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agenda-osrc-regular-jan-24-22 January 24, 2022–7:30pm Brookview Valley Room Remote Attendance:Members of the public may attend this meeting via Webexby calling 1-415-655-0001 and entering access code2454 489 0165. Questions/Comments: Members of the public who have questions about the commission or agenda items,may contact the staff liaison Rick Birno, Parksand Recreation Director at 763-512-2342 or rbirno@goldenvalleymn.gov. REGULARMEETING AGENDA 1.Call to Order 2.Roll Call ____ Roger Bergman____ John Cornelius, Chair____ Bill Delaney ____ Kelly Kuebelbeck____ Bob Mattison, Vice-Chair____ Matthew Sanders ____ Dawn Speltz____ Linden Weiswerda____ Brian Wright ____ Open (Youth) 3.Agenda Changes or Additions 4.Approval of Minutes –November 22, 2021 5.Review of SouthTyrol Park Improvements for 2022 6.Review & Resolution to Approve Brookview Golf Operations and Proceduresfor 2022 7.Resolution to Approve Recognized Golden Valley Youth Athletic Associationsfor 2022 Golden Valley Little League Golden Valley Girls’ SoftballPark Valley United FC Armstrong-Cooper Youth BaseballArmstrong-Cooper Youth HockeyHopkins Youth Hockey Cooper-Armstrong Girls’ Fast PitchArmstrong-Cooper Youth LacrosseHopkins Girls Basketball Association 8.Commission and Staff Updates a.CommissionerUpdates b.WildwoodParkFlood Reduction Plan Open House at Brookview, February 3, 5-7:30 pm c.Medley Park Storm Water Improvement Plan Open House at Brookview, March 3, 5-7:30 pm d.2022 Artist Showcase Hosted at Brookview on January 14 e.Brookview Awarded the2021AIA Excellence in Design for Integration f.Winter Fest is scheduled forJanuary 29at Wesley Park g.Deer Removal Process in Progress through March 31 h.Nextmonthisthe Joint Council/Commission meeting on Tuesday, February22, 2022 9.Adjournment November 22, 2021 –6:30 pm Brookview Valley Room REGULARMEETING MINUTES 1.Call to Order The meeting was called to order at 6:30pm by Chair Cornelius. 2.Roll Call Commissioners in person:John Cornelius, Bill Delaney, Kelly Kuebelbeck, Bob Mattison,Matthew Sanders, Dawn Speltz,Linden Weiswerda, and Brian Wright Commissioners virtual:None Commissioners absent:Roger Bergman Staff present: Rick Birno, Parks andRecreation Director;and Sheila Van Sloun, Administrative Assistant Others present:Lenny Segaland AmandaDeRaad, Golden Valley Girls Softball 3.Agenda Changes or Additions None. 4.Approval of October25, 2021Minutes Commissioner Mattisonmade a grammatical change to South Tyrol Park Improvement Input/Recommendations. He also added a sentence to Park and Picnic Shelter Use Issues. MOTION moved by CommissionerWrightand seconded by CommissionerWeiswerdato approve the October25, 2021 meeting minutesasamended. Motion carried unanimously. 5.Golden Valley Girls Softball Update –Lenny Segal Lenny Segal, current President,and Amanda DeRaad, Treasurer and President-elect,shared a brief introduction of the Golden Valley Girls Softball program. Segal saidthey had 250 participants in 2021. Participants in the program are both residents and non-residents. Commissioner Cornelius asked how they market their program. Segal said they have used newsletters and mailed postcards in the past. More recently, they have usedPeachjar, a digital flyer program, which has been very effective.Commissioner Kuebelbeck suggested hosting an informational table with flyers at community events. Commissioner Weiswerda inquired about a starter program with less commitment for younger kids. Segal said they have done winter clinics and rookie camps. Commissioner Kuebelbeck said Golden Valley Parksand Recreation T-ball and Pitch by Coach offeredball programs for younger kids, with some going on to play in the softballprogram. She suggested collaborating with surrounding cities to recruit participants. Commissioner Speltz suggested offering a program for younger ages. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 2 November 22, 2021 – 6:30 pm Segal also added that having enough volunteers has been a challenge for the program. Commissioner Sanders asked about program needs from the City. Segal said more restrooms would be very helpful, along with a new chalk machine. Staff member Birno said he’d be happy to work on accommodating those requests, and encouraged him to share future requests and needs. Commissioner Cornelius shared concern on sponsorship banners around the dugout areas blocking spectator views at games. Segal said they would look at different options for displaying the banners next year. Discussion then focused on sponsorship sign ideas. 6. Ash Tree Injection Program Proposal Commissioner Mattison introduced the agenda item sharing that staff members Birno and Lundstrom had attended a meeting with Commissioner Mattison and Golden Valley Community Foundation Chair, Dean Penk, regarding Ash tree injections. The meeting discussion centered on a preliminary concept for implementing an Ash tree injection program for key tree assets in park locations. Commissioner Mattison and staff member Birno shared information on Ash tree injections and noted it costs approximately $175 per tree to protect it for 2-3 years. The focus of the proposed concept would be on identifying key high value ash trees throughout the park system, along with possibly developing a campaign for fundraising. After Commissioners discussed program details and fundraising ideas, staff member Birno suggested working with staff member Lundstrom to quantify the number of trees in the park system which would benefit from an injection program. Birno said he would work with Lundstrom to analyze data, develop an estimate, and schedule discussion for a future meeting. 7. Winter Warming House Staffing – Operation Plan Staff member Birno shared the operation plan for warming houses this season. He said they plan to staff all six warming houses through mid-January. After mid-January, all six warming houses will remain open, however some may be staffed full-time, and others staffed intermittently. Efforts will continue for recruiting warming house attendants throughout the season. 8. 2022 Agenda Items Staff member Birno shared information on some of the larger projects coming in 2022 that the Commission will be involved with. They will include: Wildwood Flood Reduction Plan, Medley Park Storm Water Improvement Plan, naming policy discussion, design proposals for the 2023 Scheid Park and potential Gearty Park improvements, community garden development, and proposed park shelter building improvements. Commissioners requested that pickleball and city reciprocity be added to those items. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 3 November 22, 2021 – 6:30 pm 9. Commission and Staff Updates a. Commissioner Updates Commissioner Weiswerda shared concern on the lack of crosswalk markings in turn lanes at the intersections on Hwy 55 and Winnetka, and Hwy 55 and Boone. Staff member Birno said he would share the concern with engineering staff. b. Wesley Park Outdoor Hockey Rink Complete Staff member Birno said the hockey rink at WesleyPark is complete and ready for the winter season. He said they plan to use the same rink system city-wide. c. Backyard Open Staff member Birno said the Brookview Backyard is currently open and is doing well. Capacity is limited and disinfecting cleanings take place between 2-3 pm daily. d. Golf Course Final Day Sunday, November 7 Staff member Birno said the golf course closed for the season on Sunday, November 7 afteran amazing year. He said Ben Disch, Golf Course Manager, is looking forward to sharing an update at a future meeting. e. Winter Ski Trail Light Poles, Curling Rinks, and Disc Golf Baskets Staff member Birno said trail lights, curling rinks, and disc golf baskets have all been installed and ready for the winter season. He added the curling leagues begin November 29 and are completely full. f. Next meeting is scheduled for January 24 – no meeting in December Staff member Birno reminded the Commission there is no meeting scheduled in December. The next regular meeting is on Monday, January 24 at Brookview. 10. Adjournment MOTION moved by Commissioner Mattison and seconded by Commissioner Wright to adjourn at 8:30 pm. Motion carried unanimously. _____________________________________ John Cornelius, Chair _________________________________ Sheila Van Sloun, Administrative Assistant New Sand Box Replace Play Equiptment New Sun Shelter Update Basketball Court & Hoop New 'Bring Your Own Hammock' Posts New Sand Volleyball Remove Court T-Ball Field General Skating Rink Sources: Print Date: 11/23/2021 -Hennepin County Surveyors Office for Property Lines (2021). I South Tyrol Park -NearMap for Aerial Photography (2021). -City of Golden Valley for all other layers. Concept Plan 04080160 Feet BROOKVIEW GOLF COURSE & LAWN BOWLING GOLDEN VALLEY PARKS & RECREATION DEPARTMENT CITY OF GOLDEN VALLEY Updated 1/10/2022 OPERATIONS, PROCEDURES AND COURSE REGULATIONS IT IS THE INTENT AND PURPOSE OF BROOKVIEW GOLF COURSE & LAWN BOWLING TO PROVIDE THE BEST POSSIBLE PLAYING CONDITIONS AND ENVIRONMENT FOR THE ENJOYMENT OF ALL GOLFERS AND LAWN BOWLERS WHO UTILIZE THE AMENITIES. Brookview Golf Course & Lawn Bowling is owned and operated by the City of Golden Valley under the direction of the Parks and Recreation Department. The golf course is located at 316 Brookview Parkway South, Golden Valley, Minnesota, 55426. The website is www.brookviewgolf.com. Important phone numbers: Golf Shop 763-512-2300 Par 3 Course (reservations) 763-512-2333 Regulation Course (reservations) 763-512-2330 Lawn Bowling Green (reservations) 763-512-2300 Driving Range 763-512-2323 Three One Six Bar & Grill 763-512-2320 (operates year-round) The operations, procedures, and regulations document is reviewed and recommended for implementation by the Open Space & Recreation Commission annually or anytime there is a proposed change to the operation procedures and/or fees. ANNUAL GOLF SEASON & AMENITIES The seasonal opening and closing of the golf course and lawn bowling green is dictated by the weather. As a general rule, the main season will commence in April and run through the end of October. Golf staff does install temporary holes on the regulation course and keep the driving range nets up if weather allows temporary late season and early season play. It should also be noted that the golf operation operates 36 winter disc golf holes, pub curling rinks and a lighted winter groomed cross- country ski trail during the winter months on the golf course. Hours of operation vary with the weather and the hours of daylight. Generally, the course is open at 6:30am and offers a final tee time at 8:00pm. This adjusts as daylight changes throughout the season. The amenities offered by Brookview Golf & Lawn Bowling include the following: 18 hole Regulation Course 9 hole Par 3 Course Lesson Tee Driving Range Electric GPS Golf Carts Lawn Bowling Green Full Service Golf Shop Full Service Bar & Grill Pub Curling Rinks (winter only) 2 –18 Hole Disc Golf Courses (winter only) Lighted Cross-Country Ski and Snowshoeing Trail (winter only) Annual Events, Tournaments and Leagues GOLF COURSE REGULATIONS It is the responsibility of golf course management to coordinate all operations and enforce the rules and regulations of the golf and lawn bowling operation 18 Hole Regulation Course - children under 10 years of age are not permitted at any time. Youth ages 10 - 12 must be accompanied by an adult while on the regulation golf course at all times. Par 3 Course and Driving Range - No one under 4 years of age is permitted at any time. Children 4 - 9 years of age may play the Par 3 course or use the Driving Range if accompanied by an adult. Children 10 and older may use the driving range and Par 3 course unaccompanied. Every golfer on the course must purchase a ticket and make it available when checked by the golf starter or ranger. The golf starter/golf shop staff shall be responsible for assigning foursomes and placing them on the course. Fivesomes will generally not be permitted unless approved by the Golf Course Management. It is recommended that all golfers check in at the Golf Shop ten minutes prior to their tee time. Every golfer must have a set of clubs (4 minimum) and bag before teeing off. Golfers must be properly attired. Shirts and shoes must be worn at all times while on the golf complex. Persons using the driving range at Brookview and all golf course amenities assume the risk of injury incident to the game of golf, including, but not limited to, being struck by golf balls. Players are hereby warned to remain attentive to golf balls struck by members of their group, by other persons using the golf course, and persons using the driving range to the left of the first fairway. Golfers are responsible for the ball they hit. If lightning is seen, please seek shelter or return to the clubhouse. Rain checks for golf and golf carts: Golf and cart rain checks will be provided for storm/rain events only. For a nine-hole Par 3 course or 9 hole Regulation course round a rain check will be provided if 4 holes or less have been completed. For an eighteen-hole regulation course round a rain check will be provided if 12 holes or less have been completed. Walk-a-longs and ride-a-longs are generally not allowed. The exceptions are MGA or Minnesota High School League sponsored events. During these sponsored events walk/riders will be required to sign a waiver and will be expected to pay a fee to be on the course. Caddies carrying clubs are allowed. Individuals must be a minimum of 16 years of age and have a valid driver’s license to rent and operate a motorized golf cart. No more than 2 riders are allowed on a motorized cart. Power carts must be kept at least 30 feet from tee boxes and greens. A fee will be charged and a waiver signed for all golfers using privately owned electric or motorized golf carts on Brookview Golf Course. Brookview Golf Cart Statement: Any person using their own motorized golf cart, or persons leasing from Brookview Golf Course, shall save, defend, and hold Brookview Golf Course harmless from any claim or damage that may result from said use, whether such damage be to the property or person of the users or employees, or property of Brookview Golf Course, the property of persons or others. Golf cart refunds or rainchecks will not be issued on additional carts that have to be rented by Brookview Golf Course for private tournaments or group events. Any damage caused to a motorized golf cart due to negligence and or abuse of the vehicle will be billed to the renter of the cart All non-golfers including walkers, dog-walkers, bird feeders, bicycle riders, picnickers, ball pickers or any other unauthorized person shall not be permitted on the course areas when in operation. A golfer may be asked to leave the course when he/she cannot reasonably hit the ball or keep up with the normal pace of a public golf course. A full refund will be issued. No person shall play golf on the course after it has been closed by the course Maintenance Supervisor or his designee because of weather or specific maintenance needs. Cart usage is also regulated by the course management. Golf privileges may be revoked for persons who submit false information for the purpose of securing golfing privileges. No private coolers or outside beverages are allowed. All beverages must be purchased on the premises. Golf rangers and authorized employees are responsible for orderly play, general policing of the course and seeing that the overall speed of play is reasonably maintained. They may remove a golfer or golfers from the course for any flagrant violations of course rules and conduct such as obnoxious behavior, intoxication, fighting, damage to the course, failure to follow course design from a hole-to-hole basis, improper use of motorized golf carts, and abusive behavior toward other golfers and/or golf course employees. During the 2022 season, all golfers are required to follow the updated requirements of the State of Minnesota and the CDC and all City of Golden Valley “Golfing during COVID-19” policies and procedures. Course construction during the 2022 season: Brookview will be replacing the 37 year old irrigation system beginning the spring of 2022.The course will remain open during construction and for the most part the installation of the system will only be scheduled for Mondays – Thursdays each week until completed. The replacement of the irrigation system may require the closing of a specific golf hole from time to time and therefore a secondary golf hole may need to be played twice to complete a round of 18. Information regarding any short-term course adjustments will be posted in the pro shop, on the course and on the Brookview Golf website as needed. If the installation project begins to impact golf rounds negatively at points during the project, the Golf Maintenance Supervisor will make a recommendation to the Golf Manager to temporarily reduce golf round prices until appropriate play can be restored. All price adjustments, if needed, will also be posted in the pro shop and on the Brookview Golf website. FOOD & BEVERAGES All food and beverages available at Brookview Golf Course and Lawn Bowling are provided by the Three One Six Bar + Grill. Only alcohol purchased from the Three One Six is allowed at Brookview. The Three One Six Bar + Grill is operated year-round. The Brookview banquet rooms, decks, and patios are available for rental. Brookview facilities can be reserved and partnered with registered caterers & 316 Bar & Grill beverage services. Reservations can be made by contacting the Parks and Recreation office 763-512-2345. Brookview provides beverage carts throughout the course with a large selection of beverages and pre-packaged snacks during busy times. Tournament “beverage carts” and or alcohol sample hole sponsors are not allowed on the course at any time unless staffed and provided by Brookview. Sponsors of golf tournaments or outings who desire to provide their participants with beverages may do so only by purchasing product through the Three One Six Bar + Grill. RESERVATIONS, CLUB MEMBER CARDS, LEAGUES, TOURNAMENTS & GROUPS Reservations can be made for the 18-hole regulation course by contacting the Brookview Golf Shop at 763-512-2330 or at www.brookviewgolf.com. Reservations can be made for the Par 3 golf course by contacting the Par 3 building at 763- 512-2333 or at www.brookviewgolf.com. Club Member card holders are allowed to make reservations up to seven days in advance. The general public are allowed to schedule tee times up to five days in advance. A Club Member card entitles its holder to a discount on green fees and power carts, advanced reservation privileges, driving range, merchandise, and food and beverage discounts. Club Member cards may be purchased by residents or non-residents of Golden Valley. Senior Club Member Card Holders are entitled to all club member privileges, plus benefits of the senior golf program on weekday mornings. All persons with reservations that wish to cancel a tee time are required to cancel a minimum of 2 hours in advance of their scheduled tee time. Failure to do so will result in being billed for all no-shows in that time slot. If a member card holder cancels within the two hour restriction, member card privileges will be suspended until payment is made. Brookview Golf Course maintains the right to reserve reoccurring tee times for groups larger than 16 golfers if course openings are available. Reoccurring tee time blocks are scheduled for 12-16 weeks upon approval by Brookview Golf Management. Golfers are required to tee off in 10-minute interval in groups of four people maximum. BWGA & BMGA The Brookview Women’s Golf Association (BWGA) and the Brookview Men’s Golf Association (BMGA) are independently organized and operated by a group of men and women who play regularly at Brookview Golf Course. They provide club affiliation and golfing events for their members. The BWGA and BMGA must at all times perform their functions within the policies and regulations approved by the Golden Valley Open Space and Recreation Commission and Brookview Golf Management. The BWGA has an 18-hole womens’ reoccurring tee time reservation on Tuesday mornings at 7:00a.m. as well as a Thursday morning 9-hole reoccurring tee time reservation beginning at 6:30a.m. The BMGA provides a 9-hole reoccurring tee time reservation which plays on Wednesday afternoons from 3:30-6:00 p.m. The organization also offers an 18-hole option which is played on scheduled Saturday mornings from 6:30 a.m. to 8:30 a.m. There are 3 additional weekend events which include both Saturday and Sunday tee times from 6:30-8:30 a.m. Those interested in joining the BMGA or the BWGA should contact the golf shop for information. Senior League Golf Program is scheduled weekday mornings before noon. Seniors (60 or older) may play the regulation or Par 3 course for a reduced green fee on Monday through Friday during designated times. Reservations must be made in advance and tee times are based on availability. The senior discount is not valid on holidays, or for special events. Junior Golf Programs: Brookview Golf offers a number of junior golf opportunities for 17-year olds and under. Please contact Brookview Golf at 763-512-2300 or at www.brookviewgolf.com for information on all the programs available. Tournaments: Brookview Golf Course welcomes the use of its facilities for group events and for tournaments. The course is available for use on a limited basis throughout the golf season. Contact Brookview Golf at 763-512-2330 for information regarding group events and or tournaments at Brookview Golf Course. Group events and tournaments are required to pay full green fees and cart fees at least 8 days prior to the event. Shotgun events will only be held with a minimum of 100 and a maximum of 144 golfers. 2022 GOLF FEES & CHARGES 18 Hole $40.00 18 Hole Club Member $32.00 18 Hole Senior Club Member (Age 60+) $28.00 18 Hole Senior (Age 60+) $33.00 18 Hole Junior Club Member $23.50 18 Hole Junior $26.00 18 Hole League $40.00 18 Tournament $40.00 9 Hole $21.50 9 Hole Club Member $18.00 9 Hole Senior Club Member (Age 60+) $16.50 9 Hole Senior (Age 60+) $18.50 9 Hole Junior $16.00 9 Hole Junior Club Member $13.50 9 Hole League $21.50 9 Hole Tournament $21.50 nd 2 Nine $18.50 nd 2 Nine Club Member $14.00 Sunrise/Sunset Rate $18.50 Twilight $22.50 Twilight Club Member $18.00 PAR 3 COURSE 9 Hole $13.50 9 Hole Club Member $10.00 9 Hole Senior Club Member (Age 60+) $9.00 9 Hole Senior (Age 60+) $10.50 9 Hole Junior Club Member $9.00 9 Hole Junior $10.50 9 Hole League $13.50 9 Hole Tournament $13.50 nd 2 Nine All $8.50 9 Hole Youth On Course $5.00 Junior Par 3 Season Pass $90.00 CART RATES 18 Hole Power Cart $34.00 18 Hole Tournament Cart $34.00 18 Hole Club Member Cart $28.00 9 Hole Power Cart $22.00 9 Hole Tournament Cart $22.00 9 Hole Par 3 Power Cart $18.00 Push Cart Regulation Course $5.00 Push Cart Par 3 Course $4.00 Trailer Fee/Use of Personal Cart 18 Holes $15.00 Trailer Fee/Use of Personal Cart 9 Holes $10.00 CLUB MEMBER CARDS Resident Adult $85.00 Non-Resident Adult $125.00 Resident Senior (Age 60+) $55.00 Non-Resident Senior (Age 60+) $90.00 Resident Junior (17 & under) $45.00 Non-Resident Junior (17 & under) $50.00 Par 3 $35.00 RENTALS 18 Hole Club Rental Standard $20.00 18 Hole Club Rental Premium $30.00 9 Hole Club Rental Standard $10.00 9 Hole Club Rental Premium $15.00 Locker Rental Season $120.00 DRIVING RANGE Small Bucket $4.00 Medium Bucket $6.00 Large Bucket $8.00 LESSONS Adult Group $95.00-$200.00 Junior Group $65.00-$150.00 Junior Camp $150.00-$320.00 MISC. FEES Non-Club Member USGA Handicap $50.00 Club Member USGA Handicap $35.00 No Show Fee FULL FEE Tent Rental $1,000.00 BROOKVIEW LAWN BOWLING Lawn Bowling rinks are available for rent on an hourly basis. The Lawn Bowling season typically runs April-October. Single rink rentals can be reserved up to seven days in advance. Groups may reserve single rinks, half green, or full green for private events. Game equipment is provided. Only flat soled shoes, socks, or bare feet are allowed on the green. Reservations can be made by calling 763-512-2300. LAWN BOWLING FEES League Fee $400.00 Single Rink Rental (Resident & Club Member) $25.00/Hour Single Rink Rental Non-Resident $30.00/Hour Private Rental of Four Rinks $120.00/Hour Private Rental of Eight Rinks $240.00/Hour Senior League Fee $5.00 Game Official $30.00/Hour Game Equipment BROOKVIEW OUTDOOR PUB CURLING Curling rinks are available for rent on an hourly basis. The Curling season typically runs November- March. Single rink rentals can be reserved up to seven days in advance. Groups may reserve rinks for private events. Game equipment is provided. Reservations can be made by calling 763-512- 2300. OUTDOOR PUB CURLING League Fee $200.00 Single Rink Rental $20.00/Hour