21-055/07-20 Amending Remote Meeting PolicyDocuSign Envelope ID: AD2380D7-2EE2-4F1 1-8FCA-6A1 D65A68C67
RESOLUTION NO.21-55
RESOLUTION AMENDING REMOTE MEETING POLICY
WHEREAS, the City Council adopted a remote meeting policy during the COVID-19
pandemic; and
WHEREAS, the City Council recognizes the benefits of offering virtual meeting
attendance options and therefore staff recommends updating the Remote Meeting Policy.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley amends the Remote Meeting Policy attached hereto as Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 20th day of July, 2021.
-- -- ID.oeu�S, iQned by:
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Shepar arris, Mayor
ATTEST:
DocuS6gned by:
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Theresa Sc yma, City Clerk
DocuSign Envelope ID: AD2380D7-2EE2-4F1 1-8FCA-6A1 D65A68C67
Remote Meeting Attendance Policy
Purpose
The purpose of this Remote Meeting Attendance Policy ("Policy") is to establish standards for
remote meeting attendance for City of Golden Valley elected and appointed officials. All remote
attendance must meet the requirements of Minnesota Statutes § 13D.02 and this Policy.
Policy
A. Applicability
This Policy applies to City of Golden Valley elected and appointed officials (collectively,
"Members"), including but not limited to members of the following public bodies:
1. The City Council
2. All commissions of the City of Golden Valley
3. All boards of the City of Golden Valley
4. All task forces of the City of Golden Valley
5. All other public bodies duly created by the Golden Valley City Council
B. Interactive Technology & Remote Attendance Defined
As used in this Policy, the terms Interactive Technology and Remote Attendance have the
following meanings:
• Interactive Technology means technology that allows all Members to hear and see one
another and all discussion and testimony presented at any location at which at least one
member is present.
• Remote attendance means attending a meeting by Interactive Technology from a
location that is not the regular meeting location.
C. Requirements
Elected and appointed officials may attend City Council, Board, or Commission meetings by
interactive technology so long as:
1. All Members of the body participating in the meeting, wherever their physical location,
can hear and see one another and can hear and see all discussion and testimony
presented at any location at which at least one Member is present;
2. Members of the public present at the regular meeting location of the body can hear and
see all discussion and testimony and all votes of members of the body;
3. At least one Member of the body is physically present at the regular meeting location;
4. All votes are conducted by roll call so each Member's vote on each issue can be
identified and recorded; and
5. Each location at which a Member of the body is present is open and accessible to the
public.
D. Quorum
Each Member participating in a meeting by Interactive Technology is considered present at the
meeting for purposes of determining a quorum and participating in all proceedings.
E. Notice
If a Member attends a meeting by Interactive Technology, the City must provide notice of the
regular meeting location and notice of any site where a Member of the body will be participating
by Interactive Technology.
Elected and Appointed Officials Remote Meeting Attendance Policy
DocuSign Envelope ID: AD2380D7-2EE2-4F11-8FCA-6A1D65A68C67
A Member wishing to attend a meeting remotely must request approval from the public body's
staff liaison at least seven (7) calendar days prior to the meeting. The Staff Liaison will review the
request to ensure conditions of this policy are met. The Member's request must include the reason
or reasons for the request and the description and street address of the proposed remote meeting
location.
F. Internet Connection
Members remotely attending a meeting must have a stable, consistent source of internet access.
G. Associated Costs
Members attending remotely are responsible for any associated costs and will not be reimbursed
by the City for remote meeting related expenses.
H. Public Monitoring of Remote Meetings
If Interactive Technology is used to conduct a meeting, to the extent practical, the City shall allow
members of the public to monitor the meeting electronically from a remote location.
1. Records
The minutes for all meetings conducted using Interactive Technology must reflect the names of
any Members appearing by Interactive Technology and state the reason or reasons for the
appearance by Interactive Technology.
J. Exceptions under State Law
This Policy shall not preclude members from participating remotely where they meet the
requirements of Minn. Stat. § 12D.02, subd. 1(b)(1)—(2), or 13D.021.
Elected and Appointed Officials Remote Meeting Attendance Policy