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18-52 - 08-21 - Amend Proclamation Policy Resolution 18-52 August 21, 2018 Member Rosenquist introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE PROCLAMATION, RESOLUTION AND LETTER OF SUPPORT POLICY WHEREAS, In April 2018, the City Council passed Resolution Number 16-23 establishing the Golden Valley Proclamation, Resolution and Letter of Support Policy; and WHEREAS, the purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council; and WHEREAS, the Proclamation, Resolution and Letter of Support Policy will be amended to also include Golden Valley residents for the consideration within the guideline of the policy; and NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden Valley amends the Proclamation, Resolution and Letter of Support Policy attached hereto as Exhibit A. Shep rd M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Rosenquist and Schmidgall and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-52 -2- August 21, 2018 Exhibit A GOLDEN VALLEY PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I. PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The City of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizing related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes, such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons, retirements, birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day, week or month of the proclamation. G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City government business, Golden Valley-based Resolution 18-52 -3- August 21, 2018 organizations or Golden Valley residents. Proclamations, resolutions, and letters of support shall be directed through the City Manager's office and should: • not conflict with other activities or programs in the City • enhance civic appeal i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same • help promote charitable and non-profit organizations, including arts, athletic, and cultural celebrations, to help increase public awareness of their programs and activities • affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition • observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens • help promote service clubs in their furtherance of benevolent programs • If the request falls outside this policy, the City Manager may consult with the City Council for direction. H. Proclamations, resolutions, or letters of support will not be issued for: • matters of political controversy, ideological or religious beliefs, or individual conviction • causes espousing hatred, violence, racism, or having a negative impact on others' civil rights • campaigns or events contrary to City policies • events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or reject any request for a proclamation, to modify the text for any requested proclamation, and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business days in advance of the date needed.