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#094 01-04-55 Establish Golden Valley Police Department172 RESOLUTIONS ADOPTED by the VILLAGE COUNCIL Resolution No, 94 January 4th, 1955 Member Bies introduced the following resolution and MOVED Its adoption: RESOLUTION ESTABLISHING RULES AND REGULATIONS GOVERNING THE CONDUCT OF THE GOLDEN VALLEY POLICE DEPARTMENT Preamble: Rules and regulations must be kept as brief as possible, and therefore cannot cover every situa- tion which may arise. Where these rules and regulations are not specific, the Chief of Police shall have the right of reasonable interpretation. In such interpretation the foremost consideration shall be the intent of the rules and regulations. Where intent may be difficult to ascertain, these rules and regulations shall be interpreted to serve the best interests of the citizens and government of the Village of Golden Valley. The short title of these rules and regulations shall be "Rules and Regulations, Police Department". 1. Responsibility: The Chief of Police is hereby declared to be responsible to the Village Council for the efficient operation of the Police Department, and is charged with the enforcement and application of these rules and regulations. j The Chief of Police shall be responsive to reasonable and lawful requests and suggestions from the Village Administra- tor and shall comply with such requests and suggestions unless he shall serve notice in writing that he wishes to appeal any request or suggestion to the Village Council. In all cases the Village Administrator shall be regarded as the spokesman for the Council and shall have authority to set reasonable time limits for compliance. 2. Manual of Procedure: The dhief of Police shall compile data to be incorporated into�'a�a'Manual of Procedure". Said manual shall be an elaboration of these rules and regulations, and shall include interpretations of said rules and regula- tions and all other data necessary to guide police personnel in their routine duties. Said Manual of Procedure shall be submitted to the Village Council in June of 1955. Upon receipt of the manual the Council shall have three calendar months to study the manual for the purpose of accepting or rejecting it, in whole or 1 'J 1 in part. Failure to reject shall constitute approval. 3. Training: The Chief of Police shall be responsible for the state of training of all police officers. In order to raise the standard of law enforcement and to elevate police work to professional status the Chief of Police shall prepare, on January lst of each gear, or as soon thereafter as possible, a training program for the next ensuing calendar year. Said training program shall be posted in the Village Hall, and the Police Station, and shall set forth the dates, times, places, and subject matter of each training period. A minimum of one hour each week shall be devoted to police training. Such training shall be in addition to the forty hour work week. No extra com- pensation shall be paid any officer for attending training periods. In addition to local police department training as set forth herein, police department personnel shall participate in area or zone training programs insofar as the Village Council in its discretion finances such participation. For 1955 the required training program is set forth below, and shall be adhered to as the items in said training pro- gram become available and necessary. Each officer shall receive a minimum of three hours training each week. For succeeding years, the Chief of Police shall prepare training programs taking into account the experience, length of service, and state of training of each member of the Police Department, Basic Police Officerts Training Course Village of Golden Valley Subject Hours Public Relations 6 Introduction and Miscellaneous Subjects 3 Notebooks --Note Taking (School and Field) 5 Race Relations 2 Firearms 12 Self Defense 12 Court Appearance and Conduct 2 Care and Use of Departmental Equipment 1 Crowd Control: Civil Disturbances and Riot Control First Aid 1 Patrol Procedures and Observations 8 Fundamentals of Penal Code and Related Laws 10 Report Writings Modus Operandi Report 8 Juvenile Procedure 4 174 Transportation of ?risoners and Insane Persons 1 Mechanics of Arrest 6 Searches and Seizures Law of Arrest 12 4 Rules of Evidence 6 Value of Scientific Aid 4 Police Procedures 18 Principles of Investigation 12 Traffic 12 Interviews and Interrogation 8 Fundamentals of Civil Process 8 Powers and Duties of the Sheriff Total 140 4- Merit and Personnel SZstem: A. Within ninety days from the date of adoption of,this resolution the Chief of Police shall organize and inaugurate a system calibrating the efficiency of police officers. Said system shall be called the "Efficiency Report" of each police officer, shall include all phases of police work and practice, and shall include a method of grading each officer on appear- ance and neatness, sense of responisbility, temperance, phy- sical fitness, ability to get along with the public, ability to get along with other personnel, perseverance, integrity, courtesy, tact, aggressiveness, respect for higher authority, discretion, leadership abilities, trustworthiness, and all other qualities desirbale in a police officer. The method of organization of the Merit System shall be sub- mitted to the Council for approval, and must be approved before the system shall become effective. Efficiency Reports are hereby declared to be confidential, and shall be kept under lock and key, and shall in no case be displayed to any person or persons except the Village Council duly convened according to law in the presence of the Chief of Police, or to the official representative of the Council upon due notice to the Chief' of Police. B. �,githin ninety days from the date of adoption of; this resolution the Chief of Police shall organize and inaugbrate a system of individual personnel records for each member of the Police Department, whether part or full time. Said system shall be called the "Personnel Status Record" of each police officer, and shall include the name, birthplace, and birthdate, marital status, number of dependents, changes in family status, copies of the officer's fingerprints, his photograph on March lst of every other year, notes as to other means of identifi- cation, next of kin to be notified in case of an accident, education, former trades or occupations; his police service history including date of appointment, changes in rank, commen- dations, police training, special qualifications, violation �i of rules and regulations and complaints and charges perferred against the officer, leaves of absence, days lost from duty for any reason, a complete inventory of police equipment issued to him with dates of issue, date of return if any, and records of cost of maintenance and operation of police equipment issued to him. The method of organizing such Personnel Status Records shall be submitted to the Council for approval, and must be approved before the system shall become effective. Personnel Status Records are hereby declared to be confidential, and shall be kept under lock and key, and shall in no case be displayed to any person or persons except the Village Council duly convened according to law in the presence of the Chief of Police, or to the official representative of the Council upon due notice to the Chief of Police. C. Chief of Police: The Council shall appoint one person, and delegate him the authority to keep efficiency reports regarding the Chief of Police. Said efficiency report shall be kept in such place as said person shall determine. The requirements of paragraphs A and B, above, shall apply to such person A—aRc-] -B, ^s;@ and records. 5. Unprofessional Conduct: A. Political Activity: No police officer shall seek or accept election, nomination, or appointment as an officer of a political club or organization, or take an active part in ,any municipal political campaign, except on behalf of his own candidacy for public office; nor file as a candidate for public office without seeking and obtaining a leave of absence; nor shall any police officer serve as a member of a committee of such a club or organization; nor seek signatures to any petition provided by law; nor act as a worker at the polls; nor distribute badges or pamphlets, dodgers and handbills of any kind favoring or opposing any candidate for municipal office; nor speak publicly for or against any candidate for municipal public office. B. Conduct Unbecoming An Officer: No police officer shall conduct himself so as to reflect discredit upon the police service or upon the Village of Golden Valley. No officer shall partake of intoxicating liquors four hours prior to his tour of duty, no officer shall be intoxicated while on duty, nor shall any police officer partake of intoxicating liquors while on duty. No officer shall publicly criticize a superior officer, nor shall he publicly criticize any elected or appointed official of the Village of Golden Valley. No officer shall use profane or insolent language. No officer shall accept any gift, fee, or reward without the consent of the Council, other than a reward publicly offered for the identification, apprehension, 176 and/or conviction of any person, or reward publicly offered for the recovery of property. 6. Other Employment: I't is hereby declared to be against public policy for any police officer to seek or accept full or part time employment of any nature with any employer whatsoever, nor shall any police officer engage in any business or private enterprise of any whatsoever that will tend to impair his efficiency as a police officer. Police officers may, with the written consent of the Chief of Police act as police officers at any public gathering during their free time, provided such extra police activity of this nature is within the corporate limits of the Village of Golden Valley, and provided that such extra police activity is not conducted at any establishment where intoxicating liquors or where non -intoxicating malt beverages are sold, or where public dances are held. The Village Council may revoke permission granted by the Chief of Police by simple motion duly passed at any regularly called Council meeting. Each police officer shall, for the purpose of availability for manpower emergencies, advise the Village Admin- istrator where he can be reached. When such officer(s) accepts part time employment they shall advise the Village Administrator of the name and address of their employer. 7. Uniforms: Shall be "uniform". Uniforms shall be kept clean, neat and in good repair. Within thirty days from the date of adoption of this resolution the Chief of Police shall consult with the Village Administrator regarding the types of uniforms which shall be approved attire for all police officers for all seasons of the year. After agreement as to the standard uniform and/or uniforms, notice of uniform requirements shall be posted in the Village Hall and shall become a part of these rules and regulations. Uniforms shall not be worn while off duty except with the permission of the Police Chief. However, uniforms no longer servicable for police duty may be worn after removal of identifying insignia. Within six months from the adoption of a standard uniform, the Chief of Police shall cause all police officers to wear the approved uniform when on duty. Purchase of Uniforms: Uniforms may be purchased through the administrative office of the Village. Each officer shall be allowed a uniform credit of $50.00 per annum. The Chief of Police shall be primarily responsible for uniform purchase, where uniform purchases are made through the Village. Purchases exceeding $50.00 per annum shall be deducted from each officer's pay at a rate to be determined by the Chief of Police and Village Administrator. 8. Squad Car: The police squad car or cars shall not be taken outside the Village limits except on official business. The squad car shall not be used for the purpose of going out- side the Village for lunches. It shall not be used for the transaction of personal business of any kind. When not in the personal custody of an officer on duty, the police squad car shall be stored where garage facilities may be available under i77 the direction of the Village Administrator, such place of storage to be as close to the premises of the Village Hall as possible. No unauthorized person shall be permitted to ride in the squad car. This rule shall not be applied to officials on the Village who may ride in.the squad car in order to observe patrolmen in action, or for other good and sufficient reason. No'Village official shall be permitted to "joy ride" in the police squad car. In cases of emergency the senior officer of duty shall have discretion in the application of all rules applying to the squad car, but in each case said officer shall note the time leaving the Village limits and the time of return, shall note the reason for the trip, and shall note all passengers, not prisoners or in official custody, in the daily log sheet or such other record as may be prescribed by the Chief of Police. 9. Accidents: All accidents resulting in property damage or personal injury in which the police squad car itself is involved shall be reported to the Village Administrative office at once by telephone. Such oral report shall state the time, date, officer at the wheel, type of accident, nature of injuries to any person involved in the accident. Within eight hours of any such accident a complete report shall be filed with the administrative office by the officer at the wheel at the time of the accident upon the standard report form required by the State of Minnesota and upon the report form required by the Village insurance company. Copies of the statements of witnesses, if any, shall accompany said report. The Village Administrator shall report all accidents in the next ensuing administrative report. 10. Car Maintenance: The Chief of Police shall submit car maintenance reports to the administrative office on a prescribed form not later than the first day of every month. It is the declared policy of the Village Council that servicing and maintaining the police squad car shall be equitably dbtributed among existing service stations and garages. The nearest garage shall be called where vehicles, public or private, are in need of towing service. The service station or garage to be used for squad car maintenance and servicing shall be determined jointly by the Chief of Police and the Village Admin- istrator in accordance with these rules and regulations. 11. Police Protection: The Village of Golden Valley shall never be without police protection. Where vacations or lack of personnel prevents one officer from being on active duty at all times, the Chief of Police shall assign an officer as "special duty officer". He shall respond to all calls in which life or property is in jeopardy (that is, shall respond in case of dire emergency), but shall not be called upon to respond to routine police calls. 12. Duty Schedules: Duty schedules shall be first pre- pared by the Chief of Police and then forwarded through the administrative office to the Village Council for approval. Lack of action by the Council for two consecutive Council meetings shall constitubapproval. Council approval shall be indicated by the signature of the Village Administrator on duty schedules. No duty schedule shall be effective unless it bears the signature of both the Chief of Police and the Village Administrator. All duty authorized duly schedules shall be available in the Village Hall thirty days in advance of any officer's tour of duty. Duty schedules shall incorporate the name or names of special duty officers, in any. Changes in Duty Schedules: In case of sickness, injury, or absence of any police officers the Chief of Police shall immediately assign another officW(s) to the tour of duty vaca- ted for the above reasons. Such changes shall be reported to the General Administrative Office immediately and notice of the change posted in the Village Hall. Should such absence continue for more than 72 consecutive hours the duty schedule shall be revised immediately, signed by the Chief of Police or senior officer and posted in the Village Hall, and shall be submitted to the next regularly called Council meeting for ratification. All police officers are hereby declared to be subject to call and assignment to duty in case of local emergency -by the senior officer on duty or the Village Council, without additional pay. 13. Vacations: Each police officer shall be entitled to two weeks vacation per annum, plus compensatory time off as set forth below. Special duty officers shall not be en- titled ntitled to compensatory time off, nor shall officers substit- uting for a sick or injured officer. The Chief of Police shall keep an accurate record of police officers on duty during state or national holidays recognized by the Village Council. One day's compensatory time off shall be earned by officers for each such holiday, such compensatory time off to be taken consecutively with annual vacation leave. Other than as herein provided, - police officers shall be paid overtime at the rate of time and one half for all hours of work in excess of the forty hour work week. Vacation schedules must, by reason of Rule 6, above, I- I 1 179 be submitted and filed in the General Administrative Office thirty days before the date of any officerts absenting him- self from duty by reason of =dation. In case of national emergency (war) or local catastrophe, any officer on vacation shall report on his own volition to the Chief of Police as soon as practicable. 14. Target Practice: Each police officer shall engage in target practice as ordered by this Council on February 17, 1953. The date, time, and place of target practice shall be posted on the 'pillage Hall and Police Station bulletin board. 15. Radio: The Chief of Police shall within thirty days after the adoption of these rules and regulations prepare and present to the Council for approval rules for operation of the police radio. Said rules, after said approval, shall become a part of these tules and regulations, and shall be incorporated into the manual of procedure. 16. Personnel Time Records: The daily log sheets shall show the time each officer begins and ends his tour of duty, and shall show the total number of hours worked by each officer each day. Each officer shall record his hours of work as prescribed by Resolution No. 64. Where any police officer is not present for duty, the daily log sheets and time cards shall be marked by the Chief of Police or acting Chief of Police as follows: Days taken off for holidays..,,,,,,,,,,,,,,,,,,,,,H Days taken off for vacation .......................v Days taken off as compensatory time off,,,,.,.,,.,vC Days taken off for illness ......................., .S Days taken off for injury in the line of duty.....INJ Days taken off for injury not in the line of duty.Sinj Unexcused absences..,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,AWOL Where any police officer shall be delayed in recording his hours of work on the,time cards, the Chief of Police (or, acting Chief of Police in the absence of the Chief of Police) shall mark the time card in the appropriate space as follows: If de6yed by accident investigation...............ACC If delayed for other good and sufficient reasons..EX Failure to mark the time cards as set forth above shall result in the withholding of the pay of any delinquent officer until all delays, absences, or tardiness is explained to the satis- faction of the Pay Roll Officer. If there is no "acting Chief of Police's said term shall be construed to mean the police officer who assumes responsi- bility for police activities in the absence of the Chief of Police. 180 17. Equipment: Each police officer shall be indivi- dually responsible for all equipment and vehicle(s) assigned to the Police Department. .Any member of the Council or any person authorized by any member of the Council, shall have the authority to call for a spot check of police firearms. Should the weapon be found to be in unserviceable condition the police officer to whom the weapon is assigned shall be pecuniarily responsible for the repair of the weapon. ($ee Rule 14) . 18. General administration: No police officer shall appear before the Village Council regarding Police Departmert matters unless the Village Administrator has first been advised on all details of the matter on or before the Friday next preceeding any regularly called Council meeting, except upon the spedfic request of the Council. All correspondence directed to the Village Council shall first be channeled through the Village Administrator, who shall advise the Council of the contents of such correspondence. No correspondence relating to Village affairs of any nature shall be publicized by release to public information facilities by any -member of the Police Department. This rule applies to handbills, dodgers, pamphlets, or written material of any kind, and also includes within its scope dissemination of such information at any public gathering, or gathering which numbers of persons may attend by invitation. (See Rule 5B) 19. Records: An adequate record system is hereby declared to be indirspensable to the efficient operation of the Police Department. Within six months from the adoption of this resol- ution the Chief of Police shall devise a system of record keep- ing based upon the record system recommended by the Federal Bureau of Investigation for cities of -our class. Said record system shall be incorporated in the manual of procedure. 20. Loitering:_ Loitering is prohibited. This rule shall not prevent a police officer from observing traffic or actions of suspicious persons from a vantage point. During --such obser- vations, police officers are on duty and are enjoined to con- duct themselves in a manner which will reflect credit upon the service. Police officers while on duty are specially forbidden, to engage in long conversations in public. Persons reportirg to a police officer shall be courteously invited to accompany the police officer to as private a place as circumstances will permit, and there to discuss the matter with the officer. 21. Civil Services: Police officers shall immediately report any damage to municipal equipment (street signs, street lights out, and so forth), roads in need of repair, and other matter which, if not promptly remedied, will result in damages to private or public property or liability to the Village of Golden Valley. 1 Police officers on duty shall respond promptly to all fire alarms, whether notified of a fire alarm actually or constructively. The Chief of Police and each member of the Police Department shall be individually and collectively accountable to the Council for the enforcement of all laws of the State of Minnesota and ordinances of the Village of Golden Valley. 22. Addition to These Rules and Regulations: The Village Council, may, at any regularly called Council meeting, amend, interpret, or add to these rules and regulations by.simple motion. All interpretations of these rules and regulations by the Chief of Police or by the Village Administrator shall be reduced to writing at the earliest practicable time, and shall be incor- porated into the manual of procedure. 23. Disciplinary Action: Upon duly authenicated report of disobedience or these rules and regulations or interpretations or amendments thereof, by any police officer, the Village Council may at any regularly called Council meeting recommend the filing of charges with the Police Civil Service Commission for the Village of Golden Valley. 24. These rules and regulations shall not be construed to abrogate any rules and regulations heretofore adopted by the Council unless these rules and regulations are in conflict there- with, nor shall these rules and regulations be construed as condoning any past delinquencies of any police officer. 25: Effective Date: Where not specifically stated elsewhere herein, these rules and regulations shall have full force and effect from and after the date of adoption by the Council. Atte The motion for the adoption of the foregoing resolution was duly seconded by Member Rahn and upon vote being taken thereon, the following members voted in favor thereof: Bies, Foss, Ruebsch, Rahn, and Stark; and the following voted against the same: None, whereupon said resolution was declared duly passed and adopted signed by the Mayor and his signature attested by the Clerk.