JWC 4-6-2022 AgendaDocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14
AGENDA
JOINT WATER COMMISSION
April 6, 2022– 1:30 pm
This meeting will be held via Webex in accordance with the local emergency declaration made by the City
under Minn. Stat.12.37. The public may monitor this meeting by calling 1-415-655-0002 and entering the
meeting code 2468 657 1021. Additional information about monitoring electronic meetings is available on
the City website at www.goldenvalleymn.gov. For technical assistance, please contact the City at 763-593-
8300 or webexsupprt@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the
costs to the City of reimbursement consideration.
1. Call to Order—Roll Call
2. Approval of Minutes – February 2, 2022
3. Crystal and Golden Valley Pump House Professional Services
4. TAC Update 03-31-2022 Meeting (Kakach)
5. Other Business
• Next Scheduled Meeting May 4, 2022
6. Adjournment
Joint Water Commission
February 2, 2021
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 2, 2022
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order
at 1:30 pm.
Roll Call
Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Joe Hansen, Utilities Supervisor, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Derek Goddard, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
R.J. Kakach, Assistant Engineer, Golden Valley
Carrie Nelson, City of Golden Valley
Approval of Minutes – October 6 2021
Moved by McDonald and seconded by Cruikshank to approve the minutes of the November 3, 2021
Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris,
McDonald, and Cruikshank. The following voted against: None. Motion carried.
Appoint Chair, Vice Chair, and Secretary Treasurer
Moved by McDonald and seconded by Cruikshank to approve Commissioner Norris as Chair,
Commissioner Cruikshank as Vice Chair, and Commissioner McDonald as Secretary Treasurer. Upon
a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted
against: None. Motion carried.
Authorize Amendment #1 to Verizon Wireless Antenna Site Lease Agreement
Moved by Cruikshank and seconded by McDonald to Motion to authorize Amendment #1 to Verizon
Wireless Antenna Site Lease Agreement. Upon a roll call vote the following voted in favor: Norris
McDonald and Cruikshank. The following voted against: None. Motion carried.
Joint Water Commission
February 2, 2021
Page 2 of 2
Renew Contract with Ziegler CAT for Generator Maintenance
Moved by McDonald and seconded by Norris to renew the contract with Ziegler CAT for generator
maintenance. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The
following voted against: None. Motion carried.
Approve Resolution 22-01 Designating Depositories for Joint Water
Moved by Cruikshank and seconded by McDonald to approve Resolution 22-01 designating depositories
for Joint Water funds. Upon a roll call vote the following voted in favor: Norris McDonald and
Cruikshank. The following voted against: None. Motion carried.
Approve Resolution 22-02 Making Annual Elections for the 2022-2023 Insurance Policy
Moved by McDonald and seconded by Cruikshank to approve Resolution 22-02 making annual elections
for the 2022-2023 insurance policy. Upon a roll call vote the following voted in favor: Norris McDonald
and Cruikshank. The following voted against: None. Motion carried.
Approve Audit Contract with MMKR to Perform 2021 Audit
Moved by Cruikshank and seconded by McDonald to approve the 2021 Audit Services Contract for
$10,700 with Chair and Finance Director to sign contract with MMKR. Upon a roll call vote the
following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion
carried.
TAC Update
Staff provided an update from the January 25, 2022 TAC meeting.
Other Business
The next Joint Water Commission meeting is scheduled for March 2, 2022
Adjournment
Moved by McDonald seconded by Cruikshank to adjourn meeting. Motion carried. Chair Norris
adjourned the meeting at 1:53 pm.
ATTEST:
___________________________________ ___________________________________
Carrie Nelson, Recording Secretary Chair Anne Norris
\\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\4 - April\3 - CRY and GV Pump and Motor Replacement 4.1.22.docx
Memorandum
DATE: April 1, 2022
TO: Joint Water Commission
FROM: Mark Ray, PE, Crystal Director of Public Works
Pat Sele, Crystal Utilities Superintendent
SUBJECT: Crystal and Golden Valley Pump House professional services
The Joint Water Commission’s Captial Improvements Plan includes funding for work at both the Crystal and
Golden Valley pump houses. Staff reached out to Bolton & Menk to obtain a professional services proposal to
assist in the design and construction of the work at the two pump houses. At the most basic level, the work is
replacement of a pump at both the Crystal and Golden Valley pump houses. However, there is a lot of related
work that goes into pump replacement.
Project cost
Bolton & Menk’s estimate cost is $66,700.
Project funding
This project will be funded using the capital project fund #16-001 which include $480,000 in 2022 for pump house
work.
Recommended action
Motion approving the agreement with Bolton and Menk.
N:\Proposals\Joint Waters Commission-New Hope-Golden Valley-Crystal\HSP motor and pump replacement Crystal and Golden Valley\JWC Pump Replacement scope and fee letter
revised March 2022.docx
March 15, 2022
Patrick Sele
Utility Superintendent, City of Crystal
5001 W Broadway Ave
Crystal, MN 55429
Re: Joint Water Commission
Crystal and Golden Valley Pump and Motor Replacement
Dear Mr. Sele,
Thank you for providing us this opportunity to assist you with the pump and motor work for the Crystal
and Golden Valley pumps stations. Bolton & Menk, Inc., has the technical expertise, experience, and
resources to complete this project for the City and we appreciate your consideration.
Based on our understanding, the project will consist of the following major components:
- Crystal Pump Station: Replace motor #3 with new motor. Check pump when motor is pulled and
included line items for maintenance pump work. Motor will include anti-rotation. Balance new
motor once installed. Revise the motor to variable-speed operation using a new VFD. The new
VFD will be located within the existing MCC if space permits, else wall-mounted within the
station. Existing space constraints may limit the options for VFD location.
- Golden Valley Pump Station: Replace motor #4 with new motor. Check pump when motor is
pulled and included line items for maintenance pump work. Motor will include anti-rotation.
Balance new motor once installed. Revise the motor to variable-speed operation using a new
VFD. The new VFD will be located within the existing MCC if space permits, else wall-mounted
within the station. Existing space constraints may limit the options for VFD location. Replace
existing valve and actuator to match other actuators (Rotork).
- SCADA and Controls Work: The pump station control panels will be modified as required to
interface the VFDs. The SCADA system software will be modified to handle the new control and
monitoring including motor alarms. It is understood that the incumbent systems integrator
(Total Control Systems) will be sole-sourced for this work.
- Air Conditioning Systems: The proposed VFDs will reject heat into the Pump Station interior
areas. Bolton & Menk will separately engage a mechanical engineer to evaluate the cooling
requirements and provide any needed design.
We have identified three (3) tasks in order to complete the work as described above. A summary of the
tasks is described below:
Mr. Patrick Sele
Date: March 15, 2022
Page: 2
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revised March 2022.docx
Task 1 – Preliminary Design Phase
• Assemble and review existing site data (plans, service records, etc.)
• Evaluate VFD locations for Crystal and Golden Valley
• Evaluate future VFD installation projects for both locations
• Evaluate valve and actuator options for Golden Valley replacement to be included in design
• Evaluate future valve, piping and actuator replacement for both locations
• Complete preliminary design summary memo
Task 2 – Final Design Phase
• Prepare final plans and specifications
• Design review meetings with City staff (if needed)
• Construction cost estimates
• Bidding services
Task 3 – Construction Phase
• Construction administration
• Construction observation
• Coordinating start-up services
• Record drawings
Bolton & Menk is teaming with Sheldon Sorensen from Barr Engineering for the electrical and controls
portion of this project.
We understand that the work can be done at any time, however, the plans and specifications will note
that Golden Valley must have three working pumps prior to working on the Crystal station. The plan is
to work through the design process and have plans ready for bidding in Summer 2022. Equipment lead
times have been significant recently due to supply chain issues. We will review and update the schedule
as we progress through the design process.
We propose to complete the above design and construction phase services for a total estimated fee of
$66,700. The following is a summary of our fees:
Design Phase
Preliminary Design Phase……………………………………………….$11,100
Final Design Phase ............................................................ $25,300
Subtotal Not-to-Exceed Fixed Fee ................................... $36,400
Construction Phase
Construction Administration/Shop Drawings ................... $14,800
Construction Observation ................................................ $13,500
Record Drawings ............................................................... $2,000
Subtotal Estimated Fee .................................................... $30,300
Mr. Patrick Sele
Date: March 15, 2022
Page: 3
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revised March 2022.docx
Total Estimated Fee .......................................................... $66,700
Because the engineer has no direct control over the scheduling or operations of the project contractor,
construction phase services described in this proposal are estimated based on similar projects and are
proposed to be provided on an hourly basis at the rates noted.
Thank you for the opportunity to present this scope and fee letter and we look forward to working with
you, your staff, and Golden Valley staff on this project. If you need any additional information or have
any questions on the above, please do not hesitate to give me a call at (612) 803-5223.
Respectfully submitted,
Bolton & Menk, Inc.
Seth A. Peterson, P.E.
Principal Environmental Engineer
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Minutes_3.31.22.docx
Joint Water Commission TAC Meeting
Tuesday, March 31, 2022 9:00 AM
1. Towers - Golden Valley
• GV Tower work – Complete.
• NH Tower – 2023
2. Pumps
• Pump #4 at GV reservoir is original and needs to be replaced. Will include VFD
• Pump #3 at Crystal is original and needs to be replaced.
• Bolton and Menk proposal – recommend approval.
• GV proposing replacement of valves and actuators between pump and manifold
tee.
1. Purchase parts with battery backup, approximately $60,000 of work –
recommend approval
2. Parts will be installed by GV Utilities crew.
• GV pump #5 is out of service, pump #4 needs replacement, GV working off of two
pumps
1. Need to fix both GV pumps before valve work at Crystal reservoir
• GV will inspect motors and electrical annually once pump #4 is replaced.
3. Valves
• Crystal – valve replacement around pump house was moved to spring of 2022 to
finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL GV
PUMP HOUSE HAS 4 OPERATIONAL PUMPS – SEE NOTE ABOVE
• Meter update at same time as valve replacement in Crystal (~$40,000)
• Golden Valley – St. Croix valve work – add a new valve in 2022. Work to start post
June 1. Valve has been purchased, have not quoted out work to install yet
• Olympia and Louisiana – bad gear box, hold off on replacement, work to repair
• Each City to put together priority valve replacement list – discuss at future TAC
meeting.
o General idea is start at pumphouses/reservoirs and work out from
there.
o Can slide in other failed valves as we become aware of them.
o Can also prioritize valves that are part of street improvement projects.
4. SCADA
a. TAC agreed to add Cradle point at GV tower for redundant communications
i. Approx. $30/month, $2,000 up front.
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Minutes_3.31.22.docx
5. Miscellaneous
A. Medicine Lake Tower Parts Storage – order misc. parts saddles, corps, etc., organize
all parts via inventory spreadsheet (Pat, Matt, Derek). Matt has received one
quote for the parts.
• Temp part storage during tower rehab in 2023? North Tower?
B. Emergency Action Plan - Map critical zones and valves (GV). Zones will be broken
down by 12 inch AND larger mains (distribution mains). GV working on updated
maps broken down by larger mains. Look at number of valves (max of 6?) RJ to send
out maps for review, next meeting in person, review as group in April.
C. Fiber - TAC agreed running fiber to all facilities is a long-term goal.
o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and
Crystal reservoir.
o Proposed Fiber – MLR Tower (2021) – Crystal fiber complete. Working with
LOGIS for GV reservoir (2022). GV will follow up with LOGIS for an update.
D. Golden Valley Meter Pit Issues either install electronic actuators or install pressure
reducing/anti-cavitation valves (possible long-term fix). Work complete. Mpls
paying for Rotork actuators. Working on battery backups to Rotork actuators.
• KLM completed warranty inspection work on GV reservoir while
reservoir was out of service for meter pit work – report not complete
but initial inspection looks good.
E. Golden Valley Tower Verizon Agreement Amendment
• Verizon working with GV to upgrade existing antennas on tower.
o Amendment to Lease Agreement with Verizon approved by JWC
February 9
o Approved by City of Golden Valley March 1
F. TH 55/Douglas WM Relocation
• Project to start in 2023.
G. Effluent Meter Pit
• Exploration work on top of existing pit will be postponed until time
allows.
H. 42nd Ave WM replacement – may be pushed to 2026 or 2027
I. 2023 CIP – may need to add more $ in Pump House item for future years –
equipment pricing are going up.
J. Mpls Agreement Renewal 2024
K. JWC Website
• Tim will work with Cheryl to pair it down and simplify it.
L. CIP – RJ to email spreadsheet out to group