16-13 - 03-02 - New Neighborhood Policy Resolution 16-13 March 2, 2016
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION RESCINDING RESOLUTION 14-051 AND
ADOPTING A NEW NEIGHBORHOOD NOTIFICATION POLICY
WHEREAS, development of land can result in visual and physical impacts to
neighboring properties; and
WHEREAS, developers and property owners have an obligation to share potential
changes with neighboring property owners; and
WHEREAS, open communication with an opportunity to provide feedback in a timely
fashion is a priority; and
WHEREAS, it is appropriate for this notification to be given in the form of a
neighborhood mailing in some circumstances and in the form of a neighborhood meeting in
others; and
WHEREAS, the current Neighborhood Meeting Policy does not allow for the option
of notification by mail.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley rescinds Resolution 14-051 and adopts a new Neighborhood Notification Policy
dated March 2, 2016, attached hereto as Exhibit A.
f�
Shep rd M. Harris, kla§or
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member Snope
and upon a vote being taken thereon, the following voted in favor thereof: Harris, Snope,
Schmidgall, Fonnest and Clausen
and the following voted against the same: none
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 16-13 -2- March 2, 2016
EXHIBIT A
City of Golden Valley Planning
Neighborhood Notification Policy
Purpose Statement: Neighborhood notification is an additional effort on the part of the City to
enhance the communication and education of residents regarding submitted Planning
applications in advance of the public hearings already required by State statute and City
code.
Neighborhood notification shall be conducted whenever a proposal is located within or
adjacent to a residential zoning district, or when, in the option of Planning staff, the potential
impact is great enough to warrant such a notification. Proposals for Conditional Use Permits
(CUPs), subdivisions, rezonings, and Comprehensive Plan amendments shall require the
notification be through a mailing. Proposals for Planned Unit Developments (PVDs) and
major amendments to PUDs shall require the notification be through a neighborhood
meeting.
Mailings (CUP subdivision rezoning, Comprehensive Plan amendment)
The applicant shall prepare a mailing regarding the proposal in order to provide information
to residents and allow them time to give feedback to staff prior to the public hearing.
Mailing Guidelines:
1. Mailings shall be sent out by the applicant after the formal application has been
received by the City and deemed to be complete. Mailings shall be sent out to the
same properties that will be notified for the public hearing, or to a larger area if staff
feels it is warranted, and shall be received at least 10 days prior to the date of the
Planning Commission meeting. If Planning staff feels additional time is warranted to
solicit neighborhood input, mailings may be required to be sent out earlier.
2. A draft of the entire mailing must be reviewed by Planning staff prior to sending.
3. A copy of the mailing shall be sent to Planning staff, who will forward it to members of
the Planning Commission and the City Council.
Mailings shall include the following:
• Applicant name, address, and phone number
• Location of proposed project (map)
• Narrative describing the proposed project and specific application request
• Copies of any relevant plans
• Outline of expected process (i.e., informal public hearing at Planning Commission
followed by formal public hearing at City Council, etc.)
• Contact information for Planning staff
The following circumstances describe situations in which the potential exists for there
to be relatively greater impacts to residential neighborhoods. In these cases, staff
shall require a meeting in place of the usual mailing in order to fully engage neighbors
early in the process:
Resolution 16-13 -3- March 2, 2016
Conditional Use Permit— a request for a CUP that indicates a significant impact to a
residential neighborhood with respect to an increase in traffic, population density, or
other CUP factors
Subdivision — a subdivision proposal that involves a variance; a subdivision proposal that
follows or results from a lot consolidation
Rezoning— a proposal that involves one of the following changes:
1) Any property zoned residential (R-1, R-2, R-3, or R-4) to a non-residential zoning
2) R-1 or R-2 zoned property to R-3 or R-4 zoned property
3) Any property zoned Institutional to a non-Institutional zoning
Comprehensive Plan amendment— a proposal that involves one of the following changes:
1) Any property designated Residential to a non-Residential designation
2) Any property designated Low Density Residential to a Medium Low, Medium High,
or High Density Residential designation
3) Any property designated Open Space, Schools & Religious Facilities, Public
Facilities, or Semi-Public Facilities to any other designation
Meetings (PUD, major PUD amendment)
The applicant shall hold the neighborhood meeting at City Hall or another public location
approved by staff in order to provide information to residents and to gather feedback prior to
the public hearing.
Meeting Guidelines:
1. The meeting shall be scheduled after the formal application has been received by the
Planning Division but at least 7 days prior to the informal public hearing at the
Planning Commission. Notices shall be sent out by the applicant to the same
properties that will be notified for the public hearing, or to a larger area if staff feels it is
warranted, and shall be received at least 10 days prior to the meeting date. If Planning
staff feels additional time is warranted to receive neighborhood input, meetings may
be scheduled prior to the submission of a formal application.
2. Meetings shall be held between 6:30 and 8 pm, Monday through Thursday. Meetings
shall not be held on holidays. The applicant is required to check potential meeting
dates with Planning staff.
3. The applicant shall host the meeting and make the presentation. A City representative
shall be in attendance to observe and to answer questions about City policy and
process.
4. A copy of the neighborhood meeting notice shall be sent to Planning staff, who will
forward it to members of the Planning Commission and the City Council.
5. A sign-in sheet shall be kept and a copy provided to Planning staff, along with a
summary of the meeting, after its conclusion.
Notices shall include the following:
• Applicant name, address, and phone number
• Location of proposed project (map)
• Narrative describing the proposed project and specific application request
• Meeting date, time, and location
• Outline of expected process (i.e., informal public hearing at Planning Commission
followed by formal public hearing at City Council, etc.)
• Contact information for Planning staff