
$250 of less $ 140.00
$251-$500 $ 210.00
$501 or more $ 350.00
Other Fees
Fee Amount
Failure to attend Class $ 30 rescheduling fee
Reentry if FMR 90 $ 35 (accepted but did not start program)
Reentry if FMR 2 $ 150 (post-class citation, failure to make payment,
attorney/judge reentry)
CC processing fee $ 7 per transaction
9. CITY has no Financial Liability - It is understood and agreed by and between the parties that
Diversion Solutions will bear all financial liability for all aspects of its operations under this Agreement.
10. Termination of this Agreement:
A. This Agreement may be terminated at any time, without cause, by either party upon 30 days
written notice to the authorized agent of the City or Diversion Solutions.
B. This Agreement may be immediately terminated by the City at any time if the City determines
that Diversion Solutions is acting, or has acted at any time during the term of this Agreement,
in violation of state or federal law.
11. Amendments or Material Modifications - All amendments or modifications to this Agreement must be
in writing and approved by both parties.
12. No CITY Obligation - Diversion Solutions and Participant(s) who participate in the Program fully
understand that the program is a public service, and the City is held harmless and has no liability to make
recovery or obligation to take criminal action against Participant(s).
13. Criminal Action – Diversion Solutions acknowledges and will advise all Participants that the City
Attorney’s Office may reinstate prosecution, file a probation violation, or otherwise pursue prosecution of
the citation which brought the Participant(s) to the program if the Participant fails to participate, complete
the program, fails to attend court appearances, fails to remain law abiding, or the prosecutor exercises
discretion and revokes the offer for diversion.
14. Hold Harmless and Indemnification:
A. Indemnification. To the fullest extent permitted by law, Diversion Solutions, and Diversion
Solutions’s successors or assigns, agree to protect, defend, indemnify, save, and hold harmless
the City, its officers, officials, agents, volunteers, and employees from any and all claims;
lawsuits; causes of actions of any kind, nature, or character; damages; losses; or costs,
disbursements, and expenses of defending the same, including but not limited to attorneys’ fees,
professional services, and other technical, administrative or professional assistance resulting from
or arising out of Diversion Solutions’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct
by Diversion Solutions, or arising out of Diversion Solutions’s failure to obtain or maintain the
insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on
liability to which the City is entitled. The parties agree that these indemnification obligations shall
survive the completion or termination of this Agreement.
15. Independent Contractor:
A. Nothing contained in this Agreement is intended to or shall be construed in any manner as
creating or establishing the relationship of employer/employee between the parties. Diversion
Solutions shall at all times remain an independent contractor with respect to the services to be
provided under this agreement.
B. The City shall be exempt from payment of all unemployment insurance, FICA, retirement,
life and medical insurance, and workers' compensation insurance for any and all of Diversion
Solutions employees and agents. Payment of insurance premiums, tax withholding, and all
other benefits are strictly Diversion Solutions’ responsibility.
16. Subcontractor - Diversion Solutions shall not subcontract any portion of the work to be performed
under this Agreement without prior written approval of City. Diversion Solutions reserves the right to
assign this agreement with written City approval.
17. Data Practice - Diversion Solutions agrees to comply with the Minnesota Government Data Practices
Act and all other applicable state and federal laws relating to data privacy or confidentiality. Diversion
Solutions will immediately report to the department head signing this agreement any request from a third
party for information relating to this agreement. The City agrees to promptly respond to inquiries from
Diversion Solutions concerning data request. Diversion Solutions agrees to hold the City, its officers and
employees harmless from any claims resulting from the Diversion Solutions’s unlawful disclosure or use of
data protected under state and federal laws.
18. Compliance with the Law - Diversion Solutions agrees to abide by the requirements and regulations of
The Americans with Disabilities Act of 1990 (ADA), the Minnesota Human Rights Act (Minn. Stat.
C.363), the City Civil Rights Ordinance (Ch. 139), and Title VII of the Civil Rights Act of 1964. These
laws deal with discrimination based on race, gender, disabilities, religion, and with sexual harassment.
Violation of any of the above can lead to the termination of this Agreement.
19. Entire Agreement - This entire Agreement supersedes any and all other Agreements, either oral or
written, between the parties hereto with respect to the subject matter hereof, and contains all of the
Agreements between the parties with respect to said matter. Each party to this Agreement acknowledges
that no representations, inducements, promises, or agreements, oral or otherwise, have been made by either
party which are not embodied herein, and that no other agreements, statements, or promises not contained
within this Agreement shall be valid or binding. All provisions contained within this Agreement shall be
valid or binding. The laws of Minnesota and the United States of America shall govern all provisions
within this Agreement.
20. Audits and Inspections - The City or other governmental agency exercising regulatory function over
the City’s business activities, while exercising reasonable, non-disruptive procedures, may inspect
Diversion Solutions records at any time at City expense.
21. Notice – Any notice to be given hereafter by either party to the other, shall be in writing and may be
affected by personal delivery, or by registered mail, return receipt requested, addressed to the proper party,
to each of the parties’ respective address.
22. Insurance - Diversion Solutions and or its subcontractors agree to provide and maintain, at its own
cost and at all times during its performance under this contract until completion of the work, such liability
insurance coverage as is set forth below, and to otherwise comply with the provisions that follow:
A. Workers’ Compensation: Workers’ Compensation insurance in compliance with all
applicable statutes.
B. Auto Insurance – Owned and unowned
C. General Liability: “Commercial General Liability Insurance” (Insurance Service Office
policy form title), or equivalent policy form, providing coverage on an “occurrence,” rather
than on a claims made basis, the policy for which shall include, but not limited to, coverage
for bodily injury, property damage, personal injury, contractual liability (applying to this
contract), Independent Contractors, and Products-Completed Operations Liability. Coverage
for explosions, collapse and underground hazards shall not be included. Such a policy shall
name the City as an additional insured thereunder, and shall apply on a primary basis with
respect to any similar insurance maintained by the City, which other insurance of the City, if
any, shall apply in excess of Diversion Solutions insurance and not contributed therewith.
Diversion Solutions agrees to maintain Products-Complete Operations coverage on a
continuing basis for a period of at least two years after date of completion.
Such Commercial General Liability insurance policy shall provide a combined single limit in
the amount of at least $2,000,000 (two million) Each Occurrence, applying to liability for
bodily injury and property damage, and a combined single limit of at least the same amount
applying to liability for Personal Injury and Advertising Injury. Such minimum limits may be
satisfied by the limit afforded under Firm’s Commercial General Liability Insurance Policy,
or by such Policy in combination with limits afforded by an Umbrella or Excess Liability
Policy (or policies), provided that the coverage afforded under any such Umbrella or Excess
Policy is at least in all material respects as broad as that afforded by the underlying
Commercial Liability Policy, and further that the CITY is included as an additional insured
thereunder.
Such Commercial General Liability Policy and Umbrella or Excess Liability Policy (or
policies) may provide aggregate limits for some or all of the coverage afforded thereunder, so
long as such aggregated limits are not at any time during which such coverage is required to
be maintained hereunder reduced to less than the required Each Occurrence limit stated
above, and further, that the Umbrella or Excess Liability provides from the point that such
aggregate limits in the underlying Commercial General Liability Policy become reduced or
exhausted. An Umbrella or Excess Liability Policy which “drops down” to respond
immediately over reduced underlying limits, or in place of exhausted underlying limits, but
subject to a deductible or “retention” amount, shall be acceptable in this regard so long as
such deductible or retention amount does not cause the firm total deductibles or retention for
Each Occurrence to exceed $10,000.
D. Professional Liability:
Liability Insurance in the amount of at least $1,000,000 Each Occurrence (or “Wrongful Act”
or equivalent) and if applicable, Aggregate, covering Diversion Solutions Liability for
negligent acts, errors, or omissions in the performance of professional services in connection
with this Agreement. Diversion Solutions Professional Liability Insurance may afford
coverage on an occurrence basis or on a claim’s basis. It is, however, acknowledged and
agreed by Diversion Solutions, that under claims-made coverage, changes in insurers or in
insurance policy forms could result in the impairment of the liability insurance protection
intended for the City hereunder. Diversion Solutions therefore agrees that it will not seek or
voluntarily accept any such change in its Professional Liability Insurance coverage if such
impairment of the protection for the City could result; and further, that it will exercise its right
under any Extended Reporting Period (“tail coverage”) or similar claims-made policy option
if necessary or appropriate to avoiding impairment of such protection.
Diversion Solutions further agrees that it will, keep this required coverage and for an
additional period of two (2) years following cancellation of this agreement, immediately: (a)
advise the City of any intended or pending change in Professional Liability insurance or in
policy forms, and provide the City with all pertinent information that the City may reasonably
request to determine compliance with this paragraph; and (b) advise the City of any claims or
threat of claims that might reasonably be expected to reduce the amount of such insurance
remaining available for the protection of the City.
23. Publicity. At the City’s request, the City and Diversion Solutions shall develop language to use when
discussing the Services. Diversion Solutions agrees that it shall not release any publicity regarding the
Services or the subject matter of this Agreement without prior consent from the City. Diversion Solutions
shall not use the City’s logo or state that the City endorses its services without the City’s advanced written
approval.
24. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of
any other provisions or any other or further breach, and no such waiver shall be effective unless made in
writing and signed by an authorized representative of the party to be charged with such a waiver.
25. No Discrimination. Diversion Solutions agrees not to discriminate in providing products and services
under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual
orientation, status with regard to public assistance, or religion. Violation of any part of this provision may
lead to immediate termination of this Agreement. Diversion Solutions agrees to comply with the Americans
with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the
Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Diversion Solutions agrees to hold
harmless and indemnify the City from costs, including but not limited to damages, attorneys’ fees and staff
time, in any action or proceeding brought alleging a violation of these laws by Diversion Solutions or its
guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and
subcontractors. Upon request, Diversion Solutions shall provide accommodation to allow individuals with
disabilities to participate in all Services under this Agreement. Diversion Solutions agrees to utilize its own
auxiliary aid or service in order to comply with ADA requirements for effective communication with
individuals with disabilities.
26. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
27. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are
duly authorized to sign on behalf of their respective organization. In the event Diversion Solutions did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Diversion Solutions, described in this Agreement, personally.
28. Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one
and the same instrument. This Agreement may be transmitted by electronic mail in portable document
format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original
signatures.
IN WITNESS WHEREOF, the parties have executed the Agreement as of the date first written above
DIVERSION SOLUTIONS, LLC CITY OF GOLDEN VALLEY
By: _____________________________________
Scott Adkisson, CEO
By: ___________________________________
Shepard M. Harris, Mayor
By: ___________________________________
Timothy J. Cruikshank, City Manager
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. M. Actions for Olin parcels:
1. Approve Resolution No. 21-113 to Accept Donation of Deed for Basin (6920 Glenwood Ave)
2. Approve Amended Subdivision Agreement Relocation Trail Easement
3. Approve New Trail Easement Lot 3
Prepared By
Marc Nevinski, Physical Development Director
Summary
In June of 2017, Paul Olin sued the City alleging the City was discharging stormwater onto a lot he
owned at 6920 Glenwood Ave with a natural basin, thereby making it unbuildable. The City asserted it
had done nothing to increase stormwater flow and that runoff had actually been reduced. The City
sought summary judgement in the case but the judge directed the City and Dr. Olin to negotiate a
settlement. A settlement agreement was eventually reached and identified a number of actions that
both parties agreed to in order to resolve the lawsuit. Council approved the settlement agreement
(attached) on September 4, 2018. Council is asked to consider the following actions to fulfill the terms
in the settlement agreements:
a. Dr. Olin donates the Basin Lot to the City of Golden Valley
The Olin’s have submitted to the City a quit claim deed for Lot 2, Block 1 Fahrendorff Addition.
There are no restrictions being placed on the lot but is unbuildable and will become part of the
City’s stormwater system. It is also planned to include a portion of the relocated trail from
Harold Avenue to Glenwood Ave, as discussed below. A two-thirds majority of the Council must
approve the donation.
b. The Development Agreement to be amended to reflect the new location of the trail easement.
Under the terms of the settlement agreement, the City agreed to the relocation of the existing
trail easement located between Lots 1 & 2 of the subdivision and to Lot 3. The Olin’s have
provided a new trail easement agreement to locate the easement on Lot 3. The Council will
consider vacating the existing trail easement between Lots 1 & 2 in a separate agenda item
following a public hearing. To reflect the new location of the trail easement, the development
agreement must be amended to strike section 5. (f) in its entirety. This section currently states:
5. (f) Signage identifying the Walkway Easement area as “Future Sidewalk”
between Lot 1 and Lot 2 prior to construction of both dwellings.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Financial Or Budget Considerations
There are no immediate or direct budget implications resulting from these actions. However, the
settlement agreement obligates the eventual cost of the trail improvement and maintenance to the
City, as well as some improvements to the storm water pipes on the lot as part of a future and
currently undefined public improvement project.
Recommended Action
• Motion to approve Resolution No. 21-113 accepting the donation of Lot 2, Block 1 Fahrendorff
Addition.
• Motion to Authorize the Mayor and City Manager to execute the First Amendment to
Development Agreement, Olin Woods Addition, in a form approved by the City Attorney.
• Motion to Approve New Trail Easement, Lot 3.
Supporting Documents
• Location Map (1 page)
• Resolution No. 21-113 accepting the donation of the Basin Lot (3 pages)
• First Amendment to the subdivision Development Agreement, Olin Woods Addition (4 pages)
• Subdivision Development Agreement, Olin Woods Addition – 2013 (7 pages)
• Full and Final Settlement Agreement and Release - Dr. Paul Olin vs. the City of Golden Valley
(4 pages)
Approve amendment todevelopment agreement
New Trail EasementLocation
Approve ResolutionAccepting Donation of Lot
Lot 2, Block 1Fahrendorff Addn
Lot 3, Block 1Olin Woods Addn
Lot 1, Block 1Olin Woods Addn
Lot 2, Block 1Olin Woods Addn
Glenwood Ave
Harold Ave
H a ro ldAve6860
6900
6855
6929
6941
6945
0 50 10025Feetby the City of Golden Valley, 12/13/2021 I
RESOLUTION NO. 21-113
RESOLUTION ACCEPTING A DONATION OF LAND FROM
PAUL OLIN AND MARY KATHRYN OLIN
WHEREAS, the City Council, on September 4, 2018, approved a settlement
agreement regarding a civil action captioned Dr. Paul Olin v. City of Golden Valley, and
WHEREAS, the settlement agreement stipulated that Dr. Paul Olin would donate to
the City of Golden Valley the parcel of land referred to as the "basin lot" and legally
described as Lot 2, Block 1, Fahrendorff Addition; and
WHEREAS, Paul Olin and Mary Kathryn Olin have provided the City of Golden
Valley a Quit Claim deed for the "basin lot"; and
WHEREAS, the Resolution and Minnesota Statutes, section 465.03 state that a
grant or gift of real or personal property must be accepted by the City Council by resolution
and be approved by a two-thirds majority of the Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the attached
quit claim deed for the "basin lot" legally described as Lot 2, Block 1, Fahrendorff Addition
in Golden Valley, Minnesota.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
Shepard M. Harris, Mayor
ATTEST:
Theresa Schyma, City Clerk
THE CITY OF GOLDEN VALLEY ·
STATE OF MINNESOTA
} ss
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me this 14th day of
December 2021, by Shepard M. Harris, Mayor, and Timothy J. Cruikshank, City Manager, of
The City of Golden Valley, a Minnesota municipal corporation, on behalf of the organization.
DRAFTED BY:
City of Golden Valley (MTC)
7800 Golden Valley Road
Golden Valley, MN 55427
(763)590-8000
Notary Public
______________________________
Shepard M. Harris, Mayor
______________________________
Timothy J. Cruikshank, City Manager
SUBDIVISION DEVELOPMENT AGREEMENT
Olin Woods Addition
AGREEMENT dated this 15th day of January, 2013, by and between the City of Golden
Valley, a Minnesota municipal corporation (the "City"), and Dr. Paul Olin (the "Developer").
1.Reauest for Plat Approval. The Developer has asked the City to approve the subdivision
of land and a plat of land to be known as Olin Woods Addition, which land is legally
described on Attachment One, attached hereto and hereby made a part hereof
hereinafter referred to as the "subject property").
2.Conditions of Plat Approval. The City has approved the subdivision and the plat on the
following conditions:
a. Conformance to, and inclusion of, all provisions of the Final Plans for Olin Woods
Addition dated January 15, 2013, prepared by Brandt Engineering & Surveying .
d. Payment of all applicable fees including a Park Dedication fee of$850.00 and other
fees identified in the current fee schedule.
e. Incorporation of any easements necessary to accommodate trails and walkways,
drainage, wetlands, floodplain, streets and utilities.
f. Marketable title in the Developer, if the City attorney determines a title review is
necessary before final plat approval.
g. It is the present intention of the City Council not to grant to the Developer any
variances for the subdivision except a waiver to Section 12:20, Subdivision 5(A) of
City Code allowing Lot 1 to measure 62.6 feet in width at the northeast front setback
and Lot 2 to measure 66.6 feet in width at the northeast front setback.
h. Removal of the gravel driveway onto Glenwood Avenue and the gravel
turnaround/parking area along Glenwood Avenue adjacent to the development
upon construction of the new homes. No new driveways are allowed to be
constructed onto Glenwood Avenue.
3.Effect of Subdivision Approval. For two (2) years from the date of this Agreement, no
amendments to the City's Comprehensive Plan, or official controls shall apply to or
affect the use, development density, lot size, lot layout or dedications of the approved
plat unless required by state or federal law or agreed to in writing by the City and the
Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to
the full extent permitted by state law, the City may require compliance with any
amendments to the City's Comprehensive Guide Plan, official controls, platting or
dedication requirements enacted after the date of this Agreement.
4.Development Plans. The subject property shall be developed in accordance with the
approved plans, original copies of which are on file with the City Department of Public
Works. If the plans vary from the written terms of this Agreement, the written terms
shall control.
1
5.Installation bv Developer. The Developer shall install or cause to be installed and pay
for the following, hereinafter referred to as the "Developer Improvements." The
grading, erosion control and landscaping shall all be made in accordance with City
approved plans.
a. Setting of Lot and Block Monum nts
b. Surveying and staking of work required to be performed by the Developer.
c. Gas, electric, telephone, and cable lines prior to building occupancy
d. One set of sewer and water services per dwelling prior to building occupancy
e. Installation of driveway aprons
f. Signage identifying the Walkway Easement area as "Future Sidewalk" between Lot 1
and Lot 2 prior to construction of both dwellings.
g. Other items as necessary to complete the development as stipulated herein or in
other agreements
6.Grading, Draina e/Site Gradin/Erosion Control and Clean up. Site grading for each lot
shall be completed by the Developer, or his assignee, at its cost in accordance with the
Stormwater Management Permit for each lot issued and approved by the City at the
time of home construction. If required, such activities shall also be approved by the
Bassett Creek Watershed Management Commission and be in accordance with an
NPDES permit. The Developer or its assigns shall comply with the terms of the
Stormwater Management Permit issued for each home.
The Developer, or his assignee, shall obtain a tree preservation permit for each lot.
7.Permit. The Developer hereby grants the City, its agents, employees, officers and
contractors a permit to enter the Subject Property to perform all work and inspections
deemed appropriate by the City during the site development including home
construction.
8.Assessment for Public Works Costs.
a. The Developer shall obtain the appropriate permits for and install sewer and water
services to said Lots 1, 2 and 3 & driveway aprons for said Lots 1, 2 and 3 as
determined by the City Engineer. The Developer is required to obtain necessary
Right of Way (ROW) permits and utility permits from the City and Hennepin County.
b. The Developer shall hold the City and its officers and employees harmless from
claims made by itself and third parties for damages sustained or costs incurred
resulting from plat or subdivision approval and development of the Subject
Property. The Developer shall indemnify the City and its officers and employees for
all costs, damages or expenses which the City may pay or incur in consequence of
such claims, including attorney's fees.
2
9.Park Dedication. The Developer agrees to pay a park dedication fee in the amount of
850 at or before the time of execution of any plat by the City.
10. Propertv Fees, Char es and Assessments. The Developer understands that builders will
be required to pay for the Subject Property fees, charges and assessments in effect at
the time of issuance of building permits. The rates for each of these items will be set
according to the current rate structure at the time the building permit is received.
11. Developer's Default. In the event of default by the Developer as to any of the work to
be performed by its hereunder, the City may, at its option, perform the work and the
Developer shall promptly reimburse the City for any expense incurred by the City,
provided the Developer is first given notice of the work in default, not less than 48 hours
in advance. This Agreement is a license for the City to act, and it shall not be necessary
for the City to seek a court order for permission to enter the land. When the City does
any such work, the City may, in addition to its other remedies, levy the cost in whole or
in part as a special assessment against the Subject Property. Developer waives its rights
to notice of hearing and hearing on such assessments and its right to appeal such
assessments pursuant to Minnesota Statutes, Section 429.081.
12. Miscellaneous.
a. The Developer represents to the City that the development of the Subject Property,
the subdivision and the plat comply with all city, county, metropolitan, state and
federal laws and regulations including, but not limited to: subdivision ordinances,
zoning ordinances and environmental regulations.
b. Third parties shall have no recourse against the City under this Agreement.
c. Breach of the terms of this Agreement by the Developer shall be grounds for denial
of building permits, including lots sold to third parties.
d. If any portion, section, subsection, sentence, clause, paragraph or phase of this
Agreement is for any reason held invalid, such decision shall not affect the validity of
the remaining portion of this Agreement.
e. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this Agreement. To be binding, amendments or waivers shall be in
writing, signed by the parties and approved by written resolution of the City Council.
The City's failure to promptly take legal action to enforce this Agreement shall not
be a waiver or release.
f. This Agreement shall run with the land and may be recorded against the title to the
property. The Developer agrees to provide the execution of amendments to this
Agreement, as are necessary to effect the recording hereof. After the Developer has
completed the wark required of it under this Contract, at the Developer's request,
the City will execute and deliver to the Developer a release.
3
g. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter
arising, available to the City, at law or in equity, or under any other agreement, and
each and every right, power and remedy herein set forth or otherwise so exciting
may be exercised from time to time as often and in such order as may be deemed
expedient by the City and shall not be a waiver of the right to exercise at any time
thereafter any other right, power or remedy.
h. The Developer may not assign this Agreement without the written permission of the
City Council,
i. It is the present intention of the Council not to grant to the developer variances for
this subdivision.
13. Notices. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by
registered mail at the following address:
Dr. Paul Olin
6900 Harold Ave.
Golden Valley, MN 55422
Notices to the City shall be in writing and shall be either hand delivered to the City
Manager, or mailed to the City by registered mail in care of the City Manager at the
following address:
City Manager
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above
written.
CITY OF GO DEN VALLEY
By:
She ard M. Harris, M yor
By:
Thomas D. Burt, Cit ager
DEVELOPER
By. 7 (.
Its l/w `^'r'
4
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of`l(_ ,
2013, by Shepard M. Harris, Mayor, and Thomas D. Burt, City Manager, of the City of Golden
Valley, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
E
JU II"i A, JALL'
a
ta Public
rh b. c aa.t,2ote
s
STATE OF MINNESOTA )
ss.
COUNTY OF L VL 7fh )
G 'The foregoing instrument was acknowledged before me this day of
20, by Dr. Paul Olin, on behalf of the said Developer.
1 `
w wM, m N ry Public
JUpITH A. NALLY
NOTARY PUB.I•IMNINIE.'SOTI1
h MIIO 6*Yr MR af.2018
5
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Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. N. Approve 2022 Compensation Grid and Classification Table, Resolution No. 21-114
Prepared By
Kirsten Santelices, Deputy City Manager/Human Resources Director
Summary
To exemplify transparency with the community, each year the City Council reviews and adopts the
City’s compensation grid and classification table. To ensure consistency within its compensation and
classification structure, the City continues to engage its consultant David Drown and Associates (DDA)
to review each new position and grade them accordingly. The attached resolution includes the current
classification and compensation for all full-time/part-time regular and seasonal/temporary/variable
hour/intern positions.
The following positions are currently under review with DDA:
Accountant
Brookview Events Coordinator (moving from .75 to 1.0)
Community Service Officer I
Community Service Officer II
Deputy Fire Marshal
Recreation Coordinator (moving from .50 to 1.0)
Once graded by DDA, these positions will be updated in the Classification Grid. All of these positions
have been discussed with City Council and were approved through the 2022 budget process.
Financial Or Budget Considerations
Updated classification and compensation are all reflected in the 2022 budget.
Recommended Action
Motion to approve Resolution No. 21-114 adopting the Implementation of the 2020 Compensation
Stud and Establishing the Compensation Grid and Classification Table.
Supporting Documents
• Resolution No. 21-114 Approving Implementation of 2020 Compensation Study and Establishing
Compensation Grid and Classification Table (5 pages)
RESOLUTION NO. 21-114
RESOLUTION APPROVING IMPLEMENTATION
OF 2020 COMPENSATION STUDY AND
ESTABLISHING COMPENSATION GRID
AND CLASSIFICATION TABLE
WHEREAS, in 2020, the City conducted a full compensation and classification study (the
“Study”) to ensure the City is paying competitive and fair wages to its employees; and
WHEREAS, on December 15, 2020 the City Council approved implementation of the Study;
and adopted the compensation grid for the City; and
WHEREAS, on December 15, 2020 the City also adopted a Classification Table that
assigned a grade to each position within the City; and
WHEREAS, positions are routinely reviewed and reclassified according to position
responsibilities; and the Council approved changes to the classification table by Resolution 21-13
on March 16, 2021; and by Resolution 21-38 on May 18, 2021; and
WHEREAS, in alignment with the City’s values of communication and accountability, it is the
City’s practice for the City Council to review and adopt the Compensation Grid and Classification
Table annually.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that:
1. The City hereby adopts the following 2022 Full-Time & Part-Time Regular Compensation
Grid effective January 1, 2022:
Grade
Compensation Grid-2022
4.90% 4.90% 4.90% 4.90% 4.90% 4.90%
1 2 3 4 5 6 7
1 $19.23 $20.17 $21.16 $22.20 $23.29 $24.43 $25.62
2 $20.38 $21.38 $22.43 $23.53 $24.68 $25.89 $27.15
3 $21.60 $22.66 $23.77 $24.93 $26.15 $27.44 $28.78
4 $22.90 $24.02 $25.20 $26.43 $27.73 $29.08 $30.51
5 $24.50 $25.70 $26.96 $28.29 $29.67 $31.12 $32.64
6 $26.21 $27.50 $28.85 $30.26 $31.74 $33.30 $34.93
7 $27.52 $28.87 $30.28 $31.77 $33.33 $34.96 $36.68
8 $28.62 $30.03 $31.50 $33.04 $34.66 $36.36 $38.14
9 $29.78 $31.24 $32.77 $34.37 $36.06 $37.82 $39.67
10 $31.26 $32.79 $34.40 $36.08 $37.85 $39.71 $41.65
11 $35.33 $37.06 $38.88 $40.78 $42.78 $44.88 $47.07
12 $37.44 $39.28 $41.20 $43.22 $45.34 $47.56 $49.89
13 $39.32 $41.24 $43.26 $45.38 $47.61 $49.94 $52.39
14 $40.89 $42.89 $45.00 $47.20 $49.51 $51.94 $54.49
15 $42.93 $45.03 $47.24 $49.56 $51.98 $54.53 $57.21
16 $45.51 $47.74 $50.07 $52.53 $55.10 $57.80 $60.64
17 $48.25 $50.61 $53.09 $55.69 $58.42 $61.28 $64.28
18 $52.58 $55.16 $57.86 $60.70 $63.67 $66.79 $70.06
19 $55.21 $57.91 $60.75 $63.73 $66.85 $70.13 $73.56
20 $57.97 $60.81 $63.79 $66.91 $70.19 $73.63 $77.24
21 $60.87 $63.86 $66.98 $70.27 $73.71 $77.32 $81.10
22 $64.52 $67.68 $71.00 $74.48 $78.13 $81.95 $85.97
23 $68.39 $71.74 $75.26 $78.95 $82.81 $86.87 $91.13
2. The City hereby adopts the following updated Full-Time & Part-Time Regular Classification
Table:
New Grade Title
1
2 Community Service Officer
Guest Services Specialist
Recreation Coordinator
3 Administrative Assistant – Fire Department
Brookview Events Coordinator
Lead Community Service Officer
Police Department Office Assistant
4 Administrative Assistant – Inspections
Administrative Assistant – Parks And Recreation
Engineering Assistant
Inspections & Development Assistant
Lead Cook
Turf Maintenance Assistant
5 Accounting Technician
Assessments/Accounts Payable Technician
Motor Vehicle License Clerk
Planning Assistant
Police Assistant
Public Works Assistant
6 Facilities Maintenance Specialist
Executive Assistant - City Manager’s Office
Inspections Administrative Specialist
Physical Development Assistant/Deputy City Clerk
Utility Billing Specialist
7 Communications Specialist
Golf Operations Coordinator
Maintenance Worker/Mechanic
Park Maintenance Worker
Street Maintenance Worker
Turf Equip Technician /Mechanic
Utilities Maintenance Worker
Web/Graphic Designer
8 Community Connection and Outreach Specialist
Environmental Specialist
Fire Inspector I
Head Chef/Kitchen Supervisor
Information Technology Technician
Public Works Inspector
Restaurant and Catering Supervisor
Utilities Specialist
Vehicle Maintenance Worker/Mechanic
9 City Forester
Engineering Technician II
Water Distribution Specialist
Park Maintenance Field Supervisor
Street Maintenance Field Supervisor
Utilities Maintenance Field Supervisor
Vehicle Maintenance Field Supervisor
10 Assistant Golf Operations Manager
Engineering Technician III
GIS Specialist
Planner
Police Operations Supervisor
11 Accountant
Accounting Coordinator
Building Inspector
Crime Analyst Supervisor
Deputy Registrar Supervisor
Greens & Turf Specialist
Information Technology Specialist
Patrol Officer
Recreation & Facilities Supervisor
Recreation Supervisor
12 Golf Maintenance Supervisor
Restaurant & Catering Manager
13 City Clerk
Equity and Inclusion Manager
14 Accounting Supervisor
Assistant City Engineer
Environmental Resources Supervisor
Golf Operations Manager
Park Superintendent
Street And Vehicle Maintenance Superintendent
Utilities Superintendent
15 Assistant Fire Chief
Building Official
Sergeant
16 Housing and Economic Development Manager
Information Technology Supervisor
Planning Manager
17 Police Commander
18 City Engineer
Communications Director
19 Finance Director
Fire Chief
Parks & Recreation Director
Physical Development Director
Public Works Director
20
21 City Attorney
Deputy City Manager/Human Resources Director
Police Chief
22
23 City Manager
3. The City hereby adopts the following 2022 Seasonal, Variable Hour, Temporary and Intern
Positions Compensation Grid, effective March 1, 2022:
Steps 1 2 3 4 5 6 7
Grade
1 11.47 12.06 12.63 0.00 0.00 0.00 0.00
2 12.26 12.89 13.51 14.15 14.76 15.38 15.83
3 12.78 13.42 14.06 14.74 15.38 16.03 16.47
4 13.23 14.03 14.72 15.39 16.09 16.77 17.21
5 13.47 14.54 15.25 15.97 16.68 17.46 17.92
6 14.66 15.08 16.28 16.83 17.54 18.42 18.87
7 17.20 18.00 18.70 19.38 20.15 20.88 21.34
4. The City hereby adopts the following 2022 Seasonal, Variable Hour, Temporary and Intern
Positions Classification Table:
Grade Position
1 Starter/Ranger
Warming House
2 316 Restaurant Positions:
• Bartender
• Server
• Dishwasher/Bar‐Back
Election Judge (Step 6)
Indoor Playground Attendant
Park & Reaction Seasonal Athletics:
• Playground Leader
• Field Attendant
• Sports Instructor
Golf Operations:
• Beverage Cart Attendant
• Par 3 Cashier
• Range Supervisor
3 Election Captain (Step 6)
Pro Shop Cashier
4 Community Center Attendant
Golf Maintenance Operator
Parks and Recreation Program Specialist
Seasonal Public Works Worker
5 Golf Office Assistant
Pathways Intern
6 Community Health Worker Intern
Golf Maintenance Technician
Lead Pro Shop Cashier
Park and Recreation Intern
7 Assistant Senior Program Coordinator
Banquet and Restaurant Staff Coordinator
Cook
Community Development Intern
Engineering Intern
Water Resources Intern
Golf Staff Coordinator
Guest Services Lead
5. The City hereby adopts the following paid on-call firefighter compensation, effective January
1, 2022:
Position Hourly Rate
Battalion Chief $24.60
Captain $22.79
Lieutenant $21.14
Firefighter $18.36
Firefighter-Apprentice $15.60
Firefighter in Training $12.55
6. The Council shall approve all classification changes that increase the budget. Changes to
job title and other modifications that do not increase the budget shall not require Council
approval. The most current Job Classification Grid shall be kept on file with the Human
Resources Department.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December, 2021.
______________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. O. Approval of Final Plat – Spire Golden Valley, Resolution No. 21-115
Prepared By
Myles Campbell, Planner
Summary
At the November 16, 2021, City Council meeting, the Council held a public hearing on the Preliminary
Plat for the minor subdivision at 6440 Wayzata Boulevard. After the hearing, the Council approved the
Preliminary Plat which would split the existing parcel into two lots. The Final Plat has now been
presented to the City. Staff has reviewed the Final Plat and finds it consistent with the approved
Preliminary Plat and the requirements of City Code.
Financial Or Budget Considerations
None
Recommended Action
Motion to adopt Resolution No. 21-115 Approval of Plat – Spire Golden Valley Addition
Supporting Documents
• Resolution No. 21-115 for Approval of Plat – Spire Golden Valley (1 page)
• Final Plat of Spire Golden Valley (1 page)
RESOLUTION NO. 21-115
RESOLUTION FOR APPROVAL OF PLAT – SPIRE GOLDEN VALLEY
WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice,
has heretofore conducted a public hearing on the proposed plat to be known as Spire
Golden Valley covering the following described tracts of land:
Lot 1, Block 1, FLORIDA RESTAURANTS ADDITION except that part which lies
Southerly of a line run parallel with and distant 30 feet Northerly of Line 1 described
below:
Line 1: Beginning at a point on the East line of Section 5, Township 117 North,
Range 21 West, distant 49.18 North of the East Quarter corner thereof; thence run
Westerly at an angle of 78 degrees 53 minutes 53 seconds from said East section
line (measured from North to West) for 178.86 feet; thence deflect to the left on a
tangential curve having a radius of 11,455.16 feet and a delta angle of 1 degree 31
minutes 00 seconds for 303.2 feet; thence on a tangent to said curve for 200 feet
and there terminating, according to the recorded plat thereof, Hennepin County,
Minnesota.
WHEREAS, all persons present were given the opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley, that said proposed plat be, and the same hereby is, accepted and approved, and
the proper officers of the City are hereby authorized and instructed to sign the original of
said plat and to do all other things necessary and proper in the premises.
Adopted by the City Council this 21st day of December, 2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Anderson Engineering of Minnesota, LLC13605 1st Avenue North,Suite 100Plymouth, MN 55441763-412-4000 (o) 763-412-4090 (f)www.ae-mn.comENGINEERINGARCHITECTURELAND SURVEYINGENVIRONMENTAL SERVICESLANDSCAPE ARCHITECTURESPIRE GOLDEN VALLEY
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
3. P. Approve Resolution No. 21-116 Adopting Amendment to Employee Handbook
Prepared By
Kirsten Santelices, Deputy City Manager/Human Resources Director
Summary
At the Council Work Session on December 14, 2021, the City Council reviewed proposed changes to the
Employee Handbook. Staff shared with the City Council that periodic changes to the handbook are
important to ensure compliance with state and federal laws and equitable and inclusive policy
practices. At the Work Session the City Council and staff reviewed the following policy updates:
• Respectful Workplace: Accommodations for Pregnancy and Nursing Mothers
• Workplace Rules: Appearance and Dress
• Technology Use Policy: Security
• Benefits: Benefit Eligibility
• Benefits: Miscellaneous
• Time Away from Work: Leave Donation
• Safety: Alternative Duty as a Reasonable Accommodation
Additionally, City Attorney Cisneros shared changes in legislation which impacts the City’s remote
working policy. As such, an additional policy change was recommended under Hours of Work and Time
Tracking: Flexible Work Arrangement.
Staff proposes that Council adopt the updated policies into the handbook. The approved changes will
go into effect January 1, 2022.
Financial Or Budget Considerations
None.
Recommended Action
Motion to adopt Resolution No. 21-116 amending the employee handbook.
Supporting Documents
• Resolution No. 21-116 Adopting Amendment to Employee Handbook (1 page)
RESOLUTION NO. 21-116
RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK
WHEREAS, a completely revised Employee Handbook was adopted by Resolution 11-81 on
December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on March 20, 2012;
amended by Resolution 12-100 on December 18, 2012; amended by Resolution 13-65 on July 16, 2013;
and amended by Resolution 17-19 on April 20, 2017; and amended by Resolution 17-85 on December
17, 2017; and amended by Resolution 18-87 on December 18, 2018; and amended by Resolution 19-75
on December 17, 2019; and amended by Resolution 20-81 on December 15, 2020; and Amended by
Resolution 21-17 on April 6, 2021; and Amended by Resolution 21-46 on June 15, 2021, and
WHEREAS, the Employee Handbook has been revised to include updated policies and
procedures, including employee benefits, complying with state and federal laws, and updated
language to reflect advice of legal counsel in a manner that involves providing employees with an
updated handbook; and
WHEREAS, the above-referenced amendments will become effective as of January 1, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the
amendments to the “City of Golden Valley Employee Handbook” dated January 1, 2022 is hereby
adopted, and the revised policies supersede all previously adopted policies and procedures except
those contained in approved union contracts.
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December, 2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa J. Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
4. A. Public Hearing - Approving Vacation of Trail Easement in Olin Woods Addition, Resolution No. 21-117
Prepared By
Marc Nevinski, Physical Development Director
Summary
In June of 2017, Paul Olin sued the City alleging the City was discharging stormwater onto a lot (i.e. the
Basin Lot) with a natural basin thereby making it unbuildable. The City asserted it had done nothing to
increase stormwater flow and that runoff had actually been reduced. The City sought summary judgement
in the case but the judge directed the City and Dr. Olin to negotiate a settlement. Following some
negotiation, a settlement agreement was reached where the City agreed to relocate the existing trail
easement established as part of the original subdivision from lots 1 and 2 to Lot 3. Earlier on its agenda,
Council considered an amendment to the development agreement regarding the trail easement signage.
The Olin’s have already provided a new trail easement agreement to locate the easement on Lot 3.
A notice of public hearing regarding the proposed easement vacation was published and posted and letter
were sent to the affected property owners. Staff also sent a letter to all private utility companies requesting
their review and comment, and there been no objection to this easement vacation. As the easement is not
adjacent to public waters, notice the Commissioner of Natural Resources is not required. In accordance
with state statutes, a four-fifths majority vote in favor of the resolution is required to approve the
easement vacation.
Financial Or Budget Considerations
There are no immediate or direct budget implications resulting from these actions. However, the
settlement agreement obligates the eventual cost of the trail improvement and maintenance to the City, as
well as some improvements to the storm water pipes on the lot as part of a future and undefined public
improvement project.
Recommended Action
Motion to adopt Resolution No. 21-117 Vacating the Trail Easement between Lots 1 and 2, Olin Woods
Addition.
Supporting Documents
• Easement Vacation Exhibit (1 page)
• Resolution No. 21-117 Vacating the Trail Easement between Lots 1 and 2, Olin Woods Addition (2
pages)
Vacate TrailwayEasementLot 1, Block 1Olin Woods Addn
Lot 2, Block 1Olin Woods Addn
GlenwoodAve HaroldAve
H a ro ld A v e
6900
6945
0 40 8020Feetby the City of Golden Valley, 12/13/2021 I
RESOLUTION NO. 21-117
RESOLUTION VACATING TRAIL EASEMENT
BETWEEN LOTS 1 AND 2, BLOCK 1, OLIN WOODS ADDITION
WHEREAS, Paul S. Olin and Mary Kathryn Olin granted a trailway easement to the
City of Golden Valley between Lots 1 and 2, Block 1, Olin Woods Addition in an easement
agreement dated April 21, 2014 (Doc No T05339834); and
WHEREAS, the City and Paul Olin entered into a settlement agreement on
September 4, 2018 in the case of Dr. Paul Olin v City of Golden Valley; and
WHEREAS, the settlement agreement stated the City would vacate the permanent
trail easement described as:
Lots 1 and 2, Block 1, OLIN WOODS ADDITION, according to the
proposed plat thereof, Hennepin County, Minnesota.
A permanent easement for trailway purposes being that part of the
above described parcels which lies within a 12.00-foot-wide strip of
land being 6.00 feet wide on each side of the property line between
Lots 1 and 2, Block 1, OLIN WOODS ADDITION.
WHEREAS, Paul Olin and the City have agreed to a new location for the trailway
easement with in the OLIN WOODS ADDITION, and Paul Olin and Mary Kathryn Olin have
provided the City a signed agreement for the new location of the trailway easement; and
WHEREAS, the City initiated the vacation of the existing trailway easement in
conformance of the terms of the settlement agreement; and
WHEREAS, the City Engineer reviewed and examined City records related to the
easement and determined that no public utilities exist within the area proposed for
vacation; and
WHEREAS, a public hearing to consider the vacation of such easement was held on
December 21, 2021 before the City Council in the City Hall located at 7800 Golden Valley
Road, Golden Valley, MN at 6:30 p.m. after due published and posted notice had been
given twice on December 9, 2021 and December 16, 2021, as well as personal mailed
notice to all affected property owners mailed on December 10, 2021 by the City Clerk and
all interested and affected persons were given an opportunity to voice their concerns and
be heard; and
WHEREAS, the Council has evaluated its interest and use of the trailway easement
and has determined and found the new trailway easement location to be acceptable.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley that:
1. The petition for vacation is hereby granted and the trailway easement described
above is hereby vacated:
Adopted by the City Council of Golden Valley, Minnesota this 21st day of December 2021.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
4. B. Public Hearing – Zoning Text Amendments – Use Table Updates, Ordinance No. 728 and
Approving Resolution No. 21-118 Authorizing Summary Publication of the Ordinance
Prepared By
Myles Campbell, Planner
Jason Zimmerman, Planning Manager
Summary
Over the last year, staff and Commissioners have been reviewing various aspects of the lists of
permitted, conditional, and restricted uses in the Zoning Chapter with the intention of proposing
Zoning Text Amendments to better align these sections of code with the Comprehensive Plan and to
streamline the language and layout to be more easily interpreted by residents, businesses, and other
users.
The revisions to code include:
• Providing summary tables for all of the uses in each zoning district in an easy to read
format and including this in the Zoning Chapter.
• Updating and refining the listed uses for each zoning district via consolidation,
elimination, consistent language, etc.
• Reorganizing the Sub-Districts of the Institutional zoning district to match what was
included in the Comprehensive Plan.
• Expand where Places of Worship can be located and how they can be permitted in order
to comply with RLUIPA.
• Modify the uses accommodated in multi-family zoning districts to include manufactured
home parks as a conditional use. This is a requirement laid out in State statute.
Use Tables
The City Code’s current handling of allowed land uses by zoning district was the original
impetus for this larger review. While not as much of an issue in zoning districts such as R-1
(Single-Family Residential) because of the relatively small number of uses, in zoning districts
with many uses, the current code is not user-friendly. For example, in the Industrial zoning
district there are listed 13 unique permitted uses and 17 unique conditional uses. This code
section also refers readers to the Light Industrial zoning district chapter, as it allows all 14
permitted, 26 conditional, and one restricted uses from that district.
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
While there is a need to delineate between these uses, the list format and the need to flip
between different zoning chapters contributes to poor accessibility for the code. As an
alternative, Planning Commission and Staff began researching the potential to reformat these
land use restrictions into a table format.
Use tables are a common tool used by communities both in the metro and nationally in order to
make sense of what types of land uses are allowed or prohibited in certain zoning districts. At a
glance, users should be able to get a better idea of in which districts a particular use is allowed,
and whether that use is permitted by-right or if City approvals are necessary. This is especially
salient for a business-user who may be comparing and contrasting further between different
Cities when searching for a location.
From 2020 into 2021, the Planning Commission and staff went through the code for each
zoning district to examine its allowed land uses. In addition to the table reorganization, the
Planning Commission also examined where these land uses could be streamlined and updated.
For example, the Commercial Zoning District called out a number of one-off retail uses despite
also including a broader “general retail” catch-all category. The body saw no reason why a
“plumbing shop” or “shoe repair store” would need to be singled out from general retail, and so
these uses could be removed. Other uses were examined based on their level of review. A
conditional use requires appearance at two public hearings, costs associated with site planning
and other checks that must be met before commencing a use. While these are often necessary
to prevent negative impacts on adjacent properties, the Planning Commission did identify some
uses that could be addressed as “restricted uses.” This category has been used for other land
uses like tobacco retailers and lays out established restrictions all such uses must meet. As a
fully administrative review, the timeline of approval is shortened significantly.
Revised Institutional Sub-Districts
This item is covered more in depth in the accompanying memo on the Zoning Map amendment.
RLUIPA Compliance
During review of land uses, staff took the opportunity to update the code’s handling of religious
institutions to reflect recent case law updates towards the Religious Land Use and
Institutionalized Persons Act (RLUIPA). The requirements for compliance can be summarized
into two main areas: treatment of religious places of assembly equivalent to non-religious
counterparts (equal terms violations), and the provision of sufficient opportunities for religious
institutions without illegitimate restriction (substantial burden violations). RLUIPA is far from
settled case law and different Federal Court Circuits have adopted different standards of review
specifically for the “equal terms violations” which refer to cases where places of worship are
treated inequitably compared to non-religious uses. The Federal Eighth Circuit (which
Minnesota falls in) has not yet adopted a standard, meaning that this will likely need to be
updated and addressed in the future as new rulings come out.
Given staff and Planning Commission’s review of guidance around RLUIPA, the following
amendments to the zoning code have been proposed:
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
a. Remove Recreational Uses from the Industrial zoning district (they are currently allowed
as conditional uses).
b. Rely on an updated economic purpose statement for the Commercial zoning district as a
way to justifying the exclusion of Places of Worship from those areas.
c. Include the new Indoor Entertainment use as a conditional use in the Light Industrial
zoning district (it had been discussed as a permitted use).
d. Add Places of Worship to the Light Industrial zoning district as a conditional use.
e. Add Places of Worship to the list of uses in the Light Industrial zoning district from which
a firearms dealer must remain 750 feet away.
Working with the City Attorney, staff believes these changes should allow the Zoning Chapter to
adequately meet the RLUIPA provisions.
Manufactured Homes
Finally, staff has determined that Golden Valley’s zoning requirements are currently not
compliant in terms of addressing manufactured homes. While individual manufactured homes
are allowed as single-family dwellings in the R-1 and R-2 zoning districts, State statute requires
that manufactured home parks be allowed as conditional uses in any zoning district that allows
homes or buildings to be used by two or more families. This means that in order to comply,
manufactured home parks need to be added as a conditional use in the R-2, R-3, R-4, and
Neighborhood and Community Mixed Use zoning districts.
Given the demand for housing in Golden Valley, and the high cost of land, it is extremely
unlikely that even with this new allowance for manufactured home parks it would ever make
financial sense for a developer to construct with within the city. However, in order to provide
some basic standards, staff has drafted a definition of a manufactured home park as well as
general regulations to govern the layout and placement of individual manufactured homes and
other structures.
Discussion at Planning Commission
The Planning Commission had relatively few comments/corrections on these items at their informal
public hearing in November – likely due to their familiarity with the topic, having had at least a dozen
discussions on it over the past year. Commissioners were optimistic about the impact these changes
would have on code by making it generally more accessible to the average user. While the meeting was
attended by a handful of residents, only one resident called in to the meeting to comment, wondering
if the changes would impact the value of homes within the City. Commissioners and staff agreed that
the switch in organization from lists to tables for land uses would not effect a significant property value
impact.
In addition, Commissioners requested that cemeteries be added as a conditional use to the
Institutional – Assembly subdistrict, in order to provide the City with some degree of oversight.
Summary
Overall these changes represent a very significant text modification to the Zoning Chapter, while
having a lesser impact on the actual content/regulations of that code. These housekeeping items
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
4
incorporate amendments to many sections of code, and given the complexity staff has included a copy
of underlined/overstruck text in addition to the ordinance language itself. Given the goal and purpose
of this review to modernize the code and make it more accessible to the average reader, staff feels
that the amendment represents a significant improvement over the existing language.
Financial Or Budget Considerations
This proposed ordinance is not anticipated to have any significant financial impacts, although including
Places of Worship as a conditional use in the Light Industrial district presents some new potential for
tax-exempt properties.
Recommended Action
• Motion to adopt Ordinance No. 728, Amending Chapter 113: Zoning in order to Establish the
Allowed Uses by Zoning District in a Summary Table Format for Ease of Use
• Motion to adopt Resolution No. 21-118, Authorizing Summary Publication of Ordinance No. 728
Supporting Documents
• Planning Commission memo dated November 22, 2021 (4 pages)
• Minutes from Planning Commission meeting of November 22, 2021 (4 pages)
• Underlined/Overstruck text (28 pages)
• Ordinance No. 728 (16 pages)
• Resolution No. 21-118 Summary Ordinance (1 page)
1
Date: November 22, 2021
To: Golden Valley Planning Commission
From: Myles Campbell, Planner
Jason Zimmerman, Planning Manager
Subject: Zoning Text Amendments - Use Tables
Summary
Over the last year, staff and Commissioners have been reviewing various aspects of the lists of
permitted, conditional, and restricted uses in the Zoning Chapter with the intention of proposing
Zoning Text Amendments to better align these sections of code with the Comprehensive Plan and
to streamline the language and layout to be more easily interpreted by residents, businesses, and
other users.
This memo summarizes the main initiatives that led to the proposed changes to be considered at
the public hearing.
Background
The work can be roughly grouped within the following four areas:
1. Providing summary tables for all of the uses in each zoning district in an easy to
read format and including this in the Zoning Chapter.
2. Updating and refining the listed uses for each zoning district via consolidation,
elimination, consistent language, etc.
3. Reorganizing the subdistricts of the Institutional zoning district to match what was
included in the Comprehensive Plan.
4. Expand where Places of Worship can be located and how they can be permitted in
order to comply with RLUIPA.
5. Modify the uses accommodated in multi-family zoning districts to include
manufactured home parks as a conditional use. This is a requirement laid out in
State statute.
Summary Tables
Staff has worked with the Planning Commission to create summary tables that highlight if
a use is permitted, restricted, conditional, or prohibited within each zoning district. Each
2
of these tables includes multiple individual zoning districts, which helps a user compare
and contrast what is allowed. The current summary tables are labeled Residential,
Economic and Business, and Institutional. The Zoning Chapter already includes Mixed Use
summary tables.
Refined Lists of Uses
Staff also worked with the Planning Commission to update the language around these
uses to make them clearer, remove unneeded categories, and make language consistent
between zoning districts. In addition, staff revisited the level of review associated with
each individual use, and recommended some uses be shifted from conditional to
permitted, conditional to restricted, permitted to conditional, etc.
The updated summary tables provide the most current proposals in terms of language
and level of review.
After the previous meeting, staff made the changes to Restaurant uses to reflect the
division between restaurants that can serve alcohol and those that also include a bar
element in addition to seated service. Another modification made was in response to a
comment from the Planning Commission made during the initial review of commercial
uses. It was suggested that a combined cosmetology use be included that would be more
inclusive than the existing “barbershops and/or beauty parlors.” Given recent trends of
similar uses such as aestheticians, which are more closely aligned as cosmetology uses
than something like a medical clinic, staff has included a new definition for the use, and
made it permitted in the Commercial Zoning District.
At the prior meeting a Commissioner had requested that schools and educational facilities
be included in more zoning districts than Institutional–Assembly, as was listed in the staff
report. While staff is open to the idea of more opportunities for educational facilities to
locate within the city, this does have its pros and cons. As it relates to RLUIPA, staff
believes that including schools as an allowed use in a zoning district which does not also
include places of assembly would be grounds for a potential RLUIPA complaint, based on
similarities between the uses. In cases where both schools and places of assembly might
be allowed, for example in the Light Industrial zoning district, an additional consideration
would need to be that such uses would need to have similar standards of review (in this
case as conditional uses).
Revised Institutional Subdistricts
The current zoning language for the Institutional zoning district utilizes five subdistricts,
distinguished only by number (1 through 5). Some subdistricts have very few properties
included – the I-5 subdistrict has exactly one (the Golden Valley Cemetery).
The City’s 2040 Comprehensive Plan reorganized the Institutional land uses into four
subdistricts with more descriptive names: Assembly, Civic, Medical, and Parks and Natural
3
Areas. Staff have drafted a reorganization of the Institutional uses in the Zoning Chapter
to align in a similar fashion.
While mostly a semantic change, the reorganization did trigger a rezoning action for
almost all Institutionally zoned properties. In accordance with State statute, staff
prepared a notice for all properties within 500 feet of the affected sites – around 5,310
notices altogether. An accompanying website was produced for the notice, using ArcGIS
mapping software to illustrate the exact changes for these properties, which is available
to all members of the public at https://arcg.is/eXvqi0.
RLUIPA Compliance
In order to bring the City’s regulations around religious uses into compliance with the
Religious Land Use and Institutionalized Persons Act (RLUIPA), staff worked with the
Planning Commission to expand the number of zoning districts where religious land uses
could be located, and to make consistent the level of review/approval between religious
and non-religious uses. The primary results were to add places of worship to the Light
Industrial zoning district as a conditional use and to remove from some other zoning
districts non-religious assembly uses that would have raised concerns with respect to
RLUIPA.
To reach RLUIPA compliance, staff has taken the following steps:
a. Remove Recreational Uses from the Industrial zoning district (they are currently
allowed as conditional uses).
b. Rely on an updated economic purpose statement for the Commercial zoning
district as a way to justifying the exclusion of Places of Worship from those areas.
c. Include the new Indoor Entertainment use as a conditional use in the Light
Industrial zoning district (it had been discussed as a permitted use).
d. Add Places of Worship to the Light Industrial zoning district as a conditional use.
e. Add Places of Worship to the list of uses in the Light Industrial zoning district from
which a firearms dealer must remain 750 feet away.
Manufactured Homes
Finally, staff has determined that Golden Valley’s zoning requirements are currently not
compliant in terms of addressing manufactured homes. While individual manufactured
homes are allowed as single-family dwellings in the R-1 and R-2 zoning districts, State
statute requires that manufactured home parks be allowed as conditional uses in any
zoning district that allows homes or buildings to be used by two or more families. This
means that in order to comply, manufactured home parks need to be added as a
conditional use in the R-2, R-3, R-4, and Neighborhood and Community Mixed Use zoning
districts.
Given the demand for housing in Golden Valley, and the high cost of land, it is extremely
unlikely that even with this new allowance for manufactured home parks it would ever
4
make financial sense for a developer to construct with within the city. However, in order
to provide some basic standards, staff has drafted a definition of a manufactured home
park as well as general regulations to govern the layout and placement of individual
manufactured homes and other structures.
Staff Request
Staff recommends approval of the Zoning Text Amendments, providing for new summary land
use tables and general reorganization of allowed land uses in each zoning district.
Attachments
Proposed Zoning Text (Underlined/Overstruck) (28 pages)
REGULAR MEETING MINUTES
This meeting was conducted in a hybrid format with in‐person and remote options for
attending, participating, and commenting. The City used Webex to conduct this meeting and
members of the public were able to monitor the meetings by watching it on Comcast cable
channel 16, by streaming it on CCXmedia.org, or by dialing in to the public call‐in line.
1. Call to Order
The meeting was called to order at 7:00 by Chair Pockl.
Roll Call
Commissioners in person: Adam Brookins, Sophia Ginis, Andy Johnson, Lauren Pockl, Mike
Ruby, Chuck Segelbaum
Commissioners absent: Rich Baker
Staff present: Myles Campbell – Planner, Jason Zimmerman – Planning Manager
Council Liaison absent: Gillian Rosenquist
2. Approval of Agenda
Chair Pockl asked for a motion to approve the agenda.
MOTION made by Commissioner Ruby, seconded by Commissioner Brookins, to approve the agenda
of November 22, 2021. Motion carried.
3. Approval of Minutes
Chair Pockl asked for a motion to approve the minutes from November 8, 2021.
Commissioner Brookins noted an error on page 5, staff made changes.
Commissioner Segelbaum noted edits on page 1, staff made changes.
MOTION made by Commissioner Brookins, seconded by Commissioner Johnson to approve the
minutes with the noted edits.
Motion carried.
4. Informal Public Hearing – Zoning Text Amendments ‐ Use Tables
Applicant: City of Golden Valley
Jason Zimmerman, Planning Manager and Myles Campbell, City Planner, introduced both informal
hearings as they’re related. The first hearing, text amendments, is to address uses and the second,
map amendments, is to update Institutional Subdistricts.
November 22, 2021 – 7 pm
City of Golden Valley Planning Commission Regular Meeting
November 22, 2021, 2021 – 7 pm
2
Areas of Work:
Creation of summary Use Tables for each zoning district
o Consolidated uses across zoning districts for quick comparisons
o Easy confirmation of Permitted, Conditional, Restricted, or Prohibited uses
Updated and refined lists of uses via consolidation, elimination, consistent language, etc.
o Clarified/updated language and removed unnecessary/outdated categories
o Reviewed appropriate level of review for uses
o This consolidation into tables allowed staff to remove pages of code
Reorganization of Institutional subdistricts to match the Comprehensive Plan
o Primary focus was changing numerical designations to descriptive ones
o Realignment of some uses between subdistricts triggered a formal map amendment
process
RLUIPA modifications for Places of Worship
o Ensures religious uses are treated with no more scrutiny than other non‐religious
assembly uses
o Requires a handful of text modifications:
Remove Recreational Uses from Industrial district
Amend purpose of Commercial district to include language re. business activity
Add Indoor Entertainment to Light Industrial district as a conditional use
Add Places of Worship to Light Industrial distract as a conditional use
Require firearms dealers to locate at least 750 feet from a Place of Worship
Addition of Manufactured Home Park requirements
o State statute requires manufactured home parks be listed as a conditional use in any
zoning district that allows multifamily buildings
R‐2, R‐3, R‐4, Neighborhood Mixed Use, Community Mixed Use
o Staff included general site requirements to govern layout and placement of individual
manufactured homes and other structures
Recommendation
Approval of the Zoning Text Amendments, providing for new summary land use tables and a
general reorganization of allowed land uses in each zoning district.
Approval of the Zoning Map Amendments, reorganizing those properties zoned Institutional into
subdistricts of Assembly, Civic, Medical, and Parks and Natural Areas.
Commissioner Ruby discussed the need for a legend for clarity. Zimmerman pointed out the text prior
to the tables and the language used, then went on to elaborate on ease of viewing on the website and
how formatting will change.
Commissioner Johnson mentioned the places of worship definition and asked about qualifying
“ceremonies and events” as religious institutions and if other locations like a lodge hall would be
included. Staff discussed complying with RLUIPA stating if lodge halls were included then religious
institutions would need to be, however since it’s the reverse‐there is no requirement to add secular
assembly areas.
City of Golden Valley Planning Commission Regular Meeting
November 22, 2021, 2021 – 7 pm
3
Commissioners and staff discussed the details around prohibiting firearms dealers 750 ft from a Place
of Worship and only 350 ft from a residential area. Being that Golden Valley is primarily residential,
anything greater than 350 ft buffer would essential “out zone” a firearms dealer.
Chair Pockl opened the public hearing at 7:26pm and invited in person commenters to speak first.
Susan Thompson
1031 Orkla
Are group homes currently located in residential areas and if they are, will that change as a part of
this process.
Staff responded they are currently zoned residential and that will not change.
Chair Pockl invited call in commenters to speak.
Jason Ostenson
100 Florida Ct
I’m concerned with creating the subdistrict names versus keeping the numbers as I think it will impact
my property to have it listed as a specific subdistrict versus A‐1, A‐3 or something like that. I think this
will cause changes in property value and will cause ill effects for some and tell folks where they can
and can’t live.
Paula Beugen
1784 Maryland Ave N
I would first like better understanding of the timeline of this process.
I’m concerned with cemeteries in the same category as schools, especially because, for example, the
school in my neighborhood is in a residential area and that would not be an appropriate placement
for a cemetery. This may apply elsewhere.
Staff responded to the first caller: everyone’s home will remain R‐1, or R‐2, it’s the zoning of the areas
nearby that would change. For example, a park currently zoned I‐4 would be zoned Parks and Natural
Areas. The resident’s zoning won’t change, but now anyone looking at the zoning map would see
there’s a park nearby, and not left wondering what an I‐4 zoning is and need to call staff or look in the
zoning code to find out.
Staff responded to the second caller that the notices sent out displayed both the informal and formal
meeting dates. The formal hearing at the 12/21 City Council will be when the proposed changes would
be approved, assuming Planning Commission makes the recommendation to do so.
Cemeteries are currently in a zoning district all by themselves and there is currently one cemetery in
Golden Valley. Staff felt it was an inefficient use of an entire category, allowing a cemetery in the same
zoning area as a place of worship seems to make sense. If a school were to sell, they could sell to a
group wanting to put in a cemetery, or a library, museum, or place of worship. Those uses would all be
allowed in this scenario. Utilizing the use tables, staff discussed what uses would be by right and what
would be conditional.
City of Golden Valley Planning Commission Regular Meeting
November 22, 2021, 2021 – 7 pm
4
Chair Pockl closed the public hearing at 7:40pm
Chair Pockl opened the discussion.
Chair Pockl asked why the cemetery use was permitted and not conditional, staff responded that they
never recommended the change to conditional and so it wasn’t discussed. Members need to come up
with items they’d like mitigated by a CUP, like traffic or noise. Ruby asked if there are other regulations
on cemetery locations, staff responded that if a proposal took place then a county or state jurisdiction
would need to have their requirements met. Golden Valley making it a permitted use doesn’t
determine its inherent allowance.
Commissioner Ginis mentioned considering conditional being that a cemetery may impact the City’s
long‐term planning as cemeteries often lose funding and thus cannot maintain their facilities. Staff
noted that’s how the City obtained the current cemetery. Staff and Commissioners discussed
conditional or restricted use and Brookins mentioned the idea of making it prohibited but making the
current cemetery legally non‐conforming.
Chair Pockl stated comfort with recommending approval and adding cemeteries as conditional,
Brookins stated he believes they should be prohibited. Members and staff discussed this item and
potential conditions as well as how a condition/prohibition would differ from the current zoning.
Johnson suggested that light industrial allow conditional use for lodges or private halls.
MOTION made by Commissioner Ruby, seconded by Commissioner Johnson, to recommend approval
with the changes as recommended by Commissioners of the zoning text amendments.
Motion passed unanimously.
5. Informal Public Hearing – Zoning Map Amendment ‐ Reorganization of Institutional Subdistricts
Applicant: City of Golden Valley
Myles Campbell, Planner, restated a few items that were mentioned in the previous presentation.
Campbell displayed maps listed on the website that were in the notice sent out to residents of Golden
Valley. Staff reviewed uses and stated there are no development plans in the Institutional Subdistricts,
this change is the colors on the map and the names of the districts. Staff is moving from the ambiguous
number categories to clearly named subdistricts.
Recommendation
Staff recommends approval of the Zoning Map Amendment, reorganizing those properties zoned
Institutional into subdistricts of Assembly, Civic, Medical, and Parks and Natural Areas.
Chair Pockl opened the public hearing at 8:21pm.
No in person commenters.
No call‐in commenters.
Chapter 113 ZONING
Sec. 113-1. Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Cosmetology Services: Any facility providing retail goods or services related to personal
care and beauty products. This includes but is not limited to barbershops, hair and nail
salons, estheticians, and tanning facilities.
Indoor Entertainment and Amusement: An establishment primarily engaged in activities
intended to provide personal entertainment or amusement and where food and
refreshments may be provided as an incidental service, including such uses as bowling
alleys, video and virtual reality arcades, escape rooms, and indoor theaters (live or motion
picture).
Manufactured Home Park: A site, lot, field, or tract of land upon which two or more
manufactured homes are located, including any building, structure, vehicle, or enclosure
used or intended for use as part of the equipment of the manufactured home park.
Place of Worship: A structure maintained and operated by an organized group for religious
purposes, including, without limitation, a church, synagogue, mosque, rectory, parish
house or similar building, with religious gathering or worship being its principal use. A
building or portion thereof, together with its accessory buildings and uses, of which the
principal use is the regular assembly of a group of individuals for religious worship,
religious ceremonies, or religious events.
Sec. 113-87. Summary Use Tables.
(a) Residential Land Uses.
(1) In general. Table 87-1, Residential Land Uses, lists all permitted, conditional, restricted,
and prohibited uses in the Residential Zoning Districts.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or
districts where designated, provided that the use complies with all other applicable
provisions of this Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district
or districts where designated, provided that the use complies with all other applicable
provisions of this Code. Persons wishing to establish or amend a conditional use shall
obtain a conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or
districts where designated, provided they comply with additional standards detailed in
the corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any
use not determined by the City Manager or their designee to be substantially similar to
a use listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-1 represent the zoning districts listed below:
R-1: Single-Family Residential
R-2: Moderate Density Residential
R-3: Medium Density Residential
R-4: High Density Residential
Table 87-1 Residential Land Uses
Land Use Description R-1 R-2 R-3 R-4
Low to Moderate Density Housing
Single-family dwellings P P X X
Two-family dwellings X P P X
Rowhouses with up to four attached units X P X X
Townhouses X X P X
Multifamily Housing
Multifamily dwellings of up to 12 units per acre X X P P
Multifamily dwellings to a density of 17 units per acre X X C P
Multifamily dwellings to a density of 50 units per acre X X X P
Multifamily dwellings to a density of 100 units per acre X X X C
Senior and disability housing to a density of 20 units per acre X X P P
Senior and disability housing to a density of 25 units per acre X X C P
Senior and disability housing to a density of 70 units per acre X X X P
Senior and disability housing to a density of 100 units per acre X X X C
Multifamily Conditional Allowances
Senior and disability housing up to five stories or 60 feet in
height
X X C C
Principal structures in excess of five stories or 60 feet in height X X X C
Retail sales, Class I and II restaurants, and professional offices* X X C C
Manufactured home parks X C C C
*These uses must be within principal structures containing at least 20 dwelling units when
located upon any minor arterial or major collector street. Any such sales, restaurant, or
office shall be located only on the ground floor and have direct access to the street.
Residential Facilities, Foster Homes, and Essential Services
Residential facilities serving six or fewer persons P P P P
Residential facilities serving up to 25 persons C C P P
Foster family homes P P P P
Group foster family homes C C P P
Essential services, Class I P P P P
Mobile food vending R R R R
(b) Economic and Business Land Uses.
(1) In general. Table 87-2, Economic and Business Land Uses, lists all permitted, conditional,
restricted, and prohibited uses in the Commercial, Light Industrial, Industrial, and Office
Zoning Districts.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or
districts where designated, provided that the use complies with all other applicable
provisions of this Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district
or districts where designated, provided that the use complies with all other applicable
provisions of this Code. Persons wishing to establish or amend a conditional use shall
obtain a conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or
districts where designated, provided they comply with additional standards detailed in
the corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any
use not determined by the City Manager or their designee to be substantially similar to
a use listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-2 represent the zoning districts listed below:
C: Commercial
LI: Light Industrial
I: Industrial
O: Office
Table 87-2 Economic and Business Land Uses
Land Use Description C LI I O
General retail services and/or sales that are consistent with
the purpose of the Commercial Zoning District and not
otherwise listed
P X X X
Food, Entertainment, and Retail
Adult-oriented services that require City licensing P P P X
Breweries X P P X
Brewpubs C X X X
Catering establishments P X X X
Class I restaurants P X X X
Class II restaurants C X X X
Class III restaurants C X X X
Cocktail rooms that occupy up to 50 percent of the gross floor
area of the microdistillery
X P P X
Cocktail rooms that occupy 50 percent or more of the gross
floor area of the microdistillery
X C C X
Distilleries X X P X
Drive-through retail establishments C X X X
Hotels/motels P X X X
Indoor entertainment and amusement P C X X
Private clubs X C X X
Micro-distilleries (limited and associated retail use such as
merchandise related to the microdistillery may be sold)
X P P X
Mobile food vending R R R R
Recreational uses (public and private), including gyms, skating
rinks, etc.
P C X X
Retail establishments that sell tobacco R X X X
Sale or repair of firearms X R R X
Seasonal farm produce sales R X X X
Taprooms that occupy up to 50 percent of the gross floor area
of the brewery
X P P X
Taprooms that occupy 50 percent or more of the gross floor
area of the brewery
X C C X
Temporary retail sales R R R X
Care Services
Adult day care center C C C C
Animal hospitals, veterinary clinics, and/or pet grooming
facilities
R C C X
Animal kennels X X P X
Child care centers C C C C
Clinics (medical and dental) X C C P
Cosmetology services P X X X
Daytime activity centers or other facilities providing school
and/or training for disabled people
X X X C
Mortuaries C X C X
Trade schools or training centers C C C X
Offices and Financial Institutions
Consumer small loan lender R X X X
Currency exchange R X X X
Financial institutions, with drive-through facilities C C C C
Financial institutions, without drive-through facilities P X X P
Laboratories (medical, dental, or research and development) X C C C
Medical and dental offices P X X P
Offices, excluding medical and dental P P P P
Automotive
Automobile repair shops, auto body repair and/or painting,
and auto cleaning and reconditioning
X X C X
Automobile repair shops, including tire, battery, and auto
accessory repair and installation
C X P X
Building materials yards, including inside and outside storage X C P X
Bulk storage of gas, fuel oil, chemicals, and other liquid or solid
materials which may be considered hazardous or toxic
X X C X
Car washes C X C X
Sales or show rooms (auto, machinery, boats, etc.) C X C X
Service stations C X C X
Surface lot storage of automobile sales inventory X C C X
Manufacturing
Assembly and/or fabricating, foundries, and similar uses X P P X
Bakeries (commercial/wholesale) X C C X
Blacksmith, repair, machine, or tin shops X X P X
Electronics manufacturing X P P X
Food packaging and processing that does not involve cooking,
heating, smoking, soaking, or marinating procedures
X P P X
Food packaging and processing that involves cooking, heating,
smoking, soaking, or marinating procedures
X C C X
General manufacturing uses, including the compounding,
assembly, or treatment of articles or materials
X X P X
Metal fabrication and assembly X X P X
Other light manufacturing uses that would not constitute a
nuisance or health hazard to surrounding or adjacent
residential or commercial districts
X P P X
Packaging and/or bottling of soft drinks or dairy products X C C X
Warehousing and Wholesale
Greenhouses X P P X
Outdoor sales, including car lots, nurseries, and equipment
rentals
C X C X
Recycling drop-off facilities X C P X
Recycling facilities X C C X
Laundries and dry-cleaning plants X C C X
Lumber yards, including outside storage X X P X
Warehouses X P P X
Wholesale-retail distribution centers X P P X
Transportation and Parking
Heliports X C C X
Off-street parking for adjacent commercial or industrial uses C X C X
Public garages P C C X
Railroad infrastructure outside of railroad right-of-way X X C X
Truck/van terminals X C C X
Other Allowances
Accessory retail services and/or sales incidental to a permitted
use, conducted in an area less than 10 percent of the building's
gross floor area
X C C X
Buildings greater than three stories in height C X X C
Buildings greater than four stories in height X C C X
Essential services, Class I P P P P
Essential services, Class III, except for peaking stations and
substations
C P P X
Firing ranges X X X X
Places of worship X C X X
Temporary structures such as tents or air-supported structures X X C X
(c) Institutional Land Uses.
(1) In general. Table 87-3, Institutional Land Uses, lists all permitted, conditional, restricted,
and prohibited uses in the Institutional Zoning District.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or
districts where designated, provided that the use complies with all other applicable
provisions of this Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district
or districts where designated, provided that the use complies with all other applicable
provisions of this Code. Persons wishing to establish or amend a conditional use shall
obtain a conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or
districts where designated, provided they comply with additional standards detailed in
the corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any
use not determined by the City Manager or their designee to be substantially similar to
a use listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-3 represent the zoning districts listed below:
I-A: Institutional - Assembly
I-M: Institutional - Medical
I-C: Institutional - Civic
I-P: Institutional - Parks and Natural Areas
Table 87-3 Institutional Land Uses
Land Use Description I-A I-C I-M I-P
Adult day care centers C X X X
Cemeteries C X X X
Child care centers C X X X
City offices, County and State facilities, fire stations, and other
lands incidental to governmental operations
X P X X
Congregate housing X X P X
Convalescent homes, nursing homes, clinics, and other
buildings incidental to the operation thereof
X X P X
Golf courses, country clubs, and other recreational facilities X X X P
Hospitals and out-patient surgical facilities X X C X
Libraries P X X X
Mobile food vending R R R R
Museums P X X X
Parks and playgrounds X X X P
Places of worship P X X X
Post offices X P X X
Private clubs P X X X
Public and private schools P X X X
Residential facilities X X C X
Seasonal farm produce sales R R X X
Senior and disability housing X X C X
Essential services, Class I P P P P
(d) Mixed Use Land Uses.
(1) In general. Table 87-4, Mixed Use Land Uses, lists all permitted, conditional, restricted,
and prohibited uses in the Mixed Use Zoning District.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or
districts where designated, provided that the use complies with all other applicable
provisions of this Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district
or districts where designated, provided that the use complies with all other applicable
provisions of this Code. Persons wishing to establish or amend a conditional use shall
obtain a conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or
districts where designated, provided they comply with additional standards detailed in
the corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any
use not determined by the City Manager or their designee to be substantially similar to
a use listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-4 represent the zoning districts listed below:
MU-N: Neighborhood Mixed Use
MU-C: Community Mixed Use
MU-E: Employment Mixed Use
Table 87-4 Mixed Use Land Uses
Land Use Description MU-N MU-C MU-E
Residential
Units within a mixed use building P P X
Multifamily dwellings (three or more units) P P X
Senior and disability housing P P X
Home occupations R R X
Single-family dwellings X X X
Manufactured home parks C C C
Commercial
Medical clinics P P P
Hotels X P P
Restaurants, brewpubs P P P
General retail/service R R R
Breweries P P P
Taprooms C C C
Micro-distilleries P P P
Mobile food vending R R R
Cocktail rooms C C C
Parking R R R
Child care C C C
Drive-thru facilities C C C
Gasoline sales and automotive repair X X X
Self storage X X X
Outdoor storage X X X
Sale or repair of firearms X X X
Firing range X X X
Office
Financial institutions without drive-thru facilities P P P
Financial institutions with drive-thru facilities C C C
Offices up to 5,000 gross square feet per floor P P P
Offices more than 5,000 gross square feet per floor C C C
Institutional
Civic R R R
Medical R R R
Assembly R R R
Light Industrial
Light manufacturing, R&D, or collaborative work spaces that
do not constitute a nuisance or health hazard to adjacent
properties
X X P
Warehouses X X C
Sec. 113-88. Single-Family Residential (R-1) Zoning District.
(c) Principal Uses. The following principal uses shall be permitted in the R-1 Zoning District:
Permitted, conditional, restricted, and prohibited uses in the R-1 Zoning District shall be as
specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
(1) Single-family dwellings, consistent with the City's Mixed-Income Housing Policy
(2) Residential facilities serving six or fewer persons
(3) Foster family homes; and
(4) Essential services, Class I.
(e) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Residential facilities serving from seven to 25 persons; and
(2) Group foster family homes.
Sec. 113-89. Moderate Density Residential (R-2) Zoning District.
(c) Principal Uses. The following principal uses shall be permitted in the R-2 Zoning District:
Permitted, conditional, restricted, and prohibited uses in the R-2 Zoning District shall be as
specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
(1) Single-family dwellings, consistent with the City's Mixed-Income Housing Policy
(2) Two-family dwellings, consistent with the City's Mixed-Income Housing Policy
(3) Rowhouses with up to four attached units, consistent with the City's Mixed-Income
Housing Policy
(4) Foster family homes
(5) Residential facilities serving six or fewer persons; and
(6) Essential services, Class I.
(e) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Residential facilities serving from seven to 25 persons; and
(2) Group foster family homes.
Sec. 113-90. Medium Density Residential (R-3) Zoning District.
(c) Principal Uses. The following principal uses shall be permitted in the R-3 Zoning District:
Permitted, conditional, restricted, and prohibited uses in the R-3 Zoning District shall be as
specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
(1) Townhouses, consistent with the City's Mixed-Income Housing Policy
(2) Two-family dwellings, consistent with the City's Mixed-Income Housing Policy
(3) Multifamily dwellings of up to 12 units per acre, consistent with the City's Mixed-
Income Housing Policy
(4) Senior and disability housing up to 20 units per acre, consistent with the City's Mixed-
Income Housing Policy
(5) Foster family homes
(6) Group foster family homes
(7) Residential facilities serving up to 25 persons; and
(8) Essential services, Class I.
(e) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Multifamily dwellings to a density of 17 units per acre, consistent with the City's
Mixed-income Housing Policy
(2) Senior and physical disability housing to a density of 25 units per acre, consistent with
the City's Mixed-Income Housing Policy
(3) Senior and physical disability housing up to five stories or 60 feet in height
(4) Reserved.
(5) Retail sales, Class I and II restaurants, and professional offices within principal
structures containing at least 20 dwelling units when located upon any minor arterial
or major collector street. Any such sales, restaurant, or office shall be located only on
the ground floor and have direct access to the street.
Sec. 113-91. High Density Residential (R-4) Zoning District.
(c) Principal Uses. The following principal uses shall be permitted in the R-4 Zoning District:
Permitted, conditional, restricted, and prohibited uses in the R-4 Zoning District shall be as
specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
(1) Multiple-family dwellings, consistent with the City's Mixed-Income Housing Policy
(2) Senior and physical disability housing, consistent with the City's Mixed-Income
Housing Policy
(3) Foster family homes
(4) Group foster family homes
(5) Residential facilities serving up to 25 persons; and
(6) Essential services, Class I and II.
(e) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Multifamily dwellings to a density of 100 units per acre, consistent with the City's
Mixed-Income Housing Policy
(2) Senior and disability housing to a density of 100 units per acre, consistent with the
City's Mixed-Income Housing Policy
(3) Principal structures in excess of five stories or 60 feet in height
(4) Residential facilities serving more than 25 persons; and
(5) Retail sales, Class I and II restaurants, and professional offices within principal
structures containing 20 or more dwelling units when located upon any minor arterial
or major collector street. Any such sales, restaurant, or office shall be located only on
the ground floor and have direct access to the street.
Sec. 113-92. Commercial Zoning District.
(a) Purpose. The purpose of the Commercial Zoning District is to provide for the establishment
of commercial and service activities which draw from and serve customers in the
community and are located in areas which are well served by collector and arterial streets.
The district and its regulations should encourage business activity and vitality in support of
the City's Economic Competitiveness goals and policies.
(c) Principal Uses. The following principal uses shall be permitted in the Commercial Zoning
District: Permitted, conditional, restricted, and prohibited uses in the Commercial Zoning
District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business
Land Uses.
(1) Bakeries
(2) Barbershops and/or beauty parlors
(3) Catering establishments
(4) Comfort stations
(5) Delicatessens
(6) Dressmaking and tailoring establishments, including retail sales of clothing
(7) Clothing, shoes and/or accessories sales (retail)
(8) Electric repair shops
(9) Electronic equipment sales
(10) Financial institutions
(11) Floral shops (not to include nurseries)
(12) Furniture sales and repair
(13) Hardware, paint, and decorating stores
(14) Hotels/motels
(15) Lodge halls
(16) Messenger and telegraph services
(17) Offices, including medical and dental
(18) Pharmacies
(19) Photograph supplies and/or galleries
(20) Plumbing shops
(21) Post offices
(22) Printing shops
(23) Public garages
(24) Recreation buildings and structures (public and private), including gymnasium,
racquetball, etc.
(25) Class I restaurants
(26) Seasonal farm produce sales
(27) Shoe repair shops
(28) Skating rinks (ice or roller) privately owned and operated for profit
(29) Shopping centers (general retail - convenience shopping)
(30) Tanning parlors
(31) Theaters
(32) Trade school or training centers, both public and private
(33) General retail services and/or sales that are consistent with the purpose of the
Commercial Zoning District and not otherwise listed as a conditional use in Subsection
(e) of this section
(34) Adult-oriented services that require City licensing pursuant to other provisions of the
City Code; and
(35) Essential services, Class I.
(e) Restricted Uses. The following restricted uses shall be permitted within the Commercial
Zoning District:
(1) Retail establishments that sell tobacco, as defined in City Code, Section 16-158,
provided the following restrictions are observed:
a. The retail establishment shall be located not less than 500 feet from all youth-
oriented facilities, as measured at the lot line.
b. In the case of a multi-use building, distances from the retail establishment shall
be measured from the portion of the structure occupied by the retailer.
(2) Animal hospitals, veterinary clinics, and/or pet grooming facilities:
a. No animals or pens shall be kept outside the building or cause offensive odor or
noise discernible at the property line of the lot on which the activity is
conducted.
b. The principal structure shall be located not less than 100 feet from any property
zoned R-Medium Density Residential, High Density Residential, or Institutional.
(f) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Animal hospitals, veterinary clinics, and/or pet grooming facilities
(2) Auto repair shops, including tire and auto accessory repair and installation
(3) Car washes
(4) Convenience food stores
(5) Drive-through retail establishments, such as banks, cleaners, Class II restaurants, and
similar uses
(6) Mortuaries
(7) Off-street parking for adjacent commercial or industrial uses
(8) Outdoor sales, including car lots, auto, and equipment rentals
(9) Outdoor storage and/or sales of horticultural nursery sites, temporary farmers
market, and itinerant sales
(10) Pool halls
(11) Class III restaurants, bars, night clubs, etc.
(12) Sales or show rooms (auto, machinery, boats, etc.)
(13) Service stations
(14) Unattended business operations, such as vending machines, coin- or token-operated
machines and equipment, and similar uses
(15) Heliports
(16) Child care centers
(17) Marine engine repair
(18) Adult day care center
(19) Essential services, Class III, except for peaking stations and substations
(20) Brewpubs; and
(21) Principal or conditional uses in buildings greater than three stories in height.
(g) Prohibited Uses. The following uses shall be prohibited within the Commercial Zoning
District:
(1) Sale or repair of firearms; and
(2) Firing ranges.
Sec. 113-93. Light Industrial Zoning District.
(c) Principal Uses. The following principal uses shall be permitted within the Light Industrial
Zoning District: Permitted, conditional, restricted, and prohibited uses in the Light
Industrial Zoning District shall be as specified in Section 113-87 (b) and Table 87-2,
Economic and Business Land Uses.
(1) Offices
(2) Warehouses
(3) Wholesale-retail distribution centers
(4) Electronics manufacturing
(5) Food packaging and processing; provided, however, that no processing shall involve
any cooking, heating, smoking, soaking, or marinating procedures
(6) Assembly and/or fabricating exclusive of sheet metal or steel fabricating, foundries,
and similar uses except for the fabricating of sheet metal as it is used for the heating,
ventilation, and air conditioning business
(7) Other light manufacturing uses that would not constitute a nuisance or health hazard
to surrounding or adjacent residential or commercial districts
(8) Essential services, Class I and Class III
(9) Temporary retail sales in accordance with this section
(10) Sexually oriented businesses
(11) Breweries (limited and associated retail use such as merchandise related to the
brewery may be sold)
(12) Taprooms that occupy up to 50 percent of the gross floor area of the brewery (limited
and associated retail use such as merchandise related to the brewery may be sold in
the taproom)
(13) Micro-distilleries (limited and associated retail use such as merchandise related to the
microdistillery may be sold); and
(14) Cocktail rooms that occupy up to 50 percent of the gross floor area of the
microdistillery (limited and associated retail use such as merchandise related to the
microdistillery may be sold in the cocktail room).
(e) Restricted Uses. The following restricted uses shall be permitted within the Light Industrial
Zoning District:
(1) Sale or repair of firearms, provided the following restrictions are observed:
a. The facility shall be located not less than 750 feet from any property zoned
Institutional or any property zoned Mixed Use that allows Institutional uses, as
measured at the lot line. The facility shall be located not less than 750 feet from
any property zoned Institutional in any city adjoining Golden Valley, as measured
at the lot line.
b. The facility shall be located not less than 375 feet from any property zoned
Residential or any property zoned Mixed Use that allows Residential uses, as
measured at the lot line. The facility shall be located not less than 750 feet from
any property zoned Residential in any city adjoining Golden Valley, as measured
at the lot line.
c. The facility shall be located not less than 750 feet from any of the following
conditional uses:
i. Ball fields and other recreational facilities
ii. Child care centers
iii. Health, fitness, and/or exercise facilities, include dance studios, gymnastics
training, weight lifting studios, aerobic exercise, and gymnasiums
iv. Trade schools or training centers; and
v. Adult day care centers; and
vi. Places of worship.
d. The facility shall be located not less than 1,000 feet from another firearm facility,
as measured at the lot line.
e. In the case of a multi-use building, distances from the firearm facility shall be
measured from the portion of the structure occupied by the facility.
f. All facilities shall meet applicable federal and state security standards including,
but not limited to, Minn. Stats. § 624.7161 and Minnesota Rules Chapter 7504 as
amended from time to time.
g. No firearms or ammunition shall be displayed in windows. Windows must be of
clear, transparent glass and be free of obstructions for at least three feet into the
facility.
h. In-vehicle sales or repair are prohibited and no firearm-related uses shall be
allowed in a trailer or other nonpermanent building.
(f) Conditional Uses. The following uses may be allowed as conditional uses after review by
the Planning Commission and approval by the City Council in accordance with the
standards and procedures set forth in this chapter:
(1) Building materials yards (including inside and outside storage)
(2) Public garages for repairing and storing motor vehicles
(3) Laundries and dry-cleaning plants
(4) Animal hospitals where domestic animals are received for treatment, care, and cure
by a duly licensed veterinarian
(5) Ball fields and other recreation facilities
(6) Research and development laboratories and pilot plant operations incidental thereto
(7) Greenhouses with no outside storage, including an outside growing area no larger
than the greenhouse building area. Retail sales may be permitted only where located
inside and incidental to a wholesale business
(8) Packaging and/or bottling of soft drinks or dairy products
(9) Bakeries (commercial-wholesale)
(10) Child care centers, provided that said facilities serve only dependents of persons
employed on the same premises as are otherwise permitted by this chapter
(11) Health, fitness, and/or exercise facilities, including dance studios, gymnastics training,
weight lifting studios, aerobic exercise, and gymnasiums
(12) Heliports
(13) Food packaging and processing that involves cooking, heating, smoking, soaking, or
marinating procedures
(14) Child care centers
(15) Truck/van terminals
(16) Medical clinics
(17) Trade schools or training centers
(18) Adult day care center
(19) Drive-through bank facilities with frontage on a collector or minor arterial street
(20) Accessory retail services and/or sales incidental to a permitted use, conducted in an
area less than 10 percent of the building's gross floor area
(21) Recycling drop-off facilities
(22) Recycling facilities
(23) Taprooms that occupy 50 percent or more of the gross floor area of the brewery
(limited and associated retail use such as merchandise related to the brewery may be
sold in the taproom)
(24) Cocktail rooms that occupy 50 percent or more of the gross floor area of the
microdistillery (limited and associated retail use such as merchandise related to the
microdistillery may be sold in the cocktail room)
(25) Principal or conditional uses in buildings taller than 45 feet in height; and
(26) Surface lot storage of automobile sales inventory.
(g) Prohibited Uses. The following uses shall be prohibited within the Light Industrial Zoning
District:
(1) Firing ranges.
Sec. 113-94. Industrial Zoning District.
(c) Principal Uses. The following principal uses shall be permitted in the Industrial Zoning
District: Permitted, conditional, restricted, and prohibited uses in the Industrial Zoning
District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business
Land Uses.
(1) All permitted uses in the Light Industrial Zoning District
(2) Lumber yards, including outside storage
(3) Building material yards, including outside storage
(4) Automobile accessory services, including battery and tire repair and replacement
services
(5) Blacksmith, repair, machine, or tin shops
(6) Animal kennels where animals are customarily kept, boarded, cared for, trained, fed,
or bought and sold, as a business
(7) General manufacturing uses, including the compounding, assembly, or treatment of
articles or materials
(8) Hotels and motels
(9) Class I restaurants
(10) Metal fabrication and assembly
(11) Temporary retail sales in accordance with this section
(12) Sexually oriented businesses
(13) Recycling drop-off facilities; and
(14) Distilleries.
(e) Restricted Uses. The following restricted uses shall be permitted within the Industrial
Zoning District:
(1) All restricted uses as provided for in the Light Industrial Zoning District.
(1) Sale or repair of firearms, provided the following restrictions are observed:
a. The facility shall be located not less than 750 feet from any property zoned
Institutional or any property zoned Mixed Use that allows Institutional uses, as
measured at the lot line. The facility shall be located not less than 750 feet from
any property zoned Institutional in any city adjoining Golden Valley, as measured
at the lot line.
b. The facility shall be located not less than 375 feet from any property zoned
Residential or any property zoned Mixed Use that allows Residential uses, as
measured at the lot line. The facility shall be located not less than 750 feet from
any property zoned Residential in any city adjoining Golden Valley, as measured
at the lot line.
c. The facility shall be located not less than 750 feet from any of the following uses:
i. Ball fields and other recreational facilities
ii. Child care centers
iii. Health, fitness, and/or exercise facilities, include dance studios, gymnastics
training, weight lifting studios, aerobic exercise, and gymnasiums
iv. Trade schools or training centers
v. Adult day care centers; and
vi. Places of worship.
d. The facility shall be located not less than 1,000 feet from another firearm facility,
as measured at the lot line.
e. In the case of a multi-use building, distances from the firearm facility shall be
measured from the portion of the structure occupied by the facility.
f. All facilities shall meet applicable federal and state security standards including,
but not limited to, Minn. Stats. § 624.7161 and Minnesota Rules Chapter 7504 as
amended from time to time.
g. No firearms or ammunition shall be displayed in windows. Windows must be of
clear, transparent glass and be free of obstructions for at least three feet into the
facility.
h. In-vehicle sales or repair are prohibited and no firearm-related uses shall be
allowed in a trailer or other nonpermanent building.
(f) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) All conditional uses as provided for in the Light Industrial Zoning District
(2) Car washes
(3) Structures and premises for automobile or other motor vehicle sales and showrooms,
with incidental accessory service and repair facilities
(4) Service stations
(5) Bulk storage of gas, fuel oil, chemicals, and other liquid or solid materials which may
be considered hazardous or toxic
(6) Mortuaries
(7) Off-street parking lots for adjacent commercial, light industrial, or industrial uses
(8) Outdoor sales including motor vehicle and equipment rental
(9) Drive-through retail establishments, such as banks, cleaners, Class II restaurants, and
similar uses
(10) Unattended business operations, such as vending machines and equipment
(11) Temporary structures such as tents or air-supported structures
(12) Railroad yards, railroad tracks, and rights-of-way in such yards, railroad shops, round
houses, and any other use which shall be for railroads
(13) Automobile repair shops, auto body repair and/or painting, and auto cleaning and
reconditioning
(14) Heliports
(15) Child care centers
(16) Trade schools or training centers
(17) Adult day care centers; and
(18) Principal or conditional uses in buildings taller than 45 feet in height.
(g) Prohibited Uses. The following uses shall be prohibited within the Industrial Zoning District:
(1) Firing ranges.
Sec. 113-95. Office Zoning District.
(a) Purpose. The purpose of the Office Zoning District is to provide areas for the offices, clinics,
day care centers, financial institutions, and other compatible uses that serve local and
regional needs. The District fosters employment opportunities and encourages transitions
between land uses. The District is not intended to serve as an area for the sale of or
handling of goods, wares, merchandise, or commodities.
(b) District Established. Lots shall be established within the Office Zoning District in the
manner provided for in Section 113-29. The district established and/or any subsequent
changes to such district shall be reflected in the Official Zoning Map of the City as provided
in Section 113-56.
(c) Principal Uses. The following principal uses shall be permitted in the Office Zoning District:
Permitted, conditional, restricted, and prohibited uses in the Office Zoning District shall be
as specified in Section 113-87 (b) and Table 87-2, Economic and Business Land Uses.
(1) Offices;
(2) Clinics - medical, dental; or optical,
(3) Financial institutions; and,
(4) Essential services, Class I.
(d) Accessory Uses. The following accessory uses shall be permitted in the Office Zoning
District:
(1) Essential services, Class I.
(e) Conditional Uses. The following conditional uses may be allowed after review by the
Planning Commission and approval by the City Council in accordance with the standards
and procedures set forth in this chapter:
(1) Adult day care centers
(2) Child care centers
(3) Daytime activity centers or other facilities providing school and/or training for
disabled people
(4) Drive-through facilities for Financial institutions.
(5) Heliports accessory to an office.
(6) Limited retail services accessory to an office and within an office building.
(7) Recreational facilities accessory to an office; and
(8) Laboratories - medical, dental, or research and development.
Sec. 113-96. Institutional Zoning District.
(a) Purpose. The purpose of the Institutional Zoning District is to establish areas where both
public and private institutional uses such as schools, places of worship, hospitals, parks,
golf courses, nursing homes, and public buildings may be located.
(c) Subdistrict Descriptions. The subdistricts of the Institutional Zoning District shall be as
follows:
Assembly Subdistrict (I-A)—This subdistrict includes educational facilities at all levels,
cemeteries, places of worship for all denominations, and miscellaneous religious
installations.
Civic Subdistrict (I-C)—This subdistrict includes administrative or service facilities (except
those otherwise classified) at all levels of government.
Medical Subdistrict (I-M)—This subdistrict includes hospitals, surgical centers, nursing
homes, and rehabilitation facilities.
Parks and Natural Areas Subdistrict (I-P)—This subdistrict includes open spaces used as
golf courses, ball fields, playgrounds, parks, nature areas, stormwater ponding areas, and
other undeveloped remnants.
(d) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Institutional
Zoning District shall be as specified in Section 113-87 (c) and Table 87-3, Institutional Land
Uses.
(1) The following principal uses shall be permitted in the I-1 Institutional Zoning Sub-
District:
a. Places of worship
b. Schools, public and parochial, excepting colleges, seminaries, and other institutes
of higher education
c. Essential services, Class I; and
d. Seasonal farm produce sales.
(2) The following principal uses shall be permitted in the I-2 Institutional Zoning Sub-
District:
a. Public and private libraries
b. Museums
c. Colleges, seminaries, and other institutes of higher education; and
d. Essential services, Class I.
(3) The following principal uses shall be permitted in the I-3 Institutional Zoning Sub-
District:
a. Convalescent homes, nursing homes, clinics, and other buildings incidental to the
operation thereof
b. Essential services, Class I.
(4) The following principal uses shall be permitted in the I-4 Institutional Zoning Sub-
District:
a. Golf courses, country clubs, and polo fields, excepting those carried on as a
business such as miniature golf courses
b. Parks, playgrounds, City offices, fire stations, and other lands incidental to the
operation of the City; and
c. Essential services, Class I.
(5) The following principal uses shall be permitted in the I-5 Institutional Zoning Sub-
District:
a. Cemeteries; and
b. Essential services, Class I.
(e) Conditional Uses.
(1) The following conditional uses may be allowed in the I-1 Institutional Zoning Sub-
District after review by the Planning Commission and approval by the City Council in
accordance with the standards and procedures set forth in this chapter:
a. Adult day care centers
b. Child care centers; and
c. Heliports.
(2) The following conditional uses may be allowed in the I-2 Institutional Zoning Sub-
District after review by the Planning Commission and approval by the City Council in
accordance with the standards and procedures set forth in this chapter:
a. Adult day care centers; and
b. Child care centers.
(3) The following conditional uses may be allowed in the I-3 Institutional Zoning Sub-
District after review by the Planning Commission and approval by the City Council in
accordance with the standards and procedures set forth in this chapter:
a. Adult day care centers
b. Child care centers
c. Congregate housing
d. Heliports
e. Hospitals and outpatient surgical facilities
f. Lodge halls and private clubs
g. Residential facilities; and
h. Senior and disability housing.
(4) The following conditional uses may be allowed in the I-4 Institutional Zoning Sub-
District after review by the Planning Commission and approval by the City Council in
accordance with the standards and procedures set forth in this chapter:
a. Adult day care centers
b. Child care centers; and
c. Heliports.
(5) Such other uses which, in the opinion of the City Council, are reasonably compatible
with the uses specifically described above, may be permitted as a conditional use in
Institutional Zoning Sub-Districts I-1 through I-4.
Sec. 113-97. Mixed Use Zoning District.
(f) Subdistrict Standards.
(1) Neighborhood Mixed Use (MU-N) Subdistrict.
f. Principal Uses. Permitted, conditional, restricted, and prohibited uses in the
Mixed Use Zoning District shall be as specified in Section 113-87 (d) and Table
87-4, Mixed Use Land Uses.
g. Restricted Uses. The following restricted uses shall be permitted within the
Neighborhood Mixed Use Zoning District:
i. Home occupations, provided they comply with the ?? of Subsection (e)(2)
above.
ii. General retail/services shall be limited to a maximum of 20,000 square
feet of gross floor area.
iii. Parking as an accessory to a principal use.
iv. Institutional assembly, civic, and medical uses shall be limited to a
maximum of 50 surface parking spaces.
Restrictions
RESIDENTIAL
Units within a mixed use building P
Multifamily dwellings (three or more
units)
P
Senior and disability housing P
Home occupations R See Subsection (e)(2) above
Single-family dwellings N
COMMERCIAL
Medical clinics P
Restaurants, brewpubs P
General retail/service R 20,000 square feet maximum gross floor
area
Breweries P
Taprooms C
Micro-distilleries P
Cocktail rooms C
Parking R Only as accessory to principal use
Child care C
Drive-thru facilities C Must follow the requirements of
Subsection (g)(3) below
Gasoline sales and automotive repair N
Self-storage N
Outdoor storage N
Sale or repair of firearms N
Firing range N
OFFICE
Financial institutions without drive-thru
facilities
P
Financial institutions with drive-thru
facilities
C
Offices up to 5,000 gross square feet per
floor
P
Offices more than 5,000 gross square feet
per floor
C
INSTITUTIONAL
Civic R 50 surface lot parking spaces maximum
Medical R 50 surface lot parking spaces maximum
Assembly R 50 surface lot parking spaces maximum
(2) Community Mixed Use (MU-C) Subdistrict.
f. Principal Uses. Permitted, conditional, restricted, and prohibited uses in the
Mixed Use Zoning District shall be as specified in Section 113-87 (d) and Table
87-4, Mixed Use Land Uses.
g. Restricted Uses. The following restricted uses shall be permitted within the
Neighborhood Mixed Use Zoning District:
i. Home occupations, provided they comply with the requirements of
Subsection (e)(2) above.
ii. General retail/services shall be limited to a maximum of 30,000 square
feet of gross floor area.
iii. Parking as an accessory to a principal use.
iv. Drive-thru facilities, provide they comply with the requirements of
Subsection (g)(3) below
v. Institutional assembly, civic, and medical uses shall be limited to a
maximum of 50 surface parking spaces.
Restrictions
RESIDENTIAL
Units within a mixed use building P
Multifamily dwellings (three or more
units)
P
Senior and disability housing P
Home occupations R See Subsection (e)(2) above
Single-family dwellings N
COMMERCIAL
Medical clinics P
Hotels P
Restaurants, brewpubs P
General retail/service R 30,000 square feet maximum gross floor
area
Breweries P
Taprooms C
Micro-distilleries P
Cocktail rooms C
Parking R Only as accessory to principal use
Child care C
Drive-thru facilities C Must follow the requirements of
Subsection (g)(3) below
Gasoline sales and automotive repair N
Self-storage N
Outdoor storage N
Sale or repair of firearms N
Firing range N
OFFICE
Financial institutions without drive-thru
facilities
P
Financial institutions with drive-thru
facilities
C
Offices up to 7,000 gross square feet per
floor
P
Offices more than 7,000 gross square feet
per floor
C
INSTITUTIONAL
Civic R 50 surface lot parking spaces maximum
Medical R 50 surface lot parking spaces maximum
Assembly R 50 surface lot parking spaces maximum
(3) Employment Mixed Use (MU-E) Subdistrict.
f. Principal Uses. Permitted, conditional, restricted, and prohibited uses in the
Mixed Use Zoning District shall be as specified in Section 113-87 (d) and Table
87-4, Mixed Use Land Uses.
g. Restricted Uses. The following restricted uses shall be permitted within the
Neighborhood Mixed Use Zoning District:
i. General retail/services shall be limited to a maximum of 30,000 square
feet of gross floor area.
ii. Parking as an accessory to a principal use.
iii. Drive-thru facilities, provide they comply with the requirements of
Subsection (g)(3) below
iv. Institutional assembly, civic, and medical uses shall be limited to a
maximum of 50 surface parking spaces.
Restrictions
COMMERCIAL
Medical clinics P
Hotels P
Restaurants, brewpubs P
General retail/service R 30,000 square feet maximum gross floor
area
Breweries P
Taprooms C
Micro-distilleries P
Cocktail rooms C
Parking R Only as accessory to principal use
Child care C
Drive-thru facilities C Must follow the requirements of
Subsection (g)(3) below
Gasoline sales and automotive repair N
Self-storage N
Outdoor storage N
Sale or repair of firearms N
Firing range N
OFFICE
Financial institutions without drive-thru
facilities
P
Financial institutions with drive-thru
facilities
C
Offices up to 10,000 gross square feet per
floor
P
Offices more than 10,000 gross square
feet per floor
C
INSTITUTIONAL
Civic R 50 surface lot parking spaces maximum
Medical R 50 surface lot parking spaces maximum
Assembly R 50 surface lot parking spaces maximum
LIGHT INDUSTRIAL
Light manufacturing, R&D, or collaborative
work spaces that do not constitute a
nuisance or health hazard to adjacent
properties
P
Warehouses C
Sec. 113-158. Manufactured Home Parks.
(a) The purpose of these regulations is to create general standards for the layout and
placement of individual manufactured homes and other structures within a manufactured
home park, to ensure the health, safety, and general welfare of its residents, and to
minimize impacts to adjacent properties.
(b) General Regulations.
(1) Park Size. The minimum area required for a manufactured home park designation shall
be 10 acres.
(2) Emergency Storm Protections. Manufactured home parks shall have storm shelters in
compliance with State statutes. Any manufactured home park shall submit emergency
storm protection measures for review and approval of the City Manager or their
designee.
(3) Setbacks.
a. No manufactured home shall be located closer than 15 feet to a side or rear lot
line. The minimum front yard setback shall be 25 feet from the front lot line. On
corner lots, the secondary front yard setback shall be at least 15 feet from the lot
line.
b. There shall be a space of at least 15 feet between the sides of adjacent
manufactured homes and at least 10 feet between manufactured homes when
parked end to end.
(4) Permitted Encroachments.
a. Stairs and stair landings up to 25 square feet in size and accessible ramps may
encroach up to five feet into the interior setback, provided that they do not extend
closer than 10 feet to an adjacent structure.
b. Cornices and eaves may extend outside the building envelope by no more than 30
inches.
(5) Foundation. The area beneath a manufactured home shall be enclosed except that
such enclosure must have access for inspection.
(6) Building Height Requirements. No structure shall exceed one story or 15 feet above
grade, whichever is less.
(7) Parking.
a. Each manufactured home site shall have off-street parking spaces for two vehicles.
b. All parking spaces shall be paved.
(8) Accessory Buildings.
a. Accessory structures shall be limited to one per manufactured home. No accessory
structure may be larger than 400 square feet in area.
b. No accessory structure shall be erected with a height in excess of one story, which
is 10 feet from the floor to the top horizontal component of a frame building to
which the rafters are fastened (known as the "top plate"). For the purposes of this
regulation, the height of a shed roof shall be measured to the top plate.
c. The manufactured home park site plan shall designate the locations proposed for
garages and/or accessory structures for each manufactured home. These shall
comply with the following setback requirements:
1. Accessory buildings shall not be located within a front yard setback.
2. Accessory buildings shall not be located closer than five feet from a side or rear
property line.
3. Accessory buildings shall not be located within any utility easements.
4. All accessory buildings shall be owned, constructed, and maintained by the
manufactured home park owner. All accessory structures shall be established
as part of an approved site plan.
(9) Recreation. All manufactured home parks shall have at least 10 percent of the land
area developed for recreational use by its residents. The recreational use shall be
developed and maintained at the expense of the owner/operator.
ORDINANCE NO. 728
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 113: Zoning in order to Establish the Allowed Uses by
Zoning District in a Summary Table Format for Ease of Use
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Section 113-1, Article I, is amended to include the following
Subdivisions:
Cosmetology Services: Any facility providing retail goods or services related to personal care and
beauty products. This includes but is not limited to barbershops, hair and nail salons,
estheticians, and tanning facilities.
Indoor Entertainment and Amusement: An establishment primarily engaged in activities
intended to provide personal entertainment or amusement and where food and refreshments
may be provided as an incidental service, including such uses as bowling alleys, video and virtual
reality arcades, escape rooms, and indoor theaters (live or motion picture).
Manufactured Home Park: A site, lot, field, or tract of land upon which two or more
manufactured homes are located, including any building, structure, vehicle, or enclosure used or
intended for use as part of the equipment of the manufactured home park.
Place of Worship: A building or portion thereof, together with its accessory buildings and uses,
of which the principal use is the regular assembly of a group of individuals for religious worship,
ceremonies, or events.
Section 2. City Code Section 113-87, Article III, Division 2, Subdivision is added to the
code to read as follows:
Sec. 113-87. Summary Use Tables.
(a) Residential Land Uses.
(1) In general. Table 87-1, Residential Land Uses, lists all permitted, conditional, restricted, and
prohibited uses in the Residential Zoning Districts.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or districts
where designated, provided that the use complies with all other applicable provisions of this
Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district or
districts where designated, provided that the use complies with all other applicable provisions
of this Code. Persons wishing to establish or amend a conditional use shall obtain a
conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or districts
where designated, provided they comply with additional standards detailed in the
corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any use
not determined by the City Manager or their designee to be substantially similar to a use
listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-1 represent the zoning districts listed below:
R-1: Single-Family Residential
Ordinance No. 728 -2- December 21, 2021
R-2: Moderate Density Residential
R-3: Medium Density Residential
R-4: High Density Residential
Table 87-1 Residential Land Uses
Land Use Description R-1 R-2 R-3 R-4
Low to Moderate Density Housing
Single-family dwellings P P X X
Two-family dwellings X P P X
Rowhouses with up to four attached units X P X X
Townhouses X X P X
Multifamily Housing
Multifamily dwellings of up to 12 units per acre X X P P
Multifamily dwellings to a density of 17 units per acre X X C P
Multifamily dwellings to a density of 50 units per acre X X X P
Multifamily dwellings to a density of 100 units per acre X X X C
Senior and disability housing to a density of 20 units per acre X X P P
Senior and disability housing to a density of 25 units per acre X X C P
Senior and disability housing to a density of 70 units per acre X X X P
Senior and disability housing to a density of 100 units per acre X X X C
Multifamily Conditional Allowances
Senior and disability housing up to five stories or 60 feet in height X X C C
Principal structures in excess of five stories or 60 feet in height X X X C
Retail sales, Class I and II restaurants, and professional offices* X X C C
Manufactured home parks X C C C
*These uses must be within principal structures containing at least 20 dwelling units when located
upon any minor arterial or major collector street. Any such sales, restaurant, or office shall be
located only on the ground floor and have direct access to the street.
Residential Facilities, Foster Homes, and Essential Services
Residential facilities serving six or fewer persons P P P P
Residential facilities serving up to 25 persons C C P P
Foster family homes P P P P
Group foster family homes C C P P
Essential services, Class I P P P P
Mobile food vending R R R R
(b) Economic and Business Land Uses.
(1) In general. Table 87-2, Economic and Business Land Uses, lists all permitted, conditional,
restricted, and prohibited uses in the Commercial, Light Industrial, Industrial, and Office
Zoning Districts.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or districts
where designated, provided that the use complies with all other applicable provisions of this
Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district or
districts where designated, provided that the use complies with all other applicable provisions
Ordinance No. 728 -3- December 21, 2021
of this Code. Persons wishing to establish or amend a conditional use shall obtain a
conditional use permit, as specified in Sec. 113-30, Conditional Uses.
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or districts
where designated, provided they comply with additional standards detailed in the
corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any use
not determined by the City Manager or their designee to be substantially similar to a use
listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-2 represent the zoning districts listed below:
C: Commercial
LI: Light Industrial
I: Industrial
O: Office
Table 87-2 Economic and Business Land Uses
Land Use Description C LI I O
General retail services and/or sales that are consistent with the
purpose of the Commercial Zoning District and not otherwise listed
P X X X
Food, Entertainment, and Retail
Adult-oriented services that require City licensing P P P X
Breweries X P P X
Brewpubs C X X X
Catering establishments P X X X
Class I restaurants P X X X
Class II restaurants C X X X
Class III restaurants C X X X
Cocktail rooms that occupy up to 50 percent of the gross floor area
of the microdistillery
X P P X
Cocktail rooms that occupy 50 percent or more of the gross floor
area of the microdistillery
X C C X
Distilleries X X P X
Drive-through retail establishments C X X X
Hotels/motels P X X X
Indoor entertainment and amusement P C X X
Lodge halls and private clubs P X X X
Micro-distilleries (limited and associated retail use such as
merchandise related to the microdistillery may be sold)
X P P X
Mobile food vending R R R R
Recreational uses (public and private), including gyms, skating rinks,
etc.
P C X X
Retail establishments that sell tobacco R X X X
Sale or repair of firearms X R R X
Seasonal farm produce sales R X X X
Taprooms that occupy up to 50 percent of the gross floor area of the
brewery
X P P X
Ordinance No. 728 -4- December 21, 2021
Taprooms that occupy 50 percent or more of the gross floor area of
the brewery
X C C X
Temporary retail sales R R R X
Care Services
Adult day care center C C C C
Animal hospitals, veterinary clinics, and/or pet grooming facilities R C C X
Animal kennels X X P X
Child care centers C C C C
Clinics (medical and dental) X C C P
Cosmetology services P X X X
Daytime activity centers or other facilities providing school and/or
training for disabled people
X X X C
Mortuaries C X C X
Trade schools or training centers C C C X
Offices and Financial Institutions
Consumer small loan lender R X X X
Currency exchange R X X X
Financial institutions, with drive-through facilities C C C C
Financial institutions, without drive-through facilities P X X P
Laboratories (medical, dental, or research and development) X C C C
Medical and dental offices P X X P
Offices, excluding medical and dental P P P P
Automotive
Automobile repair shops, auto body repair and/or painting, and auto
cleaning and reconditioning
X X C X
Automobile repair shops, including tire, battery, and auto accessory
repair and installation
C X P X
Building materials yards, including inside and outside storage X C P X
Bulk storage of gas, fuel oil, chemicals, and other liquid or solid
materials which may be considered hazardous or toxic
X X C X
Car washes C X C X
Sales or show rooms (auto, machinery, boats, etc.) C X C X
Service stations C X C X
Surface lot storage of automobile sales inventory X C C X
Manufacturing
Assembly and/or fabricating, foundries, and similar uses X P P X
Bakeries (commercial/wholesale) X C C X
Blacksmith, repair, machine, or tin shops X X P X
Electronics manufacturing X P P X
Food packaging and processing that does not involve cooking,
heating, smoking, soaking, or marinating procedures
X P P X
Food packaging and processing that involves cooking, heating,
smoking, soaking, or marinating procedures
X C C X
Ordinance No. 728 -5- December 21, 2021
General manufacturing uses, including the compounding, assembly,
or treatment of articles or materials
X X P X
Metal fabrication and assembly X X P X
Other light manufacturing uses that would not constitute a nuisance
or health hazard to surrounding or adjacent residential or
commercial districts
X P P X
Packaging and/or bottling of soft drinks or dairy products X C C X
Warehousing and Wholesale
Greenhouses X P P X
Outdoor sales, including car lots, nurseries, and equipment rentals C X C X
Recycling drop-off facilities X C P X
Recycling facilities X C C X
Laundries and dry-cleaning plants X C C X
Lumber yards, including outside storage X X P X
Warehouses X P P X
Wholesale-retail distribution centers X P P X
Transportation and Parking
Heliports X C C X
Off-street parking for adjacent commercial or industrial uses C X C X
Public garages P C C X
Railroad infrastructure outside of railroad right-of-way X X C X
Truck/van terminals X C C X
Other Allowances
Accessory retail services and/or sales incidental to a permitted use,
conducted in an area less than 10 percent of the building's gross
floor area
X C C X
Buildings greater than three stories in height C X X C
Buildings greater than four stories in height X C C X
Essential services, Class I P P P P
Essential services, Class III, except for peaking stations and
substations
C P P X
Firing ranges X X X X
Places of worship X C X X
Temporary structures such as tents or air-supported structures X X C X
(c) Institutional Land Uses.
(1) In general. Table 87-3, Institutional Land Uses, lists all permitted, conditional, restricted, and
prohibited uses in the Institutional Zoning District.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or districts
where designated, provided that the use complies with all other applicable provisions of this
Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district or
districts where designated, provided that the use complies with all other applicable provisions
of this Code. Persons wishing to establish or amend a conditional use shall obtain a
conditional use permit, as specified in Sec. 113-30, Conditional Uses.
Ordinance No. 728 -6- December 21, 2021
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or districts
where designated, provided they comply with additional standards detailed in the
corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any use
not determined by the City Manager or their designee to be substantially similar to a use
listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-3 represent the zoning districts listed below:
I-A: Institutional - Assembly
I-M: Institutional - Medical
I-C: Institutional - Civic
I-P: Institutional - Parks and Natural Areas
Table 87-3 Institutional Land Uses
Land Use Description I-A I-M I-C I-P
Adult day care centers C X X X
Cemeteries C X X X
Child care centers C X X X
City offices, County and State facilities, fire stations, and other lands
incidental to governmental operations
X X P X
Congregate housing X P X X
Convalescent homes, nursing homes, clinics, and other buildings
incidental to the operation thereof
X P X X
Golf courses, country clubs, and other recreational facilities X X X P
Hospitals and out-patient surgical facilities X C X X
Libraries P X X X
Mobile food vending R R R R
Museums P X X X
Parks and playgrounds X X X P
Places of worship P X X X
Post offices X X P X
Private clubs P X X X
Public and private schools P X X X
Residential facilities X C X X
Seasonal farm produce sales R X R X
Senior and disability housing X C X X
Essential services, Class I P P P P
(d) Mixed Use Land Uses.
(1) In general. Table 87-4, Mixed Use Land Uses, lists all permitted, conditional, restricted, and
prohibited uses in the Mixed Use Zoning District.
(2) Permitted uses. Uses specified with a "P" are permitted as of right in the district or districts
where designated, provided that the use complies with all other applicable provisions of this
Code.
(3) Conditional uses. Uses specified with a "C" are allowed as a conditional use in the district or
districts where designated, provided that the use complies with all other applicable provisions
of this Code. Persons wishing to establish or amend a conditional use shall obtain a
conditional use permit, as specified in Sec. 113-30, Conditional Uses.
Ordinance No. 728 -7- December 21, 2021
(4) Restricted uses. Uses specified with an “R” are permitted as of right in the district or districts
where designated, provided they comply with additional standards detailed in the
corresponding text of this Chapter.
(5) Prohibited uses. Any use specified with an “X” or not listed in a particular district or any use
not determined by the City Manager or their designee to be substantially similar to a use
listed as permitted, conditional, or restricted shall be prohibited in that district.
(6) District key. The notations in Table 87-4 represent the zoning districts listed below:
MU-N: Neighborhood Mixed Use
MU-C: Community Mixed Use
MU-E: Employment Mixed Use
Table 87-4 Mixed Use Land Uses
Land Use Description MU-N MU-C MU-E
Residential
Units within a mixed use building P P X
Multifamily dwellings (three or more units) P P X
Senior and disability housing P P X
Home occupations R R X
Single-family dwellings X X X
Manufactured home parks C C C
Commercial
Medical clinics P P P
Hotels X P P
Restaurants, brewpubs P P P
General retail/service R R R
Breweries P P P
Taprooms C C C
Micro-distilleries P P P
Mobile food vending R R R
Cocktail rooms C C C
Parking R R R
Child care C C C
Drive-thru facilities C C C
Gasoline sales and automotive repair X X X
Self storage X X X
Outdoor storage X X X
Sale or repair of firearms X X X
Firing range X X X
Office
Financial institutions without drive-thru facilities P P P
Financial institutions with drive-thru facilities C C C
Offices up to 5,000 gross square feet per floor P P P
Offices more than 5,000 gross square feet per floor C C C
Institutional
Civic R R R
Ordinance No. 728 -8- December 21, 2021
Medical R R R
Assembly R R R
Light Industrial
Light manufacturing, R&D, or collaborative work spaces that do not
constitute a nuisance or health hazard to adjacent properties
X X P
Warehouses X X C
Section 3. City Code Section 113-88, Article III, Division 2, Subdivision (c) is amended
to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the R-1 Zoning District
shall be as specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
Section 4. City Code Section 13-88, Article III, Division 2, Subdivision (e) “Conditional
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 5. City Code Section 113-89, Article III, Division 2, Subdivision (c) is amended
to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the R-2 Zoning District
shall be as specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
Section 6. City Code Section 13-89, Article III, Division 2, Subdivision (e) “Conditional
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 7. City Code Section 113-90, Article III, Division 2, Subdivision (c) is amended
to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the R-3 Zoning District
shall be as specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
Section 8. City Code Section 113-90, Article III, Division 2, Subdivision (e) “Conditional
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 9. City Code Section 113-91, Article III, Division 2, Subdivision (c) is amended
to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the R-4 Zoning District
shall be as specified in Section 113-87 (a) and Table 87-1, Residential Land Uses.
Section 10. City Code Section 113-91, Article III, Division 2, Subdivision (e)
“conditional Uses” is removed in its entirety, and all subsequent sections are retitled
accordingly.
Ordinance No. 728 -9- December 21, 2021
Section 11. City Code Section 113-92, Article III, Division 2, Subdivision (a) is
amended to read as follows:
(a) Purpose. The purpose of the Commercial Zoning District is to provide for the establishment of
commercial and service activities which draw from and serve customers in the community and
are located in areas which are well served by collector and arterial streets. The district and its
regulations should encourage business activity and vitality in support of the City's Economic
Competitiveness goals and policies.
Section 12. City Code Section 113-92, Article III, Division 2, Subdivision (c) is
amended to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Commercial Zoning
District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business Land
Uses.
Section 13. City Code Section 113-92, Article III, Division 2, Subdivision (e) is
amended to include the following:
(e) Restricted Uses. The following restricted uses shall be permitted within the Commercial Zoning
District:
….
(2) Animal hospitals, veterinary clinics, and/or pet grooming facilities:
a. No animals or pens shall be kept outside the building or cause offensive odor or noise
discernible at the property line of the lot on which the activity is conducted.
b. The principal structure shall be located not less than 100 feet from any property zoned
R-Medium Density Residential, High Density Residential, or Institutional.
Section 14. City Code Section 113-92, Article III, Division 2, Subdivision (f)
“Conditional Uses” is removed in its entirety.
Section 15. City Code Section 113-92, Article III, Division 2, Subdivision (g) “Prohibited
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 16. City Code Section 113-93, Article III, Division 2, Subdivision (c) is
amended to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Light Industrial
Zoning District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business
Land Uses.
Section 17. City Code Section 113-93, Article III, Division 2, Subdivision (e) is
amended to read as follows:
Ordinance No. 728 -10- December 21, 2021
(e) Restricted Uses. The following restricted uses shall be permitted within the Commercial Zoning
District:
(1) Sale or repair of firearms, provided the following restrictions are observed:
a. The facility shall be located not less than 750 feet from any property zoned
Institutional or any property zoned Mixed Use that allows Institutional uses, as
measured at the lot line. The facility shall be located not less than 750 feet from any
property zoned Institutional in any city adjoining Golden Valley, as measured at the lot
line.
b. The facility shall be located not less than 375 feet from any property zoned Residential
or any property zoned Mixed Use that allows Residential uses, as measured at the lot
line. The facility shall be located not less than 750 feet from any property zoned
Residential in any city adjoining Golden Valley, as measured at the lot line.
c. The facility shall be located not less than 750 feet from any of the following conditional
uses:
i. Ball fields and other recreational facilities
ii. Child care centers
iii. Health, fitness, and/or exercise facilities, include dance studios, gymnastics
training, weight lifting studios, aerobic exercise, and gymnasiums
iv. Trade schools or training centers;
v. Adult day care centers; and
vi. Places of worship.
d. The facility shall be located not less than 1,000 feet from another firearm facility, as
measured at the lot line.
e. In the case of a multi-use building, distances from the firearm facility shall be
measured from the portion of the structure occupied by the facility.
f. All facilities shall meet applicable federal and state security standards including, but
not limited to, Minn. Stats. § 624.7161 and Minnesota Rules Chapter 7504 as amended
from time to time.
g. No firearms or ammunition shall be displayed in windows. Windows must be of clear,
transparent glass and be free of obstructions for at least three feet into the facility.
h. In-vehicle sales or repair are prohibited and no firearm-related uses shall be allowed in
a trailer or other nonpermanent building.
Section 18. City Code Section 113-93, Article III, Division 2, Subdivision (f)
“Conditional Uses” is removed in its entirety.
Section 19. City Code Section 113-93, Article III, Division 2, Subdivision (g) “Prohibited
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Ordinance No. 728 -11- December 21, 2021
Section 20. City Code Section 113-94, Article III, Division 2, Subdivision (c) is
amended to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Industrial Zoning
District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business Land
Uses.
Section 17. City Code Section 113-94, Article III, Division 2, Subdivision (e) is
amended to read as follows:
(e) Restricted Uses. The following restricted uses shall be permitted within the Commercial Zoning
District:
(1) Sale or repair of firearms, provided the following restrictions are observed:
a. The facility shall be located not less than 750 feet from any property zoned
Institutional or any property zoned Mixed Use that allows Institutional uses, as
measured at the lot line. The facility shall be located not less than 750 feet from any
property zoned Institutional in any city adjoining Golden Valley, as measured at the lot
line.
b. The facility shall be located not less than 375 feet from any property zoned Residential
or any property zoned Mixed Use that allows Residential uses, as measured at the lot
line. The facility shall be located not less than 750 feet from any property zoned
Residential in any city adjoining Golden Valley, as measured at the lot line.
c. The facility shall be located not less than 750 feet from any of the following conditional
uses:
i. Ball fields and other recreational facilities
ii. Child care centers
iii. Health, fitness, and/or exercise facilities, include dance studios, gymnastics
training, weight lifting studios, aerobic exercise, and gymnasiums
iv. Trade schools or training centers;
v. Adult day care centers; and
vi. Places of worship.
d. The facility shall be located not less than 1,000 feet from another firearm facility, as
measured at the lot line.
e. In the case of a multi-use building, distances from the firearm facility shall be
measured from the portion of the structure occupied by the facility.
f. All facilities shall meet applicable federal and state security standards including, but
not limited to, Minn. Stats. § 624.7161 and Minnesota Rules Chapter 7504 as amended
from time to time.
g. No firearms or ammunition shall be displayed in windows. Windows must be of clear,
transparent glass and be free of obstructions for at least three feet into the facility.
Ordinance No. 728 -12- December 21, 2021
h. In-vehicle sales or repair are prohibited and no firearm-related uses shall be allowed in
a trailer or other nonpermanent building.
Section 18. City Code Section 113-94, Article III, Division 2, Subdivision (f)
“Conditional Uses” is removed in its entirety.
Section 19. City Code Section 113-94, Article III, Division 2, Subdivision (g) “Prohibited
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 20. City Code Section 113-95, Article III, Division 2, Subdivision (c) is
amended to read as follows:
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Office Zoning
District shall be as specified in Section 113-87 (b) and Table 87-2, Economic and Business Land
Uses.
Section 21. City Code Section 13-95, Article III, Division 2, Subdivision (e) “Conditional
Uses” is removed in its entirety, and all subsequent sections are retitled accordingly.
Section 22. City Code Section 113-96, Article III, Division 2, Subdivision (a) is
amended to read as follows:
(a) Purpose. The purpose of the Institutional Zoning District is to establish areas where both public
and private institutional uses such as schools, places of worship, hospitals, parks, golf courses,
nursing homes, and public buildings may be located.
Section 23. City Code Section 113-96, Article III, Division 2, Subdivision (c) is
amended to read as follows:
(c) Subdistrict Descriptions. The subdistricts of the Institutional Zoning District shall be as follows:
Assembly Subdistrict (I-A)—This subdistrict includes educational facilities at all levels,
cemeteries, places of worship for all denominations, and miscellaneous religious installations.
Civic Subdistrict (I-C)—This subdistrict includes administrative or service facilities (except those
otherwise classified) at all levels of government.
Medical Subdistrict (I-M)—This subdistrict includes hospitals, surgical centers, nursing homes,
and rehabilitation facilities.
Parks and Natural Areas Subdistrict (I-P)—This subdistrict includes open spaces used as golf
courses, ball fields, playgrounds, parks, nature areas, stormwater ponding areas, and other
undeveloped remnants.
Section 24. City Code Section 113-96, Article III, Division 2, Subdivision (c) is
amended to read as follows:
Ordinance No. 728 -13- December 21, 2021
(c) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Institutional Zoning
District shall be as specified in Section 113-87 (c) and Table 87-3, Institutional Land Uses.
Section 25. City Code Section 113-96, Article III, Division 2, Subdivision (f)
“Conditional Uses” is removed in its entirety, and all subsequent sections are retitled
accordingly.
Section 26. City Code Section 113-97, Article III, Division 2, Subdivision (f)(1)(f) is
amended to read as follows:
(f) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Neighborhood
Mixed Use Zoning District shall be as specified in Section 113-87 (d) and Table 87-4, Mixed Use
Land Uses.
Section 27. City Code Section 113-97, Article III, Division 2, Subdivision (f)(1)(g) is
added to code and to read as follows:
(g) Restricted Uses. The following restricted uses shall be permitted within the Neighborhood Mixed
Use Zoning District:
i. Home occupations, provided they comply with the requirements of Subsection (e)(2)
above.
ii. General retail/services shall be limited to a maximum of 20,000 square feet of gross
floor area.
iii. Parking as an accessory to a principal use.
iv. Institutional assembly, civic, and medical uses shall be limited to a maximum of 50
surface parking spaces.
Section 28. City Code Section 113-97, Article III, Division 2, Subdivision (f)(2)(f) is
amended to read as follows:
(f) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Community Mixed
Use Zoning District shall be as specified in Section 113-87 (d) and Table 87-4, Mixed Use Land
Uses.
Section 29. City Code Section 113-97, Article III, Division 2, Subdivision (f)(2)(g) is
added to code and to read as follows:
(g) Restricted Uses. The following restricted uses shall be permitted within the Community Mixed
Use Zoning District:
i. Home occupations, provided they comply with the requirements of Subsection (e)(2)
above.
ii. General retail/services shall be limited to a maximum of 30,000 square feet of gross
floor area.
Ordinance No. 728 -14- December 21, 2021
iii. Parking as an accessory to a principal use.
iv. Drive-thru facilities, provide they comply with the requirements of Subsection (g)(3)
below
v. Institutional assembly, civic, and medical uses shall be limited to a maximum of 50
surface parking spaces.
Section 30. City Code Section 113-97, Article III, Division 2, Subdivision (f)(3)(f) is
amended to read as follows:
(f) Principal Uses. Permitted, conditional, restricted, and prohibited uses in the Employment Mixed
Use Zoning District shall be as specified in Section 113-87 (d) and Table 87-4, Mixed Use Land
Uses.
Section 31. City Code Section 113-97, Article III, Division 2, Subdivision (f)(3)(g) is
added to code and to read as follows:
(g) Restricted Uses. The following restricted uses shall be permitted within the Employment Mixed
Use Zoning District:
i. General retail/services shall be limited to a maximum of 30,000 square feet of gross
floor area.
ii. Parking as an accessory to a principal use.
iii. Drive-thru facilities, provide they comply with the requirements of Subsection (g)(3)
below
iv. Institutional assembly, civic, and medical uses shall be limited to a maximum of 50
surface parking spaces.
Section 32. City Code Section 113-158, Article IV, Division 2, is added to code and to
read as follows:
Sec. 113-158. Manufactured Home Parks.
(a) The purpose of these regulations is to create general standards for the layout and placement of
individual manufactured homes and other structures within a manufactured home park, to
ensure the health, safety, and general welfare of its residents, and to minimize impacts to
adjacent properties.
(b) General Regulations.
(1) Park Size. The minimum area required for a manufactured home park designation shall be
10 acres.
Ordinance No. 728 -15- December 21, 2021
(2) Emergency Storm Protections. Manufactured home parks shall have storm shelters in
compliance with State statutes. Any manufactured home park shall submit emergency
storm protection measures for review and approval of the City Manager or their designee.
(3) Setbacks.
a. No manufactured home shall be located closer than 15 feet to a side or rear lot line. The
minimum front yard setback shall be 25 feet from the front lot line. On corner lots, the
secondary front yard setback shall be at least 15 feet from the lot line.
b. There shall be a space of at least 15 feet between the sides of adjacent manufactured
homes and at least 10 feet between manufactured homes when parked end to end.
(4) Permitted Encroachments.
a. Stairs and stair landings up to 25 square feet in size and accessible ramps may encroach
up to five feet into the interior setback, provided that they do not extend closer than 10
feet to an adjacent structure.
b. Cornices and eaves may extend outside the building envelope by no more than 30
inches.
(5) Foundation. The area beneath a manufactured home shall be enclosed except that such
enclosure must have access for inspection.
(6) Building Height Requirements. No structure shall exceed one story or 15 feet above grade,
whichever is less.
(7) Parking.
a. Each manufactured home site shall have off-street parking spaces for two vehicles.
b. All parking spaces shall be paved.
(8) Accessory Buildings.
a. Accessory structures shall be limited to one per manufactured home. No accessory
structure may be larger than 400 square feet in area.
b. No accessory structure shall be erected with a height in excess of one story, which is 10
feet from the floor to the top horizontal component of a frame building to which the
rafters are fastened (known as the "top plate"). For the purposes of this regulation, the
height of a shed roof shall be measured to the top plate.
c. The manufactured home park site plan shall designate the locations proposed for
garages and/or accessory structures for each manufactured home. These shall comply
with the following setback requirements:
Ordinance No. 728 -16- December 21, 2021
1. Accessory buildings shall not be located within a front yard setback.
2. Accessory buildings shall not be located closer than five feet from a side or rear
property line.
3. Accessory buildings shall not be located within any utility easements.
4. All accessory buildings shall be owned, constructed, and maintained by the
manufactured home park owner. All accessory structures shall be established as part
of an approved site plan.
(9) Recreation. All manufactured home parks shall have at least 10 percent of the land area
developed for recreational use by its residents. The recreational use shall be developed and
maintained at the expense of the owner/operator.
Section 33. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 21st day of December, 2021.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/ Theresa J. Schyma
Theresa J. Schyma, City Clerk
RESOLUTION NO. 21-118
RESOLUTION AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE NO. 728
AN ORDINANCE AMENDING THE CITY CODE
AMENDING CHAPTER 113: ZONING IN ORDER TO ESTABLISH THE ALLOWED USES
BY ZONING DISTRICT IN A SUMMARY TABLE FORMAT FOR EASE OF USE
WHEREAS, the City has adopted the above referenced amendment of the Golden
Valley City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of
the publication of the complete text is not justified.
NOT THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
ORDINANCE NO. 728
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 113: Zoning in order to Establish the Allowed Uses by
Zoning District in a Summary Table Format for Ease of Use
This is a summary of the provisions of the above Ordinance which has been approved for
publication by the City Council.
At the December 21, 2021 City Council meeting, the Golden Valley City Council enacted
Ordinance No. 728 Amending City Code, Chapter 113: Zoning in order to Establish the Allowed
Uses by Zoning District in a Summary Table Format for Ease of Use. The full ordinance is
available to the public at the City Clerk’s Office, 7800 Golden Valley Road during normal
business hours and online at www.goldenvalleymn.gov/code/.
A copy of the full text of this Ordinance is available from the City Clerk’s Office.
Adopted by the City Council this 21st day of December, 2021.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/ Theresa J. Schyma
Theresa J. Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
4. C. Public Hearing – Zoning Map Amendments – Institutional Subdistricts, Ordinance No. 729 and
Adopting Resolution No. 21-119, Authorizing Summary Publication of the Ordinance
Prepared By
Myles Campbell, Planner
Jason Zimmerman, Planning Manager
Summary
Over the last year, staff and Commissioners have been reviewing various aspects of the Zoning Code,
with the goal improving its accessibility for residents, businesses and other users. This review has
largely focused on the organization of permitted land uses per zoning district, however staff also used
this opportunity for reflection on others areas of code needing updates. This included revisions relating
to the Religious Land Use and Institutionalized Persons Act, updates to how manufactured home parks
are regulated, and also to the method of organization for the Institutional Zoning District. The Planning
Commission and Staff are recommending the Institutional Subdistricts be renamed for two main
purposes:
• To align with the land use categories laid out in the 2040 Comprehensive Plan
• To improve the accessibility of useful information over the current titling
Existing Code
The City currently has five subdistricts listed under the Institutional Zoning classification. All
subdistricts share the same requirements and standards for setbacks/height/allowed
signage/etc., though they allow different permitted and conditional uses. Upon examination of
individual uses, it’s clear these subdistricts have themes; however, this is not immediately
recognizable from the organization and (lack of) naming for subdistricts.
Existing Subdistricts Permitted and Conditional Uses
I-1 Institutional Subdistrict Places of Worship, Schools, Adult and Child Care
Centers
I-2 Institutional Subdistrict Libraries, Museums, Colleges, Adult and Child
Care Centers
I-3 Institutional Subdistrict Convalescent Homes, Nursing Homes, Hospitals,
Adult and Child Care Centers, Heliports, Private
Clubs
I-4 Institutional Subdistrict Golf Courses, Parks, Playgrounds; City, County,
and State Facilities; Adult and Child Care Centers
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
I-5 Institutional Subdistrict Cemeteries
Revised Institutional Subdistricts
The City’s 2040 Comprehensive Plan reorganized the Institutional land uses into four categories
with more descriptive names: Assembly, Civic, Medical, and Parks and Natural Areas. Given this
shift in long-term land use planning, staff saw a major benefit in aligning the existing zoning
categories with these. This is beneficial from a planning perspective, simplifying future zoning
updates, and references between code and the Comprehensive Plan. A second benefit is that
the addition of descriptive categories versus a numbering system also provides more
information up front to a user of the zoning code who does not interact with it on a regular
basis.
While mostly a semantic change, renaming the subdistricts did trigger a rezoning action for
almost all Institutionally zoned properties, as the new categories would need to be reflected
within the zoning map itself. In accordance with State statute, staff prepared a notice for all
properties within 500 feet of the affected sites – around 5,310 notices altogether. An
accompanying website was produced for the notice, using ArcGIS mapping software to
illustrate the exact changes for these properties, which is available to all members of the public
at https://arcg.is/eXvqi0.
Following this zoning amendment, the number of overall subdistricts would be reduced to four
instead of five. With the accompanying revisions to the zoning text around permitted uses,
these four subdistricts would be organized as follows:
Proposed Subdistricts Permitted and Conditional Uses
Institutional Assembly (I-A) Places of Worship, Schools, Libraries, Museums,
Cemeteries, Adult and Child Care Centers, Private Clubs
Institutional Civic (I-C) City, County, and State Facilities
Institutional Medical (I-M) Convalescent Homes, Nursing Homes, Hospitals,
Residential Facilities
Institutional Parks and
Natural Areas (I-P)
Parks, Playgrounds, Golf Courses, Natural Areas
Staff will note that outside of allowed uses, there have been no changes made to the actual site
requirements for institutional properties being proposed at this time. As such, any planned
additions or improvements at any of the sites being rezoned should not be impacted by this
simple reorganization action.
Financial Or Budget Considerations
This proposed ordinance is not anticipated to have any significant financial impacts.
Recommended Action
• Motion to adopt Ordinance No. 729, rezoning Certain Properties in the Institutional Zoning
District to Reflect New Sub-classification
• Motion to adopt Resolution No. 21-119, Authorizing Summary Publication of Ordinance No. 729
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
3
Supporting Documents
• Planning Commission memo dated November 22, 2021 (4 pages)
• Minutes from Planning Commission meeting of November 22, 2021 (2 pages)
• Maps (6 pages)
• Ordinance No. 729 (5 pages)
• Resolution No. 21-119 (1 page)
1
Date: November 22, 2021
To: Golden Valley Planning Commission
From: Myles Campbell, Planner
Jason Zimmerman, Planning Manager
Subject: Zoning Map Amendment ‐ Reorganization of Institutional Subdistricts
Summary
Over the last year, staff and Commissioners have been reviewing various aspects of the lists of
permitted, conditional, and restricted uses in the Zoning Chapter with the intention of proposing
Zoning Text Amendments to better align these sections of code with the Comprehensive Plan and
to streamline the language and layout to be more easily interpreted by residents, businesses, and
other users.
As a part of this process, staff also saw an opportunity to update the City’s Institutional
Subdistricts to:
Align with the land use categories laid out in the 2040 Comprehensive Plan
Provide greater clarity and description for the uses they include versus the current
subdistrict organization
Background
The City currently has five subdistricts under the Institutional Zoning classification. All
subdistricts share the same requirements and standards for setbacks/height/allowed
signage/etc., though they allow different permitted and conditional uses. Upon
examination, these subdistricts have clear themes; however, this is not immediately clear
from the organization and (lack of) naming for subdistricts.
Existing Subdistricts Permitted and Conditional Uses
I‐1 Institutional Subdistrict Places of Worship, Schools, Adult and Child Care
Centers
I‐2 Institutional Subdistrict Libraries, Museums, Colleges, Adult and Child Care
Centers
2
I‐3 Institutional Subdistrict Convalescent Homes, Nursing Homes, Hospitals,
Adult and Child Care Centers, Heliports, Private
Clubs
I‐4 Institutional Subdistrict Golf Courses, Parks, Playgrounds; City, County, and
State Facilities; Adult and Child Care Centers
I‐5 Institutional Subdistrict Cemeteries
Revised Institutional Subdistricts
The City’s 2040 Comprehensive Plan reorganized the Institutional land uses into four
categories with more descriptive names: Assembly, Civic, Medical, and Parks and Natural
Areas. Given this shift in long‐term land use planning, staff saw a major benefit in aligning
the existing zoning categories with these. This is beneficial from a planning perspective,
but the addition of descriptive categories versus a numbering system also provides more
information to a user of the zoning code who does not interact with it on a regular basis.
While mostly a semantic change, the reorganization did trigger a rezoning action for
almost all Institutionally zoned properties, as the new categories would need to be
reflected in the zoning map itself. In accordance with State statute, staff prepared a notice
for all properties within 500 feet of the affected sites – around 5,310 notices altogether.
An accompanying website was produced for the notice, using ArcGIS mapping software to
illustrate the exact changes for these properties, which is available to all members of the
public at https://arcg.is/eXvqi0.
Following this zoning amendment, the number of overall subdistricts would be reduced to
four instead of five. These four subdistricts would be organized as follows:
Proposed Subdistricts Permitted and Conditional Uses
Institutional Assembly (I‐A) Places of Worship, Schools, Libraries, Museums,
Cemeteries, Adult and Child Care Centers, Private Clubs
Institutional Civic (I‐C) City, County, and State Facilities
Institutional Medical (I‐M) Convalescent Homes, Nursing Homes, Hospitals,
Residential Facilities
Institutional Parks and
Natural Areas (I‐P)
Parks, Playgrounds, Golf Courses, Natural Areas
Some uses have been combined, however no other changes to the actual site
requirements for institutional properties is being proposed at this time. As such, any
planned additions or improvements at any of the sites being rezoned should not be
impacted by this simple reorganization action.
Staff Request
Staff recommends approval of the Zoning Map Amendment, reorganizing those properties zoned
Institutional into subdistricts of Assembly, Civic, Medical, and Parks and Natural Areas.
3
Attachments
Copy of Hearing Notice sent November 10, 2021 (2 pages)
Map sets (6 pages)
City of Golden Valley Planning Commission Regular Meeting
November 22, 2021, 2021 – 7 pm
4
Chair Pockl closed the public hearing at 7:40pm
Chair Pockl opened the discussion.
Chair Pockl asked why the cemetery use was permitted and not conditional, staff responded that they
never recommended the change to conditional and so it wasn’t discussed. Members need to come up
with items they’d like mitigated by a CUP, like traffic or noise. Ruby asked if there are other regulations
on cemetery locations, staff responded that if a proposal took place then a county or state jurisdiction
would need to have their requirements met. Golden Valley making it a permitted use doesn’t
determine its inherent allowance.
Commissioner Ginis mentioned considering conditional being that a cemetery may impact the City’s
long‐term planning as cemeteries often lose funding and thus cannot maintain their facilities. Staff
noted that’s how the City obtained the current cemetery. Staff and Commissioners discussed
conditional or restricted use and Brookins mentioned the idea of making it prohibited but making the
current cemetery legally non‐conforming.
Chair Pockl stated comfort with recommending approval and adding cemeteries as conditional,
Brookins stated he believes they should be prohibited. Members and staff discussed this item and
potential conditions as well as how a condition/prohibition would differ from the current zoning.
Johnson suggested that light industrial allow conditional use for lodges or private halls.
MOTION made by Commissioner Ruby, seconded by Commissioner Johnson, to recommend approval
with the changes as recommended by Commissioners of the zoning text amendments.
Motion passed unanimously.
5. Informal Public Hearing – Zoning Map Amendment ‐ Reorganization of Institutional Subdistricts
Applicant: City of Golden Valley
Myles Campbell, Planner, restated a few items that were mentioned in the previous presentation.
Campbell displayed maps listed on the website that were in the notice sent out to residents of Golden
Valley. Staff reviewed uses and stated there are no development plans in the Institutional Subdistricts,
this change is the colors on the map and the names of the districts. Staff is moving from the ambiguous
number categories to clearly named subdistricts.
Recommendation
Staff recommends approval of the Zoning Map Amendment, reorganizing those properties zoned
Institutional into subdistricts of Assembly, Civic, Medical, and Parks and Natural Areas.
Chair Pockl opened the public hearing at 8:21pm.
No in person commenters.
No call‐in commenters.
City of Golden Valley Planning Commission Regular Meeting
November 22, 2021, 2021 – 7 pm
5
Chair Pockl closed the public hearing at 8:24pm
Chair Pockl opened the discussion.
Commissioner Ruby asked if there are modifications needed on this recommendation based on the
previous conversation. Staff responded that the map amendment is related to Institutional districts,
not Industrial or Light Industrial.
MOTION made by Commissioner Brookins, seconded by Commissioner Ruby, to follow staff
recommendation and recommend approval.
Motion passed unanimously.
Chair Pockl ended the televised portion of the meeting at 8:27pm.
6. Council Liaison Report
Planning Manager Zimmerman reported on behalf of Council Member Rosenquist that Council had
tabled the proposal for 6300 Olson Memorial Highway in order to allow a representative for the
property owner to attend the next regular meeting on December 7. The Council approved the lot
subdivision and Conditional Use Permit for Spire Credit Union.
7. Other Business
Commissioner Johnson applauded staff for devising a hearing notice, accompanied by a web page,
that attempted to explain a complicated issue in simple, easy to understand, language.
8. Adjournment
MOTION by Commissioner Ginis to adjourn, seconded by Commissioner Johnson, and approved
unanimously. Meeting adjourned at 8:35 pm.
________________________________
Andy Johnson, Secretary
________________________________
Amie Kolesar, Planning Assistant
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C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
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£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym ou th Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NManor DrWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryol T railFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d Dres
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L
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Leg
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ndDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NKewanee
W
ay
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwoodP k w y
Tryol TrailWestbrook Rd
M
cN
air Dr
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColon i al
DrEdgewood Ave NBassettCree
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyNWynnwood Rd
Lee Ave NTurners
Cr
ossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE lm daleRd
M ea nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o ad/CountyR o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZ
a
n
e
Av
e
NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedle y L n
Georgia Ave NWally St
Cutacross
Rd Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnC
loverleafDr
Clo v erleafDrLilacLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
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Bo
n
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Louisiana Ave NDuluthLn
Marie Ln E
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Nevada Ave SMarieLn W
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OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
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re
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Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNStCroixCirLeeAveNLamplighterLnSandburg
LnMadisonAve W
Lewis RdLilac Dr NHamptonRd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
LilacDrNLouisiana Ave NKyleAveNNoble AveManor
10th Ave N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
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Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPh o en ix StWisconsin Ave NW
a
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wyIsland DrTryolTrail
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RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
Ski Hill
R
d Me
ridia
n
D
r
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQu
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SKennethWay
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w
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Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG len w o o d P kw yOttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
Wat
erfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r o ntage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Quebec
St
OttawaA
v
eSAngeloDrWoodlandTrailHiddenLakes P kwyWinsdaleSt
AlpinePas sAvondaleRd
Dou glasA ve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes tchesterCirCirCt
WaterfordScottAveNDawnview Ter Dawnview Ter
ConstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGlendenTer P l Noble Ave NTer
Byrd Ave N
Parkvie
w
B
lv
dYork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2 3
H illsboroINDEX1 - English Cir2 - Kings Valley Rd3 - Kings Valley Rd E4 - Kings Valley Rd W5 - Marquis Rd6 - Mayfair Rd7 - Stroden Cir8 - Tamarin Tr
CarriagePath
M endelssohnLn N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
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L o wry
Drake R d
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GlenwoodAvePennsylvania Ave NG oldenValleyRdJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NMa
ndanAv
eNPlymouth Ave N OrklaDrKnol l S t
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DrValders Ave NMedley Cir
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1
0
0Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / H ig h w ay 1 2
Highway 55 / Olson Memorial HighwayHighway 55 / Olson Memorial Highway
H ig h w a y 5 5 / O ls o n M e m o r ia l H ig h w a y
0 1,800 3,600900Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
InstitutionalZoning
Current (to be modified)
Subdistricts
(I-1) Places of Worship,Schools
(I-2) Libraries, Museums,Collegess
(I-3) Convalescent Homes,Nursing Homes, Hospitals[uses will not be modified – aname change only]
(I-4) Golf Courses, Parks,Playgrounds; City, County, andState Facilities
(I-5) Cemeteries
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C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
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£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
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d
A
v
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SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
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ndenTer P l Noble Ave NTer
B
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P
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AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
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B a s s ett Cre
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Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
0 1,800 3,600900
Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
InstitutionalZoning
Proposed
Subdistricts
(I-A) Assembly: Places of
Worship, Schools, Libraries,
Museums, Cemeteries:
Assembly
(I-C) Civic: City, County, and
State Facilities
(I-M) Medical: Convalescent
Homes, Nursing Homes,
Hospitals
(I-P) Parks & Natural Areas:
Parks, Playgrounds, Natural
Areas, Golf Courses
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!!!!C I T Y O F C R Y S T A L
C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
£¤169
£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
0 1,800 3,600900
Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
Assembly
Institutional Zoning
Proposed
Subdistrict
(I-A) Assembly: Places of
Worship, Schools, Libraries,
Museums, Cemeteries:
Assembly
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!!!!C I T Y O F C R Y S T A L
C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
£¤169
£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
0 1,800 3,600900
Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
Civic
Institutional Zoning
Proposed
Subdistrict
(I-C) Civic: City, County, and
State Facilities
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!!!!C I T Y O F C R Y S T A L
C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
£¤169
£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
0 1,800 3,600900
Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
Medical
Institutional Zoning
Proposed
Subdistrict
(I-M) Medical: Convalescent
Homes, Nursing Homes,
Hospitals
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!!!!C I T Y O F C R Y S T A L
C I T Y O F R O B B I N S D A L E
CITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R K
CITY OF MINNEAPOLISCITY OFST. LOUIS PARKCITY OF ROBBINSDALECITY OF CRYSTAL
CITY OF ST. LOUIS PARK
C I T Y O F N E W H O P E
CITY OF PLYMOUTHCITY OF MINNEAPOLISC I T Y O F S T . L O U I S P A R KCITY OFPLYMOUTH456766
456770
456766
456740
456740
4567156
4567102
§¨¦394
§¨¦394
Æÿ55
Æÿ55
Æÿ100
Æÿ100
£¤169
£¤169
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
0 1,800 3,600900
Feet
IPrint Date: 11/18/2021Sources:-Hennepin County Surveyors Office for Property Lines (2021).-City of Golden Valley for all other layers.
Parks and NaturalAreas
Institutional Zoning
Proposed
Subdistrict
(I-P) Parks & Natural Areas:
Parks, Playgrounds, Natural
Areas, Golf Courses
ORDINANCE NO. 729
AN ORDINANCE AMENDING THE CITY CODE CHAPTER 113
Rezoning Certain Properties in the Institutional Zoning District to Reflect New Sub-classification
The City Council for the City of Golden Valley hereby ordains:
Section 1. City Code chapter 113 entitled “Zoning” is amended in Section 113-55
Subd. (b) by changing the zoning designation of certain tracts of land as follows:
To Institutional - Assembly
Address/Parcel ID Existing Zoning Proposed Zoning
6731 Golden Valley Road I-2 I-A
200 Lilac Drive North I-3 I-A
830 Winnetka Avenue North I-2 I-A
2575 Winnetka Avenue North I-5 I-A
4865 Bassett Creek Drive I-1 I-A
4735 Bassett Creek Drive I-1 I-A
6000 Duluth Street I-1 I-A
5501 Glenwood Avenue I-1 I-A
5501 Glenwood Avenue I-1 I-A
5431 Glenwood Avenue I-1 I-A
5400 Glenwood Avenue I-1 I-A
4000 Golden Valley Road I-1 I-A
5920 Golden Valley Road I-1 I-A
5920 Golden Valley Road I-1 I-A
7520 Golden Valley Road I-1 I-A
7600 Harold Avenue I-1 I-A
7600 Harold Avenue I-1 I-A
145 Jersey Avenue South I-1 I-A
515 Jersey Avenue South I-1 I-A
1751 Kelly Drive I-1 I-A
3100 Lilac Drive North I-1 I-A
1300 Lilac Drive North I-1 I-A
8025 Medicine Lake Road I-1 I-A
2601 Noble Avenue North I-1 I-A
4210 Olson Memorial Highway I-1 I-A
6125 Olson Memorial Highway I-1 I-A
6115 Olson Memorial Highway I-1 I-A
123 Ottawa Avenue North I-1 I-A
831 Pennsylvania Avenue North I-1 I-A
855 Pennsylvania Avenue North I-1 I-A
2400 Sandburg Lane I-1 I-A
5340 Triton Drive I-1 I-A
5350 Triton Drive I-1 I-A
21 Turners Crossroad South I-1 I-A
1501 Xerxes Avenue North I-1 I-A
1501 Xerxes Avenue North I-1 I-A
2225 Zenith Avenue North I-1 I-A
PID 1702924210002 I-1 I-A
PID 3211821230182 I-1 I-A
PID 3211821230185 I-1 I-A
PID 3211821410037 I-1 I-A
PID 3211821410038 I-1 I-A
PID 3211821410039 I-1 I-A
PID 3211821410040 I-1 I-A
PID 3211821410041 I-1 I-A
To Institutional - Civic
Address/Parcel ID Existing Zoning Proposed Zoning
5430 Glenwood Avenue I-1 I-C
9400 10th Avenue North I-4 I-C
3700 Golden Valley Road I-4 I-C
7800 Golden Valley Road I-4 I-C
2055 Lilac Drive North I-4 I-C
9300 Naper Street I-4 I-C
400 Turners Crossroad South I-4 I-C
700 Winnetka Avenue North I-4 I-C
PID 3111821220014 I-4 I-C
PID 3111821220015 I-4 I-C
PID 3111821220016 I-4 I-C
PID 3111821220017 I-4 I-C
PID 3111821220018 I-4 I-C
PID 3111821220019 I-4 I-C
PID 3111821220020 I-4 I-C
PID 3111821220021 I-4 I-C
PID 3111821230005 I-4 I-C
PID 3111821230006 I-4 I-C
To Institutional - Parks and Natural Areas
Address/Parcel ID Existing Zoning Proposed Zoning
5750 Duluth Street I-1 I-P
7845 10th Avenue North I-4 I-P
910 Adeline Lane I-4 I-P
4120 Bassett Creek Drive I-4 I-P
8900 Betty Crocker Drive I-4 I-P
2190 Bonnie Lane I-4 I-P
710 Boone Avenue North I-4 I-P
200 Brookview Parkway North I-4 I-P
2415 Byrd Avenue North I-4 I-P
4100 Dahlberg Drive I-4 I-P
7401 Duluth Street I-4 I-P
2331 Ensign Avenue North I-4 I-P
2331 Ensign Avenue North I-4 I-P
1317 Flag Avenue North I-4 I-P
1321 Flag Avenue North I-4 I-P
1313 Flag Avenue North I-4 I-P
1101 Florida Avenue North I-4 I-P
1533 Gettysburg Avenue North I-4 I-P
3275 Glenwood Avenue I-4 I-P
6075 Golden Hills Drive I-4 I-P
7001 Golden Valley Road I-4 I-P
40 Hampshire Avenue North I-4 I-P
1521 Hillsboro Avenue North I-4 I-P
300 Idaho Avenue North I-4 I-P
1605 Independence Avenue North I-4 I-P
1601 Independence Avenue North I-4 I-P
220 Janalyn Circle I-4 I-P
1501 Kaltern Lane I-4 I-P
6900 Laurel Avenue I-4 I-P
7100 Laurel Avenue I-4 I-P
3300 Lilac Drive North I-4 I-P
1610 Louisiana Avenue North I-4 I-P
151 Louisiana Avenue North I-4 I-P
3300 Major Avenue North I-4 I-P
3401 Manor Drive I-4 I-P
401 Meadow Lane South I-4 I-P
208 Meander Road I-4 I-P
1604 Mendelssohn Avenue North I-4 I-P
201 Natchez Avenue North I-4 I-P
301 Natchez Avenue North I-4 I-P
2273 Noble Avenue North I-4 I-P
9201 Olson Memorial Highway I-4 I-P
9450 Olympia Street I-4 I-P
1251 Orkla Drive I-4 I-P
631 Ottawa Avenue North I-4 I-P
8200 Plymouth Avenue North I-4 I-P
8901 Plymouth Avenue North I-4 I-P
3101 Regent Avenue North I-4 I-P
2021 Regent Avenue North I-4 I-P
2301 Rhode Island Avenue North I-4 I-P
2301 Rhode Island Avenue North I-4 I-P
5850 Saint Croix Avenue North I-4 I-P
7100 Sandburg Road I-4 I-P
7101 Sandburg Road I-4 I-P
1241 Theodore Wirth Parkway I-4 I-P
1301 Theodore Wirth Parkway I-4 I-P
1425 Theodore Wirth Parkway I-4 I-P
1251 Theodore Wirth Parkway I-4 I-P
1856 Toledo Avenue North I-4 I-P
1850 Toledo Avenue North I-4 I-P
1854 Toledo Avenue North I-4 I-P
1345 Tyrol Trail I-4 I-P
2600 Unity Avenue North I-4 I-P
1141 Valders Avenue North I-4 I-P
5050 Wayzata Boulevard I-4 I-P
8305 Wesley Drive I-4 I-P
4981 Westbend Road I-4 I-P
7600 Western Avenue I-4 I-P
900 Westwood Drive South I-4 I-P
300 Xenia Avenue South I-4 I-P
351 Yosemite Avenue North I-4 I-P
2130 Zane Avenue North I-4 I-P
1600 Zealand Avenue North I-4 I-P
PID 411721220047 I-4 I-P
PID 411721220182 I-4 I-P
PID 611721130005 I-4 I-P
PID 611721130007 I-4 I-P
PID 611721130008 I-4 I-P
PID 611721140050 I-4 I-P
PID 611721240018 I-4 I-P
PID 1702924210019 I-4 I-P
PID 1702924210062 I-4 I-P
PID 1702924230004 I-4 I-P
PID 1702924230005 I-4 I-P
PID 1702924240002 I-4 I-P
PID 1702924240003 I-4 I-P
PID 1702924310001 I-4 I-P
PID 1702924320001 I-4 I-P
PID 1802924220001 I-4 I-P
PID 1902924110002 I-4 I-P
PID 1902924120001 I-4 I-P
PID 1902924130004 I-4 I-P
PID 1902924140001 I-4 I-P
PID 1902924210001 I-4 I-P
PID 1902924210002 I-4 I-P
PID 1902924230023 I-4 I-P
PID 1902924240025 I-4 I-P
PID 2811821310009 I-4 I-P
PID 3011821320130 I-4 I-P
PID 3111821120068 I-4 I-P
PID 3111821210006 I-4 I-P
PID 3211821320036 I-4 I-P
PID 3211821320037 I-4 I-P
PID 3211821320038 I-4 I-P
PID 3211821330050 I-4 I-P
PID 3211821440031 I-4 I-P
PID 3211821440046 I-4 I-P
Section 2. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8
entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by
reference, as though repeated verbatim herein.
Section 3. This ordinance shall take effect form and after its passage and
publication as required by law.
Adopted by the City Council this 21st day of December, 2021.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/ Theresa J. Schyma
Theresa J. Schyma, City Clerk
RESOLUTION NO. 21-119
RESOLUTION AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE NO. 729
AN ORDINANCE REZONING CERTAIN PROPERTIES IN THE
INSTITUTIONAL ZONING DISTRICT TO REFLECT NEW SUB-CLASSIFICATION
WHEREAS, the City has adopted the above referenced amendment of the Golden
Valley City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of
the publication of the complete text is not justified.
NOT THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
ORDINANCE NO. 729
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 113: Rezoning Certain Properties in the
Institutional Zoning District to Reflect New Sub-classification
This is a summary of the provisions of the above Ordinance which has been approved for
publication by the City Council.
This Ordinance amends the Zoning Map to rezone Institutional properties identified as (I-1),
(I-2), (I-4), and (I-5) to new categories labeled Institutional - Assembly, Institutional - Civic,
and Institutional – Parks and Natural Areas.
A copy of the full text of this Ordinance is available from the City Clerk’s Office.
Adopted by the City Council this 21st day of December, 2021.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/ Theresa J. Schyma
Theresa J. Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
6. A. First Consideration of Ordinance No. 730 Amending City Code Chapter 103 authorizing the City to
complete Plumbing Plan Review
Prepared By
Dan Anderson, Building Official
Marc Nevinski, Physical Development Director
Summary
City Code Chapter 103-1 establishes the adoption by reference of the State Building Code for
enforcement by the City, and also sets forth local building related standards. Following a recent review
of Chapter 103-1, the Building Official is recommending a modification to the code authorizing the
Inspections Division staff to perform plumbing plan reviews.
When builders and contractors submit building permit applications, Inspections staff review building
plans for compliance with the building code prior to issuing permits. Currently, nearly all projects,
other than single family homes, must submit plumbing plans for review and approval to the Minnesota
Department of Labor and Industry. This adds considerable time to the permitting process. Bringing
plumbing plan review in-house will allow the City to provide a greater service to applicants without the
wait times that come with submittals to the State for review.
Inspections staff have received pre-delegation approval from the Minnesota Department of Labor and
Industry to review commercial plumbing plans, and has the training and licensure required to complete
plumbing plan review. The new code language would enable the State to delegate plumbing plan
review to the City for multi-family and commercial buildings, in conformance with the attached
delegation agreement. Plumbing plan submittals for the following building types would still require
State plan review unless delegated by the state to city for review:
• State licensed facilities as defined in Minn. Stat. § 326B.103, subd. 13 (“‘State licensed facility’
means a building and its grounds that are licensed by the state as a hospital, nursing home,
supervised living facility, free-standing outpatient surgical center, correctional facility, boarding
care home, or residential hospice.”).
• Public buildings as defined in Minn. Stat. § 326B, subd. 11 (“‘Public building’ means a building
and its grounds the cost of which is paid for by the state or a state agency regardless of its cost,
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
and a building project for a school district or charter school the cost of which is $100,000 or
more.”).
• Projects of a special nature for which department review is requested by either municipality or
the State
Financial or Budget Considerations
Following modification of the code, plumbing plan review will be completed by City Inspections staff
and the plan review fees will be paid to the City rather than the State. No additional positions or
resources are required to implement plumbing plan review.
Recommended Action
Motion to adopt First Consideration of Ordinance No. 730 Amending Section 103-1: Building Code
Adopted; and Adding Section 103-1.5: Plumbing, Plans, and Inspections.
Supporting Documents
• Ordinance No. 730 Amending Section 103-1: Building Code Adopted; and Adding Section 103-
1.5: Plumbing, Plans, and Inspections (2 pages)
• Plumbing Plan Review Agreement Application (2 pages)
ORDINANCE NO. 730
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 103-1: Building code adopted
Adding Section 103-1.5 Plumbing, plans and specification, and inspections
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Section 103-1 is amended to read as follows:
(a) Code Adopted By Reference. The Minnesota State Building Code, as adopted by the
Commissioner of Administration Labor and Industry pursuant to Minn. Stats. ch. 326B,
including all of the amendments, rules and regulations established, adopted and published
from time to time by the State Commissioner of Labor and Industry is hereby adopted by
reference with the exception of the optional chapters, unless specifically adopted in this
section. The Minnesota State Building Code is hereby incorporated in this section as if fully
set out herein.
Section 2. City Code Section 103-1.5 is added to read as follows:
Sec. 103-1.5. Plumbing, plans and specifications, and inspections.
(a) All plumbing on private property within the city must comply with the provisions of the state
building code and this article.
(b) Plans and specifications. Prior to the installation of a system of plumbing other than for a
single-family dwelling, complete plans and specifications, together with any additional
information that the building official may require, must be submitted and approved by the
building official. Construction cannot proceed except in accordance with approved plans and
specifications. Any alteration, extension, or repair of an existing system is subject to these same
requirements, unless waived by the building official in accordance with Minn. Rules, part
1300.0215.
(c) Exceptions. Pursuant to Minn. Stat. § 326B.43, subd. 2(n), plumbing plans and specifications
for the following projects must be submitted to the Minnesota Department of Labor and Industry
for a full plan review:
(1) State-licensed facilities as defined in Minn. Stat. § 326B.103, subd. 13;
(2) Public buildings as defined in Minn. Stat. § 326B.103, subd. 11; and
(3) Projects of a special nature for which department review is requested by either the
municipality or the state.
(d) Inspections. New plumbing systems or parts of existing plumbing systems that have been
altered, extended, or repaired shall be inspected, tested, and approved by the building official in
accordance with Minn. Rules, part 1300.0215 before the plumbing system is put into use. The
building official shall perform the final inspection and witness the test. The building official shall
approve the plumbing system if the system complies with the requirements of this Code, any
permit requirements, and the requirements of any approved plans and specification. Plumbing
system tests shall comply with Minn. Rules, Chapter 4714.
Ordinance No. 730 -2-
(e) Covering of work. No building drainage or plumbing system or part thereof shall be covered
until it has been inspected, tested, and approved as herein prescribed.
Section 3. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 4th day of January 2022.
Shepard M. Harris, Mayor
ATTEST:
Theresa J. Schyma, City Clerk
P a g e 1 | 2
Minnesota Department of Labor and Industry
Construction Codes and Licensing Division
Plumbing Plan Review
443 Lafayette Road North St. Paul, MN 55155
Phone: (651) 284-5063
www.dli.mn.gov
Plumbing Plan Review Agreement Application
Under Minnesota Statutes, section 326B.43, subd. 2, the commissioner of the Department of Labor and Industry (DLI) may enter into an
agreement with a municipality, in which the municipality agrees to perform plan review and specifications of plumbing systems in their
jurisdiction subject to statutory requirements. Certain types of plans must still be submitted to DLI.
To request a formal plumbing plan review agreement, this application and all requested documents must be completed and submitted to:
Judy.Tacheny@state.mn.us. Incomplete application will be rejected.
1.MUNICIPALITY INFORMATION
MUNICIPALITY NAME DATE
ADDRESS EMAIL
CITY STATE ZIP CODE PHONE
BUILDING OFFICIAL NAME
MAILING ADDRESS PHONE
CITY STATE ZIP CODE E-MAIL
APPROVED PLUMBING PLAN REVIEWER(S). If reviewer is contracted through a private company, check here and submit contract for review.
NAME LICENSE # E-MAIL/PHONE
NAME LICENSE # E-MAIL/PHONE
2. REQUIRED DOCUMENTS THAT MUST BE ADOPTED BY ORDINANCES
Submit copies of following relevant ordinances:
1.The ordinance in which the municipality adopts the Minnesota Plumbing Code.
(Adoption of the Minnesota State Building Code by ordinance includes adoption of the Minnesota Plumbing Code, Chapter 4714.)
2.The ordinance that requires plumbing plans and specifications to be submitted, reviewed, and approved by the municipality . The ordinance must
clearly state exceptions for projects listed in Minnesota Statutes, section 326B.43 subd. 2(n) as listed below as those must be submitted to DLI for
plan review. Plumbing plans and specifications for the following projects shall be submitted to DLI for plan review.
a)State-licensed facilities (as defined in section 326B.103, subd. 13).
b)Public buildings (as defined in section 326B.103, subd. 11).
c)Projects of a special nature for which department review is requested by either the municipality or the state.
3.The ordinance that authorizes the municipality to perform plumbing inspections required by the Minnesota Plumbing Code. (Plumbing inspections,
testing, and permits are subject to Minn. Rules, part 1300.0215, subparts 1 through 5.)
4.The ordinance that authorizes the municipality to administer and enforce the Minnesota Plumbing Code in accordance with Minnesota Statutes,
section 326B.121. (Enforcing the Minnesota State Building Code by ordinance automatically includes and requires enforcement of the Minnesota
Plumbing Code.)
Copies of the above required ordinances must be submitted with this application to be considered.
P a g e 2 | 2
3. AGREEMENT
Upon approval of the application by the commissioner, the municipality agrees (see Minn. Stat. § 326B.43, subd. 2):
1.To review plumbing plans and specifications for all construction for which requires review and approval of plumbing plans and spe cifications per
Minnesota Rules, part 1300.0215, subpart 6, except all plumbing plans and specifications for the following types of projects (state) within the
municipality must be forwarded to the DLI for review:
a)State-licensed facilities (See Minn.Stat. § 326b.103, subd. 13);
b)public buildings (See Minn.Stat. § 326b.103, subd. 11); and
c)projects of a special nature for which department review is requested by either the municipality or the state. (E.g., Dialysis facilities are an
example of projects of a special nature that is reviewed by the state.)
Where the municipality forwards to the state for plan review, the municipality shall not collect any fee for plan review, and the commissioner shall
collect all applicable fees for plan review.
2.The plan review will:
a)Reflect the degree to which the plans and specifications affect the public health and conform to the provisions of the plumbing code;
b)ensure that there is no physical connection between water supply systems that are safe for domestic use and those that are unsafe for domestic
use; and
c)ensure that there is no apparatus through which unsafe water may be discharged or drawn into a safe water supply system.
3.Individuals who perform the plumbing plan reviews for the municipality have passed a competency assessment reviewing plans and specification, are
approved by the commissioner and are:
a)Licensed master plumbers;
b)licensed professional engineers; or
c)individuals who are working under the supervision of a licensed professional engineer or licensed master plumber and who are l icensed
master or journeyman plumbers or hold a postsecondary degree in engineering.
4.To perform all inspections for projects in which they plan review. Individuals who conduct the plumbing inspections for the municipality are licensed
master or journeyman plumbers, or inspectors meeting the competency requirements established in rules adopted under section 3 26B.135, except for
individuals who conduct plumbing inspections for the DLI (state) projects listed in item 1 above must be licensed plumbers .
5.Individuals who conduct inspections and the plumbing plan reviews for the municipality shall not have any conflict of inter est in conducting the
inspections and the plan reviews.
6.To enforce in its entirety the plumbing code on all projects.
7.To keep official records of all documents received, including plans, specifications, surveys, and plot plans, and of all plan reviews, permits and
certificates issued, reports of inspections, and notices issued in connection with plumbing inspections and the review of plu mbing plans. These
records shall be maintained in the official records of the municipality for the period required for the retention of public r ecords under Minnesota
Statutes, section 138.17, and shall make these records readily available for review at the request of the commissioner.
8.That the municipality does not have in effect the plumbing code or any of ordinances described in Section 2 above at any time after the agreement has
been approved, the municipality will notify the commissioner in writing in advance or within 10 days of the changes if advance notice is not possible.
9.If the commissioner determines that the municipality is not properly administering and enforcing the plumbing code or is otherwise not complying
with the agreement the commissioner may terminate the agreement in accordance with Minnesota Statutes, section 326B.43, subd. 2(l).
10.Not to revoke, suspend, or place restrictions on any plumbing license issued by the state.
Agreement Acknowledgement:
MUNICIPAL BUILDING OFFICIAL SIGNATURE NAME
DATE CITY ADMINISTER OR CITY CLERK SIGNATURENAME
DATE
This material can be made available in different forms, such as large print, Braille or on a tape. To request, call 1-800-342-5354.
PPRA 2/23/2021
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
6. B. Second Consideration of Ordinance No. 726 Modifying the Composition of the Environmental
Commission and Approve Modifications to the Environmental Commission Bylaws
Prepared By
Eric Eckman, Environmental Resources Supervisor
Summary
The Environmental Commission’s 2021 work plan includes an action involving community outreach and
developing partnerships with local students and schools to advance environmental goals. As part of its
exploration of this task, the Commission offered the idea of adding a second youth member to the
Commission, similar to the City’s Diversity, Equity, and Inclusion Commission and other cities’
environmental commissions (i.e. Edina, St. Louis Park).
The Environmental Commission recognizes the need to include many voices and perspectives and the
importance of engaging youth in discussions about the environment, climate change, and sustainability
as decisions today may directly impact their future.
Adding a second youth member will also further the City’s work under GreenStep Cities Best Practice
Action 24.6 Resilient Economic and Community Development, Engaging the Next Generation:
Engage wide representation of community youth and college students by creating opportunities
to participate in city government (including commissions).
The Environmental Commission recently a recommendation to City Council to change the Commission
bylaws to allow a second youth member. However, before the bylaws can be amended, the ordinance
from which they are drawn must be updated. Attached is the ordinance for second consideration.
The City Council adopted the first consideration of the Ordinance on December 7, 2021. There were no
comments provided by the public.
If the second consideration is adopted, the Ordinance will become effective upon publication.
Financial or Budget Considerations
None
City Council Regular Meeting Executive Summary
City of Golden Valley
December 21, 2021
2
Recommended Action
• Motion to adopt the second consideration of Ordinance No. 726 deleting in its entirety City
Code Chapter 2 Administration, Article V. Boards and Commissions, Section 2-131
Environmental Commission and replacing with a new Section 2-131.
• Motion to approve Modifications to the Environmentmental Commission Bylaws
Supporting Documents
• Bylaws of the Environmental Commission (3 pages)
• Section 2-131 Environmental Commission with strikethrough/underline (1 page)
• Ordinance No. 726 (2 pages)
BYLAWS
Environmental Commission
Article I: Purpose, Mission, and Duties
The Environmental Commission shall be an advisory commission to the City Council on matters relating to
the environment and human health. The Commission shall:
• develop and make recommendations to educate the public on environmental regulations, policies,
practices and tools
• develop and make recommendations as an advisory review body for amendments to or revisions of
the City’s Surface Water Management Plan and provide advice as requested by the Council on other
city programs and initiatives
• review and make recommendations regarding the city’s existing environmental ordinances, policies,
and guidelines
• develop and make recommendations on management practices for the City’s nature areas, public and
private ponding areas, and other such city-owned properties as directed by the City Council
• develop and make recommendations regarding waste reduction, recycling, and organics/composting
• review and make recommendations on the City's resilience and sustainability policies and actions to
address climate variations
• participate, as directed by the City Council, in local activities initiated by other public and quasi-public
agencies regarding environmental issues
• advise and recommend such other functions or procedures as may be assigned to them by the City
Code or the Council
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of seven regular members, and two voting youth members. Regular members
shall be residents of the City. Youth members shall live or attend school within Golden Valley, the
Robbinsdale Area District or Hopkins School District and be enrolled in school grades 9 through 12. A
vacancy shall be deemed to exist if a member ceases to meet the residency requirements.
B. Appointments and Terms
Appointments are made effective May 1 of each year. The Council shall appoint regular members of the
Commission for three-year staggering terms. Youth members shall be appointed for a one-year term. The
terms of Commission members shall be fixed and determined at the time of appointment by the governing
ordinance. Emphasis in appointments will be made based on knowledge of environmental issues and their
relationships to the natural environment and the quality of life in the City. The City Council shall appoint
the members of the Commission and to fill vacancies for unexpired terms.
C. Officers
The Commission shall elect officers of Chair and Vice-Chair from the Commission membership by its voting
members at its regular annual meeting, (no later than the second meeting after May 1 in each year). The
Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or
Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor
from its membership at the next regular meeting and such election shall be for the unexpired term of said
office. Officers may also delegate the duties of their position to other Commissioners as deemed
appropriate by the Commission. Amended and approved June 2, 2020
BYLAWS – Environmental Commission 2
Amended and approved June 2, 2020
Chair responsibilities include:
• work with staff liaison to develop meeting agendas
• conduct and preside at all meetings in a productive and time-efficient manner
• ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
• appoint Commissioners to subcommittees
• monitor and ensure the progress of the Commission
• report to the City Council
Vice-Chair responsibilities:
• perform the duties of the Chair in the absence or incapacity of the Chair
• perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
A. Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law
and City Code. This means all business and discussion occurs at a meeting which has been posted and is
open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall constitute
a quorum for the purpose of conducting its business and exercising its powers and for all other purposes.
In the event a quorum is not reached, a smaller number of members may meet to have informal
discussion, however, formal action shall not be taken and must be reserved for such time as when a
quorum of the Commission is reached. A quorum of the members should not discuss Commission business
by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled
by the staff liaison if there are no items on the agenda for discussion.
The proceedings of meeting should be conducted using standard parliamentary procedure.
i. Regular Meeting
The regular meeting of the Commission shall be held on the fourth Monday of the month at City
Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates for any
reason provided proper public notice of the changed meeting is provided.
ii. Annual Meeting
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after
May 1 of each year, at which time elections will be held.
iii. Special Meetings
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each commissioner, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
BYLAWS – Environmental Commission 3
Amended and approved June 2, 2020
B. Attendance
Members are expected to attend all meetings. If a member is unable to attend a meeting, they should
contact the staff liaison, who will inform the chair. If a quorum cannot be attained, the meeting will be
canceled. Staff liaisons will track attendance at each meeting. Each April, the City Manager’s office will
review attendance records for the preceding calendar year (April-March) and send a standardized letter of
warning to any member that has missed:
• two consecutive or three total meetings for groups that meet once a month; or
• two consecutive or five total meetings for groups that meet twice a month.
Because attendance is so important to the work of the City’s boards and commissions, the City Manager
may ask the member to explain the reasons for their absences. If circumstances (other than health
circumstances) prevent the member from committing to consistently attend future meetings, the member
may be asked to step down. If the member’s attendance does not improve after receiving a warning, the
Council may take action to remove the member.
Article IV: Rules
A. Recordkeeping
All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures,
Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act.
B. Work Plan
The Commission will draft an annual work plan that details activities and projected timelines for the
upcoming year.
• The Chair may appoint Commissioners to be primarily responsible for each work plan activity.
• The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
• The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager
meeting to discuss the annual work plan with the City Council.
• The Commission’s work plan must be agreed upon by the City Council.
C. Annual Report
The Commission shall submit an annual report to the City Council summarizing the past year's activities.
The report may highlight information the Commission feels appropriate to convey to the City Council.
D. Performance of Duties
Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an
assigned task should notify the commission chair or subcommittee chair as soon as possible. The
Commission staff liaison may ask the City Council to review a Commissioner’s appointment based upon its
assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least 10
business days before the meeting. The Council must review and approve any changes to, and has final
authority regarding, these bylaws.
BYLAWS
Environmental Commission
Article I: Purpose, Mission, and Duties
The Environmental Commission shall be an advisory commission to the City Council on matters relating to
the environment and human health. The Commission shall:
• develop and make recommendations to educate the public on environmental regulations, policies,
practices and tools
• develop and make recommendations as an advisory review body for amendments to or revisions of
the City’s Surface Water Management Plan and provide advice as requested by the Council on other
city programs and initiatives
• review and make recommendations regarding the city’s existing environmental ordinances, policies,
and guidelines
• develop and make recommendations on management practices for the City’s nature areas, public and
private ponding areas, and other such city-owned properties as directed by the City Council
• develop and make recommendations regarding waste reduction, recycling, and organics/composting
• review and make recommendations on the City's resilience and sustainability policies and actions to
address climate variations
• participate, as directed by the City Council, in local activities initiated by other public and quasi-public
agencies regarding environmental issues
• advise and recommend such other functions or procedures as may be assigned to them by the City
Code or the Council
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of seven regular members, and two voting youth members. Regular members
shall be residents of the City. Youth members shall live or attend school within Golden Valley, the
Robbinsdale Area District or Hopkins School District and be enrolled in school grades 9 through 12. A
vacancy shall be deemed to exist if a member ceases to meet the residency requirements.
B. Appointments and Terms
Appointments are made effective May 1 of each year. The Council shall appoint regular members of the
Commission for three-year staggering terms. Youth members shall be appointed for a one-year term. The
terms of Commission members shall be fixed and determined at the time of appointment by the governing
ordinance. Emphasis in appointments will be made based on knowledge of environmental issues and their
relationships to the natural environment and the quality of life in the City. The City Council shall appoint
the members of the Commission and to fill vacancies for unexpired terms.
C. Officers
The Commission shall elect officers of Chair and Vice-Chair from the Commission membership by its voting
members at its regular annual meeting, (no later than the second meeting after May 1 in each year). The
Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or
Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor
from its membership at the next regular meeting and such election shall be for the unexpired term of said
office. Officers may also delegate the duties of their position to other Commissioners as deemed
appropriate by the Commission. Amended and approved June 2, 2020
Deleted: one
BYLAWS – Environmental Commission 2
Amended and approved June 2, 2020
Chair responsibilities include:
• work with staff liaison to develop meeting agendas
• conduct and preside at all meetings in a productive and time-efficient manner
• ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
• appoint Commissioners to subcommittees
• monitor and ensure the progress of the Commission
• report to the City Council
Vice-Chair responsibilities:
• perform the duties of the Chair in the absence or incapacity of the Chair
• perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
A. Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law
and City Code. This means all business and discussion occurs at a meeting which has been posted and is
open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall constitute
a quorum for the purpose of conducting its business and exercising its powers and for all other purposes.
In the event a quorum is not reached, a smaller number of members may meet to have informal
discussion, however, formal action shall not be taken and must be reserved for such time as when a
quorum of the Commission is reached. A quorum of the members should not discuss Commission business
by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled
by the staff liaison if there are no items on the agenda for discussion.
The proceedings of meeting should be conducted using standard parliamentary procedure.
i. Regular Meeting
The regular meeting of the Commission shall be held on the fourth Monday of the month at City
Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates for any
reason provided proper public notice of the changed meeting is provided.
ii. Annual Meeting
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after
May 1 of each year, at which time elections will be held.
iii. Special Meetings
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each commissioner, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
BYLAWS – Environmental Commission 3
Amended and approved June 2, 2020
B. Attendance
Members are expected to attend all meetings. If a member is unable to attend a meeting, they should
contact the staff liaison, who will inform the chair. If a quorum cannot be attained, the meeting will be
canceled. Staff liaisons will track attendance at each meeting. Each April, the City Manager’s office will
review attendance records for the preceding calendar year (April-March) and send a standardized letter of
warning to any member that has missed:
• two consecutive or three total meetings for groups that meet once a month; or
• two consecutive or five total meetings for groups that meet twice a month.
Because attendance is so important to the work of the City’s boards and commissions, the City Manager
may ask the member to explain the reasons for their absences. If circumstances (other than health
circumstances) prevent the member from committing to consistently attend future meetings, the member
may be asked to step down. If the member’s attendance does not improve after receiving a warning, the
Council may take action to remove the member.
Article IV: Rules
A. Recordkeeping
All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures,
Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act.
B. Work Plan
The Commission will draft an annual work plan that details activities and projected timelines for the
upcoming year.
• The Chair may appoint Commissioners to be primarily responsible for each work plan activity.
• The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
• The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager
meeting to discuss the annual work plan with the City Council.
• The Commission’s work plan must be agreed upon by the City Council.
C. Annual Report
The Commission shall submit an annual report to the City Council summarizing the past year's activities.
The report may highlight information the Commission feels appropriate to convey to the City Council.
D. Performance of Duties
Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an
assigned task should notify the commission chair or subcommittee chair as soon as possible. The
Commission staff liaison may ask the City Council to review a Commissioner’s appointment based upon its
assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least 10
business days before the meeting. The Council must review and approve any changes to, and has final
authority regarding, these bylaws.
ORDINANCE NO. 726
AN ORDINANCE AMENDING THE CITY CODE
Deleting Chapter 2 Administration, Article V. Boards and Commissions,
Section 2-131: Environmental Commission and Replacing with a new Section 2-131:
Environmental Commission
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 2 Administration, Article V. Boards and Commissions,
Section 2-131 Environmental Commission is hereby deleted in its entirety and replaced
with the following:
Sec. 2-131. – Environmental Commission
(a) Establishment and Composition. An Environmental Commission is hereby established,
composed of nine members, seven who shall serve three-year staggered terms and
two youth, who shall serve a one-year term.
(b) Duties and Responsibilities. It is the duty of the Environmental Commission to advise
and make recommendations to the Council in matters relating to and affecting the
environment and human health. Specifically, it shall:
(1) Develop and make recommendations to educate the public on environmental
regulations, policies, practices and tools
(2) Develop and make recommendations as an advisory review body for
amendments to or revisions of the City's Surface Water Management Plan and
provide advice as requested by the Council on other City programs and initiatives
(3) Review and make recommendations regarding the City's existing environmental
ordinances, policies and guidelines
(4) Develop and make recommendations on management practices for the City's
nature areas, public and private ponding areas, and other such City-owned
properties as directed by the Council
(5) Develop and make recommendations regarding waste reduction, recycling, and
organics/composting
(6) Review and make recommendations on the City’s resilience and sustainability
policies and actions to address climate variations
(7) Identify and advise the Council on activities initiated by other public and quasi-
public agencies regarding environmental issues and participate as directed by
the Council; and
(8) Advise and recommend such other functions or procedures as may be assigned
to them by the City Code or the Council.
Section 2. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled
“General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference,
as though repeated verbatim herein.
Ordinance No. 726 -2- December 21, 2021
Section 3. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 21st day of December, 2021.
Shepard M. Harris, Mayor
ATTEST:
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
December 21, 2021
Agenda Item
6. C. Second Consideration of Ordinance No. 727, Amending the City Code to Establish a Public Land
Disposition Procedure and Approval of Resolution No. 21-120 Authorizing Summary Publication of the
Ordinance
Prepared By
Myles Campbell, Planner
Cherie Shoquist-Henderson, Housing and Economic Development Manager
Maria Cisneros, City Attorney
Kiarra Zackery, Equity and Inclusion Manager
Summary
In 2019, City Council directed staff to pursue a Capacity Building Grant from the Minnesota Housing Finance
Agency to assist with a potential project regarding vacant ROW and highway turnback parcels. As part of that
project, the City committed to considering a Public Land Disposition Policy – language that would help direct
decision-making by elected officials as to the use of publicly owned property. The policy was discussed with
the City Council in June, when they received the accompanying community engagement report. At that
meeting, staff and Council Members discussed the potential to adopt a full ordinance rather than a policy,
establishing the public land disposition rules as part of the City Code. A draft of the ordinance was discussed at
the October 12, 2021 Council Work Session, and this proposed ordinance is the final version of that draft
language. This ordinance had its first hearing at the December 7th City Council meeting, where it was approved
unanimously.
Financial Or Budget Considerations
This proposed ordinance would establish a procedure for evaluating and potentially disposing of city-
owned real property. The exact financial impacts would depend on the actions taken by the City.
Recommended Action
• Motion to adopt Second Consideration of Ordinance No. 727, Amending City Code Chapter 2. –
Administration to establish a public land disposition procedure.
• Motion to approve Resolution No. 21-120 authorizing summary publication of Ordinance No. 727
Supporting Documents
• Public Land Disposition Ordinance No. 727 (3 pages)
• Resolution No. 21-120 (1 page)
ORDINANCE NO.727
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 2 – Administration to Establish a New Ordinance to Prioritize Surplus
Public Lands for Affordable Housing
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 2 entitled “Administration” is amended by adding the following:
Article VII. – Public Land Disposition
Sec. 2-166. – Purpose.
As a founding member of the Just Deeds Coalition, the City of Golden Valley commits to
acknowledging the pervasive history of legal and systematic housing discrimination for Black,
Indigenous, Asian, Latinx, and Jewish people through discriminatory covenants and redlining.
Previous Golden Valley City Councils and Planning Commissions endorsed these practices
and created a housing ecosystem that restricted potential for affordable housing and racially
segregated the City.
The City of Golden Valley recognizes that its current housing environment severely
underprovides affordable options, both in regard to rental and ownership housing. A shortage
of quality affordable housing is not only damaging to the economic prosperity of the City and
surrounding region, but actively restricts low-to-moderate income households from choosing
to live in Golden Valley. In addition, high housing costs contribute to both the historical and
ongoing disparities in homeownership rates within the City, gatekeeping this key economic
opportunity from those who might benefit from it the most. Addressing the affordable housing
gap, through all means available, is one of the City’s most expedient means of making itself a
supportive and united community, strengthened by the diversity of its residents.
In recognition of the shortage of affordable housing, the City of Golden Valley encourages the
use of vacant, unused parcels of land located within and owned by the City or the HRA for
the development of affordable housing. It is the City’s intent to identify and catalog real
property owned by the City and HRA that is no longer required for its purposes and is or may
be suitable for the development of affordable housing for low-income and very low-income
households. Affordable housing needs and opportunities shall be considered before
surplusing public lands for other purposes that are non-essential to local government
operation.
Sec. 2-167. – Definitions.
For purposes of this ordinance, in addition to the terms defined above, the following terms
shall have the meanings set forth below:
“Commercially reasonable sale” means a sale or other conveyance that is an “arms length”
arrangement, for the fair market value of the property. A commercially reasonable sale or
conveyance may be by auction, private sale, trade-in as a component of replacement of
obsolete property for new property, sealed bids, or by broker or agent listing. City employees
and elected officials shall be prohibited from purchasing or otherwise acquiring any interest in
any City surplus property.
Ordinance No. 727 -2-
“Disposition” means the lease or sale of property or other disposition or conveyance of real
property.
“Affordable housing” means residential housing that is rented or owned by a person who
qualifies as a “very low-income,” or “low-income” or who is from a special needs population,
and whose monthly housing costs, including utilities other than telephone, do not exceed 30
percent of the household’s monthly income.
(i) “Very low-income household” means a single person, family, or unrelated persons
living together whose income is at or below 50 percent of the median income, adjusted
for household size, for the City where the affordable housing is located.
(ii) “Low-income household” means a single person, family, or unrelated persons living
together whose income is more than 50 percent but is at or below 80 percent of the
median income where the affordable housing is located.
“Nonprofit corporation, qualified” as used in this chapter means private or public corporations
duly organized according to the laws of the state of Minnesota, which non-profit corporations
are exempt from taxation under USC 501(c) as amended, and which have a proven ability to
provide affordable housing or can otherwise show an ability to do so and meet obligations
that may be imposed in a conveyance of property to meet affordable housing needs. For
purposes of donation of surplus personal property, this term shall also mean a nonprofit
corporation that serves or benefits low-income or very low-income persons or persons with
disabilities.
“Property” as defined by this chapter means all real property (real estate) owned in fee simple
title by the City of Golden Valley or the Housing and Redevelopment Authority in and for the
City of Golden Valley (“HRA”), located within the City’s incorporated municipal boundaries.
“Property” shall also mean all personal property (non-real estate) and all real and personal
property originally acquired for public utility purposes. “Property” shall not include public
streets, alleys, and rights-of-way which are subject to vacation and disposition. “Property”
shall not include any equity interest in real or personal property held or owned by the City or
HRA except for real estate security interests taken or released to secure the installation of
development improvements.
“Suitable for affordable housing” means the parcel is of a size sufficient to support one or
more housing units, that its site characteristics are generally suitable for development, that
development would be consistent with the City’s Zoning Code, and that development would
be consistent with the City’s stated goals and policies.
“Surplusing” means the process of identifying property that is no longer required to meet the
duties and responsibilities of the City, and instead disposing of such property in a fashion that
is consistent with this section.
Sec. 2-168. – Policies for Determining that Property is Surplus and should be
Designated for Affordable Housing Purposes.
(a) No later than March 31st of each calendar year, the City Manager or their designee, shall
create and submit a report to the HRA on the status of all real property for which the City
or HRA is the custodian. The report shall include:
Ordinance No. 727 -2-
1. any change in use or status for each parcel since the previous year's report;
and
2. a recommended course of action for each City or HRA owned parcel.
The HRA shall consider the report and approve a course of action for each parcel. The
report and approved course of action for each parcel shall then be sent to the City Council
for consideration and approval.
(b) No later than March 31st of every third calendar year beginning in 2022, each department
that acts as a custodian of real property shall submit a report to the City Manager or their
designee justifying retention of all real property for which the department is the custodian.
This report shall provide justification based on an existing or planned use of the property
that is related to one or more governmental services or long-term goals or policies of the
City or HRA. All departmental reports shall be included in the annual report to the HRA
created pursuant to Section 2-168 (a) herein.
1. If, in the judgment of the HRA, a department acting as a custodian or real
property does not justify retention of the real property ; or if the City Manager or
their designee determines that the real property is surplus to the City and HRA’s
needs, the HRA shall determine whether the City or HRA have a need for the
property that is related to the provision of essential government services,
including but not limited to services for the public health, public safety, or
services related to transportation, water quality, surface water or other utilities.
2. If the property is not needed for the provision of essential government services,
the HRA shall then determine if the parcel is suitable for affordable housing. If a
property is deemed suitable for affordable housing the City shall first attempt to
make it available or use it for affordable housing prior to any alternative use.
3. If the property is not deemed suitable for affordable housing, then the HRA shall
determine whether the City or HRA have any need for the parcel in order to
provide additional open space, natural areas, and recreational amenities.
4. If the property is not deemed suitable for affordable housing, and the HRA
determines there is no other suitable use for the property, the property may be
disposed of in any manner consistent with the law, such as sale, lease, grant,
transfer, conveyance, or otherwise.
Sec. 2-169 – Process for Disposition of Surplus Property Suitable for Affordable
Housing.
(a) Commercially Reasonable Sale or Conveyance. Unless otherwise excepted in subsection
B of this section, all disposal of property by the City or HRA shall be commercially
reasonable and the City and HRA shall not dispose of real property without an
independent appraisal.
(b) All surplus property deemed suitable for affordable housing shall be disposed of by the
City or HRA under any one of the following conditions, which many include disposition at
less than market or appraised value, and without appraisal:
a. Intergovernmental transfers;
b. Transfer to qualified public or private nonprofit entities;
c. Transfer to a public development authority created to develop or manage
affordable housing.
Ordinance No. 727 -2-
Disposal of surplus property deemed suitable for affordable housing may include sale,
lease, options to purchase, lease purchase transactions, or public-private partnership, and
may occur by use of negotiations or bidding, as the HRA and City deem desirable, fair
and appropriate.
Section 2. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled
“General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 3. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 21st day of December 2021.
______________________________
Shepard M. Harris, Mayor
ATTEST:
______________________________
Theresa Schyma, City Clerk
RESOLUTION NO. 21-120
RESOLUTION AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE NO. 727
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 2 – Administration to Establish a New Ordinance to Prioritize Surplus
Public Lands for Affordable Housing
WHEREAS, the City has adopted the above referenced amendment of the Golden
Valley City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of
the publication of the complete text is not justified.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
ORDINANCE NO. 727
AN ORDINANCE AMENDING THE CITY CODE
AN ORDINANCE AMENDING THE CITY CODE
Amending Chapter 2 – Administration to Establish a New Ordinance to Prioritize Surplus
Public Lands for Affordable Housing
This is a summary of the provisions of Ordinance No. 727 which has been approved for
publication by the City Council.
At the December 21, 2021 City Council meeting, the Golden Valley City Council enacted
Ordinance No. 727 Amending City Code, Chapter 2 – Administration to Establish a New
Ordinance to Prioritize Surplus Public Lands for Affordable Housing. The full ordinance is
available to the public at the City Clerk’s Office, 7800 Golden Valley Road during normal
business hours and online at www.goldenvalleymn.gov/code/.
Adopted by the City Council this 21st day of December, 2021.
Shepard M. Harris, Mayor
ATTEST:
Theresa Schyma, City Clerk