10-18-22 City Council Agenda
REGULAR MEETING AGENDA
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting. The public can make statements in this meeting
during public comment sections, including the public forum beginning at 6:20 pm.
Remote Attendance/Comment Options: Members of the public may attend this meeting by
watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex or by calling 1-
415-655-0001 and entering access code 2453 079 8833. Members of the public wishing to
address the Council remotely have two options:
• Via web stream - Stream via Webex and use the ‘raise hand’ feature during public
comment sections.
• Via phone - Call 1-415-655-0001 and enter meeting code 2453 079 8833. Press *3 to raise
your hand during public comment sections.
1. Call to Order
A. Pledge of Allegiance and Land Acknowledgement Pages
B. Roll Call
C. New Employee Introduction
D. Minneapolis Regional Chamber Update 3
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Minutes – Special City Council Meeting – October 6, 2022 4
B. Approval of Check Register 5
C. Licenses:
1. Approve New On-Sale Wine and Beer License – Nong’s Thai Cuisine 6
2. Approve Gambling License Exemption and Waiver of Notice Requirement – Sons of
the American Legion Post 523
7
D. Bids, Quotes and Contracts:
1. Approve Purchase of One Marked Police F-150 Responder From Guardian Fleet
Safety
8-9
October 18, 2022 – 6:30 pm
Council Chambers
Hybrid Meeting
City of Golden Valley City Council Regular Meeting
October 18, 2022 – 6:30 pm
2
E. Grants and Donations:
1. Adopt Resolution No. 22-094 Accepting Donations from the Pohlad Group and
Global Golden Valley
10-11
F. Adopt Resolution No. 22-095 Approving Golden Valley Fire Department Relief Association
By-Law Pension Amount and Terms of Pension Steps
12-15
G. Adopt Resolution No. 22-096 Authorizing Payment to the LockUp Golden Valley LLC and
Approving Temporary and Permanent Easements for the Douglas Drive and TH 55
Pedestrian Underpass and Roundabout Project
16-32
4. Public Hearing
5. Old Business
6. New Business
A. Review of Council Calendar 33
B. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
1. D. Minneapolis Regional Chamber Update Presentation by Hanna Zinn
Prepared By
Marc Nevinski, Physical Development Director
Summary
Hanna Zinn, Public Policy Manager at the Minneapolis Regional Chamber, will provide an update of the
Chamber’s advocacy priorities for the upcoming legislative session and highlight where they may
intersect with the City’s legislative priorities.
Supporting Documents
• None
SPECIAL CITY COUNCIL MEETING MINUTES
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting.
Present: Mayor Shep Harris, Council Members Maurice Harris, Denise La Mere-Anderson,
Gillian Rosenquist and Kimberly Sanberg
Staff present: City Manager Cruikshank
Mayor Harris started the special meeting at 5:45 pm.
1. Commissioner Interviews
The Golden Valley City Council discussed current vacancies and interviewed the following
candidate for appointment to various boards and commissions:
Steve Spaulding
2. Discussion Regarding Appointments and Reappointments to Various Boards and Commission
The City Council consensus was to appoint John Dunn and Steve Spaulding to fill vacancies on the
Community Advisory Committee. No appointments were made to the Business Advisory
Committee.
3. Adjournment
The Council adjourned by unanimous consent at 6:05 pm.
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________________
Theresa Schyma, City Clerk
October 6, 2022 – 5:45 pm
Council Conference Room
Hybrid Meeting
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?id=927129&dbid=0&repo=GoldenValley
The check register(s) for approval:
• 09-30-22 Check Register
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. C. 1. On-Sale Wine & Beer License – Nong’s Thai Cuisine, 2520 Hillsboro Avenue North
Prepared By
Theresa Schyma, City Clerk
Summary
Nong’s Thai Cuisine, 2520 Hillsboro Avenue North has applied for an On-Sale Wine and Beer License.
The restaurant previously had an On-Sale Wine and Beer license, but it was suspended and
subsequently revoked in 2015. The suspension was due to failing an alcohol compliance check by
selling to an underage individual. The license revocation occurred when a server sold alcohol during
the three-day suspension. The restaurant was able to apply for a new license after the appropriate
waiting period. In late 2020, the restaurant owner communicated his intention to apply for a new
license at a future date since the COVID-19 pandemic had impacted restaurant operations.
The City Clerk has reviewed the application materials and has found the documents are in order and
complete. The Golden Valley Police Department has completed the background investigation and sees
no reason to deny the license. Furthermore, the City Clerk and Assistant Police Chief will be reaching
out to the business owner to provide additional alcohol education materials and to keep an open line
of communication if the business has any questions about their new license.
The new license will be effective through June 30, 2023. After Council approval, the City Clerk will
forward the liquor license application to the Minnesota Alcohol Gambling Enforcement Division to
complete processing.
Financial Or Budget Considerations
Fees received for liquor licenses help to defray costs the City incurs to administer license requirements.
Licenses are not issued until all fees are received.
Recommended Action
Motion to approve the issuance of a new On-Sale Wine and Beer License to Nong’s Thai Cuisine, 2520
Hillsboro Avenue North.
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. C. 2. Gambling License Exemption and Waiver of Notice Requirement – Sons of the American Legion
Post 523
Prepared By
Theresa Schyma, City Clerk
Summary
The Sons of the American Legion Post 523 have applied for a Gambling License Exemption to conduct
gambling (bingo and raffle) for an event at the Chester Bird American Legion Post 523, 200 Lilac Drive
North, on November 18, 2022.
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or denied by
the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-
day waiting period.
Financial Or Budget Considerations
Not applicable
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for the Sons of the American Legion Post 523 to conduct gambling (bingo and raffle) for
an event at the Chester Bird American Legion Post 523, 200 Lilac Drive North, on November 18, 2022
Supporting Documents
N/A
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. D. 1. Approve Purchase of One Marked Police F-150 Responder from Guardian Fleet Safety
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Superintendent
Summary
Council approved the purchase of two marked Police F-150 Responders on December 21, 2021. The
city recently learned one of the vehicles has been cancelled. The city has no way of ordering a
replacement because the order banks are closed until next year.
The city received a quote from Guardian Fleet Safety, which installs the lights and equipment. Their
price is $2,600.24 more than the current state contract. Staff recommends going with the second
lowest quote because the lowest quote is no longer available. Additionally, given the current situation
and supply chain issues, staff thinks this is a good alternative, rather than waiting until 2023 when
pricing will most likely increase.
Financial Or Budget Considerations
The 2022-2031 Vehicles and Equipment Capital Improvement Program includes $120,000 for the
purchase of marked police vehicles in 2022 (V&E-001). Additional funding will come from the sale of
assets or reserves.
Recommended Action
Motion to approve purchase of one 2023 Ford F-150 Responder from Guardian Fleet Safety in the
amount of $47,320.
Supporting Documents
•Guardian Fleet Safety Quote (1 page)
ACTIVITY QTY RATE AMOUNT
ADDRESS
Randy Mahlen
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Guardian Fleet Safety
PO Box 70
Clear Lake, MN 55319
+1 3202454000
Sales@GuardianFleetSafety.com
INFO SALES REP
2023 F-150 Charles
Black - 2023 Police F150 EcoBoost 4WD 5.5' Box, Running Boards, 8" Screen,
FOBs, Keyed Alike
Estimated build date: Late Spring/Summer 2023
1 47,320.00 47,320.00
Accepted By Accepted Date: OCTOBER 18, 2022
Quotes are CONFIDENTIAL and proprietary between Guardian Fleet Safety and customer only.
Quote 22-0785
DATE 10/10/2022
TOTAL $47,320.00
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. E. 1. Adopt Resolution No. 22-094 Accepting Donations from the Pohlad Group and Global Golden
Valley
Prepared By
Sue Virnig, Finance Director
Summary
Resolution No. 22-094 is for acceptance of donations received from the Pohlad Group of $500 and
technical assistance from National League of Cities, Ubuntu, and Rainbow Research for a community
engagement session and additionally the donation of a Ukrainian Flag from Global Golden Valley.
Financial Or Budget Considerations
None.
Recommended Action
Motion to adopt Resolution 22-094 Accepting the Donation of $500 from the Pohlad Group and a
Ukrainian Flag from Global Golden Valley.
Supporting Documents
•Resolution No. 22-094 Accepting the Donation of $500 from the Pohlad Group and a Ukrainian
Flag from Global Golden Valley (1 page)
RESOLUTION NO. 22-094
RESOLUTION ACCEPTING THE DONATION OF $500 FROM THE POHLAD GROUP AND A UKRAINIAN FLAG FROM GLOBAL GOLDEN VALLEY
WHEREAS, the City Council adopted Resolution No. 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by Resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority, and
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following donations on behalf of its citizens:
$500 Donation from the Pohlad Family Foundation and the technical assistance
team (National League of Cities, Ubuntu, and Rainbow Research) to provide food
and beverages for a site-visit and community engagement session.
Donation of the Ukrainian Flag from Global Golden Valley to show pride and
strength for the Country.
Adopted by the City Council of Golden Valley, Minnesota this 18th day of October 2022.
_________________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
Golden Valley Council Meeting
October 18, 2022
Agenda Item
3. F. Adopt Resolution No. 22-095 Approving the Golden Valley Fire Relief Association By-Law Pension
Amount and Terms of Pension Steps.
Prepared By
Sue Virnig, Finance Director
John Crelly, Fire Chief
Summary
In 2018, staff worked with the Golden Valley Fire Relief Association (GVFRA) to update their policies
and by-laws on increases to their yearly pension levels to include the following:
•Set their internal policies so that the funding level (assets over liabilities) on their current SC
form has to be at least 120%. This means an increase will only be eligible for consideration if
assets exceed liabilities by 120% and after an increase is applied to the assets to liabilities ratio
cannot be less than 120%. This percentage allows less volatility with the markets and less likely
for a municipal contribution (levy) when an increase is approved to the yearly pension.
•Change timing to review after the audit is complete instead of December/January. The audit
will give actual numbers instead of estimates for the funding level. In 2022, the 2021 audit
fieldwork was completed in May.
•All requests for increases will be approved by Council before an increase is effective. If the
benefit is increased without ratification and a municipal contribution should subsequently
become required, the benefit level is no longer effective without ratification and any future
benefits can only be paid using the ratified benefit level (the relief association must drop its
benefit level to the last ratified level).
Staff has had conversations with the GVFRA to discuss the pension increase to $13,000 per year along
with changing the steps from a 10–20-year system to a 5-10 years system. The increase would lower
the ratio to 122% as of January 1 and met the criteria above. The amount was approved by the GVFRA
contingent on the approval of the City Council.
City Council Regular Meeting Executive Summary
City of Golden Valley
October 18, 2022
2
Financial Or Budget Considerations
The current liability meets the funding level of at least 120% (assets over liabilities) on their current
2021-SC form and the 2021 audit has been filed.
Recommended Action
Motion to Adopt Resolution No. 22-095 Approving Golden Valley Fire Relief Association By-Law Article
XI Increasing the Service Pension from $12,200 to $13,000 and changing the pension steps from 10-20
years to 5-10 years.
Supporting Documents
•Resolution No. 22-095 Approving Golden Valley Fire Relief Association By-Law Article XI
Increasing the Service Pension from $12,200 to $13,000 and changing the pension steps
from 20 years to 5-10 years (2 pages)
RESOLUTION NO. 22-095
RESOLUTION APPROVING GOLDEN VALLEY FIRE DEPARTMENT RELIEF
ASSOCIATION BY-LAW ARTICLE XI INCREASING SERVICE PENSION AMOUNT
WHEREAS, the Golden Valley Fire Department Relief Association has by-laws
governing their process for active duty; and
WHEREAS, an active member of the Golden Valley Fire Department Relief
Association is eligible to collect a lump sum service pension subject to Article XI of the by-
laws; and
WHEREAS, the City of Golden Valley may be required to approve a relief
association’s pension benefit level, and also may be required to make contributions to fund
relief association pension benefits; and
WHEREAS, the Article XI relates to a section of the by-laws; and
WHEREAS, the Annual Service Pension amount approved shown in Exhibit A; and
WHEREAS, the Fire Relief added to their policies that the benefit increases will be
pursued under the following guidelines: using the State current year Schedule Form (SC)
that show projected assets and accrued liabilities must be at a funding ratio of at least
120% and the amount will not have triggered a municipal contribution on the current year
SC form.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, as follows:
Approve the Annual Service Pension in Article XI from $12,200 to $13,000 and the
Early Vesting Provision from 10 to 20 years to 5 to 10 years.
Adopted by the City Council of Golden Valley, Minnesota this 18th day of October 2022.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Resolution 22-095 - Continued October 18, 2022
EXHIBIT A
ARTICLE XI
Completed Years of Service Early Vesting Reduction Pension Amount
10 5 40% $ 73,200 $ 26,000
11-6 36%-52% $ 85,888 $ 40,560
12-7 32% -64% $ 99,552 $ 58,240
13-8 28% -76% $ 114,192 $ 79,040
14 -9 24% -88% $ 129,808 $ 102,960
15 -10 20% -100% $ 146,400 $ 130,000
16 16% $163,968
17 12% $182,512
18 8% $202,528
19 4% $222,528
20 none $244,000
More than 20 10 none Add $8,000 $13,000
per year
Golden Valley City Council Meeting
October 18, 2022
Agenda Item
3. G. Adopt Resolution No. 22-096 Approving Easement Agreements with Lockup Self Storage for
Olson Memorial Frontage Road on Douglas Drive and Trunk Highway 55 Underpass Project.
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
As part of the Douglas Drive and Trunk Highway 55 (TH 55) Pedestrian Underpass project, additional
easement is required in certain areas to accommodate infrastructure that is needed to properly
construct the project. The Lockup Self Storage, at 6250 Olson Memorial Highway, is one of the
properties that requires additional easement to physically fit a new trail and retaining wall adjacent to
the pedestrian tunnel to the west of the Lockup building.
Staff worked with the property owner to order an appraisal of the property. The appraisal was
completed in July and staff worked with the property owner to negotiate a reasonable price for
temporary and permanent easements.
The permanent easement contains 5,105 square feet of Lockup property at a cost of $136,100. The
temporary easement contains 1,541 square feet of Lockup property at a cost of $27,600. The
temporary easement runs from now until September 30, 2024. If needed, a temporary easement
agreement extension would be at $86 per week.
The LockUp ownership has agreed to the terms of the agreement and signed the documents, which are
being forward to the City Council for approval and signature.
Financial Or Budget Considerations
Payment in the amount of $163,700 from project funding provided by the Minnesota Department of
Transportation through the Local Road Improvement Program as approved by the State Legislature.
City Council Regular Meeting Executive Summary
City of Golden Valley
October 18, 2022
2
Recommended Action
Motion to adopt Resolution No. 22-096 authorizing payment to the LockUp Golden Valley LLC for
Temporary and Permanent Easements for the Douglas Drive and TH 55 Pedestrian Underpass and
Roundabout Project.
Supporting Documents
•Resolution No. 22-096 Authorizing Payment to the LockUp Golden Valley LLC for Temporary and
Permanent Easements for the Douglas Drive and TH 55 Pedestrian Underpass and Roundabout
Project (1 page)
•Permanent Easement Agreement with the LockUp Golden Valley LLC for the Douglas Drive and TH
55 Pedestrian Underpass and Roundabout Project (6 pages)
•Temporary Easement Agreement with the LockUp Golden Valley LLC for the Douglas Drive and TH
55 Pedestrian Underpass and Roundabout Project (8 pages)
RESOLUTION NO. 22-096
RESOLUTION AUTHORIZING PAYMENT TO THE LOCKUP GOLDEN VALLEY LLC
FOR TEMPORARY AND PERMANENT EASEMENTS FOR THE DOUGLAS DRIVE AND
TRUNK HIGHWAY 55 UNDERPASS PROJECT
WHEREAS, The City received funding from the State of Minnesota for the Douglas
Drive and Trunk Highway 55 Underpass project;
WHEREAS, The Douglas Drive and Trunk Highway 55 Underpass project requires
additional property in order to construct the project;
WHEREAS, temporary and permanent easements are required for The LockUp
Golden Valley LLC located at 6250 Olson Memorial Highway for construction;
WHEREAS, a permanent easement of 5,105 square feet at a cost of $136,100 shall
be acquired for construction of the project;
WHEREAS, a temporary easement of 1,541 square feet at a cost of $27,600 shall
be acquired for construction of the project;
and
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley that:
1. Authorizes the acquisition of permanent and temporary easements at 6250 Olson
Memorial Highway from The LockUp Golden Valley LLC.
Adopted by the City Council of Golden Valley, Minnesota this 18th day of October 2022.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Event Event Time Location
OCTOBER
Tuesday, October 25
Remote Fire Station Open House 4:00 PM - 8:00 PM Fire Station 1
7800 Golden Valley Rd
Wednesday, October 26
Home Ownership Program for Equity (HOPE) Open House 4:30 PM - 6:30 PM Brookview
Valley Room
Thursday, October 27
Golden Valley Business Council Meeting 8:30 AM - 9:30 AM Hybrid
Brookview - Valley Room
Saturday, October 29
Trunk or Treat 12:00 PM - 3:00 PM City Hall Campus
NOVEMBER
Tuesday, November 1
Special City Council Meeting (commission interviews) (tentative)5:15 PM Hybrid - Council Chambers
City Council Meeting 6:30 PM Hybrid - Council Chambers
Saturday, November 5
City Hall Open for Absentee Voting 10:00 AM - 3:00 PM City Hall
Tuesday, November 8
Election Day 7:00 AM - 8:00 PM City Precincts/Polls
Wednesday, November 9
HRA Work Session 6:30 PM Hybrid - Council Chambers
Council Work Session 6:30 PM Hybrid - Council Chambers
Friday, November 11
City Offices Closed for Observance of Veterans' Day
Tuesday, November 15
City Council Meeting 6:30 PM Hybrid - Council Chambers
Thursday, November 24
City Offices Closed for Observance of Thanksgiving
Friday, November 25
City Offices Closed for Observance of Thanksgiving
DECEMBER
Thursday, December 1
Building An Equitable Golden Valley Quarterly Conversation:
DEI Celebration 6:00 PM - 7:15 PM Hybrid Event
Tuesday, December 6
HRA Meeting 6:30 PM Hybrid - Council Chambers
City Council Meeting
(Includes the Annual Truth-in-Taxation Hearing)6:30 PM Hybrid - Council Chambers
Wednesday, December 13
Council Work Session 6:30 PM Hybrid - Council Chambers
Review of Council Calendar