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#108 02-06-62 Order Advertisement for Bids1 G Resolution No. 108 February 6, 1962 Member Teresi introduced and read the following written resolution and MOVED its adoption: RESOLUTION MAKING ESTIMATES OF MATERIALS AND EQUIPMENT AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, Minnesota Statutes, Section 429.041, Subd. 4, authorizes the Council to order work for grading, graveling, or bituminous surfacing of streets or alleys to be done by day labor and to hire equipment and purchase materials for all such improvements in any 12 -month period after a single advertisement for bids, AND WHEREAS, the Council contemplates the making of some such improvements on that basis during the 12 -month period commencing March 1, 1962, NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE OF GOLDEN VALLEY, MINNESOTA, AS FOLLOWS: 1. The Council estimates that the following quantities of materials and the following equipment for the time indicated will be needed on such projects during the 12 -month period commencing March 1, 1962: KIND OF MATERIAL B Class 4 Gravel BA -2 Gravel Class 5 Gravel Seal Coat Aggregate MCO -1-2-3-4 RC -2-3 MC -3-4 Plant Mix 3/8" MC -3 -4 -Plant Mix 3/4" AC Plant Mix Winter Sand Salt Regular Gasoline Premium Gasoline No. 2 Fuel Oil No. 2 Diesel Fuel ESTIMATED QUANTITIES NEEDED 2500 ton, more or less 5000 tons 5000 tons 1000 tons 50,000 gallons 25,000 gallons 200 tons 5000 tons 2500 tons 2000 tons 100 tons 20,000 gallons 20,000 gallons 10,000 gallons 10,000 gallons 2. The specifications prepared by the clerk, a copy of which is attached to this resolution and made a part hereof are hereby approved. 3. The clerk shall prepare and cause to be inserted in the official paper, The Suburban Press, and in the Construction Bulletin, an advertise- ment for bids for the purchase of such materials and the hiring of such Resolution No. 108 (Continued) equipment for street improvements under such approved specifications. The advertisement shall be published for one week, shall call for bids for such materials and equipment, shall state that bids will be opened and considered by the Council at 11:00 o'clock a.m. on February 16, 1.962, in the Council Chambers of the Village Hall in this Village, and that no bids will be opened or considered unless sealed and filed with the clerk and accompanied by a cash deposit, certified check, cashier's check or bid bond payable to the clerk for 5% of the amount of such bid, based on the estimated total quantity of the materials or time the equipment is to be used multiplied by the unit price. Adopted by the Council this 6th day of February, 1962. Attest: Village Clerk �wl�l 1. R The motion for the adoption of the foregoing resolution was duly seconded by Member Flannagan and, upon vote being taken thereon, the following voted in favor thereof: Flannagan, Nadasdy, Scherer, and Teresi; and the following voted against the same: None; whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature by the Clerk. 1 Resolution No. 108 (Continued) SPECIFICATIONS for VILLAGE OF GOLDEN VALLEY, MINNESOTA 1. INVITATION FOR BIDS: Sealed bids will be received at the office of the Village Manager, Civic Center, 7800 Golden Valley Road, Minneapolis 27, Minnesota, until 11:00 a.m., Friday, February 16, 1962, for the furnishing of the year*s supply (1962) of Petroleum Products. 2. EXTENT OF WORK: Bidder shall deliver between the dates of March 1, 1962 and March 1, 1963, on call from the Village Manager, Premium grade gasoline, Regular gasoline, No. 2 Fuel Oil, and No. 2 Diesel Fuel to the -Civic Center, 7800 Golden, Valley Road and No. 2 Fuel Oil to the Village Fire Station, 1001 North Lilac Drive. The Village may, at their option, purchase gasoline in tank wagon or transport quantities. Fuel oil and Diesel fuel will be purchased in tank wagon quantities. 3. DETAILED SPECIFICATIONS: A. Gasoline The gasoline and methods of sampling and testing shall conform with and meet all the requirements of State of Minnesota Department of Highways Standard Specifications, specifically Specification No. 3911 dated January 12, 1960. (Copy attached) B. Fuel Oil (For Heating) The fuel oil and methods of sampling and testing shall conform with, and meet all the requirements of State of Minnesota Department of Highways Standard Specifications, specifically Specification No. 3918, dated August 24, 1959. (Copy attached) C. Diesel Fuel Oil The diesel fuel oil and methods of sampling and testing shall conform with, and meet all the requirements of State of Minnesota Department of Highways Standard Specifications, specifically Specification No. 3916, dated January 12, 1960. (Copy attached) 1-22-62 Resolution No. 108 (Continued) SPECIFICATIONS — PETROLEUM PRODUCTS PAGE 2 4.UUAANTITY: All quantities are estimated, based upon past consumption. Premium grade gasoline (98 Octane Min.) 20,000 gal. more or less Regular grade gasoline (91 Octane Min.) 20,000 gal. more or less No. 2 Fuel Oil 10,000 gal. more or less No. 2 Diesel Fuel 10,000 gal. more or less 5. PRICE CHANGE NOTIFICATION: All invoices for materials delivered by the successful bidder shall have the current posted tank wagon price, or the Wall Street Journal quotation, whichever is applicable, clearly indicated thereon. 6. INSTRUCTIONS TO BIDDERS: The envelope containing the bids shall be addressed to the Village Council, Village of Golden Valley, Civic Center, 7800 Golden Valley 27, Minnesota, and the envelope shall bear the inscription: "Bid for Petroleum Products". All bids shall be submitted on the pro- posal form attached to and a part of these specifications. Bid security in amount of 5% of the total bid shall be submitted with the bid. Failure of the successful bidder to execute contract and to furnish an acceptable bond within ten (10) days after receiving written notice of award of the contract, the bid security shall be forfeited as liquidated damages. 7. EXECUTION OF CONTRACT: The successful bidder to whom the contract is awarded must execute the contract and furnish a bond in the amount of the contract. Said bond shall provide for damages in an amount not to exceed the dollar value of the delivery should the seller not comply with these speci— fications unless damage to equipment results, in which case, the sucessful bidder shall be bound to replace or repair said equipment at the option of the Village. 8. SAMPLING AND TESTING: The Village reserves the right to have all petroleum products tested by a recognized competent testing laboratory. 1 Resolution No. 108 (Continued) STATE OF MINNESOTA DEPARTMENT OF HIGHWAYS Specification No. 3911 GASOLINE 3911.1 SCOPE January 12, 1960 This specification covers gasoline to be used as fuel for internal combustion engines. 3911.2 REQUIREMENTS The gasoline shall conform to A.S.T.M. Designation D 439-58T, Type B, with the following modifications: The octane number shall be as stipulated in the proposal for bidding. The maximum sulfur content shall not exceed 0.25%. The grade of gasoline furnished shall correspond to the follow— ing schedule: Month an. Feb. Mar. Apr. Maj-une JulyAug. Se t. Oct. Novi Dec. W F S F Grade W W or F or S S S or F or W F S F W "W", "F" and "S" refer to grades shown in Table I of A.S.T.M. Designation: D 439-58T. 3911.3 TESTING A.S.T.M. Designation: D 439-58T 1-22-62 s�cai Resolution No. 108 (Continued) STATE OF MINNESOTA DEPARTMENT OF HIGHWAYS SPECIFICATION FOR FUEL OILS (FOR HEATING) 3918 1. SCOPE August 24, 1959 These specifications cover five grades of Fuel Oil for various types of fuel oil burning equipment. 2. REQUIREMENTS The Fuel Oils herein specified shall be hydrocarbon oils free from acid, grit and fibrous or other foreign matter likely to clog or injure the burner or valves. If required, the oil shall be strained by being drawn through filters or wire gauze of 16 meshes to the inch. The clearance area through the strainers shall be at least twice the area of the suction pipe and the strainers shall be in duplicate. Grades No. 1 and No. 2 shall contain an additive in an amount not less than 0.5 pound of FOA -2* per 1,000 gallons or 0.1 gallon of LZ520** per 1,000 gallons or an approved equal in equivalent amount. Grades No. 4, No. 5 and No. 6 shall contain an additive in an amount not less than 0.80 pound of FOA -2 per 1,000 gallons or 0.4 gallon of LZ520** per 1,000 gallons or an approved equal in equivalent amount. The additive shall be added to the oil and be thoroughly mixed in a storage or blending tank previous to the loading of tank car or tank truck for delivery to the State. The various grades of Fuel Oil shall conform to the detailed require- ments shown in Table I. * FOA -2 is manufactured by E. I. Du Pont De Nemours and Company ** LZ520 is -manufactured by the Lubrizol Corporation, Cleveland, Ohio 1-22-62 Resolution No. 108 (Continued) N O p Q� 0 tA o o a ni > M ° ° v r• N o c '0 19 Cr a I -h v rn O a o• O r• a O 'a V �' O ►n a V o• r• r• Water & Sediment - 5�t per cent by Volume Carbon Residue o;71-0 per cent Bottoms % Ash, per cent wby A O. O O W a 0 F+ r• M ¢1 M M GL r• M M r• e•F ! O w r• W F+ ►-+ +-+ ►+, !D to i -F r• e+ O • b W M. r• co C+ M. M UQ M. N U) O M O p M UQ fp ! e cn rF V M r M• w AF O r• 'O " !-► O M O 0. i f+ p Fes• r, a 4 w e+ M t/1 e+ e+ f+ M f]. UQ M N UQ OF UQ O �O W M N N 'O A I et M r• O W G (1 In -h orf � F+ I-Apa O S]. t K1P) n+ w r• 'h • r+ n r• o s V+ e+ Pi k 1"-► 0 �, e+ A. `C � Oen+ UQ cD ,Q P le F+• �! O O O to P� A+ cD O j Strip 3 Hr. at LI 1220F. A F+. O • e+ M r+ t-+ e -F (3. e+ O e cD ro L? }► O' M 'O to ro 'O' rD tD I-010 C N M fr A 'O O " F,, O ►; f r• tJ! M co f3 M r•M rt -V O p N M fD M I... r t"4 o °OQ°o moo ufDQoo a�Qoo � O O p O o O o o p L4 1 1 O 0 4 W � N O p Q� 0 tA rn N .A O r W � N M z 0 o N W O• LA M z 0 Law i M o a ni > M O r• N Flash Point, oF. Pour Point, °F. Water & Sediment - 5�t per cent by Volume Carbon Residue o;71-0 per cent Bottoms % Ash, per cent wby weight m 10 per cent t 5e Point H d + tl> W ! •o V+ t 90 per cent Point otos E •J: LTi � � M r• � kEnd Point M t 3 ►•• Ui C i p Fes• r, FA O C of i 2 to sy ��• �O ti 'i1 Q ° A m O JF N G Ort0 • r• N C+ q+ `c orf � F+ ow nc� Oe+ n+ w r• 'h • r+ n r• o s V+ e+ Pi k r N 0 �, e+ A. `C � Oen+ to Gravity, Deg. A.P.I. 3 Corrosion, Copper P) Strip 3 Hr. at LI 1220F. Resolution No. 108 (Continued) Table I (continued) a. It is the intent of these classifications that failure to meet any requirement of a given grade does not automatically place an oil in the next lower grade unless in fact it meets all requirements of the lower grade. b. The amount of water by distillation plus the sediment by extraction shall not exceed 2.00 per cent. The amount of sediment by extraction shall not exceed 0.50 per cent. A deduction in quantity shall be made for all water and sediment in excess of 1.0 per cent. 3. SAMPLING AND TESTING A. Sampling A one pint sample of the additive to be used shall be submitted to the Highway Department Laboratory for prior approval. A one quart sample of the oil will be taken from each delivery during the filling of the Department's fuel tank. B. Methods of Test A.S.T.M. D 396-48T (1) Except that: the flash point shall be determined by means of the Cleveland open cup. (A.S.T.M. D 92) (2) The method of test for the additive will be in accordance with the procedure on file in the Laboratory of the Highway Department. 1 L 1 Resolution No. 108 (Continued) January 12, 1960 STATE OF MINNESOTA DEPARTMENT OF HIGHWAYS Specification No. 3916 DIESEL FUEL OIL 3916.1 SCOPE This specification covers two grades of diesel fuel oils. Grade No. 1-D is a volatile distillate fuel oil for engines in services requiring frequent speed and load changes. No. 2-D is a distillate of low volatility for engines in industrial and heavy mobile use. 3916.2 REQUIREMENTS The diesel fuels shall conform to A.S.T.M. Designation: D 975-53T with the following modifications: Pour Point - Grade No, 1-D, Maximum -250 F. Grade No. 2-D, Maximum 00 F. 3916.3 TESTING A.S.T.M. Designation: D -975-53T 1-22-62 Resolution No. 108. (Continued) VILLAGE OF GOLDEN VALLEY BID PROPOSAL FORM PETROLEUM PRODUCTS Date 1962 Village Council Village of Golden Valley Golden Valley 27, Minnesota Gentlemen: The undersigned, being familiar with the Call for Bids and the Specific- ations for the furnishing of certain petroleum products, attached hereto, submits herewith bid security in the amount of $ being 570 of the total bid, and further understands that all items shall be bid. Items will not be awarded separately. ITEM NO. 1 PREMIUM GRADE GASOLINE (Min. Octane 98) (a) Delivery in transport quantities (4,000 gal. min.) Price bid per gal. (excluding taxes): This price to escalate with the published Wall Street Journal quotation at time of delivery. Published Wall Street Journal quotation of February 1, 1962 used for this bid is $�_` per gal. $ /gal, Add State Tax . . . . . . . . . . . . . . . .$ /gal. Total price this bid. . . . . . . . . . . . .$ /gal. Total Price Bid For 20,000 Gal. @ $ /gal. $ (b) Delivery in tank wagon quantities (less than 4,000 gal.) Price bid (excluding taxes) per gallon based on established tank wagon price of February 1, 1962: $ /gal. Discount per gallon from the established tank wagon price at time of delivery during the contract year$ /gal. Net price based on posting February 1, 1962: $ /gal. Add State Tax . . . . . . . . . . . . . . . $ /gal. Total price this bid $ /gal. Total Price Bid For 20,000 Gal. @ $ /gal. $ 1 Resolution No. 108 (Continued) VILLAGE OF GOLDEN VALLEY BID PROPOSAL FORM — PETROLEUM PRODUCTS Page 2 ITEM NO. 2 _ REGULAR GASOLINE (Min. Octane 91) (a) Delivery in transport quantities (4,000 gal. min.) Price bid per gal. (excluding taxes) /gal. This This price to escalate with the published Wall Street Journal quotation at time of delivery. Published Wall Street Journal quotation of February 1, 1962 used for this bid is $ Add State Tax . . . . . . . . . . . . . . . $ /gal. Total price this bid . . . . . . . . . $ /gal. Total Price Bid For 20,000 Gal. @ $ /gal. $,�� (b) Delivery in tank wagon quantities (less than 4,000 gal.) Price bid (excluding taxes) per gallon based on established tank wagon price of February 1, 1962: $_/gal. Discount per gallon from the established tank wagon price at time of delivery during contract year: $ /gal. Net price based on posting February 1, 1962: $ /gal. Add State Tax . . . . . . . . . . . . . $ /gal. Total price this bid . . . . . . . . . . . $ /gal. Total Price Bid For 20,000 Gal. @ $ /gal. $ ITEM NO._3 N0. 2 FUEL OIL, Tank mon Quantities Price bid excluding tax per gallon based on established tank wagon price of February 1, 1962: $ /gal. Discount per gallon from the established tank wagon price at time of delivery during the contract year$ /gal. Net price based on posting February 1, 1962: $ /gal. Add State Tax . . . . . . . . . . . . . . . $ /gal. Total price this bid . . . . . . . . . . . $ /gal. Total Price Bid For 10,000 Gal. @ $ /gal. $ Resolution No. 108 (Continued.) VILLAGE ('F GOLDEN VALLEY BID PROPOSAL FORM • PETROLEUM PRODUCTS ITEM NOR 4 DIESEL FUEL, Tank Wagon Quantities Price bid excluding tax per .gallon based on established tank wagon price of February 1, 1962: Page 3 $ /gal. Discount per gallon from the established .tank wagon price at time of delivery during the contract year$ /gal. Net price based on posting February 1, 1961: $ /gal. Add State Tax . . . . . . . . . . . . . . . $ /gal. Total price this bid ` . . . . . . . . . . $ /gal. Total Price Bid For 10,000 Gal. @ $ /gal. $ TOTAL ITEMS 1 (a), 2 (a), 3 and 4: $ • • w • w w- s s • s • • • s w • w s • s s • • • w • w • w • • • s • • • w �w � • • • Name of Company Address Phone Name of Local Dealer Address Phone Signature of Local Dealer 1 1 1 Resolution No. 108 (Continued) VILLAGE OF GOLDEN VALLEY DETAILED SPECIr ICATIONS STREET CONSTRUCTION AND MAINTENANCE MATERIALS GENERAL: Bidder may bid on the furnishing of any or all of the items specified. Items will be awarded independently on the basis of low bid. MATERIALS: Pit Run Gravel shall conform to the requirements of Class 4, Table 3138-1, Minnesota Highway Department Specifications dated May 1, 1959. Stabilized Gravel shall conform to the requirements of Class 5, Table 3138-1, Minnesota Highway Department Specifications dated May 1, 1959. Graded Aggregate for bituminous mixture shall conform to the requirements for BA -2, Division III, Section 3139, Minnesota Highway Department Specifications dated May 1, 1959. Seal Coat Aggregate shall comply with the following gradations: Winter Sand shall conform to the requirements for FA -1, Section 3127, Minnesota Highway Department Specifications dated May 1, 1959. Salt shall conform to the requirements for Rock Salt (Sodium Chloride), Section 3910, Minnesota Highway Department Specifications dated May 1, 1959. Bituminous Plant Mix shall conform to the requirements of Section 2331, Plant Mixed Bituminous Surface (single aggregate type), Minnesota Highway Department Specifications dated May 1, 1959; with the exception that the bituminous material for the mix shall be MC -3 or MC -4 as specified by the Village of Golden Valley. AC Plant Mix shall conform to Section 2341, Minnesota Highway Department Spec- ifications dated May 1, 1959. Bituminous Materials shall conform to the requirements of Minnesota Highway Department Specifications dated May 1, 1959. Material shall be furnished at the following temperatures: RC -2 150-175 degrees F RC -3 175-200 degrees F MC -0 3/8" #4 100% 55-90% passing passing 100-175 #10 20-45% passing degrees F #40 0-10% passing MC -4 #100 0- 3% passing #200 0- 176 passing Winter Sand shall conform to the requirements for FA -1, Section 3127, Minnesota Highway Department Specifications dated May 1, 1959. Salt shall conform to the requirements for Rock Salt (Sodium Chloride), Section 3910, Minnesota Highway Department Specifications dated May 1, 1959. Bituminous Plant Mix shall conform to the requirements of Section 2331, Plant Mixed Bituminous Surface (single aggregate type), Minnesota Highway Department Specifications dated May 1, 1959; with the exception that the bituminous material for the mix shall be MC -3 or MC -4 as specified by the Village of Golden Valley. AC Plant Mix shall conform to Section 2341, Minnesota Highway Department Spec- ifications dated May 1, 1959. Bituminous Materials shall conform to the requirements of Minnesota Highway Department Specifications dated May 1, 1959. Material shall be furnished at the following temperatures: RC -2 150-175 degrees F RC -3 175-200 degrees F MC -0 80-125 degrees F MC -1 100-175 degrees F MC -2 150-200 degrees F MC -3 175-225 degrees F MC -4 175-225 degrees F 1-22-62 Resolution No. 108 (Continued) Street Construction & Maintenance Materials - Specifications Page 2 LOCATION: Class 4 Gravel, Class 5 Gravel, BA -2 Aggregate, Seal Coat Aggregate, Winter Sand, and Salt shall be bid loaded into Village trucks at the bidder's plant. Alternate bids shall be for furnishing the material delivered to locations specified in the Village of Golden Valley in not less than 100 ton increments. Bituminous Plant Mix shall be loaded into Village trucks at the bidder's plant. Bituminous Material shall be bid loaded, at the temperature specified, into the Village distributor, at the bidder's plant. BASIS OF PAYMENT: Gravel, Aggregate for Bituminous Mixture, Seal Coat Aggregate, Sand and Salt shall be paid for at the unit price bid per ton. In the event scales are not readily available, payment will be made converting yardage to tonnage considering one (1) cubic yard to weigh 2600 pounds. Bituminous material will be paid for at the unit price bid per gallon. All gallonage quantities shall be calculated by converting the material to actual amounts at 60 degrees Fahrenheit. The contractor shall furnish the owner with all information necessary to convert the volume of all bituminous material to actual amounts at 60 degrees F. No weight ticket or manifest will be honored for payment unless countersigned by the Engineer or his duly authorized representative. TESTING OF MATERIALS: The Village of Golden Valley may require tests of materials furnished, prior to delivery, by an approved testing laboratory. Costs of such testing is considered incidental to the furnishing of the materials and no additional payment will be made for such tests. 1 Resolution No. 108 (Continued) PROPOSAL FORM Street Construction & Maintenance Materials Village Council, Village of Golden Valley, 7800 Golden Valley Road, Golden Valley 27, Minnesota. Gentlemen: In accordance with your Advertisement for Bids, and in conformity with the spec- ifications on file in the office of the Village Engineer, I propose and agree to furnish all materials necessary or specified in the manner and at the time pre- scribed and do all work necessary or specified. ITEM NO. 1 - CLASS 4 GRAVEL 2500 Tons (more or less) Class 4 gravel @ $ /ton a $ Location of Pit Alternate Bid $ /ton ITEM NO. 2 - BA -2 GRAVEL 5000 Tons (more or less) BA -2 gravel @ $ /ton - $ Location of Pit Alternate Bid $ /ton ITEM NO. 3 - CLASS 5 GRAVEL 5000 Tons (more or less) Class 5 gravel @ $ /ton - $ Location of Pit Alternate Bid $ /ton ITEM NO. 4 - SEAL COAT AGGREGATE 1000 Tons (more or less) Seal Coat Aggregate @ $ /ton = $ Location of Pit Alternate Bid $ /ton 1-22-62 204 Resolution No. 108 (Continued) Proposal Form - Street Construction & Maintenance Materials Page 2 ITEM NO. 5 - SAND (FA -1) 2000 Tons (more or less) Sand (FA -1) @ $ /ton - $ Location of Pit Alternate Bid $ /ton ITEM NO. 6 - ROCK. SALT 100 Tons (more or less) Rock Salt @ $ -/ton - $ Location of Pit Alternate Bid $ /ton ITEM NO. 7 - MC 0-1-2-3-4 50,000 Gallons (more or less) MC 0-1-2-3-4- @$ /gal. _ $ Location of Plant ITEM NO. 8 - RC 2-3 25,000 Gallons (more or less) RC 2-3 @ $ /gal. _ $ Location of Plant ITEM NO. 9 - MC 3-4 PLANT MIX 200 Tons (more or less) MC 3-4 Plant Mix 3/8" Maximum size aggregates @ $ /ton - $ Location of Plant ITEM NO. 10 - MC 3-4 PLANT MIX 5,000 Tons (more or less) MC 3-4 Plant Mix 3/4" Maximum size aggregates @ $ /ton = $ Location of Plant ITEM NO. 11 - AC PLANT MIX 2,500 Tons (more or less) AC Plant Mix 3/4" Maximum size aggregates, penetration as specified @ $ /ton = $ Location of Plant TOTAL ITEM 1 thru 11 $ Resolution No. 108 (Continued) Proposal Form — Street Construction & Maintenance Materials Page 3 Enclosed herewith is a certified check, cashier's check, cash deposit, or bid bond in -an amount equal to at least five (5"/0) per cent of the bid amount, to be forfeited as liquidated damages should the successful bidder fail to enter into a contract for the furnishing of rhe material specified. NAME OF COMPANY Address Phone Signature Date 1 C] Title