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#176 06-24-58 Establish Rules Use of Voting Machines40 c4 Resolution No. 176 June 24, 1958 Member Flannagan introduced the following resolution and MOVED its adoption: "RESOLUTION ESTABLISHING CERTAIN RULES AND INSTRUCTIONS FOR THE USE OF VOTING MACHINES" BE IT RESOLVED by the Village Council of the Village of Golden Valley, Minnesota as follows: Section 1: That the Village does hereby adopt the following rules in connection with the use of voting machines in the Village of Golden Valley, Minnesota. a. POSTING SAMPLE BALLOTS IN POLLING PLACE The precinct election officials shall post at least two, and as many more as convenient, SAMPLE BALLOTS within the polling place, on the walls of the polling place, and shall also post SAMPLE BALLOTS in the hallways and approaches to the polling place, for the purpose of enabling the voters to study such sample ballots before proceeding to vote, so as to familiarize themselves with the offices, candidates and parties, if any, as well as such referendum questions as may appear on the ballot. Such SAMPLE BALLOTS shall be attached to the walls by the use of Scotch Tape or similar adhesive material, so as not to damage the walls. b. INSPECTING THE BALLOT LABELS The precinct election officials shall compare the ballot labels of each voting machine with the return sheets or statements of canvas furnished, to make certain that the names of the political parties, and the referendum ques— tions all appear on the voting machines in their proper order, in exactly the same manner as on the return sheets or statements of canvass furnished. In case any discrepancy is found such machine or machines shall not be used until the Village Clerk has been notified, and he has corrected it. c. EXAMINING THE OPERATING LEVER SEAL The precinct election officials shall examine the metal seal with which the voting machine is sealed against operation to see thtt it is sealed and shows no evidence of tampering, and they shall also compare the number on the seal with the number of such seal as shown on the envelope containing the keys for the voting machine, as furnished to them by the Village Clerk. In case any discrepancy is found, such machine or machines shall not be used until the Village Clerk has been notified and has examined such machine and has sati$fied such election officials that such machine is in proper order and ready for use. The number of such seal on each such voting machine shall be recorded on the certificate furnished for that purpose. d. EXAMINING THE PROTECTIVE COUNTER The precinct election officials shall examine the protective counter on each voting machine, and shall compare the number shown therein with the number shown for such protective counter, on the envelope containing the Resolution No. 176 (continued) June 24, 1958 keys for such voting machine, as furnished to them by the Village Clerk. In case any discrepancy is found, such machine or machines shall not be used until the Village Clerk has been notified and has examined such machine and has satisfied such election officials that such machine is in proper order and ready for use. The number of such protective counter on each such voting machine shall be recorded on the certificate furnished for that purpose. e. INSPECTING THE REGISTERING COUNTERS The precinct election officials shall jointly examine each and every registering counter and the public counter in each voting machine and shall see that each such registering and public counter is set at ZERO (000). In case any discrepancy is found, such machine or machines shall not be used until the Village Clerk has been notified and has corrected such dis— crepancy and has reset such registering or public counter to ZERO (000) and has satisfied the election officials that it has been done. The precinct election officials shall sign a certificate furnished for that purpose, certifying that it has been done. f. INSTRUCTING THE VOTERS ON INSTRUCTION MODELS Each voting machine is equipped with a mechanical instruction model which is a replica of a portion of the face of the voting machine and operated mechanically in the same manner as the voting machine. Such instruction models shall be placed upon a table in the polling place and at least one election judge shall remain in attendance at such instruction models at all times during the voting and shall request each voter to receive instruction thereon and shall instruct each voter who is willing to receive such instruction. The election judge shall first operate the instruction model himself in the presence of the voter and shall then permit the voter to operate it himself. Voters may also be instructed by use of the sample ballots furnished. g. TIME OF ARRIVAL OF ELECTION JUDGES AT POLLING PLACE All election judges shall meet at their polling place at least one hour before the time for opening the poll, so as to allow ample time for thorough inspection of the voting machines and getting everything in readiness for the conduct of the election. h. LEAVING DUTIES FOR MEALS DURING ELECTION A majority of the election board shall always be in attendance at the polling place. Election judges shall arrange the noonday absence for meals accordingly. All election judges shall remain in attendance at the polling place from 3 P.M. until the final canvass is completed and shall not absent themselves for meals during such period. i. INSTRUCTING VOTERS AFTER CURTAINS HAVE BEEN CLOSED If any voter, after entering the voting machine booth, shall ask for 410 Resolution No. 176 (continued) June 24, 1958 additional instruction in operation of the voting machine, such instruction shall be given him by two judges belonging to opposite political parties, if such there be. After giving such instruction, such judges shall retire from the voting machine booth and such voter shall thereafter proceed to vote alone and in secrecy. j. AIDING VOTERS IN VOTING When a voter states under oath that he cannot read the English language,' or that he is physically unable to operate the voting machine, he may call to his aid one or more of the election judges, who shall then prepare his ballot on the voting machine as he may desire, and in as secret a manner as the circumstances permit. When the voter also states that he cannot speak the English language or understand it when spaken, the judges may select two per- sons from different political parties to act as interpreters, who shall take an oath similar to that taken by the judges, and then assist such person in voting. When the voter shall prefer, he may call to his aid any voter residing in the same election district, who unaccompanied by a judge, may retire with him to the voting machine booth and prepare such voter's ballot on such voting machine for him; but no such person shall prepare the ballot of more than three such voters at any election. Before registering his vote, such voter shall show his ballot as prepared for recording, privately to a judge to ascertain that it is prepared as directed; but a physically disabled voter, who is able to determine for himself, need not show his ballot as prepared for recording. No'judge or other persons so assisting a voter shall in any manner request, persuade, or induce, or attempt to persuade such voter to vote for any particular political party of candidate, but shall prepare the ballot as requested, and shall not reveal to any other person the name of any candidate for whom the voter has voted, or anything that took place while so assisting him. k. TIME ALLOWED EACH VOTER IN MACHINE The judges shall admit but one voter to the voting machine at one time and only after it has been ascertained that he is entitled to vote. The voting on the voting machine shall be secret except as provided by law for voters needing assistance. No voter shallremain within the voting machine booth longer than three minutes and if he shall refuse to leave it after the lapse of three minutes, he shall be removed by the judges. 1. RETRACTING A WRITE-IN VOTE Whenever a voter has cast a ballot on the irregular ballot device, generally referred to as the "write-in device or write-in slides" and desires thereafter to change his mind, and instead, to vote for a candidate whose name appears on the ballot, he shall be instructed to return all voter pointers to the unvoted position and cross out or erase any votes recorded on the irregular ballot device, and the election judges shall witness that this has been done. Such election judges shall then cause the voting machine to be returned to the original, unvoted position and shall then permit the voter to begin from the beginning once more. Such operation of the voting machine as in this case mentioned, Resolution No. 176 (continued) June 24, 1958 shall be designated as a spoiled voting machine ballot, and the election judges present shall make out and sign a certificate stating the facts for each such case, which shall be returned to the Village Clerk with the official returns of the election. m. SEALING MACHINE AGAINST VOTING — CLOSING OF POLLS As soon as the polls of the election are closed, the election judges shall immediately turn down Lock No. 2, thus locking the voting machine against further voting, and they shall then seal each voting machine against voting by inserting the numbered metal seal furnished for that purpose into the slots on the voting machine provided for that purpose. The election judges shall then record the number of each such seal for each such voting machire, by number, on the certificate furnished for that purpose. n. RECORDING NUMBER ON PUBLIC COUNTER The election judges shall. then record on the statement of canvass the number shown on the Public Counter on each voting machine. o. RECORDING NUMBER ON PROTECTIVE COUNTER The election judges shall then record on the certificate furnished for that purpose, the number shown on the Protective Counter on each voting machine. p. CANVASSING THE VOTES The election judges shall then unlock and open the doors of the counter compartment, in the presence of the watchers and any other persons who may lawfully be present in the polling place. One of the election judges shall, under the scrutiny of another election judge of opposed political interest, if such there be, in the order of the offices as their titles are arranged on the machine, read and announce in distinct voice the designating number and letter belonging to each candidate, and the total number of votes shown on such candidate*s registering counter. He shall then announce the votes recorded on the "write—in" ballot (paper roll), and shall also announce the votes recorded on each referendum question. As each vote is announced from the registering counter of the voting machine, it shall immediately be entered on the duplicate statements of canvass, in figures only, in ink, by two election judges of different political interests, if such there be, and after having recorded such vote for each candidate, each such election judge who is recording the votes as announced, shall immediately, and loudly repeat the number he has recorded, so the election judges at the voting machine counters can check it with the candidates registering counter. After the polls are closed and the votes have been counted on said voting machine in the manner required by law, each judge shall then sign a certificate which shall be a part of the Statement of Canvass stating that the results as shown on the Statement of Canvass are true and correct results of the election and that the canvass has been completed in accordance with the law as provided by the Statutes of Minnesota 412 E ct�- . Resolution No. 176 (continued) June 24, 1958 q. VERIFICATION OF THE CANVASS RESULTS The election judges who recorded the total shall then change places with the election judges who announced the totals from the voting machine counters, and the entire process of making the original canvass shall be repeated for the purpose of verifying the accuracy of the original canvass. r. FAMILIARITY WITH MINNESOTA STATUTES CONCERNING VOTING MACHINES Each election judge shall familiarize himself with all provisions of Chapter 209, Minnesota Statutes, concerning the use of voting machines, and each such election judge shall, at all times, act in compliance with all of such provisions of the State Law. s. ATTENDING ELECTION OFFICERS INSTRUCTION MEETINGS Not more than 21 days before each election and primary there shall be held under the direction of the proper authority having charge of the conduct of the elections and the primaries, a meeting or meetings for the purpose of instructing the judges about the operation of the voting machine and the duties of election officials when voting machines are used. Each election judge shall attend such instruction meeting or meetings for which he shall receive the sum of one dollar, and no election judge who fails to attend shall be eligible to serve on election day. Section 2: That the rules regulating the use of voting machines as above set forth, be submitted to the Attorney General of the State of Minnesota for his written approval. Section 3: That copies of said rules as above set forth be printed upon cardboard and posted in the polling places hereafter at each time of election. ATTEST: Vill,ao Admini trator & Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member Bies and upon vote being taken thereon, the following voted in favor thereof: Bies, Flannagan, Nadasdy, Scherer and Teresi; and the following voted against the same: None; whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the Clerk.