20-18 - 02-18 - Amending the Proclamation. Resolution and Letter of Support Policy RESOLUTION NO. 20-18
RESOLUTION AMENDING THE PROCLAMATION, RESOLUTION
AND LETTER OF SUPPORT POLICY
WHEREAS, In April 2018, the City Council passed Resolution Number 16-23
establishing the Golden Valley Proclamation, Resolution and Letter of Support Policy; and
WHEREAS, the purpose of this policy is to encourage public awareness and
acknowledge events, achievements, and activities that are significant to the community of
Golden Valley, through recognition by the City Council; and
WHEREAS, the Proclamation, Resolution and Letter of Support Policy will be
amended to also include Golden Valley residents for the consideration within the guideline
of the policy; and
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley amends the Proclamation, Resolution and Letter of Support Policy attached hereto
as Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 18t" day of February,
2020.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Resolution 20-18 -2- February 18, 2020
Exhibit A
GOLDEN VALLEY
PROCLAMATION & CERTIFICATE
OF RECOGNITION POLICY
I. PURPOSE AND NEED FOR POLICY
The purpose of this policy is to proscribe guidelines and procedures for issuing
proclamations and certificates of recognition (collectively, "Proclamations and
Certificates"). The City of Golden Valley issues Proclamations and Certificates to
encourage public awareness and acknowledge events, achievements, activities, and
causes that are significant to the Golden Valley community. Proclamations and
Certificates are intended to acknowledge the effort and commitment of Golden Valley-
based organizations and individuals.
II. POLICY
A. The City will issue Proclamations and Certificates at no charge to individuals and
organizations. The City will not incur any expenses relating to the advertising or
promotion of a Proclamation or Certificate unless a City department initiates the
Proclamation or Certificate. Recipients are responsible for organizing related
activities and for all associated costs.
B. Proclamations and Certificates will not be issued for commercial purposes, such as
the opening of a new business, a new product, or a new professional service. This
includes business anniversaries that are less than 50 years.
C. Proclamations and Certificates will not be issued for deceased persons, retirements,
birthdays, weddings, or family reunions.
D. Individuals or organizations seeking Proclamations or Certificates in successive
years must annually request the Proclamation or Certificate and provide new
information each year. Proclamations and Certificates are not automatically renewed
each year and are limited to one recipient per event, per calendar year.
E. Individuals and organizations that request a Proclamation or Certificate should
designate at least one representative to attend the Council meeting at which the
Proclamation or Certificate is issued.
F. No organization or individual has an exclusive right to receive a Proclamation or
Certificate on a particular day, week or month. The City will determine the timing of
all Proclamations and Certificates.
Resolution 20-18 -3- February 18, 2020
G. The City will only consider Proclamations and Certificates that relate to City
government business, Golden Valley-based organizations or Golden Valley
residents. Proclamations and Certificates should:
• enhance civic engagement, for example, by honoring persons or groups that
have provided a civic service, thereby encouraging others to do the same;
• promote charitable and non-profit organizations, including arts, athletic, and
cultural celebrations to help increase public awareness of their programs and
activities;
• affirm individuals who have achieved national or international distinction, or
whose significant contribution to the community merits recognition;
• acknowledge extraordinary events, accomplishments, and causes affecting a
broad range of citizens; or
• promote service clubs in their furtherance of benevolent programs.
Proclamations and Certificates shall be directed through the City Manager's office. If
a request falls outside this policy, the City Manager may consult with the City
Council for direction.
H. Proclamations and Certificates shall not:
• conflict with other activities or programs in the City;
• support causes espousing hatred, violence, racism, or having a negative
impact on others' civil rights;
• relate to campaigns or events contrary to City policies
• support events, causes, individuals, or organizations with no relationship to
the City of Golden Valley; or
• be issued for matters of political controversy, ideological or religious beliefs,
or individual conviction, unless the Proclamation or Certificate is issued in
furtherance of a policy directive officially adopted by the City Council at its
annual goal setting session and is in line with the City's vision, mission,
values, and welcome statement.
I. Proclamations and Certificates are reviewed on a case-by-case basis. The City also
reserves the right to vary from the exact provisions of this policy when it finds it to be
in the public interest to do so.
J. All requests for Proclamations and Certificates must be submitted on the
appropriate form to the Golden Valley City Clerk at least 10 business days in
advance of the date needed.
Adopted April 19, 2016
Amended August 21, 2018
Amended , 2020