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JWC Agenda Packet 10-6-2021DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION Oct 6, 2021– 1:30 pm This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat.12.37. The public may monitor this meeting by calling 1-415-655-0002 and entering the meeting code 2468 657 1021. Additional information about monitoring electronic meetings is available on the City website at www.goldenvalleymn.gov. For technical assistance, please contact the City at 763-593- 8300 or webexsupprt@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City of reimbursement consideration. 1. Call to Order—Roll Call 2. Approval of Minutes – July 7, 2021 Joint Water Commission Meetings on August 4, 2021 and September 1, 2021 Cancelled Due to Lack of Agenda 3. Crystal Pump Station Effluent Rosemount Mag Upgrade 08-25-2021 (Ray) 4. 2021 JWC 21-05 Resolution Amending 2022-2031 CIP Improvement (Virnig) 5. TAC Update 09-30-21 Meeting (Kakach) 6. Other Business • Next Scheduled Meeting November 3, 2021 7. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of July 7, 2021 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:40 pm. Roll Call Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Derek Goddard, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal R.J. Kakach, Assistant Engineer, Golden Valley Sue Schwalbe, City of Golden Valley Approval of Revised Minutes – June 9. 2021 Moved by McDonald seconded by Cruikshank to approve the minutes of the June 9, 2021 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approval of Crystal Pump House External Valve Replacement Parts Moved by McDonald seconded by Norris to approve the purchase of the adapter parts for the valve replacement project. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approval of the Purchase of an Altitude Valve Moved by Cruikshank seconded by McDonald to approve the purchase of the Altitude Valve from Vessco, Inc in the amount of $12,980.86. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approval of the Installation of the Altitude Valve Moved by Cruikshank seconded by McDonald to approve the installation of the Altitude Valve by Rice Lake Construction Group in the amount of $4,920.00. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approve the 2022-2031 Capital Improvement Program #21-03 Moved by Cruikshank seconded by Norris to approve the 2022-2031 Capital Improvement Program Resolution #21-03. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approve the 2022 General Fund Budget Resolution #21-04 Moved by McDonald seconded by Cruikshank to approve the 2022 General Fund Budget Resolution #21-04. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. TAC Update Staff provided an update from the June 24, 2021 TAC meeting. Other Business The next Joint Water Commission meeting is scheduled for August 4, 2021 Adjournment Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:10 pm. ATTEST: ______________________________ ______________________________ Carrie Nelson, Recording Secretary Chair Anne Norris I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\10-03-21\3a. CRY Pump House Meters.docx Memorandum DATE: October 1, 2021 TO: Joint Water Commission FROM: Mark Ray, PE, Crystal Director of Public Works Pat Sele, Crystal Utilities Superintendent SUBJECT: Crystal Pump House effluent meter replacement In 2022 the valves outside the Crystal Pump house will be replaced. As part of the scope of this work the contractor will need to replace pipe that is directly connected to the flow meters. Since the additional scope of work to replace the flow meters is minimal compared to replacing the flow meters in the near future, it is proposed that the flow meters be replaced as part of the valve project at the pump house. Replacement of the flow meters is part of the programmed maintenance at the pump house. Due to the successful history with the current Rosemount Mag Meter in the Crystal pump house it is proposed to use the same manufacturer for the replacement meter. Total Control Systems is the only authorized vendor of the Rosemount Mag Meter in Minnesota so only Total Control Systems provided a quote. Quote • Total Control Systems $38,543 Project funding This project will be funded using the capital project fund for flow meter replacements. Attachment • Total Control Systems quote Recommended action Motion approving the purchase of effluent meter replacement. August 25th, 2021 To: Pat Sele Re: Crystal, MN – Crystal Pump Station Effluent Rosemount Mag Meter Upgrade ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish & configure two 24” Rosemount Mag Meter units for the Crystal Pump Station Effluent Meters. TCS will work with city personnel to coordinate meter change out. TCS will install and wire the wall mounted flow meter displays and will assist with wiring the spool connections in the meter pit once installed. TCS will also wire in pulse contacts for flow totalization. All functions will be tested and verified. Qty. 2 - 24” Rosemount Mag Meters (8750WDMW1A1FPSA240CA1M4AXDW) Qty. 2 – Rosemount Remote Wall Transmitter Qty. 2 – 24 VDC Relays & Sockets For Pulse Signal Total Project Cost: $38,543.00 (NO TAX INCLUDED) - We acknowledge receipt of Addendum No. . - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. Freight allowed - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Kraig LaFreniere KL/lb Total Control Systems, Inc. 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320- 396-4443 I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\10-03-21\4. JWC 2022-2031 CIP Adjustment for Douglas_55 Underpass Project WM Relocation.docx Joint Water Commission TAC Memo October 6, 2021 Agenda Item #4 Adopt Resolution 21-05 for Joint Water Commission 2022-2031 CIP Amendment to Add Douglas Drive and Highway 55 Pedestrian Underpass Project Prepared by Joint Water Commission Technical Advisory Committee Summary In 2020, the City of Golden Valley submitted for State funding through the State Capital Investment Committee for funding of a pedestrian underpass project at Douglas Drive and Trunk Highway 55. The submission was successful and the bill was signed by the Governor in October of 2020. Working through the funding details, it was determined that the bill needed to be amended to include the proper language, however, once the amendment was approved in the summer of 2021, eligible expenses still did not cover utility relocation, such as watermain or sanitary sewer. The Joint Water Commission owns a 16-inch Prestressed Concrete Cylinder Pipe that runs parallel to Trunk Highway 55 across Douglas Drive. This pipe will need to be lowered as part of the underpass project to create vertical separation between the JWC pipe and the new pedestrian underpass. As mentioned above, it was recently discovered that the cost to relocate the JWC pipe is not eligible for state funding. Therefore, the TAC is recommending an amendment to the 2022 – 2031 JWC CIP to include $290,000 for JWC pipe relocation as part of the Douglas Drive and Trunk Highway 55 Pedestrian Underpass project. The funding would be included in the year 2023, which is when construction will take place. Recommended Actions Motion to adopt Resolution #21-05 for Joint Water Commission 2022-2031 CIP amendment to add Douglas Drive and Highway 55 Pedestrian Underpass Project. Supporting Documents • Resolution #21-05 Amending JWC 2022-2031 CIP for Douglas Drive and Highway 55 Pedestrian Underpass Project (1 page) Resolution 21-05 October 6, 2021 Member _______ introduced the following resolution and moved its adoption: RESOLUTION AMENDING 2022-2031 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Technical Advisory Committee reviewed the proposed amendment to the 2022 -2031 Capital Improvement Program for the year 2023 on September 30; and WHEREAS, the Golden Valley- Crystal – New Hope Joint Water Commission has reviewed amendment added in the year 2023 for the amount of $290,000 for the Douglas Drive and Highway 55 Pedestrian Underpass to the 2022-2031 Capital Improvement Program at the October 6, 2021 meeting; and WHEREAS, financing for amendment would be defined in the year 2022 when the review of the 2023-2032 Capital Improvement Program will be reviewed and added to the budget for 2023, and. NOW, THEREFORE, BE IT RESOLVED that the Golden Valley- Crystal – New Hope Joint Water Commission approves the amendment to the 2022-2031 Capital Improvement Program. _____________________________ Anne Norris, Chair ATTEST: _____________________________ Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner __________ and upon a vote being taken thereon, the following voted in favor thereof: __________, __________, __________ and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\10-03-21\5. TAC Update.docx Joint Water Commission TAC Meeting Thursday, September 30, 2021 9:00 AM 1. Towers - Golden Valley • GV Tower work to take place summer of 2021. Work began 9/16. New altitude valve has been ordered – will be installed by Rice Lake Contracting when tower is down for painting. • Interior spot weld change order $1,800, TAC recommends approval 2. Pumps • No pump work occurring at this time. 1. Valves • New Hope - valve replacement near 42nd & Louisiana. Dave Perkins was low quote for $25,000. Additional parts are $5,400. Talked to Perkins to get on their calendar, mid-August start. Worked completed mid-September. • Crystal – valve replacement around pump house was moved to spring of 2022 to finalize scope of work and logistics. Wait until GV tower is done. Keep projects separate. • Meter update at same time as valve replacement in Crystal (~$40,000) • Golden Valley – St. Croix valve work – add a new valve in 2022? Part of Golden Valley in house overlay project o RJ to check funding for valve replacement – current balance 2. SCADA • No SCADA updates at this time. 3. Miscellaneous A. Medicine Lake Tower Parts Storage – Ready to order pallet racking - $3,245. B. Emergency Action Plan - Map critical zones and valves (GV). Zones will be broken down by 12 inch AND larger mains (distribution mains). GV working on updated maps broken down by larger mains. Working on Map and finalizing list of critical users. RJ to send template list to group for GV and NH users. Look at number of valves (max of 6?) C. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – MLR Tower (2021) – conduit installed to MLR tower, working to pull actually fiber. Should be complete by early November. Working with LOGIS for GV reservoir (2022). I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\10-03-21\5. TAC Update.docx D. Golden Valley Meter Pit Issues either install electronic actuators or install pressure reducing/anti-cavitation valves (possible long-term fix). Got pricing for installing electronic actuators, will get all costs for approval at future JWC meeting. • Received quote from vendor who visited the site, should be able to reuse valve just update actuator to electric. Would be same operation as Crystal. Also working on quotes from contractors to redo some piping for long term fix • Meet with TAC and Minneapolis in mid October to layout plan for pit and discuss financing. o Need to talk to Mpls and maybe hire someone to model the system in the pit. • East side currently working very well with temp fix, no need to model at this time. E. Golden Valley Tower Verizon agreement – 2013 original, 2018 expiration, auto renew for 5 years. They want to extend contract and reduce fees. Currently pay over $38K increasing 3% annually. Verizon wants $25K at 2% annual increase. We would like to stay over $38K and continue 3% increase. This is for GV tower only, but we should look at all three towers. Get on same terms, rate, etc. but 3 different agreements for each • Bernie will pull out his tower agreement(s) – Clearwire? Working with New Hope to terminate Sprint antennae’s on New Hope MLR Tower. Still have T Mobile on the tower. • Tim reached out to Verizon stating we are happy with agreement as is and hope to keep it as is. F. Drought Restrictions – river is better, still not back to normal • Waiting for direction from Mpls, can most likely release the odd/even once they do. • Based on MN DNR Statewide Drought Plan G. TH 55/Douglas WM Relocation • Need to budget for this project construction in 2023. • One contractor to relocate JWC, City, MCES lines with project. H. Effluent Meter Pit • Exploration work on top of existing pit this fall.