06-14-22 Council Work Session Agenda
WORK SESSION AGENDA
City Council Work Sessions are being conducted in a hybrid format with in-person and remote
options for attending.
Remote Attendance: Members of the public may attend this meeting by streaming via Webex
(Click here) or by calling 1-415-655-0001 and entering access code 2457 366 9510. Additional
information about attending electronic meetings is available on the City website.
Additional Remote Location: Due to out-of-state travel, Council Member Harris will be joining via
Webex in accordance with Minnesota Statutes § 13D.02 from the following location:
Columbus Metropolitan Library
Main Library at 96 South Grant Avenue
Columbus, Ohio 43215
Pages
1. Update from Robbinsdale School District on Pilot Program for School and
Public Safety Partnership
2-5
2. Review Facility Site Selection Process 6-10
3. Discussion Regarding Human Services Commission and City Events 10-12
4. Council Review of Future Draft Agendas 13-14
Council Work Session meetings have an informal, discussion-style format and are designed for
the Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council Work Session meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
June 14, 2022 – 6:30 pm
Council Conference Room
Hybrid Meeting
Golden Valley Council Work Session
June 14, 2022
Agenda Item
1. Update from Robbinsdale School District on Pilot Program for School and Public Safety Partnership
Prepared By
Tim Cruikshank, City Manager
Summary
At the September 21, 2021 City Council meeting, the Council approved an updated Memorandum of
Understanding with Independent School District 281 for a pilot program for school and public safety
partnership to create a welcoming and safe environment in the District’s Highview Alternative School
and Sandburg Middle School. Representatives from the Robbinsdale School District have been invited
to give an update on this topic.
Financial Or Budget Considerations
N/A
Supporting Documents
• MOU with ISD 281 for School and Public Safety Partnership Approved on September 21, 2021 (3
pages)
Memorandum of Understanding Regarding
Pilot Program for School and Public Safety Partnership
This Memorandum of Understanding (“MOU”) is made by and between the City of Golden
Valley (the “City”) and Independent School District 281 (the "District") (collectively, the
Parties”).
RECITALS
1.The Parties have agreed to implement a new pilot program in which the City and theDistrict
will continue to work together to create a welcoming and safe environment in the District’s
Highview Alternative School and Sandburg Middle School.
2.The parties wish to implement this pilot program based on their mutual desire to provide
the most physically and emotionally safe learning environment for students. In furtherance
of this goal, the parties wish to explore programs that they believe will build positive
relationships between families, staff, and public safety.
TERMS OF UNDERSTANDING
1.The Participants. The Parties shall be the City and the School District.
2.The City’s Role and Responsibilities. The City agrees to assume the following roles and
responsibilities:
a.The City will respond to 911 calls placed by the District.
b.The City will continue to attend all safe school meetings.
c.The City will engage with District staff pursuant to the District’s MTSS handbook.
d.The City will continue to answer the District’s questions regarding building security
and occupant safety.
e.Subject to the City’s availability, the City will provide speakers on age appropriate
subjects related to law enforcement, safety, community service opportunities to
present to Highview and Sandburg students as requested by Highview and
Sandburg administration. The City will communicate City hosted family and age
appropriate events and community engagement and outreach opportunities to the
District for continued school/community relationship building.
3.The District’s Role and Responsibilities. The District agrees to assume the following roles
and responsibilities:
a.Call 911 for emergency service when required.
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
b.Invite the City to safe school meetings.
c.Keep the City informed of changes to MTSS handbook and data trends that will
require amendment of support.
d.Inform the City of family and age appropriate events andcommunity engagement
and outreach opportunities to District families.
4.Ongoing Collaboration. The Parties shall meet at least once annually to discuss work
completed during the previous year, work proposed for the year, and any proposed
changes to this MOU. If the District requires additional services, such as police presence at
specific events, the Parties will enter into a separate services agreement for those services.
5.Indemnification. Each Party shall be responsible for its own acts and omissions and the
results thereof to the greatest extent authorized by law. Neither Party agrees to accept
the liability of the other.
6.Nondiscrimination. Both Parties agree they will not discriminate against any employee or
applicant for employment to be employed in the performance of this MOU respect to hire,
tenure, terms, conditions, or privileges of employment because of the race, color, religion,
sex, disability, or national origin or similarly protected statutes of the employee or
applicant. Neither Party will, in the performance of this MOU, discriminate or permit
discrimination in violation of federal or state laws or local ordinances.
7.Relationship of the Parties. It is agreed that nothing contained in this MOU is intended or
should be construed in any manner as creating or establishing a partnership or joint
venture between the Parties. Neither Party agrees to accept responsibility for the acts of
the other Party or of the other Party’s officers, personnel, employees, agents, contractors,
or servants. Any claims arising out of the employment or alleged employment, including
without limitation, claims of discrimination, by or against a Party’s officers, personnel,
employees, agents, contractors, or servants will in no way be the responsibility of the other
Party. Neither Party will have any authority to bind the other by or with any contract or
agreement, nor to impose any liability upon the other. All acts and contracts of each Party
will be in its own name and not in the name of the other, unless otherwise provided
herein.
8.Term. This MOU shall commence on July 1, 2021, (the "Commencement Date") and shall
continue indefinitely until terminated.
9.Termination. Either Party may terminate this MOU, with or without cause, upon 60days’
written notice to the other Party.
10.Amendment. The Parties may amend this MOU by mutual written agreement. Any such
amendment shall only be effective if duly executed by the authorized representatives of
each Party.
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
Remainder of page intentionally left blank. Signature page follows.]
Executed the day and year first above written, by the parties as follows:
INDEPENDENT SCHOOL DISTRICT 281:CITY OF GOLDEN VALLEY:
By: ______________________________________By: _____________________________________
Shepard M. Harris, Mayor
By: ______________________________________
Timothy J. Cruikshank, City Manager
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
9/7/2021
David Engstrom, Superintendent
9/22/2021
9/22/2021
Golden Valley Council Worksession
June 14, 2022
Agenda Item
2. Review Proposed Site Selection Process for Remote Fire Station
Prepared By
Marc Nevinski, Physical Development Director
Summary
Council is asked to review the attached proposed site selection process for a remote fire station. The
proposal outlines the key steps, components and procedures of a site selection process, but exact
steps, details and timeline will need to be determined in partnership with the consultant team. The
process generally involves:
• Hiring a consultant team to lead the process. Staff anticipates using BKV to build off of the
facilities study work. Additional consultants may include a construction cost estimator,
appraisal/relocation expert, and communications consultant.
• Task Force consisting of various community perspectives and chaired by a councilmember.
• Staff steering committee.
The process is proposed to provide background for the task force about the need for a new remote fire
station, identify selection criteria from both technical and community perspectives, and to identify a
preferred location for the remote station using general location criteria. Staff and the consulting team
would identify a specific property (or properties) to acquire based on site specific selection criteria. A
site recommendation would be made to the Council in a closed session, subsequently allowing
conversations to occur in an appropriate and respectful manner with property owners and tenants. A
number of community engagement activities are also proposed and will be further developed to
ensure opportunities for community participation and transparency.
Financial Or Budget Considerations
Funding for site selection services is available in the Building Improvement Fund. Professional fees are
expected to range between $20,000 to $40,000.
Supporting Documents
• Memo: Proposed Outline of Site Section Process - Remote Fire Station
Subject: Proposed Outline of Site Selection Process - Remote Fire Station
Prepared by: Marc Nevinski, Physical Development Director
Date: May 2022
Following the conclusion of the 2021 Facilities Study and efforts to identify and secure funding sources
through the State and Federal governments, the City needs to identify a site for the remote fire station.
The construction of a new remote fire station is the first priority of the Facilities Study and, in March
2022, the Fire Department began scheduling daytime and evening duty crews. This memo outlines the
proposed process for the City to identify a site for a new remote fire station, as well as to engage and
inform the community throughout the process.
The process includes two levels of analysis – the identification of the best general location for a remote
station, followed by a detailed site-specific review with a recommendation to the Council.
The consultant team is expected to include BKV, who lead the facilities study, with subconsultants
including construction cost estimator, an acquisition/relocation consultant, and a communications
consultant. The consulting team will lead the process and provide technical information and services to
help form recommendations.
1. Preliminary Steps
Following the Council’s approval of this process, Staff will begin to recruit community members to
serve on a Site Selection Task Force. The role and make of the Task Force, as well as the Staff
Steering Committee and consultant team, is described below. Staff will prepare an application and
seek residents and representatives from the businesses and institutions in Golden Valley to serve on
the Task Force. Staff and one or two Councilmember(s) will consider applications and, if necessary,
interview candidates. Council will approve the Task Force membership, bylaws and a consulting
contract.
2. Resident Task Force
Role: 1) Advise the Steering Committee and Consultant on site selection criteria. 2) Evaluate
general locations for a remote station based on established criteria. 3) Provide feedback on public
engagement plans, share community perspectives, and act as ambassadors for the site selection
process. The Task Force will not recommend specific parcels for acquisition, but rather will
recommend areas for detailed analysis.
Make Up of Task Force – Up to 12 Members
• Facilities Study Task Force Member - 2
• Residents from each quadrant of the City (use Douglas Drive & Golden Valley Road as the
City’s geographical center point) – 1 per quadrant
o In addition to geographic location, consider relevant experiences, perspectives,
backgrounds.
• At-Large Members from residents, businesses or institutions – 2-3
o Ensure inclusion and diversity of relevant experiences, perspectives, backgrounds
• Business/Institution representatives – 3-4
o Consider likely “users” (e.g.) Care facilities or industries with specific needs, higher
call volumes, or special hazards
• Chaired by a Council member selected by the Council
Proposed Outline of Site Selection Process
Remote Fire Station
Page 2
3. Staff Steering Committee
Role: 1) Oversee the site selection process to support the consultant and task force in performing
their roles. 2) Provide technical information for analysis and evaluation. 3) Prepare for and
participate in community engagement activities.
Make Up of Steering Committee
• Fire Chief
• Police Chief
• Finance Director
• Communications Director
• City Engineer
• Public Works Director
• Physical Development Director
4. Site Selection Process – General Location Identification
Together, the Task Force, Steering Committee, and Consultant work through the following process:
Meeting 1
• Why is a new station needed
• What are general parameters or considerations for a site
• Review the planned process and discuss community engagement.
• Note Council direction regarding Scheid Park and plans for improvements.
• Tour a GV station and an SLP or other station
Staff/Consultant Tasks for Meeting #2 Community Engagement
• Prepare draft criteria • Public newsletter article and newsfeeds
to pair with social media
• Publish and promote storyboard to
gather community input on potential
sites
Meeting 2 - 3
• Review General Location Criteria and ask task force to identify additional criteria. Criteria
may include:
Response Time (Mapping and Diagrams)
Access to Trunk Highways
Restrictions to Movement
Site size and assembly potential
Impact to surrounding land uses
Civic presence (meeting space, voting)
Projected cost to acquire site(s)
Access to station
Response time to specific hazards
• Develop consensus of criteria weight.
• Identify potential locations for remote station based on info from Steering Committee,
Consultant and public input.
Staff/Consultant Tasks for Meeting #3 Community Engagement
• Summarize locations
• Provide data for each site to apply
criteria
• Publish information about identified
locations and criteria
Proposed Outline of Site Selection Process
Remote Fire Station
Page 3
Meeting 3 - 4
• Review locations and document the viability of locations using data and criteria.
• Recommend or prioritize station location
Staff/Consultant Tasks Community Engagement
• Present recommendation to Council • Publish information about
recommendation
• Hold open house and online event to
share recommendations and receive
community feedback
5. Site Selection – Specific Site Identification
Following the open house and presentation to the City Council, the Steering Committee and
Consultants will study potential specific parcel(s) within the general location recommended by the
Task Force. A series of 2-3 half-day charrettes will be used to study the potential parcel or parcels
using both the general location criteria and site-specific criteria below.
Buildability – Topography/grading, wetland and floodplain, access to utilities
Facility Layout on site – 1 story vs 2 stories, setbacks, access to site
Cost – acquisition, demolition, relocation
Impacts to surrounding land uses
A recommendation will be made for a specific location for the remote station. Staff and the
consultants will present the recommendation to the Council in a closed session to present the
rationale for the recommendation, and the costs associated to acquire, relocate, demolish and
prepare the site for development, as well as authorization to begin a process to acquire the
property or properties. Assuming Council agrees and directs staff to proceed, the affected
property owner or owners will be contacted about the City’s intentions and information on the
determination would be published. Use of an acquisition/relocation consultant is recommended.
###
Proposed Outline of Site Selection Process
Remote Fire Station
Page 4
Appendix A
Criteria
General Location Criteria
• Response Time
• Access to Trunk Highways
• Restrictions to Movement
• Site size and assembly potential
• Impact to surrounding land uses
• Civic presence (meeting space, voting)
• Projected cost to acquire site(s)
• Access to station
• Response time to specific hazards
Specific Site Criteria
• Buildability
o Topography/grading
o Wetland and floodplain
o Access to utilities
• Facility Layout on site
o 1 Story vs 2 Stories
o Setbacks
• Cost
o Acquisition
o Relocation
Appendix B
Timeline
Golden Valley Council Work Session
June 14, 2022
Agenda Item
3. Human Services Commission and City Events Discussion
Prepared By
Brian Erickson, Recreation Supervisor
Rick Birno, Parks & Recreation Director
Tim Cruikshank, City Manager
Summary
Due to a shortage of applicants to serve on the Human Services Commission (HSC) as well as a shortage
of volunteers to serve on the Arts and Music Festival Committee, City Council has directed staff to give
thought to some ideas on these topics and bring back to Council for consideration. After meeting with
HSC representatives and the HSC Council liaison, the following thoughts are shared:
• The HSC would continue in its current form and meet its current responsibilities through 2022.
• The HSC continues to struggle with recruiting volunteers to serve on the commission.
• The title Human Services Commission may not adequately capture and communicate the role of
this group effectively and could be acting as a barrier in the effective recruitment of volunteers
and fund-raising.
• While a possible partnership with the Golden Valley Community Foundation as a means to
better meet the goals of the community could gain some efficiencies, for various reasons this
may not be a feasible path to pursue.
• The role of the city HSC in the distribution of funds to support family service organizations is
vital to maintain in some form.
Through this process of reviewing and discussing key elements in the functioning of the HSC, the
following future opportunities were considered:
• Could the HSC be renamed to better define its role, such as Community Services Commission?
• Could the HSC move to a smaller membership format with appointed members from current
standing commissions that meets twice annually working with staff to distribute funds?
• Should the City consider providing fiscal resources to support a full-time staff member whose
role would be focused on city-wide community events and volunteer recruitment?
Staff and members representing the HSC would like City Council input on the following questions:
Council Work Session Executive Summary
City of Golden Valley
June 14, 2022
2
• Should the HSC consider a new name that might better reflect the goals and responsibilities of
this commission?
• Should staff propose a smaller appointed group to fulfill the duties of the HSC with supporting
family service organizations? If so, should this smaller group be based on representatives from
other appointed city commissions?
• Should staff consider recommending a new full-time position to support volunteer recruitment
and the implementation of city-wide special events?
• Should staff be taking public input from residents to determine if an annual community
celebration is a priority for the City of Golden Valley?
Staff and representatives from the HSC will be in attendance to discuss future opportunities.
Financial Or Budget Considerations
Possible cost of new full-time staff person
Recommended Action
Discussion and direction
Supporting Documents
None
Review of Future Draft Agendas
Meeting & Item Info
June 21, 2022 City Council Meeting - 6:30 PM (Brookview)
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
New Employee Introductions/Swearing-In Ceremony
Consent - Licenses
New Off-Sale Liquor License - Golden Valley Country Club
New Liquor License - Game Show Battle Rooms
New Liquor License - Nong's Thai Cusine
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
2023-2027 MNDOT Master Partnership Contract
Mixed Income Housing Policy - Legal Agreements TBD
Approve Change Order for Glenwood Avenue Watermain Rehabilitation Project #21-06
Approve Community Service Agreement with Breck School
MOU with LELS - update PTO policy for Police Dept
Consent - Grants and Donations
Consent - Miscellaneous
Appointment of Election Judges and AB Ballot Board for Primary & General Election - Resolutions
Approve Right of Way Policy Updates
Respectful Workplace Policy
Public Hearing
Old Business
New Business
First Reading - Ordinance to Update Stormwater Management Chapter 107
June 21, 2022 HRA Meeting - 6:30 PM (Brookview) (after Council Meeting)
Consent Agenda
Receive and File Previous Quarter's Financial Reports
Mixed Income Housing Policy - Legal Agreements TBD
Approve Affordable Housing Compliance Monitoring PSA with Affordable Housing Connections, Inc.
Approve Program Guidelines and RFQ for the Golden Valley Affordable Homeownership Program
Public Hearing
Old Business
New Business
July 5, 2022 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Proclamation for Parks and Recreation Month
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Contract for Annual Pavement Preservation Project
Approve Contract for TH 100 Sanitary Sewer Manhole Reconstruction
In-Service Bridge Inspection Roadway Bridges Agreement
Minnesota GreenCorps Host Site Agreement
Medley Park 2022 Outdoor Hockey Rink Replacement Purchase Agreement
Consent - Grants and Donations
Consent - Miscellaneous
Meeting & Item Info
Public Hearing
Old Business
New Business
Second Reading - Ordinance to Update Stormwater Management Chapter 107
Hazardous Building Declaration - 2425 Douglas Drive
July 12, 2022 Special City Council Training Session - 4:30 PM
City Council Equity Training Session
July 12, 2022 City Council Work Session - 6:30 PM
PEACE Commission Update
Review Comprehensive Annual Financial Report
Continuation of Board and Commission Term Limits Discussion & Commissioner Application/Interview Process
Council Review of Future Draft Agendas
July 19, 2022 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Proclamation for MN Night to Unite
New Employee Introductions/Swearing-In Ceremony
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Consent - Grants and Donations
Consent - Miscellaneous
Receive and File Previous Quarter's Financial Reports
Public Hearing
Old Business
New Business