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JWC Packet 07-07-21DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION July 7, 2021– 1:30 pm This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat.12.37. The public may monitor this meeting by calling 1-415-655-0002 and entering the meeting code 177 269 7885. Additional information about monitoring electronic meetings is available on the City website at www.goldenvalleymn.gov. For technical assistance, please contact the City at 763-593- 8300 or webexsupprt@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City of reimbursement consideration. 1. Call to Order—Roll Call 2. Approval of Minutes – June 9, 2021 3. Approve Purchase of Crystal Pump House External Valve Replacement Parts (Ray) 4. Approve Altitude Valve Work at Golden Valley Tower (Hansen) 5. Approve 2022-2031 Capital Improvement Projects Resolution #21-03 (Virnig) 6. Approve 2022 General Fund Budget Resolution #21-04 (Virnig) 7. TAC Update 06-24-21 Meeting (Kakach) 8. Other Business Next Scheduled Meeting August 4, 2021 9. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of June 9, 2021 The Golden Valley – Crystal – New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm. Roll Call Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Derek Goddard, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal R.J. Kakach, Assistant Engineer, Golden Valley Carrie Nelson, City of Golden Valley Approval of Minutes – May 5, 2021 Moved by McDonald seconded by Cruikshank to approve the minutes of the May 5, 2021 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Presentation from Bolton and Menk on the Reservoir (North Tank) Realty Capture Data Representatives from Bolton and Menk presented the Commission and staff with slides of the Reservoir (North Tank Realty Capture Data. Representatives requested permission from the Commission to use the video to present to other cities. TAC will discuss and examine what might be considered confidential. Bolton and Menk will work with TAC for approval. Approve the City of New Hope Contract with Dave Perkins Contracting, Inc. and Approve the Additional Materials for the Ductile Iron Pipe and Bends Staff reported that in the spring of 2020, the City of New Hope repaired a watermain break on 42nd Avenue North. During the repair, it was discovered that the 16” gate valve did not operate efficiently, creating delays in the repair. It was determined that the valve was in need of replacement. This project was scheduled to be completed in 2020. Due to the unexpected bends in the 16” water main, this project was Joint Water Commission June 9, 2021 Page 2 of 3 put on hold until the Technical Advisory Committee (TAC) developed a plan to replace the bends and straighten the pipe alignment. This would be funded using the annual trunk valve replacement budget. Moved by McDonald seconded by Cruikshank to approve the City of New Hope Contract with Dave Perkins Contracting Inc. for $24,952 and approve the additional materials for the ductile iron pipe and bends in the amount of $5,407.61. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. Approve Crystal Pump House External Valve Replacement Parts Staff reported that part of the on-going effort to replace the valves in the Joint Water Commission distribution system, the valves on the outside of the Crystal pump house have been identified for replacement. Staff is gathering costs for additional parts needed and the labor to do the work. Due to the lead time for the delivery of parts it is important that this order be placed while pricing is still being obtained for the other project components. This project will be funded using the capital project fund for valve replacements. Moved by Cruikshank seconded by McDonald to approve the purchase of the replacement parts for the valve replacement Project from Boys water Products I the amount of $136,421.79. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. Fiber Connection to the Medicine Lake Water Tower Annually, the Joint Water Commission (JWC) allocates funding to the improvement of security at JWC facilities. Late 2017 and early 2018, staff worked with the Department of Homeland Security’s Protective Security Advisors to do an assessment of all JWC facilities. One of the themes in the assessment is that the existing buildings depended on keys (which can lost or locks not changed regularly), do not have camera surveillance /monitoring, and do not really have access control for who is there when (since keys are used for entry). Staff have been looking for ways to implement the recommendations in the report. What became apparent in this effort is that long term the JWC should plan on having fiber to all facilities to allow for SCADA communication (with cellular backup), fob-controlled access for better access management, and security cameras. As the proposed system would be owned and operated by LOGIS, they were the only vender to provide a quotes for this project. The Joint Water Commission Capital Improvement Project has allocated $100,000 for this project. Motion to approve the contract with LOGIS to provide the fiber connection to the Medicine Lake Water Tower in the amount of $57,031. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. TAC Update Staff provided an update from the May 27, 2021 TAC meeting. Other Business The next Joint Water Commission meeting is scheduled for July 7, 2021 Joint Water Commission June 9, 2021 Page 3 of 3 Adjournment Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:30 pm. _______________________________ Chair Anne Norris ATTEST: _________________________________ Sue Schwalbe, Recording Secretary Joint Water Commission July 7, 2021 AGENDA ITEM #3 Agenda Item #3 Crystal Pump House External Valve Replacement Parts Purchase Prepared by Mark Ray, PE, Crystal Director of Public Works Pat Sele, Crystal Utilities Superintendent Summary As part of the on-going effort to replace valves in the Joint Water Commission (JWC) distribution system, the valves on the outside of the Crystal pump house have been identified for replacement. Earlier this year the JWC approved the purchase of the valve, hydrant parts, pipe, tees, and sleeves from Boys Water Products for a total cost of $136,421.79. A quote was obtained from Thompson Pipe group for the adapters needed to connect the existing 24” pipe to the pipe that is being replaced. The cost for these adapter parts is $18,852. The reason that only one quote was obtained is that Thompson Pipe group is the only company in the United States that makes the adapters. The only remaining items that still need to be purchased for this valve replacement project are the replacement manhole structures and a contractor to actually do the replacement work. However, the actual replacement work will not occur until the Golden Valley Water Tower painting project is completed as the Crystal reservoir will be down while the valve replacement work is taking place. This project will be funded using the capital project fund for valve replacements. Attachments Thompson Pip Group quote (6 pages) Recommended Action Motion approving the purchase of the adapter parts for the valve replacement project. Quote Number: Date: Project Name:24" LCP MJS Adapters Project Location:Crystal, MN Attention:Patrick Sele City of Crystal Utility patrick.sele@crystalmn.gov 763-531-1166 FOR INFORMATION AND TO PLACE AN ORDER: REFERENCE THIS QUOTE NUMBER: CONTACT: Pipeline Services - Misc Sales Thompson Pipe Group 1003 MacArthur Blvd Grand Prairie, TX 75050 Tel:469-313-2532 Email ian.mudgett@thompsonpipegroup.com QUOTATION FOR PRODUCTS/SERVICES Material Quotation 210624-3364 06/24/21 210624-3364 An Equal Opportunity Employer A Lloyds Register Certified Manufacturer Ian Mudgett This quotation is developed without benefit of project plans and specifications. Our estimate is provided as a courtesy only, and we make no representation or warranty regarding its accuracy or completeness. You, therefore, remain responsible for verifying our engineering prior to manufacturing and shipment. Any changes to the listed materials must be negotiated and will be charged on the basis of our Standard Price List. quote I. THOMPSON PIPE GROUP FURNISHED MATERIALS AND/OR SERVICES Item No. Qnty 1 2 2 2 3 6 4 4 0 0 Subtotal Material Delivery Terms: 2) DIP mechanical accessories are not included with this quote 3) Freight to be FOB Thompson Pipe Group facility, pre-paid and add. II. SPECIAL NOTES PERTAINING TO PRICES QUOTED The following notes are a condition of the pricing quoted herein: 1 2 3 4 Manufacture’s recommendation is that all internal areas including butt straps be grouted unless otherwise specified by the owner of the pipeline. III. THOMPSON PIPE GROUP ATTACHMENTS PROVIDED WITH THIS QUOTATION Form or Attach. #Document - - 24" LCP Bell x MJ Spigot Adapter Prices are firm for 30 days from the date of this quote A cancellation charge applies if the order is cancelled. Materials are not eligible for return and credit unless specifically authorized by Thompson Pipe Group. Notify Thompson Pipe Group ASAP if Pipeline Service assistance is required on site. -$ $18,852.00 1) If these quoted materials are used to connect to an existing concrete pressure pipeline, it is the responsibility of the purchaser to ensure that the existing pipeline is properly restrained to account for any thrust forces that may result from this modification. Please contact Thompson Pipe Group staff if there are any concerns or questions regarding the use of this material. We propose to furnish the following Pressure Pipe materials and/or services in accordance with applicable AWWA Standard, at the prices and conditions listed below: 24" LCP Spigot x MJ Spigot Adapter Unit Price Extended Price 4,713.00$ Description 4) Delivery: Based on our current production schedule, delivery would be estimated at 6-8 weeks from receipt of Purchase Order. Specific delivery dates must be confirmed at the time of order. -$ We would ask that you sign and return this quotation when placing an Order 24" LCP Grout Diapers 9,426.00$ 9,426.00$ 4,713.00$ 24" LCP Laying Gaskets -$ -$ -$ -$ *Freight: PrePay & Add*-$ -$ quote TAXES Sales or Use Tax are not included. Purchaser is responsible for payment of any such assessments. If project is tax exempt, purchaser must furnish a tax exemption certificate or tax will be invoiced. Materials on this project are: Exempt ____ Taxable ____ Percentage ____ ESCALATION Prices are firm for material shipped within 120 days of our acceptance of your order. Prices for material shipped after 120 days will be increased 1.5% per quarter until complete shipment is made on the order. DELIVERY Ready-to-ship/delivery noted elsewhere within this quotation is based on current production schedules, and is based on your release for manufacturing or our receipt of approved drawings, and receipt of purchase order. Completed at a rate jointly determined by the purchaser and seller, subject to the terms and conditions herein. Changes in our production schedule prior to acceptance of this quotation may require adjustments in the delivery estimate. NOTE: Jobsite must be accessible to normal truck/trailer operations with no pushing or pulling allowed on truck/trailer. OTHER MATERIALS, GOODS, SERVICES OR APPURTENANCES Only items specifically stated are included in the price(s). PAYMENT TERMS Payment in full is due 30 days after date of invoice. Retainage is not allowed. SERVICE CHARGE 1.5% per month on the unpaid balance will be due on all amounts unpaid 30 days after the due date. ACCEPTANCE This quotation is valid for acceptance for 30 days from date of bid shown on this quotation (or date of quote if no bid date). If an award is not made within that time, we will accept an order from you contingent upon your receipt of a contract with the owner. SERVICE WARRANTY All service work, including but not limited to tapping, welding, line stop, field representation performed by us is subject to the satisfaction and acceptance of the customer at the time of performance, and no other responsibility or liability is accepted or implied by us. TAPPING Coupon retrieval is not guaranteed and in the event coupon is not retrieved or pilot bit is broken, Thompson Pipe Group is not liable for any costs associated with retrieval. BASIS OF QUOTATION This quotation is made subject to the attached terms and conditions. All quotations are subject to correction of stenographic errors. Rev. 4-2-2018 CUSTOMER ACCEPTANCE By: _______________________________ Name: Anne Norris Title: Joint Water Commission Chair Date: JULY 7, 2021 quote Materials - TERMS AND CONDITIONS These terms and conditions are an offer by us to you, subject to the approval of our credit department, and may only be accepted on these exact terms and conditions. The contract formed by your acceptance of this Quotation will constitute the exclusive, complete and final agreement between us, and there are no other agreements, representations, promises or statements between us either expressed or imp lied. If you issue a document of your own, this Quotation shall supersede the terms and conditions of your document. If you do not sign and return this document, your acceptance of delivery of materials we ship hereunder shall serve as your agreement tha t this document constitutes the exclusive, complete and final agreement between us. 1. Prices and Payment All payments for materials and/or services furnished hereunder shall be made upon the basis of material delivered as shown by our delivery ticket, our delivery records, or our site service report records. Failure to notify us of discrepancies in quantities/schedules prior to manufacturing of items invoiced constitutes irrevocable acceptance of the quantities and delivery schedule for the materials covered by the invoice. If you fail to make payments when due on any order, or if at any time we have any doubt about your intention or ability to pay, we may decline to make any further shipments on this or any other order with you. Our rights and remedies in this regard are not exclusive and we retain all other rights and remedies at law. Sales or use tax are not included in the prices set forth on the face of the Quotation or Order Acknowledgement. Prices for undelivered goods may be increased by Seller in t he event of any increase in the cost to Seller of supplies, labor or services, or any increase in Seller’s cost resulting from governmental or administrative action or any other cause beyond Seller’s control. Invoices shall be deemed correct unless contested in writing within seven (7) business days of invoice date. 2. Delivery Unless stated otherwise in a quotation by us, shipments are quoted F.O.B. jobsite. Rail shipments are based on minimum car load lots. Truck shipments are based on applicable state limit truck load lots. Delivery is tailgate, on board trucks unless otherwise specified. You agree to provide: (1) an unloading point accessible over roads acceptable to the carrier; (2) an area where unloading can be accomplished quickly and efficiently with standard unloading methods; (3) blocking and chocking if required for unloaded material; (4) indemnification of us and the carrier regarding liability for personal injury, including death and property damage resulting from unloading done under your direction; (5) flagmen and lights or warning devices if required by local age nts, governmental laws, rules or regulations; (6) payment for unloading time in excess of one hour at the rate specified in the published tariff of the carrier making delivery; (7) adequate qualified labor and facilities to remove materials from truck. If any of the above are not provided, we reserve the right to stop deliveries until the condition is remedied. Deliveries shall be made in accordance with a delivery schedule, which may be revised by mutual agreement to adjust to job conditions or manufacturing requirements. We cannot guarantee precise delivery dates and we shall not be responsible for delays in deliveries, nor liable for any losses, expenses or damages, including liquidated damages or penalties of any kind, which you may incur. Acceptance of delivery by you constitutes confirmation of your acceptance of the delivery schedule against which the delivery was made. In the event delivery is required beyond curb lines, you will be responsible for any damage to curbs, sidewalks, driveways, or other property. 3. Warranty and Limitations Our products are warranted to be manufactured in accordance with the specifications identified on the face of our Quotation or Order Acknowledgement and to be free of defects in workmanship or materials for a peri od of one (1) year after date of delivery. Any action for breach of contract arising from this Agreement must be commenced within one (1) year after the cause of action has arisen. Our responsibility under this warranty is limited to the repair or to the furnishing by us, above ground of a replacement of defective or non-conforming products, or to the allowance of a credit for such products, all at our option. WE ACCEPT NO RESPONSIBILITY FOR DESIGN OF THE PROJECT OR INSTALLATION OF THE MATERIALS DELIVERED. ANY DEFECTS IN PROJECT DESIGN OR INSTALLATION OF MATERIALS VOIDS ANY AND ALL WARRANTIES, EXPRESSED OR IMPLIED, EXCEPT WARRANTY OF TITLE. ITEMS MANUFACTURED FOR A PARTICULAR PROJECT ARE NOT SUBJECT TO RETURN FOR CREDIT. WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL, INDIRECT, OR INCIDENTAL DAMAGES, INCLUDING WITHOUT LIMITATION, ANY LIQUIDATED DAMAGES OR PENALTIES OF ANY KIND WHICH YOU MAY INCUR. OUR LIABILITY, IF ANY, SHALL IN NO EVENT EXCEED THE PURCHASE PRICE FOR THE MATERIALS IN QUESTION. THE WARRANTY PROVIDED HEREIN IS EXCLUSIVE AND IN LIEU OF ALL EXPRESSED AND IMPLIED WARRANTIES. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE ABOVE. WE DISCLAIM ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. OUR SOLE RESPONSIBILITY IS AS STATED AND YOU ACKNOWLEDGE THAT YOU ARE PURCHASING OUR PRODUCTS SOLELY ON THE BASIS OF OUR WARRANTY AS SET FORTH HEREIN. TAXES Sales or Use Tax are not included. Purchaser is responsible for payment of any such assessments. If project is tax exempt, purchaser must furnish a tax exemption certificate or tax will be invoiced. Materials on this project are: Exempt ____ Taxable ____ Percentage ____ ESCALATION Prices are firm for material shipped within 120 days of our acceptance of your order. Prices for material shipped after 120 days will be increased 1.5% per quarter until complete shipment is made on the order. DELIVERY Ready-to-ship/delivery noted elsewhere within this quotation is based on current production schedules, and is based on your release for manufacturing or our receipt of approved drawings, and receipt of purchase order. Completed at a rate jointly determined by the purchaser and seller, subject to the terms and conditions herein. Changes in our production schedule prior to acceptance of this quotation may require adjustments in the delivery estimate. NOTE: Jobsite must be accessible to normal truck/trailer operations with no pushing or pulling allowed on truck/trailer. OTHER MATERIALS, GOODS, SERVICES OR APPURTENANCES Only items specifically stated are included in the price(s). PAYMENT TERMS Payment in full is due 30 days after date of invoice. Retainage is not allowed. SERVICE CHARGE 1.5% per month on the unpaid balance will be due on all amounts unpaid 30 days after the due date. ACCEPTANCE This quotation is valid for acceptance for 30 days from date of bid shown on this quotation (or date of quote if no bid date). If an award is not made within that time, we will accept an order from you contingent upon your receipt of a contract with the owner. SERVICE WARRANTY All service work, including but not limited to tapping, welding, line stop, field representation performed by us is subject to the satisfaction and acceptance of the customer at the time of performance, and no other responsibility or liability is accepted or implied by us. TAPPING Coupon retrieval is not guaranteed and in the event coupon is not retrieved or pilot bit is broken, Thompson Pipe Group is not liable for any costs associated with retrieval. BASIS OF QUOTATION This quotation is made subject to the attached terms and conditions. All quotations are subject to correction of stenographic errors. Rev. 4-2-2018 CUSTOMER ACCEPTANCE By: _______________________________ Name: Anne Norris Title: Joint Water Commission Chair Date: JULY 7, 2021 quote 4. Damage In Transit Shipments must be inspected by you before unloading to ascertain any damage en route. Charges for inspections or tests are your expense. Shipping damage claims will not be accepted after goods are unloaded. Claims for shortages or damages must be made by notation on the face of the freight bill or on the face of our delivery ti cket at the time of unloading. The carrier, when accepting materials at our plant, is responsible for damages in transit and all claims for damages in transit shall be made promptly to the carrier by you. Our responsibility terminates when the carrier accepts our products for transportation. 5. Indemnity You expressly agree to indemnify, defend, and hold us harmless from and against all loss, expense, including attorney fees and damages arising from bodily injury to any person, including death resul ting therefrom (whether to your employees or others) and damage to property caused by any of the Products after delivery to you or to your customer except to the extent caused by our gross negligence or willful misconduct. 6. Force Majeure We are not responsible or liable for any delays or nonperformance in the event of fire, flood, explosion, the elements, or other catastrophe, acts of God, war, riot, civil disturbance, strike, lockout, refusal of employees to work, labor disputes, shortage or inability to obtain raw materials including energy requirements, failure of carriers to deliver either machinery, equipment or material, in the event any legislative, executive, or judicial act of any political or governmental authority substantially affects our operations, in the event we suspend or discontinue business for any reason, or any other reason beyond our control. 7. Cancellation Charges In the event any order accepted by us in writing is cancelled by you, you shall be liable for and shall pay to us all charges incurred in connection with such order, including but not limited to the cost of all purchased materials, expenses incurred for the engineering, fabrication, production, and assembly of such materials and anticipated profits. 8. Governing Law The contract formed pursuant to these terms, conditions, and specifications and the obligations thereby imposed on us and you shall be governed by and construed according to the laws of the State of Texas. You hereby expressly and irrevocably agree that we may bring any action or claim to enforce the contract formed pursuant to these Terms and Conditions in the State or Federal Court of competent jurisdiction for Dallas County, Texas, and you hereby irrevocably consent to jurisdiction in that Court. You hereby further irrevocably consent to service of process in accordance with the provisions of the laws of the State of Texas. 9. Miscellaneous a. Once we have accepted any order from you, in writing, all changes in the order must be in writing, showing the change and the order number. All costs for changes in the order will be at your expense, subject to the terms and conditions herein. b. Our failure to insist upon strict performance of any provision of this Agreement shall not constitute a waiver of that or any other provision or of any of our rights under this Agreement, nor shall it constitute a waiver by us of any subsequent default by you in the performance of this Agreement. c. Our field representative may, from time to time, be present on a job site where products you have purchased from us are being installed and he or she will be glad to work with you and be of assistance to you. The field representative, of course, has no authority to modify this Agreement or bind us however; and since the installation is your responsibility under your supervision or that of your customer or his contractor, we shall not be responsible for any instructions or technical advice in connection with the design, installation or use of the materials sold hereunder. d. You agree to pay any and all costs, expenses, and attorney fees which we may incur or become liable for by reason of our enforcing or attempting to enforce the terms of this Agreement, including lien claims and foreclosure of liens filed. e. Should any part or provision of this Agreement be declared invalid, unenforceable, illegal, or in conflict with any law, the validity and enforceability of the remaining or provisions shall not be affected. f. The prices listed are unit prices for the quantities listed. We reserve the right to change unit prices in the event of quantity changes. g. Neither this Agreement nor any of the rights or responsibilities arising hereunder may be assigned by you without our express written consent to the assignment. h. The services of a Layout Technician are included in our pricing for the initial submittal and one revision. Charges may be incurred if further revisions are required unless caused by our error. i. If we are required to store finished product thirty (30) days beyond a jointly agreed to delivery date, a storage charge of one and one-half (1.5%) percent per month will be assessed on the purchase price of the product stored. quote Quote #210624-3364 Quote Date: Public Work PO #: Private Work Name and Location of Job - Address, Zip and County Tax Exempt: Yes No Certificate Attached: Yes No Owner Name and Address:(If Applicable) Phone: Contact: *Job Site Contact: Cell: General Contractor Name and Address:(If Applicable) Phone: Contact: *Job Site Contact: Cell: Subcontractor Name and Address:(If Applicable) Phone: Contact: *Job Site Contact: Cell: Bond Company Name, Address and Bond Number:Yes No (Surety name - not insurance co): Phone: Contact: Bond No: * When available, please attach a copy of the payment bond. Completed By: Date Completed: A COPY OF THE TAX EXEMPTION CERTIFICATE. OR YOU WILL BE RESPONSIBLE FOR TAXES 6/24/2021 THOMPSON PIPE GROUP CUSTOMER INFORMATION SHEET The following information is required prior to scheduling and ordering material. Please complete the following information and fax to 972-266-7584 or email to #N/A Is the Job Bonded? NOTE: IF PROJECT IS TAX EXEMPT, PLEASE FORWARD Joint Water Commission Memo July 7, 2021 AGENDA ITEM #4 Agenda Item #4 Approve Purchase and Installation of Altitude Valve Prepared by Tim Kieffer, Public Works Director Joe Hansen, Utility Maintenance Superintendent Summary Staff proposes to replace the altitude valve at the Golden Valley water tower when the tower is taken off-line for repainting. Staff proposes to replace the existing valve with the same valve at the New Hope water tower for consistency. Given the long lead-time for delivery, staff needed to get pre-approval from the Commission Chair. The cost of the altitude valve is $12,980.86. Staff solicited quotes for installation of the altitude valve. The results are as follows: Rice Lake Construction Group $4,920 Valley-Rich Co., Inc. $5,500 Budget Considerations Funding will come from the Joint Water Commission Golden Valley Tank Coating Repair, Project #19-19. The Capital Improvement Plan has $300,000 allocated for this project (15-002). The estimated cost for the painting and engineering services is $189,200 which leaves $110,800 for the replacement of the altitude valve. Attachments Vessco, Inc. Quote (1 page) Rice Lake Construction Group Quote (1 page) Valley-Rich Co., Inc. Quote (1 page) Recommended Action Motion to approve purchase of altitude valve from Vessco, Inc. in the amount of $12,980.86. Motion to approve installation of altitude valve by Rice Lake Construction Group in the amount of $4,920. Anne Norris, City Manager 06-11-2021 6/23/2021 To: City of Golden Valley Attn: Derek Goddard RE: Altitude Pit Valve Replacement Scope: Remove (2) concrete roof panels and re-install Remove and re-install ladder Remove 16” valve Install 16” DeZurik BFV Install 2 pressure gauges. Not Included: 16” valve, Controls, Electrical, Painting, Pressure gauges, and restoration. Price: $16,800.00 Any question please give me a call. Greg Holm cell Phone: (320) 444-7940 Greg_holm@ricelake.org Date: 6/30/21 Bid: #21266 P R1 Project: 7800 Golden Valley Road – 16” Valve Replacement Location: Golden Valley, MN Site Utilities Valley-Rich Co., Inc. will provide labor and equipment needed to install (1)16” valve (materials by City). City to remove old valve and place new valve in the vault. Based on regular hours. Base Bid: $5,500 Note: This proposal is good for 30 days from the bid date in order to lock in our material prices with our vendors Respectfully, Pete Nasvik 147 Jonathan Blvd. N., Ste. 4 Chaska, Minnesota 55318 Office: (952) 448-3002 Fax: (952) 448-3362 I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\07-07-21\5a - Approve 2022-2031 CIP Projects.docx Joint Water Commission Memo July 7, 2021 AGENDA ITEM #5 Agenda Item #5 Approve the 2022-2031 Capital Improvement Program Prepared by Sue Virnig, Golden Valley Finance Director Summary The 2022-2031 Capital Improvement Program (CIP) has been reviewed by the Technical Advisory Committee and Finance. Attachments Resolution #21-03 Approving the 2022-2031 Capital Improvement Program (1 page) Recommended Action Motion to approve the 2022-2031 Capital Improvement Program Resolution #21-03. Resolution 21-03 July 7, 2021 Member _______ introduced the following resolution and moved its adoption: RESOLUTION APPROVING 2022-2031 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Technical Advisory Committee reviewed the proposed 2022-2031 Capital Improvement Program; and WHEREAS, the Golden Valley - Crystal – New Hope Joint Water Commission has reviewed the 2022-2031 Capital Improvement Program at the July 7, 2021 meeting; and WHEREAS, financing for projects outlined in the 2022-2031 Capital Improvement Program will be reviewed each year and provided for by current approved budget. NOW, THEREFORE, BE IT RESOLVED that the Golden Valley - Crystal – New Hope Joint Water Commission approves the 2022-2031 Capital Improvement Program. _____________________________ Anne Norris, Chair ATTEST: _____________________________ Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner __________ and upon a vote being taken thereon, the following voted in favor thereof: __________, __________, __________ and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. 2022-2031 Capital Improvement Program Crystal, Golden Valley, & New Hope, MN Joint Water Commission 2022-2031 Capital Improvement Program Golden Valley-Crystal-New Hope Joint Water Commission July 7, 2021 Reviewed by Board July 7, 2021 Board Anne Norris, City of Crystal, Chairperson Kirk McDonald, City of New Hope, Vice Chairperson Tim Cruikshank, City of Golden Valley, Secretary, Treasurer Staff Various Staff from all Three Cities Public Works Departments Finance Department GOLDEN VALLEY-CRYSTAL-NEW HOPE JOINT WATER COMMISSION 2022 - 2031 CAPITAL IMPROVEMENT PROGRAM FINANCING The 2022-2031 Capital Improvement Program (CIP), which is detailed on the following pages, is financed from each of the three cities water rates and/or utility funds. The purpose of this section is to describe and analyze these sources, in as much detail as possible, so that the users of this CIP can be certain that the program as outlined can be financed from available financing sources. General Fund The General Fund is the main operating fund of the Joint W ater Commission. The main expense is the cost of water purchased from the City of Minneapolis. The main revenue source for this fund is the distribution of expenses to the cities based on water usage. Large, non-recurring capital outlay expenditures are planned out using this CIP so that the Joint W ater Commission can pay for the capital item without bonding. Water CIP Fund The Water CIP Fund is a capital projects fund that receives revenue from the three cities and pays for the planned projects with current revenues or reserves. The Joint W ater Commission owns all water mains larger than 12 inches in diameter and all facilities such as reservoirs (3), and water towers (3). Capital PlanCity of Golden Valley, MinnesotaPROJECTS BY DEPARTMENT2022 2031thruTotal2022 2023 2024 2025 2026Department2027 2028 2029 2030 2031#Joint Water Commission2,033,250180,000 191,750 195,000 214,500 212,000 200,000 210,000 210,000 210,000 210,000Replace Trunk Valves -GV, CRY, NH14-027110,00035,000 40,000 35,000SCADA Updates14-029150,000150,000Security for all towers14-037160,000160,000Install 48" Gate Valve at the JWC Reservoir15-006480,000480,000Replacements at Pump Stations16-001160,00050,000 30,000 50,000 30,000Inspect and Clean Reservoir-Crystal; Golden Valley16-006150,00075,000 75,000Water Supply Plan17-005220,50010,000 10,000 10,000 60,500 63,000 67,000Trunk Main Testing18-001434,250356,000 78,250South Tower Blast and Repaint-New Hope18-002130,00075,000 55,000Effluent Meters at Reservoir19-0024,916,500158,500 525,000 533,000 600,000 500,000 600,000 500,000 500,000 500,000 500,000Water Tower Replacements19-003100,00050,000 50,000Inspect Water Towers19-004135,00045,00045,000 45,000Replace Flow Meters21-002150,00075,000 75,000Meter Pit Improvements22-0051,300,000300,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000Reservoir Repairs23-0011,600,000400,000 400,000 400,000 400,000Pipes and Valves (All Cities)23-002450,000100,000 150,000 100,000 100,000Pump House Improvements23-005Joint Water Commission Total12,679,5001,724,500 1,375,000 1,393,000 1,000,000 1,525,000 1,152,000 1,385,000 865,000 1,380,000 880,0001,724,500 1,375,000 1,393,000 1,000,000 1,525,00012,679,500GRAND TOTAL1,152,000 1,385,000 865,000 1,380,000 880,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplace trunk valves that do not operate and/or close completely in the three cities. LOCATION: Golden Valley, Crystal, New HopeProject #14-027 JustificationReplace trunk valves that are not fully operational or operated properly so that the portions of the JWC watermain system can be shut down for repair. Replace three valves every year prioritized based on the PCCP Analysis GIS Date to better isolate main lines with highest critically.Useful LifeProject NameReplace Trunk Valves -GV, CRY, NHCategoryWater InfrastructureTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 20312,033,250180,000 191,750 195,000 214,500 212,000Infrastructure Improvements200,000 210,000 210,000 210,000 210,000180,000 191,750 195,000 214,500 212,0002,033,250Total200,000 210,000 210,000 210,000 210,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 20312,033,250180,000 191,750 195,000 214,500 212,000Joint Water Commission200,000 210,000 210,000 210,000 210,000180,000 191,750 195,000 214,500 212,0002,033,250Total200,000 210,000 210,000 210,000 210,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplace Supervisory Control and Data Acquisition (SCADA) Computers and software upgrades, and fiber installation to all towers and pump houses. To provide communication redundancy, a fiber network will also be installed to all towers and pump houses as part of this project. 2021: Medicine Lake Road Tower2022: Golden Valley Pump HouseProject #14-029 JustificationThe SCADA System is five years old and needs to be updated. This system monitors the flows and infrastructure systems needed for a drinking water supply system.Useful LifeProject NameSCADA UpdatesCategoryWater InfrastructureTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031110,00035,000 40,000Infrastructure Improvements35,00035,000 40,000110,000Total35,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031110,00035,000 40,000Joint Water Commission35,00035,000 40,000110,000Total35,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionSecurity for all towers (3), pump stations (2), and emergency wells (3).Project #14-037 JustificationSecurity is essential to ensure a safe and secure drinking water supply system.Useful LifeProject NameSecurity for all towersCategoryWater InfrastructureTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031150,000150,000Infrastructure Improvements150,000150,000TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031150,000150,000Joint Water Commission150,000150,000Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionInstall 48" valve on the Minneapolis 48" main that delivers water to the JWC Golden Valley Reservoir.Project #15-006 JustificationInstallation of a 48" main will ensure delivery of water from Minneapolis from either direction to allow for increased insurance of water to the reservoir site.Useful LifeProject NameInstall 48" Gate Valve at the JWC ReservoirCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031160,000160,000Infrastructure Improvements160,000160,000TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031160,000160,000Joint Water Commission160,000160,000Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplacement of motor, pump, starter and associated valves at the Crystal and Golden Valley pump houses with new energy efficient equipment. These parts are original to the pump houses, dating back to the early 1960s. They will be replaced with an energy efficient motor to reduce electrical demand at the station and the installation of a ‘soft start’ starter will allow the motor to gradually increase to full operating speed decreasing stress on the motor and decreasing unwanted water pressures within the system. This project also includes minor piping and operating valve replacement adjacent to the pump and motor.Project #16-001 JustificationThe two remaining pumps (one in GV, one in Crystal) will be replaced concurrently in 2022.Useful LifeProject NameReplacements at Pump StationsCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031480,000480,000Infrastructure Improvements480,000480,000TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031480,000480,000Joint Water Commission480,000480,000Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionClean and inspect reservoirs at Crystal (2023) and Golden Valley (2024). Needed repairs are scheduled in 2022 for Crystal.Project #16-006 JustificationPeriodically concrete reservoirs require structural inspection, cleaning and repaired.Useful LifeProject NameInspect and Clean Reservoir-Crystal; Golden ValleyCategoryWater InfrastructureTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031160,00050,000 30,000Infrastructure Improvements50,000 30,00050,000 30,000160,000Total50,000 30,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031160,00050,000 30,000Joint Water Commission50,000 30,00050,000 30,000160,000Total50,000 30,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionDevelop a water supply plan for the JWC that each City can utilize for their individual comprehensive plan updates.Project #17-005 JustificationMetropolitan cities are required to prepare and submit comprehensive plans every ten years. The updated plans must be completed by September 2028. Funding is set aside leading up to the plan toensure resourses are available for completing the project.Useful LifeProject NameWater Supply PlanCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031150,00075,000Planning/Design75,00075,000150,000Total75,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031150,00075,000Joint Water Commission75,00075,000150,000Total75,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionBased on the 2016 Study and Analysis of the Joint Water cities PCCP condition assessment certain projects will be need to be periodically tested on all mains.Project #18-001 JustificationTesting of the pipes will allow staff to plan for large replacement projects based on the results of the testing.Useful LifeProject NameTrunk Main TestingCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031220,50010,000 10,000 10,000 60,500 63,000Infrastructure Improvements67,00010,000 10,000 10,000 60,500 63,000220,500Total67,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031220,50010,000 10,000 10,000 60,500 63,000Joint Water Commission67,00010,000 10,000 10,000 60,500 63,000220,500Total67,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionInterior and Exterior structure repairs to Elevated South Tower, along with blasting and repaint. An inspection iwas completed in 2015.Project #18-002 JustificationAfter careful site investigation, the South Tower needs to be blasted and repainted. The project financing began in 2020.LOCATION: New HopeActual work to be done in 2023.Useful LifeProject NameSouth Tower Blast and Repaint-New HopeCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031434,250356,000 78,250Infrastructure Improvements356,000 78,250434,250TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031434,250356,000 78,250Joint Water Commission356,000 78,250434,250Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionInstall meters on the effluent pipes leaving the Golden Valley Reservoir.Project #19-002 JustificationCurrently, there is no way to monitor how much water is leaving the reservoir, other than by estimating the draw down on the tank levels. Effluent valves would allow for accurate readings that could be tied into the SCADA system.Useful LifeProject NameEffluent Meters at ReservoirCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031130,00075,000 55,000Infrastructure Improvements75,000 55,000130,000TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031130,00075,000 55,000Joint Water Commission75,000 55,000130,000Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionThe Joint Water Commission needs to start financing the replacement of the three water towers located in New Hope (2) and Golden Valley. The tower replacements are planned for the following years:2035-New Hope2041-Golden Valley2048-New HopeProject #19-003 JustificationThe replacement of a water tower is very expensive. The Joint Water Commission will reserve thiese monies for future replacements in 2035, 2041, and 2048.Useful LifeProject NameWater Tower ReplacementsCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 20314,916,500158,500 525,000 533,000 600,000 500,000Infrastructure Improvements600,000 500,000 500,000 500,000 500,000158,500 525,000 533,000 600,000 500,0004,916,500Total600,000 500,000 500,000 500,000 500,000Total2022 2023 2024 2025 2026Funding Sources 2027 2028 2029 2030 20314,916,500158,500 525,000 533,000 600,000 500,000Joint Water Commission600,000 500,000 500,000 500,000 500,000158,500 525,000 533,000 600,000 500,0004,916,500Total600,000 500,000 500,000 500,000 500,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionThere are three towers that routinely need inspecting.Project #19-004 JustificationWater Towers need to be inspected periodically.Useful LifeProject NameInspect Water TowersCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031100,00050,000Infrastructure Improvements50,00050,000100,000Total50,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031100,00050,000Joint Water Commission50,00050,000100,000Total50,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplace Flow Meters used in the system.Project #21-002 JustificationFlow meters age and need to be replaced.Useful LifeProject NameReplace Flow MetersCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031135,00045,000Equip/Vehicles/Furnishings45,000 45,00045,000135,000Total45,000 45,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031135,00045,000Joint Water Commission45,000 45,00045,000135,000Total45,000 45,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplacement of fill actuators and associated piping in Golden Valley intake meter pit.Project #22-005 JustificationThe meter pit and at the Golden Valley Reservoir site has experienced issues and recently a leak on an infulent line.Improvements will ensure and its components a long term success.Useful LifeProject NameMeter Pit ImprovementsCategoryUnassignedTypeImprovementContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 2031150,00075,000 75,000Infrastructure Improvements75,000 75,000150,000TotalTotal2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031150,00075,000 75,000Joint Water Commission75,000 75,000150,000Total Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionRepairing sections of underground concrete reservoirs.Project #23-001 JustificationIn 2023, crack sealing will occur at Crystal location.Useful LifeProject NameReservoir RepairsCategoryWater InfrastructureTypeMaintenanceContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures 2027 2028 2029 2030 20311,300,000300,000 125,000 125,000 125,000Infrastructure Improvements125,000 125,000 125,000 125,000 125,000300,000 125,000 125,000 125,0001,300,000Total125,000 125,000 125,000 125,000 125,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 20311,300,000300,000 125,000 125,000 125,000Joint Water Commission125,000 125,000 125,000 125,000 125,000300,000 125,000 125,000 125,0001,300,000Total125,000 125,000 125,000 125,000 125,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionReplacing trunk pipes and valves on the system.Project #23-002 JustificationAs the system ages, sections of pipe will reach the end of their life spans and in need of replacement or rehabilitation. By setting aside a set amount of funding annually, it will allow for a larger capital project to take place in the future based on testing results from JWC CIP item 18-001.Useful LifeProject NamePipes and Valves (All Cities)CategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 20311,600,000400,000 400,000Infrastructure Improvements400,000 400,000400,000 400,0001,600,000Total400,000 400,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 20311,600,000400,000 400,000Joint Water Commission400,000 400,000400,000 400,0001,600,000Total400,000 400,000 Capital PlanCity of Golden Valley, Minnesota2022 2031thru DescriptionImprovements to various pumphouse equipment including piping, valves, and other parts critical to operation.Project #23-005 JustificationPumps and motors have been updated, but until recently, the piping and valves associated with each pump was not replaced. Those items, specifically the valves are original and beginning to showsigns of age and need replacement .Useful LifeProject NamePump House ImprovementsCategoryUnassignedTypeUnassignedContactDepartmentJoint Water CommissionTotal2022 2023 2024 2025 2026Expenditures2027 2028 2029 2030 2031450,000100,000 150,000Infrastructure Improvements100,000 100,000100,000 150,000450,000Total100,000 100,000Total2022 2023 2024 2025 2026Funding Sources2027 2028 2029 2030 2031450,000100,000 150,000Joint Water Commission100,000 100,000100,000 150,000450,000Total100,000 100,000 I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\07-07-21\6a - Approve 2022 General Fund Budget.docx Joint Water Commission Memo July 7, 2021 AGENDA ITEM #6 Agenda Item #6 Approve 2022 General Fund Budget Resolution #21-04 Prepared by Sue Virnig, Golden Valley Finance Director Summary At this meeting, the Joint Water Commission will consider the resolution adopting the 2022 Budget. Staff has included actual numbers for 2019 and 2020 along with the adopted and estimated budget for 2021. Attachments Resolution #20-04 2022 Proposed Budget (1 Page) Recommended Action Motion to approve the 2022 General Fund Budget, Resolution #21-04 Resolution 21-04 RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2022 GENERAL FUND BUDGET BE IT RESOLVED by the Joint Water Commission that the appropriations for the General Fund Program for the calendar year 2022 as follows: 2019 2020 2021 2021 2022 Actual Actual ADOPTED Estimated Proposed Notes: GENERAL FUND Expenditures Water Purchased:6,426,964 7,333,013 7,353,410 7,353,410 7,574,012 3.00% 2019-1,978,474,000 (88%) 2020-3.50/1000 price (4%) 2021-3.50/1000 price (4%) 2022-3% increase .02/consumption 34,870 37,425 42,360 42,360 42,360 0.00% Insurance: 50,130 48,491 60,000 60,000 62,000 3.33% Utilities Electricity 171,435 184,960 231,000 231,000 235,620 2.00% Phone 3,827 3,917 7,350 7,350 7,350 Labor/Maintenance 96,492 95,580 100,000 100,000 120,000 20.00% Professional Services: Professional Services 12,420 13,049 13,000 13,000 14,500 11.54% Rent remitted to members 133,515 136,620 Capital Improvement Projects listed in CIP 736,831 1,423,558 1,431,000 1,431,000 1,724,500 20.51% $7,666,484 $9,276,613 $9,238,120 $9,238,120 $9,780,342 5.87% CIP ACTUAL BILLED 1,117,000 1,117,000 1,431,000 1,431,000 1,450,000 9,505,842 102.90% BE IT FURTHER RESOLVED by the Joint Water Commission that the sources of financing the sums appropriated shall be: GENERAL FUND Revenue City of Golden Valley 3,187,556 40.24%3,378,213 38.79%$3,764,349 39.86%$3,682,315 39.86%$3,789,029 39.86% City of Crystal 2,175,234 27.46%2,528,576 29.03%$2,349,824 27.67%$2,556,188 27.67%$2,630,266 27.67% City of New Hope 2,558,706 32.30%2,802,496 32.18%$2,793,422 32.47%$2,999,618 32.47%$3,086,547 32.47% $7,921,496 $8,709,285 $8,907,595 $9,238,120 $9,505,842 BE IT FURTHER RESOLVED, that the Joint Water Commission declares its intent to take all necessary actions legally permissible to the submission and approval of the Joint Water Commissions budget final. ATTEST: Joint Water Vice Chair I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\07-07-21\7 - TAC Update.docx Joint Water Commission TAC Meeting held on: June 24, 2021 9:00 AM ITEM #7 1. Towers - Golden Valley • GV Tower work to take place summer of 2021. Late July start date. • New altitude valve is $13,000 and has been ordered for timing purposes. Will include valve and installation approval at next JWC meeting. o Finalizing installation quotes, TAC recommends low quote. This is the time to do the work when the tower is out. 2. Pumps • No pump work occurring at this time. 1. Valves • New Hope - valve replacement near 42nd & Louisiana. Dave Perkins was low quote for $25,000. Additional parts are $5,400. Talked to Perkins to get on their calendar, mid- August start. o Crystal – valve replacement around pump house was moved to summer of 2021 to finalize scope of work and logistics. Wait until GV tower is done. Keep projects separate. o Costs have increased – working to price out parts and labor and obtaining quotes for this work. 2. SCADA • No SCADA updates at this time. 3. Miscellaneous A. Medicine Lake Tower Parts Storage - Tenants currently using MLR Tower for storage are beginning to move items out to create space for JWC part storage. Will be purchasing more pallet racking, everything is out for the most part. Matt will work with tenants to remove. B. Emergency Action Plan - Map critical zones and valves (GV). Zones will be broken down by 12 inch AND larger mains (distribution mains). GV working on updated maps broken down by larger mains. Working on Map. Look at number of valves (max of 6?) C. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – MLR Tower (2021) – in the works, working with LOGIS and GV reservoir (2022). I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\07-07-21\7 - TAC Update.docx D. Golden Valley Meter Pit Issues either install electronic actuators or install pressure reducing/anti-cavitation valves (possible long-term fix). Joe’s getting numbers then will bring it to Minneapolis. West pipe gasket and meter is not operable. o Issue with dissipater plates hitting butterfly valves causing vibrations. o TAC working with Minneapolis to determine flow needs and long term solution. o No updates at this time, probably put in rotork valve with electric operation like Crystal. o Need to talk to Mpls and maybe hire someone to model the system in the pit. E. CIP – TAC walked through 2022-2031 CIP. Will work with Sue V on final recommendation to Commissioners. F. TAC discussed meeting in person versus virtual meeting. The virtual meetings seem to save on travel time so will plan to continue to meet virtually moving forward. G. Talked through potential Mpls water usage restrictions. None at this time or anticipated, however, Mpls will be educating on smart water use. JWC Cities will promote same message. JWC will also be ready if Mpls does implement any water usage restrictions.