Loading...
05-68 - 11-15 - Establish Out-of-State Travel Policy Resolution 05-68 November 15, 2005 Member Grayson introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING THE ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY WHEREAS, the 2005 Minnesota Legislature required political subdivisions to develop a policy that controls travel of elected officials outside the state of Minnesota; and WHEREAS, the City of Golden Valley recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the attached Elected Official Out-of-State Policy which establishes the conditions under which out-of-state travel will be reimbursed, in accordance with Minnesota Statute 471.661 Section 38; BE IT FURTHER RESOLVED that this policy will be reviewed annually and is available for public inspection upon request, as required by statute. Linda R. Loomis, Mayor ATTEST: Donald G. Taylor, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Shaffer and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Grayson, Loomis, Pentel and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 05-68 - Continued November 15, 2005 ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Golden Valley recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or as a Council Member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister-city" relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the City's policy for out-of-state travel by City employees. 5. Airfare will be reimbursed at the coach rate. Resolution 05-68 - Continued November 15, 2005 6. Mileage will be reimbursed at the IRS rate. If two or more Council Members travel together by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. 7. Lodging and meal costs are limited to those which are reasonable and necessary. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the Finance Department for payment. 9. The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. Resolution 05-69 December 6, 2005 Member Pentel introduced the following resolution and moved its adoption: RESOLUTION TEMPORARILY RESTRICTING PARKING ON THE WEST SIDE OF LAWN TERRACE BETWEEN GLENWOOD AVENUE AND COLONIAL DRIVE WHEREAS, the City Council has the power and authority, pursuant to Chapter 9.06, Subd. 2 of the City Code, to designate no parking zones and areas, and it appears that a temporary no parking zone should be created on the west side of Lawn Terrace between Glenwood Avenue and Colonial Drive. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that: 1. No parking shall be permitted on the west side of Lawn Terrace between Glenwood Avenue and Colonial Drive. 2. That the parking restrictions shall be removed once construction with the Lawn Terrace Estates subdivision is substantially complete. Linda R. Loomis, Mayor ATTEST: Donald G. Taylor, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Shaffer and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel and Shaffer; and the following was absent: Grayson, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.