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92-042 - 06-02 Amend Resolution 91-102 Golden Valley FoundationResolution 92-42 June 2, 1992 Member Stockman introduced the following item and moved its adoption: RESOLUTION AMENDING RESOLUTION NO. 91-102 ESTABLISHING THE GOLDEN VALLEY FOUNDATION AS AN ADVISORY BOARD TO THE GOLDEN VALLEY CITY COUNCIL WHEREAS the City Council wishes to amend the membership provisions of Resolution No. 91-102 Establishing the Golden Valley Foundation as an Advisory Board to the Golden Valley City Council to provide for four (4) citizens -at - large and a non-voting City Council liaison; NOW, THEREFORE, BE IT RESOLVED that provisions of Resolution No. 91-102 Establishing the Golden Valley Foundation as an Advisory Board to the Golden Valley City Council are hereby adopted with amendments to Section IIA, Membership, and Section IIIB2, Initial Appointments. I. MISSION AND RESPONSIBILITIES The Golden Valley Foundation Board will study and recommend action to the City Council: A. Allocation of funds available to the Foundation for human service needs in the community. B. Establishing a definition of human service needs and developing a pro- cess to recruit or react to funding requests. C. Developing and periodically updating guidelines to evaluate human ser- vice needs and the appropriate expenditure of funds to meet these needs. D. Evaluating funding available from charitable gambling and determine whether additional revenue sources should be solicited to meet iden- tified human service needs. II. MEMBERSHIP AND MEETINGS A. Membership 1. Membership shall consist of the following: a. Three (3) members from the Human Rights Commission appointed by the Commission and approved by the City Council. b. Four (4) citizens -at -large appointed by the City Council. Emphasis will be on knowledge of human service needs in the community through participation in organizations such as the Rotary, League of Women Voters, Optimists, churches or synago- gues, park and recreation programs, charitable gambling spon- sors, N.W. Hennepin Human Services Advisory Council, Crime Prevention Board, or similar organizations, or on evidence of a personal commitment to the delivery of human service needs. Resolution 92-42 - Continued June 2, 1992 c. One (1) City Council member appointed by the Council who shall be a non-voting member of the Foundation. 2. Persons involved with agencies or groups that anticipate soli- citing funds from the Foundation should not seek appointment. B. Meetings "Golden Valley Foundation By -Laws" will be drafted by the Board and approved by the City Council to identify regular meeting times and procedures of the Board. III. APPOINTMENT PROCESS, TERM AND VACANCIES A. Term Members will serve two-year staggered terms except for the Council Member, who will be appointed annually. Terms extend until April 1 or when a successor is appointed and confirmed. B. Initial Appointments Initial appointments shall be for terms extending through April 1, 1993 or 1994, and shall be made as follows: 1. Two-year terms (until April 1, 1994) shall be filled by: 1 HRC member, 2 citizen -at -large members; 2. One-year terms (until April 1, 1993) shall be filled by: 2 HRC members, 2 citizen -at -large members; C. Appointment Process 1. At its March meeting, the HRC will recommend members for appoint- ment by the City Council in April. 2. Appointment of citizen -at -large members will be made at the first Council meeting in April, at which time HRC members will be approved and the Council position filled. Staff will advertise for citizen members no later than February of each year, with names of applicants to be forwarded to the City Council at its first meeting in March. 3. Initial appointments will occur as soon as possible following the establishment of the Foundation and extend until April 1 of 1993 and 1994, respectively. D. Vacancies Interim appointments to complete an outstanding term will be made if a vacancy occurs prior to the end of the term. Resolution 92-42 - Continued June 2, 1992 IV. ANNUAL REPORTING A. Annual Funding Report The Foundation shall recommend funding for the upcoming year to the City Council at its first meeting in October in an "Annual Funding Report." B. Special Reports The Foundation can make special reports to the Council to consider emergency requests or adjustments due to revenue shortfalls, but it must justify the need for consideration outside the parameters of the annual funding report. C. Initial 1992 Reporting To initiate the activities of the Foundation, the Board will prepare for Council approval the following: 1. a definition of the scope of human service needs to be reviewed and evaluated by the Foundation; 2. a process to recruit or react to funding requests; 3. guidelines to evaluate requests in terms of human service needs and the appropriate level of funding to meet these needs; 4. by-laws to establish operating procedures of the Board. This report shall be submitted to the Council for consideration by July of 1992. D. 1992 Funding Levels Funding for 1992 has been established in keeping with prior requests. Initial funding recommendations made by the Board will be for the 1993 calendar year. ATTEST: S irley J.6Ntlsoln, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Thompson; and upon a vote being taken thereon, the following voted in favor thereof: Bakken, Johnson, Stockman and Thompson; the following was absent: Russell; and the following voted against the same: none; whereupon said resolu- tion was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk.