21-061/08-17 Rescind No 16-13 Adopting Neighborhood Notification Policy
RESOLUTION NO. 21-61
RESOLUTION RESCINDING RESOLUTION NO. 16-13 AND
ADOPTING A NEW NEIGHBORHOOD NOTIFICATION POLICY
WHEREAS, development of land can result in visual and physical impacts to
neighboring properties; and
WHEREAS, developers and property owners have an obligation to share potential
changes with neighboring property owners; and
WHEREAS, open communication with an opportunity to provide feedback in a timely
fashion is a priority; and
WHEREAS, it is appropriate for this communication to be accessible to a wide
audience and need not involve solely an in -person meeting; and
WHEREAS, the current Neighborhood Notification Policy does not allow for remote
attendance.
NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Golden
Valley rescinds Resolution No. 16-13 and adopts a new Neighborhood Notification Policy
dated August 17, 2021, which provides for a virtual option.
Adopted by the City Council this 17th day of August, 2021.
_____________________________
Kimberly Sanberg, Mayor Pro Tempore
ATTEST:
Theresa Schyma, City Clerk
DocuSign Envelope ID: 6B342044-096C-436D-A91E-1EA6D4AB9E05
City of Golden Valley Planning
Neighborhood Notification Policy
Adopted August 17, 2021
Purpose Statement: Neighborhood notification is an additional effort on the part of the City to
enhance the communication and education of residents regarding submitted Planning applications in
advance of the public hearings already required by State statute and City code.
Neighborhood notification shall be conducted whenever a proposal is located within or adjacent to a
residential zoning district, or when, in the option of Planning staff, the potential impact is great
enough to warrant such a notification. Proposals for Conditional Use Permits (CUPs), subdivisions,
rezonings, and Comprehensive Plan amendments shall require the notification be through a mailing.
Proposals for Planned Unit Developments (PUDs) and major amendments to PUDs shall require the
notification be through a neighborhood meeting and shall include a virtual option (hybrid).
Mailings (CUP, subdivision, rezoning, Comprehensive Plan amendment)
The applicant shall prepare a mailing regarding the proposal in order to provide information to
residents and allow them time to give feedback to staff prior to the public hearing.
Mailing Guidelines:
1. Mailings shall be sent out by the applicant after the formal application has been received by
the City and deemed to be complete. Mailings shall be sent out to the same properties that
will be notified for the public hearing, or to a larger area if staff feels it is warranted, and shall
be received at least 10 days prior to the date of the Planning Commission meeting. If Planning
staff feels additional time is warranted to solicit neighborhood input, mailings may be
required to be sent out earlier.
2. A draft of the entire mailing must be reviewed by Planning staff prior to sending.
3. A copy of the mailing shall be sent to Planning staff, who will forward it to members of the
Planning Commission and the City Council.
Mailings shall include the following:
Applicant name, address, and phone number
Location of proposed project (map)
Narrative describing the proposed project and specific application request
Copies of any relevant plans
Outline of expected process (i.e., informal public hearing at Planning Commission followed by
formal public hearing at City Council, etc.)
Contact information for Planning staff
The following circumstances describe situations in which the potential exists for there to be
relatively greater impacts to residential neighborhoods. In these cases, staff shall require a meeting
in place of the usual mailing in order to fully engage neighbors early in the process:
Conditional Use Permit – a request for a CUP that indicates a significant impact to a residential
neighborhood with respect to an increase in traffic, population density, or other CUP factors
Subdivision – a subdivision proposal that involves a variance; a subdivision proposal that follows
or results from a lot consolidation
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Rezoning – a proposal that involves one of the following changes:
1) Any property zoned residential (R-1, R-2, R-3, or R-4) to a non-residential zoning
2) R-1 or R-2 zoned property to R-3 or R-4 zoned property
3) Any property zoned Institutional to a non-Institutional zoning
Comprehensive Plan amendment – a proposal that involves one of the following changes:
1) Any property designated Residential to a non-Residential designation
2) Any property designated Low Density Residential to a Medium Low, Medium High, or High
Density Residential designation
3) Any property designated Open Space, Schools & Religious Facilities, Public Facilities, or
Semi-Public Facilities to any other designation
Meetings (PUD, major PUD amendment)
The applicant shall hold the neighborhood meeting at City Hall or another public location approved by
staff in order to provide information to residents and to gather feedback prior to the public hearing.
Meeting Guidelines:
1. The meeting shall be scheduled after the formal application has been received by the Planning
Division but at least 7 days prior to the informal public hearing at the Planning Commission.
Notices shall be sent out by the applicant to the same properties that will be notified for the
public hearing, or to a larger area if staff feels it is warranted, and shall be received at least 10
days prior to the meeting date. If Planning staff feels additional time is warranted to receive
neighborhood input, meetings may be scheduled prior to the submission of a formal
application.
2. Meetings shall be held between 6:30 and 8 pm, Monday through Thursday. Meetings shall not
be held on holidays. The applicant is required to check potential meeting dates with Planning
staff.
3. The applicant shall host the meeting and make the presentation. A City representative shall be
in attendance to observe and to answer questions about City policy and process. An option to
attend the meeting remotely shall be provided.
4. A copy of the neighborhood meeting notice shall be sent to Planning staff, who will forward it
to members of the Planning Commission and the City Council.
5. A sign-in sheet shall be kept and a copy provided to Planning staff, along with a summary of
the meeting, after its conclusion.
Notices shall include the following:
Applicant name, address, and phone number
Location of proposed project (map)
Narrative describing the proposed project and specific application request
Meeting date, time, and location
Outline of expected process (i.e., informal public hearing at Planning Commission followed by
formal public hearing at City Council, etc.)
Contact information for Planning staff
DocuSign Envelope ID: 6B342044-096C-436D-A91E-1EA6D4AB9E05